cp04-23-24HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, APRIL 23, 2024
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance hyy° citysta committees and hoards. Many
decisions r•egardingagenda Items are based upon this information as well as: City policyand practices, input from constituents,
and other questions or information that has not yet heen presented or discussed regarding an agenda item.)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — River of Hope
{The invocation is a w1untary expression of the private citiwn, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religiauslsptritiial organization. The views or beliefs
expressed by the invocation speaker have not been previously"
revious y reviewed or approved by the Council or stafig
PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Proclamation — World NF Awareness Day — May 17, 2024
(b) Resolution No. 15724 — Resolution Accepting $23,001.50 Donation from VFW Past 906 for
VFW Baseball Field Improvements
PUBLIC COMMENTS
77 is is an opportunityor members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will he acceptingpublic comments during the agenda item if not a ublic hearing. Ifyou have
a question, concern or comment, please ask to he recognized by the mayor - state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of April 9, 2024
CONSENT AGENDA
re items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 15722 — Resolution Amending Resolution No.
15604 Establishing Income Guidelines & Asset Limitations for Senior Citizens 65 Years or
Older, Disabled Citizens, Active Duty Military Reserves or National Guard Deferred
Assessments and Senior Citizens Reduced Refuse Rate
(b) Consideration for Approval of Resolution No. 15723 — Resolution Closing the 2008 Debt
Service and the Central Garage Funds to the Community Improvement and Equipment
Replacement Funds
CITY COUNCIL AGENDA —April 23, 20 24
(c) Consideration for Approval of Resolution No. 15725 -- Resolution Adopting Findings of Fact
and Reasons for Approval of a Final Plat for Top 10 Options of Hutchinson With Favorable
Planning Commission Recommendation
(d) Consideration for Approval of Resolution No. 15726 — Resolution Adopting Findings of Fact
and Reasons for Approval of a Preliminary Plat for Second Addition to The Meadows With
Favorable Planning Commission Recommendation
(e) Consideration for Approval of Resolution No. 15728 — Resolution Designating a New Official
Newspaper
(0 Consideration for Approval of Update to Exhibit A of Employee Uniform & Clothing Policy
(g) Consideration for Approval of Memorandum of Agreement with LELS Representing the
Sergeants Unit
(h) Consideration for Approval of 5'h Avenue NE Industrial Park Pond Project
(i) Consideration for Approval of Out of State Travel for Wastewater Staff to Attend Central States
Water Environment Association Conference in Schaumburg, IL on May 14-15, 2024
6) Consideration for Approval of Purchase of RePlay Clear Totes
(k) Consideration for Approval of Stormwater, Wastewater, and Community Resilience Grant
Agreement
(1) Consideration for Approval of SEH Supplemental Agreement for Stormwater Resiliency Plan —
South
(m)Consideration for Approval of Gopher Campfire "Dinner With the Deer" Event on May 2, 2024
(n) Consideration for Approval of Issuing Parade Permit for Memorial Day Parade on May 27, 2024
(o) Consideration for Approval of Hutchinson Jaycee Water Carnival Requests
(p) Consideration for Approval of Stroll for Hope (Formerly Relay for Life) Event Being Held
August 2, 2024, at West River Park
(q) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — G :00 P.M. - NONE
COMMUNICATIONS RE UESTS AND PETITIONS
(I lie purpose o t its portion oJ the agenda is to provi e ! e(ounci with injormalion necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities.)
2
CITY COUNCIL AGENDA —April 23, 2024
8. UPDATE FROM RIVERSONG MUSIC FESTIVAL COMMITTEE
ECONOMIC DEVELOPMENT AUTHORITY YEAR END REPORT
10. DISCUSSION ON SIGNBANNER ORDINANCE
UNFINISHED BUSINESS
NEW BUSINESS
I I. APPROVE/DENY AWARDING BID FOR CITY CENTER ROOF REPLACEMENT PROJECT
12. APPROVE/DENY RESOLUTION NO. 15727 — RESOLUTION AMENDING 2024 POSITION
CLASSIFICATION TABLE AND PAY GRID
13. APPROVE/DENY RESOLUTION NO. 15729 — RESOLUTION ASSIGNING PUBLIC SAFETY
GOVERNANCE
(The purpose of this portion of the agenda is to deal with or
development issues, including policies,
performances, and other matters that manage the Iogistics of the organization. May include monitoring reports,
policy development and governance process items.)
14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) City of Hutchinson Financial Report and Investment Report for March 2024
b) Planning Commission Minutes from March 19, 2024
MISCELLANEOUS
15. STAFF UPDATES
16. COUNCILIMAYOR UPDATE
17. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.45, Subd. 3(c) TO
DETERMINE ASKING PRICE OF REAL PROPERTY FOR THE PROPERTIES WITH PID
NUMBERS 23561965 AND 2351975 (PROPERTIES BEHIND SORENSON RENTAL)
ADJOURNMENT
HUTCHINSON
A CITY ON PURPOSE.
PROCLAMATION
World Neurofihroniatosis (NF) Awareness Day
Whereas, The Children's Tumor Foundation is observing May 17, 2024, as World NF
Awareness Day to educate the public about this rare genetic condition; and
Whereas, the global community recognizes the importance of raising awareness about
NF, its impact on individuals and families, and the need for continued research and support; and
Whereas, although over 4 million people around the world are living with NF and 1 in
every 2,000 births is diagnosed with NF, it is still is relatively unknown to the public; and
Whereas, NF affects all populations equally, regardless of race, ethnicity or gender; and
Whereas, NF causes tumors to grow on nerves throughout the body and also can affect
development of the brain, cardiovascular system_ bones and skin; and
Whereas, the disorder can lead to blindness, deafness, bone abnormalities, disfigurement,
learning disabilities, disabling pain, and cancer; and
Whereas, The Children's Tumor Foundation leads efforts to promote and financially
sponsor world -class medical research aimed at finding effective treatments and, ultimately, a cure
for NF; and
Whereas, The Children's Tumor Foundation is connecting the unconnected, leading the
way through innovative and inventive approaches to scientific advancement and improved
patient care, revamping systems to accelerate the path from discovery to treatment; and
Whereas, The Children's Tumor Foundation provides patient and family support through
its information resources, youth programs, and community activities; and
Whereas, much remains to be done in raising public awareness of NF to help promote
early diagnosis, proper management and treatment, prevention of complications, and support for
research;
Now Therefore, I, Gary T. Forcier, Mayor of the City of Hutchinson, in recognition of
this important initiative, do hereby proclaim May 17, 2024, as "World NF Awareness Day."
Gary T. Forcier, Mayor
Hutchinson, MN
CITY OF HUTCHINSON
RESOLUTION NO. 15724
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
VFW Post 906 $23,001.50 4/12/2024
WHEREAS, such a donation has been contributed to the City of Hutchinson Parks
Department towards improvements to be completed at the VFW baseball field.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 23rd day of April 2024.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, APRIL 9, 2024
CITY CENTER - COUNCIL CHAMBERS
decisions regarding agenda items are based upon this inforrriation as well as: City po7icyand practices, input from constituents.
and other questions or information that has not yet been presented or discussed regarding an agenda item.)
1. CALL MEETING TO ORDER - 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Dave
Sebesta and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora,
City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that an updated supply list was has been distributed under
Item 7(h).
Motion by Sebesta, second by Burley, to approve the agenda with the revision noted. Motion
carried unanimously.
2. INVOCATION - Riverside Church
(The invocation is a voIumary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council s preference for, any religiouslspiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staf3)
PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Proclamation - Provider Appreciation Day - May 10, 2024
(b) Resolution No. 15718 -- Resolution Accepting $50.00 Donation from Bruce & Gladys Lickfelt to
Hutchinson Police Department for Future Equipment Purchases
Motion by Czmowski, second by Burley, to approve Resolution No. 15718. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opporrunity or members of the public to address the City Council. ff the topic you would like to discuss is on the
agenda, please ask the Mayorifhe will be acceppting public comments during the agenda item ifnot a public hearing. Ifyouu ha ve
a question, concern or comment, please ask to be recognized by the mayor - state yourname andaddrress for the record. Please
keep comments under 5minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatoryattacks on individuals)
b. APPROVAL OF MINUTES
(a) Regular Meeting of March 26, 2024
(b) Strategic Planning Session of March 26, 2024
Motion by Czmowski, second by Sebesta, to approve minutes as presented. Motion carried
unanimously.
CITY COUNCIL MINUTES - April 9, 2024
CONSENT AGENDA
(Tbe items listed 1br consideration will be enacted by one motion unless the Mayor, a member of the City Councilor
a city staff member requests an item to be removed. Traditionally items are not discussed)
APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Center for the
Arts on April 25, 2024
(b) Consideration for Approval of Issuing Short Term Gambling License to Shady Lane
Sportsmen's Club on June 14 & 15, 2024, at McLeod County Fairgrounds
(c) Consideration for Approval of Issuing Temporary Liquor License to Riversong Music Festival
on July 12 & 13, 2024
(d) Consideration for Approval of Airport Agricultural Lease Agreement with Skyview Dairy, Inc.
(e) Consideration for Approval of Resolution No. 15717 - Resolution Creating City Engineer
Position and Amending 2024 Position Classification Table
(f) Consideration for Approval of Resolution No. 15719 --- Resolution Adopting Revised
Assessment Roll -- SA 5133 Related to 115 Oakland Avenue SE
(g) Consideration for Approval of Resolution No. 15720 - Resolution Approving Plans and
Specifications and Ordering Advertisement for Bids for the Water Meter Replacement Project
(h) Consideration for Approval of Resolution No. 15721 - Resolution to Sell Surplus Property
(i) Reappointment of Dianne Wanzek and Margaret Hoffman to Library Board to January 2027
(j} Appointment of Tray Pullis to Hutchinson Utilities Commission to December 2025 (Filling Bob
Wendorff's Term)
(k) Claims, Appropriations and Contract Payments - Register A
Motion by Czmowski, second by Burley, to approve Consent Agenda I_ Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments - Register B
Motion by Burley, second by Sebesta, with Forcier and Czmowski abstaining, to approve
Consent Agenda 1I. Motion carried unanimously.
PUBLIC HEARINGS - 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
2
CITY COUNCIL MINUTES - April 9, 2024
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities.)
9. PRESENTATION - COMPOST IT RIGHT!
Andy Kosek, Creekside Manager, introduced Cassandra Meuffels, Creekside's Public Outreach
& Education Coordinator. Ms. Meuffels provided information on her background and the work
she has done to date on the Compost it Right? campaign. She also delivered a presentation to the
Council on future initiatives of the campaign to bring awareness to and minimize contamination
in the residential curbside organics carts.
10. PARKS/RECREATION/COMMUNITY EDUCATION YEAR END REPORT
Lynn Neumann, Director of Parks/Recreation/Community Education, provided the Council the
department's year-end report. Ms. Neumann reviewed highlights such as staffing changes,
bicycle -friendly community silver designation, MRPA Award of Excellence for the Fireman's
Park project, sponsorships/donations, use of parks and natural resources, Bunch Arena
improvements and use, recreational programming, aquatic center activities, senior center/event
center, and community education. Ms. Neumann reviewed projects for 2024 which include
"Goats on the Go", future event center/senior center operations, Burich Arena improvements,
park signage improvements, VFW and Kiwanis Park improvements, irrigation project on school
campus fields, campground analysis, and VMF Park improvements.
UNFINISHED BUSINESS
NEW BUSINESS
I I. APPROVE/DENY AWARD FOR CREEKSIDE COVERED AERATED STATIC PILE (CASP)
CONSTRUCTION AND INSTALLATION PROJECT
Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek explained that staff is
requesting to proceed with the covered aerated static pile composting system at Creekside for the
food waste and curbside organic material received. The system will be replacing the in -vessel
composting system that Creekside has had in place the last 23 + years. Bids were solicited and one
was received from Vos Construction of Green Isle, MN for construction and installation of the
system. The base bid price came in at $613,010.00.
Motion by Czmowski, second by Burley, to approve award for Creekside CASP construction and
installation project. Motion carried unanimously.
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development Issues, incl uding policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Sustainability Advisory Board Minutes from November 20, 2023
b) Library Board Minutes from February 26, 2024
CITY COUNCIL MINUTES - April 9, 2024
(c) Hutchinson Utilities Commission Minutes from February 28, 2024
(d) Parks/Recreation/Community Education Board Minutes from March 4, 2024
MISCELLANEOUS
13. STAFF UPDATES
Matt Jaunich — Mr. Jaunich noted that Spring Cleanup (hard good pick up) is April 20, 2024. He also
noted that the next strategic planning session is scheduled for April 23, 2024, at 3:45 p.m. and the topic
is Health & Recreation and the Environment_ Candidate filing opens May 21, 2024, for the mayor seat
and Council Seats 3 & 4. Lastly, he noted with the Hutchinson Leaderclosing business, staff will be
identifying a new newspaper to designate as the official newspaper at the next City Council meeting
14. COUNCILIMAYOR UPDATE
Mayor Forcier — Mayor Forcier expressed that perhaps the ordinance regulating banners should be
reviewed as it may be outdated. He asked that staff review the ordinance for potential revisions, such
as
the length of time banners can be put up among other things.
AD_TOURNMENT
Motion by Czmowski, second by Burley, to adjourn at 6:45 p.m. Motion carried unanimously.
11
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
n CITY ON PURPOSE.
Resolution 15722 amending Resolution 15604
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete NIA
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Per State Statutes 435.193 and 435.195, senior citizens 65 years or older, disabled citizens, active duty
military reserves or a active duty Minnesota national guard members may apply for deferred payment of
special assessments for any homestead property. Deferral terminates upon either:
(a) the death of the owner, provided that the spouse is otherwise not eligible for the benefits hereunder;
(b) the sale, transfer or subdivision of the property or any part thereof;
(c) if the property should for any reason lose its homestead status, or
(d) if for any reason the taxing authority deferring the payments shall determine that there would be no
hardship to require immediate or partial payment_
In addition, City Policy number 2.14 allows senior citizens 65 years or older and disabled citizens to apply
for reduced refuse rates.
Citizens applying for either special assessment deferral or a reduced refuse rate must comply with income
guidelines as defined by the US Department of HUD. HUD defines those guidelines for 2024 as $35,900
per year for one person and $41,000 per, year for a married couple, joint tenants or tenants in common_
The previous annual income guidelines for guidelines for 2023 were $32,900 per year for one person and
$37,600 per year for a married couple
Citizens must also comply with an asset limitation of $30,000, excluding the homestead and automobile.
Each year Finance reviews the income guidelines by HUD and amends the established income guidelines
via resolution.
BOARD ACTION REQUESTED:
Approve Resolution 15722 amending the established income guidelines & asset limitations for Senior and Disabled
Citizens, Active Duty Military Reserves or National Guard deferred assessments and/or Seniors reduced refuse rate.
Fiscal Impact: Funding Source:
FTE Impart: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
CITY OF HUTCHINSON MN
RESOLUTION NO.15722
AMENDING RESOLUTION NO. 15604 ESTABLISHING INCOME GUIDELINES &
ASSET LIMITATIONS, FOR SENIOR CITIZENS 65 YEARS OR OLDER, DISABLED
CITIZENS, ACTIVE DUTY MILITARY RESERVES OR NATIONAL GUARD
DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE
WHEREAS, the Minnesota Statutes provide tax deferral of homestead property for senior citizens 65 years
of age or older, or a person(s) on disability as defined by the Social Security Administration, or for members of the
National Guard or military reserves in active service, for whom it would be a hardship to make payments, and
WHEREAS, the home owner can make application for deferred payment of special assessments on forms
which can be obtained from the City Administrator's office, and
WHEREAS, the home owner/renter can make application for reduced refuse rate on forms which can be
obtained from the City Administrator's office.
NOW THEREFORE, the City Council has established the following income guidelines, asset limitations,
and verification requirements for applications for deferred assessments and/or reduced refuse rates:
To be granted to person(s) with a low income of $35,900.00 per year for one person and $41,000,00
per year for a married couple, joint tenants or tenants in common.
To be granted to person(s) with an assel limitation of not to exceed $30,000.00, excluding the
homestead and automobile.
Deferred assessments and/or reduced refuse requests may only be applied for if the following
documents are submitted at the time of said application.
A. Federal Income Tax Form 1040, 1040A, 1040EZ; and
B. Minnesota Property Tax Refund Form M-1 PR
Every two years the City can request said information to continue deferral of assessments or reduced
refuse charges; existing deferred assessments and reduced refuse accounts shall submit the same
documentation to continue the reduced charges.
4. The right of deferment is automatically terminated if:
A. The owner dies and the spouse is not otherwise qualified;
B. The property or any part thereof is sold, transferred, or subdivided;
C. The property should lose its homestead status; or
D. If for any reason the City determines that there would be no hardship to require immediate or
partial payment.
Adopted by the Hutchinson City Council this 23,d day of April, 2024.
ATTEST:
Matthew 7aunich, City Administrator Gary Forcier, Mayor
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PUNPOSF
Resolution #15723 Closing the 2008 Debt Service and the Central Garage Funds
Agenda Item: to the Community Improvement and Equipment Replacement Funds
Department: Finance
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete NIA
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff �,/
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The attached resolution seeks council approval to close two city funds; the 2008 Debt Service
fund and the Central Garage fund.
The debt issued in 2008 matured in 2023 and the debt service fund has no other debt
requirements. The remaining cash and outstanding special assessments will be transferred to
the Community Improvement fund as allowed per the city's Debt Management policy.
The Central Garage is an internal service fund that was created in the 1980s or 1990s and is no
longer being used as originally intended. The Original intent was to operate an internal mechanic
shop for maintenance of city vehicles in addition to replacing vehicles and equipment. Being an
internal service fund, the costs associated with vehicle repairs were allocated to the departments
utilizing the service. In the end, that service cost was substantially higher than departments
could get from private repair shops in town, so the service component of the fund was
discontinued. For the past 15+ years, the fund has been used primarily as a Capital
Replacement fund, although still reported as an Internal Service fund. The Finance department
has decided to finally close the old fund that is no longer operating as a true "internal service
fund" and create a new Equipment Replacement fund that will be classified as a capital
improvement fund of the City. This change is an appropriate reflection of the fund's actual
activity and will be reflected in the correct area within the city's fund structure.
60ARD ACTION REQUESTED:
Approve resolution 15723
Fiscal Impact: Funding Source:
FTE Impact: Budget Change:
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cast: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
CITY OF HUTCHINSON
RESOLUTION NO. 15723
CLOSING OF THE 2008 DEBT SERVICE AND CENTRAL GARAGE FUNDS
TO THE
COMMUNITY IMPROVEMENT AN❑ EQUIPMENT REPLACEMENT FUNDS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY ❑F HUTCHlNSON, MINNESOTA:
THAT, the 2008 Debt Service fund is hereby closed and the remaining fund balance,
including cash, is hereby transferred into the Community Improvement fund; and
THAT, the Central Garage fund is hereby closed and the governmenal fund balance,
including cash, is hereby transferred into the Equipment Replacement fund.
Closet! Fund
2008 Debt Service
Central Garage
Transfer
Receiving Fund Amount
Community Improvement $62,871.29
Equipment Replacement $1,150,792.97
THAT, said transfers are hereby effective and apply to the 2023 fiscal year.
Adopted by the City Council this 23rd day of April.
Gary Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Boord Action
t CITY ON FVf4P0SE
CONSIDERATION OF FINAL PLAT— Top 10 Options of Hutchinson
Agenda Item:
Department: Planning
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete NIA
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff F]
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUNDIEXPLANATION OFAGENDA ITEM:
The applicant has submitted a final plat for Top 10 Options of Hutchinson Plat which is located
on the NE side of Hutchinson near Northwoods Park. This area was graded and infrastructure
was installed for development but the street and curb and gutter were never installed. The
property subsequently went into tax forfeiture and was bought on the County land auction. The
plat consists of 13 lots. All homes are planned to be split entry walkout homes and will be
single-family in nature.
Nobody from the Public spoke regarding this request. The Planning Commission did not have
any questions.
The Planning Commission voted unanimously (4-0) to recommend approval of the Top 10
Options Final Plat.
BOARD ACTION REQUESTED:
Approval of Final Plat
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 15725
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A FINAL
PLAT FOR TOP 14 OPTIONS OF HUTCH INSON.
FACTS
1. Lotus Holdings LLC is the owner of 1005 Maple St NE; and,
2. The subject properties are legally described as: 8.61 AC OF LOT 6
Full Legal: That part of Lot 6, Auditor's Plat of the South Half of Section 30 and the North Half of
Section 31, Township 117 North, Range 29 West, described as follows: Commencing at the northwest
corner of the East Half of the Northeast Quarter of said Section 31, being the northwest corner of said
Lot 6; thence South 89 degrees 41 minutes 31 seconds East, along the north line of said East Half of
the Northeast Quarter, being the north line of said Lot 6, a distance of 413.00 feet to the point of
beginning of the land to be described; thence South 2 degrees 39 minutes 59 seconds West, parallel
with the west line of said East Half of the Northeast Quarter, being the west line of said Lot 6, a
distance of 384.00 feet; thence westerly, parallel with the north line of said Lot 6 a distance of 179.00
feet; thence southerly, parallel with the west line of said Lot 6 a distance of 20.00 feet; thence
westerly, parallel with the north line of said Lot 6 a distance of 204.00 feet; thence southerly, parallel
with the west line of said Lot 6 a distance of 299.72 feet; thence North 89 degrees 57 minutes 21
seconds East 95,01 feet; thence south 84 degrees 32 minutes 55 seconds East 79,01 feet; thence South
68 degrees 42 minutes 00 seconds East 108.43 feet; thence South 82 degrees 06 minutes 18 seconds
East 140.54 feet; thence South 89 degrees 36 minutes 25 seconds East 290.27 feet to the east line of
said Lot 6; thence northerly, along said east line of Lot to the northeast corner of said Lot 6; thence
westerly, along the north line of said Lot 6 to the point of beginning.
Dean Trongard has applied for a thirteen -lot final plat, located at 1005 Maple St NE, Hutchinson, MN,
to be known as Top 10 Options of Hutchinson.
4. The Planning Commission met on April 16, 2024 and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a. A stonnwater maintenance agreement shall be executed and recorded with McLeod County along
with this Plat.
b. Each lot will require a separate utility service.
c. A subdivision/developer's agreement will need to be developed between the City and the property
owner prior to the City's execution of the Final Plat document. 7% fees will be collected per City
policy and will be outlined in the subdivision/development agreement.
d. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of
approval.
e. Building permits will not be issued until the plat is recorded.
5. The City COLHICil of the City of Hutchinson reviewed the request at its meeting on April 23, 2024 and
has considered the recommendation and findings of the Planning Commission and hereby does
Findings of Fact — Resolution # 15725
Preliminary Plat — Tun 10 Options of Hutchinson
Final Plat
Pale 2
recommend approval of the final plat of Top 10 Options of Hutchinson subject to the following
findings and conditions:
a. A stormwater maintenance agreement shall be executed and recorded with McLeod County along
with this Plat.
b. Each lot will require a separate utility service.
c. A subdivision/developer's agreement will need to be developed between the City and the property
owner prior to the City's execution of the Final Plat document. 7% fees will be collected per City
policy and will be outlined in the subdivision/development agreement.
d. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of
approval.
e. Building permits will not be issued until the plat is recorded.
APPLICABLE LAW
G. The final plat request meets the following standards as required in Sections 153.050-153.051 of the
City of Hutchinson Municipal Code.
CONCLUSIONS OF THE LAW
7. The requested plat is consistent with the comprehensive plan and applicable ordinances.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
final plat for Top 10 Options of Hutchinson is approved.
Adopted by the City Council this 23 d day of April, 2024.
ATTEST:
Matthew ]aunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Bochum, AICP and City of Hutchinson Planning Staff
Date: April 12, 2024 for April lb, 2024 Planning Commission Meeting
Application: CONSIDERATION OF FINAL PLAT —Top 10 Options of Hutchinson
Applicant: Dean Trougard
FINAL PLAT — TOP 10 OPTIONS OF HUTCHINSON
Brief Description
The applicant has submitted a final plat for Top 10 Options of Hutchinson Plat which is located on the NE side of
Hutchinson near Northwoods Park_ This arcs was graded and infrastructure was installed for development but the street
and curb and gutter were never installed. The property subsequently went into tax forfeiture and was bought on the
County land auction. The plat consists of 13 lots. All homes are planned to be split entry walkout homes and will be
single-family in nature.
nd:cates property described in this notice ^J
NORTH HIGH DR NE
1005
J
ta-
C
Final Plat
Top 14 Options of Hutchinson
Planning Commission — 4-16-2024
Page 2
GENERAL INFORMATION
Existing Zoning: R-1 Low Density Residential
Property location:
Lot Size:
Existing Land Use:
Adjacent Zoning:
Adjacent Land Use. -
Comprehensive
Land Use Plan:
Zoning History:
Applicable
Regulations:
Transportation:
Physical Characteristics:
Analysis:
Northeast of Northwoods Park off I Oh Avenue NE.
Existing lot is approximately 8.6 acres. Proposed lots will be from .?0 acres to 2.0 acres
Vacant land
Ita�TT1210' 'kl
Residential and Park
Low Density Residential
Preliminary grading and utilities where done when Northwoods Pond was done around
2007. Preliminary Plat was approved in February 2024.
City Code of Ordinances Sections 153.35 — 153,51
I0't' Ave NE and Maple St. NE
Preliminary site grading work and utility work has already been done on this site. Work
stopped during the recession of 2008/2009. The site is generally flat otherwise.
The plat as presented appears to meet the requirements of the subdivision and zoning ordinances. All of the lot sizes
appear to be appropriate and consistent with the zoning ordinance. As noted, there are 13 single-family lots proposed.
The single family lots range from 8,643 square feet to two acres. The majority of the lots are around 10,000 square feet.
The street and curb and gutter need to be installed. The street will be a cul-de-sac that is basically an extension of 10"
Ave. NE. The developer will be paying for all the street and infrastructure costs. All of the plans have been reviewed by
staff and there arc minor revisions that need to be made per the email and attachments sent to the developer and Engineer
on February 13, 2024.
It should also be noted that City Staff wants to work with the developer to help case some stormwater issues in this area
by rerouting a portion of City storm sewer line into the storm sewer the developer is putting in. The City will pay for the
additional costs associated with this work and have an agreement with the develop regarding this work. A 15-inch storm
sewer pipe is what the City wants to install. Staff will work with the applicant and their Engineer on this aspect of the
project.
Final Plat Review Criteria
After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure
of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat
disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission.
A plat shall not be recommended for approval unless it.
(a) Conforms to the preliminary plat;
(b) Conforms to the design standards set forth in this chapter;
Final Plat
Top 10 Options of Hutchinson
Planning Commission — 4-1Cr2024
Page 3
(c) Conforms to the adopted Comprehensive Plan; and
(d) Is in accordance with all requirements and laws of this state.
Recommendation:
Staff recommends approval of final plat subject to the following conditions.
1. A stormwater maintenance agreement shall be executed and recorded with McLeod County along with this Plat.
2. Each lot will require a separate utility service.
3. A subdivisionldcveloper's agreement will need to be developed between the City and the property owner prior to
the City's execution of the Final Plat document. 7% fees will be collected per City policy and will be outlined in
the subdivision/development agreement.
4. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval.
5. Building permits will not be issued until the plat is recorded.
TOP 10 OPTIONS OF HUTCHINSON
COUNTY ROAD 30 z Gi,' --
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HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Boord Action
t CITY ON PVf4POSE
CONSIDERATION OF PRELIMNARY PLAT OF SECOND ADDITION TO THE
Agenda Item: MEADOWS -
Department: Planning
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete NIA
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff 7
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUNDIEXPLANATION OFAGENDA ITEM. -
The applicant has submitted a preliminary plat for the Second Addition of the Meadows. This
proposed plat is adjacent to Golf Course Road NW and the Meadow Development. The
preliminary plat consists of 12 lots and three outlots.
One neighbor spoke and asked a question on where the utilities would be located adjacent to
Golf Course Road NW. Staff noted they would be located in an easement parallel to the street.
Staff noted that only one lot will be allowed off North High Dr versus the two requested and also
noted that Outlot B needs to be platted a lot, not an outlot. Additionally, more engineering is
needed before block 3 lots 1 and 2 can be approved. The developer expects that engineering
by the end of the week.
The Planning Commission voted unanimously (4-0) to recommend approval of the preliminary
plat with the recommendations from Staff.
BOARD ACTION REQUESTED:
Approval of Preliminary Plat.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 15726
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A
PRELIMINARY PLAT FOR SECOND ADDITION TO THE MEADOWS.
FACTS
1. Bonneville Land and Cattle LLC is the owner of 940 North High Dr NW; and,
2. The subject properties are legally described as: Outlot B, The Meadows CIC 412
3. Bonneville Land and Cattle LLC has applied for an eleven -lot preliminary plat, located at 940 North
High Dr NW, Hutchinson, MN, to be known as Second Addition to the Meadows.
4. The Planning Commission met on April 16, 2024 and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a. Each lot will require a separate utility service.
b. Provide the City the planned phasing plan of the development.
c. Provide screening plan for area between Block 1 lots 1-8 and The Meadows Development and
Block 3 lots 1 and 2 and Meadows Development.
d. A subdivision/developer's agreement will need to be developed between the City and the property
owner prior to the City's execution of the Final Plat document.
e. The final plat will need to be applied for within 60 days of preliminary plat approval per City code
or an extension granted by the City Council.
f. Block 2 will only be allowed one lot rather than two because the lot needs to be at least 1-acre to
accommodate potential septic system.
g. Staff needs to approve final engineering for Block 3 before these lots will be approved.
S. The City Council of the City of Hutchinson reviewed the request at its meeting on April 23, 2024 and
has considered the recommendation and findings of the Planning Commission and hereby does
recommend approval of the preliminary plat of Second Addition to the Meadows subject to the
following findings and conditions:
a. Each lot will require a separate utility service.
b. Provide the City the planned phasing plan of the development.
c. Provide screening plan for area between Block 1 lots 1-8 and The Meadows Development and
Block 3 lots 1 and 2 and Meadows Development.
d. A subdivision/developer's agreement will need to be developed between the City and the property
owner prior to the City's execution of the Final Plat document.
e. The final plat will need to be applied for within 60 days of preliminary plat approval per City code
or an extension granted by the City Council.
f. Block 2 will only be allowed one lot rather than two because the lot needs to be at least 1-acre to
accommodate potential septic system.
g. Staff needs to approve final engineering for Block 3 before these lots will be approved.
Findings of Fact — Resolution # 15726
Second Addition to the Meadows
Final Plat
Pagc 2
APPLICABLE LAW
G. The preliminary plat request meets the following standards as required in Sections 153.035-153.039
of the City of Hutchinson Municipal Code.
CONCLUSIONS OF THE LAW
7. The requested plat is consistent with the comprehensive plan and applicable ordinances.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
preliminary plat for Second Addition to the Meadows is approved.
Adopted by the City Council this 23r`t day of April, 2024.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Bochum, AICP and City of Hutchinson Planning Staff
Date: April 12, 2024, for April 16, 2024, Planning Commission Meeting
Application: CONSIDERATION OF PRELIMINARY PLAT OF SECOND ADDITION TO THE MEADOWS.
Applicant: BONNEVILLE LAND AND CATTLE, LLC
PRELIMINARY PLAT OF SECOND ADDITION TO THE MEADOWS
Brief Description
The applicant has submitted a preliminary plat for the Second Addition of the Meadows. This proposed plat is adjacent to
Golf Course Road NW and the Meadow Development. The preliminary plat consists of 12 lots and three outlots.
Indicates property described in this notice
o
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N
10
W
12TH AVE NW
z
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940
1
900
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Preliminary Plat
Second Addition to the Meadow
Planning Commission — 4-16-24
Page 2
GENERAL INFORMATION
Existing Zoning: R-2 Planned Development (Medium Density Residential District)
Property Location: Golf Course RD NW & School R❑ NW.
Lot Size: 5,000 square feet to 24,693 square feet.
Existing Land Use: Vacant land
Adjacent Zoning: R-1, R-2, R-2 PD
Adjacent Land Use: Residential
Comprehensive
Land Use Plan: Medium Density Residential Neighborhood
Zoning History: Originally platted as the Meadows in 2000
Applicable
Regulations: City Code of Ordinances Sections 153.35 — 153.51
Transportation: Golf Course Road NW
Physical Characteristics: Generally fiat
Analysis:
Block 1: Consists of eight lots that are proposed to be four twin homes with driveway access off Golf Course Road NW.
There is a pond proposed for stormwater purposes at the intersection of School Road NW and Golf Course Road NW. A
utility connection is proposed for both water and sewer off Golf Course Road that will include digging into the street to
make the connections. The developer is responsible for all of the associated costs for this work_ Additionally, the utilities
will run parallel to Golf Course Road NW in a drainage and utility casement. It is proposed that these utilities will be
public utilities and built to City standards and accepted by the City at the end of the project if they meet City standards.
Staff would like to see the water and sewer line separated further apart if possible. We understand the sanitary sewer pipe
is designed to a high standard to potentially allow it to be built closer to the water line but Staff would like to separate the
two pipes to the typical standard if possible. Staff will work with the applicant and the Engineer to see what options arc
available. Additionally, staff would like to see the fire hydrant located on lot H to be located 5 feet off of the back of curb
s❑ it can be flushed and maintained easily. It is also worth noting that the water and sewer utilities will be located in
drainage and utility casements below driveways. If equipment, such as a_ictter truck or similar needs to be brought in to
maintain the utilities, the City will not responsible for any damage done to driveways. If the utilities ever needed to be
dug up and repaired the City would not be responsible for any cost or damage done to driveways.
Staff would to see some landscape plantings done between these proposed eight lots and the homes in the Meadows
Development. Some type of coniferous trees (evergreen, spruce, etc.) or shrubs would seem like a logical choice.
