03-26-2024HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, MARCH 26, 2024
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Dave
Sebesta and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora,
City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Rive- of Hope Oak Heights Covenant Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of March 12, 2024
Motion by Czmowski, second by May, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval for Request for FAA Approval of Agreement for Transfer of
Entitlements
(b) Consideration for Approval of Water Meter Replacement Project
CITY COUNCIL MINUTES —March 26, 2024
(c) Consideration for Approval of Greater Minnesota Business Development Public Infrastructure
Grant Agreement and Declaration of Easement
(d) Consideration for Approval of Forgivable Loan Agreement With Grammy Bear Childcare
(e) Consideration for Approval of Resolution No. 15713 — Resolution Adopting Findings of Fact and
Reasons for Approval of a Final Plat for Ludewig Addition With Favorable Planning Commission
Recommendation
(f) Consideration for Approval of Resolution No. 15715 — Resolution Creating Police Cadet Position
and Amending 2024 Position Classification Table
(g) Claims, Appropriations and Contract Payments
Motion by May, second by Czmowski, to approve consent agenda. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
8. APPROVE/DENY RESOLUTION NO. 15712 - ADOPTION OF THE CITY'S FIVE-YEAR
STREET RECONSTRUCTION PLAN AND AUTHORIZING THE ISSUANCE OF GENERAL
OBLIGATION STREET RECONSTRUCTION BONDS
Andy Reid, Finance Director, presented before the Council. Mr. Reid provided information on the
projects that will be bonded for this year which include Franklin Street, Oakland Avenue SE,
Washington Avenue (475 bonds) and Michael's Court road improvements (429 bonds). The
Michael's Court project includes new infrastructure which isn't allowable under Minnesota Statute
475. Because of this, the best approach for 2024 is to use the combination of bonds. The process is
to hold the public hearing tonight to discuss and approve the five-year capital improvement plan
which identifies the planned street reconstruction needs. A 30-day reverse referendum period begins
after the hearing where voters may submit a petition signed by at least 5% of the votes case in the last
general election. If no petition is received within the 30 days, the City would then be able to sell the
bonds at a future Council meeting. The bonds will be issued for a 15-year maturity with the principal
and interest paid semi-annually by the City' debt tax levy and special assessments paid by the property
owners.
Motion by Czmowski, second by Burley, to close public hearing at 6:11 p.m. Motion carried
unanimously.
Motion by Czmowski, second by May, to adopt five-year street reconstruction plan and approve
Resolution No. 15712. Motion carried unanimously.
9. ASSESSMENT HEARING AND PROJECT AWARD FOR 2024 STREET IMPROVEMENT
PROJECTS (LETTING NO. 1, PROJECT NO. 24-01, 24-02, 24-05, 24-06 & 24-07)
(a) Approve/Deny Resolution No. 15710 - Resolution Accepting Bid & Awarding Contract
(b) Approve/Deny Resolution No. 15711 - Resolution Adopting Assessment
Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained that the
apparent low bidder on these projects is R&R Excavating, Inc. with a bid of $2,256,589.93. Mr.
Stifter noted that the projects include Franklin Street (5t11 Avenue to Washington Avenue), Oakland
Avenue SE (Echo Drive SE to Jefferson Street SE) and Main Street (Oakland Avenue SE to dead
end of Main Street), Michael Court NW, Washington Avenue West (Lynn Road SW to Franklin
Street SW) and fire department parking lot. The Uptown Grand infrastructure project will not take
place at this time. Mr. Stifter provided an overview of the work being done on each project.
2
CITY COUNCIL MINUTES March 26, 2024
Diane Hierlmaier, Ivy Lane, presented before the Council. Ms. Hierlmaier explained that she lives on
the corner of Ivy Lane/Oakland Avenue and asked what the project includes and why her property is
a part of it. Mr. Stifter explained that he or someone from his staff will meet with Ms. Hierlmaier to
review the project in detail with her and determine how the assessments were calculated. John Olson,
Public Works Manager, explained that the main part of the project is connecting new sanitary sewer
to the line that connects to her residence and to correct combined sewer lines.
Motion by Czmowski, second by Burley, to close public hearing at 6:31 p.m. Motion carried
unanimously.
