Loading...
02-27-2024HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, FEBRUARY 27, 2024 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:15 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Dave Sebesta and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by May, second by Burley, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — CrossPoint Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of February 13, 2024 Motion by Burley, second by May, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15694 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit for a Pole Type Structure in an I/C Zoning District Located at 845 Hwy 7 West with Favorable Planning Commission Recommendation CITY COUNCIL MINUTES February 27, 2024 (b) Consideration for Approval of Resolution No. 15696 — Resolution Adopting Finding of Fact and Reasons for Approval of a Preliminary Plat for Top 10 Options of Hutchinson with Favorable Planning Commission Recommendation (c) Consideration for Approval of Items for 2024 Street Improvement Projects (Letting No. 1, Project No. 24-01, 24-02, 24-05, 24-06 and 24-07) 1. Resolution No. 15697 — Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment 2. Resolution No. 15698 — Resolution for Hearing on Proposed Assessment (d) Consideration for Approval of Setting Public Hearing with Respect to the Issuance of Revenue Obligations by the City of Bethel for the Benefit of the Ecumen Obligated Group (e) Claims, Appropriations and Contract Payments Motion by Czmowski, second by May, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 8. PLANNING/ZONING/BUILDING DEPARTMENT YEAR END REPORT Dan Jochum, Planning/Zoning/Building Director, presented the department's year-end report. Mr. Jochum explained that his department includes planning, building, inspections, rental inspections and facilities. Mr. Jochum reviewed the department's primary services as well as accomplishments for 2023. Expected projects for 2024 include Michael Court NW apartment project, Northwoods Park area residential development, Dollar General/Dollar Tree on Hwy 7 West and continued residential development. Inspection and plan review services were provided for the following projects: new police facility, 5 Below buildout, RD Machine addition, new MITGI building, Michael Court Apartments, new hanger at municipal airport, Citizens Bank remodel project and River House Kitchen + Drinks demo project. Mr. Jochum provided a review of data related to number of building permits, construction valuation, number of building inspections, new dwelling unit construction, construction activity and new housing starts. UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY LABOR AGREEMENT WITH MINNESOTA PUBLIC EMPLOYEES ASSOCIATION (MNPEA) Matt Jaunich, City Administrator, noted that this is the labor agreement with the patrol officer's union. The agreement includes a 6% grid adjustment that matches the grid shift that non -union employees received. The agreement also includes a $1.50 per hour base adjustment as an effort to move the officers closer to market numbers. Other changes include adding Juneteenth as a holiday, updating vacation and sick leave/bereavement policies to match the rest of the non -union policies, elimination of the uniform allowance and updated language regarding the union stewards. 2 CITY COUNCIL MINUTES February 27, 2024 Motion by Czmowkki, second by Burley, to approve labor agreement with Minnesota Public Employees Association. Motion carried unanimously. 10. APPROVE/DENY RESOLUTION NO. 15701 — RESOLUTION AMENDING 2024 POSITION CLASSIFICATION TABLE AND PAY GRID Kellie Wendland, Human Resources Director, presented before the Council. Ms. Wendland explained that staff is requesting that the police officer position be moved from Grade 160 to a newly created Grade 165 based on review of market data, work environment and discussion with the City's compensation consultant. Other changes to the classification table include adding the PT PRCE Custodian position to Grade 100 and adjusting the title of the prior approved Recreation Programmer position to be Aquatics & Recreation Programmer to better reflect the responsibilities of the position. Motion by Czmowski, second by Sebesta, to approve Resolution No. 15701. Motion carried unanimously. 11. APPROVE/DENY RESOLUTION NO. 15699 — RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR VMF BASEBALL FIELD LIGHTING PROJECT Lynn Neumann, PRCE Director, presented before the Council. Ms. Neumann explained that the lighting improvement project at VMF has been a collaborative effort between the City and Sports Lighting Authority. The Facilities Committee has identified the need for the lights at VMF to be replaced in 2025 and Hutchinson Utilities Commission has committed to pay for the LED lighting improvements. The bid opening date has been scheduled for March 20, 2024. Motion by Czmowski, second by Burley, to approve Resolution No. 15699. Motion carried unanimously. 12. APPROVE/DENY RESOLUTION NO. 15700 — RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACTS FOR A NEW GRANDSTAND AND OTHER WORK AT VMF FIELD Matt Jaunich, City Administrator, noted that bids were opened last week for a new grandstand project and other work at VMF Field. Five bids were submitted with the apparent low and most responsible bidder being identified as Ebert Construction with a base bid total of $547,200. Two bid alternates were included with the package. The first bid alternate consisted of costs associated with enclosing the grandstand. The second bid alternate consisted of some additional concrete work around the stadium. Ebert Construction's bid for alternate 1 was $15,750 and their bid for alternate 2 was $17,325. Total bid with bid alternates is $580,275. This total bid amount was almost $20,000 below the City's last estimate of $600,000. The City budgeted $650,000 ($50,000 for contingencies) for this project within the capital improvement plan. Of the $650,000, $250,000 is planned to come from private donations/Hutchinson Huskies. Staff is recommending not to complete bid alternate 1 at this time, but to complete the work related to bid alternate 2. Motion by Czmowski, second by Burley, to approve Resolution No. 15700, including bid alternate 2. Council Member May noted that he feels if the Hutchinson Huskies are not able to contribute $250,000 as planned then the City should not contribute the remaining amount. Kyle Messner, Hutchinson Huskies, noted that the Huskies have received $150,000 from Citizens Bank and $90,000 from other private donations. Mr. Messner commented that he is working on CITY COUNCIL MINUTES February 27, 2024 securing additional funds and donations and has another additional funding source he can apply for this Spring/Summer. He also spoke of other fundraising efforts that the Huskies will be working on. Mr. Jaunich noted that the City has budgeted $400,000 for this project and if additional funds are needed, the Council would have to make a budget amendment. Mayor Forcier noted that if the City budgeted $400,000, that's the maximum it should expend for this project. Roll call vote was taken: Burley — aye; Sebesta — aye; May — nay; Czmowski — aye; Forcier — aye. Motion carried 4 to 1. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS a) December 2023 Preliminary Financial and Investment Reports b) Planning Commission Minutes from November 21, 2023 (c) Library Board Minutes from November 27, 2023 (d) Hutchinson Housing & Redevelopment Authority Board Minutes from January 16, 2024 (e) Public Arts Commission Minutes from December 13, 2023, and January 10, 2024 MISCELLANEOUS 14. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that the Downtown Steering Committee is meeting this week so that project is continuing to move forward. 15. COUNCIL/MAYOR UPDATE Pat May — Council Member May noted that the Public Arts Commission made their selections for the Sculpture Stroll. The new pieces will be put in place this Spring. Gary Forcier — Mayor Forcier provided brief updates from the Airport Commission and the HRA Board. ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 5:55 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator 11