Block 2: Block two is noted as proposing two lots accessed off North High Drive. Staff understands single-family homes
would be built in this area as it is zoned R-1 Low Density Residential. Access permits are given through McLeod County
and an access permit would be needed to utilize this area. Staff understands the applicant would like to utilize City water
in this area since it is adjacent to these lots, and utilize a "septic" system for sanitary sewer due to die lack of feasible
sanitary sewer availability in this area. Hutchinson City Code allows applicants to seek a "variance" from the City
Council if they are not hooking up to the City sanitary sewer system. McLeod County Environmental Services would do
all of the review and inspections on any septic installations within the City. In discussing this possibility with County
Preliminary Plat
Second Addition to the Meadow
Planning Commission — 4-1Cr24
Pagc 3
staff, they noted the minimum lot size for a septic system is 1-acre. The 1-acre minimum allows for a home, detached
structurelgaragc, a primary septic system location and a back-up septic system location. Because of this requirement, only
one possible lot would be allowed on Block two as the total area is about I.2 acres. The area in Block two is somewhat of
a remnant parcel caused by the construction of County Road 121North High Drive. If this area was within another area of
the plat that is more symmetrical and had road access Staff would be less inclined to allow this as a platted lot. Due to the
irregular shape, potential access off North High Drive and the availability of City water, it may be feasible to have a septic
system on this lot if the Council were to grant the exception. The property would be expected to hook up to City sanitary
sewer when it was available on the property or adjacent to the property. The sanitary sewer line that would service this
property has to come up from the roundabout at Montana St NW and 5"' Ave. NW so we are likely talking decades before
sanitary sewer would be available.
Block 3: Is proposed to be two lots with lot 1 being 24,572 square feet and lot 2 being 21,850 square feet. Both would be
accessed off Golf Course Road NW. Staff is going to need to see more detailed engineering plans on how these lots are
intended to be serviced by utilities. Originally, the developer proposed boring a sewer and water line under Golf Course
Road and hooking into a sanitary and water line in Ludtke Lane NW. Staff hag concerns about the distance the sanitary
sewer line would need to be bored underground and the possibility that it wouldn't have enough fall due to the long
distance and inability to insure the boring is at the proper elevation to ensure there wouldn't be low spots in the sanitary
line. Staff has suggested that the applicant look at extending the water and sewer within the City right-of-way at
Greensview Court N W to the two lots in question. If extending the utilities to these lots isn't feasible they will not be
platted on final plat.
Outlot A: At this point development is not being proposed on Outlot A. At some point in the future it may be feasible to
service a small portion of the wcsternlnorthwestern side of this outlot with utilities located at 12'h Avenue NW and School
Road NW. The developer would have to build a street to access the developable area.
Outlot B: This is the area that is the driving range/batting cages pond area. Staff is recommending this outlot be named
Block 4 Lot 1 as it has a building and a use on it and should not be an Outlot.
Recommendation:
Staff recommends approval of the preliminary plat subject to the following conditions.
1. Each lot will require a separate utility service.
2. Provide the City the planned phasing plan of the development.
3. Provide screening plan for area between Block I lots 1-8 and the Meadows Development and BIock 3
lots 1 and 2 and Meadows Development.
4. A subdivision/developer's agreement will need to be developed between the City and the property
owner prior to the City's execution of the Final Plat document.
5. The final plat will need to be applied for within 60 days of preliminary plat approval per City code or an
extension granted by the City Council.
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SHEET INDEX
SHEET NO. IlEfowAOi
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axo awarwc.ur i PRELAmfAA'V iYJIT
01
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.E o, .� 6"'�0.. n ,�Q '•"` ws o..x Bens Lt-- L.n 8 CaM. LLC ?3-0tiR
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HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Boord Action
A CITY ON PVHFOS!
Approve Resolution 15728 Designating a New Official Newspaper
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete NIA
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff �,/
Consent Agenda
Time Requested (Minutes): I
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As we all know, the Hutchinson Leader and the Crow River Press will be closing for good come
the end of April. The final addition of the Leader will be the April 24 issue. Both State Law and
our City Charter require that we must designate an official newspaper for required City
publications.
City Staff has reached out to the McLeod County Chronicle and they are able to meet our
publication requirements. With that in mind, staff is asking the Council to officially designate the
McLeod County Chronicle as the official city newspaper for the rest of 2024.
BOARD ACTION REQUESTED:
Approve Resolution 15728 Designating a New Official Newspaper
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
RESOLUTION NO. 15728
A RESOLUTION DESIGNATING A NEW OFFICIAL NEWSPAPER
WHEREAS, Resolution #15682 designated the City's official newspaper as the Hutchinson
Leaders for 2024; and
WHEREAS, the Hutchinson Leader will be closing and no longer providing newspaper services
for the City of Hutchinson.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the McLeod County Chronicle be designated as the official newspaper during the rest of
the calendar year 2424 for the City of Hutchinson, effective immediately.
Adopted by the Hutchinson City Council this 23rd day of April, 2024.
Gary Forcier, Mayor
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
t CITY ON PUNVOSl_
Approve/Deny Update to Exhibit A of Employee Uniform & Clothing Policy
Agenda Item:
Department: Admin
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete NIA
Contact: Kellie Wendland
Agenda Item Type:
Presenter:
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Current policy for Employee Uniform & Clothing was approved in June 2022, and this request is
to update Exhibit A only. No other updates need to be made to the policy, at this time.
After updating Exhibit A in March for Police Officers, it was identified that changes for Creekside
staff were missed during the budgeting cycle for 2024.
The Public Public Outreach and Education Coordinator, which was a new position in 2023, will
be added to Category II and the Compost Operations Specialist will be moved from Category Ill
to Category II based on demands of the position.
This adjustment to Exhibit II will be retroactive to January 1, 2024, and the two individuals
affected will receive a payment in July, in accordance with the policy. There is a minimal impact
to the budget.
BOARD ACTION REQUESTED:
Approve/Deny Update to Exhibit A of Employee Uniform & Clothing Policy
Fiscal Impact: Funding Source: Compost and Refuse Funds
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cast: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
EMPLOYEE UNIFORM & CLOTHING POLICY
POLICY OVERVIEW
The City of Hutchinson recognizes the need to provide clothing and/or uniforms to some employees in order to
prevent damage to personal items as a result of the work required for certain jobs as well as to help promote
identification in the field.
The purpose of this policy is to identify which clothing items should be provided to employees and to provide
guidance for the appropriate acquisition of, or compensation for, such clothing.
Personal Protective Equipment (PPE) is not considered as a uniform or clothing, as defined in this policy, and is
separately addressed within city policy number 3.18. PPE will be provided by the City and is not a taxable benefit
to the employee.
INTERNAL REVENUE SERVICE (IRS)
When an employer provides uniformslclothing or pays uniform/clothing allowances, Federal tax laws, rulings and
regulations stipulate that in order to be excludable from an employee's wages, the uniforms/clothing must be
require by the employer and cannot be adaptable for general use. If both these conditions are not met, the
value of the uniformslclothing, or the amount of any allowance paid, must be recognized as compensation to the
employee and subject to federal and state taxes.
UNIFORMS
Uniforms are excluded from taxes if covered by an accountable plan, as defined by the IRS, and are specifically
required as a condition of employment. They cannot be worn or adaptable to general usage as ordinary clothing.
The value and upkeep of uniforms provided to law enforcement officers and firefighters are not taxable to the
employee. For the purpose of this policy, clothing with the official Police or Fire badge shall be considered an
excludable uniform if it is required to be worn for work duties and is prohibited for wear outside of work. Those
departments shall have separate policies addressing the issuance and maintenance of its uniforms.
Administrative employees, or any other employees within the Police and Fire departments who are not required
to wear an excludable uniform shall be subject to the Clothing section of this policy.
N OTHING
The IRS mandates that clothing which can be adaptable for general use as ordinary clothing must be included
as a taxable benefit to the employee. Simply having a City logo will not avoid the taxable benefit. Clothing
necessary for employees to perform their duties will be divided into two categories, which are both taxable to the
em ployee:
Clothing with City Logo
a. City departments will purchase the clothing and the employee will pay only the taxable benefit
based on the value of the clothing received.
b. Shall include the following logoed clothing:
i. Shirts, sweatshirts and jackets
ii. Hats or caps
c. Purchases must be made for exact quantities to be distributed to identified employees.
d. Each City department must coordinate clothing purchases with the Finance Department so that
employees receiving the clothing can be taxed appropriately.
e. Departments are not allowed to maintain an inventory of logoed clothing.
f. One shirt provided to an employee is considered by the IRS to be a de minimis benefit and
therefore exempt from taxes.
g. Safety wear items with the City logo and any clothing with the official Police or Fire logos are
excluded from this policy.
Clothing without City Logo
a. To be purchased by the employee using the employee's personal funds.
b. Shall include the following non-logoed clothing
i. Jeans and pants
ii. Shirts, sweatshirts, hats and caps
iii. Socks, belts and other miscellaneous personal items
iv. Footwear not identified as PPE
c. City purchasing powers shall not be used, including direct invoice, department purchasing cards
and house accounts at local retailers.
d_ Employees will be reimbursed by a taxable clothing allowance as defined below.
EMPLOYEE CATEGORIES:
City employees will be classified in one of the following three categories when determining if a clothing allowance
is necessary. See Exhibit A for a listing of employee positions within each category.
1. Category I: Field Services — Physical Work
Includes positions that require the employee to spend most of his/her time in the field or in more industrial -
type settings, performing physical work. As a result, the wear and tear on clothing is more significant
than for other positions. There is also a need for recognition as a city employee (with a city logo) when
in public.
Category II: Field Services — Public Contact/Less Intensive Physical Work
Includes positions that require the employee to spend time in the field where public contact often occurs
and/or performing work where some wear and tear on clothing is expected, but where the physicality of
the role is not intense. For example, this may include engineers, laboratory employees, and building
inspectors/officials. There may be occasional needs for recognition as a city employee (with a city logo)
when in public.
3. Category III: Office/Administrative
Includes positions that require employees to spend the majority of their time in an office setting. There
may be occasional opportunities when recognition as a city employee (with a city logo) in public is helpful.
CLOTHING ALLOWANCE
From an administrative perspective, the least complicated method for obtaining such clothing and withholding
applicable taxes is the payment of a clothing allowance to each eligible employee through the payroll function.
The annual allowance amounts for each employee category are as follows. -
Full -Time
■ Category I: $300
• Category li: $180
• Category Ill: None
Part -Time Temp/Seasonal
$150 None
$90 None
None None
The clothing allowance rates identified above, which may be amended from time to time, shall be the maximum
amount the City will provide to an employee in one calendar year for clothing. If employees need to spend
beyond the allowance amounts for additional items, then the purchases will need to be made with personal funds
or they can wait for the next allowance to be issued.
ALLOWANCE PAYMENT
Clothing allowance checks will be issued two times during the budget year, in the months of January and July,
with each check at 50% of the allowance total. The check in January is intended to reimburse the cost of clothing
purchases made between July 1 and December 31. The check issued in July is intended to reimburse the cost
of clothing purchases made between January I and June 30.
Allowances will be prorated for new employees with start dates that occur within the six-month allowance period.
The proration will be based on the number of days employed within the six-month period_
An employee changing City positions that affects the clothing allowance category shall receive a prorated
allowance for the six-month period in which the transfer occurs. The proration will be based on the total number
of days employed in each position during the six-month period.
A clothing allowance shall be forfeited if an employee leaves employment with the City prior to the designated
dates of June 30 or December 31. There will be no prorated distribution of the allowance.
In the event of an employee retirement or death, a prorated allowance shall be paid. The proration will be based
on the number of days calculated to the last day worked during the six-month period.
EMPLOYEE RESPONSIBILITIES
• Employees must purchase their clothing an personal time outside of working hours.
■ Employees shall be responsible for proper care, cleaning, alterations and repair of their clothing.
■ Taxable clothing items are considered property of the employee and may be kept after employment has
ended.
The City will not track items purchased with the clothing allowance. Rather, the City is compensating the
employee for assumed costs associated with his/her job, and the employee is responsible for purchasing
clothing necessary to perform City work duties.
The employee may keep any unspent allowance as compensation.
Employees shall abide by the City's Personnel Policy regarding appearance when purchasing clothing.
Policy approved by City Council, April 23, 2919
Revised, June 14, 2022
Exhibit A
Clothing Allowance Categories
Category I: Field Services — Physical Work
Arborist
Compost Coordinator
Compost Equipment Operator
Compost Laborer
Engineering Specialist
Equipment Mechanic
Facilities Manager
General Maintenance — Event Center
Lab Technician/Wastewater Operator
Maintenance Lead Operator
Parks Maintenance Equipment Operator
Parks Maintenance Specialist
Parks Supervisor
Plant Equipment Mechanic II
Public Works Maintenance Operator
Senior Engineering Specialist
Senior Public Works Maintenance Specialist
Senior Wastewater Operator
Senior Water Plant Operator
Wastewater Maintenance Operator
Water Plant Operator
Water/Wastewater Technician
Cateoory II: Field Services — Public Contact/Less Intensive Phvsical Work
Building Inspector PT Custodian — Event Center
Building Official PT Recreation Facility Maint Technician
Compost Operations Specialist Public Outreach & Comm. Coordinator
Inspector Public Works Manager
Police Officers Wastewater Manager
PRCE Maintenance Technician Water Manager
Project/Environmental/Regulatory Manager
Category III: Office/Administrative
Administrative Secretary — Engineering
Administrative Secretary - Public Works
City Administrator
City Attorney
Compost Manager
Compost Operations Specialist
Economic Development Director
EDA Intern/Administrative Technician
Emergency Dispatcher - FT & PT
Event Center Coordinator
Executive Assistant/Paralegal
Finance Director
Human Resources Director
Information Technology Director
Information Technology Specialist
Licensing Clerk FTIPT
Liquor Sales Manager
Motor Vehicle Deputy Registrar
Parks/Recreation/Community Ed Director
Payroll/Benefits Specialist
Uniform Service
Fire Chief
Hospital Security Guard FTIPT
Police Officer FTIPT
Permit Technician
Planning Director
Police Administrative Specialist
Police Investigative Specialist
Police Supplemental Services Specialist
PT Compost Scale Operator
PT Human Resources/Admin Technician
PT Liquor Sales Clerk
PT Office Specialist - Event Center
PT PRCE Receptionist
PT Recreation Specialist/Concessions Coord.
Public Works Director/City Engineer
Recreation Facilities Operations Manager
Recreation Services Coordinator
Sales & Marketing Specialist
Senior Accountant
Senior Accounting Specialist
Senior Liquor Sales Clerk
Server/Network Technician
Utility Billing Specialist
Police Sergeant
Police Lieutenant
Police Chief/Emergency Management Director
Exhibit Amended April 2024
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Boord Action
A CITY ON PVf4F10S1-_
Approval of Memorandum of Agreement with LELS
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete NIA
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff 7
Consent Agenda
Time Requested (Minutes): i
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Last year, the City entered into a 3-year collective barganining agreement with the Police
Sergeant's Union, LELS. Included in that agreement was a "wage reopener" for 2024 and 2025.
After a negotiation session, the Union agreed to the attached Memorandum of Agreement on
wages for 2024.
The agreement includes a 6% grid adjustment that matches the grid shift that non -union and
MNPEA employees received. The agreement also acknowledges the grid shift that we are
planning for Sergeants (from 180 to 185) that is being done based on a review of market data,
work environment, and discusions with the City's Compensation Consultant from Keystone
Compensation.
Additional changes to the contract included within the agreement include updating their vacation
and sick leave/bereavement policies to match the rest of the non -union policies. A marked -up
and clean version of the MCA have been included in your packet. The agreement is consistent
with what we budgeted for in 2024.
The negotiating committee, which includes Mayor Forcier and council member Tim Burley, is
recommending that the council approve this Memorandum of Agreement.
BOARD ACTION REQUESTED:
Approval of Memorandum of Agreement with LELS
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Yes 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cast: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
MEMORANDUM OF AGREEMENT
This Memorandum of Agreement is entered into between the City of Hutchinson (hereafter "City")
and LELS (hereafter "Union") representing the Sergeants Unit.
WHEREAS, the City and the Union have entered into a collective bargaining agreement for the
period January 1, 2023 through December 31, 2025; and
WHEREAS, the collective bargaining agreement provides for a wage reopener in Article I9 as
follows:
For the term of this Agreement, compensation will be administered in accordance
with the City of Hutchinson Compensation Plan. If the City plans to modify the
Merit Increase Guide for Open Salary Ranges, the City will meet and confer with
the Union. There shall be a 4.0% adjustment to the Pay Grid effective the first day
of the first pay period following January 1, 2023. Following the merit/performance
increases for eligible employees on March 5, 2023, there shall be a $0.75 per hour
adjustment to eligible employees' wage rate who received an Outstanding
Performer, Exceeds Expectations or Solid Performer performance rating. The
parties agree to reopen the Wage Article for negotiations regarding adjustments to
the Pay Grid for 2024 and 2025. Employees who terminate employment prior to
the date this Agreement is ratified by both parties shall not be eligible for retroactive
wage increases provided in accordance with this Article. All employees to be
eligible for all increases regardless of whether discipline has been imposed.
WHEREAS, the City has determined to reclassify Police Sergeants as a Grade 185 effective
January 1, 2024, while maintaining the same compa ratio percentage previously held ; and
WHEREAS, the City has modified and enhanced its Vacation and Sick/Bereavement policies
effective January 2024.
NOW, THEREFORE, the parties hereby agree to the following modifications of the collective
bargaining agreement:
Effective January 1, 2024, Article 19 will be amended as follows:
For the term of this Agreement, compensation will be administered in accordance
with the City of Hutchinson Compensation Plan. If the City plans to modify the
Merit Increase Guide for Open Salary Ranges, the City will meet and confer with
the Union. There shall be a 4.0% adjustment to the Pay Grid effective the first day
of the first pay period following January 1, 2023. Following the merit/performance
increases for eligible employees on March 5, 2023, there shall be a $0.75 per hour
adjustment to eligible employees' wage rate who received an Outstanding
Performer, Exceeds Expectations or Solid Performer performance rating. There
shall be a 6.0% adjustment to the Pay Grid effective the first day of the first pay
period following January 1, 2024. The parties agree to reopen the Wage Article for
negotiations regarding adjustments to the Pay Grid for 2024 and 2025. Employees
who terminate employment prior to the date this Agreement is ratified by both
parties shall not be eligible for retroactive wage increases provided in accordance
with this Article. All employees to be eligible for all increases regardless of whether
discipline has been imposed.
2. Effective January 1, 2024, Article 17.1 will be amended as follows:
17.1 Vacation leave benefits shall be provided in accordance with the Vacation
Leave with Pay policy set forth in the City Employee Handbook — Personnel
Policy in effect as of Attgttst 2016, January 2024.
1 Effective January 1, 2024, Article 18 will be amended as follows:
18.1 Sick leave and Bereavement leave shall be provided in accordance with the
Sick/Bereavement Leave policy set forth in the City Employee Handbook
— Personnel Policy in effect as of August 20 16 January 2024.
4. This Memorandum of Agreement represents the complete and total agreement between the
parties regarding this matter.
IN WITNESS WHEREOF, the parties have caused this Memorandum of Agreement to be executed
this day of , 2024.
CITY OF HUTCHINSON LELS
2
MEMORANDUM OF AGREEMENT
This Memorandum of Agreement is entered into between the City of Hutchinson (hereafter "City)
and LELS (hereafter "Union") representing the Sergeants Unit,
WHEREAS, the City and the Union have entered into a collective bargaining agreement for the
period January 1, 2023 through December 31, 2025; and
WHEREAS, the collective bargaining agreement provides for a wage reopener in Article 19 as
follows:
For the term of this Agreement, compensation will be administered in accordance
with the City of Hutchinson Compensation Plan. If the City plans to modify the
Merit increase Guide for Open Salary Ranges, the City will meet and confer with
the Union. There shall be a 4.0% adjustment to the Pay and effective the first day
of the first pay period following January 1, 2023. Following the merit/performance
increases for eligible employees on March 5, 2023, there shall be a $0.75 per hour
adjustment to eligible employees' wage rate who received an Outstanding
Performer, Exceeds Expectations or Solid Performer performance rating. The
parties agree to reopen the Wage Article for negotiations regarding adjustments to
the Pay Grid for 2024 and 2025. Employees who terminate employment prior to
the date this Agreement is ratified by both parties shall not be eligible for retroactive
wage increases provided in accordance with this Article. All employees to be
eligible for all increases regardless of whether discipline has been imposed.
WHEREAS, the City has determined to reclassify Police Sergeants as a Grade 185 effective January
1, 2024, while maintaining the same cornpa ratio percentage previously held; and
WHEREAS, the City has modified and enhanced its Vacation and SicldBereavement policies
effective January 2024.
NOW, THEREFORE, the parties hereby agree to the following modifications of the collective
bargaining agreement:
1. Effective January 1, 2024, Article 19 will be amended as follows:
For the term of this Agreement, compensation will be administered in accordance
with the City of Hutchinson Compensation Plan. If the City plans to modify the
Merit Increase Guide for Open Salary Ranges, the City will meet and confer with
the Union. There shall be a 4.0% adjustment to the Pay Grid effective the first day
of the first pay period following January 1, 2023. Following the merit/performance
increases for eligible employees on March 5, 2023, there shall be a $0.75 per hour
adjustment to eligible employees' wage rate who received an Outstanding
Performer, Exceeds Expectations or Solid Performer performance rating, There
shall be a 6.0% adjustment to the Pay Grid effective the first day of the first pay
period following January 1, 2024. The parties agree to reopen the Wage Article for
negotiations regarding adjustments to the Pay Grid for 2025. Employees who
terminate employment prior to the date this Agreement is ratified by both parties
shall not be eligible for retroactive wage increases provided in accordance with this
Article. All employees to be eligible .for all increases regardless of whether
discipline has been unposed.
2. Effective January 1, 2024, Article 17.1 will be amended as follows:
17.1 Vacation leave benefits shall be provided in accordance with the Vacation
Leave with Pay policy set forth in the City Employee Handbook — Personnel
Policy in effect as of January 2024.
3. Effective January 1, 2024, Article 18 will be amended as follows:
18.1 Sick leave and Bereavement leave shall be provided in accordance with the
Sick/Bereavement Leave policy set forth in the City Employee Handbook
— Personnel Policy in effect as of January 2024.
4. This Memorandum of Agreement represents the complete and total agreement between the
parties regarding this matter.
IN WITNESS WHEREOF, the parties have caused this Memorandum of Agreement to be executed
this day of , 2024.
CITY OF HUTCHINSON
R)
L'
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PORPOSE.
Purchase Order - 5th Avenue NE Industrial Park Pond
Agenda Item:
Department: PWIEng
LICENSE SECTION
Meeting pate: 4/23/2024
Application Complete NIA
Contact: Mike Stifter
Agenda Item Type:
Presenter: Mike Stifter
Reviewed by Staff F/1
Consent Agenda
Time Requested (Minutes): a
License Contingency NIA
Attachments: Yes
BA CKGROLIND/EXPLANA TION OF AGENDA ITEM:
Economic Development has advanced a project in the 5th Ave Industrial Park to prepare a site
for future development. Bids have been received with a low bid from Juul Contracting to prepare
the site and to construct a stormwater pond. Construction is anticipated in either April/May or
early Fall.
BOARD ACTION REQUESTED:
Approval of purchase order - 5th Ave NE Industrial Park Pond.
Fiscal Impact: Funding Source: Economic Development
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cast: $ 51,059.50
Total City Cost: $ 51,059.50 Funding Source: Economic Development
Remaining Cost: $ a.OQ Funding Source:
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234d209
BID TABULATION - CITY OE HUTCHINSON
5th Ave SE Indust riai Park
BID OPENING, 0411512024 @ 3!00 PM ESTIMATE $103.711.50 COMPLETION DATE, 0972012024
1TEM DESCRIPTIQN
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$76,813.00
$77.M.501
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HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PORPOSE.
Out of State travel
Agenda Item:
Department: Wastewater
LICENSE SECTION
Meeting pate: 4/23/2024
Contact: Tim Gratke
Application Complete NJA Q
Agenda Item Type:
Presenter: Mike Stifter
Reviewed by Staff 7
Consent Agenda 0
Time Requested (Minutes):
License Contingency NIA
Attachments: Yes
BA CKGROUND/EXPLANA TION OF AGENDA ITEM:
Back in late Fall, the Wastewater staff were nominated by a committee an the Minnesota
delegation of Central States Water Environment Association (CSWEA) to make application as
their selection to receive the George W Burke, Jr. Facility Safety Award for 2024. Notification
was received informing us that the City of Hutchinson WWTF had been selected as the winner
and requesting attendance at the awards reception at the Annual Conference in Schaumburg, IL
on the evening of May 14th.
Staff are requesting to attend at an approximate cost for registration, travel, and lodging of
$1000.
BOARD ACTION REQUESTED:
Approve Out of State travel request
Fiscal Impact: $ 1,000,00 Funding Source: Wastewater
FTE Impact: Budget Change: No 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0,00 Funding Source: N/A
Central States Water Environment Association, Inc.
www.cswea.org
Administrative Year
2023-2024
President
AMY UNDERWOOD
Downers Grove Sanilnry District
aunderwood(&d2sd.ore
Ist Vice President
TROY LARSON
Strand Associates. Inc.
troy. lAi5nflC�' Stra nd .r�►Tn.
2nd Vice President
TIMOTHY WEDIN
Metropolilsn Council
l imo4ty. tv edin�u7metc.shit e. mn.us
Treasurer
ALAN GROOMS
Madison MSD
al angta7 rnatisewer. org
Immediate Past President
TRACY HODFT.
City of St. Cloud
tracv.hodcl( ci.stcloud.mn.us
WE DOcg0e'25
RICHARD HUSSEY
LAI, L.td,
rhussey(&lai-1 td.com
WEF Delcgate'26
ANNA MUNSON
Hazen and Sawyer
arnunson i-Nia7_e na nds aiyyer. coin
PWO Representative 625
JEREMY CRAMER
City of Sun Prairie
icram erCii ci tyu i su npran i e. coin
Young Professionals Rep '24
ANNDFF HUFF CHF.STF.R
Bmwn and Caldwell
ahuftehes lert a7Unvn cald. coin
Illinois Section Trustee •25
AMANDA STREICHER
Baxter & Woodman
asireither[!haxlern•oodm�i.c um
Wixconsin Section Trustee `25
MAT? SL• iB
Madison Metropolitan Si7
m atts, (.rna dsewer. org
Minnesota Section Trustee'24
ANNA MUNSON
Hazen and Sawyer
aniunsott�tt liaz.enandha%vyer.cum
Alexandra wef
Crystal Lake, IL 60iYa 01 l4
855-692-7932
ir.&Ila'cstvea.Ors, member association
Illinois — Wisconsin - Minnesota
April 15, 2024
Mr. Tim Gratke
City of Hutchinson
1300 Adams Street SE
Hutchinson, MN 55350
via email. tgratke@hutchinsommn.,gov
Re: Central States WEA - 2024 Burke Safety Award
Dear Tim,
On behalf of the Central States Water Environment Association [CSWEA], I would like to
congratulate the City of Hutchinson as being selected as the recipient of the 2024 George W. Burke
Jr. Facility Safety Award.
The award will he presented during the 971h Annual Meeting Awards Event to be held at the
Maggiann's in Schaumburg, Illinois on Tuesday, May 14, 2024. The awards ceremony will be From
6:00 pm to 9:100 pm.
If you are unable to attend this year's Annual Meeting, please contact Mohammed Haque at the
above address or e-mail. Your ongoing commitment to the protection of our water environment
is greatly appreciated.
Sincerely,
alz
'Nm Wedin
2^d Vice President
cc: Amy Underwood, President
Tracy Hodel, Past President
Troy Larson, 1S'Vice President, General Awards Committee Chair
Mohammed Haque, Executive Director
Local Arrangements Chair
LIZ HFISE
trotter & Associates
e.he i seriArot le r- inr_com
97th Annual Meeting
May I3-15, 2024
Schaumburg, IL
1-
RENAISSANCE'
SCHAOMIRIM CONVFNi ON GFNr€? He IFL
Technical Program Chair
CIiRIS BUCKLEY
EEI
c burkl 4_'.eei w eh. of m
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board action
A CITY ON PORPOSE.
Purchase Order - RePlay Clear Totes
Agenda Item:
Department: PWIEng
LICENSE SECTION
Meeting pate: 4/23/2024
Application Complete NIA
Contact: Mike Stifter
Agenda Item Type:
Presenter: Mike Stifter
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 0
License Contingency NIA
Attachments: Yes
BA CKGROUNDIEXPLANA TION OF AGENDA ITEM:
The Public Works department is requesting (4) 275 gallon Totes of RePlay. This product is used
to seal asphalt surfaces in conjunction with our asphalt maintenance program. It is similar to an
asphalt fog seal preservative in function but it is soy based, non -tracking by vehicles, dries clear,
and only needs to dry for 30 minutes. Normally this product was applied by a contractor, we
have since purchased our own application unit to reduce the cost of application and better utilize
the product in more areas.
BOARD ACTION REQUESTED:
Approval of purchase_
Fiscal Impact: Funding Source: Streets Maintenance
FTE Impact: Budget Change: N❑
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 67,210 00
Total City Cost: $ 67,210.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
in 56 County # 1
PAv-"7A--TnMountain Lake, MN 5G159
['el. (507) 427-3807
rwm vpimv Fax (507) 427-3709
Toll Free 1-800-929-3807
April 8, 2024
City of Hutchinson
Attn: Donovan Schuete & John Olson
1400 Adams Street
Hutchinson, MN 55350
Donovan & John,
Thank you for the opportunity to quote material for your asphalt maintenance needs. I
have listed the price for the items you are interested in. You are responsible for paying
the sales tax in your own state.
This price is only good for our current order that will be delivering at the end of
March. Once those totes are sold, we can no longer honor this price.
BioS an Products:
RePlay Clear — 275 Gallon Totes @ $16,802.50 x 4 Totes = $67,210.00
F.O.B Mt. Lake or plus a delivery fee
**Special Terms relating to the IIot Four Sealant — Net 30 Days. If the balances are
not paid in full within 30 days, a 2% charge will be added to the invoice totals. Again,
this year we are being charged from our Material manufacturers a 2% fee if our invoices
are not paid in full within 34 days, therefore we are passing it on to our customers as
well. Please notify your Accounting Dept. so they are aware of the following terms.
TERMS: Owner agrees that all payments required under this Contract shall be due and
payable within 30 days of date of invoice. Owner farther agrees that Midstates
Equipment & Supply may charge interest at the annual rate of eighteen percent (18%),
unless a lesser percentage is required by law on any sum due under this Contract which is
not paid within 30 days of invoice date. If payments are not made when due, interest,
costs incidental to collection and attorney's fees (if any attorney is retained for collection)
shall be added to the unpaid balance.
Midstates Equipment & Supply reserves the right, without penalty from Owner, to stop
service or shipment if the Owner does not make payments to Midstates Equipment &
Supply when due. This Proposal/Contract may be withdrawn by Midstates Equipment &
Supply if not accepted within 30 days, or at anytime, subject to increases related to
material prices as noted above.
Acceptance of Proposal — The above prices, specifications and conditions are
satisfactory and are hereby accepted. You are authorized to do the work as specified. This
proposal may be withdrawn if not accepted within 30 days.
Date of Acceptance
Signature
Signature
PO#
If you have any questions, please do not hesitate to call.
Sincerely,
je �aV �K�
Jerry-- an Dyke
MIDSTATES EQUIPMENT & SUPPLY
JVD/15
City of Hutchinson—BioSpan RePlay 04082024
RA HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Stormwater, Wastewater, and Community Resiliency Grant Agreement
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete NIA
Contact: John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANA TION OF AGENDA ITEM:
The City of Hutchinson has been selected to receive additional grant funding through the MPCA
for Stormwater, Wastewater, and Community (SWC) Resilience. The scope of work identified in
the grant will be scheduled to begin upon execution of the agreement.
The grant will be used to complete a hydrologic and hydraulic (H&H) modeling of the City storm
sewer system where the prior grant project did not study (south of the river). The modeling will
identify parts of the system that have adequate drainage capacity as well as those that do not.
The information will be used to prioritize drainage improvements and to inform us of future
system needs due to changes in precipitation intensity and duration.
The MPCA SWC Resiliency Grant will be distribcted at the meeting. City staff will be available to
answer any questions that you may have.
We recommend approval to execute the MPCA SWC Resiliency Grant.
BOARD ACTION REQUE5TED:
Approval to execute grant agreement with the MPCA.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New 6u
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
MMINNESOTA POLLUTION
CONTROL AGENCY
520 Lafayette Road North
St, Paul, MN 55155-4194
Project title:
Hutchinson Stormwater Resilience Plan --South
Statement of project purpose(s)
Planning Grants for
Stormwater, wastewater,
and Community Resilience
Project workplan
Doc Type: GronrRpplitation
The City of Hutchinson South Stormwater Resilience Flan purpose is to develop a Stormwater Resilience Plan that
identifies locations and causes of localized flooding, assesses damage potential and community vulnerability due to
localized flooding, develops potential projects to reduce (coding and mitigate the effects of climate change, and estimates
the cost of project implementation. The plan will focus on the area of the City that is south and west of the South Fork Crow
River as shown on the study area map provided in the application. Public engagement will be conducted during the
development of this Plan to obtain information about past flooding and provide educational opportunities for the public to
learn about the City's stormwater infrastructure, climate change, and their ability to improve community resiliency.
Goal statement, project deliverable(5), tasks, and subtasks
Goal statement:
The City of Hutchinson will achieve the following goals through the development of a Stormwater Resilience Plan:
(1 ) Identify locations within the study area that are most prone to localized flooding by developing an XPSIMMM model of
the stormwater management infrastructure,
(2) Identify feasible stormwater improvement projects that minimize localized flooding within the study area and develop
corresponding implementation cost estimates,
(3) Estimate the impact of climate change on existing stormwater infrastructure, and considering the proposed
improvements,
(4) Conduct a vulnerability assessment to identify locations where localized flooding impacts vulnerable populations for
existing and proposed conditions,
(5) Conduct a damage potential assessment to identify areas of greatest flood damage potential within the study area for
existing and proposed conditions,
(5) Conduct a critical infrastructure assessment to identify locations within the study area where critical infrastructure is
at risk of flooding for existing and proposed conditions.
(7) Engage the public to obtain input and share information throughout the planning process, and
(8) Produce an actionable plan that clearly identifies feasible stormwater improvement projects, prioritizes projects for
implementation, and provides corresponding implementation costs.