Motion by Czmowski, second by May, to approve Resolution Nos. 15710 and 15711. Motion
carried unanimously.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
10. PUBLIC WORKS DEPARTMENT YEAR END REPORT
Mike Stifter, Public Works Director, introduced John Olson, retiring Public Works Manager, and
Donovan Schuette, current Public Works Manager. John Olson provided an overview on the services
provided by Public Works which includes engineering, operations & maintenance (streets &
roadways, cemetery, airport, HATS facility, storm water) water, and wastewater. Mr. Olson also
reviewed significant accomplishments in 2023 as well as major goals and objectives for 2024. Mr.
Olson reviewed feedback received from the community survey, the pavement management program,
and utility rate information.
Donovan Schuette introduced himself as the new Public Works Manager.
UNFINISHED BUSINESS
NEW BUSINESS
11. APPROVE/DENY RESOLUTION NO. 15714 — RESOLUTION APPROVING PLANS AND
SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR HUTCHINSON
CITY CENTER ROOF REPLACEMENT PROJECT
Dan Jochum, Planning/Zoning/Building Director, presented before the Council. Mr. Jochum
explained that the City Center roof replacement has been on the capital improvement plan for several
years. The bid opening date is scheduled for April 17, 2024.
Motion by Czmowski, second by May, to approve Resolution No. 15714. Motion carried
unanimously.
12. APPROVE/DENY RESOLUTION NO. 15716 — RESOLUTION ACCEPTING BID AND
AWARDING CONTRACTS FOR VMF BASEBALL FIELD LIGHTING PROJECT
Lynn Neumann, PRCE Director, presented before the Council. Ms. Neumann explained that the low
bid total came in at $237,020.00 for materials and installation which was below the estimate of
CITY COUNCIL MINUTES March 26, 2024
$320,000. Ms. Neumann reminded the Council that this project has been a collaborative effort
between city staff and Sports Lighting Authority. Hutchinson Utilities Commission has committed to
paying for the LED lighting improvements at VMF park.
Motion by Czmowski, second by Burley, to approve Resolution No. 15716. Motion carried
unanimously.
13. APPROVE/DENY LIFT STATION IMPROVEMENTS
Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained that the
quote came in from R&R Excavating to administer wastewater lift station improvements in the
amount of $120,413.09. These improvements will be made at the Elementary, 5th Avenue and Our
Savior's lift stations.
Motion by May, second by Czmowski, to approve lift station improvements. Motion carried
unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Pedestrian & Bicycle Advisory Committee Minutes from December 28, 2022; March 15, 2023;
and June 21, 2023
b) City of Hutchinson Financial and Investment Reports from January 2024
c) City of Hutchinson Financial and Investment Report from February 2024
(d) Hutchinson Housing & Redevelopment Authority Board Minutes from February 20, 2024
(e) Planning Commission Minutes from February 20, 2024
MISCELLANEOUS
15. STAFF UPDATES
Matt Jaunich — Matt Jaunich noted that he intends to put Hutchinson's name forward as supporting
legislation to allow municipalities to have priority in the licensing process for municipal dispensaries.
He also noted that there is a vacancy on the Planning Commission.
16. COUNCIL/MAYOR UPDATE
Pat May — Council Member May noted that May is Bicycle Month - May 8, 2024, is walk/bike to school
Day and May 19, 2024, is bike to work day.
Tim Burley — Council Member Burley provided an update from the Sustainable Advisory Board. He
noted that emerald ash borer was discussed and residents are encouraged to start preparing now
to budget to remove trees that will need to be removed; storm water mapping was reviewed and
discussed; committee wants to maintain having a representative from HUC on the board.
Gary Forcier — Mayor Forcier provided updates from the HRA Board. He also noted that an HUC
Commissioner is resigning and noted his resignation will be accepted next month and a new appointment
will be need to be made as well. Mayor Forcier has identified an individual to appoint and will bring
11
CITY COUNCIL MINUTES —March 26, 2024
forth that individual's name at the next Council meeting.
ADJOURNMENT
Motion by Czmowski, second by Sebesta, to adjourn at 6:40 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator