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cp05-28-24now*" HUTCHINSON A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, May 28, 2024 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, May 2024, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • Budget Workshop Matthew Jau ' ,City Administrator DATED: May 23, 2024 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MAY 28, 2024 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15736 — Resolution Accepting Artwork Donation from David Ding PUBLIC COMMENTS is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of May 14, 2024 (b) Strategic Planning Session of May 14, 2024 CONSENT AGENDA e items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15737 — Resolution Authorizing Minnesota Pollution Control Agency Statewide Organics Management Grant Application (b) Consideration for Approval of Resolution No. 15738 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit for a Tattoo Establishment in a C-3 Zoning District Located at 140 Main Street North with Favorable Planning Commission Recommendation CITY COUNCIL AGENDA —May 28, 2024 (c) Consideration for Approval of Resolution No. 15739 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Second Addition to The Meadows with Favorable Planning Commission Recommendation (d) Consideration for Approval of Resolution No. 15740 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Bonneville Addition with Favorable Planning Commission Recommendation (e) Consideration for Approval of Resolution No. 15741 — Resolution Adopting Findings of Fact and Reasons for Approval of a Preliminary Plat for Ravenwood South Second Addition with Favorable Planning Commission Recommendation (f) Consideration for Approval of Construction Hours Variance for Jefferson Street/Roundabout Project (g) Consideration for Approval of Dairy Day Celebration on June 7, 2024, in Library Square (h) Consideration for Approval of Issuing Temporary Liquor License to High Island Lake Conservation Club, Inc. at McLeod County Fairgounds on June 14-15, 2024 (i) Consideration for Approval of Change Order No. 1 for Water Meter Replacement Project Phase 1 (Letting No. 2, Project No.24-08) 0) Consideration for Approval of Renewal of Park Elementary Lease Agreement (k) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS REQUESTS AND PETITIONS e purpose o this portion o the agenda is to provi e the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 8. PRESENTATION OF CITY OF HUTCHINSON 2023 YEAR END REPORT UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY STORMWATER, WASTEWATER AND COMMUNITY RESILIENCY PROJECT FINAL REPORT - NORTH 10. APPROVE/DENY AMENDING CITY POLICY NO. 3.27 SICK/VACATION LEAVE DONATION 2 CITY COUNCIL AGENDA —May 28, 2024 11. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JULY 9, 2024, AT 4:30 P.M. TO REVIEW 2023 AUDIT REPORT GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) City of Hutchinson Financial Report and Investment Report for April 2024 b) Hutchinson Housing & Redevelopment Authority Board Minutes from April 16, 2024 MISCELLANEOUS 13. STAFF UPDATES 14. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL HUTCHIINSON Request for Board Action A CITY ON PURPOSE. Resolution accepting artwork donation. Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 5/28/2024 Application Complete N/A Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff M Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Dave Ding, a citizen of Hutchinson, has expressed his desire to donate a piece of his artwork to the City through the police department. The donated artwork is an American flag constructed from wood and is carved to give the appearance that it is waving in the breeze. An image of the piece is attached. I recommend approval of resolution no. 15736 accepting the donation from Mr. Ding. Thank you. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 15736 Resolution Accepting Donation WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statues Section 465.03 for the benefit of its citizens. WHERAS, the following person has offered to donate the following item set forth below to the city by way of its police department. Name of Donor Dave Ding Item donated Artwork (American Flag) WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson Passed and adopted by the City Council this 281h day of May, 2024. Gary Forcier - Mayor Matt Jaunich — City Administrator — City of Hutchinson 4kw* . } � i I L J HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MAY 14, 2024 CITY CENTER — COUNCIL CHAMBERS decisions regarding agenda items are based upon this information as well as: Cityty policy and practices, input from and other questions or Information that has not yet been presented or discusses regarding an agenda item.) CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta and Chad Czmowski. Member absent was Pat May. Also present was Matt Jaunich, City Administrator. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Sebesta, second by Czmowski, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — A moment of silence was held in lieu of an invocation. (The invocation is a voluntary expression oftheprivate citizen, to and for the City Council, and is notintended to affiliate the City Council with, or express the City Council s preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15733 — Resolution Accepting $40.00 Donation from Thomas & Gwen Dahl to Hutchinson Police Department Towards Law Enforcement Memorial Park Fund in Memory of Bill Wegener Motion by Czmowski, second by Burley, to approve Resolution No. 15733. Motion carried unanimously. PUBLIC COMMENTS Is Is an opportunity for members of the public to address the City Council If the topic you would like to discuss is on the agenda, please ask the Mayorifhe will be accepting public comments during the agenda Item ifnot a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor - state yourname and address for the record. Please keep comments under 5minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatoryattacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of April 23, 2024 (b) Strategic Planning Session of April 23, 2024 Motion by Burley, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA e Items listealor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I CITY COUNCIL MINUTES - May 14, 2024 (a) Consideration for Approval of Grant Contract Agreement With State of Minnesota for Hotel Jorgensen Project (b) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycee Water Carnival from June 13-16, 2024, at Masonic West River Park (c) Consideration for Approval of Issuing Temporary Liquor License to Bobbing Bobber Brewing Company from June 13-15, 2024, at Masonic West River Park (d) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County Pheasants Forever on September 18, 2024, at Bobbing Bobber Brewing Company (e) Consideration for Approval of RiverSong Music Festival on July 12 & 13, 2024, in Masonic West River Park (f) Consideration for Approval of Minnesota Pottery Festival on July 27 & 28, 2024, in Masonic West River Park (g) Consideration for Approval of Non -Waiver of Tort Liability Limits for General Liability (h) Consideration for Approval of Resolution No. 15731 — Resolution Adopting Revised Assessment Roll (SA 5133) (i) Consideration for Approval of Resolution No. 15732 — Resolution Accepting Bid and Awarding Contract for Water Meter Replacement Project Phase 1 (j) Consideration for Approval of Resolution No. 15735 - Resolution Approving Disposal of Streets Department Surplus Property (k) Consideration for Approval of Crack Sealing (1) Consideration for Approval to Purchase S66T4 Bobcat Skidster Loader with Gold Package for PRCE Department (m) Consideration for Approval of Stormwater, Wastewater, and Community Resilience Grant Agreement (n) Consideration for Approval of SEH Supplemental Agreement for Stormwater Resiliency Plan — South (o) Consideration for Approval of Out of State Travel for Creekside Employees to Attend Site Visits in Northern Illinois May 21-22, 2024 (p) Claims, Appropriations and Contract Payments — Register A 2 CITY COUNCIL MINUTES - May 14, 2024 Motion by Czmowski, second by Sebesta, to approve Consent Agenda I. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments - Register B Motion by Czmowski, second by Burley, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS - 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS e purpose ot 757sportion at t e agen a Is toprovide the GounciTwth information necessary to craft wise policy. Includes Items like monthly or annual reports and communications from other entities.) 9. REQUEST FROM GOPHER CAMPFIRE WILDLIFE SANCTUARY Leon Goldschmidt, Craig Schmeling and Jake Powell of Gopher Campfire Wildlife Sanctuary presented before the Council. The group explained that pursuant to MN DNR rules, the sanctuary is required to put a fence around the sanctuary in accordance to certain standards. The requirement is to prevent chronic waste disease from sanctuary wildlife to other wildlife. The new fence will surround the current fence per requirements. The estimate for construction of the fence is $102,000. The Wildlife Sanctuary, has raised/pledged approximately $35,000. Local businesses will be contacted to see if they will donate funds to the project. -Lynn Neumann, PRCE Director, noted that many campers really enjoy the sanctuary and she suggested providing the sanctuary's fundraising efforts out to the campers to perhaps seek more donations. Council Member Burley suggested asking the DNR for an exemption due to the sanctuary being a deer farm, an educationa facility. The group stated that they have verbally argued the requirement but have not been provided any leniency. Council Member Burley encouraged them to put a written request in to the DNR. Council Members suggested that the City's local legislators support the exemption request and ask that they put their signature on such a request in partnership with the Wildlife Sanctuary. Matt Jaunich noted that the City will put together aResolution of Support and can work with staff on perhaps gaining local legislative support. 10. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY YEAR END REPORT Judy Flemming, HRA Executive Director, presented before the Council. Ms. Flemming provided annual report on the Hutchinson Housing & Redevelopment Authority's activities for 2-023. Information presented was on rental vacancy rates, home resales, foreclosures, Park Towers management, and City Center operations (home improvement program grants, rehab loan program house moved to Island View Heights lot). Ms. Flemming also reviewed priorities for this year which include various items at Park Towers along with owner -occupied rehabilitation proggrams, rental rehabilitation programs and housing development. Ms. Flemming clarified that building homes is not a main function of the HRA ut rather can act as a resource to developers and others potential funding sources. Ms. Flemming also spoke about the new staff she has on board both at Park Towers and at the City Center. UNFINISHED BUSINESS NEW BUSINESS an on CITY COUNCIL MINUTES - May 14, 2024 11. APPROVE/DENY RESOLUTION NO. 15730 — RESOLUTION DECLARING THE OFFICIAL INTENT OF THE CITY OF HUTCHINSON TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the City's current business practice is to issue bonds in the Fall after street and capital improvement projects have been bid, awarded to contractors and the contract costs are determined. As part of this process, the City must cash flow the project costs during the Summer and reimburse itself when the bond proceeds are received. IRS regulations require the City Council to approve a resolution declaring its intent to reimburse itself with the bond proceeds. Resolution 15730 itemizes the various projects expected to be financed by bonds this year and sets the maximum cost reimbursement at $2,250,000. Motion by Czmowski, second by Burley, to approve Resolution No. 15730. Motion carried unanimously. 12. APROVE/DENY RESOLUTION NO. 15734 — RESOLUTION FOR AUTHORIZATION TO PARTICIPATE IN MN-LESO PROGRAM (MINNESOTA LAW ENFROCEMENT SUPPORT OFFICER) Tom Gifferson, Police Chief, presented before the Council. Chief Gifferson explained that the HPD is asking for authorization to participate in the MN Law Enforcement Support Officer program. This program provides surplus property to law enforcement agencies to support their public safety missions. The HPD has been participating in this program for over 20 years, however program requirements have changed and departments must have Council authorization to be part of the program in order to acquire large pieces of equipment. The department is hoping to acquire an armored rescue vehicle through the program. There would be no cost other than a bit of repair/rehabilitation on the equipment. Motion by Czmowski, second by Forcier, to approve Resolution No. 15734. Motion carried unanimously. 13. APPROVE/DENY SETTING BUDGET WORKSHOP FOR MAY 28, 2024, AT 4:00 P.M. Motion by Czmowski, second by Burley, to set budget workshop for May 28, 2024, at 4:00 p.m. Motion carried unanimously. GOVERNANCE e purpose o lis portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS a) Sustainability Advisory Board Minutes from March 18, 2024 b) Hutchinson Library Board Minutes from March 25, 2024 c) Hutchinson Utilities Commission Minutes from March 27, 2024 d) Parks, Recreation, Community Education Board Minutes from April 1, 2024 MISCELLANEOUS 4 CITY COUNCIL MINUTES - May 14, 2024 15. STAFF UPDATES Mike Stifter — Mr. Stifter noted that construction on Oakland Avenue began this past Monday, however access to Oakland Cemetery will remain open. He encouraged residents to watch the City's Facebook page and/or call with any questions or to gain information. Construction work also began on Michael ourt. Other projects will begin when school is out and/or after Water Carnival. Matt Jaunich — Mr. Jaunich noted that candidate filing opens May 21, 2024, and the seats open are Mayor, Council Seat 3 and Council Seat 4. City offices will be closed on Monday May 27, 2024, for Memorial Day. 16. COUNCIL/MAYOR UPDATE Tim Burley Council Member Burley noted that it is Police Week and he thanked the city's public safety departments for all they do. He also noted that the annual Memorial Day Program will be held in Veterans' Memorial Park on May 27, 2024. Chad Czmowski — Council Member Czmowski noted that all the city parks are open and the parks department is very busy. ADJOURNMENT Motion by Czmowski, second by Burley, to adjourn at 6:25 p.m. Motion carried unanimously. 5 STRATEGIC PLANNING SESSION — ECONOMIC DEVELOPMENT MAY 14, 2024 - 3:45 P.M. MINUTES Members present: Mayor Gary Forcier called the session to order. Members present were Tim Burley, Dave Sebesta and Chad Czmowski. Member absent was Pat May. Others present were Matt Jaunich, City Administrator and other city directors and staff. 1) Introduction to the Topic Matt Jaunich, City Administrator, presented before the group. The items of discussion today are related to the City's Core Value Focus #4 (Economic Development). This core value is defined as: "A diverse local economy provides economic stability, expanding job growth and employment opportunities, an average household income meeting or exceeding the state average, and an increasing local tax base." Mr. Jaunich illustrated the market value growth in Hutchinson since 2014 which has seen a 79% growth. The median household income has seen a 27% growth since 2017. Feedback from the community survey indicated that 68% rated the overall economic health of the City as excellent or good; 75% would recommend Hutchinson as a place to work; 64% would recommend Hutchinson as a place to visit; 74% rated the overall quality of business and service establishments as good to excellent; 52% rated the vibrancy of the downtown/commercial areas as good to excellent; 57% rated the City's employment opportunities as good to excellent; 47% rated the City's shopping opportunities as good to excellent; 56% rated the variety of businesses and services establishments as good to excellent; and 63% rated the City's economic development services as good to excellent. Resources used for economic development include the 2013 Downtown Plan, the 2023 Growth Planning Study and the 2023 EDA Annual Report. Mayor Forcier commented on what other cities residents compare Hutchinson to when they compare the city's services or products. Council Member Burley commented that some rural communities are going backwards yet millions of dollars are put into metro cities from state funds for projects. Mr. Jaunich commented that Hutchinson's location is advantageous for continuous economic development. 2) State of Economic Development/Current Economic Development Strategies in Hutchinson Miles Seppelt, EDA Director, provided an overview of strategies used for economic development. He shared the mission of the Hutchinson EDA which is to facilitate redevelopment, job creation and the success of manufacturing in our community. Mr. Seppelt noted that Hutchinson is known throughout the state for its downtown, Hutchinson Enterprise Center, TigerPath and the Farmer's Market. Mr. Seppelt reviewed the seven current economic development strategies that the EDA uses. These include business retention & expansion, business incubation, business recruitment, downtown redevelopment, talent development, childcare business development and workforce housing development. Mr. Seppelt shared the marketing strategy the EDA uses in promoting Hutchinson for economic development. He also noted the amount of grant writing the EDA does which is to pull in financial resources to get projects done. Since 2006 over $6 million has been received in grant funds. Council Member Czmowski commented that perhaps Hutchinson has reached saturation in manufacturing businesses and other types of businesses should be pursued — maybe like high tech/high end. Mr. Jaunich suggested perhaps Hutchinson needs to tell its story to a broader audience (location, amenities, etc.) for business/job recruitment. Mayor Forcier suggested perhaps honing in on connections individuals might have to Hutchinson to get them to move back home or closer to home. Council Member Burley spoke about a veterans program that is being framed to encourage veterans to relocate to Hutchinson. 3) Current Challenges/Barriers to Economic Development Mr. Jaunich spoke about current challenges/barriers to economic development. These include a shortage of commercial development sites, a shortage of skilled workforce/general workforce, housing and child care. Council Member Czmowski noted there are shortages of smaller -size commercial sites as well. Mr. Seppelt noted that there are downtown spaces that are vacant because the owners are not willing to budge on asking prices. Mr. Jaunich commented that cost of construction and infrastructure costs are barriers to development. Mr. Seppelt noted that there are very few vacant commercial/industrial lots available for development. 4) Future Growth Areas in Hutchinson Future growth areas have been identified as: Hwy 7 East/Hwy 22; Hwy 15 South (south of Target); Hwy 7/Hwy 15 corridor. Infrastructure availability/cost is the biggest challenge for the City for the undeveloped areas. Mayor Forcier commented that he feels if the City invests in infrastructure he feels it needs to be on the south end of the city because that is where most commercial developers desire to be as compared to Hwy 7 East. 5) Vision for Economic Development in the Years to Come Mr. Jaunich noted that key opportunities include extending infrastructure to Hwy 7/22 intersection and Hwy 15 South. Council Member Czmowski expressed that he feels the priority investment should be made on Hwy 15 South and the City should consider extending on Hwy 7/Hwy 22 area only if the City is approached by a developer. Mr. Jaunich spoke about strategic/creative ways to fund infrastructure projects. Dan Jochum, Planning/Zoning Director, spoke about spurring infrastructure for housing which may then take off commercial development. Mr. Jochum also spoke about Hutchinson connecting to Hwy 212 which is expanding to a four-way highway along the entire corridor. 6) Questions/Conversations/Developing Ideas and/or Directions Mayor Forcier commended the EDA Board and the good structural make-up it has. Discussion was had on marketing the community and having a strategy to do so — highlighting amenities, employment opportunities, etc. It was expressed that housing is needed in order for businesses to come. 7) Next Steps/Action Items/Developing a Plan Workforce is number one issue for business developers, however housing is needed for workforce to live in. Child care shortage is a huge issue for the workforce, and perhaps legislators need to be lobbied to alleviate regulations pertaining to new child care laws. Motion by Burley, second by Czmowski, to adjourn at 5:15 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL Request for Board Action Consideration of Authorizing the City Application for the MPCA Statewide Organics Agenda Item: Management Grant; and approval of Resolution 15737 Department: Creekside LICENSE SECTION Meeting Date: 5/28/2024 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Creekside staff has identified a grant funding opportunity through the MPCA's Statewide Organics Management grant funding program. The MPCA has $4.5 million available for this round of funding in 2024 for projects focused on minimizing organics from entering landfills. The grant, if awarded, will be used to purchase equipment that separates contaminants from the overs, or rejects, of compost that have been screened. A large amount of overs materials that are routinely landfilled have a high amount of organic material still embedded in them, mostly wood materials. Due to the high film plastic content in the overs, the overs materials are not re -introduced back into the composting process and are landfilled. This is to minimize future contamination issues in finished compost. The equipment that would be purchased uses air, both blowing and vacuuming, to remove film plastics, and other light density contaminants, from materials. Once the overs are cleaned of the film plastics, they would then be reused in the process, or could be land applied. Another part of the grant would be to track and report savings of freight costs to landfill and tip fee expenses as well as greenhouse gas (GHG) emission reductions from avoided landfill bound trucks. The grant has a 20% match requirement. In the Refuse Fund's 2024 CIP, $60,000 is budgeted for an air separator. The equipment staff is looking to acquire through the grant has not been determined as of the time of preparing this board action form. However, it will be between a Komptech Hurrikan S at a total cost of $352,075, or a Vector VacMax at a total cost of approx. $230,000. Regardless of the equipment chosen, the City's cash match will not exceed $52,075.00, and in -kind match of labor to track cost savings and GHG reductions will be an estimated $15,500.00, for a total Match of $67,575.00. For visual purposes, the Komptech unit cost has been plugged into the application and budget. The grant application has a due date of June 10th, 2024. The application, along with a resolution, is attached for reference and approval. BOARD ACTION REQUESTED: Approval to submit grant application and approval of Resolution 15737 Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15737 MINNESOTA POLLUTION CONTROL AGENCY STATEWIDE ORGANICS MANAGEMENT GRANT AUTHORIZATION RESOLUTION WHEREAS, the City of Hutchinson has applied for a grant from the Minnesota Pollution Control Agency (MPCA), under its Statewide Organics Management grant funding program; and WHEREAS, if the MPCA funding is received, the City of Hutchinson is committed to implementing the proposed project as described in the grant application; and WHEREAS, MPCA requires that the City of Hutchinson enter into a grant agreement with the MPCA that identifies the terms and conditions of the funding award; NOW, THEREFORE, BE IT RESOLVED THAT, the City Council of the City of Hutchinson, Minnesota hereby agrees to enter into a grant agreement with the MPCA to carry out the project specified therein and to comply with all of the terms, conditions, and matching provisions of the grant agreement and authorizes and directs the City Administrator to sign the grant agreement on its behalf. Adopted by the City Council this 28t" day of May, 2024 APPROVED: Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator MINNESOTA POLLUTION Statewide organics management rant CONTROL AGENCY g g g 520 Lafayette Road North Project application and workplan 5t. Paul, MN 55155-4194 Doc Type: Grant Application Instructions: Read the complete Request for Proposal (RFP) and other associated documents before submitting this application. If awarded a grant, this work plan will be incorporated into your grant agreement and the reporting requirements for your project will follow this same format. Applications are due no later than 4:00 p.m. Central Time (CT) on Monday, June 10, 2024. Submittal of application: The MPCA strongly prefers that documents are submitted in Microsoft Word or Excel format. Documents must be submitted via the SWIFT Supplier Portal and per the instructions listed in Section 8 and 9 of the RFP. Check the SWIFT Supplier Portal for the most recent updates on questions and answers to this solicitation. Applicant information Applicant: City of Hutchinson MN — CreekSide Soils Organics Management Processing Faci Address: 1500 Adams St. SE City: Hutchinson Mailing address (if different): City: Project contact: Andy Kosek Email: akosek@creeksidesoils.com Phone: 320-234-5680 State: MN Zip code: 55350 State: Zip code: Title: Creekside Soils Manager Organization type: ❑ State government X Political subdivisions of the State ❑ Business ❑ Institutions ❑ Non-profit ❑ Tribal government Grant requested: $ 300,000.00 + Matching funds/value of in -kind $67,575.00 = Total project cost: $367,575.00 Yes No 1 Is applicant the sole source of matching funds for this project? X ❑ If no, is supporting documentation of secured matching funds attached? ❑ ❑ 2 Is applicant in compliance with Minnesota's tax and environmental regulatory requirements? X ❑ If no, explain: Review the Sample Grant Agreement and confirm that your organization understands and agrees with the terms in the agreement? If you select "yes," that confirms your organization and legal council will not request changes to the base agreement terms at the time of award. X Yes ❑ No If no, explain: Qualification and experience 1. Has your organization received Minnesota Pollution Control Agency grant funding before? X Yes ❑ No https://www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relayservice Available in alternative formats Page 1 of 6 If yes, what grant program(s) and what year(s): Greater MN Recycling and Composting Grant - FY2022 If yes, provide a brief summary of the funding received, how it was used, and the project outcome(s): The City of Hutchinson MN has operated a city-wide Source -Separated Organics Materials (SSOM) diversion program since 2001, making it one of the oldest SSOM diversion programs in Minnesota. It is a standard offering program, meaning that all 4,000+ Hutchinson households can put their SSOM (both food and yard wastes) into their organics bin for year around weekly curbside collection. The SSOM is delivered to the City's Organic Materials Processing Facility, called CreekSide Soils, where the SSOM is currently composted in an enclosed containerized system, soon to be a Covered Aerated Static Pile (CASP) system. Creekside also composts yard wastes separately, producing a widely popular bagged compost and soils product line. Unfortunately, both composting feedstocks are contaminated with non- compostables, like film and hard plastics, metals and glass, making the compost produced from the SSOM unsellable (CreekSide screens out some of the contaminants and gives the screened SSOM compost to other City agencies). The yard waste compost has less contaminants which are mostly removed in the final screening step before bagging. CreekSide has been storing several years' accumulation of oversized particles but is now running out of room. The Grant was, and still is, being used to fund a public education and outreach campaign in Hutchinson to re -familiarize residents with the need for proper source separation of organics to reduce contamination. The project is ongoing and is recognizing some success. Original budget - $86,375.00 in grant funds + $28,792 in matching funds = Total Budget of $115,167.00. Status as of 4/30/2024 — Grant funds expended - $66,026.18 + matching funds - $57,443.51 for total budget of $123,469.63. Final grant report is due to MPCA in June 2025. 2. Describe the experience related to organics management, in particular the work being proposed in this project, of both your organization and the individuals that will be working on the project: The oversized particles screened out of the SSOM and yard waste composts still contain unacceptable levels of contamination, illustrating the reality that behavioral change through education and outreach, is a multi -year endeavor. CreekSide Soils requests grant funding of $XXX,XXX to purchase a [Vector VacMax] [Komptech Hurrikan S] to treat an estimated 2,000 tons of accumulated "overs" to remove contamination and to treat approximately 225 tons per year of overs from ongoing SSOM composting. This will directly result in avoided landfilling of the full 2,000 tons of overs now and the full 225 tons annually of SSOM overs so they can be reused in the composting process, saving the City of Hutchinson nearly $150,000 in landfilling costs. As mentioned above in #1, Creekside Soils has been in operation for 20+ years, composting SSOM and yard waste materials along with processing wood waste materials. The operation has been very successful with regards to producing quality finished products that ultimately generate revenue, and profits mainly through bagged product sales, that are transferred back to City General Fund coffers to help offset property taxes. The project manager, Andy Kosek, General Manager of Creekside Soils, has over 23 years of experience in composting both SSOM and yard waste materials and is very knowledgeable in the latest BMPs as well as keeping updated with advances in equipment available for the composting industry. 3. If applicable, list the organization and points of contact for any partners that will be part of the grant project and their specific role, including letters of support showing their relevant experience and commitment to this project: None Project description and information As a reminder, projects must focus on organics management, and cannot include projects focusing on waste reduction, reuse, food rescue for human consumption, upcycling food scraps for human consumption, anaerobic digestion without beneficial use of digestate and biogas, waste -to -energy, incineration, landfilling, organic materials that have not been source separated, or projects that consist solely of a marketing plan. 4. Project title: Contamination removal through vacuum extraction 5. Summary of your project: a. What part of the organics management system will this project primarily focus on? Please select up to three: ❑Organics collection ❑Organics hauling ❑Food to livestock NComposting ❑Anaerobic digestion ❑Education or research ❑Other, please describe below https://www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relayservice Available in alternative formats Page 2 of 6 b. Please describe your project, including the specific type of organic material(s) you intend to work with. What are you proposing to do? The oversized particles screened out of the SSOM compost still contain unacceptable levels of contamination, illustrating the reality that behavioral change through education and outreach, is a multi -year endeavor. CreekSide Soils requests grant funding of $XXX,XXX to purchase a [Vector VacMax] [Komptech Hurrikan S] to treat the "overs" to remove contamination. It is anticipated that this will directly result in avoided landfilling of more than 170 tons of SSOM overs annually so they can be reused in the composting process, saving the City of Hutchinson nearly $15,000 per year in landfilling costs. Based on a physical composition audit conducted on the SSOM materials in 2022, it was found that approximately 23%, by weight, of the total SSOM overs materials generated is non -organic material, meaning 77% is organic consisting of mainly woody materials, larger cardboard materials that weren't fully composted or simply uncaptured compost. The majority of the 23% non -organic material in the SSOM overs is film plastic. Due to this high rate, it is not feasible to re -introduce the overs as is back into the process due to the potential of further contaminating the finished compost that is being generated. In addition, the grant will help the City remove contamination from over 2,000 tons of yard waste overs that have accumulated over recent years, which will divert over 1,500 tons of yard waste overs from landfilling. c. What purpose or need does this project serve? (e.g., filling a gap in access to collection or processing infrastructure) Remove contamination from recycled SSOM, remove organics from landfilling d. What are the expected outcomes of your project? (e.g., amount of organic material diverted from landfills, number of households that gained access to collection, etc.) The expected outcome of the project is to reduce the amount of overs materials that contain organic material from being landfilled. Of the 225 tons of SSOM overs being currently being generated and landfilled annually, it is expected that this tonnage may decrease to less than 60 tons per year, a 77% reduction. Of the estimated 2,000 ton of yard waste overs currently accumulated on site, it is expected that that this tonnage will decrease to less than 300 tons requiring landfilling, an 85% reduction. Combined, a total of 1,865 tons would be diverted from landfilling to being reused in the first year. Moving forward and once the backlogged yard waste overs are processed, annual yard waste overs generated is approximately 350 tons per year. Utilizing the 85% reduction factor, this tonnage would decrease to approximately 52.5 tons requiring landfilling annually, combine this with the treated SSOM overs of 60 tons, a total of 112.5 tons would be landfilled annually, significantly less than 575 tons annually if the overs materials remain untreated. e. What is the scale of your project? (e.g., statewide, specific region, specific city, specific neighborhood, specific organization, etc.): Operations at Creekside Soils which serves as the composting facility for the City of Hutchinson's curbside collected SSOM as well as its yard and wood waste materials. Creekside Soils also serves as the yard and wood waste processing facility for all McLeod County residents, all McLeod County municipalities and the City of St. Cloud, MN 6. Does your project address any of the three preferred project types listed in Section 6 of the RFP? If so, please describe: Yes, the result of this project will be a specific action to decrease contamination in finished compost 7. What assets and resources are available to implement and complete this project by June 30t" 2027? CreekSide Soils is an existing, operating composting facility. Management and staff are available to procure, install and operate this equipment and to modify operating procedures to optimize the results. Environmental justice and community considerations 8. Will your proposed project directly serve or engage with communities in an environmental justice area? Environmental justice areas are defined as census tracts that are within Tribal boundaries; or at least 40% of the population are people of color; or at least 35% of households have incomes under 200% of the federal poverty level, or at least 40% of the population over age five have limited English proficiency. Please use the following map to determine if your area, or the area you serve, meets these criteria: http://mpca.maps.arcqis.com/apps/MapSeries/index.html?appid=f5bf57c8dac24404b7f8efl717f57d00) ❑ Yes X No Note: The map is subject to change. MPCA will use the most current map when evaluating proposals. https://www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relayservice Available in alternative formats Page 3 of 6 If yes, please describe the relationship your organization has or plans to develop with the community, how your project will actively serve these communities including specific tasks, and how this project work is desired by the communities. Letter(s) of support from these communities is beneficial to confirm the project is desired and in collaboration with the identified population: 9. For all projects, describe how your project will serve historically underserved communities including people of color, low- income households, people with limited English proficiency, or other underserved populations, if applicable: While Hutchinson MN is an area where at least 35% of people reported income less than 200% of the federal poverty level, the equipment purchase will not have any effect on any of the underserved communities in Hutchinson. 10. For all projects, describe how your project will mitigate any negative impacts to the surrounding community or the community that it serves (e.g., concerns with odor or truck traffic): Reduction of 80-85 trucks (1,865 tons) diverted from being landfill bound in initial 12 months of the project, and an anticipated 20 trucks (462.5 tons) each year thereafter. 11. For all projects, describe how your organization will share the results of the project, including details on the intended audience(s) for this messaging. (Note: It is a requirement that you communicate the results of the project. Examples of project communications can be through organization newsletters, social media, public presentations, etc.) CreekSide Soils/City of Hutchinson will communicate how we will use the contamination separator to improve the quality of our overs and how it will reduce truck traffic to the landfill via City Council presentations and social media. Workplan (objectives and tasks) Objective 1 of 3: Implement Contamination Removal Task 1a: Receive and commission contamination removal equipment Task 1b: Process/treat accumulated yard waste overs and ongoing SSOM overs for reuse Objective 1 Timeframe: July 2024 —July 2025 Objective 1 Total: Grant: $300,000.00 Match: $60,635.00 Total: $360,635.00 Objective 2 of 3: Evaluation of contamination removal Task 2a: Measure contamination levels in future processed overs Task 2b: Measure reductions in GHG emissions Objective 2 Timeframe: January 2025 — December 2025 Objective 2 Total: Grant: $ Match: $ ',700.00 Total: $5,700.00 Objective 3 of 3: Reporting Task 3a: Prepare, review and submit Final Report Objective 3 Timeframe: January 2026 — March 2026 Objective 3 Total: Grant: $ Match: $ Total: $ Project evaluation and anticipated outcomes Data and measurement The MPCA requires that the applicant report at least two of the following outcomes as a part of evaluating the project, with a preference for additional measurement if possible. Required environmental outcome measurement (must select at least two of these to report): X Weight of organic material diverted away from landfills as a result of the project Number of households or individuals engaged through the project (required for education -focused projects. MPCA will use these numbers to estimate the weight of organic material potentially impacted by the project.) X Greenhouse gas emissions avoided from diverting organic material away from landfills ❑ Other environmental indicator such as air emissions avoided, energy saved, water conserved, etc. - please list below: https://www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats Page 4 of 6 Describe the approach for measuring and/or calculating the outcome(s): CreekSide Soils audits its overs for contamination by weighing two (2) skid -steer buckets of overs and manually sorting them to remove the contamination. The contaminants are weighed and the contamination percentage is calculated. CreekSide Soils will measure potential greenhouse gas (GHG) emissions reductions from contamination removal by calculating avoided GHG emissions from avoided landfill -bound trucks and from avoided GHG emissions from landfilled overs. Additional measurement (optional, but beneficial reporting): ❑ Jobs created ❑ Revenue generated X Cost savings X Other— please list: Reduction in greenhouse gas emissions Describe the approach for measuring and/or calculating the outcome(s): Creekside Soils/City of Hutchinson will monitor cost savings and emission reductions from reduced transportation and landfilling of overs. Anticipated outcomes (create a table for each piece of data that you will measure over the course of the project): Table 1. Contamination Removal Results Description Total Weight of Audited Overs Weight of Organics Audited Weight of Contamination Contamination Percentage Overs — June 2022 600.01bs. 461.4lbs. 138.6 lbs. 23.1% Overs - May 2024 520.0 lbs. 392.9 lbs. 127.1 lbs. 24.4% Overs - May 2025 XXX lbs. XXX lbs. XX% Overs - Dec 2025 XXX lbs. XXX lbs. XX% Table 2. Measuring GHG Emissions Reductions Description Quantities (tons) Transportation Impacts Landfill Impacts Accumulated Overs 2,000 No. of truck trips x mileage Tons of overs landfilled x to landfill x truck fuel 0.20 tons of CO2 efficiency (mpg) x 22.45 lbs. emitted/ton landfilled CO2 emitted/gallon (Source: EPA WARM) consumed Monthly Overs Created 20 No. of truck trips x mileage Tons of overs landfilled x to landfill x truck fuel 0.20 tons of CO2 efficiency (mpg) x 22.45 lbs. emitted/ton landfilled CO2 emitted/gallon (Source: EPA WARM) consumed Summarize how you will evaluate the project at the end of the grant period to determine whether it has been successful: By measuring contamination percentages, GHG emissions reductions and cost savings to the City. https://www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relayservice Available in alternative formats Page 5 of 6 Application materials: X Complete project work plan and anticipated measurable outcomes table(s) included in this application (submit in Microsoft Word). X Complete budget (submit in Microsoft Excel). X Attach supporting documents (can be submitted in any format): X Letter(s) of support (from listed partners; additional letters can be submitted from non -partners if desired) X Proof of matching funds https://www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats Page 6 of 6 MINNESOTA POLLUTION CONTROL AGENCY 520 Lafayette Road North St. Paul, MN 55155-4194 Statewide Organics Management Grant Budget Doc Type: Grant Application III. IV. V. Cost Category Cost ($/unit) Not to Exceed Quantity (Qty/Unit) I Grant Funds I Match Funds - I Cash Match Funds - In -kind Total Match (11 + 111) Total Budget (I + 1\� Objective 1 of 3: Implement Contamination Removal Task la: Receive and commission contamination removal equipment Creekside Manager $85.00 hr 8 hr $680.00 $680.00 $680.00 Equipment lump sum 1 ea $52,075.00 $352,075.00 Task 1a - Total $300,000.00 $52,075.00 $680.00 $52,755.00 $352,755.00 Task 1b: Process/treat accumulated yard waste overs and ongoing SSOM overs for reuse Creekside Manager $85.00 hr 8 hr $680.00 $680.00 $680.00 Creekside Operator $60.00 hr 120 hr $7,200.00 $7,200.00 $7,200.00 Task 1b - Total $0.00 $0.00 $7,880.00 $7,880.00 $7,880.00 Task 1 Grand Total $300,000.00 $52,075.00 $8,560.00 $60,635.00 $360,635.00 Objective 2 of 3: Evaluation of contamination removal Task 2a: Measure contamination levels in future processed overs Creekside Manager $85.00 hr 20 hr $1,700.00 $1,700.00 $1,700.00 Creekside Operator $60.00 hr 40 hr $2,400.00 $2,400.00 $2,400.00 Creekside Admin Asst $45.00 hr 20 hr $900.00 $900.00 $900.00 Task 2a - Total $0.00 $0.00 $5,000.00 $5,000.00 $5,000.00 Task 2b: Measure reductions in GHG emissions Creekside Manager $85.00 hr 4 hr $340.00 $340.00 $340.00 Creekside Admin Asst $45.00 hr 8 hr $360.00 $360.00 $360.00 Task 2b - Total $0.00 $0.00 $700.00 $700.00 $700.00 Task 2 Grand Total $0.00 $0.00 $5,700.00 $5,700.00 $5,700.00 Objective 3 of 3: Reporting Task 3a: Prepare, review and submit Final Report Creekside Manager $85.00 hr 4 hr $340.00 $340.00 $340.00 Creekside Admin Asst $45.00 hr 20 hr $900.00 $900.00 $900.00 Task 3a-Total $0.00 $0.00 $1,240.00 $1,240.00 $1,240.00 Task 3 Grand Total 1 $0.00 1 $0.00 1 $1,240.00 $1,240.00 $1,240.00 Project Total 1$300,000.001 $52,075.00 1 $15,500.00 1 $67,575.00 1 $367,575.00 KA s: HUTCHINSON CITY COUNCIL H UTCH I N SON Request for Board Action A CITY ON PURPOSE. Consideration of a Conditional Use Permit for a tattoo establishment in a C-3 Agenda Item: zoning district located at 140 Main St N. Department: Planning LICENSE SECTION Meeting Date: 5/28/2024 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Reviewed by Staff a Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant, Jennifer Christensen of Something to Crow About Health Clinic, is requesting a conditional use permit to allow a tattoo establishment in the C-3 (Central Commercial) district located at 140 Main Street North. The applicant states they want to add medical tattoo to their medical practice. Nobody from the public spoke regarding this request. The applicant explained to the Planning Commission what medical tattooing is and explained the service will be offered two days per month. The Planning Commission voted to unanimously recommend approval of the request (6-0). BOARD ACTION REQUESTED: Approval of Conditional Use Permit Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15738 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT FOR A TATTOO ESTABLISHMENT IN A C-3 ZONING DISTRICT, LOCATED AT 140 MAIN ST N. FACTS 1. Quade's Investments LLC is the owner of a parcel of land located at 140 Main St N, Hutchinson Minnesota; and, 2. The subject property is legally described as: S18' of Lot 1 & N33' of Lot 2, Block 42, Townsite of Hutchinson, North Half. 3. Jennifer Christensen has applied to the City for a conditional use permit for a tattoo establishment in a C-3 Zoning District, located at 140 Main St N. 4. The Planning Commission met on May 21, 2024, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. b. The business must remain in accordance with MN State Statues and meet all health standards for tattooing, piercing, body art, or similar services per the State of Minnesota and/or City of Hutchinson regulations. c. The applicant must apply for City of Hutchinson license to operate a tattoo establishment within the City. d. Any signage for the business will require a sign permit. e. The conditional use permit shall remain in effect as long at the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on May 28, 2024, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. b. The business must remain in accordance with MN State Statues and meet all health standards for tattooing, piercing, body art, or similar services per the State of Minnesota and/or City of Hutchinson regulations. c. The applicant must apply for City of Hutchinson license to operate a tattoo establishment within the City. d. Any signage for the business will require a sign permit. Findings of Fact — Resolution # 15738 140 Main St N Conditional Use Permit Page 2 e. The conditional use permit shall remain in effect as long at the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Sections 154.063 of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit for a tattoo establishment in a C-3 Zoning District, located at 140 Main St N, Hutchinson MN is approved. Adopted by the City Council this 28t' day of May, 2024. ATTEST: Matthew Jaunich Gary T. Forcier City Administrator Mayor A ' -+, P'JPF F DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: May 17, 2024 for May 21, 2024 Planning Commission Meeting Application: CONDITIONAL USE PERMIT TO ALLOW A TATTOO ESTABLISHMENT IN THE C-3 (CENTRAL COMMERCIAL) DISTRICT AT 140 MAIN ST NORTH Applicant: Jennifer Christensen CONDITIONAL USE PERMIT: The applicant, Jennifer Christensen of Something to Crow About Health Clinic, is requesting a conditional use permit to allow a tattoo establishment in the C-3 (Central Commercial) district located at 140 Main Street North. The applicant states they want to add medical tattoo to their medical practice. * ' Indicates Property described in this notice i A" ZND AVE NW Z • � H a � r z 1 w w Z 17171 1 GENERAL INFORMATION Existing Zoning: C-3(Central Commercial) Property Location: 140 Main Street North Existing Land Use: Health Clinic (this use will be within Health Clinic) Adjacent Land Use And Zoning: C-3 (Central Commercial) District Comprehensive Land Use Plan: Downtown Commercial Zoning History: The zoning ordinance was amended on July 10, 2012, to allow tattoo establishments by conditional use permit in the C-3 District. There have been at least two other CUP's for tattoo business since 2012. Applicable Regulations: Section 154.063, Hutchinson City Code Analysis and Recommendation: Staff believes that the proposed application is an appropriate use for this zoning district. Approval of a conditional use permit (CUP) is required in order to allow a tattoo establishment in the C-3 (Central Commercial) District. A CUP shall be granted only if evidence is presented to establish the following: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Staff finds that the request would meet the requirements of granting a conditional use permit (Section 154.063) and recommends approval subject to the findings and conditions listed in the draft Resolution, including these specific conditions: 1. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. 2. The business must remain in accordance with MN State Statues and meet all health standards for tattooing, piercing, body art, or similar services per the State of Minnesota and/or City of Hutchinson regulations. 3. The applicant must apply for City of Hutchinson license to operate a tattoo establishment within the City. 4. Any signage for the business will require a sign permit. 5. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. s: HUTCHINSON CITY COUNCIL HUTCHI NSON Request for Board Action A CITY ON PURPOSE. Consideration of a Final Plat for Second Addition to the Meadows. Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 5/28/2024 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Reviewed by Staff M Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM. The applicant is requesting final plat approval for the Second Addition to the Meadows Plat. Nobody from the public spoke regarding this request. Staff went through the items that need to be addressed prior to plat recording. A development agreement will need to be completed prior to mylar plats being recorded. The Planning Commission voted unanimously to recommend approval of this request. BOARD ACTION REQUESTED: Approval of final plat. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15739 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A FINAL PLAT FOR SECOND ADDITION TO THE MEADOWS. FACTS 1. Bonneville Land & Cattle, LLC is the owner of 940 North High Drive NW; and, 2. The subject properties are legally described as: 940 North High Dr NW - Outlot B, The Meadows CIC 912; 900 North High Dr NW — Outlot C, The Meadows CIC 9 12; 1000 North High Dr NW — E'ly 501.47' of Lot 1, Block 2, First Addition to the Meadows. 3. Bonneville Land & Cattle, LLC has applied for a fifteen -lot final plat, located at 940 North High Dr NW, 900 North High Dr NW and 1000 North High Dr NW, Hutchinson, MN, to be known as Second Addition to the Meadows. 4. The Planning Commission met on May 21, 2024 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. b. Developer will loop watermain in Golf Course Rd NW due to the length of the watermain. c. Utilities will be bored under Meadows driveway within the drainage and utility easement. Pip grades need to be adjusted for boring and sanitary sewer requires minimum 1.5% grade- d. Create an outlot for the pond located on Block 1, Lot 1. This outlot will be dedicated to the City. e. Development agreement between the City and Developer needs to be approved prior to recording of Plat. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on May 28, 2024 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the final plat of Second Addition to the Meadows subject to the following findings and conditions: a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. b. Developer will loop watermain in Golf Course Rd NW due to the length of the watermain. c. Utilities will be bored under Meadows driveway within the drainage and utility easement. Pip grades need to be adjusted for boring and sanitary sewer requires minimum 1.5% grade. d. Create an outlot for the pond located on Block 1, Lot 1. This outlot will be dedicated to the City. e. Development agreement between the City and Developer needs to be approved prior to recording of Plat. APPLICABLE LAW 6. The final plat request meets the following standards as required in Section 153 of the City of Hutchinson Municipal Code. Findings of Fact — Resolution # 15739 Final Plat — Second Addition to the Meadows Page 2 CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the final plat for Second Addition to the Meadows is approved. Adopted by the City Council this 28th day of May, 2024. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor HUTCHINSON A CITY ON PURPOSE. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan ]ochum, AICP and City of Hutchinson Planning Staff Date: May 17, 2024 for May 21, 2024 Planning Commission Meeting Application: Consideration of a Final Plat for Second Addition to the Meadows Applicant: Bonneville Land and Cattle, LLC FINAL PLAT FOR SECOND ADDITION TO THE MEADOWS The applicant is requesting final plat approval for the Second Addition to the Meadows Plat. lndicaWS Oro *ny deeerl�ed in the nobee + i —4 1000 r:' hw 1ZTHAVE RWfit --- rt Z i $_ 940 i goo I r ��FCO Existing Zoning: Property Location: Existing Land Use: Adjacent Land Use: Adjacent Zoning: Comprehensive Plan: Zoning History: Applicable Regulations: Final Plat Analysis: GENERAL INFORMATION 940 North High Drive Vacant land (former golf course) Residential and Agricultural R-1 and R-2 Residential Residential The property was platted back in the early 2000s. Section 153.050 of the City Code City staff has reviewed the final plat and recommends approval with the following requirements needing to be addressed prior to recording of the plat. • Developer will loop watermain with watermain in Golf Course Rd NW due to the length of the watermain. • Utilities will be bored under Meadows driveway within the drainage and utility easement. Pipe grades need to be adjusted for boring and sanitary sewer requires minimum 1.5% grade. • Create an outlot for the pond located on Block 1 Lot 1. This outlot will be dedicated to the City. • Development agreement between the City and Developer needs to be approved prior to recording of Plat. Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Recommendation: Staff recommends approval of this request. If Planning Commission feels this Plat is acceptable the following conditions should be applied to the final plat approval: 1. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. 2. Developer will loop watermain with watermain in Golf Course Rd NW due to the length of the watermain. 3. Utilities will be bored under Meadows driveway within the drainage and utility easement. Pipe grades need to be adjusted for boring and sanitary sewer requires minimum 1.5% grade. 4. Create an outlot for the pond located on Block 1 Lot 1. This outlot will be dedicated to the City. 5. Development agreement between the City and Developer needs to be approved prior to recording of Plat. SECOND ADDITION TO THE MEADOWS ss9; omm, a nrmt a me aeot c ne ✓uo K ✓n.ae cw.tH ✓wwaota mmauy ro my � plat tn.mr. .wsr ryw r,rl4r,VOp,1S�m+[r!tlln �w*fnww�slw�+el�w• a niw ; ��+!Y/rwww_rnppr �lwYr. �+� /%�pwMif�.w m>ureows L r��w...�.rif �«cM��yP rr��1nM ew asp �}r rr� wyrsr rfsv+r�r 44��r v<.ue.cr Yyri��w�r�v�w�rifyr�~sy�riw*.'�wwbsr fir ✓m�u ost I.�r �w�uaGr.v �M rrrlwYrr�l �� r�Y ifG�i�IP rid frl�af�Y: •�l«��w �N Idr A �N��ffrR � w�wre i m. n.yws ✓nrmme ... etimw.ene e.r,.. n» ru. _ n �wmr • Mi°i0. ✓mar ar a.....v. ae a cmiti ✓or..mm �Mi�d � r � n ew✓t at C� m n'rr �d r•r rnMiw* Nw✓MY s¢fwrffMr r1[R! WIfoR MM 0.lf�� YF� Ya wY�rrr��w w�w[w T �A F✓en lr At A�Frry r_rfv A. �rffmr mmwne e.rm. m. m r [. orca r �m :ice n✓emvo aaa'mv ear ar _ "°' - m. n m— J r rc�an.sn un...am, m ® u>u,.».� ramo� r.„, e.lay. m , --. ca,a,rr�� ✓M�c� n re.,o aw.u,r.. ae� x ------------- SECOND ADDITION TO THE MEADOWS INSET A INSET B 1ry , N Sheet 2 of 2 Sheets SECOND ADDITION TO THE MEADOWS HUTCHINSON, MN OUTLOT A 'D - I WTTO SECOND ADDlTii-)N TO THE MEADOWS COVER SHEET & Cam . 2"122 LmdCam.LLC Ht.h-, MN 5MEET Np. i or 9 dM------- x"s�M� _ _ Mfar �r roota�y Ewm ' o emot dno —` s r emotm 3 r Ymnde _ - _ ea+o(m frwwm Sw+ Sens m y eb� 6 emotm Stwm Ymnde _' _ �„o(m Rcpxee w - -J 6 ^ v r _ w� � tFILF {/prlC YR- i IYC 40l ,iive�airr z naY bE¢ or ,",sru�sc�w uix�i �� +i R r' mPpEH PIPE a ,•_u �r141 r[+a; snug ec a' D" cuss SANITARY SEWER & INATERMAIN �N Es:„oR - =a 1-5ER Co1V.EE` ar rH ai ra ,+ E[EY�f Ef" M. /ra srA S+eJ ' 111" ` H O seat e• Pror.v (usHvn r r 6 Pic sxvr. M x E tf a Poc wv ri /i}tpu1 � I I 1 ,riF wr pm}r�� r r (NEJ=raer. - • - (sE)<,oe1.r3 - Wr (N }rosa.w HW rNE�-,os,e�r�Rrfn ,„ (xxry=rroser .rsn-,o3zo3 � SECOND ADDITION TO THE MEADOWS Ef..Y,kY,us Lard a Came, Llc MutChinsnn. MN 2 y J I;W p 6 6 7 ST M• i _`"` r=s' vEa STORM SEWE DET IL B iC 4 g g v-r oau wro ro M1�1 g r v g e 8 r° • R `a a n y °`"'° SECOND ADDITION ?O THE MEADOWS STORM SEINER PLAN 2rol22 rE or�µ� �P :ZO.G• THE °1 THE r� � Bmn•ea�e Ls� 6 txe. Lit `.`.� Wftr4" nn, MNHP. $ OFSH6ET6 fo,�x o ea /0, -A - — - 23 "i. ol TO 44Y EACAVA— THE 6— 'T", WH X SZTXIFOCRELL� '"o Cl AlEl 111-IN 26 CRAG NG NOT E S OF EN`GlAYD 1�� 4, E IH Al _1 IAI L, —LL --E THE E—T L.ATI. F ALL 1-- %, U7 'EZE00 " K HE AW � 8E 'LLY I—S _ F Y D LL 1— HCH I- 9� A--Y�ff— " A, U"E_D TL �,RT 1ST mr-'&p— i4-; IT�ETIE�.-F I E F THE SECOND ADDITION TO THIE MEADOWS RADING PLAN 122 ;V.EER G 2" ,?a4, — _ Hutchintan MN SHEErNQ 4 OF 9 s: HUTCHINSON CITY COUNCIL HUTCHI NSON Request for Board Action A CITY ON PURPOSE. Consideration of a Final Plat for Bonneville Addition Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 5/28/2024 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Reviewed by Staff a Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant is requesting to split the property into two outlots for the purpose of a real estate transaction. The property was platted as Bridgewater Estates Third Addition in 2005 and the area that wasn't platted into buildable lots was platted as Outlot A with plans for future development. Outlots are not buildable. Before any development can take place the Outlots will need to be re -platted per City requirements. Several neighbors spoke of drainage concerns in this area and noted that they didn't want their drainage issues to get worse but rather improve when this area is ultimately developed. The Planning Commission voted unanimously to recommend approval of this request. BOARD ACTION REQUESTED: Approval of final plat. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF NUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15740 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A FINAL PLAT FOR BONNEVILLE ADDITION. FACTS 1. GPS Dickenson Partners is the owner of 815 Roberts St SW; and, 2. The subject properties are legally described as: Outlot A, Bridewater Estates Third Addition. 3. Bonneville Land & Cattle, LLC has applied for a two -lot final plat, located at 815 Roberts St SW, Hutchinson, MN, to be known as Bonneville ,Addition. 4. The Planning Commission met on May 21, 2024 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. b. Outlots are not buildable. Outlot A and B need to be re -platted through preliminary and final plat process before and development can occur. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on May 28, 2024 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the final plat of Bonneville Addition subject to the following findings and conditions: a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. b. Outlots are not buildable. Outlot A and B need to be re -platted through preliminary and final plat process before and development can occur_ APPLICABLE LAW 6. The final plat request meets the following standards as required in Section 153.050 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan and applicable ordinances. Findings of Fact — Resolution # 15740 Final Plat — Bonneville Addition Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the final plat for Bonneville Addition is approved. Adopted by the City Council this 28th day of May, 2024. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor "' PUP F DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan ]ochum, AICP and City of Hutchinson Planning Staff Date: May 17, 2024 for May 21, 2024 Planning Commission Meeting Application: Consideration of a Final Plat for Bonneville Addition Applicant: Bonneville Land and Cattle, LLC FINAL PLAT FOR BONNEVILLE ADDITION The applicant is requesting to split the properly into two outlots for the purpose of a real estate transaction. The property was platted as Bridgewater Estates Third Addition in 2005 and the area that wasn't platted into buildable lots was platted as Outlot A with plans for future development. Outlots are not buildable. Before any development can take place the Outlots will need to be re -platted per City requirements. Indicates property described In this notice } CCC Fd 815 W L�R� TSW r. 1. l MHTH NE SW , T SOUTH GRADE RD SW Existing Zoning: Property Location: Existing Land Use: Adjacent Land Use: Adjacent Zoning: Comprehensive Plan: Zoning History: Applicable Regulations: Final Plat Analysis: GENERAL INFORMATION R-1 Low Density Residential 815 Roberts Street SW Agricultural Row Crops Residential and Agricultural R-1 and R-2 Residential Residential The property was platted back in the late 1990s and early 2000s. Section 153.050 of the City Code As noted above the purpose of this plat is to create a sellable lot for a real estate transaction. Before any development can take place another plat application with detailed engineered will have to be submitted for review and will come in front of the Planning Commission for a Public Hearing. Staff does not have any objections to this request and recommends approval. Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (no preliminary plat required per 153.100) (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Recommendation: Staff recommends approval of this request. If Planning Commission feels this Plat is acceptable the following conditions should be applied to the final plat approval: 1. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. 2. Outlots are not buildable. Outlot A and B need to be re -platted through preliminary and final plat process before any development can occur. BONNEVILLE ADDITION U[OLUTION .c..—.—"'_•..._.rv....�.._.....�—w..—Ar u RAfti:SLA)ibam f 1� :I I TIWH rQ.WWFA S-L'T - }' .. --- - - NAlMIIMC COMMISSION. CI1Y OF NVICNIM;O,1. MIMMESOT. +tiY♦Rwrv.ar..a_..._.. nn.r�r—�MFw.rrn r_..�tin�_r—a/—maw CIi,FiTlf . !1``. 1. 8-Fm _ �/ —7 .a,. I � r• /].0.1 AC1lH +� °y ��a Cy �—NGL- u=`1rtoNy`AN�1N��. w.r.rrr_r.. OE�INQ��Tu[F�y�+yr.�r�+r r. rnier �, d/Wk`�i xEMrn+.�w._�_wwrr..r.r rr r♦ m PrafeeaibnalLand Surveyors .�r,w oai+rr, e.v�eou*e Vt I F m er `50FiFi (MADE ROAD 2IVw xbrmbe-r b l� AIL, — $ — -�" —b — — - �•• •fi'• 503 HUTCHINSON CITY COUNCIL HUTCHI NSON Request for Board Action A CITY ON PURPOSE. Consideration of a Preliminary Plat for Ravenwood South. Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 5/28/2024 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Reviewed by Staff a Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant has submitted a preliminary plat for Ravenwood South Second Addition_ This area was graded for development several years ago but work halted with the recession of 2008/2009. The preliminary plat consists of 35 lots. All homes are planned to be slab on grade homes. The proposal includes 17 lots for single-family homes and 18 lots for twin homes. Bruce Nustdahl spoke regarding the history of this area and noted a plat to the west included a 60 foot right-of-way for a possible future street connection. Staff noted there is infrastructure to the south of Ravenwood and in the long-term (20 plus years) there may be a need for a street in that area. The Planning Commission noted that including a 60 foot wide right of way along the proposed outlot may be a good idea. Staff is going to look into it with the City Engineer and developer come up with a plan that can be shown on final plat. The Planning Commission voted unanimously to recommend approval of the preliminary plat. BOARD ACTION REQUESTED: Approval of preliminary plat as noted in findings of fact. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15741 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A PRELIMINARY PLAT FOR RAVENWOOD SOUTH SECOND ADDITION. FACTS 1. Bonneville Land and Cattle LLC is the owner of 1220 Blackhawk Dr SW; and, 2. The subject properties are legally described as: Outlot A, Ravenwood South. 3, Bonneville Land and Cattle LLC has applied for a thirty -five -lot preliminary plat, located at 1220 Blackhawk Dr SW, Hutchinson, MN, to be known as Ravenwood South Second Addition. 4. The Planning Commission met on May 21, 2024 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. Sidewalk is required on at least one side of the street. b. Each lot will require a separate utility service. c. Watermain pipe is required to be PVC rather than Ductile Iron Pipe. d. Storm sewer is required to be reinforced concrete pipe within the roadway. Plastic pipe is fine outside of the roadway. e. Storm sewer pipe on west side of project needs to be extended to the edge of the stormwater pond. f. Between lots 20 and 10 there is a drain tile inlet that has no other associated pipe direction. If this is an existing tile inlet then the developer should be prepared to potentially encounter tile when building home in the area. g. No buildings are allowed in Airport Zone A, including roof overhangs and decks/porches. h. Airport Zone A shall be identified with stakes or lath during home building to ensure homes are not encroaching Airport Zone A. i. Street name should be changed to avoid confusion. j. A subdivision/developer's agreement will need to be developed between the City and the property owner prior to the City's execution of the Final Plat document. 7% fees will be collected per City policy and will be outlined in the subdivision/development agreement. k. The final plat will need to be applied for within 60 days of preliminary plat approval per City code or extension granted by the City Council. 1. The road easement/ROW from First Addition to Ravenwood West shall be studied and presented for consideration with the final plat through the south 60' of Outlot A for future road connections. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on May 21, 2024 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary plat of Ravenwood South Second Addition subject to the following findings and conditions: a. Sidewalk is required on at least one side of the street. b. Each lot will require a separate utility service. c. Watermain pipe is required to be PVC rather than Ductile Iron Pipe. Findings of Fact — Resolution # 15741 Preliminary Plat — Ravenwood South Second Addition Page 2 d. Storm sewer is required to be reinforced concrete pipe within the roadway. Plastic pipe is fine outside of the roadway. e. Storm sewer pipe on west side of project needs to be extended to the edge of the stormwater pond. f. Between lots 20 and 10 there is a drain tile inlet that has no other associated pipe direction. If this is an existing tile inlet then the developer should be prepared to potentially encounter tile when building home in the area. g. No buildings are allowed in Airport Zone A, including roof overhangs and decks/porches. h. Airport Zone A shall be identified with stakes or lath during home building to ensure homes are not encroaching Airport Zone A. i. Street name should be changed to avoid confusion. j. A subdivision/developer's agreement will need to be developed between the City and the property owner prior to the City's execution of the Final Plat document. 7% fees will be collected per City policy and will be outlined in the subdivision/development agreement. k. The final plat will need to be applied for within 60 days of preliminary plat approval per City code or extension granted by the City Council. 1. The road easement/ROW from First Addition to Ravenwood West shall be studied and presented for consideration with the final plat through the south 60' of Outlot A for future road connections. APPLICABLE LAW 6. The preliminary plat request meets the following standards as required in Sections 153.035-153.051 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan and applicable ordinances_ NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the preliminary plat for Ravenwood South Second Addition is approved. Adopted by the City Council this 28th day of May, 2024. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor A ' '14 PUFF F DIRECTORS REPORT - PLANNING DEPARTMENT To: From: Date: Application Applicant: Hutchinson Planning Commission Dan ]ochum, AICP and City of Hutchinson Planning Staff May 17, 2024 for May 21, 2024 Planning Commission Meeting Consideration of a Preliminary Plat for Ravenwood South Second Addition Bonneville Land and Cattle, LLC Preliminary Plat for Ravenwood South Second Addition: The applicant has submitted a preliminary plat for Ravenwood South Second Addition. This area was graded for development several years ago but work halted with the recession of 2008/2009. The preliminary plat consists of 35 lots. All homes are planned to be slab on grade homes. The proposal includes 17 lots for single-family homes and 18 lots for twin homes. i L 1� L -- I-__i S _li • Indicates property described In this notice A BLUEJAY DR SW 1220 GENERAL INFORMATION Existing Zoning: R-3 Planned Development (Medium -High Density Residential District) Property Location: South of Existing Ravenwood Development Lot Size: Approximately 12 Acres Existing Land Use: Vacant land Adjacent Zoning: R-2, R-3, R-3 PD and I/C Adjacent Land Use: Residential, Fairgrounds and Agricultural Comprehensive Plan: Medium Density Residential Neighborhood Zoning History: Originally platted as Ravenwood 11/16/1999 in the R-3 Zoning District Applicable Regulations: City Code of Ordinances Sections 153.35—153.51 Transportation: Blackhawk Dr. SW and Blackbird Dr. SW will both be extended to service this development. Physical Characteristics: Preliminary site grading work has already been done on this site. Work stopped during the recession of 2008/2009. The site is generally flat otherwise. Preliminary Plat Analysis: The preliminary plat as presented appears to meet the requirements of the subdivision and zoning ordinances. All of the lot sizes appear to be appropriate and consistent with the zoning ordinance and planned development district requirements. As noted, there are 17 single-family lots and 18 twin -home lots proposed. The single family lots range from 7,920 square feet to 21,163 square feet. The twin home lots range from 5,055 to 8,037 square feet per lot. Water and Sewer Utilities will be stubbed in from Blackhawk Dr. and Blackbird Dr. and continue south to service the new development. Storm sewer lines will be constructed and designed to flow to the existing stormwater pond to the west. Lastly, it is important to note that the Airport Zoning District goes through a portion of Block 1, lots 8, 9, 10, 11, and 12. There can be no structures built on the portion of the lots within Airport Zone A. There are no building pads located within Airport Zone A, however it should be noted that decks on the homes on lots 10 and 11 may not extend into Airport Zone A Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Recommendation: Staff recommends approval of this request. If Planning Commission feels this Plat is acceptable the following conditions should be applied to the final plat approval: 1. Sidewalk is required on at least one side of the street. 2. Each lot will require a separate utility service. 3. Watermain pipe is required to be PVC rather than Ductile Iron Pipe. 4. Storm sewer is required to be reinforced concrete pipe within the roadway. Plastic pipe is fine outside of the roadway. 5. Storm sewer pipe on west side of project needs to be extended to the edge of the stormwater pond. 6. The Outlot should be combined with pond parcel 1190 Bluejay Drive SW. This parcel will be an Outlot dedicated to the City. 7. Between lots 20 and 19 there is a drain tile inlet that has no other associated pipe direction. If this is an existing tile inlet then the developer should be prepared to potentially encounter tile when building homes in the area. 8. No buildings are allowed in Airport Zone A, including roof overhangs and decks/porches. 9. Airport Zone A shall be identified with stakes or lath during home building to ensure homes are not encroaching Airport Zone A. 10. Street name should be changed to avoid confusion. Consider Raven Circle. 11. A subdivision/developer's agreement will need to be developed between the City and the property owner prior to the City's execution of the Final Plat document. 7% fees will be collected per City policy and will be outlined in the subdivision/development agreement. 12. The final plat will need to be applied for within 60 days of preliminary plat approval per City code or an extension granted by the City Council. Preliminary Plat of RAVENWOOD SOUTH SECOND ADDITION iNl Z_ "I'll" UO 22 5 VTjTI� F' ZL_2A.L_TL. 3 1,4 7 J4j J.11 .,5 " L F I f0, �rA I L An 9 �U, �ilLj -A--- - I -_ :[ �l j . V F FTf -- -------- 1 /10 J: , 0 =, __F 1,10 2V� 9 IF18 - --------- fo", —�� „>\1 '�� — — -- -- /� /.;�I, �� / ��! j"fie s. OUTLOTA,, 7 k= L 12I I 6 13 14 ,,t5 SHEET INDEX PRELIMINARY PLAT PRELIMINARY IMINA Y UTILITY PLAN PRELIMINARY GRADING & EROSION CONTROL PLAN COD SOUTH SEC PRELIMINARY PLAT _NW RAVE OND ADDITION BONN E I, I LLE LAND & CATTLE. LLC Hl_r.,cWlNwk, Mu ova_ cjt�a Mz. __Wa7 41 7,77- 5 rII l' �f- 2 ---- ----- ZZ ll= 22� L Z.. lZ "r ----------- I --------- L ---- 3 F' 4 LL, 13 ---------- -- -- -- --------- - ----------- ---------- i'2 ---------- 7"10 A 4 LL11 MATZ, nunEs M... Pond W, SHT� R So8 E F 0 I�D I I N -A 51 454 2 TILTYIEE 6 .. .. ... ------ CA ----------- I [ 4-7 -II =L Pand OUTLOTA =--a 9 7 Wsm "err J 17 -A- el 1�_:r" ` _ ,�\ss \ ;� ,!„, w lI IIIII�liIIII liIII1015 ��1�,,��,,1�� ,,Y,, yi� 4-l"".7 6 13 14 V E Tl..� 11 cuss 0 RAVENWOOD SOUTH SE ADDITION PRELIMINARY UTILITY PLAN BONNEVILLE LAND & HUTCHOLSON. M14 ISHEETNQ 2 OF 3 SHEETS \\ "UTF h9l"1< W, H-1053.0 no ;TTC DONWVILLL tAND & CATTLE. LLC NUTCHINWN,M* QYiJH M.lff= uxc W__ Mml WP- .1. TH T T T" F WEI I.H H� _L;,lr= TG PRELIMINARY GRADING 77 -EROSION CONTROL �m IFETNa s or 3 5*6�� =% KA HUTCHINSON CITY COUNCIL HUTC HINSON Request for Board Action A UTY DN PLJAPOSE. Construction hours variance for Jefferson St/RAB Agenda Item: Department: P Wx/Eng LICENSE SECTION Meeting Date: 5/28/2024 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ED Consent Agenda 0 Time Requested (Minutes): License Contingency N/A Attachments: No 0 BACKGROUND/EXPLANATION OFAGENDA ITEM: Contractors are asking for a variance of construction hours on the Jefferson St/RAB project. The project is getting started two weeks late with plans to still finish by August 15th in time for the McLeod County Fair. Current hours per ordiance are: 7 am-10 pm, M-F 9 am-9 pm, Sat or Holiday Sundays by special approval The requested hours are: As early as 6 am, M-F As early as 6 am, Saturdays These hours are anticipated only as weather and other working conditions may not require them. BOARD ACTION REQUESTED: Approve construction hour variance for Jefferson St/RAB Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A AN ORDINANCE VARIANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE JEFFERSON STREET SOUTHEAST RECONSTRUCTION PROJECT (L4/P23-05) Findings of the City Council: That the Jefferson Street Southeast Project (L4/P23-05) is scheduled to be completed on or before August 15, 2024. In order to have the project completed in a timely manner and to hopefully eliminate delays and additional expenses, as well as for the public good, governmental entities and their contractors and subcontractors may need to work longer hours than permitted in Hutchinson City Code §92.018(V)(2)(c) which permits construction activities only between the hours of 7:00 a.m. and 10:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or holiday. Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City Code §92.018 or any other City ordinance pertaining to noise shall not be enforced on the Jefferson Street Southeast project (L4/P23 -05) from now through August 15, 2024, and that specifically construction activities will be allowed between the hours of 6:00 a.m. and 9:00 p.m. on Monday thru Saturday until the date noted above. Adopted by the City Council this 28th day of May 2024. Attest: Matthew Jaunich, City Administrator Gary T. Forcicr, Mayor HUTCHINSON CITY COUNCIL H UTCH I N SO N Request for Board Action A CITY ON PURPOSE. 2024 Dairy Days Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 5/28/2024 Application Complete N/A Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff M Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Chamber Ag Business Association is hosting its annual Dairy Days in Library Square on June 7th, 2024 from 11:00 am to 1:00 pm. A memo outlining this event is attached to this form. Event organizers are requesting approval of the following items: Temporary exemption from Hutchinson City Ordinance 93.41 prohibiting the keeping of farm animals within city limits. The closure of First Ave SE from Main St to Hassan St from 8:00am to 4:00 pm on the day of the event. Sound amplification will be utilized but is permitted through the park reservation process This has always been a well organized event. Approval is recommended. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Honorable Mayor Forcier and City Councilors FROM: Chief Tom Gifferson DATE: 05-10-24 RE: Dairy Days This memorandum outlines the Hutchinson Chamber Ag Business Association request to hold the annual Dairy Days event on June 7th 2024 in Library Square. Event Name: Dairy Days Primary Contact: Mary Hodson 320-583-6828 Event Location: Library Square Event Dates/Times: June 7th 2024 11 am-1 pm Event time / 8 am -4 pm set up and clean up Brief Description: Event including music, contests and lunch being served by the association. Alcohol -No Alcohol will be provided Security -No security will be required; however, officers will monitor the park on their regular patrol Amplified Sound- Amplified Music in the Bandshell Tents and Canopies -N/A Other -N/A Stages/Platforms-Use of the Bandshell Trash Collection -Current containers in park, plus extra from the Parks Department HUTCHINSON A CITY ❑N PURPOSE. Restrooms-Current facilities and addition through Mini Biff Street Closures- 1 st Ave SE. from Main St. to Hassen St. Livestock -Exemption to the livestock in city limits for a cow milking contest. City Departments affected Police -Monitor park, weather and aid with planning and organization Will also close 1st Ave. Parks -Park Maintenance, set up and clean up. Streets- None HUTCHINSON A CITY ON PURPOSE. ILA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE Agenda Item: Temp. Liquor - High Island Lake Conservation Club, Inc. - National Power Pull Department: Administration LICENSE SECTION Meeting Date: 5/28/2024 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Reviewed by Staff Q Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM. High Island Lake Conservation Club, Inc. has submitted a temporary liquor license application to dispense liquor at the National Power Pull event being held June 14 and 15, 2024, at the McLeod County Fairgrounds. High Island Lake Conservation Club, Inc. is a non-profit organization that has been organized since 1962. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to High Island Lake Conservation Club, Inc. for Power Pull Nation event on June 14 and 15, 2024. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Minnesota Department of Public Safety 94, ,�, Alcohol and Gambling Enforcement Division �. (D 445 Minnesota Street, Suite 1600, St. Paul, MN 55101 651-20 1-7507 TTY 651-282-6555 Alcohol & Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON=SALE LIQUOR LICENSE Name of organization Rate of organization Tax exempt number 1 �4 -' i� 14 � L % , �YL CL_ K -r- C c) 9,pe %% 5-611 55 � Organization Address (No PO Boxes] City State Zip Code S �' �i �w 1��Bur� MN Name of person making application Business phone Home phone rL i�, '�3 c_ gas - sw --o Date(s) of event Type of organization ❑ Microdistillery ❑ Small Brewer �%1- 4 a `/ 01 Club [-]Charitable ❑ Religious ❑ Other non-profit Organization officer's name City State Zip Code I c� -5 _ �' 1I0 -g W fo, M N S 5 3 G [ Organization officer's name City State Zip Code 1 w Ce l'ti`e rZ 1.1Ew 4, Lra.V MN Ss 3 6 G Organization name City State Zip Code MN Location where permit will be used. If an outdoor are describe. Cho �� P� r nq C I -co J� l *2_ G r� �-� �� T If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carriers name and amount of coverage. APPROVAL APPLICATION MUST BE APPROVED BY CrrYOR COUNTY BEFORE SUBMrMNG TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Fee Amount Event in conjunction with a community festival ❑ Yes ❑ No Current population of city Date Permit Date City or County E-mail Address Please Print Name of City Clerk or County Official Signature City Clerk or County Official CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event No Temp Applications faxed or mailed. Only emailed. ONE SUBMISSION PER EMAIL, APPLICATION ONLY, PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THEAPPLICATION SIGNED BY CITYICOUNTY TO AGE. TEMPORARYAPPLICATION STATE MN.US LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION POLICY DECLARATIONS 12400 PORTLAND AVE S, STE 190 Page 1 BURNSVILLE, MN 55337 Location: 1 Building: 1 Policy Number: L240132 Policy Period: FROM 6/14/2024 TO 6/16/2024 INSURED: HIGH ISLAND LAKE CONSERVATION CLUB PO BOX 106 NEW AUBURN MN 55366 12:01 AM Standard Time AGENT: 6885 KARKI GROWTH GROUP INC ALLOY INSURANCE 325 MAIN AVE, PO BOX 328 GAYLORD MN 55334 PHONE: 507/237-5358 THE M,7UA IS PROHIBITED BY STATUTE FROM PROVIDING PRODUCTS AND COMPLETED OPERATIONS COVERAGE NEW POLICY LIQUOR LIABILITY This is an audited policy and premium adjustments are made at the end of the policy period. This replaces all previously issued policy Declarations, if any. This policy applies only to accidents, occurrences or losses which happen during the policy period shown above. This policy applies only to those coverages below for which a limit of Insurance and/or a limit of liability or premium charge is shown. Our limit for each coverage shall not be more than the amount stated for such coverage, subject to all the terms of this policy. The Described Location(s) covered by this policy are as follows: MCLEOD COUNTY FAIRGROUNDS, 840 CENTURY AVE SW, HUTCHINSON, MN 55350 Total Policy Premium COVERAGE Deductible Amount: NONE L. Bodily Injury Property Damage Loss of Means of Support Pecuniary Loss Annual Aggregate Per Claimant (Each Person) (Each Occurrence) (Each Occurrence) (Each Person) (Each Occurrence) (Each Person) (Each Occurrence) A copy of the current policy form is available on request Subject to the Following Forms and Endorsements (* Mandatory Forms): LLPOL, TERRORISM 04 21, MJUA ACTIVI8*, MJUA-CD LL 11/2020 Business Description: SPECIAL EVENT - SHORT TERM, LIQUOR 5/14/24 1 Premium $250 LIMIT PREMIUM $50,000 $100, 000 $10,000 $50,000 $100, 000 $50,000 $100,000 $310, 000 NONE $250 COUNTERSIGNATURE DATE OUR AUTHORIZED REPRESENTATIVE OUR EXECUTIVE DIRECTOR 6/14/24 6/14/24 CF-DEC (3/93) Continued On Page 2 For Location 1 Buildinq 1 H HUTCHINSON CITY COUNCIL CH 10J1Sdl1lPA Request for Board Action Approval of Project Change/Work Orders and Supplemental Agreements Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 5/28/2024 Contact: Mike Stifter Application Complete N/A Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff I ' Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 1 — Letting No. 2/Project No. 24-08 — Water Meter Replacement Project Phase 1. This Change Order addresses the additional inspection of back flow and sump pumps resulting in a increase to the Contract in the amount of $70,005.00. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: $ 70,005.00 Funding Source: Water Funds FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 599,790.00 Total City Cost: $ 599,790.00 Funding Source: Water Funds Remaining Cost: $ 0.00 Funding Source: .93;2658A/8<479:4A1.'A&&) +,!A 00-A$(!"A,/0&A%##,!+-$/).% L J C I ) C EV INEEiS .0 N' CONTFAC CnUMENIS COMMITTI_E Date of Issuance: 5/22/24 Owner: City of Hutchinson, Minnesota Contractor: HydroCorp, LLC Engineer: Apex Engineering Group, Inc. Project: Water Meter Replacement Phase 1 Change Order No. 1 Effective Date: 5/29/24 Owner's Contract No.: 24-08 Contractor's Project No.: NA Engineer's Project No.: 24.595.0072 Contract Name: General The Contract is modified as follows upon execution of this Change Order: Description: Add Cross Connection Inspection services as described in the attached Change Order Proposal. Attachments: Hutchinson Change Order Proposal 5.21.24 CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES Original Contract Price: Original Contract Times: Milestone No. 1 (2024 Meters): March 1, 2025 Milestone No. 2 (2025 Meters): November 1, 2025 Milestone No. 3 (2026 Meters): July 1, 2026 Substantial Completion: July 1, 2026 $ 529,785.00 Ready for Final Payment: September 1, 2026 [Increase] [no cease] from previously approved Change [Increase] [Decrease] from previously approved Change Orders No. 0 to No. 1: Orders No. _ to No. Substantial Completion: NA $ NA Ready for Final Payment: NA days Contract Price prior to this Change Order: Contract Times prior to this Change Order: Milestones — as described above Substantial Completion: July 1, 2026 $ 529,785.00 Ready for Final Payment: September 1, 2026 [Increase] [Decrease] of this Change Order: [Increase] [Decrease] of this Change Order: Substantial Completion: NA $ 70,005.00 Ready for Final Payment: NA Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial Completion: Same as original $ 599,790.00 Ready for Final Payment: Same as original RECOMMENDED: ACCEPTED: ACCEPTED: L(DLBy: By: By: Engineer Owner (Authorized Signature) orized Signature) Title: Environmental Engineer Title Title chief Financial officer Date: May 21, 2024 Date Date 5/21/2024 EJCDC® C-941, Change Order. Prepared and published 2013 by the Engineers Joint Contract Documents Committee. Page 1 of 1 WATER METER REPLACEMENT PROPOSAL CHANGE ORDER PROPOSAL PROVIDED TO: Mr Matthew Jaunich City Administrator Mike Stifter Director of Public Works City of Hutchinson Minnesota City of Hutchinson Minnesota 111 Hassan St SE Hutchinson MN 55350 111 Hassan St SE Hutchinson MN 55350 KEEPING DRINKING WATER SAFE FOR INDUSTRIES AND MUNICIPALITIES For over 39 years, HydroCorp® has been dedicated to safe drinking water for companies and communities across North America. Fortune 500 firms, metropolitan centers, utilities, small towns and businesses — all rely on HydroCorp to protect their water systems, averting backflow contamination and the acute health risks and financial liabilities it incurs. HYDR6CORP. THE SAFE WATER AUTHORITY - Cross -Connection Control / Backflow Prevention Water Meter Change Out & Installation Services Legionella Prevention & Control Water System Surveys / Flow Diagrams Pipe System Mapping & Labeling Regulatory Compliance Assistance / Documentation CORPORATE OFFICE: 5700 CROOKS ROAD STE 100 TROY MI 48098 800.315.4305 TOLL FREE 262.264.6402 PHONE hydrocorpinc.com PROJECT CONSULTANT: Craig Wolf Cell: 612-850-8939 Email: cwolf@hydrocorpinc.com R HydroCorp to provide the following Cross Connection Control Inspection services when exchanging residential water meters: A. HydroCorp will perform a comprehensive cross connection control inspection at each residential home where water meters are replaced. The inspection will not be applicable to Commercial, Public Authority or Multi -Family locations. B. HydroCorp will document and inventory all backflow prevention assemblies, devices, and methods during the onsite survey and be made available in an electronic and Excel format to the Utility. C. HydroCorp will inventory and document all existing backflow prevention devices and assemblies on the outside and around the water meter for proper installation. D. HydroCorp will inventory and document all existing Sump Pumps. E. HydroCorp will generate all Cross Connection reports for non -compliant homeowners informing the City of installation requirements or required corrective action. Specific plumbing code reference and written corrective action recommendations will be included for each non -compliant home. A detailed corrective action report for each non -compliant residential home will be provided to the City. F. HydroCorp will provide full-time and Toll -Free phone call support for customer questions. Phones will be staffed during normal business hours between Monday through Friday. An external answering service is utilized for overflow and after-hours calls. G. HydroCorp will document a degree of hazard and appropriate future re -survey frequency upon completion of each survey. H. HydroCorp will provide a comprehensive summary of all cross -connection inspections completed and compliance status in electronic and Excell format to the Utility. Records will be accessible via a secured website and include property address. I. HydroCorp will record any private wells found and make sure they are not connected to the public water supply. Private wells will be reported to the Utility. J. HydroCorp will provide a full time employed individual, or individuals to oversee the project with American Society of Sanitary Engineering credentials (ASSE) 5120 and 5150. Page 1 WATER METER REPLACEMENT PROPOSAL CHANGE ORDER I Hutchinson R 1. Change Order Cost Proposal Proposed Change Order Fees: • Conduct approximately (4267) Cross Connection Inspections $15.00 Each • Change Order Bond Fee, and Cross Connection report set-up fee ... 6000.00 One time fee. TOTAL APPROXIMATE CHANGE ORDER FEES..............$70,005.00 Page 2 WATER METER REPLACEMENT PROPOSAL CHANGE ORDER I Hutchinson HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Agenda Item: Park Elementary Lease Agreement Department: Legal LICENSE SECTION Meeting Date: 5/28/2024 Application Complete Yes Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff „` Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM. In January of 2008 the City of Hutchinson and the Independent School District #423 entered into a lease whereby the City leased North Park (the land surrounding Park Elementary School) to the school district for the days and hours that Park Elementary was being used by students. This was done to give legal authority to the school district to prevent harassment of students by certain individuals who would be in the Park for the purpose of harassing or intimidating students during the school day, rather than having to resort to calling the police every time a student was threatened by a third party. This lease expires June 30, 2024, and is up for renewal. The school district is not requesting any changes be made to the lease agreement. As I mentioned, the lease is only applicable during the days and hours that students are attending Park Elementary School and the lease requires insurance to be in place to protect the City from any potential claims. The renewal term would be from July 1, 2024, through June 30, 2028, unless terminated earlier by the parties. I recommend approval of renewing the lease agreement. BOARD ACTION REQUESTED: Approve renewal of Park Elementary Lease Agreement. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Lease This lease agreement is made and entered into this 1s' day of July, 2024, by and between the City of Hutchinson a Minnesota municipal corporation (Lessor) and Independent School District #423 (Lessee). Whereas, Lessee operates an elementary school adjacent to the leased premises; and, Whereas, Lessee currently utilizes the leased premises for the purposes of conducting educational and school related activities; and, Whereas, from time to time school personnel have intervened in situations involving students and members of the general public for the purposes of protecting students; and, Whereas, as currently structured, Lessee, its administrators and other personnel have limited authority to prevent undesirable interaction between students and the public during school hours because the leased premises is owned by the City; and, Whereas, it is the desire of the Lessor and Lessee to ensure the safety of students at the school and, by leasing the premises, school personnel would have authority over third parties that are on the premises, Therefore, for one dollar ($1.00) and other good and valuable consideration, the parties agree as follows: Leased premises. The Lessor, in consideration of all the conditions, and some premises contained herein does hereby lease to the Lessee the following described property in the City of Hutchinson, McLeod County, Minnesota: North Park excepting therefrom the North 412.5 feet of the South 478.5 feet of the East 264 feet, South Half City of Hutchinson Lessee's Use of the Leased Premises. The Lessee agrees that the leased premises shall be used only for those uses commonly associated with the education of students. Such uses shall include, but not be limited to, recess, physical education classes, scientific and other experiments and other educational uses. Hours of Use. Lessee agrees that they shall have the ability to operate under the terms of and for the purposes of this lease between the hours of 7:00 a.m. and 4:00 p.m. each day that school is in session. Additionally, these terms are applicable one hour preceding and following school activities outside the normal hours of operation. Exclusive Use. Lessor agrees that Lessee shall have the exclusive use of the leased premises during the hours mentioned above. Lessee agrees, however, that it will use sound discretion in restricting the use of the leased premises by members of the general public. Both parties recognize that the Lessee shall have the ability to limit the use of the leased premises by third parties during the above -stated hours. Subleases. The parties agree that the Lessee does not have the ability to sublease the premises to third parties. Term. The term of this lease shall be from the last date signed below until June 30, 2028, unless terminated earlier by the parties. Improvements. Lessee shall not make improvements to the leased premises without the permission of the Lessor. All improvements so made shall become the property of the Lessor. Termination. This lease may be terminated for any reason by either party by giving the other a 90 day notice of its intention to do so. Insurance. Lessee shall have in full force and affect a policy of liability insurance for the full term of this lease naming the Lessor as an additional injured in an amount of not less than $1,500,000.00. The Lessee shall provide a certificate of said insurance policy at the time this lease is entered into. Independent School District #423 Its By — Its Date City of Hutchinson Its By — Its Date CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE 5/28/24 Check Date Check# Name Description Amount 5/17/2024 EFT EFTPS Payroll Report 4/28/24 - 5/11/24 74,895.44 5/17/2024 EFT MN Dept of Revenue Payroll Report 4/28/24 - 5/11/24 15,087.28 5/17/2024 EFT MNDCP Payroll Report 4/28/24 - 5/11/24 325.00 5/17/2024 EFT Child Support Payroll Report 4/28/24 - 5/11/24 1,102.90 5/17/2024 EFT UNUM Voluntary Insurance Payroll Report 4/28/24 - 5/11/24 341.77 5/17/2024 EFT PERA Payroll Report 4/28/24 - 5/11/24 65,153.45 5/17/2024 EFT Further HSA Payroll Report 4/28/24 - 5/11/24 17,735.76 5/17/2024 EFT Mission Square Payroll Report 4/28/24 - 5/11/24 5,198.72 5/17/2024 EFT VOYA Payroll Report 4/28/24 - 5/11/24 260.00 5/17/2024 115774 HART Payroll Report 4/28/24 - 5/11/24 400.22 5/17/2024 115775 LELS Union Dues Payroll Report 4/28/24 - 5/11/24 352.50 5/17/2024 115776 MNPEA Payroll Report 4/28/24 - 5/11/24 672.00 5/17/2024 115777 UNUM Life & ADD Insurance Payroll Report 4/28/24 - 5/11/24 996.76 5/28/2024 115778 ABDO AUDIT SERVICES YE 2023 36,000.00 5/28/2024 115779 ACE HARDWARE - 1315 REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 997.54 5/28/2024 115780 ADEPT BLAST AND PAINT MS894TSANDBLAST/PAINT-STREETS 2,920.00 5/28/2024 115781 ADVANCED ENGINEERING & ENVIRONMENTA SCADA INTEGRATOR SERVICES- WWTP 4,672.85 5/28/2024 115782 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 534.84 5/28/2024 115783 AMERICAN PRESSURE INC HATS CARWASH PARTS 313.00 5/28/2024 115784 ANIMAL MEDICAL CENTER ON CROW RIVER DANGEROUS DOG SERVICES - POLICE 2,340.00 5/28/2024 115785 APEX ENGINEERING GROUP INC WATER METER PROJECT 9,488.64 5/28/2024 115786 APPLIED CONCEPTS INC RADAR FOR NEW SQUADS - POLICE 6,170.00 5/28/2024 115787 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,233.10 5/28/2024 115788 AUTO VALUE - GLENCOE BRAKE CLEANER, O-RINGS, FITTINGS, PIPE - HATS 279.57 5/28/2024 115789 AUTO-CHLOR SYSTEM CONTRACTUAL R&M - SR DINING 257.05 5/28/2024 115790 B & C PLUMBING & HEATING INC PLUMBING REPAIR AQUATIC CENTER 241.76 5/28/2024 115791 BAILEY NURSERIES INC TREE ORDER - STREETS 11,422.00 5/28/2024 115792 BCA TRAINING EDUCATION TRAINING NORTROM - POLICE 900.00 5/28/2024 115793 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 3,442.10 5/28/2024 115794 BENEFIT EXTRAS INC COBRA ADMIN FEES 61.25 5/28/2024 115795 BERGMANN, MATTHEW REIMB: SAFETY FOOTWEAR - POLICE 225.00 5/28/2024 115796 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 1,509.95 5/28/2024 115797 BOBBING BOBBER BREWING CO COST OF GOODS SOLD- LIQUOR HUTCH 494.55 5/28/2024 115798 BOLTON & MENK INC MULTI BAY HANGAR, RUNWAY LIGHTING - AIRPORT 6,875.00 5/28/2024 115799 BOYER TRUCKS MS218 TANDEM LEVER - STREETS 354.82 5/28/2024 115800 BRANDON TIRE CO TIRE REPAIR - PARKS 49.50 5/28/2024 115801 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 36,749.74 5/28/2024 115802 BRIGHTLY SOFTWARE INC ASSET ESSENTIALS- MULTIPLE DEPTS 17,635.34 5/28/2024 115803 BURMEISTER, CHRISTINA REIMB: PLYMOUTH ICE CTR - REC 69.14 5/28/2024 115804 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 48,466.63 5/28/2024 115805 CENTRAL HYDRAULICS EQUIPMENT PARTS - MULTIPLE DEPTS 363.84 5/28/2024 115806 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 296.67 5/28/2024 115807 CIT SEWER SOLUTIONS FORCE MAIN REPAIR -SCHOOL RD - WWTP 64,580.76 5/28/2024 115808 CIVIC SYSTEMS LLC SOFTWARE CONTRACT- MULTIPLE DEPTS 588.52 5/28/2024 115809 COACH CLIFF'S GAGA BALL PITS LLC GAGA BALL PIT & ACCESS - REC 7,412.00 5/28/2024 115810 COAST TO COAST SOLUTIONS LOLLIPOPS - POLICE 268.47 5/28/2024 115811 COOL Al R MECHAN ICAL INC COMPRESSOR REPAIR -ARENA 2,667.16 5/28/2024 115812 CREEKSIDE SOILS SHADY RIDGE SEEDING - PARKS 51.00 5/28/2024 115813 CRESTED RIVER COST OF GOODS SOLD - LIQUOR HUTCH 304.92 5/28/2024 115814 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 216.00 5/28/2024 115815 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 51,778.78 5/28/2024 115816 DELEGARD TOOL CO HATS JUMP PACK 1,749.96 5/28/2024 115817 DELL MARKETING LP DELL DOCK - HUC 323.99 5/28/2024 115818 DOG -ON -IT -PARKS DOG WASTE BAGS - PARKS 463.00 5/28/2024 115819 DORIVAL, KELLI REIMB: MMBA CONF - LIQUOR HUTCH 156.78 5/28/2024 115820 E2 ELECTRICAL SERVICES INC UV ACTUATOR WIRING - WWTP 594.00 5/28/2024 115821 ELECTRO WATCHMAN UPDATED FIRMWARE & RESET PANEL- CREEKSIDE 1,062.50 5/28/2024 115822 FARM -RITE EQUIPMENT EQUIPMENT PARTS - MULTIPLE DEPTS 257.78 5/28/2024 115823 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,612.93 5/28/2024 115824 FENSKE'S STUMP REMOVAL STUMPREMOVAL- STREETS 26,675.00 5/28/2024 115825 FINNELL, SKYLYN REIMB: SAFETY FOOTWEAR - PARKS 99.98 5/28/2024 115826 FORCE AMERICA MS894T FEEDBACK KIT- STREETS 1,047.08 5/28/2024 115827 FORESTEDGE WINERY COST OF GOODS SOLD - LIQUOR HUTCH 414.00 5/28/2024 115828 FORKLIFTS OF MINNESOTA INC MH865H SCISSOR LIFT INSPECTION - HATS 250.47 5/28/2024 115829 FOTH INFRASTRUCTURE & ENVIRONMENT CASP DESIGN/CONST THRU 5/3 - CREEKSIDE 1,422.43 5/28/2024 115830 FURTHER HSA/FSAADM FEES 339.50 5/28/2024 115831 FUZE LOGISTICS SERVICES USA INC CREEKSIDE BAGGED FREIGHT 3,825.00 5/28/2024 115832 GALLS LLC BLUEGUN FIREARM SIMULATOR, CAR SEAT ORG - POLICE 684.95 5/28/2024 115833 GAVIN, JANSSEN, STABENOW & MOLDAN LTD PROFESSIONAL SERVICES - LEGAL 3,700.00 5/28/2024 115834 GRAINGER FIRST AID SUPPLIES -WWTP 137.82 5/28/2024 115835 GREEN EARTH LAWN CARE INC LAWN MOWING - EDA 144.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE 5/28/24 Check Date Check# Name Description Amount 5/28/2024 115836 GREEN PRO SOLUTIONS TAR & ASPHALT REMOVER - STREETS 2,350.82 5/28/2024 115837 HACH COMPANY AMMONIATNT- WWTP 520.74 5/28/2024 115838 HAWKINS INC CHEMICALS- MULTIPLE DEPTS 3,627.94 5/28/2024 115839 HEALTHPARTNERS INC MEDICAL INSURANCE 149,981.62 5/28/2024 115840 HILLYARD/HUTCHINSON LINERS/ROLL TOWELS - HATS 1,329.27 5/28/2024 115841 HJERPE CONTRACTING REPAIRS, REMOVAL - MULTIPLE DEPTS 6,437.80 5/28/2024 115842 HOFFMAN ELECTRIC MN LLC CAMPGROUND SERVICE CALL FOR FULL HOOK UP 190.00 5/28/2024 115843 HOLT MOTORS INC DOT INSPECTIONS - PARKS 1,004.46 5/28/2024 115844 HOME CITY ICE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 772.36 5/28/2024 115845 HORIZON COMMERCIAL POOL SUPPLY POOL SUPPLIES, CHEMICALS- WATERPARK 2,764.78 5/28/2024 115846 HUTCHINSON CO-OP FUEL & SERVICES - MULTIPLE DEPTS 7,610.28 5/28/2024 115847 HUTCHINSON HEALTH PREEMPLOYMENT PHYSICAL - STREETS 73.00 5/28/2024 115848 HUTCHINSON UTILITIES FLU SHOT CLINIC-ADMIN 102.00 5/28/2024 115849 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS - MULTIPLE DEPTS 475.81 5/28/2024 115850 HUTCHINSON WHOLESALE #1551 EQUIPMENT PARTS - CREEKSIDE 36.37 5/28/2024 115851 HUTCHINSON WHOLESALE #1552 EQUIPMENT PARTS - PARKS 256.85 5/28/2024 115852 HUTCHINSON, CITY OF UTILITIES - MULTIPLE DEPTS 7,367.56 5/28/2024 115853 ISD #423 APR CLASSES -COMM ED 6,322.70 5/28/2024 115854 JAUNICH, MATT REIMB: COMPASS PEER GROUP MTG - ADMIN 56.95 5/28/2024 115855 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 48,939.04 5/28/2024 115856 JOHNSON CONTROLS FIRE PROTECTION LP FIRE PROTECTION CONTRACT- EV CTR 202.34 5/28/2024 115857 JOHNSON, GERALD REPURCHASE GRAVES - CEMETERY 745.00 5/28/2024 115858 KOHLS SWEEPING SERVICE PILING CONCRETE AND ASPHALT - CREEKSIDE 187.50 5/28/2024 115859 KRANZ LAWN & POWER EQUIPMENT PARTS - MULTIPLE DEPTS 503.95 5/28/2024 115860 L & P SUPPLY CO PREMIX FUEL - PARKS 53.94 5/28/2024 115861 LADWIG, ANDREW REIMB: SAFETY FOOTWEAR - STREETS 140.00 5/28/2024 115862 LAWSON PRODUCTS INC PINS/BITS/SUPPLIES - HATS 818.51 5/28/2024 115863 LEVEL ONE SPECIALTIES AQUATIC CENTER REC CENTER FLOOR REDO 45,410.00 5/28/2024 115864 LOCATORS & SUPPLIES MARKING PAINT/STICK/PROBE - WWTP 591.90 5/28/2024 115865 LYNDE & MCLEOD INC COMPOST BULK - CREEKSIDE 474.54 5/28/2024 115866 MACQUEEN WW648W NOZZLE REPAIR- WWTP 189.50 5/28/2024 115867 MADDEN GALANTER HANSEN LLP UNION NEGOTIATION - POLICE 43.00 5/28/2024 115868 MARCO TECHNOLOGIES LLC NW 7128 PRINTING CONTRACTS - MULTIPLE DEPTS 844.84 5/28/2024 115869 MATTHEW BENDER & CO INC OPERATING SUPPLIES - LEGAL 3,740.13 5/28/2024 115870 MCLEOD COUNTY RECORDER RECORDING FEES - P/Z 92.00 5/28/2024 115871 MENARDS HUTCHINSON REPAIR&MAINTSUPPLIES- MULTIPLEDEPTS 1,153.20 5/28/2024 115872 MIDSTATES EQUIPMENT & SUPPLY OIL SEAL - STREETS 67,210.00 5/28/2024 115873 MINI BIFF PORTA TOILET RENTALS - PARKS 234.60 5/28/2024 115874 MINNESOTA CONTINUING LEGAL EDUCATIO OPERATING SUPPLIES - LEGAL 102.00 5/28/2024 115875 MINNESOTA PETROLEUM SERVICE FUELTANKREPAIRS- AIRPORT 1,912.00 5/28/2024 115876 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,672.60 5/28/2024 115877 M-R SIGN SIGNS - STREETS 5,861.39 5/28/2024 115878 MUETZEL, BRUCE REIMB: MMBA CONF - LIQUOR HUTCH 143.38 5/28/2024 115879 NERO ENGINEERING LLC BNR STUDY, LS REHAB, SOLIDS DESIGN - WWTP 21,746.50 5/28/2024 115880 NEW FRANCE WINE COST OF GOODS SOLD - LIQUOR HUTCH 2,399.00 5/28/2024 115881 NILES, JIM REIMB: MMBA CONF - LIQUOR HUTCH 156.78 5/28/2024 115882 NORTH CENTRAL LABORATORIES LAB CHEMICAL STANDARDS - WWTP 980.87 5/28/2024 115883 NORTH STAR FOUNDATION PROPERTIES LLC SIGN - EDA 605.18 5/28/2024 115884 NOTHING BUT HEMP COST OF GOODS SOLD - LIQUOR HUTCH 1,110.00 5/28/2024 115885 ODP BUSINESS SOLUTIONS LLC HATS LABEL TAPE 47.38 5/28/2024 115886 PAAPE DISTRIBUTING COMPANY INSTALL RED HAT ON ROOFTOP UNIT- POLICE 662.95 5/28/2024 115887 PARK NICOLLET CLINIC CAM - EV CTR 1,500.00 5/28/2024 115888 PAULSON, DEB REIMB: SAFETYFOOTWEAR - WWTP 100.00 5/28/2024 115889 PAULSON, JOHN REIMB: MWOA MTG - WWTP 20.00 5/28/2024 115890 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,704.00 5/28/2024 115891 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 2,536.00 5/28/2024 115892 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 24,899.83 5/28/2024 115893 PLUMBING & HEATING BY CRAIG TOILET REPLACEMENT PARTS FOR CXT - PARKS 796.60 5/28/2024 115894 POMP'S TIRE SERVICE INC MY412Y TIRES - CEMETERY 1,175.80 5/28/2024 115895 POSTMASTER UB POSTAGE 1,780.00 5/28/2024 115896 PRECISION UTILITIES CONTRACTED R&M - WATER/SEWER LINES 16,863.00 5/28/2024 115897 PREMIER TECH CHRONOS INSTALLATION AND COMMISSIONING - CREEKSIDE 5,124.00 5/28/2024 115898 PREMIUM WATERS SERVICE FEE FOR WATER SERVICE - PARKS 91.74 5/28/2024 115899 PROSOURCE SPECIALTIES LLC PENCILS - POLICE 326.97 5/28/2024 115900 RECREONICS POOL REPAIR SUPPLIES 1,270.50 5/28/2024 115901 REINER ENTERPRISES INC FLATBED TRUCKING OF BAGGED PRODUCTS - CREEKSIDE 13,102.26 5/28/2024 115902 ROTOCHOPPER GRINDERPARTS- CREEKSIDE 1,265.29 5/28/2024 115903 RUETER, RAMONA REIMB: MMBA CONF - LIQUOR HUTCH 156.78 5/28/2024 115904 RUNNING'S SUPPLY REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 360.65 5/28/2024 115905 S&S TRUCKING LLC FLATBED TRUCKING FOR BAGGED PRODUCTS - CREEKSIDE 300.00 5/28/2024 115906 SCHUETTE,DONOVAN REIMB: AIRPORT CONF 866.52 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE 5/28/24 Check Date Check# Name Description Amount 5/28/2024 115907 SHAW, KAREN PILATES/ YOGA INSTRUCTION- APRIL 150.00 5/28/2024 115908 SHIPPERS SUPPLY INC ESTIMATED TRAVEL AND INSTALLATION - CREEKSIDE 1,274.18 5/28/2024 115909 SMALL LOT MN COST OF GOODS SOLD - LIQUOR HUTCH 790.84 5/28/2024 115910 SMITH, HAYDEN REIMB: SAFETY FOOTWEAR - PARKS 225.00 5/28/2024 115911 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 24,077.35 5/28/2024 115912 ST CLOUD REFRIGERATION INC HVAC REPAIR AND MAINTENANCE - ARENA, REC CTR 1,295.15 5/28/2024 115913 STANDARD PRINTING-N-MAILING POSTAGE & SUPPLIES - MULTIPLE DEPTS 1,905.24 5/28/2024 115914 STAPLES ADVANTAGE OFFICE SUPPLIES- MULTIPLE DEPTS 644.89 5/28/2024 115915 STAR TRIBUNE NEWSPAPER -WWTP 254.70 5/28/2024 115916 STREICHER'S AMMUNITION - POLICE 3,058.65 5/28/2024 115917 TALL SALES COMPANY APR 2024 COMMISSIONS - CREEKSIDE 17,476.86 5/28/2024 115918 TEK MECHANICAL REPAIR PUMP- WWTP 1,171.00 5/28/2024 115919 TERMINAL SUPPLY CO BREAKER/BASES/ALARMS - HATS 240.19 5/28/2024 115920 THOMSON REUTERS-WEST OPERATING SUPPLIES - LEGAL 1,272.44 5/28/2024 115921 THRASHER, ALEXANDRA REFUND: COACHING - REC 30.00 5/28/2024 115922 TNLCREATIONS C E M ETE RY POT STAN DS 983.00 5/28/2024 115923 TOLLEFSON, RYAN REIMB: SAFETY FOOTWEAR - PARKS 225.00 5/28/2024 115924 TRI COUNTY WATER BOTTLE WATER AND DEL- REC BLDG 23.75 5/28/2024 115925 UNITED FARMERS COOP HATS FUEL 44,445.38 5/28/2024 115926 UNUM LIFE INSURANCE CO OFAMERICA INSURANCE 3,233.70 5/28/2024 115927 USA BLUE BOOK LAB SUPPLIES- WWTP 1,454.69 5/28/2024 115928 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 17,384.15 5/28/2024 115929 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 693.20 5/28/2024 115930 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 4,549.00 5/28/2024 115931 VIVID IMAGE EDA WEBSITE REBUILD, ADV 7,476.00 5/28/2024 115932 VORLICEK, DARLENE UB REFUND 13.26 5/28/2024 115933 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 36,793.25 5/28/2024 115934 WEST CENTRAL SANITATION INC APR RESIDENTIAL REFUSE 56,239.57 5/28/2024 115935 WILSON'S NURSERY INC TREES - MULTIPLE DEPTS 5,629.90 5/28/2024 115936 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 2,587.63 5/28/2024 115937 WM MUELLER & SONS ASPHALT - STREETS 634.40 5/28/2024 115938 WOOD & RUE PLLP OTHER PROFESSIONAL SERVICES - LEGAL 613.48 5/28/2024 115939 WOODS, CANDICE REIMB: MMBA CONF - LIQUOR HUTCH 116.58 5/28/2024 115940 GAUVAIN, ALAN UB REFUND 24.67 5/28/2024 115941 HOLLATZ, KATIE & BEN UB REFUND 23.43 5/28/2024 115942 MILLER, MEGAN UB REFUND 14.17 5/28/2024 115943 MULYCK, KRISTY UB REFUND 57.45 5/28/2024 115944 SORENSEN SALES AND RENTAL UB REFUND 1.47 5/28/2024 115945 VANHECKE, HEATHER UB REFUND 0.75 5/28/2024 115946 WESTMAN, STEVE UB REFUND 38.40 5/22/2024 115947 HUTCHINSON, CITY OF START-UP CASH FOR AQUATICS CENTER/ROBERTS PARK 1,685.00 Total - Check Register A: $ 1,261,332.50 Department Purchasing Card Activity - April 2024 Date Department Name Description Amount 4/25/2024 ADMIN MINNESOTACLE Pass for Minnesota Continuing Legal Education 1,645.00 4/1/2024 CREEKSIDE FACEBOOK Facebook advertising/boosting 2.00 4/2/2024 CREEKSIDE FACEBOOK Facebook advertising/boosting 2.00 4/2/2024 CREEKSIDE DEPT OF AG AG SERVICES South Dakota Dept of Agfertilizer tonnage fee 745.84 4/3/2024 CREEKSIDE FACEBOOK Facebook advertising/boosting 2.20 4/4/2024 CREEKSIDE SPS COMMERCE Mar 2024 SPS fees: UH 187.99 4/5/2024 CREEKSIDE FACEBOOK Facebook advertising/boosting 2.42 4/18/2024 CREEKSIDE AMAZON Table cover 9.99 4/19/2024 CREEKSIDE MENARDS HUTCHINSON MN Folding table 49.99 4/23/2024 CREEKSIDE FACEBOOK Facebook advertising/boosting 2.66 4/24/2024 CREEKSIDE FACEBOOK Facebook advertising/boosting 3.00 4/25/2024 CREEKSIDE FACEBOOK Facebook advertising/boosting 5.00 4/26/2024 CREEKSIDE FACEBOOK Facebook advertising/boosting 7.00 4/28/2024 CREEKSIDE FACEBOOK Facebook advertising/boosting 10.00 4/28/2024 CREEKSIDE CASH WISE FOODS Coffee for office 29.97 4/28/2024 CREEKSIDE CASH WISE FOODS Coffee for breakroom 29.97 4/30/2024 CREEKSIDE FACEBOOK Facebook advertising/boosting 2.57 4/30/2024 CREEKSIDE FACEBOOK Facebook advertising/boosting 5.30 4/3/2024 EDA IEDC ONLINE IEDC Economic Development Marketing & Attraction class 710.00 4/4/2024 EDA FACEBOOK Advertising for Childcare/ Enterprise Center 69.41 4/4/2024 EDA FACEBOOK Advertising for Childcare/ Enterprise Center 10.00 4/4/2024 EDA WM SUPERCENTER Cleaning supplies for Enterprise Center 42.68 4/16/2024 EDA FACEBOOK Advertising for Childcare/ Enterprise Center 125.00 4/18/2024 EDA JIMMY JOHNS Lunches for Finance Team meting 131.83 4/26/2024 EDA JIMMYS PIZZA Lunches for EDA Board meeting 99.47 4/28/2024 EDA USPS Postage 9.20 4/5/2024 FINANCE AMAZON Fire - operating supplies 14.77 4/7/2024 FINANCE AMAZON Fire - blood pressure cuffs and carrying case (4) 287.80 4/8/2024 FINANCE AMAZON City Center- packing tape 12 rolls 28.23 4/10/2024 FINANCE AMAZON City Center- 8.5x11 Legal pads 12.95 4/15/2024 FINANCE AMAZON City Center- staples and calculator paper rolls 31.53 4/26/2024 FINANCE WM SUPERCENTER City Center- soda for vending machine 141.32 4/30/2024 FINANCE EZBUSINESS FEE Credit Card Service Fee 15.00 4/2/2024 FIRE HARD WATER SPORTS Water rescue class registration 100.70 4/5/2024 FIRE SAVELIVES AED supplies 518.00 4/7/2024 FIRE WALGREENS Truck and staff photos for picture boards 117.62 4/8/2024 FIRE CENEX-HUTCHINSON COOP Breath mints for all trucks (tam medicals/MVA, etc.) 13.76 4/14/2024 FIRE CASH WISE FOODS Cases of drinking water 35.91 4/15/2024 FIRE HOLIDAY STATIONS Fuels for Utility 3 - return from Moorehead fire school 84.50 4/15/2024 FIRE DOMINO'S Pizza for crews working Elliot multi hour shed fire 111.72 4/16/2024 FIRE DOUBLETREE BY HILTON Moorehead Fire School lodging- Baysinger 237.54 4/16/2024 FIRE DOUBLETREE BY HILTON Moorehead Fire School lodging - Eiden 237.54 4/16/2024 FIRE DOUBLETREE BY HILTON Moorehead Fire School lodging - Reyes-Jeminez 237.54 4/16/2024 FIRE DOUBLETREE BY HILTON Moorehead Fire School lodging - B. Schmidt 237.54 4/19/2024 FIRE STANDARD PRINTING Ream of heavy stock paper for FF certificates 10.00 4/21/2024 FIRE WM SUPERCENTER FF certificate wall frames 20.94 4/4/2024 IT FIBERCABLESDIRECT.COM Fiber Cable Arena 219.95 4/7/2024 IT MENARDS HUTCHINSON MN Bubble wrap to ship phones 10.77 4/14/2024 IT FIBERCABLESDIRECT.COM Fiber Cable Arena 129.40 4/18/2024 IT WEB*NETWORKSOLUTIONS PAC Domain Renewal 209.94 4/24/2024 IT AMAZON iPad Keyboard Commissioner 42.74 4/29/2024 IT AMAZON iPad case electric 49.38 4/29/2024 IT AMAZON iPhone Cases Water 27.81 4/1/2024 LIQUOR HUTCH FACEBOOK FB advertising 30.00 4/2/2024 LIQUOR HUTCH CH.SERVICEPAYMENT Monthly City Hive website fee 100.80 4/9/2024 LIQUOR HUTCH AMAZON Replacement pricing gun 169.09 4/10/2024 LIQUOR HUTCH AMAZON Ink rollers for pricing gun 21.56 4/10/2024 LIQUOR HUTCH AMAZON Bathroom tissue 107.86 4/11/2024 LIQUOR HUTCH MENARDS HUTCHINSON MN Misc cleaning supplies 52.70 4/11/2024 LIQUOR HUTCH AMAZON Bulletin Board for City of Hutchinson news in the entry 128.36 4/14/2024 LIQUOR HUTCH AMAZON Paper plates for break room 19.38 4/14/2024 LIQUOR HUTCH AMAZON Kleenex 154.56 4/16/2024 LIQUOR HUTCH RITE Cloudretailer POS system monthly fee 268.44 4/19/2024 LIQUOR HUTCH AMAZON Sale price labels for pricing gun 32.35 4/25/2024 LIQUOR HUTCH HUTCHINSON ACE Seeds and soil for outside planter 9.27 4/1/2024 PARK & REC AMAZON Supplies for Tiger Path Job Fair - mini sport stress balls 37.18 4/4/2024 PARK & REC BOWNET Replacement Parts for Soccer Goals 258.58 4/4/2024 PARK & REC TRUDOOR LLC Keypad Electronic Locks for Campground Bathroom/Shower Facilities 1,105.56 4/5/2024 PARK & REC SWIFTNET - CRTC Pickleball Net Replacement Parts 371.00 4/5/2024 PARK & REC AMAZON Wall Calendar 5.99 4/7/2024 PARK & REC AMAZON Binders for Coaches and Swim Lesson Instructors 37.00 4/7/2024 PARK & REC AMAZON First Aid Kits 55.98 Department Purchasing Card Activity - April 2024 Date Department Name Description Amount 4/8/2024 PARK & REC AMAZON Ratchet Straps for Mowers and Trailers 71.98 4/8/2024 PARK & REC AMAZON Sports Equipment, First Aid Kits, Pressure Gauges, Air Pump Needles 179.36 4/8/2024 PARK & REC AMAZON Swim Lesson Supplies - Binders, Page Protectors 84.12 4/11/2024 PARK & REC WHENIWORK.COM Employee Scheduling Software 84.00 4/14/2024 PARK & REC AMAZON Kitchen Cart for Lifeguard Office 183.32 4/14/2024 PARK & REC AMAZON Portable Signs for the Aquatic Center 229.96 4/15/2024 PARK & REC AMAZON Clipboards for Cleaning Lists and Accident Reports, 2 Hole Paper Punch 76.20 4/16/2024 PARK & REC NORMED First Aid Supplies 596.13 4/23/2024 PARK & REC HASTY AWARDS INC Fastpitch Tournament Medals 481.50 4/23/2024 PARK & REC AMAZON Tailgate Trailer Lift 169.00 4/25/2024 PARK & REC AMAZON Slushy Machine Replacement Parts 108.15 4/25/2024 PARK & REC AMERICAN RED CROSS Lifeguard Whistles and Lanyards 559.72 4/25/2024 PARK & REC GUN DOG SUPPLY Dog Park Water Station Repair 179.99 4/26/2024 PARK & REC AMAZON Slushy Machine Replacement Parts 28.52 4/26/2024 PARK & REC AMAZON Slushy Machine Replacement Parts 24.11 4/28/2024 PARK & REC AMAZON Aquatic Center Wrist Bands 44.97 4/30/2024 PARK & REC POOLWEB COM Strainer Basket Gaskets - 8 919.26 4/16/2024 PLANNING AMAZON Coffee 34.04 4/23/2024 PLANNING DEPARTMENT OF LABOR AND INDUSTRY A Boilers License 50.00 4/25/2024 PLANNING AMAZON Coffee 34.04 4/26/2024 PLANNING AMAZON Accessories for JJ'sIPAD 51.84 4/1/2024 POLICE AMAZON Facial tissue 21.20 4/11/2024 POLICE AMAZON Paper clips and batteries 44.41 4/12/2024 POLICE AMAZON Vinyl numbers 7.99 4/15/2024 POLICE AMAZON Cables 39.98 4/16/2024 POLICE SAFARILAND TRAINING GROUP Training erlandson 545.00 4/17/2024 POLICE MEXICAN VILLAGE RESTAURANANT Training/ meal gifferson 22.55 4/18/2024 POLICE AMAZON Papertowels 55.12 4/19/2024 POLICE 7 WEST TAPHOUSE Training/ meal gifferson 28.57 4/21/2024 POLICE BEST WESTERN ST CLOUD Training lodging gifferson 479.79 4/21/2024 POLICE AMAZON Gloves 68.00 4/23/2024 POLICE AMAZON Batteries 23.00 4/25/2024 POLICE COURTYARD ST CLOUD Miscellaneous 0.02 4/3/2024 PUBLIC WORKS MN POLLUTION CONTROL AGENCY MPCA Training Class C for ZP 45.00 4/3/2024 PUBLIC WORKS MN POLLUTION CONTROL SERVICE FEE Service Fee 0.97 4/5/2024 PUBLIC WORKS MN POLLUTION CONTROL AGENCY L1P24-01, 02, 05, 06 & 07 400.00 4/5/2024 PUBLIC WORKS MN POLLUTION CONTROL SERVICE FEE Service Fee 8.60 4/7/2024 PUBLIC WORKS BORDER STATES INDUSTRIES Electrical Materials 575.83 4/7/2024 PUBLIC WORKS BORDER STATES INDUSTRIES Electrical Materials 80.87 4/7/2024 PUBLIC WORKS GOLDSTAR PRODUCTS INC Shop Products 3,485.10 4/10/2024 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services 73.50 4/10/2024 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services 73.50 4/10/2024 PUBLIC WORKS DEPARTMENT OF LABOR AND INDUSTRY JN Boiler License 20.00 4/10/2024 PUBLIC WORKS DEPARTMENT OF LABOR AND INDUSTRY RC & EL Boiler Licenses 40.00 4/11/2024 PUBLIC WORKS PAYPAL *FLYERPUBLIC FBO Airport Ad for Bids 165.00 4/16/2024 PUBLIC WORKS AMAZON Safety Glasses 48.48 4/17/2024 PUBLIC WORKS AMAZON Safety Glasses 107.89 4/18/2024 PUBLIC WORKS JIMMYS PIZZA Lunch for Boiler School Trainees 74.63 4/19/2024 PUBLIC WORKS AMAZON Bed Cover & Hitch for WW Truck 442.98 4/21/2024 PUBLIC WORKS CSWEA CSWEA Safety Award TG 305.00 4/21/2024 PUBLIC WORKS APWA - WORK ZONE Engineer Job Posting 375.00 4/25/2024 PUBLIC WORKS MN POLLUTION CONTROL AGENCY JP Refresher Course 130.00 4/25/2024 PUBLIC WORKS MN POLLUTION CONTROL SERVICE FEE Service Fee 2.80 4/28/2024 PUBLIC WORKS COALITION MS - CGMC 2024 Summer Conference 180.00 4/30/2024 PUBLIC WORKS NORTHLANDCDLTRAINING CDLTraining for ZP 895.00 TotalP-Cards: $ 23,147.04 s: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. 2023 Year End Report Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 5/28/2024 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff a Communications, Requests Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff is happy to present to the City Council our fourth annual comprehensive annual city report for the year ending 2023. The intent of this report is to measure the City's "performance" on an annual basis. Information contained within the report is data and information from January 1 to December 31, 2023. The report is really a collection of department year end reports into one document. It is our goal to build upon this report in the years to come. Staff is always open for thoughts and recommendations from the City Council to build upon this report. BOARD ACTION REQUESTED: No action. Presentation of the year-end report. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A 2023 ANNUAL CITY REPORT APR_rL .2102 Annual City Report for Year Ending 2023 City of Hutchinson u HUTCHINSON A CITY ON PURPOSE CITY OF HUTCHINSON 2023 ANNUAL REPORT TABLE OF CONTENTS OVERVIEW 2 EXECUTIVE SUMMARY 3 Our Story 5 Broad Indicators 7 Community Surveys 12 Organization of the City 16 Grants and Donations 17 City Partnerships 19 Awards and Recognitions 25 DEPARTMENTS Administration 26 Economic Development 30 Finance 47 Fire 53 Housing & Redevelopment Authority 65 Human Resources 73 Information Technology (IT) 78 Legal 81 Parks/Recreation/Community Education 85 Planning/Zoning/Building 120 Police 132 Public Works 147 2023 Annual Report Overview The City of Hutchinson's Annual Report provides an overview of the services provided over the previous year. This report is attempting to measure the "performance" of the City on an annual basis. All data and information referenced is accurate from January 1, 2023 through December 31, 2023. To the extent possible, information is compared with the previous year(s) to provide a base from which to measure services and accomplishments. Organization of Report This annual report is arranged according to the City's organizational department model, with data reported by the major departments within the City. This report is intended to show: • Alignment of City services with the City's Core Values, Mission Statement and Vision Statement Priorities within the annual budget Trend data impacting City services Limitations of Performance Measure Applying performance measure in the public sector presents a number of limitations: • Information can be subjective and highly dependent upon each individuals source used • There is no single measure of success, such as profit in the private sector • Data is not all-inclusive, a precise science, a quick fix nor the only tool available for decision - making Even with these limitations, there is still a need to measure performance and develop standards for comparing Hutchinson to other cities. The City has historically used the other 18 outstate small regional centers' as market comparisons for a variety of data points. Performance measurement can mean different things to different people. One of the goals of this report is to tell a story about whether or not the City and its activities are achieving the objectives of and if progress is being made toward attaining city policies and/or goals. Another goal of this report is to provide the Hutchinson City Council with information to help them determine if their desired results are being accomplished. '-Albert Lea, Alexandria, Austin, Bemidji, Brainerd, Cloquet, Fairmont, Faribault, Fergus Falls, Hibbing, Marshall, New Ulm, Northfield, Owatonna, Red Wing, Willmar, Winona, Worthington 2 2023 Annual Report Executive Summary I'm pleased to present to you the fourth annual City of Hutchinson Annual Report. It is the City's intention to produce this report on an annual basis so that the City Council, residents and businesses of Hutchinson can be informed of and engaged in city services and the measurement of how the City is performing. We continue to build upon this report and have a goal of showing more "performance - related" measures in the future. This report still doesn't necessarily tie performances into all of the City's core values, with a goal to build upon that in future reports. While 2022 was a year of sustained growth within the City, in which we were setting our sites on being the most attractive regional center in outstate Minnesota, 2023 was a year of preparing ourselves for the future. While I have a lot of hope for the future and I'm excited for what is in store for us, I cannot be naive to what is going on around us. While the "State of the City" continues to remain healthy, I believe there will continue to be challenging times ahead. Higher interest rates and higher costs associated with inflation are putting pressures on families to meet daily needs. On top of that, we are still in a very competitive labor market which is also pushing wages up, which has a significant impact on our budget. State mandates are also raising costs not only for the City, but for local businesses as well. Even noting those challenges, there is a lot of exciting development going on within the community with hope for more. As I look to the year ahead of us, I know this community will continue to be resilient with the challenges it will face and it will find a way to weather the storm. I strongly believe that we will tackle any challenges head on, boldly preparing the community for what the future holds. The City's average monthly unemployment rates continue to remain low with an average monthly rate of 3.4% in 2023. These rates continue to remain in line with the State (3.0%) and below the Federal (3.6%) percentages. Vacancy rates for our market rate rental units also continue to be at historic lows and our median sales price of our residential homes continue to rise, having increased from $244,000 last year to $261,7502 in 2023, the eleventh straight year of an increase. Home resales continue to remain high (as inventory presents itself) and home foreclosures (lack thereof) continue to remain low. While home resales continue to remain high, we have seen a tighter housing market, which has resulted in new homes continuing to be constructed in town. We issued 20 building permits for new homes in 2023, the eleventh straight year in where we have issued 20 or more new home permits. Permits issued would have been higher if not for the high cost of supplies and labor and the difficulty in getting materials. Z Source: Minneapolis Area Realtors 3 The new homes being built this past year will push our ten-year total over 280. Last year, the completion of the townhomes near the Century 9 Theater moved our total to at least 292 new rental units opening up over the past seven years. All of that pushed our estimated population from the State Demographer's over 15,000 in its latest estimate. Along with new housing, we saw several new businesses open up in town including Five Below, Due North Carwash and Zephurs Financial to name a few with several others doing remodels or expansions. MITGI began moving their operations downtown (old Shopko building) and the Midwest AC Building and the Civil Air Patrol opened facilities this past year as well. We also saw RD Machine and Curtiss-Wright expand operations in town. Along with private investments, Burich Arena finished its remodel and the new Police Station/DMV opened up as well. The City has added over $360 million in new value to the community over the past ten years as well, and we are anticipating continued growth in the next year. 2024 hopes to continue the recent trend of investments within the community. 2024 should see the completion of the commercial building on Century Avenue and potential industrial business expansions. MITGI`s remodel will be completed next year and new businesses and business expansion should continue on Main Street. More single-family homes will be constructed and the first phase of the Michael Court Apartment Complex should open next year with work beginning on the second phase. The City will continue to market the Industrial Park and we are hoping that some of the work that took place with our growth area study will spark interest in additional commercial/industrial or residential growth. Work will also begin on a new downtown plan in 2024. One of the goals I have for this City is for it to be the best and most attractive small regional center in outstate Minnesota. In an effort to be the most attractive small regional center, it is our responsibility to create an atmosphere that is conducive for growth and achievement throughout the community. This report is a culmination of the effort staff put forth in 2023 in providing quality services hopefully at a cost of government similar to, or less than, comparable outstate regional centers. As we look to the year ahead of us, I know this community will continue to be resilient and I strongly believe that the year ahead of us will be better than the previous. There is a lot to be excited about and I look forward to what the future holds! Matt Jaunich City Administrator C! 2023 Annual Report Our Story In late 2019, the City of Hutchinson embarked on a community branding initiative, along with a marketing strategy to assist city staff and elected officials in promoting the city of Hutchinson to new residents and young families along with prospective businesses and developers. The study was to provide insights regarding current perceptions of the City and help to drive the recruitment of new residents and young families; energize current residents and instill a sense of pride of the community; and position the City as a desirable place for relocation and redevelopment to increase new resident attraction and economic growth. Below is the City's brand story or message. Brand Message On a late November afternoon standing on the crest of a hill overlooking the Crow River, three Hutchinson brothers knew they had found what they had been looking for: the perfect place to establish a community that stood for the values and human rights they had been expounding for years through their popular music. Only now they could actually put those lyrics into practice by advocating for principles, such as the abolition of slavery and women's equal rights through laws enacted on the town's very first day. So it was, long before the rest of the country would come around to their forward -thinking ideas, Hutchinson, Minnesota established a reputation for blazing trails as a town ahead of its time. More than 160 years later, Hutchinson still stands apart as a city with a vision for the future. A city that thinks and acts differently because of its solid commitment to plans and decisions that first and foremost improve the quality of life — the economic, physical, social, emotional and environmental wellness for all its residents, workers and visitors. Like the Crow River, generations of wisdom have flowed through this area's rich history, gleaning and drawing deeply from its abundant woods, wildlife and surrounding lakes. Here is a community shaped not only by the natural beauty and forces that come together only here in this part of rural Minnesota, but also by its legacy and its people. Somewhere between small town and big city, farm community and metropolis, lies Hutchinson. Though a small town by some standards, it's more big city in its vision for the future and ability to get things done. You'll find small town charm in its historic downtown where quaint shops, local businesses, a cozy coffee shop and restaurants line Main Street. But you'll also find big city appeal in an exceptional school system and a vibrant arts and cultural community that includes the Hutchinson Center for the Arts, Hutchinson Theater Company, the Minnesota Pottery Festival, Orange Spectacular, Minnesota Garlic Festival and celebrated RiverSong Music Festival. A friendly, personalized, supportive approach to doing business, more indicative of a small-town welcoming spirit is alive and well in this community. Yet, it's also recognized as a pioneering, highly productive, forward -thinking manufacturing, agricultural and industrial regional hub that funds creative ways of working with new businesses and entrepreneurs. In fact, Hutchinson is already preparing tomorrow's workforce today with the state's most ambitious skilled workforce development initiative, 5 TigerPath, where high school students discover their interests and talents by learning, exploring and building career and technical skills. Some cities talk. Hutchinson acts. Wasting no time doing things "because that's the way it's always been done", over the years the city's leaders have seen the opportunity in challenges instead, acting decisively on the most efficient, effective solution for all. The fact that they hatched the idea of selling their own compost is certainly testament to that. Much can be owed to a local spirit of cooperation and collaboration. And the ability to discern what is worth saving, such as the State Theater, and what can fall away. Hutchinson is a micropolitan that has managed to balance growth with preservation. Where development doesn't compromise its cultural or environmental character. The downtown redevelopment project is a great example of that, going forward even in the midst of challenging times. Just as the Hutchinson brothers first recognized, the city's abundant natural resources and beauty greatly add to a higher quality of life. With hiking, biking and snowmobiling trails, such as the Luce Line Trail, walking paths, a wildlife sanctuary and access to fishing, boating, kayaking and water sports on the area's more than 50 lakes, there are ample opportunities to experience Minnesota's great outdoors right out your back door. Or, as a great escape from bigger cities. Here youll find a community confident in itself and its direction. Unwavering in its focus and sense of mission. With a way of thinking about the world that inspires them to set their sights on noble and bold, but also achievable goals. This is a city whose marching orders are clear: to serve its people, commerce and industry with a clear focus, staying on point with intention and purpose. Charting a better course for the future while still cherishing what is right before us. The City of Hutchinson A City On Purpose MISSION STATEMENT The City of Hutchinson exists so that residents, businesses, property owners and visitors are provided with quality services and programs that support a safe, healthy, sustainable and business -friendly community with a small-town atmosphere, for a cost of government similar to, or less than, comparable out -state Minnesota Cities VISION STATEMENT Our vision for the City of Hutchinson is that we will continue to be an involved, progressive and innovative community that promotes our regional prominence while preserving our hometown character and delivering quality, cost-effective services 2023 Annual Report Broad Indicators Assessed Market Value One of the most significant indicators of Hutchinson's success is demonstrated in the consistent growth in total assessed market value. $900,000,000 $800,000,000 $700,000,000 $600,000,000 The total assessed market value of the city increased 5.7% in 2023. Residential values increased 5.4%, commercial/industrial values remained steady, agricultural values increased 4.5%, and apartments saw the largest increase at 15.2%. 2023 was the eleventh straight year that the assessed market value of the City increased. The bottom years of 2013 and 2014 reflect the "great recession" and values have increased 81% since 2013; an average of 5.7% each year. Current values are at all-time high for the City. The market value for each year is determined as of January 1 based on prior year sales. It is anticipated that the 2024 assessed market values will also show an increase. Price of Government In recent years the City has tracked it's "Price of Government" as a means to measure local government affordability. The "Price of Government" involves examining how much residents pay for all City services compared to the estimated income in the community. This analysis allows the City to compare how much residents pay for those municipal services on an annual basis and see how that amount has changed over time. 7 - Is The graph below shows the City's price of Government since 2000. The price has been stable throughout the analysis period, but did increase during the recession to its highest level in 2010. Since 2010, the price has slowly decreased, indicating that personal income is growing at a faster rate than the cost of city services. Data is always a year behind due to the lag in the availability of data from the U.S. Bureau of Economic Analysis. For 2022, Hutchinson Citizens spent 1.5% of each dollar earned on the day to day operations of the City and 0.9% on the City's enterprise funds. In total, approximately 2.5% of each dollar earned by Hutchinson citizens was spent on City services. Price of Government for the City of Hutchinson (percent of every dollar earned going to pay for City services, excluding Electric and Gas Utilities) -a-Enterprise Funds Governmental Funds -&-Total 3.5% 3.6% 0 0 3.2% 3.3% 3.3% 3.3% 3.2% 3.2% 3'3% 3.2% 3.2% 3.0%3.1/03.1/° 3.0% o 2.8 /0 2.8% 2.8% 2.8% 2.7% 2.4% 2.4% 2.5% 0 0 0 1.8% 1.8/0 2.0% 2.0% 1.9k 1.9% 2.0 /0 1.9 /0 1.9 /0 2.1 % 2.0% 2.0% 0 1.9% 1.9°/° o ° 1.8% 1.7% 1.7% 1.7% 1.7% 1.6�1.4% .a% 0 0 1.4 /o 0 1.3% 1.3% 1.3% 1.3% 1.5% 1.6% 1.4% 1.3% 1.3% o 0 0 0 0 0 1.0% 1.2 /0 1.2 /o 0 1.2 /o - - 1.2 /0 1.2 /0 1.1 /0 1.0% 1.0% 0.9% 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Bond Rating An important indicate of financial stability is the credit rating assigned by independent rating agencies. In 2023, Standard & Poor's (S&P) Rating Services reaffirmed its AA- rating for the City of Hutchinson. This rating is 41h strongest on S&P's rating scale and identifies the City has having a "stable outlook". The independent evaluation of a municipalities credit risk is one of the single most important indicators of prudent financial and administrative management. The evaluation considers many factors including the local economy, budgetary management, debt load, and budgetary performance. Poverty Levels and Household Incomes3 3 Poverty and household income data was from the 2022 Census Estimate information. 8 The City of Hutchinson monitors poverty levels and household income levels in an effort to gauge the economic strength of the community. Historically the City has had poverty levels below that of the State and Regional Center averages. While household incomes have been below that of the state average, it has remained in the upper third and above average of the outstate regional centers that Hutchinson compares itself to. % of Population Below Poverty Level 25.0% 21.3% 21.8% Z0.096 19.4% 17.6% 0 15.8% 16.4% 16.5% 15.4/o 15.0% 13.19 14.1% 14.2% 14.4% 1z 10.096 _� 8.3% 8.8% 9.2% 9.6% 9.6% 10.8% - 5.0% 0.0% go5- V`y `A Q �� ` �` � ` Oda 30 Median Househotd Income $90,000 $ta,313353,125 $78,295 $80,000 $70,000 Ss5a07Ss4,s35ssi,6s7 $60.s32S39,985$59,547SS9,524$59,132$5&M$58,688557389I.7�q 42 $60,000 532,881$s2,`��9 � 500.738 $50,000 $",933 $40,000 $30,000 $20,000 $10,0oo $0 csp c�P� rah �`�+ P�� o ¢`� rti tips �a a� �a05 fit,SP C� 44^ 0 City Tax Rates The following tables show a comparison of city tax rates to other outstate small regional centers. The first table show's the trend of the City's tax rate since 2013. The second is a comparison of the 2023 tax rates of out -state regional centers. The following tables reflect only the City portion tax levies and do not include special levies that cities may also certify. 90.00 % 80.00% 70.00% 60.00 % 50.00% 40.00% 30.00% 2012 74.42% 71,97% 71.95% 7�%- 2014 2016 2018 f6.47% 2020 63.9859 59.65% 2022 2024 7 QO.009f 94.93% 90.00% 80.00% 7s.iz% 70.00% 67.1396 60.0095 _3y g0%57.32%57.94%58.14% 59.70lb61.00%GZ.S89: 52.i9%52.60%�•''�•�' '�' 50.00% 4542%47.44% 44.42% 40.88% 40.00% 37.44% 29.25% 30.00% 20.00% 10.00% 0.00% P�' Oa O� 10 The table down below shows a comparison of Hutchinson's 2023 city tax rate for city services with other outstate regional centers. Hutchinson's tax rate was the tenth highest out of the 19 regional centers. 19 Reaional Centers 2023 Tax Rate 2022 Tax Rate 1 Cloquet 29.25% 33.94% 2 Alexandria 37.44% 40.06% 3 Winona 40.88% 41.46% 4 Bemidji 44.42% 51.13% 5 Austin 45.32% 53.31% 6 Faribault 47.44% 51.68% 7 Albert Lea 52,29% 60.68% 8 Willmar 52.60% 46.24% 9 Fergus Falls 53.38% 58.35% 10 Hutchinson 53.65% 60.41% 11 Worthington 55.80% 61.16% 12 Owatonna 57.31% 62.10% 13 Fairmont 57.94% 61.36% 14 Brainerd 58.14% 70.32% 15 Marshall 59.70% 59.82% 16 Red Wing 61.00% 68.32% 17 Northfield 62.58% 59.80% 18 New Ulm 75.12% 81.18% 19 Hibbing 94.83% 95.61% Average of 19 Regional Centers 54.69% 58.79% 11 2023 Annual Report Community Surveys Feedback from the community is also an important measuring tool for the City. The City of Hutchinson conducts statistically valid community surveys every four years through the National Community Survey (NCS). The community survey assesses aspects of community life, local government service quality, and resident participation in community activities. The survey captures residents' opinions and the results are based on resident perceptions. Overall, the survey describes areas where the community believes things are going well and sheds lights on the areas that could benefit from improvement. When it comes to aspects of making a community livable, attractive and a place where people want to be, the latest survey (2023) showed that the percentage of residents responding "excellent" or "good" stayed pretty steady from previous years. The majority of our residents (84%) rated the quality of life in Hutchinson as excellent or good; 88% rated the city as an excellent or good place to live; 84% rated Hutchinson as a place to raise children as excellent or good; and 68% viewed Hutchinson as an excellent or good place to retire. 100.00% 90.00% 80.00% 70.00% 60.00% 50.00% 40.00% 30.00% 20.00% 10.00% 0.00% % of Population Rating Community Characteristics Positively Overall Quality of Life Hutchinson as a Place to Live Hutchinson as a Place to Raise Children 0 2007 ■ 2011 0 2015 0 2019 r 2023 Hutchinson as a Place to Retire 12 When it comes to how well the government of Hutchinson meets the needs and expectations of its residents, the latest survey showed that the percentage of residents responding "excellent" or "good" remained relatively steady from previous years. The majority of our residents (74%) rated the overall quality of services provided by the City of Hutchinson as excellent or good; 52% rated the value of services for taxes paid as excellent or good. 59% rated the overall direction city government is taking as excellent or good, and 51°% viewed confidence in city government as excellent or good. 90,00% 80.00% 70.00% 60.00% 50.00% 40.00% 30.00% 20.00% 10.00% 0.00% % of Population Rating General Governance Positively services Provided by Value of Services for Taxes Overall Direction the City is Confidence in City Hutchinson Paid Taking Government ■ 2007 ■ 2011 ■ 2015 ■ 2019 ■ 2023 When it comes to how well the residents of Hutchinson are connected to the community and each other, the survey showed that the percentage of residents responding "excellent" or "good" improved from the previous surveys. 64% of our residents rated the overall sense of community as excellent or good, while 88% of the residents would recommend living in Hutchinson to someone else and another 90% planned to remain in the community for the next five years. 13 100.00% 90.00% 80.00% 70.00% 60.00% 50.00% 40.00% 30.00% 20.00% 10.00% 0.00% % of Population Rating Community Participation Positively Sense of Community Would Recommend Hutchinson ■ 2007 0 2011 0 2015 f 2019 0 2023 Planning to Remain in Hutchinson The last two graphs show how residents feel about two important aspects of the community, the economy and safety. The data highlights that the percentage of residents responding "excellent" or "good" remained steady or improved from the previous surveys on these two important topics. 