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cp04-09-24HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 9, 2024 CITY CENTER — COUNCIL CHAMBERS ('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Riverside Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Proclamation — Provider Appreciation Day — May 10, 2024 (b) Resolution No. 15718 — Resolution Accepting $50.00 Donation from Bruce & Gladys Lickfelt to Hutchinson Police Department for Future Equipment Purchases PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 26, 2024 (b) Strategic Planning Session of March 26, 2024 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Center for the Arts on April 25, 2024 (b) Consideration for Approval of Issuing Short Term Gambling License to Shady Lane Sportsmen's Club on June 14 & 15, 2024, at McLeod County Fairgrounds CITY COUNCIL AGENDA —April 9, 2024 (c) Consideration for Approval of Issuing Temporary Liquor License to Riversong Music Festival on July 12 & 13, 2024 (d) Consideration for Approval of Airport Agricultural Lease Agreement with Skyview Dairy, Inc. (e) Consideration for Approval of Resolution No. 15717 — Resolution Creating City Engineer Position and Amending 2024 Position Classification Table (f) Consideration for Approval of Resolution No. 15719 — Resolution Adopting Revised Assessment Roll — SA 5133 Related to 115 Oakland Avenue SE (g) Consideration for Approval of Resolution No. 15720 — Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for the Water Meter Replacement Project (h) Consideration for Approval of Resolution No. 15721 — Resolution to Sell Surplus Property (i) Reappointment of Dianne Wanzek and Margaret Hoffinan to Library Board to January 2027 (j) Appointment of Troy Pullis to Hutchinson Utilities Commission to December 2025 (Filling Bob Wendorff's Term) (k) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. - NONE purpose of this portion of the agenda is to provide the ounci with information necessary to craft wise policy. Ides items like monthly or annual reports and communications from other entities.) 9. PRESENTATION — COMPOST IT RIGHT! 10. PARKS/RECREATION/COMMUNITY EDUCATION YEAR END REPORT UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY AWARD FOR CREEKSIDE COVERED AERATED STATIC PILE (CASP) CONSTRUCTION AND INSTALLATION PROJECT GOVERNANCE 2 CITY COUNCIL AGENDA - April 9, 2024 (The purpose of this portion of the agenda is to deal with arganizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS {a} Sustainability Advisory Board Minutes from November 20, 2023 Mb Library Board Minutes from February 26, 2024 c Hutchinson Utilities Commission Minutes from February 28, 2024 (d) Parks/Recreation/Community Education Board Minutes from March 4, 2024 MISCELLANEOUS 13. STAFF UPDATES fC�wI�If1��I�ILT►iI�Y��i�� . ADJOURNMENT 3 ow oft ON NI HUTCHINSON A CITY ON PURPOSE. PROCLAMATION PROVIDER APPRECIATION DAY Whereas, Child Care Aware® of America and other organizations nationwide are recognizing Child Care Providers on this day; and Whereas, child care has provided a safe, nurturing place for the enrichment and development of millions of children nationwide and is a vital force in our economy; and Whereas, the pandemic illuminated how indispensable child care providers are for the well- being and economic security of Hutchinson's young children, families, and communities; and Whereas, child care programs, which are mostly small businesses, run and staffed predominantly by women, continue to recover from the health and financial hardships stemming from the pandemic to meet the needs of more families; and Whereas, Hutchinson, Minnesota recognizes that child care has been and continues to be a lifeline for families, communities, and the economy. As such, it has provided much -needed support to providers to help sustain the viability of child care by creating the Hutchinson Child Care Coalition; and Whereas, the future depends on the quality of the early childhood experiences provided to young children today; support for high -quality child care represents a worthy commitment to our children's future; and Now Therefore, I, Gary T. Forcier, Mayor of the City of Hutchinson, hereby proclaim May 10, 2024, as "Provider Appreciation Day" in Hutchinson, Minnesota and urge all citizens to recognize Child Care Providers for their important work and how valuable they are for our communities. Gary T. Forcier, Mayor Hutchinson, MN CITY OF HUTCHINSON RESOLUTION NO. 15718 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Bruce & Gladys Lickfelt $50.00 4/1/2024 WHEREAS, such a donation has been contributed to the City of Hutchinson Police Department towards future equipment purchases. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 9th day of April 2024. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 26, 2024 CITY CENTER - COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City polic and practices, input from constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER - 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Dave Sebesta and Chad Czmowski. Also present were Matt Jaumch, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION - Rive- of a---o Oak Heights Covenant Church (The invocation is a voluntary expression oftheprivate citizen, to and for the City Council, and isnotintended to affiliate the City Council with, or express the City Council s preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS is is an opportunity for members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayorifhe will be acceptingpublic comments during the agenda item ifnot a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor - state yourname and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatoryattacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 12, 2024 Motion by Czmowski, second by May, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (Tbe items listed lor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval for Request for FAA Approval of Agreement for Transfer of Entitlements (b) Consideration for Approval of Water Meter Replacement Project (c) Consideration for Approval of Greater Minnesota Business Development Public Infrastructure Grant Agreement and Declaration of Easement CITY COUNCIL MINUTES - March 26, 2024 (d) Consideration for Approval of Forgivable Loan Agreement With Grammy Bear Childcare (e) Consideration for Approval of Resolution No. 15713 - Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Ludewig Addition With Favorable Planning Commission Recommendation (f) Consideration for Approval of Resolution No. 15715 - Resolution Creating Police Cadet Position and Amending 2024 Position Classification Table (g) Claims, Appropriations and Contract Payments Motion by May, second by Czmowski, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS - 6:00 P.M. 8. APPROVE/DENY RESOLUTION NO. 15712 - ADOPTION OF THE CITY'S FIVE-YEAR STREET RECONSTRUCTION PLAN AND AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION STREET RECONSTRUCTION BONDS Andy Reid, Finance Director, presented before the Council. Mr. Reid provided information on the projects that will be bonded for this year which include Franklin Street, Oakland Avenue SE, Washington Avenue (475 bonds) and Michael's Court road improvements (429 bonds). The Michael's Court project includes new infrastructure which isn't allowable under Minnesota Statute 475. Because of this, the best approach for 2024 is to use the combination of bonds. The process is to hold the public hearing tonight to discuss and approve the five-year capital improvement plan which identifies the planned street reconstruction needs. A 30-day reverse referendum period begins after the hearing where voters may submit a petition signed by at least 5% of the votes case in the last general election. If no petition is received within the 30 days, the City would then be able to sell the bonds at a future Council meeting. The bonds will be issued for a 15-year maturity with the principal and interest paid semi-annually by the City' debt tax levy and special assessments paid by the property owners. Motion by Czmowski, second by Burley, to close public hearing at 6:11 p.m. Motion carried unanimously. Motion by Czmowski, second by May, to adopt five-year street reconstruction plan and approve Resolution No. 15712. Motion carried unanimously. 9. ASSESSMENT HEARING AND PROJECT AWARD FOR 2024 STREET IMPROVEMENT PROJECTS (LETTING NO. 1, PROJECT NO. 24-01, 24-02, 24-05, 24-06 & 24-07) �a) Approve/Deny Resolution No. 15710 - Resolution Accepting Bid & Awarding Contract b) Approve/Deny Resolution No. 15711 - Resolution Adopting Assessment Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained that the apparent low bidder on these projects is R&R Excavating, Inc. with a bid of $2,256,589.93. Mr. Stifter noted that the projects include Franklin Street (5t13 Avenue to Washington Avenue), Oakland Avenue SE (Echo Drive SE to Jefferson Street SE) and Main Street (Oakland Avenue SE to dead end of Main Street), Michael Court NW, Washington Avenue West (Lynn Road SW to Franklin Street SW) and fire department parking lot. The Uptown Grand infrastructure project will not take place at this time. Mr. Stifter provided an overview of the work being done on each project. Diane Hierlmaier, Ivy Lane, presented before the Council. Ms. Hierlmaier explained that she lives on the corner of Ivy Lane/Oakland Avenue and asked what the project includes and why her 2 CITY COUNCIL MINUTES - March 26, 2024 property is a part of it. Mr. Stifter explained that he or someone from his staff will meet with Ms. Hierlmaier to review the project in detail with her and determine how the assessments were calculated. John Olson, Public Works Manager, explained that the main part of the project is connecting new sanitary sewer to the line that connects to her residence and to correct combined sewer lines. Motion by Czmowski, second by Burley, to close public hearing at 6:31 p.m. Motion carried unanimously. Motion by Czmowski, second by May, to approve Resolution Nos. 15710 and 15711. Motion carried unanimously. purpose o Is portion o t e agen a Is to prove e e ounce with information necessary to craft wise policy. !des items like monthly or annual reports and communications from other entities.) 10. PUBLIC WORKS DEPARTMENT YEAR END REPORT Mike Stifter, Public Works Director, introduced John Olson, retiring Public Works Manager, and Donovan Schuette, current Public Works Manager. John Olson provided an overview on the services provided by Public Works which includes engineering, operations & maintenance (streets & roadways, cemetery, airport, HATS facility, storm water) water, and wastewater. Mr. Olson also reviewed significant accomplishments in 2023 as well as major goals and objectives for 2024. Mr. Olson reviewed feedback received from the community survey, the pavement management program, and utility rate information. Donovan Schuette introduced himself as the new Public Works Manager. UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY RESOLUTION NO. 15714 — RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR HUTCHINSON CITY CENTER ROOF REPLACEMENT PROJECT Dan Jochum, Planning/Zoning/Building Director, presented before the Council. Mr. Jochum explained that the City Center roof replacement has been on the capital improvement plan for several years. The bid opening date is scheduled for April 17, 2024. Motion by Czmowski, second by May, to approve Resolution No. 15714. Motion carried unanimously. 12. APPROVE/DENY RESOLUTION NO. 15716 — RESOLUTION ACCEPTING BID AND AWARDING CONTRACTS FOR VMF BASEBALL FIELD LIGHTING PROJECT Lynn Neumann PRCE Director, presented before the Council. Ms. Neumann explained that the low bid total came in at $237,020.00for materials and installation which was below the estimate of $320,000. Ms. Neumann reminded the Council that this project has been a collaborative effort between city staff and Sports Lighting Authority. Hutchinson Utilities Commission has committed to paying for the LED lighting improvements at VMF park. CITY COUNCIL MINUTES - March 26, 2024 Motion by Czmowski, second by Burley, to approve Resolution No. 15716. Motion carried unanimously. 13. APPROVE/DENY LIFT STATION IMPROVEMENTS Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained that the quote came in from R&R Excavating to administer wastewater lift station improvements in the amount of $120,413.09. These improvements will be made at the Elementary, 5 h Avenue and Our Savior's lift stations. Motion by May, second by Czmowski, to approve lift station improvements. Motion carried unanimously. GOVERNANCE e purpose o is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Pedestrian & Bicycle Advisory Committee Minutes from December 28, 2022; March 15, 2023; and June 21, 2023 �b) City of Hutchinson Financial and Investment Reports from January 2024 c) City of Hutchinson Financial and Investment Report from February 2024 (d) Hutchinson Housing & Redevelopment Authority Board Minutes from February 20, 2024 (e) Planning Commission Minutes from February 20, 2024 MISCELLANEOUS 15. STAFF UPDATES Matt Jaunich — Matt Jaunich noted that he intends to put Hutchinson's name forward as supporting legislation to allow municipalities to have priority in the licensing process for municipal dispensaries. He also noted that there is a vacancy on the Planning Commission. 16. COUNCIL/MAYOR UPDATE Pat May — Council Member May noted that May is Bicycle Month - May 8, 2024, is walk/bike to school Day and May 19, 2024, is bike to work day. Tim Burley — Council Member Burley provided an update from the Sustainable Advisory Board. He noted that emerald ash borer was discussed and residents are encouraged to start preparing now to budget to remove trees that will need to be removed; storm water mapping was reviewed and discussed; committee wants to maintain having a representative from HUC on the board. Gary Forcier — Mayor Forcier provided updates from the HRA Board. He also noted that an HUC Commissioner is resigning and noted his resignation will be accepted next month and a new appointment will be need to be made as well. Mayor Forcier has identified an individual to appoint and will bring forth that individual's name at the next Council meeting. 11 CITY COUNCIL MINUTES -March 26. 2024 ADJOURNMENT Motion by Czmowski, second by Sebesta, to adjourn at 6:40 p.m. Motion carried unanimously. STRATEGIC PLANNING SESSION — HOUSING II MARCH 26, 2024 @ 3:45 P.M. MINUTES Members present: Mayor Gary Forcier called the session to order. Members present were Tim Burley, Pat May, Dave Sebesta and Chad Czmowski. Others present were Matt Jaunich, City Administrator and other city directors and staff 1) Review of Last Strategic Planning Session (Matt —10 minutes) Matt Jaunich, City Administrator, reminded the group of what was reviewed at the last strategic planning session which included the state of housing in Hutchinson, infrastructure costs for housing, financing housing/debt impact and the tax value of housing, vision for housing in the years to come, current challenges/barriers to housing, questions/conversations/developing ideas and/or directions and reviewing the next steps/action items/developing a plan. Mr. Janich also reviewed results/feedback from the community survey that was completed last year. 71% rated the overall design or layout of residential areas as excellent or good; 80% viewed their neighborhood as a good to excellent place to live; 48% rated the variety of housing options as good to excellent; 28% rated the availability of affordable quality housing as good to excellent; 60% rated the overall quality of new development as good to excellent; well -planned residential growth had a rating of 68%; and well -designed neighborhoods had rating of 68%. Mayor Forcier noted that citizens have expressed to him that they would like more cooperative/condominium-style housing such as Greencastle or Prairie Senior Cottages. He also commented that The Oaks & Pines facility is completely full as they learned at the last City Council meeting. Council Member May asked if any developers have come forward and requested assistance. Mr. Jaunich noted that the Highfield Apartments received TIF District funds for their multi -family apartment complex. Judy Flemming, HRA Executive Director, spoke about upfront loans provided by Minnesota Housing to developers. The program funding that was available for the Rolling Meadows development is no longer available. Funds were also made available for the Dale/South Grade apartment rehabilitation. Council Member Burley commented that questions he received surrounded around what is the land availability for development. Dan Jochum, Planning/Zoning/Building Director, noted that there is plenty of land availability within city limits however costs and infrastructure are the biggest challenges. Council Member Czmowski noted that the only comment he received was from a local developer that requested a residential TIF district. 2) City ""Tools" that Can be Used to Assist Housing in Hutchinson (Andy — 30 minutes) Andy Reid, Finance Director, reviewed the funding tools available for housing and new development. These include developer equity and private financing; state funding; city fee reductions; housing trust fund; low or no cost for city land; City or HRA reserve funds; Tax Increment Financing; tab abatement; municipal bonded debt; and combination of any of these options. Mr. Reid reviewed further tax increment financing, tab abatement and municipal bonded debt options. Mr. Reid explained that when the City provides assistance through a public subsidy, such as TIF, the following criteria must be met: create or retain jobs, redevelop blighted areas, remediate polluted sites, construct affordable housing, and increase the tax base. There are risks to the City for providing assistance. The assistance should fill a financing gap for needed projects and encourages development that would not normally occur without assistance and a financial consultant needs to review and advise on the need for public assistance. Mr. Reid explained why affordable projects need assistance which is mainly to fill a funding gap. Mr. Reid noted that the most effective tools to address funding gaps for multi- family and single-family developments include TIF, tax abatement, municipal bonds, low or no -cost for City land and state funding. The other tools reviewed could be used in combination with these noted but wouldn't provide a significant level of funds alone. Mr. Reid explained in more detail the Tax Increment Financing tool. TIF allows for the increase in property tax revenues from a development project to be used to pay for qualifying costs. Most notable of TIF is that it is a public subsidy and the needs must be proven; must have a process outlining that the project would not get done without assistance; it is only generated after a development adds value to a property; County/City/School taxes are all captured on increased value; it is not an exemption from paying taxes; affordability is a requirement; and the County administers it and distributes revenues to the City. Mr. Reid ran through scenarios of using TIF for multi- family complexes and single -owner housing developments. City staff believes TIF is better suited for multi -family housing developments. Mr. Reid explained in more detail tax abatement. Tax abatement allows all or a portion of property tax revenues from a development project to be used to pay for qualifying costs. Most notable of tax abatement is that it is a public subsidy and the need must be proven; must have a process outlining that the project would not get done without assistance; abatement is generated after a development adds value to a property; county and school need to agree to abatement in order to capture their taxes along with City's taxes; abatement is not an exemption from paying taxes; affordability component is not a requirement with abatement; and the City administers abatement unlike TIF. The City tax levy would need to be increased for the subsidy paid each year. Mr. Reid ran through scenarios of using tax abatement for multi -family complexes and single- family developments. TIF worked best in the scenario compared to tax abatement for single-family development mainly because of providing a higher revenue stream. Mr. Reid then reviewed using general obligation special assessment bonds as a tool in financing single family developments. The City would assess each property for a share of the costs; the debt would need to be structured with timing assumptions for homes being built; and the City would assume significant risks of tax levy increases to fund debt service. Mr. Reid provided some scenarios of three-year deferred assessments and phased -in deferred assessments using G.O. bonds for a single-family development. Mr. Reid reviewed lesser risks and higher risks with the reviewed public assistance options. Lesser risks include state funding (difficult process to obtain), City fee reductions and low/no cost for City land, City or HRA reserve funds and housing trust fund, TIF with developer and tax abatement. Higher risks include municipal bonds, TIF bonds, tax abatement and City loans to developers. Mr. Reid noted that the City annually issues debt for roadway projects. Other current debt considerations are a needed fire ladder truck and other heavy equipment. This needs to be kept in mind. In summary, staff believes that TIF is the most effective tool for multi -family development. Municipal bonds and TIF bonds are the most effective tools for single family development. The City needs to be aware of other City debt needs when determining any potential contribution towards private development. Council Member Czmowski expressed that he feels using TIF for multi -family developments seems to be an obvious tool to use. He expressed that municipal bonding for infrastructure costs is the best tool for single-family development. Discussion was held how manufactured homes or tiny homes might fit into using the tools reviewed. 3) What is Being Done in Other Communities to Address Affordable Housing — "Ideas" (Dan — 10 minutes) Dan Jochum, Planning/Zoning/Building Director, provided an overview of developments that are occurring in other communities. These includes smaller lot sizes (more homes, smaller homes, smaller side yards), developments with private roads/alleys with garages on the back side, attached/condo housing (garage in the back, tuck under), and tiny homes. Council Member May noted that he would like to see different concepts put forth by the developers, such as multi -family condos/rowhomes/etc. 4) Questions/Conversations/Developing Ideas and/or Directions (Council Members and Attendees — 30 minutes) Council Member Sebesta asked if the zoning code would need to be revised at all to accommodate some different housing concepts. Mr. Jochum noted that the current zoning code is flexible. Staff needs to hear from developers on types of developments that they would like to deliver. Creative multi -family developments are what is desired. Developments with alleys are good concepts as well. 5) Next Steps/Action Items/Developing a Plan (10 minutes) Motion by May, second by Burley, to adjourn at 5:25 p.m. c� HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Agenda Item: Temporary Liquor License - Hutchinson Center for the Arts Department: Administration LICENSE SECTION Meeting Date: 4/9/2024 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Reviewed by Staff [E Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Center for the Arts has submitted a temporary liquor license to dispense liquor at an event being held at the Center for the Arts on April 25, 2024. The Hutchinson Center for the Arts is a non-profit organization that has been in existence for at least three years and meets the requirements for a temporary liquor license. They have paid the license fee and their certificate of insurance is on file with administration. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Hutchinson Center for the Arts on April 25, 2024. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 4-—i— ��445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 ement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number Hutchinson Center for the Arts I 1/18/2008 292977899 Address City State Zip Code 15 Franklin St SW Hutchinson Minnesota 1155350 Name of person making application Business phone Home phone Molly Rivera 320-587-7278 Date(s) of event Type of organization April 25th, 2024 ❑ Club ❑ Charitable ❑ Religious X❑ Other non-profit Organization officer's name City State Zip Code Justin Beck Hutchinson Minnesota 55350 Organization officer's name City State Zip Code Jamie Risner Hutchinson Minnesota 55350 Organization officer's name City State Zip Code Minnesota Organization officer's name City State Zip Code Minnesota Location where permit will be used. If an outdoor area, describe. Arts Place, Hutchinson, MN If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. Liquor Hutch, 245 Washington Ave E, Hutchinson, MN 55350 If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Fee Amount Date Fee Paid Date Approved Permit Date City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event_ ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITYICOUNTY TO AGE,TEMPORARYAPPLLCATION[&STATE.MN.US KA HUTCHINSON CITY COUNCIL H UTCH I NSON Request for Board Action A CITY ON PURPOSE. Agenda Item: Short -Term Gambling License - Shady Lane Sportsmens Club Department: Administration LICENSE SECTION Meeting Date: 4/9/2024 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff 0 Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM. Shady Lane Sportsmens Club has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on June 14 & 15, 2024, at the McLeod County Fairgrounds in Hutchinson, Minnesota. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Shady Lane Sportsmen Club on June 14 & 15, 2024. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ILA E v HTCISt A CITY ON PURPOSE. 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 da s before event in order to be considered 21 Short Term Date(s) (G Information ! Name Address where regular meeting are held Federal or State ID: Day and time of meetings? `' Fee: $30.00 I rar 1 I Phone Number a4t-oe -- --,��-33 i,/;, City State Zip :' 3D Is this organization organized under the laws of the Vate of Minnesota Ayes ❑ no How long has the organization been in existence? 3JJ How may members in the organization? What is the purpose of the organization? In whose custody will organization records be kept? Name Phone Number MW Ale — Address Litz. State Zip Duly Authorized Officer of the Organization Information ue- True Name Phone Number /Residence Address City / State Zip Date of Birth: 4 /G?Q / -7 / Place of Birth: Glw/ m -;X014/ Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes ,Kno If yes, explain: City of Hutchinson Application for Gambling Devices License Page 2of3 under True Name Phone Number r �.2 Residence Address �City / State �/�zip Date of Birth: �Q / / 7 / /Xj-rq Place of Birth: lP�t(O� i/[ /Vr Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes q no If yes, explain: How long have you been a member of the organization? of / ,, r Game Information Location Name of Igcation wh le ame will (� bepayE Phone Number CPS rA - r/ -; 1rV - - _.Q- Address of location when game will be played y'city State Zip Date(s) and/or day(s) gambling devices will be used: ^azvc� through a)O� AM AM Hours of the day gambling devices will be used: From 7 0 0 To ��� Maximum number of player: N6 Will prizes be paid in money or merchandise? 12� money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? JXyes ❑ no If ves, will a char a be made for such refreshments? es ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From EM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ® no City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the Organization (if necessary, list additional names on separate sheet) ��� �o�•-c zaw �'r�nr Name Title side ce Address City late Zip i`7� Name/ h� ECK A A,l �% T�S�y� 3.3� idence Aildress City State Zip t^� �a C &7 68z V-cre me ltef�ck . Title -7� Residence Address Cih, State zip Officers or Other Persons Paid for Services Information ynecessag, list additional names on separate sheet Name Title Residence Address City State zip Name Title Residence Address City State zip Name Title Residence Address Cite State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager [Byes ❑ no / r f StAuthorized Officer &yes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of Internal officer of organization manager of organization City Council ❑ approved ❑ denied Notes: Date /- ` 0 Date HUTCHINSON CITY COUNCIL HUTCHMSON Request for Board Action A CITY ON PURPOSE Agenda Item: Temporary Liquor License - RiverSong Music Festival Department: Administration LICENSE SECTION Meeting Date: 4/9/2024 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff 0 consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: RiverSong Music Festival has submitted a temporary liquor license application to dispense liquor at the festival being held July 12 and 13, 2024. RiverSong Music Festival is a non-profit organization that has been organized since 2007. They have paid the license fee and their certificate of insurance is on file with administration. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to RiverSong Music Festival on July 12 and 13, 2024. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Minnesota Department of Public Safety 'a Alcohol and Gambling Enforcement Division (D 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 M 651-282-6555 4Alcohol Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number liversong Music Festival 2009 1 014623 Address City State Zip Code PO BOX 426 Hutchinson MN 5350 Name of person making application Business phone Home phone Ryan Williams 763-354-9788 t5ame Date(s) of event Type of organization my 12- 13, 2024 Club Charitable ❑ Religious 0 Other non-profit Organization officer's name City State Zip Code Betsy Price Hutchinson MN 55350 Organization officer's name City State Zip Code Katy Hiltner Hutchinson MN 5350 Organization officer's name City State Zip Code Dan Janssen Hutchinson I MN 155350 Organization officer's name City State Zip Code MN Location where permit will be used. If an outdoor area, describe. Masonic West River Park - Site will be entirely surrounded by fence and boarded by river. On -site Security and Support Provided If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. Liqour Service (Beer/Wine) to be operated by trained and certified Riversong volunteers If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. MN Join Underwriting Association Bodily Injurey $50k/person, $100k/occurance; Property Damage: $1 Ok/occurace; Loss of Means: $50k/persion, 100k/occurance; Recurance loss: $50k/$100k; Annual Aggregate: $100k APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Date Approved Fee Amount Date Fee Paid Permit Date City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATIONOSTATE.MN.US - HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Airport Ag Lease Agenda Item: Department: PW/ENG LICENSE SECTION Meeting Date: 4/9/2024 Application Complete N/A Contact: Donovan Schuette/John O Agenda Item Type: Presenter: Donovan Schuette/John O Reviewed by Staff ❑� Consent Agenda 0 Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The ag lease to Skyview Dairy is proposed to be extended by one year in order to get all of the ag parcels at that airport to synchronize the lease periods. All other property is due for renewal of leases in 2024. Extending this lease will provide the opportunity to seek lease proposals at the same time next fall. This lease was reduced by approx. 5 acres to account for recent construction of the Civil Air Patrol hangar. Public Works staff is recommending this extension to allow for synchronized ag. leases at the airport. BOARD ACTION REQUESTED: Approval of Ag. lease, with Mayor Forcier and City Administrator Jaunich as signatories. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No 0 Included in current budget: Yes 0 PROJECT SECTION: Total Project Cost: -$ 14,400.00 Total City Cost: -$ 14,400.00 Funding Source: Airport Ag lease revenue Remaining Cost: $ 0.00 Funding Source: N/A AGRICULTURAL LEASE AGREEMENT THIS AGREEMENT, made this 9th day of April, 2024 by and between the City of Hutchinson, a Minnesota Municipal] Corporation, ("City"), and Skyview Dairy, Inc., % Daryl Luthens, 18503 Nickel Ave, Hutchinson, MN 55350, ("Tenant"). 1. Property Description: The City hereby rents to the Tenant in consideration of the rents and promises hereinafter described the following property located in the County of McLeod and State of Minnesota, described in Exhibit A. The property contains 86 acres, more or less, of tillable agricultural fields. 2. Term. The term of this Lease is for six crop years commencing on the 1 st day of February 2023 and terminating on the last day of November 2024. By mutual agreement, an additional term may be granted. 3. Rent. a) At the Tenant's option, periodic payments may be made, if full payment is received by November 15 of each year. Rents are calculated based on $180 per 80 tillable acres. For and during the term of this Lease the following sums are payable by November 15 each year as follows: 2024: $14,400 The rent for 2024 is reduced from previous years to account for development of the Civil Air Patrol hangar. b) Upon written notice to the Tenant, the City may initiate, after the last day of November, negotiations to amend the rental rate, based upon information regarding average agricultural property rental rates for McLeod County prepared by the University of Minnesota. Total rental rates for the property will not exceed the maximum rental rate identified in said information and any amendment to rental rates will take into consideration the nature of leased agricultural fields. c) Tillable acres used for the basis of this document were calculated using the City's Geographic Information System equipment. Any dispute related to tillable acres shall be determined by mutual agreement between the Tenant and the City using sound geographic information procedures. The City's Public Works Manager must make adjustments in writing. d) The Tenant waives any right to withhold rent in any claim against the City. e) The Tenant grants permission to the City to construct municipal service improvements as necessary. In the event construction shall take land the Tenant has planted, a credit shall be negotiated between the City and the Tenant not to exceed customary crop loss prices paid by the Minnesota Department of Transportation for the crop planted when land is taken. Credits shall be applied to rents due. The Tenant shall not plant any land staked by the Owner or its agents or representatives for construction. f) Rent shall be paid at Hutchinson City Center, I I I Hassan St SE, Hutchinson, Minnesota and be credited to appropriate accounts. 4, City's Responsibilities. The City shall be responsible for paying or doing the following: a) The City's Public Works Department shall cooperate with the Tenant to the fullest extent possible to coordinate the application of biosolids from the City's Wastewater Treatment plant, should that action be determined in the best interest of the City by that Department. b) The City's Wastewater Department shall comply with all local, state, and federal regulations pertaining to the application of biosolids on fields leased. c) The City shall peaceably allow the Tenant to occupy the land for normal, customary agricultural practices. 5. Tenant Responsibilities. Tenant shall be responsible for paying or doing the following: a) The Tenant shall occupy the premises for agricultural purposes only. The Tenant will use normal, customary farming practices in the care and maintenance of the property and, without limiting normal practices, keep the premises free of noxious weeds to the extent possible. b) The Tenant shall plant hay -type crops for a majority of the years included in this agreement. c) The Tenant shall pay rent in a timely manner as prescribed herein. d) The Tenant agrees to comply with all statutes, ordinances, rules, orders, regulations, and requirements of the federal, state, county, and municipal governments regulating the use of the premises. e) The Tenant shall coordinate with and allow, at the City Public Works Department's discretion, the application of biosolids from the City's Wastewater Treatment Plant on fields leased by the Tenant. fl Any applications of fertilizer made after the City's Public Works Department has identified a field for deposition of biosolids shall be coordinated with the City's Public Works Department. The Tenant shall not apply fertilizer at quantities greater than those determined by the Public Works Department. g) The Tenant shall allow access to the property by the City and its agents during all reasonable hours for the purpose of examining the property to ascertain compliance with the terms of this Agreement and for the purpose of carrying out operations and functions necessary to the operation of an airport or municipality and any other lawful purpose including, but not limited to, exhibiting the property for sale, h) The Tenant shall not remove or move any existing structures or improvements made to the property by the City. The Tenant may not store equipment on the property for periods exceeding one week without coordinating such storage with the City. The Tenant shall store equipment only in areas identified by the Public Works Manager. i) The Tenant shall pile rocks or other items taken out of any field in areas designated by the City. j) The Tenant shall plow back all fields prior to the termination of this lease. k) The Tenant shall neither hunt, nor permit hunting on this property. This property is in the corporate limits of the City of Hutchinson. 6. Independent Entities. The City does not retain the Tenant as an agent of the City nor of the municipal airport. The Tenant does not retain the City as an agent of the Tenant. The City shall not provide to the Tenant, its agents or employees, any benefits or expenses, including, but not limited to insurance for liability or property, or ordinary business expenses. 7. Costs associated with this Lease, The City is not responsible for paying any of the Tenant's costs associated with this Lease, including preparation of the property for farming. The Tenant shall pay all costs related to farming the property, including the cost of plowing property back at the end of this lease. 8. Insurance. The Tenant shall acquire and maintain property and/or liability insurance adequate for operations conducted on the property. The Tenant shall provide proof of insurance upon request by the City. The Tenant, while performing any service or function related to this lease, agrees to indemnify, save and hold harmless, defend the City and all its agents and employees from any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the execution or performance of functions provided in accordance with this agreement. 9. Assignment and Subletting Prohibited. Tenant agrees to assign or sublease the premises only with the written consent of the City. If the City does not consent, the City may, at its option, terminate the lease. 10. Surrender of Possession. The Tenant shall surrender the property to the City in good condition and repair upon termination of the Lease, whether by lapse of time or otherwise. 11. Termination by the City. The City may, after providing 90 days written notice to the last known address of the Tenant, take possession of the property for any purpose deemed in the best interest of the City. The City shall allow the Tenant to remove crops with normal, customary farming practices or return all rents paid for the year and compensate the Tenant at rates not to exceed customary crop loss prices paid by the Minnesota Department of Transportation for the crop planted when land is taken. 12. Remedy. If the Tenant fails to pay the rent when due or fails to perform any of the promises contained in this Lease, the City may re-enter and take possession of the property and hold the property without such re-entering working a forfeiture of the rents to be paid by the Tenant for the full term of the Lease, after furnishing the Tenant with a thirty (30) day written notice, to the last known address of the Tenant, specifying the default. 13. Quiet Enjoyment. The City promises that the Tenant shall peaceably and quietly have, hold, and enjoy the leased property for the term of this Lease provided Tenant pays the rent and performs the promises described herein. 14. Tenant's Default. Rights and remedies of the Tenant are cumulative. None shall exclude any other right or remedy allowed by law or other provision of this agreement. In the event of one of the following acts, the Tenant shall be in default: a) Tenant fails, neglects, or refuses to pay any installment of rent or any other monies agreed to be paid, as provided in this Lease when those amounts become due and payable, and if such failure continues for five (5) days after written notification by the City. b) Any voluntary or involuntary petition or similar pleading under any sections of any bankruptcy act shall be filed by or against the Tenant or should any proceeding in a court or tribunal declare the Tenant insolvent or unable to pay debts. c) Tenant fails, neglects, or refuses to keep and perform any other conditions of this Lease, and if such failure continues for a period of 30 days after written notification by the City. d) Tenant makes any assignment of any interest in this Lease to any entity without the written consent of the City. In the event of any default or violation of this Lease continuing more than 30 days after written notification by the City to the Tenant of default, the City may enter into and take absolute possession of the property. Possession of the property in these conditions does not relieve the Tenant of the obligation to pay the rent or abide by other conditions of the Lease. In the event of any default or violation of the Lease continuing more than 30 days after written notification by the City to the Tenant of a default, the City may return any rents paid by the Tenant for that year and lease the property to another Tenant. 15. Lease Agreement is binding This Lease Agreement shall be binding upon the parties hereto and their heirs, successors and assigns. 16. Venue for Causes of Action. The laws of the State of Minnesota shall govern this agreement and the venue for all causes of action shall be McLeod County, State of Minnesota. 17. Notification. Notification related to lease shall be sent to the following addresses: Tenant. Skyview Dairy, Inc. c/o Justin Luthens 15803 Nickel Ave Hutchinson, MN 55350 Phone (320) 587-5103 Owner's Representative. Donovan Schuette Public Works Manager 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 Cell (320) 583-8982 dschuette&hutchinsonnin. gov IN TESTIMONY WHEREOF, the City and Tenant have set their hands as of the day and year first above written. CITY OF HUTCHINSON SKYVIEW DAIRY, INC. Gary Forcier, Mayor JUSTIN LUTHENS Attest: Matthew .launch, City Administrator Exhibit A Agricultural Property Described as: Agricultural property of 86 acres, more or less, all located in Sections 12 and 13 of Lynn Township, McLeod County, State of Minnesota Please refer to the attached map. For further information, contact Donovan Schuette, Public Works Manager 1400 Adams St SE Hutchinson, MN 55350. Phone (320) 234-4219 Fax (320) 234-6971) Cell (320) 583-8982 dschuette&hutchinsonn. gov FIELD 91) a field of about 9 acres. Located adjacent to T.H. 15, south of the hangar buildings located near the south end of runway 33. FIELD 92) a field of about 13 acres. Located north of the arrival/departure terminal building. FIELD 93) a field of about 40 acres. Located south of County Road 115, immediately south of Field 91, north of a ditch running generally west to east near the northwest comer of runway 15. FIELD 94) a field of about 18 acres. Located north of County Road 115, west and south of the ditch that is west of the back entrance to the McLeod County Fairgrounds. TOTAL FIELD ACREAGE: 80 acres, more or less. See attached map Field No. 1— 9.00 acres Field No. 2 —13.00 acres Field No. 3 — 45.00 acres (less 5.00 acres for CAP hangar) Field No. 4 —18.00 acres Total: 80.00 acres Field No. 1— 9.00 acres Field No. 2 —13.00 acres f s Field No. 3 L5 45.00 acres acres , \ CAP hangar 5 Field No. 3 — 45.00 acres Field No. 4 —18.00 acres ILA cR HUTCHINSON CITY COUNCIL ' Request for Board Action A CITY OH PURPOSE. Resolution 15717 Creating City Engineer Position and Amending 2024 Position Agenda Item: Classification Table Department: Admin LICENSE SECTION Meeting Date: 4/9/2024 Application Complete N/A Contact: Kellie Wendland Agenda Item Type: Presenter: Reviewed by Staff M Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In 2022, the Public Works Director/City Engineer position was vacated. At that time, it was determined that the vacancy would be filled with a Public Works Director and the City would contract with SEH for any engineering needs outside of what could be done internally. This has been a good partnership, but now that the Public Works Director has been on board for over a year, the need to create a separate City Engineer position to better support operations has become a priority. The position was included in the 2024 budget. BOARD ACTION REQUESTED: Approve Resolution 15717 Creating City Engineer Position and Amending 2024 Position Classification Table Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION 15717 A RESOLUTION AMENDING RESOLUTION 15680 IN REGARDS TO THE 2024 CLASSIFICATION TABLE WHEREAS, the City Council adopted Resolution 15680 establishing the Compensation Plan, classification assignment table, and pay grid for 2024 on December 19, 2023; and WHEREAS, the plan notes that the City Council reserves the right to modify any or all components or to vary from any of the components of the plan at its discretion and at any time; and WHEREAS, city staff is recommending changes to the classification table to support operations within the Public Works/Engineering Department(s). NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the 2024 classification assignment table is amended as recommended by city staff of which a copy is attached. Adopted by the City Council this 9"' day of April, 2024 Gary T. Forcier, Mayor Matthew Jaunich, City Administrator CITY OF HUTCHINSON 2024 Position Classification Table Grade Position Grade Position 100 PT PRCE Custodian 150 Event Center/Senior Center Programmer 150 Aquatics & Recreation Programmer 110 Compost Facility Maintenance Assistant 150 Sales & Marketing Specialist _ 110 Compost Forklift Operator 150 Senior Water Plant Operator 110 PT Adaptive Recreation Coordinator 150 Senior Wastewater Operator 110 PT Office Specialist - Event Center 150 IT Technician 110 PT PRCE Receptionist 160 Building Inspector 120 Administrative Secretary - Public Works 160 City Clerk/Paralegal 120 Motor Vehicle Licensing Clerk FT/PT 160 Compost Operations Supervisor 120 Planning/Building/EDA Technician 160 Maintenance Lead Operator (PW) 120 PRCE Office Specialist - FT 160 Parks Maintenance Lead Operator 120 Recreation Facility Maintenance Technician 160 Police Cadet 120 Recreation Specialist/Concessions Coordinator PT 120 Utility Billing Specialist 165 Police Officer - FT/PT 130 Compost Laborer 170 Senior Engineering Specialist 130 Engineering Administrative Specialist 170 Server/Network Technician _ 130 Hospital Security Guard - FT/PT 130 Human Resources/AdministrativeTechnician 180 Building Official 130 Motor Vehicle Technician 180 Facilities Manager 130 Planning and Building Administrative Specialist 180 Motor Vehicle Deputy Registrar 130 Police Administrative Specialist 180 Parks Manager 130 Police Supplemental Services Specialist 180 Police Sergeant 130 Public Outreach and Education Coordinator 180 Project/Environmental/Regulatory Manager 130 Public Works Maintenance Operator 180 PRCE Facility Maintenance Manager 130 Resource Recovery Coordinator 180 Recreation Manager 130 Wastewater Maintenance Operator 130 Wastewater Plant Operator 190 City Engineer 130 Water Plant Operator 190 Police Lieutenant 190 Assistant Finance Director 140 Compost Equipment Operator 190 Wastewater Manager 140 Compost Operations Specialist 190 Water Manager 140 Lab Technician/Wastewater Operator 140 Lead Police Administrative Specialist 200 Compost Manager 140 Parks Maintenance Equipment Operator 200 Economic Development Director 140 Payroll/Benefits Specialist 200 Fire Chief 140 Plant Equipment Mechanic II 200 Liquor Sales Manager 140 Police Data Release Coordinator 200 Public Works Manager 140 Police Investigations Specialist 140 PRCE Facilities Operations Specialist 220 Finance Director 140 Senior Accounting Specialist 220 Human Resources Director 140 Senior Liquor Sales Clerk 220 Information Technology Director 140 Senior Public Works Maintenance Operator 220 Parks/Recreation/Community Ed (PRCE) Director 140 Vegetation Mangement Specialist 220 Planning Director 150 Inspector 230 City Attorney 150 Engineering Specialist 230 Police Chief/Emergency Management Director 150 Equipment Mechanic 230 Public Works Director 260 City Administrator - HUTCHINSON CITY COUNCIL Request for Board Action Revisions to Assessment Roll 5133 for 115 Oakland Ave SE Agenda Item: Department: PW/ENG LICENSE SECTION Meeting Date: 4/9/2024 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Due to the sanitary sewer only be stubbed out and not hooked up to the property at 115 Oakland Avenue SE, the amount of $3,375.00 will be charged at the time of hook up. City staff requests that the attached assessment rolls and corresponding resolution be approved to accurately account for these changes within the City's assessment administration system. BOARD ACTION REQUESTED: Approval of Assessment Rolls and Resolution Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No 0 Included in current budget: Yes 0 PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15719 RESOLUTION ADOPTING REVISED ASSESSMENT ROLL ASSESSMENT ROLL NO. SA 5133 — L1/PROJECT NO. 24-01, 24-02, 24-05, 24-06 & 24-07 WHEREAS, Assessment Roll SA 5133 Letting No. 1/Project No. 24-01, 24-02, 24-05, 24-06 & 24-07 was adopted on March 26th, 2024, Resolution No. 15710; and WHEREAS, at the time of the projects and adoption of SA 5133 the following parcel was thought to be hooking up to the new sanitary sewer stub. It is proposed to collect the $3,375 connection fee when the line is connected at a future date, reducing the total assessment to $5,403.45: SA 5133 City PID# 06-116-29-14-0420 County PID# 23.149.0230 $ 5,403.45 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The assessments herein described are hereby revised for said property and shall be reassessed/recouped when development is initiated on said parcel. Adopted by the Council this 9th day of April 2024. Mayor: Gary Forcier City Administrator: Matt Jaunich .