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cp03-26-24HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MARCH 26, 2024 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — River of Hope (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 12, 2024 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval for Request for FAA Approval of Agreement for Transfer of Entitlements (b) Consideration for Approval of Water Meter Replacement Project (c) Consideration for Approval of Greater Minnesota Business Development Public Infrastructure Grant Agreement and Declaration of Easement (d) Consideration for Approval of Forgivable Loan Agreement With Grammy Bear Childcare CITY COUNCIL AGENDA —March 26, 2024 (e) Consideration for Approval of Resolution No. 15713 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Ludewig Addition With Favorable Planning Commission Recommendation (f) Consideration for Approval of Resolution No. 15715 — Resolution Creating Police Cadet Position and Amending 2024 Position Classification Table (g) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. 8. APPROVE/DENY RESOLUTION NO. 15712 - ADOPTION OF THE CITY'S FIVE-YEAR STREET RECONSTRUCTION PLAN AND AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION STREET RECONSTRUCTION BONDS 9. ASSESSMENT HEARING AND PROJECT AWARD FOR 2024 STREET IMPROVEMENT PROJECTS (LETTING NO. 1, PROJECT NO. 24-01, 24-02, 24-05, 24-06 & 24-07) (a) Approve/Deny Resolution No. 15710 - Resolution Accepting Bid & Awarding Contract (b) Approve/Deny Resolution No. 15711 - Resolution Adopting Assessment NVgUNICATIONS RE UESTS AND PETITIONS purpose o this portion o the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 10. PUBLIC WORKS DEPARTMENT YEAR END REPORT UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY RESOLUTION NO. 15714 — RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR HUTCHINSON CITY CENTER ROOF REPLACEMENT PROJECT 12. APPROVE/DENY RESOLUTION NO. 15716 — RESOLUTION ACCEPTING BID AND AWARDING CONTRACTS FOR VMF BASEBALL FIELD LIGHTING PROJECT 13. APPROVE/DENY LIFT STATION IMPROVEMENTS GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Pedestrian & Bicycle Advisory Committee Minutes from December 28, 2022; March 15, 2023; and June 21, 2023 2 CITY COUNCIL AGENDA —March 26, 2024 (b) City of Hutchinson Financial and Investment Reports from January 2024 �c) City of Hutchinson Financial and Investment Report from February 2024 d) Hutchinson Housing & Redevelopment Authority Board Minutes from February 20, 2024 (e) Planning Commission Minutes from February 20, 2024 NHSCELLANEOUS 15. STAFF UPDATES 16. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 12, 2024 CITY CENTER - COUNCIL CHAMBERS decisions regarding agenda items are based upon this information as well as: City po7icyandpractices, input from constituents. and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER - 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Dave Sebesta and. Chad Czmowski. Also present was Matt Jaunich, City Administrator. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Sebesta, second by Burley, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION - The River Church (The invocation is a volun[aryexpression of theprivate citizen. to and for the City Council, and is notintended to affiliate the City Council with, or express the Gityy Council s preference for, any religlouslspiritual organization. The views or beliefs expressed by the invocation speaker ha ve not been previously reviewed or approved by the Council or staff] PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15704 - Resolution Accepting $500.00 Donation from Steve Cook & Kay Nelson to Sponsor the 2024 Sculpture Stroll "judges Award" Within the Public Arts Program Motion by Czmowski, second by Burley, to approve Resolution No. 15704. Motion carried unanimously. PUBLIC COMMENTS fs 1s an opportunity or members of the public to address the City Council If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be accepting public comments during the agenda item ifnot a ublic hearing. lfyou ha ve a gr�estion, concern or comment, please ask to e recognized by the mayor - stare yaurname and addrress fnr the record. Please keep comments under 5 minutes. Individuals wishing [o speak far more than five minutes shouldask [o be includedon the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or deragatoryattacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Rachel Wanous inquired about the massage license that was on the consent agenda for approval. She stated that she has a current massage license but is movinS to the same space as Virginia Brazee, Bust a different suite. She inquired as to why her massage license wasn't on the agenda with Ms. razee's. Melissa Starke, City Clerk, reminded Ms. Wanous that when she notified administration that she was moving locations she had been informed that her relocation related to her massage license would be taken care of administratively and Council action would not be necessary, 6. APPROVAL OF MINUTES (a) Regular Meeting of February 27, 2024 (b) Strategic Planning Session of February 27, 2024 Motion by Burley, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. CITY COUNCIL MINUTES - March 12 2024 CONSENT AGENDA CTbe items hsted1br consideration will be enacted by one motion unless the Mayor, a member of the City Council or a citystaffinember requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Issuing Massage License to Virginia Brazee of Gingerly Healing Massage & Reiki Located at 101 Main Street South Suite 104 (b) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on March 23, 2024, at Hutchinson Elks Lodge (c) Consideration for Approval of Resolution No. 15702 - Resolution Transferring Funds to the 2023 Construction Fund, General Fund and Capital Projects Fund (d) Consideration for Approval of Resolution No. 15703 - Resolution Transferring from the Community Improvement Fund to the Police Facility Construction Fund (e) Consideration for Approval of Resolution No. 15706 --- Resolution to Sell at Auction Surplus Property (Parks Department) (f) Consideration for Approval of Resolution 15708 - Resolution Creating Vegetation Management Specialist Position and Amending 2024 Position Classification Table (g) Consideration for Approval of Resolution No. 15709 - Resolution Authorizing an Interfund Loan for Advance of Certain Costs in Connection with TIF District No. 4-23 (h) Consideration for Approval of Plat Correction of Lynaugh's Northview Addition (i) Consideration for Approval of Purchasing Tandem Truck on Auction 0) Consideration for Approval of Squad Car Purchases (k) Claims, Appropriations and Contract Payments - Register A Motion by Czmowski, second by Sebesta, to approve Consent Agenda I. Motion carried unanimously. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments -- Register B. Motion by Czmowski, second by Burley, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS - 6:00 P.M. 9. ECUMEN PUBLIC HEARING REGARDING THE REFINANCE OF CONDUIT DEBT ISSUED BY THE CITY OF BETHEL CITY COUNCIL MINUTES - March 12 2024 (a) Approve/Deny Resolution No. 15705 - Resolution Consenting to and Approving the Issuance by the City of Bethel of Revenue Obligations to Finance and Refinance a Project Located in the City of Hutchinson and Taking Other Actions With Respect Thereto Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that in 2006, the city of Lake Crystal issued housing and health care refundin bonds to refinance six senior housing/assisted living facilities in various cities including The Oaks and Pines in Hutchinson, The Oaks and Pines are owned by Ecumen. While the conduit bonds were issued by another city, Hutchinson provided host approval since the facilities are located in Hutchinson. Ecumen would like to refinance the bonds again in order to consolidate several issuances into one bond issuance. The refinancing will allow Ecumen to make capital improvements to some of its projects. The City of Hutchinson would once again needtoprovide host approval of the refinancing. Conduit bonds are benef cial to non -profits as the bands are tax-exempt and at a lower interest rate than privately placed debt. The liability to repay the debt falls entirely on Ecumen and the City has no liability. Brett Anderson, Ecumen, presented before the Council. Mr. Anderson thanked the Council for its consideration and noted that Ecumen is very proud to be part of the community. Jen Rutledge, Executive Director of The Oaks and Pines, presented before the Council. Ms. Rutledge noted that The Oaks and Pines have been in the community for 24 years and commented on the number of residents and staff that The Oaks and Pines bring to the community. Ms. Rutledge provided an overview of the residence areas that The Oaks and Pixies provide. Motion by May, second by Czmowski, to close public hearing at 6:10 p.m. Motion carried unanimously. Motion by May, second by Burley, to approve Resolution No. 15705. Motion carried unanimously. purpose ol this portion ot the agenda is to provide the Cound with Information necessary to craft wise policy. (des items like monthly or annual reports and communications from other entities, ) 10. PUBLIC ARTS COMMISSION 2024-2025 SCULPTURE STROLL Lynn Neumann, Director of Parks/Recreation/Community Education, presented before the Council. Ms. Neumann provided an overview of the sculptures that have been selected for the 2024-2025 Sculpture Stroll. The new pieces will be installed in May. 11. POLICE DEPARTMENT YEAR END REPORT Tom Gifferson, Police Chief, presented before the Council. Chief Gifferson provided an overview of the department's 2023 staff, fleet, calls for service, crime statistics, arrests, patrol data (citations issued/vehicle crashes), school resource officer data, child protection, drug task force, hospital security (last year of the partnership with Hutchinson Health), and Citizens Police Academy. Chief Gifferson noted the goals completed in 2023 as well as goals established for 2024. UNFINISHED BUSINESS 1Lie KVir/:11I.y IL1mI.Y 3 CITY COUNCIL MINUTES - March 12 2024 12. APPROVE/DENY FIRE DEPARTMENT ROOF REPLACEMENT Jeremiah Verhey, Facilities Manager, presented before the Council. Mr. Verhey explained that the Facilities Committee is requesting that the roof at the fire department be replaced as it is 20 years old and is showing signs of disrepair. The project has been included on the CIP plan for 2024. The low e quote carin at $121, 010 from Laraway Roofing. Motion by Czmowski, second by May, to approve fire department roof replacement. Motion carried unanimously. 13. APPROVE/DENY UPDATE TO EXHIBIT A OF EMPLOYEE UNIFORM & CLOTHING POLICY Keliie Wendland, Human Resources Director, presented before the Council. Ms. Wendland explained that this request is to update Exhibit A to the policy only which is the clothing allowance categories. The request is to include police officers' uniforms under Category II. Motion by Czmowski, second by Burley, to approve updating Exhibit A of Employee Uniform & Clothing Policy. Motion carried unanimously. 14. APROVEIDENY SETTING PUBLIC HEARING TO ISSUE GENERAL ❑BLIGATION STREET RECONSTRUCTION BONDS Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the City typically issues eneral obligation special assessment bonds to finance a portion of the annual roadway and ingastructure pro ects usin the authorityallowed under Minnesota Statute 4296. The 729 bond proceeds are limited based on to amount of special assessments being levied against property owners. The 2024 rojects do not generate suficient assessment and results in a funding gap of ap roximately $300,000 that would have to be funded by other city sources. Therefore, the City needs to issue street reconstruction bonds as allowed under Minnesota Statute 475. This process requires a public hearing. The 30-day reverse referendum period would then end prior to the start of construction in early May. The bonds would then most likely be issued in the Fall. Motion IMay, second by Sebesta, to set public hearing for March 26, 2024, at 6:00 p.m. to issue general igation street reconstruction bonds. Motion carried unanimously. 15, APPROVE/DENY RESOLUTION NO. 15707 - RESOLUTION SUPPORTING SCADA CLOSE OUT BUDGET ADJUSTMENT Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained that in 2021 the City Council approved the SCADA project for Water and Wastewater with the company AE2S. The project was awarded at $1,386,178 and originally estimated at $1.9 million. Prep work began in 2022 and the main integration of the plants occurred during 2023. In May of 2023, AE2S noted that the programming portion of the project was approaching the budgeted amount and staff informed them that a change order should be executed per the 2021 contract terms. Work continued with reminders that a change order was expected to authorize the additional work. As the work continued meetings were held and associated punch list items were more clearly defined and the punch last resolution of issues continued into early January of this year. As the project ended in February, staff reviewed the final project numbers indicating an overage on the programming side of nearly $200,000. Staff discussed what would have been expected if an actual change order process had been followed and felt that $98,754 would have been justified which is the compromised amount discussed between city staff and AE2S. 4 CITY COUNCIL MINUTES - March 12 2024 Motion by Sebesta, second by Burley, to approve Resolution No. 15707. Motion carried unanimously. GOVERNANCE e purpose 0777 is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from January 22, 2024 h Parks, Recreation, Community Education Board Minutes from February 5, 2024 MISCELLANEOUS 17. STAFF UPDATES Mike Stifter - Mr. Stifter provided updates on street sweeping, "Get the Lead Out" survey and the Fixed Base Operator contract. Matt Jaunich - Mr. Jaunich noted that the next strategic planning session will circle back to housing and the Health &Recreation and Environment topic will be pushed back to the next strate is plannin session date. He also noted that Rep. Fischbach will be in Hutchinson on March 27, 202T. and would like to meet with Council Members and staff. She will be here from 10:00 am - 3:00 m. Council Members should let Mr. Jaunich know if they are interested in attending and any specific topics they would like addressed. 18. COUNCILIMAYOR UPDATE Chad Czmowski - Council Member Czmowski provided PRCE Board updates Mns F grandstand roject, pickleball outdoor court, Aquatics/Recreation Programmerposition and Park updates); e also provided EDA Board updates (child care projects tor workforce and received $150,000 grant for Hotel Jorgenson project), • 1 [11il;10161na Motion by Czmowski, second by May, to adjourn at 6:45 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL H UTCH I N SO N Request for Board Action A CITY ON PORPOSE. FAA entitlement transfers Agenda Item: Department: P Wx/Eng LICENSE SECTION Meeting Date: 3/26/2024 Application Complete NIA Contact: Mike StifterlDonovan Schul Agenda item Type: Presenter: Mike Stifter/Donovan Schue Reviewed by Staff F/1 Consent Agenda 0 Time Requested (Minutes): License Contingency NIA Attachments: Yes BA CKGROLWD/EXPLANA TION OF AGENDA ITEM: For the Airport Lighting Project, the FAA grant for the NAVAIDS, Beacon, Windcone, and Reflectors will be a 2024 grant. These projects can only be funded with entitlement funds of which Hutchinson's were applied to the edge lighting and signs. To cover the FAA share for the project ($330,710), Hutchinson will need to borrow $180,710 of entitlements from other airports. Sauk Centre and Buffalo are willing to lend entitlements to Hutchinson with repayment in future years per the attached agreements. BOARD ACTION REQUESTED: Approval of transfers from Sauk Centre and Buffalo with Mike Stifter, Public Works Director as signatory. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $ 0,00 Funding Source: N/A AGREEMENT BETWEEN THE CITY OF HUTCHINSON, MINNESOTA 0kiIa7 THE CITY OF BUFFALO, MINNSOTA This document is memorialization of the Agreement between city of Buffalo and the city of Hutchinson that city of Buffalo does hereby authorize $150,000 of Federal Entitlement dollars, earmarked for the city of Buffalo, be transferred to the city of Hutchinson for its use at the Hutchinson Municipal Airport, subject to the following conditions: City of Buffalo agrees to sign and file FAA Form 5100-11 D "Request for FAA Approval of Agreement for Transfer of Entitlements" (Order 5100.38D) with the U.S. Department of Transportation, Federal Aviation Administration. This action will finalize the above -stated transfer of Federal Entitlement dollars. However, in full consideration of this agreement, the city of Hutchinson agrees to return to the city of Buffalo $150,000 of Federal Entitlement dollars earmarked for the Buffalo Municipal Airport no later than May 15, 2025. All parties acknowledge that this agreement is in full consideration, which will allow for $150,000 of Federal Entitlement dollars to be transferred to the city of Hutchinson on or about April 1, 2024. This agreement is fully stated and cannot be cancelled, modified, or in any way changed without the express written permission of both parties. Matt Jaunich City Administrator City of Hutchinson, MN Taylor Gronau City Administrator City of Buffalo, MN AGREEMENT BETWEEN THE CITY OF HUTCHINSON, MINNESOTA 1_1►101 THE CITY OF SAUK CENTRE, MINNSOTA This document is memorialization of the Agreement between city of Sauk Centre and the city of Hutchinson that city of Sauk Centre does hereby authorize $35,344.00 of Federal Entitlement dollars, earmarked for the city of Sauk Centre, be transferred to the city of Hutchinson for its use at the Hutchinson Municipal Airport, subject to the following conditions: City of Sauk Centre agrees to sign and file FAA Form 5100-110 "Request for FAA Approval of Agreement for Transfer of Entitlements" (Order 5100.38D) with the U.S. Department of Transportation, Federal Aviation Administration_ This action will finalize the above -stated transfer of Federal Entitlement dollars. However, in full consideration of this agreement, the city of Hutchinson agrees to return to the city of Sauk Centre $35,344.00 of Federal Entitlement dollars earmarked for the Sauk Centre Municipal Airport no later than May 15, 2025. All parties acknowledge that this agreement is in full consideration, which will allow for $35,344.00 of Federal Entitlement dollars to be transferred to the city of Hutchinson on or about April 1, 2024. This agreement is fully stated and cannot be cancelled, modified, or in any way changed without the express written permission of both parties. Matt Jaunich City Administrator City of Hutchinson, MN Vicki Willer City Administrator City of Sauk Centre, MN OCSiCJI 1N 11RIAC BMI CONSTRUCTION EN NEERWG BMI $b 595.BD0. Y1a00 5000 $6,D00. TOTAL FNGINFENN6- $156, S19B, Saco S16 M l�I nAre{Dnl Louuf�l NL. S�..Lu F•s�.s rin Slxm Sspme.n iOTAa (ONSiRUCfICH: 3596,191 55%,Slt 90. sm.u9.2 MlaaFel srAre{oxl LouL(lrwq FS•Ilfxa 51 Fx 1 Sao Sim IR S 6+aa $am Sf TOTAL FM DVM STATE 40M LOEAL(19]N TOTAL RROIEGT: $15;19L S6T6,9]'! $0. $TS,ri9. AQI AIE. FIIMfMNG j1sv,0.[m AIG C.MNC 'ynjAHCFLWIMIM slnsamm sm+umaa MSR ESr+MiEp nlr.FUSIRNe 51+s,a�m 51+$.oDotly mss ESFw,noucrNNolnc $us,BDaoB 51+s,aoo-m )m6 FsfYAglFa Arc. F1R1IfIN[• Sln,aapm S81, RT S67,01.]0 RIG - MULTI BAY HANGAR CONSTRUCTION PROJECT 2023 PRORATE co k 10I3 AIG rINIO1NO MN]UN $3]].111.]8 $101,0]OAO $8.00 $33.'ITI.r6 A 3AIG i hn!n PERCEW[ Y.9OSSw PROEESNO SERI m TOTAL FM[9D%l PATE40NU FOLAI CIW4 OI%N EN EERH BMI j26,413- $f+.219.1 A SL,69L.3 [ANSIR4NTION TOTILL [M [9D%I STATE I0M LOLL f1o%S n BsiwTN[. [:araetBLl[rc1N lw.. SI6e,e1¢- $fuxrIl $a $]q lll.n' 1 TvrAlcauTRuTICN: 526i,1LR.] S1u0.9f]. ia, Bzn.rre.R LMM F M [9wy 6TAre{mc] LocBL(Loey We xl- fA. 1; sam 54 TOTAL NYAGMIHISTM1L.TION� $W4.m 66M11.L5 Aw 5d6.9 M IWV r[a 1 LLUL li n 1Sam mrnLI.— SaaT,m 5 Ssa,'m.l —11 N 11rLL Ml Rr IIIRO BRLIM(1 SIN. S.W ♦TAIFAI7'<farR1NR¢ni aEUlFs] ST11,716. OESILiI rl,QNCCRNG BMI iOfISfPAAT1011 CNGWCCNNO BMI $11,E00. $+0.ODR00 $15,150A0 $96O $9Fi.00 S2.BDD. $].m0 - TOTAIENGINffAINC: SSD §w M janl n,LrF{sr.) Lorat�*I N1 [ITOWM<MTRULFION;j 5284955.74 S263,5 516,41]. $U,6Si. F M pmy narf {sry LorufsFy I IrFM 516LIrx Swa Sslx rLKprr oirc $16A00 $1+.+BO 59w.. 5600 "7,— 4 H S[ iOTlLL FM [9P%I ,m-710. STATE IS%] IDLRl I61E1 TOTAL PROJECT: 436r,45.S. S1F.112. BLa,1n. !I][/IN11rLLMLNrI11Na PlYAW1 i1:4AmID HpERAI FyNpNy^n1NOr 51S111a]a HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PORPOSE. Water Meter purchase - Phase 1 Agenda Item: Department: Water Utility LICENSE SECTION Meeting pate: 3/26/2024 Application Complete NIA Contact: Mike StifterlEric Levine Agenda Item Type: Presenter: Mike StifterlEric Levine Reviewed by Staff F/ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: No Q BA CKGROLIND/EXPLANA FION OF AGENDA ITEM: The Water Utility has budgeted for a multi-phaselyear water meter replacement project. Phase 1 is scheduled to begin this year with a budget of $450,000. Staff would purchase the meters directly and do an RFP for the labor to install them, approximately 1000 in each phase until complete (5000+ in total). Staff are requesting to spend up to $175,000 to purchase our standard meter from Core and Main. Core and Main is the Sensus representative for this territory and no other company is allowed to sell Sensus products in this area. Our water meters and transmitters are Sensus. More importantly, HUC metering equipment, including the TGB equipment at the water towers is Sensus. We have tried other meter brands but they lack the overall compatibility of the Core and Main meter. Staff also hope to include the Lead -Copper survey into this first installation. BOARD ACTION REQUESTED: Approval to purchase water meters for Phase 1-water meter project. Fiscal Impact: $ 175,000.00 Funding Source: Water Utility FTE Impact: 0.00 Budget Change: No 0 Included in current budget: YesEl PROJECT SECTION: Total Project Cast: $ 450,000.00 Total City Cost: $ 450,000.00 Funding Source: miti:2r uooy Remaining Cost: $ 0.00 Funding Source: NIA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Boord Action A CITY ON ALFRPOSE. APPROVAL OF GREATER MINNESOTA BUSINESS DEVELOPMENT PUBLIC INFRASTRUCTURE GRANT Agenda Item: AGREEMENT, DECLARATION OF EASEMENT AND AUTHORIZATION FOR MAYOR AND STAFF TO SIGN Department: EDA LICENSE SECTION Meeting Date: 3/26/2024 Application Complete NIA Contact: Miles R. Seppelt Agenda Item Type: Presenter: none Reviewed by Staff Consent Agenda Time Requested (Minutes): 4 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City of Hutchinson was awarded a grant from the Minnesota Department of Employment & Economic Development (DEED) in the amount of $53,821 to assist with the construction of a storm water pond and driveway on Lot 1140, in the city's industrial park. This project will increase the readiness of the lot for development. Enclosed for your review is the grant agreement between the City and DEED, along with the declaration of easement (needed because a permanent easement is needed for the pond that will be constructed). The city attorney has reviewed the documents and found everything to be satisfactory. The grant agreement and declaration of easement are both ATTACHED for your review. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Approval of grant agreement and declaration of easement and authorization for Mayor and City Staff to sign. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NSA Remaining Cost: $ 0.40 Funding Source: NIA State of Minnesota: Department of Employment and Economic Development Greater Minnesota Business Development Public Infrastructure Program General Fund Grant Agreement — Construction Grant for the Hutchinson Lot 1140 BDPI Project Grant# BDPI-23-0003-FY24 Generic General Fund Grant Agreement Vcr — 814122 for Construction Grants TABLE OF CONTENTS RECITALS------------------------------------------•-------•--------------................................................................ ArticleI - Definitions.. . ... ... ....................................................................................................... Section 1.01 Defined Terms................................................................................................ Article11 - GRANT ...... ........ ....................................................................................................... Section 2.01 Grant of Monies ............................................ ....... ....... --•--................ Section 2.02 Use of Grant Proceeds. ................ Section 2.03 Operation of the Real Property and Facility .................................................... Section 2.04 Grant Recipient Representations and Warranties............. ........ ­­­ ................. Section 2.05 Event(s) of Default ......................................................................................... Section 2.06 Remedies. . ... .......................................................................... Section 2.07 Notification of Event of Default...................................................................... Section 2.08 Term of Grant Agreement............................................................................... Section 2.09 Modification and/or Early Termination of Grant ............................................. Section 2.10 Effect of Event of Default............................................................................... Section 2.11 Excess Funds....... ....... ................................................................................ Article III - USE AND SALE................................................................................................... Section 3.01 Use Contracts................................................................................................ Section3.02 Sale............................................................................................................... Section 3.03 Proceeds of a Sale........................................................................................... Article IV - DISBURSEMENT OF GRANT PROCEEDS.......................................................... Section 4.01 The Advances ................................................................................................. Section 4.02 Draw Requisitions ------- ---------------------------------------------------------------------------------- Section 4.03 Additional Funds from Borrower.................................................................... Section 4.04 Conditions Precedent to Any Advance............................................................ Section 4.05 Construction Inspections................................................................................. Article V - MISCELLANEOUS .................................................................................................. Section 5.01 Insurance ........................................................................................................ Section 5.02 Condemnation--------........................................................................................ Section 5.03. Use, Maintenance, Repair and Alterations...................................................... Section 5.04 Records Keeping and Reporting..................................................................... Section 5.05 Inspection of Facility After Completion.......................................................... Section 5.06 Data Practices................................................................................................. Section 5.07 Non-Discrimination........................................................................................ Section 5.08 Worker's Compensation................................................................................. Section 5.09 Antitrust Claims ............................................................................................. Section 5.10 Review of Plans and Cost Estimates............................................................... Section 5.11 Prevailing Wages............................................................................................ Section5.12 Liability......................................................................................................... Section 5.13 Indemnification by the Grant Recipient.......................................................... Generic General Fund Grant Agreement Ver - 819/22 for Construction Grants Section 5.14 Relationship of the Parties.............................................................................. Section5.15 Notices.......................................................................................................... Section 5.16 Binding Effect and Assignment or Modification ............................................. Section5.17 Waiver............................................................................................................ Section 5.18 Entire Agreement........................................................................................... Section 5.19 Choice of Law and Venue............................................................................... Section5.20 Severability.................................................................................................... Section 5.21 Time of Essence............................................................................................. Section5.22 Counterparts ................................................................................................... Section5.23 Matching Funds.............................................................................................. Section 5.24 Source and Use of Funds................................................................................ Section 5.25 Project Completion Schedule.......................................................................... Section 5.26 Third -Party Beneficiary....... . .......................................................................... Section 5.27 Applicability to Real Property and Facility ..................................................... Section 5.28 E-Verification................................................................................................. Section 5.29 Additional Requirements................................................................................ AttachmentI - DECLARATION................................................................................................. Attachment II - LEGAL DESCRIPTION...... .............................................................................. Attachment III - SOURCE AND USE OF FUNDS FOR THE PROJECT ................................... Attachment IV - PROJECT COMPLETION SCHEDULE.......................................................... Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 2 General Fund Grant Agreement - Construction Grant for the Hutchinson 1140 BDPI Project THIS AGREEMENT shall be effective as of October 10, 2023, and is between the City of Hutchinson, a Home Rule City ("Public Entity"), and the State of Minnesota Department of Employment and Economic Development ("State Entity"). RECITALS A. Under the provisions contained in Minn. Stat. 1161431, the State of Minnesota has allocated $53,821 which is to be given to the Grant Recipient as a grant to assist it in the construction of public infrastructure for the Lot 1140 Project and; B. The monies allocated to fund the grant to the Grant Recipient are appropriated money from the State of Minnesota's general fund; and C. The Grant Recipient and the State Entity desire to set forth herein the provisions relating to the granting of such monies and the disbursement thereof to the Grant Recipient. IN CONSIDERATION of the grant described and other provisions in this Agreement, the parties to this Agreement agree as follows. Article I - Definitions Section 1.01 Defined Terms. As used in this Agreement, the following terms shall have the meanings set out respectively after each such term (the meanings to be equally applicable to both the singular and plural forms of the terms defined), unless the context specifically indicates otherwise: "Advance(s)" — means an advance made or to be made by the State Entity to the Grant Recipient and disbursed in accordance with the provisions contained in Article IV hereof. "Agreement" - means this General Funds Grant Agreement - Construction Grant for the Hutchinson Lot 1140 BDPI Project. "Architect", if any — means NOT APPLICABLE, which will administer the Construction Contract Documents on behalf of the Grant Recipient. "Commissioner of Management and Budget" - means the State of Minnesota acting through its Commissioner of Management and Budget, and any designated representatives thereof. Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 1 "Completion Date" — means December 31, 2025 the date of projected completion of the Project as specified in the Construction Contract Documents. "Contractor" - means any person engaged to work on or to furnish materials and supplies for the Project including, if applicable, a general contractor. "Construction Contract Documents" - means the document or documents, in form and substance acceptable to the State Entity, including but not limited to any construction plans and specifications and any exhibits, amendments, change orders or supplements thereto, which collectively form the contract between the Grant Recipient and the Contractor or Contractors concerning the Project and which provide for the completion of the Project on or before the Completion Date for either a fixed price or a guaranteed maximum price_ "Declaration" - means a declaration, or declarations, in the form as Attachment I and all amendments thereto, indicating that the Grant Recipient's interest in the Real Property and, if applicable, the Facility is subject to the provisions of this Agreement. "Draw Requisition" - means a draw requisition that the Grant Recipient, or its designee, will submit to the State Entity when an Advance is requested, and which is referred to in Section 4.02_ "Event of Default" - means those events delineated in Section 2.05. "Facility", if applicable, - means public infrastructure, which is located, or will be constructed and located, on the Real Property. "Fair Market Value" — means either (i) the price that would be paid by a willing and qualified buyer to a willing and qualified seller as determined by an appraisal which assumes that all mortgage liens or encumbrances on the property being sold, which negatively affect the value of such property, will be released, or (ii.) the price bid by a purchaser under a public bid procedure after reasonable public notice, with the proviso that all mortgage liens or encumbrances on the property being sold, which negatively affect the value of such property, will be released at the time of acquisition by the purchaser. "Grant" - means a grant of monies from the State Entity to the Grant Recipient in an amount of $53,821. "Grant Recipient" - means City of Hutchinson, a Home Rule Charter City. "Inspecting Engineer", if any - means the State Entity's construction inspector, or its designated consulting engineer. "Project" - means the acquisition of an interest in the Real Property and, if applicable, the Facility, along with the performance of those activities indicated in Section 2.03. "Real Property" - means the real property located in the County of McLeod, State of Minnesota, legally described in Attachment II. Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 2 "State Entity" - means the State of Minnesota Department of Employment and Economic Development. "Use Contract" - means a lease, management contract or other similar contract between Grant Recipient and any other entity, and which involves or relates to the Real Property and, if applicable, the Facility. "Usee" - means any entity with which the Grant Recipient contracts under a Use Contract. "Useful Life of the Real Property and, if applicable, the Facility" — means the term set forth in Section 2.04.T. of this Agreement. Article II - GRANT Section 2.01 Grant of Monies. The State Entity shall issue the Grant to the Grant Recipient and disburse the proceeds in accordance with the provisions of this Agreement. The Grant is not intended to be a loan. Section 2.02 Use of Grant Proceeds. The Grant Recipient shall use the Grant solely to reimburse itself for expenditures it has already made, or will make, in the performance of the following activities: (Check all appropriate boxes.) ❑ Acquisition of fee simple title to the Real Property; ❑ Acquisition of a leasehold interest in the Real Property; ❑ Acquisition of an easement on the Real Property; ❑ Improvement of the Real Property; ❑ Acquisition of the Facility; ❑ Improvement of the Facility; ❑ Renovation or rehabilitation of the Facility; ® Construction of the Facility; or Section 2.03 Operation of the Real Property and Facility. The Grant Recipient shall operate the Real Property and, if applicable, the Facility, or cause it to be operated, as public infrastructure, or for such other use as the Minnesota legislature may from time to time designate, and may enter into Use Contracts with Usees to so operate the Real Property and, if applicable, the Facility; provided that such Use Contracts must fully comply with all of the provisions Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 3 contained in Section 3.01. The Grant Recipient shalt also annually determine that the Real Property and, if applicable, the Facility are being so used, and shall annually supply a statement, sworn to before a notary public, to such effect to the State Entity. Section 2.04 Grant Recipient Representations and Warranties. The Grant Recipient further covenants with, and represents and warrants to the State Entity as follows: A. It has legal authority to enter into, execute, and deliver this Agreement, the Declaration, and all documents referred to herein, and it has taken all actions necessary to its execution and delivery of such documents. B. This Agreement, the Declaration, and all other documents referred to herein are the legal, valid and binding obligations of the Grant Recipient enforceable against the Grant Recipient in accordance with their respective terms. C. It will comply with all of the terms, conditions, provisions, covenants, requirements, and warranties in this Agreement, the Declaration, and all other documents referred to herein. D. It has made no material false statement or misstatement of fact in connection with its receipt of the Grant, and all of the information it previously submitted to the State Entity or which it will submit to the State Entity in the future relating to the Grant or the disbursement of any of the Grant is and will be true and correct. E. It is not in violation of any provisions of its charter or of the laws of the State of Minnesota, and there are no actions, suits, or proceedings pending, or to its knowledge threatened, before any judicial body or governmental authority against or affecting it relating to the Real Property and, if applicable, the Facility, and it is not in default with respect to any order, writ, injunction, decree, or demand of any court or any governmental authority which would impair its ability to enter into this Agreement, the Declaration, or any document referred to herein, or to perform any of the acts required of it in such documents. F. Neither the execution and delivery of this Agreement, the Declaration, or any document referred to herein, nor compliance with any of the terms, conditions, requirements, or provisions contained in any of such documents is prevented by, is a breach of, or will result in a breach of, any term, condition, or provision of any agreement or document to which it is now a party or by which it is bound. G. The contemplated use of the Real Property and, if applicable, the Facility will not violate any applicable zoning or use statute, ordinance, building code, rule or regulation, or any covenant or agreement of record relating thereto. H. The Project was, or will be, completed in full compliance with all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having jurisdiction over the Project. I. All applicable licenses, permits and bonds required for the performance and completion of the Project have been, or will be, obtained. Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 4 J. All applicable licenses, permits and bonds required for the operation of the Real Property and, if applicable, the Facility in the manner specified in Section 2.03 have been, or will be, obtained. K. It will operate, maintain, and manage the Real Property and, if applicable, the Facility in compliance with all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having jurisdiction over the Real Property and, if applicable, the Facility. L. It has, or will acquire, the following interest in the Real Property and, if applicable, the Facility, and, in addition, will possess all easements necessary for the operation, maintenance and management of the Real Property and, if applicable, the Facility in the manner specified in Section 2.03: (Check the appropriate box for the Real Property and, if applicable, for the Facility.) Ownership Interest in the Real Property: ❑ Fee simple ownership of the Real Property. ❑ A Real Property/Facility Lease for the Real Property, in form and substance acceptable to the State Fntity, for a term of at least 125% of the Useful Life of the Real Property and, if applicable, Facility, which cannot be prematurely cancelled or terminated without the prior written consent of the State Entity. (If the term of the Real Property/Facility Lease is for a term authorized by a Minnesota statute, rule or session law, then insert the citation: ® An easement for the Real Property, in form and substance acceptable to the State Entity, for a term of at least 125% of the Useful Life of the Real Property and, if applicable, Facility, which cannot be prematurely cancelled or terminated without the prior written consent of the State Entity. (If the term of the easement is for a term authorized by a Minnesota statute, rule or session law, then insert the citation: } Ownership Interest in, if applicable, the Facility: ❑ Fee simple ownership of the Real Property. ❑ A Real Property/Facility Lease for the Real Property, in form and substance acceptable to the State Entity, for a term of at least 125% of the Useful Life of the Real Property and, if applicable, Facility, which cannot be prematurely cancelled or terminated without the prior written consent of the State Entity. (If the term of the Real Property/Facility Lease is for a term authorized by a Minnesota statute, rule or session law, then insert the citation: Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 5 ❑ Not applicable because there is no Facility. and such interests are or will be subject only to those easements, covenants, conditions and restrictions that will not materially interfere with the completion of the Project and the intended operation and use of the Real Property and, if applicable, the Facility, or those easements, covenants, conditions and restrictions which are specifically consented to, in writing, by the State Entity. M. It will fully enforce the terms and conditions contained in any Use Contract. N. It has complied with the matching funds requirement, if any, contained in Section 5.23. D. It will supply, or cause to be supplied, whatever funds are needed above and beyond the amount of the Grant to complete and fully pay for the Project. P. The Project will be completed substantially in accordance with the Construction Contract Documents by the Completion Date, and will be situated entirely on the Real Property. Q It will require the Contractor or Contractors to comply with all rules, regulations, ordinances, and laws bearing on its conduct of work on the Project. R. It will not allow any lien or encumbrance that is prior and superior to the Declaration to be created on or imposed upon the Real Property, whether such lien or encumbrance is voluntary or involuntary and including but not limited to a mechanic's lien or a mortgage lien, without the prior written consent of the State Entity. S. It will furnish to the State Entity as soon as possible and in any event within 7 calendar days after the Grant Recipient has obtained knowledge of the occurrence of each Event of Default, or each event which with the giving of notice or lapse of time or both would constitute an Event of Default, a statement setting forth details of each Event of Default, or event which with the giving of notice or upon the lapse of time or both would constitute an Event of Default, and the action which the Grant Recipient proposes to take with respect thereto. T. The Useful Life of the Real Property and, if applicable, Facility is 30 years. U_ It shall furnish such satisfactory evidence regarding the representations and warranties described herein as may be required and requested in writing by either the State Entity or the Commissioner of Management and Budget. Section 2.05 Event(s) of Default. The following events shall, unless waived in writing by the State Entity, constitute an Event of Default under this Agreement upon the State Entity giving the Grant Recipient 30 days written notice of such event, and the Grant Recipient's failure to cure such event during such 30 day time period for those Events of Default that can be cured within 30 days or within whatever time period is needed to cure those Events of Default that cannot Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 6 be cured within 30 days as long as the Grant Recipient is using its best efforts to cure and is making reasonable progress in curing such Events of Default, however, in no event shall the time period to cure any Event of Default exceed 6 months. Notwithstanding the foregoing, any of the following events that cannot be cured shall, unless waived in writing by the State Entity, constitute an Event of Default under this Agreement immediately upon the State Entity giving the Grant Recipient written notice of such event. A. If any representation, covenant, or warranty made by the Grant Recipient herein, in any Draw Requisition, or in any other document furnished pursuant to this Agreement, or in order to induce the State Entity to make any Advance, shall prove to have been untrue or incorrect in any material respect or materially misleading as of the time such representation, covenant, or warranty was made. B. If the Grant Recipient fails to fully comply with any provision, term, condition, covenant, or warranty contained in this Agreement, the Declaration, or any other document referred to herein. Section 2.06 Remedies. Upon the occurrence of an Event of Default and at any time thereafter until such Event of Default is cured to the satisfaction of the State Entity, the State Entity or the Commissioner of Management and Budget may enforce any or all of the following remedies. A. The State Entity may refrain from disbursing the Grant; provided, however, the State Entity may make Advances after the occurrence of an Event of Default without thereby waiving its rights and remedies hereunder. B. The Commissioner of Management and Budget, as a third party beneficiary of this Agreement, may demand that the portion of the Grant already disbursed to the Grant Recipient be returned to it, and upon such demand the Grant Recipient shall return such portion to the Commissioner of Management and Budget. C. Either the State Entity or the Commissioner of Management and Budget, as a third party beneficiary of this Agreement, may enforce any additional remedies they may have in law or equity_ The rights and remedies herein specified are cumulative and not exclusive of any rights or remedies that the State Entity or the Commissioner of Management and Budget would otherwise possess. If the Grant Recipient does not repay any portion of the amount specified in Section 2.06. B within 30 days of demand by either the State Entity or the Commissioner of Management and Budget, then such amount may, unless precluded by law, be taken from or off -set against any aids or other monies that the Grant Recipient is entitled to receive from the State of Minnesota. Section 2.07 Notification of Event of Default. The Grant Recipient shall furnish to both the State Entity and the Commissioner of Management and Budget, as soon as possible and in any event within 7 calendar days after it has obtained knowledge of the occurrence of each Event of Default or each event which with the giving of notice or lapse of time or both would constitute an Event of Default, a statement setting forth details of each Event of Default or event which with the Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 7 giving of notice or upon the lapse of time or both would constitute an Event of Default and the action which the Grant Recipient proposes to take with respect thereto. Section 2.08 Term of