Project deliverables: The primary deliverable will be a Stormwater Resilience Plan for the City of Hutchinson. This Plan will
provide detailed information about available stormwater data, the XPSWMM modeling used to identify areas as having a high
risk of localized flooding, and the results of the damage potential assessment, critical infrastructure assessment and
vulnerability assessment for the study area. This Plan will also clearly identify projects which could be implemented to
minimize localized flood risk within the study area during cur-ent and future climate conditions. These projects will be
prioritized based on the results of the damage potential assessment, vulnerability assessment, critical infrastructure
assessment and other factors. Implementation cost estimates will be developed for each of the recommended proposed
projects XPSWMM modeling will be conducted to estimate the expected benefits of the projects as it relates to localized flood
risk, and community vulnerability. This Plan is expected to provide a comprehensive summary of the City's plan to increase
stormwater resilience within the study area and will be used for future funding applications for project implementation.
Task 1 of a- Data Collection/ Review and Watershed Delineation
Subtask 1a: Data Collection/Review
Brief description of activities involved: Previously completed stormwater studies and reports will be reviewed to better
understand previously identified stormwater issues and priorities within the study area. The City's existing G I S database of
the stormwater management system will also be reviewed to identify gaps in the data that are needed develop the
XPSWMM Model and conduct an accurate analysis of the City's stormwater management system. This gap analysis will
then be used to develop a scope of work for data management and field data collection to be completed by the City. The
data collected in the field will be added to the existing GIS database by the City to further improve the existing datasets.
Page 1 of 4
Subtask lb: Watershed Delineation
Brief description of activities involved: A comprehensive stormwater map will be developed in GIS including the City's
stormwater databases, LiDAR-based topographic data, and soils mapping. This map will be used to delineate major and
minor watersheds within the study area and assign hydrologic parameters to account for land cover and estimate runoff
from each watershed The watershed area and associated hydrologic parameters will be associated with a specific feature
within GIS so that the data can be imported to XPSWMM at the correct location.
Task 2 of 8: XPSWMM Model Development —Existing Conditions
Subtask 2a: Develop Existing Conditions Model
Brief description of activities involved: A hydrologic and hydraulic model of the study area will be developed using
XPSW MM. This model will include a 2D modeling component that represents flood storage and overland flow pattems to
simulate real -world conditions more accurately than a traditional 1 D model. This model will also provide inundation
mapping showing flood -prone areas and potential flooding depths for all rainfall events analyzed.
Subtask 2b: Existing Conditions Model Calibration
Brief description of activities involved: Using information and photographs on localized flooding that has occurred in
the past, the XPSWMM model will be calibrated to improve the overall accuracy and relevance of the modeling effort.
Historic rainfall event data will be simulated and inundation maps will be generated and used to obtain feedback on the
validity of the modeling results. The XPSWMM model parameters and input data will be modified as needed to produce
results that match observations of past localizing flooding.
Task 3 of 8: Review Existing Conditions Results
Subtask 3a: Flood Inundation Assessment for Existing Conditions
Brief description of activities involved: The XPSWMM modeling of the existing stormwater infrastructure will be used to
map locations of localized flooding for various rainfall events based on rainfall events currently used for design.
Subtask 3b: Pipe Capacity Assessment for Existing Conditions
Brief description of activities involved: The XPSWMM modeling of the existing stormwater infrastructure will be used to
develop a color -coded map of the modeled pipe segments to indicate which segments have anticipated flows above or
below the system capacity. This result is intended to provide a visual of the undersized pipe segments which are likely
contributing to the localized flooding estimated by the model.
Subtask 3c: Analysis of Future Rainfall Scenarios with Existing Stormwater System
Brief description of activities involved: The XPSWMM model of the existing stormwater infrastructure will be used to
simulate potential future rainfall events to estimate the impact of climate change on flood risk. These parameters will be
identified for a point 50 years from now which coincides with an estimated 50-yr lifespan of stormwater infrastructure
installed today.
Subtask 3d: Vulnerability Assessment for Existing Conditions
Brief description of activities involved: The flood Inundation results produced in Subtask 3a will be overlaid with the
MPCA's Environmental Justice mapping to identify flood isk within areas of vulnerable populations. This information will be
used to identify proposed improvements to limit community vulnerability to flooding.
Subtask 3e: Critical Infrastructure Assessment for Existing Conditions
Brief description of activities involved: The flood inundation results produced in Subtask 3a will be overlaid with a GIS
dataset developed by the City that identifies locations of critical Infrastructure such as fire stations, drinking water wells,
hospitals, etc. This information will be used to identify proposed improvements to limit impacts of flooding on critical
infrastructure.
Subtask 3f: Damage Potential Assessment for Existing Conditions
Brief description of activities involved: The flood inundation results produced in Subtask 3a will be overlaid with the County
parcel dataset with building values categorized. This information will be used to identify proposed improvements to limit
damage potential caused by flooding within the community.
Task 4 of 8: Develop Proposed Improvements and Analyze with XPSWMM Model
Subtask 4a: Develop and Evaluate Concepts for Stormwater Management Improvements
Brief description of activities involved: Stormwater management improvement project concepts will be developed and
may include increasing pipe capacity, incorporating more stormwater detention andlor treatment, or rerouting drainage
systems. Lip to 7 project concepts will be developed based on the results descnbed in Task 3. These projects will focus
on reducing the localized flooding while minimizing risk and reducing the vulnerability within the study area. These projects
will likely also incorporate a water quality improvement component that would contribute to the City's ongoing effort to
improve the water quality of the Crow River which is an impaired stream. The project list will be compared to the City's
Capital Improvement Plan to identify opportunities for cost savings by adding stormwater infrastructure improvements to a
previously planned project.
Subtask 4b: Estimate Project Implementation Costs
vage 2 of 4
Brief description of activities involved: Project implementation costs will be estimated for each of the proposed
improvement projects and will include construction, engireering, and property acquisition costs..
Task 5 of S: Review Proposed Conditions Results
Subtask 5a: Flood Inundation Assessment for Proposed Conditions
Brief description of activities involved: The XPSWMM modeling of the proposed stormwater infrastructure will be used
to map locations of localized flooding for various rainfall events based on rainfall events currently used for design. These
results will be used to estimate the reduction in localized flooding associated with the proposed conditions. These results
may also indicate unintended consequences of a proposed improvement such as increased downstream flooding, which
will then be used to refine the proposed alternative-
Subtask 5h: Pipe Capacity Assessment for Proposed Conditions
Brief description of activities involved: The XPSWMM modeling of the proposed stormwater infrastructure will be used
to develop a color -coded map of the modeled pipe segments to indicate which segments have anticipated flows above or
below the system capacity. These results will be used to visualize the improvement in pipe capacity associated with the
proposed conditions. These results may also indicate unintended consequences of a proposed improvement such as
decreased downstream pipe capacity, which will then be used to refine the proposed alternative.
Subtask 5c: Analysis of Future Rainfall Scenarios with Proposed Stormwater System
Brief description of activities involved: The XPSWMM model of the proposed stormwater infrastructure will be used to
simulate potential future rainfall events to estimate the impact of climate change on the flood risk. These parameters will
be identified for a point 50 years from now which coincides with an estimated 50-yr lifespan of stormwater infrastructure
installed today. These results will estimate how the proposed improvements may alleviate localized flooding while
considering effects of climate change.
Subtask 5d: Vulnerability Assessment for Proposed Conditions
Brief description of activities involved: The flood inundation results produced in Subtask 5a will be overlaid with the
MPCA's Environmental Justice mapping to identify flood isk within areas of vulnerable populations. This information will
be used to estimate the extent that the proposed improvements limit community vulnerability to flooding.
Subtask 5e: Critical Infrastructure Assessment for Proposed Conditions
Brief description of activities involved: The flood inundation results produced in Subtask 5a will be overlaid with a GIS
dataset developed by the City that identifies locations of critical infrastructure such as fire stations, drinking water wells,
hospitals, etc. This information will be used to estimate the extent that proposed improvements limit impacts of flooding on
critical infrastructure.
Subtask 5f: Damage Potential Assessment for Proposed Conditions
Brief description of activities involved: The flood inundation results produced in Subtask 5a will be overlaid with the
County parcel dataset with building values categorized. This information will be used to estimate the extent that proposed
improvements limit damage potential caused by flooding within the community.
Task 6 of 8: Community Outreach and Engagement
Subtask 6a: Community Engagement
Brief description of activities involved: Throughout the course of this planning effort, the City will lead the community
engagement effort by informing the community of their intent to prepare this stormwater Resilience Plan, invite them to
provide input regarding previous flood events and impacts of flooding, and share information about the progress of the plan
development and recommended mitigation strategies.
Subtask 6b: Community stormwater Map
Brief description of activities involved: An interactive web -based map of the study area will be developed and used as
a platform to compile community input. The community will be asked to add virtual "pins" to the map to identify areas of
observed flooding and ideas for improving stormwater management within the study area. This map will be publicized in
the local newspaper.
Task 7 of 8: Prepare and Present stormwater Resilience Plan
Subtask 7a: Prioritize Proposed Stormwater Resilience Plan
Brief description of activities involved: The results of Task 5 will provide the primary framework for prioritizing
proposed improvements to the stormwater management system, with a focus on reducing localized flood risk and
vulnerability to flooding within the study area. An additional consideration for project prioritization will be the feasibility of
adding a stormwater improvement to an already planned City project, which can result in significant cost savings for
implementation.
5ubtask 7b: Draft stormwater Resilience Plan
Brief description of activities involved: A draft Stormwater Resilience Plan will be prepared and will include a
description of the work completed as part of the preceding tasks, maps of the study area showing locations of localized
flooding for current and future climate conditions, results of the risk and vulnerability assessments, and proposed projects
Page 3 of 4
for lessening the impacts of localized flooding and climate change.
Subtask 7c: Finalize 5tormwater Resilience Plan
Brief description of activities involved: The draft 5tormwater Resilience Plan will be modified to incorporate public input
and comments provided by City staff
Task 8 of 8: Final Report and Project Deliverables
Subtask 8a: Submit Final Grant Report
Brief description of activities involved: Will provide a final grant project report using the MPCA template approximately
one month prior to the end of the grant agreement on June 30, 2025, or at completion of the project, whichever occurs first.
Will respond promptly to any requests by the MPCA authorized representative for additional information and/or corrections
to the report.
Timeframe: May -June 2025
Subtask Sb: Submit Project Deliverables
Brief description of activities involved: Will provide electronic files of all project deliverables to the MPCA authorized
representative prior to the end of the grant agreement on June 30, 2025, or at the completion of the project, whichever
occurs first.
Timeframe: May -June 2025
Page 4 of 4
IMiNNESOTA POLLUTION
CONTROL AGENCY
520 Lafayette Road North
5[, Paul, MN 55155.4194
City of Hutchinson
Planning Grants for
5tormwater, Wastewater,
and Community Resilience
Budget
Doc Type Grant Appl+canon
1.
II-
ill.
IV-
V.
Cost category
Cost ($/unit) Not to Exceed
Grant funds
Budgeted cash
Budgeted in -kind
Total budgeted
Total budget (I +
match
match
match 11 + 111
IV
City Public Works
$86,00
hr
$0,00
$0,00
$6,192,00
$6,192.00
$6,192-00
Lead
City Environmental
$613.00
hr
S0.00
$0-00
$7.888.00
S7.888.00
$7.888.00
Lead
City Engineering
$63.00
hr
50.00
$0-00
$7,434,00
$7.434,00
S7,434-00
Technician
SHE Project
$220.00
hr
$17.600.00
$1.760.00
$0.00
31.760.00
$19,360.00
Manager
SHE QAQC Lead
$195.00
hr
$23.400.00
$1.170,00
$0.00
$1.170.00
S24,570.00
SHE Modeler
$150.00
ht
$40,200.00
$29,400.00
$0.00
$29.400,00
$59.600.00
Total
$81.200.00
$32,330,00
$21,614.00
$63,844.00
9135,044.00
p-T-27e-fy20-1 - 12,76119 hRps.Intiww,pca state inn us Ave+fab+e +n a!lemelrve formers 65f.296-6300 • 800-657-3864 • Use your prefe+red relay service Page f of I
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE
SEH Agreement for Stormwater Resiliency Plan - South
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete NIA
Contact: John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANA TION OF AGENDA ITEM:
City staff has executed a grant agreement with the MPCA for the Stormwater, Wastewater, and
Community (SWC) Resilience Grant. The scope of work identified in the grant will be completed
with the assistance of SEH.
The grant will be used to complete a hydrologic and hydraulic (H&H) modeling of the City storm
sewer system south of the South Fork Crow River. The modeling will identify parts of the system
that have adequate drainage capacity as well as those that do not. The information will be used
to prioritize drainage improvements and to inform us of future system needs due to changes in
precipitation intensity and duration.
The Supplemental Letter Agreement with SEH will be distributed at the meeting. City staff will
be available to answer any questions that you may have.
We recommend approval to execute the Supplemental Letter Agreement with SEH to complete
the Stormwater Resilience Plan - South.
BOARD ACTION REQUESTED.
Approval of Agreement with SEH
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: N❑
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON FVf4POSE
Gopher Campfire Dinner with the Deer
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete NIA
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas ❑ Gifferson
Reviewed by Staff �,/
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUNDIEXPLANATIQN QFAGENDA ITEM:
Gopher Campfire is planning a "Dinner with the Deer" event on May 2, 2424 They are
requesting to have a section of Les Kouba Parkway closed to traffic during the event.
The closure would extend from Montana St on the east side to a location approximate ly150
yards south along the west fence line of the sanctuary. The reason for the closure is to provide a
safer environment for the increased pedestrian traffic during the event.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0-00 Funding Source: Police Budget
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
Gopher Campfire Sanctuary
Les Kou ba Parkway
1250 Hwy 7 E
Hutchinson, MN 55350
4/8/2024
To: Chief Thomas Gifferson
Hutchinson Police Dept
214 1"Ave NE
Hutchinson, MN 55350
The Gopher Campfire Sanctuary is planning a fund raiser on Thursday May 2,
2024 from 4 pm to 7 pm as a way to raise awareness of the needs to complete
the new fencing regulations from the MN DNR to keep the deer in the
Sanctuary.
For this "Dinner with the Deer", we are wondering if it would be possible to
close the portion of Les Kouba Parkway on the north side of the Sanctuary and
about half of the west side. We are planning to grill hot dogs and have some
tables set up in the grass area, but are concerned with the added pedestrian
foot traffic that it would be safer if vehicles could not enter this area.
If you have any questions or need any more information, please feel free to
contact me at 329-583-9041 or email at craigschmelin 1 mail.com
Thank you for your time and consideration,
Craig Schmeling — Sanctuary Secretary 1 Treasurer
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
t CITY ON FVf4POSE
2024 Memorial Day Parade
Agenda Item:
❑epartment: Police Services
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete Yes
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas ❑ Gifferson
Reviewed by Staff �f
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUNDIEXPLANATION OFAGENDA ITEM:
The VFW Post 906 in partnership with the American Legion Post 96 and the Disabled Americans Veterans are
requesting a permit to conduct the 2024 Memorial Day Parade May 27th, 2024. This request requires Hassan St
be closed to public traffic between 3rd Ave SE and 1st Ave NE during the hours of 9,00 am to 10:00 am for the
Annual Memorial Day Parade. My staff and I have reviewed the request and are confident that we can meet the
needs of VFW Post 906 and American Legion Post 96.
The following is a synopsis of the request:
Event Name: Memorial Day Parade
Event Location: Hassan St. from 3rd Ave. SE- Veterans Memorial Park 255 1St Ave NE
Event Times: 8:30 a.m. parade staging Faith Lutheran Church, 9 a.m. Parade, 10 a.m. program Vets Park.
A memo outlining this request is attached.
BOARD ACTION REQUESTED: Lo
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0,00 Funding Source: NIA
MEMORANDUM
POLICE l EMERGENCY MANAGEMENT SERVICES
TO: Honorable Mayor Gary Forcier and Councilors
FROM: Chief Tom Gifferson
DATE: 04-12-2024
RE: Memorial Day Parade
This memorandum outlines the Hutchinson American Legions/Hutchinson VFW request
to hold a parade on Memorial Day May 2711, 2024
Event Name: Memorial Day Parade
Primary Contact: VFW Commander
Event Location: Hassan St. from 3rd Ave. SE- Veterans Memorial Park 255 1 st Ave NE
Event Times: 8.30 a.m. parade staging Faith Lutheran Church, 9 a.m. Parade, 10 a.m.
program Vets Park.
Brief Description: 20-unit Parade celebrating Memorial Day with a program to follow.
There is no charge for this event.
Alcohol -No Alcohol will be served at this event
Security -No security will be required; however, officers will monitor intersections during
the parade.
Amplified Sound- PA system during the program
Tents and Canopies -None
Other -N/A
Stages/Platforms-None
HUTCHINSON
A CITY ON FURPOSE.
Garbage -Current containers along route and in park no extras planned for.
Restrooms-Current facilities in park no extras planned for.
Street Closures- Hassan St. from 3rd Ave. SE to 16t Ave NE. and 1st Ave NE to Adams
St NE.
City Departments affected -
Police -traffic control, monitoring intersections, planning and
organization
Rain Location.
Faith Lutheran Church.
Parks -Veterans Memorial Park Maintenance set up and clean
up
Streets- Placement and pickup of barricades
r
HUTCHINSON
A CITY ON FURPOSE.
R
I I I Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151/Fax: (320) 234-4240
City of Hutchinson
APPLICATION FOR PARADE PERMIT
Permit Fee: �}
Date Received: 11
tUY4
All applications must be received at least 30_ days before event in order to be considered
r anization Information
�s� ��a�, l-► S 320-
Organization Name Phone Number
_ 7 7 3'"cl '-e /U/1/ iinsor AIAI. SS.3—TV
Organization Address Ciii State Zip
AnthOri7ed Officer and Parade Chairman Information
Officer Name /
3� �ci4waad 6- �� �rinsor
Residence Address City
SU 7-41-30-10-36e
Phone Number
SS3s-v
State Zip
,h ah- � SG7-y3o-�3�0
Parade Chairman Name Phone Number
Residence Address Cirr State Zip
Parade Information
Parade Date: J Z 7 �-O2 Assembly Time:
Location and Description of Assembly Area: r-u-if A G-�i
Starting Time of Parade: ���� Estimated Time of Parade: 3W ns
Starting Point of Parade: � � `!�%AI -,!:y- L�- `
Route of Parade Travel:
�d . S Sr.A S:
Ending Point of Parade
s Pa-.-
G 4110611-1 L 0
-
Approximate Number of Units, Animals, and Vehicles /wSZ
which will constitute Parade: / -`
Type and Description of Animals and Vehicles: p�'eoyt' 42ia— t .
/ri & �/ CL {
Maximum Interval of Space to be Maintained Between Units:
Maximum Length of Parade:
Minimum and Maximum Speed of Parade:
Portion of Street Width Traversed:
MPH
City of Hutchinson
Application./or Parade Permit
Page 2 of'2
The following items need to be completed and/or attached in order for the application to be processed:
Permit fee paid in full (check or money order): ❑ yes ❑ no +
PermiApplication completed in frill and signed. 6Lyes ❑ no
I declare that the infonnation I have provided on this application is truthful, and I authorize the City of Hutchinson to
invest' ate the informa 'on s mitted.
_ L/l/ Z6 Z
Signature o j authorized officer of organization or parade chairman Date
Internal Use
Police ❑ approved ❑ denied Notes:
City Council ❑ approved ❑ denied Notes:
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
t CITY ON PVHN6SI_
2024 Water Carnival
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete Yes
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas ❑ Gifferson
Reviewed by Staff 7
Consent Agenda
Time Requested (Minutes): 2
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
I am In receipt of a letter from Brittany Schiller and the Water CamivaI Committee in reference to the 2024 Water Carnival Celebration.
My staff and I have reviewed the request and are confident that we can meet the needs of the Water Carnival Committee.
As in the past. the Water Carnival Committee has assured us that they have been in contact with the other city departments mentioned
in the attached request.
The Police department looks forward to working with those departments and the Hutchinson Jaycees to ensure another safe and
successful Water Carnival Celebration.
The following is a brief synopsis of this request:
Event Name: 81st Hutchinson Jaycees Water Carnival
Primary Contact Brittany Schiller- Commodore
320-583-4986
Event Location; Several locations throughout the city including the Grand Day Parade route but most events including. but not limited to
the Boat Parade, Kiddy pay. and a Bean Bag tournament would be held at Masonic West River Park 103 Les Kouba Parkway.
Event DateslTimes. June 1 Oth-16th, 2024.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
MEMORANDUM
POLICE l EMERGENCY MANAGEMENT SERVICES
TO: Honorable Mayor Gary Forcier and City Councilors
FROM: Chief Tom Gifferson
DATE: 04-12-24
RE: 815t Annual Hutchinson Jaycees Water Carnival
This memorandum outlines the Hutchinson Jaycees Water Carnival Committee request
to hold the 8151 Annual Water Carnival Festival June 10-1611' 2024.
Event Name: 81 s� Annual Hutchinson Jaycees Water Carnival
Primary Contact: Brittany Schiller -Commodore
320-583-4986
Event Location: Several locations throughout the city including the Grand Day Parade
route which will be outlined later in this request, but most events
including, but not limited to the goat Parade, Community Day, and a
Bean Bag tournament would be held at Masonic West River Park 103 Les Kouba
Parkway. The Teddy Bear Band concert and Music in the Park will be in Library Square.
Event Dates/Times: June 10th-16th 2024.
Brief Description: Please see attached letter
Alcohol -Alcohol will be provided on Thursday June 13th at Masonic West River Park
during the Boat Parade and Saturday June 15th 2024 during other outdoor events in the
park. Ms. Schiller and the Jaycees have been working with the City of Hutchinson
Administration Department (Mellissa Starke)/State of Minnesota to obtain a liquor license
and would need to provide proof of license prior to serving.
Security -Officers would be present at nearly every event throughout the Water Carnival
week, if nothing more than to check in. However, officers will have a large presence at
the Boat Parade, and the Grande Day Parade. On Sunday the 16th the will be a raffle
drawing in West River Park before the fireworks. The plan is to have one officer there
HUTCHINSON
A CITY ON FURPOSE.
during the event for security.
Amplified Sound- Amplified Music on the "River Song" stage Thursday June 13th 2024
during the Boat Parade until 10 p.m. Also, on Sunday June 16th 2024 Prior to the fireworks
for a concert from 7-10 p.m.
Tents and Canopies -Unknown
Stages/Platforms-Use of the "River Song" stage
Trash Collection -Current containers in parks/campgrounds/streets, plus additional
services contracted through West Central Satiation
Restrooms-Current public facilities plus additional services contracted through Mini Biff
Inc.
Street Closures -
June 13th 2023
Close a portion of the Roberts Park Parking lot to help with organization and hopefully
minimize congestion during the staging of the Boat Parade_
June 131h,15th, 16tn 2023
Close Les Kouba Parkway and direct all traffic to park in large grass area for events. This
does not include individuals who have paid to use the campground through reservations.
June 151" 2024.
There is a plan to have a 5K run sponsored by Habitat for Humanity. I do not believe any
additional closures of roads will be needed for this event.
June 161" 2024
3rd Ave NW from Main St N to Montana (Parade Staging)
Main St. N and Hwy 7 to 4th Ave SW
411 Ave SW to Lynn Rd
Lynn Rd to Linden Ave SW
Linden Ave SW to Harington (Parade Route)
June 16111 2024
Close a portion of AFS Park for launching of the Fireworks. This will only occur if needed
as the fireworks may be launched from a barge on the river.
r
HUTCHINSON
A CITY ON FURPOSE.
City Departments affected: *below is only a brief overview of what city departments
contribute to this festival.
Police -Monitor all events, monitor weather and aid with planning and organization.
Parks -West River Park and Library Square maintenance, set up and clean up, striping
parking area at Les Kouba
Streets- Parade Barricade set up and clean up. Street cleaning, before and after parade
assist with parking area at Les Kouba.
Fire -Fireworks monitoring June 1 Eth 2024 10 pm.
Administration -Liquor license
Creekside Soils -Use of portable lights
HUTCHINSON
A CITY ON FURPOSE.
Friday, March 29, 2024
Matt Jaunich, City Administrator
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
Matt,
The 81' Annual Hutchinson Jaycee Water Carnival city festival is scheduled to take place from June 101h
to June 151h 2024. The entire committee is dedicatedly working to ensure its success. We hereby request
the issuance of approvals and permits for the upcoming 2024 Water Carnival as outlined below:
1) We are excited to announce the return of Music in the Park event, which is scheduled for
Monday, June 10, 2024, serving as the official kickoff to Water Carnival week. The event will
take place in Library Square, with the McLeod Couty Fairgrounds serving as the alternative
location in case of inclement weather. The Music in the Park committee will be coordinating this
event, and it will feature the Water Carnival's medallion hunt kickoff, food vendors, with all
planning and permitting responsibilities being managed by the Music in the park committee.
2) We have engaged Mini Biff, Inc. to supply portable lavatory services forthe Boat Parade on
Thursday, Community Day on Saturday, the Grande Day Parade on Sunday, and the Outdoor
Concert on Sunday.
3) The Boat Parade set for Thursday, June 13th will occupy the Roberts Park parking lot. To ease
parking congestion, the Hutchinson Pal ice Department has agreed to provide assistance for the
event. Additionally, we intend music on the RiverSong Stage during the Boat Parade, until 9:00
PM. We aim to offer parking spots throughout Masonic/West River Park for spectators of the
Boat Parade.
4) We are collaborating with Melissa at the City of Hutchinson to secure a temporary liquor license
for vending beer and alcoholic beverages during the boat parade on Thursday, June 13th, until
the conclusion of the music at 9 PM, and also during the events at West River Park on Saturday
the 15th until 4 PM. Additionally, we have secured liability insurance through the Minnesota
Jaycees and have submitted the necessary permit application to the city. Our partnership with
the Hutchinson Police Department ensures a smooth operation for these events.
S) Community Day is scheduled for Saturday, June 15th. The Habitat Hustle, organized by Crow
River Habitat for Humanity, will kick off at 8:00 AM. The Carp Fishing Tournament for the second
year will also start at 8:00 AM. Other events include the PicklebalI Tournament at 7:15 AM
located at Park Elementary, Bean Bag Tournament at 10:30 AM, Kids/Puppy Parade at 11:00 AM,
Junior Royalty Coronation at 11:30 AM, Raffle Prizes and Cardboard Boat Races at 12:00 PM, all
taking place at West River Park with the Rec Center as our rain location. Community Day will
feature various activities for kids such as bounce houses, along with food trucks. We are
collaborating with the DNR, and the Hutchinson Police Department to ensure smooth logistics
for the fishing tournament and cardboard boat race.
6) On Community Day, the Kids/Puppy parade is scheduled for Saturday, June 15th at West River
Park. The Hutchinson Police Department has been notified and will oversee traffic management
during the event.
7) Close the designated streets and issue a Parade permit for the Grande Day Parade on Sunday,
June 16, 2024, spanning from 10:00 AM to 4:00 PM. We aim to maintain the parade route from
the previous year, commencing at Main Street and 1" Ave NW, moving south on Main Street,
west on 41h Ave 5W, south on Lynn Road and concluding at the intersection of Miller Ave and
Lynn Road. We anticipate Mn Dot will grant approval for the identical route as last year. Once
again this year, we request no parking on V Ave SE from Min Street to Hassan st., 2nd Ave
NW/Franklin St. to Washington Ave., and no parking in the parking lot behind Dunn Brothers
Coffee to accommodate the space required for parade units.
8) Close or monitor intersections at all essential paints along the Grande Day Parade route on
Sunday, June 16, 2024, from 10:00 AM to 4:00 PM. This includes the placement of no parking
signs in designated areas as determined by the Hutchinson Police Department.
9) For the second consecutive year, we are organizing a concert scheduled for the evening of
Sunday, June 16, 2024, from 7:00-10:00 PM. We're working on booking a band for the event,
and our intention is to host the concert at West River Park on the RiverSong stage. Following the
conclusion of the concert at 10:00 PM, we plan to showcase our fireworks display.
To ensure a smooth event, we are collaborating with the Hutchinson Police Department on
logistics. Additionally, we kindly request the presence of two Police Officers and lighting support
from Creekside Soils to illuminate the parking area. Your cooperation is greatly appreciated.
10) Grant a permit for a fireworks display scheduled for Sunday, June 16, 2024, starting at
approximately 10:00 PM, to take place over the Crow River. We are seeking permission to
launch the fireworks from a barge positioned on the river. Our engagement with the fireworks
company includes their efforts to coordinate with relevant authorities to secure approval for
set -back requirements and other necessary considerations. The Fire Department Chief will be
duly informed about the planned fireworks display.
To ensure a safe and well -managed event, the Water Carnival committee will coordinate with
the Sheriff's Department, Fire Department, and Ambulance services to provide support.
Additionally, please be advised that no parking will be permitted on School Rd from Hwy 7 W to
Lewis Ave during the event.
11) We would appreciate your continued support and contribution of $2,000 for the evening
fireworks display on Sunday, June 16, 2024.
The Hutchinson Jaycee Water Carnival is a not -for -profit event, and the Jaycees would be grateful for
the waiver of any fees or facility rentals throughout Water Carnival to offset costs. We express our
gratitude for the support received from the City of Hutchinson and its staff, without which a community
celebration of this scale would not be possible.
For any inquiries, concerns, or if you require further information, please feel free to contact me directly.
Thank you,
Brittany Schiller
2024 Commodore
Hutchinson Jaycee Water Carnival
320-583-4986
com m od ore (@ wate rca rn iva I. ore
cc: Tom Gifferson, Police Chief
Scott Weibel, Ambulance Services
Mike Schumann, Fire Chief
Lynn Neumann, PRCE Director
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Boord Action
A CITY ON FVf4POSE
2024 Stroll for Hope [Formerly McLeod County Relay for Life]
Agenda Item:
❑epartment: Police Services
LICENSE SECTION
Meeting Date: 4/23/2024
Application C❑mplete Yes
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas ❑ Gifferson
Reviewed by Staff 7
Consent Agenda
Time Requested (Minutes): 2
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The 2024 Stroll for Hope Committee is requesting to host an event on Friday August 2, 2024.
The event will begin at 3:00 pm and end at 12:00 midnight with setup beginning at 8:00 am on
the day of the event.
This is an annual event that draws 100's of people to the park.
A memo outlining the event is attached to this form.
The Stroll for Hope Committee is requesting approval of the following items:
Parking in the green space north of Les Kouba Parkway.
The closure of Les Kouba Parkway for the duration of the event.
Sound amplification has been approved throught the reservation process.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
MEMORANDUM
POLICE I EMERGENCY MANAGEMENT SERVICES
TO: Honorable Mayor Gary Forcier and Councilors
FROM: Sgt.Joseph Nagel
DATE: 04-12-24
RE: Stroll for Hope (Formerly McLeod County Relay for Life)
This memorandum outlines the Stroll for Hope request to hold its annual Cancer
Awareness fundraiser at West River Park in Hutchinson.
Event Name: Stroll for Hope
Primary Contact: Erika Smith
320-583-1209
Event Location: Masonic West River Park 103 Les Kouba Parkway
Event Dates/Times: 8-2-24 3 pm -midnight
Brief Description: Stroll for Hope is a nonprofit group associated with the Hutchinson
Health Care Foundation. This free, open to the public event will assist with fundraising and
building awareness around all types of cancer.
Alcohol -NIA
Security -No security will be required, however, Hutchinson Police Services traditionally has
provided a Police Officer from 3 p.m. to 10 p.m.
Amplified Sound- Amplified Music and a PA system will be utilized throughout the event.
Tents and Canopies -Tents and Canopies will be used during the event by vendors.
Other -Money will be collected individually by vendors and through a silent auction.
Stages/Platforms-Portable stage, possibly a flatbed trailer.
Trash Collection -Contract extra service with West Central Sanitation.
Restrooms-Contract extra service with Mini Biffs of Hutchinson.
Street Closures- Close Les Kouba Parkway.
City Departments affected
Police -Monitor campground, weather and aid with planning and organization. Provide
ansite security and allow use of Mobile Command Post as 1$1 Aid Center and on -site office
for event organizers.
Parks -West River Park maintenance, set up and clean up. Striping and setup of parking
area.
Streets- Barricades for road closure and set up of parking area.