� NO. u-a —o.-,a sesM �— Inn Taal all$389,196- - HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Water Meter Replacement Project (L2/P24-08) Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 4/9/2024 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Approve Water Meter Replacement project adopted in 2022 Capital Improvement Plan. Recommended meter replacement schedule is every 20-25 years. The City has a significant number of 25-40 year old meters. Water department has tested random 25-40 year old meters and typically find meter accuracy is 5-10 % slow at low flows (meaning that the meter is failing in favor of the customer). The project includes the replacement of all residential water meters (approximately 4500) over the next 3 years. The City will direct purchase the water meters. This project will include the hiring of a contractor to complete the install given the duration and size of the project. Current estimated cost is $1.3M over the next three years. The anticipated bid opening date is May 7th, 2024. Please consider the Resolution to Approve Plans and Specifications and Ordering Advertisement for Bids. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15720 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 2/PROJECT NO. 24-08 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications for the following described improvement: Water Meter Replacement Phase 1 Project: Installation of City -procured residential water meters and relative commissioning with existing software/systems, removal and disposal of existing meters and associated unnecessary materials/equipment, documented coordination with City staff and property owners, and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 1:00 pm on Tuesday, May 7th, 2024, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 5:30 pm on Tuesday, May 14th 2024 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 9th day of April 2024. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO.8541 ADVERTISEMENT FOR BIDS LETTING NO. 2/PROJECT NO. 24-08 TO WHOM IT MAY CONCERN: Hutchinson, Minnesota Dated:04/09/2024 The City Council of the City of Hutchinson, Minnesota, will receive bids atthe Hutchinson City Center, Engineering Office,111 Hassan St SE, Hutchinson MN, until 1:00 pm on Tuesday, May 7, 2024, for the making of the following described local improvement: LETTING NO. 2/PROJECT NO. 24-08: Water Meter Replacement Phase 1: Installation of City -procured residential water meters and relative commissioning with existing software/systems, removal and disposal of existing meters and associated unnecessary materials/equipment, documented coordination with City staff and property owners, and appurtenances, and in accordance with the Contract Documents on file in the Engineering Office and Quest.com. Immediately following expiration of the time for receiving bids, the City Administrator and/or Director of Public Works/City Engineer will publicly open bids, in the Council Chambers at the Hutchinson City Center. The Council, will consider said bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, May 14th, 2024 in the Council Chambers of the Hutchinson City Center. Bids shall be upon the basis of payment for the following major City -procured estimated quantities to be installed and the anticipated schedule: Meter Size Estimated Quantities 2024 5/8 x 3/4 Inch Water Meters 350 1 Inch Water Meters 300 2 Inch Water Meters 350 2024 Estimated Total: 1,000 2025 5/8 x 3/4 Inch Water Meters 350 1 Inch Water Meters 300 2 Inch Water Meters 350 2025 Estimated Total: 1,000 2026 5/8 x 3/4 Inch Water Meters 350 1 Inch Water Meters 300 2 Inch Water Meters 350 2026 Estimated Total: 1,000 All bids shall be made on the bid form in the Contract Documents and shall be accompanied by a bidder's security in a sum equal to five percent (5%) of the full amount of the bid. The bid security shall be conditioned that if the principal's bid is accepted and a contract is awarded to the principal, the principal, within ten (10) days after Notice of Award, shall execute a contract in accordance with the terms of his bid and a Contractor's Bond as required by law and the regulations and determinations of the governing body. The bid Security of the three (3) lowest bidders will be retained until the contract has been awarded and executed, but for no longer than thirty (30) days. The bid security is a guarantee that the bidder will enter into a contract for the work described in the Contract Documents. The bidder may submit a Bid Bond, certified check, or cashier's check payable to the City of Hutchinson, Minnesota. The successful Bidder is required to furnish both a Performance Bond and Payment Bond in the full amount of the Contract. Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper. Plans and Specifications are expected to be available 04/24/2024. Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $40.00 by inputting Quest project #9064449 on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632-or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital bidding documents from QuestCDN or purchase the paper set of the bidding documents from the City of Hutchinson. Any bids submitted by contractors not on the Plan Holder List will not be considered at the time for opening of bids and will be returned to the contractor. ALL QUESTIONS REGARDING THE CONTRACT DOCUMENTS SHALL BE DIRECTED TO THE OFFICE OF: City of Hutchinson, Minnesota, Public Works Director, Mike Sifter at (320) 234-4212 or by email at mstifter@hutchinsommn.com. All questions must be received in writing or by email on or before seven (7) days prior to bid opening. If deemed necessary by the Owner, responses to questions will be issued by addendum within two (2) days prior to the bid opening. The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Matthew Jaunich, City Administrator PUBLISH IN HUTCHINSON LEADER ON WEDNESDAY, APRIL 22ND, 2024 AND WEDNESDAY, MAY IS-T, 2024. Account Status equals Active and Meter Date Installed is not blank and Meter # is not blank and Remote # is not blank and Meter Date Removed is blank and Removed Reading is blank Customer# Account# Name Service Address Account Status Meter Date Installed Meter# Remote# Meter Date Removed Removed Reading 1600 1400 1200 1000 eoo 600 400 200 0 1983 or Older 1984-1989 1990-1994 1995-1999 2D00-2004 2DO5-Current Age of Water meters Rw. 1983 or Older 1984-1989 1990-1994 1995-1999 852 549 1048 1418 520 399 520 399 2D00-2004 2D05-Current Age of Water Meters 1111983 or Older ■ 1984-1989 R 1990-1994 ■ 1995-1999 Y 20DO-2004 Y 2005-Current KA s: HUTCHINSON CITY COUNCIL HUTCH I N SON Request for Board Action A CRY ON PURPOSE. Resolution 15721 Request to sell surplus property Agenda Item: Department: Information Technology LICENSE SECTION Meeting Date: 416/2024 Application Complete NIA Contact: Tom Kloss Agenda Item Type: Presenter: Tom Moss Reviewed by Staff M Consent Agenda Time Requested (Minutes): License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City policy allows us to dispose of surplus property by sending it to an electronics recycler or by public auction. With the change from Verizon to T-Mobile, we are in a unique situation. We have over 85 phones that are in full working order and still have significant value. I am requesting approval to sell our current stock of cell phones to "BulkBuyBack.Com" Attached you will find two quotes for the purchase of the old phones. BulkBuyBack has the higher offer. BOARD ACTION REQUESTED: Approve Resolution 15721 Request to Sell Surplus Property Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15721 RESOLUTION TO SELL SURPLUS PROPERTY WHEREAS, the City of Hutchinson has accumulated surplus property; and, WHEREAS, the Hutchinson City Code provides, pursuant to Section 91.41, for public sale of surplus property; THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT: The Hutchinson City Council hereby approves the sale of the current inventory of surplus Verizon cell phones Approved by the City Council this 9 h day of April 2024. ATTEST: Gary Forcier, Mayor Matt Jaunich, City Administrator Date Quoted: 04-03-2024 Bulki Back Quote Valid Until: 05-03-2024 POMM r,, 0006dmom Order ID: CH04032024 Company Name: City of Hutchinson Company Address: 111 Hassan St SE Hutchinson, MN 55350 Contact Name: Tom Moss Contact Email: bulkbuyback@buybackworld.c om Contact Numher: (320) 234-4245 • Apple iPhone SE 2nd Gen BRAND NEW IN BOX $82.00 0 $0.00 64GB Verizon A2275 77 Devices worth $3,080.00 100% FUNCTIONAL $40.00 75 $3,000.00 NON -WORKING $12.00 0 $0.00 • • Apple iPhone 13 128GB BRAND NEW IN BOX $315.00 0 $0.00 Verizon A2482 9 Devices worth $2,448.00 100% FUNCTIONAL $272.00 10 $2,720.00 - NON -WORKING $100.00 0 $0.00 Quote valid for product shipped within 30 days from Date Quoted unless otherwise stated. Devices to be paid after inspection and detailed in QC Report 250 Executive Dr STE J, Edgewood, NY WWI - ' ack bulkbuyback@buybackworld.com a■ " t, iiftkVOM www.Bu]kBuyBack.com A service of BuyBackWorld. Cc2009-2024 All Rights Reserved A-1 Revi u Tech Bridgewater, NJ 08807 Phuue: 908-45&1874 Email: j.weber[7a revaluetech. -0m To City of H.ItChIrliCln Quote Ddte. April 2, 2024 Valid Thru- %lay 2, 202-1 Rep Chris Simonsen cdlrlel. T-,Mobile RVT Associate. Jonathan Weber Make Model Corner Quantity PACE Total Apple (Phone 13 128GB Verizon 10 5 265.00 $ 2,650,0O Apple iPhone SE 2nd Gen 64G8 Verizon 75 $ 40.00 $ 3,000,00 Total S 5,6511 Thank you for your business GER11i UkW; and REQUIl MFNTS 1. Grading; 1. Tier 1 - The device must meet the following Fully Functional criteria: Power On, No Housing or LCO damage including cracks in housing or LCO, LCR distortion, Broken Glass, missing parts, MOM locks, custom software, FRP, ABM, and iCloud. (Full Value). 2. Tier 2 - The device will power on and be free of MOM locks, custom software, FRP, ASM, and iClio ud, but the digitizer (screen) or housing does nat meet the criteria of Tier 1, Cracks or Broken. The device has Digitizer or LCR damage. (30%of Quoted Val uo. 3. Tier 3 -The device will not power on, locked to MOM, custom software, FRP, ASM, iCloud, or other security features. (Recycle) 2. Preparation and Processing: 1. To prevent processing delays, Revalue Tcch, LLC recommends the customer Perform a factory reset and remove all S I W Memory cards from each device prior to releasing the shipment. 2. Customers are required to deactivate each device from the wireless accoulrt and disable any Anti -Theft, M0M, ABM, FMIP, Knox, FRP Device Protection, and/or Securiti, Lacks that would prohibit the resale of the device. 3. Far any buybacks that require advanced processing measures to conform to (Preparation and Processing 2.2) there will be a delay in process times and or the product may not meet the terms of the initial quote. Devices with any activation or user locks are not eligible for trade -In. Devices with outstanding financial obligations are not eligible for trade-in. 4, Revalue Tech, LLC will make one attempt to recover any device that has company locks or custom software; however, we cannot guarantee a successful outcome. Revalue Tech, LLC will notify customers of any handsets that are unable to be data cleared, The customer will have 14 days from the time of notification to rectify any issues. If the customer does not respond a fails to meet the obligations of the quote on their equipment Revalue Tech reserves the right to change or classify the equipment per Section 1. Grading above. Any shipments received and confirmed by our warehouse cannot and will not be returned. 3. Logistical Support - All quotes are provided based u�-on the expectation that items are centralized and prepared for pick up- If addition6l support is required, Revalue Tech reserves the right to adjust the quote accordingly. 4. OEM information on disabling Anti -Theft Activation Locks: Apple: http://support.apple.com/kb/TS4525. Android: https://h@lp.ting.com/hc/en-us/articles/205666168-Removing-your-Android- activation-lock S. Offer Expiration: The price quoted in this document is only valid if the shipment is tendered to FedEx or a designated shipper on or before the Valid Thru date located in the top right corner of your quote. Any shipments tendered beyond this date will be assessed an current market value. No Exceptions. 6. Revalue Tech holds RIOS and R2v3 certificatians. All selling and destruction of used inventory are done so in accordance with R2Seri guidelines. Ail product is run through data disposition which may include OEM, manual or proprietary process to securely wipe the devices to standards set for by the customer and or governing bodies including Seri, and NISI. 7. By using Revalue Tech, you hereby agree to the Final Disposition Price Pallcy in its entirety. Revalue Tech reserves the right, in its sole discretion, to change, modify, add and/or remove portions of this Pof icy at any time. By using Revalue Tech you accept with Full understanding that the quoted price is subject to change based on the physical condition in which Revalue Tech receives the unit. All units received by the Revalue Tech processing facility will undergo a detailed inspection adhering to the managerial set forth and governed by RIGS & R2V3 certification standards. All payouts will be directly based off of final disposition resuIts and are non-negotiable or returnable. HUTCHINSON CITY COUNCIL m UTC H I N SO N Request for Board Action A GfIY ON PURPOSE. Agenda Item: Resolution 15721 Request to sell surplus property Department: Information Technology LICENSE SECTION Contact: Tom Kloss Application Complete N/A Presenter: Tom Kloss Reviewed by Staff R] Time Requested (Minutes): License Contingency N/A BACKGROUND/EXPLANATION OFAGENDA ITEM: Meeting Date: 4/6/2024 Agenda Item Type: Consent Agenda Attachments: Yes City policy allows us to dispose of surplus property by sending it to an electronics recycler or by public auction. With the change from Verizon to T-Mobile, we are in a unique situation. We have over 85 phones that are in full working order and still have significant value. I am requesting approval to sell our current stock of cell phones to "RevalueTech" Attached you will find two quotes for the purchase of the old phones. RevalueTech has the higher offer. BOARD ACTION REQUESTED: Approve Resolution 15721 Request to Sell Surplus Property Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15721 RESOLUTION TO SELL SURPLUS PROPERTY WHEREAS, the City of Hutchinson has accumulated surplus property; and, . WHEREAS, the Hutchinson City Code provides, pursuant to Section 91.41, for public sale of surplus property; THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT: The Hutchinson City Council hereby approves the sale of the current inventory of surplus Verizon cell phones Approved by the City Council this 91h day of April 2024. ATTEST: Gary Forcier, Mayor Matt Jaunich, City Administrator Bridgewater, NJ 08807 Phone:908-458-1874 Email: j.weber@revaluetech.com To: City of Hutchinson Apple Phone 11 64GB Apple iPhone 7 Plus .1.28GB Apple iPhone 7 32GB Appl; iPhone 8 64GB Apple. iPhone SF 2nd Gen 64G9 Apply iPhone SE 3rd Gen Apple iPhone XR 64GB Apple iPhone 12 Mini 128613 Apple iPhone 13 128GB 1. Grading: Quote: Date,: April 9, 2024 Valid Thru: May 9, 2024 Rep: Chris Simonsen Carrier: 7-Mobile RVT Associate: Jonathan Weber Verizon 5 S 125.00 $ 625.00 Verizon 1 $ 20,00 $ 20.00 Verizon 2 S 10.00 $ 20.00 Verizon 6 $ 30.00 $ 180.00 Verizon 49 $ 40,00 $ 1.960.00 Verizon 19 S 90.00 $ 1,710,00 Verizon 3 $ 80.00 $ 240.00 Verizon 1 $ 1.1.5.00 $ 11.5.00 Verizon 1 .$ 265.00 $ 265.D0 Total $ 5,135.00 Thank you for your business! GENERALTERMS and REQUIREMENTS 1. Tier 1 —'Fhe device must meet the following Fully Functional criteria: Power On, No Housing or LCD damage including cracks in housing or LCD, LCD distortion, Broken Glass, missing parts, MDM locks, custom software, FRP, ABM, and iCloud. (Full Value). 2. Tier 2 — The device will power on and be free of MDM locks, custom software, FRP, ABM, and iCloud, but the digitizer (screen) or housing does not meet the criteria of'fier 1, Cracks or Broken. The device has Digitizer or LCD damage. (30% of Quoted Value). 3. Tier 3 — The device will not power on, locked to MDM, custom software, FRP, ABM, iCloud, or other. security features. (Recycle) 2. Preparation and Processing: 1. To prevent processing delays, Revalue Tech, LLC recommends the customer perform a factory reset and remove all SIM/ Memory cards from each device prior to releasing the shipment. 2. Customers are required to deactivate each device from the wireless account and disable any Anti -Theft, MDM, ABM, FMIP, Knox, FRP Device Protection, and/or Security Locks that would prohibit the resale of the device. 3. For any buybacks that require advanced processing measures to conform to (Preparation and Processing 2.2) there will be a delay in process times and or the product may not meet the terms of the initial quote. Devices with any activation or user locks are not eligible for trade-in. Devices with outstanding financial obligations are not eligible for trade-in. 4. Revalue Tech, LLC will make one attempt to recover any device that has company locks or custom software; however, we cannot guarantee a successful outcome. Revalue Tech, LLC will notify customers of any handsets that are unable to be data cleared. The customer will have 1.4 days from the time of notification to rectify any issues. If the customer does not respond or fails to meet the obligations of the quote on their equipment Revalue Tech reserves the right to change or classify the equipment per Section 1. Grading above. Any shipments received and confirmed by our warehouse cannot and will not be returned. 3. Logistical support: All quotes are provided based upon the expectation that items are centralized and prepared for pick up. If additional support is required, Revalue Tech reserves the right to adjust the quote accordingly. 4. OEM information on disabling Anti -Theft Activation Locks: Apple: http://support.apple.com/kb/TS4515 Android: https://help.ting.com/hc/en-us/articles/205666168-Removing-your-Android- activation-lock 5.Offer Expiration: The price quoted in this document is only valid if the shipment is tendered to Fed Ex or a designated shipper on or before the Valid Thru date located in the top right corner of your quote. Any shipments tendered beyond this date will be assessed on current market value. No Exceptions, 6. Revalue Tech holds RIOS and R2v3 certifications. All selling and destruction of used inventory are done so in accordance with R2 Seri guidelines. All product is r'un through data disposition which may include OEM, manual or proprietary process to securely wipe the devices to standards set forth by the customer and or governing bodies including Seri, and NIST. 7. By using Revalue Tech, you hereby agree to the Final Disposition Price Policy in its entirety. Revalue Tech reserves the right, in its sole discretion, to change, modify, add and/or remove portions of this Policy at any time. By using Revalue Tech you accept with full understanding that the quoted price is subject to change based on the physical condition in which Revalue Tech receives the unit. All units received by the Revalue Tech processing facility will undergo a detailed inspection adhering to the managerial set forth and governed by RIOS & R2V3 certification standards. All payouts will be directly based off of final disposition results and are non-negotiable or returnable. Product Quote Total IPHONE 11 64GB BLACK $115.00 $4,200.00 IPHONE 11 64GB RED $115.00 IPHONE 7 PLUS BLACK 128GB $4.00 IPHONE 7 ROSE GOLD 32GB $2.00 IPHONE 8 SPACE GRAY 64GB VZ $10.00 IPHONE 8 SPACE GRAY 64GB VZ $10.00 IPHONE 8 SPACE GRAY 64GB VZ $10.00 IPHONE 8 SPACE GRAY 64GB VZ $10.00 IPHONE SE 20 128GB BLACK $45.