80.00% 70.00% 60.00% 50.00% 40.00% 30.00% 20.00% 10.00% 0.00% % of Population Rating Economic Facets Positively Overall Economic Health of the City Would Recommend Hutchinson as a Would Recommend Hutchinson as a Place to Work Place to Visit ■ 2007 0 2011 0 2015 ■ 2019 0 2023 14 100.00% 90.00% 80.00% 70.00% 60.00% S0.00% 40.00% 30.00% 20.00% 10.00% 0.00% % of Population Rating Safety within the Community Positively Overall Feeling of Safety Feeling Safe in their Feeling Safe in the Feeling Safe from Property within the City Neighborhood Downtown/Commericial Area Crime ■ 2007 0 2011 ■ 2015 0 2019 0 2023 15 2023 Annual Report Organization of the City The city of Hutchinson is governed by a home rule charter and operates as a Council- Manager/Administrator form of local government. The city council consist of a mayor and four designated council seats, all elected at -large. The city council serves as the governing authority in the "weak mayor -council" form of government. The mayor serves as the chair to the council, but does not have greater authority than the other council members do. The mayor and council are responsible for making policy and legislative decisions that govern the City, while relying on the city administrator and staff to handle the administrative and day-to-day operations of the City. As chief executive officer, the city administrator is the sole employee of the city council and is responsible for ensuring the day-to-day operations of the city are being met. The city administrator is appointed annually by the city council. The city of Hutchinson has approximately 145 regular staff, who provide residents a wide array of municipal services including administration/legal, finance, public safety (police & fire), streets, economic development, culture/parks/recreation, engineering, public improvements, building permits/inspections, planning and zoning, and motor vehicle/DNR licensing. The City also operates public water, sanitary and storm sewer collection and treatment utilities, a soils manufacturing/compost business, an off -sale liquor store, and owns a municipal airport. Citizens of Hutchinson Mayor and City Council Airport Commission Parka/Iteaeation/Carrarr Ed. Advisory Board Bicycle/Pedestrian Advisory Committee Planning Commission Chartar Commission Polio Civil Service Commission Cky/School/Cornnwnky Advisory Committee Senior Advisory Board Ubrary Board city Sustalnswilty Commkhe EwrwmkDevelopment AuNrarity(EDA) Administrator utilities Con n ssion Housing & RedevelopmentAuthorky (HRA) Economic Human Resources Information Compost Motor Vehicle Development CIAttorney Technology Director Director Supervisor Manager Director Publlc Works Police Chief / Director & Finance PRCE Fire Planning ii=us. S.lef Emergency Director Director Chief Director Manager City Engineer Management Public Works Manager Asa6 An Director Roc Faclkies/Dper Mgr Building Officials Ueutenant Water Supervlser Roe Services Coorinator Facilities Manager Sergeants Wastausater superviswr Parlm &"rvisor 16 2023 Annual Report Grants and Donations Another way to consider the effectiveness of how a community is built is by how the City leverages its resources. How does the City save local tax dollars through grants, donations, sponsorships and state and federal assistance? The following are major grants, donations and state or federal aid from the past year that help fund major services provided by the City: Parks & Art • Burich Foundation donation for River Fountain — $50,000 • Various donations for Fireman's Park — $9,600 • Grants and donations for Shady Ridge Park — $12,675 • Donation from Kiwanis for park improvements — $26,401 • Various grants and donations for Bike Fleet project — $2,999 • Lions Club annual donation for upgrades made to Lions Park — $1,620 • Police Memorial Park donations — $400 • Private donations to public arts — $750 • SWIF Grant for AFS Statue Restoration — $1,500 • Hutch Huskies donation to new fence at VMF — $3,000 Public Safety • One-time State Public Safety Aid — $643 408 • Burich Foundation grant for police armor plates — $6,454 • General donations to police department — $625 • State Training Aid for police department — $24,244.76 • State DARE monies — $1,767.74 • State grant to police department vests and body armor — $8,335.49 • State grant to police department for "Toward Zero Deaths" — $2,736.09 • General donations to the fire department — $400 • State grants for fire training — $19,508 Transportation • Municipal State Aid (General Maintenance) — $29,280 • Municipal State Aid (Roberts Road) — $1,135,779.16 • Municipal State Aid (Pavement Management) — $505,723.93 • Municipal State Aid (Bridge Maintenance) — $470,205.24 • State Grant for Civil Air Patrol Taxiway (pass-thru) — $41,963 • Federal grant for new Airport hangar — $219,541.97 • State grant for new Airport hangar — $2,875 17 • Federal grant for Airport lighting and Navigational Aids — $51,750 • Airport Aid — $27,445 Recreational Program Sponsorships/Contributions • Youth Sports — • Senior Center activities — • Civic Arena sponsorships — • Sponsorships of various parks — • Waterpark umbrella sponsors — State Pension Aid • Police Pension Aid — $246,826.92 • Fire Pension Aid — $142,925.73 $20,005 $1,644.50 $18,900 $1,624.85 $2,700 Housing • 2023 State Affordable Housing Aid — • FEMA Grant — Franklin Street homes purchased and demolished — Other • DNR Tree Grant — $8,661.80 • County Grant for Refuse Receiving Scale at Creekside — $12,958.25 • State grant for new SSOM process — $31,594.42 • State bonding grant — Lakes and River Basin Project — $213,591 • State one-time monies for the DMV — $35,400.30 • State child care grant (EDA) — $35,000 • State Job Creation Grant — pass thru to Uponor — $275,504 $246,826.92 $661,626.14 In total, the City received $5,078,608.29 in grants, donations, and state and federal aid in 2023. 18 2023 Annual Report City Partnerships Partnerships save city resources and help ease the tax burden on city residents. The City has pursued partnerships with a variety of other government agencies as well as private groups and community service organizations to provide for better community services. All city departments take advantage of opportunities to join forces with different agencies and groups on an on -going basis. Below is a list of many of the partnerships that have had and will continue to impact city operations: Administration • Member of the MCMA — Information and Resource Sharing Network • Member of the ICMA — Information and Resource Sharing Network • Member of LMC — Information and Resource Sharing Network • Member of CGMC — Information and Resource Sharing Network • McLeod County Administrators/Clerks (quarterly meetings/resources) Finance Department • Partners with the County in the area of Assessing Services. The City pays the County about $61K per year to annually assess the City's 5,850 parcels. This service includes the on -site property reviews of approximately 25-30% of total parcels each year. Creekside • Per the McLeod County Solid Waste Plan, Creekside receives organic waste material from all McLeod county residents at no charge. • Creekside also provides a disposal service to all McLeod County municipalities' compost sites. Fire Department • Mutual aid agreements with all neighboring fire departments (frequently utilized for large scale events) • McLeod County Fire Chiefs Association (quarterly meetings, resources) • Minnesota State Fire Chiefs Association (membership, meetings, training, resources) • Minnesota State Fire Marshal's Office (fire code review) • Meeker/McLeod Fire Safety Trailer (shared regional trailer for teaching fire safety, resource housed at our station and used throughout our multi -county region) • Minnesota Department of Human Services (conduct fire safety inspections for daycare and foster care centers and homes) • McLeod County Fair (inspections, grand stand event coverage, facility usage for training) • McLeod County Sheriffs Dept. (emergency calls, resources & equipment) • McLeod County Social Services (protection services, child/vulnerable adult) • McLeod County (community service partnership for troubled youth) • Project Life Savor (McLeod county partnership, resources housed at our station) • Regional Disaster Response Unit (Partnership with Immanuel -St. Joseph's Hospital Mankato, resources housed at our station) • Allina ambulance (emergency calls, joint training) • Minnesota State Fire Department Association (membership, meetings, training, resources) • McLeod County Toward Zero Death Coalition (membership, meetings, roadway safety outreach) • Hutchinson Schools (fire safety/prevention education) 19 • 3M (promoting community fire safety and awareness with the use of the jointly owned, "Bullex" digital/electronic fire extinguisher training device). • Village Ranch, Inc. (projects and assistance for young men) • Internal — Police Dept. (emergency calls, training site, resources & equip., EOC) • Internal — Building Dept. (shared resources for rental inspections, new building plan reviews and final inspections) Human Resources • HRA — Provide bi-weekly payroll and all payroll related services. HRA is included in our employee insurance benefit plans and work comp coverage. • Member of SHRM — Information and Resource Sharing Network • Complete salary related and other surveys or provide other information as requested — annual LMC survey, ICMA, federal govt. requests, other MN cities, unions, etc. Information Technology • Provide, for a fee, fiber connectivity for McLeod County Solid Waste and the fairgrounds for the County network. • Provide, for a fee, fiber connectivity to Ridgewater East campus for the State of Minnesota network. Leaal Hutchinson Utilities Commission — Provide all legal related services as needed through the City Attorney. Planning & Zoning • Hutchinson Area Joint Planning Board — City of Hutchinson, McLeod County, Acoma Township, Lynn Township, Hassan Valley Township. • Backup building inspection services with Meeker County on an as needed basis (has not been utilized recently but contract is in place). • Partnership with Pioneerland Library services to manage and operate the Hutchinson Public Library. City owns building, provides custodial staff, and manages building and associated improvements. • Partnership with Lutheran Social Services for Senior Dining Service at Evergreen. • Partnership with Hutchinson HRA to provide rental rehab inspections both in Hutchinson and County wide for HRA rental rehab projects. Police Department • Mutual Aid: An agreement with McLeod County including all municipalities all emergencies as needed. • Emergency Management: o McLeod County including all municipalities o Planning o Training for licensed and civilian staff o Civil Defense siren testing and alerts o Coordinated County -wide response o Weather spotters through the county 20 o County -wide inventory of equipment and resources for emergencies both public and private • Communication Advisory Board: o Made up of police, fire, and medical agencies throughout McLeod County o Addressing radio programing, radio protocols, call out procedures and priorities, resolving issues • Southwest Metro Drug Task Force: o We currently have one licensed police officer assigned to the Task Force o McLeod, Carver, Scott, West Hennepin, Glencoe, Lester Prairie, Winsted, Brownton, Shakopee, New Prague, Jordan • Monthly McLeod County Chief's Association (Region VI) meetings: o All county Chiefs o Sheriff o County Attorney o State Patrol • County -wide training hosted and supported by McLeod County Chiefs Association and MPPOA: o Active Shooter o Mental Health training for licensed and civilian staff • Police and Fire Training facility: o We allow any law enforcement in the state to utilize our range o We allow McLeod County to utilize our range o We allow McLeod County to utilize our EOC • Special Response Team (SRT): o The Hutchinson and McLeod teams train together o Respond to all emergencies together o Share equipment o This approach allows each agency the ability to control costs o This approach allows each agency to manage liability o This approach allows each agency to control utilization of team within their jurisdiction • School Liaison Officer: o Hutchinson School District o High School and Middle School o Shared compensation • Hospital Security (2023 was last year of contract): o Hutchinson Health o Security Team o Total compensation • Park Patrol Officer: o Park and Rec. Department o Shared compensation • DARE Program: o McLeod County teaches this program to all schools throughout the County o Our contribution is $8,000.00 annually • Project Lifesaver: o All police and fire agencies in the county participate o The equipment is purchased by the County • McLeod County Fair: 21 o The two agencies share a display booth during the fair o We back up the Sheriff's Pose as needed throughout the fair • Susteen Secure view mobile forensic software: o Shared service allowing access to mobile phone data o Shared fee • Safe and Sober: o Headed up by the State o Enforcement program partnered with agencies throughout the state • ICAC: o Computer forensics partnered with the BCA • CARE Council: o HPD has an officer on the Board o County -wide participation • Parent Connection Team: o HPD has an officer on the Board o County -wide participation • McLeod County Public Health Nuisance Provider Roundtable: o HPD has an officer on the Board o County -wide participation • Adult Protection Team: o HPD has an officer on the Board o Courts, Prosecutors, Social Services, Probation, Advocates • Child Protection Team: o HPD has an officer on the Board o Courts, Prosecutors, Social Services, Probation, Advocates • Take it to the box program: o Hutchinson PD, Winsted, and the Sheriff's Office have drop boxes in their lobbies • MEADA Coalition (Meth Education and Drug Awareness): o HPD has an officer on the Board o County -wide participation Park & Rec • ISD 423 PRCE Joint Powers Agreement • ISD 423 Grounds Maintenance Agreement • Hutch Utilities Maintenance Agreement • HPD shared Bike Patrol • Youth Associations: Shared programming for Baseball, Softball, Hockey, Figure skating, Basketball, High Tides, Wrestling, Volleyball, Lacrosse, and Soccer • Fraternal Organizations: Park Development/Maintenance: Rotary, Oddfellows, Masons, VFW, Legion, Elks, Kiwanis, Jaycees, Boy Scouts, Girl Scouts Lions, Maplewood Academy, and Historic Hutchinson • Associations: Programs and Events: Chamber of Commerce, River song, Center for the Arts, Little Crow Archery, EDA and Hutch Health • Adopt -a -Park with the Hutchinson Huskies on Veterans Memorial Field Public Works 22 • Engineering — The engineering department staff utilizes and is utilized as a resource to the local MNDOT District 8 and McLeod County Highway Department staffs. Relative to these relationships, city staff has initiated, developed, coordinated and/or administered several inter- agency cooperative agreement projects such as the TH 7/15 Reconstruction (including Main Street Bridge), School Road Pedestrian Underpass, Adams Street & Washington Avenue Reconstruction, TH 15 & North High Drive Roundabout, TH 15 & Airport Road Roundabout, South Grade Road Bridge & Micro -Surfacing, TH 15 Retaining Wall, and TH 15/Main Street (downtown) Reconstruction. These projects have leveraged city resources to achieve significant infrastructure improvements. In regards to the MNDNR, city staff has worked well with MNDNR to address the replacement of the Crow River Dam and improve the Luce Line/River trails corridor. Also, City staff is always actively monitoring and maintaining our Municipal State Aid (gas taxes allocated by MNDOT) fund balance to deliver timely and cost- effective projects. Lastly, city staff continues to be involved in the development of the McLeod County Trails Plan and future planning of the Dakota Rail Trail corridor improvements. • Area Transportation Partnership (ATP) — City staff is continually engaged in ATP activities to promote MNDOT trunk highway system improvements in our region and capitalize on Federal Aid funds to deliver City projects such as 21 Avenue SW & Dale Street Reconstruction, School Road NW Reconstruction, School Road and Roberts Road multi -use trails, and future Century Avenue SE improvements. • Hutchinson Area Transportation Services (HATS) — HATS as facilitated the establishment of a great working relationship with McLeod County and MNDOT. Equipment is shared routinely at the operator/lead level. Examples include the city routinely using a county dump truck to haul biosolids and having MNDOT assist the city by coring concrete for sign installations. MNDOT provides facility maintenance assistance. Fuel purchases are done jointly and fuel is purchased by the State, County and City departments. We are also reimbursed by the State for spring sweeping and snow removal operations and trade for materials with the County to offset spring sweeping costs. We also routinely share aggregate materials stockpiled at HATS amongst the three entities. The City and County jointly purchase winter salt. • Airport — At the airport there is significant cooperative efforts between the FAA, MNDOT, and the FBO. Without these entities, it would be unfeasible for the City to effectively operate an airport. Both FAA & MNDOT personnel routinely assist us in troubleshooting problems, determining cost-effective solutions and to help ensure the airport is safe. The FBO serves as the eyes and ears for the city with regards to airport operations, since they are on -site every day. ASI Jet pays for half of the internet connection at the airport. • Cemetery — The chapel at the Cemetery is a joint venture with Dobratz-Hantge Chapel. The Cemetery also partners with local businesses to provide employee parking • Safety — Public Works is part of a network made up of other Public Works Departments that serve as a "think-tank" for safety/operational issues related to Public Works operations. While this group meets regularly, off-line various entities are able to provide resources to each other and act as a sounding board for safety/operational issues. • Signs — The City has a great working relationship with the County when it comes to utilizing one another's sign inventory and equipment. This helps to offset the typical lead time or ordering signs. • Equipment — The City is part of the MNDOA Cooperative Purchasing Agreement (State Bid) for purchasing equipment other items. This saves a significant amount of time as staff does not have to prepare separate bid documents for each purchase 23 • Streetlights — They City has a relationship with HUC relative to energizing and maintaining streetlights. • Snow Removal — The County snow blower serves as the City's backup snow blower. • Wastewater — City staff administers an industrial waste permitting process which allows for the City to collect materials from other agencies and organizations for an established fee resulting in City revenues. Also, city staff coordinates a biosolids spreading program with local farmers to cost-effectively dispose of sludge materials. • MNWARN — The City is part of MNWARD (Minnesota Water/Wastewater Agency Response Network). This is a formal emergency response program in MN which is facilitated by a standard mutual aid agreement. All of the communities with a 25-mile radius of Hutchinson are part of this network. 24 2023 Annual Report Awards and Recognitions One way to consider the effectiveness of city services is through independent awards and recognitions received by the City and its departments over the past year. Park and Recreation Department/Fire • Minnesota Recreation and Park Association (MRPA) Award of Excellence for the Fireman's Park Project • Sara Witte and Lynn Neumann received the MRPA's Meritorious Service Award Environment • City reconfirmed its status as a step 4 & 5 city of the Green Steps City Program • 44"' year as a Tree City USA Community Finance • 2r Straight year being recognized by GFOA for Excellence in Financial Reporting 25 City Administration Primary Services The city administrator and the administration department provide the following services: • Directs the general operation of city government and oversees the day-to-day operations of the City • Provides overall organizational leadership and direction • Provides direct supervision to all department directors • Provides staff assistance to the mayor and city council in research, investigation, and resolution of problems, budget analysis, policy review, and public relations • Assists the City Council in preparation of public meetings • Responsible for implementing the City Council's vision (programs & policies) • Responsible for seeing that City Charter and laws (ordinances) are enforced • Serves as the city's Chief Negotiator for Union contracts and has ultimate authority over the hiring and firing of city employees • Provides direction to Human Resources on the functions, policies and procedures of the City (Human Resources is a component of administration) • Works in conjunction with the finance department on preparing and managing the development of the city budget and CIP • Provides recommendations on policies that govern the financial affairs of the City • Oversees municipal elections • Oversee the City's permitting processes (except for building & planning/zoning) 2023 Staffing Levels 3.40 Full-time Equivalent Staff Budget General operations of this department total $472,116 in 2023 $540,000 - — — $520,000 - - - $500,000 $480,000 - ■0perational Expenses $460,000 -- - ■Wages & Benefits $440,000 $420,000 - - $400,000 2021 Actual 2022 Actual 2023 Actual 2024 Budget 26 2023 Accomplishments • Worked with the City Council on putting together the City's "Legislative Priorities" for 2023. • Settled both union contracts (one new and one a wage reopener) with our Officers and Sergeants. • Completed 13 employee performance reviews of the City's Management Team. • Hired Mike Stifter as the new Public Works Director. • Completed an update of the City's End Statements/Core Values document. • Successfully completed the 2023 National Citizen Survey. • Worked with the Police Chief on the School Resource Officer issue related to legislative decision made at the State. • Entered into a Letter of Intent to purchase with Hutchinson Health on the Event Center. • Worked with Legal and the Police Department on putting together a Cannabis Ordinance for the City. • Updated the City's Public Arts Commission ordinance. • Worked with PRCE Staff and the Facility Manager on putting together plans and specs for a new grandstand at VMF. • Updated the City's Parking Ordinance to change the timeline from 24 hours to 72 hours. • Put together an RFP and hired a Realtor to assist the City in selling the old Police Station/EOC buildings. • Oversaw the 2024 budget preparation process and delivery of a balanced budget with a tax levy increase at 7.2% • Put together the Truth -in -Taxation presentation and budget message for the 2024 budget. • Produced several reports as requested by the Council on various issues relating to the city and the budget process. The 2024 goals for the Administration Department are as follows: Work on getting state bonding debt associated with the Event Center forgiven. • Finalize purchase agreement with Hospital on the Event Center building. • Sell the old Police Station/EOC Buildings. • Work with HR on looking at the City's benefit package offered to employee with a consideration to update it for the needs of today's workforce. • Conduct strategic planning sessions with the Council to establish a new 5-year plan. • Establish a plan for the use of the Public Safety Aid and Housing Monies. • Continue to roll out the next steps of the City's Branding and Marketing Plan. • Have a discussion with the Council on the City"s Street Width Policy and Policy on Deferred Assessments. • Look at establishing a city-wide orientation program with the City Administrator. Look at creating a "Policy Book" for the City — A comprehensive book that contains all of the cty's policies. • Conduct a "So you want to be an elected official" community forum for potential new council members. 27 City Clerk/Elections/Licensin Primary Services Under the direction of the city administrator, the city clerk provides the following services: Agenda packet preparation and distribution to council, staff and the public Noticing of regular and special meetings Maintaining minutes, ordinances, resolutions and other city council action Preparing resolutions and ordinances Coordinating publication of ordinances and codification of City Code Coordinating posting and publication of official notices as required Coordinating recruitment and appointment of advisory commissions Preparation and filing of official records and documents Maintaining the City's policies and procedures Maintaining a records management program for all public records and completing data practices requests Administers city licensing program Serves as election official and administers election activities 2023 Accomplishments Coordinated response to data practices requests Ensured timely publishing of council agenda packets and meeting minutes Began bi-annual codification process Began compilation of new City policy book materials Any%h► VOTE No elections in 2023! Year of planning for 2024! City Clerk's Office Response Statistics Ordinances published within two weeks of adoption by the City Council 90% Minutes of City Council meetings are approved at next regular meeting 100% Council agenda packets out four days prior to the meeting 100% City Clerk's office response to constituent inquiries within one day 95% Response to City Council inquiries/complaints within seven days 95% 28 Licensing Licensing staff are charged with ensuring that most licensing activities in the city are in compliance with applicable Federal, State and local requirements prior to licensing. Business license applications are carefully reviewed, scrutinized and processed according to those laws. Further, licensing staff are responsible to ensure that all license renewals are sent out and returned with appropriate fees and background checks, if required. Staff are also responsible for preparing council backgrounds and resolutions for licensing activities. Areas of regulation include liquor, massage, tobacco, 3.2% malt liquor, gambling, second hand goods, food vendors, taxi services, caterers, tattoo, garbage/hauling, brewers and temporary liquor. Business licensing administration and enforcement involves interdepartmental efforts with the police department, building department and fire department. Number of Licenses License Type On -Sale Intoxicating/Sunday Liquor 13 Off -Sale Malt Liquor 5 On -Sale Malt Liquor 1 Brewer/Taproom 1 Wine/Strong Beer 2 Caterer 1 Taxi Services 2 Massage 13 Tobacco 15 Tattoo 1 Food Vendor 1 Pawn Shop 0 Garbage/Hauling 3 29 Economic Development Authority EXECUTIVE SUMMARY 2023 was a generally successful year for economic development in Hutchinson. Significant progress was made on downtown redevelopment projects, several manufacturing projects advanced, and the EDA began taking steps to help address the growing shortage of childcare in the community. Highlights for the year included: • Support provided for downtown ($14,262) o Four Sign & Awning grants totaling $6,872 o One Fagade Improvement grant for $7,390 o New downtown Plan authorized ■ 13 BR&E visits completed ■ Innovative Foam graduated from the Enterprise Center, purchasing its own 8,000 sf building ■ RD Machine graduated from the Enterprise Center ■ Laser Dynamics purchased by GVL Medical, provided with a new lease at Enterprise Center • RD Machine completed a 21,000 sf expansion with help from the EDA (TIF District) ■ $53,821 grant obtained for infrastructure on Lot 1140 ■ Five houses acquired and removed as part of Hutch Uptown Grand project ■ Developer identified for the former Franklin House site ■ Childcare Business Forgivable Loan Program launched GOVERNANCE EDA Board The Hutchinson Economic Development Authority is governed by a seven -member board of directors appointed by the City Council for six -year terms. Two City Council members serve on the EDA Board, serving as a liaison between the two groups. Membership on the Board was stable for 2020, with Corey Stearns being appointed to second 6-year term in January. Table 1— Economic Development Authority Board of Directors, 2023 Mike McGraw President 19 State Farm Insurance Jonny Block Vice-president 11 Hlllyand Chad Czmowski City Council liaison 15 City Council/Outdoor Motion Jack Daggett Commissioner 2 Pride Solutions Pat May City Council liaison 1 City Council 30 Corey Stearns Commissioner 9 Stearnswood Mike Cannon Commissioner 8 Citizens Bank Jeremy Carter Ex-officio Hutchinson Utilities Comm. Taking care of the financial aspects of the Economic Development Authority is the EDA Finance Team. Comprised of two EDA Board members and six other members of the community, the Finance Team provides recommendations to the EDA Board on everything from budgets to proposed financial incentives. Attorney Dan Mahon was appointed to a 1-year term in March. Finance Team membership for 2023 is detailed in Table 2, below. Table 2 — EDA Finance Team, 2023 Ioiemoer S osi ir+Ti _I i it ff:i io Mike Cannon Chair / EDA Board Citizens Bank Liaison Scott Ziegler Member Piehl, Hanson, Beckman Anthony Member Citizens Bank Hanson Jack Daggett Member Pride Solutions Josh Karg Member Titan Machinery Eric Lipke Member MITGI Josh Laffen Member MBFC Dan Mahon Member McGraw -Mahon Law Office DOWNTOWN Downtown Hutchinson remains a key area of focus for the Hutchinson Economic Development Authority. To that end, the EDA continues its support of downtown with three financial assistance programs and a variety of on -going redevelopment projects, including the Jorgensen Hotel and two sites on Franklin Street adjacent to the Crow River. Sign & Awning Grant Program The EDA's Sign & Awning Grant program provides grants up to $2,000 for business owners to purchase signs and / or awnings for their downtown businesses. No match is necessary. In 2023, four grants were awarded totaling $6,872 as shown in Table 3, below: Table 3 — Sign & Awning Grants 2/24/2023 Gruenhagen Insurance & Financial Services $21000 8/23/2023 Masonic Temple Lodge $1,642 10/25/2023 Hutchinson Area Chamber of Commerce & CVB $1,230 11/29/2023 Crow River Electrolysis $2,000 31 TOTAL $6,872 Fagade Improvement Program The Fagade Improvement Program is a matching grant whereby property owners can receive a dollar -for -dollar match up to $7,500 to make necessary repairs and / or improve the curb appeal of their buildings.. In 2023 one matching grant was awarded totaling $7,390 as detailed in Table 4, below. Table 4 — Facade Improvement Matching Grants 5/24/2023 Clint Scherping $7,390 TOTAL $7.391 Commercial Rehabilitation Loan Program The purpose of the Commercial Rehabilitation Loan Program is to preserve the building stock of downtown Hutchinson by providing low interest loans to compliment traditional bank financing. No downtown loans were provided in 2023. Change in Downtown Program Funding To address declining assets in the Downtown Revolving Loan Fund (RLF), the EDA changed the funding source for its grant programs from the Downtown Revolving Loan Fund to the EDA Operations Fund. This reallocation aimed to preserve and rebuild the Downtown Loan Fund's assets while aligning recurring expenses with recurring revenues for better financial management. New line items for these programs will be added to the 2024 EDA Operations budget, with annual amounts budgeted for each. Any remaining line -item balances will be transferred to the Downtown Revolving Loan Fund at year end, helping grow the Downtown RLF. Downtown Redevelopment Projects In 2023 the EDA continued its downtown redevelopment efforts with several ongoing projects: Property Acquisitions / FEMA Grant / Uptown Grand While significant progress on the redevelopment of Block 41 (the former clinic site) in downtown Hutchinson was made in 2023 the year ended in disappointment as a planned development project was derailed by a challenging economic environment. On the plus side, all five residential properties on the west side of the block were successfully acquired. To facilitate the purchases, the City leased the properties back to the owners for a 32 limited amount of time over the summer. By early fall all residents affected had successfully relocated and the five buildings were demolished. Three properties were acquired with the aid of FEMA grant dollars, which covered 75% of the purchase price and demolition costs. The 25% local match was covered by a combination of TIF and ARPA dollars allocated to the project by the City Council. The potential of moving and reuse of some of the buildings was explored by the EDA, but this was ruled out by FEMA. Two of the houses [145 & 135 11 Ave. NW] were purchased exclusively with City dollars. Of these one was gifted to the city's HRA, which relocated and refurbished the building for use by a new family. Implementation of the FEMA grant was completed in 2023, with reimbursements totaling $661,626 received by the City. In December, unhappily, the project's Developer indicated that he'd let the existing Development Agreement with the City expire, citing current economic conditions. In response to this, the EDA updated the Request for Proposals (RFP) and distributed it to multiple developers. Proposals are due in May, 2024. Enure 1— Clinic Site Redevelopment {Block 41 d i U 33 rchased with "ity dollars Franklin Site Redevelopment In early 2023 the EDA decided to pause the proposed redevelopment of the Franklin Site (135 Franklin Street NW) over concerns that the lot may be needed for parking for the adjacent Hutch Uptown Grand. In the event all the needed properties could not be acquired, an back-up plan would be necessary. Ultimately, purchase Agreements for all the needed properties were acquired and in May the EDA decided to reopen the RFP submission period for the Franklin site. Two redevelopment proposals were submitted and the EDA awarded the site to MITGI, citing its larger scale, higher market value, and better alignment with the adjacent Uptown Grand project. By the close of the year MITGI was in the process of completing Phase I and II environmental reviews of the site. A Development Agreement will be signed in 2024 with the project potentially getting underway by the fall of the year. Figure 2 — Franklin Site Redevelopment Concept 34 Downtown Plan Update In September the EDA authorized $42,950 to develop an update of the Hutchinson Downtown Revitalization Plan. Total cost of the update is $85,900 and will be divided equally between the City and the EDA. The EDA will advance its share from the Downtown Loan Fund, and this will be repaid over the following two years through a designated line -item in the EDA's operations budget. Hoisington-Koegler Group, the consultant that developed the city's downtown plans for 2013 and 2002, was selected to lead the update effort. The new downtown plan should be completed sometime in the fourth quarter of 2024. INDUSTRIAL DEVELOPMENT Business Retention & Expansion Business Retention & Expansion (BR&E) is the core strategy for local economic development. In any community, the growth of existing businesses is the biggest source of new job creation and tax base expansion. In recognition of this, the Hutchinson EDA maintains a robust BR&E program, visiting local manufacturers on a 12 to 18 month rotation. Thirteen BR&E visits were completed in 2023 and these are summarized in Table 5, below. Table 5 — Business Retention & Expansion Visits, 2023 Date 3 13 2023 Company Stam-N-Stora a 35 2020 & 2021 were records years busy 4 18 2023 Steamswood 16 7 Busy added a robot new building operational 6/8/2023 UPONOR 84 Demand is down but steadily building back 6 2 2023 Fire Lake Manufacturing 5 2 Going wellpotential for major ramp u 7 13 2023 Rite Way Conveyors 10 Orders down 80% 7 17 2023 1 Warrior Manufacturing 95 1 Busy Nebraska operations brought to Hutchinson 7/21/2023 Impressions, Inc. Milirock 65 1 Jorgensen family sold / 1 million + in new equipment 8 29 2023 Resonetics 170 Growin looking to add equipment and jobs 9/1/2023 Zephyr Wind Services 30 Very busy need about 30,000 sf additional space 10/18/2023 Redline Systems 1/1 Busy / eCommerce is good / would buy building 10 23 2023 1 Our Savior's Lutheran Daycare Adding 10 infant slots 10/24L023 11/17/2023 Kids' Inc. Daycare Kids ]unction Daycare 5110 10 Open to expansion _ Doing well overall 35 Hutchinson Enterprise Center Business Plan updated Taking into consideration the experience gained from the first five years of Hutchinson Enterprise Center operations, the EDA updated the incubator's business plan. Changes included revising the application process to include a presentation by applicants to the EDA Board and adding an annual base rent escalator for tenants, so base rents (per square foot) will be $2 in year one, $3 in year two, $4 in year three and $5 psf in year four, etc. Finally, graduating companies may qualify for a cash grant — funded by the rent escalator — if they keep their businesses in Hutchinson upon graduation. Tenants Graduated Two companies, RD Machine and Innovative Foam, graduated from the Enterprise Center in 2023. RD Machine added 21,000 square feet to its main building and relocated its waterjet cutting operations there. Innovative Foam purchased and remodeled an 8,000 square foot building just outside of city limits. Laser Dynamics purchased by GVL Medical In the third quarter of 2023 GVL Plastics of Litchfield purchased Laser Dynamics' assets and established a new company named "GVL Medical, LLC." On the premise that this was essentially a new company the EDA Board authorized a new three-year lease in the incubator for GVL Medical. Over the next three years the company's goal is to expand revenue to $5 million annually and increase employment to 20-25 individuals. Loan Forgiveness Provided The EDA provided partial loan forgiveness for leasehold improvement loans held by Laser Dynamics and Innovative Foam. The loans were initially provided to help both companies with needed leasehold improvements when they moved into the Enterprise Center. Laser Dynamics installed an epoxy floor and Innovative Foam constructed needed offices. Loan forgiveness was predicated on both companies buying or building a facility with city limits upon graduation. For both companies this condition proved to be impossible because no suitable buildings were available and neither could afford to construct a new one. Recognizing the situation, and noting that the improvements made were permanent improvements to the Enterprise Center, the EDA agreed — with City Council approval — to forgive 41.8% of both loans. For Innovative Foam this worked out to a forgiveness amount of $6,000 and for Laser Dynamics the amount was $9,614. For Innovative Foam the balance of the loan will go into repayment in December 2025 while Laser Dynamics paid off its remaining balance of $13,386 as part of obtaining a new three-year lease. 36 Industrial Park Activity RD Machine Expansion In 2023 RD Machine completed a 21,000 square foot expansion of its building on Michigan Avenue. The $4.2 million expansion came about as a direct result of RD Machine's lease of space in the Hutchinson Enterprise Center. Because they didn't have the space at their main building, RD Machine approached the EDA in 2018 about leasing space in order to test the addition of watedet cutting to its menu of services. This would allow the company to meet its own waterjet cutting needs and offer the service to other companies. If the pilot project proved successful it would trigger an expansion of the company's main building. The project turned out to be a resounding success and RD Machine undertook a major expansion as a result. To help offset the cost of bad soils on the site and make the project economically feasible, the City established a nine-year economic development TIF District in January 2023. In addition to the 21,000 square foot expansion, the company installed a new roof and new metal siding on the exterior of its existing 15,000 sf building. Figure 3 — RD Machine Addition & Remodel 0RDmachine Rite Way Conveyors Closed Unhappily, Rite -Way Conveyors ceased operations at the end of 2023. While the exact circumstances of the company's failure remain unknown, it is suspected that the recent COVID pandemic played a significant role. During the pandemic, companies concerned about future availability of equipment placed immense orders for conveyors and related equipment. This resulted in warehouses full of unused material handling equipment. When the pandemic ended 37 these large inventories remained, eliminating the need for new orders. As a result, orders for new conveyors collapsed in late 2022 and by late 2023 Rite Way Conveyors had run out of cash. EDA staff partnered with the Chamber of Commerce to help Rite Way employees connect with existing job openings in the community. At the close of the year, the EDA was working with the owner of the building (Systems -West Builders of Litchfield) to find a new tenant. Lot 1140 Development To increase its inventory of shovel -ready industrial park lots the EDA began work to bring its lot at 1140 r Avenue SE up to more attractive development standards. Needed improvements include the construction of a storm -water retention pond and a suitable driveway from r Avenue SE. An existing gravel approach on the south side of the lot would also be removed. In the fall of 2020 the EDA contracted with the engineering firm Short Elliot Hendrickson (SEH) to complete the design work for the needed improvements. Total cost of the improvements is estimated to be about $100,000. In 2023 the EDA successfully obtained a grant of $53,821 from Minnesota's Department of Employment and Economic Development (DEED) which will cover about 50% of the construction costs for the needed improvements. The other half of the project funding will come from dollars pooled from economic development TIF Districts in the city. In the near -term funding will be advanced from the EDA's Economic Development Loan Fund, and will be repaid plus interest over the next 8-9 years from available tax increment dollars. Construction is expected to occur in early 2024. 38 Figure 4 — Planned Improvements for Lot 114 Hutchinson Utilities Commission Project The Hutchinson Utilities Commission (HUC) is planning for a project in the Industrial Park to construct a new step-down transformer, requiring approximately 100' x 100' (about 1/4 acre) of space. This development aims to provide redundancy and additional capacity for HUC to efficiently serve future customers in the industrial park. Initially, there was contemplation of a land sale from the City to HUC, but it was discovered that the City owns all the land upon which HUC infrastructure rests, rendering a sale unnecessary. The EDA and HUC collaborated to identify a suitable location for the new facility (the very northwest corner of the industrial park) that won't impede future development prospects. HUC will cover all costs associated with establishing the site. 39 Figure 5 — HUC Step -Down Transformer Site Concept i Transformer site Partially relocate 5 pond ba ate i. 3�- 4, ' 1.44 AC Non G�*"nt Area o o WORKFORCE DEVELOPMENT Project 9500 Lpend O 9a�e1H laamtD 4 s,�e�yYM —lop I UNwPp 9rrryPlP� pEMHMN . 14-PVC sm"My ftm a Sin Acorn �n►rwey 4r In 2022 the EDA developed Project 9500, a marketing campaigned aimed at luring some of the 9,500 workers that commute daily to jobs outside McLeod County to instead take jobs in Hutchinson. The project was put on hold in 2023 however due to a slowdown of local hiring by 3M and UPONOR. The project may be revived if and when local worker demand increases. Human Resources Roundtable In an effort to provide support for local human resources professionals, the EDA sponsored six `Human Resources Roundtables' over the course of the year. Meeting formats vary, with guest speakers interspersed with meetings built around topics provided by the participants themselves. 40 TigerPath TigerPath continued to gain notoriety in 2023. In conjunction with the Southwest Initiative Foundation (SWIF), the Hutchinson Chamber of Commerce and the School District, the EDA hosted the TigerPath III Conference in April. Over 200 people attended from across Minnesota to learn how Hutchinson was partnering with the local school district and area businesses to provide the best possible outcomes for local high school students, thereby helping address local workforce needs. In addition, EDA staff presented on TigerPath at the Missouri River Energy Services conference in Sioux Falls. Locally, the EDA continued its support of TigerPath by coordinating the development of an updated TigerPath Parent's Guide and working with the TigerPath Advisory Committee to launch an annual open house event. What is TigerPath? (per ChatGPT) TigerPath is an innovative initiative focused on enhancing educational pathways and opportunities for students. The program aims to provide students with clear, structured pathways to explore their interests, develop relevant skills, and prepare for future career opportunities. Through TigerPath, students have access to a wide range of career -focused courses, industry certifications, and experiential learning opportunities aligned with their career interests. The program emphasizes collaboration between educators, industry partners, and the community to ensure that students receive comprehensive support and guidance throughout their academic journey. TigerPath actively engages students, parents, and stakeholders in the process of shaping and improving educational pathways for all students at Hutchinson High School. Child Care In 2023 the availability and affordability of child care become a significant concern for the City. According to study conducted by First Children's Finance, a national childcare advocacy group, Hutchinson has about one-half of the childcare slots it actually needs, with an identified need for roughly 400 additional child-care slots. The EDA became interested in the issue because it impacts workforce availability in the community. Childcare workers are the `workforce behind the workforce' because they make it possible for people to work outside the home. 41 The Childcare Challenge As can be seen in the graphic below, the total availability of childcare services in rural areas (black line) has been steadily declining since about 2003, while in urban areas it's been largely holding steady. In both rural and urban areas, the number of Family (home -based) childcare providers (orange bars) has been declining steadily for the past two decades. The difference is that in urban areas child care centers (red bars) have been filling the need, while in rural areas the number of child care centers has remained mostly constant. The result is a net decline in childcare availability in rural Minnesota that has now reached crises proportions. Figure 5 — Change in Total Child Care Capacity Since 2000 Entindy rural Center based care not 4,000 �growing fast enough Z000 2000 2010 2020 2005 2015 150,000 100,000 50,000 0 Entirely urban 2000 2010 2020 2005 2015 Change in total child care capacity since 2000 — Care capacity N Child Care Center Family Child Cate Local Responses Source: Minnesota Department of Human Resources In the first Quarter of 2023 the Hutchinson Chamber of Commerce successfully applied to First Children's Finance for participation in its Rural Child Care Innovation Program (RCCIP). The purpose of the program is to raise awareness of the child care shortage in the community and spark conversations and action towards addressing the issue. Additionally, the Chamber applied for and received an RCCIP Grant from First Children's Finance in the amount of $30,000. The EDA agreed to provide up to $15,000 as part of the required 2:1 local match, with the understanding that the amount could be reduced if other local partners contributed. In the end, 3M came through with $10,000 towards the match, reducing the EDA's share to $5,000. 42 With grant dollars obtained, the EDA and Chamber partnered to establish a Childcare Forgivable Loan Program to incentivize the creation of new childcare slots in the community. Applicants get up to $10,000 as a forgivable loan if they make at least 10 new childcare slots available to the public. Loans would be forgiven immediately once documentation of qualified expenses was provided to the EDA and the childcare slots created. In late summer, a $5,080 forgivable loan was provided to Our Savior's Lutheran Early Learning, facilitating the creation of 12 infant slots. By fall 2023 the EDA was exploring possible partnerships with New Horizons Daycare and local childcare providers to increase the supply of childcare slots in the community. In December EDA staff presented a proposal to promote the establishment new in -home childcare provider businesses. The plan involved launching a Facebook advertising campaign to attract interested individuals, followed by workshops to guide them through the process of setting up a childcare business. Financial support for these ventures would be offered through the Childcare Forgivable Loan Program. MARKETING In 2023 the EDA continued growing its social media presence, primarily as a way to increase the visibility of the EDA website on the internet. For the year, 117 postings were made on Facebook and the EDA's reach on the platform went from 780 follows to 868, an increase of 11.2%. The EDA discontinued its use of Twitter due to a perceived lack of outreach effectiveness. In addition, 38 updates of the EDA website were completed. ADMINISTRATIVE Strategic Plan Update Over the course of the year the EDA reviewed and updated its Economic Development Strategic Plan. As part of this, the Strengths/Weaknesses/Opportunities/Threats (SWOT) analysis was updated, current strategies reviewed and two new ones added: Childcare and Workforce Housing Development. Hay Land Rental The City leased out unused industrial park land for hay production, resulting in rental revenue for the year of $3,323 43 BUDGET & FUND REPORT New Budget Policies In 2023 the EDA implemented two new policies to improve the finances of the organization. First, to ensure that a healthy budget reserve of at least 60% was maintained, the EDA implemented a policy whereby each year's operating budget will include a line item to allocate dollars to build up the fund reserve. A healthy budget reserve is considered to be an amount of at least 60% of next year's projected expenditures. The amount in the reserve must grow each year to maintain that 60% balance: as the EDA's annual budget grows, the reserve (as a percentage of next year's budget) will naturally shrink in proportion. Over time, this leads to budget reserve that is smaller than is considered desirable. Second, to address declining assets in the Downtown Revolving Loan Fund (RLF), certain recurring expenditures were moved from the RLF to the EDA operations budget. These were the Sign & Awning Grant Program, Fagade Improvement Grant, and funding for downtown studies. This reallocation aimed to preserve and rebuild the Downtown Loan Fund's assets while aligning recurring expenses with recurring revenues for better financial management. Starting in 2024, these three activities will be funded on a "pay-as-you-go" cash basis with any unused year-end balances then transferred to the Downtown Revolving Loan Fund. Combined with annual interest earnings, this will lead to steady growth of the Downtown RLF over time. EDA Levy For 2024 the City Council authorized an EDA levy in the amount of $272,842, an increase of $14,673 or 5.68 % over the 2023 amount of $258,169. EDA Operating Budget For the year EDA revenues were $302,145 and expenditures were $207,312 resulting in a positive cash flow of $94,833. This was significantly higher than normal for several reasons: (a) $30,000 was from the RCCIP Child Care Grant obtained from First Children's Finance; (b) vacancy of the EDA Program Manager position, with resulted in significant savings in the Wage & Benefits budget line -item; and, (c) unutilized marketing funds that had been set aside for a planned workforce marketing effort that ultimately wasn't launched (due to a Significant slow -down of local hiring). At year end this amount, less the $30,000 RCCIP grant, went to bolster the EDA's budget reserve. Economic Development Loan Fund The Economic Development Loan Fund finished 2023 with total assets of $516,404 and a cash balance of $217,142. Business Loans receivable totaled $84,354 with a further $207,407 owed to the fund by the Enterprise Center (as part of the initial construction of the building). 44 Total assets in the fund were down slightly from the previous year due to a partial forgiveness of the loan to Innovative Foam in the amount of $8,355. Downtown Revolving Loan Fund The Downtown Revolving Loan Fund finished the year with total assets of $1,068,930 — up by $19,216 from the previous year's total of $1,050,281. Three downtown loans were paid off during the year, leaving 12 active loans by year end. All loans were performing as required. The Downtown RLF's cash position improved significantly over the course of the year, from $370,798 at the start of the year to $427,085 at year end, an increase of $56,287. A total of $201,329 remained invested in the 3rd Avenue redevelopment site (former Cenex fertilizer plant). Minnesota Investment Loan Fund The EDA's Minnesota Investment Loan Fund finished the year with total assets of $18,377 and cash available of $13,133. There was one active business loan which had a year-end balance of $5,244. This loan was performing as required. Hutchinson Enterprise Center The Hutchinson Enterprise Center finished the year with a very slight operating budget deficit of $371. This was due primarily to two tenants moving out at the end of the 3"d quarter. At year end the Enterprise Center had total assets of $44,555 which included $27,155 in cash and $13,400 in a building maintenance fund. Liabilities totaled $212,181-- the bulk of which was a loan from the Economic Development Loan Fund with a year-end balance of $207,407. The Enterprise Center made loan principal payments totaling $19,518 for the year. SHOPKO TIF District The SHOPKO TIF District finished the year with total assets of $500,297. This was made up of $434,772 of interfund loans due from other TIF Districts, a reimbursement due from FEMA in the amount of $51,375 and finally, cash on hand of $14,150. 45 SUMMARY Overall 2023 was a good year for the Hutchinson Economic Development Authority. Significant progress was made downtown in redeveloping the Block 41, the old medical clinic site on Franklin Street. In addition, a developer was identified for the former Franklin House site. The completion of those two projects over the next 2-3 years will dramatically change downtown Hutchinson. In the industrial park, the loss of Rite -Way Conveyors was a significant setback. This was offset however by the graduation of two tenant companies from the Hutchinson Enterprise Center and the sizable expansion of RD Machine. BONUS ITEM: Chat GPT's Appraisal of Hutchinson As an experiment, EDA staff logged onto Chat GPT and directed it to: "Write one paragraph about Hutchinson as Minnesota's Manufacturing City." This is what it came up with: Hutchinson has earned the moniker of Minnesota's Manufacturing City due to its robust manufacturing sector and significant contributions to the state's industrial landscape. With a diverse array of manufacturing companies spanning various industries such as plastics, metal fabrication, and medical devices, Hutchinson serves as a vital hub for production and innovation. The city's strategic location, skilled workforce, and supportive business environment have attracted numerous manufacturing firms, fostering a dynamic ecosystem for industrial growth and development. Hutchinson's manufacturing prowess is further underscored by its dedication to workforce training and development initiatives, ensuring that the local labor force remains well-equipped with the skills needed to thrive in the modern manufacturing landscape. Overall, Hutchinson's thriving manufacturing sector continues to play a pivotal role in driving economic growth, job creation, and innovation within the region and beyond, solidifying its status as Minnesota's Manufacturing City. 46 Finance Primary Services The Finance Department provides customer service to all city departments as well as the city's residents and businesses. The department operates under the management of the Finance Director and is guided by Generally Accepted Accounting Principles, Minnesota State Statutes, City Policy and departmental procedures. Finance's various functions include: • Accounts payable, Accounts receivable and Payroll functions • Utility billing • Submit work orders to Public Works staff for Water and Sewer services and repairs • Coordinate with the refuse hauler for carts related to new service or change in cart sizes • Financial analysis and reporting for the City, EDA and HATS Facility • TIF administration and reporting to the State • Tax levy administration • Certification of Special Assessments and Delinquent Utility Billing amounts to the County for collection on the following year's property tax statements • Maintain and manage the Special Assessment database • Administer the Assessment Search process for title companies • Certifications to the County and State for the City's budgets, tax levies, truth in taxation meetings, outstanding debt and annual financial reports • Administration of the EDA and HRA grant and loan programs • Administration of the City's lodging tax, cable TV franchise tax and excise tax • Grant administration and reporting • Budget development • Capital Improvement Plan (CIP) • Annual debt issuance, debt covenant compliance, debt service analysis and bond payments • Long-range financial planning • Cash and investment management • Banking relations • Administration and oversight of departmental purchasing cards • Risk Management and insurance coverage • Budgetary and policy support for other city departments Finance Budget Other than labor, auditor fees ($49,000) and software costs ($14,792) represent the largest expenditures for the 2024 Finance budget. Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Total Expense Budget 2022 Actual 2023 Actual 2024 Budget $323,084 $320,550 $344,253 1,525 1,642 1,500 66,969 71,539 80,620 1,144 1,146 1,450 1392,722 1394,877 427 823 47 Full-time Equivalent staffing General Fund 3.0 Finance Director, Payroll Specialist, Senior Accounting Specialist Enterprise Funds 2.0 Assistant Finance Director, Utility Billing Specialist 2023 Accomplishments 1) Received the GFOA's Certification of Achievement for Excellence in Financial Reporting for the 2022 audit report. We have received this award each year since 1996. 2) Received an unmodified (clean) opinion from the City's independent auditors that the 2022 financial statements were fairly presented in conformity with Generally Accepted Accounting Principles. 3) Reaffirmed the City's AA- bond rating. 4) Formulated our debt needs for a lighter than average project scope. We issued GO Bonds with a par value of $1,350,000 compared to our typical issuance in the range of $2.2M to $2.5M. The smaller project scope and bonding was purposely planned after adding $11,225,000 of new debt for the Police Facility. 5) Took advantage of rising interest rates to increase the City's total annual investment income by approximately $666,000 when compared to 2022. The General fund's investment income increased by $134,600, outperforming the budget by $185,800. 6) Managed the City's cash on hand for various large projects during the year, including the Police Facility construction, Civic Arena HVAC replacement, Water/Wastewater SCADA projects and the Airport Hangar and Lighting/Navigation Aid projects. 7) Renewed the City's insurance policies for general liability, property and workers compensation. 8) Worked with LMCIT insurance adjusters on various auto, property and liability claims. 9) System setup, testing and billing for the new Water and Sewer rate structure. Managed the installation process for irrigation water deduct meters, communicating between property owners and employees within the Water and Building Inspection departments. 10) Replaced the Utility Billing Clerk position after the previous clerk left for Hutch Utilities. The transition included training the new clerk on the various duties and responsibilities. 11) Worked with Public Works to make improvements to the airport hangar rental collection process, including updates to the rental agreements. 12) Completed all required financial reporting to the State and the County for the city's annual budget, tax levies, indebtedness, annual audit report and TIF districts. 13) Guided city departments through the process for the following annual documents, creating several iterations prior to being approved by council. a. General and Enterprise fund budgets b. 5-Year CIP c. Fee Schedule 48 14}Increased electronic payment customers for Utility Billing by 201, a 5.5% increase from year-end 2022. 15) Updated the Financial Management Plan for revisions to several City policies. 16) Started the conversion of the accounting system from BS&A to Caselle in October with full completion in March/April 2024. 2023 Performance Measurement Monitoring Data Accounts Payable Use of automated payment solutions continues to provide efficiencies to departmental purchasers and enhances internal controls through established approval processes. • Processed 90 electronic purchase orders totaling $3,177,362, compared to 103 totaling $2,888,984 in 2022 • Use of departmental procurement cards totaled $241,353, up 10.9% from 2022 • Issued 4,183 disbursement checks totaling $31,791,004 compared to 4,257 checks totaling $39,570,681 in 2022 o 2022 activity was higher due to the new Police Facility construction payments in addition to large capital improvement projects at the Wastewater facility Utility Billing • Implemented the new Water and Sewer rate structure. This included talking with many customers calling to question their new billings • Billed an average of 5,192 accounts on a monthly basis with 20 new accounts added during the year due to new construction • Coordinated the monthly billing process with the third -party printer/mailer • Averaged 20 accounts per month (14 in 2022) that had water disconnected due to failure to pay o Averaged 113 shut-off letters each month (94 in 2022), resulting in 93 accounts resolving their delinquency prior to a shut-off event • Coordinated work orders related to Water, Sewer and Refuse service • Monitored water usage for large fluctuations or leaks, and informed customers • Provided notes or inserts within the utility bill mailings for City related information • Managed and promoted the various electronic payment options available to customers o We increased our electronic payers by 5.5% in 2023 0 74.8% of our accounts are now paying electronically, up from 71.2% last year • Increased the number of paperless customers by 14.5%, to a total of 1,696 Payroll • Issued 345 W2s compared to 374 in 2022 • Total gross wages paid was $8,747,852 compared to $8,355,847 in 2022 • Hired and terminated 105 summer seasonal employees compared to 116 in 2022 Insurance The City's insurance policies are administered by the finance department. Other than a few exceptions, the City's policies are with the League of Minnesota Cities Insurance Trust (LMCIT). LMCTT is a self-insurance pool of cities, formed to meet the specific coverage and risk management needs of cities. The coverage included in the City's policies are property, crime, bond and petrofund, automobile damage and liability, equipment breakdown, municipal liability, liquor liability, volunteer accident coverage and workers' compensation. The finance staff processes loss claims, premium payments, deductible payments, and 49 coordinates the insurance renewal process each year. Human resource staff processes workers' compensation claims. LMCIT requires that cities retain a representing insurance agency. The City's agent is Arthur J. Gallagher & Co (AJG), whose staff is extremely helpful in analyzing the City's coverage and explaining areas where the City may have increased or decreased liability/risk. AJG also serves as the liaison between the City and LMCIT's underwriters for renewals and questions related to coverage or claims. The City also administers the insurance coverage for the HATS Facility through LMCIT and AJG. The facility, which is co -owned by the State, County and City, consists of five buildings. Two buildings are shared by all three entities for office space, a mechanics bay and salt storage. The other three buildings are separately owned by each entity for equipment storage. This policy includes property coverage only for the two, shared buildings. The individually owned storage buildings are insured separately by the applicable entity's own insurance coverage. This policy also covers crime, petrofund and some minor shared equipment. The City's LMCIT policy has automatic builders risk coverage for building projects with total estimated cost less than $3,000,000. For projects estimated to exceed $3,000,000, finance staff must procure a separate policy, with AJG's assistance, through another insurance provider prior to the start of construction. Upon completion of the new Police Facility in June 2023, Finance worked with AJG to discontinue the builder's risk policy and bring that facility onto the City's property policy with LMCIT. A separate flood coverage policy that was in place throughout the PD construction project will continue since it sits within the 100-year floodpiain. The City has two other insurance policies for specialized facilities not normally covered by LMCIT. The solar array located at the Wastewater Treatment Facility has a policy through The Hartford, which covers equipment damage and breakdown. The City also has a policy for the municipal airport through Old Republic Insurance Co, which includes coverage for liability, property, and terrorism. Banking and Investments City monies are deposited locally at Citizen's Bank, with several accounts to manage our various operations. We maintain cash balances sufficient to address our working capital needs and capital improvement projects, with idle cash invested in various options as highlighted below. Several large projects over the past two years resulted in having more liquid cash to pay the various contractors and essentially have funds available for contingencies. With those projects complete, Finance was able to invest additional monies, taking advantage of the higher rates to increase future investment earnings. The City's bank balances above the FDIC limit of $250,000 are protected by pledged securities held by the bank, with those securities monitored on a monthly basis by both the bank and Finance staff. Finance staff strives to maximize investment income by actively managing the City's cash. We maintain a portfolio with our investment custodian (Oppenheimer & Co.) consisting of Certificates of Deposit, Municipal bonds, and Federal Agency bonds. We also maintain a money market account at Citizen's Bank that yields a rate that is .40% below the six-month Treasury rate. Investment yields continued at higher rates throughout 2023, driven by four increases to the federal lending rate after seven rate increases in 2022. The federal rate ended the year at 5.50%, up from 4.50% in December 2022 and 0.25% in December 2021. Finance was able to reinvest $6,240,000 during the year for an average annual return of 4.5%. For comparison purposes, investments that matured in 2023 had an average annual return of 2.6%. Investment rates stabilized in late 2023 and actually decreased in the last quarter. The 5-year Treasury peaked at 4.95% in October and finished the year at 3.84%, down over 1.1%. The federal lending rate is expected to decrease to the mid 4% range by the end of 2024 which will result in lower yields on monies invested during the year. 50 The table below shows the result of increasing investment rates over the past year. Overall, the City earned an additional $601,061 when compared to 2022, with the General fund receiving an additional $119,828, Earnings should be somewhat stable over the next few years but will slowly decrease if rates continue to come down. Annual Investment Earnings 12/31/2022 12/31/2023 Change Investment Account $372,716 $609,480 $236,765 Citizen's Bank $281,985 $711,277 $429,292 Total $654,700 $1,320,757 $666,057 General Fund $131,172 $265,828 $134,657 Budget $80,000 $80,000 $0 Budget Surplus $51,172 $185,828 $134,667 Debt Issuance and Debt Management The City annually issues General Obligation Special Assessment bonds to finance street and utility infrastructure improvements. Finance staff works closely with Engineering and the Resource Allocation Committee to determine the appropriate bond issuance amount to finance the estimated project costs. Finance consults with its financial advisor, Ehlers & Associates, while structuring the debt to fit within the parameters of the City's Debt Management Plan. Finance, with the assistance of Ehlers, holds a bond rating phone call with Standard & Poor's (S&P) prior to each year's bond issuance. The purpose of the call is to discuss the bonded projects in addition to the City's policies, financial health and economic outlook in order for S&P to determine the City's bond rating. The City's current bond rating of AA- has been reaffirmed by S&P for several years and is likely the highest rating we can attain. The bond rating is an important factor used by potential investors in assessing the risk related to the City's ability to pay its debts. Financial Reporting Finance staff annually prepares two major documents related to the City's finances. The first and perhaps most important document is the annual budget. Finance coordinates the budgeting process in accordance with the City Administrator's calendar and direction. Five budgets are created throughout the year: • Initial budget — late May • Department budget — July/August • Preliminary budget — September • Truth in Taxation budget — early December • Final Approved budget — end of December The initial budget consists of the same revenue and expense levels as the previous year's budget with the exception of updated assumptions for wage and benefit increases. Any one-time budget amounts are removed. Departments use the initial budget to work through their operating needs and submit a Department budget back to finance. Finance and the City Administrator review and meet with departments to discuss budgetary needs. Any changes are reflected in the Preliminary budget which is used to certify preliminary tax levies to the county auditor by September 30. Further discussion with departments occur after the preliminary budget in order to produce a budget that falls within the parameters directed by city council. That budget is presented at the annual truth in taxation (TNT) public hearing. The final budget, which may include revisions from the TNT budget, is approved by council in December. Final tax levies are certified to the county by the end of December. 51 The second major finance document is the annual audited financial report. Finance begins planning and performing initial audit work in December of each year. The process continues through the end of March, leading up to the auditor fieldwork in early April. The audit report itself is produced by the auditors in early June, with review performed by the lead auditor, the audit firm's partner and city staff. We are required to submit the audit report to the State Auditor by June 30 of each year. We are also required to publish summary audited financial statements in the local newspaper by the end of July. Financial reporting to the State for the City's tax increment financing (TIF) districts is required by July 31. We contract with Ehlers & Associates to prepare the reports based on data provided by Finance, which can be a complex process. Finance staff ensures that the audited financial statements for the TIF districts are complete and accurate. Finance also performs a thorough review of Ehlers reports prior to the data being transmitted to the State Auditor. Fees charged by Ehlers are paid by the TIF districts, utilizing 10% of the TIF revenue that can be dedicated to administrative costs, per State statute. Other important reporting functions include the financial and investment reports provided to city council on a monthly basis, the five-year capital improvement plan and the fee schedule. S&P and the city's auditors confirm each year that these reports are being provided to the city council. 2024 Finance Department Goals 1) Financing the 2024 roadway and infrastructure improvements including potential funding for housing developments. 2) Compile a document containing the various bonding alternatives that cities are allowed to use, including types of projects each bonding type can finance. 3) Continue to analyze and structure the funding of the EDA's Franklin Street project 4) Close-out the Police Facility project, including funding the shortfall with other city monies. 5) Compile the sales tax refund request and submit to the State related to the police facility project. Estimated refund of $220,000. 6) Complete the conversion to Caselle software, with Utility Billing the main focus in February/March. Staff learning the system and becoming proficient is critical. 7) Work with Public Works staff in completing the first year of residential water meter replacements. 