Creek Side- Use of two gators and portable lights
Administration- N/A
CHECK REGISTER A FOR CITY OF HUTCHINSON
Check Date
4/5/2024
4/5/2024
Check #
EFT
EFT
CHECK DATES 4/10/24 - 4/23/24
Name Description
EFTPS Payroll Report 3/17/24- 3/30/24
MN Dept of Revenue Payroll Report 3/17/24- 3/30/24
Amount
76,749.58
14,391.40
4/5/2024
4/5/2024
4/5/2024
EFT
EFT
EFT
MNDCP
Child Support
UNUM Voluntary Insurance
Payroll Report 3/17/24- 3/30/24
Payroll Report 3/17/24- 3/30/24
Payroll Report 3/17/24- 3/30/24
325.00
1,102.90
341.77
4/5/2024
4/5/2024
4/5/2024
EFT
EFT
EFT
PERA
Further HSA
Mission Square
Payroll Report 3/17/24- 3/30/24
Payroll Report 3/17/24- 3/30/24
Payroll Report 3/17/24- 3/30/24
61,826.47
16,982.30
5,052.65
4/5/2024
4/5/2024
EFT
115388
VOYA
HART
Payroll Report 3/17/24- 3/30/24
Payroll Report 3/17/24 - 3/30/24
260.00
252.44
4/5/2024
4/15/2024
4/23/2024
115389
115390
115391
NCPERS
DAY TRIPPERS DINNER THEATRE
A&L INVESTMENTS
Payroll Report 3/17/24 - 3/30/24
SENIOR TOUR- APRIL 2024
UB REFUND
208.00
1,788.00
4.07
4/23/2024
4/23/2024
4/23/2024
115392
115393
115394
LUGO, VERONICA
MEDLICOTT, HEIDI
SCHUTT, JOHN & KIM
UB REFUND
UB REFUND
UB REFUND
118.76
54.39
44.61
4/23/2024
4/23/2024
4/23/2024
115395
115396
115397
STARR, VICTORIA
A.M. LEONARD INC
AARP
UB REFUND
EQUIPMENT PARTS- MULTIPLE DEPTS
AARP INSTRUCTION - SR CTR
106.68
186.77
140.00
4/23/2024
115398
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
296.64
4/23/2024
115399
ACE HARDWARE - 1790
SHOP SUPPLIES - FIRE
5.06
4/23/2024
115400
ADVANCED ENGINEERING & ENVIRONMENTA
LS CONTROLS INSTALLATION PROJECT- WWTP
7,933.28
4/23/2024
115401
AEM MECHANICAL SERVICES INC
HATS RESTROOM
422.42
4/23/2024
115402
ALTERNATIVE BUSINESS FURNITURE
TABLES & CHAIRS FOR CHAMBER & CONF RM - CC
5,786.80
4/23/2024
115403
ANIMAL MEDICAL CENTER ON CROW RIVER
ANIMAL IMPOUNDS - POLICE
360.00
4/23/2024
115404
APEX ENGINEERING GROUP INC
WATER PLANT STUDY
2,415.60
4/23/2024
115405
ARROWHEAD FORENSICS
EVIDENCE COLLECTION SUPPLIES - POLICE
383.04
4/23/2024
115406
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,632.55
4/23/2024
4/23/2024
115407
115408
AUTO VALUE - GLENCOE
AUTO-CHLOR SYSTEM
HATS SUPPLIES
DISHWASHER SERVICE - SR DIN
1,150.80
331.28
4/23/2024
115409
B & B SPORTS & RV
REGIONAL MEDICAL TRAILER - FIRE
74.68
4/23/2024
115410
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
3,306.63
4/23/2024
115411
BENEFIT EXTRAS INC
COBRA ADMIN FEES
26.25
4/23/2024
115412
BERNICK'S
COST OF GOODS SOLD - LIQUOR HUTCH
1,122.98
4/23/2024
115413
BME LAB AND SCIENCE
AUTOCLAVE CALIBRATION - WWTP
805.00
4/23/2024
115414
BOBBING BOBBER BREWING CO
COST OF GOODS SOLD - LIQUOR HUTCH
383.72
4/23/2024
115415
BOLTON & MENK INC
VARIOUS PROJECTS - MULTIPLE DEPTS
24,442.20
4/23/2024
115416
BOYER TRUCKS
2024 F550 4X4 REG CAB CHASSIS - STREETS
55,909.86
4/23/2024
115417
BRADLEY SECURITY LLC
KEYS FOR TILL, BLDGS - CREEKSIDE
70.00
4/23/2024
115418
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
25,406.35
4/23/2024
115419
BSN SPORTS LLC
BLEACHER REPLACEMENT PIECES - PARKS
290.00
4/23/2024
115420
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
29,621.64
4/23/2024
115421
CARS ON PATROL SHOP LLC
SQUAD REPAIRS - POLICE
2,136.60
4/23/2024
4/23/2024
4/23/2024
115422
115423
115424
CENTRAL MCGOWAN
CINTAS CORPORATION
CLAYTON HOLDINGS LLC
SUPPLIES - MULTIPLE DEPTS
SUPPLIES & SERVICE - MULTIPLE DEPTS
KOMPTECH TURNER 4/29/24 - 4/28/25 - COMPOST
220.44
323.61
73,808.37
4/23/2024
115425
CLINTON SCHERPING
FACADE IMPROVEMENT GRANT- EDA
7,390.00
4/23/2024
115426
CONTECH ENGINEERED SOLUTIONS LLC
WOOD - STREETS
3,025.00
4/23/2024
115427
CONTEGRITY GROUP
BURICH ARENA HVAC- FINAL
3,316.25
4/23/2024
115428
CORE & MAIN LP
1" WATER METERS- WATER
2,475.58
4/23/2024
115429
CORNER POST EROSION CONTROL
JEFFERSON ST POND REPAIR- STORMWATER
150.00
4/23/2024
115430
CREEKSIDE SOILS
FILLING OF STUMP HOLES IN PARKS - PARKS
221.00
4/23/2024
4/23/2024
115431
115432
CRESTED RIVER
CROW RIVER AUTO REPAIR
COST OF GOODS SOLD - LIQUOR HUTCH
REPAIR TO FORD RANGER- PARKS
312.00
719.29
4/23/2024
115433
DAHLHEIMER BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
43,316.11
4/23/2024
115434
DELEGARD TOOL CO
HATS PARTS
355.25
4/23/2024
115435
DELL MARKETING LP
DELL SFF DESKTOP- IT
866.40
4/23/2024
115436
DETECTACHEM INC
EVIDENCE TEST KITS - POLICE
172.54
4/23/2024
4/23/2024
115437
115438
ECOLAB PEST ELIMINATION
ECOSAFE ZERO WASTE USA INC
PEST CONTROL- POLICE
COMPOST BAGS, BINS - CREEKSIDE
100.00
10,690.00
4/23/2024
4/23/2024
115439
115440
ELAINE BECKER
ELK RIVER COMPOSTING INC
REFUND: AARP CLASS - COMM ED
COMPOST BULK - CREEKSIDE
28.00
26,761.00
4/23/2024
115441
EVERGREEN LAND SERVICES
PROJECT MGR-RELOCATION
1,190.00
4/23/2024
115442
FASTENAL COMPANY
REPAIR &MAINT SUPPLIES - MULTIPLEDEPTS
186.56
CHECK REGISTER A FOR CITY OF HUTCHINSON
4/23/2024
115443
CHECK DATES 4/10/24 - 4/23/24
FIRST ADVANTAGE LNS OCC HEALTH SOLU FIRST ADVANTAGE DRUG TESTING
131.17
4/23/2024
4/23/2024
115444
115445
FOSTER MECHANICAL
FOTH INFRASTRUCTURE & ENVIRONMENT
CONTRACTUAL R&M - LIBRARY
CASP DESIGN/CONSTTHRU 4/5 - CREEKSIDE
370.00
2,832.51
4/23/2024
4/23/2024
4/23/2024
115446
115447
115448
FURTHER
FUZE LOGISTICS SERVICES USA INC
GALCO INDUSTRIAL ELECTRONICS
HSA/FSAADM FEES
CREEKSIDE BAGGED FREIGHT
CONTROL CABINET FILTERS - WWTP
339.50
7,475.00
1,229.80
4/23/2024
4/23/2024
4/23/2024
115449
115450
115451
GALLS LLC
GLOBAL RESERVE DISTRIBUTION
GRAINGER
UNIFORM SHIRT- POLICE
COST OF GOODS SOLD - LIQUOR HUTCH
REPAIR &MAINT SUPPLIES - MULTIPLEDEPTS
64.10
314.00
884.85
4/23/2024
4/23/2024
115452
115453
HACH COMPANY
HANSEN GRAVEL INC
HACH REAGENTS - WWTP
CONTRACTED SNOW REMOVAL- STREETS
731.34
1,100.00
4/23/2024
115454
HAWKINS INC
FERRIC CHLORIDE - WWTP
12,088.65
4/23/2024
4/23/2024
115455
115456
HEALTHPARTNERS INC
HILLYARD/ HUTCHINSON
MAY MEDICAL INSURANCE
OPERATING SUPPLIES- MULTIPLE DEPTS
146,151.54
814.14
4/23/2024
4/23/2024
4/23/2024
115457
115458
115459
HJERPE CONTRACTING
HOFF, RANDY
HOISINGTON KOEGLER GROUP INC
1004 LEWIS SANITARY SEWER RPL - WWTP
FLOWERS B MATHWIG- POLICE
DOWNTOWN PLAN
6,256.00
50.00
1,916.25
4/23/2024
4/23/2024
4/23/2024
115460
115461
115462
HOLT-PETERSON BUS
HOME CITY ICE COMPANY
HUTCH AUTO BODY
HOLT BUS- MAY 2024 SENIOR TRIP
COST OF GOODS SOLD - LIQUOR HUTCH
SQUAD #2 ACCIDENT- POLICE
895.00
692.29
1,050.07
4/23/2024
115463
HUTCHINSON CO-OP
FUEL & SUPPLIES- MULTIPLE DEPTS
23,186.31
4/23/2024
115464
HUTCHINSON UTILITIES
UTILITIES- MULTIPLE DEPTS
117,950.05
4/23/2024
115465
HUTCHINSON WHOLESALE #1550
EQUIPMENT PARTS- MULTIPLE DEPTS
248.26
4/23/2024
115466
HUTCHINSON WHOLESALE #1552
EQUIPMENT PARTS- PARKS
95.14
4/23/2024
115467
HUTCHINSON WHOLESALE #2520
WILDLAND TORCHES - FIRE
27.76
4/23/2024
115468
HUTCHINSON, CITY OF
WATER & SEWER - MULTIPLE DEPTS
7,522.39
4/23/2024
115469
INTERSTATE BEARING SYSTEMS INC
HOURGLASS GUIDE G FOR BAGGER - CREEKSIDE
369.57
4/23/2024
115470
ISD #423
MAR CLASSES - COMM ED
1,261.55
4/23/2024
115471
JAY MALONE MOTORS
TRUCK REPAIRS - PARKS
2,506.65
4/23/2024
115472
JEFFERSON FIRE & SAFETY INC
FIREFIGHTING FOAM - FIRE
650.00
4/23/2024
115473
JOHNSON BROTHERS LIQUOR CO
COST OF GOODS SOLD - LIQUOR HUTCH
21,913.63
4/23/2024
115474
KRANZ LAWN & POWER
PARTS & REPAIR - MULTIPLE DEPTS
4,396.79
4/23/2024
115475
LARSON ENGINEERING INC
PICKLEBALL COURT DESIGN
1,100.00
4/23/2024
115476
LAWSON PRODUCTS INC
KEY ASSORTMENT- HATS
127.14
4/23/2024
115477
LITCHFIELD BUILDING CENTER
NORTHWOODS WINDOW TRIM AND SUPPLIES- PARKS
2,357.32
4/23/2024
115478
LOGIS
SOFTWARE & LICENSING - MULTIPLE DEPTS
10,835.00
4/23/2024
115479
LYNDE & MCLEOD INC
COMPOST BULK - CREEKSIDE
711.24
4/23/2024
115480
MACQUEEN EQUIPMENT
WW648W CERAMIC/DRILL PT- WWTP
847.23
4/23/2024
115481
MARCO TECHNOLOGIES LLC
PRINTING CONTRACT- WWTP
122.25
4/23/2024
115482
MARCO TECHNOLOGIES LLC NW 7128
COST PER PRINT- VARIOUS DEPTS
681.47
4/23/2024
115483
MARK FISCHER
PERMIT REFUND
61.00
4/23/2024
115484
MCLEOD COUNTY AUDITOR -TREASURER
CITY PROPERTY TAXES
1,880.00
4/23/2024
115485
MCLEOD COUNTY AUDITOR -TREASURER
CITY PROPERTY TAXES
38,458.00
4/23/2024
115486
MCLEOD COUNTY RECORDER
RECORDING FEES - P/Z
92.00
4/23/2024
115487
MEI TOTAL ELEVATOR SOLUTIONS
CONTRACTUAL R&M - LIBRARY
225.16
4/23/2024
115488
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
726.94
4/23/2024
115489
MINI BIFF
EQUIPMENT RENTAL COMPOST
133.11
4/23/2024
4/23/2024
4/23/2024
115490
115491
115492
MINNESOTA CONTINUING LEGAL EDUCATIO
MINNESOTA DEPT OF MOTOR VEHICLE
MINNESOTA FIRE SERVICE CERTIF BOARD
OPERATING SUPPLIES- LEGAL
TITLE & REGISTRATION FOR STREETS EQUIPMENT
FFII CERTIFICATION EXAM - FIRE
146.30
3,854.68
1,008.00
4/23/2024
115493
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
484.80
4/23/2024
115494
MN DEPT OF LABOR & INDUSTRY
1ST QTR SURCHARGE - BLDG INSPEC
2,475.70
4/23/2024
115495
MN STATE FIRE CHIEFS ASSOCIATION
FIRE OFFICER SCHOOL DULUTH
1,140.00
4/23/2024
115496
MOMENTUM TRUCK GROUP
MS894T RPR AIR TANK - STREETS
907.63
4/23/2024
115497
MYGUY INC
HATS CARWASH SOAP
1,530.00
4/23/2024
115498
NARTEC INC
DRUG TESTAMPULES - POLICE
261.88
4/23/2024
4/23/2024
115499
115500
NORTH AMERICAN SAFETY INC
NORTH CENTRAL LABORATORIES
SAFETY GLOVES - PARKS
BUFFER SOLUTIONS- WWTP
164.97
699.58
4/23/2024
115501
NORTHERN STATES SUPPLY INC
CABLE TIES/CLIPS, HEX CAPS - HATS
39.22
4/23/2024
115502
NUVERA
PHONE SERVICES- MULTIPLE DEPTS
5,938.89
4/23/2024
115503
ORACLE AMERICA INC
TALEO PERF REVIEW SOFTWARE - MULTIPLE DEPTS
1,325.61
4/23/2024
115504
O'REILLY AUTO PARTS
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
306.72
4/23/2024
115505
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,215.75
4/23/2024
115506
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
2,282.40
4/23/2024
115507
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
18,082.24
CHECK REGISTER A FOR CITY OF HUTCHINSON
4/23/2024
115508
CHECK DATES 4/10/24 - 4/23/24
PIONEER ATHLETICS / PIONEER MFG STARLINER PAINTER & SUPPLIES FOR VMF - PARKS
1,355.85
4/23/2024
4/23/2024
115509
115510
POLYDYNE INC
POMP'S TIRE SERVICE INC
DEWATERING POLYMER - WWTP
TIRES FOR LOADER - STREETS
3,654.00
8,502.72
4/23/2024
4/23/2024
4/23/2024
115511
115512
115513
POSTMASTER
POSTMASTER
PREMIUM WATERS
POSTAGE FOR MAY SR. NEWSLETTER
POSTAGE - UB BILLS
WATER SERVICE - PARKS
136.00
1,780.00
57.24
4/23/2024
4/23/2024
4/23/2024
115514
115515
115516
PRO AUTO MN INC
QUILL CORP
RED BULL DISTRIBUTION COMPANY INC
UTILITY 3 - OIL CHANGE/SERVICE - FIRE
GARBAGE BAGS - PARKS
COST OF GOODS SOLD - LIQUOR HUTCH
182.55
581.94
127.23
4/23/2024
4/23/2024
115517
115518
RMB ENVIRONMENTAL LABORATORIES INC
RUNNING'SSUPPLY
TOXICITY TESTING - WWTP
REPAIR&MAINTSUPPLIES- MULTIPLEDEPTS
1,540.00
499.95
4/23/2024
115519
SCHLAUDERAFF IMPLEMENT CO
NEW KUHN/KNIGHT VTC280 TRAILER TMR MIXER- REFUSE
114,500.00
4/23/2024
4/23/2024
115520
115521
SHAW, KAREN
SOUTHERN WINE & SPIRITS OF MN
YOGA/ PILATES INVOICE- MARCH 2O24 - SR CTR
COST OF GOODS SOLD - LIQUOR HUTCH
180.00
19,208.12
4/23/2024
4/23/2024
4/23/2024
115522
115523
115524
SR PERSEPECTIVE
ST CLOUD REFRIGERATION INC
STANDARD PRINTING-N-MAILING
BUSINESS PROFILE ADVERTISING - CREEKSIDE
BURICH ARENA HVAC - FINAL
POSTAGE & SUPPLIES - MULTIPLE DEPTS
850.00
29,574.07
579.58
4/23/2024
4/23/2024
4/23/2024
115525
115526
115527
STAPLES ADVANTAGE
TALL SALES COMPANY
TEKNIK CONTROLS
OFFICE SUPPLIES - MULTIPLE DEPTS
MARCH CREEKSIDE COMMISSIONS
HVAC CONTROLS PROGRAMMING - WWTP
420.86
18,515.05
1,490.00
4/23/2024
115528
THOMSON REUTERS-WEST
OPERATING SUPPLIES - MULTIPLE DEPTS
1,445.37
4/23/2024
115529
TITAN MACHINERY
HYDRAULIC COOLER FOR LOADER 789 - CREEKSIDE
953.35
4/23/2024
115530
TRI COUNTY WATER
WATER SERVICE - MULTIPLE DEPTS
396.25
4/23/2024
115531
TWO-WAY COMMUNICATIONS INC
PAGER REPAIR - SCHUMANN - FIRE
25.00
4/23/2024
115532
UDOFOT BEER & BEVERAGE CO
COST OF GOODS SOLD - LIQUOR HUTCH
110.00
4/23/2024
115533
UHL COMPANY
S2 DOOR ACCESS READERS - ENTERPRISE CTR
6,950.00
4/23/2024
115534
UNITED FARMERS COOP
HATS UNLEADED
23,881.98
4/23/2024
115535
VERIZON WIRELESS
PHONE SERVICES- MULTIPLE DEPTS
3,163.84
4/23/2024
115536
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
13,600.70
4/23/2024
115537
VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
465.70
4/23/2024
115538
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
852.04
4/23/2024
115539
WASTE MANAGEMENT OF WI -MN
REFUSE TAKEN TO LANDFILL
6,614.37
4/23/2024
115540
WELCOME NEIGHBOR
ADVERTISING - LIQUOR HUTCH
60.00
4/23/2024
115541
WEST CENTRAL SANITATION INC
MAR RESIDENTIAL REFUSE
54,701.71
4/23/2024
115542
WIDSETH SMITH NOLTING & ASSOC INC
GRANDSTAND RENOVATION
707.50
4/23/2024
115543
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
1,823.55
4/23/2024
115544
BRINKMANN, JOEL
REIMB: SEWER WATERTRAPS COVER OIL- POLICE
18.99
4/23/2024
115545
CARLSON, ANDREW
REIMB: AUSTIN FIRE SCHOOL- FIRE
230.52
4/23/2024
115546
DONNAY, JASON
REIMB: AUSTIN FIRE SCHOOL- FIRE
67.92
4/23/2024
115547
DOSTAL, CHRIS
REIMB: DULUTH OFFICER SCHOOL- FIRE
366.30
4/23/2024
115548
L & P SUPPLY CO
JD TRACTOR PARTS
54.91
4/23/2024
115549
SEPPELT, MILES
REIMB: MN STATE LEGISLATIVE BKFT- EDA
91.12
4/23/2024
115550
SHI INTERNATIONAL CORP
CRADLE POINT SUPPORT
1,325.80
4/23/2024
115551
SHIPPERS SUPPLY INC
CIJ9495-750 MAKE-UP FOR PLASTIC HIGH ADHESION INK
8,866.00
Total - Check Register A:
$ 1,316,121.19
Department Purchasing Card Activity - March 2024
Date
3/6/2024
3/6/2024
3/6/2024
Department
ADMIN
ADMIN
ADMIN
Name
CASH WISE FOODS
CASH WISE FOODS
DOMINO'S
Description
Food/Supplies for Presidential Primary
Food for Presidential Primary
Food for Presidential Primary
Amount
102.87
165.19
31.95
3/6/2024
3/6/2024
3/6/2024
ADMIN
ADMIN
ADMIN
DOMINO'S
DOMINO'S
CASH WISE CARIBOU
Food for Presidential Primary
Food for Presidential Primary
Coffee for Presidential Primary
31.95
31.95
53.97
3/14/2024
3/14/2024
3/20/2024
ADMIN
ADMIN
ADMIN
LEAGUE OF MINNESOTA CITIES
LEAGUE OF MINNESOTA CITIES
LEAGUE OF MINNESOTA CITIES
Safety and Loss Control Workshop - Kellie
LMC Annual Conference - Matt
LMC Annual Conference - Kellie
20.00
425.00
275.00
3/24/2024
3/24/2024
ADMIN
ADMIN
AATRIX SOFTWARE
AATRIX SOFTWARE
IRS Filing Fees
IRS Filing Fees
14.95
14.95
3/3/2024
3/3/2024
3/3/2024
CREEKSIDE
CREEKSIDE
CREEKSIDE
AMAZON
AMAZON
AMAZON
Magnets & lens wipes
Papertowels
Sign/brochure holder
14.90
42.89
45.68
3/5/2024
3/7/2024
3/20/2024
CREEKSIDE
CREEKSIDE
CREEKSIDE
AMAZON
AMAZON
SPS COMMERCE
White board
Cork bulletin board
Feb 2024 SPS fees; UH
187.80
26.72
220.87
3/28/2024
3/31/2024
3/1/2024
CREEKSIDE
CREEKSIDE
EDA
TARGET
FACEBOOK
JIMMY'S PIZZA HUTCHINSON
Toy food set for presentations
Campaign FB post boost
Lunch for EDA Board meeting
16.17
2.00
95.15
3/4/2024
EDA
FACEBOOK
Enterprise Center Advert
5.08
3/4/2024
EDA
FACEBOOK
Enterprise Center / Childcare Adverts
97.27
3/7/2024
EDA
QDOBA
Lunch for AURI meeting @ SWIF
181.25
3/13/2024
EDA
MENARDS HUTCHINSON
Replacement mop head
4.84
3/20/2024
EDA
WAL-MART
Beverages for meetings at Enterprise Center
34.75
3/21/2024
EDA
CASH WISE FOODS
Paper plates for meetings at Enterprise Center
18.33
3/22/2024
EDA
JIMMY'S PIZZA HUTCHINSON
Lunch for Finance Team meeting
95.15
3/27/2024
EDA
FACEBOOK
Enterprise Center / Childcare Adverts
125.00
3/29/2024
EDA
JIMMY'S PIZZA HUTCHINSON
Lunch for EDA Board meeting
93.26
3/8/2024
3/21/2024
FINANCE
FINANCE
AMAZON
AMAZON
City Center- ID badge holders
Utility Billing - Return address stamp
11.39
23.95
3/22/2024
FINANCE
AMAZON
Fire -Oxygen cylinder wrench pack
87.20
3/25/2024
FINANCE
AMAZON
Fire - Sphygmomanometer with blood pressure cuff
140.80
3/28/2024
FINANCE
AMAZON
Library - liquid hand soap
27.96
3/31/2024
FINANCE
EZBUSINESS FEE
Credit Card Service Fee
15.00
3/1/2024
FIRE
RIGIDLIGHTSHOP
Polaris Ranger Parts
339.89
3/3/2024
FIRE
MIES OUTLAND - WATKINS
Polaris Ranger Parts
117.92
3/19/2024
FIRE
DULUTH HOLIDAY INN
Duluth Fire Officer School lodging - Mackedanz
324.82
3/19/2024
FIRE
DULUTH HOLIDAY INN
Duluth Fire Officer School lodging - Dostal
324.82
3/19/2024
FIRE
DULUTH HOLIDAY INN
Duluth Fire Officer School lodging - Inselmann
324.82
3/19/2024
FIRE
DULUTH HOLIDAY INN
Duluth Fire Officer School lodging - McKay
324.82
3/25/2024
FIRE
COBBLESTONE AUSTIN
Austin Fire School lodging- Carlson
271.72
3/25/2024
FIRE
COBBLESTONE AUSTIN
Austin Fire School lodging- Donnay
271.72
3/25/2024
FIRE
COBBLESTONE AUSTIN
Austin Fire School lodging- Pagel
271.72
3/25/2024
3/25/2024
3/1/2024 JT
FIRE
FIRE
COBBLESTONE AUSTIN
COBBLESTONE AUSTIN
AMAZON
Austin Fire School lodging- Piehl
Austin Fire School lodging- Weckman
Presentation Clicker
271.72
271.72
13.99
3/8/2024 JT
AMAZON
Phone Case
19.95
3/10/2024 JT
AMAZON
Phone Case
12.95
3/14/2024 JT
AMAZON
Phone Case
11.95
3/17/2024 JT
INTUIT *QuickBooks
Quickbooks
3,006.38
3/18/2024 JT
AMAZON
iPhone Chargers
47.97
3/18/2024 JT
AMAZON
Phone Case
13.99
3/19/2024
3/20/2024 JT
IT
AMAZON
AMAZON
SCADA Switch
Keyboard and mouse Mstifter
210.59
27.99
3/21/2024 JT
AMAZON
Laptop backpack tkloss
28.89
3/22/2024 JT
AMAZON
Keyboard and mouse Chagert
27.99
3/22/2024 JT
BESTBUY
iPad JJ
1,099.00
3/25/2024 JT
AMAZON
Power Injector Security Camera
18.99
3/25/2024
3/31/2024 JT
IT
AMAZON
MENARDS HUTCHINSON
iPad Case JJ
Pull string couduit @ Arena
26.49
4.84
3/1/2024
3/3/2024
LIQUOR HUTCH
LIQUOR HUTCH
FACEBOOK
CH.SERVICEPAYMENT
Fb advertising
Website online sales advertising
45.00
100.28
3/6/2024
LIQUOR HUTCH
RITE
Annual handheld maintenance fee
244.82
3/8/2024
LIQUOR HUTCH
MENARDS HUTCHINSON
Cleaning supplies
55.88
Department Purchasing Card Activity -March 2024
Date
3/8/2024
Department
LIQUOR HUTCH
TName
AMAZON
Description
Replacement shopping baskets and sign holders
Amount
508.18
3/13/2024
3/14/2024
LIQUOR HUTCH
LIQUOR HUTCH
AMAZON
AMAZON
Acrylic shelf divider
Papertowels
21.36
72.27
3/15/2024
3/17/2024
3/24/2024
LIQUOR HUTCH
LIQUOR HUTCH
LIQUOR HUTCH
AMAZON
RITE
AMAZON
Vacuum cleaner bags
Cloudretailer monthly mainenance fee
Garbage bags
11.26
268.44
63.64
3/24/2024
3/29/2024
3/31/2024
LIQUOR HUTCH
LIQUOR HUTCH
LIQUOR HUTCH
AMAZON
THE WEBSTAURANT STORE INC
AMAZON
Slat wall hooks
2 new spinner rack displays
Laminating sheets
43.14
678.07
21.56
3/1/2024
3/7/2024
PARK & REC
PARK & REC
AMAZON
AMAZON
MSF Tournament Supplies
Greeting Cards and Envelopes for Senior Center
160.51
319.90
3/8/2024
PARK & REC
AMAZON
Clipboards, Ring Binders, Chargers
103.70
3/8/2024
3/11/2024
PARK & REC
PARK &REC
AMAZON
WHENIWORK.COM
Bike Fleet Repair Tools
Employee Scheduling Software
78.41
84.00
3/12/2024
3/12/2024
3/14/2024
PARK & REC
PARK & REC
PARK & REC
AMAZON
AMAZON
AMAZON
Slowpitch Softball Scorebooks
Sign Holders
Ball Cart Locks
370.20
38.69
16.99
3/14/2024
3/17/2024
3/17/2024
PARK & REC
PARK & REC
PARK & REC
AMAZON
AMAZON
AMAZON
Hanging Folders
iPhone Screen Protectors, iPhone Case, Chargers
Ice Bags
9.59
58.00
119.23
3/17/2024
PARK & REC
DISHMACHINE TUBING AND PARTS
Concession Sink Sanitizer Pump
150.80
3/19/2024
PARK & REC
MIAMA
MIAMA - Spring Conference
105.00
3/20/2024
PARK & REC
PADELFORD PACKET BOAT CO
Senior Trips - Lunch and Tour Downpayment
222.00
3/21/2024
PARK & REC
AMAZON
Supplies for Soccer Program
222.00
3/21/2024
PARK & REC
AMAZON
Replacement Ball Cart
53.87
3/26/2024
PARK & REC
DISHMACHINE TUBING AND PARTS
Concession Stand Sink Labels
21.92
3/27/2024
PARK & REC
AMAZON
Supplies for Tiger Path Job Fair
75.13
3/27/2024
PARK & REC
SWIFTNET- CRTC
Pickleball Net Replacement Parts
168.00
3/28/2024
PARK & REC
AMAZON
Tension Straps for Volleyball Nets
104.00
3/31/2024
PARK & REC
AMAZON
Walklie- Talkies for Aquatic Center Operations
967.98
3/31/2024
PARK & REC
DUNHAMS
Soccer Equipment
203.89
3/1/2024
PLANNING
DEPARTMENT OF LABOR AND INDUSTRY
Training for Kyle
85.00
3/3/2024
PLANNING
AMAZON
Stand for Rozanne's desk
104.49
3/4/2024
PLANNING
AMAZON
City center coffee
66.96
3/11/2024
PLANNING
AMAZON
Badge holder
10.99
3/18/2024
PLANNING
AMAZON
Cell phone case
23.95
3/5/2024
POLICE
SOTAMIDWEST.ORG
Training Erlandson
365.00
3/5/2024
POLICE
Special Operations Tra
Membership Erlandson
25.00
3/7/2024
POLICE
COURTYARD ST. CLOUD
Training Lodging Erlandson
495.54
3/7/2024
POLICE
AMAZON
Gloves
121.00
3/7/2024
POLICE
AMAZON
Towels
70.59
3/8/2024
POLICE
AMAZON
USB cords
17.58
3/18/2024
POLICE
AMAZON
Card holders
14.99
3/21/2024
POLICE
CASH WISE FOODS
Training food
74.86
3/29/2024
POLICE
AMAZON
Stamp for fingerprints
19.85
3/31/2024
POLICE
Philips North America LL
Defib supplies - Sr Dining
174.20
3/4/2024
PUBLIC WORKS
AMAZON
Vandal Deterant for Effl Discharge Area
79.93
3/5/2024
3/5/2024
3/8/2024
PUBLIC WORKS
PUBLIC WORKS
PUBLIC WORKS
American Public Works
WATER ENVIRONMENT FEDERATION
DEPARTMENT OF LABOR AND INDUSTRY
NP APWA Sweeping Workshop
Operations Learning Manuals
Class 1 Boiler Engineers License Renewal
210.09
379.98
40.00
3/10/2024
PUBLIC WORKS
BEST WESTERN ST CLOUD
ZP Hotel for Class C wW Exam
118.26
3/10/2024
PUBLIC WORKS
PRYOR TOOLS
Tool For Catching Debris During Concentrate Pipe Cleaning
466.00
3/10/2024
PUBLIC WORKS
DEPARTMENT OF LABOR AND INDUSTRY
EM Special Boiler License Renewal
20.00
3/10/2024
PUBLIC WORKS
GOLDSTAR PRODUCTS INC
Asphalt Primer
3,745.90
3/13/2024
PUBLIC WORKS
CUSTOMER ELATION
Monthly Dispatch Services - Total $147
73.50
3/13/2024
PUBLIC WORKS
CUSTOMER ELATION
Monthly Dispatch Services
73.50
3/14/2024
3/15/2024
PUBLIC WORKS
PUBLIC WORKS
MWOA
AMAZON
DP MWOA Lab Conference Fee
Equipment forT-MobilePhone Conversion
150.00
95.93
3/19/2024
PUBLIC WORKS
PARTS WAREHOUSE
Chain Saw Parts
126.81
3/26/2024
PUBLIC WORKS
AMAZON
Tool for Service Line Inspection
17.59
3/28/2024
PUBLIC WORKS
APWA
2 APWA NPPWW Posters 2024
54.00
3/31/2024
PUBLIC WORKS
KEYSTONE PESTSOLUTIONS
Herbicides
3,189.11
Total P-Cards:
1
1 $ 26,767.15
Development Authority
2023
Annual Report
Prepared by
Miles R. Seppelt, EDA Director
Table of Contents
Table of Contents
Mission / Vision / Values
Executive Summary
Governance
i
1
2
2
Downtown
3
Downtown Grant & Loan Programs
3
Downtown Redevelopment Projects
4
Industrial Development
7
Business Retention & Expansion
7
Hutchinson Enterprise Center
g
Industrial Park Activity
g
Workforce Development
12
Child Care
13
Marketing
14
Administrative
1s
Budget & Fund Report
1s
Summary
17
Appendix A EDA Year-end Financial Statements, 2023
ii
Appendix B Report on 2023 Workplan & Goals
iii
Appendix C 2024 Workplan & Goals
iv
i I P a g e
Hutchinson
MINNESOTA S MANUFACTUPING CITY
MISSION "why we exist"
The mission of the Hutchinson EDA is to facilitate redevelopment, job creation and the success
of manufacturing in our community.
VISION "what success looks like"
Hutchinson will have a vibrant, attractive downtown; be a thriving center for precision, high-
tech manufacturing and be recognized as Minnesota's leader in innovative, project -oriented
economic development.
VALUES "what's important to us"
➢ Commitment to excellence.
➢ Collaboration, partnership & teamwork to achieve common goals.
➢ Integrity, honesty and good communication in our relationships.
➢ Innovation and creativity in the way we do our work.
➢ Achieving results for our community.
At a 2023 event for economic development professionals I introduced myself to
a colleague from a southern Minnesota city. Upon learning where I was from,
her response was,
"Ahhh, you guys do oil the fun stuff."
I I P a g e
EXECUTIVE SUMMARY
2023 was a generally successful year for economic development in Hutchinson. Significant progress was
made on downtown redevelopment projects, several manufacturing projects advanced, and the EDA
began taking steps to help address the growing shortage of childcare in the community. Highlights for the
year included:
■ Support provided for downtown ($14,262)
o Four Sign & Awning grants totaling $6,872
o One Fagade Improvement grant for $7,390
o New downtown Plan authorized
13 BR&E visits completed
■ Innovative Foam graduated from the Enterprise Center, purchasing its own 8,000 sf building
■ RD Machine graduated from the Enterprise Center
■ Laser Dynamics purchased by GVL Medical, provided with a new lease at Enterprise Center
■ RD Machine completed a 21,000 sf expansion with help from the EDA (TIF District)
■ $53,821 grant obtained for infrastructure on Lot 1140
■ Five houses acquired and removed as part of Hutch Uptown Grand project
■ Developer identified for the former Franklin House site
■ Childcare Business Forgivable Loan Program launched
GOVERNANCE
EDA Board
The Hutchinson Economic Development Authority is governed by a seven -member board of directors
appointed by the City Council for six -year terms. Two City Council members serve on the EDA Board,
serving as a liaison between the two groups. Membership on the Board was stable for 2020, with Corey
Stearns being appointed to second 6-year term in January.