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 (PHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB RED $40.00 IPHONE SE 20 64GB WHITE $40.00 IPHONE SE 20 64GB WHITE $40.00 IPHONE SE 22 128 MIDNIGHT SO $85.00 IPHONE SE 22 128 MIDNIGHT SO $85.00 [PHONE SE 22 64 MIDNIGHT SO $75.00 IPHONE SE 22 64 MIDNIGHT SO $75.00 IPHONE SE 22 64 MIDNIGHT SO $75.00 IPHONE SE 22 64 MIDNIGHT SO $75.00 IPHONE SE 22 64 MIDNIGHT SO $75.00 (PHONE SE 22 64 MIDNIGHT SO $75.00 IPHONE SE 22 64 MIDNIGHT SO $75.00 IPHONE SE 22 64 MIDNIGHT SO $75.00 IPHONE SE 22 64 MIDNIGHT SO $75.00 IPHONE SE 22 64 MIDNIGHT SO $75.00 IPHONE SE 22 64 MIDNIGHT SO $75.00 IPHONE SE 22 64 MIDNIGHT SO $75.00 IPHONE SE 22 64 MIDNIGHT SO $75.00 IPHONE SE 22 64 RED SO $75.00 IPHONE SE 64GB BLACK $0.00 IPHONE SE 64GB BLACK $0.00 IPHONE SE 64GB BLACK $0.00 IPHONE SE 64GB BLACK $0.00 IPHONE SE 64GB BLACK $0.00 IPHONE SE 64GB BLACK $0.00 IPHONE SE 64GB BLACK $0.00 IPHONE SE 64GB BLACK $0.00 (PHONE SE 64G8 BLACK_- -- 1 $0.00 IPHONE SE 64GB BLACK $0.00 IPHONE SE 64GB WHITE $0.00 IPHONE XR BLACK 64GB $75.00 IPHONE XR BLACK 64GB $75.00 IPHONE XR BLACK 64GB $75.00 ]PHONE 11 128GB BLACK $130.00 IPHONE 11 64GB BLACK $115.00 IPHONE 11 BLACK 64GB VZ $115.00 IPHONE 12 MINI 128 BLACK $145.00 IPHONE 13 128 MIDNIGHT $272.00 IPHONE 7 BLACK 32GB $2.00 IPHONE 8 SPACE GRAY 64GB VZ $10.00 IPHONE 8 SPACE GRAY 64GB VZ $10.00 [PHONE SE 20 128GB BLACK $45.00 IPHONE SE 20 128GB BLACK $45.00 (PHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 20 64GB BLACK $40.00 IPHONE SE 22 64 MIDNIGHT SO $75.00 IPHONE SE 22 64 MIDNIGHT SO $75.00 IPHONE SE 22 64 MIDNIGHT SO $75.00 IPHONE SE 64GB BLACK $0.00 IPHONE SE 64GB BLACK $0.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE 3/27/24 - 4/9/24 Check Date Check # Name Description Amount 3/22/2024 EFT EFTPS Payroll Report 3/3/24 - 3/16/24 71,560.03 3/22/2024 EFT MN Dept of Revenue Payroll Report 3/3/24 - 3/16/24 14,290.71 3/22/2024 EFT MNDCP Payroll Report 3/3/24 - 3/16/24 325.00 3/22/2024 EFT Child Support Payroll Report 3/3/24 - 3/16/24 1,102.90 3/22/2024 EFT UNUM Voluntary Insurance Payroll Report 3/3/24- 3/16/24 341.77 3/22/2024 EFT PERA Payroll Report 3/3/24 - 3/16/24 61,675.95 3/22/2024 EFT Further HSA Payroll Report 3/3/24 - 3/16/24 16,868.84 3/22/2024 EFT Mission Square Payroll Report 3/3/24 - 3/16/24 4,764.75 3/22/2024 EFT VOYA Payroll Report 3/3/24 - 3/16/24 260.00 3/22/2024 115235 HART Payroll Report 3/3/24 - 3/16/24 252.44 3/22/2024 115236 LELS Union Dues Payroll Report 3/3/24 - 3/16/24 352.50 3/22/2024 115237 MNPEA Payroll Report 3/3/24 - 3/16/24 720.00 3/22/2024 115238 UNUM Life & ADD Insurance Payroll Report 3/3/24- 3/16/24 996.76 4/9/2024 115239 ACE HARDWARE -1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS, 190.77 4/9/2024 115240 ACE HARDWARE -1790 REPAIR & MAINT SUPPLIES - FIRE 78.63 4/9/2024 115241 ACE HARDWARE - 6762 SINGLE 51DED KEYS FOR SPARES - CREEKSIDE 46.33 4/9/2024 115242 ADVANCED POWER SERVICES INC GENERATOR MAINT- WATERPARK 1,995.00 4/9/2024 115243 ALPHA WIRELESS RADIO AMPLIFIER - POLICE 36,790.00 4/9/2024 1152" AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 372.72 4/9/2024 115245 AMPLIFY FOR CHANGE SUPPORT TOMPCAGRANT- CREEKSIDE 1,600.00 4/9/2024 115246 APPLIED CONCEPTS INC REMOTE DISPLAY CABLE - POLICE 169.10 4/9/2024 115247 JAQUA LOGIC INC AQUATIC CENTER POOL REPAIRS 22,571.01 4/9/2024 115248 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 779.00 4/9/2024 115249 AXON ENTERPRISE INC AXON BELT CLIPS - POLICE 93.90 4/9/2024 115250 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 1,721.75 4/9/2024 115251 BERNICK'S BOBBING BOBBER BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 729.44 4/9/2024 115252 COST OF GOODS SOLD- LIQUOR HUTCH 488.59 4/9/2024 115253 BRANDED SOLUTIONS EMBROIDERY FOR SWAT JACKETS - POLICE 192.00 4/9/2024 115254 BRAUN INTERTEC CORP MATERIALS TESTING - ENG 1,156.00 4/9/2024 4/9/2024 115255 BREAKTHRU BEVERAGE BUFFALO CREEK ENTERPRISES COST OF GOODS SOLD - LIQUOR HUTCH COST OF GOODS SOLD - LIQUOR HUTCH 9,941.69 187.92 115256 4/9/2024 115257 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 52,535.40 4/9/2024 115258 CARS ON PATROL SHOP LLC NEW POLARIS RANGER PROJECT - FIRE 1,115.49 4/9/2024 115259 ICENTRAL HYDRAULICS EQUIPMENT PARTS - MULTIPLE DEPTS 834.71 4/9/2024 115260 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 387.25 4/9/2024 115261 COKER COMPOSTING AND CONSULTING SUPPORT TO COMPOST IT RIGHT MPCA GRANT- CREEKSIDE 100.00 4/9/2024 115262 CORE & MAIN LP 3/4S ALLY METERS - WATER 2,040.55 4/9/2024 115263 CREEKSIDE SOILS DIRT - PARKS 170.00 4/9/2024 115264 CRESTED RIVER COST OF GOODS SOLD - LIQUOR HUTCH 576.00 4/9/2024 115265 CROW RIVER AUTO REPAIR FUEL PUMP REPLACED ON 2004 RANGER - PARKS 771.78 4/9/2024 115266 CROW RIVER FLORAL & GIFTS TORGERSON FUNERAL ARRANGEMENT 50.00 4/9/2024 115268 CROW RIVER GOLF CLUB BANQUET RENTAL- LIQUOR HUTCH 641.25 4/9/2024 115269 CROW RIVER PRESS INC APRIL SENIOR NEWSLETTER - SR CTR 39.31 4/9/2024 115271 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 45,054.29 4/9/2024 115272 DEFENSE TECHNOLOGY LLC INSTRUCTOR RECERTIFICATION - POLICE 545.00 4/9/2024 115273 DESIGN ELECTRIC INC ELECTRIC REPAIRS - MULTIPLE DEPTS 7,745.99 4/9/2024 115274 DVS RENEWAL POLC-487-CAR TAB RENEWAL- POLICE 9.00 4/9/2024 115275 ECOLAB PEST ELIMINATION PEST CONTROL - MULTIPLE DEPTS 312.61 4/9/2024 115276 FARM -RITE EQUIPMENT PARTS FOR TOOLCAT - PARKS 66.57 4/9/2024 115277 FASTENAL COMPANY EQUIPMENT PARTS - MULTIPLE DEPTS 798.40 4/9/2024 115278 FOSTER MECHANICAL HVAC/REFRIG SERVICE, CONTRACT- MULTIPLE DEPTS 1,605.00 4/9/2024 115279 FUZE LOGISTICS SERVICES USA INC CREEKSIDE BAGGED FREIGHT 2,375.00 4/9/2024 115280 GALLS LLC RAIN COVER FOR CAP - POLICE 15.99 4/9/2024 115281 GERALD SPECHT REFUND: CLASS CANCELLED - COMM ED 24.00 4/9/2024 115282 GLOBAL RESERVE DISTRIBUTION COST OF GOODS SOLD - LIQUOR HUTCH 982.00 4/9/2024 115283 GRAINGER SANDBLASTER HOOD - STREETS 1,084.21 4/9/2024 115284 HAWKINS INC SODIUM HYPOCH LORITE -WATER 8,022.18 4/9/2024 115285 HILLYARD/HUTCHINSON SUPPLIES-MULTIPLEDEPTS 1,071.11 4/9/2024 115286 HOMETOWN SPORTS & APPAREL T-SH IRTS - YOUTH SOCCER - REC 1,612.40 4/9/2024 115287 HUTCHFIELD SERVICES I HATS JANITORIAL SERVICE 1,485.75 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE 3/27/24 - 4/9/24 Check Date Check # Name 2219 22 Amount 4/9/2024 115288 HUTCHINSON CHAMBER & TOURISM LODGING TAX 6,984.20 4/9/2024 115289 HUTCHINSON LEADER ADVERTISING - MULTIPLE DEPTS 2,020.59 4/9/2024 115290 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS - MULTIPLE DEPTS 1,022.45 4/9/2024 115291 HUTCHINSON WHOLESALE #2520 ENGINE 7 AIRE DRYER PARTS - FIRE 65.89 4/9/2024 115292 INSELMANN, ERIC REIMB: DULUTH OFFICER SCHOOL- FIRE 99.03 4/9/2024 115293 INTERSTATE BATTERY SYSTEM OF MPLS BATTERY - HATS 61.95 4/9/2024 115294 ISD #423 CLASSES - ECFE & COMM ED 3,413.73 4/9/2024 115295 JAMESTOWN ADVANCED PRODUCTS FIRE RINGS FOR FULL HOOK UPS AT CAMPGROUND 1,923.73 4/9/2024 115296 JEFFERSON FIRE & SAFETY INC FIRE PROTECTIVE HOODS- FIRE 1,144.52 4/9/2024 115297 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD- LIQUOR HUTCH 2O,365.37 4/9/2024 115298 JUUL CONTRACTING CO REPAIR, SNOW REMOVAL - MULTIPLE DEPTS 3,498.20 4/9/2024 115299 KERI'S CLEANING & HANDYMAN SERVICES CONTRACTED JANITORIAL - MULTIPLE LOCATIONS 6,846.06 4/9/2024 115300 KEYSTONE COMPENSATION GROUP LLC KEYSTONE COMPENSATION CONSULTING -STREETS 275.00 4/9/2024 115301 KRANZ LAWN & POWER CHAIN SAW CLUTCH - PARKS 57.19 4/9/2024 115302 L & P SUPPLY CO ALUMINUM TRAILER, REPAIRS/PARTS - PARKS 4,943.22 4/9/2024 115303 LAWSON PRODUCTS INC HATS PLOW BOLTS 960.99 4/9/2024 115304 MACKEDANZ,TONY REIMB:DULUTHOFFICERSCHOOL - FIRE 350.39 4/9/2024 115305 MACQUEEN EMERGENCY MSASCBAPACKREPAIR,FITTESTS - FIRE 4,512.00 4/9/2024 115306 MARCO TECHNOLOGIES LLC PRINTING CONTRACT- MULTIPLE DEPTS 1,641.57 4/9/2024 115307 MARCO TECHNOLOGIES LLC NW 7128 PRINTING CONTRACT- MULTIPLE DEPTS 167.48 4/9/2024 115308 MATT KURTH CONSTRUCTION LLC NEW SHELTER ROOF VFW PARK 10,824.00 4/9/2024 115309 MC TREE SERVICES 425 WASHINGTON TREE REMOVAL - STREETS 4,365.00 4/9/2024 115310 MCKAY, JEFF REIMB: DULUTH OFFICER SCHOOL- FIRE 372.69 4/9/2024 115311 MCLEOD COUNTY FAIRGROUNDS GYM RENTAL- MSF TOURNAMENT - REC 1,630.00 4/9/2024 115312 MED COMPASS ANNUAL PHYSICALS/EKG/URINE - FIRE 2,340.00 4/9/2024 115313 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 453.32 2,855.00 4/9/2024 115314 MIDWEST PLAYSCAPES INC PLAYGROUND SAFETY MULCH - PARKS 4/9/2024 115315 MINNESOTA COUNCIL OF AIRPORTS MN COUNCIL OF AIRP MEMBERSHIP 150.00 4/9/2024 115316 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 896.00 4/9/2024 4/9/2024 1115317 115318 MOUNTAIN WEST LLC O'REILLY AUTO PARTS CEDAR MULCH BULK - CREEKSIDE EQUIPMENT PARTS - MULTIPLE DEPTS 3,900.00 75.57 4/9/2024 115320 PAGEL, NICK REIMB: DULUTH OFFICER SCHOOL- FIRE 274.46 4/9/2024 115321 PARK NICOLLET CLINIC CAM - EVENT CTR 1,500.00 4/9/2024 115322 PAUSTIS WINE COMPANY COST OF GOODS SOLD- LIQUOR HUTCH 2,006.00 4/9/2024 115323 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 2,536.00 4/9/2024 115324 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD- LIQUOR HUTCH 34,988.03 4/9/2024 115325 PIEHL, ROBERT REIMB: DULUTH OFFICER SCHOOL- FIRE 311.72 4/9/2024 115326 PIONEER ATHLETICS/ PIONEER MFG ATHLETIC FIELD MARKING PAINT - PARKS 4,964.13 4/9/2024 115327 PLAN IT SOFTWARE LLC CIP PLAN -IT SOFTWARE - FINANCE 3,000.00 4/9/2024 115328 PLUNKETTS PEST CONTROL PEST CONTROL - ARENA 86.52 4/9/2024 115329 PREMIER TECH CHRONOS EQUIPMENT PARTS - CREEKSIDE 9,748.74 4/9/2024 115330 QUILL CORP COPY PAPER - POLICE 72.98 4/9/2024 115331 RATH RACING INC NEW POLARIS RANGER PROJECT- FIRE 1,298.37 4/9/2024 115332 READ, TIM REIMB: SAFETY FOOTWEAR - STREETS 171.45 4/9/2024 115333 REINDERS CHEMICAL FOR PARKS 108.12 4/9/2024 115334 REINER ENTERPRISES INC FLATBED TRUCKING OF BAGGED PRODUCTS-CREEKSIDE 11,071.46 4/9/2024 115335 IREVIERWELDING REPAIR PARTS FOR BAGGER TURNER-CREEKSIDE 240.57 4/9/2024 115336 ROTOCHOPPER GRINDER PARTS - CREEKSIDE 89.29 4/9/2024 115337 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 162.13 4/9/2024 115338 S&S TRUCKING LLC BAGGED FREIGHT- CREEKSIDE 2,700.00 4/9/2024 115339 SANDY RENEE GRAFF CHILDCARE FORGIVABLE LOAN - EDA 10,000.00 4/9/2024 115340 SCHERER & SONS TRUCKING INC FLATBED TRUCKING FOR BAGGED PRODUCTS - CREEKSIDE 3,150.00 4/9/2024 115341 SEAN'S CABINETRY LLC CASH REGISTER AREA UPDATE - LIQUOR HUTCH 35,614.00 4/9/2024 115342 SHORT-ELLIOT-HENDRICKSON INC CITY ENG SERVICES 21,966.61 4/9/2024 115343 SMALL BUSINESS DEVELOPMENT CTR SBDC ANNUAL SUPPORT - EDA 1,000.00 4/9/2024 115344 SNAP -ON INDUSTRIAL 1/2 DR PENTAGON IMP SKT- WATER 115.52 4/9/2024 115345 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD- LIQUOR HUTCH 21,657.76 4/9/2024 115346 ST CLOUD REFRIGERATION INC REPAIR TO EXHAUST FAN REC CENTER 2,908.43 4/9/2024 115347 STAN MORGAN & ASSOCIATES INC NEW SHELVING FOR CASH WRAP PROJECT- LIQUOR HUTCH 1,111.50 4/9/2024 115348 ISTANDARD PRINTING-N-MAILING POSTAGE - MULTIPLE DEPTS 1,576.89 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE 3/27/24 - 4/9/24 Check Date Check # Name Description Amount 4/9/2024 115349 STAPLES ADVANTAGE OFFICE SUPPLIES -POLICE 109.19 4/9/2024 115350 STAR TRIBUNE STAR TRIBUNE APRIL-JULY 2024 - SR CTR 65.55 4/9/2024 115351 STARKE, MELISSA REIMB: MCFOA CONF - ADMIN 148.18 4/9/2024 115352 STRETCH TRUCKING LYNDES FREIGHT OUT- CREEKSIDE 6,995.00 4/9/2024 115353 STRETCHER'S NON MARKING ROUNDS -POLICE 452.89 4/9/2024 115354 TEAM SIDELINE LEAGUE SCHEDULING SOFTWARE- REC 499.00 4/9/2024 115355 TENVOORDE FORD INC 2024 INTERCEPTOR - POLICE 88,317.76 4/9/2024 115356 TERMINAL SUPPLY CO SHOP SUPPLIES - HATS 381.32 4/9/2024 115357 TRI COUNTY WATER BOTTLE WATER AND DEL - REC BLDG 23.75 4/9/2024 115358 TRUSTED COACHES YOUTH COACH -BACKGROUND CHECKS & TRAINING - REC 50.00 4/9/2024 115359 UHL COMPANY S2 DOOR ACCESS READERS- EDA 6,018.00 4/9/2024 115360 USA BLUE BOOK WATER LEVEL METER -WATER 712.78 4/9/2024 115361 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 12,367.15 4/9/2024 115362 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 596.65 4/9/2024 115363 VIKING SIGNS & GRAPHICS INC SIGNS - MULTIPLE DEPTS 480.00 4/9/2024 115364 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 1,676.00 4/9/2024 115365 VIVID IMAGE SERVICE - MULTIPLE DEPTS 1,191.00 4/9/2024 115366 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 7,433.30 4/9/2024 115367 WECKMAN, JERROD REIMB: DULUTH OFFICER SCHOOL- FIRE 259.86 4/9/2024 115368 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 848.00 4/9/2024 115369 WINEBOW FINE WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 1,588.00 4/9/2024 115370 ZACK'SINC GLOVES/TOWELS-HATS 431.64 4/9/2024 115371 ANDERSON, ERIC UB REFUND 3.29 4/9/2024 115372 APPLEBY, RICHARD UB REFUND 533.16 4/9/2024 115373 APPLEBY, RICHARD UB REFUND 94.34 4/9/2024 115374 BELLIS, LAURA UB REFUND 37.49 4/9/2024 115375 EBLEN, DAVID & CATHERINE UB REFUND 24.11 4/9/2024 115376 HALL, NANCY HUBER, CONNIE UB REFUND UB REFUND 52.90 4/9/2024 115377 38.77 4/9/2024 4/9/2024 115378 KOPESKY, WILLIAM & MICHELLE_ METER, SETH UB REFUND UB REFUND 6.25 115379 32.17 4/9/2024 115380 NOGA, STEVE UB REFUND 23.59 4/9/2024 115381 PROCHASKA, DIANE UB REFUND 18.70 4/9/2024 115382 RITE WAY CONVEYORS INC UB REFUND 5.69 4/9/2024 115383 SCHMITZ, JOLENE UB REFUND 34.64 4/9/2024 115384 STUEWE'S HOME SERVICE LLC UB REFUND 91.55 4/9/2024 115385 HALVORSON, VERLE & DOROTHY UB REFUND 52.92 4/9/2024 115386 VORLICEK, DARLENE UB REFUND 13.26 4/9/2024 115387 WALTZ, DIANA UB REFUND 85.80 Total - Check Register A: $ 779,126.21 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE 3/27/24 - 4/9/24 Check Date Check# Name CROW RIVER GLASS INC Description Amount 4/9/2024 115267 MS805T GLASS RPL 155.00 4/9/2024 115270 CROW RIVER SIGNS SQUAD GRAPHICS 1,710.00 4/9/2024 115319 OUTDOOR MOTION BIKE FLEET PROJECT- BIKES 5,688.00 Total - Check Register B: $ 7,553.00 KA s: HUTCHINSON CITY COUNCIL HUTCHI NSON Request for Board Action A CITY ON PURPOSE. Compost it Right! campaign presentation Agenda Item: Department: Creekside - Refuse Fund LICENSE SECTION Meeting Date: 4/9/2024 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Cassandra Meuffels Reviewed by Staff Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Introduction of Cassandra Meuffels, Creekside's Public Outreach & Education Coordinator, she started in her role in August of 2023. Cassandra would like to give an update to Council on her work to this point, and future initiatives on the campaign to bring awareness to and minimize contamination in the residential curbside organics carts. BOARD ACTION REQUESTED: None requested Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Sources NIA Remaining Cost: $ 0.00 Funding Source: NIA CITY OF HUTCHINSON CURBSIDE ORGANICS >. Compost It Right: Outreach and Education Update Project funded by Minnesota Pollution Control Agency Grant ,,. I April 2024 Compost wlutthinson's Foos � �`� --�^ It R_ghtl and Yard Waste CRsoKs'DF HUTCHINSON 0' A CITY ON PURPOSE. think Program think before you throw Our City Has a Pioneering organics Collection Service and a Revenue -Generating Composting Business • Hutchinson's organics collection service, active since 2000, is one of the first of its kind in the state. • We compost yard waste, producing widely popular bagged compost and soils products. • CreekSide is a city -owned facility. it is a revenue -generating business that puts money right back into our community services and local parks. I�Our City's 3 Challenges with Organics Carts #1 Plastic bags and other non- compostables get put in organics carts: material collected from household organics carts is unsellable. #2 Not enough food scraps diverted. We are throwing out valuable material that could be composted. #3 Not enough households use their organics carts. 3 MN State Grant Supported Compost It Right! Campaign -National Compost Week: Library Display -Partner outreach including Chamber of Commerce Apr. 2023 -Resident How To Guide i -Message to community in utility bill July 2023 -City website pop-up Organics webpages redesign -Launched Facebook page & start posts -With hauler, tagged contatnitiated cams -Improved 3 strikes management and updated letters -Community Access N outreach -Organics program updates on McLeod Co Recycling App -Resident sign -a -pledge -First newsletter sent -Started education and out communication at bag -Informational event at pick up event & Hutchinson Garden Club collected emails Meeting J June —Oct. 2023 November 2023 Jan. 2024 August 2023 October 2023 December 2023 February 2024 -Farmers Market, -Food scraps countertop -Created banner display Community & School bin giveaway for events and magnets Events, CreekSide tours -Created video to handout at events explainers - Gathered resident emails for monthly newsletters COMOOst Riaht! An Easy Guide to composting Do's and Don'ts .,. nYt compost I !:king organics carts. Some Hutchinson 11lWa up as staff ran by, or had the opportunity • ninnry•, in organics carts and what does not. 4 ;,% carts. These contaminants are finding their --J unto,turiatety make compost produced by � ' +�ot�rxr aeis raaroua owew�ua ore .rwecrMa,..ew�ne... . art +. [ul. y. rn •W .v prt.Ma aid MvM k10.014 • rn *.h e..d — p..w, .web .aR..nd ..rd waewr r e� . Hi.• bwb eM Ap1Ya . LLfr- q.u1.la n L. b." • Ov w Fft. dwwry M.. . L.NM TW p.Nwl W b . L=: ant .Milo HN MN1L d . p♦.11 l^J R�11f¢na1{qR Q1q�fMr.' AL LId top_^ .log 41e7K w..r r�l• 4 YLM.W uiri. Y.. wbM QI..L fir OR eld. �. 1 comment 7 shares," t% Like -,� c....,..,a.,t to Share Compost It Cornpo& It R ghtf think bNan ya�tlnaw Scan to learn how you can Compost It Rlghtl Right! Materials & RL AV ;:LLAI Outreach Facebook posts: 70 Cart tagging: 250 carts Facebook reach: 4,150 monthly average Public events: 12 Utility bill letter. 4,152 households Newsletter recipients: 350 Educational video FB Partner outreach: 35 Residents engaged engagement: 316 during events: 700+ (Likes, comments, & shares) Website visitors 200 monthly average Resident phone conversations: 50+ CreekSide tours and participants: 4 tours 75 participants Cart Check Needs a little work! r. 10% used carts for food scraps. 011 No Compote It R_ght-1 was r.•.pure WI.�MIIA•{N1plP1M'IPR •M �Y •V AM .i-'4 Y.YMp t•�i••r,.�wY1� 1.� .•ram Y•w N �n Residents "Rarely ever contaminates" This group needs reminders You're helping the environment. You're creating revenue for the City, You're a role model for the kid9. open to getting tips and reminders. You go to the website to get answers Vou have a countertop collection bin. A reminder poster is taped to your frig. Residents "Frequently contaminates but doesn't know it. Could be motivated to change:" This group needs lots of instructive, motivating messages. You want to help the environment, You like that it's the right thing to A o for the City. Are you Is it easy motivated? for you? Do you know how? You mostly only collect paper products/ what you think is organic/ will break down. Household members have different level of knowledge. You think you know how which means you don't go to the website to loam more. If you knew you were regularly contaminaxing the compost, you would want to change. "Not motivated at this time. Frequently contaminates." This group needs message to st�o using the cart far now. Not motivated right nosnr. now. Has very little knowledge on what is or is not organic and has little to no interest in learning. Can't focus on doing it correctly right now. Does not have interest in separating/diverting waste of Ony kind. Finds the whole process confusing. Up Next Storytime at Hutchinson Library Compost it Right Talk @ New Journey Church Worship Service Facility Tours McLeod County Garden Magic Plate to Garden Fundraiser with Heart of MN Animal Shelter International Compost Awareness Week (Giveaways, competition, engagement) Compost Bag Pick Up (New bags and bins!) Farmer's Markets & Demonstration Garden Planting Hutchinson Jaycee Water Carnival Community Day Continued Cart Tagging A HUTCHINSON PARKS, REOUTION AND COMMUNITY EDUCATION VOI)M G 11 Wo o&Ww fruit RAT1QPf . ryr�hcs��_s h.iIF I .r L HUTCHINSON PARKS, RECREATION AND COMMUNITY EDUCATION Hai• 1 ugu.vl ' ' Iivifiunrelare llpeiw: IAril l7Jar It eerlivhies! Hutchinson Parks, Recreation and Community Education Mission Statement The Hutchinson Parks, Recreation, and Community Education Department is dedicated to serving the residents of Hutchinson and surrounding communities by providing valuable recreational facilities and programs that contribute to a healthy and active quality of life. Our Values: Collaboration with: • Local residents • Service organizations • Arts organizations, athletic groups, and local businesses • Surrounding communities Healthy Living for Our: • Residents • Visitors • Environment • Parks Hard Work and Efficiency Through Our: • Valuable service • Operations of parks and programming • Sustainable maintenance practices • Design of parks and facilities Connections Between: • Community members • Residents and staff • Destinations within the community • Hutchinson and surrounding areas PWI r� � (rot iM�iM ev p �e�_ -; mv� A -Ur Leadership by: • Cooperation with multiple organizations and agencies • Serving as a regional recreation hub _ • Providing fair and inclusive programming • Innovating our practices Commitment and Dedication to: • Serving our residents K . _ 1 • Maintaining our facilities • Providing valuable service • Exploring new ideas Hutchinson Parks, Recreation and Community Education provides a comprehensive system of facilities, programs, and open spaces to enhance the quality of life for all people who live, work and play in Hutchinson. We strive to work cooperatively, be highly organized, practice good stewardship, and have a positive attitude in all we do. 1 Hutchinson Parks, Recreation & Community Education Team Members PRCE Administration Lynn Neumann Director of Parks, Recreation, and Community Education Leslie Alberts PRCE Office Specialist Jody Harms PRCE Office Specialist Parks Sara Witte Parks Manager Christopher Hutton Parks Maintenance Lead Operator Brian Magnusson Parks Maintenance Operator Daniel Howk Parks Maintenance Operator Trent Draeger Parks Maintenance Operator Samuel Sjoberg Parks Maintenance Operator Andrew Bentz Parks Maintenance Operator Recreation Casey Hagert Recreation Manager Maggie Schroeder Aquatic Center Manager Facilities Randy Carter PRCE Facilities Maintenance Manager Christina Burmeister PRCE Facilities and Operations Specialist Patrick Benson PRCE Maintenance Technician Jim Endres PT Custodian Event Center/Senior Center Jennifer Behrendt Event Center/Senior Center Programmer Christopher Jensen PT Custodian Community Education Sharon Armstrong Community Education Coordinator Mary Myers-Reinarts Early Childhood Family Education Coordinator Shari Brunes Adult Basic Education Coordinator Staffing Changes for Retirements In March 2023, Mary Haugen, the Recreation Facilities Operations Manager, retired after serving the City of Hutchinson PRCE Department for 42 years. Similarly, John McRaith, the Recreation Services Coordinator, also retired in March 2023 after serving the department for 41 years. Following their retirements, the department saw an opportunity to evaluate and adjust the current job positions for the betterment of the department as a whole. Both job positions were reviewed, changes were made, and Randy Carter was hired as the PRCE Facilities Maintenance Manager in March 2023. In April 2023, Casey Hagert was hired as the Recreation Manager. Moreover, during the retirement and evaluation process, there was a vacant position for the PT Recreation Coordinator and Aquatic Center Manager. As a result, the department decided to combine these two positions to create a full-time Recreation Programmer position that would focus on aquatics and additional programming opportunities. 