8) Work with IT to incorporate LaserFiche into the storage of Accounts Payable and Cash Receipt images for greater efficiencies than through our accounting software 9) Work with PRCE and IT for credit card payments at recreational sites and Creekside. This will help with customer convenience and to reduce the City's risk of cash loss. 10) Look for cost effective software options for tracking the city's fleet and maintenance costs. 11) Continue to look for process efficiencies and budgetary savings. 12) Receive the GFOA's Certification of Achievement for Excellence in Financial Reporting for the 2023 audit report 13) Receive an unmodified (clean) opinion from the City's independent auditors for the 2023 financial statements 14) Reaffirm the City's AA- bond rating 52 Fire Department Accomplishments -Worked on more projects at our training facility to improve usage for our Firefighters as well as other Regional Fire Departments that utilize the space. We completed the window and siding project on our search and rescue house and made some final improvements to our storage and burn training containers. -Completed phase one of the parking lot project (north side of station) which included all the underground work such as drainage and natural gas and utilities work. We are planning on phase 2 being completed in 2024/2025. We've continued working closely with our neighbors to the north to ensure we improve the space for all. -Took delivery, installed, and trained on all new 800mhz radio communications equipment for us and the entire county. -Our fire station served as the host regional location for about twenty new FF recruits from neighboring towns to receive their FFI, FFI I and Hazmat initial training. -The four newly hired recruits completed all of their FFI-FFI I, Hazmat and Emergency Medical Responder (EMR) training. They passed their tests, received state certifications, and had their badges pinned at a ceremony in November 2023. They have now had the reigns loosened and they are performing well! -Summer duty crews (from Memorial Day to Labor Day) continued with great success. -Multiple firefighters attended regional and state outside schooling focusing on job proficiency, learning new skills, and focusing on professional development. 53 -Utilizing a generous donation, we replaced our older Hydraulic Auto -Extrication equipment in our first out Engine with battery -operated Holmatro tools. These new tools provide unparalleled speed, cutting/spreading power compared to their predecessors. -Summer duty crews (from Memorial Day to Labor Day) continued with great success. -Multiple firefighters attended regional and state outside schooling focusing on job proficiency, learning new skills, and focusing on professional development. -Started working on a project to completely overhaul our Standard Operating Guidelines and Policies. We are focusing on updating, modernizing, and creating easier digital options for all firefighters to review them. Expanded and improved our annual competency testing and air consumption testing nights with additional drills, stations, and activities to mirror real world fire ground activities. -UTV off -road rescue/wildland firefighting unit committee was formed and began researching and creating the specs for the machine we hope to take delivery of in 2024. -Working with HPD and City staff we started the initial planning for project prioritization of the recently available public safety funding. -Decommissioned and sold the 2013 Dodge Durango. -Decommissioned and sold the 2010 Holmatro hydraulic auto -extrication tools. -Sold a used set of tires that were previously installed on Tanker 6. 54 N 4 -Now that Fireman's Park has opened, the committee worked on the finishing touches and improvements, expanding the shelter with new roof steel, prep work for bench seating and other small details. We received a joint award from the MRPA for the collaborative effort between the City Parks Dept. and the HFD to complete Fireman's Park. -The Ladder truck committee went down to Indianapolis to attend the FDIC vendor show. -Continued with heavy involvement in the McLeod County Chiefs Association. -Conducted a joint training, security threat event at the Hutchinson Health Hospital with our law enforcement and EMS partners. -As a Regional Director for the Minnesota State Fire Chiefs Association I was honored to attend an all expenses paid Fire Chiefs forum at the National Fire Protection Association (NFPA) headquarters in Quincy, Massachusetts, representing the Fire Chiefs of Minnesota. 55 -We took delivery and outfitted a new fire command vehicle which is a Hybrid Ford Interceptor. This vehicle replaced a 2013 Dodge Durango that had been in service for 10 years. -Focusing on health and wellness, we had a wonderful young lady named Sophina share her story and provide us with mental health challenge coins to help protect us. 56 -Completed all annual requirements to maintain Firefighter licensing and certification. Worked with our medical training partner (Allina) to keep up with all EMS continuing education needs. -Conducted annual Firefighter physicals, blood tests, EKG, pulmonary function, SCBA and N95 fit testing along with all other health and safety requirements. -Completed annual testing, certification and required maintenance on all apparatus, breathing air compressor, SCBA packs, and small/tools equipment. -Continued annual replacement of PPE/gear to stay ahead of minimum NFPA requirements. Finished the replacement of all fire helmets as required by the NFPA utilizing a two-year phase in model. -Continued using hybrid and online training whenever possible to improve our training delivery methods to all of our Firefighters. -Continued supporting and helping to educate the community on usage of the burn permit system that went live in 2022. The Townships, McLeod County and the MN DNR helped to develop this new, simple, and free system and it has been working well. Operational Data Emergency Call Breakdown Year 2013 1 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 FIRE- 28 20 42 40 41 33 27 47 57 35 28 General FIRE- 12 14 12 16 19 17 7 12 11 8 18 Structure Rescues& 23 47 46 75 81 69 70 74 81 71 73 MVA Medicals 109 124 12S 156 167 170 155 155 178 190 213 Alarms & 97 116 105 92 83 91 70 85 63 90 85 Sprinklers Hazardous 73 93 87 78 89 64 95 67 60 60 55 Condition Other 47 1 51 50 48 52 1 48 39 44 1 48 43 45 Emergency Calls Total Year 1 1990 2000 2010 2016 2017 2018 2019 2020 2021 1 2022 2023 City 156 215 319 342 348 307 318 332 318 318 350 Rural 76 132 117 163 184 185 145 152 180 179 167 Total 232 347 436 505 532 492 463 484 498 497 517 57 Structure and General Fires Year 2001 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 General 50 34 54 56 60 50 34 59 68 43 46 Fires Firefiehter Injuries (per OSHA) Year 1 2013 2014 2015 2016 2017 2018 2019 2020 1 2021 2022 2023 Injuries 1 4 0 1 0 2 2 1 4 1 1 1 3 Fire Event Fatalities Year j VV& 4 - 201Q j 200 `, P-°` t _ I- -00 Fatalities 1 *3 1 0 1 0 2 0 0 Response Time (Alarm to Truck Out the Door for All Full Page Out Calls) Year 2013 2014 1 2015 2016 2017 2018 2019 2020 1 2021 2022 2023 Time 1 3:24 3:58 1 4:27 5:06 5:33 6:10 5:50 5:39 1 5:17 5:21 5:18 Officer Only Calls (*Indicates Hourly Pav Multiplier Increase) Year 2013 2014 2015 *2016 2017 2018 2019 2020 2021 *2022 2023 Number of Calls 106 149 143 156 161 130 130 135 126 123 101 Dollars $19,292 $27,118 $26,026 $30,576 $31,564 $25,480 $25,480 $26,460 $24,696 $27,675 $22,725 Saved Hours 1,590 2,235 2,145 2,340 2,415 1,950 1,950 2,025 1,890 1,845 1,515 Saved Total Emergency Calls 163 184 117 - 185 145 152 Asia 179 13# 76 319 342 348 307 318 332 318 318 350 215 1Sb 1990 2000 2010 2016 2017 2018 2019 2020 2021 2022 2023 City Rural 58 Emergency Call Type ■ FIRE- General ■FIRE- Structure ■ Rescues & MVA ■ Medicals ■ Alarms & Sprinklers - Hazardous Condition ■ other ! 1AII 1 r■ 1 11], 1 2013 2014 2015 2016 a " 2017 2018 2019 2020 Ifni I I. I 111 2021 2022 202:. Estimated Pro er v Value Sa ved • $12,906,1 00 Lives Saved: 3 Property Value Lost: $1,244,800 Emergency Call Hours: City- 3,755 Rural- 2,622 Total Training H� 3,555 Total Training Events: 62 59 Public Relations and Fire Safety Education We hosted multiple tours and education events at the fire station as well as on location at businesses and schools as requested. We appreciate the relationship we have with the Hutchinson Schools and conducted our first fire safety education for the 2nd graders at the New Tiger Elementary School. We also conducted fire safety education for the kindergartners at the West Elementary School as normal. Several early childhood and preschool classes were also provided with a fire safety education message. 49 Public Relations Events / 728 Hours 9 Fire Safety Education Events / 141 Hours 1, 702 Total Students Inspections and Permits -2023 remained similar to the previous year and we inspected living units (apartments, rentals, etc.) in a joint effort with the City Building Dept. Businesses and commercial buildings were inspected for fire safety concerns and basic code compliance as time allowed. -Daycare and Foster Care facilties were inspected as requested through our partnership with the county/state (approx 19) and all new and remodeled construction (commercial properties) were inspected to ensure proper installation and operations of fire alarm and sprinkler systems (approx 68). -Building plan reviews were also conducted jointly with the City of Hutchinson Building Department. 60 Goals for 2024 -Continue our firefighter health and safety initiative by making facility and equipment improvements as needed and also focusing on personal health and well-being. -Ensure timely replacement of PPE items as needed to ensure NFPA compliance. -Proactively conduct maintenance and upgrades to all apparatus and analyze future CIP needs. -Work through the details and make appropriate plans for the public safety funding projects. -Finalize specs and prep for purchase, delivery, outfitting and training on a new UTV off -road rescue/wildland firefighting unit. -Utilize grant opportunities to help offset cost for a new UTV. -The committee will continue evaluating and planning for the replacement of the Ladder Truck. -Host our first regional one day hands on one day training school at our training site utilizing instructors from multiple agencies. -Conduct a detailed evaluation of staffing needs for the next five years and beyond. Focusing on daytime emergency response needs, fire safety -education delivery and an expanded commercial fire safety inspection program. -Begin talks and planning with MCSO for streamlining and prioritizing resource needs ... the correct size response for emergent and routine call needs. -Work with City Engineering department on final plans for phase two of the north parking lot. Complete the last finishing touches on the Fireman's Park project. -Create an "Assistant Lieutenant" rotating officer position. -Expand on technology upgrades where possible for apparatus, tools and training. -Conduct training using alternative delivery models, hybrid and staggered start models. -Continue with summer duty crews. 61 -Expand commercial fire safety inspection program. -Conduct a Firefighter hiring in the fall. - Continue training on new armor vests and protocols with HPD, MCSO and Allina. - Complete the thorough review and update to the current SOG/policies system. -Hold more frequent officer level/leadership training. W 'ehicle Maintenance Cost / Mileage / Hours Measurement ehide 2017 2018 2019 2020 2021 2022 2023 Ladder 1 $10,624 $1,136 $5.469 $6,895 $12,128 $1,845 $8,198 2001 Pierce Utility 3 $2,631 $402 $2,744 $487 $538 $7,691 $1,097 2002 Ford CC Engine 2 $1,496 $2,742 $2,048 $3,348 $11,299 $3,204 2016 $7,530 Rosenbauer Tanker 4 n/a n/a n/a n/a New i' $0 $518 2021 $1,212 International Tanker 6 $1,570 $1,949 $8,783 $3,773 $24.860 $703 1996 $5,922 International Engine 7 $7,133 $8,414 $1,362 $6,334 $5,700 $7,192 $790 2008 General Rescue 8 n/a n/a n/a n/a n/a New / $2 $336 2021 Chevy CC Ranger $0 $72 $0 $18 $4,569 $70 $2,512 Polaris 6A Chief 1-new n/a n/a n/a n/a n/a n/a New / $0 2023 Ford Intc. Chief 1 r'_',[if'? $722 $2,228 $311 $2,098 $2,587 2013 Dodge $739 Dr . Command $154 $73 $81 $1,696 $1,258 $921 $1,072 2017 Ford Intc. Vehicle 2017 Miles 2018 Miles 2019 Miles 2020 Miles 2021 Miles 2022 Miles 2023 Miles / Hours I Hours 1 Hours I Hours / Hours / Hours / Hours Ladder 1 694 91 434 / 60 410 / 71 729 / 65 461 / 84 492 ' 58 686 / 106 Utility 3 2,031 1,656 1,435 1,536 1,785 1,842 1,827 62 Engine 2 1,989 / 135 2,462 / 144 2,325 / 158 3,086 / 209 3,543 / 210 2,649 / 168 2,616 / 163 Tanker 4 n/a n/a n/a n/a n/a 2,6351134 696 / 73 Tanker 6 516 / 39 423 / 45 317 / 30 944 / 80 215 / 22 200 / 21 271 / 18 Engine 7 1,7201113 1,388 / 88 957 / 85 1,440 / 87 2217 / 130 1,434190 1,469 / 98 Utility 3 2,031 1,656 1,435 1,536 1,785 1,842 1,827 Rescue 8 n/a n/a n/a n/a n/a 2,010 / 121 1,755 / 118 Polaris (6x6) 10 hrs 10 hrs 11 hrs 12 hrs 19 hrs 6 hrs 19 hrs Dodge Durango 8,496 / 681 7,0401630 7,430 /655 6,8681585 8,530 / 660 8,8251712 6,590 / 572 2023 Ford Intc. n/a n/a n/a n/a n/a n/a 3,305 / 85 2017 Ford Intc. 9,448 / 697 8,827 / 691 9,806 ,1680 9,104 / 631 9,548 / 628 10,160 / 908 11,494 / 726 Major Capital Improvement Schedule 15+ Year Equipment Replacement Plan (2024 estimates) Vehicle Description / Code Madal Year Replace Year Tout Mites Total Hours Orlonal Cast Estfrroted Re lacemetlt Casa. Ladder 1 Pierce. 100' Aerial Ladder 2001 2026 14,541 2,205 $730.000 $2.4 mil replace Chief 1 Ford Interceptor (new) 2023 2033 3,305 85 $52,000 $68,000 Command Ford Interceptor 2017 2027 70,637 5,056 $38,000 $561000 HERT Trailer Hazardous Material Trailer 2000 2024 - $6,000 $9,000 .T' 4 Midwest Fire, Tanker 3000 2021 204fi 1 3,331 1 207 $265,000 $530,000 "6 International. Tanker 3000 1996 2031 13,947 1 1,248 1 $77.912 $400.000 Rosenbauer, Engine/Pumper 2016 2036 19,911 1 1,260 $579,000 $1,200,000 Rosenbauer, Engine/Pumper. 2008 1 2028 t 32,702 1__L9_0rsj $321,955 $850,000 Ford, F350 pickup 2002 1 2032 34,008 1 - 1 $33,164 $80,000 Chevy, 350OHD Med/gras3 Pig 2021 2041 3,765 1 239 $iO4,000 $250,000 Polaris 6 Wheeler w/skid 2001 2024 - 252 $17,752 no skid $29,800 Inflatable w/25hp Yamaha 2007 2032 - - $5.961 boat only $5,000 Metal Ice Boat 1998 - - $300 Do Not Replace Med. Trailer Mass Casualty Trailer' 2004 - - - - NIA 'Owned by private health care group and housed by HFD City Owned vehicle Rural Owned vehicle Shared 50/50 vehicle Note: Estimated replacement cost is speculative assuming a 3-6% annual inflation rate and/or current market analysis. 63 Primary Services We will continue to delivery professional, consistent emergency response. Community fire safety education will remain one of our cornerstone programs. Utilizing technology and analytics, we will strive to make improvements to our operations whenever and wherever possible. High quality and frequent training will continue ensuring Firefighter proficiency in all duties. Firefighter health and safety is, and will continue to be, our #1 priority. 64 Hutchinson Housing & Redevelopment Authority Executive Summary: The Hutchinson HRA (HHRA) is a public body politic formed by the Hutchinson City Council in 1969 according to MN State Statue. The HHRA was created to address a shortage of housing for low to moderate income families and to address substandard areas in Hutchinson. The HHRA owns and manages Park Towers Apartments. In addition, the HHRA administered other housing rehab programs throughout the city to preserve housing stock and improve neighborhoods. Yearly the HHRA collects housing data to help identify changing community housing needs and then administer/develop housing programs that will provide a positive impact on the community. 2023 Hutchinson Yearly Comparisons: • Low Apartment Vacancy Rates • Median Home Sale of $246,250 Home mortgage interest rates hit a 2-decade high 20 Single-family new construction units • 18 Multifamily new construction units (started construction) • 4 Foreclosures Summary of HHRA Activities and Accomplishments: Park Towers: • 16 move -ins, and 13 move -outs in 2023 • Updated/Repaired/Installed: updated the security camera system, replaced the laundry room exhaust motor, multiple boiler system repairs, 7"' floor Fireside room Mini Split replacement, repaired water softener system, installed a mail room parcel cabinet system, installed vinyl planking in 11 units, installed water saver power flush toilets in 11 units, replaced 1 H/C unit range, replaced 1 refrigerator, replaced 2 A/C units, installed 57 Federal Pacific Electric Panels City Center: 4 City Home Improvement Program Grants (TIF) (5 approved in 2022 but completed in 2023) • Began the 1831 Island View Circle Home Move Project: CUP process, multiple contractor bidding, awards of contracts, applied for City permits, Notice to Proceeds issued, construction started in late fall 2023. HHRA Priorities: • Staff training • Marketing of available HHRA programs • Implement HUD Multifamily, Section 8 Project Based Rental Assistance Program (PBRA) policy changes at Park Towers • Continue with asset preservation and energy conservation improvements at Park Towers • Continue to administer City Home Improvement Program Grants and Minnesota Housings Home Improvement Programs • Explore the availability of housing programs and projects that will address identified housing needs of Hutchinson 65 Hutchinson Yearly Comparisons Rental Data from the December 2023 Apartment Survey: Market Rate General Occupancy Vacancy Rate 16.00% 14.00% 12.00% 10.00% 8.00% G.00% 4.00% 2.00% 0.00% 10.00% 8.00% 6.00% 4.00% 2.00% 0.00% 14.90% 10.31% 9'00 7.54% 8.38% 4.D7% 4.08% 3.60 2.12% 76% 1.7 1.83% oQti o°� oQ° o°h �e oo� o°� o°� otia oti� otirti oti� oti° otih oti�o oti� oti-0 oti�, otiti oyti" oti� ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti * July/Aug. 2022 Survey of 30 General Occupancy properties of 12 or more units. Hutchinson 2023 Vacancy Rates 8.95 % 2023 Vacancy Rates ■ Market Rate General Occupancy (860 units) ■ Subsidized (Non Market Rate) General Occupancy (283 units) ■ Senior Rental Housing Market Rate (190 units) Home Resales Data from McLeod County Assessor's Office: Home Resales City of Hutchinson imt th.,,-h')ml Average Hutchinson Rents* Studio $486 1 Bedroom $731 2 Bedroom $866 3 Bedroom $983 * October 2023 Survey. Year 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 2011 Price Range No. Pct. No. Pct. No. PcL No. Pct. No. Pd, No. Pct. No. Pct. No. Pct. No. Pct. No. Pct. No. PcL No. Pct. No. Pct. Under$50,000 2 0.8% 2 0.7% 4 1.1% 7 2.0% 1 0.3% 7 1.9% 9 2.7% 10 3.0% 15 4.2% 18 5.7% 29 10.2% 44 15.3% 30 12.4% $50,000 to $74,999 3 1.1% 4 1.3% 5 1.3% 10 2.9% 5 1.6% 11 3.1% 10 3.0% 15 4.6% 26 7.3% 17 5.4% 35 12.3% 33 11.5% 31 12.8% $75,000 to $99,999 11 4.2% 11 3.7% 13 3.5% 10 2.9% H 2.5% 15 4.2% 22 6.6% 38 HIM 39 11.0% 34 10.H% 36 12.7% 62 21.6% 46 19.0% $100,000 to $124,999 6 2.3% 1 2.3% 10 2.7% 19 5.5% 27 8.6% 46 12.8% 46 13.8% 54 16.4% 58 16.3% 59 18.7% 49 17.3% 52 18.1% 48 19.8% $125,000 to $149,999 7 2.7% 12 4.0% 29 7.8% 49 14.4% 50 15.9% 67 18.7% 70 21.0% 76 23.1% 68 19.1% 68 21.5% 59 20.8% 41 14.3% 33 13.6% $150,000 to $174,999 12 4.5% 21 7.0% 34 9.1% 51 14.9% 64 2C.3% 70 19.5% 73 21.9% 55 16.7% 60 16.9% 51 16.1% 29 10.2% 16 5.6% 22 9.2% $175,000 to 199,999 22 8.3% 30 10.0% 58 15.5% 1 55 16.0% 59 18.7% 55 15.3% 39 11.8% 23 7.0% 27 7.6% 6.6% 16 5.6% 13 4.5% 9 3.7% $200,000+ 201 76.1% 212 70.9% 220 59.. 142 41.4% 1A1 32.1% 88 24.5% 64 19.2% 58 176% 63 17.7% 1211 481 15.2%1 311 10.9% 26 9.1% 23 9.5% Total 1264rI00.0% 299 100.0% 373 100.0% 13431100.0%1315 100.0% 359 100.0% 333 100.0% 13291100-0%13561 1KO%j 316 100.0% 284 100.0% 287 100.0% 242 100.0% Median 1 $24,250 1 $244,000 1 $215,400 1 $186,000 1 $05,000 1 $161,900 1 $153,500 1 $140,000 1 $138,750 I $13a,500 1 $121,Oo0 1 $101,400 $109,950 Sources: Mcleod County Assessors Office 2023 Hutchinson Home Sale Price Ranges 1.9 0.8 ; Qj r-i ■ Under $50,000 = .8% • $50,000 to 74,999 = 1.1% ■ $75,000 to 99,999 = 4.2% $100,000 to 124,999 = 2.3% ■ $125,000 to 149,999 = 2.7% ■ $150,000 to 174,999 =4.5% ■ $175,000 to 199,999 = 8.3% ■ $200,000 to 224,999 = 14.4% ■ $225,000 to 249,999 =12.5% ■ $250,000 to 274,999 = 11.4% ■ $275,000 to 299,999 = 9.8% ■ $300,000 to 399,999 = 17.8% ■ $400,000 to 499,999 = 8.3% $500,000 plus =1.9% $300,000.00 Hutchinson Median Sales Price $246,250.00 $244,000.00 $250,000.00 - $200,000.00 s6,0og��s,000.oa $161,goo 0pp �j153,500.00 $iao,0005olo�s,�so $150,000.00 y s,s00.00 ^^^ $121,600.00 $100,000.00 $50,000.00 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010 Year End Hutchinson Home Resales Data from the Minneapolis Area Association of Realtors: 2023 2022 2021 2020 2019 2018 2017 Median Sales Price $261,750 $262,900 $236,250 $200,000 $181,000 $170,000 $161,000 # of Sales 236 265 317 324 315 330 318 • 10.9% less home sales in 2023 than in 2022. ■ 38 days on the market in 2023 vs. 27 in 2022. 2023 Home Mortgage Rates: Early in 2023, the 30-year fixed home mortgage rate was 6.48% and ended at 6.61 % according to Freddiemac.com. 67 New Construction Units (the fumwtng 3 charts are based on information from the Department of Planning, Zoning and Building Department): frt t7 0 Number of New Constnmetion Single-Familv Dwellim, Units 80 58 60 32 3436 35 40 30 27 23 233 24 20 19 20 20 12 1 4 7 4 5 11 0 2005 2006 2007 2008 2009 2010 20112012 2013 2014 2015 2016 2017 2018 2019 2020 20212022 2023 1994 Ridgedale Square 2022 2023 101 Park Michel Ct Place Apts. NW Number of Certificate of Occupancy for General Occupancy Multi -Family Dwelling Units 1996 1999 2017 2018 2019 2020 2021 2021 Deer Park Century Highfield Highfield Highfield Century Century Highfield Court TH Court West Court West East Residential Lots Available IV Lot Inventory (mfataaltun bout We Mpattmeul ofPlatutttrg Zurn li and Bruidakg ➢epulrueu ) • 88 vacant lots currently in Hutchinson • Approximately 15 of these appear to be bought with the purpose ofhaving a "double IoV and aren't really available for development at this tune. Approximately 50 lots are owned by builders/developers, • Another 23 lots are owned by individuals that may or may not be looking to sell. • Planning Commission just recommended approval of an additional 13 lots near Northwoods Park Appsara to be about a 3-ycar supply of lots available for development Hutchinson Foreclosures: 250 200 200 159 150 142 100 50 0 2 ° 0 -50 McLeod County and Hutchinson McLeod County Hutchinson 18 �1 .7 14 53 2�0 114 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 'In 2020 there was a Moratorium on all pending and future foreclosures when the foreclosure arises out of a substantial decrease in income or substantial out ofpocket medical expenses caused by the COVID-19 pandemic, or any local, state, or federal governmental response to COVID-19 (State of Minnesota Emergency Executive Order 20-79) M Summary of HHRA 2023 Accomplishments: Park Towers Apartments Management - Multifamily, Section 8 Project Based Rental Assistance Program (PBR4). Park Towers Property Manaaement • 16 move -ins, and 13 move -outs and one transfer to a H/C unit in 2023. Reasons for move outs: 1 Abandoned unit 4 Death of sole family member 1 Owner initiated for nonpayment of rent 2 Owner initiated other than nonpayment of rent 5 Tenant initiated • November 2023, annual unit inspections. • Multiple staff trainings for changing & new HUD policies. Asset Preservation, Property Improvements and Enemy Conservation • Updated the security camera system. • Replaced laundry room exhaust fan motor. • Replaced the r floor Fireside room Mini Split. • Boiler system (heat and water heater) repairs. • Repaired water softener system. • Installed 57 unit, Federal Pacific Electric Panels. • Instituted a tenant text messaging system for snow removal and otter important messages for the tenants. Installed a mail room, secure parcel cabinet system. • New vinyl planking was installed in 11 units at turns. • Water saver power flush toilets were installed in 11 units to save water and reduce toilet plugs. • 1 H/C unit range, 1 refrigerator, and 2 A/C units were replaced, Tenant Demoaraphics • Average age of head of household is 56. 0 46 Sixty-two or older 0 47 Disabled • Income Categories: 0 27.5% Extremely Low (i.e. 1-person household $19,750 or less than) 0 71.4% Very Low (i.e. 1-person household $19,751 - $32,900) 0 1.1% Low (i.e. 1-person household $32,901 - $52,650) Tenant Services • Hosted National Night Out and a Christmas Dinner for the tenants. • Park Towers continued as a Senior Dining Program Site through a lease with Lutheran Social Services. Meals are prepared at the Evergreen Senior Dining kitchen, then delivered to Park Towers Monday through Friday. City Center Operations, RZ Operations: Marketing all the Hutchinson HRA programs has been a priority. Owner Occupied Rehabilitation Proarams Available: 1. City Home Improvement Program Grants (TIF): This program was added in 2015 as a flexible tool for rehab of single-family, owner occupied housing throughout the city. It has multiple divisions to target different community needs. Program Division Accomplishments: • City Home Repair Grant Program — 4 projects closed in 2023 (5 approved in 2022 but completed in 2023) Ten past city of Hutchinson Owner Occupied Rehab Program projects were completely forgiven in 2023. 2. Minnesota Housing Rehab Loan Program (RLP) — Zero project in 2023 but 2 application processed. One will be moving forward in 2024. 2023 Grants Approved Address Amount Details of Project Approved Status 746 5th Ave SW $ 10,000.00 City HILP siding, soffit, fascia, gutters 4/18/2023 Complete 8/2/2023 555 Franklin St SW $ 3,999.98 City HILP replace furnance & a/c unit 7/18/2023 Complete 7/26/2023 705 Grove St SW $ 5,075.00 City HILP roof 10/17/2023 Waiting to complete 606 Main Street S $ 2,875.00 1 City HILP replace furnace 10/17/2023 Complete 11/20/2023 $ 21,949.98 Grants Closed in 2023 that were started in 2022 Address Amount Proiect Details of Project Approved Status 625 Oak St NE $ 10,000.00 City HILP roof, siding, gutters 8/16/2022 Complete 11/16/23 32 Century Ave SE $ 5,000.00 Live & Work walls, subfloor, window, electrical 12/20/2022 Complete 2/14/2023 ** $ 2,962.50 City HILP hvac, electrical 12/20/2022 Complete 2/14/2023 659 2nd Ave SW $ 5,000.00 Live & Work major repairs 9/20/2022 Completed 8/1/2023 ** $ 10,000.00 10ty HILP major repairs 9/20/2022 Completed 8/1/2023 S 32,962.50 Rental Rehabilitation Ongoing Annual Recertifications of other City of Hutchinson Rental Rehab Program projects. House Move to Island View Heights Lot _ The Hutchinson HRA moved a 2-bedroom, one -bathroom rambler - that was donated by the City of Hutchinson/FDA to an HHRA owned vacant lot. It has an unfinished full basement with egress windows for expansion space. An attached two -stall garage was added on to the home. The house is scheduled to be completed spring 2024. The home is to be owner -occupied and will be sold to a homebuyer that has a gross household income at or below the McLeod County Area Median Income. 70 Local Realtor 2024 Housing Market Predictions: What do you see for the housing market for Hutchinson in 2024? I think the housing market in 2024 will be very similar to 2023. I believe we will continue to see low inventory with more buyer demand than seller demand. If rates improve it may bring more sellers Into the market who are willing to give up there existing low rate to upgrade in to their next home. What are the most influential factors affecting housing in Hutchinson? I think low inventory and lack or affordable housing. The median sales price is $265k. This combined with high rates is slowing overall sales What do you think will happen to new housing construction in 2024? Hutchinson has struggled for the past decade to effi&tively produce new affordable construction housing. Although we've seen tremendous appreciation since 2012, It has not kept pace with new construction costs I think this will still be the case. The vast majority of our new construction has been one - level patio homes with cash buyers who are not dependent upon appraisals or influenced by the elevated interest rate. Local Mortgage Lender 2023 Housing Market Predictions: What do you see for the Hutchinson housing market in 2023? I think this year will bring a continuation of weak inventory and competition from buyers to win purchase agreements Maybe slightly better than in the past couple years, but not much. There continue to be more buyers than sellers Sellers have a lot of dynamics that are de -incensing selling keeping their lower interest rate, the availability of remote work reduces the need to sel fty to be near employment, buying the next house at a higher rate and higher price means choosing to increase housing costs significantly. ... etc What are the most influential factors affecting housing in Hutchinson? The biggest issue facing most home buyers is affordability. Prices are high. Rates are high. Incomes have not kept pace. And other areas of family life have affected the income available for housing... namely gas and groceries (and car payments). Despite this, there continue to be more buyers than sellers, which keeps demand high (and therefore home prices). This dynamic is expected to continue through 2032 I am using MHFA for down payment assistance more than I have in years to help people with down payment needs What do you think will happen to new housing construction in 2023 I've seen an uptick in new construction demand.. and have seen more people look at new construction as a way to get the home they want. New construction remains expensive to pursue, but some buyers are frustrated with the in ventory a vailable to choose from, so are considering new builds as a way to get the home they want. I think Hutchinson has used a portion of the available lots we used to have a significant inventory of from 10 years ago or so. ... perhaps you know this better than I. At one point there were in excess of 150 lots that were build ready in Hutchinson. I think that number has dwindled over the past number of years Do you think our community will benefit from any of Minnesota Housing new programs or revised homebuyer programs? 71 MHFA is offering anew incentive for "First in the Family history buyers For those buyers that will be first in their historical family to buy a home, the state is offering an additional program. Im not certain this will benefit many.. may be more valuable for marketing purposes than anything else, we will see. Hutchinson HRA Priorities for 2024: Park Towers Avadments Management., • Administer the RAD Multifamily, Section 8 PBRA program at Park Towers. • Staff training for RAD Multifamily, Section 8 PBRA program and new HUD program changes such as AFFH rule, HOTMA, VAWA and NSPIRE inspections. • Housing Specialist getting a Minnesota Department of Labor and Industry issued Special Engineer boiler license. • Continue to install vinyl planking and power flush water saver toilets at unit turns. • Possible improvements: new door card entry system, roof repairs to the building & detached garage, and common areas flooring replacement. • Follow legislation that may require sprinklers in high rise residential buildings. • Support the Tenant Council activities. City Center Operations, Owner Occupied Rehab: • Administer the City Home Improvement Grant Program (TIF available funds), Minnesota Housing Rehab Loan Program and the Fix Up Fund Home Improvement Loan Program. • Follow rollout of new State housing programs and determine interest/need in Hutchinson. • Market available programs throughout the community. • Identify and determine interest of potential SCDP owner occupied rehab project. Cry Center Operations, SCDP Rental Rehab Program: • Identify and determine interest of potential SCDP rental rehab projects. City Center Operations, Housing Develapment • Follow new innovative home building concepts, such as panel components and modular systems. • Explore other housing resources available to address the housing needs identified in the Maxfield Comprehensive Housing Study/Market Analysis for the City of Hutchinson o Determine best use of the HHRA Island View Heights lots. December 31, 2022 (lousing Fund Balances SCDP City Revolving Local Income Balance" $197,502.36 SCDP City Revolving Program Income Balance" $51,873.89 TIF Available Balance $170,000.00 Total Funds Available: $419,376.25 LIRA Notes Receivable 11HPOP $9,245.56 Total Balance of HRA Loans Receivable $9,245.56 "As of 9/30/2023 DEED Report "Without access to housing, nothing else in your life works. Not your job, your health, your education, or your family." Senator Tina Smith, March at Glance newsletter 72 Human Resources Primary Services Under the direction of the Human Resources Director, the human resources department provides the following organizational development and services: • Recruitment • Compensation • Benefit administration Employment policies and laws • Workers' compensation Employee safety • Labor relations • Performance evaluations • Organizational development • Training and development • Employee and Supervisor support 2023 Human Resources Staffing 1.875 Full-time Equivalent Staff — Human Resources Director and Human Resources/Administrative Technician Budget The Human Resources budget is contained within the City Administration budget. Alignment with Council CORE VALUES and OUTCOMES The primary purpose of the Human Resources Department is to provide strategic management of the City's workforce by giving information, support and consultation to internal customers to assist them in delivering quality, cost effective City services to the public and accomplishing the ends and outcomes identified by the City Council. 2023 Accomplishments Completed 15 recruitment processes o Compost Facility Maintenance Assistant o Compost Forklift Operator o Education & Outreach Coordinator (Creekside) o Security Officer o Park Towers Housing Specialist 73 o Parks Maintenance Equipment Operator o PT Liquor Sales Clerk (3) o PT Police Officer o PRCE Facility Maintenance Manager o PT Planning/Building Technician o Recreation Manager o Utility Billing Specialist o Wastewater Maintenance Operator o Water Plant Operator (Internal) o Parks Maintenance Lead Operator (Internal) • Hired approximately 121 summer seasonal employees, 4 of which were prior retirees, and 25 fall/winter seasonal employees. With the assistance of the City benefits consultants - USI, navigated an increase with Health Partners and offered new lines of coverage (short term disability and vision) to employees. o Completed Employee Benefits Survey and implemented the following changes: New vacation accrual structure, new sick leave policy, new funeral leave policy o Offered short term disability and vision insurance during open enrollment for 2023 o Offering more opportunities for benefit education • Completed the City's Pay Equity Report, due every 3 years • Implemented Earned Sick and Safe Time Leave (ESST) in conjunction with other paid time off leave adjustments. • Planned and hosted successful employee events, including the Summer Picnic and Holiday Parry. • Collaborated to ensure successful reduction in staff in Police Department in response to Health Partners ending the agreement in place that made the local hospital security guards employees of the city. 2023 Performance Measurement Monitoring Data Consistent with the council's adopted governance statements, priority indicators follow: Employee Efficiency The department provides human resource services to all City employees and strives to assist them in increasing productivity, and balancing resource constraints and increased demand for services. 74 POPULATION PER EMPLOYEE 15,037 •.. 14,260 14,282 14,599 14,703 14,703 (est) • 126 125 124 124 130 130 '113 114 118 118 114 116 ' The employee numbers include full-time and regular part-time employee Full Time Equivalents (FTE) only, includes HRA Employees. FTE's are not calculated for seasonal part-time staffing. The population is based on best available estimates provided by the Minnesota State Demographer. Employee Decision -Making In order to accomplish the City's mission, employee involvement in the decision -making process as well as employee feedback and participation is essential. Employees participate in significant decision -making processes such as: • Evaluation and selection of new employees • Employee Wage Committee recommendations • Employee benefit program provider and program selections • Development of safety program components and safety program administrative functions City website and social media content Leadership Team and Executive Team participation 2023 Benefit Survey Cost of Employee Services For 2024, Employee Expenses are estimated to cost $10,050,414 (67.5%), which includes all wages, taxes, health insurance and other benefits, and PERA. For 2024, all Other Expenses are estimated to cost $4,838,986 (32.5%). In comparison, 2023 actuals showed Employee Expenses to cost $9,701,239 (68.1%) and Other Expenses to cost $4,554,451 (31.9%). 2024 Budgeted Expenses 2.50% 57.5 Other Expenses Employee Expenses 75 2023 Expenses ■ Other Expenses Health Insurance A portion of employee costs are for health insurance premiums. Each year, the City considers vendor and plan design changes in order to keep premium costs low. Hutchinson maintains premiums competitive with the market average, which results in a savings to both the City and its employees. The City was not in a position of power in 2023 as it was in 2022 and saw a premium increase of approximately 25% for 2024. Much of this increase was due to the City's high utilization rate and inability to pull claims data from the prior carrier, Medica. There was an attempt to market our plan to other carriers, but many declined to quote and the carrier that did quote (BOBS) was much higher than Health Partners. 2k 4k 3k 6k 2k 4k 3k 6k 2k 4k 3k 6k • • $139.28 $131.85 $557.10 $527.42 $696.38 $659.27 • • • $383.01 $362.60 $1,532.03 $1,450.40 $1915.04 $1813.00 • $236.77 $224.15 $947.07 $896.61 $1183.84 $1120.76 $403.90 2k 4k $382.38 3k 6k $1,515.60 $1,529.51 2k 4k 31 $2019.50 4k $1911.89 3k 6k • <111.64 $105.67 $446.56 $422.68 $558.20 $528.35 • • • $307.01 • $189.79 $290.60 $179.65 $1,22-8.04 $759.16 $1,162.40 $718.60 $1,535.05 $948.95 $1,453.00 $898.25 $323.76 $306.46 $1,295.04 $1,225.84 51,618.80 $1,532.30 REGULAR EMPLOYEE HEALTH PLAN PARTICIPATION i i •• 92 94 91 95 95 95 R 85 ...2% 84.7% 82.7% 82.7% 90.5% 90.5% Labor Contracts Two bargaining units represent two groups within the Hutchinson Police Department. Labor contracts are negotiated and administered by the City and one contract has gone to arbitration since the first unit was organized. 2023 brought another settled contract with the LELS Police Sergeants for 2023-2025, as well as a wage reopener for the MNPEA Police Officers. 76 Labor Measurements REGULAR FULL TIME AND REGULAR PART TIME RECRUITMENTS 2017* 2018 2019 2020* 2021* 2022* 2023** # of Recruitments # of Applications Mmmmmmm Received " Includes Hutchinson Utilities Commission and/or Hutchinson Redevelopment Authority position recruitments. ** Includes Hutchinson Redevelopment Authority position recruitments only *81 applications were submitted for the Utility Billing Specialist position ATTRITION % 2017 2018 2019 2020 2021 2022 2023** * Attrition ' ' MMMMMM Full Time Employee Attrition °% ' " Includes full-time and regular part-time employees and no seasonal/temporary employees. ** Hospital security is included in these numbers 2023 Employee Retirements: • Mary Haugen — PRCE Facilities • John McRaith — Recreation Coordinator • Virgene Shellenbarger 108 years of experience! The 2024 human resources department budget allows for continued services including: Negotiation of new labor contracts with the Police Officer groups. • Annual employee insurance renewals. • Employee benefits initiatives, led by employee benefit survey. • Personnel policy review and updates. Updates to Drug and Alcohol Testing policy and other related policies/procedures. • Explore performance review options for future implementation 77 Information Technology Primary Services Under leadership from the Information Technology Director, the Information Technology (IT) Department is responsible for most technology systems across all City departments including Hutchinson Utilities. The range of items supported is technologically diverse and includes: • Retail Point of Sale systems (Liquor Hutch) • Manufacturing process software (Creekside) • Law Enforcement applications with strict security standards imposed by the FBI • Electrical Generation systems (Hutchinson Utilities Production) Mobile work systems (Field Crews) • Network Architecture for Electric, Gas, Water and Waste Water SCADA systems • General Government applications • Voice Over Internet Protocol (VOIP) phone systems and related contracts • Radio Systems for Emergency Services. (IT supports the network, server and workstations) • Cell phones and related contracts • Cyber Security Managing, supporting & expanding, when appropriate, City owned fiber optic network. (Hutchinson is unique in that the City owns, manages, and leases fiber to other entities) • We are available 24x7 to support law enforcement, Liquor Hutch and Hutchinson Utilities. Manage 50+ yearly software contracts Web page management and upkeep • Credit Card Processing & Security • PD Body camera support for PD & Legal • 55 Security Cameras throughout City Buildings and Parks • GIS 2023 Information Technology Budget General Operating: $584,601 Revenue: $'139,981 Water: $26,971 Waste Water: $27,063 Liquor Hutch: $12,287 EDA: $8,575 HRA: $7,983 78 Creekside: $19,218 HUC: $242,703 Total Managed Budget $929,401 Staffing 3.5 Full -Time Equivalent Staff including GIS 2023 Narrative The IT industry is ever changing and Cyber Security continues to be the top issue. Much of our time is focused on network security to protect employees and customers. Day to day support end user tends to demand the majority of our time, which is a good indicator of how technologically sophisticated the City has become. All departments embrace technology in an effort to create efficiencies and increase service to the public. 2023 Accomplishments • New network segment for the Police Department • Moved Police and Motor Vehicle Staff to new building • New Video Surveillance system • Final configuration of the new firewall • Continued automation for desktop setup and rebuilds • Desktop and network security upkeep. • Started a new service with LaGIS for Cyber Security IT Systems and Devices 350 300 250 200 150 100 50 0 Desktop Computers Mobile Devices 79 Phones: Desk and IoT and Network Mobile Devices 2024 Information Technology Budget General Operating: $619,744 Revenue. $146,.940 Water: $29,721 Waste Water: $33,626 Liquor Hutch: $6,662 EDA: $8,418 HRA: $8,504 Creekside: $14,492 HUC: $246,814 Total Managed Budget $967,981 Looking Forward to 2024 LOADING .... With the completion of the new PD, 2024 shapes up to be a year to catch up on other projects. We are looking forward to completing smaller projects to clean up the network, add efficiencies, and prep for the conversion to M365. Other Items for 2024: • Year two of Security as a Service from LOGIS • Upgrade of 53 desktops or Laptops • Upgrades of 1 network switch • Continue efforts to leverage the network against Cyber Security attacks • Prep for conversion to M365 in 2025 • Upgrade and add additional buildings to door access system • Wrapping up projects from 2023: o Complete installation of video security system o Complete final technology items at the new PD building o Complete the final items for the SCADA upgrades o Complete software conversion started in 2023 Technology Department Philosophy Information technology is a cornerstone of all modern organizations, supplying the communication and business systems necessary to perform daily tasks in the most efficient manner possible. IT provides a central coordination point to technology solutions and services for both internal and external customer needs. The IT Department has made great strides in implementing new technology solutions, enhancing the technology environment, and collaborating with other departments to provide cost efficient and effective solutions to their technology needs. m Legal Department The City of Hutchinson's Legal Department's duties are divided into two main areas — one pertaining to civil law and the other pertaining to criminal law. Regarding civil law, the City of Hutchinson Legal Department provides legal advice to the City Council, city administration, city departments, and the 13 boards and commissions of the city. The legal department reviews and negotiates contracts, provides ordinance interpretation to city staff, serves as the revisor of city ordinances, assists in fulfilling data practices requests and serves as the City Parliamentarian. The city's legal department also serves as the general counsel for the Hutchinson Utilities Commission. Some of the activities of the legal department pertaining to civil law in 2023 included: 1. Attending City Council meetings, planning commission meetings, charter commission meetings, airport commission meetings, and police commission meetings. 2. Fulfilling data practices requests. 3. Drafting and revising city ordinances. 4. Conducting four dangerous animal hearings. 5. Assisting city administration in the purchase and sale of real property. 6. Assisting the Hutchinson Housing and Redevelopment Authority with landlord —tenant issues. 7. Assisting the Hutchinson Economic Development Authority in developing tax increment financing districts, the purchase and sale of property for economic development in the city and with landlord -tenant issues. 8. Assisting Hutchinson Police Services and the Planning/Zoning/Building Department with nuisance property abatement. 9. Assisting the Public Works Department with airport and city development matters. 10. Drafting or reviewing 111 contracts on behalf of city departments and Hutchinson Utilities Commission. Concerning criminal law, the legal department also serves as the criminal prosecutor for the City of Hutchinson; prosecuting violations of city ordinances, misdemeanor crimes and some gross misdemeanor offenses that occur within the city limits of Hutchinson. The City has a contract with the Gavin Law office in Glencoe, Minnesota to assist in criminal prosecution work. In 2023 the legal department prosecuted 183 criminal cases against 167 different individuals. The prosecution of these individuals required the attendance by the legal department at 449 court hearings. The legal department also conducted 19 court trials, three jury trials and argued two cases at the court of appeals 81 The following table illustrates the number of cases prosecuted by the legal department over the past few years: Year Number of Cases Prosecuted 2019 357 2020 306 2021 235 2022 343 2023 183 As shown above there was a drop in the total number of charges prosecuted between 2022 and 2023. While it is too early to say that it is an ongoing trend, the drop in the number of prosecutions may be linked to a few possible factors. First, the legislature has decriminalized several drug related offenses and has made some misdemeanor driving offenses payable without requiring court appearances. Second, the way local merchants take payments from customers is changing in that many merchants no longer accept checks (reducing the number of bad check offenses) and gas stations now mainly require pre -payment for gasoline (which reduced the number of gas drive -off offenses) Criminal Charges Filed by The City Attorney's Office In 2023 Crimes Against the Administration of Justice Charge Violate Domestic Abuse No Contact Order Contempt of Court Violate Order for Protection Violate A Harassment Restraining Order Obstruct legal Process False Information to Peace Officer Charge Domestic Assault Disorderly Conduct 5 h Degree Assault Assault Related Crimes 82 Number of Violations 11 1 2 2 2 2 Number of Violations 13 48 8 Driving Related Crimes Charae Number of Violations Driving After License Revocation 9 Driving After License Cancellation 1 Driving After License Cancellation — Inimical 6 to Public Safety Driving After License Suspension 1 Hit and Run 7 Failure to Yield the Right -Of -Way 3 e Degree Driving While Impaired 11 31d Degree Driving While Impaired 7 2"d Degree Driving While Impaired 3 Refusal to Submit to Chemical Testing 3 Not A Drop 1 Open Bottle 1 Careless Driving 2 Distracted Driving 1 School Bus Stop Arm Violation 4 No Insurance in Possession 3 No Valid Drivers License 1 Charcie Trespassing Criminal Damage to Property Possession of Stolen Property Motor Vehicle Tampering Tamper with Fire Alarm Misdemeanor Theft Gross Misdemeanor Theft Check Forgery Financial Transaction Card Fraud Possession of Counterfeit Check Property Related Crimes Theft Related Crimes 83 Number of Violations 11 4 1 Number of Violations 25 2 1 Animal Related Crimes Charae Animal Running At Large No Animal License Attack by Animal Dangerous Animal Miscellaneous Crimes Charge Number of Violations 4 2 5 Number of Violations Minor Consumption of Alcohol 5 Possession of Drug Paraphernalia 2 Intentionally Point Firearm 2 Illegal Firearm Possession 1 Possession of Illegal Fireworks 1 Indecent Exposure 1 Possession of Alcohol Under 21 1 Fish and Game Violation 1 Possession of Tobacco on School Grounds 1 84 Parks, Recreation, Community Education Hutchinson PRCE System at a Glance • 41 City Parks • 4 Shared School -Park sites • Aquatic Center (new in 2017) • Recreation Center • Ice Arena with 2 Sheets of Ice * Fanners Market • Overnight Campground 75 Acre County Fair Grounds • 237.5 Acres of Park • 138 Acres of Natural Areas/Open Space • 35 Miles of Paved Trails • 3 Miles of Un-paved Trails • 16 Miles of Bike Friendly Streets • 33.5 Miles of Sidewalks Terrain Park and Skate Park • 3 Miles of Bike Lanes Bike and Pedestrian Network Hutchinson has made it a priority to create a connected system of bike trails, sidewalks, and on - street bike lanes. Paved trails are typically along major collector roads and through parkland. Sidewalks and bike lanes are mainly within the core downtown neighborhoods. The existing system includes: • 33.5 miles of sidewalks • 35 miles of paved trails + 3 miles of unpaved trails • 16 miles of bike -friendly streets • 3 miles of bike lanes • Luce Line State Trail The City is served regionally by the Luce Line State Trail, a 63-mile long former railroad grade which was developed for biking, hiking, horseback riding, mountain biking, snowmobiling, and skiing. The trail connects the western Twin Cities with Independence, Watertown, Winsted, Silver Lake, Hutchinson, Cedar Mills, and Cosmos. The trail surface varies along its course, including limestone, with a parallel treadway of horseback riding, paved bituminous, crushed granite, and natural (mowed grass). Snowmobiles are allowed on the trail west of Stubbs's Bay Road. (Source: www.dnrstate.mn.us/state trails/lute line) 85 Hutchinson PRCE Advisory Board The PRCE Board meets at 5:15 p.m. on the first Monday of the month at the City Center. The PRCE Board shall be composed of seven representatives from the community at large, one representative from the School Board, and one representative from the City Council. Except for the School Board and City Council representative, all members shall be jointly appointed by the Mayor and the School Board President, with the consent of the respective boards and Council, and shall serve staggered three-year terms. The Board shall study and determine the park, recreational, and community education needs of the city and make recommendations to the City Administrator relating thereto, and shall submit an annual operating budget to the City Administrator. In addition to the PRCE Advisory Board, there is an opportunity for involvement on the Senior Advisory Board. PRCE Advisory Board Members. - Lynn Neumann — PRCE Director Jody Harms/Leslie Alberts — PRCE Office Specialist Erin Knudtson — Hutchinson Public Schools Representative Chad Czmowski — City Council Representative Member Term Expires Joshua Kamrath August 2026 Second Full -term Ashley Gabbert August 2026 Second Full -term Kyle Wendiing August 2024 First Full -term Jeff Hoeft August 2024 First Full -term Mark Lansink August 2025 Second Full -term Liz Stearns August 2025 First Full -term Kim Schutt/Margo Kaping August 2025 First Full -term Hutchinson PRCE Senior Advisory Board The Senior Advisory Board meets at 10:00 a.m. on the fourth Monday of the month at the Senior Center. The Board consists of seven members who serve staggered three-year terms. The board shall advise the PRCE Board and staff concerning the management and use of the multi -purpose senior center and shall develop and maintain a management plan that provides the opportunity for all senior -related activities to flourish. W. Senior Advisory Board Members: Jennifer ,Behrendt - Event Center/Senior Center Programmer Al Barkeim Mike Becker Connie Dahl Dave Husfeldt Ced Steinkraus Jody Stoffels Bike and Pedestrian Committee The Hutchinson Bicycle -Pedestrian Advisory Committee {BPAC} serves as an advisory committee to the City Council and the Park, Recreation, and Community Education Board. The BPAC provides advice on bicycling and pedestrian needs in Hutchinson, advocates for pedestrian and bicycling infrastructure improvements, and promotes recreational walking and bicycling in the city. Bike and Pedestrian Committee Members: Sara Witte - Parks Manager Pat May - City Council Representative Aric Jensen Deb Card Mark Hanneman Mike McDowell Tracy Marquardt Sponsorships and Donations The Parks, Recreation, and Community Education Department received sponsorships and donations from several local businesses, organizations, and individuals throughout the year. PRCE staff recognize the importance of community involvement and the positive impact that this partnership has on the quality of life in Hutchinson and its residents. PRCE staff also would like to express our gratitude to the many volunteer organizations and individuals who donated their time to our PRCE programs, facilities, and events. We could not do it without all of you! WE All ABICYCLE FAIENDLYCOMMUNITY Silver Bicycle Friendly Community Designation _-_ Hutchinson is committed to making biking better for everyone and we -� are now certified as a Silver Bicycle Friendly Community by the League of American Bicyclists. We know when our streets are safer for kids and people who bike, our streets will be safer for everyone! Hutchinson proudly announced that the League of American Bicyclists has certified us as a Silver Bicycle Friendly Community in the spring of 2023. Together with 506 total BFCs, we're building safer streets and a `- — — - more bicycle -friendly America for everyone. 87 MRPA Award of Excellence Minnesota Parks and Recreation Association awarded Hutchinson PRCE and the Hutchinson Fire Department with the Award of Excellence for the Fireman's Park Playground Project. MRPA recognizes agencies or organizations in Minnesota for outstanding achievements in the following categories: y • administrative or management strategies • marketing and communications • park and facility • programming and events • sponsorship and partnerships • volunteer initiatives Park, Recreation, and Community Education Administration Staff Responsible: Lynn Neumann, PRCE Director The Park, Recreation, and Community Education Department has responsibility for the planning, protection, maintenance, and improvement of city -owned parks and facilities, District 423 school grounds and facilities, open spaces, trails, and natural resources as well as designing and implementing recreational activities and community education activities. The separate divisions of the department accomplish these responsibilities with funding from general taxes, funds from MDE, grants, program fees, sponsorships, and donations. There are nearly 401 acres of parks and open spaces, including 38 miles of biking and walking trails. „_ f VMP PRCE Administration is responsible for the day-to-day administration and operation of the department in support of Park Maintenance, Recreation, PRCE Facilities, Event Center and Senior Center, and Community Education, including park development, park planning, facility planning, capital improvement plans, budget management, construction, renovation and maintenance of all PRCE facilities. PRCE Administration prepares grants, and donation requests and works with service organizations to develop and implement adopt -a -park programs. PRCE Administration also provides public relations services and responds to public inquiries and concerns. Park, Recreation, and Community Education Administration works closely with other City departments, such as Public Works, Planning, Engineering, Finance, Economic Development, and City Administration to provide a comprehensive PRCE system. PRCE Administration also works very closely with District 423 Directors and Administrators to provide quality facility reservations and community education programs. PRCE Administration works work the PRCE Advisory Board, City Council, and District 423 School Board to make sound decisions that will enhance the City of Hutchinson. PRCE Administration is responsible for the PRCE Annual Budget, Community Education Budget, PRCE Master Plan, and PRCE Annual Capital Improvement Budget. Ftfl: PRCE Administration Objectives • Establish and build upon the Joint Powers Agreement between the City of Hutchinson and Hutchinson Public Schools. • Provide excellent customer service and public relations in representation of the City of Hutchinson and Hutchinson Public Schools. • Prepare all PRCE department budgets. • Expand sources of revenue by promoting sponsorship and donations. • Solicit and apply for grants, donations, and other funding for park improvements and activities. • Provide for a safe and efficient delivery of program services. • Nurture collaborations between service agencies in the community. • Plan and provide park development, capital improvement plans, construction, renovation, and maintenance for all PRCE facilities and parks. • Monitor and evaluate all department personnel and activities. • Plan and implement recreational programs for the community that reach a diverse population with a wide variety of ages and cultures represented. • Encourage activities that promote intergenerational participation and strengthen community, families, and neighborhoods. Parks and Natural Resources Staff Responsible: Sara Witte, Parks Manager The Hutchinson Parks Department was fortunate to have several volunteer groups assist in various park improvement projects. These groups included local agencies, civic organizations, sports teams, and various local schools that helped with park and trail clean-ups, mulching, shelter and picnic table cleaning, invasive removals along the riverbank, and more. The partnership with HHS Ag-Science classes continued to benefit the district and the city. Students helped with clean-up in parks within walking distance from school locations, tree planting/mulching, site preparation and plant installation around three elementary school signs, and replacement plants on the Police Memorial berm. This partnership saved more than 1000 hours of labor. In 2023, the PRCE Department saw the retirements of the Recreation Coordinator and Facilities Manager, and the Parks Department also experienced changes. Long-time Parks Maintenance Specialist, Randy Carter, transitioned into his new position as PRCE Facilities Maintenance Manager, leaving the Parks Department to find another individual to assist the Parks Manager with long-range planning of projects/cost estimates and more importantly, leadership and direction in daily park operations. Tenured maintenance employee, Chris Hutton, applied for the position and was offered the job of Parks Maintenance Lead Operator in July. With that, the Park Maintenance Operator position was posted, and Andy Bentz, a former Parks Maintenance full-time operator, applied, interviewed, and was offered the job. Andy moved back to Hutchinson from out of state and started his position in September. Seasonal staffing levels remained the same for parks, with summer being the busiest time. The department is grateful for the hard-working group of summer seasonal staff that join the team each year. The Department is grateful for the good working relationship they have with the HPD and all other city departments. Vandalism continued to be an issue in the parks system and other public spaces throughout the community. The installation of security cameras at multiple park locations, Masonic West River campground, and the Parks Shop allowed the department to track activity and solidified the need for keyed locks at the campground showers to allow for paying -only customers to use the shower facility. This measure drastically reduced the number of negative behaviors happening at the campground. Portable surveillance cameras from the Hutchinson Police Department are still used in parks that do not have permanent security cameras. Total Park Operations 21520 hours P0X*W Store M&t. � 189,11i Adr,np,�wn�iygs 7m, W% �� 1Werllenta6117, . l �+ 4 Training/Meetings 380, 20% Administration 1829, 47% Non -Park Functions 3848 hours Public iunt0cos 945, 2Sli Lkowstor- 18,0% Police Dept, 77, 2% Rlvai Rentals 112,3% 2023 Parks and Natural Resources Accomplishments General Site Improvements • Main Street holiday garland/wreaths replaced along with new holiday banner design • Three ADA fire rings installed at Masonic West River full hook-up sites: 1, 2 & 3 • Bike Fleet Program- fleet was utilized in spring and fall at surrounding Walk!Bike!Fun! curriculum -trained school districts; Dassel/Cokato MS, Litchfield MS, ACGC, Sibley East, Hutchinson HS, MS, and Park Elementary • Improvements made to Library Square (Hutchinson Leadership Institute- HU). Mulch all younger park trees and around the entire park, replace plants along the south sidewalk and hostas under two tall spruce trees, clean around Hutchinson Brother's walkway, wash windows on the Library outside the building, etc. • Paver seating areas redone at Civil and Spanish American Wars at McLeod County Veteran's Park (HU- small group) • Installation of security cameras at multiple park shelter locations along with Parks Shop • Contracted restoration of public bronze art sculptures throughout the City of Hutchinson • Shady Ridge's new playground installed • Engineered playground safety surfacing delivered to various playground locations • Installation of cement bench pads at Rotary, Fireman's, Shady Ridge, and Eheim • Keypad door locks installed on Masonic West River shower building, code is given on receipt of paying campground customers only • VMF West's old perimeter fence was removed, and regraded, and a new black vinyl fence installed • Addition of one large 6' snowflake into Library Square for the holidays Athletic Field/Court Maintenance • Two loads of aglime were applied on the MS baseball field in conjunction with field renovation- adding a permanent pitching mound to that field • Roberts Park SW field renovation project • Provided weekend field maintenance at five summer baseball/softball tournaments, along with the annual Pentacular Men's Softball event • 3 bulk totes (225 gallons each) or 675 gallons of white field marking paint were applied for activities in 2023: baseball, softball, football, lacrosse, PRCE soccer, etc. Approximately 70 gallons of Yellow paint was applied this year for the HHS soccer program Landscaping • First year of maintenance at new Hutchinson Police Services building; provide outdoor landscaping maintenance; mow, water new plants, weed, irrigation maintenance, etc. • Memorial bench pavers installed at Oddfellows, Elks, and Masonic West River • Designed, edged, plant installed, and mulched with HHS landscape classes new signs at Tiger, West, and Park Elementary schools • Boulder retaining wall repaired on the northeast side of Pedestrian bridge walk bridge from McLeod County Veteran's Park to Crow River Rec/Luce Line trail Forestry/Natural Resources • 49 trees planted in various Parks/School District properties with forestry/park staff, volunteer groups, and HHS students 91 • Tree removals: 35 in various Parks/School District property • HHS Landscape and Natural Resources students assisted with various projects on the ISD#423 campus, Depot rain garden and Farmers Market Pavilion cleaning, Police Memorial, Oddfellows, AFS, and Rollie Johnson School Ecology Site • Maintenance of Parks prairie locations included in the Hutchinson Prairie Management Plan being partially funded by the MN DNR Conservation Partners Legacy Grant Program- contractual burns conducted by Red Rock Fire, LLC at Millerwoods and Roberts Park • Hutchinson Fire Department conducted native prairie burns at Depot Raingarden, HHS Stormwater ponds, Middle School pond, Bass Pond • Select prairies mowed down for invasive weed control- Cedar, Riverside, Tartan Shelter Reservations 2023 180 162 I 0 140 120 100 80 67 60 ag 47 40 34 28 36 33 27 a 16 dr S 2024 Parks and Natural Resources Goals • Ecology site existing trail maintenance, along with establishing a new trail down to the water for class water sampling and invasive tree removal (HLI small group- April) • ECFE Outdoor classroom (April) • ISD#423 outdoor batting cage at HHS softball fields (April) • Library Square north quadrant of park; new shrubs/perennials, edge beds, historical stockade rock on NE corner, memorial bench pad (HLI large group- May) • Relocate potable water line ran for camper fill up, new signage, and turf restoration at MWR Campground (May) • Kiwanis Park: complete shelter improvements and retaining wall (June) • Drift Rider Park: metal overlook railing constructed and installed (June) • Community Dog Park cement front unleashing area/entrance (June) • VFW Park improvements: new shelter roof, playground mulch, bench pads, etc. (July) 92 • JC Women's Club: construction of an accessible trail from the road up to the playground (August) • IPAD implemented for park maintenance tasks, playground inspections, etc. (Sept) • South Park tree removal and reforestation (Sept) • VMF Grandstand Project (Oct) • Miller Woods work plan (Oct) • Prairie Maintenance plan implementation- Goats on the Go, additional burns, etc. (Nov) Parks Maintenance Functions 13941 hours aural f977,�3l1 iQW- 6Y1 s% Pnlrk 6rm MRryn 4kok Hutchinson Utilities Maintenance 228 hours 76.331 landwpirm as, 2M 93 Mowing & Weedwhipping 2645 hours CRVPxkQ%MftVyft iG6Q 78% ISD 423 Maintenance 1916 hours Burich Arena Staff Responsible: Randy Carter, PRCE Facilities Maintenance Manager In 2023, the city worked on finalizing construction and remodeling outside facilities. The staff achieved new landscaping and a dedicated memorial corner near the East Arena. HHA also contributed $2,400 towards a new metal bench and a concrete pad for it to sit on. The new HVAC equipment was installed, and multiple tests were initiated before the final test, which needed to be done after the ice was installed to ensure adequate proficiency. The staff is responsible for finishing the painting of the inside of the arena, which is receiving a new look by changing to more neutral colors. The city is working with HHA, HFSA, and other user groups to come up with better plans for Facility Guidelines, Rules, and Regulations and better management of space that is used for storage, warm-up areas, and shooting areas. The facilities plan for both Burich Arenas is to come up with a Facility Management Plan that encompasses a higher level of Scheduled Maintenance, a cleaner and more desirable place for activities, and a safer environment for all spectators, players, and employees. The staff will be assessing all aspects of the buildings to best utilize the space, come up with better ways to achieve optimal usage within the Facility, promote safety to the users, and plan for scheduled/routine maintenance while trying to add more user groups. In 2023, the staff spent time exploring a potential partnership with an NA3HL Junior Hockey team. A team from Iowa is looking to move to Minnesota, and the staff is considering the proposal. The team would have approximately 20 home games from September to March and would compete with other teams throughout Minnesota. 2023 Burich Arena Accomplishments • Ice Time Sold = 2,478 hours. • Landscaping and grading of East Arena perimeter with rock and edging. • Installed Fence around new HVAC equipment on the south side of Arenas. • Arena staff converted to Hillyard cleaning products to help aid in achieving a higher level of cleanliness within the facility. • Construction came to an end, New HVAC was tested and put into use by September 7 with the final test shortly after ice was put into the East Rink. • Voss Construction repaired and resealed the Zamboni room ceiling. • Working with HHA to achieve a better location for the Dryland Shooting corners. • Repaired the West Rink HVAC system which was causing humidity within the west rink and unstable ice conditions. • Continue to improve and nurture our partnership with HFSA. Participation numbers remain strong. PRCE continues to offer ISI (Ice Sports Industry), an opportunity for younger skaters, and HFSA offers a competitive program for the more experienced skater. The annual ice show is possible only with the city's support and volunteer help from HFSA. 94 • Work with the Burich family and Hutchinson Hockey Association on funding for Burich Arena improvements. These groups have committed to contributing to future improvements at the facility. • Worked with all user groups to try and implement new policies of safe practices, building policies, and user group contracts. TOTAL ICE TIME 0 2016 2017 2018 2019 2020 2021 2022 Z023 ■ Total Ice Time 2222 2120 2160 2134 1003 1709 1988 2478 2024 Burich Arena Goals • Staff will landscape the perimeter of the West Rink, remove shrubs, and match the East Rink. • Continue to improve and nurture our partnership with HHA, HFSA, and other user groups. Have continued meetings, process feedback and improve the Level of Expectations. • Come up with a Facility Asset Sheet and Key Component Replacement Schedule. • Work with the Burich family and Hutchinson Hockey Association on funding for Burich Arena improvements. These groups have committed to contributing to future improvements at the facility. Looking to get help replacing the Burich Arena Marquette Sign. • Work with our user groups as we grow our ice season. Try and incorporate a better schedule of Open Skate/Hockey to be able to offer later sessions. • Get funding to replace our current Water Treatment Process for the Cooling Tower and Recovery System. • Finish painting the inside of the arena and internal remodel. • Install a new Dasher Board System in the East Rink, keep the old system, and have talked about installing a 1/2 rink outside of the west arena with the old system. • Work with City Staff on better training in facilities maintenance, scheduled maintenance, routine maintenance, and housekeeping. 