Table 1— Economic Development Authority Board of Directors, 2023
MemberPosition
Mike McGraw President 19 State Farm Insurance
Jonny Block
Vice-president
Chad Czmowski
City Council liaison
Jack Daggett
Commissioner
Pat May
City Council liaison
Corey Stearns
Commissioner
Mike Cannon
Commissioner
Jeremy Carter
Ex-officio
11
Hillyard
15
City Council/Outdoor Motion
2
Pride Solutions
1
City Council
9
Stearnswood
8
Citizens Bank
Hutchinson Utilities Comm.
2 1 P a g e
Taking care of the financial aspects of the Economic Development Authority is the EDA Finance Team.
Comprised of two EDA Board members and six other members of the community, the Finance Team
provides recommendations to the EDA Board on everything from budgets to proposed financial
incentives. Attorney Dan Mahon was appointed to a 1-year term in March.
Finance Team membership for 2023 is detailed in Table 2, below.
Table 2 — EDA Finance Team, 2023
PositionMember
Mike Cannon Chair / EDA Board Liaison Citizens Bank
Scott Ziegler
Member
Piehl, Hanson, Beckman
Anthony Hanson
Member
Citizens Bank
Jack Daggett
Member
Pride Solutions
Josh Karg
Member
Titan Machinery
Eric Lipke
Member
MITGI
Josh Laffen
Member
MBFC
Dan Mahon
Member
McGraw -Mahon Law Office
DOWNTOWN
Downtown Hutchinson remains a key area of focus for the Hutchinson Economic Development Authority.
To that end, the EDA continues its support of downtown with three financial assistance programs and a
variety of on -going redevelopment projects, includingthe Jorgensen Hotel and two sites on Franklin Street
adjacent to the Crow River.
Sign & Awning Grant Program
The EDA's Sign & Awning Grant program provides grants up to $2,000 for business owners to purchase
signs and / or awnings for their downtown businesses. No match is necessary. In 2023, four grants were
awarded totaling $6,872 as shown in Table 3, below:
Table 3 — Sign & Awning Grants
Approved,
unt
2/24/2023 Gruenhagen Insurance & Financial Services $2,000
8/23/2023 Masonic Temple Lodge $1,642
10/25/2023 Hutchinson Area Chamber of Commerce & CVB $1,230
11/29/2023 Crow River Electrolysis $2,000
TOTAL $6,872
3 1 P a g e
Facade Improvement Program
The Facade Improvement Program is a matching grant whereby property owners can receive a dollar -for -
dollar match up to $7,500 to make necessary repairs and / or improve the curb appeal of their buildings..
In 2023 one matching grant was awarded totaling $7,390 as detailed in Table 4, below.
Table 4 — Fa;ade Improvement Matching Grants
ApprovedAmount
'724/2023 Clint 5cherping 7 390
TOTAL $7,390
Commercial Rehabilitation Loan Program
The purpose of the Commercial Rehabilitation Loan Program is to preserve the building stock of
downtown Hutchinson by providing low interest loans to compliment traditional bank financing.
No downtown loans were provided in 2023.
Change in Downtown Program Funding
To address declining assets in the Downtown Revolving Loan Fund (RLF), the EDA changed the funding
source for its grant programs from the Downtown Revolving Loan Fund to the EDA Operations Fund. This
reallocation aimed to preserve and rebuild the Downtown Loan Fund's assets while aligning recurring
expenses with recurring revenues for better financial management. New line items for these programs
will be added to the 2024 EDA Operations budget, with annual amounts budgeted for each. Any remaining
line -item balances will be transferred to the Downtown Revolving Loan Fund at year end, helping grow
the Downtown RLF.
Downtown Redevelopment Projects
In 2023 the EDA continued its downtown redevelopment efforts with several ongoing projects:
Property Acquisitions / FEMA Grant / Uptown Grand
While significant progress on the redevelopment of Block 41 (the former clinic site) in downtown
Hutchinson was made in 2023 the year ended in disappointment as a planned development project was
derailed by a challenging economic environment.
On the plus side, all five residential properties on the west side of the block were successfully acquired.
To facilitate the purchases, the City leased the properties back to the owners for a limited amount of time
over the summer. By early fall all residents affected had successfully relocated and the five buildings were
demolished.
4 1 P a g e
Three properties were acquired with the aid of FEMA grant dollars, which covered 75% of the purchase
price and demolition costs. The 25% focal match was covered by a combination of TIP and ARPA dollars
allocated to the project by the City Council.
The potential of moving and reuse of some of the buildings was explored by the EDA, but this was ruled
out by FEMA.
Two of the houses [145 & 135 15t Ave. NW] were purchased exclusively with City dollars. Of these one
was gifted to the city's HRA, which relocated and refurbished the building for use by a new family.
Implementation of the FEMA grant was completed in 2023, with reimbursements totaling $661,626
received by the City.
In December, unhappily, the project's Developer indicated that he'd let the existing Development
Agreement with the City expire, citing current economic conditions. In response to this, the EDA updated
the Request for Proposals (RFP) and distributed it to multiple developers. Proposals are due in May, 2024.
Figure 1— Clinic Site Redevelopment (Block 41)
5 1 P a g e
Franklin Site Redevelopment
In early 2023 the EDA decided to pause the proposed redevelopment of the Franklin Site (135 Franklin
Street NW) over concerns that the lot may be needed for parking for the adjacent Hutch Uptown Grand.
to the event all the needed properties could not be acquired, an back-up plan would be necessary.
Ultimately, purchase Agreements for all the needed properties were acquired and in May the EDA decided
to reopen the R F P submission period for tine Franklin site. Two redevelopment proposals were submitted
and the EDA awarded the site to MITGI, citing its larger scale, higher market value, and better alignment
with the adjacent Uptown Grand project.
By the close of the year MITGI was in the process of completing Phase I and II environmental reviews of
the site. A Development Agreement will be signed in 2024 with the project potentially getting underway
by the fall of the year.
Figure 2 — Franklin Site Redevelopment Concept
i
I
6 1 P a g e
Downtown Plan Update
In September the EDA authorized $42,950 to develop
an update of the Hutchinson Downtown
Revitalization Plan. Total cost of the update is
$85,900 and will be divided equally between the City
and the EDA. The EDA will advance its share from the
Downtown Loan Fund, and this will be repaid over the
following two years through a designated line -item in
the EDA's operations budget. Hoisington-Koegler
Group, the consultant that developed the city's
downtown plans for 2013 and 2002, was selected to
lead the update effort. The new downtown plan
should be completed sometime in the fourth quarter
of 2024.
INDUSTRIAL DEVELOPMENT
Business Retention & Expansion
Business Retention & Expansion (BR&E) is the core strategy for local economic development. In any
community, the growth of existing businesses is the biggest source of new job creation and tax base
expansion. In recognition of this, the Hutchinson EDA maintains a robust BR&E program, visiting local
manufacturers on a 12 to 18 month rotation. Thirteen BR&E visits were completed in 2023 and these are
summarized in Table 5, below.
Table 5 — Business Retention & Expansion Visits, 2023
Date Company Ernp. Notes
Vi Vh021 1 %tamn.-N_Ctnrnam I 2[ I�n�n v sm� .,,...., r..� .�.�� .. __� ■ c .._..
4/18/2023
Stearnswood
16/7
Busy/ added a robot / new building operational
6/8/2023
UPONOR
84
Demand is down, but steadily building back
6/22/2023
Fire Lake Manufacturing
5/2
Going well / potential for major ramp up
7/13/2023
Rite Way Conveyors
10
Orders down 80%
7/17/2023
Warrior Manufacturing
95
Busy / Nebraska operations brought to Hutchinson
7/21/2023
impressions, Inc. [Millrock]
65
Jorgensen family sold / $1 million + in new equipment
8/29/2023
Resonetics
170
Growing / looking to add equipment and jobs
9/1/2023
Zephyr Wind Services
30
Very busy / need about 30,000 sf additional space
10/18/2023
Redline Systems
1/1
Busy / eCommerce is good / would buy building
10/23/2023
Our Savior's Lutheran Daycare
Adding 10 infant slots
10/24/2023
Kids' Inc. Daycare
5/10
Open to expansion
11/17/2023
Kids Junction Daycare
10
Doing well overall
7 1 P a g e
Hutchinson Enterprise Center
Business Plan updated
Taking into consideration the experience gained from the first five years of Hutchinson Enterprise Center
operations, the EDA updated the incubator's business plan. Changes included revising the application
process to include a presentation by applicants to the EDA Board and adding an annual base rent escalator
for tenants, so base rents (per square foot) will be $2 in year one, $3 in year two, $4 in year three and $5
psf in year four, etc. Finally, graduating companies may qualify for a cash grant — funded by the rent
escalator — if they keep their businesses in Hutchinson upon graduation.
Tenants Graduated
Two companies, RD Machine and Innovative Foam, graduated from the Enterprise Center in 2023. RD
Machine added 21,000 square feet to its main building and relocated its waterjet cutting operations there.
Innovative Foam purchased and remodeled an 8,000 square foot building just outside of city limits.
Laser Dynamics purchased by GVL Medical
In the third quarter of 2023 GVL Plastics of Litchfield purchased Laser Dynamics' assets and established a
new company named "GVL Medical, LLC." On the premise that this was essentially a new company the
EDA Board authorized a new three-year lease in the incubator for GVL Medical. Over the next three years
the company's goal is to expand revenue to $5 million annually and increase employment to 20-25
individuals.
Loan Forgiveness Provided
The EDA provided partial loan forgiveness for leasehold improvement loans held by Laser Dynamics and
Innovative Foam.
The loans were initially provided to help both companies with needed leasehold improvements when they
moved into the Enterprise Center. Laser Dynamics installed an epoxy floor and Innovative Foam
constructed needed offices. Loan forgiveness was predicated on both companies buying or building a
facility with city limits upon graduation.
For both companies this condition proved to be impossible because no suitable buildings were available
and neither could afford to construct a new one. Recognizing the situation, and noting that the
improvements made were permanent improvements to the Enterprise Center, the EDA agreed —with City
Council approval — to forgive 41.8% of both loans. For Innovative Foam this worked out to a forgiveness
amount of $6,000 and for Laser Dynamics the amount was $9,614. For Innovative Foam the balance of
the loan will go into repayment in December 2025 while Laser Dynamics paid off its remaining balance of
$13,386 as part of obtaining a new three-year lease.
8 1 P a g e
Industrial Park Activity
RD Machine Expansion
In 2023 RD Machine completed a 21,000 square foot expansion of its building on Michigan Avenue.
The $4.2 million expansion came about as a direct result of RD Machine's lease of space in the Hutchinson
Enterprise Center. Because they didn't have the space at their main building, RD Machine approached
the EDA in 2018 about leasing space in order to test the addition of waterjet cutting to its menu of services.
This would allow the company to meet its own waterjet cutting needs and offer the service to other
companies. If the pilot project proved successful it would trigger an expansion of the company's main
building. The project turned out to be a resounding success and RD Machine undertook a major expansion
as a result.
To help offset the cost of bad soils on the site and make the project economically feasible, the City
established a nine-year economic development TIF District in January 2023.
In addition to the 21,000 square foot expansion, the company installed a new roof and new metal siding
on the exterior of its existing 15,000 sf building.
Figure 3 — RD Machine Addition & Remodel
ltL-Yrnechine
Rite Way Conveyors Closed
Unhappily, Rite -Way Conveyors ceased operations at the end of 2023. While the exact circumstances of
the company's failure remain unknown, it is suspected that the recent COVID pandemic played a
significant role. During the pandemic, companies concerned about future availability of equipment placed
immense orders for conveyors and related equipment. This resulted in warehouses full of unused
material handling equipment. When the pandemic ended these large inventories remained, eliminating
the need for new orders. As a result, orders for new conveyors collapsed in late 2022 and by late 2023
Rite Way Conveyors had run out of cash.
9 1 P a g e
LDA staff partnered with the Chamber of Commerce to help Rite Way employees connect with existing
job openings in the community.
At the close of the year, the EDA was working with the owner of the building (Systems -West Builders of
Litchfield) to find a new tenant.
Lot 1140 Development
To increase its inventory of shovel -ready industrial park lots the EDA began work to bring its lot at 1140
5th Avenue SE up to more attractive development standards. Needed improvements include the
construction of a storm -water retention pond and a suitable driveway from 5th Avenue SE. An existing
gravel approach on the south side of the lot would also be removed. In the fall of 2020 the EDA contracted
with the engineering firm Short Elliot Hendrickson (SEH) to complete the design work for the needed
improvements.
Total cost of the improvements is estimated to be about $100,000.
In 2023 the EDA successfully obtained a grant of $53,821 from Minnesota's Department of Employment
and Economic Development (DEED) which will cover about 50% of the construction costs for the needed
improvements. The other half of the project funding will come from dollars pooled from economic
development TIF Districts in the city. In the near -term funding will be advanced from the EDA's Economic
Development Loan Fund, and will be repaid plus interest over the next 8-9 years from available tax
increment dollars. Construction is expected to occur in early 2024.
Figure 4 — Planned Improvements for Lot 114
101Page
Hutchinson Utilities Commission Project
The Hutchinson Utilities Commission (HUC) is planning for a project in the Industrial Park to construct a
new step-down transformer, requiring approximately 100' x 100' (about % acre) of space. This
development aims to provide redundancy and additional capacity for HUC to efficiently serve future
customers in the industrial park. Initially, there was contemplation of a land sale from the City to HUC,
but it was discovered that the City owns all the land upon which HUC infrastructure rests, rendering a sale
unnecessary. The EDA and HUC collaborated to identify a suitable location for the new facility (the very
northwest corner of the industrial park) that won't impede future development prospects. HUC will cover
all costs associated with establishing the site.
Figure 5 — HUC Step -Down Transformer Site Concept
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111Page
WORKFORCE DEVELOPMENT
Project 9500
In 2022 the EDA developed Project 9500, a marketing campaigned aimed at luring some of the 9,500
workers that commute daily to jobs outside McLeod County to instead take jobs in Hutchinson. The
project was put on hold in 2023 however due to a slowdown of local hiring by 3M and UPONOR. The
project may be revived if and when local worker demand increases.
Human Resources Roundtable
In an effort to provide support for local human resources professionals, the EDA sponsored six 'Human
Resources Roundtables' over the course of the year. Meeting formats vary, with guest speakers
interspersed with meetings built around topics provided by the participants themselves.
TigerPath
TigerPath continued to gain notoriety in 2023. In conjunction with
the Southwest Initiative Foundation (SWIF), the Hutchinson
Chamber of Commerce and the School District, the EDA hosted the
TigerPath III Conference in April. Over 200 people attended from
across Minnesota to learn how Hutchinson was partnering with the
local school district and area businesses to provide the best
possible outcomes for local high school students, thereby helping
address local workforce needs.
In addition, EDA staff presented on TigerPath at the Missouri River
Energy Services conference in Sioux Falls.
Locally, the EDA continued its support of TigerPath by coordinating
the development of an updated TigerPath Parent's Guide and
working with the TigerPath Advisory Committee to launch an
annual open house event.
What is TigerPath? (per ChatGPT) TigerPath is an innovative initiative focused on enhancing
educational pathways and opportunities for students. The program aims to provide students with
clear, structured pathways to explore their interests, develop relevant skills, and prepare for future
career opportunities. Through TigerPath, students have access to a wide range of career -focused
courses, industry certifications, and experiential learning opportunities aligned with their career
interests. The program emphasizes collaboration between educators, industry partners, and the
community to ensure that students receive comprehensive support and guidance throughout their
academic journey. TigerPath actively engages students, parents, and stakeholders in the process of
shaping and improving educational pathways for all students at Hutchinson High School.
121Page
Child Care
In 2023 the availability and affordability of child care become a significant concern for the City. According
to study conducted by First Children's Finance, a national childcare advocacy group, Hutchinson has about
one-half of the childcare slots it actually needs, with an identified need for roughly 400 additional child-
care slots.
The EDA became interested in the issue because it impacts workforce availability in the community.
Childcare workers are the 'workforce behind the workforce' because they make it possible for people to
work outside the home.
The Childcare Challenge
As can be seen in the graphic below, the total availability of childcare services in rural areas (black line)
has been steadily declining since about 2003, while in urban areas it's been largely holding steady. In both
rural and urban areas, the number of Family (home -based) childcare providers (orange bars) has been
declining steadily for the past two decades. The difference is that in urban areas child care centers (red
bars) have been filling the need, while in rural areas the number of child care centers has remained mostly
constant. The result is a net decline in childcare availability in rural Minnesota that has now reached crises
proportions.
Figure 5 — Change in Total Child Care Capacity Since 2000
�Enthrely rural
Center based care not
4,000 �growing fast enough
2,000
0_111`��_
2000 2010 2020
2005 2015
150,000
100,000
50,000
Fntirely urban
Center based care
20DO 2010 2020
2005 2015
Change in total child care capacity since 2000 —
Care capacity LZ CkId Care Center
Family Child Care
Source: Minnesota Department of Human Resources
131Page
Local Responses
In the first Quarter of 2023 the Hutchinson Chamber of Commerce successfully applied to First Children's
Finance for participation in its Rural Child Care Innovation Program (RCCIP). The purpose of the program
is to ra+se awareness of the child care shortage in the community and spark conversations and action
towards addressing the issue.
Additionally, the Chamber applied for and received an RCCIP Grant from First Children's Finance in the
amount of $30,000. The EDA agreed to provide up to $15,000 as part of the required 2:1 local match,
with the understanding that the amount could be reduced if other local partners contributed. In the end,
3M came through with $10,000 towards the match, reducing the EDA's share to $5,000.
With grant dollars obtained, the EDA and Chamber partnered to establish a Childcare Forgivable Loan
Program to incentivize the creation of new childcare slots in the community. Applicants get up to $10,000
as a forgivable loan if they make at least 10 new childcare slots available to the public. Loans would be
forgiven immediately once documentation of qualified expenses was provided to the EDA and the
childcare slots created.
In late summer, a $5,080 forgivable loan was provided to Our Savior's Lutheran Early Learning,facilitating
the creation of 12 infant slots.
By fall 2023 the EDA was exploring possible partnerships with New Horizons Daycare and local childcare
providers to increase the supply of childcare slots in the community.
In December EDA staff presented a proposal to promote the establishment new in -home childcare
provider businesses. The plan involved launching a Facebook advertising campaign to attract interested
individuals, followed by workshops to guide them through the process of setting up a childcare business.
Financial support for these ventures would be offered through the Childcare Forgivable Loan Program.
MARKETING
In 2023 the EDA continued growing its social media presence, primarily as a way to increase the visibility
of the EDA website on the internet. For the year, 117 postings were made on Facebook and the EDA's
reach on the platform went from 780 follows to 868, an increase of 11.2%. The EDA discontinued its use
of Twitter due to a perceived lack of outreach effectiveness.
In addition, 38 updates of the EDA website were completed.
141Page
ADMINISTRATIVE
Strategic Plan Update
Over the course of the year the EDA reviewed and updated its Economic Development Strategic Plan. As
part of this, the Strengths/Weaknesses/Opportunities/Threats (SWOT) analysis was updated, current
strategies reviewed and two new ones added: Childcare and Workforce Housing Development.
Hay Land Rental
The City leased out unused industrial park land for hay production, resulting in rental revenue for the
year of $3,323
BUDGET & FUND REPORT
New Budget Policies
In 2023 the EDA implemented two new policies to improve the finances of the organization.
First, to ensure that a healthy budget reserve of at least 60% was maintained, the EDA implemented a
policy whereby each year's operating budget will include a line item to allocate dollars to build up the
fund reserve. A healthy budget reserve is considered to be an amount of at least 60% of next year's
projected expenditures. The amount in the reserve must grow each year to maintain that 60% balance:
as the EDA's annual budget grows, the reserve (as a percentage of next year's budget) will naturally shrink
in proportion. Over time, this leads to budget reserve that is smaller than is considered desirable.
Second, to address declining assets in the Downtown Revolving Loan Fund (RLF), certain recurring
expenditures were moved from the RLF to the EDA operations budget. These were the Sign & Awning
Grant Program, Fagade Improvement Grant, and funding for downtown studies. This reallocation aimed
to preserve and rebuild the Downtown Loan Fund's assets while aligning recurring expenses with recurring
revenues for better financial management.
Starting in 2024, these three activities will be funded on a "pay-as-you-go" cash basis with any unused
year-end balances then transferred to the Downtown Revolving Loan Fund. Combined with annual
interest earnings, this will lead to steady growth of the Downtown RLF over time.
EDA Levy
For 2024 the City Council authorized an EDA levy in the amount of $272,842, an increase of $14,673 or
5.68 % over the 2023 amount of $258,169.
151Page
EDA Operating Budget
For the year EDA revenues were $302,145 and expenditures were $207,312 resulting in a positive cash
flow of $94,833. This was significantly higher than normal for several reasons: (a) $30,000 was from the
RCCIP Child Care Grant obtained from First Children's Finance; (b) vacancy of the EDA Program Manager
position, with resulted in significant savings in the Wage & Benefits budget line -item; and, (c) unutilized
marketing funds that had been set aside for a planned workforce marketing effort that ultimately wasn't
launched (due to a significant slow -down of local hiring).
At year end this amount, less the $30,000 RCCIP grant, went to bolster the EDA's budget reserve.
Economic Development Loan Fund
The Economic Development Loan Fund finished 2023 with total assets of $516,404 and a cash balance of
$217,142. Business Loans receivable totaled $84,354 with a further $207,407 owed to the fund by the
Enterprise Center (as part of the initial construction of the building).
Total assets in the fund were down slightly from the previous year due to a partial forgiveness of the loan
to Innovative Foam in the amount of $8,355.
Downtown Revolving Loan Fund
The Downtown Revolving Loan Fund finished the year with total assets of $1,068,930 — up by $19,216
from the previous year's total of $1,050,281.
Three downtown loans were paid off during the year, leaving 12 active loans by year end. All loans were
performing as required.
The Downtown RLF's cash position improved significantly over the course of the year, from $370,798 at
the start of the year to $427,085 at year end, an increase of $56,287.
A total of $201,329 remained invested in the 3`d Avenue redevelopment site (former Cenex fertilizer
plant).
Minnesota Investment Loan Fund
The EDA's Minnesota Investment Loan Fund finished the year with total assets of $18,377 and cash
available of $13,133.
There was one active business loan which had a year-end balance of $5,244. This loan was performing as
required.
161Page
Hutchinson Enterprise Center
The Hutchinson Enterprise Center finished the year with a very slight operating budget deficit of $371.
This was due primarily to two tenants moving out at the end of the 3rd quarter.
At year end the Enterprise Center had total assets of $44,555 which included $27,155 in cash and $13,400
in a building maintenance fund.
Liabilities totaled $212,181— the bulk of which was a loan from the Economic Development Loan Fund
with a year-end balance of $207,407. The Enterprise Center made loan principal payments totaling
$19,518 for the year.
SHOPKO TIF District
The SHOPKO TIF District finished the year with total assets of $500,297. This was made up of $434,772 of
interfund loans due from other TIF Districts, a reimbursement due from FEMA in the amount of $51,375
and finally, cash on hand of $14,150.
SUMMARY
Overall 2023 was a good year for the Hutchinson Economic Development Authority. Significant progress
was made downtown in redeveloping the Block 41, the old medical clinic site on Franklin Street. In
addition, a developer was identified for the former Franklin House site. The completion of those two
projects over the next 2-3 years will dramatically change downtown Hutchinson. In the industrial park,
the loss of Rite -Way Conveyors was a significant setback. This was offset however by the graduation of
two tenant companies from the Hutchinson Enterprise Center and the sizable expansion of RD Machine.
BONUS ITEM: Chat GPT's Appraisal of Hutchinson
As an experiment, EDA staff logged onto Chat GPT and directed it to: "Write one paragraph about
Hutchinson as Minnesota's Manufacturing City." This is what it came up with:
Hutchinson has earned the moniker of Minnesota's Manufacturing City due to its robust
manufacturing sector and significant contributions to the state's industrial landscape. With a diverse
array of manufacturing companies spanning various industries such as plastics, metal fabrication, and
medical devices, Hutchinson serves as a vital hub for production and innovation. The city's strategic
location, skilled workforce, and supportive business environment have attracted numerous
manufacturing firms, fostering a dynamic ecosystem for industrial growth and development.
Hutchinson's manufacturing prowess is further underscored by its dedication to workforce training
and development initiatives, ensuring that the local labor force remains well-equipped with the skills
needed to thrive in the modern manufacturing landscape. Overall, Hutchinson's thriving
manufacturing sector continues to play a pivotal role in driving economic growth, job creation, and
innovation within the region and beyond, solidifying its status as Minnesota's Manufacturing City.
171Page
Appendix A
2023 year-end
EDA Financial Statements
HIPage
HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY
Balance Sheet
As of December 31, 2023
FULL ACCRUAL - INTERNAL USE ONLY
ASSETS
Cash
Cash - Child Care Grants
Accounts Receivable
TOTAL ASSETS
LIABILITIES
Accounts Payable
Accrued Payroll & Vacation
TOTAL LIABILITIES
EQUITY
Reserved - Land (Warrior Sale)
Unreserved Fund Balance
TOTAL FUND BALANCE
TOTAL LIABILITIES & FUND BALANCE
December December 2023
2022 2023 Change
$ 162,580 $ 226,403 $ 53,824
- 29,914 29,914
2,244 1,086 (1,158;
164,824 257,404 92,580
1,467 2,093 626
7,402 4,523 (2,879)
8,869 6,616 _I2,254r
56,736 56,736 -
99,219 194,052 94,833
155,956 250,788 94,833
$ 164,824 5 257,404 $ 92,580
HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY
Statement of Revenues & Expenditures
As of December 31, 2023
FULL ACCRUAL - INTERNAL USE ONLY
Available
Description
Budget
December
YTD
Balance
REVENUES
Current Ad Valorem Taxes
$ 258,169
$ 1,077 $
255,362
$ 2,807
Delinquent Ad Valorem Taxes
-
10
2,775
(2,775)
Child Care Grant Proceeds
-
-
35,000
(35,000)
Rentals -Property
750
3,323
(2,573)
Interest Earnings
1,250
784
5,684
A.434 i
TOTAL REVENUE
260,169
1,871
302,145
(41,976)
116.1%
EXPENDITURES
Full-time Employees -Regular
138,447
10,805
97,676
40,771
Temporary Employees -Regular
-
-
2,741
(2,741)
Vacation Pay
-
735
7,776
(7,776)
Holiday Pay
-
1,544
5,335
(5,336)
Sick Pay
-
5,904
(5,904y
TOTAL WAGES
138,447
13,083
119A33
19,014
86.3%
PERA - Coordinated
10,384
992
8,660
1,724
FICA
8,226
911
6,904
1,322
Medicare
1,924
213
1,615
309
Worker's Comp Insur Premiums
721
76
596
125
Health
25,829
1,298
17,117
8,712
HSA Contribution
3,000
231
2,152
848
Admin Fees - HSA/FLEX
55
3
51
4
TOTAL FRINGES & BENEFITS
50,139
3,724
37,094
13,045
74.0%
TOTAL WAGES & BENEFITS
188,586
16,807
166,628
32,058
83.0%
Office Supplies
300
-
203
97
Operating Supplies
4,000
361
3,111
889
Motor Fuels & Lubricants
200
-
168
32
Small Tools & Minor Equipment
500
540
1.430
i930)
TOTAL SUPPLIES, REPAIRS, & MAINT.
$1000
900
4,913
87
98.3%
Other Professional Services
3,500
540
2,900
600
Phone Services
550
40
475
75
Postage
200
2
56
144
Software & Licensing
8,500
214
6,798
1,702
Travel/Conference Expense
6,000
94
3,079
2,921
Advertising
29,033
1,117
14,639
14,394
Printing & Publishing
3,000
3
178
2,822
Automotive R&M
1,500
-
-
1,500
Contracted Lawn Service
2,250
-
-
2,250
Contracted Services - Printing
550
31
535
15
TOTAL OTHER SERVICE & CHARGES
56,083
2,041
28,661
26,422
5zo%
Dues & Subscriptions
3,000
-
1,349
1,651
Taxes & Assessments
500
-
46
454
Donations to Civic Org. (SWIF)
6,000
-
7,000
(1,000)
Child Care Grants
-
-
5,086
(5,086)
Miscellaneous Expense
2,000
-
3,728
11,728)
TOTAL MISCELLANEOUS
11,600
-
17,210
(5,710)
149.7%
TOTAL OPERATING EXPENDITURES
260,169
19,748
207,312
52,867
79.7%
NET OPERATING REVENUE (LOSS)
$ -
$ i17,878) $
94,833
$ 194,8331
ECONOMIC DEVELOPMENT LOAN FUND
Balance Sheet
As of December 31, 2023
FULL ACCRUAL - INTERNAL USE ONLY
ASSETS
Cash
Accrued Receivable
Loans Receivable
Zephyr Wind Services
FireLake Mfg
Laser Dynamics (forgivable loan)
Innovative Foam (forgivable loan)
Total Loans Receivable
Advances to Other Funds (Enterprise Center)
Advances to Other Funds (RD Machine Expansion)
TOTAL ASSETS
LIABILITIES
Accounts Payable
Unvailable Revenue (accrued interest on interfund loans)
TOTAL LIABILITIES
EQUITY
Unreserved Fund Balance
TOTAL FUND BALANCE
TOTAL LIABILITIES & FUND BALANCE
December December 2023
2022 2023 Change
$ 159,198 $ 217,142 $ 57,945
61,699
47,506 (14,193)
32,885
28,493 (4,392)
23,000
- (23,000)
14,355
8,355 (6,000)
131,939 84,354 (47,585)
226,925 207,407 (19,518)
- 7,501 7,501
518,061 516,404 11.667)
16 16
16 16
518.061 516,388 (1,673)
518,061 516,388 (1,673)
$ 618,061 $ 516,404
ECONOMIC DEVELOPMENT LOAN FUND
Statement of Revenues & Expenditures
FULL ACCRUAL - INTERNAL USE ONLY
Available
Description Budget December YTD Balance
REVENUES
Loan Interest Income
Interest Earnings
TOTAL REVENUE
EXPENDITURES
Loan Write -Off
TOTAL EXPENDITURES
NET REVENUE (LOSS)
$ - $ 283 $ 3,754 $ (3,754)
2,874 10,187 (10,187)
3,157 13,941 (13,941)
15,614 15,614 (15.614)
16,614 15,614 (15,614)
$ - $ (12,457) $ (1,673) $ 11,673)
ENERGY LOAN FUND - DOWNTOWN LOAN FUND
Balance Sheet
As of December 31, 2023
FULL ACCRUAL - INTERNAL USE ONLY
ASSETS
Cash
Loans Receivable
Advances to Other Funds (Franklin Street T!F)
Cenex Property - Capital Asset ($150K due to City)
Wright Property - Capital Asset
TOTAL ASSETS
LIABILITIES
Accounts Payable
Unvailable Revenue (accrued interest on intertund loan)
TOTAL LIABILITIES
EQUITY
Invested In Capital Assets
Reserved for Approved/Unpaid Loans
Unreserved Fund Balance
TOTAL FUND BALANCE
TOTAL LIABILITIES & FUND BALANCE
December December 2023
2022 2023 Change
$ 370,798 $ 427,085 $ 56,286
335,951
293,024 (42,928)
142,203
147,493 5,290
157,195
157,195 -
44,134
44,134 -
1,050,281
1,068,930 18,649
- 1,032
9,949 16,775
1,032
6,826
9,949 17,807
7,858
201,329
839,003
201,329 -
849,794 10,791
1,040,332
1,051,123 10,791
$ 1,050,281
$ 1,068,930 $ 18649
ENERGY LOAN FUND - DOWNTOWN LOAN FUND
Statement of Revenues & Expenditures
FULL ACCRUAL - INTERNAL USE ONLY
Available
Description Budget December YTD Balance
REVENUES
Loan Interest Income
Interest Earnings
TOTAL REVENUE
EXPENDITURES
Other Professional Services
Sign & Awning Grants
TOTAL EXPENDITURES
NET REVENUE (LOSS)
$ - $ 667 $ 8,438 $ (8,438)
- 1,336 12,690 12,690)
2,003 21,128 (21,128)
- 1,536 1,536 (1,536)
5,032 8,801 (8,801)
6,568 10,337 (10.337)
$ - $ [4,6641 $ 10,791 $ [10,791 j
MINNESOTA INVESTMENT LOAN FUND
Balance Sheet
As of December 31, 2023
FULL ACCRUAL - INTERNAL USE ONLY
ASSETS
Cash
Loans Receivable - Moxy
TOTAL ASSETS
LIABILITIES
Accounts Payable
TOTAL LIABILITIES
EQUITY
Unreserved Fund Balance
TOTAL FUND BALANCE
TOTAL LIABILITIES & FUND BALANCE
December December 2023
2022 2023 Change
$ 9,162 $ 13,133 $ 3.971
8,100 5,244 2,856)
17,262 18,377 1,115
17,262 18,377 1,115
17,262 18,377 1,115
$ 17,262 $ 18,377 $ 1,115
MINNESOTA INVESTMENT LOAN FUND
Statement of Revenues & Expenditures
FULL ACCRUAL - INTERNAL USE ONLY
Available
Description Budget December YTD Balance
REVENUES
State Grants (Uponorjob creation) $ - $ - $ 275,504 $ (275,504)
Interest Earnings 41 1,115 (1,115)
TOTAL REVENUE - 41 276,619 (276,619)
EXPENDITURES
Misc Expense (Uponor) - 275,504 (275,504)
TOTAL EXPENDITURES - - 275,504 (275,504)
Revenue over (under) expenditures $ - $ 41 $ 1,115 $ (1,115)
HUTCHINSON ENTERPRISE CENTER
Balance Sheet
As of December 31, 2023
FULL ACCRUAL - INTERNAL USE ONLY
ASSETS
Cash
Cash - Building Maintenance Fund
Accounts Receivable
TOTAL ASSETS
LIABILITIES
Accounts Payable
Advance from Other Funds (ED Loan Fund)
Security Deposit
TOTAL LIABILITIES
EQUITY
Unreserved Fund Balance
TOTAL FUND BALANCE
TOTAL LIABILITIES & FUND BALANCE
Description
December
2022
December
2023
2023
Change
$ 35,541
$ 27,155
$ (8,386)
5,400
13,400
8,000
4,000
4,000
-
44,941 44,555 j386j
789
226,925
4,000
2,214
207407
2,560
1,425
(19,518)
(1,440)
231,714
212,181
119,533)
186,7731
i 167.626)
19,147
(186,773}
(167,626)
19,147
$ 44,941
$ 44,555 $
(386)
HUTCHINSON ENTERPRISE CENTER
Statement of Revenues & Expenditures
FULL ACCRUAL - INTERNAL USE ONLY
REVENUES
Rentals - Base Rent
Rentals - Other
Interest Earnings
Other Revenue
TOTAL REVENUE
EXPENDITURES
Operating Supplies
Other Professional Services
Building Insurance
Utilities
Refuse - Recycling
Contractual R&M
Contracted Snow Removal
Contracted Lawn Service
Property Taxes
Miscellaneous Expense
Interest Expense - Interfund Loan
Building Maintenance Reserve
TOTAL EXPENDITURES
NET OPERATING REVENUE (LOSS)
Interfund Loan - Principal Payment
Cash Flow
Available
Budget
December
YTD
Balance
$ 31,000
1,333 $
291333
$ 1,667
32,395
1,393
30,653
1,742
-
156
1,645
(1,645)
4,000
5,189
5,189
11,1189)
67,396
8,071
66,821
574
500
-
209
291
-
-
1,110
(1,110)
1,430
-
3,045
(1,615)
3,300
1,906
6,145
(2,845)
3,540
498
2,987
553
-
-
2,338
(2,338)
7,500
1,100
6,100
1,400
1,020
-
2,145
(1,125)
17,288
-
17,756
(468)
-
-
1,417
(1,417)
4,421
2,210
4,421
0
3,312
-
-
3,312
42,311
5,714
47,674
(5,363)
$ 25,084
$ 2,357
19,147 $
5,937
(22,849)
i9,7591
1:19,5181
(3,331
2,236
t7,402
(3711
21606
TIF #4-5 - Shopko Redevelopment
Balance Sheet
As of December 31, 2023
FULL ACCRUAL - INTERNAL USE ONLY
December December 2023
2022 2023 Change
ASSETS
Cash $ - $ 14,150 $ 14,150
Due from other Governments - 51,375 51,375
Interfund Loan Receivable - TIF #4-16 (Old Medical Bldg)
295,194
316,729
21,535
Interfund Loan Receivable - TIF #4-17 (Enterprise Center)
118,243
112,473
(5,770)
Interfund Loan Receivable - TIF #4-22 (Jorgenson Hotel)
5,356
5,570
214
Total Interfund Loans
418,793
434,772
15,979
TOTAL ASSETS
LIABILITIES
Accounts Payable
Unvailable Revenue (accrued interest on interfund loans)
TOTAL LIABILITIES
EQUITY
Unreserved Fund Balance
TOTAL FUND BALANCE
TOTAL LIABILITIES & FUND BALANCE
418,793 500,297 81,504
- 59,199
59,199
11,262 21,804
10,542
11,262 81,004
69,741
407,530 419,293 11,762
407,530 419,293 11,762
$ 418,793 $ 600,297 $ 81,604
TIF #4-5 - Shopko Redevelopment
Statement of Revenues & Expenditures
FULL ACCRUAL - INTERNAL USE ONLY
Description Budget
REVENUES
Federal Grants - FEMA $ -
Federal Grants - ARPA $500K max -
Interest Earnings -
Other Revenues -
TOTAL REVENUE -
EXPENDITURES
Other Professional Services
Contractual R&M
Property Taxes
Land
TOTAL EXPENDITURES
Available
December YTD Balance
$ 51,375 $ 661,626 $ (661,626)
98,935 500,000
(500,000)
4,730 4,958
(4,958)
- 1,725
(1,725)
155,039 1,168,309
(1,168,309)
- 6,466
(6,466)
- 33
(33)
- 9,625
(9,625)
156,695 1,140,422
(.1,140,422)
156,695 1,166,547
(1,156,647)
NET REVENUE (LOSS) $ _ - $ (1,6551 $ 11,762 $ 11,762
Franklin Street Project
Property Purchases
Property Purchase
Purchase
Closing
Relocation
Moving
Property
Testing
TOTAL
Price
Costs
Total
Benefit
Expenses
Taxes
& demo
COST
135 Glen St N Rannow
$246,000
$2,976
$248,976
$44,605
$4,119
$2,864
$23,370
$323,934
145 Glen St N Olson
$330,000
$3,412
$333,412
$42,488
$4,125
$3,572
$34,307
$417,903
125 Glen St N Witt
$312,100
$3,293
$315,393
$62,875
$535
$1,764
$31,986
$412,554
135 1 st Ave N Witt
$143,000
$2,272
$145,272
$3,983
$1,325
$1,005
$11,77S
$163,364
145 1st Ave N Witt
$86,000
$1,885
$87,885
$542
$23,190-
$111,624
Evergreen Land Services
$6,571
$6,571
TOTAL PAYMENTS
$1,117,100
$13,838
$1,130,938
$160,522
$10,104
$9,747
$124,639
$1,435,950
FEMA Monies Received
$610,251
$51,376
$661,626
City Cost
$520,687
$160.522
$10,104
$9,747
$73,264
$774,324
City Funding:
Shopko TIF cash
reserves
$274,324
ARPA monies
$500,000
Total
$774,324
2023 LOAN ACTIVITY
Loan
Loan TOM 3lhtes
18 o"W • Pr monlo
Endng
Amount
Rats
Twm
Slad
End
.in
Feb
Afar
w
Mar
.An
Jul
AugSev
Ocl
NOV
Dec
106
8alaws
Ks1XV4r,Shad PAGE LLP)
65,000
125%
120mrw
VW05
C410IJ225
S77
1,153
577
377
577
1,153
$77
1,153
-
1,163
7A95
9,646
8wM,Slave
19,939
325%
120mos
00A11T5
09Af125
195
195
195
Iva
195
105
800
800
I'm
B00
Sw
4,769
1.070
8alwta, Dace
12AM
12V(
120 moo
01)011T3
12104f22
114
114
444
-
-
-
-
-
-
-
671
.