2 Hutchinson PRCE System at a Glance 41 City Parks 4 Shared School -Park sites Aquatic Center (new in 2017) Recreation Center Ice Arena with 2 Sheets of Ice • Farmers Market • Overnight Campground • 75 Acre County Fair Grounds 237.5 Acres of Park • 138 Acres of Natural Areas/Open Space • 35 Miles of Paved Trails • 3 Miles of Un-paved Trails 16 Miles of Bike Friendly Streets • 33.5 Miles of Sidewalks Terrain Park and Skate Park • 3 Miles of Bike Lanes Bike and Pedestrian Network Hutchinson has made it a priority to create a connected system of bike trails, sidewalks, and on - street bike lanes. Paved trails are typically along major collector roads and through parkland. Sidewalks and bike lanes are mainly within the core downtown neighborhoods. The existing system includes: • 33.5 miles of sidewalks • 35 miles of paved trails + 3 miles of unpaved trails 16 miles of bike -friendly streets • 3 miles of bike lanes • Luce Line State Trail The City is served regionally by the Luce Line State Trail, a 63-mile long former railroad grade which was developed for biking, hiking, horseback riding, mountain biking, snowmobiling, and skiing. The trail connects the western Twin Cities with Independence, Watertown, Winsted, Silver Lake, Hutchinson, Cedar Mills, and Cosmos. The trail surface varies along its course, including limestone, with a parallel treadway of horseback riding, paved bituminous, crushed granite, and natural (mowed grass). Snowmobiles are allowed on the trail west of Stubbs's Bay Road. (Source: www.dnr.state.mn.us/state_trai/s//uce_/ine) 3 Hutchinson PRCE Advisory Board The PRCE Board meets at 5:15 p.m. on the first Monday of the month at the City Center. The PRCE Board shall be composed of seven representatives from the community at large, one representative from the School Board, and one representative from the City Council. Except for the School Board and City Council representative, all members shall be jointly appointed by the Mayor and the School Board President, with the consent of the respective boards and Council, and shall serve staggered three-year terms. The Board shall study and determine the park, recreational, and community education needs of the city and make recommendations to the City Administrator relating thereto, and shall submit an annual operating budget to the City Administrator. In addition to the PRCE Advisory Board, there is an opportunity for involvement on the Senior Advisory Board. PRCE Advisory Board Members: Lynn Neumann - PRCE Director Jody Harms/Leslie Alberts - PRCE Office Specialist Erin Knudtson - Hutchinson Public Schools Representative Chad Czmowski - City Council Representative Member Term Expires Joshua Kamrath August 2026 Second Full -term Ashley Gabbert August 2026 Second Full -term Kyle Wendling August 2024 First Full -term Jeff Hoeft August 2024 First Full -term Mark Lansink August 2025 Second Full -term Liz Stearns August 2025 First Full -term Kim Schutt/Margo Kaping August 2025 First Full -term Hutchinson PRCE Senior Advisory Board The Senior Advisory Board meets at 10:00 a.m. on the fourth Monday of the month at the Senior Center. The Board consists of seven members who serve staggered three-year terms. The board shall advise the PRCE Board and staff concerning the management and use of the multi- purpose senior center and shall develop and maintain a management plan that provides the opportunity for all senior -related activities to flourish. Senior Advisory Board Members: Jennifer Behrendt - Event Center/Senior Center Programmer Al Barkeim Mike Becker Connie Dahl Dave Husfeldt Ced Steinkraus Jody Stottels 4 Bike and Pedestrian Committee The Hutchinson Bicycle -Pedestrian Advisory Committee (BPAC) serves as an advisory committee to the City Council and the Park, Recreation, and Community Education Board. The BPAC provides advice on bicycling and pedestrian needs in Hutchinson, advocates for pedestrian and bicycling infrastructure improvements, and promotes recreational walking and bicycling in the city. Bike and Pedestrian Committee Members: Sara Witte - Parks Manager Pat May - City Council Representative Aric Jensen Deb Card Mark Hanneman Mike McDowell Tracy Marquardt Sponsorships and Donations The Parks, Recreation, and Community Education Department received sponsorships and donations from several local businesses, organizations, and individuals throughout the year. PRCE staff recognize the importance of community involvement and the positive impact that this partnership has on the quality of life in Hutchinson and its residents. PRCE staff also would like to express our gratitude to the many volunteer organizations and individuals who donated their time to our PRCE programs, facilities, and events. We could not do it without all of you! r Silver Bicycle Friendly Community Designation Hutchinson is committed to making biking better for everyone and we are now certified as a Silver Bicycle Friendly Community by the League of American Bicyclists. We know when our streets are safer for kids and people who bike, our streets will be safer for everyone! Hutchinson proudly announced that the League of American Bicyclists has certified us as a Silver Bicycle Friendly Community in the spring of 2023. Together with 506 total BFCs, we're building safer streets and a more bicycle -friendly America for everyone. MRPA Award of Excellence Minnesota Parks and Recreation Association awarded Hutchinson PRCE and the Hutchinson Fire Department with the Award of Excellence for the Fireman's Park Playground Project. MRPA recognizes agencies or organizations in Minnesota for outstanding achievements in the following categories: • administrative or management strategies • marketing and communications • park and facility • programming and events • sponsorship and partnerships • volunteer initiatives 5 Park, Recreation, and Community Education Administration Staff Responsible: Lynn Neumann, PRCE Director The Park, Recreation, and Community Education Department has responsibility for the planning, protection, maintenance, and improvement of city - owned parks and facilities, District 423 school grounds and facilities, open spaces, trails, and natural resources as well as designing and implementing recreational activities and community education activities. The separate divisions of the department accomplish these responsibilities with funding from general taxes, funds from MDE, grants, program fees, sponsorships, and donations. There are nearly 401 acres of parks and open spaces, including 38 miles of biking and walking trails. PRCE Administration is responsible for the day-to-day administration and operation of the department in support of Park Maintenance, Recreation, PRCE Facilities, Event Center and Senior Center, and Community Education, including park development, park planning, facility planning, capital improvement plans, budget management, construction, renovation and maintenance of all PRCE facilities. PRCE Administration prepares grants, and donation requests and works with service organizations to develop and implement adopt -a -park programs. PRCE Administration also provides public relations services and responds to public inquiries and concerns. Park, Recreation, and Community Education Administration works closely with other City departments, such as Public Works, Planning, Engineering, Finance, Economic Development, and City Administration to provide a comprehensive PRCE system. PRCE Administration also works very closely with District 423 Directors and Administrators to provide quality facility reservations and community education programs. PRCE Administration works work the PRCE Advisory Board, City Council, and District 423 School Board to make sound decisions that will enhance the City of Hutchinson. PRCE Administration is responsible for the PRCE Annual Budget, Community Education Budget, PRCE Master Plan, and PRCE Annual Capital Improvement Budget. PRCE Administration Objectives • Establish and build upon the Joint Powers Agreement between the City of Hutchinson and Hutchinson Public Schools. • Provide excellent customer service and public relations in representation of the City of Hutchinson and Hutchinson Public Schools. • Prepare all PRCE department budgets. • Expand sources of revenue by promoting sponsorship and donations. • Solicit and apply for grants, donations, and other funding for park improvements and activities. • Provide for a safe and efficient delivery of program services. • Nurture collaborations between service agencies in the community. • Plan and provide park development, capital improvement plans, construction, renovation, and maintenance for all PRCE facilities and parks. • Monitor and evaluate all department personnel and activities. • Plan and implement recreational programs for the community that reach a diverse population with a wide variety of ages and cultures represented. • Encourage activities that promote intergenerational participation and strengthen community, families, and neighborhoods. N. Parks and Natural Resources Staff Responsible: Sara Witte, Parks Manager The Hutchinson Parks Department was fortunate to have several volunteer groups assist in various park improvement projects. These groups included local agencies, civic organizations, sports teams, and various local schools that helped with park and trail clean-ups, mulching, shelter and picnic table cleaning, invasive removals along the riverbank, and more. The partnership with HHS Ag-Science classes continued to benefit the district and the city. Students helped with clean-up in parks within walking distance from school locations, tree planting/mulching, site preparation and plant installation around three elementary school signs, and replacement plants on the Police Memorial berm. This partnership saved more than 1000 hours of labor. In 2023, the PRCE Department saw the retirements of the Recreation Coordinator and Facilities Manager, and the Parks Department also experienced changes. Long-time Parks Maintenance Specialist, Randy Carter, transitioned into his new position as PRCE Facilities Maintenance Manager, leaving the Parks Department to find another individual to assist the Parks Manager with long-range planning of projects/cost estimates and more importantly, leadership and direction in daily park operations. Tenured maintenance employee, Chris Hutton, applied for the position and was offered the job of Parks Maintenance Lead Operator in July. With that, the Park Maintenance Operator position was posted, and Andy Bentz, a former Parks Maintenance full-time operator, applied, interviewed, and was offered the job. Andy moved back to Hutchinson from out of state and started his position in September. Seasonal staffing levels remained the same for parks, with summer being the busiest time. The department is grateful for the hard-working group of summer seasonal staff that join the team each year. wr��� The Department is grateful for the good working relationship they have with the HPD and all other city departments. Vandalism continued to be an issue in the parks system and other public spaces throughout the community. The installation of security cameras at multiple park locations, Masonic West River campground, and the Parks Shop allowed the department to track activity and solidified the need for keyed locks at the campground showers to allow for paying -only customers to use the shower facility. This measure drastically reduced the number of negative behaviors happening at the campground. Portable surveillance cameras from the Hutchinson Police Department are still used in parks that do not have permanent security cameras. 7 Total Park Operations 21520 hours General Maintenance 6095, 28% Mowing 2645,12% Equip Maintenance 654, 3% Winter Functii 1271, 6% Athletic Fields 1667, 8% Landscaping 2795,13% PD/Liquor Store Maint, 189,1% Admin/Training/Mtgs 2209,10% .fiver Rentals 112,1% Paid Time Off 2358,11% ;'ublic Functions 945, 4% ary Operations 580, 3% Non -Park Functions 3848 hours Teaming/Meetings Public Functions 380,10% 945,25% Liquor Store — 18, 0% Police Dept. 77, 2 % River Rentals 112, 3% Administration 1829, 47% Warning House 487, 13% RI 2023 Parks and Natural Resources Accomplishments General Site Improvements • Main Street holiday garland/wreaths replaced along with new holiday banner design • Three ADA fire rings installed at Masonic West River full hook-up sites: 1, 2 & 3 • Bike Fleet Program- fleet was utilized in spring and fall at surrounding Walk!Bike!Fun! curriculum -trained school districts; Dassel/Cokato MS, Litchfield MS, ACGC, Sibley East, Hutchinson HS, MS, and Park Elementary • Improvements made to Library Square (Hutchinson Leadership Institute- HLI). Mulch all younger park trees and around the entire park, replace plants along the south sidewalk and hostas under two tall spruce trees, clean around Hutchinson Brother's walkway, wash windows on the Library outside the building, etc. • Paver seating areas redone at Civil and Spanish American Wars at McLeod County Veteran's Park (HLI- small group) • Installation of security cameras at multiple park shelter locations along with Parks Shop • Contracted restoration of public bronze art sculptures throughout the City of Hutchinson • Shady Ridge's new playground installed • Engineered playground safety surfacing delivered to various playground locations • Installation of cement bench pads at Rotary, Fireman's, Shady Ridge, and Eheim • Keypad door locks installed on Masonic West River shower building, code is given on receipt of paying campground customers only • VMF West's old perimeter fence was removed, and regraded, and a new black vinyl fence installed • Addition of one large 6' snowflake into Library Square for the holidays Athletic Field/Court Maintenance • Two loads of aglime were applied on the MS baseball field in conjunction with field renovation- adding a permanent pitching mound to that field • Roberts Park SW field renovation project • Provided weekend field maintenance at five summer baseball/softball tournaments, along with the annual Pentacular Men's Softball event • 3 bulk totes (225 gallons each) or 675 gallons of white field marking paint were applied for activities in 2023: baseball, softball, football, lacrosse, PRCE soccer, etc. Approximately 70 gallons of Yellow paint was applied this year for the HHS soccer program Landscaping • First year of maintenance at new Hutchinson Police Services building; provide outdoor landscaping maintenance; mow, water new plants, weed, irrigation maintenance, etc. • Memorial bench pavers installed at Oddfellows, Elks, and Masonic West River • Designed, edged, plant installed, and mulched with HHS Landscape classes new signs at Tiger, West, and Park Elementary schools • Boulder retaining wall repaired on the northeast side of Pedestrian bridge walk bridge from McLeod County Veteran's Park to Crow River Rec/Luce Line trail Forestry/Natural Resources • 49 trees planted in various Parks/School District properties with forestry/park staff, volunteer groups, and HHS students • Tree removals: 35 in various Parks/School District property • HHS Landscape and Natural Resources students assisted with various projects on the ISD#423 campus, Depot rain garden and Farmers Market Pavilion cleaning, Police Memorial, Oddfellows, AFS, and Rollie Johnson School Ecology Site 2 • Maintenance of Parks prairie locations included in the Hutchinson Prairie Management Plan being partially funded by the MN DNR Conservation Partners Legacy Grant Program- contractual burns conducted by Red Rock Fire, LLC at Millerwoods and Roberts Park • Hutchinson Fire Department conducted native prairie burns at Depot Raingarden, HHS Stormwater ponds, Middle School pond, Bass Pond • Select prairies mowed down for invasive weed control- Cedar, Riverside, Tartan Shelter Reservations 2023 180 162 160 140 120 100 80 67 60 0 47 40 34 28 33 27 20 3 ■ 11 6 1 4 14 I I � ■ � L 0 — ■ = — . _IS 2024 Parks and Natural Resources Goals • Ecology site existing trail maintenance, along with establishing a new trail down to the water for class water sampling and invasive tree removal (HLI small group- April) • ECFE Outdoor classroom (April) • ISD#423 outdoor batting cage at HHS softball fields (April) • Library Square north quadrant of park; new shrubs/perennials, edge beds, historical stockade rock on NE corner, memorial bench pad (HLI large group- May) • Relocate potable water line ran for camper fill up, new signage, and turf restoration at MWR Campground (May) • Kiwanis Park: complete shelter improvements and retaining wall (June) • Drift Rider Park: metal overlook railing constructed and installed (June) • Community Dog Park cement front unleashing area/entrance (June) • VFW Park improvements: new shelter roof, playground mulch, bench pads, etc. (July) • JC Women's Club: construction of an accessible trail from the road up to the playground (August) • IPAD implemented for park maintenance tasks, playground inspections, etc. (Sept) • South Park tree removal and reforestation (Sept) • VMF Grandstand Project (Oct) • Millerwoods work plan (Oct) • Prairie Maintenance plan implementation- Goats on the Go, additional burns, etc. (Nov) 10 Parks Maintenance Functions 13941 hours .al 5922, 43% Equipment 654, 5% Forestry 564, 4% Athletic Fields 1520, 11% 'rairie Grant Mgmt 45, 0% Snow 613, 4% Landscape 2563,18% Mowing 2060, 15% Hutchinson Utilities Maintenance 228 hours Mowin 76, 33 Landscaping 85,37% Fores, General Maintenance 51,23% 11 Mowing & Weedwhipping 2645 hours utiliti. 7� City Parks/Boulevartk 2060, 78% 1 ISD 423 Maintenance 1916 hours Mowing Landscaping 147, 8% General Maintenance 122, 6% Athletic fields 967, 50% Burich Arena Staff Responsible: Randy Carter, PRCE Facilities Maintenance Manager In 2023, the city worked on finalizing construction and remodeling outside facilities. The staff achieved new landscaping and a dedicated memorial corner near the East Arena. HHA also contributed $2,400 towards a new metal bench and a concrete pad for it to sit on. The new HVAC equipment was installed, and multiple tests were initiated before the final test, which needed to be done after the ice was installed to ensure adequate proficiency. The staff is responsible for finishing the painting of the inside of the arena, which is receiving a new look by changing to �. more neutral colors. The city is working with HHA, HFSA, and other user groups to come up with better plans for Facility Guidelines, Rules, and Regulations and better management of space that is used for storage, warm-up areas, and shooting areas. The facilities plan for both Burich Arenas is to come up with a Facility Management Plan that encompasses a higher level of Scheduled Maintenance, a cleaner and more desirable place for activities, and a safer environment for all spectators, players, and employees. The staff will be assessing all aspects of the buildings to best utilize the space, come up with better ways to achieve optimal usage within the Facility, promote safety to the users, and plan for scheduled/routine maintenance while trying to add more user groups. In 2023, the staff spent time exploring a potential partnership with an NA3HL Junior Hockey team. A team from Iowa is looking to move to Minnesota, and the staff is considering the proposal. The team would have approximately 20 home games from September to March and would compete with other teams throughout Minnesota. 2023 Burich Arena Accomplishments • Ice Time Sold = 2,478 hours. • Landscaping and grading of East Arena perimeter with rock and edging. • Installed Fence around new HVAC equipment on the south side of Arenas. • Arena staff converted to Hillyard cleaning products to help aid in achieving a higher level of cleanliness within the facility. • Construction came to an end, New HVAC was tested and put into use by September 7 with the final test shortly after ice was put into the East Rink. • Voss Construction repaired and resealed the Zamboni room ceiling. • Working with HHA to achieve a better location for the Dryland Shooting corners. • Repaired the West Rink HVAC system which was causing humidity within the west rink and unstable ice conditions. • Continue to improve and nurture our partnership with HFSA. Participation numbers remain strong. PRCE continues to offer ISI (Ice Sports Industry), an opportunity for younger skaters, and HFSA offers a competitive program for the more experienced skater. The annual ice show is possible only with the city's support and volunteer help from HFSA. • Work with the Burich family and Hutchinson Hockey Association on funding for Burich Arena improvements. These groups have committed to contributing to future improvements at the facility. • Worked with all user groups to try and implement new policies of safe practices, building policies, and user group contracts. 12 TOTAL ICE TIME 2000 e ISM I� 1OD � O M I a 1000 a 500 e o i� `_ ® NO e� 2016 2017 2018 2019 2020 2021 2022 2023 0 i otal Ice Time 2222 2120 2160 2134 1003 1709 1988 2478 2024 Burich Arena Goals • Staff will landscape the perimeter of the West Rink, remove shrubs, and match the East Rink. • Continue to improve and nurture our partnership with HHA, HFSA, and other user groups. Have continued meetings, process feedback and improve the Level of Expectations. • Come up with a Facility Asset Sheet and Key Component Replacement Schedule. • Work with the Burich family and Hutchinson Hockey Association on funding for Burich Arena improvements. These groups have committed to contributing to future improvements at the facility. Looking to get help replacing the Burich Arena Marquette Sign. • Work with our user groups as we grow our ice season. Try and incorporate a better schedule of Open Skate/Hockey to be able to offer later sessions. • Get funding to replace our current Water Treatment Process for the Cooling Tower and Recovery System. • Finish painting the inside of the arena and internal remodel. • Install a new Dasher Board System in the East Rink, keep the old system, and have talked about installing a'/2 rink outside of the west arena with the old system. • Work with City Staff on better training in facilities maintenance, scheduled maintenance, routine maintenance, and housekeeping. • Work with staff to obtain better solutions to aid in getting more employees during our winter months when ice is at its prime time. • Relocate Live Barn cameras and update to the newer software. • Work with multiple companies to achieve certain contracts of service and have full records of equipment maintenance. 13 Hutchinson Recreation Center/Hutchinson Aquatic Center Staff Responsible: Randy Carter, Facilities Maintenance Manager Casey Hagert, Recreation Manager Following a challenging Aquatic Season in the Summer of 2023, the PRCE staff called upon Global Systems and Aquatronics to assess the Aquatic Center's condition. Upon inspection of the mechanical units and filtration system by both companies, four major issues were identified: • The key issue is the Variable Frequency Drive (VLT): The electric motors VLT needs to be reprogrammed as it is unresponsive to any command. This unit controls the Defender Filtration system and regulates the electric motor's speed. • The Surge tank, which collects excess water during entry and exit from the pool, was inaccurately plumbed during installation in 2017. This has resulted in a large amount of air being drawn into the filtration system, causing a loss of suction, and consequently, pressure throughout the entire system. • The feed controller lines control the amount of chemicals applied to the pool for balancing. However, they were plumbed in the negative side of the pool lines, resulting in low-pressure readings. Relocating them to the positive side of the water flow will improve the water pressure and readings. • The Defender unit is responsible for filtering all the pool water. Both units need to be chemically cleaned and resealed with new top plate gaskets. This has not been done since the pool's opening in 2017. To address the underlying issues systematically, it is recommended to develop a comprehensive maintenance plan. This plan will include regular inspections, preventive maintenance, and equipment replacements, where necessary. This will ensure the prolonged functionality of the mechanical systems. To eliminate potential future issues, it is necessary to add the Aquatic Center Pump House to the City Network. The PRCE staff has already had initial conversations with IT staff and it will be a priority to get this completed before the 2024 aquatic season. With the pump house being on the City's Network, the VLT will automatically update when necessary and staff will be able to receive real-time communication on all the mechanical components. Budgetary, we will continue to work to keep Hutchinson Family Aquatic Center and Recreation Center looking and performing like new. Our recent investments continue to pay off as programs and participation at our facilities remain strong. Aquatics is a multifaceted operation for PRCE and includes operating the aquatic center, fitness programming, swim lessons, private rentals, and concessions. 