95 • Work with staff to obtain better solutions to aid in getting more employees during our winter months when ice is at its prime time. • Relocate Live Barn cameras and update to the newer software. • Work with multiple companies to achieve certain contracts of service and have full records of equipment maintenance. Hutchinson Recreation Center/Hutchinson Aquatic Center Staff Responsible: Randy Carter, Facilities Maintenance Manager Casey Hagert, Recreation Manager Following a challenging Aquatic Season in the Summer of 2023, the PRCE staff called upon Global Systems and Aquatronics to assess the Aquatic Center's condition. Upon inspection of the mechanical units and filtration system by both companies, four major issues were identified: • The key issue is the Variable Frequency Drive (VLT): The electric motor's VLT needs to be reprogrammed as it is unresponsive to any command. This unit controls the Defender Filtration system and regulates the electric motor's speed. • The Surge tank, which collects excess water during entry and exit from the pool, was inaccurately plumbed during installation in 2017. This has resulted in a large amount of air being drawn into the filtration system, causing a loss of suction, and consequently, pressure throughout the entire system. • The feed controller lines control the amount of chemicals applied to the pool for balancing. However, they were plumbed in the negative side of the pool lines, resulting in low-pressure readings. Relocating them to the positive side of the water flow will improve the water pressure and readings. • The Defender unit is responsible for filtering all the pool water. Both units need to be chemically cleaned and resealed with new top plate gaskets. This has not been done since the pool's opening in 2017. To address the underlying issues systematically, it is recommended to develop a comprehensive maintenance plan. This plan will include regular inspections, preventive maintenance, and equipment replacements, where necessary. This will ensure the prolonged functionality of the mechanical systems. To eliminate potential future issues, it is necessary to add the Aquatic Center Pump House to the City Network. The PRCE staff has already had initial conversations with IT staff and it will be a priority to get this completed before the 2024 aquatic season. With the pump house being on the City's Network, the AT will automatically update when necessary and staff will be able to receive real-time communication on all the mechanical components. Budgetary, we will continue to work to keep Hutchinson Family Aquatic Center and Recreation 99 Center looking and performing like new. Our recent investments continue to pay off as programs and participation at our facilities remain strong. Aquatics is a multifaceted operation for PRCE and includes operating the aquatic center, fitness programming, swim lessons, private rentals, and concessions. We continue to hire, train, and coach quality seasonal employees. We will reach out to former aquatic staff members and recruit and train new staff. In 2023, the aquatic center was open from June 9 to August 18 with lap swim being available through August 25. PRCE offers several options for admission, including daily passes, discounted punch passes, and season passes. The most popular pass is the family pass. An individual pass is $100 and each additional family member is an additional $40. The most frequently purchased pass was the family of 4 passes. A total of 1,350 family passes were sold in 2023. During the approximate 70-day season, a total of 38,816 check ins were recorded; approximately 554 check -ins per day or 69 per hour. These check -ins did not include those who utilized the pool during private rentals or for scheduled activities such as the Tiger and Sharks swimming program. WA 2023 PRCE Family Swim Passes Family of 8 i 40 Family of 7 M 14 Family of 6 113 CL o� g. Family of 5 1 189 Family of A 347 a Family of 3 305 Family of 2 216 Individual 126 0 50 100 250 200 250 300 350 400 Number of Passes Sold Swim lessons are an important component of any Parks and Recreation department. The program teaches life-long and a life-saving skill set. According to the American Red Cross, drowning is the leading cause of death for children in the United States. PRCE helps combat this statistic in the community by offering a wide variety of swim lessons each summer. In 2023, a total of 649 registrations were taken for the swim lesson program. 2023 PRCE Swim Lesson Participation 140 133 124 120 106 ilk r_ a 100 u m 80 a- 60 a E 40 Z 20 0 Preschool Levels Level 98 g� tiS 1 � Levei 3 Levei 4 Level 5 Level 6 Private Swim Lesson Level The concession stand is a large part of the aquatic center's operation. Items including hotdogs, popcorn, nachos, pretzels, candy, and ice cream are sold from the concession stand. In 2023, a total of 11,331 transactions were processed through the Aquatic's concessions stand. A total of 24,940 items were sold for a total of $70,686 in sales; approximately $1,009 per day. The most IM popular item sold in 2023 was the pretzel with cheese with 3618 being sold. Other popular items included ice cream sundaes, slushier, pizza, and nachos with cheese. 2023 Aquatic Center Concession Items Sold Nachos w/Cheese M 1318 Pop (Small) 1340 E Pop (Large) 1485 2 r_ Waffle Cone 1818 o_ w Pizza Slice 1844 v o Slushie 1960 u Ice Cream Sundae/Float 2182 Pretzel w/Cheese 3618 0 500 1000 1500 2000 2500 3000 3500 4000 Total Sold Another major component of PRCE operations is the Recreation Center Gymnasium. Heavily utilized September -May, this facility hosts several different activities and opportunities. Open pickleball and open gym provide opportunities for the community to utilize the space for physical fitness and social interaction. Open gym provides an opportunity for community members to explore recreation as they please; whether it be basketball, pickleball, walking, etc. Open pickleball is a set -aside time that is specific for playing pickleball. Participation during open pickleball has doubled from 2022. To help meet this demand, additional open pickleball opportunities have been added to the schedule as well as private court rentals specifically for pickleball. The indoor playground program is another popular opportunity in the gymnasium. This program is offered for children ages birth to 5 years. The indoor playground program provides children a safe place to develop important life skills including communication, creativity, critical thinking, teamwork, problem - solving, conflict management, collaboration, and more. During play, children are also developing fine and gross motor skills; helping them achieve important developmental milestones. Child psychologist Jean Piaget said, "Play is the work of children." Mr. Rogers expanded upon that stating "Play is often talked about as if it were a relief from serious learning but for children, play is serious learning." Learning and developing these skills at a young age sets the stage for well-rounded, emotionally intelligent children who are more prepared to transition to the school environment and have long-term impacts that can be seen through adulthood. In addition, this program helps support in -home daycare providers, who help the community meet the extreme demand for childcare services in Hutchinson, by providing the space, time, and equipment to engage children in active play opportunities. Furthermore, families can utilize the program to come engage and play as a family unit when outdoor opportunities may be less accessible. In addition to internal programming, the Recreation Center gym and PRCE support the community by hosting opportunities that may otherwise not have a home. Specifically, from approximately 2:30-5 pm, Monday -Friday, the gymnasium hosts middle school athletics including boys' and girls' basketball, and becomes an indoor practice facility in the spring when fields may not be suitable for play. The gym is also utilized by several youth athletic associations hosting JO volleyball practices, basketball tournaments, and more. 2024 is a year we look to continue to refine operations and create more opportunities to best meet the needs of the community. 2023 Hutchinson Recreation Center/ Aquatic Center Accomplishments • Inspected and replaced additional tiles as needed in the Aquatic Center lazy river. • Repaired outdoor shower units after several leaks were found. • Repaired broken water line in concession stand that serves as a water source for our outside cleaning. • Worked with a contractor to improve control/functions of gymnasium HVAC system and put on City's CIP to replace within the next 2 years due to being undersized and no means of humidity or A/C control. • Removed 2 small walls as part of landscaping to make the Recreation Center more uniform looking and prepare for the painting of the front and back entrances. • PRCE repaired the irrigation on the west side of the Aquatic Center. • Finished the landscaping around the new EV Car Charing Station. 100 • Repaired waterslide railing due to excessive wear. • Repaired water entry railing on lap pool, welded more supports into water truffle to aid in support of the railing. • Repaired Sun Shade for waterslide tower and reinstalled it. • Repaired plumbing fixtures within the facility's restrooms. • Vos Construction installed new gutters on the North Side of the Recreation Center. • Repaired the Surge Tank in the Aquatic Center and installed proper manual gate valves. 2024 Hutchinson Recreation Center/Aquatic Center Goals • Plan, design, and complete re -painting of the front and back entrances of the building. We will work to complement and match the newer paint scheme that is used throughout the building. • Continue to work through the Facility Committee on future facility upgrades of the Recreation Center Gym HVAC. • Continue to redefine maintenance policies and procedures for the Aquatic Center operations. • Establish a response policy for Aquatic Center Staff to follow during pool operations. • Continue landscape improvements surrounding the Recreation Center and Aquatic Center. • Continue to repair the Aquatics Center Filtration System, upgrade necessary equipment to prolong the life of the system, and ensure proper filtration is being established. • Aquatic Center Pump House: Establish City Network via cable to the pump house to ensure that all data can be "real" time resulting in better response times to issues of malfunctions. • Come up with a new sign for all entrances around both the Recreation Center and the Bunch Arena. • Consider adding a new water feature in the Zero Depth Entry pool area. 101 Recreational Programming Staff Responsible: Casey Hagert, Recreation Manager 2023 was a year of observation and evaluation; taking time to view current operations and look for areas of improvement. One focus of the department has been to create policies and procedures for facility and program operations. This includes facility policies, open gym rules, and open pickleball procedures. Documenting policies is important for several reasons. One of the most important is to set expectations with guests while providing consistent information and communication as a department. Policies and procedures are created not to restrict the user experience but instead are intended to help provide clarity and create a cohesive and welcoming environment. It is the hope that by implementing these procedures, the facility and department will run smoothly and provide high -quality customer service to the community. Along the same lines, PRCE has started to create contracts and agreements with partners to better document and clarify roles, responsibilities, and relationships. Documenting the terms of a relationship helps create a better understanding between the parties and also allows for consistency from year to year. Turnover can occur in businesses, associations as well as in PRCE. Relationships between the department and others should be independent of the individuals within those roles and should continue with consistency if and when individuals move on. Having documentation outlining relationships helps us achieve this goal. The objectives above are set to help us further achieve our goal in 2024 to better serve the community by providing high -quality service, clear and transparent communication as well mainstreaming operations of facilities. Programming PRCE offers many youth sports leagues that serve as an introduction to a sport for community youth. Age ranges vary for the leagues but most are designed to serve Pre-K - 41" Grade. Some leagues, such as tackle football and travel soccer, serve an older age group when an opportunity for that sport may not exist until middle school. 102 A total of 1064 youth participated in PRCE-managed leagues with soccer having the most participation. Soccer is offered for Pre-K through Oh grade in both spring and fall. A major component of youth sports through PRCE is the sponsorship program. Community businesses help cover the costs of team uniforms and keep registration fees low. In 2023, 66 sponsors supported a total of 122 youth teams. In addition to sponsors, volunteer coaches are a vital part of the youth sports programs. All youth sports teams run through PRCE are coached by volunteer coaches; oftentimes, each team is assigned two volunteer coaches. Being volunteer -based is another factor in keeping fees low. It was determined that more guidance and support was needed for volunteer coaches and in 2023 online coaching clinics were hosted to provide all volunteers with the tools necessary to be confident in their roles. This included sharing the overall mission of the program, practice plans, games, and overall structure of the program. It was also a great opportunity for coaches to ask questions and feel more confident in their role in supporting the community. 2023 PRCE Youth League Participation 300 2 � 25Q 45 a 200 155 183 d 150 121 � 100 92 96 SOS m 63 Z50 0 . #` qA Program In addition to the league format, PRCE offers lessons for other activities including tennis, gymnastics, and ice skating. These programs, much like the leagues, serve as an opportunity for youth to try something new; and in the case of tennis and skate school, develop those skills and advance to a higher level of the program. 103 2023 PEKE Skate School Participation 70 63 50 50 a 41 40 32 ag 30 23 ` 20 in Alpha Beta Gamma Pie -Alpha Skate School Level Furthermore, PRCE helps support youth sports when other avenues do not exist within the community. Currently, PRCE manages the youth fastpitch program. Previously, this program was supported through a governing youth association much like many of the other sports in Hutchinson. When the association disbanded, PRCE took over the program ensuring the opportunity would continue to be provided for the community. 2023 PRCE Fastpitch Participation 45 39 40 35 35 35 130 � 2s E 20 0 15 ~ 11 10 5 0 su IOU 12U 14L Age Group 25 PRCE's mission goes beyond serving the youth of Hutchinson and aims to serve all demographics from birth to the end of life. PRCE offers opportunities including open gym, open pickleball, open soccer as well as organized adult sports leagues. Presently, PRCE offers adult leagues for three sports; slow -pitch softball, sand volleyball, and indoor volleyball. Indoor volleyball is offered as both a fall and winter league. On average, an adult softball team rosters approximately 20 individuals and a volleyball team rosters about 10 individuals. Using those numbers, PRCE's most popular leagues serve approximately 250 individuals per season. 104 202-3 Adult Sport League Participation 30 25 zs iS E 20 2S 11 13 11 E 10 z S 0 Softball Softball Fall Softball- Sand Volleyball Volleyball Summer Men's Rec Volleyball C"ec Women's Men' 2023 Recreational Programming Accomplishments • Development of standard operating procedures and policies., To better manage the Recreation Center, PRCE has begun developing more comprehensive standard operating procedures and policies. Some unwritten rules and guidelines existed, however, there was a lot of inconsistency in enforcing these. By developing and documenting these procedures, the department can provide more consistent services to the public allow for the publishing of these policies, and be more transparent and clearer with the public. • Contracts & Agreements: Clearly defining relationships and responsibilities within a partnership is vital. As part of the effort to provide equitable services to youth associations and to clearly define the roles and responsibilities of everyone; PRCE has begun to develop comprehensive agreements and understandings that help drive and direct these partnerships. It's important to document the terms of a relationship so it can be referenced in the future. Changes in boards happen frequently and changes within roles here in PRCE can turnover, so documenting and establishing the duties in relationships is important so operations can proceed seamlessly regardless of who's in a role. • Sponsorship Program. The sponsorship program has been revamped. Moving forward, potential sponsors will be asked to opt into a sponsorship on an annual basis for youth sports sponsorships. This allows sponsors more flexibility in what they are sponsoring and when. Additionally, contracts are being developed for long-term sponsorships including ball field and facility sponsors. • Online League Schedules• All schedules for youth and adult leagues have been moved to an online platform; Team Sideline. Online schedules allow easier access for the public and allow for real-time changes to be reflected immediately; helping reduce confusion from participants and family members when having to reference potentially outdated copies or having to ensure they have the most up-to-date one. Additionally, this online platform allows for standings for adult leagues to be viewable at any time from a computer or phone. Participants do not need to come to the facility or wait until the following week to get updates. 105 2024 Recreational Programming Goals • Develop and Implement Policies & Procedures. o Data Tracking: Data drives decisions and direction. Tracking Rec Center visitors will help drive long-term planning and help dictate gym schedules and identify needs. Utilizing Civic Rec and scannable passes is one option to better track which activities, days of the week, and times of day people are visiting. o Aquatics Policies & Procedures: Safety is always priority number one and good lifeguarding is preventative lifeguarding. Evaluating aquatic center operations as well as policies and procedures is vital to achieving these goals. Developing rules and empowering staff to enforce rules will help achieve our goal of safety. o Association Agreement: Development of an overall Youth Athletic Association Agreement is currently in the works. This document will be the overarching document that guides relationships between PRCE and youth athletic associations. The document would define what a youth athletic association is, how to become a city -recognized association, what the general partnership looks like, and expectations for associations that wish to utilize city -owned facilities. This agreement will be presented to the Parks and Recreation advisory board for input and approval. o Development of Staff Manuals: Staff manuals, much like contracts, agreements, policies, etc., help drive work direction and create clarity in duties. Creating a strong team is vital to creating high -quality services and that begins by having a strong foundation to help lead staff. Staff manuals establish clear expectations and lay out how to perform job duties. Developing staff manuals is the first step in creating a strong, cohesive team; training team members on the staff manual continuing to touch base, and hosting team -building activities are other facets of a strong team. o Team development: Hiring a full-time Recreation Coordinator and creating proper workflows will help improve overall function. Clearly defining who is responsible for what tasks, who reports to whom, and communicating this with staff will improve overall teamwork and communication. I.e. Recreation Manager > Recreation Coordinator > Concession Manager > Concession Lead > Concession Team Member o Improving overall concession stand operations is a big goal in 2024. Developing staff manuals and clearly defining cleaning schedules will help improve overall operations. Additionally, improving the efficiency of the concession stand will help improve the visitor experience. Things such as creating large and clear menus to be placed in a -frames on the pool deck, reducing the size of the menu, and ordering pre -packaged food; such as ready -to -use popcorn packets, prebagged nacho chips, etc. will help reduce the workload of staff and improve speed of service. • Improve Clarity, Transparency, and Ease of Access for the community- o Online Reservations: Allowing multiple avenues for reservations improves customer experience. Transitioning reservations online allows the public to make a reservation quickly and on their own time. Things such as indoor pickleball court reservations, birthday party reservations, and party tent reservations will be implemented in 2024. This will also help alleviate the phone calls and time that is currently dedicated to making these reservations allowing front desk staff to focus on other things to further enhance the community experience. 106 o Website Updates: Lots of avenues exist for accessing information. Facebook, program guides, registration software, email blasts, third -party groups, etc. The PRCE website is one of those hubs. With information everywhere, it's important to ensure that that information is updated in all places. Regularly scheduled website audits will help ensure accuracy. Additionally, taking a look at the website deciding what information is needed, and building out those pages will further provide clarity to the public. Adding a clear, frequently updated online gym calendar will help with one of the biggest pinch points in current operations. o Program Brochure: Evaluating the seasonal brochures to determine the best layout and how to most efficiently communicate information to the public is another goal for the department. Continuity throughout the guide, creating standard expectations and layouts for program offerings, and ensuring ADA compliance will all help create a clear, easily readable brochure. Provide Hlgh-Quallty servlces to the public. • Equipment Replacement: Evaluating which equipment is outdated and creating a priority replacement schedule will help drive purchases. Looking ahead and evaluating what equipment; such as football helmets; needs replacing will help the department seek out grants and other funding options. o Needs assessment: Perform a SWOT analysis (Strengths, Weaknesses, Opportunities & Threats) to determine the program needs of the community. Hutchinson Event Center/ Hutchinson Senior Center Staff Responsible: Jennifer Behrendt, Senior Center/ Event Center Programmer The last few years have brought many changes to the Hutchinson Event Center. The end of 2022 brought the departure of all part-time staff; leaving only 2 staff members (1 full-time, 1 part-time) to continue with modified operations. The Hutchinson Event Center started a modified operation on January 1, 2023, meaning all rentals were to be held Monday - Friday between the hours of 9 am-3 pm. The Event Center was a host location for 65 events in 2023; 46 business events and 19 city events. 2023 was the first year River of Hope leased their space from the City versus renting every week. Church meets at the Event Center every Sunday and many times throughout the week for various activities such as confirmation, bible studies, meetings, etc. With fewer rentals this past year, it allowed staff time to deep clean the center along with decluttering and organizing storage areas. 107 The Senior Center remains a welcoming gathering place for area seniors. The center did see an increase in attendance in 2023; around 12,531 seniors were through the door compared to 10,327 in 2022. The Knot Just Knitters group completed yet another community knitting project. Over 125 handmade/knitted scarves, hats, and mittens were donated. All items were then distributed to local agencies such as the McLeod County Food Shelf and Common Cup Ministries to give to those in need. Sr. Programmer, along with a fellow senior, held 3 decorative plate -making classes. These seem to be a favorite; they are always asking for another class! There were also two clothespin craft classes held. These classes brought in new seniors who do not frequent the Center. Several different speakers from different locations were brought in to present on many different topics. Presentations included Medicare, dementia, caregiving, fraud, aging, and more. Classes were very informative and seniors seem to enjoy when these resources are available to them. In hopes of promoting more active programs for seniors, River walking/Lary River, which is held at the Aquatic Center, was advertised in our monthly Senior Newsletter; 16 seniors took advantage. The center handed out a one -day free pool pass to fitness time during the months the pool was open. The center also tried to establish a weekly walking group. There was positive feedback for starting the group, however it slowly phased itself out as fewer and fewer people participated. Bean bags continue to hold steady; there will more than likely be a second playing time for 2024. Ping pong has a solid group that shows up 1-3 times a week. Our kayaking group remains strong with participation numbers, usually doing 2-3 outings a month, from May to September. A handful of outings were canceled due to the extreme heat this summer; 99 attended throughout the summer gatherings. The Sr. Center Programmer and tour coordinator volunteer attended a tour expo at Base Camp in St. Paul on January 10th hoping to generate new ideas for upcoming tours. Our tour program is well received and most tours sell out at a max of 45 participants, A couple of tours did not go over as well as expected and the center took a hit. Even with that being said, the tour program generated $1,073.17 for 2023. The Card Making Club meets every Tuesday at 9:15 am. They recycle old, donated greeting cards into new ones and sell them for $0.60 each. This is a fundraiser for the Senior Center. In 2023 they brought in $888.60 (1,481 cards). The Center held its Annual Book & Puzzle Sale on August 28 & 29. This is a fundraiser that was started 3 years ago and continues to be very successful. All books and puzzles are donated. It takes about one week to set up for the two-day sale; this includes taping all puzzle boxes shut, pricing, and organizing all items. All books are $0.25 and puzzles range from $0.25- $1.00. 108 In 2023, the Book & Puzzle sale brought in $1,644.50 for the Senior Center. Senior Activity Participation for 2023 12,591 1,252 160 268 987 94 164 294 221 209 29 99 475 301 372 340 1,303 2,361 630 460 300 444 168E • 2023 Hutchinson Event Center/ Senior Center Accomplishments • The knitting project was completed. The project brought in over 125 items that were donated to Common Cup and the McLeod County Food Shelf. • Held 3 plate -making classes and 2 clothespin craft classes; 38 people participated in these classes. • 7 different speakers were in to hold informational classes for seniors. Talks included dementia, caregiving, fraud, Medicare, aging, and more. • The Senior Center held its third annual Book and Puzzle Sale. • River Walking/ Lazy River was advertised for seniors at a discount. 16 participants took advantage of this. • Foot Care clinics were paused in July due to staffing changes; we were able to continue with this service in October after a new nurse was hired. • The Senior Center raised $888.60 in card sales (1,481 cards), and $110.50 in misc. knitted items. Host location for 65 events - included 46 business and 19 city events; 7 events were canceled. • Roughly 9,801 people were through the Event Center for rentals and around 12,531 participants came through the Senior Center in 2023. Seniors per Month in 2023 12,531 857 822 1,169 1,188 1,162 2,039 1,022 1,132 981 2,0991,043 2,018 j 109 2024 Hutchinson Event Center/Senior Center Goals • Continue to use social media to promote Senior Programming. • Continue to look into more "active" Senior Programming - Promote River Walking/ Lazy River again. • Establish at least 1 more activity that is well -attended. • Bring in more speakers to present topics relating to seniors. • Look at surrounding Senior Centers and see what they provide for their seniors. • Continue to keep Seniors updated on the future of the Senior Center via Senior Newsletter. • Hold a Book and Puzzle Sale. • Host a DECKO Party. • Accommodate as many Event Center rentals as possible with limited staffing. Number of Events i H" - Comrmunity Edur-[3fivn Staff Responsible: Sharon Armstrong, Community Education Program Coordinator Data for the 2022 2023 Fiscal Year ISD 423 Community Education Accomplishments and Highlights: • Winter -Spring 2023: Season length - January, February, March, April and May. Community Education offered 87 activities, with 16 new activities and a total of 2,519 participants. The number includes attendance at open swim 110 Summer 2023: Season length - June, July and August. Community Education offered 59 camps with eight new activities or camps and a total of 1,168 �- participants That's Fall 2023: Season length — October, November and December. Community Education offered 60 activities Community Ed.' with 12 new activities and a total of 487 participants Summary: The numbers for 2023: 211 Activities and camps offered with 4,174 participants Hutchinson Community Education provides lifelong learning experiences for people of all ages, abilities, and cultures through programs and services. Classes are creatively designed and generated from interests and trends. Instructors and coaches offer activities in which they have knowledge, experience, or a skill creating a positive impact in our community with an opportunity to grow as individuals. Community Education is located in the Recreation Center and activities are held at Hutchinson Public Schools, Recreation Center, park shelters, and local businesses. Participation in activities is steady and strong! The buzz here and at other Minnesota Community Education Association communities is that the numbers are tracking like pre-Covid. People are registering early and also waiting to register until closer to the start date of an activity. Communication with instructors continues to flow back and forth to assist in making decisions regarding holding or canceling their activity, requesting additional social media advertisements, and in some cases, direct email to past participants. Attending online activities gained popularity with the general adult activity offerings. For the in -person activities, instructors continue to hold their activity with less minimum number of participants in attendance to hold their activity, providing wonderful opportunities. Online activities continue to grow in popularity and instructors can host multiple schools with combined registrations. ill PRCE started a second new registration system within two years, CivicRec, scheduled to start using January 2023. PRCE staff participated in another set of online training sessions throughout the fall of 2022. The new system, CivicRec, appears to be more user-friendly during the registration process than the previous ActiveNet system, but report extracting is a little more challenging with having to sometimes run two reports instead of one to retrieve information. My`.. Community Education is required to submit an annual report to the Minnesota Department of Education (MDE) from school districts having a community education levy. The report period is July 1 to June 30. This report is available to view at the Community Education office. School Facility Rentals and Usage Community Education coordinates rentals and facility use for Hutchinson public Schools. This started as a minimal hand-written task and transformed into a detailed online system. Through the years, school renovations changed inside - ciassrooms were renumbered or demolished, a new school was built, and outdoor fields and parking lots, all these changes are updated in rSchool Today, setting up the layout in location and availability for each room in each building. This type of maintenance in the online system, rSchool Today, is necessary to ensure the system is working efficiently and locations are current. Another type of maintenance in rSchool Today is setting up notable days from the school -approved academic calendar, first/last day of school, non -school days, workshop days, conference days, holidays, scheduled late start/early out days, and which days are reservable and which ones are non -reservable holidays. Noting these days helps staff and customers to easily identify what may be happening within the school buildings as they are creating their reservations from July 1 to June 30 and whether or not it affects a reservation. Staff are asked to enter their reservations for the upcoming school year by June 30 and rentals for public open around July 15 each year. The chart below shows the number of rooms within each building: BUILDING/LOCATION I High School 2 Middle School 3 Park Elementary 4 West Elementary 5 Tiger Elementary 6 Parking Lot 7 Field - Outdoor School Campus 8 Field - Northwoods 9 Field - Roberts Park 10 Field - Veteran's Memorial I I Recreation Center TOTAL # ROOM WITHIN 112 81 59 30 31 66 8 23 41 4 5 310 Facility Use by Building Building Groups Permits Est. # of Participants High School 34 392 95,864 Middle School 35 207 537,899 Park Elementary 9 34 7,110 West Elementary 8 44 19,844 Tiger Elementary 12 69 11,852 Fields -Outdoor Campus 9 124 12,741 Parking Lot 2 3 1,100 TOTALS 65 873 686,410 Breakdown of reservation permits: ISD 423 staff (35) submitted 613 permits, Community Education submitted 71 permits, Rental Customers (25) submitted 161 permits, and Personnel Charges Only customers (2) submitted 24 permits. In summary, Hutchinson Public Schools' primary use is for school -related items. Upcoming Facility Happenings Submitted by Justin TenYeck ISD 423 is seeking bids for TAP and District Office relocation to be completed on August 23, 2024. Work includes remodeling the existing district office building to be the new TAP location and at the existing Middle School, remodeling the auditorium and admin/office space to be the new District Office location. The district is seeking estimates for an outdoor sprinkler system concentrating on soccer fields this year. District and PRCE are working on three-year maintenance plans for district fields, including costs, budget, and maintenance on a rotation schedule. Middle School Activities (CE Fund Since 2003) Submitted by William Tschida gUTCg leg e. Middle School Activities opportunities are offered to students in grades 6, 7, and 8. They are under the Community Education funding umbrella and managed by the Activities Director at Hutchinson High School. Middle School Participation Numbers: • Fall 2022 season: Eight activities were offered with 180 participants. • Winter 2023: Four activities were offered with 108 participants. • Spring 2023: Five activities offered with 207 participants. • All Season Activities: Four activities with 60 participants • Three fall activities ran as a 9-12 program. 6t' Grade Participation Numbers: Fall 2022 season: Four activities were offered with 25 participants. 113 Hutchinson Adult Basic Education Submitted by Shari Brunes Hutchinson Adult Education is located at Ridgewater �I1 INN n r College i room 145. Our mission is to provide adults ill► aged 17+ with educational opportunities to acquire and improve literacy skills. Licensed teachers are in the Engage. Equip, Empower room to meet the needs of learners four days a week. Glacial Lakes Consortium Our schedule includes both daytime and evening hours and provides a total of 25 in -person instructional hours weekly for students. Additional hours are available for students who want to work remotely. Programming is offered twelve months a year. The Hutchinson Adult Education site is co -located with Ridgewater College and the CareerForce Center. Because of this, we have been able to develop programs to assist learners with academic skills, employment preparation, obtaining certifications, and college readiness goals. We continue to build on relationships with groups in the community including the public library, employers, and community organizations. Adult Education is a valuable component of Hutchinson's Community Education program, meeting the needs of many individuals from the surrounding area by making them better family members, employees, and citizens. Adult Basic Education 2022-2023 For the 2022-2023 state academic year (May 1, 2022, to April 30, 2023), 201 students attended for a total of 5,569 contact hours. These numbers are exciting and show a strong increase of 14% over last year. This is significant as attendance numbers across the state were down. Students who attend 12 or more hours are considered participants. Hutchinson Adult Education had 101 participants for the year. The average student attended for 27.75 hours. Working with our Regional Transitions Coordinator, Mary Kate Lews in Mankato, we have designed and delivered online career pathway courses with other Adult Education programs in Southwest Minnesota. In the past, individual Adult Education programs have offered these kinds of classes, but it is always a challenge to enroll enough students. We have received Transitions grant funding to offer courses in Paraprofessional Training, Child Development, and Google Computer Skills. We have recruited students from Hutchinson to Mankato and beyond. These courses were piloted in 2021 and this innovative model is now being replicated across the state. Regional Online English Language classes are offered three evenings per week. There are 5 different levels to meet the needs of all English language learners. These classes are very popular and are often full. 114 Learners participated in a variety of programming including classroom hours, distance (online) learning, basic computer classes, grant -sponsored classes, and collaborative classes with the college and CareerForce. Students continue to take and pass GED tests. 30 Hutchinson Adult Education students earned a GED Diploma. The state of Minnesota has a legislative appropriation this year that provides one free test in each subject area. Our local Free GED Testing Fund, in partnership with the Ridgewater College Foundation, is being used to provide free GED Ready practice tests and additional financial support to students who study in our program for 12+ hours. One GED student, 80+-year-old Sam Flom, gained statewide attention last spring and was interviewed on WCCO and Fox 9. Sam's message of persistence and determination is inspirational to many. Sam continues to work with us on his educational goals. ABE Stafng Shari Brunes manages the Hutchinson Adult Education program. Ann Trochlil serves as the Glacial Lakes Adult Education Consortium Program Manager. The Hutchinson teaching staff currently includes Joyce Evenski, Mary Horrocks, Alicia Boncquet, Barb Haugen, Jean Abrahamson, Laura Cullip, and Lee Nelson. While most professional development opportunities for staff continue to be offered remotely, our annual conference was held in person in August. Staff attended Summer Institute, Spring and Fall Regional trainings, the Language & Literacy Conference, and many webinars. Shari and Joyce have presented numerous times to other adult educators across this state in the past year. Shari is currently serving as a mentor in the Statewide Mentorship Program. Participation and involvement in these and other opportunities make Hutchinson Adult Basic Education a leader among small rural programs. ABE Data Summary Information Hutchinson Adult Basic Education Notes 2022-23 Information Total Enrollees 201 233 in 202 i-2022 Total Hours 5,569 This is a 14% increase from the previous year 115 Total Participants Students who attend 12+ 101 hours are considered participants Total GED Earners 3D 18 GED earners in 2021-2022 Hutchinson Adult Education Program Summary 5/1/2022-4/30/2023 Race/Ethnidty Education Level _►cue iWSlsdcer Afftw Aswkw _ 1 "M* MT*M or Mon ft= JV*dW _ Gr 1-5 ad Gr se Gr 9-12 (Mo DkrA) No Sdmkn jPostSecorProf0ev 'Sec s& Dsp or Ak Cred Jsecsd,EQWV MSN"ftstSecnodeyns 116 Gender _ Fe"e = MIA WOOM6esda1Oea" Age Group J 19•N 254► �S•5�1 � � SS•S9 �co+ Early Childhood Family Education Submitted by Mary Myers Reinar[s Data for January December 2023 Early Childhood Family Education (ECFE) offers a variety of class options for families with young children. We run during the Hutchinson Public School District's school year, with a summer session added for the first time in Summer 2023. Sibling care is available for most classes upon request. A sliding fee scale and scholarships support and encourage families of all income levels to participate in our classes. NO family is ever turned away due to inability to pay. EARLY CHILDHOOD ECFE classes include separating and non -separating classes, FAMILY EDU'CATIDN parent -only classes, family events, and special one-time classes. Offerings this year included sessions of parent -child classes that ran for 6 to 16 weeks per session, special one-time events, and an ongoing open playtime class. We were unable to garner enough participants to hold any parent -only classes. Summer classes were offered for summer 2023, and all classes were filled. ECFE recognizes and supports parents/guardians as a child's first and most significant teacher. Our mission is to strengthen each family unit through education and support while providing the best possible environment for the healthy growth and development of their child. Our 2023 offerings included classes for specific age levels such as Busy Babies, Wonderful Ones, Terrific Twos, and Playful Preschoolers, as well as classes for mixed age groups such as Ones & Twos, Family Times, Toddler Time, and Open Play. Baby classes all year continued to be slow to fill. We have learned that parents with new babies are most likely to register a week or two before the class start date. We adopted the practice of leaving registration open throughout the session to accommodate families as babies are born. All baby classes are offered at no cost. As an outreach to families with new babies, we restructured our Baby Bucket program. We created a baby bag that includes a "Future Tiger" t-shirt, a hardcover children's board book, and assorted pamphlets/gifts from community agencies. Our Welcome Baby postcard was also redesigned. Parents are invited to attend a free class with their new baby and to pick up a free baby bag from the Early Learning office. We adjusted our ECFE sliding fee scale in winter/spring 2023 to reduce the overall cost for families. Our goal was to keep all classes under $100 for the full cost of the class. Families responded favorably to this change. In fall 2023, we again adjusted the sliding fee scale to just three tiers: full, half, and free. We also adjusted the registration process to allow all families to choose their rate at the time of registration, even if they were choosing the $0 rate. Families have been very responsive and respectful of this process. 117 In April of 2023, we held a successful Week of the Young Child celebration. Work Together Wednesday was a big hit as families built structures using large boxes navigated obstacle courses in the gym, and then created art projects and shared a snack in the cafeteria. This was a free event, with an option for families to make a free-will donation. Parent feedback indicated that they would like more of these events in the future. We also held two specialty classes in September and December of 2023, Apple Time and Mitten Mix Up. Registration was slow, and none of the classes were filled. 2023 was a very successful year for Hutchinson ECFE. Along with classes, we have a robust Parent Advisory Committee that meets on the first Tuesday evening of each month. Input from the members has been very helpful in enhancing programming and the members are committed volunteers at our special events. 2022-23 Community Education Activities 3000 2519 W—O 2000 1500 1168 487 59 60 87 54 54 71 0 0 ----a � � 1 0 Offered Held Enrollment v Summer it Fall o Winter/Spring 2023-24 Community Education Goals • Manage, organize, and develop activities throughout the year for multiple age levels, current trends, and interests to better serve customers and anticipate needs • Network and collaborate with people in businesses or as an individual for community education programming • Organize at least one new activity per brochure targeting community needs • Attend Minnesota Community Education Association (MCEA) Conferences, Leadership Days, training, and classes correlating to Community Education operations • Continue to participate in networking platforms with MCEA groups, sharing programming ideas, information, tips, and facility -use information • Continue ongoing communication with instructors from the idea stage to the actual date of their activity and final payout • Organize and maintain rSchool Today, Hutchinson Public Schools online reservation system 118 • Offer Free Open Swim — applied and received a grant from Hutchinson Health to offer Open Swim free Winter 2024. Grant received for all dates. Adult Basic Education Goals Submitted by Shari Brunes • Reach out to learners in the community in need of Adult Education services; ongoing • Pretest and posttest to successfully meet national targets of 28% of students achieving a measurable skill gain • Collaborate with Southwest Minnesota programs to develop an online GED Bootcamp course • Develop grants with partners to assist students as they explore career pathways; ongoing • Provide distance learning (online) opportunities using state -approved platforms; ongoing • Maintain our Google site at www.hutchadulted.com • Offer digital literacy classes for CareerForce clients to empower them in their job search and increase employability; ongoing • Collaborate with Ridgewater and CMJTS to offer adult training and certifications Early Childhood Family Education Goals Submitted by Mary Myers Reinarts • Maintain ongoing quality in our ECFE programming • Restore collaborative efforts with other local community agencies and businesses • Continue ongoing assessments of our programming • Continue to evaluate and update parent and child class curriculum • Restore collaborations with local preschools, daycares, and in -home daycare providers • Continue registration collaboration with PRCE to streamline the process for our families • Distribution of our Early Childhood Screening postcard to families • Continue our marketing efforts through our ECFE trifold and Facebook page • Continue to evaluate current class trends through participant surveys and discussions within our collaborative groups and adjust class offerings as needed • Continue to look for grant opportunities that would allow us to offer family literacy - based classes and experiences • Continue to keep ECFE offerings affordable • Build participation in baby classes • Recruit new staff for teaching vacancies National Community Education Day Second Thursday of November Each Year 119 Planning/Building/Zoning Department Primary Services Under the direction of the Planning Director, this department provides long range planning services and reviews land use plans for consistency with the city plans. It also regulates properties to ensure general health, safety, and welfare standards for the community. In addition, it offers services that provide minimum standards to safeguard life or limb, health, property, and public welfare by regulating and controlling the design, construction, quality of materials, use and occupancy, location and maintenance of all buildings within this jurisdiction. Overall Functions include: ■ Comprehensive Planning ■ Redevelopment Planning ■ Zoning and Subdivision Administration ■ Administration of State Building Code ■ Building Permit Issuance and Reporting ■ Plan Review ■ Commercial and Residential Building Inspections ■ Zoning and Property Maintenance Enforcement ■ Coordination of City Rental Inspection Program ■ Education 2023 Accomplishments • Permitted over $20,000,000 worth of construction projects • Completed work on Growth Area Planning Study • Continue to support Hutchinson Area Joint Planning Board • Started Downtown Planning Update 2023 Planning/Zoning/Building Department Overview • Local construction activity lagged due to larger national economic issues such as interest rates and labor and material costs. • Hopeful that interest rates, inflation, and worker shortages will not impact growth of Hutchinson long term. • Expected Projects o Michael Court NW Apartment Project o Northwoods Park Area Residential Development o Dollar General/Dollar Tree Hwy 7 W o Continued Residential Development 120 PLANNING Primary Services Overview — Planning and Zoning Department staff provide a variety of customer services, coordination, and review services, including processing and reviewing of land use applications. The Department provides long range planning services and reviews land use plans for consistency with city plans. Demographic information, as well as projections about population growth are monitored and planned for by this department. The Department also drafts policies and revises ordinances to implement the goals of the City regarding growth management and development practices. The Department works closely with the Engineering, Housing and Redevelopment, and Economic Development Departments. Zoning is the regulation of property to ensure general health, safety, and welfare standards for the community. The Zoning Department assists residents and applicants with zoning requests, development requests and flood plain information. Staff coordinates efforts to communicate with the property owner or developer by arranging pre -development meetings "up -front" to get questions answered at the beginning of the project. Department staff issues applications for Conditional Use Permits, Variances, Rezoning, Annexations, Lot Splits, Platting, and Sign permits. The Planning Department provides the following services. • Planning Commission support • Development Review • Long-range/Comprehensive planning • Special land use and redevelopment studies • Point of contact for lands use and zoning inquiries and property research • Document preparation for land -use decisions, ordinance updates and development decisions • Permanent sign and zoning permit coordination and administration • Building permit review for land use and zoning conformity • Zoning, Subdivision and FEMA Flood Ordinance administration 2023 Accomplishments: Reviewed and Processed: • 20 Applications for Planning Commission 150 City Land Use Applications • 55 zoning reviews of building permits. • 37 sign permits reviewed. • 39 predevelopment/application meetings. 121 2023 Planning Commission Items o CUP for office space in an I/C zoning district located at 756 Century Ave SW o Site Plan and Lot Split located at 955 Hwy 7 W o CUP for a driving range and batting cages in an R-2 zoning district located at 940 North High Dr NW o Final Plat for Island View Heights Seventh Addition o Preliminary and Final Plat for Forcier Addition o Preliminary and Final Plat for Les Schwab Subdivision o Preliminary Plat for Second Addition to the Meadows o CUP for single-family residence in a C-3 zoning district located at 6 Franklin St NW o CUP to move a single-family dwelling from 135 15t Ave NW to 1831 Island View Cir SW o CUP to move a single-family dwelling to 505 California St NW o Vacation of Easements at 125 Michigan St SE, 509 Hilltop Dr NE and 515 Hilltop Dr NE o CUP for a used car sales lot in an I/C zoning district located at 845 Hwy 7 W o Preliminary and Final Plat for BAR Properties located at 845 Hwy 7 W o Site Plan Review for Les Schwab Tire Store located at 1550 Montreal St SE o Preliminary and Final Plat for Hutchinson Downtown Redevelopment Plat No. 4 o Rezone a property from I/C zoning district to R-3 zoning district located at 845 Hwy 7 W (north half) Building Department Primary Services Overview of Building Department - MN Rule 1300.0030 states that the purpose of the MN State Building Code is to establish minimum requirements to safeguard the public health, safety and general welfare, through structural strength, means or egress facilities, stability, sanitation, adequate light and ventilation, energy conservation, and safety to life and property from fire and other hazards attributed to the built environment and to provide safety to firefighters and emergency responders during emergency operations. The code applies to the design, construction, addition, alteration, moving, replacement, demolition, repair, equipment, installation, use and occupancy, location, maintenance, and inspection of any building, structure, or building service equipment in a municipality. The code includes among other provisions: The MN Building Code, the MN Residential Code, the MN Conservation Code for Existing Buildings, the MN Floodproofing Regulations, the MN Accessibility Code, the Prefabricated Structures Code, the Industrialized/Modular Buildings Code, the MN Plumbing Code, the MN Commercial Energy Code, and the MN Residential Energy Code. The purpose and scope of the MN State Building Code clearly convey the complexity and significance of building code administration. The practical administration of the code includes education, communication, plan review, correspondence, permit administration, field inspection, and enforcement to ensure the purpose of the code is accomplished throughout the breadth of its scope. 122 Under the direction of the Planning Director and o Field Inspections the Building Official, protective inspections provides o Enforcement of building, plumbing, and the following services: mechanical codes (i.e. new and existing building construction for fire, life, health o Plan Review for residential, commercial and safety) properties and State licensed facilities o Education of homeowners and contractors o Clearinghouse for the issuance of building, on the building code, permits, and mechanical, plumbing, erosion control, processes. grading, and sign permits. 2023 Accomplishments o Provided plan review and building inspection services as required. o Educated property owners regarding permit requirements, licensed contractors and state building codes o Provided Inspection and plan review services: ■ New Police Facility ■ New Hanger at Airport ■ 5 Below Buildout ■ Citizens Bank Remodel Project ■ RD Machine Addition ■ River House Kitchen and Drink Demo ■ New MITGI Building Project • Michael Ct Apartments Number of Building Permits Issued 2013 Through 2023 123 80 70 60 50 40 30 20 10 0 4000 3500 3000 2500 2000 1500 1000 500 0 CONSTRUCTION VALUATION MILLION $ VALUATION 2013-2023 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2013 — 2023 Total Building Inspections 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 124 New Dwe!►ing Unit Construction 40 34 36 35 35 30 27 25 23 24 20 20 23 20 15 10 5 0 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Staff has researched recent trends of new residential construction in this region by surveying other communities in the area with populations similar to Hutchinson in an effort to attempt to verify if the level of new residential construction activity in Hutchinson is common to the surrounding regions. The majority of similarly sized communities in this region indicate construction trends similar to what Hutchinson has experienced in recent years. As may be expected, communities that are metropolitan suburbs or regional hubs have experienced higher total volumes of construction. However, the overall trend of construction activity in the surveyed region is very similar between communities. LUU 180 160 140 - 120 100 80 60 40 20 0- miss NO $6 SIP' .,a ; 125 ■ 2018 ■ 2019 2020 ■ 2021 ■ 2022 ■ 2023 Rental License Program The City adopted the rental program in 2008 and the Planning/Building/Zoning Department took it over from the Fire Department in 2014. The rental inspection program data suggests that most property owners/managers are planning and preparing for the inspections. Staff are happy to educate new rental property owners and new managers who are not familiar with the expectations of the rental program. Most experienced property owners are actively checking units ahead of time and preparing them prior to the inspection. They are making repairs to improve the general condition of the units and this greatly reduces the likelihood of major violations and subsequent enforcement action. City inspectors are now being viewed as a resource to help the business operate successfully and the tenants express the support they receive when there are problems or concern that go uncorrected. 126 PLANNING, ZONING, BUILDING DEPARTMENT ADDENDA CITYGFHUTCHINSON COUNT OFBUILDINCIPLUMBING/MECHANICAL PERMITS ISSUED AND VA UATION 2023 Total Number Inspections 1956 Building Permits Issued by Type Year to Date Number Permits & Valuation Commercial new 1 - $637,353 Commercial Additions/ Remodels 61 - $10,679,667 Industrial new 0 - $0 Industrial Additions/Remodels 2 - $433,200 Fire Sprinkling 14 - $239,990 Total New Residential Units (Single Family, twins, townhomes 20 - $5,441,758 Residential misc. additions, repairs, remodels, etc. 118- $1,252,457 Set fee permits reside, reroof, window replacement, misc.* 458 Subtotal Building Permits: 674 - $18,684,425 Mechanical 147 - $1,485,320 Plumbing* 258 Total Permits issued and valuation 1079 - $20,169,745 *Set fees not included in valuation 127 Yearly Permit and Valuation Totals YEAR TOTAL NO. OF PERMITS TOTAL VALUATION 2023 Building 674 $18,684,425 Mechanical 147 $ 1,485,320 Plumbing 258 $ $20,169,745 2022 Building 635 $35,017,196 Mechanical 157 $ 5,510,224 Plumbing 107 $ $40,527,420 2021 Building 715 $34,346,923 Mechanical 197 $ 5,418,155 Plumbing 148 $ $39,765,078 2020 Building 839 $38,937,108 Mechanical 178 $ 2,495,764 Plumbing 137 $ $41,432,872 2019 Building 747 $42,560,147 Mechanical 198 $ 3,955,457 Plumbing 92 $ $46,515,604 2018 Building 1075 $40,161,512 Mechanical 239 $ 4,147,765 Plumbing 110 $ $44,309.277 2017 Building 1962 $60,949,672 Mechanical 232 $ 6,912,447 Plumbing 97 $ $67,862,119 2016 Building 788 $18,429,091 Mechanical 200 $ 1,000,062 Plumbing 94 $ $19,429,153 2015 Building 865 $13,690,216 Mechanical 166 $ 1,247,905 Plumbing 78 $ $14,938,121 2014 Building 779 $12,378,612 Mechanical 219 $ 1,821,629 Pluming 83 $ $14,200,241 2013 Building 879 $14,099,677 Mechanical 190 $ 898,781 Plumbing 70 $ $14,998,458 • Special permits are fixed fee permits for residential reshingle, resides, window replacements, and excavations, signs, manufactured homes, fences, moving, demolitions, decks, residential sheds, and fire sprinkler permits. 128 129 New Residential Construction YEAR HOUSING TYPE BUILDINGS UNITS CONSTRUCTION COST 2023 Single Family Dwelling 20 20 $ 5,441,758 2022 Single Family Dwelling 24 24 $ 5,393,727 2021 Single Family Dwelling 35 35 $ 7,397,267 2020 Single Family Dwelling 36 36 $ 7,582,886 2019 Single Family Dwelling 23 23 $ 5,027,559 2018 Single family Dwelling 34 34 $ 6,486,684 2017 Single Family Dwelling 25 25 $ 4,972,795 Twin homes 1 2 _ 373,104 $ 5,234,899 2016 Single Family Dwelling 24 24 $ 4,722,278 Twin homes 3 6 895,100 $ 5,617,378 2015 Single Family Dwellings 20 20 $ 3,623,304 2014 Single Family Dwellings 23 23 $ 4,770,652 2013 Single Family Dwellings 12 12 $ 2,378,254 129 2023 Construction Activity NEW CONSTRUCTION STARTS Valuation New Homes $ 5,441,758 105 Michael Ct NW 1,977,932 7,419,690 Detached Garages 469 Prospect St NE 35,496 510 School Rd NW 16,565 113 Spruce Ct NW 42,497 700 2nd Ave SW 14,198 725 Franklin St SW 15,618 105 Mark Dr NE 21,298 1831 Island View Cir SW 34.751 180,423 Total New Construction $ 7,600,113 COMMERCIAL AND INDUSTRIAL ADDITION AND REMODELS 102 Main St remodel 2,500,000 RD Machine Addition 2,030,431 5 Below Buildout 798,703 MITGI roof 713,840 Green Castle roof 581,920 TDK roof 429,200 1115 Hwy 7 E solar panels 343,200 1065 5'h Ave SE reroof 276,567 945 5ch Ave fire damage 249,151 Sears Building remodel 200,000 Crosspoint Church window project 153,400 Total Addition and Remodel Work $ 8,276,412 All Other Commercial/Industrial Work 1,495,876 All Other Residential Work 1,072,034 Mechanical 1,485,320 Plumbing 0 Fire Sprinkler 239,990 Total Construction Valuation $ 20,169,745 130 New dousing Starts 2023 Site Address Sub Type Owner Name Valuation Contractor Issued Date 1377 Southfork Dr SE Single Family Castle Gate Construction Inc $316,273 Castle Gate Construction 03/02/2023 445 Grant Ave SE Single Family Castle gate Construction Inc $261,160 Castel Gate Construction 03/14/2023 1186 Bluejay Dr SW Single Family Bonneville Land & Cattle $245,964 Utecht Construction 03/27/2023 1188 Bluejay Dr SW Single Family Bonneville Land & Cattle $245,964 Utecht Construction 03/27/2023 1192 Bluejay Dr SW Single Family Bonneville Land & Cattle $233,695 Utecht Construction 03/27/2023 1194 Bluejay Dr SW Single Family Bonneville Land & Cattle $233,695 Utecht Construction 03/27/2023 1550 9 h Ave SW Single Family Betker IIomes Construction $300,453 Betker IIomes Construction 05/23/2023 166 Detroit Ave SE Single Family First Class Builders LLC $297,929 First Class Builders LLC 06/28/2023 1363 Sherwood St SE Single Family First Class Builders LLC $285,979 First Class Builders LLC 07/10/2023 117 Denver Ave SE Single Family First Class Builders LLC $306,388 First Class Builders LLC 07/13/2023 855 Willow Dr SW Single Family Betker Builders LLC $313,545 Betker Builders LLC 07/31/2023 I40 Denver Ave SE Single Family Betker Builders LLC $286,913 Betker Builders LLC 08/24/2023 1175 West Shore Dr SW Single Family Myron Schuette Construction $382,193 Myron Schuette Construction 08/31/2023 1831 Island View Cir SW Single Family HRA $70,591 Bludorn Builders 09/27/2023 141 Denver Ave SE Single Family Betker Builders LLC $306,159 Betker Builders LLC 10/16/2023 174 Detroit Ave SE Single Family First Class Builders LLC $293,364 First Class Builders LLC 10/16/2023 149 Denver Ave SE Single Family Betker Builders $293,461 Betker Builders 10/27/2023 437 Grant Ave SE Single Family Castle Gate Construction Inc $262,290 Castle Gate Construction Inc 11/02/2023 441 Grant Ave SE Single Family Castle Crate Construction Inc $262,290 Castle Gate Construction Inc 11/02/2023 148 Denver Ave SE Single Family Betker Builders LLC $278,203 Betker Builders LLC 12107/2023 New Construction Count 20 Total Valuation $5,441,758 131 Police Department About the Department Department Staff — As of December 31, 2023 25 Sworn Officers 17 Civilian Staff 1 Police Chief 1 Lieutenant 4 Patrol Sergeants 1 Investigative Sergeant 12 Patrol Officers 1 General Investigator 1 Child Protection Officer 1 School Liaison Officer 1 Drug Task Force Agent 3 Full-time Hospital Security 7 Part-time Hospital Security 1 Community Service Officer Fleet —As of December 31, 2023 4 Police Administrative Specialists 1 Evidence Technician 2 Part-time Patrol Officers 1 Police Chaplain IN Marked quads o Unmarked Squads ■SWAT Vehicles ■Trailer 2023 Crime Statistics In 2021 the Hutchinson Police Department started reporting crime data to the Bureau of Criminal Apprehension (BCA) with National Incident -Based Reporting System (NIBRS). NIBRS is used by law enforcement agencies in the United States for collecting and reporting data on crimes. The BCA then reports all NIBRS statistics to the FBI. Local, state and federal agencies generate NIBRS data from their records management systems. In Group A Offenses there are 24 crime categories with 52 Offenses. Data is collected on every incident and arrest in this group. In Group B Offenses, there are 11 offenses with only the arrest information reported in this group. 1. Key Benefits of NIBRS — 2. Detailed, high -quality data that provides a more complete and accurate picture of crime. 3. Additonal context to understand victimization and offending. 4. Standardized data to compare crime across jursiditctions. 5. Can be used for tactical or strategic analysis at the local, state, and national levels. 132 Group A Offenses • Animal Cruelty • Arson • Assault o Aggravated Assault o Simple Assault o Intimidation • Bribery • Burglary • Counterfeiting/Forgery • Destruction/Damage/Vandalism of Property • Drug/Narcotic Offenses o Drug/Narcotic Violations o Drug/Narcotic Equipment Violations • Embezzlement • Extortion/Blackmail • Fraud Offenses o False Pretenses/Swindle/Con fidence Games o Credit Card/Automatic Teller Machine Fraud o Impersonation n Welfare Fraud o Wire Fraud • Gambling Offenses o Betting/Wagering o Operating/Promoting/A ssisting Gambling o Gambling Equipment Violations o Sports Tampering • Homicide Offenses o Murder/Non-Negligent Manslaughter o Negligent Manslaughter o Justifiable Homicide • Human Trafficking o Commercial Sex Acts o Involuntary Servitude ■ Kidnapping/Abduction • Larceny/Theft Offenses o Pocket Picking o Purse Snatching o Shoplifting a Theft from Building o Theft from Coin - Operated Machine or Device o Theft from Motor Vehicle o Theft of Motor Vehicle Parts or Accessories o All Other Larceny • Motor Vehicle Theft • Pomography/Obscene Material • Prostitution Offenses o Prostitution o Assisting or Promoting Prostitution o Purchasing Prostitution • Robbery • Sex Offenses (Forcible) o Forcible Rape o Forcible Sodomy o Sexual Assault with An Object o Forcible Fondling • Sex Offenses (Non -Forcible) a Incest o Statutory • Stolen Property • Weapon Law Violations Group B Offenses • Bad Checks (Decommissioned January 2022) • Curfew/Loitering/Vagrancy Violations • Disorderly Conduct • Driving Under the Influence • Drunkenness (Decommissioned January 2022) • Family Ofrenses, Nonviolent • Liquor Law Violations • Peeping Tom (Decommissioned January 2022) • Runaway • Trespass on Real Property • All Other Offenses 133 Group A Offenses 100 90 so 70 60 50 40 30 r I I 20 � Ali 10 J� �oa .fitr�eemsto�,fiytrk`�yPeiea�`Q�0 �.�Bfiror\ t eeQ ttit° `ewee A ISJ a\ a �ka J � � ao� \oao aaa \C0,4:o Ooo \� Q`\e \x4 , er` moXc a oo o-'VgStopQ o .o� eK Oeytt `ea. �` Lo ,fir t ■ 2023 ■ 2022 Group B Offenses by Arrest All Other Offenses Trespass of Real Property Runaway Peeping Tom (Decommissioned January 2022) Liquor Law Violations Family Offenses, Nonviolent Drunkenness (Decommissioned January 2022) Driving Under the Influence Disorderly Conduct Curfew/Loitering/Vagrancy Bad Checks (Decommissioned January 2022) 0 5 10 15 20 25 2023 ■ 2022 30 35 40 45 134 Patrol The patrol division of the Hutchinson Police Department is the face of the department. Many community members only ever have contact with a patrol officer, making their impact crucial to the integrity of the department. Our patrol officers interact with community members when they respond to calls for service, take reports on incidents that have occurred, patrol neighborhoods, enforce traffic laws, and engage at community events. Our patrol officers also conduct criminal investigations by interviewing victims and suspects, reviewing video surveillance, and collecting evidence. Our patrol officers are very well trained in many areas, including DWI detection and enforcement, mental health crisis, first aid and CPR. They also work closely with businesses on shoplifting and fraud incidents. The department has twelve full-time officers and two part-time officers assigned to the patrol division. This area is led by four patrol sergeants. During the 2023 year, officers arrested 32 people for DUI's. This was 4 more than the previous year. These DUI's are not all alcohol related, some are the result of drugs. The Hutchinson Police Department forfeited 5 motor vehicles. The 5 vehicles forfeited were from DWI/controlled substances related crimes and fleeing offenses. Citations 622 730 Verbal Warnings 1353 1662 500 1000 1500 2000 ■ 2023 ■ 2022 In 2023, officers responded to 364 crashes. 109 of those crashes were minor and didn't require officers to write a state crash report. There were 181 property damage crashes and 9 personal injury crashes. Of the 364 crashes, 65 of them were hit and runs. ❑UI's 4 32 ■ 2023 ■ 2022 In 2023, officers initiated 1863 traffic stops. There were about 417 less citations and verbal warnings issued in 2023 than 2022. It is important to note that not all citations and verbal warnings issued are from traffic stops. 135 Statistical Information The Hutchinson Police Department responds to calls -for -service twenty-four hours a day and seven days a week. The busiest time frames for the officers in 2023 were 10am and 4pm. Calls for Service by Houi 1000 820 800 689 754 730 749 763 743 733 727 690 691687 600 564 595 572 566 549 428 400 306 333 344 229 209 206 200 1111111 0 O rl N Cfl Ln W I. 00 Q1 00 �1 N O O O O O O O O O O O rA V V1 kO 1, 00 Qt O .4 N PA r1 .-i ri ri . 1 _( ri N N N " January started out average compared to all off 2023. February was the lowest month for calls -far -service. Calls -for -service started to trend up after February, reaching the highest in June. Then there was a gradual decrease from August through October. In November and December calls increased upwards again. Friday was the busiest day of the week for calls for service for the Hutchinson Police Department in 2023. Monday, Tuesday, Wednesday and Thursday were all very similar in calls for service. Sunday was slowest day of the week by 692 calls for service. Calls by Days of the Week 2500 20251989 2038 2007 22291880 2000 1537 1500 1000 500 0 to bpA Calls by Month 1400 12921331 1279 1130 �2�1163160 1141 1200 1076�9 987 1023 1000 800 600 400 200 0 m Q Q m 0 N v Ln a 136 Training Each year the staff of the Hutchinson Police Department participate in various trainings. These trainings allow for staff to stay updated on all current policies, information, and technology within law enforcement. The Minnesota Board of Peace Officers Standards and Training (POST) requires officers to complete forty-eight hours of continuing education every three years in order to renew their POST license. Emergency Vehicle Operations and Police Pursuits (EVOC) Officers shall demonstrate the knowledge and skill needed to reduce criminal and civil liability when involved in emergency and non -emergency vehicle operations mode. This training must be designed to give officers both skill and decision -making ability so that emergency vehicle operations can be resolved safely and successfully. This will be accomplished with a minimum of eight hours of training, which will include a minimum of four hours of in -vehicle operation. Simulators may be used in addition to in -vehicle and classroom training but will not be used to replace the minimum four hours of in -vehicle training. It is recommended that simulator training be used for decision making training. Field Training The field training process is a 16-week, 640-hour requirement for all new Hutchinson Police Department officer hires. New officers must show progression in job performance and complete all four phases to pass the field training process and become an independent officer. Patrol Online (PATROL) To help cities reduce losses related to police liability, LMCIT has developed PATROL —Peace Officer Accredited Training Online. While PATROL delivers twelve new POST -accredited courses per year, subscribers can earn more than forty POST credits per year when they also take PATROL training on POST mandates for Use of Force and Crisis Intervention and Mental Illness Crisis; Conflict Management and Mediation; Implicit Bias, and Community Diversity and Cultural Differences. PATROL helps officers stay current on Minnesota legal issues and is based on Minnesota case law. Content is developed with input from police liability experts, insurance defense attorneys, and local law enforcement agencies. Each month, a new course is available for one POST credit. Additional Training for 2023: • First Responder Certification • Firearms o Qualification (x2) o Low -light o Inclement Weather o Plain Clothes/Off Duty • Executive Training Institute Conference • ARMER End User Radio • 2023 LMC Workshop Police • Internal Affairs Investigations • Taser 7 User Certification • LE Role at Fire Scenes, Fire Investigations & Fire Death Investigations • AXON Academy • Evidence -Proven Strategies to Outsmart Investigations • Cellebrite Certified Operator/Physical Anayst • DMT—Certification/Recertification • Bouncing Back: Methods to Target Profa Burnout • Emergency Vehicle Operations Refreshe • Critical issues: Duty to Intervene & Renc Marijuana and Policing • Occupant Protection Usage & Enforcem • Standard Field Sobriety Testing (SFST) Ceres ficatio n/Recertifica tion • Special Operations and Tactics Associati • High Threat CQC Instructor • interviewing Drug Endangered Children • The Medical Evaluation of Bums in Chilc • The Medical Evaluation of Bruises in Chi • Advanced Training on Financial Exploitat Adults • DARE Officer Training • Advanced Roadside Impaired Driving Enforcement • Law Enforcement Pistol Mounted Optics Instructor • Background Investigations • Initial Response to Child Deaths • Internet Crimes Against Children (ICAC) • Mentoring and Coaching in Supervision • Narcan Carry and Use • New Firearms Laws & Universal Background Checks • Peer Support Team Training • Minnesota Association of Property & Evidence Technicians Conference The Hutchinson Police Department Investigations units is comprised of five licensed officers and one Evidence Technician. This unit is supervised by a Sergeant. The four officer positions within the investigation's unit are the School Resource Officer, Drug Task Force Officer, Juvenile/Child Protection Officer, and General 137 Investigator. All of these positions are rotating assignments which allows all officers to gain valuable investigative experience. The Investigations unit offers valuable support to the patrol officers by following up on investigations that require more time than the patrol officers can give to an incident. The investigations unit is able to spend more time gathering information from witnesses, suspects, and the courts to help solve the crime. The General Investigator position assists the patrol staff with more complex investigations. The General Investigator also works with social services and specializes in working with vulnerable adult cases. The Drug Task Force position is with the Southwest Metro Drug Task Force. This position works with other counties and cities in drug related incidences to get as many illicit drugs and guns off the street as possible. SOUTH wes.,, 1AETF?0 The Evidence Technician position maintains the collection of all the evidence and property entered into the evidence/property room by the officers. This position also sends evidence to the MN BCA for lab testing for DUI's, drugs, and fingerprinting. The Evidence Technician also properly stores and preserves all evidence for future investigations and past investigations. 