Mach, David
30400
425%
1Y0 mos
6Wift
001017d6
307
307
307
387
307
307
Al
307
307
307
307
307
309
17,016
Mar, Macus6 Md1dio
30,000
3-W%
120 mcs
11479716
11MV26
297
297
297
297
297
297
297
297
297
297
297
291
3,560
9.744
P8Es75on. Wrhkd 83
8,300
326%
t80 mos
MIA19
LWIf24
56
56
58
58
5$
60
5$
58
58
5a
58
642
638
I FAwt:,1towflrlaf1
19,640
125%
120 moe
08R1713
07 03
174
174
114
174
174
r. +
174
174
114
174
174
297
21913
61
FrdWrt; s(al wns 02
19,560
124%
120 mue
0941113
00=3
173
173
173
173
173
173
173
173
173
in
173
50
1 M
Quade, H ward
149M
325%
120 nm
0291712
0110ij�2
-
213
-
107
107
213
107
213
107
107
107
1,278
4,455
Quade. Roward
10,000
22Fy%
120 mns
09A121
W30131
93
93
93
_ 93
93
93
93
93
93
93
93
93
1,118
53,189
4uada, l4aw
6w
3.76%
120 nom
09A71/n
6Bp4f'i2
-
ON
am
600
600
600
600
600
600
600
600
600
6,604
7,863
Q-eal, C,00No
4,863
125%
120 nm
11AIN
100124
in
44
44
88
44
75
-
-
-
-
-
---
471
147K Ima-arises, LLC
150MO
225%
120 mot
00716r21
001A1
777
T77
777
777
777
777
777
777
777
777
777
777
9,321
134.725
Sc+lealler, Jeanne
9310
225%
120 mos
O0m1rA
0 Aim
77
77
77
77
77
77
77
-77
77
77
71
77
929
6,469
235 tiassan LLC
60 A00
2.25%
12D mos
1141M
fOiM81
559
559
559
559
559
559
559
559
559
559
559
559
6,706
46,120
Gv#ntom Lon Fund S 409,SS2
S 3,518
1 4 94 S 4376 S 4682 $ 403E
$ 3AN S 4,975
S 4,505 1 Un S 5,409 $ 3,922
S 4.975
1 51,416
1 291,024
7ephyr Wnd Wkw
Iowa
420%
84 moo
1 IMI
117J029
1,307
1,307
1,367
1,967
1,367
1487
1,357
1367
1,'67
1,367
1,367
1.367
15.403
47,506
FreLft1419
35,1100
5.00%
84 mN
07AMA2
05 Q0
495
495
496
495
496
499
495
495
495
495
CGS
495
5,930
28,493
Laser Dmarnks
23,000
0.00%
60 mcs
17n1717
11A0f22
-
-
-
23.0w
23.000
f1wvasy0fim
14,365
0M%
60mcs
12+0917
117J0122
6.0m
6,600
6,355
Ecopomk Dar Loan Fund 1 172,155 f 1,882 1 1,02 S 1,802 $ 1,162 $ 1,862 $ 1,862 f 1A52 $ 1A52 S 1,402 1 1,861 $ 1,e62 S 30,162 S 51,339 1 84,354
MOKY 5 20,000 0.00% 84 mos O8W18 071U225 S 239 1 238 $ 230 = 236 S 238, S 233 6 238 $ �238 S 298 S 238 S 298 5 230 S 2,E%6 1 S244
6NELoonhnd S 20,000 S 235 $ 231 S 23A 3 231 1 239 $ 231 $ 238 1 234 4 239 1 Z38 S 230 $ 238 $ Z,866 $ 5,244
TOTAL - ALL LOANS S 529 952 S 4414 $ 0934 S 4,475 $ till 1 ! 137 S 5 OR 4 7,075 1 6 605 1 S,322 S 756E S 5922 f 3e 07S $ 105.610 $ 362 622
Base
Add'I
Total
TdW
Rent
Rent Due Monthly
PSI} Ou7r7end lnG
Innova6veFoam $ 1,900 $
1,045 $
2,045 $ 4,090 $ 2,045 $ - S 2,045 S 2,045 $ 2,045 $ 4,000 $ - 1 4,090 $ S
5 20A60
Laser Dynamics 1,333
1,393
2,727 2,727 2,727 2,727 2,727 2,727 2,727 2,727 9,727 2,721 2,727 2,727 Z727
30,7YD
RD Machine 333
348
682 682 682 682 682 682 6B2 B82 fi02 M 602 - -
6,817
Enteryriee Center S 2,667 $
2,787 $
5,453 $ 7,498 $ 5,453 $ 3,408 S `An $ SASS S %W $ 7,456 $ 1,408 $ 7,496 1 3,408 S 2,727 S 2,727
S 59,917 S -
TIF #4-16 -126 Franklin St NW
Balance Sheet
As of December 31, 2023
FULL ACCRUAL - INTERNAL USE ONLY
December
December
2023
2022
2023
Change
ASSETS
Cash
$ -
$ 2,1 fit
$ 2,162
TOTAL ASSETS
-
2,162
2,162
LIABILITIES
Accounts Payable
21,275
-
(21,275)
Interlund Loan Payable - Shopko TIF #4-5
295,194
316,729
21,535
Interlund Loan Payable - Downtown Loan Fund
142,203
147,493
5,290
TOTAL LIABILITIES
458,671
464,222
5,551
EQUITY
Unreserved Fund Balance
1.458,6711
(462,059)
(3,388)
TOTAL FUND BALANCE
(458,671)
(462,069j
(3,38_8)
TOTAL LIABILITIES & FUND BALANCE
$ -
$ 2,162
$ 2,162
TIF #4-16 -126 Franklin St NW
Statement of Revenues & Expenditures
FULL ACCRUAL - INTERNAL USE ONLY
Available
Description Budget December YTD Balance
EXPENDITURES
Other Professional Services
Other Prof Services (PY Correction)
lnterlund Loan - Interest Expense
Land
TOTAL EXPENDITURES
- 16,256
5,133
(5,133)
- (32,116)
(32,116)
32.116
- 16,382
16,382
(16,382)
13,990
13,990
t13,990)
- 14,512
31388
(3,388)
NET REVENUE (LOSS) $ - $ [14,512) $ (3,388) $ (3,388)
TIF #4-17 - Enterprise Center
Balance Sheet
As of December 31, 2023
FULL ACCRUAL - INTERNAL USE ONLY
ASSETS
Cash
Accrued Receivable
TOTAL ASSETS
LIABILITIES
Accounts Payable
Interfund Loan Payable - Shopko TIF #4-5
TOTAL LIABILITIES
EQUITY
Unreserved Fund Balance
TOTAL FUND BALANCE
TOTAL LIABILITIES & FUND BALANCE
December December 2D23
2022 2023 —Change
$ 244 $ 1,105 $ 862
244 1,105 862
118,243 112,473 (5,770)
118,243 112,473
- (118,000) (111,368) 6,632
(118,0001 , (111,368) 6,632
$ 244 $ 111106 $ 862
TIF #4-17 - Enterprise Center
Statement of Revenues & Expenditures
FULL ACCRUAL - INTERNAL USE ONLY
Description Budget
REVENUES
Current Ad Valorem Taxes $ -
Interest Earnings
TOTAL REVENUE -
EXPENDITURES
Other Professional Services
Interfund Loan - Interest Expense
TOTAL EXPENDITURES
NET REVENUE (LOSS)
Available
December YTI) Balance
$ - $ 12,177 $ (12,177)
36 158 (158)
36 12,334 (12,334)
- 972 (972)
4,730 4,730 (4,730)
4,730 5,702 (5,702)
$ - $ __11,694L $ 6,632 $ (6,632)
TIF #4-19 - Hwy 7 & 15 Soils Condition
Balance Sheet
As of December 31, 2023
FULL ACCRUAL - INTERNAL USE ONLY
ASSETS
Cash
Accrued Receivable
TOTAL ASSETS
LIABILITIES
Accounts Payable
TOTAL LIABILITIES
EQUITY
Unreserved Fund Balance
TOTAL FUND BALANCE
TOTAL LIABILITIES & FUND BALANCE
December December 2023
2022 2023 Change
$ 37,711 $ 3,257 $ (34.454)
37,711 3,257 i34,454)
35,091 (35,091)
35,091 - (36,091)
2,621) 3,257 637
2,620 3,257 637
$ 37,711 $ 3,257 $i (34,454)
TIF #4-19 - Hwy 7 & 15 Soils Condition
Statement of Revenues & Expenditures
FULL ACCRUAL - INTERNAL USE ONLY
Available
Description Budget December YTD Balanee
REVENUES
Current Ad Valorem Taxes $ $ - $ 53,468 $ (53,468)
Interest Earnings 12 306 (306)
TOTAL REVENUE - 12 53,773 (63,773)
EXPENDITURES
Other Professional Services
TIF Payment to Developer
Reimburse City project costs
TOTAL EXPENDITURES
NET REVENUE (LOSS)
300 1,272 (1,272)
23,258 46,517 (46,517)
5,347 5,347 t5,347)
28,905 53,136 (53,138)
$ - $ (28,893) $ 637 $ 637
TIF #4-20 - Warrior Mfg Expansion
Balance Sheet
As of December 31, 2023
FULL ACCRUAL - INTERNAL USE ONLY
December
December
2023
2022
2023
Change
ASSETS
Cash
$ 35,238
$ 1,873
$ (33,365)
TOTAL ASSETS
35,238
11873
(33,365)
LIABILITIES
Accounts Payable
36,065
-
(36,0135)
TOTAL LIABILITIES
36,065
-
(36,065)
EQUITY
Unreserved Fund Balance
TOTAL FUND BALANCE
TOTAL LIABILITIES & FUND BALANCE
W7) 1,873 2,699
(827) 1,873 2,699
$ 35,238 $ 1,873 $ (33,365)
TIF #4-20 - Warrior Mfg Expansion
Statement of Revenues & Expenditures
FULL ACCRUAL - INTERNAL USE ONLY
Available
Description Budmet December YTD Balance
REVENUES
Current Ad Valorem Taxes S $ - $ 73,831 $ (73,831)
Interest Earnings - $ 280 (280)
TOTAL REVENUE - 8 74,111 (74,111)
EXPENDITURES
Other Professional Services - 300 1,272 (1,272)
TIF Payment to Developer - - 70,139 (70,139)
TOTAL EXPENDITURES - 300 71,412 (71,412)
NET REVENUE (LOSS) $ - $ (292} $ 2,699 $ 2,699
TIF #4-21 - Benjamin Avenue SE
Balance Sheet
As of December 31, 2023
FULL ACCRUAL - INTERNAL USE ONLY
December December 2023
2022 2023 Change
ASSETS
Cash $ 1,394 $ 2.344 $ 950
TOTAL ASSETS 1,394 2,3" 950
LIABILITIES
Accounts Payable - - -
TOTAL LIABILITIES - -
EQUITY
Unreserved Fund Balance
TOTAL FUND BALANCE
TOTAL LIABILITIES & FUND BALANCE
1,394 2,344 950
1,394 2,344 950
$ 1,394 $ 2,344 $ 950
TIF #4-21 - Benjamin Avenue SE
Statement of Revenues & Expenditures
FULL ACCRUAL - INTERNAL USE ONLY
Description Budget December
REVENUES
Current Ad Valorem Taxes $ - $ -
Interest Earnings - 167
TOTAL REVENUE - 167
EXPENDITURES
Other Professional Services
Interfund Transfers - Community Improv
TOTAL EXPENDITURES
Available
YTD Balance
$ 53,184 $ (53,184)
739 (739)
53,923 (53,923)
- - 972 (972)
- 52,1000 52,000 �52,000)
52,000 52,972 (52,972)
NET REVENUE (LOSS) $ $ _51,833) $ 950 $ 950
TIF #4-22 - Jorgenson Hotel
Balance Sheet
As of December 31, 2023
FULL ACCRUAL - INTERNAL USE ONLY
ASSETS
Cash
Accrued Receivable
TOTAL ASSETS
LIABILITIES
Accounts Payable
Interfund Loan Payable - Shopko TIF #4-5
Unearned Revenue
TOTAL LIABILITIES
EQUITY
Unreserved Fund Balance
TOTAL FUND BALANCE
TOTAL LIABILITIES & FUND BALANCE
Description
December December 2023
2022 2023 Change
5,356 5,570 214
5,356 51570 214
(5,3561 i5,574) (214)
(5,356) (5,570) (214)
$ - $ - $
TIF #4-22 - Jorgenson Hotel
Statement of Revenues & Expenditures
FULL ACCRUAL • INTERNAL USE ONLY
REVENUES
Current Ad Valorem Taxes
Interest Earnings
TOTAL REVENUE
EXPENDITURES
Other Professional Services
Interfund Loan - Interest Expense
TOTAL EXPENDITURES
NET REVENUE (LOSS)
Budget December
$ - $ - $
Available
YTD Balance
214 214 (214)
214 214 (214)
$ - $ t214) $ I214) $ (214}
TIF #4-23 - RD Machine Expansion
Balance Sheet
As of December 31, 2023
FULL ACCRUAL - INTERNAL USE ONLY
ASSETS
Cash
Accrued Receivable
TOTAL ASSETS
LIABILITIES
Accounts Payable
Advance From Other Fund
Unearned Revenue
TOTAL LIABILITIES
EQUITY
Unreserved Fund Balance
TOTAL FUND BALANCE
TOTAL LIABILITIES & FUND BALANCE
December December 2023
2022 2023 Change
$ 14,043 $ - $ (14.043)
14,043 - t 14,043j
149 - (149)
- 7,501 7,501
149 71501 7,351
13,894 (7,501) (21,395)
13,894 (7,501121,396)
$ 14,043 $ - $ (14,043y
TIF #4-23 - RD Machine Expansion
Statement of Revenues & Expenditures
FULL ACCRUAL - INTERNAL USE ONLY
Description Budget
REVENUES
Current Ad Valorem Taxes $ -
Interest Earnings -
Refunds & Reimbursements -
TOTAL REVENUE
EXPENDITURES
Other Professional Services
Interfund Loan - Interest Expense
TOTAL EXPENDITURES
NET REVENUE (LOSS)
Available
December YTD Balance
S - $ - $ -
272 343 (343)
272 343 (343)
300 21,722 (21,722)
- 16 16 (16)
- 316 21,738 (21,738)
$ - )$ (21,395)� $ [
Appendix S
Report
on
2023 Work Plan & Goals
M I Page
PROJECT / GOAL STATUS
1 BUSINESS RENTENTION & EXPANSION
A Conduct BR & E visits 1"mWlDone
2 DOWNTOWN
A Continue Hutch Uptown Grand Project DONE
8 Pursue redevelopment of former Franklin house site DONE
C Facilitate redevelopment of Jorgensen Hotel DONE
D Complete JumpStart Downtown (Gold Coin / Sweet Rolls & Boba) FAILED
E Facilitate continued development of Depot MarketPlace No Action
F Aid in redevelopment of blighted properties in and around downtown No Action
G Develop new Downtown Plan PWGRESS[as
3 INDUSTRIAL PARK & BUSINESS RECRUITMENT
A Recruit at least one new company for industrial park
B Increase readiness of Sth Avenue industrial lots
C Pursue development of Industrial Spec Building
D Pursue industrial park expansion
4 HUTCHINSON ENTERPRISE CENTER
A Connect to MNCUP
8 Make loan payments to ED Loan Fund totalling $23,939
C Recruit new tenants for 2024
FAILED
PROGRESSING
PROGRESSING
No action
No action
DONE
FAILED
5 SKILLED WORKFORCE DEVELOPMENT
A Continue implementation of Skilled Workforce Development Plan DONE
B Facilitate ramp up of Tiger Manufacturing DONE
C Aggressivly market Hutchinson's Skilled Workforce Development Plan DONE
D Host TigerPath III Conference DONE
E Promote helpful skilled workforce legislation DONE
6 MARKETING & PUBLIC RELATIONS
A Marketing
Regular updates to EDA website DONE
Regular Facebook updates DONE
Cultivate relationships with Corporate Site Selectors / Commercial Realtors DONE
Develop strategic partnerships (DEED, swiF, SBDC, Ridgewater, etc.) DONE
B Public Relations
Speaking engagements to service clubs, etc. (as invited) DONE
7 GENERAL / MISCELLANEOUS
A Obtain $100,000 in grants (various uses) $53,921
B Staff continues professional development DONE
C Planning for development of Hwy 7 east corridor No action
D Support McLeod County economic development DONE
Appendix C
2024 Work Plan & Goals
ivIPage
PROJECT / GOAL STATUS
1 BUSINESS RENTENTION & EXPANSION
A Conduct at least 10 BR & E visits
2 DOWNTOWN
A Identify developer for Clinic Site Redevelopment
B Close on sale of Franklin Lot
C Facilitate redevelopment of Jorgensen Hotel
D Assist in development of new downtown plan
E Aid in redevelopment of blighted properties in and around downtown
3 INDUSTRIAL PARK & BUSINESS RECRUITMENT
A Recruit at least one new company for industrial park
B Complete Lot 1140 improvement project
4 HUTCHINSON ENTERPRISE CENTER
A Recruit new tenant(s)
B Make loan payments to ED Loan Fund totalling $23,939
5 SKILLED WORKFORCE DEVELOPMENT
A Continue implementation of Skilled workforce development plan
B Facilitate development of TigerPath / Tiger Manufacturing
Bring TigerPath into Middle School
TigerPath Open House
C Promote helpful skilled workforce legislation
6 CHILDCARE
A Develop & implment strategies to create new childcare businesses
7 HOUSING DEVELOPMENT
A Develop & implment strategies to increase housing availability
S MARKETING & PUBLIC RELATIONS
A Marketing
Regular Updates to EDA website
Regular Facebook updates
Cultivate relationships with Corporate Site Selectors / Commercial Realtors
Develop strategic partnerships (DEED, swiF, SBDC, Ridgewater, etc.)
B Public Relations
Speaking engagements to service clubs, etc. (as invited)
9 GENERAL / MISCELLANEOUS
A Obtain $100,000 in grants tvarims uses)
B Staff continues professional development
C Support McLeod County economic development
D Complete EDA Strategic Plan update
E Increase staffing (intern)
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PVHFOS!
Discussion on Sign/Banner Ordinance
Agenda Item:
Department: Admin/City Council
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete NIA
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff F]
Communications, Requests
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUNDIEXPLANATION OFAGENDA ITEM:
Mayor Forcier has requested that this item be placed on the agenda for discussion purposes.
At the last council meeting, comments were made on the desire of the City Council to take a look at the City's
Banner Ordinance. For your review, please find attached a copy of the City's Sign Ordinance. The portion of the
ordinance addressing banners can be found on page 7 and 8 and is highlighted.
When considering the ordinance and potentially making changes to it, please consider the following:
-- The banner ordinance went into effect in April of 2011. This was an initiative of two council members at the time.
Sounds like there were concerns at the time on the amount of banner- signs going up in town and what they were
being used for. I've attached two articles that appeared in the Leader at that time that addressed this issue-
-- In speaking with staff, this ordinance was apparently looked at during the 2014 Downtown Master Plan process.
At the end, it was left in place because the committee members couldn't come to a consensus on what they wanted.
Half of them thought the ordinance was appropriate, the other half did not-
-- Please keep in mind the intent of banner signs. They are supposed to be temporary in nature to promote a sale,
event, special occurrence, etc. They shouldn't be used as a permanent sign. Sounds like that was part of the issue
back in 2011.
-- A suspension of the ordinance would impact the entire community unless you suspended it within a certain zoning
district.
-- Please remember the sign and banner ordinance is within the Land Use/Zoning section of our City Code.
Because of this, any proposed changes should first get sent to the Planning Commission for their consideration.
Simply a memo from the Council to the planning commission recommending changes should be suffice (Staff would
do this for the Council).
BOARD ACTION REQUESTED:
No action at this time, discussion only.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0.00 Funding Source: NIA
SIGNS
§ 154.140 PURPOSE.
(A) The purpose of this subchapter is to provide standards for the use and display of
signs. It is recognized that signs serve an important function and, therefore, reasonable and
adequate display of signs is permitted under the provisions of this subchapter. At the same
time, this subchapter recognizes that there is a definite need to regulate the display of signs
as signs utilize the visual element of the public right-of-way to bring messages to the
public. Limitations and standards are established herein consistent with the type of district
and the uses and activities in the district.
(B) Any sign placed on Iand or on a building for the purposes of identification or
protection of the same or for advertising a use conducted thereon or therein shall be
deemed to be accessory and incidental to that land, building or use. It is the purpose of this
subchapter to place limitations on the display of all signs as will assure that they will be
appropriate to the land, building or use to which they are appurtenant and be adequate, but
not excessive, for the intended purpose of identification, protection or advertisement.
(2004 Code, § 154.135) (Ord. 01-296, passed 8-14-2001)
§ 154.141 GENERAL REQUIREMENTS.
Except as otherwise provided by this subchapter, signs, as defined in § 154.004 of this
chapter, where permitted, shall comply with the following requirements.
(A) Location. No sign shall be placed in or extended over any public right-of-way in any
district, except the C-3 Downtown Business District. Signs in the street right-of-way shall be
eight feet above grade line. In no case shall signs create any traffic sight hazards.
(1) Pre-existing signs which violate required setbacks and/or encroachment of rights -
of -way shall be considered as non -conforming structures.
(2) No sign shall be erected to project above the roof or parapet wall line of any
building, except by conditional use permit.
(3) Wall signs integral with, painted on or attached flat against the face of the building
or structure shall not extend more than 24 inches from the structure.
(4) No temporary sign shall be attached to a light standard or the supporting pylon of a
freestanding sign.
(B) Measuring. For multi -faced signs, each display face shall be measured except in the
case of two-sided signs that are identical on both sides.
1
(C) Traffic hazard. No sign shall be erected near or at any intersection of any streets in a
manner so as to obstruct free and clear vision, or at any location where by reason of
position, shape or color, it may interfere with, obstruct the view of or be confused with any
authorized traffic sign, signal or device.
(D) Marquees, canopies and awnings. Signs attached to a marquee shall not extend
beyond the fascia or vertical surface of the marquee. No sign or sign structure, except as
mentioned above, shall be placed on the roof of a marquee. No advertising shall be placed
on any awning or canopy, except the name of the owner and/or business conducted on the
premises.
(E) Freestanding signs. Freestanding signs shall not exceed 27 feet in height above the
ground on which they rest. No part of any sign may be within five feet of any property line,
(F) Roof signs. Roof -mounted signs are not permitted.
(G) Wall signs. Wall signs placed or painted on the exterior walls of buildings shall not
extend beyond 24 inches of the wall surface. Wall signs attached to and projecting from the
exterior walls of buildings shall not extend beyond 24 inches of the wall surface and shall
not cover more than 15% of that business's wall.
(H) Illumination. The light from any illuminated sign or from any light source, including
interior of a building, shall be so shaded, shielded or directed that the light intensity of
brightness shall not adversely affect surrounding or facing residential districts, or
adversely affect safe vision of operators of vehicles moving on public or private roads,
highways or parking areas. Light shall not shine or reflect on or into residential structures.
(1) Maintenance of signs. All signs shall be kept in good repair and avoid a weather
condition resulting in illegibility, missing parts, words and the like.
(J) Tenant lists on freestanding signs. If a freestanding business center sign lists the
names of three or more individual tenants:
(1) The total area of the business center name, plus tenants' names, cannot exceed the
total allowable area of a freestanding sign;
(2) Tenants' names must be displayed in the same typeface, method of illumination and
method of display (panel vs. individual letters) as one another;
(3) The business center name and the tenants' names must be produced in the same
materials, method of illumination and method of display (panel vs. individual letters) as
one another; and
(4) Tenants' names must be arranged in a. rectangular grouping which does not extend
horizontally beyond the edges of the business center name area.
(K) Major tenant logos on a freestanding sign. If a business center wishes to display the
logotypes of its major tenant(s) on its freestanding business center identification sign(s):
2
(1) The total area of the various elements of the freestanding sign may not exceed the
total allowable area of a freestanding sign;
(2) No more than two tenants may be displayed in this manner on each freestanding
business center identification sign;
(3) The tenant Iogotypes and business center name (if included) shall be displayed on a
single sign structure; and
(4) The tenant signs shall be designed and arranged to appear as an integrated whole.
Namely, the proportions of the two signs shall be approximately equal; the materials,
method of illumination and method of display (individual letters vs. panel) should be the
same; and both signs should be arranged within a rectangular area.
(L) Grouping small wall signs. When a number of small wall signs are grouped together,
such as at the entrance of an interior mini -mail, those signs must be arranged in a
framework or common display system which gives the impression of a single, larger sign.
Type styles may differ but the method of construction and illumination and the display
format (individual letters vs. panel) must be the same.
(M) Other identification signs in business centers.
(1) If a canopy or other }wilding overhang is used, each business may have an under -
canopy identification sign not exceeding four square feet.
(2) Each business may have an identification sign on its door not exceeding three
square feet.
(N) Gas station canopy signs. Signage on canopies shall be limited to 10% of the total
square footage of the canopy (upper perimeter of the canopy structure). In no case shall the
total square footage of the canopy and/or total gas station signage exceed 250 square feet.
(0) Dynamic signs. Dynamic signs may be permitted as follows.
(1) Dynamic signs are allowed as conditional uses in the C-1 Zoning District.
(2) Dynamic signs are allowed in the C-2, I-1, I-2, C-4, C-5, GT and I/C Zoning Districts
and in the C-3 Zoning District if they are located outside of the Main Street Area District as
described in § 154.142(E).
(3) Dynamic displays may occupy no more than 66% of the sign area.
(4) Dynamic signs are not allowed in the R-1, R-2, R-3, R-4, R-5 districts or in the Main
Street Area District of the C-3 Zoning District, except as described in division (0)(14)
below.
(5) There shall be no dynamic signs within 100 feet of a residential zoning district.
(6) There shall be no dynamic signs in the front setback area within 20 feet of a street
intersection (as measured from intersecting right-of-way lines), except where lighting for
such sign is indirect or diffused and in no way constitutes a traffic hazard.
3
(7) No dynamic sign may be erected that, by reason of position, shape, movement or
color interferes with the proper functioning of a traffic sign, signal or which otherwise
constitutes a traffic hazard.
(8) Dynamic signs shall not cause direct glare, nor become a distraction.
(9) Dynamic displays shall have a minimum display or loop time of six seconds before
the display changes.
(10) A display of time, date or temperature must remain for at least the minimal
allowable display time for the district in which it is located before changing to a different
display, but the time, date or temperature information itself may change no more often
than once every three seconds.
(11) The lamp wattage and luminance level in candelas per square meter (Nits) shall
be provided at the time of permit application.
(12) Dynamic signs shall not exceed 5,000 Nits between the hours of civil sunrise and
civil sunset and shall not exceed 500 Nits between the hours of civil sunset and civil
sunrise.
(13) Dynamic displays must be designed and equipped to freeze the device in one
position if a malfunction occurs. The displays must also be equipped with a means to
immediately discontinue the display if it malfunctions, and the sign owner must
immediately stop the dynamic display when notified by the city that it is not complying
with the standards of this section.
(14) Dynamic signs which inform the public of time and/or temperature, as well as
messages that consist of public announcements and the like, of a non -advertising nature
are allowed in the R-1, R-2, R-3, R-4 and R-5 Zoning Districts. The dynamic signs in these
districts shall be scrolling in nature with no flashing or other similar special effects. These
signs shall have a black background with a singular color of lettering and/or numerics. The
characters used shall be standard letters and numbers only.
(2004 Code, § 154.136) (Ord. 01-296, passed 8-14-2001; Ord. 10-0661, passed 10-12-
2010; Ord. 17-776, passed 9-12-2017) Penalty, see § 154.999
§ 154.142 SIGN STANDARDS BY DISTRICT.
(A) General. The following sign standards by zoning district shall apply to every existing
zoning district and new zoning district hereafter created unless otherwise expressly
provided in those zoning districts. Only signs as described herein shall be permitted.
Municipal signs are exempt.
(B) Signs permitted in all zoning districts. Subject to the other conditions of this chapter,
the following signs shall be permitted in any zoning district within the city. Signs in
divisions (B)(1), (B)(2), (13)(3) and (B)(4) below shall be considered temporary. These
0
signs and those described in division (B)(6) below shall be allowed to be placed in any
required yard setback, not including boulevards or public rights -of -way.