14 We continue to hire, train, and coach quality seasonal employees. We will reach out to former aquatic staff members and recruit and train new staff. In 2023, the aquatic center was open from June 9 to August 18 with lap swim being available through August 25. PRCE offers several options for admission, including daily passes, discounted punch passes, and i season passes. The most popular pass is the family pass. An individual pass is $100 and t' each additional family member is an additional $40. The most frequently purchased pass was the family of 4 passes. A total of 1,350 family passes were sold in 2023. During the approximate 70-day season, a total of 38,816 check ins were recorded; approximately 554 check -ins per day or 69 per hour. These check -ins did not include those who utilized the pool during private rentals or for scheduled activities such as the Tiger and Sharks swimming program. 2023 PRCE Family Swim Passes Family of 8 � 40 Family of 7 M 14 Family of 6 113 Family of 5 189 m Family of 4 347 a Family of 3 Family of 2 Indhidual 216 126 305 0 50 100 150 200 2SO 300 350 400 Number of Passes Sold Swim lessons are an important component of any Parks and Recreation department. The program teaches life-long and a life-saving skill set. According to the American Red Cross, drowning is the leading cause of death for children in the United States. PRCE helps combat this statistic in the community by offering a wide variety of swim lessons each summer. In 2023, a total of 649 registrations were taken for the swim lesson program. 15 2023 PRCE Swim Lesson Participation 140 133 120 Lq 120 1d6 r c 98 a 100 94 .0 M 80 65 a 0 60 iu n E 401 3 0 Preschool Lave] i Level 2 Level 3 Level 4 LevA 5 Leyd 6 Private Swim lesson Level The concession stand is a large part of the aquatic center's operation. Items including hotdogs, popcorn, nachos, pretzels, candy, and ice cream are sold from the concession stand. In 2023, a total of 11,331 transactions were processed through the Aquatic's concessions stand. A total of 24,940 items were sold for a total of $70,686 in sales; approximately $1,009 per day. The most popular item sold in 2023 was the pretzel with cheese with 3618 being sold. Other popular items included ice cream sundaes, slushies, pizza, and nachos with cheese. 2023 Aquatic Center Concession Items Sold Nachos w/Cheese Pop (small) d Pop (Large) r M_ Waffle Cone 0 CU Pizza Slice u o Slushie c.r Ice Cream Sundae/Float Pretzel w/Cheese 1318 1340 1 1485 1816 1844 1 1960 2182 3618 0 500 1000 1500 2000 2500 3000 3500 4000 Total Sold i Another major component of PRCE operations is the Recreation Center Gymnasium. Heavily utilized September -May, this facility hosts several different activities and opportunities. Open pickleball and open gym provide opportunities for the community to utilize the space for physical fitness and social interaction. Open gym provides an opportunity for community members to explore recreation as they please; whether it be basketball, pickleball, walking, etc. Open pickleball is a set -aside time that is specific for playing pickleball. Participation during open pickleball has doubled from 2022. To help meet this demand, additional open pickleball opportunities have been added to the schedule as well as private court rentals specifically for pickleball. The indoor playground program is another popular opportunity in the gymnasium. This program is offered for children ages birth to 5 years. The indoor playground program provides children a safe place to develop important life skills including communication, creativity, critical thinking, teamwork, problem - solving, conflict management, collaboration, and more. During play, children are also developing fine and gross motor skills; helping them achieve important developmental milestones. Child psychologist Jean Piaget said, "Play is the work of children." Mr. Rogers expanded upon that stating "Play is often talked about as if it were a relief from serious learning but for children, play is serious learning." Learning and developing these skills at a young age sets the stage for well-rounded, emotionally intelligent children who are more prepared to transition to the school environment and have long-term impacts that can be seen through adulthood addition, this program helps support in -home daycare providers, who help the community meet the extreme demand for childcare 14 services in Hutchinson, by providing the space, time, and equipment to engage children in active play opportunities. Furthermore, families can utilize the program to come engage and play as a family unit when outdoor opportunities may be less accessible. In addition to internal programming, the Recreation Center gym and PRCE support the community by hosting opportunities that may otherwise not have a home. Specifically, from approximately 2:30-5 pm, Monday -Friday, the gymnasium hosts middle school athletics including boys' and girls' basketball, and becomes an indoor practice facility in the spring when fields may not be suitable for play. The gym is also utilized by several youth athletic associations hosting JO volleyball practices, basketball tournaments, and more. In 2024 is a year we look to continue to refine operations and create more opportunities to best meet the needs of the community. 17 2023 Hutchinson Recreation Center/ Aquatic Center Accomplishments • Inspected and replaced additional tiles as needed in the Aquatic Center lazy river. • Repaired outdoor shower units after several leaks were found. • Repaired broken water line in concession stand that serves as a water source for our outside cleaning. • Worked with a contractor to improve control/functions of gymnasium HVAC system and put on City's CIP to replace within the next 2 years due to being undersized and no means of humidity or A/C control. • Removed 2 small walls as part of landscaping to make the Recreation Center more uniform looking and prepare for the painting of the front and back entrances. • PRCE repaired the irrigation on the west side of the Aquatic Center. • Finished the landscaping around the new EV Car Charing Station. • Repaired waterslide railing due to excessive wear. • Repaired water entry railing on lap pool, welded more supports into water truffle to aid in support of the railing. • Repaired Sun Shade for waterslide tower and reinstalled it. • Repaired plumbing fixtures within the facility's restrooms. • Vos Construction installed new gutters on the North Side of the Recreation Center. • Repaired the Surge Tank in the Aquatic Center and installed proper manual gate valves. 2024 Hutchinson Recreation Center/Aquatic Center Goals • Plan, design, and complete re -painting of the front and back entrances of the building. We will work to complement and match the newer paint scheme that is used throughout the building. • Continue to work through the Facility Committee on future facility upgrades of the Recreation Center Gym HVAC. • Continue to redefine maintenance policies and procedures for the Aquatic Center operations. • Establish a response policy for Aquatic Center Staff to follow during pool operations. • Continue landscape improvements surrounding the Recreation Center and Aquatic Center. • Continue to repair the Aquatics Center Filtration System, upgrade necessary equipment to prolong the life of the system, and ensure proper filtration is being established. • Aquatic Center Pump House: Establish City Network via cable to the pump house to ensure that all data can be "real" time resulting in better response times to issues of malfunctions. • Come up with a new sign for all entrances around both the Recreation Center and the Burich Arena. • Consider adding a new water feature in the Zero Depth Entry pool area. 18 Recreational Programming Staff Responsible: Casey Hagert, Recreation Manager 2023 was a year of observation and evaluation; taking time to view current operations and look for areas of improvement. One focus of the department has been to create policies and procedures for facility and program operations. This includes facility policies, open gym rules, and open pickleball procedures. Documenting policies is important for several reasons. One of the most important is to set expectations with guests while providing consistent information and communication as a department. Policies and procedures are created not to restrict the user experience but instead are intended to help provide clarity and create a cohesive and welcoming environment It is the hope that by implementing these procedures, the facility and department will run smoothly and provide high -quality customer service to the community. rJ Along the same lines, PRCE has started to create contracts and agreements with partners to better document and clarify roles, responsibilities, and relationships. Documenting the terms of a relationship helps create a better understanding between the parties and also allows for consistency from year to year. Turnover can occur in businesses, associations as well as in PRCE. Relationships between the department and others should be independent of the individuals within those roles and should continue with consistency if and when individuals move 0 on. Having documentation outlining relationships helps us achieve this goal. The objectives above are set to help us further achieve our goal in 2024 to better serve the community by providing high -quality service, clear and transparent communication as well mainstreaming operations of facilities. Programming PRCE offers many youth sports leagues that serve as an introduction to a sport for community youth. Age ranges vary for the leagues but most are designed to serve Pre-K - 41h Grade. Some leagues, such as tackle football and travel soccer, serve an older age group when an opportunity for that sport may not exist until middle school. A total of 1064 youth participated in PRCE-managed leagues with soccer having the most participation. Soccer is offered for Pre-K through 6th grade in both spring and fall. 19 A major component of youth sports through PRCE is the sponsorship program. Community businesses help cover the costs of team uniforms and keep registration fees low. In 2023, 66 sponsors supported a total of 122 youth teams. In addition to sponsors, volunteer coaches are a vital part of the youth sports programs. All youth sports teams run through PRCE are coached by volunteer coaches: oftentimes, each team is assigned two volunteer coaches. Being volunteer -based is another factor in keeping fees low. It was determined that more guidance and support was needed for volunteer coaches and in 2023 online coaching clinics were hosted to provide all volunteers with the tools necessary to be confident in their roles. This included sharing the overall mission of the program, practice plans, games, and overall structure of the program. It was also a great opportunity for coaches to ask questions and feel more confident in their role in supporting the community. 2023 PRCE Youth League Participation 300 .'� 245 250 a 200 156 183 IL 150 123 92 96 1[18 y 100 63 2 s0 0 Ne Program In addition to the league format, PRCE offers lessons for other activities including tennis, gymnastics, and ice skating. These programs, much like the leagues, serve as an opportunity for youth to try something new, and in the case of tennis and skate school, develop those skills and advance to a higher level of the program. 2023 PRCE Skate School Participation 70 63 60 w c s0 C 41 `u 40 37 0. 30 ? h 20 10 0 Beta Gamma Pro -Alpha Skate School Level 20 Furthermore, PRCE helps support youth sports when other avenues do not exist within the community. Currently, PRCE manages the youth fastpitch program. Previously, this program was supported through a governing youth association much like many of the other sports in Hutchinson. When the association disbanded, PRCE took over the program ensuring the opportunity would continue to be provided for the community. 2023 PRCE Fastpitch Participation 45 39 40 35 35 N 35 a 30 25 u 2S 20 15 Ii ~ 10 5 , - 0 811 SbU 12U 14U Hlgh Sdioul Age Group PRCE's mission goes beyond serving the youth of Hutchinson and aims to serve all demographics from birth to the end of lite. PRCE offers opportunities including open gym, open pickleball, open soccer as well as organized adult sports leagues. Presently. PRCE offers adult leagues for three sports; slow -pitch softball, sand volleyball, and indoor volleyball. Indoor volleyball is offered as both a fall and winter league. On average, an adult softball team rosters approximately 20 individuals and a volleyball team rosters about 10 individuals. Using those numbers. PRCE's most popular leagues serve approximately 250 individuals per season. 30 M 25 E ai 20 ° 15 `a M E 10 M z 5 0 2023 Adult Sport League Participation 13 11 11 5 Softball- Softball -Fall Softball -Co- Sand Summer Men's Rec Volleyball - Men'S co-Rec Sports League 21 25 2S Volleyball- Volleyball- co-Rec women's 2023 Recreational Programming Accomplishments • Development of standard operating procedures and policies: To better manage the Recreation Center, PRCE has begun developing more comprehensive standard operating procedures and policies. Some unwritten rules and guidelines existed, however, there was a lot of inconsistency in enforcing these. By developing and documenting these procedures, the department can provide more consistent services to the public allow for the publishing of these policies, and be more transparent and clearer with the public. • Contracts & Agreements: Clearly defining relationships and responsibilities within a partnership is vital. As part of the effort to provide equitable services to youth associations and to clearly define the roles and responsibilities of everyone; PRCE has begun to develop comprehensive agreements and understandings that help drive and direct these partnerships. It's important to document the terms of a relationship so it can be referenced in the future. Changes in boards happen frequently and changes within roles here in PRCE can turnover, so documenting and establishing the duties in relationships is important so operations can proceed seamlessly regardless of who's in a role. • Sponsorship Program: The sponsorship program has been revamped. Moving forward, potential sponsors will be asked to opt into a sponsorship on an annual basis for youth sports sponsorships. This allows sponsors more flexibility in what they are sponsoring and when. Additionally, contracts are being developed for long-term sponsorships including ball field and facility sponsors. • Online League Schedules: All schedules for youth and adult leagues have been moved to an online platform; Team Sideline. Online schedules allow easier access for the public and allow for real-time changes to be reflected immediately; helping reduce confusion from participants and family members when having to reference potentially outdated copies or having to ensure they have the most up-to-date one. Additionally, this online platform allows for standings for adult leagues to be viewable at any time from a computer or phone. Participants do not need to come to the facility or wait until the following week to get updates. 2024 Recreational Programming Goals • Develop and Implement Policies & Procedures: o Data Tracking: Data drives decisions and direction. Tracking Rec Center visitors will help drive long-term planning and help dictate gym schedules and identify needs. Utilizing Civic Rec and scannable passes is one option to better track which activities, days of the week, and times of day people are visiting. o Aquatics Policies & Procedures: Safety is always priority number one and good lifeguarding is preventative lifeguarding. Evaluating aquatic center operations as well as policies and procedures is vital to achieving these goals. Developing rules and empowering staff to enforce rules will help achieve our goal of safety. o Association Agreement: Development of an overall Youth Athletic Association Agreement is currently in the works. This document will be the overarching document that guides relationships between PRCE and youth athletic associations. The document would define what a youth athletic association is, how to become a city -recognized association, what the general partnership looks like, and expectations for associations that wish to utilize city -owned facilities. This agreement will be presented to the Parks and Recreation advisory board for input and approval. 22 Development of Staff Manuals: Staff manuals, much like contracts, agreements, policies, etc., help drive work direction and create clarity in duties. Creating a strong team is vital to creating high -quality services and that begins by having a strong foundation to help lead staff. Staff manuals establish clear expectations and lay out how to perform job duties. Developing staff manuals is the first step in creating a strong, cohesive team; training team members on the staff manual continuing to touch base, and hosting team -building activities are other facets of a strong team. Team development: Hiring a full-time Recreation Coordinator and creating proper workflows will help improve overall function. Clearly defining who is responsible for what tasks, who reports to whom, and communicating this with staff will improve overall teamwork and communication. Le. Recreation Manager > Recreation Coordinator > Concession Manager > Concession Lead > Concession Team Member o Improving overall concession stand operations is a big goal in 2024. Developing staff manuals and clearly defining cleaning schedules will help improve overall operations. Additionally, improving the efficiency of the concession stand will help improve the visitor experience. Things such as creating large and clear menus to be placed in a -frames on the pool deck, reducing the size of the menu, and ordering pre -packaged food; such as ready -to -use popcorn packets, prebagged nacho chips, etc. will help reduce the workload of staff and improve speed of service. Improve Clarity, Transparency, and Ease of Access for the community. o Online Reservations: Allowing multiple avenues for reservations improves customer experience. Transitioning reservations online allows the public to make a reservation quickly and on their own time. Things such as indoor pickleball court reservations, birthday party reservations, and party tent reservations will be implemented in 2024. This will also help alleviate the phone calls and time that is currently dedicated to making these reservations allowing front desk staff to focus on other things to further enhance the community experience. o Website Updates: Lots of avenues exist for accessing information. Facebook, program guides, registration software, email blasts, third -party groups, etc. The PRCE website is one of those hubs. With information everywhere, it's important to ensure that that information is updated in all places. Regularly scheduled website audits will help ensure accuracy. Additionally, taking a look at the website deciding what information is needed, and building out those pages will further provide clarity to the public. Adding a clear, frequently updated online gym calendar will help with one of the biggest pinch points in current operations. o Program Brochure: Evaluating the seasonal brochures to determine the best layout and how to most efficiently communicate information to the public is another goal for the department. Continuity throughout the guide, creating standard expectations and layouts for program offerings, and ensuring ADA compliance will all help create a clear, easily readable brochure. Provide High -Quality services to the public: o Equipment Replacement: Evaluating which equipment is outdated and creating a priority replacement schedule will help drive purchases. Looking ahead and evaluating what equipment; such as football helmets; needs replacing will help the department seek out grants and other funding options. o Needs assessment: Perform a SWOT analysis (Strengths, Weaknesses, Opportunities & Threats) to determine the program needs of the community. 23 Hutchinson Event Center/ Hutchinson Senior Center Staff Responsible: Jennifer Behrendt, Senior Center/ Event Center Programmer The last few years have brought many changes to the Hutchinson Event Center. The end of 2022 brought the departure of all part-time staff; leaving only 2 staff members (1 full-time, 1 part-time) to continue with modified operations. The Hutchinson Event Center started a modified operation on January 1, 2023, meaning all rentals were to be held Monday - Friday between the hours of 9 am-3 pm. The Event Center was a host location for 65 events in 2023; 46 business events and 19 city events. 2023 was the first year River of Hope leased their space from the City versus renting every week. Church meets at the Event Center every Sunday and many times throughout the week for various activities such as confirmation, bible studies, meetings, etc. With fewer rentals this past year, it allowed staff time to deep clean the center along with decluttering and organizing storage areas. The Senior Center remains a welcoming gathering place for area seniors. The center did see an increase in attendance in 2023; around 12,531 seniors were through the door compared to 10,327 in 2022. The Knot Just Knitters group completed yet another community knitting project. Over 125 handmade/knitted scarves, hats, and mittens were donated. All items were then distributed to local agencies such as the McLeod County Food Shelf and Common Cup Ministries to give to those in need. Sr. Programmer, along with a fellow senior, held 3 decorative plate -making classes. These seem to be a favorite; they are always asking for another class! There were also two clothespin craft classes held. These classes brought in new seniors who do not frequent the Center. Several different speakers from different locations were brought in to present on many different topics. Presentations included Medicare, dementia, caregiving, fraud, aging, and more. Classes were very informative and seniors seem to enjoy when these resources are available to them. In hopes of promoting more active programs for seniors, River walking/Lazy River, which is held at the Aquatic Center, was advertised in our monthly Senior Newsletter; 16 seniors took advantage. The center handed out a one -day free pool pass to fitness time during the months the pool was open. The center also tried to establish a weekly walking group. There was positive feedback for starting the group, however it slowly phased itself out as fewer and fewer people participated. Bean bags continue to hold steady; there will more than likely be a 24 second playing time for 2024. Ping pong has a solid group that shows up 1-3 times a week. Our kayaking group remains strong with participation numbers, usually doing 2-3 outings a month, from May to September. A handful of outings were canceled due to the extreme heat this summer; 99 attended throughout the summer gatherings. The Sr. Center Programmer and tour coordinator volunteer attended a tour expo at Base Camp in St. Paul on January 1 Oth hoping to generate new ideas for upcoming tours. Our tour program is well received and most tours sell out at a max of 45 participants. A couple of tours did not go over as well as expected and the center took a hit. Even with that being said, the tour program generated $1,073.17 for 2023. The Card Making Club meets every Tuesday at 9:15 am. They recycle old, donated greeting cards into new ones and sell them for $0.60 each. This is a fundraiser for the Senior Center. In 2023 they brought in $888.60 (1,481 cards). The Center held its Annual Book & Puzzle Sale on August 28 & 29. This is a fundraiser that was started 3 years ago and continues to be very successful. All books and puzzles are donated. It takes about one week to set up for the two-day sale; this includes taping all puzzle boxes shut, pricing, and organizing all items. All books are $0.25 and puzzles range from $0.25- $1.00. In 2023, the Book & Puzzle sale brought in $1,644.50 for the Senior Center. Senior Activity Participation for 2023 12,531 1,252 160 268 987 94 164 294 221 209 29 99 475 381 372 340 1,303 2,361 630 460 300 444 1688 / ~� 2023 Hutchinson Event Center/ Senior Center Accomplishments The knitting project was completed. The project brought in over 125 items that were donated to Common Cup and the McLeod County Food Shelf. Held 3 plate -making classes and 2 clothespin craft classes; 38 people participated in these classes. • 7 different speakers were in to hold informational classes for seniors. Talks included dementia, caregiving, fraud, Medicare, aging, and more. The Senior Center held its third annual Book and Puzzle Sale. • River Walking/ Lazy River was advertised for seniors at a discount. 