138 School Resource Officer The Hutchinson Police Department is contracted with the Hutchinson School District for the School Resource Officer. The School Resource Officer position is a four-year rotating position within the police department. The School Resource officer works closely with the Hutchinson High School and Hutchinson Middle School staff and students. HuTcH PAL. The School Resource Officer has an office within the Hutchinson High School and is in the school buildings daily from 7am to 3pm. The relationship the School Resource Officer builds with the staff and students is a great asset for the Hutchinson School District and the Hutchinson Police Department. There was a total of 258 calls for service at all the schools in the district in 2023. There were 119 incidents at the High School, 58 at the Middle School, 47 at Park Elementary, 29 at Tiger Elementary and 5 at West Elementary. Child Protection Officer The Child Protection Officer is a position that works closely with McLeod County Social Services on a daily basis. This is a close relationship that we have determined works best to help children and families in the City of Hutchinson. The Child Protection Officer is a five-year position in the Investigative Unit. 139 No Specific Allegations Abuse/Neglect Drug/Alcohol Use Abuse/Sexual Abuse/Physical Abuse/Emotional 2023 Child Protection Incidences 10 20 30 40 50 6r ir- qp n The Child Protection Officer also works closely with the BCA and the predatory offender compliance program. This position assures that all the predatory offenders within the city of Hutchinson remain compliant with the BCA. SWAT The Hutchinson Police Department's Special Response Team (SRT) partners with the McLeod County Sheriff Department's Emergency Response Unit (ERU) to provide officers for tactical response services. The joint tactical team operates under the team name, Crow River SWAT. Officers selected to the team receive advanced training to respond to situations needing high -risk warrant services, crowd control, hostage negotiation, snipers, and critical incidents. The Hutchinson Police Department's SRT includes highly trained officers who use specialized weapons and tactics to handle high -risk situations beyond the scope of the patrol and investigative divisions. Examples of situations for which the SWAT team would be used include high -risk arrests and warrants, barricaded and armed suspects, hostage rescue, crowd control, dignitary 140 protection, and disaster response. The team's primary goal is to resolve situations as safely as possible for everyone involved. Crow River SWAT has approximately ten officers from each department on the team. The team also includes a separate crisis negotiation team that works with the tactical team to safely resolve these critical incidents. Officers selected and assigned to the team train one day per month on skills and equipment special to the tactical team's mission. In order to be selected, officers need to have been an officer for a minimum of two years, pass the physical fitness assessment, show proficiency with firearms and defensive tactics skills, and have exhibited sound emergency response skills as a patrol officer. High Risk Calls January 23, 2023 600 block Pheasant Run (Winsted) Deputies went to a residence in an attempt to serve an arrest warrant on a suspect for child pornography. The suspect resisted arrest and fired shots at the deputies and barricaded himself in a bedroom. The deputies were struck, but were able to evacuate the home. Crow River SWAT was called and responded. A secure perimeter was established and negotiations were attempted for several hours. Crow River SWAT assisted with evacuating a nearby daycare utilizing the armored rescue vehicle. Wright County SWAT and MN State Patrol ERU were also called to assist with their SWAT teams and armored vehicles, After several hours, Wright County SWAT utilized drones/robots to make entry into the home. The suspect was found deceased in the bedroom from a self- inflicted gunshot wound. The suspect also had an assault rifle with him in the bedroom. The deputies were treated and released from the hospital. Several agencies assisted with this incident. (FBI, ATF, Carver County, Howard Lake PD, Winsted FD among others) January 26, 2023 500 block School Rd NW (Hutchinson) Officers responded to a driving complaint. Upon locating the suspect vehicle, the driver fled. The suspect ultimately struck a parked vehicle and became stuck in a snow bank. The driver refused commands to exit the vehicle and instead kept trying to get the truck moving again. He was able to free the vehicle from the snowbank and rammed a squad car. He became stuck again. The sergeant on duty (who is also a Team Leader on the SWAT team) organized the officers/deputies into an arrest team. They made a tactical approach utilizing emergency equipment and less lethal weapons once the suspect vehicle started on fire. The suspect had to be extricated from the burning vehicle and was placed under arrest. He was found to be under the influence of meth. March 1, 2023 900 block Echo Dr (Hutchinson) Officers and the Hutchinson fire department responded to an apartment for a possible fire. Upon arrival, they located the apartment with smoke emitting. There was no response from the tenant, so the decision was made to breach the door to attempt a possible rescue. Upon opening the door, they were met by the tenant whom was having a mental health crisis and refused to exit. The tenant was a veteran and suffering from PTSD. One of the responding officers was able to deescalate the situation and calm the male. It was determined the smoke was coming from burnt food on the stove and did not present an immediate danger. The male was assisted and the apartment was ventilated. 141 May 7, 2023 Main St/2"d Ave N (Hutchinson) Officers performed a traffic stop. During the stop a firearm was seen in the vehicle and the suspect fled. A pursuit ensued. The suspect eventually was stopped on a trail when he could no longer continue due to a fallen tree across the trail. The officers performed a felony stop. The suspect complied and was taken into custody. Had he not complied, the SWAT team would've responded for an armed male barricaded in a motor vehicle. May 21, 2023 Outpost (Hutchinson) Officers were sent to the Outpost gas station on suspicious person/driving complaint. The caller stated the driver almost struck a person in the lot and appeared to be "on something," due to their behavior at the store. Upon officer's arrival the suspect/vehicle was gone. Another officer located the vehicle on Hwy 7 east going about 90 mph in a 40-mph zone. The suspect initially pulled over for the officer, but once a second squad showed up at the stop, the suspect fled. A pursuit ensued. The suspect eventually got stuck when she tried turning around on the highway just north of Glencoe. Officers performed a felony stop and started giving commands. The suspect then took out a handgun and pointed it towards officers. The officers took cover behind their squads and tried to negotiate, but the suspect refused to drop the weapon or exit the van. Crow River SWAT was called out for a barricaded suspect in a motor vehicle. The armored rescue vehicle was also requested. After a few minutes the female suspect exited the vehicle with the handgun and took a defensive position behind the van. A deputy fired a less lethal round with a shotgun. This momentarily caused the suspect to drop the handgun. She immediately tried to pick the handgun back up. A Hutchinson officer fired a 40mm less lethal round at her. This caused her to fall back and roll into the ditch without the handgun. She was then taken into custody by officers. The vehicle was later discovered to be stolen and the handgun was inside the van. The suspect was treated for minor injuries and charged with several crimes. (MN State Patrol, Glencoe PD, and Lester Prairie PD assisted) October 17, 2023 18000 block CoRd 9 (Lester Prairie) Crow River SWAT was called to assist with a suicidal male that was armed with a handgun at a residence. The male also had his 6-year-old daughter with him. The crisis negotiations team also responded and began negotiations. The Crow River SWAT team staged near the residence with the armored rescue vehicle in case they needed to respond. The suspect eventually left the residence with the daughter and fled in a motor vehicle. After a short pursuit, the officers and SWAT team were able to box the vehicle in and the suspect was taken into custody safely. The daughter was unharmed. The suspect was a veteran and was having a mental health crisis. 142 Records Units The records units for the Hutchinson Police Department consists of four full-time employees. The records unit has a variety of tasks and assists the Chief, Lieutenant, Investigations, and patrol officers with daily duties. The records unit answers phone calls from the public and assists the citizens who come into the lobby of the police department. Citizens come into the lobby for a wide variety of reasons, but most common are records requests, animal licenses, and fingerprinting. The records unit is an intricate and vital part of the police department. They ensure reports are processed properly and sent to the City of Hutchinson and McLeod County Attorneys for charges on offenders. They handle the dissemination of officer's reports to social services, probation, and citizens who request data. They also Public Records Request 716 Permit to Purchase/Conceal Carry Background Requests from Other Agencies 385 Other Agency Background Requests (Social Services, Probation, Housing and Redevelopment Authority) 169 complete public data requests, permit to purchase handgun applications, monthly statistical data reports to the State of MN, the billing for the police department, the annual police report, and ensure everyone in the police department is current on their required training through the BCA. Code Enforcement — Nuisance Property The Hutchinson Police Department has a Code Enforcement Officer who is assigned to all the nuisance properties in the City of Hutchinson. The Code Enforcement Officer is a three-year rotating position. This position maintains the files and speaks to the property owners to try and get the properties in compliance with City of Hutchinson Ordinances. The Code Enforcement Officer also does random checks on these properties to try and determine if work is being performed to get these properties in compliance. If the properties are brought into compliance, the officer will close out the report. If the properties are not brought into compliance within the agreed amount of time, the Code Enforcement Officer then issues a citation or sends a report to the City of Hutchinson Attorney requesting charges against the owner. Open Nuisance Properties so 40 30 20 10 a 2023 2022 2021 2020 143 Hospital Security The Hutchinson Police Department has three full-time hospital security officers and five part-time hospital security officers. The contract between the Hutchison Police Department and Hutchinson Health went into effect in 2013. This contract provides for a security officer to be on hospital grounds 24/7. The security officer has a variety of job duties while out at the hospital and is a great liaison between the Hutchinson Police Department and Hutchinson Health Employees when assistance is needed. Hutchinson Health Hospital Security Calks -of -Service 1400 1200 1000 1039 800 600 400 200 0 2023 Axon Body Cameras/ Fleet 2022 2021 2020 The Hutchinson Police Department implemented Axon body cameras in 2016 with a donation from a local area business. This was a great push in getting AXON body cameras for every officer in the department. Hutchinson Police Department policy states that officers must have their body cameras recording during any interaction they are dispatched to or come upon. 144 Categories Total Uploads Number of Videos 20746 Hours of Videos 4142.96 GB of Videos 7143.04 Active AXON Evidence Number of Active Videos 12894 Hours of Active Videos 2953.87 GB of Active Videos 5093.67 Average Per Day Number of Videos Uploaded 56.84 Hours of Video Uploaded 11.35 GB of Video Uploaded 19.57 Files GB % Files % GB Report 14751 3633.53 68.49 69.74 Traffic Stops 4648 967.15 21.58 18.56 No Action Take 1856 527.15 8.62 10.12 Accidental Recording 166 48.61 0.77 0.93 Critical Incident 69 18.25 0.32 0.35 Uncategorized 34 13.70 0.16 0.26 Training 7 0.34 0.03 0.01 Officer Injury 4 1.48 0.02 0.03 Administrative (Supervisor Only) 1 0.04 0.00 0.00 Citizens Police Academy The original concept of the Citizen Police Academy (CPA) came from Great Britain, where the United Kingdom (UK) Constabulary designed a program to give citizens an overview of British law enforcement operations. Known as "police night school" when it began in 1977, the program was an immediate success. The Hutchinson Citizen Police Academy (CPA) is a community oriented policing program that is conducted once a year in order to accomplish three goals: • To allow citizens of Hutchinson to meet the men and women who serve them. • To educate in the "how's and why's" of law enforcement. • To provide Hutchinson Police Officers the opportunity to meet and hear from the citizens they serve. 145 The Hutchinson Citizen's Police Academy is ten weeks long and ran from November 2023 to January 2024. CPA Participants are given a realistic view of the Hutchinson Police Department. A wide variety of topics are discussed: department history, organizational structure, police officer selection and training, communications/records, tools and equipment, officer survival, patrol procedures, DUI and traffic enforcement, use of force or deadly force, arrest procedures, handling of traffic accidents and criminal investigations, gangs, pursuit driving, chaplain program, crime prevention, critical incidents, youth issues and liaisons, reserves/volunteer services, and a myriad of other law enforcement subjects. In addition, opportunities to tour the police department and ride along with a police officer are provided to CPA students. Our last academy was in 2021 and had six community members attend. rIT MEN OK ;ot 146 Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Core Services Essential Services (Programs, services and infrastructure without which the city would not survive) Basic Services (Programs, services and infrastructure that significantly improve the quality of life or meet basic needs of the majority of citizens) • Snow removal & ice control • Assessment administration • Street maintenance • Cemetery services • Emergency management • GIS mapping • Storm water & flood management • Infrastructure planning • Wastewater treatment & collection • Mosquito control • Water treatment & distribution • Property data management • Residential leaf vacuum service Critical Services • streetlights (Programs, services, and infrastructure critical • Sump pumps & drainage to maintaining essential services or necessary to • Traffic operations support essential services) • Trail/sidewalk maintenance • Transportation planning • Bridge maintenance • Engineering services • Forestry operations • Environmental services • Fleet management • Facility management • Planning & Development services • Right -of -Way management • Risk management & legal review • Biosolids management Dam maintenance • Lift stations, wastewater systems • Meter reading • Environmental regulations • Street sweeping & cleaning • Utility coordination • Utility locating The majority of Public Works services are classified as Essential or Critical services. Many of the services classified as Basic services and Targeted services either support higher -level services or improve the quality of life within the City. 147 Targeted Services (Programs, services and infrastructure that significantly improve the quality of life or meets special needs of a specific subgroup of citizens) • Airport • Alleys • Parking Lots • Public Event support • General customer service Special Services (Programs, services and infrastructure that, if removed, would not significantly reduce the quality of life of citizens) • Crow River fountain 2023 Public Works Budgeted Expenditures (all departments, C1P) 31.15 FTE $23,232,352 Supplies, 1,275,450, 6% Misc., Transfer, 93,100, 263,622 49G 1.. 2023 Expense Distribution Capital Improvement Plan $7,541,262 32% Debt service payments 3,150,657 14% Wages & benefits 3,006,137 13% Capital Projects 2,849,797 12% Services & Charges 2,551,327 11% Depreciation 2,501,000 11% Supplies 1,275,450 5% Transfers 263,622 1% Miscellaneous 93,100 0% $23,232,352 148 Engineering Primary services Under the leadership of the Public Works Director & City Engineer, Engineering provides the following primary services: • Work with City departments to develop, design and deliver public infrastructure projects. • Prepare and administer Capital Improvement Plan (CIP), associated financing. • Oversee public improvement construction contracts and funding from outside sources. • Calculate special assessments associated with improvements, assist with assessment records and searches. • Correspond and coordinate with other agencies and utilities regarding infrastructure improvements affecting the City. • Review and provide support to developments done by private entities and the City's EDA. • Oversee and ensure compliance with environmental regulations for water, wastewater and storm water. Workforce (3.40 FrE): • Mike Stifter Public Works Director • Justin Black (S.E.H) City Engineer • John Paulson Proj/Env/Reg Mgr • Keith Messner Sr Engr Tech • Chad Muchow Sr Engr Tech • Jocelyn Jacobson Engr Secretary • .Seasona/labor 0.20 FTE 2023 Engineering budgets Engineering: $ 505,473 OP -Infrastructure $ 4,432,522 CIP-Wastewater $1,339,640 CIP-Water $ 563,600 CIP-Storm Water $ 125,000 CIP-Engineering All Funds: $ 6,966,235 Engineering 100% — — 9096 80% 70% Wages, 60% SO% 40% — 30% — 20% Supplies, 10% 8,600 _ Misc., 3,450 01/01 Justin Black, S.E.H., appointed as City Engineer 01/17 Mike Softer hired as Public Works Director Under the guidance of the Public Works Director and City Engineer. Working with other agencies and departments, Engineering facilitates cost-effective management of the Citys physical infrastructure. To meet the Citys vision, goals, policies, ordinances and standards, Engineering works to plan, administer and deliver a variety of Improvements that provide for a mull -use transportation system, quality public facilities and quality utility services (water, sanitary sewer,. storm water), all while striving to create a functional, connected, clean and healthy environment within the City. 149 Operations & Maintenance Streets & Roadways, Cemetery, Airport, HATS Facility and Storm Water Primary services Under the leadership of the Public Works Manager, Operations & Maintenance provides the following primary services: • Roadway maintenance • Snow removal & ice control • Distribution system maintenance • Collection system maintenance • Vehicle & equipment maintenance • Forestry operations • Facility maintenance • Cemetery operations • Traffic operations • Street sweeping & cleaning • General services • Administration & training Workforce (11.20 FTE): • John Olson • Bruce Fenske • Donovan Schuette • Tim Read • Jerome Burmeister • Pete Dehn • DeNeil Thompson • Goeffrey Hansen • James Trnka • Mitchell Thompson • Nicholas Pagel • Joshua Alnes • Sonja Muellerleile • Seasonal labor Public Works Manager Maint Lead Operator Arborist Equipment Mechanic Sr PW Maint operator Sr PW Maint Operator Sr PW Maint Operator Sr PW Maint Operator PW Maint Operator PW Maint Operator PW Maint Operator PW Maint Operator PW Secretary 1.75 FTE 2023 Operations & Maintenance budgets Streets & Roadways: Storm Water: HATS Facility: Cemetery: Airport: CIP Airport CIP-HATS Facility CIP-Mist. Infra CIP-Streets CIP-Stormwater CIP-Cemetery All funds: 100% 90% 80% 70% 60% 50% 40% $1,677,692 $1,324,948 $ 716,570 $ 152,085 $ 143,905 $ 20,000 $ 0 $ 400,000 $ 594,500 $ 0 10,000 $4,638,700 Operations & Maint 30% Depr, 20% 275,000 Transfer, 10% 113,622 0% Wages, 1,188,03 2 Svc & Chgs, 1,065,121 Supplies, 801,850 capital, Debt pmt, 308,836 221,589 Misc., 40,150 The Public Works Manager oversees operators, mechanics and technicians involved in day- to-day service provision, and operations and maintenance of infrastructurie, equipment and facilities Public Works operations & maintenance employees are involved in providing many different services, routinely working across all divisions performing a wide variety of tasks to support departmental goals The departments management team consists of the Public Works Director, Public Works Manager, the Water Manager, Wastewater Manager and ProjectlEnvironmenta%Regulatory Manager. 150 Water Primary services 2023 Water budgets Under the leadership of the Water Manager, Water: $4,775,082 Water provides operations and maintenance Cjp--Water t 245,000 services in the following areas: $5,020,082 • Water treatment • Treatment plant operations & maintenance • Water towers and storage • Water meters • Distribution system maintenance • Response to service interruptions • Coordination with improvement projects • Utility locates • Facility maintenance Workforce (5.65 FTE): • Eric Levine Water Manager • Jim Navratil Sr Water Plant Operator • Randy Czech Water Maint Operator • Finance staff o.6o FTE • Seasonal labor 0.25 F7ZF Mike Den resigned 07109123, Jim Navratil promoted to Sr water Plant Operator 07110123, Randy Czech transferred to Water Maint. Operator 08107123 A half -cent sales tax generates revenue of over $1 million per year. This revenue helps to pay outstanding treatment plant debt. Watei 100% 90% Debt pmt, 1,371,17 80% 3 70% Depr, 60% 1,090,00 0 50% 40% Capital, 902,876 30% Wages Supplies, 20% 579,848 185,800 10% Svc & Chgs, Transfer, 561,885 13,50500 70,000 0% The Water Manager oversees and coordinates staff involved in day-to-day operations and maintenance of the wells, water treatment plant, water storage, water meters and related process equipment and facilities The Water and Wastewater divisions work together on a daily basis, assisting one another to ensure both plants function properly and meet permit requirement.. 151 Wastewater Primary services Under the leadership of the Wastewater Manager, Wastewater provides operations and maintenance services in the following areas: • Wastewater treatment • Treatment facility operations & maintenance • Collection system maintenance • Response to service interruptions • Coordination with improvement projects • Utility locates • Facility maintenance Workforce (7.95 FTE): • Tim Gratke Wastewater Manager • Zac Pedersen Wastewater Operator • Eric Moore Sr WW Maint Operator • Deb Paulson Lab Tech/WW Operator • John Kent WW Maint Operator • VACANT Sr Wastewater Operator • VACANT W/WW Relief Operator • Finance staff 0.60 FTE • Seasonal labor 0.50 FTE Matthew Keller, W/WW Relief Operator resigned 02117123, Randy Czech transferred from Wastewater Operator 0810712023. Paul Moe served as Sr Wastewater Operator 07/10-10/18/2023. Zac Pedersen hired as Wastewater Operator 10/23/2.3. John Kent resigned as WW Maint Operator 10/18/23 and was rehired on 11/27/23 2023 Wastewater budgets Wastewater: $6,396,335 CIP-Wastewater 1 211,000 $6,607,335 A half -cent sales tax generates revenue of over $800,000 per year. This revenue helps to pay outstanding treatment plant debt. Wastewater 100% 90% Capital, 1,638,085 80% 70% Debt port,IlO 60% 1,557,89 5 50% Depr, 40% 1,136,00 0 30% Svc & Chgs, 855,920 20% Wages, Supplies, 10% Transfer, 813,235 279,200 80,000 MisC., ' 0% �" 36,000 The Wastewater Manager oversees and coordinates the stat9`Involved in day-to-day operations and maintenance of the wastewater treatment facility, lift stations and related process equipment and facilities The Water and Wastewater divisions work together on a daily basis, assisting one another to ensure both plants function property and meet permit requirements: 152 2023 Significant Accomplishments Maior Improvements Campbell/Otter Lakes Restoration Project scoping, design & engineering Partial reconstruction Roberts Rd SW (Alan St SW -Dale St SW) Mill -Overlay • Century Ave SW (Dale St SW — Boston St SW) • School Rd NW (Golf Course Rd NW to North High Dr NW) Maintenance Overlay • 2"d Ave SW (Dale St SW — Glen St SW) • California St NW (Hwy 7 W to School Rd NW) • Dale St SW (Century-S Grade Rd; Roberts-2"d) • Market St SW (Denver Ave -Century Ave) Alley Improvements • Alley 12 (Taco Johns) • Alley 54 (Fire Department Utilities Proiects Successfully implemented new utility rates Commissioned 114 sewer deduct meters. Water SCADA upgrades Security upgrades Wastewater • Lift station upgrade (Campbell Ln) • SCADA upgrades • Security upgrades • PFAS sampling & source identification • Reissue discharge permits to significant industrial users. Stormwater • Stormwater Resiliency Grant (N side), drainage modeling N of Crow River • 2"d Ave SW pond improvement Infrastructure Maintenance • Street repairs, patching & maintenance overlays • Trail repairs • Alleys & parking lots • Storm sewer repairs (various locations) • Manhole lining — River line Facility Proiects Airport — Lighting system upgrade Hangar construction Repair hangar door Cemetery — Tree removal HATS Facility -- Fuel system repairs, upgrades Vehicles & Eauipment Ops & Maint Single -axle snowplow truck Brush chipper Mower 72" front -deck 2 ea. 1-ton 4x2 flatbed dump 1-ton 4x4 dump Utility trailer Wastewater 3/4 ton truck w/ service body Water 1/2 ton pickup Lawn tractor Sustainability Maintained Green Step Cities Step 4 & 5 status Continued development of EV Smart City actions A significant project to improve Otter & Campbell lakes and the River was funded by the State's bonding bill in 2020. Project goals include: improve water quality, reduce watershed soil loss, restore habitat; enhance recreation and replenish lost topsail. Work continues to identify projects that meet these goals A partial reconstruction done on Roberts Rd SW and a number of overlay projects were delivered. Sturm water modeling was done in the northem portion of the City, a project funded by a State of MN grant. Treatment plant projects continued with improvements to the SC4DA (Supervisory Control and Data Acquisition) systems These systems will provide greater operational control & flexibility. 153 2024 Major Goals & Objectives Major Improvements Campbell/Otter Lakes Restoration Michael Ct NW (North High Dr NW — cul-de-sac) • Partial reconstruction + water main Oakland Ave SE (Echo Dr SE — Jefferson St SE) Partial reconstruction + sewer main Franklin St SW (5" Ave SW -Washington Ave W) • Full -depth reclamation Washington Ave W (Lynn Rd SW — Franklin St) Mill -overlay Fire Department parking lot • New construction Utilities Projects Water • Refine SCADA upgrades • Permeate pump VFD installation • Biofilter air modifications • Meter replacement Wastewater • Refine SCADA upgrades • Lift station upgrade (Our Saviors) • Install remote lift station controls • Aeration/mixing optimization (E ditch) Phase II commissioning • Biosolids optimization project • PFAS sampling & source identification Distribution /Collection • Storm sewer (Clean out Southfork pond) • Curtain grouting — (California St, Alaska Ct) Infrastructure Maintenance • Street repairs, patching • Maintenance overlays • Trail repairs • Pavement preservation • Alleys & parking lots • Storm water pond & pipe repair Facility Projects Airport: Tree removal & drainage ditch Cemetery: Fencing (Southeast & Ballfield) HATS Facility: Bonding request (tempered storage, fuel system, mechanic space) Water: Wastewater: Vehicles & Equipment Ops & Maint Single -axle snowplow truck Sign maintenance truck 1-ton flatbed dump Asphalt mill Anti -icing equipment Wastewater Vactor sewer jet -vac Sustainability Maintain Green Step Cities Step 4 & 5 status fie Campbel%Otter Lakes Restoration project continues with design of projects to meet overall goals, along with work to secure additional funding to constvct improvements Work is being done to complement recent reconstruction of Main St through downtown, including Washington Ave Wand Franklin St SW. Work on Michael Ct NW will support additional apartment housing, and the project on Oakland Ave SE addresses necessarysewer utility work. Additional parking near the Fire Station will be constructed to complement last year`s alley project: Work on the treatment plants will continue, as refinements are made to recent facilities and control systems: Additional storm water modeling will be done in the southern part of the City, helping to identify and prioritize needed storm water projects 154 2024 Major Goals & Objectives Funding, Studies Planning & Initiatives Street Corridor Project Initiatives • Complete intersection improvements studies, planning for recommended improvements • Construction cost analysis • Assessment policy review HATS Facility • Support McLeod County in their bid for state bonding for the addition of 18,000 SF vehicle & equipment storage, fueling site construction and mechanics' shop improvements. Airport • Address funding for multi -year lighting and hangar projects • Support Mn CAP funding requests to complete their training facility. Lakes and River Basin Improvements • Pursue additional funding sources to support improvements. • Identify and coordinate proposed improvements with Mn Dept. of Natural Resources, McLeod County and Renville County Soil & Water Conservation Districts. McLeod County Public Works • Coordinate potential improvements with McLeod County o Airport Rd SE o North High Dr (west and east of Hwy 15 N) Water Distribution System • Water meter replacements • Review condition of water valves in Clifton Heights Addition • Mapping of infrastructure on Michigan St SE/NE • Cross-connection/backflow program Water/Wastewater • Optimization of biosolids management operations • PFAS monitoring and source reduction efforts; new SIU local limits Stormwater Collection/Treatment Systems • Storm water system resiliency hydrology & hydraulic modeling City Sustainability Committee • Develop climate action plan • EV Smart City designation On an ongoing basis, Public Works staff works closely with MnDOT, McLeod County Public Works, MnDNR, MnPCA, MnDOH, and other government agencies to identify, develop and/or coordinate improvements and initiatives. 155 Community Survey Periodically the City conducts the National Community Survey. In the most recent 2023 survey, citizens identified the Economy and Safety as their two most important issues. Several categories in the survey relate to Public Works, including: Category Score Comparison to national benchmark Overall quality of transportation system 63% Similar Ease of walking 84% Higher slight decrease from 2019 Travel by bicycle 78% Higher slight increase from 2019 Travel by public transportation 38% Similar slight decrease from 2019 Travel by car 80% Similar slight increase from 2019 Public parking 70% Similar slight increase from 2019 Traffic flow 53% Similar sly increase from 2019 Street repair 43% Similar signifrcantinowse from 2019 Street cleaning 68% Similar si ig&antinrneasefmm2O19 Street lighting 74% Similar slight decrease from 2019 Snow removal 76% Similar same as 2019 Sidewalk maintenance 640I6 Similar slight decrease from 2019 Traffic signal timing 57% Similar same as 2019 Drinking water 84% Similar slight increase from 2019 Sewer services 88% Similar slight decrease from 2019 Storm drainage 86% Higher slight increase from 2019 These surveys help to identify strengths and weaknesses in services provided by the department. Most residents positively assessed the overall quality of the transportation system in Hutchinson. Several categories were rated higher than national benchmarks, including ease of travel by walking, the availability of paths and walking trails and storm water drainage. In 2023, residents gave significantly higher ratings to street repair and street cleaning. There were slight increases in several categories and slight decreases in other categories, but, on the whole, 2023s survey improved when compared to 2019. Street repair increased by 17 points, making it the most significant improvement since 2019, resulting in scores comparable to communities nationwide. Street cleaning increased by 10 points, another area of significant improvement compared to 2019. About 65% of residents supported a $250,000 property tax increase dedicated to fixing, repairing and upgrading city streets and related infrastructure. 59% of respondents supported a $500,000 tax increase. About 47% of respondents supported a $1,000,000 tax increase. As expected, considering the increase in Street repair scores, these represented a slight decrease when compared to 2019. Public Works staff believes that positive street repair responses may have been influenced by a number of busy, private roadways and private parking lots being repaired in the survey period, following significant frost damage in 2019. The City does not maintain private roadways and parking lots. Several major public capital projects and overlays done in the survey period, which also likely affected improved street repair scores. Pavement Management PCI (by mileagi-_ 75.0 miles 86-100 71-85 2 5, 60 22.90 10.00 H z 5.00 J W (i 51-70 36-50 2021 est. network PCI = 75 2020 network PCI = 76 13.80 0-35 Miles Category 75.0 — City rated 2.5 — City unrated 6.7—MnDOT 6.1— McLeod Co. 90.3 -Total miles J 5.90 6.80 a z a a Excellent Good Adequate Marginal Poor Since 1996, the City has used a pavement management system to help manage its significant investment in pavements, worth well over $200 million replacement cost (+/- $15,000 per capita). Pavement condition index (PCI) is determined by periodically conducting physical surveys of each pavement section, usually every three years (next survey 2026). Surveyors catalog pavement distresses and assign corresponding deductions. PCI is based on a 100-point scale (100 = no distress; 0 = fully deteriorated street). Further categories are: Excellent, Good, Adequate, Marginal and Poor. The City's goal is to maintain network PCI at 65-75. The current estimated network PCI = 75. In 2020 and 2017, the last surveys, network PCI was 76. Between physical surveys, pavement sections are assigned predetermined deterioration curves to calculate estimated PCI. Maintaining stable scores over the last 7 years shows that spending and project selection are effective and efficient. Using average costs for various maintenance options, a budget is calculated. The budget considers increasing PCI by 10%, decreasing PCI by 10% or keeping PCI scores the same. Projects identified in all three scenarios represent high value projects, so they typically end up in the Capital Improvement Plan (CIP), Other considerations also affect project selection, such as traffic safety, condition of related infrastructure, provision for pedestrian and bicycle facilities, etc. The system continues to indicate a need for more overlay projects. Several small maintenance overlay projects have been done recently and larger overlay projects are included in the CIP. 157 Utility Rates Data is from AE2S Annual Utility Rote Surveys. conducted for more than 10 years. These surveys consist of a number of utilities located in the upper Midwest who voluntarily provide information to AE25. Utility Rate Comparison 140.00 120.00 100.00 80.00 — — — — — — — — — — — — — — — — — — — — — — 60.00 ... 40.00 / 20.00 0.00 CO d fJC 41 i-' O L N f0 � N L N C C -LAC O '= OC N r, " d amr — f N 7 j d 'i 7 a� O O 00 C 4! C L i LL 3g° o W� aim ❑ pGm LL a v ��aoz 3m o� o uap�: g as �� `w a c °C' 2 $ o Li- 3 t o a 0 N 16 W Source: AE25 2023 Annual Utility Rate Survey Hutchinson's total utility rates are average (-0.1%), when compared to other outstate Minnesota cities included in the survey. Total utility rates are substantially lower (-28.0%) than average rates of the top five cities surveyed. From 2007-2008, when treatment plants were upgraded, to 2012, when the local option sales tax began, Hutchinson's rates had been among the highest in outstate Minnesota. Debt service for treatment plant improvements, combined with lower revenues following the 2008 recession, had resulted in high rates. In 2012, voters approved a local option sales tax, which ends in 2026. In 2023, actual sales tax receipts were just over $1.87 million. This revenue helps to pay off debt. The sales tax, along with recent changes to rate structures have stabilized revenues, allowing for needed repairs and maintenance. Changes to water and wastewater rates began in 2023. Rates were implemented to create a fair rate system that better distributes fixed and variable costs, accounts for future needs at the plants, recognizes debt service needs and to address current and potential regulatory issues. 158 Utility Rates 90.00 80.00 70.00 60.00 50.00 40.00 30.00 20.00 10.00 0.00 Water Rate Comparison G) 0 ❑ m C +' C N i IC 0 'Z C m 'O m qp N m N C O 7 ?? Id O 'C Y C ❑ 6f � 91 Y G t r.2 z o c-0 `� m¢.5 m z m D G V m' n 3 LL v E n c c o ,�`—�, 3 o LL 00 c iu o 'm 3 ,y ,n m x Z C i o um ¢ O v " ¢ E M t a U W Source: AE2S 2021 Annual Utility Rate Survey Hutchinson's water rates are slightly below average (-2.0%), when compared to other outstate Minnesota cities included in the survey. Water rates are substantially lower (- 45.7%) than average rates of the top five cities surveyed. A new utility rate structure began in 2023. The rate structure implemented a conservation rate structure, required by the State. The new rate structure segregates base charges for single-family residential (1.0 REU), multi -family residential (0.65 REU) and commercial/industrial water use (based on meter size). Residential increasing block rates are based on 6,000 gallons/month. Commercial/industrial water rates are uniform. This new rate structure was designed to more fairly distribute fixed and variable costs of operating the water supply system. A separate classification for irrigation water was included in the new water rate structure. Customers purchased irrigation deduct meters to avoid corresponding wastewater rates, were charged a seasonal fee and paid the highest residential block rate for irrigation water. 159 Utility Rates Li Wastewater Rate Comparison 80.00 70.00 60.00 50.00 40.00----------- 30.0 20.00 ' 10.00 0.00 .•..'0.. c0Q��Qu dv� �OCO ¢° ax C @asaG! i m E 32� 0o c S= a ° '=U V �II1 o �N+ JLL MNC L C p�N o mm U o U. o Q m �i cc a it j " r Q � � w H ea w Source: AE2S 2023 Annual Utility Rate Survey Hutchinson's wastewater rates are slightly above average (+4.1%), when compared to other outstate Minnesota cities included in the survey. Rates are substantially lower (-29.0%) than average rates of the top five cities surveyed. In 2023, changes to the City's wastewater rate structure were implemented. The new rate structure segregates base charges for single-family residential (1.0 REU), multi -family residential (0.65 REU) and commercial/industrial wastewater (based on meter size). The new rate structure more fairly distributes fixed and variable costs of operating the wastewater treatment system, Use rates remained the same for all customers. Rates are applied to actual water use throughout the year. By installing a deduct meter, customers avoided any wastewater rates applied for irrigation water. 160 Utility Rates 12.00 10.00 9.00 4.00 2.00 ... 0.00 Storm Water Rate Comparison 1C0 40 C ; G o aXN+ O C 7 J 12 iN Q a as O 3: LL d L � � H Source: AE2S 2023 Annual Utility Rate Study Hutchinson's storm water rates are well below average (-14.9%), when compared to other outstate Minnesota cities included in the survey. Rates are substantially lower (-53.6%) than average rates of the top five cities surveyed. Over the last few years, the focus has been on the area around the Recreation Center/Civic Arena. In this phased project, the pond at Linden Park was constructed, storm water infrastructure was installed on the east side of the project area and streets were reconstructed on the east side. Along with a project in 2023 to address the area west of the Recreation Center/Civic Arena, finishing touches in 2023 completed this multi -year project. Public Works staff has recommended a phased -in rate increase to account for costs of the Residential Leaf Vacuum service. Even with these additional charges, rates are anticipated to stay below average. There are significant capital needs for storm water infrastructure. Efforts in forthcoming years will focus on understanding the resiliency of local storm water systems in specific areas. Using information gathered, projects will be designed to better manage storm water in these areas. Public Works staff also continues to work with consultants and the MnPCA to consider how changes to future permit requirements will affect future operating and infrastructure costs. 161 � HUTCHINSON CITY COUNCIL HUTC HINSON Request for Board Action A UTY DN KJAPOSE. Stormwater, Wastewater, and Community Resiliency Project Report - North Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 5/28/2024 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff IZI New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received grant funding through the MPCA for Stormwater, Wastewater, and Community (SWC) Resilience in 2023 to conduct a stormwater study for the north part of the city. The scope of work identified in the grant was recently completed and a Final Project Report has been reviewed by staff, updated and revised, and finalized for consideration. Two steps remain to complete the project. The first is to host a public open house on June 4th from 5-7 pm in the City Council Chambers. The second is submitting the Final Project Report to the MPCA for project closeout, which will occur soon after the open house. The grant was used to complete a hydrologic and hydraulic (H&H) modeling of the City storm sewer system. The modeling identified parts of the system that have adequate drainage capacity as well as those that do not. The information will be used to prioritize drainage improvements and to inform us of future system needs due to changes in precipitation intensity and duration. City staff will be available to provide a project summary overview and to answer any questions that you may have at the meeting. We recommend approval of the Final Project Report for submittal to the MPCA. BOARD ACTION REQUESTED: Approval to finalize and submit project report to the MPCA. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A SEH Build inga Better World for All of its' Engineers I Architects I Planners I Scientists -A; SEH Building a Better World for All of Us" May 10, 2024 Mr. John Paulson Project/Environmental/Regulatory Manager 111 Hassan Street SE Hutchinson, MN 55350 Dear Mr. Paulson: RE: Stormwater Resiliency Assessment & Action Plan (North) Hutchinson, Minnesota SEH No. HUTCHINSON 173627 5.50 Enclosed is our final report for the City of Hutchinson Stormwater Resiliency Assessment & Action Plan (North). This final report incorporates comments provided by City staff and residents, and summarizes the analysis process, existing conditions, and proposed implementation projects to increase stormwater resilience in the City and surrounding area. Also included in this report are modeling results, figures, opinion of estimated costs, recommendations for future work, and relevant reference materials. This final report is one of the identified obligations in our workplan for the Minnesota Pollution Control Agency (MPCA) Small Communities Planning Grants for Stormwater, Wastewater and Community Resilience. The submittal of this report is intended to satisfy this obligation Sincerely, Ste, �� Sam Fink, PE for Emily Jennings, PE Project Manager (Lic. MN) cw/rm x:\fj\h\hutch\173627\5-final-dsg n\50-final-dsg n\50-hydro\_report\h utch i nson_resil iency_assessment&action_plan_5_10_2024. docx Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-3507 651.490.2000 1 800.325.2055 1 888.908.8166 fax I sehinc.com SEH is 100% employee -owned I Affirmative Action —Equal Opportunity Employer Stormwater Resiliency Assessment &Action Plan (North) Hutchinson, Minnesota SEH No. HUTCH 173627 May 10, 2024 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. for Emily Jennings, PE Date: May 10, 2024 Reviewed By: Riley Mondloch Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110-3507 651.490.2000 License No.: 56622 Date: May 10, 2024 SEH Executive Summary The City of Hutchinson covers approximately 9.5 square miles consisting mostly of residential areas with some industrial and commercial areas and agricultural land. The City, located within McLeod County, Minnesota, has a population of approximately 14,600. The City is bisected by the South Fork Crow River running west to east through the City. Campbell Lake runs along the west boundary of the City. This stormwater project focuses on the portion of the City north of the South Fork Crow River. A separate study will be completed in 2024/2025 with a focus on the south part of the City. The City has experienced numerous significant localized flooding events in recent years where street and residential flooding occurred in several areas. Storms large enough to cause problematic flooding occurred in 1993, 1997, 2002, 2013, 2010, 2014, and numerous other years. New infrastructure planning should make use of improved baselines that take into consideration climate change and its associated evolving risks, as well as social and environmental factors that focus on identifying areas of vulnerability and target projects that aim to increase infrastructure and community resilience. This resiliency assessment and action plan includes an assessment and analysis of multiple environmental parameters such as land use, floodplains, existing infrastructure, and aims to provide the City with a clear and detailed prioritization framework that incorporates social vulnerability, environmental justice, and critical services into the community -wide scale study. A detailed rain -on -grid XPSWMM hydrologic/hydraulic model was created for the portion of the City of Hutchinson north of the river. To provide a better understanding on how climatic changes impact local communities, county specific precipitation projections developed by the University of Minnesota (U of M) Climate Adaptation Partnership were evaluated and analyzed along with existing infrastructure and potential improvement opportunities. The integration of climate mitigation and adaptation requires rethinking the interplay between the urban environment and nature; the primary focus of this evaluation of potential projects is flood damage reduction, with the understanding that with the implementation of best management practices and green infrastructure projects, other benefits will be achieved including water quality improvements, habitat enhancements and community engagement and stewardship. An important aspect in fulfilling planning and implementation projects is in building community consensus. The public open house held and community input map developed as part of this plan was a valuable tool in understanding the needs of the community and gaining support for future projects. STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) HUTCHINSON 173627 ES-1 Contents Letter of Transmittal Certification Page Executive Summary Contents 1 Background & Project Goals......................................1 2 Data Collection, Review, & Development (Task 1) ....2 2.1 Review of Previous Studies....................................................................2 2.2 Review of Available Stormwater Data and Field Data Collection ............ 2 3 Outreach and Community Input (Task 6) ...................3 4 Existing Stormwater System Resilience Assessment (Task 2 & 3)................................................................3 4.1 Existing Conditions XSPWMM Model Development...............................3 4.2 XPPWMM Model Calibration..................................................................4 4.3 Stormwater Infrastructure Inadequacy Mapping.....................................5 4.4 Impact of Climate Change on Localized Flooding..................................5 4.5 Existing Stormwater Management Vulnerability Assessment.................7 4.6 Existing Stormwater Management Critical Infrastructure and Damage Potential Assessment.............................................................................7 5 Identified Stormwater Projects to Lesson Impacts of Localized Flooding due to Climate Change (Task 4) .7 5.1 Development and Evaluation of Stormwater Management Improvements.........................................................................................8 5.2 Estimation of Project Implementation Costs.........................................10 6 Proposed Stormwater Management System Resiliency and Vulnerability Evaluation (Task 5) .....11 6.1 Improvement Concept System Risk Assessment.................................11 7 Summary of Recommendations & Action Plan ........16 7.2 Supplemental Data...............................................................................18 SEH is a registered trademark of Short Elliott Hendrickson Inc. STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) HUTCHINSON 173627 Contents List of Tables Table 4-1 — Rainfall Depths used to Simulate Climate Change..................................6 Table 5-1 — Projected Budgets................................................................................. 11 Table 7-1 — Project Priority Recommendation..........................................................16 List of Figurer Figure 1 —Study Area Figure 2 — Existing Storm Infrastructure Figure 3 — Community Comments Figure 4.1 —Watersheds Figure 4.2 — Existing Conditions 2-year Storm Results Figure 4.3 — Existing Conditions 10-year Storm Results Figure 4.4 — Existing Conditions 100-year Storm Results Figure 4.5 — 10-year Storm Existing Pipe Capacity Figure 4.6 — Existing Conditions 2-year (Climate Adjusted) Storm Results Figure 4.7 — Existing Conditions 10-year (Climate Adjusted) Storm Results Figure 4.8 — Existing Conditions 100-year (Climate Adjusted) Storm Results Figure 4.9 — MPCA Vulnerability Mapping Figure 4.10 — Key Infrastructure with 10-year (Climate Adjusted) Storm Results Figure 4.11 — Key Infrastructure with 100-year (Climate Adjusted) Storm Results Figure 4.12 — Damage Potential with 10-year (Climate Adjusted) Storm Results Figure 4.13 — Damage Potential with 100-year (Climate Adjusted) Storm Results Figure 5.1 — Proposed Concept Layouts Figure 5.2 — Project 1 Layout Figure 5.3 — Project 2 Layout Figure 5.4 — Project 3 Layout Figure 5.5 — Project 4 Layout Figure 5.6 — Project 5 Layout Figure 5.7 — Project 6 Layout Figure 5.8 — Project 7A Layout Figure 5.9 — Project 7B Layout Figure 6.1 — Proposed Conditions 2-year (Climate Adjusted) Storm Results Figure 6.2 — Proposed Conditions 10-year (Climate Adjusted) Storm Results Figure 6.3 — Proposed Conditions 100-year (Climate Adjusted) Storm Results Figure 6.4 — Project 1 Results with 10-year (Climate Adjusted) Storm Figure 6.5 — Project 2 Results with 10-year (Climate Adjusted) Storm STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) ii HUTCHINSON 173627 Contents Figure 6.6 — Project 3 Results with 10-year (Climate Adjusted) Storm Figure 6.7 — Project 4 Results with 10-year (Climate Adjusted) Storm Figure 6.8 — Project 5 Results with 10-year (Climate Adjusted) Storm Figure 6.9 — Project 6 Results with 10-year (Climate Adjusted) Storm Figure 6.10 — Project 7A Results with 10-year (Climate Adjusted) Storm Figure 6.11 —Project 7B Results with 10-year (Climate Adjusted) Storm List of Appendices Appendix A Pending Grants for SWC Resilience Application Appendix B Public Comments Summary Appendix C Web Soil Survey Data Appendix D Flooding Photos Appendix E Project Cost Estimates STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) HUTCHINSON 173627 Stormwater Resiliency Assessment & Action Plan (North) Prepared for City of Hutchinson, Minnesota Background & Project Goals The City of Hutchinson (City) secured funding through the Minnesota Pollution Control Agency (MPCA) Small Communities Planning Grants for Stormwater, Wastewater, and Community Resiliency to study and address localized flooding issues and effects on vulnerable populations within the City. This plan evaluates the current and future stormwater related vulnerabilities to the Hutchinson community and populations, including a focused evaluation of the entire northern portion of the City. The northern portion of the City of Hutchinson covers approximately 3.6 square miles consisting mostly of residential areas with some industrial and commercial areas and agricultural land. The City, located within McLeod County, Minnesota, has a population of approximately 14,600. The topography within the northern part of the City slopes from north to south towards the South Fork Crow River. The agricultural land north and east of the City is filled with numerous low areas and an unknown amount of tile drainage. Some of this land does drain south into the City storm sewer, but the majority would pond outside the City limits. The receiving water for the north part of the City is South Fork Crow River to the south and Campbell Lake to the west. The existing storm sewer is made up of many individual systems with separate outlets to the river. According to the Federal Emergency Management Agency (FEMA) regulatory flood maps, the 100-year floodplain though this section of the South Fork Crow River is mostly confined within a river valley that is much lower than the majority of the City. The City has experienced numerous significant localized flooding events in recent years. Climate change projections for Minnesota show the frequency of these intense rainfall events increasing in the future, thereby increasing the potential for future flooding within communities like Hutchinson. Based on environmental justice mapping available through the MPCA, the City Hutchinson is fully within an area indicated to have at least 35% of people reporting income less than 200% of the federal poverty level. Mapping is based on the U.S. Census Bureau's five-year 2017-2021 American Community Survey data and tribal areas derived from the U.S. Census Bureau's 2023 Cartographic Boundary File and Minnesota Department of Transportation's Tribal Government in Minnesota. This document is a new Stormwater Resiliency Assessment & Action Plan (Plan) that can be used by City staff, McLeod County, developers, and residents of Hutchinson to increase the HUTCHINSON 173627 Page 1 stormwater resiliency of the community. The City of Hutchinson aimed to achieve the following goals through this planning process: 1. Identify locations within the study area that are most prone to localized flooding by developing an XPSWMM model of the stormwater management infrastructure, 2. Identify feasible stormwater improvement projects that minimize localized flooding within the study area and develop corresponding implementation cost estimates, 3. Estimate the impacts of climate change on existing stormwater infrastructure, and considering the proposed improvements, 4. Conduct a vulnerability assessment to identify locations where localized flooding impacts vulnerable populations for existing and proposed conditions, 5. Conduct a damage potential assessment to identify areas of greatest flood damage potential within the study area for existing and proposed conditions, 6. Conduct a critical infrastructure assessment to identify locations within the study area where critical infrastructure is at risk of flooding for existing and proposed conditions, 7. Engage the public to obtain input and share information throughout the planning process, and 8. Create features for use in a Geographic Information System (GIS). Appendix A includes the grant application submitted by the City. Figure 1 shows a map of the City, study area, and other key features. 2 Data Collection, Review, & Development (Task 1) 2.1 Review of Previous Studies The City did not have a comprehensive stormwater study of the entire city. However, other smaller studies have been completed but were primarily focused on southern parts of the city. This Plan will be the first comprehensive stormwater study for the north side of the City of Hutchinson. 2.2 Review of Available Stormwater Data and Field Data Collection The City provided a GIS shapefile database containing pipe and structure data. Short Elliott Hendrickson Inc. (SEH) conducted an analysis of the completeness of existing City infrastructure GIS data for use in model development, specifically focusing on catch basins, manholes, outfalls, and storm pipes. The data was relatively complete in terms of pipe sizes and invert data, however there were also some missing data points. SEH identified the most critical missing data points, which were primarily invert and pipe size data for larger trunk line pipes and created a dataset marking those locations. City staff surveyed the missing data and updated the GIS database. Figure 2 shows the updated existing storm infrastructure map developed based on the survey data for this study. The City also provided critical infrastructure locations. This data was used in the infrastructure adequacy and risk assessments discussed in following sections. STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 2 HUTCHINSON 173627 GIS data for vulnerable populations was obtained from the MPCA Environmental Justice Screening and Mapping Tool. This tool provides many GIS layers related to environmental justice, but the specific layers used for this project was the layer showing areas of income below a percentage of the federal poverty level. Surface data was obtained from McLeod County. The surface data used was the 1-meter resolution raster derived from LiDAR. 3 Outream ana Communitv InDut (Task 6) To supplement the City's knowledge and to help guide the project direction, initial public outreach was initiated in summer 2023. This outreach was primarily led by City staff. Additionally, SEH created a GIS based community web map to solicit information on past flooding. The community input map included an interactive web map of the study area to allows residents and City staff to add digital markups to identify areas of observed flooding or other stormwater related concerns within the City. This map was used as part of the modeling calibration process to verify that the model was producing results similar to flooding observed. Figure 3 shows the community and City input points. Appendix B includes the text comments provided at individual points from Figure 3. The community input map was hosted from summer 2023 through mid - September 2023. In addition to general public feedback, specific engagement occurred with City staff. This included meeting with staff to discuss scope of the project and identified additional areas of concern from the stakeholders. 4 Lxisting Stormwater System Resilience Assessment (Task 2 & 3) 4.1 Existing Conditions XSPWMM Model Development A 1 D-21D XPSWMM model was developed for the project study area using XPSWMM version 2021. A 1 D-21D model solves for flow in pipes separately with 1 D equations, but flow on the surface is modeled in 2D allowing for accurate ponding and flooding representation and a more complete understanding of any complex flow patterns that may be present. Flow can exit the underground storm sewer system by surcharging and flows can pass from the surface to the storm sewer through inlets if pipe capacity is available. Three storm return periods were run in the model, including the 2-year, 10-year, and 100-year, 24-hour rainfall events. These design storms use rainfall depth data from the National Oceanic and Atmospheric Administration (NOAA) Atlas 14 data for McLeod County, and assume the rainfall matches the MSE3 distribution commonly used for modeling design storm events. These storms were later adjusted to be more intense to account for climate change. Note that the 10-year storm has a 1 in 10 or 10% chance of occurring in a given year, and the 100-year has a 1 in 100 or 1 % chance of occurring in a given year. Soil and land use data is required to inform the hydrologic model how much water can infiltrate the ground during a rain event. For example, sandy soils will allow much more water to soak into the soil during a storm, and areas where the land is predominantly paved will result in higher STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 3 HUTCHINSON 173627 4.2 rainfall runoff than areas that are covered by natural material like grass or forest. Soil data was obtained from the United States Geological Survey (USGS) Web Soil Survey (WSS) database. The hydrologic soil group data from the WSS is included as Appendix C. Within GIS, a land use shapefile was created based on aerial photography to indicate areas that are impervious, grass, or agriculture. The land use and soil data shapefiles are then used in conjunction to calculate the amount of rainfall that can't soak into the soil and instead runs off during a storm. Storm inlet structures within the City are a mix of various types. Inlet rating curves can be developed based on weir and orifice calculations using the open area and opening perimeter numbers however, this model assumed that catch basins had unlimited capacity; this practice is used in the model so that the flooding results depend on the capacity of the storm sewer pipes. Storm sewer pipe sizes are usually the limiting factor and are the critical piece of information when it comes to cost estimating and planning proposed projects. The amount of catch basins needed is better determined during final design so this was not completed as part of this planning level stormwater study. The model was developed at a scale that provides as much detail as possible while still having manageable computation times. Rain -on -grid modeling was used for the majority of the modeled area. Rain -on -grid modeling refers to a model where rainfall and flooding is simulated by applying rainfall uniformly over the model surface, the model then solves for water flows off the watershed and ponds within low areas. This results in a realistic representation of movement of water across the ground and peak depth of flooding for a given storm. Larger watersheds outside the residential area of the City utilized Soil Conservation Service (SCS) curve number hydrologic methodology (TR-55) instead of rain -on -grid in order to reduce the model computation time. These watersheds represented flow input from the agricultural lands to the north and east of the City. Figure 4.1 shows the watersheds delineated and rain on grid area. Watersheds were delineated for the entire project area as shown but were only utilized for the model outside the rain -on -grid area. XPSWMM Model Calibration Numerous rainfall events large enough to cause problematic flooding have occurred in Hutchinson in recent years. The City has dates and photos for some of these events, however incremental rainfall data with a time period of hours or less wasn't available for any of the flood events with photos. The City does have maps marked up showing general areas of flooding for a number of different storms. For these reasons calibration was completed in part by discussing the initial model results with City staff to compare the inundation shown by the model to what has been observed in the past when a similar rainfall event occurred. The initial hydrologic input parameters used for the model were estimated based on land use, soils data, and topography. City staff provided feedback that the model was producing results consistent with what they would expect for a given rainfall depth. The public comments map notes a number of areas where flooding occurs, and the model is producing flooding in these locations consistent with the comments. Additionally, the model surface inundation mapping can be compared to the maps where the City marked general flooding areas during past storms. This is a high-level comparison because those storms can't be exactly matched to one of the theoretical storms modeled. However, the model should be producing flooding in the areas marked on the maps. Appendix D contains these maps provided by the City as well as text notes and several photos recording past flooding. STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 4 HUTCHINSON 173627 Existing condition model results are shown in the figures as described in the following section. Visually comparing these model surface flooding results to the maps and notes of past flooding observations shows that the model is producing flooding in areas matching those marked repeatedly on the maps. The model appears to be producing accurate results based on the calibration data available, and most importantly does not appear to be underrepresenting flooding. Therefore, no changes to the hydrologic parameters used in the model were made based on calibration. 4.3 Stormwater Infrastructure Inadequacy Mapping Figures 4.2, 4.3, and 4.4 show the peak inundation extents and depth of flooding results from the XPSWMM model for the 2, 10, and 100-year, 24-hour storm with Atlas 14 rainfall totals and the MSE3 rainfall distribution, respectively. These results reflect the flooding that can be expected under existing conditions using the current rainfall data. Figure 4.5 shows the Atlas 14 10-year inundation depth results and the modeled pipe flow vs the capacity of the pipe, demonstrating the pipes that are the most undersized. Note that pipe capacity typically refers to the flow rate a pipe can convey at a given size and slope without being pressurized, meaning the peak water elevation is below the top of pipe. Pipe flow can exceed this capacity by being pressurized, meaning that the actual water elevation would be higher than the top of pipe if an open structure existed. The higher the water elevation is above the top of pipe, the higher the pressure is and the more flow is forced through the pipe. Flow in storm pipes will become pressurized once the design capacity is exceeded, however this doesn't necessarily correlate to flooding. Some pressure flow can occur before water begins to surcharge onto the surface. The deeper the pipe, the more flow can be forced through a pipe before water starts to surcharge on to the ground surface out of the manholes and catch basins. It should be noted that the flow through the pipes is dependent on both the capacity of the pipe itself, and on other pipes upstream and downstream. For example, if the pipes upstream are made larger and have a higher capacity, a pipe downstream from that location may show as more inadequate due the additional flow that can be routed to it from the upstream pipe. However, the various storm systems in Hutchinson are relatively separate from each other, which reduces this effect. 