(1) Construction signs. One non -illuminated temporary sign Facing each bordering
street, identifying all parties engaged in the construction of building; provided that, the
sign shall not exceed 35 square feet in area, does not obstruct vision in the public right-of-
way and is removed within 30 days following occupancy of the building.
(2) Real estate signs. ❑ne non -illuminated real estate sign not over 5% of the wall to
which it is attached advertising the sale, rental or lease of only the building or premises on
which it is located, or 12 square feet per side if freestanding.
(3) Non-commercial signs. All non-commercial signs of any size may be posted from
August 1 in a state general election year or municipal election year until ten days following
the election, and in the case of a special election, from 60 days before the special election to
ten days after a special election. No non-commercial sign shall be placed on any city
property or in any public right-of-way, including boulevards adjacent to city streets.
(4) Portable/temporary signs.
(a) Portable/temporary signs are allowed by permit. Portable/temporary signs may
not be displayed for more than seven days and must be removed immediately after the
event advertised. A deposit (amount to be determined by City Council ordinance) is
required and will be returned only if the sign is removed within seven days of the permit
date. The applicant must reclaim the deposit when the sign is removed. if the sign remains
after seven days, the city will utilize the deposit to remove the sign.
(b) Portable/temporary signs may not be placed in the public right-of-way, be
flashing, have moving parts or be fastened to any pylon or light pole.
(c) Portable/temporary sign permits will not be issued to a property more than three
times within a calendar year.
(5) ❑wner-occupant sign. ❑ne residential name sign not to exceed two square feet per
sign side in area, identifying only the name of the owner or occupant of a residential
building.
(6) Home occupation sign. One non -illuminated identification sign, not to exceed four
square feet per sign side in area, for the following permitted uses: resident professional
offices, home occupations and boarding or lodging houses.
(7) Directional and private traffic -control signs. Directional and private traffic -control
signs indicating traffic movement onto a premise, or within a premise, not exceeding six
square feet of surface area for each sign, are permitted. N❑ advertising message may be
incorporated on these signs. These signs shall not be located in the public right-of-way
unless approved by the City Council.
(8) Temporary signs. Temporary signs to direct traffic to businesses during road
construction are allowed as permitted by City Council only.
5
(9) Billboards. Billboards, as defined in § 154.004 ❑f this chapter, are not permitted.
(10) ❑ff-premise signs. Off -premise signs are not permitted.
(C) Signs permitted in residential districts. Subject to the other conditions of this
chapter, the following signs shall be permitted in residential districts:
(1) Subdivision plat signs. Temporary signs advertising a new subdivision plat;
provided, the signs do not exceed 48 square feet in aggregate surface area per sign side,
identify only the plat in which they are located, are non -illuminated and are erected only at
dedicated street entrances to the plat.
These signs shall be removed if construction of subdivision improvements is not in
progress on the plat within 60 days following the date of the sign erection or as soon as
80% of the lots are developed and sold;
(2) Club, lodge, office signs. One illuminated or non -illuminated identification sign not
to exceed 40 square feet per sign side in area for the following uses: clubs, lodges,
fraternities and professional offices where permitted;
(3) Civic and religious organizations and other permitted non-residential uses. ❑ne
illuminated or non -illuminated identification sign or bulletin board not to exceed a total of
40 square feet in area for the following uses: public schools, parochial schools, colleges,
public libraries, museums, social and recreational buildings, parks, playgrounds, hospitals,
sanitariums, charitable and religious institutions, churches, cemeteries and governmental
office buildings;
(4) Development signs. Permanent signs of up to 20 square feet identifying a
residential subdivision or business park may be allowed if well landscaped and built with
colors and materials compatible with the primary structure(s); and
(S) Vacancy signs. Vacancy signs within residential districts are limited to four square
feet.
(D) Signs permitted in commercial and industrial districts. The following signs shall be
permitted in the C-1, C-2, C-3, C-4, I-1, 1-2 and 1/C Districts:
(1) Signs as permitted in residential districts. Signs as permitted and regulated for the
uses in the residential districts;
(2) Business signs.
(a) Within the C-1 Neighborhood Convenience Commercial District, the square
footage of sign space per lot shall not exceed two square feet per front foot of building. The
least width of a lot for purposes of this section shall be the front. No individual sign surface
shall exceed S0 square feet. Two or more smaller signs may be arranged and integrated so
as to cause a sign surface not exceeding 100 square feet. No sign shall extend in height
more than two feet above the highest outside wall or parapet of any principal structure.
(b) Within the C-2 Automotive Service Commercial District, the aggregate square
footage of sign space per lot shall not exceed four square feet per front foot of building. No
individual sign surface shall exceed 100 square feet.
(c) 1. Within the C-4 and 1/C Districts, name plate signs and business signs are
permitted; provided, the aggregate square footage of sign per lot shall not exceed the sum
of four square feet perfront foot of building. On corner lots, two front footage calculations
are allowable provided both sides contain a major building entrance. The maximum height
of a freestanding sign shall not exceed 27 feet.
2. Gas station signage shall be limited to a calculation equal to two square feet per
front foot of lot, but in no case shall exceed 250 square feet of aggregate signage. Corner
lots may use both sides in the calculation if each side has a major site entrance, but in no
case shall exceed the maximum.
(d) Within any I-1 and 1-2 Industrial Districts, name plate signs and business signs are
permitted provided the aggregate square footage of sign space per lot shall not exceed the
sum of four square feet per front foot of lot of this type, with the maximum allowable being
600 square feet.
(e) Where a building does not cover the full area of the property, signs may be
freestanding or group supported. A minimum of 40 feet of lot frontage shall be required to
permit a freestanding sign. The maximum size ❑f any freestanding sign shall not exceed 80
square feet per sign side.
(3) Window signs. Signs may be placed in the window area of business operations
subject to a limitation of 40% coverage of the total glass area for the main entrance of the
operation.
(4) Banner signs. One or more banners not exceeding two square feet per front linear
foot of building are allowed on the primary side of building for no more than 15
consecutive days at a time. Applicants are eligible for three 15-day permits per calendar
year.
(a) Eligibility for banner advertising. Before requesting permission to advertise using
a banner, please make note of the following:
1. You must contact the Planning and Zoning Department at the city to apply for a
permit.
2. The banner must meet the definition in § 154.004 of this chapter.
(b) Banner display information.
1. A banner may describe an event, sale or promotion taking place.
2. A banner is not intended to replace permanent building signage.
3. Three banner permits will be allowed per year.
4. Each banner will be allowed for no more than 15 days.
7
S. Banners must be removed when the 15-day permit is expired.
6. Banners are not allowed in public right-of-way or off -premise from primary
business.
7. Single -day event banner signs for non-profit organizations are exempt from the
banner sign ordinance.
(c) Obtaining banner sign permit applications.
1. Permits may be obtained from the Planning and Zoning Department at the city.
2. The form must be completed and signed by the business owner.
3. The application must be approved and signed by the Planning Department before
the banner maybe displayed.
4. The banner sign ordinance will take effect on 4-19-2011. All banners must
comply with the regulations at that time. No "grandfathering" is permitted.
(d) Specifications of the banner sign. One or more banners not exceeding two square
feet per front linear foot of building are allowed on the primary side of the building.
(5) Sandwich board signs.
(a) Eligibility for sandwich board advertising. Before requesting permission to
advertise using a sandwich board, please make note of the following.
1. The applicant has contacted the Planning and Zoning Department at the city to
apply for a permit.
2. The sandwich board must meet the definition in § 154.003 of this chapter.
(b) Sandwich board display information.
1. A sandwich board may describe an event, sale, special, hours or promotion taking
place.
2. A sandwich board is not intended to replace permanent building signage.
3. Sandwich boards are available for use during every month of the year.
(c) Obtaining sandwich board permit applications.
1. Permits maybe obtained from the Planning and Zoning Department at the city.
2. The form must be completed and signed by the business owner.
3. All necessary paperwork must be turned in to and signed by the Planning
Department at least one week prior to the first day of display.
4. The cost of the permit application shall be determined by City Council ordinance.
.01
S. A sketch ❑f the sandwich board dimensions, content and location of the sandwich
board must be attached to the application.
6. The application must be approved and signed by the Planning Department before
the sandwich board may be displayed.
7. Each business owner is responsible for attaching a copy of the approved permit to
the sandwich board. Sandwich boards without permits will be disposed of at owner's
expense. Only one sandwich board sign is allowed per business and is not transferable.
8. The sandwich board sign permit would be valid for one calendar year beginning
January 1, and ending ❑ecember 31. (For example, if the permit is acquired in July 2002, it
would expire 12-31-2002.)
9. The sandwich board ordinance will take effect on 6-1-2003. All sandwich boards
must comply with the regulations at that time. No "grandfathering" is permitted.
10. Business owners must sign a disclaimer for use of the public right-of-way which
indemnifies the government of any liability, if the sign is to be located in the right-of-way.
11. The business owner must provide yearly certificate of insurance which covers
liabilities for the signage placement area. The city must be a named insured on the policy.
(d) Specifications of the sandwich board.
1. The sandwich board may be up to seven square feet in size per side.
2. The sandwich board may only take up three feet of sidewalk, and shall not be set
in the middle of the sidewalk if in the C-3 area.
3. The sandwich board may only be displayed during regular business hours.
4. Sandwich boards must be weighted down or removed if winds gust to 20 mph.
(e) Displaying approved sandwich boards.
1. A copy of the sandwich board permit must be attached to the board.
2. City staff may move/remove sandwich boards for municipal purposes (for
example, snow removal, traffic issues, maintenance and the like).
3. The sandwich board must be removed over night to prevent theft or vandalism.
The boards must also be removed if there is any snow accumulation. (The board may not
be replaced until the snow is removed.)
(E) Signs permitted in the Main Street area district. Signage in the Main Street area,
which is defined as the area located between the east side of Franklin Avenue from the
Crow River to Fourth Avenue SW and the west side of Hassan Street from the Crow River to
Fourth Avenue SE, shall be subject to the following additional requirements. Signage shall
be designed to enhance and complement the character of buildings within the district. All
new signs, or the replacement, alteration, painting and so forth of an existing sign, require a
E
sign permit application and may require review by the Downtown Design Review
Committee if the sign does not specifically meet these requirements.
(1) Size and placement.
(a) Within the Main Street area, name and business signs are permitted; provided, the
aggregate square footage of sign per lot shall not exceed the sum of two square feet per
front linear foot of building. On corner lots, the allowable square footage on the side
exposure will be the same as the front; provided that, side contains a major building
entrance. Where the sign consists of any combination of individual letters, panels, numbers,
figures, illustrations, logos or of a line or lines, to form display or sign, the area of the sign
shall be computed using the outside dimensions of the various words, figures, numbers or
illustrations composing the entire sign. For multi -faced signs, each face shall be measured,
except in the case of a sign with two identical sides.
(b) Signs shall be positioned so that they are an integral design feature of the
building, which means that signs shall help define and enhance the architectural features of
the building and shall be placed so that they do not destroy architectural details such as,
but not limited to, stone arches, glass transom panels or decorative brickwork.
(c) No sign shall be placed to project above the roof or parapet wall line of a building
except by conditional use permit.
(d) Signs may be placed only in the horizontal lintel sign space or within window
glass, or on the awnings. In buildings that do not have a traditional lintel sign area, signs
shall be placed no higher than 36 inches above the building openings.
(e) Wall signs shall not extend more than 24 inches from an exterior wall surface and
shall not cover more than 15% of that business's wall. Projecting signs are allowed.
Projecting signs shall not exceed 16 square feet in area, projecting more than four feet into
the public right-of-way and shall not be lower than eight feet above the public sidewalk. No
sign shall create any traffic sight hazard.
(f) All signs are to be placed within 60 days of the issuance of the sign permit and be
kept in good repair and avoid a weather condition resulting in illegibility, missing parts or
words and the like.
(g) Marquees, canopies and awnings. Signs attached to a marquee shall not extend
beyond the vertical surface of the marquee. No sign shall be placed on the roof of a
marquee. Only the name of the owner and business conducted on the premises may be
placed on any awning or canopy. Internally lighted awnings or canopies are not permitted.
Awnings and canopies must be made of canvas or a similar product, plastic awnings are
prohibited. Awnings shall not project more than four feet into the public right-of-way and
not be lower than eight feet above the public sidewalk, unless they are retractable.
(2) Lettering. Lettering styles shall be legible and relate to the character of the
property's use. Raised letters are highly encouraged. No sign shall contain more than two
lettering styles. Franchise logo signs meeting all other ordinance requirements are
permitted. Letter height shall be no more than 7S% of the lintel height.
10
(3) Colors. Sign colors shall blend with the building facade to which the sign is attached
and be compatible with the property's use. No more than two letter colors are permitted
and, for this purpose, black and white are not considered colors. No more than four colors
shall be used for the entire sign, unless authenticity requires minimal use of additional
colors.
(4) Message. The sign message shall be legible and relate to the nature of the use. These
requirements may be accomplished through the use of words, pictures, names, symbols
and logos.
(S) Illumination.
(a) External illumination of signs is permitted. Lighted signs shall emit a continuous
white light that prevents direct light from shining onto the street.
(b) Backlit plastic panel signs are not permitted. if they are designed in character with
the era of the original building construction. Backlit individual letters are permitted.
(c) Exposed external conduit wiring is not permitted, unless a special hardship exists
and it is approved by the Downtown Design Review Committee.
(d) Neon or similar lighting meeting all other ordinance requirements is permitted.
Neon or similar lights shall emit a continuous light.
(e) All moving electronic signs must be approved by the Downtown Design Review
Committee.
(6) Freestanding signs. All freestanding signs in the C-3 District shall be located, sized
and landscaped so that they do not obscure the view of adjacent properties. All
freestanding signs shall conform to all sections of this chapter. Freestanding signs shall not
exceed 27 Feet in height and must be set hack at least five feet from any property line.
Regulations for tenant lists and major tenant logos on freestanding signs are set forth in §
1S4.141(]) and (K) of this chapter.
(7) Signs for pedestrian traffic. A sign in addition to that otherwise allowed in this
section is permitted. The sign shall be no larger than six square feet (three feet maximum
on each side) and be placed so the bottom of the sign has no less than six feet, eight inches
of clearance. This type of sign shall be allowed to project two feet into the public right-of-
way. The square footage of pedestrian signs shall be deducted from the total allowable sign
area far that building. Pedestrian signs shall conform to all sections of this subchapter.
(8) Rear building signs. Signs shall be allowed on the rear of a building. The square
footage of rear building signs shall be subject to the same requirements as front building
signs.
(9) Signs on exterior walls. Signs shall not be painted on an exterior wall of any
building or structure.
(10) Murals. Murals require review by the Downtown Design Review Committee and
an approved conditional use permit by the City Council.
11
(11) Banners. One or more banners not exceeding two square feet per front Iinear foot
of building are allowed on the primary side of the building for no more than 15 consecutive
days at a time. Applicants are eligible for three 15-day permits per calendar year.
(a) Eligibility for banner advertising. Before requesting permission to advertise using
a banner, please make note of the following.
1. The applicant must contact the Planning and Zoning Department at the city to
apply for a permit.
2. The banner must meet the definition in § 154.004 of this chapter.
(b) Banner display information.
1. A banner may describe an event, sale or promotion taking place.
2. A banner is not intended to replace permanent building signage.
3. Three banner permits will be allowed per year.
4. Each banner will be allowed for no more than 15 days.
S. Banners must be removed when the 15-day permit is expired.
6. Banners are not allowed in public right-of-way or off -premise from primary
business.
7. Single -day event banner signs for non-profit organizations are exempt from the
banner sign ordinance.
(c) Obtaining banner sign permit applications.
1. Permits maybe obtained from the Planning and Zoning Department at the city.
2. The form must be completed and signed by the business owner.
3. The application must be approved and signed by the Planning Department before
the banner may be displayed.
4. The banner sign ordinance will take effect on 4-19-2011. All banners must
comply with the regulations at that time. No "grandfathering" is permitted.
(d) Specifications of the banner sign. One or more banners not exceeding two square
feet per front linear foot building are allowed on the primary side of the building.
(12) Appeals. Upon notice of any application being rejected by the city staff, the
applicant shall have access to appeal to the Downtown Design Review Committee, and if
rejected by the Downtown Design Review Committee the applicant shall have the appeal
procedure pursuant to this chapter,
12
(F) Downtown design review, A sign requires review by the Downtown Design Review
Committee if the sign does not specifically meet any of the requirements of divisions (E)(3),
(E) (5) ❑r (E) (10) above.
(2004 Code, § 154.137) (Ord. 01-296, passed 8-14-2001; Ord. 03-334, passed 4-8-2003;
Ord. 03-338, passed 4-8-2003; Ord. 06-0433, passed 7-11-2006; Ord. 11-0666, passed 4-
26-2011) Penalty, see § 154.999
§ 154.143 PROHIBITE❑ SIGNS.
The Following described signs are hereby declared a nuisance and shall be prohibited in
all districts of the city:
(A) Revolving and flashing signs. Signs which revolve or flash or consist of lights which
revolve or flash allowed only if they conform to § 154.141(0) of this chapter;
(B) Signs imitating official signs. Signs which imitate an official traffic sign or signal or
which contain the words "stop", "go slow", "caution", "danger", "warning" or similar words;
(C) Confusing signs. Signs which are of a size, location, movement, content, coloring or
manner of illumination which may be confused with or construed as a traffic -control
device; or which hide from view any traffic or street sign or signal; or which obstruct the
view in any direction at a street or road intersection;
(D) Signs advertising terminated businesses. Business signs which advertise an activity,
business or service no longer produced or conducted on the premises upon which the sign
is located. Where the owner or lessor of the premises is seeking a new tenant, these signs
may remain in place for not more than 60 days from the date of vacancy;
(E) Right-of-way. Business or advertising signs which are placed on a municipal, county
or state right-of-way;
(F) Other temporary signs. Signs which are pasted or attached to utility poles, trees,
fences or other signs.
(2004 Code, § 154.138) (Ord. 01-296, passed 8-14-2001; Ord. 03-338, passed 4-8-2003;
Ord.10-0661, passed 10-12-2010) Penalty, see § 154.999
§ 154.144 AMORTIZATION OF NON -CONFORMING SIGNS.
(A) Certain signs existing at the time of the enactment of this subchapter and not
conforming to its provisions, but which did conform to previous laws, shall be regarded as
non -conforming signs. Non -conforming signs which are structurally altered, relocated or
replaced shall comply immediately with all provisions of this subchapter.
13
(B) Nothing in this subchapter shall prevent the City Council from granting temporary
permits for lights, banners, signs or decorations relating to civic or community
celebrations, subject to conditions as the City Council may see fit to impose.
(2004 Code, § 154.139) (Ord. 01-296, passed 8-14-2001)
14
https://www.crowrivermedia.com/hutchinsonIeader/news/business/permanent-banner-signs-forbidden-in-
hutchinson/article_adc95dbf-Od55-5b36-8bb0-ca81 c75b471f.htmI
"Permanent" banner signs forbidden in Hutchinson
Terry Davis
May 21, 2011
Banner signs, those temporary, often fabric -like signs tied to the side of a building or strung
between two posts, have sprouted across Hutchinson in recent years much like dandelions left
to go to seed.
Even though a city ordinance restricts such signage to temporary use, they often take on an
almost permanent status for some users.
That is about to change.
With the recent adoption of a revised banner sign ordinance, Hutchinson officials will attempt
to step up enforcement. Thus, businesses, organizations and others using and displaying such
signs can expect to receive a letter in the coming few years.
"We will be starting an enforcement campaign," Hutchinson Planning and Zoning Director Dan
Jochum said last week. "This is a notice to give them an opportunity to take down their signs.
We are trying to give people some flexibility."
Banner signs can still be displayed up to 45 days in a calendar year, but are limited to three 15-
day blocks per calendar year. One $60 permit covers all three 15-day periods.
Read the entire story in the Leader's May 18 print edition.
(Terry Davis is a Hutchinson Leader staff writer. E-mail him at davis@hutchinsonleader, com.)
https://www.crowrivermedia.com/hutchinsonIeader/news/opinion/editorial-minimizing-visual-
clutter/article_5272188d-8b4e-509a-a3a9-95bb6abf0e04.html
EDITORIAL: Minimizing visual clutter
webmaster
Jul 21, 2011
They're great for advertising sandwich specials, fairground events and even Vacation Bible
School, but until recently banner signs were becoming a growing eyesore around Hutchinson.
They were displayed in all their colorful vinyl glory everywhere — as many as three or four
across the front of some big -box stores, and even on busy street corners where motorists
should be paying attention to traffic, not banners.
So in May, the city fathers took steps to control the signs' display. Their actions have made a
difference. The city looks better because of it. It's a subtle but noticeable aesthetic difference.
We are thankful.
Banner signs are those temporary signs that are often used by businesses and nonprofit
groups to promote a special product or event. The city decided to stiffen the ordinance
regulating them — and increase the ordinance's enforcement — after these signs started
popping up all over the place.
We commend not only the City Council for revising the ordinance, but also Planning and Zoning
staff for putting noncompliant banner sign owners on notice.
Planning and Zoning Director Dan Jochum said some signs came down shortly after the Leader
ran a story about the revised ordinance in mid -May. "I think a lot of the folks just decided they
don't need them up as much," he said. "It's much better than it was but we still have some
problems."
Those still displaying banner signs illegally — without paying the required $60 permit, or
displaying them for more than 45 days a year, or having more than one sign at a site — have
received letters from the city, asking them to comply.
"The best group that has been asking the most questions is the churches," Mr. Jochum said.
Churches like to use banner signs to promote one -day events, which makes them exempt from
the ordinance, as long as their sign is displayed on church property and only on the day of the
event.
All other banner sign owners are expected to follow the rules.
We especially appreciate the city's proactive enforcement of the ordinance, rather than waiting
for people to complain to the city.
Did we say some people have complained?
"There are some folks who see it as an issue — and I'm not saying it's a huge issue," Mr. Jochum
said. "But it is a city ordinance that is enforced."
Still, some folks might think all this hubbub about signs is unnecessary. Why bother with signs,
they ask, when there are more important matters to deal with?
"Most cities do regulate them," Mr. Jochum replied, "and some places don't allow them at all.
From an aesthetic point, the signs make a city cluttered and not clean looking."
We like Hutchinson's approach, which is between allowing any banner sign to go up and not
allowing them at all. It seems reasonable because it allows businesses to use an effective
marketing tool — but it doesn't go overboard.
One need only drive on St. Cloud's Division Street to realize how signs can get out of control.
That's not to say a large number of really big signs are a bad thing. New York City's Times
Square and the Las Vegas Strip, many people agree, have their own magical appeal. But
imagine if all the signs in Times Square were made of flimsy vinyl. That appeal would be gone.
"Some signs can add to the character of the community and some signs detract from the
character of the community," Mr. Jochum said.
We're glad Hutchinson has placed a high standard on the way things look. People who visit the
city are often complimentary of the community's attractive appearance. Signs are part of that
overall look, and we think Hutchinson has itjust about right.
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Boord Action
t CITY ON FVf4POSE
Council approval to replace EPMD ballasted roof at the Hutchinson City Center
Agenda Item: with TPQ roof system.
Department: City Center
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete N/A
Contact: Jeremiah Verhey
Agenda Item Type:
Presenter: Jeremiah Verhey
Reviewed by Staff ❑f
New Business
Time Requested (Minutes):
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Replace EPMD Ballasted roof with TPQ roof system. Current roof is 20 years old and showing
signs of disrepair. Roof will be replaced with TPQ roof system Installed to manufactures
specifications. TPQ which is white roof membrane intended help with energy efficiencies. Along
with additional insulation to meet current building code of R-30 value. This project has been
recommended by the Facility Committee and has been budgeted for this 2024 year.
The second lowest bidder is the most responsible bidder, providing a total cost for installed TPQ
roof system $231,500
Additional $10,000 contingency for HVAC & Electrical disconnects and any unforeseen wet or
deteriorated insulation.
BOARD ACTION REQUESTED,
Approval of City Center roof replacement at cost of $231,500 wl$10k contingency
Fiscal Impact: $ 231,500.00 Funding Source: Capital Improvement Project
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 231,500.00
Total City Cost: Funding Source: CIP
Remaining Cost: $ 231,500.00 Funding Source: CIP
C[TY OF HUTCHINSCIN, 111 HASSAN ST SE, HUTCHINSON MN 55350 320.234-4209
BID TABULATION - CITY OF HUTCHINSON
City Center Roof Raplacem nt ProjeCt
BID OPENING: 04/17/2024 @ 09!30 AM
$ i
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HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
t CITY ON FVf4POSIR
Resolution 15727 Amending 2024 Position Classification Table and Pay Grid
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete N/A
Contact: Kellie Wendland
Agenda Item Type:
Presenter: Kellie Wendland
Reviewed by Staff 7
New Business
Time Requested (Minutes):
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Administration is requesting additional changes to the position classification table and pay grid to
account for further adjustments in the Police Department. As you'll recall, the Police Officer
position moved from Grade 160 to a newly created Grade 165 in February, with a retroactive
effective date of January 1, 2024- Part of the evaluation of the Police Department,
Administration is requesting that the Police Sergeant, Lieutenant, and Chief positions have their
grades adjusted, retroactive to January 1, 2024 based on review of market data, work
environment, and discussion with the City's Compensation Consultant from Keystone
Compensation.
Similar to the officers, the Sergeant position will move from Grade 180 to a newly created grade
of 185. The Lieutenant position will move from Grade 190 to Grade 200, and the Chief position
will move from Grade 230 to Grade 240.
City Administration remains committed to ensuring compensation for positions in the police
department are fair and competitive.
BOARD ACTION REQUESTED:
Approve Resolution 15727 Amending 2024 Position Classification Table and Pay Grid
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0,00 Funding Source: NIA
RESOLUTION 15727
A RESOLUTION AMENDING RESOLUTION 15680 IN REGARDS TO THE 2024
CLASSIFICATION TABLE AND PAY GRID
WHEREAS, the City Council adopted Resolution 15680 establishing the Compensation Plan,
classification assignment table, and pay grid for 2024 on December 19, 2023; and
WHEREAS, the City Council adopted resolution 15717 amending that resolution on April 9t',
2024; and
WHEREAS, the plan notes that the City Council reserves the right to modify any or all
components or to vary from any of the components of the plan at its discretion and at any time;
and
WHEREAS, city staff is recommending changes to the classification table due to position
changes within the Police Department.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota, that the 2024 classification assignment table and pay grid is amended as
recommended by city staff of which a copy is attached.
Adopted by the City Council this 23ia day of April, 2024
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
2024 Hutchinson Pay Grid
Grade
MIN
MID/ MARKET
MAX
80%
100%
120%
260
$60.31
$75.39
$90.47
250
$56.85
$71.06
$85.27
240
$53.90
$67.38
$80.85
230
$51.49
$64.36
$77.23
220
$46.94
$58.67
$70.40
210
$44.52
$55.65
$66.78
200
$42.36
$52.95
$63.54
190
$38.35
$47.93
$57.52
135
$36.87
$46.09
$55.31
180
$35.40
$44.25
$53.10
170
$32.38
$40.48
$48.58
165
$31.61
$39.52
$47.42
160
$30.84
$38.55
$46.26
150
$28.42
$35.53
$42.64
140
$26.83
$33.54
$40.24
130
$24.94
$31.18
$37.41
120
$22.79
$28.49
$34.18
110
$19.83
$24.79
$29.75
100
$17.69
$22.11
$26.54
CITY OF HUTCHINSON
2024 Position Classification Table
Grade
Position
Grade
Position
100
PT PRCE Custodian
150
Senior Wastewater Operator
150
ITTechnician
110
Compost Facility Maintenance Assistant
110
Compost Forklift Operator
160
Building Inspector
110
PT Adaptive Recreation Coordinator
160
City Clerk/Paralegal
110
PT Office Specialist - Event Center
160
Compost Operations Supervisor
110
PT PRCE Receptionist
150
Maintenance Lead Operator (PW)
160
Parks Maintenance Lead Operator
120
Administrative Secretary - Public Works
160
Police Cadet
120
Motor Vehicle Licensing Clerk FT/PT
120
Planning/BuiIding/EDA Technician
165
Police Officer - FT/PT
120
PRCE Office Specialist - FT
120
Recreation Facility Maintenance Technician
170
Senior Engineering Specialist
120
Recreation Specialist/Concessions Coordinator PT
170
Server/Network Technician
120
Utility DiIIing Specialist
180
Building Official
130
Compost Laborer
180
Facilities Manager
130
Engineering Administrative Specialist
180
Motor Vehicle Deputy Registrar
13U
Hospital Security Guard - FT/PT
180
Parks Manager
130
Human Resources/Administrative Technician
4_89
pair se SeFgeapt
130
Motor Vehicle Technician
180
Project/Environmental/Regulatory Manager
130
Planning and Building Administrative Specialist
180
PRCE Facility Maintenance Manager
130
Police Administrative Specialist
180
Recreation Manager
130
Police Supplemental Services Specialist
130
Public Outreach and Education Coordinator
185
Police Sergeant
130
Public Works Maintenance Operator
130
Resource Recovery Coordinator
190
City Engineer
130
Wastewater Maintenance Operator
449
Police' putpRaRt
130
Wastewater Plant Operator
190
Assistant Finance Director
130
Water Plant Operator
190
Wastewater Manager
190
Water Manager
140
Compost Equipment Operator
140
Compost Operations Specialist
200
Compost Manager
140
Lab Technician/Wastewater Operator
200
Economic Development Director
140
Lead Police Administrative Specialist
200
Fire Chief
140
Parks Maintenance Equipment Operator
200
Liquor Sales Manager
140
Payroll/Benefits Specialist
200
Police Lieutenant
140
Plant Equipment Mechanic II
200
Public Works Manager
140
Police Data Release Coordinator
140
Police Investigations Specialist
220
Finance Director
140
PRCE Facilities Operations Specialist
220
Human Resources Director
140
Senior Accounting Specialist
220
Information Technology Director
140
Senior Liquor Sales Clerk
220
Parks/Recreation/Community Ed {PRCE} Director
140
Senior Public Works Maintenance Operator
220
Planning Director
140
Vegetation Mangement Specialist
230
City Attorney
150
Inspector
.249
PGlirn nn.,.,.,gem@A4 rrregt r
150
Engineering Specialist
230
Public Works Director
150
Equipment Mechanic
150
Event Center/Senior Center Programmer
240
Pal ice Chief/Emergency Management Director
150
Aquatics & Recreation Programmer
150
Sales & Marketing Specialist
260
City Administrator
150
Senior Water Plant Operator
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PVHF09!
Approval of Resolution 15729 - Assigning Public Safety Aid and the Remaining
Agenda Item: ARPA Funds
Department: Administration
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff 7
New Business
Time Requested (Minutes): 5
License Contingency NIA
Attachments: Yes
BACKGROUNDIEXPLANATIQN OFAGENDA ITEM:
Late last year, the City received $643,408 in one-time Public Safety Aid monies from the Minnesota State Legislature. Staff has
been working to on finding projects to assign those funds to. That proposed project list is attached to the agenda that is in front of
you for consideration. On top of that, we have $107,586 remaining in ARPA funds from 2021. The attached resolution would
officially assign those funds to specific projects noted in the attachement to the resolution.
When it comes to the Public Safety Aid, please remember that the funds can only be used for the following
Community violence prevention.
Community intervention programs.
Community engagement.
Mental health crisis responses.
Victim services.
Training programs.
First responder wellness.
Equipment related to fire, rescue, and emergency services.
Other personnel or equipment costs.
Ineligible uses include the following
Employer contribution to the Public Employees Retirement Association Police and Fire Plan
Any costs associated with alleged wrongdoing or misconduct.
Purchase of an armored or tactical vehicle or substantially similar vehicle
Purchase of tear gas, chemical munitions, or substantially similar items.
Costs of construction, reconstruction, remodeling, expansion, or improvement of a police station, including related facilities.
Related facilities includes access roads, lighting, sidewalks, and utility components on or adjacent to the property on which the
police station is located that are necessary for access to and use of the building.
BOARD ACTION REQUESTED:
Approval of Resolution 15729
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: NIA
Remaining Cost: $ 0,00 Funding Source: NIA
RESOLUTION NO. 15729
A RESOLUTION ASSIGNING PUBLIC SAFETY AID DOLLARS AND
THE REMAINING ARPA FUNDS
WHEREAS, the 2023 Omnibus tax bill passed by the Minnesota Legislature included $210
million in one-time public safety aid for cities across Minnesota; and
WHEREAS, $643,408 has been allocated to the City of Hutchinson for general use for public
safety purposes as defined in the tax bill; and
WHEREAS, Congress adopted the American Rescue Plan Act in March of 2021 (ARPAP which
included $65 billion in COVID-19 pandemic recovery funds for the cities across the United
States; and
WHEREAS, $1,528,094 was allocated to the City of Hutchinson pursuant to ARPA with
$107,586 remaining that hasn't been allocated by the City yet.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
THAT THE FOLLOWING, Public Safety Aid monies from the State of Minnesota be
allocated and the remaining ARPA funds be allocated for the projections as noted within the
attached document.
FURTHER MORE BE IT RESOLVED, that the remaining ARPA funds must be expensed by
December 31, 2024 and any unspent funds of the Public Safety Aid money shall remain
unallocated until assigned by future council action.
Adopted by the Hutchinson City Council this 23rd day of April, 2024.
Gary Forcier, Mayor
Matthew Jaunich, City Administrator
PUBLIC SAFETY PROJECTS
Employee Wellness & Safety:
Police Virtual Training system
MN CIT Training
Fitness center equipment
Other staff training
Fire HVACIAir Quality project in apparatus bay
SCBA Bottle Fill Station upgrade
Vehicles, Equipment, Other:
Police Squad #2 replacement
Squad #3 replacement
Squad #6 replacement
New A E D s at various city facilities
Fire Parking Lot project ($195,000)
Powered extrication tools for Engine 7
Emergency Generator, roof top
TOTALS
Funds Available
Balance
Police totals
Fire totals
FUNDING SOURCES
Federal State
APRA Public Safety Total
$50,000
$25,000
$5,000
$70,000
$75,000
$26,000
$60,000
$60,000
$60,000
$16,366
$91,220 $103,780
$40,000
$29,000
$107,586 $603,780 $711,366
$107,586 $643,408 $750,994
$0 $39,628 $39,628
$346,366
$365,000
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Boord Action
t CITY ON PURPOSE
March 2024 Financial and Investment Reports
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 4/23/2024
Application Complete NIA
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff 7
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM. -
For Council review, attached are the March Financial Reports for the general fund and enterprise
funds. Also attached is the March Investment Report,
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Govern;
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $0.00 Funding Source: NIA
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31 2024
2024
2023
2024 ACTUALS
2024
AVAILABLE
%BDGT
2023 YT❑
2023
% BDGT
MARCH
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
General Fund
Taxes
-
6,37C,436
6.370,436
-
-
5.946,751
-
Other Taxes
3,502
15,374
330,000
314.626
4-7
17,273
330,000
5.2
Licenses & Permits
31,923
106,779
392.100
285.321
27.2
106.032
442.100
24.0
lntergovernmental Revenue
48
25,547
2.028.194
2.002.347
1-3
26,440
1.793,941
1.5
Charges for Services
176.308
548.575
2,547.142
1.998.567
21.5
646.119
2,872.306
22.5
Miscellaneous Revenues
21.611
85.937
353.900
267,963
24.3
83,320
289,800
28.8
Transfers -In
-
485,657
2,812,628
2.326.971
17.3
476.134
2.724.536
17.5
Fines & Forfeitures
7,234
14.658
55,000
40,342
26.7
10,826
55,00D
197
TOTAL REVENUES 242,625 1,282,827 14,889,400 13,606.573 8.6 1.366,144 14,354,436 9.5
Wages & Benefits
703.107
1.941.933
10,05C,414
8.108.481
19.3
1,921.696
9.672.602
19.9
Supplies
82.938
207.176
1.072,833
865.657
19.3
197,115
986,823
20.0
Services & Charges
280.492
660-985
2.867,722
2.206.737
23-0
609.153
2.827,889
21.5
Miscellaneous Expenses
1,791
6&139
351,400
313.261
17.9
68,909
373.500
18.4
Transfer5-Out
56,516
58,516
517,031
458.516
11.3
56,811
488.622
11.6
Capital Outlay
-
-
-
-
-
31,437
5,000
628.7
TOTAL EXPENDITURES
1.126.844
2,936,748
14.899.400
11,952.652
19.7
2,885,121
14,354,436
20.1
NET REVENUE
t884,219j
(1,653.922)
-
1,663,922
(1,518,977)
-
Comments
Charges for Services
This revenue category
is trending lower than 2023 due to the loss of the Hospital security contract That revenue totaled
582,201
for the first quarter
2023.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31 2024
2024ACTUALS
MARCH YTO
General Fund Expense by Department
2024 2023
2024 AVAILABLE % BDGT 2023 YT❑ 2023 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Mayor & City Council
2.959
7,919
47A77
39,558
16.7
8.146
50,087
16.3
City Administrator
42,707
115.248
519,041
403.793
22.2
101,188
486,246
20.8
Elections
5117
5.369
29,650
24.481
18.0
-
-
-
Finance Department
38,692
102,642
427,823
325,181
24.0
75,086
406,320
18.5
Motor Vehicle
25,939
76.939
338,131
261,192
22.8
67,683
299,947
22.6
Assessing
-
-
61.499
61,499
-
-
61,478
-
Legai
24,933
61.337
329,055
267,718
186
64,703
325,697
199
Planning
14.088
38.488
181,040
142,552
21.3
35,856
170,925
21.0
Information Services
42,489
122,663
619,744
497,081
19.8
140.763
584,601
24.1
City Hall Building
14,455
41,082
202,295
161,213
20.3
39,093
201.625
19.4
Police Department
304,731
907,453
4,210,713
3.303.260
21.6
856,643
3.711,079
23.1
Hospital Security
-
-
-
-
79,554
373,964
21.0
Emergency Management
7.604
11.188
13.5D0
2.332
82,7
4.483
16,980
26A
Safety Committee
83
10,807
13,950
3,143
77.5
11,720
12,000
97.7
Fire Department
27.884
63,129
447,485
384,356
14.1
65,155
410,444
15.9
Protective Inspections
33.684
1D4,632
397.864
293.232
26.3
72,293
359.241
20.1
Engineering
29.534
85,537
479,881
394.294
17.8
94,760
505,473
183
Streets & Alleys
139.828
279,044
1.777.633
1.498.569
15.7
323.812
1.677,692
19.3
Park)Recreation Administration
19.009
57,945
280,458
222.513
20.7
54,5i2
263.811
20.7
Recreation
15,175
31,094
225.861
194.767
13.8
33,431
232.197
14.4
Senior Citizon Canter
7,056
21,273
79,564
58,291
26.7
14,128
64,861
16.6
Civic Arena
36,981
99,730
413,137
313.407
24.1
123,984
407,734
30.4
Park Department
88,399
232,891
1.187.993
955.102
19.6
229.153
1,145,738
20.0
Recreation Building
23.114
59,285
280.335
221.050
21A
65.947
281,230
23A
Events Center
13,387
37,71d
151,082
113.368
25.0
35,555
171.156
20.8
Evergreen Building
2.674
6.847
37.080
28.233
19.5
6,829
34.880
19.6
Library
52,911
56,250
247.865
189,615
23.5
57.814
244,216
23.7
Waterpark
26,932
37.671
467.082
429.411
6.1
6,428
457.647
1.4
Cemetery
8,563
31,379
153.077
121.698
20.5
28,196
151,085
18.7
Airport
25,164
68.727
129.260
60,533
512
40.385
143.905
28.1
Unallocated General Expense
51.723
160.436
1,141.625
981.189
14.1
148,812
1.082,179
13.8
TOTAL EXPENDITURES
1,126 844
2,936.749
14,869,400
11 952,652
19.7
2,885,121
14.354.436
20.7
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 311 2024
2024
2023
2024 ACTUALS
2024
AVAILABLE
%BDGT
2023 YT❑
2023
% BDGT
MARCH
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Liquor Fund
Sales
583.924
1,580,578
7.708,000
6,127.422
20.5
1,498.490
7,281.000
20.6
Miscellaneous Revenues
563
900
1C.500
9,600
8.6
703
10.500
6.7
TOTAL REVENUES
584.486
1,531.478
7,718,500
6,137.022
20.5
1,499,193
7.291,500
20.6
Cast of Sales
430.714
1.192.344
5.852.000
4.659.656
20.4
1,152.652
5.504,000
20.9
Wages & Benefits
67.277
186,728
924,229
737.501
20.2
194,170
904,864
21.5
Supplies
1.297
3A86
25.500
22,014
13.7
4,541
25.500
17.8
Services & Charges
24,259
86,462
308,150
241.688
21.6
65,721
298,750
22.0
Miscellaneous Expenses
-
6.500
6.500
-
70
6.700
1.0
Transfers -Gut
-
55U00
550.000
-
-
550,000
-
CapitalOutlay
36.726
36.726
100.000
63,275
36.7
7.413
15.000
49.4
Depreciation Expense
-
-
58,000
58,000
-
-
61,000
-
TOTAL EXPENDITURES 560.273
1,485.746
7,824,379
6,336,633
19.0
1.424,567
7.365,814
19.3
NET REVENUE
24.214
95.731
(105,879)
(201,610)
74,626
(74,314)
Year to Date Sales
March Sales
Comments
2024
2023
Change
2024_
2023
Change
Liquor Sales Revenue:
Liquor
621.833
596.218
4.3%
221.561
212,447
4.3%
Beer
680,204
658,495
3.3%
255.428
234,694
8.8%
Wine
220,362
206.125
6.9°I
85,147
69,891
21.8%
THC Products
21,021
100.0%
8.778
-
100.0%
Other
37.158
37.653
-1.3%
13,009
13,301
-2.2°%
Total Sales
1,580.578
1,498,490
5.556
583.924
530,328
10. f%
Gross Profit
$388.233
S345,838
5153,209
S 120,246
Grass Margin on Sales
24-13%
23.1%
1-5%
26.2 %
22.7%
J. 0
Customer Count
52.465
50.608
3.7%
19,142
17,985
6.441,
Average Sale per Customer
S30.13
529.61
1.7%
$30.50
$29.49
3.5%
Labor to Sales Ratio
11.8%
13.0%
•1-1%
11.5°%
12.2%
•0.7%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31 2024
2024
2023
2024 ACTUALS
2024
AVAILABLE
%BDGT
2023 YT❑
2023
% BDGT
MARCH
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Water Fund
Sales
96,687
304,472
1.675.000
1.370.528
182
327.046
1.940.000
17.8
Sales - Other
81,569
235.889
1,006,000
770.111
23.4
221,288
614,000
36.0
Local Sales Tax
13.572
106.854
1.057,000
950.146
10.1
163.018
1.012.000
16.1
Charges for Services
4,508
49.467
58.668
39.201
55.5
45.015
71.685
62.8
Miscellaneous Revenues
13A72
49.627
114.500
64.873
43.3
25,181
44.500
56.6
TOTAL REVENUES
209,808
746.308
3,941,168
3,194,860
18.9
781,549
3.582.185
21.8
Wages & Benefits
47,727
134.353
631.441
497.088
21.3
126.426
579.640
21.8
Supplies
15.424
28.476
244.225
215.749
11.7
46,317
185,800
24.9
Services & Charges
32.784
61.674
599.400
517,726
13.6
93.127
561,885
16.6
Miscellaneous Expenses
-
11,045
12.500
2.455
61.8
8.560
13.500
63.4
Transfers -Out
-
-
9C.400
90.000
-
-
70,000
-
CapitalOutlay
7,122
50,765
982,310
931.545
5.2
142,201
902,876
15.7
Depreciation Expense
-
1.120.000
1.120,000
1.090,000
Debt ServiCe
110,296
1,366,550
1,256,254
8.1
114,254
1371,173
B.3
TOTAL EXPENDITURES
103.057
416,609
5,047,426
4,630,817
8.3
530,883
4.775,082
111
NET of REVENUES & EXPENDITURES
106,161
329,698
(1,106,258)
(1,435,956)
250,666
11,192,8971
Year 10 Date Wafer Safes
Comments
2024
2023
Change
Water Sales Revenue:
Residential
200.097
220.803
-9.4%
Commercial
57.395
56.136
2.2%
Industrial
46.980
50,107
-6.2%
Water Sales
304,472
327,046
-6.9 %
Base Charge
20f:.995
174.287
18.2%
Water Connection Charge
1.750
17.500
-90.0%
Other
28.1"
29.501
-4.6%
❑ther Sales
235.889
221,288
6.6%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31 2024
2024
2023
2024 ACTUALS
2024
AVAILABLE
% BDGT
2023 YT❑
2023
% BDGT
MARCH
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Wastewater Fund
Sales
194,712
652.193
2,875.000
2,222,807
22.7
685.974
2.750,000
24.9
Sales - Other
B4,808
253,863
1 r031,500
777,637
24.6
231.896
549.000
42.2
Local Sales Tax
10.449
82,268
815,000
732.732
10.1
131.012
810.000
16.2
Licenses & Permits
-
5,600
6,000
400
93.3
5.800
6,000
96.7
Charges for Services
1,318
3.808
7.500
3,693
SOB
1,065
7,500
14.2
Miscellaneous Revenues
18.517
62.190
176,000
93,810
46.7
39,843
93,500
42.6
TOTAL REVENUES
309,803
1,079,921
4,911,000
3,831,079
22.0
1.095,591
4.216.000
26.0
Wages & Benefits
60.551
168,017
892,971
724.954
18.8
166,472
B13.235
20.5
Supplies
10,594
44.351
297,600
253.249
14.9
38,004
279,200
13.6
Services & Charges
65.096
131.815
840.650
708.835
15.7
130,720
855.920
15.3
Miscellaneous Expenses
-
14,902
36,000
21.098
41.4
18,435
36,000
51-2
Transfers -Out
-
-
110.000
110.000
-
-
80,000
-
CapitalOutlay
7,122
121.262
2.410.249
2.288.987
5.0
485.624
1,638,085
29.6
Depreciation Expense
-
-
1,20C,000
1,200,0DC
-
-
1.136,000
-
Deht Service
-
558,562
1,609,355
1.050,793
34.7
492,262
1.557,895
31,6
TOTAL EXPENDITURES
143.364
1.038,909
7.396.825
6,357.916
14.0
1,331,587
6.396,335
20.8
NET of REVENUES & EXPENDITURES
166,439
41.013
12485,825j
12,526.838
(235,996)
f2,180,3351
Year to Date Sewer Sales
Comments
2024
2022
Change
Wastewater Sales Revenue:
Residential
376,334
375,340
0.3%
Commercial
112.799
105.635
6.8%
Industrial - Flow
88.391
99.765
-11.4%
Industrial - Violation Surcharges
74.669
105.234
-29.0%
Sewer Sales
652,103
686,974
-4.9%
Base Charge
224,346
182,071
232%
Sewer Connection Charge
2,300
23.000
-90.0%
Other
27,217
26.826
1.5%
Other Sales
253,863
231,896
9.510
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31 2024
2024
2023
2024 ACTUALS
2024
AVAILABLE
%BDGT
2023 YT❑
2023
% BDGT
MARCH
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
Sales
113.622
336,391
1,352.000
1,015,609
24.9
321,942
1.265.000
25.0
Sales - Other
3,007
10,677
46,100
35,423
23.2
11,137
45,000
24.7
Intergovernmental Revenue
B00
4,400
21,500
17.100
20.5
4,500
12,500
36.0
Miscellaneous Revenues
4,369
17,145
30,000
12,855
57.1
11,109
15,00D
74.1
TOTAL REVENUES
121,799
368,612
1,449,600
1,080,988
25.4
347,788
1,357,500
25.6
Wages & Benefits
23.793
66.101
337.416
271.315
19.6
43,208
343,101
12.6
Supplies
764
7.731
60.750
53,019
12.7
10.212
62,650
16.2
Services & Charges
77,378
165,178
969,000
803,822
17.0
159.232
897.590
17.7
Miscellaneous Expenses
-
273
1.150
878
23.7
-
750
Transfers -Out
-
-
55.000
55,000
-
-
55.000
Capital Outlay
375
375
817,500
817125
0.0
5.037
1.018,482
0.5
Depreciation Expense
172.000
172,000
172.000
TOTAL EXPENDITURES
102,81n
239.657
2,412.816
2,173,159
9.9
217,698
2.549,773
8.5
NET of REVENUES & EXPENDITURES
19,489
128,955
(963,216)
(1,092,171)
130,099
(1,192,273)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31 2024
2024ACTUALS
MARCH
YTD
2024 2023
2024 AVAILABLE %BDGT 2023 YT❑ 2023 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Compost Fund
Sales
402.535
862.654
2,62C,300
1.757,646
32-9
788.578
2,939.400
26.8
Charges for Services
100
110
95.500
95.390
0.1
10
97.000
0.0
Miscellaneous Revenues
4.290
18.129
52.000
33.871
34.9
17.517
32,000
54.7
TOTAL REVENUES
406,975
880,893
2,767,800
1,886,907
31.8
806,105
3,068,400
26.3
Cost of Sales
269.160
579.665
1,759.400
1.179.735
32.9
531,663
2.158,000
24.6
Inventory Cost Adjustment
(45.215)
(83.691)
(7D3,528)
(619.837)
11.9
(97,722)
(657,750)
14.9
Wages & Benefits
56.975
102,062
008.535
706.473
20-5
169.606
830,147
20.2
Supplies
10.181
20,588
149.500
126.912
13-8
19.930
162,500
12.3
Services & Charges
19.788
43.342
287.500
244,158
15-1
57.098
304.980
18.7
Misczllaneous Expenses
207
2,070
13.500
11.430
15.3
1.900
11,000
17.3
Transfers -Out
-
12C.400
120.000
-
-
120,000
-
CapitalOutlay
9,545
39-858
197,000
157.142
20.2
4,537
349,652
1.3
Depreciation Expense
290,000
290.000
290-000
Debt Service
-
i2,816)
72.808
76,624
_ 3-5)
69.646
73.806
94.4
TOTAL EXPENDITURES
322,641
781,077
3,075,715
2,294,638
25.4
756,738
3-650,337
2D.7
NET of REVENUES & EXPENDITURES
B4,334
99,816
(307,915)
(407,731)
49,367
(581,9371
Year to Date Sales
Comments
2024
2023
Change
Compost Sales
Bagged
792.121
742,183
6-7%
Bulk
27,555
1,931
1326-9%
Other (Freight)
42.978
44,464
-3.3%
Total Sales
862,654
788,578
9.4%
Gross Profit
282.989
256,915
Grass Margin
32.8%
32.6%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31 2024
2024ACTUALS
MARCH
YTD
2024 2023
2024 AVAILABLE %BDGT 2023 YT❑ 2023 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Storm Water Utility
Sales
91.829
273.298
1,097,000
823.702
24.9
264,248
1.065,000
24.8
Sales - Other
(6)
1.106
3,500
2.394
31.6
1,168
3,500
33.4
Licenses & Permits
270
470
5,500
5,030
6.5
1,050
5,500
19.1
Charges for Services
-
-
-
-
-
Miscellaneous Revenues
2.500
9.622
26.300
16.678
36.6
6.072
15,300
39.7
Capital Contributions
-
TOTAL REVENUES
94,593
284,496
1,132,300
847,804
25.1
272,539
1,D89,300
25.0
Wages & Benefits
22,651
63,596
311,298
247.702
20.4
60.347
308,906
19.5
Supplies
669
2.098
51.350
49.252
4.1
24
53,625
0.0
Services & Charges
13,458
43.759
223.375
179.616
19.6
9.735
208.535
4.7
Miscellaneous Expenses
-
1.467
6.000
4.533
24.5
1,005
10,000
10.1
Transfers -Out
-
-
-
-
-
-
-
CapitalOutlay
467,145
467,145
247.293
Depreciation Expense
-
255,000
255.000
-
275,000
Debt Service
-
157.927
187,480
29.553
64.2
148,411
221.589
67.0
TOTAL EXPENDITURES
36,778
268,847
1.501.648
1,232,801
17-9
219,521
1,324,948
16.6
NET of REVENUES & EXPENDITURES
57,815
15,649 (369,348)_
{384,997�
53,018
(235,648]
City of Hutchinson
Investment Report
For the Month Ended March 31, 2024
Trade
Fixed or
Par
Purchase
Premium
Current
unrealized
Annual
Data
maturity
Coupon
Callable
Value
Amount
-Discount
Value
Gain1-Loss
Earnings
CERTIFICATES OF DEPOSIT:
UBS Bank, Sall Lake City UT
031200019
04103/2024
2.900°%
Fixed
$245,000
$245,000
$0
$244,885
4115
$7,105
Capilal One NA
0710512022
07108/2024
3.300°%
Fixed
245,000
245,000
0
243,596
-1.404
8,085
American Express Nat[ Bank
0810412022
08/1212024
3.350%
Fixed
245,000
245,000
0
243,189
-1,811
8,208
Manufacturers & Traders Trust
11/2812022
12/0912024
4.900%
Fixed
244,000
244,000
0
243,458
-542
11,956
Sallie Mae Bank/Salt Lake
1210712021
12116 024
1.000%
Fixed
245,000
245,000
0
237,785
-7,215
2.450
Merrick Bank
0112312020
01/31/2025
1.600%
Fixed
245,000
245,000
0
238,243
-6,757
4,410
Axos Bank San Diego
0212812020
0312&2025
1.W%
fixed
245,000
245,000
0
236.829
-8,171
4,043
Fortinght Bank
08131Q022
09116/2025
3.500%
Fixed
245,000
245.000
0
239.894
-5,106
8,575
First Citizens Bk & Tr Ca Raleigh
1W612022
10/25/2025
4.700%
Fixed
244,000
244,0t10
0
243,014
-986
11,468
Regions Bank Birmmgham AL
1012&2019
10 V2025
2.000%
Fixed
245,000
245,000
0
233.992
•11,008
4,900
Flushing Bank Primary
1012&2022
I V0412025
4.700%
Fixed
245,000
245,000
0
244.103
-897
11,515
Ally Bk Sandy Utah
11/0212022
11/10025
4.800%
Fixed
244,000
244,000
0
243,431
-569
11,712
Toyota Financial Sgs Bk
07/14/2021
0712212026
0.950°%
Fixed
245,000
245,000
0
224,623
-20,377
2,328
Synchrony Bank
09/010022
09109/2027
3.500%
Fixed
245,000
245,000
0
237,140
-700
8,575
Discover Bank DE
1111612022
100/2027
4 900%
Fixed
242.000
242,000
0
245.703
3,703
11,858
Morgan Stanley Bank NA
03/10/2023
0311W028
4.800%
Fixed
244,000
244,000
0
247,841
3,841
11,712
Affinity Bank
03/15/9073
03/17/9078
4 900%
Fixed
195.mo
195 01)a
0
198,886
3,886
9,555
Customers Bank
0610712023
06/1412028
4.500%
Fixed
244.000
244,000
0
251,508
7,508
10,980
Thread Bank Rogers TN
0610712023
46 IK028
4.400%
Fixed
245.000
245,000
0
252,776
7,776
10,780
Un!vest Bank & Trust Cc
0610212023
0612112028
4.500%
Fixed
245.000
245.00
0
252.668
7,568
11,025
CIBC Bk USA
0611612023
06/3012028
4.450%
Fixed
244.000
244,000
0
251,137
7.137
10.858
Providence Bk Rocky MI NC
0810312023
0812112028
4.400%
Fixed
249.000
249,000
0
249.754
754
10,956
United Roosevelt Savings
09106/2023
09112/2028
4.500%
Foxed
249,000
249.000
0
256,094
7,094
11,205
Central Fe S&UCicero IL
0910612023
09114028
4.500%
Fixed
249,000
249,000
0
250,805
i,805
11,205
Community Bk & Tr Waco TX
1110112023
1111M028
5.050%
Fixed
243,000
243.000
0
250,375
7,375
12,272
Liberty First Credil Union
0112312024
OWN2029
4.150%
Fixed
249,000
249,000
0
247,369
-1,631
10,334
Morgan Slanley Private Bank
0212812024
03/06/2029
4.350%
Fixed
244.000
244,000
0
244,471
471
10,614
Carter Bank & Trust
0310812024
03/2012029
4.300%
Fixed
245,000
245,000
0
245,049
49
10,535
Total CDe
$6,814,DOO
$5,814,UOO
$0
$6,798,521
415,479
$259,219
MUNICIPAL BONDS:
Honolulu City & Cnty HI
ON312M
0710112024
0.545%
Fixed
$675,000
$658,112
416,889
$666.819
$8,708
$3,679
Commerce Bank of Southwe
0711412016
08/0112024
3.000%
Fixed
500.000
526.595
26,595
496,115
-30 480
15.000
Honolulu Cily & Cnty HI
1012812019
08101/2024
1.832%
Fixed
1,000,000
996.000
-4,000
988,180
-7,820
18,320
Connecticut State
07109/2019
08/15/2024
2.400%
Fixed
570,000
568,906
-1,094
563,798
-5,107
13,680
New York Cily Transition
IV1012015
11/01/2024
2.600%
Callable
500,000
486.750
-13,250
492,245
5,495
13,000
Elk Grove Village IL
1012812021
01101/2025
1.0D0%
Fixed
150.000
150.000
0
145,328
-4,674
1500
March 31, 2024
Trade
Fixed or
Par
Purchase
Premium
Current
Unrealized
Annual
Date
Maturity
Coupon
Callable
Value
Amount
-Discount
Value
Gain1-Loss
Oregon St Hsg & Cmnly Svcs Dept
10M912022
OV0112025
4.659%
Callable
$355,000
$354,677
4323
S353.190
$i,487
_Earnings
$16,539
Palm Beach FL Revenue
12/06/2019
01/01/2025
2.500%
Fixed
460.D00
469.752
9,752
451177
-18,575
11,500
Chaska MN EDA Lease Revenue
ON312020
02/01/2025
3.430%
Fixed
300,000
323.256
23.256
295,233
-28,023
10,290
Virginia SI Clg Bldg Auihonty
OW2212022
02/0112025
4.250%
Fixed
570,000
570,000
0
565,412
4,589
24,225
Viarni-Dade Only FL Transit Sales
11IM2021
07/01/2025
0.900%
Fixed
375.000
373.013
-1,988
356,130
-16,883
3,375
Austin TX Cmnty Clg
/3027/2022
08101/2025
0.992%
Fixed
245,000
229,482
-15,518
231,949
2,467
2,430
Jobsohio Beverage Sys Stwd
04127/2022
OV01026
2.034%
Fixed
310,000
298,815
-11.185
296,099
-3,726
6,305
Oklahoma City OK Eoon Dev Trust
02/00022
03/01/2026
1.118%
Fixed
300,000
292,833
-7,167
279,087
-13,746
3,354
New York St Urban Dev Dorp
08012022
03/15/2026
3A 70%
Fixed
190,000
187,925
-2,075
183,979
-3,946
6,023
Anchor Bay MI School Dist
07@112020
05101/2026
1.250%
Fixed
500.000
503,630
3,630
463,010
-40,620
8,250
Phoenix Ai Civic Impt Corp
12/10/2021
07/01/2026
1.157%
Fixed
135,000
134,150
-851
124.743
-9,407
1,562
San Juan CA Unif Sch Dist
11100211
D810112026
1.201%
Fixed
140,000
140,000
0
128,594
A1,406
1.681
District of Columbia Rev
01/1812023
0610112027
4.232%
Callable
350,000
349,734
-266
345.048
-4,687
14,812
Dishia of Columbia Rev
02/1412023
06MV2027
4.232%
Callable
400,000
397,694
-2,316
394.340
-3.344
16,928
Phoenix Az Civic Impt Carp
03130/2022
0710V2027
1.257%
Fixed
175,000
161,088
-13,913
157,749
-3,339
2,200
Indiana St Fin Authority Rev
0107/2023
07115/2027
4.109%
Fixed
1,000,000
000,000
0
979,100
-20,900
41,090
NY Personal Income Tax
121 WM22
0911K027
5.051%
Fixed
300,404
308,277
8.277
301,113
-7.164
151153
Pima County AZ Revenue
IV0912022
1210 O27
5.362%
Fixed
1,000,000
1.014,590
14,580
1,022,730
8,150
53,820
Wisconsin St Gen Fund Rev
02121/2023
05/0112028
4.330%
Fixed
500,000
497.905
-2,095
497,450
455
21,650
Pima County AZ Revenue
11122/2023
1210112028
5.961%
Fixed
175,000
183,171
8.171
194.520
1,349
10.432
New York NY City TransiWnal
0710512023
02/0112029
4 750%
Callable
385.000
385,920
920
385,705
-216
18,288
New York NY City Transitional
0211412024
02f0112029
4.430%
Callable
375,000
375.000
0
372,953
-2,048
16,613
Wisconsin St Gen Fund Rev
03/1312024
05101/2029
4.346%
Fixed
500.000
497.905
-2,095
497.460
-445
21,730
AlbenviIle AL
0111912024
06101/2029
4.900%
Fixed
235,000
241.103
6,103
235.066
-6,037
11,515
Middlesex County NJ
09/1312023
08/1512029
4.603°%
Fixed
250.000
248,115
-1.885
249,638
1,523
11,508
California St
10124/2023
10101/2029
5.100%
Fixed
200,000
199,788
-212
205,796
6,008
10,200
New York NY City Transitional
12/0512023
11101/2029
5.050%
Fixed
300,000
308.451
8,451
305,925
-2,526
15,150
Palm Beach Cnty Fla
1211WO23
12/01/2029
4.150%
Fixed
265,000
263,614
-1,386
256562
-7,052
10,998
Total Municipal Bands
$13.685,000
$13.696,229
$11,229
$%471,228
•$225,001
$450,800
FEDERAL BONDS-
Federal Nome Loan Bank
09012021
10126/2026
1.180%
Callable
$500,000
$500,000
$0
$458,535
$41,465
$5,900
Total Federal Bonds
$500,000
$500,000
$0
$458,535
-$41,465
$5,900
MONEY MARKET FUNDS.
Money Market - Citizens Bank
Current Rate
4 770°%
NIA
$13,796.817
$13796.917
$0
$13,796.817
$0
5658,108
Money Markel • Oppenheimer
Cunene Rate
4 984°%
NIA
S641.405
SM1,406
$0
$641,406
5Q
$31,968
Total Money Market Funds
$14,438,223
$14,438,223
$0
$14,438,223
$0
$690,076
TOTALS
$35,437,223
$35,448,452
$11,229
$35,166,507
-$281,944
$1,405,995
City of Hutchinson
Investment Report
For the Month Ended March 31. 2024
CITY'S PORTFOLIO BY PRODUCT TYPE
CITY'S MATURITY SCHEDULE
Par Value
Current
Municipal
Federal
Total
Total
%of Total
Value
Year
C0's
Bonds
Bonds
Par Value
%
Cps S6,814,000
19.2%
$6,798.621
2C24
51.224,000
$3,245,000
$0
54,465,000
21.3%
Municipal Bands $13.685.000
38.6%
$13.471.228
2C25
$1,713,000
$2,455.000
$0
S4,168,000
19.8%
Federal Bonds $500,000
1.4%
$458,535
2C26
5245,000
S1,575,000
$500,000
$2,320,000
11.0%
Money Market S14 438.223
40 7%
$14.438.223
2C27
$487.000
$3.225,000
$U
$3.712,000
17 7%
Total $35,437,223
100.0%
$35,166,507
2C28
$2,407,000
$675.000
$0
53,082,000
14.7%
Unrealized Gain I -Loss
•$281,944
2C29
$738,000
$2.510.000
$0
S3,248,000
15,59%
Prior Year Unrearred Gain! -Loss
1306,970
2C30
$0
SID
$0
s0
0 0%
Investment Gain l •Loss for 2024
$25,026
To-als
$6,814,000
$13,685.000
$500.000
$20.999.000
100-0°ti
$5,000,000
,469.000
- 54,168,000
Money Market
$4,000,000
$3,082 040
— -
40.7%
53,000,000
�00
Municipal Bonds
38-6%
S2,OD0,000
r
�
$1,000,000
L
Federal Bonds
$0
$0
1.4%
2024
2025 2026 2027
2028
2029 2030
FINANCIAL INDICES:
One -Year Comparison
Treasury Yield Curve
3I3112024
3131/2023
Change
Federal Lending Rate
5 50%
5.00%
0 50%
5.00%
Prime Rate
8.50%
8 00%
0.50 %
5-00%,
Treasury Rates_ 1-Year
5.03%
464%
0.39%
4-00%
2-Year
4.59%
4.06%
0.53%
3.00%
3-Year
4.40%
3.81%
0.59%
5-Year
4.21 %
3.60%
0 61 %
2.00° o
10-Year
4 20%
3.48%
0 72%
100%
2fl-Year
4.45%
3.81%
0.64%
0.00%
City's Average Coupon Rate
3.4296
2-8894
0.5496
1-Year
2-Ye3r
3-Year
5-Year 10-Year 20-Yeai
Average Weld roMaturity
102%
4.78%
014%
f3r31o2024 t31312023
(ekduding Mwvy MVW hmds)
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, March 19, 2024
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
The March 19, 2024 Planning Commission meeting was called to order by Chairman
Lofdahl at 5:30 p.m. Members in bold were present Chairman Lofdahl, Vice Chairman
Hacker, Commissioner Fahey, Commissioner Garberg, Commissioner Wirt,
Commissioner Sebesta, and Commissioner Janssen. Also present were Dan Jochum,
City Planner, Mike Stifter, City Public Works Director, John Paulson, City
Environmental Specialist, Marc Sebora, City Attorney, Andrea Schwartz, City of
Hutchinson Planning and Building Specialist.
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A_ CONSIDERATION OF MINUTES DATED February 20, 2024_
Motion by Commissioner Hacker to approve February 20, 2024 meeting minutes.
Second by Commissioner Garberg. Motion approved.
4. PUBLIC HEARING
A. CONSIDERATION OF A FINAL PLAT FOR LUDEWIG ADDITION.
Dan Jochum, City Planner addressed the Commission and gave a brief overview
of the project. Mr. Jochum then covered the staff report.
Chairman Lofdahl noted that the current garage will need to be removed to build
a new detached garage.
Motion by Commissioner Fahey, second by Commissioner Hacker to close the
hearing at 5:37 p.m.
Motion by Commissioner Fahey to approve the Final Plat with I staff
recommendation. Second by Commissioner Janssen. Item will be on City Council
consent agenda on 03/26/2024.
5. ELECTION OF OFFICERS
Dan checked on the expiration of the terms of the current members. They are as
follows:
Commissioner Garberg— March, 2027 (second full term)
Minutes
Hutchinson Planning Commission
March 19, 2024
Page 2
Commissioner Fahey — March, 2027 (first full term)
Chairman Lofdahl — March, 2024 (first full term)
Commissioner Janssen — March, 2025 (first full term)
Commissioner Wirt — March, 2025 (first full term)
Vice Chairman Hacker — March, 2028 (second full term)
Motion made for Commissioner Fahey to be Chairman, by Vice Chairman Hacker
— motion was accepted.
Motion made for Commissioner Janssen to be Chairman, by Chairman Lofdahl —
motion was declined.
Motion approved by all for Commissioner Fahey to be Chairman.
Motion made for Commissioner Hacker to be Vice Chairman, by Chairman
Lofdahl — motion was accepted.
Motion approved by all for Commissioner Hacker to be Vice Chairman.
6. NEW BUSINESS
A. NONE
7. UNFINISHE❑ BUSINESS
A. NONE
S. COMMUNICATION FROM STAFF
A. DOWNTOWN PLAN — first meeting was February 291h, 2024. Housing is a big
piece.
B. ANNUAL REPORT — annual building report was given to the City Council at the
February 27th meeting. 20 new homes and approximately 20 million dollars in
valuation for 2023, staff expects 2024 to be similar.
C. NEW ZONING REGULATION — Missing Middle Housing Legislation. This bill
is moving along and has bipartisan support.
9. ADJOURNMENT
Motion was made by Commissioner Garberg, second by Commissioner Hacker to
adjourn the meeting, Meeting was adjourned at 5:53 p.m.