16 participants took advantage of this. Foot Care clinics were paused in July due to staffing changes; we were able to continue with this service in October after a new nurse was hired. The Senior Center raised $888.60 in card sales (1,481 cards), and $110.50 in misc. knitted items. Host location for 65 events - included 46 business and 19 city events; 7 events were canceled. Roughly 9,801 people were through the Event Center for rentals and around 12,531 participants came through the Senior Center in 2023. 25 Seniors per Month in 2023 12,531 r 857 822 2,269 1,188 1,162 1,039 1,022 1,132 981 1,099 1,043 1,018 41 qpoo� 'of V 2024 Hutchinson Event Center/Senior Center Goals • Continue to use social media to promote Senior Programming. • Continue to look into more "active" Senior Programming - Promote River Walking/ Lary River again. • Establish at least 1 more activity that is well -attended. • Bring in more speakers to present topics relating to seniors. • Look at surrounding Senior Centers and see what they provide for their seniors. • Continue to keep Seniors updated on the future of the Senior Center via Senior Newsletter. • Hold a Book and Puzzle Sale. • Host a DECKO Party. • Accommodate as many Event Center rentals as possible with limited staffing. Type of Event Business Events City Events TOTAL Event Rentals 26 Number of Events 38 19 57 i Hutchinson Public Schools ISD 423 Community Education Staff Responsible: Sharon Armstrong, Community Education Program Coordinator Data for the 2022-2023 Fiscal Year ISD 423 Community Education Accomplishments and Highlights: • Winter -Spring 2023: Season length - January, February, March, April and May. Community Education offered 87 activities, with 16 new activities and a total of 2,519 participants. The number includes attendance at open swim • Summer 2023: Season length - June, July and August. Community Education offered 59 camps with eight '•* new activities or camps and a total of 1,168 participants *_ That's • Fall 2023: Season length - October, November and '+ December. Community Education offered 60 activities �Om�1fl�ty�� with 12 new activities and a total of 487 participants • Summary: The numbers for 2023: 211 Activities and camps offered with 4,174 participants Hutchinson Community Education provides lifelong learning experiences for people of all ages, abilities, and cultures through programs and services. Classes are creatively designed and generated from interests and trends. Instructors and coaches offer activities in which they have knowledge, experience, or a skill creating a positive impact in our community with an opportunity to grow as individuals. Community Education is located in the Recreation Center and activities are held at Hutchinson Public Schools, Recreation Center, park shelters, and local businesses. Participation in activities is steady and strong! The buzz here and at other Minnesota Community Education Association communities is that the numbers are tracking like pre-Covid. People are registering early and also waiting to register until closer to the start date of an activity. Communication with instructors continues to flow back and forth to assist in making decisions regarding holding or canceling their activity, requesting additional social media advertisements, and in some cases, direct email to past participants. Attending online activities gained popularity with the general adult activity offerings. For the in -person activities, instructors continue to hold their activity with less minimum number of participants in attendance to hold their activity, providing wonderful opportunities. Online activities continue to grow in popularity and instructors can host multiple schools with combined registrations. 27 PRCE started a second new registration system within two years, CivicRec, scheduled to start using January 2023. PRCE staff participated in another set of online training sessions throughout the fall of 2022. The new system, CivicRec, appears to be more user-friendly during the registration process than the previous ActiveNet system, but report extracting is a little more challenging with having to sometimes run two reports instead of one to retrieve information. _ ) Community Education is required to submit an annual report to the Minnesota Department of Education (MDE) from school districts having a community education levy. The report period is July 1 to June 30. This report is available to view at the Community Education office. School Facility Rentals and Usage Community Education coordinates rentals and facility use for Hutchinson Public Schools started as a minimal hand-written task and transformed into a detailed online system. Through the years, school renovations changed inside - classrooms were renumbered or demolished, a new school was built, and outdoor fields and parking lots, all these changes are updated in rSchool Today, setting up the layout in location and availability for each room in each building. This type of maintenance in the online system, rSchool Today, is necessary to This ensure the system is working efficiently and locations are current. Another type of maintenance in rSchool Today is setting up notable days from the school -approved academic calendar, first/last day of school, non -school days, workshop days, conference days, holidays, scheduled late start/early out days, and which days are reservable and which ones are non -reservable holidays. Noting these days helps staff and customers to easily identify what may be happening within the school buildings as they are creating their reservations from July 1 to June 30 and whether or not it affects a reservation. Staff are asked to enter their reservations for the upcoming school year by June 30 and rentals for public open around July 15 each year. The chart below shows the number of rooms within each building: BUILDING/LOCATION # ROOM WITHIN 1 High School 81 2 Middle School 59 3 Park Elementary 30 4 West Elementary 31 5 Tiger Elementary 66 6 Parking Lot 8 7 Field - Outdoor School Campus 23 8 Field - Northwoods 2 9 Field - Roberts Park 4 10 Field - Veteran's Memorial 1 11 Recreation Center 5 TOTAL 310 28 Facility Use by Building Building Groups Permits Est. # of Participants High School 34 392 95,864 Middle School 35 207 537,899 Park Elementary 9 34 7,110 West Elementary 8 44 19,844 Tiger Elementary 12 69 11,852 Fields -Outdoor Campus 9 124 12,741 Parking Lot 2 3 1,100 TOTALS 65 873 686,410 Breakdown of reservation permits: ISD 423 staff (35) submitted 613 permits, Community Education submitted 71 permits, Rental Customers (25) submitted 161 permits, and Personnel Charges Only customers (2) submitted 24 permits. In summary, Hutchinson Public Schools' primary use is for school -related items. Upcoming Facility Happenings Submitted by Justin TenYeck ISD 423 is seeking bids for TAP and District Office relocation to be completed on August 23, 2024. Work includes remodeling the existing district office building to be the new TAP location and at the existing Middle School, remodeling the auditorium and admin/office space to be the new District Office location. The district is seeking estimates for an outdoor sprinkler system concentrating on soccer fields this year. District and PRCE are working on three-year maintenance plans for district fields, including costs, budget, and maintenance on a rotation schedule. Middle School Activities (CE Fund Since 2003) Submitted by William Tschida InWr Middle School Activities opportunities are offered to students in grades 6, 7, and 8. They are under the Community Education funding umbrella and managed by the Activities Director at Hutchinson High School. Middle School Participation Numbers: • Fall 2022 season: Eight activities were offered with 180 participants. • Winter 2023: Four activities were offered with 108 participants. • Spring 2023: Five activities offered with 207 participants. • All Season Activities: Four activities with 60 participants Three fall activities ran as a 9-12 program. 611, Grade Participation Numbers: • Fall 2022 season: Four activities were offered with 25 participants. 29 Hutchinson Adult Basic Education Submitted by Shari Brunes Hutchinson Adult Education is located at Ridgewater College in room 145. Our mission is to provide adults aged 17+ with educational opportunities to acquire and improve literacy skills. Licensed teachers are in the room to meet the needs of learners four days a week. Our schedule includes both daytime and evening hours and provides a total of 25 in -person instructional hours weekly for students. Additional hours are available for students who want to work remotely. Programming is offered twelve months a year. rkVI ,, Engage, Equip, Empower Glacial Lakes Consortium The Hutchinson Adult Education site is co -located with Ridgewater College and the CareerForce Center. Because of this, we have been able to develop programs to assist learners with academic skills, employment preparation, obtaining certifications, and college readiness goals. We continue to build on relationships with groups in the community including the public library, employers, and community organizations. Adult Education is a valuable component of Hutchinson's Community Education program, meeting the needs of many individuals from the surrounding area by making them better family members, employees, and citizens. Adult Basic Education 2022-2023 For the 2022-2023 state academic year (May 1, 2022, to April 30, 2023), 201 students attended for a total of 5,569 contact hours. These numbers are exciting and show a strong increase of 14% over last year. This is significant as attendance numbers across the state were down. Students who attend 12 or more hours are considered participants. Hutchinson Adult Education had 101 participants for the year. The average student attended for 27.75 hours. Working with our Regional Transitions Coordinator, Mary Kate Lews in Mankato, we have designed and delivered online career pathway courses with other Adult Education programs in Southwest Minnesota. In the past, individual Adult Education programs have offered these kinds of classes, but it is always a challenge to enroll enough students. We have received Transitions grant funding to offer courses in Paraprofessional Training, Child Development, and Google Computer Skills. We have recruited students from Hutchinson to Mankato and beyond. These courses were piloted in 2021 and this innovative model is now being replicated across the state. Megional Unline Lnglisn Language classes are otterea three evenings per week. There are 5 different levels to meet the needs of all English language learners. These classes are very popular and are often full. Learners participated in a variety of programming including classroom hours, distance (online) learning, basic computer classes, grant -sponsored classes, and collaborative classes with the college and CareerForce. 30 Students continue to take and pass GED tests. 30 Hutchinson Adult Education students earned a GED Diploma. The state of Minnesota has a legislative appropriation this year that provides one free test in each subject area. Our local Free GED Testing Fund, in partnership with the Ridgewater College Foundation, is being used to provide free GED Ready practice tests and additional financial support to students who study in our program for 12+ hours. One GED student, 80+-year-old Sam Flom, gained statewide attention last spring and was interviewed on WCCO and Fox 9. Sam's message of persistence and determination is inspirational to many. Sam continues to work with us on his educational goals. ABE Staffing Shari Brunes manages the Hutchinson Adult Education program. Ann Trochlil serves as the Glacial Lakes Adult Education Consortium Program Manager. The Hutchinson teaching staff currently includes Joyce Evenski, Mary Horrocks, Alicia Boncquet, Barb Haugen, Jean Abrahamson, Laura Cullip, and Lee Nelson. While most professional development i bb� I7• J�:�� '< �1 opportunities for staff continue to be offered remotely, our annual conference was held in person in August. Staff attended Summer Institute, Spring and Fall Regional trainings, the Language & Literacy Conference, and many webinars. Shari and Joyce have presented numerous times to other adult educators across this state in the past year. Shari is currently serving as a mentor in the Statewide Mentorship Program. Participation and involvement in these and other opportunities make Hutchinson Adult Basic Education a leader among small rural programs. ABE Data Summary Information Hutchinson Adult Basic Education 2022-23 Information Notes Total Enrollees 201 233 in 2021-2022 Total Hours 5,569 This is a 14% increase from the previous year Total Participants Students who attend 12+ 101 hours are considered participants Total GED Earners 30 18 GED earners in 2021-2022 31 Hutchinson Adult Education Program Summary 5/1/2022-4/30/2023 Race/ Ethnicity Education Level _Asian ad Bladc or African Americen _Hispanic _Two or MoreRaces J While = Gr 1-5 aaa Gr 6-8 Gr 9-12 (No Dipl) _ No Schooling J Post Sec or prof Degree W Sec Sdh Dip or Alt Cred _j Sec Sc h EgWv = Some Post Sec No degree 32 Gender M Female Male _otlreGeaderldeMRy Age Group 16-16 J 19-24 i u-44 = 45-54 J 55-59 60a Early Childhood Family Education Submitted by Mary Myers-Reinarts Data for January -December 2023 Early Childhood Family Education (ECFE) offers a variety of class options for families with young children. We run during the Hutchinson Public School District's school year, with a summer session added for the first time in Summer 2023. Sibling care is available for most classes upon request. A sliding fee scale and scholarships support and encourage families of all income levels to participate in our classes. NO family is ever turned away due to inability to pay. EARLY CHILDHOOD ECFE classes include separating and non -separating classes, FAMILY EDUCATION parent -only classes, family events, and special one-time classes. Offerings this year included sessions of parent -child classes that ran for 6 to 16 weeks per session, special one-time events, and an ongoing open playtime class. We were unable to garner enough participants to hold any parent -only classes. Summer classes were offered for summer 2023, and all classes were filled. Is 1 ECFE recognizes and supports parents/guardians as a child's first and most significant teacher. Our mission is to strengthen each family unit through education and support while providing the best possible environment for the healthy growth and development of their child. Our 2023 offerings included classes for specific age levels such as Busy Babies, Wonderful Ones, Terrific Twos, and Playful Preschoolers, as well as classes for mixed age groups such as Ones & Twos, Family Times, Toddler Time, and Open Play. Baby classes all year continued to be slow to fill. We have learned that parents with new babies are most likely to register a week or two before the class start date. We adopted the practice of leaving registration open throughout the session to accommodate families as babies are born. All baby classes are offered at no cost. As an outreach to families with new babies, we restructured our Baby Bucket program. We created a baby bag that includes a "Future Tiger" t-shirt, a hardcover children's board book, and assorted pamphlets/gifts from community agencies. Our Welcome Baby postcard was also redesigned. Parents are invited to attend a free class with their new baby and to pick up a free baby bag from the Early Learning office. We adjusted our ECFE sliding fee scale in winter/spring 2023 to reduce the overall cost for families. Our goal was to keep all classes under $100 for the full cost of the class. Families responded favorably to this change. In fall 2023, we again adjusted the sliding fee scale to just three tiers: full, half, and free. We also adjusted the registration process to allow all families to choose their rate at the time of registration, even if they were choosing the $0 rate. Families have been very responsive and respectful of this process. In April of 2023, we held a successful Week of the Young Child celebration. Work Together Wednesday was a big hit as families built structures using large boxes navigated obstacle courses in the gym, and then created art projects and shared a snack in the cafeteria. This was a free event, with an option for families to make a free-will donation. Parent feedback indicated 33 that they would like more of these events in the future. We also held two specialty classes in September and December of 2023, Apple Time and Mitten Mix Up. Registration was slow, and none of the classes were filled. 2023 was a very successful year for Hutchinson ECFE. Along with classes, we have a robust Parent Advisory Committee that meets on the first Tuesday evening of each month. Input from the members has been very helpful in enhancing programming and the members are committed volunteers at our special events. 2022-23 Community Education Activities 3000 2519 2500 2000 1500 1168 1000 487 500 59 60 87 54 54 71 offered Neld Enrollment ,-j Summer Id Fall iid Winter/Spring 2023-24 Community Education Goals • Manage, organize, and develop activities throughout the year for multiple age levels, current trends, and interests to better serve customers and anticipate needs • Network and collaborate with people in businesses or as an individual for community education programming • Organize at least one new activity per brochure targeting community needs • Attend Minnesota Community Education Association (MCEA) Conferences, Leadership Days, training, and classes correlating to Community Education operations • Continue to participate in networking platforms with MCEA groups, sharing programming ideas, information, tips, and facility -use information • Continue ongoing communication with instructors from the idea stage to the actual date of their activity and final payout • Organize and maintain rSchool Today, Hutchinson Public Schools online reservation system • Offer Free Open Swim - applied and received a grant from Hutchinson Health to offer Open Swim free Winter 2024. Grant received for all dates. 34 Adult Basic Education Goals Submitted by Shari Brunes • Reach out to learners in the community in need of Adult Education services; ongoing • Pretest and posttest to successfully meet national targets of 28% of students achieving a measurable skill gain • Collaborate with Southwest Minnesota programs to develop an online GED Bootcamp course • Develop grants with partners to assist students as they explore career pathways; ongoing • Provide distance learning (online) opportunities using state -approved platforms; ongoing • Maintain our Google site at www.hutchadulted.com • Offer digital literacy classes for CareerForce clients to empower them in their job search and increase employability; ongoing • Collaborate with Ridgewater and CMJTS to offer adult training and certifications Early Childhood Family Education Goals Submitted by Mary Myers-Reinarts • Maintain ongoing quality in our ECFE programming • Restore collaborative efforts with other local community agencies and businesses • Continue ongoing assessments of our programming • Continue to evaluate and update parent and child class curriculum • Restore collaborations with local preschools, daycares, and in -home daycare providers • Continue registration collaboration with PRCE to streamline the process for our families • Distribution of our Early Childhood Screening postcard to families • Continue our marketing efforts through our ECFE trifold and Facebook page • Continue to evaluate current class trends through participant surveys and discussions within our collaborative groups and adjust class offerings as needed • Continue to look for grant opportunities that would allow us to offer family literacy -based classes and experiences Continue to keep ECFE offerings affordable Build participation in baby classes Recruit new staff for teaching vacancies National Community Education Day Second Thursday of November Each Year 35 r carnmuni!y Ed' �� Day r s: HUTCHINSON CITY COUNCIL HUTCHI NSON Request for Board Action A CITY ON PURPOSE. Award for Creekside CASP Construction and Installation Project Agenda Item: Department: Creekside/Refuse Fund LICENSE SECTION Meeting Date: 4/9/2024 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff El New Business Time Requested (Minutes): License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: After nearly 5 years in the making, staff is finally at a point to proceed to construction of the new Covered Aerated Static Pile (CASP) composting system at Creekside for the food waste and curbside organic material received. The CASP system would be replacing the in -vessel composting system that Creekside has employed for the last 23+ years. Staff publicly solicited bids from contractors with the bid opening taking place on 3/22/24. One bid was received from Vos Construction of Green Isle, MN for the CASP construction and installation project, see included tabulation. The project Base Bid is spec'd using poured in place concrete bunkers whereas the Alternate is spec'd using pre -cast T-panels (similar to what you may see on a farm for silage bunkers). Per the included Letter of Recommendation from Foth Infrastructure & Environment, it is staffs recommendation to proceed with the Base Bid price of $613,010.00 using poured in place bunker walls. As quantified in the Letter of Recommendation, the additional cost of $73,900.00 for poured walls in the Base Bid will provide structural integrity, which translates into a longer useful life, and overall general safety to the bunker system. Per the Refuse Fund's 5-year CIP, $507,500 was budgeted for this project. The higher cost was discussed with City Finance, and they are comfortable proceeding at the higher bid price. Electrical installation is not included, that work will be solicited at a later date near completion of the construction. Electrical is anticipated to cost $10,000415,000. Pending approval, construction is anticipated to begin in May and be fully completed by October. BOARD ACTION REQUESTED: Award Creekside's CASP construction and installation project Base Bid to Vos Construction in the amount of $613,010.00. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: $ 613,010.00 Total City Cost: $ 613,010.00 Funding Source: Refuse Fund Remaining Cost: $ 0.00 Funding Source: N/A ;; Foth Memorandum 8550 Hudson Boulevard North Eagle Point Office Center II, Suite 105 Lake Elmo, MN 55042 (651) 288-8550 foth.com March 26, 2024 TO: Andy Kosek, CreekSide Soils Manager FIR: Nathan Kieft, PE, Foth Infrastructure & Environment, LLC RE: Covered Aerated Static Pile (GASP) Installation Bid Review — Recommendation Foth has reviewed the bid received from Vos Construction for the Covered Aerated Static Pile (CASP) Installation project. The bid information requested in the invitation for bids appears to be in order with the exception of the references. However, the CreekSide and the City have previous experience working with Vos construction and may be comfortable waiving this request. The pricing received for the project appear to be in line with bids recently received for similar work and is considered reasonable. In reviewing the bid alternate for prefabricated walls, it is our opinion that the additional cost for the base bid (poured walls) is reasonable and recommended. This recommendation is based on the improved structural stability and anticipated improved longevity of the poured walls as compared to the refabricated walls. There appears to be some rounding errors in the unit prices as compared to the total bid. The difference is minimal ($2.16) and it is recommended to use a bid total with the poured walls of $613,010.00. Paste file path here in `FooterA" style CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-587-6762 BID TABULATION - CITY OF HUTCHINSON Creekside Covered Aerated Static Pile Construction BID OPENING: 03I22l2024 @ 11:00 AM Y"Construct" hm $cat Vrs 4010, IN 1111M 3716t Ave Green isle MN S5138 d ITEM DESCRIPTION P"oneSD7B7B01 �wYtoii.cort BID PRICE I BID TOTAL BIO PRICE = TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BASE BID $613,01IM00 ALTERNATE $90,000.00 BASE BID UIM OUARM BO PRICE 010 TOTAL BID PR CE BO TOTAL Bp pRICE BID TOTAL BID PRICE BID TOTAL 1 MCbil2atioNDamdb$iiaticn LUMP SUM i-00 $106,150-00 S106.150.Oo 50.00 SO.00 SO.00 2 Cleamg. Grubbing and Removal LUMP SUM 1-00 $2.200.00 S2.210.00 $0.00 $0 00 WOO 3 Furnish and instal temporary ennam control feahmm. maintain and aOW contrd features as needed LUMP SUM 1.00 $8.250.00 S8.250.00 $0.00 SO.00 S0.00 4 Fence (ctain.tin k) removal LAN FT 90$.00 S4.97 $4,510.00 $0.00 $0.00 $0.00 5 Fence (chain -link) installation vnLdirg gages LIN FT 935.00 $3 M $33,550.00 $0.00 SO.00 SOAO 8 Srbgrade Reparation including compaction and proof ralliig SO YO 250D.00 $1.76 54.400-00 50.00 WDD $0.00 Furnish and instal slab on grade Concrete, includes hants16 . installing and dorrpeoag class 5 7 aggregate CU YD 440.00 $46125 S202950.00 $0.00 S0.00 $0.0D Furntsh and irtall a%Ma8 at pad and --ad lorab 5 (dram pipe and water Base), iickmi" g fumisfang, instating and oompau" rlasr 5 aggregate TON 145.00 $193.44 $28,050.00 30.00 S0.00 Saw Furnish and install necessary materials for cambuction of the rear concrete all hckdng subbase and 9 aggregate compaction LAN FT 77.00 $850.00 $50,050.00 SD.00 $D.00 S0.00 Fumbh and install necessary materials for construction of the side concrete walls including subbase and 10 aggregate compaction LIN FT 168.00 W".68 $113,850.00 30.00 $O.DO SO.00 Furnish and install necessary materials for omsv bcn of fine concrete frost wall inci udirg subbase and 11 aggregate compaction LIN FT T7.00 M.00 $15,400.00 $0.00 SO.00 S0.00 12 Covered AeralM 5labc Pile(CASP) System Insulation LUMP&N 1.00 $14,000.00 $14.OW.00 $0.00 $0.00 S0.00 Furnish and install 4' drainage pipe and 5torgs for canneNg preaave traps to existing aanilary sewer. 13 Includes pipe. bedding material and compaction LIN FT 236.00 382-92 $14,850.00 $0,00 $0.00 $0.00 Furnish and install 1.14' OD (contractor to verify) water supply pipe and fittings including host proof 14 spgol, pipe, bedding material and compaction LAN FT 350.01) S25.14 58,800.00 $0.00 SO.00 SOAO 15 Site restoration LUMP SUM 1.00 $B4OW.00 58,000-QO 50.00 $0.00 $0.00 TOTAL - Covered Aerated Static Pile Construction 1 $613,010.00 ALTERNATE A UBR tX WI Y 111110PRICE BO TOTAL DID PRICE *WTOTAL DO PRICE RO TOTAL BID PRICE BO TOTS Al umis n anei side rwm Concrete, Hansor,54o, or slml w a wa including subbase and aggregate compactor LIN FT 168.00 $297.62 $50,000.00 $0.00 $0 00 $0.00 um5 _uff 1z n wan.1rear ifrom arum anon i , a smi a w wa n id ding subbase and aggregate Compaction. T.panal baled 31twNhoompaeYd Weis 5 to ocrtcrelti A 2 aggregate base grade LIN FT 77.00 $519.48 S40,000.00 SO.00 $0.00 SO.00 TOTAL - Alternate A (Alternate would replace Una no. 9 d 10 costs In Base Bid) $20,000.00 AL WITH ALTERNATE 10.00 Dftnm Worm We 8 4an s is d Riose, !von Anwirimmmmixi.ou Pagel ali E 13 0 1 i7 C B 'GIES & SHALL NOT BE USED, COPIED OR LESS WRITTEN PERMISSION IS OBTAINED MN TECHNOLOGIES -0" 1 ASSY SITE DO NOT SCALE DRAWING E AKALL SHARP EDGESA VER -ANGLE PROJIMON MATERIAL DNISN "- ASSY SITE DRAWING BURM + QR N/A 1:50 XR 1 of 2 4 3 2 1 0 13 0 — A Il 3 1 I' PROPRIETARY I C WHOLE IN INFORMATION: THIS DRAWING LS THE PROPERLY OF GREEN MOUNTAIN TECHNOLOGIES B SHALL NOT IS USED, COPIED ED REPRODUCED IN WHOLE TECHNOLOGIES. IN PART, NOR SHALL THE CONTENDS BE REVEALED IN ANY MANNER TO ANYONE UNLESS WRITTEN PERMISSION IS OBTAINED FROM GREEN MOUNTAIN TECHNOLWIES. UNUE ENSONEAR EISNSINCHES PECIFED, NAME DATE ==mo- WN GREEN MOUNTAIN TECHNOLOGIES + rxra=s oao- A°aH^L coo- CHECKED DE SJRFACERNISHV/— APPROVED ASSY SITE DO NOT SCALE DRAWING BREAKALL SHARP D REMOVE BURPS KNISH I ASSY SITE DRAWING CROSSSECTION N/A " 1:80 1 of 1 2 11 C :l A AGENDA HUTCHINSON SUSTAINABILITY ADVISORY BOARD Monday, November 20, 2023 5:30 p.m. Hutchinson City Center 1. CALL TO ORDER 5:30 P.M. The November 20, 2023 Sustainability Advisory Board was an in -person meeting called to order by Nathan Winter at 5:30 p.m. Board members in attendance were, John Lofdahl and Nathan Winter. Also present were John Paulson, City Project/Env./Regulatory Manager, Mike Stifter, Public Works Director, Imani Mosher, CERTs, and Doug Hanneman 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED October 16, 2023 1st: John Lofdahl 2nd:Nathan Winter 4. NEW BUSINESS 5. UNFINISHED BUSINESS 6. COMMUNICATION FROM STAFF A. IRA and IIJA PRESENTATION - AMBASSADOR IMANI MOSHER Paulson introduced Imani Mosher, CERTs Regional Coordinator who presented on Inflation Reduction Act (IRA) funding and program details. Imani overviewed Clean Energy Resource Teams Seed Grant program which awards grants for community based clean energy and efficiency M to $10,000 dollars per award. The Rewiring America federal incentives are part of the IRA and total $369 billion, and are intended on generating 550 gigawatts of renewable energy over the next decade nationwide. The IRA programs include financial incentives for businesses and farms. 179D is an energy efficiency program providing tax deductions for commercial buildings and require a 25% utility usage reduction to qualify. She also prompted discussion about Direct Pay incentives that cities qualify for that cover up to 30% of electrical vehicle costs as well as solar photovoltaics. Open discussion about the various programs was held to learn more about what types of projects could be pursued in the future. B. SWC RESILIENCY GRANT — OUTREACH & ENGAGEMENT John Paulson updated the Board on the project. Community outreach has began with soliciting ipput through social media, the City website, and Hutchinson Leader. Drainage modeling development has been started by SEH and will use information provided by the community and City staff to calibrate and refine the model. 7. MISCELLANEOUS A. DROUGHT RESPONSE PLAN UPDATE John Paulson updated the board on the City's efforts this fall to reduce water use demand in response to the DNR's drought designation requiring water suppliers implement water conservation efforts in their service area. The drought desianation was lifted in McLeod County in early November. City staff observed a drop in the ground water elevations that were approaching action levels typical of high water use in the community. No further conservation measures are required at this time. B. LEAD COPPER RULE REVISION UPDATE John Paulson and Mike Stifter provided an overview of the City's plan to begin inventorying all water services and the type of pipe materials used for each property. The inventory must be completed by October 2024. If a confirmation of the service type cannot be made before then the City will need to distribute information about the water quality effects of having lead water service pipes. The goal is to remove and replace all lead water services by 2035. Staff will continue to collect inventory information and will begin to develop a plan to replace any services that do not comply with the Lead Copper Rule Revision. 8. ADJOURNMENT Library Board Meeting February 26, 2024 Members Present: Sue Griep, Margaret Hoffman, Julie Lofdahl, Dianne Wanzek, and Katy Hiltner, Ex-officio. Excused/Absent: Tim Burley, Mary Christensen, Kay Hultgren Dianne called the meeting to order. Minutes from the January 22, 2024, meeting were reviewed and approved. Old Business: 1. One Book, One Community 2024: The community book discussion will be held on 3/10/2024, at 2:00 at the Hutchinson Center for the Arts. Ruth Hamlow will facilitate the discussion. 2. Partnership with the Hutchinson Center for the Arts (HCA): a. The Arts Center hosted a Hygge Day on February 10, from 11-2:00. Sixty people enjoyed Story Hour, puzzles, crochet lessons, coloring books, and sound bath. b. Beginning Friday, 3/1, the library will be offering craft kits for adults. These will include polymer clay magnet and trinket dish, macrame key chains, rock painting, and acrylic painting on a wood panel. New Business: 1. Board Member Renewals: The city notified Katy that two Library Board members are up for renewal. They are Dianne Wanzek and Margaret Hoffman. Both board members agreed to serve again. 2. Shifting Library Collections: As a first step in rearranging parts of the library, the spinner racks have been removed, and the DVDs have been moved upstairs. Jim Lyons has built spacer racks for them. 3. Crochet Lessons for Adults: Rachel Trettin will be teaching crochet classes for adults on 3/13 and 3/27, 6-7:00 p.m. The lessons will be held on the second floor. Registration is required. Participants will be given a starter kit and will be asked to participate in both sessions. 4. February Program Notes: Storytime has been averaging over 2 dozen attendees each week. Seven attended the Graphic Novel Book Club, discussing two books. Seven attended the January teen program, "Vision Boards". Four are registered for tonight's Rice Krispy treats program. Lego Club had 24 attending, Coding Club (8), and Chess Club (13). 5. Leap Day: Coloring will be available all day. A puzzle competition will be held at 4:OOp.m. Goodie bags left over from Hygge Day will be distributed. 6. Friends of the Library Annual Meeting: March 11, from 6-7:30 p.m., in the meeting room at the library. Katy will post this information. January 2024 Donations and Grants: American Legion Auxiliary $20.00 (Book memorial for Marjorie Block) Total= $20.00 The next meeting will be on Monday, March 25, c@4:30 p.m., in the meeting room. Respectfully submitted (from notes taken by Sue Griep) Kay Hultgren, Secretary MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, February 28, 2024 Call to order — 3:00 p.m. President Don Martinez called the meeting to order. Members present: President Don Martinez; Vice President Matt Cheney; Secretary Kathy Silvernale; GM Jeremy Carter; Attorney Marc Sebora Absent: Commissioner Anthony Hanson; Commissioner Robert Wendorff 1. Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Cheney, second by Commissioner Silvernale to Approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Mr. Martig presented the Financial Statements. Revenues were down despite increased usage due to Power Cost Adjustment (PCA) bringing in $216k a year ago compared to zero dollars this year. PCA would have brought in $320k if HUC would have been below the threshold in the rate stabilization fund. HUC is now below the threshold so future PCA's can be expected. GM Carter spoke of Sales for Resales with a new customer starting in January. GM Carter reviewed the Industrial and Large General Classes for both Electric and Natural Gas Divisions noting some facilities being down. Purchase Power and PCA were also reviewed. Motion by Commissioner Silvernale, second by Commissioner Cheney to Approve the Financial Statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator — Matthew Jaunich — i. Council authorized to go out forbids for lighting project at the VMF ii. New grandstand was awarded for VMF. iii. In the middle of Strategic Planning b. Divisions i. Dan Lang, Engineering Services Manager — Nothing to report ii. Dave Hunstad, Electric Transmission/Distribution Manager — Nothing to report iii. Mike Gabrielson, Production Manager — 1. Tuck Pointing project to start soon iv. John Webster, Natural Gas Division Director — 1. Pipeline Emergency Responder Training tomorrow 2. MNOPs Audit to start in the next couple of weeks 3. Provided Heartland Corn Project Update v. Jared Martig, Financial Manager- Nothing to report c. Human Resources — Angie Radke - i. Working on a couple of Salary Surveys for surrounding areas d. Legal — Marc Sebora — i. Nothing to report e. General Manager — Jeremy Carter i. Q market survey ii. Backfilling Positions - Customer Service Rep and Natural Gas Welder Service Person iii. Legislative Updates iv. Cash Flow model - working on options moving forward 6. Policies a. Review Policies i. Section 2 of Exempt Handbook ii. Section 2 of Non -Exempt Handbook No changes recommended at this time. b. Approve Changes i. Equal Employment Opportunity Policy Ms. Radke spoke to the changes on the Equal Employment Opportunity Policy. The changes being made mirror the League of Minnesota EEO policy. Motion by Commissioner Cheney, second by Commissioner Silvernale to Approve the Policy Changes. Motion carried unanimously. 7. Unfinished Business 8. New Business a. Approval of 3M Natural Gas Transportation and Daily Swing Supply Agreement Mr. Webster presented Approval of 3M's Natural Gas Transportation and Daily Swing Supply Agreement. 3M's current agreement expires on March 1, 2024 at 9 A.M. This agreement provides transportation rights to 3M on Hutchinson's facilities from March 1, 2024 at 9:00 A.M. through March 1, 2025 at 9:00 A.M. This 2 agreement is identical to the 2023 agreement except for date changes and increased monthly meter fee. All fees are in alignment with the rate realignment structure proposed by the Commission for this customer. Motion by Commissioner Silvernale, second by Commissioner Cheney to Approve 3M Natural Gas Transportation and Daily Swing Supply Agreement. Motion carried unanimously. b. Approval of Natural Gas Facilities Maintenance Agreement — City of Fairfax Mr. Webster presented Approval of Natural Gas Facilities Maintenance Agreement — City of Fairfax. The City of Fairfax has requested HUC to continue to perform the maintenance on the natural gas transmission/distribution interconnect and the line control facilities serving all customers to the East on Highway 19 and the Cities of Fairfax and Gibbon effective April 1, 2024. Motion by Commissioner Cheney, second by Commissioner Silvernale to Approve Natural Gas Facilities Maintenance Agreement to the City of Fairfax. Motion carried unanimously. c. Approval of HTI/TDK Amendment to Natural Gas Transportation Agreement Mr. Webster presented Approval of HTI/TDK Amendment to Natural Gas Transportation Agreement. HTI/TDK has been purchased by a holding company. HUC needs to amend the agreement to allow bills to be sent to Highland Park Industrial, LLC located in Denver, Colorado. Motion by Commissioner Silvernale, second by Commissioner Cheney to Approve HTI/TDK Amendment to Natural Gas Transportation Agreement. Motion carried unanimously. d. Approve Req#009834 — 2024 GMC 1500 Pickups Mr. Lang presented Approval of Req#009834 — 2024 GMC 1500 Pickups. Looking at replacing two 2014 GMC 1500 pickups for the Production Department, per the fleet management schedule. Based on MN state bid pricing. Motion by Commissioner Cheney, second by Commissioner Silvernale to Approve Req#009834 — 2024 GMC 1500 Pickups. Motion carried unanimously. 3 9k. Approve Implementing a Protective Safety Footwear Policy Ms. Radke presented Approval of Implementation of a Protective Safety Footwear Policy. Currently a couple of departments do have safety footwear that is required in the departments. However, the Safety Committee and MMUA Safety Coordinator is recommending a formal policy to have all HUC Staff in the following departments to have protective safety footwear; Electric Division, Natural Gas Division, Plant Electricians, Production and Inventory. The budgeted amount will be reviewed every year. Motion by Commissioner Silvernale, second by Commissioner Cheney to Approve Implementing a Protective Footwear Policy. Motion carried unanimously. 9k. Discussion of Non -Union Grid Movement GM Carter started the conversation with the Non -Union Grid Movement. GM Carter provided information on what a 5% grid movement would mean for non- union employees. With the Union Contract passing at the January meeting that included a 5% increase for union employees, Staff would like to bring to the Commission an adjusted 5% grid movement for the non -union employees. Discussion was held about mirroring the 5% Union increase to the non -union employees. Commissioners stated that it does make sense to move and mirror the 5% movement with the non -union employees and would like to Approve the grid movement today. Motion by Commission Cheney, second by Commissioner Silvernale to Approve raising the Non -Union Pay Grid an additional 1 % to the 5% as presented by GM Carter. Motion carried unanimously. 9k. Approve Additional Cost of NSR Work for Unit 1 Mr. Gabrielson presented Approval of Additional Costs of NSR Work for Unit 1. The Commission has authorized GM Carter to approve up to $700k for NSR work on Unit 1. Staff is now requesting an additional $300k for a total of $1 M in NSR repairs. Mr. Gabrielson also provided an overall update on the balance piston and mid - shaft repair. Discussion was held on the additional NSR work and the time frame. Motion by Commissioner Silvernale, second by Commissioner Cheney to Approve Additional Costs of NSR Work for Unit 1. Motion carried unanimously. 4 9. Adjourn There being no further business, a motion by Commissioner Cheney, second by Commissioner Silvernale to adjourn the meeting at 3:31 p.m. Motion carried unanimously. ATTEST: � / &16;4 — Don Martinez, President 5 Kathy Sitverrrahe, Secretary I w�' cblll� A-`rrAe- w C�HF-�J EYI VI-CF ?gE 5l f.E 4`- Parks, Recreation & Community Education Advisory Board Meeting Minutes March 4, 2024 Members present were Chad Czmowski, Josh Kamrath, Kyle Wendling, Liz Stearns, Margo Kaping, Erin Knudtson for Sara Pollman, Mark Lansink, Jeff Hoeft, and Ashley Gabbert. Staff present Lynn Neumann, Sara Witte, and Jody Harms. The meeting was called to order at 5:15 pm. The motion was made by Mark Lansink to approve the meeting minutes dated February 5, 2024 Kyle Wendling seconded the motion. The minutes were approved. Old Business New Business City Strategic Planning Sessions • Monthly city planning sessions are scheduled throughout 2024 to discuss and define goals with city departments. Topics to be covered: Where we stand today Strengths Weaknesses Challenges/Threats Opportunities Perceptions/Values/Assumptions/Attitudes Proposed ideas/Projects/Policy Changes to be considered • Parks & Rec will be a focus in two sessions Tuesday, April 23, at 3:45 pm - Parks & Rec, Public Works, and Creekside Tuesday, June 25, at 3:45 pm - Public Works, Planning & Zoning, and Parks & Rec • Chad Czmowski gave information regarding housing needs for Hutchinson. A second session was added regarding this topic, for Tuesday, March 26, at 3:45 pm Parks Projects - Sara Witte, Parks Manager • Updates on current/ongoing projects The Outdoor Ice Rink was open eight days due to warm weather this season. Trail usage is up with the warmer weather. Large tree removal ■ 36 trees were removed at South Park ■ Ash trees at Roberts Park Picnic table and equipment maintenance throughout the winter months. Kiwanis Park Upgrades ■ Completion of retaining wall and paver patio this spring. New AFS information sign. Working with the Hutchinson Community Foundation for the signage project. ADA-accessible trail to Jaycee Women's Park. A Leadership Group through the Hutchinson Chamber along with a donation from the Rollie Johnson family, of $15,836, will fund a trail -building project to the river at the ecology site. A Leadership Group through the Hutchinson Chamber is working to establish a 5th-grade Arbor Day at Park Elementary. The Hutchinson Leadership Institute Large Group Volunteer Day project will be clean-up and mulch replenishment on the North side of Library Square. Project at Miller Woods to clean up areas that have been encroached upon by homeowners over the years. Along with the prairie grant and the goats. Sidewalk upgrades on Washington Ave. The pavers by the Merrill House will be lifted and replaced by parks staff for the project. 81h Ave Trail: the grant was denied, but will be resubmitted next year. Looking to connect the path with Tiger Elementary. Sculptures will be announced at the next City Council meeting (March 26). VMF Grandstand Project Update • The VMF Grandstand Project was approved by the City Council on Tuesday, February 27th • Five bids were submitted. • Ebert Companies (Corcoran, MN) was selected with a bid of $580,270. • Construction will start at the end of the 2024 Huskies Baseball Season. VMF Lighting Improvement Project • Hutchinson Utilities committed to paying for the lighting improvement projects at VMF. • Bids will be opened on March 19 and results presented to City Council on March 26. • Approximate cost is $320,000. • The Roberts Park lighting improvement project is identified on the Facility Plan for 2025. Approximate project cost is $750,000. Pickleball Court Concept - Oddfellows Park • Larson Engineering submitted a design and cost for 8 stand-alone pickleball courts. • Approximate preliminary estimates for the project are $525,000 with no lights. Lights would cost an additional $200,000. • A timeline has not been established at this time. This is not an approved city project at this time. Aquatic Center Operations Update • Aquatics and Recreation Programmer Position The position was offered but then withdrawn. The Recreation Manager will utilize strong returning staff to fill positions as Concessions Supervisor, Aquatic Center Supervisor, and Swim Lesson Supervisors. Rory Fairbanks at Hutchinson HS is facilitating Lifeguard training for students. Lions Club Request • A permanent Gaga Ball structure will be installed at West Lions Park. • Funding for the project provided by the Lions Club. • The cost is approximately $5,000. Board Member Items • Splash pad update -The project is high on the city council's list, but not funded at this time. • The Amateur Hockey Team backed out of the verbal commitment with the City of Hutchinson due to locker improvements. They were no longer able to contribute any funds to the project. However, they are still interested in the Hutchinson community as a future location if a locker room would be available. Adjournment A motion to adjourn was made by Kyle Wendling and Liz Stearns seconded the motion. Meeting adjourned at 6:46 pm. Next meeting Monday, April 1, at 5:15 pm Location TBD