4.4 Imoact of Glimate Uhanae on Localized flooding There are number of climate projection sources, and new climate projections are continuously being developed. It's generally agreed that rainfall amounts and intensities are expected to increase in Minnesota. Two sources were considered for climate change for this study. • U of M Atlas 14 replication tables based on Minnesota 10km dynamically downscaled climate projections. • Environmental Protection Agency (EPA) Climate Resilience Evaluation and Awareness Tool (CREAT) Climate Scenarios Projection Map These climate change models are only projections, but they will serve the purpose of representing an increase in flood risk that can be used to identify areas that are most susceptible to increases in rainfall depth or intensity. The projections are best thought of as a guideline for choosing a factor of safety to add resiliency to any proposed designs, but it is ultimately up to the community and consultants to decide how to adjust for climate change for a specific study within the range of projection values available. STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 5 HUTCHINSON 173627 4.4.1 4.4.2 4.4.3 U of M Atlas 14 Replication Tables The University of Minnesota (U of M) replication tables provide application of NOAA's Atlas 14 methods to dynamically down -scaled climate change projects. The authors state in the data description that this is intended as a proof of concept at this time. The projections are provided for each county, so the McLeod County data was used. Projections are presented for different times in the future and with different emission scenarios. The 2080 to 2097 high emissions scenario was referenced for this project as it is the most conservative. The 24-hour rainfall totals from this source are shown in Table 4-1. EPA CREAT The EPA CREAT tool was created to assist water sector utilities in assessing climate -related risks to assets and operations. It provides projections in several categories including both precipitation and intensity. The precipitation increases are less applicable to the modeling approach in this case as they are annual rainfall totals. The storm intensity increases would be more relevant to the shorter (24-hour) duration storms used for this project. They present a "Stormy" and "Not as Stormy" scenario for 2060 for the 100-year storm. McLeod County is showing a 6.1 % increase for the "Not as Stormy" scenario, and a 29.6% increase in intensity for the "Stormy" scenario. The average 2060 projected increase in intensity from this source is 17.9%. The rainfall adjustments made based on these values are included in Table 4-1. Climate uaia used for Hnaiysis Both sources listed above were used to develop the climate projection rainfall totals to use in this study. The U of M rainfall totals for the 2-year and 10-year increase by 1.4 and 14 percent respectively compared to the Atlas 14 values. While it may be true that the intensity of smaller storms won't increase by as much, the purpose of this study is to incorporate additional resilience into the design event. For the purposes of this study, the design event was developed using the 10-year climate adjusted storm. To ensure the 10-year rainfall total is adjusted by enough to be able to accommodate larger storms and account for the high uncertainty of potential increases in rainfall intensity, the 10-year rainfall total was instead adjusted by the average EPA CREAT value (17.9%) rather than the smaller percent increase indicated by the U of M data. Similarly, the adjusted 2-year rainfall total modeled to represent climate change was also derived by multiplying the Atlas 14 total by 17.9%. The 100-year storm climate adjusted storm modeled used the higher increase shown in the U of M data. Table 4-1 shows the rainfall depths used for climate change scenarios. fable 4-1 — Kaintau ueptns used to simuldLU %.,,mdne Change NOAA Atlas 14 24-hour Rainfall Total 2.76 4.08 6.89 (in) U of M Precipitation Depth Estimates 2.8 4.65 8.46 (24-hour) (in) (1.4%) (14.0%) (22.8%) EPA CREAT Precipitation Depth 3.25 4.81 8.12 Estimates (24-hour) (in) (17.9%) (17.9%) (17.9%) Final Rainfall Total Used 3.25 4.81 8.46 STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 6 HUTCHINSON 173627 ME 4.5 5 Resiliency of Existing Stormwater System to Climate Change The existing conditions model was run with the projected climate change rainfall depths, described above, with the MSE3 distribution for the 2, 10, and 100-year events. The depth results of the climate change scenarios are shown in Figure 4.6, 4.7, and 4.8, respectively. Existing Stormwater management vulnerability Assessment Figures 4.9 shows the MPCA's mapping for environmental justice areas. This figure demonstrates that the nearly the entire city and modeled area are within an area classified as having at least 35% of people with reported income less than 200% of the federal poverty level. Impacts to residents could be both in the form of affecting their own property or community infrastructure that they rely on. The existing mapping should provide benefits in the form of knowing risks that property owners may or may not be aware of. Existing SiUI I I IVVater Manayt, I it It Critical Infrastructure and Damage Potential Assessment The City provided input identifying critical infrastructure locations. Critical infrastructure is defined as facilities that must be able to remain open or accessible during flooding or other emergencies based on public safety, such as a fire station or hospital. A building footprint shapefile was also developed as part of the GIS database to more easily identify when structures are indicated as being exposed to flooding during one of the modeled events. Figures 4.10 and 4.11 respectively show the flood extents and depth results for the 10 and 100- year events (adjusted for climate change) with critical infrastructure identified. Figures 4.12 and 4.13 show the flood extents and depth results for the 10 and 100-year events (adjusted for climate change) with inundated buildings and building values identified. The buildings are symbolized to indicate the approximate average depth of flooding at the building locations. These figures can be used as a tool to show which properties and structures are most likely to experience flooding increases in the modeled climate change scenario. Assessing monetary impact of these increases would require more detail specific to the site such as the elevation of structures within the property. Identified Stormwater Projects to Lesson Impacts of Localized Flooding due to Climate Change (Task 4) Understanding the stormwater needs is a critical piece of this study, as is identifying potential future steps to ensure that adequate investment is made into the infrastructure to best serve the public needs. Below follows a series of potential projects for consideration. Results and recommendations follow in Section 6 of this report. STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 7 HUTCHINSON 173627 5.1 Development and Evaluation of Stormwater Management Improvements The stormwater management improvements modeled were identified using the mapping data above combined with the City's knowledge of areas with historical complaints or flooding history. The public feedback and future reconstruction plans were also considered in the development of the potential improvements. Figure 5.1 shows the improvement concept areas, the number IDs correspond to the more detailed descriptions below. The proposed changes discussed below have only been developed to a conceptual level at this time. Additional design will be needed for each selected project to confirm the best routing, pipes to replace, location and size of ponds, and location of catch basins, as applicable. These conceptual level model results demonstrate the magnitude of improvement that can be expected and the size of trunk line pipe that will be needed to achieve these results. Estimated quantities are included in the cost estimate section of this report. 5.1.1 Project 1: Increase Storm Sewer Capacity from the Low Area at 8th Avenue NW Project 1 aims to reduce flooding north on 8th Avenue NW in the northwest part of the City. This project involves increasing storm sewer capacity from 8th Avenue NW, down Colorado Street NW, and west on Colorado Court NW before cutting across Shady Ridge Road NW and creating a new outlet. It may be possible to daylight the new storm pipe north of Shady Ridge Road NW and add additional ditch grading and pipe capacity under Shady Ridge Road NW to reduce total pipe length. However, this preliminary analysis conservatively estimated longer pipe would be needed due to the proximity of several homes that may make fitting a larger open channel difficult. There was a resident comment noting that erosion was common near this outlet area, so it may be possible to address that issue as part of this project. Figure 5.2 shows the layout for this concept. The path shown follows existing pipe as much as possible, however if easements along this alignment are problematic there are other potential routing options. Running the new pipe south on Colorado Street NW and then west on Campbell Lane NW would result in longer pipe length, but would stay within roadway for most of the length and should be able to make use of existing easements by discharging to the same location as an existing pipe. 5.1.2 F i eject 2: IncrCa6e Storrs I Sewer GaNacity fro,, i the Low Area at Th Avenue NW This project involves increasing storm sewer capacity from the intersection of Colorado Street NW and 7th Avenue NW straight west to a new outlet to Campbell Lake. Figure 5.3 shows the layout for this concept. This project also includes replacing storm sewer from the backyards south of 7th Avenue NW to the west and north on Shady Ridge Road NW until it connects with the rest of the proposed storm sewer. This sewer would replace the existing 10-inch tile line along this location with larger capacity storm sewer pipe. This would be a new outlet location and would require acquiring an estimated 400 feet of right of way as shown. However, it would also be possible to keep the pipe within Shady Ridge Road NW and connect to the pipe from Project 1; this would avoid the need for new easements and a new outlet location. If Project 1 were instead routed south on Colorado Street NW, Project 2 should then also be connected to it to share an outlet. STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 8 HUTCHINSON 173627 5.1.3 Project 3: Increase Storm Sewer Capacity from the Low Area at School Road NW and the Low Area at California Street NW and Add Ponding Downstream to the North of State Highway 7 W This project would involve increasing storm sewer capacity along School Road NW and California Street NW and adding a detention pond north of the Jay Malone Motors property. The first storm sewer run would come from the low area at School Road NW and then run south in the backyards before discharging into the pond. Another stretch of pipe will start on A Avenue NW and head north on West Boulevard NW before connecting to the pipe running south. Alternate routing options may be available to keep more of this proposed pipe within existing right of way, but catch basin leads would still need to extend behind the homes east of School Road NW and West Boulevard NW if backyard flooding is to be reduced. The second storm sewer run included in this project concept would start along California Street NW at the intersection with 7th Avenue NW and head south before turning west to the proposed pond. It would also connect to a proposed pipe run coming from A Avenue NW that heads east and connects on California Street NW. The pipe that currently drains this area would need to be upsized from the existing 8" pipe. Figure 5.4 shows the layout for this concept. At this time, the pond was assumed to have a total footprint of approximately 2.0 acres to fully utilize the available open space. The pond bottom was set at an elevation of 1044 (note that all elevations referenced are in in NAVD88).This will result in a pond that is approximately 9 to 11 feet deep and would require fencing or other safety considerations. The preliminary outlet structure modeled was a 12-inch pipe to limit the amount of outflow and utilize the volume added. The size of the pond and outlet structure will be refined during final design. It's likely that the pond will be able to be made smaller than shown depending on the final design of the outlet structure and desired discharge rate from the pond to the existing storm system on State Highway 7 W. 5.1.4 Project 4: increase Storm Sewer capacity trom the Low Area o Northwoods Avenue NE and Maple Street NE This project would involve increasing storm sewer capacity from Ash Street NE, Maple Street NE, and Northwoods Avenue NE to a new outlet into the existing stormwater pond northeast of the Maple Street NE and Northwoods Avenue NE intersection. This scenario also includes replacing and increasing the size of the 6-inch tile line running through backyards between Maple Street NE and Spruce Street NE. Figure 5.5 shows the layout for this concept. 5.1.5 Project 5: Add Ponding in Backyards South of McLeod Avenue NE This project would involve adding storage at the existing low point in the backyards south of McLeod Avenue NE and west of Prospect Street NE. This project involves adding storm sewer from the McLeod Avenue NE and Ash Street NE intersection as well as from the backyards east of Prospect Street NE. Figure 5.6 shows the layout for this concept. The intention of this concept is to expand the existing low area in the back yards to reduce the street flooding by equalizing the inundation with the low area in the backyard space. Backyard flooding also appears to be severe enough to impact homes, additional storage in this area would help reduce the potential for flooding of the surrounding structures. The size and shape of the pond along with the alignment of the inlet and outlet systems would need to be revised during final design based on homeowner involvement, ability to obtain necessary easements, and other constraints. STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 9 HUTCHINSON 173627 5.1.6 5.1.7 5.2 Project 6: Increase Storm Sewer Capacity from Garden Road NE This project would involve raising and increasing storm sewer capacity along Garden Road NE, Lindy Lane NE, and Hilltop Drive NE and creating a new outlet to the pond south of Luce Line State Trail. Figure 5.7 shows the layout for this concept. The project is intended to reduce street flooding on Garden Road NE, Lindy Lane NE, and Hilltop Drive NE. In this proposed concept the pipe from Garden Road NE is routed through an existing pond rather than being connected directly to the pipe going west along the back yards of homes south of Hilltop Drive NE. This feasibility scenario also increases the size of the pipe leaving the pond and running west; this was done to keep the pond high water elevation from impacting the pipe capacity along the new Garden Road NE pipe. Project 7: Increase Storm Sewer Capacity trom Industrial Boulevard SE This project would involve raising and increasing storm sewer capacity starting at Industrial Boulevard SE and traveling north, joining with and replacing pipe along the Luce Line State Trail, and discharging to a new outlet into a low area west of Michigan Street NE and south of State Highway 7 W. Two versions of this project were created, the first option, 7A, also upsized the pipe going west from the low area on Industrial Boulevard SE towards Michigan Street NE. The second option, 7B, instead abandoned this pipe going west to see if doing so would noticeably reduce the flow to the problematic stormwater pond located just south of 2nd Avenue SE on the east bank of the South Fork Crow River. Figure 5.8 shows the layout for Project 7A and Figure 5.9 shows the layout for Project 7B. Estimation of Project Implementation Cost: Project implementation costs were estimated for each project identified above. With the limited information available, cost estimates should be considered budgetary assuming implementation within the next year and should be refined and inflated as necessary based as the project progresses and based on the potential schedule of construction. Cost estimating was completed with the expectation that the storm sewer infrastructure will require a reconstruction of the associated surface roadway improvements. While it is likely that additional work may take place as part of the same construction project, such as sanitary sewer and potable water system replacement, these costs are not included at this time. A summary of projected budgets for each project is shown in the table below. Note that these costs do include a 30 percent contingency. The costs do not include engineering fees or potential right of way/ easement costs. STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 10 HUTCHINSON 173627 loJ 6.1 Table 5-1 — Projected Budgets Lit Project Name #1 - $1,400,000 #2 $1,050,000 #3 - $4,500,000 #4 - $2,400,000 #5 - $240,000 #6 - $1,800,000 #7A - $3,100,000 #713 - $2,950,000 sum $17,440,000 An overall summary of the budget assigned to each project is listed in the table below. Further details can be seen in Appendix E. Proposed Stormwater Management System Resiliency and Vulnerability Evaluation (Task 5) Improvement Concept System Risk Assessment Figures 6.1, 6.2, and 6.3 respectively show the model results for the 2-year, 10-year, and 100- year climate adjusted storm events with all the improvement concepts added to the model as described in section 5 of this report. These figures also include approximate average flood depth around buildings with the proposed concepts in place. The building flood depth results can be compared to those in the existing conditions results in Figures 4.12 and 4.13 to visualize the flood risk reduction for numerous structures by adding the proposed improvement concepts. Note that these figures reflect Project 713 being in place, results for 7A are shown separately. These figures demonstrate potential benefit of the improvement concepts. It's important to note that while these projects can provide significant improvements in the worst flooding areas, larger storms above the design event may still overwhelm even an improved storm system. The concepts developed for this study focus on reducing the most severe flooding. Improving smaller nuisance flood areas may be possible through the implementation of green stormwater infrastructure (GSI) concepts within the city and depending on the extents of a given project and should be reviewed closer during final design stages. Project 1 Results Peak Flooding Analysis With project concept 1 in place the model shows a significant reduction in flood depths and extents on 8th Avenue NW. The larger storm sewer lowered the flood elevations in the flooding areas by up to 1.4 feet. Project 1 would significantly reduce street flooding for the 10-year climate adjusted design event as shown in Figure 6.4. The final routing and location of the storm sewer system outlet, and subsequently the contributing area, would need to be determined during final STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 11 HUTCHINSON 173627 design to ensure that the highest benefit is achieved for the cost. There is also a noticeable reduction in flood water within the golf course area where storm pipe from 8th Street NW previously discharged. 6.1.1.2 Recommendations Project 1 is an effective solution to flooding on 8th Avenue NW and it is recommended to pursue this project further to acquire funding and move towards a final design. Further investigation into possible routing options is the next step that should be taken as this may impact the length of pipe required. If the new outlet west is not feasible as shown in the preliminary layouts of this report, Project 1 could potentially be routed south to Campbell Lane NW and combined with Project 2, however this would increase total pipe length by approximately 1500 feet. 6.1.2 Project 2 Results 6.1.2.1 Peak Flooding Analysis Project 2 is highly effective at reducing street flooding during the design event. With Project 2 in place the peak depth of flooding in the intersection of 7th Avenue NW and Colorado Street NW was reduced by approximately 1.2 feet during the 10-year climate adjusted design event. Flood depths in the back yards just southeast of the Shady Ridge Road NW and 7th Avenue NW intersection are shown as being lowered by approximately 1.4 feet. Figure 6.5 shows the 10-year climate adjusted storm results with Project 2 completed. 6.1.2.2 Rlnrnmmanrlatinn, It is recommended to pursue further funding for this project and incorporate it into future roadway projects when possible. The project concept as shown in the figures discharges the flow from 7th Avenue NW to a new outlet, however it may make more sense to route the proposed storm pipe north on either Shady Ridge Road NW or Colorado Street NW to connect with storm pipe added as part of Project 1. Alternatively, it may be preferred to route this area south to Campbell Lane NW as described above and combine it with Project 2. For that reason, it is recommended to combine these into one project for funding for at least the next phase of design, even if they are ultimately constructed separately. 6.1.3 Project j Results 6.1.3.1 Peak Floodinn Analvcic The model results show that Project 3 can significantly reduce flood depth and extent in some of the largest and deepest flood prone areas on and near School Road NW and California Street NW for the 10-year climate adjusted design event. The flooding depths on School Road NW and California Street NW were reduced by up to 1.6 feet due to the project improvements. There is also a large reduction in flood extents on West Boulevard NW and in the backyards of homes between School Road NW and West Boulevard NW. As a result of Project 3 there are 17 structures a significant reduction in flood risk for the 10-year climate adjusted design storm. Figure 6.6 shows the 10-year climate adjusted storm results with Project 3 completed. 6.1.3.2 Recommendation1c Project 3 is the largest project that was studied and is shown to have the most benefit in terms of number of structures that benefit from reduced flood risk and is recommended to move forward to STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 12 HUTCHINSON 173627 implementation. This project could also be done in phases as there are currently two different storm systems shown to be routed to the pond. There are a higher number of structures that would have flood risk reduced by the School Road NW/West Boulevard NW portion of the project than there are by the California Street NW branch of the project. The proposed pond is storing approximately 20 acre-feet of water at the peak as modeled for the 10-year climate adjusted design event. This is a very large volume of water due to the depth of the pond and the very restrictive outlet pipe. The size of this pond could most likely be reduced substantially during later design phases by utilizing a complex outlet structure optimized to limit increases to flow rates discharged towards State Highway 7 W without needing to store as much water. The next phase of design should focus more on sizing of the pond once the contributing drainage area, availability of land for acquisition, and other constraints are confirmed. 6.1.4 Project 4 Kesuits 6.1.4.1 Peak Flnndinn Analvcic Figure 6.7 shows the 10-year climate adjusted storm results with Project 4 completed. The increase in storm sewer capacity reduces the flooding depths by approximately 0.9 feet on Maple Street NE, almost completely removing the surface flooding for the 10-year climate adjusted design event. Flood depths are also reduced in several back yard locations where pipe capacity was increased, but to a lesser extent than within the roadways. 6.1.4.2 Recommendation1c Project 4 shows a significant reduction in flooding on Maple Street NE can be achieved. This project appears impactful enough that it should be considered for future implementation, either on its own or in conjunction with a larger roadway reconstruction project in the area. If residents haven't reported problems with the amount of back yard flooding they are experiencing, the storm pipe in this concept that is outside of the City Right of way could be excluded to simplify and reduce expense of the project; this would have no effect on the flooding improvements seen within the roadway right of way. 6.1.5 Project 5 Re.sults 6.1.5.1 Peak Floodinq Analysis Figure 6.8 shows the 10-year climate adjusted storm results with Project 5 completed. This project alternative reduces flooding by 0.25 to 0.33 feet (3 to 4 inches) in the area of McLeod Avenue NE and Prospect Street NE. Flood depths behind homes south of McLeod Avenue NE and west of Prospect Street NE are reduced by up to 0.6 feet (7 inches), and flood depths are reduced by over a foot in the backyards of homes east of Prospect Street NE and Carlisle Street NE. Adding approximately 3 acre-feet of flood storage with a pond in the backyard should help reduce the potential for inundation of the structures as was depicted in existing conditions. The reduction in roadway flooding is minimal with this project, however there is a significant reduction in backyard flooding that does appear to have the potential to impact homes during the design event. The proposed changes show three or four homes where flood risk to the structure could be reduced by the project. The pond could potentially be refined and made smaller than what is currently in the model; however, it would still impact backyard space of several homes. STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 13 HUTCHINSON 173627 6.1.5.2 I Recommendation The existing flooding appears to only impact a few properties, so it may be difficult to get the approval of all the residents in the area. Given that this project would require construction outside the right of way and buy in from multiple homeowners, it's priority should fall below other projects included in this study. A potential next step for this project would be to get feedback from impacted homeowners to determine how frequently they are seeing flooding, how much of a problem it is, and how well it matches the model results. If they are seeing problematic flooding and seem receptive to the excavation of a pond in the area, then further study could be done at that time to determine the space available and minimum size required to achieve the desired results. This project concept only resulted in a minimal reduction in roadway flooding. It may make more sense to approach it as a smaller GSI type project that is only intended to reduce nuisance back yard flooding. 6.1.6 Project 6 Results 6.1.6.1 Peak Flooding Analysis Figure 6.9 shows the 10-year climate adjusted storm results with Project 6 completed. This project alternative reduces flooding around Garden Road NE, Lindy Lane NE and Hilltop Drive NE. There is reduction in peak flood depths of up to 0.6 feet (7 inches) on Garden Road NE, up to 1.0 feet on Lindy Lane NE, and 1.1 feet on Hilltop Drive NE. This project alternative provides expected storm sewer sizing that would be recommended if the streets and storm system in this area are to be reconstructed. The results show that flooding can be reduced here, however the possible configurations regarding pipe routing and inclusion of downstream ponding are numerous. It may be possible to bypass the existing pond and directly connect the larger pipe on Garden Road NE to the pipe going west south of Hilltop Drive NE; however, this would require that downstream pipe is also upsized as a part of Project 7. Additionally, doing this may slightly reduce the effectiveness of Project 7 in reducing flooding to the south by adding more flow without attenuation through the pond. The City has also stated that the pond may be relocated in the future, which would impact the final design. Relocating the pond may also provide an opportunity to increase volume to better handle the runoff from Garden Road NE. There is a low area just south of 640 State Highway 7 E on the north side of Lindy Lane NE that still shows flooding with proposed conditions. This area is very low and does appear to contain one structure. Eliminating flooding in this location for the design event wasn't possible with the feasibility projects tested; this is because the elevation of this area is almost as low as the pond downstream. 6.1.6.2 RinrnmmanrlatinnQ If Project 6 and 7 are not designed or constructed at the same time, it's recommended to prioritize the implementation of Project 7 and any changes to the existing pond or land use in the vacant lots to the south prior to reconstruction of the Garden Road NE storm system. Once the downstream conditions are determined, the preferred routing for the Garden Road NE system can be finalized. STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 14 HUTCHINSON 173627 The structure in the lower area south of 640 State Highway 7 E may be more cost effective to elevate or buyout if it has experienced repeated flood damage and losses. However, this doesn't appear to be a residential structure so buyout and removal may not be critical. The elevation of the property is too low for a storm sewer system to wholly mitigate the flooding concerns given the downstream system constraints. This may be evaluated and assessed further once the final design for the Lindy Lane NE and Garden Road NE storm sewer system is developed. 6.1.7 Project 7 Results 6.1.7.1 Project 7P Figure 6.10 shows the 10-year climate adjusted storm results with Project 7A completed. Note that these results also assume Project 6 has been constructed to ensure contributing flow from that section of storm sewer is accounted for. This project alternative reduces flooding around Industrial Boulevard SE. There is reduction in peak flood depths of approximately 1.1 feet on Industrial Boulevard SE for the 10-year climate adjusted design storm compared to existing conditions. This project alternative reduces flooding slightly more than 7B due to the higher capacity pipe to the west allowing more water to flow to 2nd Avenue SE. The City has noted that the stormwater pond located on the east bank of the South Fork Crow River just south of 2nd Avenue NE overtops and needs repairs regularly. The peak flow rate during the 10-year climate adjusted design storm in the storm sewer system to this pond is 89 cfs under existing conditions and 108 cfs with Project 6 and 7A in place. This is approximately a 20- percent increase in system capacity over existing conditions. Project 7 (both versions) increase flood elevations in the low area north of Arch Street SE and the Luce Line State Trail by approximately 2.0 feet over existing conditions. This increase in flood elevation appears limited to the open area that appears free of structures so may not be problematic for the design event. An increase in flood elevations will require obtaining a flood easement if the property is not currently under the City's ownership. 6.1.7.2 Project 7B This project alternative abandons the pipe that heads west to Michigan Street NE and 2nd Avenue SE and redirects flow to only head north towards Luce Line State Trail. There is reduction in peak flood depths of approximately 0.8 feet on Industrial Boulevard SE for the 10-year climate adjusted design storm compared to existing conditions, 0.3 less than with Project 7A. Figure 6.11 shows the 10-year climate adjusted storm results with Project 7B completed. Note that this also assumes Project 6 has been completed as well. The peak flow rate during the 10-year climate adjusted design storm in the storm pipe to the stormwater pond south of 2nd Avenue SE is 89 cfs under existing conditions and 60 cfs with Project 6 and 7B in place. This is a 33 percent reduction compared to existing conditions, and 45 percent less than Project 7A. 6.1.7.3 Rt;uu,,IIIIendatl011a At this time Project 7B is recommended over 7A; the City has noted that the pond south of 2nd Avenue SE has experienced overtopping issues with the current system flowing to it, so increasing discharge to it as is the case with Project 7A would only make existing problems worse. Project 7B reduces the peak flow rate to this pond, which should reduce the frequency of STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 15 HUTCHINSON 173627 7 overtopping and damage, though it's not possible to estimate by how much without a more detailed study specific to the pond. Project 7B also provides a significant flood reduction to two localized areas, with flooding mitigated for at least one non-residential structure under the design event. If the owners of these properties are seeing problematic flooding as often as indicated by the model, this project may be worth pursuing further. Design of Project 7 should account for the possible changes to Garden Road NE to ensure that the pipe along the Luce Line State Trail has adequate capacity and at elevations that will allow tie in with the storm sewer system to the east. Summary Ot KecornmPnd;;tinn.o, R Artinn Plan This report is intended to provide a guide as the City and other affected stakeholders plan for future stormwater projects based on benefits provided and future capital improvement planning (CIP). The model and results presented are intended to serve as a tool to utilize in the prioritization of future projects that may benefit vulnerable residents and parts of the city. The XPSWMM model files can serve as a starting point in the final design for the improvement concepts listed or other stormwater related projects within the study area. A project priority recommendation is provided below based on our review of the benefits of each project shown by the hydraulic model. It's expected that numerous outside factors such as roadway construction plans, property acquisition timelines, and overall cost will also impact the phasing of projects. Projects will be planned using Priority level but may be expedited when an there is an opportunity for pairing with other planned City projects. Other factors such as private development adjacent to a priority area and grant funding may also affect order of implementation. able 7-�i roject Priority Recommendatioi .. Project 1 Medium This project can have significant flood reduction benefits on a relatively low traffic volume residential street. Project 2 Medium This project can result in significant flood reduction benefits on a relatively low traffic volume residential street. Project 3 High This is a larger project, but the model results show significant flood reduction benefits on to numerous residential structures and higher traffic volume roads that are classified as priority corridors. Project 4 Medium - High This project can have a significant flood reduction benefit to large area of flooding on a medium traffic volume residential street that is classified as a priority corridor. However, fewer structures would benefit than with Project 3. Project 5 Low This project may be difficult to implement due to easement requirements and likely only result in minimal flood reduction benefits within roadways. STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 16 HUTCHINSON 173627 7.1.2 Project 6 Medium This project may result in flood reductions in several areas, final design would require development of a plan for the downstream pond and storm sewer associated with Project 7 Project 7A Low The project reduces flood risk in a relatively large area, but also increases flow rates to a problematic pond. Therefore, this option is not recommended unless changes are also made to the existing pond. Project 7B Medium - High The project reduces flood risk in the same area as 7A, but to a slightly lesser extent. However, an additional benefit is the reduction of peak flow rates to the problematic pond to the west. Summary of Recommendations Projects 1, 2, and 4 are relatively small-scale projects that should be possible to complete as part of a roadway reconstruction or improvement project with the majority of project area within City of right of way. The MPCA implementation grants may be a source of funding for the stormwater components of the projects. The flooding in these areas is primarily within the roadway for the climate adjusted 10-year storm, so the recommended improvements in these areas could wait until the roadways are due for reconstruction. • Project 3 has the potential to reduce flood depth and flood risk for up to 17 residential structures based on preliminary modeling. Given the number of structures potentially benefiting, this project may be the most qualified for further stormwater specific funding. • Projects 6 and 7B are extensive but benefit numerous separate flooding areas. A number of possible options for implementing these projects. It would be best to complete the final design for these projects simultaneously to ensure they function as intended, even if the projects are constructed on separate timelines. Planning for these projects on the same schedule as adjacent City infrastructure improvements may lead to them being completed before other higher priority project areas. • Pond footprints and volumes shown are approximate and intended as conceptual only at this time. Pond sizes, layouts, and outlet structures will need to be revised during final design accounting for safety, land availability and other considerations that may not have been considered at this time. Final footprints may vary significantly from of the sizes shown in the preliminary planning level model results developed for this study. • Including green stormwater infrastructure may be possible with the projects involving ponds or roadway reconstruction. • It is important to note that inspecting and maintaining the City's existing stormwater infrastructure will help in the current response to stormwater runoff events. It is recommended that an inspection program be set up and a long-term maintenance plan be developed to ensure catch basins and storm sewer lines remain clear of debris, sediment, and other obstructions. • It is recommended that the City consider implementing a stormwater utility to set aside financial resources to provide for project implementation, maintenance, and other needs. STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 17 HUTCHINSON 173627 7.2 Supplemental Data In addition to the figures shown in this report, a full dataset of GIS and other results data was developed. SEH will retain a copy of these files in project records to be made available to the City for use in the future as requested. • Depth and water surface elevation raster results for the models for existing, climate change projection, and proposed scenarios. Water surface elevation results can be useful to compare to building elevations should field surveys be completed to assess flood risk. • Storm sewer sizing shapefile showing the approximate 10-year climate adjusted design size for storm sewer discussed in the project concepts in section 5. Note that this sizing is intended to be a guide for cost estimating and planning and should be refined/checked during final design. • Shapefile with public comments. • Updated shapefiles for the City storm sewer and culverts developed for the model. Note that some invert data was interpolated or assumed if it was not field surveyed. This is the case for most catch basin inverts. • Soils data was obtained from the USGS and is not provided with the data. • XPSWMM model files compiled for each of the models developed. SEH will retain copies of the model that can be referenced or updated in the future as deemed necessary. cw/rm STORMWATER RESILIENCY ASSESSMENT & ACTION PLAN (NORTH) Page 18 HUTCHINSON 173627 Figures Figure 1 -Study Area Figure 2 - Existing Storm Infrastructure Figure 3 - Community Comments Figure 4.1 - Watersheds Figure 4.2 - Existing Conditions 2-year Storm Results Figure 4.3 - Existing Conditions 10-year Storm Results Figure 4.4 - Existing Conditions 100-year Storm Results Figure 4.5 -10-year Storm Existing Pipe Capacity Figure 4.6 - Existing Conditions 2-year (Climate Adjusted) Storm Results Figure 4.7 - Existing Conditions 10-year (Climate Adjusted) Storm Results Figure 4.8 - Existing Conditions 100-year (Climate Adjusted) Storm Results Figure 4.9 - MPCA Vulnerability Mapping Figure 4.10 - Key Infrastructure with 10-year (Climate Adjusted) Storm Results Figure 4.11 - Key Infrastructure with 100-year (Climate Adjusted) Storm Results Figure 4.12 - Damage Potential with 10-year (Climate Adjusted) Storm Results Figure 4.13 - Damage Potential with 100-year (Climate Adjusted) Storm Results Figure 5.1 - Proposed Concept Layouts Figure 5.2 - Project 1 Layout Figure 5.3 - Project 2 Layout Figure 5.4 - Project 3 Layout Figure 5.5 - Project 4 Layout Figure 5.6 - Project 5 Layout Figure 5.7 - Project 6 Layout Figure 5.8 - Project 7A Layout Figure 5.9 - Project 7B Layout Figure 6.1 - Proposed Conditions 2-year (Climate Adjusted) Storm Results Figure 6.2 - Proposed Conditions 10-year (Climate Adjusted) Storm Results Figure 6.3 - Proposed Conditions 100-year (Climate Adjusted) Storm Results Figure 6.4 - Project 1 Results with 10-year (Climate Adjusted) Storm Figure 6.5 - Project 2 Results with 10-year (Climate Adjusted) Storm Figure 6.6 - Project 3 Results with 10-year (Climate Adjusted) Storm Figure 6.7 - Project 4 Results with 10-year (Climate Adjusted) Storm Figure 6.8 - Project 5 Results with 10-year (Climate Adjusted) Storm Figure 6.9 - Project 6 Results with 10-year (Climate Adjusted) Storm Figure 6.10 - Project 7A Results with 10-year (Climate Adjusted) Storm Figure 6.11 - Project 7B Results with 10-year (Climate Adjusted) Storm r q 1 , _ _ e 2,500 1,250 0 2,500 Feet t � Legend O Study Area City Limits 1 1 \ r 1 _ 1 Y 1 1 ` _ " 1,000 500 0 1,000 Feet N Legend G Study Area _ -City Limits - _ - —Storm Pipes `-----------I _ ^ ^o,... ----- �eakFlood Depth (ft) 0-0.-5 0.250.5 M0.5-1.0 w 1.0 - 2.0 3.0-4.0 M 4.0 - 5.0 5.0 + - 9 3 a d $ ""'a" d 8,.w ` �b.,esE w.wsE '" as E� t • [ g -je t HUTS 1]382] HUTCH 736 2-year Storm (Atlas 14) Peak Flood Depth with Existing Storm Sewer Figure Hutchinson Stormwater Resiliency Project 4.2 Hutchinson, MN J ---------- 7 - - - d -1- HUTCH 173627 P-t D 4/24/2024 10-year Storm (Atlas 14) Peak Flood Depth with Existing Storm Sewer Hutchinson Stormwater Resiliency Project Hutchinson, MN ,000 500 0 1,000 Legend C3 Study Area — City Limits —Storm Pipes ,Peak Flood Depth (ft) 0-0.25 025-0.5 0.5 - 1.0 1.0 - 2.0 2.0 - 3.0 3.0-4.0 4.0 - 5.0 5.0 + O*A Figure 4.3 500 0 _N $� _y Legend Study Area Limits - Jj —Storm Pipes - - - - - - - - - - �.�� I� I _ .� �o,... t - -W -- - weak Flood Depth (ft) 0 - 0.205 I 0.25 - 0.5 °� y�0.5-1.0 �1.0-2.0 �2.0-3.0 �o ~� 3.0-.0 5 4.0 - .0 �...w w �i�'lw �5.0+ Pmjec[ HUTCH 1]382] Print° 4/24/2024 100-year Storm (Atlas 14) Peak Flood Depth with Existing Storm Sewer Figure Hutchinson Stormwater Resiliency Project 4.4 - Hutchinson, MN 1,000 500 0 1,000 Feet Legend r C3 Study Area a = City Limits Pipe Capacity of Full Flow ' —>75% Capacity -—75%-100% Capacity —100%-125% Capacity — 125% Capacity 6 Peak Frood Depth (ft) ^ - 0 - 0.25 0.25-0.5 M05 10 M 2.0 - 3.0 -.3.0-4.0 = 4.0 - 5.0 M5.0+ cxc xw m=enw xw _ x �M"'>xe rrx = semx,..= Pmjec[ HUTCH 1]382] Print° 4/24/2024 Existing Storm Sewer Pipe Capacity with 10-year Storm (Atlas 14) Figure Hutchinson Stormwater Resiliency Project 4.5 - Hutchinson, MN - _ 1,000 500 0 1,000 Feet . n 1 - �� GStu dyArea City Limits —Storm Pipes i _ - Mood Depth 0 - 0.25 0.25 - 0.5 __ �0.5-1.0 s v M1.0-2.0 ° M2.0-.0 4 g wa- Lz a.o - s.o ----- ' JI P-'t HUTCH 173627 PrItD e's's'2°24 2-year Storm Climate Adjusted Peak Flood Depth with Existing Storm Sewer ® Y ( Adjusted) P 9 Figure � Hutchinson Stormwater Resiliency Project SEH Hutchinson, MN 4.6 500 0 1,000 ----------- N Legend ir C3 Study Area — City Limits —Storm Pipes ,Flood Depth (ft) 0-0.25 0.25-0.5 0.5 - 1.0 1.0-2.0 2.0 - 3.0 3.0 - 4.0 4.0 - 5.0 5.0 + _J -- - - - - - - - - - - - - * J HITCH 173627 10-year Storm (Climate Adjusted) Peak Flood Depth with Existing Storm Sewer Figure Hutchinson Stormwater Resiliency Project 4.7 Hutchinson, MN 1,000 500 0+ 1,000 Feet N Legend GStudy Area _ - z City Limits •_ - - —Storm Pipes -----------,--a�.�-- _» I,^w _ _ - - _ - Flood Depth (ft) a 0-0.25 _ 0.25 - 0.5 p„ M0.5-1.0 �® ---- � .1.0 - 2.0 �3.0-.0 5 �5.0+ rr`------- - - - - -- Pr jet HUTCH 173627 Pr,,t1 e 411712124 100-year Storm (Climate Adjusted) Peak Flood Depth with Existing Storm Sewer Figure �'- Hutchinson Stormwater Resiliency Project S E H Hutchinson, MN 4.8 4�4 41 ---------------- Y-, 1,41 �� / ' j.% /0" o' Mol ---------- ,000 500 0 1,000 Feet 0AI, 10/0 Wo ol vow llzzoo VZY 10 o I ` 1,000 500 0 1,000 Feet Legend m� G Study Area City Limits n —Storm Pipes � "T , � OBuildings 1 _ • Churches `■r t • Schools �, \ - - • Municipal Facilities r�- "`�" - -- 8 • Public Buildings and Places ,.� Priority Routes and Corridors - - - - - - ` - - - -.,��.� - ,"..E Flood Depth m"s 11AL O 0-425 ,f 02�-05 l _ E O yy .� =05-1.0 1 0 - 2.0 �0 20-3.0 \ =40-5.0 0 r0 ��— o v 0 0 0 i 0n 0 o a 0, a 0 a�1 o 8,0 �b.,-sE a,...0 a 0 w 1� Om J O -- e - ; O - __ -1- HUTCH 173627 P"t"t, 5R12124 Critical Infrastructure - 10- ear Climate Adjusted) Storm with Existing Storm Sewer ®" " Y ( I e 9 Figure � Hutchinson Stormwater Resiliency Project 5EH Hutchinson, MN 4.10 1,000 500 1 ---------- ------.� - _ o Legend G Study Area — City Limits —Storm Pipes [ Buildings • Churches • Schools • Municipal Facilities • Public Buildings and Places Priority Routes and Corridors Inundation Deptq (ft) Ii115 035-05 W05-10 10-10 =20-30 �- ,_3.0-40 M40-50 .50 o �—Y o o`o o o Q Y ►�� b� w 0 oo - 00 o o o n o — � i- o P Y o o A% ,I- oo -: o. o3 -1- HUTCH 173627 °ale s"'2024 Critical Infrastructure - 100 ear Climate Adjusted) Storm with Existing Storm Sewer ® Y ( I ) 9 Figure � Hutchinson Stormwater Resiliency Project SEH Hutchinson, MN 4.11 Legend 1,000 500 0 1,000 Fee =Study Area City Limits —Storm Pipes Mean Flood Depth I r _ at Building (ft) 0.0 - 0.25 0.25-0.5 �0.5-1.0 -� �10-1.5 M2.0-2.5 s; 1 =Buildings Building Value Parcel Boundary -1 $500,000 $1 000,000 9 Inundation Depth (ft) y , 0-0.25 - a�c`<�a.iC��.- iu': a" ie + HUTCH 173e27 P"°`° 5'6'"202' Damage Potential - 10- ear (Climate Adjusted) Storm with ExistingStorm Sewer Figure � Hutchinson Stormwater Resiliency Project 4.12 SEH Hutchinson, MN 1,000 500 0 1,000 Fee Legend O Study Area City Limits —Storm Pipes Mean Flood Depth at Building (ft) 0.0 - 0.25 �0.5-1.0 �1.0-1.5 ==Buildings all Budding Value — — --I Parcel Boundary - r J :$50g00o S1 oog000 - i >$1,000000 Inundation Depth (ft) o I 0-0.25 pr r 0 25 - 0.5 .w fi.,,..... 0 5 - 1.0 —�.w�t$ss—� \ 9..� 2.0 - 3.0 d e.,...w � 3 0 4.0 J �40-5y0 r Pmjec[ HUTCH 1]382] °ate CH 024 Damage Potential - 100- ear Climate Adjusted Storm with Existing Storm Sewer 4.13 9 Y ( Adjusted) 9 Figure Hutchinson Stormwater Resiliency Project Figure Hutchinson, MN Project: HUTCH 173627 �+ PS PAAIS N5511 OR Print Dete 4242624 Project 1 Concept Overview Figure ST. PAUL, MN 55110 PHONE.(651)490-2000 ap y: "non oc FAX (651)490-2150 P11-t ¢M"LOdC—ty Hutchinson Stormwater Resiliency Project 5 2 WATTS. 000-125-2055 Source'. ESRI, SEH S'EH """ —,""°° Hutchinson, MN 3 42 00 100 0 200 Feet coioraao ct. w sa 3 N m �p Legend Property Boundaries Proposed Pipes 1+ �an�e.Nw •arolina v oiam�a r��d'"die. N. -12 -1e Z -21 I z U) �za o ao ,1 (6 36 O �42 1 O U---48 -54 -60 �. 48 24 t h Existing form Pipe �f -Existing rr. rrAbantlonetl 24 _ a ai a� a Fo @ y b Project: HUTCH 173621 HAONAS N551 OH Print Date :4242024 Project 2 Concept Overview Figure ST. PAUL, MN 55110 'HONE .(651)490-2000 ap y:-. .. FAX 800/25200 P�;— FSF=Sod�o��ry Hutchinson Stormwater Resiliency Project 5.3 FAX (651 0490 21055 Source. ESRI, SEH S�E� "° Hutchinson, MN z -■ 400 200 0 400 Feet P CarolipaAy_e. N _ �� i�� CarolinaAve..NW ar inaTP �V�/ . Legenl� r lina kwy.�W _ PrP Boundaries Z�I ProposededPipes 48 24u �r�}gLY N.i� �i��■ Diameter Ave. NW ■ - i N5 -0 o r �� e�s�� 21 _J _ a �s WTv324 0 36 .42 -58 m Asa m lam- � -TNi -60 - Pr Posetl Pontl r 1 Avse. NW N q !! xi E. torm Pipe EIE i �'� --Existing 1 8 E �rAbantlonetl 2.3 acre pond, bottom at 1044 feet NAVID ran' -Safety fence needed _ East Cir. N •, { . •ate �.Ip_ ay Malon Motors 0a6 �� Stiatie i M Stlurce: Earl, a n I- m AT PAUIS N5511 OH ST. PAUL, MN 55110 PHONE Project: HUTCH 173627 Print Date :4�4�024 Project 3 Concept Overview Figure ap y:r— oc P,O;e FSRcS0ac0��ry Source. ESRI, SEH SE .(651)490-2000 FAX LTA( 1,4a°-205 WATTS. ) 4905-2055 "° Hutchinson Stormwater Resiliency Project Hutchinson, MN 5.4 Project: HUTCH 173627 PS PAAIS N5511 OR Print oete:4�4�624 Project 4 Concept Overview Figure ST. PAUL, MN 55110 PHONE.(651)490-2000 ap y: "non oc FAX (651)490-2150 P11-t ¢M"LOdC—ty Hutchinson Stormwater Resiliency Project 5.5 WATTS. 000-125-2055 Source'. ESRI, SEH S�EH """ —,""°° Hutchinson, MN Project: HUTCH 173627 PS PAAIS N5511 OR Print oete:4�4�624 Project 5 Concept Overview Figure ST. INAI MN 55110 PHONE.(651)490-2000 ap y: rtnon oc FALLS 4125200 P�;etO� M=modCo��ry Hutchinson Stormwater Resiliency Project 5.6 SE• ■ WATS. 000-325-2055 Source. ESRI, SEH Hutchinson, MN Project: HUTCH 173627 PS PAAIS N5511 OR Print oete:4�4�624 Project 6 Concept Overview Figure ST. PAUL, MN 55110 PHONE.(651)490-2000 ap y: "non oc FAX (651)490-2150 P11-t ¢M"LOdC—ty Hutchinson Stormwater Resiliency Project 5 7 WATTS. 000-125-2055 Source'. ESRI, SEH SIEH ""--,""°° Hutchinson, MN N z w 15 .t Legend llto Dr. NE Proposed Pipes Diameter (in) / — 18 Luce Line State Trail 24 __ -21 _ = 5r 36 f 42 - 46 W z tU) 1 / _" �r ExistingKern Pipe Exietinr Abandoned Cn 36 48 ■iii 18.', 1 ee Existing Pond south r� of 2nd Ave SE n Source: Esri, Maxar, ist 5TA°NA'S °H . PAUL, MN 551 AT 0 N5511 PHONE Project: HUTCH 173627 Print Date :4242°24 Project 7A Concept Overview Figure ap ry:-. oc P,�- SRI SEHc0��ry Source. ESRI, SEH .(651)490-2000 FAX (651 0-325-2055 FAX 4121200 Hutchinson Stormwater Resiliency Project 5 8 S�EH "° Hutchinson, MN 60 w o z o � - .E Legend SB r{ �.. 24 llto D.r. E Proposed Pipes i Diameter (in) 5 - 16 21 ► Luce Line StatelTrail _ 2424 A ao 2 t 1 36 - 42 - s i ae Z s - � 54 v Existi*,'1�torm Pipe E.,* Abandoned _ � a. i w 2nd Av6 SE _ co _ w w Feet' Existing Pond south of 2nd Ave SE =sn,. <e, st AT PAU lENTER OR ST.PAUL, MNIll 10 PHONE.(051)490-2000 Project: HUTCH 173627 Print Date: arzarzo2a Project 7B Concept Overview Figure ap y: rtnon oc Pm; t- M,L-d—�ry Source. ESRI, SEH FAX (651)490-2150 WATTS. 300-325-2055 Hutchinson Stormwater Resiliency Project 5.9 SIEH """"5e"'" _ Hutchinson, MN N 1,000 500 0 '1,000 Feet Legend + CStudy Area 1 City Limits —Storrs Pipes Mean Flood Depth at Buding (ft) ` _ - - - _ _ _ - -.o N _ counyRe il a� a�c,.�w - `d w �. _ - ` - - - -a o:o-o.zs o.25-0.1 .Jl = 0.5 - 1 .0 I =10-1.5 �. _ its-zo r•zo71 -15 �2 1 y - - - - —Proposed Pipes O3uld qs Peak Flood Depth (ft) .. 0-0.25 o.zs-os _0.5-t.0 20 20 20-10 _ r 3.0-4.0 50 Existing Flood M— 1-HUTCH 173627 2-year Storm (Climate Adjusted) Peak Flood Depth with Proposed Storm Sewer Figure Hutchinson Stormwater Resiliency Project 6.1 Hutchinson, MN 1,000 50b" 0 1,000 Feet or Legend --- �� CStudy Area \ - + City Limits \—Storrn Pipes Proposed Pipes idings ' ` - - - _ - - - - - as W M66n Flood Depth at Building (ft) .Y 00-0 zs 025-05 �. I =1.0-15 a r ^ r•zo-zs 9. Proposed Flood Depth(ft) 0 - 0.25 025-0.5 w , �2.0-3.0 Ire I [` a + _ - r•4.0-5� Flood FrF P�le�x Hurai izae2z P tD- 11112o24 10-year Storm (Climate Adjusted) Peak Flood Depth with Proposed Storm Sewer Figure Hutchinson Stormwater Resiliency Project 6.2 - Hutchinson, MN 500 0 { \ / - _ _ — — — - — — _x �n en E,. rIM � x W — _x t,� — _ — a.e p I Legend G Study Area City Limits —Storm Pipes — Proposed Pipes EA&Aldings Mean Flood Depth at Building (ft) 0�'- o.zs - 0.5 0.5 -1.0 i.o - i.s � i.s - z.o z.o - z.s 'z.s+ Peak Flood Depth (ft) 0 - 0.25 Ns - 0.5 .-1.4 1.0 1 20-3.0 30-4.0 40-5.0 5.0 + Existing Flood Extent A. Pmjec[ HUTCH 1]382] 100-yearStorm (Climate Adjusted) Peak Flood Depth with Proposed Storm Sewer Figure Hutchinson Stormwater Resiliency Project SEH Hutchinson, MN 6.3 Project: HUTCH 173627 PS PAA'S N5511 OH Print oete:4�4�624 Project 1 Concept Results Figure ST. PAUL, MN 55110 PHONE.(651)490-2000 ap y: "non oc FA<(a5„4125200 A....fi0"SM"SOdC"�"ry Hutchinson Stormwater Resiliency Project 6.4 FAX (651 0490 21055 Source'. ESRI, SEH S'EM ""_—,""°° Hutchinson, MN Project: HUTCH 173627 A°NA'S°ENTER°R ..... 242024 Project 2 Concept Results Figure SIPAULAINAI, MN 55110 PHONE.(651)490-2000 ap y: rtnon oc FALLS 4005205 P�;et0� M=modCo��ry Hutchinson Stormwater Resiliency Project 6.5 SE WATS. 000-325-2055 Source. ESRI, SEH Hutchinson, MN —ar � i n—a—P'- 400 200 0 400 Fe I'D ina, 24 N e t h T07% N ED ve Legend 0 Proposed Pipes �Proiposedl Pipes E.iSti.i%Stor, Xas AVPIp.,NW =x,st,ng C\J 21 5 ---Abandon 0 Churches J0 Schools 0 Municipal Facilities Public Buildings and Places 7—rrPri rity Routes and Corridors Proposoed Flood Depth (ft) =0 - 0.25 9 =0.25- 0.5 T 0.5-1.0 0 =1.0- 2.0 0 2.0 - 3.0 3.0 - 4.0 [�4.0 - 5.0 m M5.0, Existing Flood =inundation Extents Building Value =Parcel Boundary 1$500,000-$1,000,000 ///,>$1,000,000 IC S u r Project: HUTCH 173627 NTER DR Print Date 4/24/2024 ST PAUL MN 55110 Project 3 Concept Results PHONE (651)490 2000 -P ry - ..... Figure FAX (651)490 2150 P,-t- Mty ,VATTA — 125 2055 S ESRI SEH Hutchinson Stormwater Resiliency Project 6.6 SEH Hutchinson, IVIN rh� � n �� r n--i I —In, �r — �r �, m.su.� �fd,A or d,, HhIs -n-d—thIt 11 n�t 1� ��6 f�r — dlms�h �r �ut h� Project: HUTCH 173627 PS PAAIS N5511 OR Print oete:4�4�624 Project 4 Concept Results Figure ST. INAI MN 55110 PHONE.(651)490-2000 ap y: rtnon oc FALLS 4005205 P�;et0� M=modCo��ry Hutchinson Stormwater Resiliency Project 6 7 SEH WATS. 000-325-2055 Source. ESRI, SEH Hutchinson, MN 200 100 0 200 Fee geAve..NE' N z in zI r E _ 1 IL � JQ h � - -��Mc �eod Ave.-NE�� mac` V Proposed Pipes b doMEMProposedPipes Existiningg Storm Pipe Existing jV .—Abantloq� •Church � ® Sch�rs . t�i ipal Facilities `!� r • Public Buildings and Places -L�:Priority RouJps and Corridors R Proposed Flo2gV 24 - Depth (ft) e• /1/�. �0-0.25 �0.25-0.5 <, Vy] �0.5-1.0 { �.0-.0 2�. • f -.0 -3.0 3.Q- 4.0 i �C/ 41 5.0 �iFlood n untlation Extents Building Value Parcel Bountlary r. =$500,000-$1,000,000 r'7>$1,000,000 -s - phics,, and tht-G ommunit Project: HUTCH 173627 ST PAULS°ENTEHOH Print Date :4242024 Project 5 Concept Results Figure J T PAIL MN 55110 PHONE .(651)490-2000 ap y:-. oc FATTA 4005205 Pm;ecfi0 SFI SEHc0��ry Hutchinson Stormwater Resiliency Project 6 8 �� WAFTS. 000-325-2055 Source. ESRI, SEH 5e"'""° Hutchinson, MN =150 300 0 300 N r State Hwy. 7 18` r+- i Legend _ [=JsHudynrea J1a .1" — �(Fty2imits —IL30 N` IS Proposed Pipes .Proposed Pipes 61= �36 Existing Stonn Pipe - r � existing �. -Abandon LLI AW + I churches r�' ❑ sehools �� I . Municipal Facilities - Public Buildings a nd Places -C-1 Priority Routes and Corridors 15 Proposed Flood K + - Depth (ft) D0-025 [=025-05 �-0 2 10- ®zo tf -2.0-3.0 Luce Li State,Trail,y 24: Luce Line St to Trail �3°-4g ti. -ao-So =50, Existing Flood MIn^ndation Extents Building Value Parcel Boundary — $500,000-$1,000,000 >$1 000, 000 S KY Project: HUTCH 173627 + P A°NAIS N5511 °B Print Date :4�4�624 Project 6 Concept Results Figure HONE PAUL, MN 55200 P FAX E.51)49 21000 ap y:rrnon oc FAffi(65' 1252s° P11-t- Hutchinson Stormwater Resiliency Project 6 9 �� WAFTS. Boo-325-2055 Source. ESRI, SEH w=e"'""° Hutchinson, MN 400 200 0 4003�0 , �� 36 �. A -II 75 NNZIM 5 r w * z w 15 J 0 N - E 24 llto r. E O �s Legend Luce Line State Trail 24 Luce Line tate Trail Proposed Pipes - Proposed Pipes Existing Storm Pipe Existing �r Abandon (n _ O Churches 00 6 OSchools O Municipal Facilities . Public Buildings and Places { 7--C Priority Routes and Corridors Proposed Flood - Depth (ft) �0-0.25 - (36 48 Q _ f 0.25-0.5 2ndAv - 0.5-1.0 -r, �- _ -_ - - �2nd'AveSEFnr. — r4at co 1 .78. 1L1 ® 1.0-2.0 . N �rt © 3.0 - 4.0 I 1�:. 1 VG -4.0-5.0 _ter t - 5.0 + Existing Flood 0= Inundation Extents 2 Building Value co _r=+>•{ - Parcel Boundary — $500,00041,000,000 U / e _ >$1,000,000 _ - 4th Ave. SE �60urc tarGeographics,and heGl rC;ommunit Project: HUTCH 173621 °NAIS°ENTEH°H PrintDate :4/24/2024 Project 7A Concept Results Figure ST. PAUL, MN 55110 PHONE.(651)490-2000 ap y:-. oc TTSFAX 300 05 P,�;e�o SRI SEd�o��ry Hutchinson Stormwater Resiliency Project 6.10 SEH WAFTS. 000-325-2055 Source. ESRI, SEH w=e"H,"IH Hutchinson, MN J °NA'S°ENTEHOH ST. PAUL, MN 55110 PHONE.(651)490-2000 Project: HUTCH 173627 Pn"IDete:4/24/2124 Project 7B Concept Results Figure -� FAX (651 0490 21055 FAX 800'25200 ap y: I -II oc A....fi0 SRI SEHCo11ry Source. ESRI, SEH Hutchinson Stormwater Resiliency Project 6.1 1 SEH""" IINI`— Hutchinson, MN Appendix A Pending Grants for SWC Resilience Application MMINNESOTA POLLUTION CONTROL AGENCY 520 Lafayette Road North St. Paul, MN 55 15 5-4194 Planning Grants for Stormwater, Wastewater, and Community Resilience Application FY 2023 Doc Type: Grant Application Instructions: Read the complete Request for Proposal (RFP) and other associated documents before submitting this application. Check the SWIFT Supplier Portal and the Minnesota Pollution Control Agency (MPCA) Planning Grants for SWC Resilience webpage for the most recent updates. Applications are due no later than 4:00 p.m. Central Time (CT) on Thursday, January 12, 2023. Submit application, workplan and budget (as Microsoft Word and Excel documents) per the instructions listed in Section 7 and 8 of the RFP. 1. Project information Organization name: City of Hutchinson Organization address: 111 Hassan Street SE City: Hutchinson Contact name: John Paulson State: MN Zip code: 55350 County: McLeod Title: Project/Environmental/Regulatory Manager Phone: 320-234-5682 Email address: jpaulson@hutchinsommn.gov Organization type: ❑ Tribal government ❑X Local/Regional government (plus select one below) ❑X City ❑ County ❑ Town/Township ❑ Soil and Water Conservation District ❑ Watershed Management Organization ❑ Watershed District ❑ Regional Development Commission ❑ Metropolitan Council of the Twin Cities Region Project focus area (choose ❑X Stormwater Resilience Planning one): ❑ Community Resilience Planning ❑ Wastewater Resilience Planning Grant requested: $ 59,120 + Matching funds: $ 41,552 = Total project cost: $ 100,672 1 Yes No 1. Is applicant the sole source of matching funds for this project? 0 ❑ If no, is supporting documentation of commitment for cash or in -kind matching funds from outside ❑ ❑ organizations involved in the project attached? If no, explain: 2. Is applicant in compliance with Minnesota's tax and environmental regulatory requirements? 0 ❑ If no, explain: Project Title: City of Hutchinson Stormwater Resiliency Plan — North 2. Project Details 1. What is the purpose of this project and with whom will you share the results: The purpose of this project is to complete a comprehensive stormwater model (XP-SWMM) and a stormwater resiliency plan for the North Study Area shown on the figure below. The North Study Area is north of the South Fork of the Crow River located within the City of Hutchinson. The City currently has several locations within the North Study Area that are prone to flooding and anticipated changes in rainfall intensity and frequency due to climate change are expected to make this flooding worse and more frequent. The City will use the modeling to assess current system capacity, determine flood elevations, and local flooding limits. The modeling results will be used to develop a resiliency plan that will provide direction to first responders in training for flood events, provide direction to elected officials and the public to areas prone to flooding, and provide recommendations for capital investments that can be made to mitigate flooding risks to health, safety and reduce potential recurring damages to public and private property from floods. The modeling results will also be shared with property owners within the North Study Area, the majority of which includes areas of environmental justice as defined by the MPCA. The City currently has no stormwater modeling in place to evaluate the storm sewer system deficiencies or to evaluate flood occurrences and options to mitigate flooding. SWC Resiliency Study Areas Legend NoM SudyArea F South Slody Area Smrmwa I., Ponds r 2022 E--m-W Justice Area City Limits Pa it 2. What is the need for this project, and how will the planning that is proposed make a meaningful difference to the community in preparing for Minnesota's changing climate, including human health impacts? The City has experienced localized flooding within the North Study Area that has resulted in damage to private property and municipal infrastructure, economic impacts from property loss and road closures, and increased risks to public health and safety caused by slower emergency response times and storm water inundation in residential and commercial areas. The impacts are symptomatic of high intensity storms that overwhelm parts of City drainage infrastructure at least annually, and in some instances multiple times a year. The City has made multiple large regional drainage improvements to the three most impacted areas of town over the last 15 years. Available funding has limited the number of these projects that can be constructed which has led to additional City investments in temporary improvements. Doing so limits the City's ability to make the necessary large-scale investments needed to provide adequate drainage for the higher intensity storms being experienced across Minnesota in recent years. This project will assist in identifying areas with the greatest need for drainage improvements as well as how extensive the drainage improvements should be to address existing and anticipated climate impacts. The City also anticipates development infill within parts of the North Study Area that could exacerbate existing localized flooding. Although the City of Hutchinson is only required to provide a 10% match, the City is providing matching funds (cash + in -kind) that amount to approximately 41% of the overall project cost to demonstrate the City's commitment to this project and increasing stormwater resiliency within the community. Photos of localized flooding inundating streets within Hutchinson. Localized flooding Lindy Lane NE Localized flooding Michigan St NE Infrastructure damage, catch basin washout Localized street flooding 3 The City's aging stormwater infrastructure and occurrences of frequent flooding create a need for a comprehensive stormwater resiliency plan. The plan will identify specific locations with inadequate stormwater infrastructure and the resulting high risk of localized flooding, based on both current and expected climate change scenarios. With these specific locations identified, an improvement and resiliency plan will be created to guide decision making on improvements to the stormwater system to minimize potential adverse impacts such as increased flooding and deteriorating water quality, impacting human health, property, and public infrastructure. 3. How will information about current Minnesota climate trends and projections of future climate conditions affecting the general location of the project be used in the methodology of this planning project: The project will include the development of an XPSWMM model that will be used to simulate the effects of rainfall events in the area north of the South Fork of the Crow River. Current climate change projections will be included in the model to further demonstrate the effects of future rainfall depth and intensities using data published by the University of Minnesota and other sources. The stormwater model will be used to evaluate the sensitivity of the City's stormwater system to increases in storm intensities and rainfall depths and furthermore, during the planning process of future projects in and contributing to the study area. Flood inundation results from the stormwater model will be used to conduct a vulnerability assessment for areas of environmental justice and to conduct and assessment for damage potential and critical infrastructure to identify areas with the highest risk for flooding. This data will be used to assist the elected city officials and staff on determining capital investments to improve the resiliency in the city's storm water infrastructure. The City anticipates that the stormwater resiliency plan will include many potential action items for consideration: • local changes to policy and permits to reduce the impact of land use changes on the stormwater infrastructure; • coordinating stormwater system capacity improvements with the city, county and state roadway improvement plans; • increasing flood storage capacity within or near city owned parcels; • identifying properties for purchase to eliminate potential loss of life or property; • stormwater conveyance improvements to reduce the risk of flooding. These are the primary outcomes that the City will consider in the stormwater resiliency plan. Additional ancillary benefits are also anticipated from the project's outcomes such as; identifying wildlife habitat restoration and improvement areas, accessible park enhancements adjacent to the Luce Line State Trail and the nurturing of partnerships with community organizations. 4. Using the MPCA's criteria and interactive mapping tool (recently updated on the MPCA website with data from a five- year 2016-2020 summary of the American Community Survey), will the geographic area specifically addressed by the proposed planning project include one or more MPCA identified environmental justice (EJ) areas of concern, or an environmental justice area? ❑X Yes ❑ No If yes: a. Will the planning to be undertaken by this project yield benefits for communities within these EJ areas of concern? ❑X Yes ❑ No If yes, describe these communities and how they will benefit: An estimated 90% of the North Study Area is located in an EJ area of concern (at least 40% of people reported income less than 185% of the federal poverty level). Much of the developed land in the study area predates stormwater rate control and water quality treatment requirements. The study area will be modeled to identify areas of impact that are currently prone to flooding as well as anticipated areas of impact using projected climate change scenarios. Areas of concern will be prioritized within the City's existing stormwater capital planning process so solutions to reduce localized flooding can be implemented. Areas impacted by localized flooding may be improved by reducing the rate and volume of stormwater to the impacted area, as well as the duration of inundation within affected areas. Over the last 15 years the City has implemented 3 regional stormwater systems in areas that were the most greatly impacted by localized flooding. These projects have effectively eliminated localized flooding impacts and similar results would be anticipated for the study area included in this planning project. If yes, describe how the planning completed for this project will address concerns about equitable resilience for these communities compared with others within the geographic area covered by the project: Two of the aforementioned regional stormwater systems built in the last 15 years were located in the study area. These systems were designed using, at that time, current rainfall data without projected climate scenarios. To date, the areas of concern were identified using post storm assessments of impacted areas after large precipitation events. The City has prioritized stormwater system improvements using a reactionary process without consideration to where it is located, only the need for improvement. This modeling will not only help solidify identifying areas of concern that exist today but will also help to anticipate areas of concern for future high intensity or extreme duration events. The EJ area in the City is comprised mostly of properties that were not required to provide rate or water quality controls and the necessary utilities were not included due to efforts to keep costs down for affordability. Some areas in the EJ area have already been improved but efforts to expand these benefits to other impacted areas not currently served by the regional systems will be identified. Preserving the function of these past investments by anticipating climate projections is also an important part of this planning project. b. Will these communities be provided the opportunity to have a voice indecision -making through substantive engagement as part of the planning completed for this project? ❑X Yes ❑ No If yes, describe specifically how this will be done; if no, explain why not: Throughout the course of the planning effort, direct community engagement and outreach will occur through the use of mailings, Facebook posts, the local newspaper, City website and City Council workshop will be used to solicit input from the people that live, work or play in the study area. An interactive online mapping tool will be developed and used as a platform to solicit problem areas and compile community input. 5. What are the potential barriers or challenges for this planning project, and how will they be addressed? Potential barriers and challenges that may be encountered in the project include a lack of or missing information for existing stormwater infrastructure, public concerns, and model abnormalities. If missing information on the existing stormwater infrastructure becomes an issue, City records can be investigated, and site visits can be used to gather missing information to create a more accurate model and resiliency plan. Public concerns regarding the creation of the stormwater resiliency plan and the results will be accommodated through public outreach, education, and meetings. Results from the resiliency plan will be discussed with concerned and affected residents and landowners. The resiliency plan may show new areas that are anticipated to be impacted by flooding because of climate change trends in rainfall distributions and intensities. The city will work to manage these potential areas of flooding through communication, and capital planning to reduce the impact of climate change induced flooding. Online tools that allow for the collection of data from affected residents and owners will provide first hand accounts of areas impacted by localized flooding. 6. How will this planning project result in assignment of responsibility for follow-up action(s) to increase local resilience: The stormwater resiliency plan will include a model of the existing stormwater infrastructure identifying current areas of concern including inadequate stormwater infrastructure and areas of flooding. The model will also include future climate change scenarios and development which may show additional areas of concern within the existing system. These existing and potential areas of concern can be graded on their severity and their impact to property and human health. Once graded, the areas of concern can be evaluated for capital improvement to reduce flood severity and protect human health, property, and public infrastructure. 7. How will this project position a tribal/local government to pursue funding as needed to do follow-up implementation of the resilience project(s) for which planning was completed: The stormwater resiliency plan or management plan is required for most stormwater-based grants. This plan, when adopted by the City Council, will determine areas of crucial need and will assist in creating an improvement plan and schedule. The capital improvement plan and schedule can be used to begin researching funding opportunities for future projects. Due to the current reoccurring flooding and the anticipated increases in flooding due to climate changes the City anticipates possible funding sources as the MDNR Flood Mitigation Grant or the FEMA Building Resilient Infrastructure and Communities (BRIC) Grant as possible sources to assist in the implementation of the capital improvement plan. The City may choose to set aside utility funds to meet the required local match of these grant programs. The City will evaluate annually funding assistance that may come available to assist in expediting this climate resiliency plan. The City may also use existing stormwater utility rates revenues to finance, through General Obligation Bonds, the necessary investments needed to make improvements. I Experience and qualifications 1. Describe applicant's experience and qualifications related to the applicant's role in the proposed planning project: The City of Hutchinson has professional city staff to lead and manage the stormwater resiliency plan. Both the City Public Works Manager and the City Project/Environmental/Regulatory Manager will lead the development of the stormwater resiliency plan. The City also anticipates hiring outside professional experts to assist in the development of the XP-SWMM model and recommendations for climate scenarios and climate sensitivity analysis. This team of internal and external experts have the experience and qualifications necessary to complete this plan. 2. Will anyone outside your organization be responsible for work performed? ❑X Yes ❑ No If yes, provide name of organization(s) and contact information, experience, and qualifications related to the proposed project, and describe the role of the outside organization(s) in the project: The City is proposing to use SEH to provide the XP-SWMM modeling and assist in the resiliency plan development. The primary contact for SEH will be Emily Jennings. Emily will be supported by Riley Mondloch and Carson Webb. Contact information is provided below and experience and qualifications are provided with the response of the following question. Emily Jennings, PE Sr. Water Resources Engineer / Project Manager ejennings@sehinc.com Riley Mondloch, PE, CFM Water Resources Engineer / Modeling Lead & QC Manager rmondloch@sehinc.com Carson Webb, EIT Water Resources Engineer / Primary Modeler cwebb@sehinc.com 3. Provide detailed information about the qualifications and experience — including with similar projects — of all the specific people who will work on this project, both within the applicant organization and from outside organization(s): The City of Hutchinson will have the following staff working on the Stormwater Resiliency Plan: John Olson John is the City of Hutchinson, Interim Public Works Director and has worked for City for 25 years. He routinely oversees the planning, design, operation and construction of the City's utility infrastructure. His role will be to oversee the contract and deliverables for this project. His engineering team will also provide the record plans, as- builts and field investigations to collect the necessary data to the develop the XP-SWMM model for the stormwater resiliency plan. John Paulson John is the City of Hutchinson, City Project/Environmental/Regulatory Manager and has worked for the City for 16 years. He oversees the City's stormwater compliance, policy development and planning activities. He will work with John to oversee the contract, grant, and deliverables for the Stormwater Resiliency Plan. John routinely manages City projects, programs and manages consultant contracts. Brandon Fitzpatrick Brandon is the City of Hutchinson, Engineering Technician and has worked for the City in this capacity for the last 7 years. He is responsible for collecting, maintaining, and utilization of City infrastructure GIS data. He will work with the project team to produce applicable City GIS data necessary for modeling inputs, perform field verification of needed storm sewer system attributes, and generate map outputs for the final plan. Emily Jennings, PE, Emily will serve as the Project Manager for SEH. Emily is a senior professional engineer with more than 9 years of experience specializing in municipal, industrial and construction stormwater permitting, hydraulic and hydrological analysis, permanent stormwater management facility design and stormwater conveyance modeling and design, including roadways and ditches. Emily's project experience includes stormwater related feasibility studies, planning, analysis, final design, and construction. Emily has extensive experience in assisting clients with maintaining compliance with stormwater regulation, policy, and infrastructure. Emily's similar project experience includes: • SWMP Update and City-wide XPSWMM Model Development for City of Red Wing, MN • North Scheuneman Road SWMP and 2D XPSWMM Model for Gem Lake, MN • Several urban drainage analysis and design projects in metro and southeast MN • General Engineering Services for Vadnais Lake Area Water Management Organization (VLAWMO), MN Riley Mondloch, PE, CFM Riley will serve as the hydrologic and hydraulic modeling lead and primary quality control reviewer. Riley is a Professional Engineer and Certified Floodplain Manager with SEH with 6 years of experience. Riley has experience with various modeling techniques. His project experience includes leading storm sewer analysis and design tasks and supporting a number of other water resources tasks. He has worked on several projects creating urban and rural hydrologic/hydraulic models for community stormwater management systems. He has worked on software including ArcGIS, HEC-RAS, HEC-GeoRAS, XPSWMM, HydroCAD, Auto CAD and Microsoft Office Suite. Riley has extensive 2D modeling experience using XPSWMM, HEC-RAS and SRH-2D. Riley's similar project experience includes: • Minnesota River Flood Resiliency Projects for MnDOT in southern MN: US 169, TH 101, TH 41, TH 19, TH93, and Sibley CSAH 6. • East Arm Little Calumet River Flood Risk Mitigation Plan in Lake County, IN • Northeast Drainage Study & Alternatives Analysis in Olivia, MN • Several Flood Mitigation Plans for Watersheds in Lowell, IN • Flood Mitigation Plan for Military Base in rural WI Carson Webb, EIT Carson is an Engineer in Training with SEH with 3 years of experience. Carson will be the primary modeler for this Plan, working closely with Riley to develop the hydrologic and hydraulic modeling for the study area. Carson has experience in XPSWMM 1D and 2D model development. Carson's similar project experience includes: • Stormwater Resiliency Assessment and Action Plan for Cloquet, MN • Hydrologic & Hydraulic Modeling & Alternatives Analysis in Rice Lake, WI • Comprehensive Stormwater Planning in Lowell, IN • Hydraulic Modeling for Bridge Replacement in Waseca County, MN 8 Appendix B Public Comments Summary Appendix B — Community Comments Number Comment 1 Floods in the spring frequently 2 No comment provided 3 Erosion is terrible in this area and runs to the lake, i have many pictures that I cannot attach. please email me at tyriina@gmail.com 4 No comment provided 5 The run off during heavy rains is terrible as we dont have curbing. The erosion is excessive. and the run off water doesn't follow the path to the storm drain, instead it creates a river in our backyard that leads to the lake. 6 Field drown out during heavy rains or spring thaw periods. Tile has been installed and directed to the north in 2021. The issue has not reoccurred since but the last two years but the last two years have been dry. 7 Backyard flooding during saturated soil conditions. 8 No comment provided 9 Wet in spring of year. Outside city limits but does drain some water west through Highland Park Dr NE 10 Street and private property flooding. Private pond fills up and has flooded adjacent building in the past. 11 Street flooding. Swale on south side of building has helped limit private property flooding 12 Viking Coke drainage swale limits street flooding elevation and redirects flow around south side rather than to the north. 13 Flooding has caused water to enter building prior to 2011. South ditch has helped limit this from reoccurring. 14 Street flooding during high intensity rain events. September 2010. 15 No comment provided 16 Road flooding during high intensity rain events Aug 10, 201616. 17 No comment provided 18 Open ditch that is flat. Maintenance is needed often to keep vegetation growth to not restrict flow. 19 Flow path of upgradient drainage that has caused excess water to flow through the property at 1165 Hwy 7 W. Stormsewer was extended to the north in 2016 and has helped tremendously but not eliminated the problem entirely. 20 No comment provided 21 No comment provided 22 No comment provided 23 No comment provided Appendix C Web Soil Survey Data 4 ' 59 26" N 4 ' 5127 N Hydrologic Soil Group —McLeod County, Minnesota 3860DO 3B7000 38B700 3B9DDD 390DOO 3910DO 392300 39M 394000 39M 398M 3 3 - Map Scale: 1:51,900 if printed on A landscape (11" x 8.5') sheet. - Metes N N 0 50D 100D 2DDD 300D /Y � 0 250D 500D 1000D 1500D Map proje_tion: Web Mercator GDmer coordinates: WGS84 Edge tics: UTM Zone 15N WGS84 USI) Natural Resources Web Soil Survey 4/18/2024 Conservation Service National Cooperative Soil Survey Page 1 of 6 44° 59 26" N - 5 P 27 N Hydrologic Soil Group —McLeod County, Minnesota MAP LEGEND Area of Interest (AOI) 0 Area of Interest (AOI) Soils Soil Rating Polygons 0 A 0 A/D B 0 B/D 0 C 0 C/D D Not rated or not available Soil Rating Lines A +y r A/D .��► B yy B/D N C +.y C/D ,y D r 0 Not rated or not available Soil Rating Points A A/D B B/D MAP INFORMATION ❑ C The soil surveys that comprise your AOI were mapped at 1:20,000. ❑ C/D Please rely on the bar scale on each map sheet for map ❑ D measurements. ❑ Not rated or not available Source of Map: Natural Resources Conservation Service Water Features Web Soil Survey URL: r_- Streams and Canals Coordinate System: Web Mercator (EPSG:3857) Transportation Maps from the Web Soil Survey are based on the Web Mercator projection, which preserves direction and shape but distorts +44 Rails distance and area. A projection that preserves area, such as the N Interstate Highways Albers equal-area conic projection, should be used if more accurate calculations of distance or area are required. N US Routes This product is generated from the USDA-NRCS certified data as Major Roads of the version date(s) listed below. Local Roads Soil Survey Area: McLeod County, Minnesota Background Survey Area Data: Version 21, Sep 10, 2023 . Aerial Photography Soil map units are labeled (as space allows) for map scales 1:50,000 or larger. Date(s) aerial images were photographed: Jun 29, 2023—Sep 13, 2023 The orthophoto or other base map on which the soil lines were compiled and digitized probably differs from the background imagery displayed on these maps. As a result, some minor shifting of map unit boundaries may be evident. USDA Natural Resources Web Soil Survey 4/18/2024 a Conservation Service National Cooperative Soil Survey Page 2 of 6 Hydrologic Soil Group -McLeod County, Minnesota Hydrologic Soil Group Map unit symbol Map unit name Rating Acres in AOI Percent of AOI 27B Dickinson fine sandy A 6.4 0.1 % loam, 1 to 6 percent slopes 39B Wadena loam, 2 to 6 B 37.4 0.4% percent slopes 41A Estherville loam, 0 to 2 A 353.5 3.5% percent slopes 41 B Estherville sandy loam, A 74.6 0.7% 2 to 6 percent slopes 86 Canisteo clay loam, 0 to C/D 9.0 0.1 % 2 percent slopes 94B Terril loam, 2 to 6 B 2.5 0.0% percent slopes 102B Clarion loam, 2 to 6 C 356.0 3.5% percent slopes 109 Cordova clay loam, 0 to C/D 89.9 0.9% 2 percent slopes 112 Harps clay loam, 0 to 2 C/D 118.1 1.2% percent slopes 118 Crippin loam, 1 to 3 B/D 146.5 1.4% percent slopes 239 Le Sueur loam, 1 to 3 C/D 118.9 1.2% percent slopes 247 Linder loam B/D 17.0 0.2% 255 Mayer loam, 0 to 2 B/D 123.4 1.2% percent slopes 269 Millington clay loam, B/D 40.4 0.4% occasionally flooded 336 Delft clay loam, 0 to 2 C/D 10.5 0.1 % percent slopes 362 Millington loam, B/D 107.3 1.0% frequently flooded 386 Okoboji mucky silty clay C/D 25.0 0.2% loam 392 Biscay clay loam, 0 to 2 C/D 86.1 0.8% percent slopes 414 Hamel loam, 0 to 2 C/D 31.2 0.3% percent slopes 525 Muskego soils, 0 to 1 C/D 12.2 0.1 % percent slopes 887B Clarion-Swanlake C 626.6 6.1 % complex, 2 to 6 percent slopes USDA Natural Resources Web Soil Survey 4/18/2024 Conservation Service National Cooperative Soil Survey Page 3 of 6 Hydrologic Soil Group -McLeod County, Minnesota Map unit symbol Map unit name Rating Acres in AOI Percent of AOI 920C2 Clarion-Storden-Pilot B 2.4 0.0% Grove complex, 6 to 10 percent slopes, moderately eroded 921 C2 Clarion-Storden B 222.6 2.2% complex, 6 to 10 percent slopes, moderately eroded 960D2 Omsrud-Storden B 221.9 2.2% complex, 10 to 16 percent slopes, moderately eroded 960F Belview-Omsrud B 33.4 0.3% complex, 22 to 40 percent slopes 978 Cordova -Rolfe complex, C/D 7.6 0.1 % 0 to 2 percent slopes 1016 Udorthents, loamy A 153.6 1.5% 1030 Udorthents-Pits, gravel A 73.7 0.7% complex 1075 Klossner and Muskego C/D 205.3 2.0% soils, ponded, 0 to 1 percent slopes 1080 Klossner, Okoboji and C/D 74.4 0.7% Glencoe soils, ponded, 0 to 1 percent slopes 1092 Harps -Glencoe complex B/D 475.0 4.6% 1213C Cokato-Storden B 443.7 4.3% complex, 6 to 12 percent slopes, eroded 1229B Cokato-Storden- B 12.5 0.1 % Estherville complex, 2 to 6 percent slopes 1834 Coland clay loam, 0 to 2 C/D 121.8 1.2% percent slopes, frequently flooded L13A Klossner muck, 0 to 1 C/D 175.9 1.7% percent slopes L83A Webster clay loam, 0 to C/D 34.2 0.3% 2 percent slopes L84A Glencoe clay loam, 0 to C/D 31.7 0.3% 1 percent slopes L85A Nicollet clay loam, 1 to 3 C/D 348.8 3.4% percent slopes L107A Canisteo-Glencoe C/D 2,912.8 28.5% complex, 0 to 2 percent slopes USDA Natural Resources Web Soil Survey 4/18/2024 Conservation Service National Cooperative Soil Survey Page 4 of 6 Hydrologic Soil Group —McLeod County, Minnesota I I Map unit symbol Map unit name Rating Acres in AOI Percent of AOI L113B Reedslake-Le Sueur complex, 1 to 6 percent slopes C 1,398.0 13.7% L1207B Le Sueur-Reedslake- Cordova complex, 0 to 5 percent slopes C/D 239.0 2.3% W Water 646.0 6.3% Totals for Area of Interest 10,227.6 100.0% Description Hydrologic soil groups are based on estimates of runoff potential. Soils are assigned to one of four groups according to the rate of water infiltration when the soils are not protected by vegetation, are thoroughly wet, and receive precipitation from long -duration storms. The soils in the United States are assigned to four groups (A, B, C, and D) and three dual classes (A/D, B/D, and C/D). The groups are defined as follows: Group A. Soils having a high infiltration rate (low runoff potential) when thoroughly wet. These consist mainly of deep, well drained to excessively drained sands or gravelly sands. These soils have a high rate of water transmission. Group B. Soils having a moderate infiltration rate when thoroughly wet. These consist chiefly of moderately deep or deep, moderately well drained or well drained soils that have moderately fine texture to moderately coarse texture. These soils have a moderate rate of water transmission. Group C. Soils having a slow infiltration rate when thoroughly wet. These consist chiefly of soils having a layer that impedes the downward movement of water or soils of moderately fine texture or fine texture. These soils have a slow rate of water transmission. Group D. Soils having a very slow infiltration rate (high runoff potential) when thoroughly wet. These consist chiefly of clays that have a high shrink -swell potential, soils that have a high water table, soils that have a claypan or clay layer at or near the surface, and soils that are shallow over nearly impervious material. These soils have a very slow rate of water transmission. If a soil is assigned to a dual hydrologic group (A/D, B/D, or C/D), the first letter is for drained areas and the second is for undrained areas. Only the soils that in their natural condition are in group D are assigned to dual classes. Rating Options Aggregation Method. Dominant Condition Component Percent Cutoff.- None Specified USDA Natural Resources Web Soil Survey 4/18/2024 +� Conservation Service National Cooperative Soil Survey Page 5 of 6 Hydrologic Soil Group —McLeod County, Minnesota Tie -break Rule: Higher USDA Natural Resources Web Soil Survey 4/18/2024 +� Conservation Service National Cooperative Soil Survey Page 6 of 6 Appendix D Flooding Photos ;aaa;S uosuaNaop/unssnH 16'aav :4S •utalsXs iiutpuod pun .rooms tutoIs anTsuadxo pun anTsuajxa un Jo uopoldutoo uo posng st uotinjos tut314uo1 aqj .tanan Otl `ails .toub,w suing ag1.toj uoilnjos tutaj Ltogs n uo iutxtom atn33n;s DHVH put? fqlD •sanssT uiitsop .rood of anp sutajgotd snq osln gwgm `natn .toutw suing oqj .toj sutajgotd autos palna.to snq stgZ •outj all; fqunoD `Ilntus n Xq Xluo paws Xlluouno st natn stgl jo uoiliod gltou oqZ •tualsXs ports.tapun oql jo uopongsuooat molln put? `utalsXs iutlsixo oql jjo pool n axnl pjnom stgL •gN anuanV g;6 Wn (IaatIS utt,W) S i H.L3o Isom jsnf jutod n of pwoj IsatolliH pun anuanV spoonngLtoN it, pua juouno s;l utotj Isom popuaixo oq of posodotd st outl stq L •looilS jjnlg uo quou spualxa gotgm utalsXs .rooms tutols gN aqj Jo uoTsuajxa un utotJ paws oq of posodotd st pun `.rooms tutols juotogjnsut snq natn stgL .iouuN suing pun AiapuaV poomaiduW/aiduW/spoomgjaoN igaav :4K •sivoX jo ajdnoo ixou oqj ut palonusu000i si loo.4s oqj uognn satouatogop osogl jo Isout loauoo of posodotd st ;I •joo.4s oqj jo Ian31 aqj mojaq palnool iiutoq sautoq Oml Isna11n of anp sutajgotd osln on, ataq L •sanssT fqtandno autos pnq snq utalsxs .rooms tutols iiutlstxo XIsnotnatd `alnntid n `ajo.ttD oql jo pua glnos oql In `uoilippt? ui •sotonnbopnut autos annq Ingj stuaIsXS O&MIMp pun sI.tanjno iuilsixo XjsnoTna.td snq;I -oils Imni n st podojanap XIlnl;uassa iiutoq .taijn fqlD oqj olut jqi?notg svm ;I •fqlD oqj ut $a1 stain pnot Ivitu moo oqj ouo st stgjL aia.113 alp. d (pugs sa;npipuno XI03111 ISOLu aqj oq pjnom spoom s0.taiilW ui uoilon i;suoo puod .to punl podojanap JO osngo tnd `osn stgj .toj ojgnjinnn Xjipna.t st natn ou ooutS •morn iiutpuod jo luautdojanap oql jo opislno `ai?nutnp pooU iiutonpat .toj santInutaIln Moo XJan on, atagZ •na.tn oqj ut sot;lilon3 a&n.tols iomos tutols jo 3Ionl oqj of anp st stgL •iutpoog pozilnool iuisnno `uret oiUvI iiuunp poppunut jai pnog loogoS uo sna.tn mol aqj jo autos PEOU ioogaS isuoTTnnaja .taq&q of paloalotd oq laa.4S ntuao3llnD uo satLtadotd Ingj Ini;uosso st ;I •f4tadotd iiututofpn jo a&-utnp don alnato Iltm pun uotlistnbon fqtadotd atmbat [JIM sTgj .tanannoq `ouil 1-old Isna oqj iuoln tutag n ;ongsuoo of oq Knut uotinjos tutaj Ltogs V •sjuana tutols aiitnl ajpunq of laagS ntu gjjjvD jo is -co jsnf puod Inuotiat n jotl4suoo of st uotinjos tutaj-?uoj oq L •poppunut Xlluonbatj st juiod mol oqj in loo.4S ntu q jjjvD jo uoiLtod n `JaagS ntuao3llnD jo Isna oqj of natn patutnj oqj qi?notgj moU polloquooun `junogtuiiis of ona wails BlUJO iin3 •sit,ox S-t .toj uaasatoj 3I.tonn Jofnut ON P;DXLIap dint;unjsgns iiuiaq loofotd oqj of anp pakvjop uaaq snq;nq 8661 .toj posodotd �Ilnut�t•To snnn �I.toA, uouona�suooat ZZ/L HL g;lam uot�ounfuoo ut pasodotd sautl�o uot�otu�suooat tofny� •odid jo uotinool pun fqtjnnb umou3jun pun `souil all; fqunoo pun tutnj of anp sjjnjuret aiitn1 ut i?uTpooU snq nary anuaAV sauiup/A*,K anuaAV qJS VaaV AXK •a;np 01 suollon pun sonsst jo uoilduosop jouq n q;lA& `juntpnnb Xq pa;ou Xq snatV '£66i 3o stutols oql iiuttnp sutalgotd autos pnq osln main asagI JO IsoW 'L6613o iaututns pun iiuuds oqj stutols oqj .talyn poglluopl morn utalgotd .talnnn tuaols jo Isil alaldutooul un st iiulmolloj ag L Sva.IV AutuuQ JaIVAX uu.101S L661 The problems noted appear related to some homes directly hooking up house perimeter tile to a private tile line. When the storm sewer system was surcharged during the high -rainfall events, this system backed up into some of the adjoining homes. It is our recommendation that these homes disconnect their direct connection to the system and install a sump pump system. There is also an issue regarding an artesian well in the area, and its effect on the ground water. SW Area Park Island Drive The west side of Park Island Drive has problems due to runoff and ground water. The City constructed tile lines in the rear yards and under the curb, but problems are still occurring. It is apparent that the rear yard grading does not provide adequate protection for the homes, and that regrading of the yards may be the most prudent action to improve the situation. SW Storm Sewer South Grade Road/Sunset Street/Clinton Avenue and Echo Drive Areas This area is served by the SW Storm Sewer. This storm sewer empties from an 84" diameter outlet into Otter Lake off School Road. It is 60" in diameter when it reaches Linden Avenue and Merrill Street. This line serves and area bordered by School Road on the west, South Grade Road (and some areas to the south) on the south, and the Plaza 15/Echo Drive/TH 15 South area. The majority of the Hutch Mall area has been diverted to the south. The upper end of this system (noted above) has had flooding problems during high flows. The majority of this problem is due almost a complete lack of storage facilities for large events. There are also several areas with buildings at improper elevations and poorly drained sites. Correcting these deficiencies will require a comprehensive review of the facilities. It is also assumed that it will require the acquisition of property for storage basins, and/or an extremely expensive storm sewer system upgrade. We will budget funding for consulting services to complete this review next year. We will concentrate the remainder of this year on completing our record drawings for the area. Parcels with storm related problems Year2002 r � o N. Floods 2002 �i - sanimh - Sani calls.shp Citylimits.shp Flooding.shp - Storm calls.shp Floods.shp City of Hutchinson Centerline Map ---- January, 2012 i Ilgll lr' ; t4 f Page 1 of 1 MONTHLY CLIMATOLOGICAL SUMMARY for APR. 2014 NAME: Hutchinson High School CITY: Hutchinson STATE: MN ELEV: 1130 1t LAT: 44° 53' 05" N LONG: 94° 23' 36" W TEMPERATURE (°F), RAIN (in), WIND SPEED (mph) HEAT COOL AVG MEAN DEG DEG WIND DOM DAY TEMP HIGH TIME LOW TIME DAYS DAYS RAIN SPEED HIGH TIME DIR 1 25.8 33.2 1: 12a 19.0 7: 39a 39.2 0.0 0.00 8.2 27.0 3: 02a WNW 2 30.6 41.3 4:01p 19.8 6:09a 34.4 0.0 0.00 4.7 16.0 1:51p ENE 3 32.9 36.4 4:11a 27.2 11:15p 32.1 0.0 0.11 4.4 19.0 9:22a ENE 4 32.2 41.2 4:05p 26.2 3:57a 32.8 0.0 0.15 4.0 24.0 9:38a WNW 5 34.7 46.1 6:15p 20.8 6:51a 30.3 0.0 0.00 2.8 21.0 3:17p S 6 47.1 61.1 5:13p 34.9 6:59s 17.9 0.0 0.00 3.7 15.0 3:23a S 7 48.4 58.5 2:18p 39.0 7:23a 16.6 0.0 0.00 3.6 21.0 4:25p NW 8 42.2 51.4 5:32p 33.B 7:07a 22.8 0.0 0.00 4.3 19.0 9:40a NW 9 52.4 70.B 4:35p 33.4 2:49a 13.4 0.8 0.00 7.1 24.0 1:20p SSW 10 51.0 59.6 12:01a 40.9 7:26a 14.0 0.0 0.00 5.5 27.0 2:51p WNW 11 51.2 62.7 3:53p 39.1 12:59a 13.8 0.0 0.00 2.2 15.0 9:26a E 12 51.0 58.7 4:10p 45.0 6:15a 14.0 0.0 0.01 6.9 24.0 9:35a ENE 13 38.7 45.8 12:01a 31.9 11:58p 26.3 0.0 0.00 8.9 30.0 11:22p N 14 29.9 36.9 2:50p 23.0 11:58p 35.1 0.0 0.00 9.2 29.0 1:41a N 15 27.4 37.2 6:2Bp 16.1 6:42a 37.6 0.0 0.00 3.4 15.0 10:52p NW 16 31.4 34.7 9:00a 28.1 11:53p 33.6 0.0 0.13 8.9 24.0 7:52a E 17 31.1 39.0 6:36p 25.2 6:10a 33.9 0.0 0.00 4.7 19.0 12:32a N 18 38.9 50.6 5:46p 25.0 3:51a 26.1 0.0 0.00 4.7 26.0 5:59p SE 19 53.0 67.7 1:58p 43.3 7:08a 12.1 0.1 0.00 5.1 25.0 12:01p SE 20 59.8 74.3 3:43p 39.9 6:35a 7.6 2.4 0.00 1.9 11.0 1:30p ENE 21 56.8 62.7 10:53a 44.6 12:00m 8.2 0.0 0.22 5.1 23.0 1:46p NW 22 48.7 58.1 5:43p 38.4 6:36a 16.3 0.0 0.00 2.8 14.0 1:09p N 23 42.7 47.7 12:01a 39.6 11:59a 22.3 0.0 0.24 6.6 24.0 6:02p ESE 24 42.9 49.9 6:46p 39.0 11:59p 22.1 0.0 0.14 3.5 16.0 5:55a ESE 25 50.1 65.2 5:32p 37.7 6:38a 14.9 0.0 0.00 4.0 20.0 2:58p WNW 26 45.3 53.7 4:45p 36.6 1:16a 19.7 0. 1.0 25.0 15:20p ENE 27 41.1 46.8 12 :42 37.9 10:06a 23.9 0. 1.0 32.0 5:57a E 28 41.9 43.4 6:42p 40.7 12:10a 23.1 0.0 10.1 35.0 6:SSp ENE 29 38.2 41.6 12:01a 35.4 B:09a 26.8 0.0 0.3 11.3 33.0 6:24p NE 30 40.1 44.6 4:49p 36.2 6:45a 24.9 0.0 0.08 7.3 22.0 12:12a N 41.9 74.3 20 16.1 15 695.8 3.3 2.98 5.8 35.0 28 ENE Max >= 90.0: 0 Max <- 32.0: 0 Min <= 32.0: 11 Min <= 0.0: 0 Max Rain: 0.89 ON 14121/14 Days of Rain: 10 (>.O1 in) 9 (,.1 in) 0 (,1 in) Heat Base: 65.0 Cool Base: 65.0 Method: Integration http://www.hutch.kl2.=.us/weather/NOAAPRMO.TXT 5/27/2014 Page 1 of 1 MONTHLY CLIMATOLOGICAL SUMMARY £or MAY. 2014 NAME: Hutchinson High School CITY: Hutchinson STATE: MN ELEV: 1130 it LAT: 44° 53' 05" N LONG: 94° 23' 36" W TEMPERATURE (°F), RAIN (in), WIND SPEED (mph) HEAT COOL AVG MEAN DEG DEG WIND DOM DAY TEMP HIGH TIME LOW TIME DAYS DAYS RAIN SPEED HIGH TIME DIR ------------------------------------------------------------------------------------ 1 42.3 48.4 5:04p 37.6 6:19a 22.7 0.0 0.07 4.9 19.0 12:51a N 2 48.3 59.3 4:30p 37.7 5:42a 16.7 0.0 0.00 5.2 23.0 1:19p WNW 3 48.9 58.2 3:23p 39.1 6:05a 16.1 0.0 0.00 4.6 22.0 11:56a WNW 4 46.1 55.6 5:01p 35.6 6:19a 18.9 0.0 0.00 4.3 17.0 12:01a N 5 56.4 65.0 5:03p 47.9 6:4Ba 8.6 0.0 0.00 3.0 14.0 5:59p ENE 6 56.5 64.5 2:35p 46.3 6:26a 8.5 0.0 0.00 6.1 26.0 2:58p E 7 57.9 63.3 2:30p 51.7 6:57a 7.1 0.0 0.00 7.2 22.0 12:18p ENE 8 55.5 60.B 12:59p 50.1 6:56a 9.5 0.0 1.00 5.2 27.0 8:01p ENE 9 49.9 56.B 12:33a 43.4 11:58p 15.1 0.0 0.00 8.1 27.0 2:03p W 10 53.9 69.6 38 2:56p .5:a 11.4 31922 0. .8 .0 1:03p SE 11 5.3 65.1 6:51p 47.3 5:1313a 7.7 0. .8 .0 11:08p NE 12 51.0 56.6 12:03a 46.3 10:17p 14.0 0. 4.8 20.0 12:41a N 13 47.1 53.8 4:30p 42.2 11:52p 17.9 0.0 6.0 25.0 4:5Bp WNW 14 47.1 58.0 1: 15p 37.4 6:27a 17.9 0.0 0.00 4.0 18.0 B:04p N 15 42.7 46.1 5: 53p 38.6 2:52a 22.1 0.0 0.00 6.2 22.0 10: 1 3 a N 16 46 .4 54.3 3:38p 38.6 4:36a 18.6 0.0 0.00 2.1 13 .0 1:55p N 17 54.4 68.4 5: 50p 38.0 6:19a 11.1 0.5 0.00 3.1 18.0 8:51a WSW 1B 61.6 73.8 3:23p 47.4 5:46a 5.8 2.4 0.00 5.4 25.0 12:01p SSW 19 55.4 61.0 12 :28a 51.7 9:38a 9.6 0.0 1.28 5.8 24.0 8:07a SE 20 62.8 78.2 4:29p 52.2 3:46a 5.5 3.3 0.01 1.3 12.0 4:29p S 21 58.4 64.5 2: 55p 50.0 6:24a 6.1 0.0 0.00 3.S 19.0 1:24p NW 22 59.3 72.5 4:56p 47.4 5:47a 7.2 1.5 0.00 1.9 13.0 5:50p NNE 23 66.0 79.9 4:40p 48.4 5:55a 4.5 5.5 0.00 1.7 12.0 10:28a ESE 24 71.3 B4.0 3:36p 58.0 6:23a 1.2 7.5 0.00 2.9 20.0 4:00p S 25 69.9 79.2 12:20p 56.3 6:19a 1.5 6.4 1.8 18.0 10:54a S 26 70.5 83.0 1:53p 62.6 6:14a 0.2 5.8 '2.40 2.3 18.0 2:30p S 27 66.2 70.6 12:22p 64.4 5:16a 0.1 0.7 1.8 12.0 11:21a NNE 28 29 30 31 55.7 84.0 24 35.6 4 286.3 33.9 5.53 4.1 27.0 8 N Max >= 90.0: 0 Max <= 12.0: 0 Min <= 32.0: 0 Min <- 0.0: 0 Max Rain: 1.40 ON 05/26/14 Days of Rain: 8 (>.01 in) 7 (>.1 in) 2 (,1 in) Heat Base: 65.0 Cool Base: 65.0 Method: Integration http://www.hutch.kl2.m .us/weather/NOAAMO.TXT 5/27/2014 City of Hutchinson _ i iPrivate Legend_ Roads Centerline Map _th_me, June, 2016 �•• _ ! _ ; 1,11 other values> --- Out Of Service 1 1 I fl � Ll 1 /A t 110 Michigan St NE - Viking C n 7 x �=—J"�.. �,��'• �" '.' V'`+ tY . -. `ter �} - _ Z 2k 04� _ik Appendix E Project Cost Estimates AYIENDW A COST SUMMARY HUTCHINSON STORMWATER RESILIENCE & FLOOD MITIGATION PLAN HUTCHINSON, MN SEH NO. HUTCH173627 SUMMARY SUMMARY - OPINION OF PROBABLE COSTS 4/1 /2024 PROPOSED CONCEPT CONSTRUCTION SUB -TOTAL COST CONTINGENCY COST CONSTRUCTION TOTAL COST PROPOSED CONCEPT 1 $1,083,325 $324,998 $1,408,323 PROPOSED CONCEPT 2 $805,495 $241,649 $1,047,144 PROPOSED CONCEPT 3 $3,454,610 $1,036,383 $4,490,993 PROPOSED CONCEPT 4 $1,827,900 $548,370 $2,376,270 PROPOSEDCONCEPT5 $180,1001 $54,030 $234,130 PROPOSED CONCEPT 6 $1,384,520 $415,356 $1,799,876 PROPOSED CONCEPT 7A $2,385,460 $715,638 $3,101,098 PROPOSED CONCEPT 7B $2,271,6101 $681,483 $2,953,093 TOTAL COSTS $13,393,020 $4,017,906 $17,410,926 NOTES: THE PROPOSED CONCEPTS NOT LISTED IN THIS SUMMARY HAVE BEEN RULED OUT FOR REASONS OTHER THAN COST, AND THEREFORE, COST ESTIMATES WERE NOT PREPARED. APPENDIX 8 COST -PROJECT 1 HUTCHINSON STORMWATER RESILIENCE & FLOOD MITIGATION PLAN HUTCHINSON, MN SEH NO. HUTCH 173627 PROPOSED CONCEPT 1 PROPOSED CONCEPT 1 - OPINION OF PROBABLE CONSTRUCTION COST 4/1 /2024 ITEM NO ITEM DESCRIPTION UNIT OF MEASUREMENT TOTAL QUANTITY UNIT PRICE COST 1 MOBILIZATION LS 1.00 $51,500 $51500 2 15" RC PIPE SEWER LIN FT 250.00 $120 $30 000 3 36" RC PIPE SEWER LIN FT 200.00 $200 $40 000 4 42" RC PIPE SEWER LIN FT 800.00 $230 $184 000 4 48" RC PIPE SEWER LIN FT 90.00 $350 $31 500 5 54" RC PIPE SEWER LIN FT 370.00 $475 $175 750 6 54" RC PIPE APRON EACH 1.00 $4 700 $4 700 7 CONSTRUCT DRAINAGE STRUCTURE DESIGN G OR H EACH 5.00 $1 965 $9 825 8 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4020 EACH 2.00 $14 100 $28 200 9 CONSTRUCT DRAINAGE STRUCTURE DESIGN 84-4020 EACH 1.00 $18 500 $18 500 10 CONSTRUCT DRAINAGE STRUCTURE DESIGN 96-4020 EACH 4.00 $25 000 $100 000 11 CONNECT TO EXISTING STORM SEWER EACH 1 2.001 $1,5501 $3 100 12 PLUG AND ABANDON PIPE SEWER EACH 1.00 $1 750 $1 750 13 PAVEMENT REHABILITATION SY 2,050 $190 $389,500 14 EROSION & SEDIMENT CONTROL LS 1.00 $12,000 $12,000 15 RESTORATION LS 1.00 $3,000 $3,000 CONSTRUCTION SUB -TOTAL = $1,083,325 CONTINGENCY(30%) _ $324,998 OPINON OF TOTAL CONSTRUCTION COSTS = $1,408,323 NOTES: 1 COSTS DO NOT INCLUDE ADJUSTMENT FOR INFLATION. 2 REMOVALS AND OTHER GENERAL CIVIL ITEMS ARE NOT INCLUDED IN THIS ESTIMATE. 3 ENGINEERING FEES ARE NOT INCLUDED IN THIS ESTIMATE. 4 COSTS DO NOT INCLUDE RELOCATION OR ADJUSTMENTS TO SANITARY SEWER OR WATER MAIN SYSTEMS A)RPP-MODUE-A COST -PROJECT 2 HUTCHINSON STORMWATER RESILIENCE & FLOOD MITIGATION PLAN HUTCHINSON, MN SEH NO. HUTCH 173627 PROPOSED CONCEPT 2 PROPOSED CONCEPT 2 - OPINION OF PROBABLE CONSTRUCTION COST 4/1 /2024 ITEM NO ITEM DESCRIPTION UNIT OF MEASUREMENT TOTAL QUANTITY UNIT PRICE COST 1 MOBILIZATION LS 1.00 $38,500 $38 500 1 15 RC PIPE SEWER LIN FT 140.00 $120.00 $16 800 2 18" RC PIPE SEWER LIN FT 85.00 $95.00 $8 075 3 24" RC PIPE SEWER LIN FT 210.00 $100.00 $21 000 4 36" RC PIPE SEWER LIN FT 50.00 $200.00 $10 000 5 48" RC PIPE SEWER LIN FT 855.00 $350.00 $299 250 6 48" RC PIPE APRON EACH 1.00 $3 750.00 $3 750 7 CONSTRUCT DRAINAGE STRUCTURE DESIGN G OR H EACH 8.00 $1 965 $15 720 8 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH 2.00 $4 600 $9 200 9 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 EACH 1.00 $10 750 $10 750 10 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4020 EACH 2.00 $14 100 $28 200 11 CONSTRUCT DRAINAGE STRUCTURE DESIGN 84-4020 EACH 2.001 $18 500 $37 000 12 CONSTRUCT DRAINAGE STRUCTURE DESIGN 96-4020 EACH 1.001 $25 000 $25 000 13 PLUG AND ABANDON PIPE SEWER EACH 1.001 $1 750 $1 750 14 PAVEMENT REHABILITATION SY 1,4001 $190.00 $266,000 15 EROSION & SEDIMENT CONTROL LS 1.001 $11,500 $11,500 16 RESTORATION LS 1.001 $3,000 $3,000 CONSTRUCTION SUB -TOTAL = $805,495 CONTINGENCY(30%) _ $241,649 OPINON OF TOTAL CONSTRUCTION COSTS = $1,047,144 NOTES: 1 COSTS DO NOT INCLUDE ADJUSTMENT FOR INFLATION. 2 REMOVALS AND OTHER GENERAL CIVIL ITEMS ARE NOT INCLUDED IN THIS ESTIMATE. 3 ENGINEERING FEES ARE NOT INCLUDED IN THIS ESTIMATE. 4 COSTS DO NOT INCLUDE RELOCATION OR ADJUSTMENTS TO SANITARY SEWER OR WATER MAIN SYSTEMS A IIDVWX COST -PROJECT 3 HUTCHINSON STORMWATER RESILIENCE & FLOOD MITIGATION PLAN HUTCHINSON, MN SEH NO. HUTCH 173627 PROPOSED CONCEPT 3 PROPOSED CONCEPT 3 - OPINION OF PROBABLE CONSTRUCTION COST 4/1 /2024 ITEM NO ITEM DESCRIPTION UNIT OF MEASUREMENT TOTAL QUANTITY UNIT PRICE COST 1 MOBILIZATION LS 1.00 $163,000 $163 000 2 15 RC PIPE SEWER LIN FT 645.00 $120 $77,400 3 18" RC PIPE SEWER LIN FT 215.00 $95.00 $20 425 4 21" RC PIPE SEWER LIN FT 325.00 $115.00 $37,375 5 24" RC PIPE SEWER LIN FT 550.00 $100.00 $55 000 6 30" RC PIPE SEWER LIN FT 940.00 $200.00 $188,000 7 36" RC PIPE SEWER LIN FT 870.00 $200.00 $174 000 8 42" RC PIPE SEWER LIN FT 260.00 $230.00 $59,800 9 48" RC PIPE SEWER LIN FT 905.00 $350.00 $316 750 10 60" RC PIPE SEWER LIN FT 840.00 $480.00 $403,200 11 12" RC PIPE APRON EACH 1.00 $1 220.00 $1 220 12 36" RC PIPE APRON EACH 1.00 $2,440.00 $2,440 13 60" RC PIPE APRON EACH 1.00 $5 235.00 $5 235 14 CONSTRUCT DRAINAGE STRUCTURE DESIGN G OR H EACH 21.00 $1,965 $41,265 15 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH 3.00 $4 600 $13 800 16 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 EACH 3.00 $10,750 $32,250 17 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4020 EACH 7.00 $14 100 $98 700 18 CONSTRUCT DRAINAGE STRUCTURE DESIGN 84-4020 EACH 2.00 $18,500 $37,000 19 CONSTRUCT DRAINAGE STRUCTURE DESIGN 96-4020 EACH 4.00 $25 000 $100 000 20 ICONNECT TO EXISTING STORM SEWER EACH 5.00 $1,550.00 $7,750 21 PLUG AND ABANDON PIPE SEWER EACH 4.00 $1 750.00 $7 000 22 COMMON EXCAVATION CY 40,000 $10 $400,000 23 PAVEMENT REHABILITATION SY 6,100 $190.00 $1,159,000 24 EROSION & SEDIMENT CONTROL LS 1.00 $21,000 $21,000 25 RESTORATION LS 1 1.00 $33,000 $33,000 CONSTRUCTION SUB -TOTAL = $3,454,610 CONTINGENCY(30%) _ $1,036,383 OPINON OF TOTAL CONSTRUCTION COSTS = $4,490,993 NOTES: 1 COSTS DO NOT INCLUDE ADJUSTMENT FOR INFLATION. 2 REMOVALS AND OTHER GENERAL CIVIL ITEMS ARE NOT INCLUDED IN THIS ESTIMATE. 3 ENGINEERING FEES ARE NOT INCLUDED IN THIS ESTIMATE. 4 COSTS DO NOT INCLUDE RELOCATION OR ADJUSTMENTS TO SANITARY SEWER OR WATER MAIN SYSTEMS COST -PROJECT 4 HUTCHINSON STORMWATER RESILIENCE & FLOOD MITIGATION PLAN HUTCHINSON, MN SEH NO. HUTCH 173627 PROPOSED CONCEPT 4 PROPOSED CONCEPT 4 - OPINION OF PROBABLE CONSTRUCTION COST 4/1 /2024 ITEM NO ITEM DESCRIPTION UNIT OF MEASUREMENT TOTAL QUANTITY UNIT PRICE COST 1 MOBILIZATION LS 1.00 $87,000 $87 000 2 15 RC PIPE SEWER LIN FT 1,350.00 $120.00 $162 000 3 18" RC PIPE SEWER LIN FT 755.00 $95.00 $71 725 4 24" RC PIPE SEWER LIN FT 1,435.00 $100.00 $143 500 5 30" RC PIPE SEWER LIN FT 320.00 $200.00 $64 000 6 36" RC PIPE SEWER LIN FT 530.00 $200.00 $106 000 7 48" RC PIPE SEWER LIN FT 340.00 $350.00 $119 000 8 48" RC PIPE APRON EACH 1.00 $5 235.00 $5 235 9 CONSTRUCT DRAINAGE STRUCTURE DESIGN G OR H EACH 36.00 $1 965.00 $70 740 10 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH 16.00 $4 600.00 $73 600 11 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 EACH 2.00 $10 750 $21 500 12 CONSTRUCT DRAINAGE STRUCTURE DESIGN 84-4020 EACH 1.001 $18 500 $18 500 13 CONSTRUCT DRAINAGE STRUCTURE DESIGN 96-4020 EACH 1.00 $25 000.00 $25 000 14 CONNECT TO EXISTING STORM SEWER EACH 2.00 $1 550.00 $3 100 15 PLUG AND ABANDON PIPE SEWER EACH 4.00 $1 750.00 $7 000 16 PAVEMENT REHABILITATION SY 4,400 $190 $836,000 17 EROSION & SEDIMENT CONTROL LS 1.00 $9,500 $9,500 18 RESTORATION LS 1 1.00 $4,500 $4,500 CONSTRUCTION SUB -TOTAL = $1,827,900 CONTINGENCY(30%) _ $548,370 OPINON OF TOTAL CONSTRUCTION COSTS = $2,376,270 NOTES: COSTS DO NOT INCLUDE ADJUSTMENT FOR INFLATION. REMOVALS AND OTHER GENERAL CIVIL ITEMS ARE NOT INCLUDED IN THIS ESTIMATE. ENGINEERING FEES ARE NOT INCLUDED IN THIS ESTIMATE. COSTS DO NOT INCLUDE RELOCATION OR ADJUSTMENTS TO SANITARY SEWER OR WATER MAIN SYSTEMS W9 COST -PROJECT 5 HUTCHINSON STORMWATER RESILIENCE & FLOOD MITIGATION PLAN HUTCHINSON, MN SEH NO. HUTCH 173627 PROPOSED CONCEPT 5 PROPOSED CONCEPT 5 - OPINION OF PROBABLE CONSTRUCTION COST 4/1 /2024 ITEM NO ITEM DESCRIPTION UNIT OF MEASUREMENT TOTAL QUANTITY UNIT PRICE COST 1 MOBILIZATION LS 1.00 $8,600 $8 600 2 24" RC PIPE SEWER LIN FT 655.00 $100.00 $65 500 3 24" RC PIPE APRON EACH 2.00 $1 500.00 $3 000 4 CONNECT TO EXISTING STORM SEWER EACH 2.00 $1 550.00 $3 100 5 ICOMMON EXCAVATION CY 1 4,850 $10 $48,500 6 IPAVEMENT REHABILITATION SY 160 $190 $30,400 7 JEROSION & SEDIMENT CONTROL LS 1 1.001 $11,5001 $11,500 8 IRESTORATION LS 11.001 $9,5001 $9,500 CONSTRUCTION SUB -TOTAL = $180,100 CONTINGENCY(30%) _ $54,030 OPINON OF TOTAL CONSTRUCTION COSTS = $234,130 NOTES: 1 COSTS DO NOT INCLUDE ADJUSTMENT FOR INFLATION. 2 REMOVALS AND OTHER GENERAL CIVIL ITEMS ARE NOT INCLUDED IN THIS ESTIMATE. 3 ENGINEERING FEES ARE NOT INCLUDED IN THIS ESTIMATE. 4 COSTS DO NOT INCLUDE RELOCATION OR ADJUSTMENTS TO SANITARY SEWER OR WATER MAIN SYSTEMS APPEMCKA COST -PROJECT 6 HUTCHINSON STORMWATER RESILIENCE & FLOOD MITIGATION PLAN HUTCHINSON, MN SEH NO. HUTCH 173627 PROPOSED CONCEPT 6 PROPOSED CONCEPT 6 - OPINION OF PROBABLE CONSTRUCTION COST 4/1 /2024 ITEM NO ITEM DESCRIPTION UNIT OF MEASUREMENT TOTAL QUANTITY UNIT PRICE COST 1 MOBILIZATION LS 1.00 $66,000 $66,000 1 15 RC PIPE SEWER LIN FT 400.00 $120.00 $48,000 2 18" RC PIPE SEWER LIN FT 355.00 $95.00 $33,725 2 24" RC PIPE SEWER LIN FT 860.00 $100.00 $86,000 3 30" RC PIPE SEWER LIN FT 160.00 $200.00 $32,000 4 36" RC PIPE SEWER LIN FT 335.00 $200.00 $67,000 4 42" RC PIPE SEWER LIN FT 920.00 $230.00 $211,600 5 42" RC PIPE APRON EACH 1.00 $4,400.00 $4,400 6 CONSTRUCT DRAINAGE STRUCTURE DESIGN G OR H EACH 23.00 $1,965.00 $45,195 7 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH 15.00 $4,600.00 $69,000 8 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 EACH 3.00 $10,750 $32,250 8 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4020 EACH 4.00 $14,100.001 $56,400 8 CONSTRUCT DRAINAGE STRUCTURE DESIGN 84-4020 EACH 1.00 $18,500.00 $18,500 9 CONSTRUCT DRAINAGE STRUCTURE DESIGN 96-4020 EACH 1.00 $25,000.00 $25,000 10 CONNECT TO EXISTING STORM SEWER EACH 4.00 $1,550.00 $6,200 11 PLUG AND ABANDON PIPE SEWER EACH 1.00 $1,750.00 $1,750 12 PAVEMENT REHABILITATION SY 3,000 $190 $570,000 13 EROSION & SEDIMENT CONTROL LS 1.00 $9,500 $9,500 14 RESTORATION i LS i 1.001 $2,000 $2,000 CONSTRUCTION SUB -TOTAL = $1,384,520 CONTINGENCY(30%) _ $415,356 OPINON OF TOTAL CONSTRUCTION COSTS = $1,799,876 NOTES: 1 COSTS DO NOT INCLUDE ADJUSTMENT FOR INFLATION. 2 REMOVALS AND OTHER GENERAL CIVIL ITEMS ARE NOT INCLUDED IN THIS ESTIMATE. ENGINEERING FEES ARE NOT INCLUDED IN THIS ESTIMATE. COSTS DO NOT INCLUDE RELOCATION OR ADJUSTMENTS TO SANITARY SEWER OR WATER MAIN SYSTEMS AFFIRMIKA COST -PROJECT 7A HUTCHINSON STORMWATER RESILIENCE & FLOOD MITIGATION PLAN HUTCHINSON, MN SEH NO. HUTCH 173627 PROPOSED CONCEPT 7A PROPOSED CONCEPT 7A - OPINION OF PROBABLE CONSTRUCTION COST 4/1 /2024 ITEM NO ITEM DESCRIPTION UNIT OF MEASUREMENT TOTAL QUANTITY UNIT PRICE COST 1 MOBILIZATION LS 1.00 $113,250 $113,250 2 15 RC PIPE SEWER LIN FT 145.00 $120 $17,400 3 18" RC PIPE SEWER LIN FT 550.00 $95.00 $52,250 4 24" RC PIPE SEWER LIN FT 1,160.00 $100.00 $116,000 5 36" RC PIPE SEWER LIN FT 520.00 $200.00 $104,000 6 48" RC PIPE SEWER LIN FT 1,010.00 $350.00 $353,500 7 60" RC PIPE SEWER LIN FT 1,650.00 $480.00 $792,000 8 24" RC PIPE APRON EACH 1.00 $1,500.00 $1,500 8 60" RC PIPE APRON EACH 1.00 $5,235.00 $5,235 9 CONSTRUCT DRAINAGE STRUCTURE DESIGN G OR H EACH 5.00 $1,965.00 $9,825 10 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH 10.00 $4,600.00 $46,000 11 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 EACH 1.001 $10,750 $10,750 11 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4020 EACH 4.00 $14,100.00 $56,400 12 CONSTRUCT DRAINAGE STRUCTURE DESIGN 96-4020 EACH 6.00 $25,000.00 $150,000 12 CONSTRUCT DRAINAGE STRUCTURE DESIGN 120-4020 EACH 3.00 $45,000.00 $135,000 13 CONNECT TO EXISTING STORM SEWER EACH 4.00 $1,550.00 $6,200 13 PLUG AND ABANDON PIPE SEWER EACH 3.00 $1,750.00 $5,250 14 PAVEMENT REHABILITATION SY 1,850 $190 $351,500 14 EROSION & SEDIMENT CONTROL LS 1.00 $37,400 $37,400 15 RESTORATION LS 1.00 $22,000 $22,000 CUNS I RUC I IUN SUI3- I U I AL = $2,385,460 CONTINGENCY(30%) _ $715,638 OPINON OF TOTAL CONSTRUCTION COSTS = $3,101,098 NOTES: 1 COSTS DO NOT INCLUDE ADJUSTMENT FOR INFLATION. 2 REMOVALS AND OTHER GENERAL CIVIL ITEMS ARE NOT INCLUDED IN THIS ESTIMATE. 3 ENGINEERING FEES ARE NOT INCLUDED IN THIS ESTIMATE. 4 COSTS DO NOT INCLUDE RELOCATION OR ADJUSTMENTS TO SANITARY SEWER OR WATER MAIN SYSTEMS APPEMCKA COST -PROJECT 713 HUTCHINSON STORMWATER RESILIENCE & FLOOD MITIGATION PLAN HUTCHINSON, MN SEH NO. HUTCH 173627 PROPOSED CONCEPT 7B PROPOSED CONCEPT 7B - OPINION OF PROBABLE CONSTRUCTION COST 4/1 /2024 ITEM NO ITEM DESCRIPTION UNIT OF MEASUREMENT TOTAL QUANTITY UNIT PRICE COST 1 MOBILIZATION LS 1.00 $107,800 $107,800 2 15 RC PIPE SEWER LIN FT 145.00 $120 $17,400 3 18" RC PIPE SEWER LIN FT 550.00 $95.00 $52,250 4 24" RC PIPE SEWER LIN FT 1,160.00 $100.00 $116,000 5 48" RC PIPE SEWER LIN FT 1,010.00 $350.00 $353,500 6 60" RC PIPE SEWER LIN FT 1,650.00 $480.00 $792,000 7 24" RC PIPE APRON EACH 1.00 $1,500.00 $1,500 7 60" RC PIPE APRON EACH 1.00 $5,235.00 $5,235 8 CONSTRUCT DRAINAGE STRUCTURE DESIGN G OR H EACH 5.00 $1,965.00 $9,825 9 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH 9.00 $4,600.00 $41,400 10 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 EACH 1.00 $10,750 $10,750 10 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72-4020 EACH 4.001 $14,100.00 $56,400 11 CONSTRUCT DRAINAGE STRUCTURE DESIGN 96-4020 EACH 6.00 $25,000.00 $150,000 11 CONSTRUCT DRAINAGE STRUCTURE DESIGN 120-4020 EACH 3.00 $45,000.00 $135,000 12 CONNECT TO EXISTING STORM SEWER EACH 3.00 $1,550.00 $4,650 12 PLUG AND ABANDON PIPE SEWER EACH 4.00 $1,750.00 $7,000 13 PAVEMENT REHABILITATION SY 1,850 $190 $351,500 13 EROSION & SEDIMENT CONTROL LS 1.00 $37,400 $37,400 14 RESTORATION i LS i 1.00 $22,0001 $22,000 CONSTRUCTION SUB -TOTAL = $2,271,610 CONTINGENCY(30%) _ $681,483 OPINON OF TOTAL CONSTRUCTION COSTS = $2,953,093 NOTES: 1 COSTS DO NOT INCLUDE ADJUSTMENT FOR INFLATION. 2 REMOVALS AND OTHER GENERAL CIVIL ITEMS ARE NOT INCLUDED IN THIS ESTIMATE. 3 ENGINEERING FEES ARE NOT INCLUDED IN THIS ESTIMATE. 4 COSTS DO NOT INCLUDE RELOCATION OR ADJUSTMENTS TO SANITARY SEWER OR WATER MAIN SYSTEMS Building a Better World for All of Us9 Sustainable buildings. sound infrastructure, safe transportation systems. clean water, renewable energy, and a balanced environment. Building a Better World for All of Us communicates a company -wide commitment to act in the best interests of our clients and the world around us. We're confident in our ability to balance these requirements. JOIN OUR SOCIAL COMMUNITIES 0000 s: HUTCHINSON CITY COUNCIL HUTCHI NSO'N Request for Board Action A CITY ON PURPOSE. Consideration of Amending City Policy No. 3.27 Sick/Vacation Leave Donation Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 5/28/2024 Application Complete N/A Contact: Kellie Wendland Agenda Item Type: Presenter: Kellie Wendland Reviewed by Staff a New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City Policy 3.27 allows employees to donate sick and vacation leave to fellow employees who have no leave or have exhausted leave due to circumstances including a catastrophic illness and/or serious health condition of an employee or immediate family member or immediate family member's funeral. Due to changes in the vacation leave accrual and feedback from the Employee Benefits Survey in 2023, the following changes are proposed: - Add catastrophic injury and parental leave as applicable reasons to request donated leave - Update amounts of leave able to request and donate based on circumstance Changes to this policy have been discussed at length with the Leadership Team. In addition, other cities have been polled to determine their practices for leave donation. This updated policy would be generous in what is allowed, but would continue to rely on whether employees are willing to donate their leave for each individual circumstance. Historically, the Leave Donation Program has been minimally used, but the recommended changes would likely result in an increase of usage. This policy will be reviewed again in 2025 to determine how it will coordinate with the new MN Paid Leave program that goes live in 2026. The policy with the proposed updates has been attached for your review. BOARD ACTION REQUESTED: Consideration and approval of the proposed, amended City Policy No. 3.27 Sick/Vacation Leave Donation effective 6/1/2024. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Policy No. 3.27 CITY OF HUTCHINSON POLICY - Personnel - SIC"ACATION LEAVE DONATION NO. 3.27 DATE FEBRUARY 2000, APRIL 2007, MAY 2017, JANUARY 2022, MAY 2024 SOURCE ADMINISTRATION SICK/VACATION LEAVE DONATION POLICY The City of Hutchinson recognizes that a catastrophic illness/injury and/or serious health condition of an employee or immediate family member, or parental leave (Gpe61se may deplete an employee's available paid leave (sick/vacation) and/or accrued compensatory time. m 3M.M. m of fivo rlays Sims lGAVR Whon no�ossani in the Faso of death in the lonalh� i id immorlia+o family. This nnliGy is moon+ +n nrnVirlo omnlnYGGG With +ho nn+inn Therefore, the City has established a leave donation program as an optional benefit to employees. Policy City employees having accrued sick or vacation leave will be allowed to donate a portion of such accrued leave to fellow employees experiencing a catastrophic illness/injury and/or serious health condition suffered by the employee , the empleyee's or the employee's immediate family member, or parental leave. A catastrophic illness/inourV is defined as an acute or prolonged illness or injury usually considered to be life -threatening or with the threat of serious residual disability and/er- a serious health condition is defined as an illness, injury, impairment, or physical or mental condition which requires: overnight hospitalization (including prenatal care) or continuing treatment (for a chronic or long- term condition) under the care or supervision of a health care provider. nn+ limited +n heart a++aGk st-nLo nrnan +ransnlan+ A- n+hor lifo +hroo+oninn illnoss nr d_G_hili+a+inn nnnrli+inn as rlofinorl by aPhyainian's diannns0c.-In these situations, immediate family members include dependent and/or adult child, spouse or partner, sibling, parent, mother-in-law/partner's mother, father-in-law/partner's father, grandchild, grandparent, or stepparent. Parental Leave is defined by Minn. Stat. 181.940 to 181.944. City employees having accrued sick or vacation leave will also be allowed to donate a portion of such accrued leave to fellow employees to use beyond what is provided under the city's funeral leave policy that are experiencing then death of an individual deemed exceedingly important to them. in the legally ronnnnizorl imme-diate f,- "I I u••-- •• a-u r- . -- . - .- -. -- -. -. . - -. The donation of leave from one employee to another shall be subject to the following terms and conditions. 1. An employee is only eligible to receive donated leave for time lost from normal work hours due to any of the a life- -threatening disease- nr nnnditinn of an immediate- fa cmmeer Ar �e- Me-b-a ath 0A he legally rGwgRiZGd- immerl�c-is a fammmyas def ed7 abevR-situations defined above. 2. An employee will be eligible to receive donated leave only after the employee's accrued sick, vacation, and compensatory time have been exhausted. 3. 3-4. All requests to receive donated leave must be in writing to the City Administrator and must be accompanied by supporting +sal data. For catastrophic illness/iniury and/or serious health condition. an emalovee will be reauired to submit medical documentation that details the duration of the leave needed. The requests will be reviewed by the City Administrator and must be approved to become effective. 5. Amount of leave a. No raafull-time employee will be allowed to receive more than a total Of tWGRty (Q` werk daysA-P 16n "0 sixty (60) work days, or up to 480 hours of donated leave for any single catastrophic illness/injury and/or serious health condition maninr life- threatening disease or nnnditinn A regular part time employee who earns accrued time will be allowed to receive up to a total of thirty (30) days or up to 240 hours of donated leave for any GiR91a-single catastrophic illness/injury and/or serious health condition. . b_—Employees are allowed to receive up to two 4v-9 LQ� days of donated leave in the event of a death of a loved ;n t"�hG legally FGGQgiT7Gu imme-rlite familyto supplement the city funeral leave policy. For full time employees this is a maximum of 164G hours. For sick leave eligible part time employees, this donated leave will be calculated at the time of occurrence based on the employee's recent work schedule history. +s equal to the regularly SGheduled weekly part time hours. 4c. Employees seeking donated leave under Minn Stat. 181.940 to 181.944 Minnesota Parental Leave Act (MPLA) are eligible 20 days or up to 160 hours of donated leave. Leave requested may be granted separately from any catastrophic illness/injury and/or serious health condition, as described in bullet 4a above, but donated leave received cannot exceed the total maximum of 60 work days, or up to 480 hours. 5-6. The City recognizes that all employees in need of donation may have limited accrued vacation leave, sick leave, and compensatory time due to various factors such as limited length of service, previous medical issues requiring use of sick leave, etc. Per the City Administrator's discretion, an employee may request an exception to the terms and conditions defined above. m o than previously noted The City Administrator will determine the amount of additional time that may be received provided the hours are so donated by fellow employees. An employee may only use donated leave up to the time of eligibility for a long- term disability benefit (if applicable), or for the maximum number of days allowed to be donated, whichever occurs first. 7-.8. A fw44n fulktime employee may donate no more than &kteepforty (404-6) hours of leave per calendar year to a single fellow employee- This shall not be construed to prohibit donating &ice+ter-forty (404-9) hours per year to additional employees. A part time employee may donate no more than eight -twenty (208) hours to each requesting employee per calendar year. Leave donations will be calculated using time and not an equivalent cash amount. An employee who is donating paid leave must do so from the employee's accrued sick and/or vacation leave balance. Participation in the Leave Donation Program is completely voluntary. No City employee shall pressure or otherwise attempt to influence other city employees to surrender accrued leave. The City will not inform the employee receiving the donated leave the names of those employees surrendering hours or the number of hours surrendered. 19-10. A written request to donate leave must be made to the Human Resources Director on forms designated by the City for that purpose. The Human Resources Director shall submit all requests to the City Administrator for final approval. All donations made will be kept confidential. ----The City Administrator shall have the right to deny use of donated leave or limit its use if it is determined to be in the best interests of the City., --of ui i+�nn The Finance Department (as part of the payroll function) will subtract donated leave from the donor's accumulated balance and credit the donated hours to the requested employee. Donated time will be processed and used by the date of submission until the eligible amount of donated leave is reached. Contributions of leave hours exceeding the eligible amount will be returned to the donating employee, and will not be transferred. s: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Set Council Workshop to review 2023 Audit Report Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 5/28/2024 Application Complete N/A Contact: Justin Juergensen Agenda Item Type: Presenter: Reviewed by Staff a New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: I would like to call for a council workshop on July 9, 2024 at 4:30 to review our 2023 audited financial report. Abby Schmidt from our audit firm Abdo will be here to lead the workshop, and she will also give a short presentation at the council meeting that night. BOARD ACTION REQUESTED: Set a workshop on July 9, 2024 at 4:30 to review the 2023 Audit Report Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A HUTCHINSON CITY COUNCIL H UTCH I N SO N Request for Board Action A CITY ON PURPOSE. April 2024 Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 5/28/2024 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff M Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the April Financial Reports for the general fund and enterprise funds. Also attached is the April Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govemi Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes - - 6,370,436 6,370,436 - - 5,646,751 - Other Taxes 24,172 39,546 330,000 290,454 12.0 76,135 330,000 23.1 Licenses & Permits 50,451 157,231 392.100 234,869 40.1 118,216 442,100 26.7 Intergovernmental Revenue 370 23,216 2,028.194 2,004,978 1.1 26,963 1,793,941 1.5 Charges for Services 266.441 815,016 2,547,142 1,732,126 32.0 854.312 2.872,308 29.7 Miscellaneous Revenues 24,209 73,589 353.900 280,311 20.8 103,760 289,800 35.8 Transfers -In 485,657 971,314 2,812.628 1,841,314 3C5 952,268 2,724,536 35.0 Fines & Forfeitures 6,064 16,604 55.000 38,396 30.2 16,339 55,000 29.7 TOTAL REVENUES 857,365 2,096,515 14,889,400 12,792,885 14.1 2,147,992 14,354,436 15.0 Wages & Benefits 715,751 2,657,684 10,050,414 7,392,730 26.4 2,625,446 9.672,602 27.1 Supplies 105,256 312,431 1,072,833 760,402 29.1 309,789 986,823 31.4 Services & Charges 164,997 827,486 2.867,722 2,040,236 26.9 811,060 2,827,889 28.7 Miscellaneous Expenses 53,791 121,930 381.400 259,470 32.0 126,333 373,500 33.8 Transfers -Out - 58,516 517.031 458,516 11.3 56,811 488,622 11.6 Capital Outlay (2) (2) - 2 - 31,437 5.000 628.7 TOTAL EXPENDITURES 1,039,792 3,978,044 14,889,400 10,911,366 26.7 3,980,875 14,354,436 27.6 NET REVENUE (182,427) {1,881,530) - 1,881,530 (1,812,883) - REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2024 2024 ACTUALS APRIL General Fund Expense by Department YTD 2024 2023 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 2,834 10,753 47,477 36,724 22.6 10,980 50,087 21.9 City Administrator 39,311 154,559 519,041 364,482 29.8 137,394 486,246 28.3 Elections 1.001 9,676 29,850 20,174 32.4 - - - Finance Department 27.509 126,845 427,823 300,978 29.6 131,813 406,320 32.4 Motor Vehicle 25,357 102,296 338.131 235,835 30.3 91,084 299,947 30.4 Assessing - - 61,499 61,499 - - 61,478 - Legal 20,471 81,808 329,055 247,247 24.9 91,191 325,697 28.0 Planning 13.835 52,323 181,040 128,717 28.9 48,865 170,925 28.6 Information Services 30.110 152,772 619,744 466,972 24.7 181,238 584,601 31.0 City Hall Building 13.917 56,503 202,295 145,792 27.9 53.283 201,625 26.4 Police Department 306,622 1,214.075 4,210,713 2,996,638 28.8 1,156,154 3,711,079 31.2 Hospital Security - - - - 101,398 373,964 27,1 Emergency Management 128 11,296 13.500 2,204 83.7 4,600 16,980 27.1 Safety Committee - 10,807 13,950 3,143 77.5 11,813 12,000 98.4 Fire Department 48.481 111,610 447,485 335,875 24.9 134,322 410,444 32.7 Protective Inspections 30,042 134,675 397,864 263,189 33.8 96,528 359,241 26.9 Engineering 42,278 127,864 479,881 352,017 26.6 123,901 505,473 24.5 Streets & All eys 174,457 453,501 1.777.633 1,324,132 25.5 481,942 1.677.692 28.7 ParklRecreation Administration 21.099 79,044 280.458 201,414 28.2 73,015 263,811 27.7 Recreation 13,191 44,285 225,861 181,576 19.6 49,715 232,197 21.4 Senior Citizen Center 6,782 28,056 79,564 51,508 35.3 17,795 84,861 21.0 Civic Arena 23,862 123,592 413,137 289,545 29.9 143,606 407,734 35.2 Park Department 80,585 313,476 1,187,993 874,517 26.4 313,485 1,145,736 27.4 Recreation Building 20,088 79,373 280.335 200,962 28.3 81,260 281,230 28.9 Fvents Center 12.172 49,886 151,D82 101,196 33.0 49,768 171,156 29.1 Evergreen Building 2,757 9,604 35.080 25,476 27.4 9,675 34,880 27.7 Library 3,565 61,815 247.865 186,050 24.9 61,359 244,216 25.1 Waterpark 6,665 44,336 467,082 422,746 9.5 13,758 457,647 3.0 Cemetery 13,539 44,918 153,077 108,159 29.3 41,400 151,085 27.4 Airport 28.370 97,097 129,260 32,163 75.1 66,362 143,905 46.1 Unallocated General Expense 30.765 191,201 1.141,625 950,424 16.7 183,171 1,082,179 16.9 TOTAL EXPENDITURES 1,039,792 3,978,044 14,889,400 10,911,356 26.7 3,960,875 14,354,436 27.6 REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Liquor Fund Sales 555,316 2,135,894 7,708.000 5,572,106 27.7 2,054,988 7,281,000 28.2 Miscellaneous Revenues 81 981 10.500 9,519 9.3 743 i0,500 7.1 TOTAL REVENUES 555,397 2,136,876 7,718,600 5,581,625 27.7 2,065,731 7,291,500 28.2 Cost of Sales 429.$09 1,622,153 5.852.000 4,229,847 27.7 1,573,777 5,504,000 28.6 Wages & Benefits 71,271 258,000 924,229 666,229 27.9 259,577 904,864 28.7 Supplies 2,068 5,555 25,500 19,945 21.8 10,729 25,500 42.1 Services & Charges 17.352 83,814 308,150 224,336 27.2 90,464 298,750 30.3 Miscellaneous Expenses - - 6.500 6,500 - 70 6,700 1.0 Transfers -Out - - 550.000 550,000 - - 550,000 - Capital Outlay - 36,726 100,000 63,275 36.7 7,413 15,000 49.4 Depreciation Expense 58.000 58,000 - 61,000 - TOTAL EXPENDITURES 520,501 2,006,247 7.824,379 5,818,132 25.6 1,942,030 7,365,814 26.4 NET REVENUE 34,896 130,628 (105,879) (236,507) 113,701 (74,314) a Year to Date Sales April Sales Comments 2024 2023 Change - 2023 Change Liquor Sales Revenue: Liquor 83ZBCA 804.080 3.6% _ _2024 211,031 207,862 1.5% Beer 930,983 913.823 1.9% 250,760 255,327 -1.8% Wine 290,136 285,607 1.6% 69,774 79,483 -12.2% THC Products 30,563 - 100.0% 9,543 - 100.0% Other 51,348 51.478 -0.3% 14,189 13.825 2.6% Total Sales 2,135,894 2,054,988 3.9% 355.316 556,498 -0.2% Gross Profit $513,741 $481,211 $125,507 $135,373 [dross Margin on Sales 24.1 % 23.4% 0.6% 22.6% 24.3% -1-7% Customer Count 71,188 69.433 Z6% 18,723 18,825 -0.6% Average Sale per Customer $30.00 $29.60 1.4% $29.66 $29.56 0.3% Labor to Sales Ratio 12.1 % 12.6% -0.6% 12.8% 11.8% 1.1 % REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund Sales 89,314 393,786 1,675.000 1,281,214 23.5 433,051 1,540,000 23.5 Sales - Other 98,607 334,496 1,006,000 671,504 33.3 306,421 614,000 49.9 Local Sales Tax 80,960 187,814 1,057,000 869,186 17.8 235,692 1,012,000 23.3 Charges for Services 4,508 53,975 88,668 34,693 60.9 48,389 71,685 67.5 Miscellaneous Revenues 18.015 44,964 114.500 69,536 39.3 34,352 44,500 77.2 TOTAL REVENUES 291,404 1,015,034 3,941,168 2,926,134 25.8 1,057,904 3,582,185 29.5 Wages & Benefits 49,050 183,403 631,441 448,038 29.0 171,939 579,848 29.7 Supplies 22,305 50,782 244,225 193,443 20.8 51,931 185,800 28.0 Services & Charges 45,413 128,592 599,400 470,808 21.5 125,889 561,885 22.4 Miscellaneous Expenses - 11,045 13,500 2,455 81.8 8,560 13,500 63.4 Transfers -Out - - 90,000 90,000 - - 70,000 - Capital Outlay 34,668 72,633 982,310 909,677 7.4 153,344 902,876 17.0 Depreciation Expense - - 1,120.000 1,120,000 - - 1,090,000 - Debt Service 110,296 1,366.550 1,256,254 8,1 114.254 1,371,173 8.3 TOTAL EXPENDITURES 151,436 5W,750 6,047,426 4,490,676 11.0 625,916 4,775,082 13.1 NET of REVENUES & EXPENDITURES 139,968 458,284 (1,106,268) (1,664,542) 431.988 (1,192,897) Year to Date Water Sales Ca___w2aiS 2024 2023 Change Water Sales Revenue: Residential 267.346 287,582 -7.0% Commercial 77,279 76,383 1.2% Industrial 49.161 69,085 -28.8% Water Sales 393,786 433,051 -9.1% Base Charge 274.224 242,763 13.0% Water Connection Charge 14.000 17,500 -20.0% Other 46,271 46,158 0.2% Other Sales 334,496 306,421 9.2% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Wastewater Fund Sales 182,125 834,318 2,875.000 2,040,682 29.0 908,973 2,750,000 33.1 Sales - Other 103,225 357,088 1,031.500 674,412 34.6 313,173 549,000 57.0 Local Sales Tax 62,332 144,800 815.000 870,400 17.7 189,457 810,000 23.4 Licenses 8 Permits - 5,600 6,000 400 93.3 5,800 6,000 96.7 Charges for Services 595 4,403 7,500 3,098 58.7 1.610 7,500 21.5 Miscellaneous Revenues 17.206 65,965 176.000 110.035 37.6 53.132 93.500 56.8 TOTAL REVENUES 365,483 1,411,973 4,911,000 3,499,027 28.8 1,472,146 4,216,000 34.9 Wages 8 Benefits 62,401 230,418 892.971 662,553 25.8 223,675 813,235 27.5 Supplies 41,273 85,624 297,600 211,976 28.8 80,535 279,200 28.8 Services 8, Charges 126,675 259,994 840,650 580,656 30.9 193,552 855,920 22.6 Miscellaneous Expenses 517 15,419 36.000 20,581 42.8 18,858 36,000 52.4 Transfers -Out - - 110,000 110,000 - - 80,000 - Capital Outlay 72,317 149,743 2,410.249 2,260,506 6.2 492,794 1,638,085 30.1 Depreciation Expense - - 1.200.000 1,200,000 - - l,136,000 _, Debt Service - 558.562 1.609,355 1,050,793 34.7 492,262 1.557,895 31,6 TOTAL EXPENDITURES 303,183 1,299,761 7,396,825 6,097,064 17.6 1.601,677 6.396,335 23.6 NET of REVENUES & EXPENDITURES 62,300 112,213 (2,485.825) (2,596,038) (29,631) (2,180,335) Year to Date Sewer Sales Comments 2024 2023 Change Wastewater Sales Revenue: Residential 504.053 499,728 0.9% Commercial 151.499 147,223 2.9% Industrial - Flow 100,365 134,507 -25.4% Industrial - Violation Surcharges 78.401 127,515 -38.5% Sewer Sates 834,318 908,973 -8.2% Base Charge 300,254 257,011 16.8% Sewer Connection Charge 18,400 23,000 -20.0% Other 38,434 33,162 15.9% Other Sales 357,088 313,173 14.0% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 114,706 451,097 1,352.000 900,903 33.4 428,190 1,285,000 33.3 Sales - Other 4,779 15,455 46,100 30,645 33.5 14,779 45,000 32.8 Intergovernmental Revenue 3,016 7,416 21.500 14,084 34.5 7.133 12,500 57.1 Miscellaneous Revenues 3.546 12,370 30,000 17,630 41.2 14.713 15,000 98.1 TOTAL REVENUES 126,047 486,338 1,449,600 963,262 33.5 464,815 1,357,500 34.2 Wages & Benefits 26,070 92,171 337,416 245,245 27.3 58,657 343,101 17.1 Supplies 14,015 21,746 60,750 39,004 35.8 11,460 62,650 18.2 Services & Charges 77,462 242,639 969,000 726,361 25.0 243,744 897,590 27.2 Miscellaneous Expenses - 273 1.150 878 23.7 - 750 - Transfers -Out - - 55,000 55,000 - - 55,000 Capital Outlay 117,333 117,708 817.500 699,792 14.4 5,287 1,018,482 0.5 Depreciation Expense - 172,000 172,000 - 172,000 - TOTAL EXPENDITURES 234,879 474,636 2,412,816 1,938,280 19.7 319,148 2,649,773 12.5 NET of REVENUES & EXPENDITURES (108,832) 11,802 (963,216) (976,018) 145,667 (1,192,273) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Compost Fund Sales 449,702 1,312,356 2,620.300 1,307,944 50.1 1,122,985 2,939,400 38.2 Charges for Services 138 248 95,500 95,252 0.3 560 97,000 0.6 Miscellaneous Revenues 3,846 12,964 52.000 39,036 24.9 20,846 32,000 65.1 TOTAL REVENUES 463,686 1,326,567 2,767,800 1,442,233 47.9 1,144,392 3,068,400 37.3 Cost of Sales 282.991 862,655 1.759,400 896,745 49.0 767,706 2.158,000 35.6 Inventory Cost Adjustment (38,659) (122,349) (703,528) (581,179) 17.4 (133,454) (657,750) 20.3 Wages & Benefits 60,409 242,472 888,535 646,063 27.3 226,557 838,147 27.0 Supplies 21,315 41,903 149.500 107,597 28.0 24,973 162,500 15.4 Services & Charges 9,086 52,427 207,500 235,073 18.2 66,223 304,980 21.7 Miscellaneous Expenses 879 2,948 13,500 10,552 21.8 2,234 11,000 20.3 Transfers -Out - - 120,000 120,000 - - 120,000 - Capital Outlay - 39,858 197,000 157,142 20.2 4,537 349,652 1.3 Depreciation Expense - - 290.000 290,000 - - 290,000 - Debt Service 73.808 70,992 73.808 2,816 96.2 69,646 73A08 94.4 TOTAL EXPENDITURES 409,829 1,190,906 3,075,715 1,884,809 38.7 1,028,394 3,6509337 28.2 NET of REVENUES & EXPENDITURES 43,868 134,662 (307,916) (442,577) 116,998 (681,937) Year to Date Sal" Comments 2024 2023 Change Compost Sales Bagged 1,160,750 1.038,478 11.8% Bulk 70,901 12.631 461.3% Other (Freight) 80,705 71,877 12.3% Total Sales 1,312,356 1,122,985 16.9% Gross Profit 449,701 355.279 Gross Margin 34.3% 31.6% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 84,536 357,834 1,097,000 739,166 32.6 353,338 1,065,000 33.2 Sales - Other 888 1,994 3,500 1,506 57.0 1,473 3,500 42.1 Licenses & Permits 1,025 1,495 5,500 4,005 27.2 1,305 5,500 23.7 Charges for Services - - - - - - - Miscellaneous Revenues 2,276 7,483 26.300 18,817 28.5 9,710 15,300 63.5 Capital Contributions TOTAL REVENUES 88,725 368,806 1,132,300 763,494 32.6 365,827 1,089,300 33.6 Wages & Benefits 22,809 86,406 311,298 224,892 27.8 82,898 308,906 26.8 Supplies 366 2,463 51,350 48,887 4.8 5,907 53,625 11.0 Services & Charges 11,773 55,531 223,375 167,844 24.9 16,711 208,535 8.0 Miscellaneous Expenses - 1,467 6.000 4,533 24.5 2,291 10,000 22.9 Transfers -Out - - - - - - - Capital Outlay - - 467.145 467,145 - - 247,293 Depreciation Expense - - 255,000 255,000 - - 275,000 Debt Service - 157,927 107,480 29,553 84.2 140,411 221,589 67,0 TOTAL EXPENDITURES 34,947 303,794 1,501,648 1.197,864 20.2 256,218 1,324,948 19.3 NET of REVENUES & EXPENDITURES 53,778 65,011 (369,348) (434,359) 109,609 (235,648) Comments Services & Charges This expense category is higher than normal due to the consultant fees related to the storm water resiliency project. City of Hutchinson Investment Report For the Month Ended April 30, 2024 Trade Fixed or Par Purchase Premium Current Unrealized Annual Date Maturity Coupon Callable Value Amount -Discount Value Gain/ -Loss Earnings CERTIFICATES OF DEPOSIT: - Capital One NA 07/05/2022 07/08/2024 3.300% Fixed $245,000 $245,000 $0 $244,049 -$951 $8,085 American Express Nad Bank 08/04/2022 08/12/2024 3.350% Fixed 245.000 245,000 0 243,589 -1,411 8,208 Manufacturers & Traders Trust 11/28/2022 12/09/2024 4.900% Fixed 244,000 244,000 0 243,412 -588 11,956 Sallie Mae BanklSalt Lake 12/07021 12/16/2024 1,000% Fixed 245.000 245,000 0 238,564 -6,436 2,450 Merrick Bank 01/2312020 01/31/2025 1,800% Fixed 245,000 245,000 0 238,799 -6,201 4,410 Axos Bank San Diego 02/28/2020 03/26/2025 1.650% Fixed 245.000 245.000 0 237,346 -7,654 4,043 Forbright Bank 08/31/2022 09/10025 3,500% Fixed 245,000 245,000 0 239,843 -5,157 8,575 First Citizens Bk & Tr Co Raleigh 10/26/2022 10/2512025 4.700% Fixed 244,000 244,000 0 242,631 -1,369 11,468 Regions Bank Birmingham AL 10/28/2019 10/31/2025 2.000% Fixed 245,000 245,000 0 234,181 -10,819 4,900 Flushing Bank Primary 10/2612022 11/04/2025 4.700% Fixed 245.000 245,000 0 243,731 -1,269 11,515 Ally Bk Sandy Utah 11/02/2022 11/10/2025 4,800% Fixed 244,000 244,000 0 243,012 -988 11,712 Toyota Financial Sgs Bk 07/14/2021 07/22/2026 0.950% Fixed 245,000 245,000 0 224,616 -20,384 2,328 Synchrony Bank 09/01/2022 09/09/2027 3.500% Fixed 245,000 245,000 0 235,617 -9,384 8,575 Discover Bank DE 11/16/2022 11/30/2027 4.900% Fixed 242,000 242,000 0 243,459 1,459 11,858 Morgan Stanley Bank NA 03/10/2023 03116/2028 4.800% Fixed 244,000 244,000 0 244,947 947 11,712 Affinity Bank 03/15/2023 03/17/2028 4.900% Fixed 195,000 195,000 0 196,568 1,568 9,555 Customers Rank 06107/2023 0611412028 4 500% Fixed 244,000 244,000 0 748,402 4,402 10,980 Thread Bank Rogers TN 06/0712023 06/16/2028 4,400% Fixed 245,000 245,000 0 249,657 4,657 10,780 Univest Bank & Trust Co 06/02/2023 06/21/2028 4.500% Fixed 245,000 245,000 0 249,461 4,461 11,025 CIBC Bk USA 06/16/2023 06/30/2028 4.450% Fixed 244,000 244,000 0 248,036 4,036 10,858 Providence Bk Rocky Mt NC 08/03/2023 08/21/2028 4,400% Fixed 249,000 249,000 0 246,809 -2,191 10,956 United Roosevelt Savings 09/06/2023 09/12/2028 4,500% Fixed 249.000 249.000 0 252.957 3.957 11,205 Central Fe S&L/Cicero IL 09/0612023 09/14/2028 4.500% Fixed 249.000 249,000 0 247,835 4J65 11,205 Community Bk & Tr Waco TX 11/01/2023 11/10/2028 5.050% Fixed 243.000 243,000 0 247,340 4,340 12,272 Liberty First Credit Union 01/23/2024 01/30/2029 4.150% Fixed 249,000 249,000 0 244,496 4,504 10,334 Morgan Stanley Private Bank 02/28/2024 03/06/2029 4.350% Fixed 244.000 244.000 0 241,594 -2,406 10,614 Carter Bank & Trust 03/08/2024 03/20/2029 4.300% Fixed 245,000 245,000 0 242,192 -2,80B 10,535 Mivahi Tefahot Bank/LA 0312VA24 03/07/2030 4,500% Fixed 244,000 244,000 0 244,390 390 10,980 Total CDs $6,813,000 $6,813,000 $0 $6,757,532 455,468 $263,094 MUNICIPAL BONDS: Honolulu City &CntyHI 03103/2022 07101024 0.545% Fixed $675,000 08,112 -$16,889 $669,566 $11,455 $3,879 Commerce Bank of Southwe 07/1412016 08101/2024 3,000% Fixed 500,000 526,595 26,595 496,840 -29,755 15,000 Honolulu City &CntyHI 10/20019 08/01/2024 1,832% Fixed 1,000.000 996,000 -4,000 991,020 -4,980 18,320 Connecticut State 07/09/2019 08/15/2024 2.400% Fixed 570,000 568,906 -1,094 564,853 -4,053 13,680 New York City Transition 11/10/2015 11/01/2024 2,600% Callable 500.000 486,750 -13,250 492,985 6,235 13,000 Elk Grove Village IL 10/28/2021 01101/2025 1.000% Fixed 150,000 150.000 0 145,668 4,332 1,500 April 30, 2024 Oregon St Hsg & Cmnty Svcs Dept Palm Beach FL Revenue Chaska MN EDA Lease Revenue Virginia St CIg Bldg Authority MiamkDade Cnty FL Transit Sales Austin TX Cmnty CW Jobsohio Beverage Sys Stwd Oklahoma City OK Econ Dev Trust New York St Urban Dev Dorp Anchor Bay MI School Dist Phoenix Az Civic Impt Corp San Juan CA Unif Sch Dist District of Columbia Rev District of Columbia Rev Phoenix Az Civic tmpt Corp Indiana St Fin Authority Rev NY Personal Income Tax Pima County AZ Revenue Wisconsin St Gen Fund Rev Pima County AZ Revenue New York NY City Transitional New York NY C'riy Transitional Wisconsin St Gen Fund Rev Albertville AL Middlesex County NJ California St New York NY City Transitional Palm Beach Cnty Fla Connecticut State Total Municipal Bonds FEDERAL BONDS: Federal Home Loan Bank Total Federal Bonds MONEY MARKET FUNDS: Money Market- Citizens Bank Money Market - Oppenheimer Total Money Market Funds Trade Fixed or Par Purchase Premium Current Unrealized Annual Date Maturity Coupon Callable Value Amount -Discount Value Gainl-Loss Earnings 10/1912022 01/01/2025 4,659% Callable $355.000 $354,677 4323 $353,062 $1,615 $16,539 12/0612019 01/01/2025 2.500% Fixed 460,000 469,752 9,752 451,416 -18,336 11,500 02/03/2020 02/01/2025 3.430% Fixed 300.000 323,256 23,256 295,308 -27,948 10,290 09/22/2022 02/01/2025 4250% Fixed 570.000 570.000 0 563,759 -6,242 24,225 11/19/2021 07/01/2025 0,900% Fixed 375,000 373,013 -1,988 356,363 -10,650 3,375 04/27/2022 08/01/2025 0,992% Fixed 245,000 229,482 -15,518 232,010 2,528 2,430 04/27f2022 01/01/2026 2.034% Fixed 310,000 298,815 -11,185 293,561 -5,255 6,305 02/08/2022 03/01/2026 1.118% Fixed 300,000 292,833 7,167 278,121 -14,712 3,354 08/26/2022 03/15/2026 3.170% Fixed 190,000 187.925 -2,075 183,016 4,910 6,023 07/01/2020 05/01/2026 1.250% Fixed 500,000 503,630 3,630 460,995 42,035 6,250 12/10/2021 07/01/2026 1.157% Fixed 135,000 134,150 -851 124,070 -10,079 1,562 11/09/2021 08/01/2026 1,201% Fixed 140,000 140,000 0 127,751 -12,249 1,681 01/18/2023 06/01/2027 4232% Callable 350,000 349,734 -266 340,799 -8,936 14,812 02/14/2023 06/01/2027 4.232% Callable 400,000 397,684 -2,316 389,484 -8,200 16,928 03/30/2022 07/01/2027 1,257% Fixed 175,000 161,088 -13,913 158,105 4,982 2,200 01/27/2023 07/15/2027 4.109% Fixed 1,000,000 1.000,000 0 966,620 -33,380 41,090 12/09/2022 09/15/2027 5.051% Fixed 300,000 308,277 8,277 296,523 -11,754 15,153 11/09/2022 12/01/2027 5.382% Fixed 1,000.000 1,014,580 14,580 1,008,350 -6,230 53,820 02/21/2023 05/01/2028 4.330% Fixed 500.000 497,905 -2,095 489,670 -8,235 21,650 11/22/2023 12/01/2028 5.961% Fixed 175,000 183,171 8,171 180,880 -2,291 10,432 07/05/2023 02/01/2029 4.750% Callable 385,000 385,920 920 379,864 -6,D56 18,288 02/14/2024 02/01/2029 4.430% Callable 375,000 375.000 0 365,456 -9,544 16,613 03/13/2024 05/01/2029 4.346% Fixed 500,000 497,905 -2,095 487,675 -10,230 21,730 01/19/2024 06/01/2029 4.900% Fixed 235,000 241,103 6,103 230,114 -10,989 11,515 09/13/2023 08/15/2029 4.603% Fixed 250,000 248,115 -1,885 244,168 -3,948 11,508 10/24/2023 10/01/2029 5.100% Fixed 200,000 199,788 -212 200,968 1,180 10,200 12/05/2023 11/01/2029 5,050% Fixed 300,000 308,451 8,451 299,865 -8,586 15,150 12/15/2023 12/01/2029 4.150% Fixed 265,000 263,614 -1,386 250,764 -12,850 10,998 04/12/2024 05/15/2030 4.657% Fixed 140,000 140,000 0 137,508 -2,492 6,520 $13,825,000 $13,936,229 $11,229 $13,505,177 4331,052 $457,320 09/2812021 10/26/2026 1.180% Callable $500,000 $500,000 $0 $453,580-$46,420 $5,900 $500,000 $500,000 $0 $453,580 $46,420 $5,900 Current Rate: 4.800% NIA $13,352,823 $13,352,823 $0 $13,352,823 $0 $640,936 Current Rate: 5.324% NIA $529.560 $529.560 $0 $529,560 $0 $28,194 $13,882,383 $13,882,383 $0 $13,882,383 $0 $669,130 TOTALS $35,020,383 $35,031,611 $11,229 $34,598,671-$432,940 $1,395,444 City of Hutchinson Investment Report For the Month Ended April 30, 2024 CITY'$ PORTFOLIO BY PRODUCT TYPE CITY'S MATURITY SCHEDULE Par Value Current Municipal Federal Total Total % of Total Value Year CD's Bonds Bonds Par Value % CDs $6,813,000 19.5% $6,757,532 2G24 $979,000 $3,245,000 $0 $4,224,000 20.0% Municipal Bonds $13,825,000 39.5% $13,505,177 2C25 $1,71000 $2,455,000 $0 $4,168,000 19.7% Federal Bonds $500,000 1.4% $453,580 2C26 $245,D00 $1.575.000 $500,000 $2.320,000 11.0% Money Market $13,882,383 39.6% $13,882,383 2C27 $487,D00 $3,225,000 $0 $3,712,000 17.6% Total $35,020,383 100.0% $34,598,671 2C28 $2,407,000 $675,000 $0 $3,082,000 14.6% Unrealized Gain I -Lou 4432,940 2C29 $738,000 $2,510,000 $0 $3,248,000 15.4% Prior Year Unrealized Gain I-Loss -$306,970 200 $244 000 $140.000 $0 $384,000 1.8% Investment Gain) -Loss for 2024 4125,970 Totals $6,813,000 $13,825,000 $500,000 $21,138,000 100.0% $5,000,000 ,224,000 $4,168,000 Af Money Market ow 33.71ZOOD $4,090,000 - — $3,248,000 .. — $3,082,000 $3,000,000 Municipal Bonds 39.5% $2,000,000 [_ — A4 1 $1,000,000 Federal Bonds $0 . 1.4% 2024 2025 2026 2027 2028 2029 2030 FINANCIAL INDICES: One -Year Comparison Treasury Yield Curve 413012024 4MI2023 Change Federal Lending Rate 5.50% 5,00% 0,50% 6.00% Prime Rate 8.50% 8.00% 0,50% 5.00% Treasury Rates: 1-Year 5.25% 4.80% 0.45% 4.00% 2-Year 5.04% C04% 1.00% 3.00% 3-Year 4.87% 3.75% 1.12% 5-Year 4.72% 3.51% 1.21% 2.00s� — 10-Year 4.69% 3.44% 1,25% 1.00% 20-Year 4.90% 3.80% 1.10% 0,00% Cify`s Average Coupon Rate 3.44% 2.88% 0.5646 1-Year 2-Year 3-Year 5-Year 104ear 20-Yea Average Yield to Maturity 5.14% 4.79% 0.35% t413012024 t413012023 {exdudiog Mooey Market funds) �~ 111 Hassan Street SE HRA Hutchinson, MN 55350 Website: www.hutchinsonhra.com HUTCHINSON HOUSING AND (320) 234-4251 (320) 234-4240 Fax REDEVELOPMENT AUTHORITY Hutchinson HRA Regular Board Meeting April 16, 2024 Mint ales CALL TO ORDER Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Renee Lynn Johnson Kotlarz, Gary Forcier, Robin Kashuba and Dan Masog. Staff Present: Judy Flemming. a. Dan Masog moved to approve the agenda as presented. Gary Forcier seconded and the motion carried unanimously. 2. PUBLIC COMMENTS No citizens addressed the HHRA Board of Commissioners. 3. MINUTES OF THE REGULAR BOARD MEETING ON March 19, 2024 Gary Forcier moved to approve the minutes of the regular board meeting as presented. Robin Kashuba seconded and the motion carried unanimously. 4. FINANCIAL REPORTS Robin Kashuba moved to approve the fallowing: a. City Center: 1) City Center General Fund payments of S25,422.68 for checks 9409 to 9417 2) City Center March 31. 2024 Financial Statements Gary Forcier seconded and the motion carried unanimously. Dan Masog moved to approve the fallowing: b. Park Towers: 1) Park Towers Operating. Account payments of S65,652,27 for checks 16326 to 16353 2) Park Towers Security Deposit Account payments of $1,1 17.55 for checks 1622 to 1623 3) EFT payment of $1,179.16 on 4/ 10/2024 Visa Bill 4) Consideration of Park Towers February 29. 2024 Financial Statements Robin Kashuba seconded and the motion carried unanimously. 5. PARK TOWERS a. FYI Park Towers March Newsletter b. FYI Park Towers Vacancy Report e. Operation Update: April14th Judy & Megan will be going to a one day training that HUD recommended. April 23-24 HUD will be out to do a Management and Occupancy Review (MOR). 6. CONSIDERATION OF APPROVAL OF CITY HOME REPAIRS PROGRAM GRANTS a. Gary Forcier moved to approve the City Rehab Grant application for 549 Main Street S. contingent to the Loan Review Committee's Approval. Robin Kashuba seconded and the motion carried unanimously. 7. CONSIDERATION OF HHRA 2023 ANNUAL REPORT Dan Masog moved to approve the HHRA 2023 Annual Report. Robin Kashuba seconded and the motion carried unanimously. 111 Hassan Street SE HRA Hutchinson, MN 55350 Website; www.hutchinsonhra.com HUTCHINSON HOUSING AND (320) 234A251 (320) 234A240 Fax REDEVELOPMENT AUTHORITY 8. UPDATE ON ISLAND VIEW CIRCLE HOUSE PROJECT Judy Flemming gave an update on the construction schedule. 9. 7:30 A.M. — DRAFT 2023 AUDIT PRESENTATION BY ABBY SCHMIDT OF ABDO Abby Schmidt of ABDO presented to the Board the draft 2023 Audit. Gary Forcier moved to approve the 2023 Audit. Robin Kashuba seconded and the motion carried unanimously. 10. COMMUNICATIONS a. Planning Staff Meeting Update 11. ADJOURNMENT Dan Masog moved to adjourn and Robin Kashuba seconded. There being no other business, Chair Renee Lynn .Johnson Kotlarz declared the meeting adjourned. Recorded by Judy Flemming, HRA Executive Director . 1 r'-- r .. Fzc;, Gary Forci Secretary/Treasurer