Grant Agreement. This Agreement shall, unless earlier terminated in accordance with any of the provisions contained herein, remain in full force and effect for the time period starting on the effective date hereof and ending on the date that corresponds to the date established by adding a time period equal to 125% of Useful Life of the Real Property and, if applicable, Facility to the date on which the Real Property and, if applicable, Facility is first used for the purpose set forth in Section 2.03 after such effective date. If there are no uncured Events of Default as of such date this Agreement shall terminate and no longer be of any force or effect, and the State Entity shall execute whatever documents are needed to release the Real Property and, if applicable, Facility from the effect of this Agreement and the Declaration. Section 2.09 Modification and/or Early Termination of Grant. If the Project is not started on or before December 31, 2025 , or such later date to which the Grant Recipient and the State Entity may agree in writing, then, the State Entity's obligation to fund the Grant shall terminate, and, in such event, (i) if none of the Grant has been disbursed by such date then the State Entity's obligation to fund any portion of the Grant shall terminate and this Agreement shall also terminate and no longer be of any force or effect, and (ii) if some but not all of the Grant has been disbursed by such date then the State shall have no further obligation to provide any additional funding for the Grant and this Agreement shall remain in full force and effect but shall be modified and amended to reflect the amount of the Grant that was actually disbursed as of such date. In addition, if all of the Grant has not been disbursed on or before the date that is 5 years from the effective date of this Agreement, then the State Entity's obligation to continue to fund the Grant shall terminate, and, in such event, (y) if none of the Grant has been disbursed by such date then the State Entity's obligation to fund any portion of the Grant shall terminate and this Agreement shall also terminate and no longer be of any force or effect, and. (z) if some but not all of the Grant has been disbursed by such date then the State Entity shall have no further obligation to provide any additional funding under the Grant and this Agreement shall remain if full force and effect but shall be modified and amended to reflect the amount of the Grant that was actually disbursed as of such date. This Agreement shall also terminate and no longer be of any force or effect upon (a) the termination of the Grant Recipient's leasehold or easement interest in the Real Property in accordance with the terms of such lease or easement, or (b) the sale of the Grant Recipient's interest in the Real Property and, if applicable, the Facility in accordance with the provisions contained in Section 3.02 and transmittal of all or a portion of the proceeds of such sale to the Commissioner of Management and Budget in compliance with the provisions contained in Section 3.03. Upon such termination the State Entity shall execute and deliver to the Grant Recipient such documents as are required to release the Real Property and, if applicable, the Facility, from the effect of the Declaration. In the event that the legislation that authorized the Grant is amended to increase or reduce the amount of the Grant or in any other way, then this Agreement shall be deemed to have been Generic General Fund Grant Agreement Ver - 8/9/22 for Construction Grants 8 automatically modified in accordance with such amendment and the amount of the Grant shall also be automatically modified in accordance with such amendment. Section 2.10 Effect of Event of Default. If an Event of Default occurs and the Grant Recipient is required to and does return the amount specified in Section 2.06.E to the Commissioner of Management and Budget, then the following shall occur. A. This Agreement shall survive and remain in full force and effect. B. The amount returned by the Grant Recipient shall be credited against any amount that shall be due to the Commissioner of Management and Budget under Section 3.03 and against any amount that becomes due and payable because of any other Event of Default. Section 2.11 Excess Funds. If the full amount of the Grant and any matching funds referred to in Section 5.23 are not needed to complete the Project, then, unless language in the legislation that authorized the Grant indicates otherwise, the Grant shall be reduced by the amount not needed. Article III - USE AND SALE Section 3.01 Use Contracts. Each and every Use Contract that the Grant Recipient enters into must comply with the following requirements: A. The purpose for which the Use Contract was entered into must be a governmental purpose. B. It must contain a provision setting forth the statutory authority under which the Grant Recipient is entering into the Use Contract, and must comply with the substantive and procedural provisions of such statute. C. It must contain a provision stating that the Use Contract is being entered into in order to carry out the purpose for which the Grant was allocated, and must recite the purpose. D. It must be for a term, including any renewals that are solely at the option of the Usee, that is, if applicable, substantially less than the useful life of the structures and improvements that make up the facility, but may allow for renewals beyond the original term upon a determination by the Grant Recipient that the use continues to carry out the specific purpose for which the Grant was allocated. A term that is equal to or shorter than 50% of the useful life of the structures and improvements that make up the Facility will meet the requirement that it be for a time period that is substantially shorter than the useful life of such structures and improvements. E. It must allow for termination by the Grant Recipient in the event of a default thereunder by the Usee, or in the event that the specific purpose for which the Grant was allocated is terminated or changed. Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 9 F. It must require the Usee to pay all costs of operation and maintenance of the Real Property and, if applicable, the Facility, unless the Grant Recipient is authorized by law to pay such costs and agrees to pay such costs. G. If the amount of the Grant exceeds $200,000.00, then it must contain a provision requiring the Usee to list any vacant or new positions it may have with state workforce centers as required by Minn. Stat. § 116L.66, Subd. 1, as it may be amended, modified or replaced from time to time, for the term of the Use Contract. Section 3.02 Sale. The Grant Recipient shall not sell any part of its ownership interest in the Real Property or, if applicable, the Facility unless all of the following provisions have been complied with fully. A. The Grant Recipient determines, by official action, that it is no longer usable or needed as public infrastructure. B. The sale is made as authorized by law. C. The sale is for Fair Market Value. D. Written notice of such proposed sale has been supplied to both the State Entity and the Commissioner of Management and Budget at least 30 days prior thereto. The acquisition of the Grant Recipient's interest in the Real Property and, if applicable, the Facility at a foreclosure sale, by acceptance of a deed -in -lieu of foreclosure, or enforcement of a security interest in personal property used in the operation of thereof, by a lender that has provided monies for the acquisition of the Grant Recipient's interest in or betterment of the Real Property and, if applicable, the Facility shall not be considered a sale for the purposes of this Agreement if after such acquisition the lender operates such portion of the Real Property and, if applicable, the Facility in a manner which is not inconsistent with the program specified in Section 2_03 and the lender uses its best efforts to sell such acquired interest to a third party for Fair Market Value. The lender's ultimate sale or disposition of the acquired interest in the Real Property and, if applicable, the Facility shall be deemed to be a sale for the purposes of this Agreement, and the proceeds thereof shall be disbursed in accordance with the provisions container) in Section 3.03. Section 3.03 Proceeds of a Sale. Upon the sale of the Grant Recipient's interest in the Real Property and, if applicable, the Facility the net proceeds thereof shall be disbursed in the following manner and order. A. The first distribution shall be to the Commissioner of Management and Budget in an amount equal to the amount of the Grant actually disbursed, and if the amount of such net proceeds shall be less than the amount of the Grant actually disbursed then all of such net proceeds shall be distributed to the Commissioner of Management and Budget. B. The remaining portion, after the distribution specified in Section 3.03.A, shall be distributed to pay in full any outstanding public or private debt incurred to acquire the Grant Generic General Fund Crrant Agreement Ver - 819122 for Construction Grants 10 Recipient's interest in or for the betterment of the Real Property and, if applicable, the Facility in the order of priority of such debt. C_ Any remaining portion, after the distributions specified in Sections 3_03A and B, shall be divided and distributed in proportion to the shares contributed to the acquisition of the Grant Recipient's interest in or for the betterment of the Real Property and, if applicable, the Facilities by public and private entities, including the State Entity but not including any private entity that has been paid in full, that supplied funds in either real monies or like -kind contributions for such acquisition and betterment, and the State Entity's distribution shall be made to the Commissioner of Management and Budget. Such public and private entities may agree amongst themselves as to any redistribution of such distributed funds. The Grant Recipient shall not be required to pay or reimburse the State Entity for any funds above and beyond the full net proceeds of such sale, even if such net proceeds are less than the amount of the Grant actually disbursed. Article IV - DISBURSEMENT OF GRANT PROCEEDS Section 4.01 The Advances. The State Entity agrees, on the terms and subject to the conditions set forth herein, to make Advances from the Grant to the Grant Recipient from time to time in an aggregate total amount equal to the amount of the Grant. Provided, however, in accordance with the provisions contained in Section 2.08, the State Entity's obligation to make Advances shall terminate as of the date which occurs 5 years from the effective date of this Agreement even if all of the Grant has not been disbursed by such date. It is the intent of the parties hereto that the rate of disbursement of the Advances shall not exceed the rate of completion of the Project or the rate of disbursement of the matching funds required, if any, under Section 5.23. Therefore, the cumulative amount of all Advances disbursed by the State Entity at any point in time shall not exceed the portion of the Project that has been completed and the percentage of the matching funds required, if any, under Section 5.23 that have been disbursed as of such point in time. This requirement is expressed by way of the following two formulas: Formula #1 Cumulative Advances c (Program Grant) x (percentage of matching funds, if any, required under Section 5.23 that have been disbursed) Formula #2 Cumulative Advances c (Program Grant) x (percentage of Project completed) Section 4.02 Draw Requisitions. Whenever the Grant Recipient desires a disbursement of a portion of the Grant, which shall be no more often than once each calendar month, the Grant Recipient shall submit to the State Entity a Draw Requisition duly executed on behalf of the Grant Recipient or its designee. Each Draw Requisition shall be submitted on or between the 1st day and the 15th day of the month in which an Advance is requested, and shall be submitted at least 7 calendar days before the date the Advance is desired. Each Draw Requisition with respect to construction items shall be limited to amounts equal to: (i) the total value of the classes of the work Generic General Fund Crrant Agreement Ver - 819122 for Construction Grants 11 by percentage of completion as approved by the Grant Recipient and the State Entity, plus (ii) the value of materials and equipment not incorporated in the Project but delivered and suitably stored on or off the Project site in a manner acceptable to the State Entity, less (iii) any applicable retainage, and less (iv) all prior Advances. Notwithstanding anything herein to the contrary, no Advances for materials stored on or off the Project site will be made by the State Entity unless the Grant Recipient shall advise the State Entity, in writing, of its intention to so store materials prior to their delivery and the State Entity has not objected thereto. At the time of submission of each Draw Requisition, other than the final Draw Requisition, the Grant Recipient shall submit to the State Entity such supporting evidence as may be requested by the State Entity to substantiate all payments which are to be made out of the relevant Draw Requisition or to substantiate all payments then trade with respect to the Project. At the time of submission of the final Draw Requisition which shall not he submitted before substantial completion of the Project, including all landscape requirements and off -site utilities and streets needed for access to the Project and correction of material defects in workmanship or materials (other than the completion of punch list items) as provided in the Construction Contract Documents, the Grant Recipient shall submit to the State Entity: (i) such supporting evidence as may be requested by the State Entity to substantiate all payments which are to be made out of the final Draw Requisition or to substantiate all payments then made with respect to the Project, and (ii) satisfactory evidence that all work requiring inspection by municipal or other governmental authorities having jurisdiction has been duly inspected and approved by such authorities, and that all requisite certificates of occupancy and other approvals have been issued. If on the date an Advance is desired the Grant Recipient has complied with all requirements of this Agreement and the State Entity approves the relevant Draw Requisition and receives a current construction report from the Inspecting Engineer recommending payment, then the State Entity shall disburse the amount of the requested Advance to the Grant Recipient. Section 4.03 Additional Funds from Borrower. If the State Entity shall at any time in good faith determine that the sum of the undisbursed amount of the Grant plus the amount of all other funds committed to the completion of the Project is less than the amount required to pay all costs and expenses of any kind which reasonably may be anticipated in connection with the completion of the Project, then the State Entity may send written notice thereof to the Grant Recipient specifying the amount which must be supplied in order to provide sufficient funds to complete the Project. The Grant Recipient agrees that it will, within 10 calendar days of receipt of any such notice, supply or have some other entity supply the amount of funds specified in the State Entity's notice. Section 4.04 Conditions Precedent to Any Advance. The obligation of the State Entity to make any Advance hereunder (including the initial Advance) shall be subject to the following conditions precedent: A. The State Entity shall have received a Draw Requisition for such Advance specifying the amount of funds being requested, which such amount when added to all prior Generic General Fund Crrant Agreement Ver - 819122 for Construction Grants 12 requests for an Advance shall not exceed the maximum amount of the Grant set forth in Section 1.01. B_ The State Entity shall have either received a duly executed Declaration that has been duly recorded in the appropriate governmental office, with all of the recording information displayed thereon, or evidence that such Declaration will promptly be recorded and delivered to the State Entity. C. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that (i) the Grant Recipient has legal authority to and has taken all actions necessary to enter into this Agreement and the Declaration, and (ii) this Agreement and the Declaration are binding on and enforceable against the Grant Recipient. D. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that the Grant Recipient has sufficient funds to fully and completely pay for the entire Project and all other expenses that may occur in conjunction therewith. E. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Grant Recipient is in compliance with the matching funds requirements, if any, contained in Section 523_ F. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, showing that the Grant Recipient currently possesses or will use the Grant to acquire the ownership interest delineated in Section 2.04.L. G. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Real Property and, if applicable, the Facility and the contemplated use thereof are permitted by and will comply with all applicable use or other restrictions and requirements imposed by applicable zoning ordinances or regulations, and have been duly approved by the applicable municipal or governmental authorities having jurisdiction. H. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that all applicable and required building permits, other permits, bonds and licenses necessary for the completion of the Project have been paid for, issued, and obtained, other than those permits, bonds and licenses which may not lawfully be obtained until a future date or those permits, bonds and licenses which in the ordinary course of business would normally not be obtained until a later date. 1. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that all applicable and required permits, bonds and licenses necessary for the operation of the Real Property and, if applicable, the Facility in the manner specified in Section 2.03 have been paid for, issued, and obtained, other than those permits, bonds and licenses which may not lawfully be obtained until a future date or those permits, bonds and licenses which in the ordinary course of business would normally not be obtained until a later date. J. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Project will be completed in a manner that will allow the Real Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 13 Property and, if applicable, the Facility to be operated in the manner specified in Section 103. K_ The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that the Grant Recipient has the ability and a plan to fund the program which will be operated on the Real Property and, if applicable, in the Facility. L. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Construction Contract Documents are in place and are fully and completely enforceable- M. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Contractor will complete the Project substantially in conformance with the Construction Contract Documents and pay all amounts lawfully owing to all laborers and materialmen who worked on the Project or supplied materials therefor, other than amounts being contested in good faith. Such evidence may be in the form of payment and performance bonds in amounts equal to or greater than the amount of the fixed price or guaranteed maximum price contained in the Construction Contract Documents which name the State Entity and the Grant Recipient dual obligees thereunder, or such other evidence as may be acceptable to the Grant Recipient and the State Entity. N. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that the policies of insurance required under Section 5.01 are in full force and effect. 0. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, of compliance with the provisions and requirements specified in Section 5.1 0 and all additional applicable provisions and requirements contained in Minn. Stat. § 16B.335 that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time. Such evidence shall include, but not be limited to, evidence that: (i) the predesign package referred to in Section 5.10.B has been reviewed by and received a favorable recommendation from the Commissioner of Administration for the State of Minnesota, (ii) the program plan and cost estimates referred to in Section 5.10.0 have received a recommendation by the Chairs of the Minnesota State Senate Finance Committee and Minnesota House of Representatives Ways and Means Committee, and (iii) the Chair and Ranking Minority Member of the Minnesota House of Representatives Capital Investment Committee and the Chair and Ranking Minority Member of the Minnesota Senate Capital Investment Committee have been notified pursuant to Section 5.1 ❑.G. P. No determination shall have been made by the State Entity that the amount of funds committed to the completion of the Project is less than the amount required to pay all costs and expenses of any kind which reasonably may be anticipated in connection with the completion of the Project, or if such a determination has been made and notice thereof sent to the Grant Recipient then the Grant Recipient has supplied or has caused some other entity to supply the necessary funds in accordance with Section 4.03, or to provide evidence acceptable to the State Entity that sufficient funds are available. Generic General Fund Crrant Agreement Ver - 819122 for Construction Grants 14 Q. No Event of Default under this Agreement or event which would constitute an Event of Default but for the requirement that notice be given or that a period of grace or time elapse shall have occurred and be continuing. R. The Grant Recipient has supplied to the State Entity all other items that the State Entity may reasonably require. Section 4.05 Construction Inspections. The Grant Recipient and the Architect, if any, shall be responsible for making their own inspections and observations of the Project, and shall determine to their own satisfaction that the work done or materials supplied by the Contractors to whom payment is to be made out of each Advance has been properly done or supplied in accordance with the applicable contracts with such Contractors. If any work done or materials supplied by a Contractor are not satisfactory to the Grant Recipient and the Architect, if any, or if a Contractor is not in material compliance with the Construction Contract Documents in any respect, then the Grant Recipient shall immediately notify the State Entity, in writing. The State Entity and the Inspecting Engineer may conduct such inspections of the Project as either may deem necessary for the protection of the State Entity's interest, and that any inspections which may be made of the Project by the State Entity or the Inspecting Engineer are made and all certificates issued by the Inspecting Engineer will be issued solely for the benefit and protection of the State Entity, and the Grant Recipient will not rely thereon. Article V - MISCELLANEOUS Section 5.01 Insurance. The Grant Recipient shall maintain or cause to be maintained builders risk insurance and fire and extended coverage insurance on the Facility, if such exists, in an amount equal to the full insurable value thereof, and shall name the State Entity as loss payee thereunder. If damages which are covered by such required insurance occurs to the Facility, if such exists, then the Grant Recipient shall, at its sole option and discretion, either: (i) use or cause the insurance proceeds to be used to fully or partially repair such damage and to provide or cause to be provided whatever additional funds that may be needed to fully or partially repair such damage, or (ii) sell its interest in the Real Property and the damaged Facility, if such exists, in accordance with the provisions contained in Section 3.02. If the Grant Recipient elects to only partially repair such damage, then the portion of the insurance proceeds which are not used for such repair shall be applied in accordance with the provisions contained in Section 3.03 as if the Grant Recipient's interest in the Real Property and Facility, if such exists, had been sold, and such amounts shall be credited against the amounts due and owing under Section 3.03 upon the ultimate sale of the Grant Recipient's interest in the Real Property and Facility, if such exists. If the Grant Recipient elects to sell its interest in the Real Property and the damaged Facility, if such exists, then such sale must occur within a reasonable time period from the date the damage occurred and the cumulative sum of the insurance proceeds plus the proceeds of such sale must be applied in accordance with the provisions contained in Section 3.03, with the insurance proceeds being so applied within a reasonable time period from the date they are received by the Grant Recipient. As loss payee under the insurance required herein the State Entity agrees to and will assign or pay over to the Grant Recipient all insurance proceeds it receives so that the Grant Recipient can comply with the requirements that this Section 5.01 imposes upon the Grant Recipient as to the use of such insurance proceeds. Generic General Fund Crrant Agreement Ver - 819122 for Construction Grants 15 If the Grant Recipient elects to maintain general comprehensive liability insurance regarding the Real Property and Facility, if such exists, then the Grant Recipient shall have the State Entity named as an additional named insured therein. At the written request of either the State Entity or the Commissioner of Management and Budget, the Grant Recipient shall promptly furnish thereto all written notices and all paid premium receipts received by the Grant Recipient regarding the required insurance, or certificates of insurance evidencing the existence of such required insurance. Section 5.02 Condemnation. If all or any portion of the Real Property and, if applicable, the Facility is condemned to an extent that the Grant Recipient can no longer comply with the provisions contained in Section 2.03, then the Grant Recipient shall, at its sole option and discretion, either: (i) use or cause the condemnation proceeds to be used to acquire an interest in additional real property needed for the Grant Recipient to continue to comply with the provisions contained in Section 2.03 and, if applicable, to fully or partially restore the Facility and to provide or cause to be provided whatever additional funds that may be needed for such purposes, or (ii) sell the remaining portion of its interest in the Real Property and, if applicable, the Facility in accordance with the provisions contained in Section 3.02. Any condemnation proceeds which are not used to acquire an interest in additional real property or to restore, if applicable, the Facility shall be applied in accordance with the provisions contained in Section 3.03 as if the Grant Recipient's interest in the Real Property and, if applicable, the Facility had been sold, and such amounts shall be credited against the amounts due and owing under Section 3.03 upon the ultimate sale of the Grant Recipient's interest in the Real Property and, if applicable, the Facility. If the Grant Recipient elects to sell its interest in the portion of the Real Property and, if applicable, the Facility that remains after the condemnation, then such sale must occur within a reasonable time period from the date the condemnation occurred and the cumulative sum of the condemnation proceeds plus the proceeds of such sale must be applied in accordance with the provisions contained in Section 3.03, with the condemnation proceeds being so applied within a reasonable time period from the date they are received by the Grant Recipient. As recipient of any of condemnation awards or proceeds referred to herein, the State Entity agrees to and will disclaim, assign or pay over to the Grant Recipient all of such condemnation awards or proceeds it receives so that the Grant Recipient can comply with the requirements which this Section 5.02 imposes upon the Grant Recipient as to the use of such condemnation awards or proceeds. Section 5.03. Use, Maintenance, Repair and Alterations. The Grant Recipient shall not, without the written consent of the State Entity, permit or suffer the use of any of the Real Property and, if applicable, the Facility, for any purpose other than the use for which the same is intended as of the effective date of this Agreement. In addition, the Grant Recipient: (1) shall keep the Real Property and, if applicable, the Facility, in good condition and repair, subject to reasonable and ordinary wear and tear, (ii) shall not, written consent of the State Entity, remove, demolish or substantially alter (except such alterations as may be required by laws, ordinances or regulations) any of the Facility, if applicable, (Ili) shall not do any act or thing which would unduly impair or depreciate the value of the Real Property and, if applicable, the Facility, (iv) shall not abandon the Real Property and, if applicable, the Facility, (v) shall complete promptly and in good and workmanlike manner any building or other improvement which may be constructed on the Real Generic General Fund Crrant Agreement Ver - 819122 for Construction Grants 16 Property and promptly restore in like manner any portion of the Facility, if applicable, which may be damaged or destroyed thereon and pay when due all claims for labor performed and materials furnished therefor, (vi) shall comply with all laws, ordinances, regulations, requirements, covenants, conditions and restrictions now or hereafter affecting the Real Property and, if applicable, the Facility, or any part thereof, or requiring any alterations or improvements thereto, (vii) shall not commit or permit any waste or deterioration of the Real Property and, if applicable, the Facility, (viii) shall keep and maintain abutting grounds, sidewalks, roads, parking and landscape areas in good and neat order and repair, (ix) shall comply with the provisions of any lease if the Grant Recipient's interest in the Real Property and, if applicable, the Facility, is a leasehold interest, (x) shall comply with the provisions of any condominium documents if the Real Property and, if applicable, the Facility, is part of a condominium regime, (xi) shall not remove any fixtures or personal property from the Real Property and, if applicable, the Facility, that was paid for with the proceeds of the Grant unless the same are immediately replaced with like property of at least equal value and utility, and (xii) shall not commit, suffer or permit any act to be done in or upon the Real Property and, if applicable, the Facility, in violation of any law, ordinance or regulation. Section 5.04 Records Keeping and Reporting. The Grant Recipient shall maintain or cause to be maintained books, records, documents and other evidence pertaining to the costs or expenses associated with the completion of the Project and operation of the Real Property and, if applicable, the Facility, and compliance with the requirements contained in this Agreement, and upon request shall allow or cause the entity which is maintaining such items to allow the State Entity, auditors for the State Entity, the Legislative Auditor for the State of Minnesota, or the State Auditor for the State of Minnesota, to inspect, audit, copy, or abstract, all of its books, records, papers, or other documents relevant to the Grant. The Grant Recipient shall use or cause the entity which is maintaining such books and records to use generally accepted accounting principles in the maintenance of such books and records, and shall retain or cause to be retained all of such books, records, documents and other evidence for a period of 6 years from the date that the Project is fully completed and placed into operation. Section 5.05 Inspection of Facility After Completion. Upon reasonable request by the State Entity the Grant Recipient shall allow, and will require any entity to whom it leases, subleases, or enters into a Use Contract for any portion of the Real Property and, if applicable, the Facility to allow, the State Entity to inspect the Real Property and, if applicable, the Facility. Section 5.06 Data Practices. The Grant Recipient agrees with respect to any data that it Possesses regarding the Grant, the Project, or the Real Property and, if applicable, the Facility, to comply with all of the provisions and restrictions contained in the Minnesota Government Data Practices Act contained in Chapter 13 of the Minnesota Statutes that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time. Section 5.07 Non -Discrimination. The Grant Recipient agrees to not engage in discriminatory employment practices in the completion of the Project, or operation or management of the Real Property and, if applicable, the Facility, and it shall, with respect to such activities, fully comply with all of the provisions contained in Minn. Stat. Chapters 363A and 181 that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time. Generic General Fund Crrant Agreement Ver - 819122 for Construction Grants 17 Section 5.08 Worker's Compensation. The Grant Recipient agrees to comply with all of the provisions relating to worker's compensation contained in Minn. Stat. §§ 176.181, Subd. 2 and 176.182 that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time, with respect to the completion of the Project, and the operation or management of the Real Property and, if applicable, the Facility. Section 5.09 Antitrust Claims. The Grant Recipient hereby assigns to the State Entity and the Commissioner of Management and Budget ail claims it may have for over charges as to goods or services provided in its completion of the Project, and operation or management of the Real Property and, if applicable, the Facility that arise under the antitrust laws of the State of Minnesota or of the United States of America. Section 5.10 Review of Plans and Cost Estimates. The Grant Recipient agrees to comply with all applicable provisions and requirements contained in Minn. Stat. § 1613.335 that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time, for the Project, and in accordance therewith the Grant Recipient and the State Entity agree to comply with the following provisions and requirements if such provisions and requirements are applicable. A. The Grant Recipient shall provide all information that the State Entity may request in order for the State Entity to determine that the Project will comply with the provisions and requirements contained in Minn. Stat. § 16B.335, as it may be amended, modified or replaced from time to time. B. Prior to its proceeding with design activities for the Project the Grant Recipient shall prepare a predesign package and submit it to the Commissioner of Administration for the State of Minnesota for review and comment. The predesign package must be sufficient to define the purpose, scope, cost, and projected schedule for the Project, and must demonstrate that the Project has been analyzed according to appropriate space and needs standards. Any substantial changes to such predesign package must be submitted to the Commissioner of Administration for the State of Minnesota for review and comment. C. If the Project includes the construction of a new building, substantial addition to an existing building, a substantial change to the interior configuration of an existing building, or the acquisition of an interest in land, then the Grant Recipient shall not prepare final plans and specifications until it has prepared a program plan and cost estimates for all elements necessary to complete the Project and presented them to the Chairs of the Minnesota State Senate Finance Committee and Minnesota House of Representatives Ways and Means Committee and the chairs have made their recommendations, and it has notified the Chair and Ranking Minority Member of the Minnesota House of Representatives Capital Investment Committee and the Chair and Ranking Minority Member of the Minnesota State Senate Capital Investment Committee. The program plan and cost estimates must note any significant changes in the work to be performed on the Project, or in its costs, which have arisen since the appropriation from the legislature for the Project was enacted or which differ from any previous predesign submittal. Generic General Fund Crrant Agreement Ver - 819122 for Construction Grants 18 D. The Grant Recipient must notify the Chairs and Ranking Minority Members of the Minnesota State Senate Finance and Capital Investment Committees, and the Minnesota House of Representatives Capital Investment and Ways and Means Committees of any significant changes to the program plan and cost estimates referred to in Section 5.10.C. E. The program plan and cost estimates referred to in Section 5.IO.0 must ensure that the Project will comply with all applicable energy conservation standards contained in law, including Minn. Stat. § § 21 bC.19 to 21 GC.20, as they may be amended, modified or replaced from time to time, and all rules adopted thereunder. F. If any of the Grant is to be used for the construction or remodeling of the Facility, then both the predesign package referred to in Section 5.10.13 and the program plan and cost estimates referred to in Section S. 10_C must include provisions for cost-effective information technology investments that will enable the occupant of the Facility to reduce its need for office space, provide more of its services electronically, and decentralize its operations. G. If the Project does not involve the construction of a new building, substantial addition to an existing building, substantial change to the interior configuration of an existing building, or the acquisition of an interest in land, then prior to beginning work on the Project the Grant Recipient shall just notify the Chairs and Ranking Minority Members of the Minnesota State Senate Finance and Capital Investment Committees, and the Minnesota House of Representatives Capital Investment and Ways and Means Committees that the work to be performed is ready to begin. H. The Project must be: (i) completed in accordance with the program plan and cost estimates referred to in Section 5.10.C, (ii) completed in accordance with the time schedule contained in the program plan referred to in Section 5.10.C, and (iii) completed within the budgets contained in the cost estimates referred to in Section 5.10.C. Provided, however, the provisions and requirements contained in this Section 5.10 only apply to public lands or buildings or other public improvements of a capital nature, and shall not apply to the demolition or decommissioning of state assets, hazardous material projects, utility infrastructure projects, environmental testing, parking lots, parking structures, park and ride facilities, bus rapid transit stations, light rail lines, passenger rail projects, exterior lighting, fencing, highway rest areas, truck stations, storage facilities not consisting primarily of offices or heated work areas, roads, bridges, trails, pathways, campgrounds, athletic fields, dams, floodwater retention systems, water access sites, harbors, sewer separation projects, water and wastewater facilities, port development projects for which the Commissioner of Transportation for the State of Minnesota has entered into an assistance agreement under Minn. Stat. § 457A.04, as it may be amended, modified or replaced from time to time, ice centers, local government projects with a construction cost of less than S I ,500,000.00, or any other capital project with a construction cost of less than $750,000.00. Section 5.11 Prevailing Wages. The Grant Recipient agrees to comply with all of the applicable provisions contained in Chapter 177 of the Minnesota Statutes, and specifically those provisions contained in Minn. Stat. §§ 177.41 through 177.435, as they may be amended, modified or replaced from time to time with respect to the Project and the operation of the Real Property Generic General Fund Crrant Agreement Ver - 819122 for Construction Grants 19 and, if applicable, Facility as intended by the Minnesota Legislature. By agreeing to this provision, the Grant Recipient is not acknowledging or agreeing that the cited provisions apply to the Project or to the operation of the Real Property and, if applicable, Facility. Section 5.12 Liability. The Grant Recipient and the State Entity agree that they will, subject to any indemnifications provided herein, be responsible for their own acts and the results thereof to the extent authorized by law, and they shall not be responsible for the acts of the other party and the results thereof. The liability of both the State Entity and the Commissioner of Management and Budget is governed by the provisions contained in Minn. Stat. § 3.736, as it may be amended, modified or replaced from time to time. If the Grant Recipient is a "municipality" as such term is used in Chapter 466 of the Minnesota Statutes that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time, then the liability of the Grant Recipient, including but not limited to the indemnification provided under Section 5.13, is governed by the provisions contained in such Chapter 466. Section 5.13 Indemnification by the Grant Recipient. The Grant Recipient shall bear all loss, expense (including attorneys' fees), and damage in connection with the completion of the Project or operation of the Real Property and, if applicable, the Facility, and agrees to indemnify and hold harmless the State Entity, the Commissioner of Management and Budget, and the State of Minnesota, their agents, servants and employees from all claims, demands and judgments made or recovered against the State Entity, the Commissioner of Management and Budget, and the State of Minnesota, their agents, servants and employees, because of bodily injuries, including death at any time resulting therefrom, or because of damages to property of the State Entity, the State of Minnesota, or others (including loss of use) from any cause whatsoever, arising out of, incidental to, or in connection with the completion of the Project or operation of the Real Property and, if applicable, the Facility, whether or not due to any act of omission or commission, including negligence of the Grant Recipient or any Contractor or his or their employees, servants or agents, and whether or not due to any act of omission or commission (excluding, however, negligence or breach of statutory duty) of the State Entity, the Commissioner of Management and Budget, and the State of Minnesota, their employees, servants or agents. The Grant Recipient further agrees to indemnify, save, and hold the State Entity, the Commissioner of Management and Budget, and the State of Minnesota, their agents and employees, harmless from all claims arising out of, resulting from, or in any manner attributable to any violation by the Grant Recipient, its officers, employees, or agents, or by any Usee, its officers, employees, or agents, of any provision of the Minnesota Government Data Practices Act, including legal fees and disbursements paid or incurred to enforce the provisions contained in Section 5.06. The Grant Recipient's liability hereunder shall not be limited to the extent of insurance carried by or provided by the Grant Recipient, or subject to any exclusions from coverage in any insurance policy. Section 5.14 Relationship of the Parties. Nothing contained in this Agreement is intended or should be construed in any manner as creating or establishing the relationship of co- partners or a joint venture between the Grant Recipient, the State Entity, or the Commissioner of Management and Budget, nor shall the Grant Recipient be considered or deemed to be an agent, Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 20 representative, or employee of either the State Entity, the Commissioner of Management and Budget, or the State of Minnesota in the performance of this Agreement, the completion of the Project, or operation of the Real Property and, if applicable, the Facility. The Grant Recipient represents that it has already or will secure or cause to be secured all personnel required for the performance of this Agreement and the completion of the Project and the operation and maintenance of the Real Property and, if applicable, the Facility. All personnel of the Grant Recipient or other persons while engaging in the performance of this Agreement, the completion of the Project, or the operation and maintenance of the Real Property and, if applicable, the Facility shall not have any contractual relationship with either the State Entity, the Commissioner of Management and Budget, or the State of Minnesota and shall not be considered employees of any of such entities. In addition, all claims that may arise on behalf of said personnel or other persons out of employment or alleged employment including, but not limited to, claims under the Workers' Compensation Act of the State of Minnesota, claims of discrimination against the Grant Recipient, its officers, agents, contractors, or employees shall in no way be the responsibility of either the State Entity, the Commissioner of Management and Budget, or the State of Minnesota. Such personnel or other persons shall not require nor he entitled to any compensation, rights or benefits of any kind whatsoever from either the State Entity, the Commissioner of Management and Budget, or the State of Minnesota including, but not limited to, tenure rights, medical and hospital care, sick and vacation leave, disability benefits, severance pay and retirement benefits. Section 5.15 Notices. In addition to any notice required under applicable law to be given in another manner, any notices required hereunder must be in writing, and shall be sufficient if personally served or sent by prepaid, registered, or certified mail (return receipt requested), to the business address of the party to whom it is directed. Such business address shall be that address specified below or such different address as may hereafter be specified, by either party by written notice to the other: To the Grant Recipient at: City of Hutchinson 1164 Benjamin Avenue SE Hutchinson, MN 55350 Attention: Miles Seppelt, or his successor To the State Entity at: Great Northern Building 12th Floor 180 East Fifth Street St. Paul, MN 55101-1678 Attention: Jeremy LaCroix, or his successor To the Commissioner of Management and Budget at: Minnesota Department of Management and Budget 400 Centennial Office Bldg. 658 Cedar St. Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 21 St. Paul, MN 55155 Attention: Commissioner of Management and Budget Section 5.16 Binding Effect and Assignment or Modification. This Agreement and the Declaration shall be binding upon and inure to the benefit of the Grant Recipient and the State Entity, and their respective successors and assigns. Provided, however, that neither the Grant Recipient nor the State Entity may assign any of its rights or obligations under this Agreement or the Declaration without the prior written consent of the other party. No change or modification of the terms or provisions of this Agreement or the Declaration shall be binding on either the Grant Recipient or the State Entity unless such change or modification is in writing and signed by an authorized official of the party against which such change or modification is to be imposed. Section 5.17 Waiver. Neither the failure by the Grant Recipient, the State Entity, or the Commissioner of Management and Budget, as a third party beneficiary of this Agreement, in any one or more instances, to insist upon the complete and total observance or performance of any term or provision hereof, nor the failure of the Grant Recipient, the State Entity, or the Commissioner of Management and Budget, as a third party beneficiary of this Agreement, to exercise any right, privilege, or remedy conferred hereunder or afforded by law shall be construed as waiving any breach of such term, provision, or the right to exercise such right, privilege, or remedy thereafter. In addition, no delay on the part of either the Grant Recipient, the State Entity, or the Commissioner of Management and Budget, as a third party beneficiary of this Agreement, in exercising any right or remedy hereunder shall operate as a waiver thereof, nor shall any single or partial exercise of any right or remedy preclude other or further exercise thereof or the exercise of any other right or remedy. Section 5.18 Entire Agreement. This Agreement, the Declaration, and the documents, if any, referred to and incorporated herein by reference embody the entire agreement between the Grant Recipient and the State Entity, and there are no other agreements, either oral or written, between the Grant Recipient and. the State Entity on the subject matter hereof. Section 5.19 Choice of Law and Venue. All matters relating to the validity, construction, performance, or enforcement of this Agreement or the Declaration shall be determined in accordance with the laws of the State of Minnesota. All legal actions initiated with respect to or arising from any provision contained in this Agreement shall be initiated, filed and venued in the State of Minnesota District Court located in the City of St. Paul, County of Ramsey, State of Minnesota. Section 5.20 Severability. If any provision of this Agreement is finally judged by any court to be invalid, then the remaining provisions shall remain in full force and effect and they shall be interpreted, performed, and enforced as if the invalid provision did not appear herein. Section 5.21 Time of Essence. Time is of the essence with respect to all of the matters contained in this Agreement. Section 5.22 Counterparts. This Agreement may be executed in any number of counterparts, each of which when so executed and delivered shall be an original, but such counterparts shall together constitute one and the same instrument. Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 22 Section 5.23 Matching Funds. The Grant Recipient must obtain and supply the following matching funds, if any, for the completion of the Project: $53,821 Any matching funds which are intended to meet the above requirements must either be in the form of (1) cash monies, (ii) legally binding commitments for money, or (iii) equivalent funds or contributions, including equity, which have been or will be used to complete or pay for the Project. The Grant Recipient shall supply to the Commissioner of Management and Budget whatever documentation the Commissioner of Management and Budget may request to substantiate the availability and source of any matching funds, and the source and terms relating to all matching funds must be consented to, in writing, by the Commissioner of Management and Budget. Section 5.24 Source and Use of Funds. The Grant Recipient represents to the State Entity and the Commissioner of Management and Budget that Attachment III is intended to be and is a source and use of funds statement showing the total cost of the Project and all of the funds that are available for the completion of the Project, and that the information contained in such Attachment III correctly and accurately delineates the following information. A_ The total cost of the Project detailing all of the major elements that make up such total cost and how much of such total cost is attributed to each such major element. B. The source of all funds needed to complete the Project broken down among the following categories: (i) State funds including the Grant, identifying the source and amount of such funds. (ii) Matching funds, identifying the source and amount of such funds. (iii) Other funds supplied by the Grant Recipient, identifying the source and amount of such funds. (iv) Loans, identifying each such loan, the entity providing the loan, the amount of each such loan, the terms and conditions of each such loan, and all collateral pledged for repayment of each such loan. (v) Other funds, identifying the source and amount of such funds. C. Such other financial information that is needed to correctly reflect the total funds available for the completion of the Project, the source of such funds and the expected use of such funds. If any of the funds included under the source of funds have conditions precedent to the release of such funds, then the Grant Recipient must provide to the State Entity and the Commissioner of Management and Budget a detailed description of such conditions and what is being done to satisfy such conditions. The Grant Recipient shall also supply whatever other information and documentation that the State Entity or the Commissioner of Management and Budget may request to support or explain any of the information contained in Attachment III. Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 23 The value of the Grant Recipient's ownership interest in the Real Property and, if applicable, Facility should only be shown in Attachment III if such ownership interest is being acquired and paid for with funds shown in such Attachment III, and for all other circumstances such value should be shown in the definition for Ownership Value in Section 1.01 and not included in such Attachment III. The funds shown in Attachment III and to be supplied for the Project may, subject to any limitations contained in the legislation that authorized the Grant, be provided by either the Grant Recipient or a Usee under a Use Contract. Section 5.25 Project Completion Schedule. The Grant Recipient represents to the State Entity and the Commissioner of Management and Budget that Attachment 1V correctly and accurately delineates the projected schedule for the completion of the Project._ Section 5.26 Third -Party Beneficiary. The public program to be operated in conjunction with the Real Property and, if applicable, the Facility will benefit the State of Minnesota and the provisions and requirements contained herein are for the benefit of both the State Entity and the State of Minnesota. Therefore, the State of Minnesota, by and through its Commissioner of Management and Budget, is and shall be a third -party beneficiary of this Agreement. Section 5.27 Applicability to Real Property and Facility. This Agreement applies to the Grant Recipient's interest in the Real Property and if a Facility exists to the Facility. The term "if applicable" appearing before the term "Facility" is meant to indicate that this Agreement will apply to a Facility if one exists, and if no Facility exists then this Agreement will only apply to the Grant Recipient's interest in the Real Property. Section 5.28 E-Verification. The Grant Recipient agrees and acknowledges that it is aware of Minn. Stat. § 16C.075 regarding e-verification of employment of all newly hired employees to confirm that such employees are legally entitled to work in the United States, and that it will, if and when applicable, fully comply with such statute and impose a similar requirement in any Use Contract to which it is a party. Section 5.29 The Public Entity and the State Entity agree to comply with the following additional requirements. In the event of any conflict or inconsistency between the following additional requirements and any other provisions or requirement contained in this Agreement, the following additional requirements contained in this Section shall control. Additional Requirements. The future use of the land in which the infrastructure serves must meet Minnesota Statute 116J.431. Business Recruiting. If applicable, the grant recipient agrees to not recruit or target a business currently located in another Minnesota community to relocate significant operations in the expanded industrial or business park. Furthermore, before any business that is within 30 miles of the expanded business park decides to relocate significant operations to the expanded business park, evidence that the current, host community for that business agreed that the current Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 24 community could not accommodate the businesses' needs shall be secured and provided to the State. This provision shall apply for 24 months after the expanded business park is completed. Conflict of Interest. The State will take steps to prevent individual and organizational conflicts of interest in reference to Grantees per Minn. Stat.§ 16B.98 and Department of Administration, Office of Grants Management, Policy Number 08-01 Conflict of Interest Policy for State Grant -Makin. When a conflict of interest concerning State grant -making is suspected, disclosed, or discovered, transparency shall be the guiding principle in addressing it. In cases where a potential or actual individual or organizational conflict of interest is suspected, disclosed, or discovered by the Grantee throughout the life of the grant agreement, they must immediately notify the State for appropriate action steps to be taken, as defined above. The Grantee must complete a Conflict of Interest Disclosure agreement and attach it to their proposal. Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 25 IN TESTIMONY HEREOF, the Grant Recipient and the State Entity have executed this General Fund Grant Agreement — Construction Grant for the Hutchinson BDPI Project on the day and date indicated immediately below their respective signatures. GRANT RECIPIENT: City of Hutchinson, a Home Rule Charter By: Its: Mayor And: Its: City Administrator Dated: STATE ENTITY: State of Minnesota Department of Employment and Economic Development, By: (WITH DELEGATED AUTHORITY) Its: Deputy Commissioner Dated: ENCUMBERED: Department of Employment and Economic Development al (Name) Date Encumbered [Individual signing certifies that funds have been encumbered as required by Minnesota Statute 16A.15] Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 26 Attachment I to Grant Agreement State of Minnesota Greater Minnesota Business Development Public Infrastructure Program DECLARATION The undersigned has the following interest in the real property legally described in Exhibit A attached hereto and all facilities situated thereon (the "Restricted Property"): (Check the appropriate box.) ❑ a fee simple title, ❑ a lease, or ® an easement, and as owner of such fee title, lease or easement, does hereby declare that such interest in the Restricted Property is subject to those provisions, requirements, restrictions, and encumbrances contained in the "General Fund Grant Agreement Construction Grant for the Hutchinson Lot 1140 BDPI Project" dated October 10, 2023 between the City of Hutchinson and Minnesota Department of Employment and Economic Development. The Restricted Property shall remain subject to such provisions, requirements, restrictions, and encumbrances until it is released therefrom by a written release in recordable form signed by the Commissioner of Minnesota Department of Employment and Economic Development and such written release is recorded in the real estate records relating to the Restricted Property. The legal description attached hereto was prepared based upon plans and specifications for the Restricted Property and is intended to delineate an easement area that the undersigned will reserve upon a sale, mortgage, encumbrance, or other disposition of the Restricted Property. After obtaining the approval of the Commissioner of Minnesota Management and Budget for the sale, mortgage, encumbrance, or other disposition of the Restricted Property, the undersigned must reserve a perpetual easement in the Restricted Property that shall remain subject to this Declaration and such easement reservation shall be recorded with the appropriate recording offices in McLeod County, Minnesota. Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 27 PUBLIC ENTITY: City of Hutchinson, a Home Rule Charter City By: Its: Mayor Dated: 12 And: Its: City Administrator Executed on the day of , 2 STATE OF MINNESOTA ) ) Ss. COUNTY OF This Department of Employment and Economic Development Declaration was executed and acknowledged before me on the day of 2 , by the and the of a , on behalf of said Notary Public This Declaration was drafted by: Office of Attorney General. Suite 300 400 Sibley Street St. Paul, MN 55101-1996 Generic General Fund Grant Agreement Ver - 819122 for Construction Grants 28 Exhibit A to Declaration - LEGAL DESCRIPTION OF RESTRICTED PROPERTY Generic General F►snd Grant Agreement Ver - 819122 for Construction Grants 29 Attachment II - LEGAL DESCRIPTION Generic General F►snd Crrant Agreement Ver - 819122 for Construction Grants 30 Attachment III - SOURCE AND USE OF FUNDS FOR THE PROJECT Source of Funds Use of Funds -- .......... .............. ......... ........... Interest ................................................................................................ ................................................................................. $ Other Items of a Capital $ Nature: .............. :............................................................................ ..................... Subtotal _................................................................... $53,821 ....................................... Stormwater, Streets _ . _................................................................................................................ .. $51,321 ............................................................................................. Engineering. ... $2,500..... Matching. Funds ................................................................................................ City of Hutchinson .... $53,821 Subtotal $53,821 S Subtotal ............................................................................................................................................................... S53,821 Items Paid for with .............................................................................................................................................. ........ Non -Grant Funds E ......._.. ..................................... Other Public Entity Funds Stormwater, Streets �.. „$51,322 City of Hutchinson .................................................. $1 Engineering. $2,500..... Subtotal $1 Subtotal $53�822. Loans Subtotal .................................................................. Other Funds Subtotal Prepaid Project Expenses Subtotal TOTAL FUNDS $107,643 TOTAL PROJECT $107,643 COSTS ............................................................................................................................................................................................................_............................................................................... Generic General Fund Crrant Agreement Ver - 819122 for Construction Grants 31 Attachment IV - PRUJECT COMPLETION SCHEDULE Permits Acquired 5/24 Bid Close 6/24 Notice to Proceed 6/24 Project Construction Completed 8/24 Generic General F►snd Crrant Agreement Ver - 819122 for Construction Grants 32 State of Minnesota Greater Minnesota Business Development Public Infrastructure Program DECLARATION The undersigned has the following interest in the real property legally described in Exhibit A attached hereto and all facilities situated thereon (the "Restricted Property"): (Check the appropriate box.) ❑ a fee simple title, ❑ a lease, or ® an easement, and as owner of such fee title, lease or easement, does hereby declare that such interest in the Restricted Property is subject to those provisions, requirements, restrictions, and encumbrances contained in the "General Fund Grant Agreement Construction Grant for the Hutchinson Lot 1140 BDPI Project" dated October 10, 2023 between the City of Hutchinson and Minnesota Department of Employment and Economic Development. The Restricted Property shall remain subject to such provisions, requirements, restrictions, and encumbrances until it is released therefrom by a written release in recordable form signed by the Commissioner of Minnesota Department of Employment and Economic Development and such written release is recorded in the real estate records relating to the Restricted Property. The legal description attached hereto was prepared based upon plans and specifications for the Restricted Property and is intended to delineate an easement area that the undersigned will reserve upon a sale, mortgage, encumbrance, or other disposition of the Restricted Property. After obtaining the approval of the Commissioner of Minnesota Management and Budget for the sale, mortgage, encumbrance, or other disposition of the Restricted Property, the undersigned must reserve a perpetual easement in the Restricted Property that shall remain subject to this Declaration and such easement reservation shall be recorded with the appropriate recording offices in McLeod County, Minnesota. PUBLIC ENTITY: City of Hutchinson, a Home Rule Charter City By: _ Its: Mayor Dated: , 2 And: Its: City Administrator Executed on the day of , 2 STATE OF MINNESOTA ) 5S. COUNTY OF y This Department of Employment and Economic Development Declaration was executed and acknowledged before me on the day of _ 2 by the and the ,of ,a ,on behalf of said Notary Public This Declaration was drafted by: Office of Attorney General Suite 300 400 Sibley Street St. Paul, MN 55101-1996 EXHIBIT A The legal description attached hereto was prepared based upon plans and specifications for the Restricted Property and is intended to delineate an easement area that the undersigned will reserve upon a sale, mortgage, encumbrance, or other disposition of the Restricted Property. After obtaining the approval of the Commissioner of Minnesota Management and Budget for the sale, mortgage, encumbrance, or other disposition of the Restricted Property, the undersigned must reserve a perpetual easement in the Restricted Property that shall remain subject to this Declaration and such easement reservation shall be recorded with the appropriate recording offices in McLeod County, Minnesota. �Ny § s p■p fit � Ctu wrt� {}� i 3 Hill . -- 0C908 AI19Y�.1aN o / w l -WIN- � I Z � 3.a►7A.L6S 11 , z / I I � 1 � .i I I 4 'r�Y I I / �? I — — ———— — — — — r� W 0 HUTCHINSON CITY COUNCIL HUTCHINSOt' Request for Boord Action A CITY ON PURPOSE. APPROVAL OF FORGIVABLE LOAN AGREEMENT AND AUTHORIZATION FOR Agenda Item: MAYOR AND STAFF TO SIGN Department: EDA LICENSE SECTION Meeting Date: 3/26/2024 Application Complete NIA Contact: Miles R. Seppelt Agenda Item Type: Presenter: none Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: With funding obtained from First Children's Finance the City has created a forgivable loan program to assist in the creation of new childcare businesses. Grammy Bear Childcare has applied for a forgivable loan in the amount of $10,000. Funds will be utilized for construction of needed safety fencing and 10 new childcare slots will be created as a result. The city attorney has reviewed the document and found everything to be satisfactory. The forgivable loan agreement is ATTACHED for your review If you have any questions or need additional information, please give me a call any time at 234-4221 BOARD ACTION REQUESTED: Approval of forgivable loan agreement Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NSA Remaining Cost: $ 0,00 Funding Source: NIA JIL Hutchinson MINNESQTA'S MANUFACTURING CITY o Griu+n6,. bon ❑J Forgivable Loan Agreement for First Children's Finance Childcare Provider Funding 2024 This Agreement is between The City of Hutchinson, hereinafter referred to as the CITY and Grammy Bear Childcare, hereinafter referred to as the BORROWER. WHEREAS, the CITY with support from First Children's Finance has approved a childcare assistance program to increase the number of available childcare slots in the City of Hutchinson and Zip Code 55350; and, WHEREAS, the BORROWER has made an application for a forgivable loan and has been selected for funding in accordance with the terms of this Agreement; and WHEREAS, the CITY has determined that BORROWER meets the requirements to receive funding. The CITY and BORROWER agree as follows: 1. TERM AND AMOUNT OF FORGIVABLE LOAN The Forgivable Loan shall carry and interest rate of 0% and a term of 12-months. No payments are required unless or until and Event of Default occurs and the Forgivable Loan goes into Repayment Status. BORROWER must complete all requirements listed below, (the "Forgivable Loan Requirements"). The total amount of this forgivable loan is Ten Thousand Dollars and no/00 ($10,000.00) ("Forgivable Loan Funds"). 2. FORGIVABLE LOAN REQUIREMENTS By entering into this Forgivable Loan Agreement, BORROWER certifies that it meets all eligibility requirements of the Forgivable Loan program as certified in BORROWER'S application. BORROWER acknowledges that the source of funds for this Forgivable loan Agreement are through First Children's Finance. BORROWER acknowledges that this forgivable loan may be subject to federal and state taxes, and audit requirements. BORROWER further certifies that as of the date this Agreement is signed, all of the following are true and correct: ■ BORROWER has applied for a childcare license and has completed a background study. ■ BORROWER will use these funds to purchase pre -license required items ❑r items necessary for the start-up or expansion of a childcare business. ■ BORROWER will provide the CITY with a copy of their Family Child Care License from the State of Minnesota within three months of the date this Agreement is signed, and ■ BORROWER agrees to continue operating as a family child care and maintain their child care license for a minimum of 12 months from the date this Agreement is signed or the date of obtaining their child care license, whichever is later. If BORROWER fails to operate a family child care business and maintain their license for a minimum of 12 months, BORROWER shall repay the loan. BORROWER agrees to purchase the approved items and provide documentation of expenses incurred to be reimbursed by forgivable loan funds. BORROWER agrees to provide data as requested by the CITY including, but not limited to, number of children served. BORROWER affirms that all information that has ❑r will be submitted to the CITY is correct and that the documented costs have not and will not be reimbursed through any other federal, state or other funding source. BORROWER agrees to provide any additional documentation requested by the CITY past the agreement date if required for audit purposes. 3. ELIGIBLE COSTS By signing this Forgivable Loan Agreement, the BORROWER acknowledges they are eligible t❑ receive the forgivable loan based on the information outlined in the Forgivable Loan Program Rules and all expenses incurred are eligible items, as listed in Exhibit "A" of this Agreement. 4. FORGIVABLE LOAN DISBURSEMENT Provided that the CITY has received proof of eligible expenses and a W-9 Form from the BORROWER, the CITY small pay Forgivable Loan Funds directly to BORROWER within thirty (30) business days of a fully executed Forgivable Loan Agreement. 5. CONDITIONS OF LOAN FORGIVNESS The loan will be forgiven when the following conditions are met and supporting documentation is provided to the CITY: A. BORROWER has received a minimum of two (2) hours of technical assistance from First Children's Finance Development staff. B. BORROWER provides the CITY with documentation, in the form of paid invoices or receipts, for all qualified costs, listed in Exhibit "A," for which Forgivable Loan Funds were used. C. BORROWER expands the number of child care slots they have available. D. BORROWER continues to operate a licensed child care facility within the corporate boundaries of the City of Hutchinson and/or Zip Code 55350 for one year from the date this Agreement is signed or the date of obtaining their child care license, whichever is later. Failure of the BORROWER to meet all conditions of loan forgiveness shall constitute an Event of Default and result in repayment of the Forgivable Loan to the CITY. G. TERMS OF LOAN REPAYMENT Should the BORROWER default on the Conditions for Loan Forgiveness the loan shall go into Repayment Status. When the Loan is in Repayment Status the BORROWER shall make monthly payments to the CITY, due the first day of each month, in the amount of 1/12 of the original loan amount until the loan is fully repaid. 7. INDEPENDENT CONTRACTOR This Agreement does not create or establish the relationship of a partnership or a joint venture between the CITY or any local unit of government and BORROWER. BORROWER is not acting as the agent, representative, or employee of the CITY for any purpose. 8. NON-DISCRIMINATION BORROWER shall not exclude any person from full employment rights nor prohibit participation in or the benefits of any program, service or activity on the grounds of any protected status or class including but not limited to race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, or national origin. No person who is protected by applicable federal or state laws against discrimination shall be subjected to discrimination. 9. INDEMNIFICATION BORROWER shall defend, indemnify, and hold the CITY and/or any partnering local unit of government harmless, including, their present and former officials, officers, agents, volunteers, and employees from any liability, claims, causes of action, judgments, damages, losses, costs, demands for repayment or expenses, including attorney's fees, resulting directly or indirectly from any fraudulent act or ineligible use of Forgivable Loan Funds for nonauthorized purposes by the BORROWER, a subcontractor, anyone directly or indirectly employed by BORROWER, and/or anyone for whose acts and/or omissions BORROWER may be liable in the performance of this Agreement. 10. RECORDS — AVAILABILITYIACCESS AND RIGHT TO AUDIT BORROWER must keep all records related to this Agreement and the forgivable loan for six years after this Agreement ends. If needed, BORROWER must allow the CITY, their Auditor, or any of their authorized representatives (which may include other independent financial analysts) (collectively, "Auditors") access to documentation related to this Agreement and the Forgivable Loan. BORROWER must allow the Auditors to examine, audit, excerpt, and transcribe any books, documents, papers, records, or other data, which are pertinent to BORROWER's accounting practices and procedures, and involve transactions relating to this Agreement. 11. SUCCESSORS, SUBCONTRACTING AND ASSIGNMENTS BORROWER is not allowed to assign, transfer, pledge, or subcontract this Agreement or Forgivable Loan Funds whether in whole or in part without the consent of the CITY via a written amendment. 12. MERGER, MODIFICATION AND SEVERABILITY A. This document is the entire Agreement between the CITY and BORROWER, and it supersedes any oral agreements and negotiations between the parties relating to the subject matter. All items that are referenced or that are attached are incorporated and made a part of this Agreement. If there is any conflict between the terms of this Agreement and referenced or attached items, the terms of this Agreement shall prevail. B_ Only written alterations, variations, or modifications of the provisions of this Agreement will be valid. C. If any provision of this Agreement is held invalid, illegal, or unenforceable, the remaining provisions will not be affected. 13. DEFAULT AND CANCELLATION/TERMINATION A. If BORROWER fails to perform any of the provisions of this Agreement, BORROWER will be in default. "Default" by the BORROWER includes: ■ Providing false, misleading, or incomplete information in documents submitted to the CITY, ■ Failing to receive a minimum of two (2) hours of technical assistance from First Children's Finance Development staff, ■ Failing to use Forgivable Loan Fund exclusively for eligible costs as listed in Exhibit "A 11 ■ Failing to provide the CITY with documentation, in the form of paid invoices or receipts, for all qualified costs for which Forgivable Loan Funds were used, ■ Failing to expand the number of child care slots they have available, or ■ Failing to operate a family childcare in the City of Hutchinson or within zip code 55350 for 12 months from the date the Forgivable Loan Agreement is signed, or the date of obtaining their child care license, whichever is later. The CITY may delay payment to BORROWER if BORROWER fails to comply with the terms of this Agreement until BORROWER comes into compliance. The CITY must furnish prior written notice to BORROWER of termination, cancellation, or delay of payment. B. Regardless of any contrary provisions in this Agreement, BORROWER is liable to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by BORROWER. The CITY must give BORROWER written notice of the claimed breach and the amount of the claimed damage. Following notice from the CITY of the claimed breach and damage, BORROWER and the CITY must attempt to resolve the dispute in good faith. C. The above remedies shall be in addition to any other right or remedy available to the CITY under this Agreement, law, statute, rule, and/or equity. ❑. If this Agreement expires or is cancelled or terminated for any reason by either party, the CITY will not be obligated to provide any other payments to BORROWER, except for payments that were due prior to expiration, cancellation, or termination of this Agreement. E. Upon written notice to BORROWER, the CITY may immediately suspend or cancel/ terminate this Agreement in the event any of the following occur: (i) the CITY does not obtain anticipated funding for this forgivable loan or loses the outside funding for any other reason; (ii) funding for this forgivable loan is withdrawn, frozen, shut down, or is otherwise made unavailable. 14. SURVIVAL OF PROVISIONS Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement do survive such term, cancellation ❑r termination. Such provisions include but are not limited to: FORGIVABLE LOAN REQUIREMENTS; INDEPENDENT CONTRACTOR; INDEMNIFICATION; RECORDS-AVAILABILITY/ACCESS AN❑ RIGHT TO AUDIT; DEFAULT AND CANCELLATION/TERMINATION; NOTICES; CONFLICT ❑F INTEREST; and MINNESOTA LAWS GOVERN. 15. FORGIVABLE LOAN ADMINISTRATION The CITY or their designee ("Forgivable loan Administrator"), shall manage this Agreement. 16. NOTICES Unless the parties otherwise agree in writing, any notice or demand which must be given or made by a party under this Agreement must be in writing and shall be sent registered or certified mail. Notices to the CITY shall be sent to: City Administrator City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Notice t❑ BORROWER shall be sent to: Renee Graff Grammy Bear Childcare Street NE Hutchinson, MN 55345 17. CONFLICT OF INTEREST BORROWER affirms that to the best of BORROWER's knowledge, BORROWER's involvement in this Agreement does not result in a conflict of interest with any party or entity which may be affected by the terms of this Agreement. If BORROWER learns of any conflict or potential conflict of interest, BORROWER must immediately notify the CITY of the conflict or potential conflict. Unless the CITY consents, a conflict or potential conflict may, in the CITY's discretion, be cause for cancellation or termination of this Agreement. 18. SIGNATURES/EXECUTION Each person executing this Agreement on behalf of a party represents and warrants that such person is duly and validly authorized to do s❑ on behalf of such party. This Agreement may be executed in counterparts, each of which will be deemed an original, but all of which taken together constitutes but one and the same instrument. 19. MINNESOTA LAWS GOVERN The laws of the state of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of McLeod, State of Minnesota. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the State of Minnesota. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year written below. THE CITY OF HUTCHINSON By: Its: Mayor ❑ate: 12024 ATTEST: By: Its: City Administrator ❑ate: 12024 BORROWER Grammy Bear Childcare Its: ❑ate: , 2024 Exhibit "A" — Eligible Uses of Funds This list is not exhaustive, but provides some guidance to providers of the type of expenses typically eligible for program funds. Household alarms and detectors Transportation safety ■ Smoke alarms Appropriate child restraint systernsforthe ages of the ■ Carbon monoxide alarms children in care • Radon detectors + Safety helmets for children riding bicycles ortricycles • Lead content detectors (for toys and other child ■ Strollers that meet safety specifications items which could be put in the mouth) 0 Double/multiple kid strollers • Items required by Fire Marshal or Licensing regulations Household Safety • Fire extinguishers ■ Choke tubes (for gauging choking potential of small objects) • Disaster kits ■ Fireplace, heater and wood -burning stove screen covers • Safety latches or locks for doors and cabinets ■ Safety gates ■ Appliance lacks • First aid items ■ Electrical outlet covers + Refrigerator thermometer • Hot liquids thermometer ■ Window blind and curtain cord tension or tie -down devices • Air purifiers, humidifiers, dehumidifiers ■ Light fixtures containing shielded or shatterproof bulb Facilities and operations • Egress windows ■ Lead-free environment ■ Facility improvements such as repairing steps installing railing if flagged by licensing • Gates • Training costs Room equipment and furniture ■ Tables • Cots or mats * Chairs + Classroom activity * Coat, tubby units carpets + Storage units a Electric baby washer • Centers (book, • Activity mats and gyms listening, writing) • Classroom displays • Computertable Child safety + Cribs, mattresses that meet safety standards ■ Cots, mats and linens far sleeping ■ Highchairs that meet safety standards ■ Changingtables • Shock -absorbent or loose material such as sand under outdoor climbing equipment • Outdoor play equipmentthat meets safety standards • Audio/visual monitoring equipment • Playground safety surfacing ■ Large outdoor umbrella ■ Sandbox covers ■ Infant bucket swings for outdoor playground swing sets • Swings with soft or flexible seats • Fencing • Replacement of wooden barriers that contain creosote or arsenic + Guardrails on stairs ■ Antibacterial wall dispensers • Secured garbage cans and wastebaskets, hands -free covered waste disposal cans • Computer and software for financial management and other necessary functions of business. • Printer Active Play ■ Bicycles, Tricycles, ■ Wagons • Scooters, scooter boards ■ Balance beams ■ Tumbling mats • Play tunnels or hoops • Basketball hoops, balls • Sensory items ■ Playground equipment (climbers, swing sets, slides) • Large unit blocks ■ Rocking boats ■ Parachutes ■ Large motor games (such as bean bag, ring toss) • STEM materials HUTCHINSON CITY COUNCIL HUTCHIMS014 Request for Boord Action A CITY ON PURPOSE. Consideration of a Final Plat for Ludewig Addition - Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 3/26/2024 Application Complete NIA Contact: Dan Jochum Agenda Item Type: Presenter: Dan Joehurn Reviewed by Staff M ConsentAgenda Time Requested (Minutes): License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The property owners are requesting to replat two lots in the current Mortenson's Addition. The purpose of the plat is to combine two lots into one to create a larger lot that will accommodate the construction of a detached garage. The new lot will be approximately 132' x 132' or 17,424 square feet. Nobody from the public spoke regarding this request. The Planning Commission asked if the current garage was going to be removed and it is going to be removed to make room for the new garage. The Planning Commission voted unanimously (6-0) to recommend approval of the Final Plat. BOARD ACTION REQUESTED: Approval of final plat. Fiscal Impact: Funding Source: FTE Impart: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding source: NIA Remaining Cost: $ 0.00 Funding Source: NIA CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15713 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A FINAL PLAT FOR LUDEW IG ADDITION. FACTS Galen & Cynthia Ludewig are the owners of two parcels of land located at 595 and 607 Adams St SE, Hutchinson Minnesota; and, 2. The subject property is legally described as: 595 Adams St SE: Lot 16, Block 2, Mortensens Addition 607 Adams St SE: Lot 15, Block 2, Mortensens Addition The Planning Commission met on March 19, 2024 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. 4. The City Council of the City of Hutchinson reviewed the request at its meeting on March 26, 2024 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the final plat of Ludewig Addition subject to the following findings and conditions: b. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. APPLICABLE LAW 1. The final plat request meets the following standards as required in Section I53.050 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 2. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the final plat for Ludewig Addition is approved. Adopted by the City Council this 26th day of March, 2024. Findings of Fact — Resolution # 15713 Ludewig Addition Final Plat Page 2 ATTEST: Matthew 7aunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Bochum, AICP Date: March 14, 2024 for March 19, 2024, Planning Commission Meeting Application: Consideration of a Final Plat for Ludewig Addition Applicants: Galen and Cindy Ludewig FINAL PLAT FOR LUDEWIG ADDITION The property owners are requesting to replat two lots in the current Mortenson's Addition. The purpose of the plat is to combine two lots into one to create a larger lot that will accommodate the construction of a detached garage. The new lot will be approximately 132' x 132' or 17,424 square feet. " Indicates property described in this notice N 00 595 AV W T . , u, --- ----------------- U) 607 Q _ i- ��-Z - Final Plat Ludewig Addition Planning Commission —3119/24 Page 2 GENERAL INFORMATION Existing Zoning: R-2 Property Location: 595 and 607 Adams Street SE Existing Lot Sizes: 595 Adams St SE — 8,712 sq. ft. 607 Adams St SE — 8,712 sq. ft. New Lot Size: 17,424 sq. ft. Existing land Use: Single Family Horne and Vacant Land Adjacent Land Use And Zoning: Residential. R-2 Zoning and Commercial C4 across street. Comprehensive Land Use Plan: Low Density Residential Neighborhood Zoning History: This property was originally platted in 1920. Applicable Regulations: Sections 153.050 and 153.100 of the City Code Finial Plat: The proposed Ludewig Addition is a two -lot re -plat that combines two traditional City lots (66'x132') and makes one new lot that is 132' by 132'. The property owner owns both lots and they are more usable if they are combined into one lot. The applicant is planning on building a detached garage at some point in the future. The new lot meets the standards of the Zoning and Subdivision Ordinances. Each of these lots are already served by utilities and have proper access from City streets/alley. The plat did create new drainage and utility easements around each lot which is required by the City subdivision ordinance. Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (no preliminary plat required per 153.100) (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) is in accordance with all requirements and laws of this state. Final Plat Ludewig Addition Planning Commission —3119/24 Page 3 Recommendation: Staff recommends approval of this request. If Planning Commission feels this Plat is acceptable the following conditions should be applied to the final plat approval: The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. x LUDEWIG ADDITION t I I , OFDICATpi rel�e.y �4�aMa�iLwi �Y w.�Gnry d Y� s'nw NMNr�i e�a'4wa a.e +., e..a. d -�. tsr to w xr, .._ _. x, weiatwdrt uanda sl..., d.,y,.aswes.. 6 �pulk wa�uc�herin�iaeN .Nxr w�P1MrK �uRi µWpThPY aq ee n.leY �xl. vC Aaxw. m r! wee D . i... !� vw [aloe. M.�..IM u.e�.., .N w •.�. i.�...w ..t 1iti .mow ✓��ar -,Am IF yINI1E5rylA .-•.wYTr or .a .MruxrcnV+ yaunurwye ✓at... u. mr s — !Uu h! g1w1 i.sy r� CnMsu 4wrti V I � II y mmal,o p c ty,Mnn..ola i 1 I SURVEYORS CERTIFICATE AND ACKNOWLEDGEMENT TA y re ,n°.n n I°bMed ant 01. It-3. as of the It. °t —1—t, are shown ana laEel D° d thin 0°y of 2024, — — .In-..'. IT_ T.enae STATE OF MINNESOTA �. COUNTY OF Tle _ Leenlo-Len, Mnne to Lrenae N°. a5 B. '°re me tb, dl, 02 y N.I, N olic, y, inneaol° my PLANNING COMMISSION, CITY OF HUTCHINSON. MINNESOTA CITY COUNCIL, CITY OF HUTCHINSON. MINNESOTA, . � ..... dry Aanwuvelw rWE_ G. Run 8 SONS, INC. 11-p- Professional Land Surveyors I , I I I I I I I NOWN I A'.Ils e. laD I neaM­­_­ A — li YICIIRfYM1iF ` F - -�- - I ., I M I I � � ♦a i 8 1 i i - — — — — — — — — — — — — — — — — — DELINQUENT TAXES CURRENT YEAR TAXES of web, ce t y taxes pa.a yea. xOxa on la- —in tlescib. a e p0b in III. DalsL this Eay RECORDER ------- _._____--._-_____---_-lh 1 I $ p II k �i ti :ra I I -ypy!'b li1.N IR ' N HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON FVfI116SF Resolution 15715 Creating Police Cadet Position and Amending 2524 Position Agenda Item: Classification Table Department: Admin LICENSE SECTION Meeting Date: 3/26/2024 Application Complete NIA Contact: Kellie Wendland Agenda Item Type: Presenter: Reviewed by Staff 7 Consent Agenda Time Requested (Minutes): License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As part of the active recruiting process, Chief Gifferson identified an opportunity to bring candidates on board prior to becoming POST certified by creating a Police Cadet position. This is a growing practice around the state. Candidates will be offered a Cadet position while they finish their education and/or take necessary exams. Being a Cadet allows training and orientation to the department earlier than if the start date was delayed until after becoming certified. The goal is to seamlessly transition a Cadet into a Licensed Police Officer position upon POST certification. At this time, we would not hire more individuals into the Cadet position than we have vacancies in the Police Officer position, keeping the budget neutral. BOARD ACTION REQUESTED, Approve Resolution 15715 Creating Police Cadet Position and Amending 2524 Position Classification Table Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cast: Funding Source: NIA Remaining Cost: $ 0.00 Funding Source: NIA RESOLUTION 15715 A RESOLUTION AMENDING RESOLUTION 15680 IN REGARDS TO THE 2024 CLASSIFICATION TABLE WHEREAS, the City Council adopted Resolution 15680 establishing the Compensation Plan, classification assignment table, and pay grid for 2024 on December 19, 2023; and WHEREAS, the plan notes that the City Council reserves the right to modify any or all components or to vary from any of the components of the plan at its discretion and at any time; and WHEREAS, city staff is recommending changes to the classification table to support recruiting efforts within the Police Department. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the 2024 classification assignment table is amended as recommended by city staff of which a copy is attached. Adopted by the City Council this 26" day of March, 2024 Gary T. Forcier, Mayor Matthew Jaunich, City Administrator CITY OF HUTCHINSON 2024 Position Classification Table Grade Position Grade Position 100 PT PRCE Custodian 150 Event Center/Senior Center Programmer 150 Aquatics & Recreation Programmer 110 Compost Facility Maintenance Assistant 150 Sales & Marketing Specialist 110 Compost Forklift Operator 150 Senior Water Plant Operator 110 PT Adaptive Recreation Coordinator 150 Senior Wastewater Operator 110 PT Office Specialist - Event Center 150 IT Technician 110 PT PRCE Receptionist 160 Building Inspector 120 Administrative Secretary - Public Works 160 City Clerk/Paralegal 120 Motor Vehicle Licensing Clerk FT/PT 160 Compost Operations Supervisor 120 Planning/Building/EDA Technician 160 Maintenance Lead Operator (PW) 120 PRCE Office Specialist - FT 160 Parks Maintenance Lead Operator 120 Recreation Facility MaintenanceTech nic}an 160 Police Cadet 120 Recreation Specialist/Concessions Coordinator PT 120 Utility Billing Specialist 165 Police Officer- FT/PT 130 Compost Laborer 170 Senior Engineering Specialist 130 Engineering Administrative Specialist 170 Server/Network Technician 130 Hospital Security Guard - FT/PT 130 Human Resou rces/Ad m i n i strati ve Tech n i ci a n 180 Building Official 130 Motor Vehicle Technician 180 Facilities Manager 130 Planning and Building Administrative Specialist 180 Motor Vehicle Deputy Registrar 130 Police Administrative Specialist 180 Parks Manager 130 Police Supplemental Services Specialist 180 Police Sergeant 130 Public Outreach and Education Coordinator 180 Project/Environmental/Regulatory Manager 130 Public Works Maintenance Operator 180 PRCE Facility Maintenance Manager 130 Resource Recovery Coordinator 180 Recreation Manager 130 Wastewater Maintenance Operator 130 Wastewater Plant Operator 190 Police Lieutenant 130 Water Plant Operator 190 Assistant Finance Director 190 Wastewater Manager 140 Compost Equipment Operator 190 Water Manager 140 Compost Operations Specialist 140 Lab Technician/Wastewater Operator 200 Compost Manager 140 Lead Police Administrative Specialist 200 Economic Development Director 140 Parks Maintenance Equipment Operator 200 Fire Chief 140 Payroll/Benefits Specialist 200 Liquor Sales Manager 140 Plant Equipment Mechanic [I 200 Public Works Manager 140 POIice Data Release Coordinator 140 Police Investigations Specialist 220 Finance Director 140 PRCE Facilities Operations Specialist 220 Human Resources Director 140 Senior Accounting Specialist 220 information Technology Director 140 Senior Liquor Sales Clerk 220 Parks/Recreation/Community Ed {PRCE} Director 140 Senior Public Works Maintenance Operator 220 Planning Director 140 Vegetation Mangement Specialist 230 City Attorney CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE 3/13124 - 3/26/24 Check Date Check # Name Description Amount 3/8/2024 EFT EFTPS Payroll Report 2/18/24 - 3/2/24 69,513.01 3/8/2024 24 3/8/20 EFT EFT MN Dept of Revenue MNDCP - PayrDll Report 2/18/24 - 3/2/24 Payroll Report 2/18/24 - 3/2124 13,946.56 3Z5.00 3/8/2024 EFT Child Support PayrDll Report 2/18/24 - 3/2/24 1,102.90 3/8/2024 EFT UNUM Voluntary insurance Payroll Report 2/18/24 - 3/2/24 341.77 3/8/2024 EFT ]PERA Payroll Report 2/18/24 - 3/2/24 62,455.47 3/8/2024 EFT Further HSA PayrDll Report 2118124 - 3/2/24 15,793.84 3/8/2024 EFT Mission Square PayrDll Report 2/18/24 - 3/2/24 4,655.53 1/8/2024 EFT VOYA Payrnll Repnrt 2/IR/24 - 3/2/24 260.00 3/8/2024 115064 IFIART Payroll Report 2/18124.3/2/24 105.85 3/8/2024 115065 NCPERS Payroll Report 2118124-3/2/24 208.00 3/13/2024 115066 ASI JET AG LLC PURCHASE OF REMAINING FUEL AT AIRPORT 13,195.79 3/18/2024 115067 HUTCHINSON, CITY OF TOURNAMENT MONEY - PRCE 3,000.00 3/26/2024 115068 A.M. LEONARD INC TREE & LANDSCAPING MATERIALS - PARKS 390.53 3/26/Z024 115069 AARP MARCH AARP INSTRUCTION - SR CTR 400.00 3/26/7024 115070 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 373.25 3/26/2024 115071 JACE HARDWARE -1790 REPAIR & MAINT SUPPLIES - FIRE 193.88 3/26/2024 115072 ACE HARDWARE - 1825 BATTERIES, CLEANER - POLICE 19.98 3/26/2024 115073 ALFA LAVAL INC PRESS ROLLER BEARING - WWTP 1,415,96 3/26/7024 115074 ALLINA HEALTH SYSTEM QUARTERLY MEDICAL TRAINING - FIRE 889.91 3/26/Z024 115075 ALPHA WIRELESS INSTALL CIVIL DEFENSE SIREN EQUIP - POLICE 2,305,02 3/26/2024 115076 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 475.39 3/26/2024 115077 ANIMAL MEDICAL CENTE R ON CROW RIVE R ANIMAL IMPOUNDS - POLICE 80.00 3/26/2024 115078 ANNANDALE, CITY OF TRAINING RENTAL FEE - POLICE 225.00 3/26/2024 115079 APEX ENGINEERING GROUP INC WATER PLANT STUDY 5,314.32 3/26/2024 115080 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,229.75 3/26/7024 115081 AUTO VALUE - GLENCOE FILTERS, SUPPLIES - HATS 44,18 3/26/2024 115082 AUTO-CHLOR SYSTEM CONTRACTUAL R&M - SR DINING 257.05 3/26/2024 115083 BAERTSCHI, PAUL POLICE BRIEFS SUBSCRIPTION 180.00 3/26/2024 115084 BARNUM COMPANIES INC REPAIRED FRONT GATE -CREEKSIDE 1,689.66 3/26/2024 115085 BEACON ATHLETICS BASEBALL/SOFTBALL OPERATING SUPPLIES - REC 1,805.00 3/26/7024 115086 BELLBOY CORP COST OF G00DS SOLD - LIQUOR HUTCH 4,413.64 3/26/2024 115087 BENEFIT EXTRAS INC COBRA ADM IN FEES 41.25 3/26/2024 115088 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 1,230.89 3/26/2024 115089 BOBBING BOBBER BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 257.80 3/26/2024 115090 BOLTON & MENK INC PROFESSIONAL SERVICES - AIRPORT PROJECTS, LAKES & RIVERS PROJ 17,639.00 3/26/2024 115091 BRANDED SOLUTIONS UNIFORM HATS AND POLOS - POLICE 462,12 3/26/2024 115092 BRANDON TIRE CO MOWER TIRE - PARKS 197.00 3/26/2024 115093 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 29,219.90 3/26/2024 115094 BROOKSH IRE CO, THE ANNUAL CVN MEMBERSHIP - EDA 4,500.00 3/26/2024 115095 BSN SPORTS LLC LSCREEN REPLACEMENT NETS - PARKS 29%98 3/26/Z024 115096 C & L. DISTRIBUTING COS` OF GOODS SOLD - LIQUOR HUTCH 21,042.87 3/26/2024 115097 CANNON RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 348.00 3/26/2024 115098 CARLOS CREEK WINERY COST OF GOODS SOLD - LIQUOR HUTCH 642.00 3/26/2024 115099 CARS ON PATROL SHOP LLC TOW IMPOUND, OIL & FILTERS - POLICE 314.11 3/26/2024 115100 CENTRAL HYDRAULICS EQUIPMENT PARTS - MULTIPLE DEPTS 966.30 3/26/7024 115101 CENTRAL MCGOWAN WELDING SUPPLIES, CYLINDERS- MULTIPLE DEPTS 2-06.96 3/26/2024 115102 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 414.19 3/26/2024 115103 CIVIC SYSTEMS LLC SOFTWARE CONTRACT - MULTIPLE DEPTS 54,943,15 3/26/2024 115104 COLDSPRING NICHE PLAQUE - CEMETERY 704.00 3/26/2024 115105 COLORBIOTICS LLC RED AND BROWN COLORANT- CREEKSIDE 9,660.00 3/26/2024 115105 ICOREMARK METALS HATS STEEL STOCK 1,580.25 3/26/2024 115107 COUNTRYSIDE FLAGPOLE STATION FLAGS - FIRE 110.00 3/26/2024 115108 CROW RIVER AUTO REPAIR MA457A RPL FUEL PUMP -AIRPORT 1,797.83 3/26/2024 115109 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 1,191.60 3/26/2024 115110 CROWN LIFT TRUCKS DIAGNOSE STARTER ISSUE: FORKLIFT 645 - CREEKSIDE 398.00 3/26/2024 115111 CUSTOMIZE❑ FIRE RESCUE TRAINING INC ICE F.E5CUE TRAINING - FIRE 400.00 3/26/2024 115112 DAHLHEIMER BEVERAGE COST OF G00DS 50LD - LIQUOR HUTCH 49,992.94 3/26/2024 115113 DAYS INN ROOM RENTAL - ELECTIONS 100_110 3/26/2024 115114 DRAIN PROS INC PLUMBER, DRAIN CLEARING- EDA 345.00 3/26/2024 115115 EG RUD & SONS INC PROFESSIONAL SERVICES - LEGAL 800.00 3/26/2024 115116 EHLERS & ASSOCIATES INC TIF 4-16 SERVICES - EDA 457.50 3/26/2024 115117 ELK RIVER COMPOSTING INC COMPOST BULK - CREEKSIDE 16,832,48 3/26/2024 115118 EVERBRIDGE INC SOFTWARE - IT 4,713.66 3/26/2024 115119 EVERSTRONG CONSTRUCTION INC MULTI -BAY HANGAR CONST 30,697.00 3/26/2024 115120 FIRST ADVANTAGE LNS OCC HEALTH S 0 L U FIRST ADVANTAGE DRUG TESTING 296.64 3/26/2024 115121 FIVE STAR HYDRANT DIFFUSER 15' HOSE - WATER 300.00 3/26/2024 115122 FOBBE ELECTRIC BUILDING REPAIR - CITY CENTER 403.50 3/26/2024 115123 FRONTIER PRECISION INC TRIMBLETRAINING -ENG 240.00 3/26/2024 115124 IFURTHER HSAJFSA ADM FEES 336.50 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE 3/13124 - 3/26/24 Check Date Check # Name Description Amount 3/26/2024 11512-5 FUZE LOGISTICS SERVICES USA INC FREIGHT - CREEKSIDE 850.00 3/26/2024 3/26/2024 115126 GALLS LLC _ GAVIN, JANSSEN, STABENOW & MOLDAN LTD U NIFORM PANTS • POLCE JAN PROSECUTIONS - LEGAL 254.98 �3,700.00 115127 3/26/2024 115128 GRAINGER EQUIPMENT PARTS - MULTIPLE DEPTS 467.83 3/2-6/2024 115129 GRATKE, TIM REIMB: CONFS, FUEL- WWTP 48.00 3/26/2024 115130 GREEN PRO SOLUTIONS SEWER SUPER HOTCLEANER- WWTP 1,797.50 3/26/2024 115131 HAWKINS INC CITRIC ACID - WWTP 3,519.78 3/26/2024 115132 HEALTHPARTNERS INC MECICAL INSURANCE 143,992.52 1/26/2024 115111 HILLYARD/ HUTCHINSON RFPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 936.94 3/26/2024 115134 HOISINGTON KOEGLER GROUP INC DOWNTOWN PLAN 7,642.06 3/26/2024 115135 HOLT-PETERSON BUS APRIL SENIOR TOUR 895.00 3/26/2024 115136 HUTCH AUTO BODY SQUAD REPAIR - FIRE 1,212.80 3/26/2024 115137 HLITCHFIELD SERVICES HATS JANITORIAL SERVICE 1,485.75 3/26/2024 115138 HUTCHINSON CO-OP FUEL & SUPPLIES - MULTIPLE DEPTS 2,840,13 3/26/2024 115139 HUTCHINSON HEALTH PHYSICAL -STREETS 328.00 3/26/2024 115140 HUTCHINSON LEADER ADVERTISING - MULTIPLE DEPTS 7,936.32 3/26/2024 115141 HUTCHINSON UTILITIES UTILITIES - MULTIPLE DEPTS 93,090.53 3/26/2024 115142 HUTCHINSON UTILITIES GIS SERVICES - MULTIPLE DEPTS 17,168.32 3/26/2024 115143 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS- MULTIPLE DEPTS 694.20 3/26/2024 115144 HUTCHINSON WHOLESALE#1552 LIGHTS FOR TRUCKS - PARKS 16.49 3/26/Z024 115145 HUTCHINSON, CITY OF WATER & SEWER - MULTIPLE DEPTS 7,502.02 3/26/2024 1115145 INDUSTRIAL PNEUMATIC SYSTEMS COMPRESSOR OIL & FILTERS - WATER 760.32 3/26/2024 115147 INTEGRATED POWER SERVICES LLC REPLACEMENT JWC COMPACTOR MOTOR - WWTP 804.41 3/26/2024 115148 ISD #423 JAN 2024 CLASSES - ECFE & COMM E❑ 8,287.33 3/26/2024 115149 JAUNiCH, MATT REIMB: COMPASS PEER GROUP MTG - ADM IN 56.95 3/26/2024 115150 JEFFERSON FIRE & SAFETY INC OPERATING SUPPLIES - FIRE 600.38 3/26/2024 115151 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 18,778.27 3/26/2024 115152 JOHNSON FITNESS & WELLNESS PREVENTATIVE MAINTENANCE - POLICE 284.00 3/26/2024 115153 KERI'S CLEANING & HANDYMAN SERVICES CLEANING - POLICE 440.00 3/26/2024 115154 KLOSS, TOM REIMB: BRACKETS - IT 3.86 3/26/2024 115155 KRANZ LAWN & POWER EQUIPMENT PARTS- MULTIPLE DEPTS 7,856.41 3/26/2024 115156 L & P SUPPLY CO EQUIPMENT PARTS - MULTIPLE DEPTS 726.69 3/26/2024 115157 LARSON ENGINEERING INC PICKLEBALL COURT DESIGN 2,750.OD 3/26/2024 115158 LEAGUE OF MN CITIES TRAINING - POLICE 60.00 3/26/2024 115159 LEAGUE OF MN CITIES -INS TRUST INSURANCE PREMIUMS- MULTIPLE DEPTS 72,851.00 3/26/2024 115160 LIFE TECHNOLOGIES FLUORIDE ANALYZER REAGENTS - WATER 252.00 3/26/2024 115161 MACQUEEN EQUIPMENT MW496X SWEEPER SEGMENTS-STORMWATER 1,121.62 3/26/2024 115162 MADDEN GALANTER HANSEN LLP UNION NEGOTIATION - POLICE 129.00 3/26/2024 115163 MARCO TECHNOLOGIES LLC PRINTING CONTRACT - MULTIPLE DEPTS 418.69 3/26/2024 115164 MARCO TECHNOLOGIES LLC NW 7128 PRINTING CONTRACT - MULTIPLE DEPTS 778.21 3/26/2024 115165 MARIE RIDGEWAY & ASSOCIATES THERAPY SESSION - POLICE 160.00 3/Z6/2024 115166 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 938.27 3/26/2024 115167 MINNCLEAN SERVICES LOBBY FLOOR CLEANING - AIRPORT 1,424.00 3/26/2024 115168 MINNESOTA DEPT OF MOTOR VEHICLE TITLE & REGISTRATIONS - POLICE 393.06 3/26/2024 115169 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - WWTP 518.40 3/26/2024 115170 MOUNTAIN WEST LLC CEDAR MULCH - CREEKSIDE 6,307.19 3/26/2024 115171 MR CUTTING EDGE LLC SHARPENING OF CUTTING EDGES: 7AMBONIS - ARENA 234.00 3/Z6/2024 115172 MUCHOW, CHAD REIMB: SURVEY TECH WKSP - ENG 192.23 3/26/2024 115173 NERO ENGINEERING LLC TRIPLE LS REHAB, SOLIDS IMPV - WWTP 14,240.40 3/26/2024 115174 NORTH CENTRAL LABORATORIES LAB SUPPLIES - WWTP 523.00 3/26/2024 115175 NORTHERN ELECTRICAL SOLUTIONS LLC ELECTRICAL REPAIRS- FIRE 672.34 3/26/2024 115176 NOTHING RUT HEMP COST OF GOODS SOLD - LIQUOR HUTCH 5,208.00 3/26/2024 115177 NSF - MSF SOFTBALLS - RE 2,320.12 3/26/2024 115178 NUVERA PHONE SERVICES- MULTIPLE DEPTS 5,970.28 3/26/2024 115179 ODP BUSINESS SOLUTIONS LLC OFFICE SUPPLIES - MULTIPLE DEPTS 281.23 3/26/2024 115180 OPG-3 INC CUS-OM PROGRAMMING FOR BRIGHTLY - BLDG 5,535.74 3/26/2024 115181 O'REILLY AUTO PARTS ANTIFREEZE - POLICE 16.99 3/26/2024 115182 OVERHEAD HOIST & CRANE SPECIALISTS HOIST CORD REEL REPAIR - WWTP 11685.50 3/26/2024 115193 PATROLPC TABLET AND PRINTER MOUNTS- POLICE 4,170-37 3/26/2024 115184 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 3,778.00 3/26/2024 115185 IPEDERSEN,ZAC REIMB: MRWA CONF - WWTP 94.35 3/26/2024 115186 1PEOPLEREADY INC CREEKSIDE TEMP STAFFING 1,707.44 3/26/2024 115187 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 14,425,37 3/26/2024 115188 PIONEERLAND LIBRARY SYSTEM 15T QTR 2024 FUNDING REQUEST 49,716.25 3/26/2024 115189 POSTMASTER STAMPS- APRIL NEWSLETTER - SR CTR 136.00 3/26/2024 115190 POSTMASTER POS-AGE - UTILITY BILLS 1,830.00 3/26/2024 115191 PREMIER TECH CHRONOS BAGGER PARTS - CREEKSIDE 5_,55& 3/26/7024 115192 PREMIUM WATERS BREAKROOM WATER -PARKS 47.24 3/26/2024 115193 QUILL CORP COPYPAPER- POLICE 72.98 3/26/2024 115194 REFLECTIVE APPAREL FACTORY INC HI-V S STOCK - STREETS 4,987.35 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE 3/13124 - 3/26/24 Check Date Check 9 NArne Description Amount 3/26/7024 115195 REINER ENTERPRISES INC FREIGHT - CREEKSIDE 937.30 3/26/2024 3/26/2024 115196 REV IER WELDING RIDGEWATER COLLEGE WELDING, PARTS • CREEKSIDE EMS REFRESHER TRAINING - POLICE 1,284.36 1,518.75 115197 3/26/2024 115198 RIGID HITCH M5707T PINTLE MOUNT -STREETS 221.94 3/26/2024 115199 ROLLING FORKS VINEYARDS COST OF GOODS SOLD - LIQUOR HUTCH 180.00 3/26/2024 115200 ROSE TRUCKING INC TRAILER, SEMI REPAIRS - CREEKSIDE 11138.01 3/26/2024 115201 RUNNING'S SUPPLY REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 79.50 3/26/2024 115202 SCHIROO ELECTRICAL REBUILDING INC M5972T STARTER - STREETS 325.00 1/26/2024 115203 SCHWARTZ, ANDREA SKATE INSTRUCTOR PAY -ARENA R75.00 3/26/2024 115204 SEPPELT, MILES REIMB: MEETINGS, CONES- EDA 581.64 3/26/2024 115205 SHAW, KAREN FEBRUARY YOGA/ PILATES INVOICE - SR CTR 210.00 3/26/2024 115206 SHORT-ELLIOT-HENDRICKSON INC VARIOUS PROJECTS - ENG 71,000.00 3/26/2024 115207 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 12,886.45 3/26/2024 115208 STANDARD PRINTING-N-MAILING BUS CARDS, POSTAGE - MULTIPLE DEPTS 601.05 3/26/2024 115209 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 572.85 3/26/7024 115210 STREICHER'S TRAINING ROUND KIT- POLICE 334.01 3/26/2024 115211 SUMMIT FIRE PROTECTION FIRE EXTINGUISHER RECHARGE - POLICE 213.85 3/26/2024 115212 TALL SALES COMPANY COMMISSION PAYMENT-CREEKSIDE 15,381.44 3/26/2024 115213 TERM I NAL 50 PP LY CO SLEEVING/ELBOWS/CLAMPS - HATS 801.50 3/26/2024 115214 THE WINE LOUNGE / ERIKA KELLEN SIGN & AWNING GRANT - EDA 1,989.00 3/26/2024 115215 THOMSON REUTERS-WEST OPERATING SUPPLIES - MULTIPLE DEPTS 1,438.85 3/26/2024 115216 TIMECLOCK PLUS LLC SCHEDULE ANYWHERE LICENSE - POLICE 1,848.00 3/26/2024 115217 TITAN MACHINERY M5805T RH REAR GLASS- STREETS 175.11 3/26/2024 115218 T-MOBILE PHONE SERVICES - MULTIPLE DEPTS 2,070.49 3/26/2024 115219 TOWMASTER INC MS707T TOOLBOX, SOLENOID - STREETS 2,421.06 3/26/2024 115220 TRI COUNTY WATER BOTTLE WATER AND DELIVERY - CREEKSIDE 81.25 3/26/7024 115221 TRI-STATE BOBCAT M5563TBLADES/FILTERS/NUTS/BOLTS-STREETS 930.71 3/26/2024 115222 TRUE BRANDS COST OF GOODS SOLD - LIQUOR HUTCH 110.94 3/26/2024 115223 UNUM LIFE INSURANCE CO OF AMERICA LIFE INSURANCE 3,224.97 3/26/2024 115224 VERIZON WIRELESS PHONES ERVICES - MULTIPLE DEPTS 3,713.69 3/26/2024 115225 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 14,189,32 3/26/2,024 115226 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 716.55 3/26/2024 115227 VILLARREAL, JOSE REIMB: FIELD OFFICER TRAINING - POLICE 163.08 3/26/2024 115228 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 1,515.00 3/26/2024 115229 VIVID IMAGE FB ADVERTS AND WEBSITE UPDATE - EDA 1,050.00 3/26/2024 115230 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 6,426.69 3/26/2024 115231 IWESTCENTRALSANITATION INC FEB REFUSE - MULTIPLE DEPTS 55,019.26 3/26/2024 115232 WIDSETH SMITH NOLTING & ASSOC INC GRANDSTAND RENOVATION 6,565.00 3/26/2024 115233 WINE COMPANY, THE COS- OF GOODS SOLD - LIQUOR HUTCH 1,580.00 3/26/2024 115234 ZEP SALES AND SERVICE SHOP SUPPLIES(2EP 40/ZEP PRESERVE) - HATS 466.94 Total - Check Register A: I $ 1,218,109.99 Department Purchasing Gard Activity - February 2024 Date Department Vendor Name Description Amount 2/2/2024 ADMIN MAIN STREET SPORTS BAR Lunch for McLeod County Administrators/Clerks Meeting 15.52 2/4/2024 ADMIN JACKSON RAMP Parking Ramp (No Receipt) Charge for MCMA Winter Workshop 16.33 2/15/2024 2/21/2024 ADMIN ADMIN PERSONALITY PROFILE MINNESOTA STATE COLLEGES DISC Profiles for Lead ership_Team MCFOA Conference Registration for Melissa 1,296.00 375.00 2/23/2024 ADMIN STAPLES Easels, Easel Pads, and Markers for Office 278.92 2/27/2024 ADMIN AATRIX SOFTWARE E-File of 1095-C Forms 59.78 2/6/2024 CREEKSIDE SPS COMMERCE Jan Z024 SPS fees; UH 2O7.01 2/7/2024 CREEKSIDE ZEN BISTRO USCC dinner; Akosek 2/b/24 33.46 2/7/2024 CREEKSIDE ZEN BISTRO USCC dinner; Cmeuffels 2/6/24 33.46 2/7/2024 CREEKSIDE LYFT RIDE Tl1E 3PM USCC transport atinn; ❑rlando airport to Daytona hntel 2/6/24 56.f19 2/7/2024 CREEKSIDE LYFT RIDE TUE 3PM USCC transportation; Orlando airport to Daytona hotel 2/6/24 56.09 2/8/2024 CREEKSIDE THE OYSTER PUB USCC dinner; Akosek 2/7/24 35.00 2/8/2024 CREEKSIDE THE OYSTER PUB USCC dinner; Cmeuffels 2/7/24 35.00 2/8/2024 CREEKSIDE AMAZON Bagger parts 5&96 2/7/2024 CREEKSIDE LYFT RIDE TUE 6PM USCC transportation; to dinner 2/6/24 5.50 2/7/2024 CREEKSIDE LYFT RIDE TUE 6PM USCC transportation; to dinner 2/6/24 5.49 2/7/2024 CREEKSIDE LYFT RIDE TUE SPM USCC transportation; from dinner 2/6/24 7.00 2/7/2024 CREEKSIDE LYFT RIDE TUE 8PM USCC transportation; from dinner 2/6/24 6.99 2/11/2024 CREEKSIDE DAYTONA GRANDE F AND B USCC lunch; Akosek 2/8/24 27.39 2/11/2024 CREEKSIDE DAYTONA GRANDE F AND 8 USCC lunch; Cmeuffels 2/8/24 27.39 2/11/2024 CREEK5IDE STARBUCKS USCC breakfast; Akosek 2/8/24 12.37 2/11/2024 CREEKSIDE STARBUCKS USCC breakfast; CMeuffels 2/8/24 12.37 2/9/2024 CREEKSIDE I OCEAN DECK USCC dinner; Akosek 2/8/24 49.60 2/9/2024 CREEKSIDE JOCEAN DECK USCC dinner; Cmeuffels 2/8/24 49.59 2/11/2024 CREEKSIDE HILTON HOTELS USCC hotel stay; Akosek 405.00 2/11/2024 CREEKSIDE MARKET PLACE USCC lunch; Akosek 2/9/24 20.15 2/11/2024 CREEKSIDE MARKET PLACE USCC lunch; Cmeuffels 2/9/24 20.14 2/11/2024 CREEKSIDE UBER TRIP USCC transportation; Daytona hotel to Orlando airport 72.90 2/11/2024 CREEKSIDE UBER TRIP USCC transportation; Daytona hotel to Orlando airport 72.90 2/11/2024 CREEKSIDE HILTON HOTELS USCC hotel stay; Cmeuffels 405.00 2/11/2024 CREEKSIDE AMAZON ❑uaI monitor wall mount 69.99 2/15/2024 CREEKSIDE AMAZON Spinning wheel, markers, signs 52.27 2/23/2024 CREEKSIDE PACKSOURCE SYSTEMS 5hrinkwrapper pre -stretch rollers 1,253.75 2/1/2024 EDA WM SUPERCENTER Paper towels and flashdrive 28.11 2/4/2024 EDA FACESOOK Enterprise Center and childcare advertising 9.53 2/4/2024 EDA FACEBOOK Childcare and Enterprise Center advertising 73.92 2/14/2024 EDA CASH WISE CARIBOU Refreshments for human resources roundtable 19.36 2/14/2024 EDA CASH WISE FOODS Refreshments for human resources roundtable 13.99 2/16/2024 EDA FACEBOOK Childcare and Enterprise Center advertising 125.00 2/22/2024 EDA QDOBA Dinner for childcare business explore workshop participants 209.51 2/2/2024 FINANCE MINNESOTA GOVERNMENT FINANCE 2024 MNGFOAdues- J.Juergensen 70.00 2/2/2024 FINANCE MINNESOTA GOVERNMENT FINANCE 2024MNGFOAdues-A.Reid 70.00 2/8/2024 FINANCE JAMAZON City Center- Clear binding covers 43,77 2/7/2024 FINANCE JAMAZON City Center - staples 43.66 2/16/2024 FINANCE JAMAZON ❑MV - 2024 Wall calendar 3.98 2/21/2024 FINANCE WM SUPERCENTER City Venter - soda for vending machine 135.52 2/21/2024 FINANCE AMAZON City Center - whiteout correction tape 8.99 2/27/2024 FINANCE GASH WISE FOODS Supplies for Annual Safety Training 82.80 2/29/2024 FINANCE EZBUSINESS FEE Credit Card Service Fee 15.00 2/1/2024 FIRE BENYS MEAT MARKET food for annual township fire meeting 94.03 2/25/2024 FIRE CASH WISE FOODS battled water and kitchen supplies 60.97 2/11/2024 IT AMAZON PCSaeakersJharms 18.22 2/13/2024 IT NETWORKSOLUTIONS Hutchinson Public Arts Registration 64.95 2/14/2024 IT AMAZON Ergo MouseJbeck 18.59 2/13/2024 IT MOSYLE BUS Mobile Device Management License 60.00 2/13/2024 IT MOSYLE BUS Mobile Device Management License 48.00 2/13/2024 IT MOSYLE BUS Mobile Device Management License 36.00 2/13/2024 IT MOSYLE BUS Mobile Device Management License 24.00 2/13/2024 IT MOSYLE BUS Mobile Device Management License 372.00 2/13/2024 IT MOSYLf SUS Mnbile Device Management License 24.00 2/13/2024 IT MOSYLE BUS Mobile Device Management License 756.00 2/13/2024 IT MOSYLE BUS Mobile Device Management License 12.00 2/15/2024 IT BEST BUY Web Cam for Candice 69.99 2/16/2024 IT AMAZON Power Inverter fetter Truck 29.99 2/15/2024 IT AMAZON Exte•nal Hard Drive Jcarter 65.05 2/26/2024 IT AMAZON Grand Stream Phone 94.73 2/1/2024 LIQUOR HUTCH FACEBOOK FaceBook advertising 52.30 2/2/2024 LIQUOR HUTCH CH.SERVICEPAYMENT Online advertising 99.93 2/14/2024 LIQUOR HUTCH MENARDS HUTCHINSON MN Cleaning supplies 33.25 2/13/20241 LIQUOR HUTCH HUTCHINSON ACE Potting mix for store plants 8.19 2/15/20241 LIQUOR HUTCH AMAZON Thermal receipt paper 151.OD Department Purchasing Gard Activity - February 2024 Date Department Vendor Name Desuiption Amount 2/16/2074 LIQUOR HUTCH RITE Monthly pos system fee 268.44 2/16/2024 LIQUOR HUTCH AMAZON Label maker tape 36.10 2/20/2024 2/20/2024 LIQUOR HUTCH HUTCHINSON ACE AMAZON Liquid na_ ils for the repair Six pack rings 4.99 215.74 LIQUOR HUTCH 2/21/2024 LIQUOR HUTCH MINNESOTA MUNICIPAL BEVERAGE MMBA Annual Conference registrations 3,79S.00 2/23/2024 LIQUOR HUTCH AMAZON Ink cartridges for office printer 54.90 2/25/2024 LIQUOR HUTCH AMAZON Bathroom tissue 53.93 2/7/2024 MOTOR VEHICLE MENARDS HUTCHINSON MN Wet jet, broom/dustpan,cIeaner for wet]et 46.36 2/16/2024 MOTOR VEHICLE WAL-MART Vaccum 148.87 2/1/2024 PARK lip REC MN RECREATION AND PARK ASSOC MN Assaciatinn of Seninr Sr rviees Memhership -Jenni Behrendt 4000 2/2/2024 PARK & REC MN RECREATION AND PARK ASSOC Communicating for Impact Workshop- MRPA 198.00 2/7/2024 PARK & REC AMAZON Parks Office Supplies - Markers, Notebooks 51.90 2/11/2024 PARK & REC WHENIWORK.COM Employee Scheduling Software 84.00 2/13/2024 PARK & REC AMAZON Safety Supplies - SDS Stickers 14.09 2/14/2024 PARK & REC AMAZON Trash Tongs for Parks 79.98 2/14/2024 PARK & REC AMAZON Bungee Cords 94.90 2/27/2024 PARK & REC CHANHASSEN DINNER THEATRE Senior Tours - Chanhassen Dinner Theatre 2,423.72 2/28/2024 PARK & REC DRAIN PROS Toliet Maintenance at the Arena 215.00 2/29/2024 PARK & REC AMERICAN RED CROSS Lifeguard Management Course - Casey Hagert 129.45 2/25/2024 PLANNING AMAZON City .enter coffee 74.38 2/6/2024 POLICE AMAZON White board tape 17.87 2/6/21)24 POLICE AMAZON Batteries 61.55 2/15/2024 POLICE HUTCHINSON MOTOR CTR Lost DL 62.31 2/15/2024 POLICE GALLS Range ppe 1,064.11 2/18/2024 POLICE JAMAZON Towels 81.72 2/18/2024 POLICE AMAZON Range ppe 15.46 2/28/2024 POLICE MINNESOTA SHERIFFS ASSOC Training 90.00 2/2/2024 PUBLIC WORKS IV OF M CONTLEARNING DS & JO 2074 MN Airports Conference 450.00 2/2/2024 PUBLIC WORKS MINNESOTA RWA MN TG Single Day Registration Fee For MRWA Annual Conference 150.00 2/2/2024 PUBLIC WORKS AMAZON TAC Side Steps for Truck 239.99 2/2/2024 PUBLIC WORKS AMAZON Equixnent for WW Fleet 278.48 2/4/2024 PUBLIC WORKS AMAZON Husky Liner Floor Liner for 2024 Chevy Silverado 139.98 2/9/2024 PUBLIC WORKS U OF M BKSTRS WEBSITE Forestry Books 160.00 2/11/2024 PUBLIC WORKS EXLINE INC Generator Magnets Repair 1,630.47 2/14/2024 PUBLIC WORKS NIS SUPPLY Safety Glasses - Total $1,129,40 950.40 2/14/2024 PUBLIC WORKS NIS SUPPLY oil Absorbent Rags 179.00 2/16/2024 PUBLIC WORKS KWIK TRIP Get the Lead Out Contractor Breakfast at City Center 32.45 2/15/2024 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services - Total $147 73.50 2/15/2024 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services 73.50 2/25/2024 PUBLIC WORKS MWOA TG MWOA Annual Conference Registration Fee 315.00 2/25/2024 PUBLIC WORKS BNP MEDIA SU8-ENR AR NEWS ENR Renewal 159.99 2/27/2024 PUBLIC WORKS ISA ❑5 I5A Membership 318.00 2/27/2024 PUBLIC WORKS MINNESOTA NURSERY OS 51ade Tree Conference 255.00 Total P-Cards: 1 $23,104.27 0 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Boord Action A CITY ON PURPOSE. Resolution Approving The Adoption Of The City's 5-Year Street Reconstruction Plan And Agenda Item: Authorizing The issuance Of General Obligation Street Reconstruction Bonds Department: Finance LICENSE SECTION Meeting Date: 3/26/2024 Application Complete NIA Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff ❑� Public Hearing Time Requested (Minutes): 5 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: We will be issuing both Statute 429 and 475 bonds to finance our 2024 roadway improvements. We did not generate sufficient special assessments to use 429 bonds for all of our projects, so we'll use 475 street reconstruction bonds, The Michael's Court project includes new infrastructure which isn't allowable under Statute 475 (street "reconstruction") so we'll be issuing 429 bonds for that project. Using the combination of bonds is our best approach to fund the 2024 projects and will be discussed further during the public hearing. The process for 475 bonds is as follows: 1. Holding a public hearing (March 26) to discuss and approve the attached 5-year capital improvement plan, identifying planned street reconstruction needs. We will also ask the city council to provide preliminary approval for the issuance of General Obligation Capital Improvement Plan bonds with a principal amount not to exceed $2,250,000 (resolution #15712). 2. A 30-day reverse referendum period begins after the hearing. Voters may submit a petition signed by at least 5% of the votes cast in the last general election in order to require that the bonding authorization be subject to a referendum. 3. If no petition is received within the 30-days (April 25), we would then be able to sell the bonds at a future council meeting. The }ponds will be issued for a 15-year maturity with the principal and interest paid semi-annually by the City's debt tax levy and special assessments paid by property owners. The bonds to be repaid by the City's debt levy is slightly below our annual target of $1.9M, BOARD ACTION REQUESTED: Approve resolution #15712, adopting the 5-Year Capital Improvement Plan and authorizing the issuance of general obligation street reconstruction bonds. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $ 0.0Q Funding Source: NIA 2024 Bonded Improvements Let Project 1 Franklin Street (5th Ave to Wash) 2 Oakland Ave SE (Echo to Jefferson) 6 Washington Ave (Lynn to Franklin) Bonding Contingency Totals - 475 Bonds 5 Michael's Court road improvements Total - 429 Bonds GRAND TOTALS COSTS Construction Engineer 15% 6% Bid Costs Fees City Fees Adm Fees TOTAL 508,559 32,000 76,284 30,514 647,357 672,823 32,000 100,923 40,369 846,115 387,485 15,000 58.123 23,249 483,857 100,000 100,000 1.668,866 79,000 235,330 94,132 2.077,329 Funding Storm Water Sewer Water Assmts Bonding TOTAL 33,067 36,747 52,395 120,587 404.561 647,357 92,577 70,889 52,769 97,782 532.098 846,115 - 32,600 8,415 30,986 411.855 483,857 100.000 100.000 125.644 140,236 113.579 249,355 1,448.515 2,077,328 529,610 27,000 79,441 31,777 667,B28 87,461 45,081 50,709 135,000 349,577 667,328 529,610 27,000 79,A47 31,T77 667,B28 87,467 45,081 50,709 135,Opp 349,577 667,828 21198,476 106,000 314.771 125,909 2,745,156 213,105 165,316 164,287 384,355 11790,092 2,745.156 429 Bonding Summary: 475 Bonding Summary-, Totals Total Costs to Bond - Michael's Court project S484,577 Total Costs to Bond $1,697,870 $2,192.447 Bond Issuance Costs 2,5% $12,114 Bond Issuance Costs 2.5% $42,447 $54,561 Total Bonding Need (rounded up) $500,000 Total Bonding Need (rounded up) $1,750,000 $2,250,000 Max Bonding per 429, 20% Assessment Rule $575,000 429 Bonding Surplus f Shortfall $175.000 Total Special Assessments - All projects $384,355 City Costs to Finance (less assessments) $1,798,092 Divided by 20% minimim per Statute 429 20% Bond Issuance Costs 54,561 Maximum Statute 429 Bond Proceeds $1.921.775 Total Clty Debt $1,862.653 Bonding Need $2.250.000 Annual Target Debt Level 1,440.000 429 Shortfall -3328,225 Above (Below) Debt Target ;S47,347) March 26, 2024 FIVE - YEAR STREET RECONSTRUCTION AND OVERLAY PLAN: HUTCHINSON A CITY ON PURPOSE. 2024 - 2028 0 s ■EHLERS oft LEADERS IN PUBLIC FINANCE Prepared by: Ehlers 3060 Centre Pointe Drive Roseville, Minnesota 55113 BUILDING COMMUNITIES. IT'S WHAT WE DO. I. INTRODUCTION KA II. PURPOSE 2 III. STREET RECONSTRUCTION AND OVERLAY 3 PLANNING PROCESS IV. SROP PROJECT SUMMARY 51 V. FINANCING THE PLAN 5 APPENDIX A: SROP PROJECT COSTS 6 APPENDIX B: FINANCING SOURCES & USES 8 City of Hutchinson, MN Five -Year Street Reconstruction and Overlay Plan for Bond Issuance I. INTRODUCTION In 2002, the Minnesota State Legislature passed into law a bill which generally exempts city bonds issued under a street reconstruction program from the referendum requirements usually required for bonding expenditures. In 2013 the Legislature amended the law to allow bituminous overlays to be included in the street reconstruction program. The authorization is contained in Minnesota Statutes, Section 475.58, subdivision 3b (the "Act"). II. PURPOSE A street reconstruction program represents a major expenditure of city funds for the reconstruction or bituminous overlay of public streets. As defined in the Act, street reconstruction and bituminous overlay projects may include but are not limited to utility replacement and relocation and other incidental costs, turn lanes and other improvements having a substantial public safety function, realignments, other modifications to intersect with state and county roads, and the local share of state and county road projects. Except in the case of turn lanes, safety improvements, realignments, intersection modifications, and local share of state and county road projects, street reconstruction and overlays do not include the portion of project costs allocable to widening a street or adding curbs and gutters where none previously existed. A Street Reconstruction and Overlay Plan (SROP) is a document designed to anticipate street reconstruction and overlay expenditures and schedule them over a five-year period so that they may be financed in an efficient and cost-effective method. A SROP allows the matching of expenditures with anticipated income and bond issuance. As potential expenditures are reviewed, the city considers the benefits, costs, alternatives and impact on operating expenditures. The City of Hutchinson, Minnesota (the "City"), believes the street reconstruction and overlay process, as part of its larger Capital Improvement Planning process, is an important element of responsible fiscal management. Major capital expenditures can be anticipated and coordinated so as to minimize potentially adverse financial impacts caused by the timing and magnitude of capital outlays. This coordination of capital expenditures is important to the City in achieving its goals of adequate physical assets and sound fiscal management. In these City of Hutchinson, MN Five -Year Street Reconstruction and Overlay Plan for Bond Issuance 2 financially difficult times good planning is essential for the wise use of limited financial resources. The SROP and Capital Improvement Plans are designed to be updated on an annual basis, as needed. In this manner, they become ongoing fiscal planning tools that continually anticipate future capital expenditures and funding sources. III. THE STREET RECONSTRUCTION AND OVERLAY PLANNING PROCESS The City Council (the "Council") annually reviews its capital expenditures according to their priority, fiscal impact, and available funding as part of its Capital Improvement Plan (CIP) process. The planning process and preparation of the CIP begins as part of the City's annual budget development process. The City staff is instructed to assemble the specific capital expenditures to be undertaken within the next five years. The City staff prepares a plan based on the available funding sources. From this information, preliminary CIP is prepared for public discussion from citizens and other governmental units. Changes are made based on that input, and a final plan is established by the Council at year-end. Over the life of the CIP, once the funding becomes available the individual capital expenditures can be made as part of individual project approvals. In subsequent years, the process is repeated as expenditures are completed and new needs arise. Street reconstruction and overlay planning occurs separately but integrated within the CIP process, focusing specifically on street reconstruction and overlay projects to be financed with general obligation street reconstruction bonds under provisions of the Act. The SROP is to describe the identified street reconstruction and overlay projects, their estimated costs, and any planned reconstruction or overlay of other streets in the City over the next five years. For a city to use its authority to finance street reconstruction and bituminous overlay expenditures with general obligation bonds under the Act, it must meet the requirements provided therein. Specifically, the city must hold a public hearing for public input on a SROP. Notice of such hearing must be published in the official newspaper of the city at least 10, but no more than 28, days prior to the date of the public hearing. In addition, the council must approve the SROP and issuance of street City of Hutchinson, MN Five -Year Street Reconstruction and Overlay Plan for Bond Issuance 3 reconstruction bonds by a two-thirds majority vote following a public hearing. If a petition bearing the signatures of at least 5 percent of the votes cast in the last municipal general election requesting a vote on the issuance of bonds is filed with the City Clerk within 30 days after the public hearing, a referendum vote on the issuance of the bonds shall be required to authorize the issuance. If the City elects not to submit the question to the voters, the City shall not propose the issuance of bonds under the Act for the same purpose for a period of 365 days from the date of receipt of the petition. IV. PROJECT SUMMARY The planned reconstruction of overlay of other streets in the City to be undertaken with this 2024 to 2028 SROP are listed in full within Appendix A. The listed projects are subject to the approval of the Council and may be funded in part, or in whole, with proceeds of bonds issued under the Act or other designated funds. All other foreseeable capital expenditures within the City government will be financed through other means identified within the City's annual budgeting process. The specific expenditures to be undertaken with this SROP are listed below and have been submitted for inclusion: 2024 Expenditures $1,697,870 for various infrastructure improvement projects identified within the City's Capital Improvement Plan 2025 Expenditures $5,689,623 for various infrastructure improvement projects identified within the City's Capital Improvement Plan 2026 Expenditures $4,565,487 for various infrastructure improvement projects identified within the City's Capital Improvement Plan 2027 Expenditures $5,045,430 for various infrastructure improvement projects identified within the City's Capital Improvement Plan 2028 Expenditures $3,714,694 for various infrastructure improvement projects identified within the City's Capital Improvement Plan City of Hutchinson, MN Five -Year Street Reconstruction and Overlay Plan for Bond Issuance 4 V. FINANCING THE STREET RECONSTRUCTION PLAN The total amount of identified expenditures under this SROP is up to $20,713,104. If these expenditures are to be funded, that amount of money is anticipated to be generated through the tax levy, municipal state aid funds, capital projects fund appropriations, grant funds, utility revenues, special assessments, and the sale of approximately $2,250,000 in principal amount of general obligation street reconstruction plan bonds in 2024. In the financing of the SROP, one statutory limitation applies. Under Chapter 475, with few exceptions, cities cannot incur debt in excess of 3% of the assessor's Estimated Market Value (EMV) for the city. The City's Preliminary Pay 2024 EMV is $1,505,094,SOO. Therefore, the total amount of outstanding debt subject to the limit cannot exceed $45,152,835. As of March 2024, the City has $12,110,000 of existing obligations subject to the legal debt limit, leaving over $33 million in capacity available. Under the SROP, the City currently plans to issue up to $2,250,000 in principal amount of general obligation bonds in the year 2024 to finance the 2024 Street Improvement and Overlay Projects. The general obligation bond issue is anticipated to be repaid over a 15-year period starting in 2025. The bond sizing in this authorization is based on the project amounts listed in Appendix A. The proposed general obligation street reconstruction bonds under consideration and their anticipated repayment are shown in Appendix B. Plan Continuation This SROP should be reviewed as needed by the Council using the process outlined in this document. Through annual amendment, the Council reviews proposed expenditures, makes priority decisions, and seeks funding for those expenditures it deems necessary for the City. If deemed appropriate, the Council should prepare an update to this SROP to be used in public proceedings for future general obligation bond issuance under the Act. City of Hutchinson, MN Five -Year Street Reconstruction and Overlay Plan for Bond Issuance 5 APPENDIX A SROP Project Costs (Capital Expenditures to be Funded with General Obligation Street Reconstruction and Overlay Bond Proceeds) The capital expenditures identified within this SROP are for the City's costs to conduct various street improvement and overlay projects identified within the City's Capital Plan for 2024 to 2028, approved December 19, 2023. Up to $2,250,000 in principal amount of new bond issuance is anticipated to provide the funding for the designated projects in 2024. Future street reconstruction and overlay projects beyond 2024 are included for planning purposes only. A plan identifying the sources of funds, including issuance of bonds, for these projects will be considered in the future under separate proceedings. The full list of planned 2024-2028 Street Reconstruction and Overlay Plan (SROP) Capital Expenditures that may be funded in part, or in whole, with proceeds of bonds issued under the Act follows. 2024 Franklin Street (5th to Washington) Oakland Ave SE (Echo to Jefferson) Washington Ave (Lynn to Franklin) SUBTOTAL $ $ $ $ 525,148 629,880 542,842 1,697,870 2025 Edmonton Ave SE $ 729,065 Montreal RAB & Montreal to Hwy 5 $ 1,694,000 Dale St SW $ 2,108,031 Hassan St $ 1,158,527 SUBTOTAL $ 5,689,623 2026 Michigan St SEINE $ 2,669,647 Lindy Ln NE $ 386,401 Garden Rd NE $ 347,948 Pauls Rd NE $ 158,474 Mark ❑r NE $ 148,140 Morningside ❑r NE $ 111,889 Genes ❑r NE $ 48,787 Hilltop Dr NE $ 694,201 SUBTOTAL $ 4,565,487 City of Hutchinson, MN Five -Year Street Reconstruction and Overlay Plan for Bond Issuance 2027 Blackbird/Blackhawk/Bluejay $ 321,179 School Rd SW $ 2,191,546 Bradford St S E $ 461,530 Sherwood St S E $ 414,183 Larson St SW $ 894,269 Elks Dr SE $ 265,280 Orchard Ave SE $ 497,443 SUBTOTAL $ 5,045,430 2028 Harrington St SW $ 1,026,909 1st Ave SE $ 471,779 3rd Ave SE $ 453,992 4th Ave SE $ 688,272 Sherwood Cir SE $ 156,949 Southview Ct SW $ 183,630 Southview Dr SW $ 261,215 Miller Ave $ 205,482 Boulder St SW $ 266,466 SUBTOTAL $ 3,714,694 City of Hutchinson, MN Five -Year Street Reconstruction and Overlay Plan for Bond Issuance 7 . • • Estimate of Proposed 2024 SROP Bond Issue: Hutchinson, Minnesota $2,250,000 General Obligation Bonds, Series 2024A Assumes Current Market BQ AA Rates plus 50bps Estimated Sources And Uses Street Issue Reconstruction Improvements Summary Sources Of Funds Par Am ou nt of Bonds $1,750,000.00 $500,000.00 $2,250,000.00 Total Sources $1,750,000.00 $500,000.00 $2,250,000.00 Uses Of Funds Estimated Financing and issuance Costs 52,130.00 15,423.00 67,553.00 Depos it to Street Reconstru ction Project Fu n d 1,697,870.00 - 1,697,870.00 Deposit to Improvement Project Fund - 484,577.00 484,577.00 Total Uses $1,750,000.00 $500,000.00 $2,250,000.00 Estimated Debt Service Schedule and Levy Calculation Date Principal Coupon Interest Total P+I 105% of Total Less: Assessments Revenue Levy Calculation 02/01/2025 - - - - - - - 02/01/2026 110,n00.00 3.150% 107,733.75 217,733.75 228,620.44 55,539.30 173,081.14 02/01/2027 145,000.00 3.000% 68,357.50 213,357.50 224,025.38 53,828.92 170,196.46 02/01/2028 150,000.00 2.900% 64,007.50 214,007.50 224,707.88 52,118.54 172,589,34 02/01/2029 150,000.00 3.000% 59,657.50 209,657.50 220,140.38 50,408.16 169,732.22 02/01/2030 155,000.00 3.000% 55,157.50 210,157.50 220,665.38 48,697.78 171,967,60 02/01/2031 155,000.00 3.000% 50,507.50 205,507.50 215,782.88 46,987.40 168,795.48 02/01/2032 160,000.00 3.000% 45,857.50 205,857.50 216,150.38 45,277.02 170,873.36 02/01/2033 165,000.00 3,000% 41,057.50 206,057.50 216,360.38 43,566.64 172,793.74 02/01/2034 165,000.00 3,000% 36,107.50 201,107.50 211,162.88 41,856.26 169,306,62 02/01/2035 170,000.00 3.150% 31,157.50 201,157.50 211,215.38 40,145.88 171,069.50 02/01/2036 135,000.00 3.250% 25,802.50 160,802.50 168,842.63 - 168,842.63 02/01/2037 140,000.00 3.450% 21,415.00 161,415.00 169,485.75 - 169,485.75 02/01/2038 145,000.00 3.600% 16,585.00 161,585.00 169,664.25 169,664.25 02/01/2039 150,n0D.00 3.650% 11,365.00 161,365.00 169,433.25 - 169,433.25 02/01/2040 155,n0D.00 3.800% 5,890.00 160,890.00 168,934.50 - 168,934.50 Total $2,250,000.00 - $640,658.75 $2,890,658.75 $3,035,191.69 $478,425.90 $2,556,765.79 City of Hutchinson, MN Five -Year Street Reconstruction and Overlay Plan for Bond Issuance 8 CERTIFICATION OF MINUTES RELATING TO FIVE YEAR STREET RECONSTRUCTION PLAN AND GENERAL OBLIGATION STREET RECONSTRUCTION BONDS Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting, held on March 26, 2024, at 6:00 o'clock p.m., in the Council Chambers at the Hutchinson City Center. Councilmembers present: Councilmembers absent: Documents Attached: Minutes of said meeting (pages): RESOLUTION NO. _15712_ RESOLUTION APPROVING THE ADOPTION OF THE CITY'S FIVE YEAR STREET RECONSTRUCTION PLAN AND AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION STREET RECONSTRUCTION BONDS I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this 26th day of March, 2024. (SEAL) Matt Jaunich City Administrator 4872-9207-9393\3 Councilmember introduced the following resolution (the "Resolution") and moved its adoption, which motion was seconded by Councilmember RESOLUTION NO._15712_ RESOLUTION APPROVING THE ADOPTION OF THE CITY'S FIVE YEAR STREET RECONSTRUCTION PLAN AND AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION STREET 1�5I�I�]iJ.�3ili�ti� [��� : fP►17.� BE IT RESOLVED by the City Council (the "City Council"), of the City of Hutchinson, Minnesota (the "City"), as follows: Section 1. Background. 1.01. The City is authorized under Minnesota Statutes, Section 475.58, subdivision 3b (the "Act") to prepare a plan for street reconstruction in the City over at least the next rive years that will be financed under the Act, including a description of the proposed work and estimated costs, and to issue general obligation bonds to finance the cost of street reconstruction activities described in the plan. 1.02. Before the issuance of any bonds under the Act, the City is required to hold a public hearing on the plan and the issuance of bonds thereunder. 1.03. Pursuant to the Act, the City, in consultation with its City engineer, caused preparation of the Five Year Street Reconstruction and Overly Plan (the "Plan"), which describes certain street reconstruction, mill, and overlay activities in the City (the "Projects"). 1.04. The City has determined that it is in the best interests of the City to adopt the Plan and to authorize the issuance and sale of tax-exempt general obligation street reconstruction bonds pursuant to the Act in a principal amount not to exceed $2,250,000 (the "Street Reconstruction Bonds"). The purpose of the Street Reconstruction Bonds is to finance or reimburse the costs of the Projects described in the Plan. 1.05. On the date hereof, the City Council held a public hearing on the Plan and the issuance of the Street Reconstruction Bonds, after publication in the City's official newspaper of a notice of public hearing at least 10 but no more than 28 days before the date of the hearing. Section 2. Plan Approved, Street Reconstruction Bonds Authorized. 2.01. The City Council finds that the Plan will improve the City's street system, which serves the interests of the City as a whole, and approves the Plan in the form presented at the public hearing and on file at City Hall. 4872-9207-9393\3 2.02. The City Council authorizes the issuance of the Street Reconstruction Bonds in accordance with the Plan, subject to the contingency described in Section 2.03 hereof. 2.03. If a petition requesting a vote on the issuance of the Street Reconstruction Bonds, signed by voters equal to 5% of the rotes cast in the last municipal general election, is filed with the City Administrator within 30 days after the date of the public hearing, the City may issue the Street Reconstruction Bonds only after obtaining approval of a majority of voters voting on the question at an election. The authorization to issue the Street Reconstruction Bonds is subject to expiration of the 30-day period without the City" s receipt of a qualified petition under the Act, or if a qualified petition is filed, upon the approving vote of a majority of the voters voting on the question of issuance of the Street Reconstruction Bonds. 2.04. City staff are authorized and directed to take all other actions necessary to carry out the intent of this resolution. Attest: Mayor City Administrator The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon, the following Councilmembers voted in favor thereof. and the following Councilmembers voted against the same: whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor, which was attested by the City Administrator. 4872-9207-9393\3 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PVHP08E. Assessment Hearing & Award for 2024 Street Improvement Projects (L1IP24-01, Agenda Item: 24-02, 24-05, 24-06 & 24-07) Department: PW/Eng LICENSE SECTION Meeting pate: 3/26/2024 Application Complete NIA Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff F/I Public Dearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BA CKGROLIND/EXPtANA FION OF AGENDA ITEM: The City received five (5) bids (see attached Bid Tabulation) for the 2024 Street Improvement Projects letting on Tuesday, February 20th. The apparent low bidder is R & R Excavating, Inc. of Hutchinson, MN, with a bid of $2,256,589.83 (approximately 15% lower than the final Engineer's Estimate). This project's total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are accounted for within the City's proposed 2024 Infrastructure Improvement Program. Please note that escalating roadway/utility construction costs continue to be a significant concern and will be an issue as the City's improvement purchasing power is eroded. City staff will provide a brief overview of the project scope, bids and associated improvement special assessments prior to opening the public communication portion of the Assessment Hearing. City staff have worked with adjacent property owners as this project has proceeded to address any construction and assessment questions. The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving the provided Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ ❑_00 Total City Cost: $ 0.a6 Funding Source: Remaining Cost: $ a.00 Funding Source: RESOLUTION NO. 15710 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA5133 LETTING NO. 1/PROJECT NO. 24-01, 24-02, 24-05, 24-06 & 24-07 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: 2024 Street Improvements Projects: 24-01 Franklin Street (5th Avenue to Washington Avenue) Partial reconstruction of street, including partial curb and gutter replacement, mist. storm sewer repairs restoration and appurtenances. 24-02 Oakland Avenue SE (Echo Drive SE to Jefferson Street SE) and Main Street (Oakland Avenue SE North to Dead End of Main Street) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, mist. storm sewer repairs, restoration and appurtenances. 24-05 Michael Court NW (North High Drive to dead end of Michael Court NW) Construction of new street, water main, sanitary sewer, storm sewer, restoration and appurtenances. 24-06 Washington Avenue W (Lynn Road 5W to Franklin Street SW) Mill and overlay, restoration and appurtenances. 24-07 Fire Department Parking Lot (adjacent to alley #55) New parking lot construction, bituminous surfacing, curb and gutter, restoration and appurtenances, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2025 and shall bear interest at the rate of % percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2024, until the 31st day of December 2025. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2024; and owner may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 26th day of March 2024. Gary Forcier, Mayor Matthew Jaunich, City Administrator RESOLUTION NO. 15711 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 11PROJECT NO. 24-01, 24-02, 24-05, 24-06 & 24-07 Whereas, pursuant to an advertisement forbids for the furnishing of all labor and material for the improvement of: 2024 Street Improvements Projects. 24-01 Franklin Street (5th Avenue to Washington Avenue) Partial reconstruction of street, including partial curb and gutter replacement, misc. storm sewer repairs restoration and appurtenances. 24-02 Oakland Avenue SE [Echo Drive SE to Jefferson Street SE] and Main Street (Oakland Avenue SE North to Dead End of Main Street) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, misc. storm sewer repairs, restoration and appurtenances. 24-05 Michael Court NW {North High Drive to dead end of Michael Court NW) Construction of new street, water main, s a n ita ry s ewe r, storm sewer, restoration and appurtenances. 24-06 Washington Avenue W (Lynn Road SW to Franklin Street SW) Mill and overlay, restoration and appurtenances. 24-07 Fire Department Parking Lot Oadjacent to alley #55) New parking Iot construction, bituminous surfacing, curb and gutter, restoration and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid R & R Excavating, Inc. of Hutchinson MN $2,256,589.83 Wm. Mueller & Sons, Inc. of Hamburg MN $2,350,722.96 Landwehr Construction, Inc. of St. Cloud MN $2,462,023.81 Duininck, Inc. of Prinsburg MN $2,481,570.78 J.R. Ferche, Inc. of Rice MN $2,956,298.75 and whereas, it appears that R & R Excavating, Inc. of Hutchinson MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with R & R Excavating, Inc. of Hutchinson MN in the amount of $2,256,589.83 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 26th day of March 2024. Mayor, Gary Forcier City Administrator, Matthew Jaunich !�®�Il�®LLB ®��1!©l�I�J� MEMO NONE o . moos NONE ��®•�®l4!l��® ©�!!® T-1 all Aaeeumen[e: $392,571.15 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320.234.4209 BID TABULATION -CITY OF HUTCHINSON LETTING NO. 11PROJECT NO. 23-06, 24.01, 24.02, 24-04, 24-05. 24.06 & 24-07 2024 Street Improvements Projects BID OPENING: 02120t2024 @ 1:00 PM ENGINEER'S ESTIMATE 53, 330983.80 COMPLETION DATE: 0911312024 9 � ITEh1 DESCRIPTION RFREwxx++p Rx:. l,sa Rs� HwPM .w 5'$-1 Plwm atYua•eele mclireavrettarauignn 'lAn MYiW aSons [aryekwmiwn azs, yrW RO eps sx7 gw Ss�Sx Pmm Of2•MTa6 cuy�rewn5nxrclxer.com r ---'�^"---""`— L� aLgsl}f4nx4EE •Oe SN A FQB eas N..k M ie22T °fioivao>b.eell.:s..� �:nnU.dd„m�x�Rln J.R. FpEpq VC Hson Wpla AOlRs it0 Fn'gw uses PNo,r a20.aea•ae2! 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Kw 3250I.. Sim Ff zr z1w s¢r 21w 523 i�Mrnc xnrER3inwrnx RLMLI4L SE,ATR f'II'C SIIXfH Wn 1t6W Woo 3+19r 33 31800 W S•0 21w 5m RC MCM MII Ir11'C SA>✓ITNA' [WR Clow SiW 52H 3001 8p A10, fps t6 21wS r1EM MIS+AHDCU n 1p LW F1 -m 1 $102e 312 21w W 21"5 SAf_VP•."t I'Ot SE1YL nL MCfri CG+�1CTE CRDTWAVI•A� W.M M IT SD YO Wait law 112M 310 1110 f:D f25 )1w BN W 21m.1 NYYIp_N fTE SLWER UfG1YhT10N IEV r' IN Fn L31 311 W 8+++m W TS STBm Sn N 31, Ot id f+2 S„ 00 i15i EL f30 f2A 1m n0SS 1TW 11 -A SM 21M 9Dr UOTE%1NL fSGRy: Y m 2100 5W EX.Di[RCICLF,SpgN: F s yr 1 3T10 W V 00 3, •n V SI W !, 1. fa 21= 2G J11)fX�d SG TAMEiAilON ELC D q[H4RYF FPFPAR4T1['N SOm SGm 3r+000 �r10 (K1 f w $1. S:'A20 E[ sr v+ SI fO .,- N 51n SG-b f610 S1% L,lN�!A f6 it S!,!1L; IT $1 SJSLrII CSI n, l ear 2215 501 M,C'LM "T [ ENSE r1.�1 to"�iI, REpAANTN'M sa m 30r3 W f, Ffi aT rs N $11 " V i f0 23318 W 235r Sfb -r 1NTIESNE DITLFICI.'uSAV•ImiR rmli D F tv FI Gf'LLCk 181+80 2PdW 5+:0 fS AO W0 5335 w 33 SI V20 f0. 15 f1] 3Til.'RIT 23 %I 1YFE`—.1NEnF1N:rYYlrih •R,VI,E TYPE S�' 1251N31l W[fYAHC CClR3C MNT19PE� C 25 R41M SDw 36T500 f, SI S+3A. S15 l,8� I:B 2 l W2 31 2501 BO] 12'R4 Fry1Y Ai'FiON iRWICr,YJd] I'CR ,r fYE APR[3ry EAG+ FJ+]I 200 + W 3t OW W "MW NW S1 M1+2i1T 0 $10r5 3Aw 3.BQ 2, N W $6m !, 0i5 N00 Pee • 500 T50 3r50 W �r80] Ci TD E462N SNIITMYSLIHR AI ab 2ReIM flifRrECi TD C%tSTINC STETQA SC15[R T TD C%aSIIN S ITK* SEWER SEEi'•,k:i EACit E,C i 5 W , Co-W S! 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Yf847,837.15 s PAWTOTAL 5727,437.Y3 5822,288.43 5808,%1.45 5925,584.72 1986,338.00 2023 Annual Report Public Works (Engineering, Operations& Maintenance, Water, Wastewater) H TCHIN ON PUBLIC WORKS AND ENGINEERING Public Works and Engineering Departments Engineering Streets & Roadways Cemetery Airport HATS Facility Water Wastewater Storm Water Core Services Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Essential Services Basic Services (Programs, services and infrastructure without (Programs, services and infrastructure that which the city would not survive) significantly improve the quality of life or meet basic needs of the majority of citizens) ■ Snow removal & ice control • Street maintenance . Assessment administration • Emergency management . Cemetery services ■ Storm water & flood management • GIs mapping • Wastewater treatment & collection . Infrastructure planning ■ Water treatment & distribution . Mosquito control • Property data management Critical Services • Residential leaf vacuum service (Programs, services, and infrastructure critical • Streetlights to maintaining essential services or necessary to ■ Sump pumps & drainage support essential services) ■ Traffic operations • Trail/sidewalk maintenance ■ Bridge maintenance • Transportation planning • Engineering services • Forestry operations Targeted Services ■ Environmental services (Programs, services and infrastructure that • Fleet management significantly improve the quality of life or meets ■ Facility management special needs of a specific subgroup of citizens) ■ Planning & Development services ■ Right -of -Way management • Airport • Risk management & legal review • Alleys • Biosolids management ■ Parking Lots • Dam maintenance • Public Event support ■ Lift stations, wastewater systems • General customer service ■ Meter reading • Environmental regulations Special Services • Street sweeping &cleaning • Utility co ordination (Programs, services and infrastructure that, if • Utility locating g removed, would not significantly reduce the quality of life of citizens) • Crow River fountain The majority of Public Works services are classified as Essential or Critical services. Many of the 2023 Public Works services classified as Basic services and Targeted Budgeted Expenditures services either support higher -level services or (all departments, CIP) improve the quality of life within the City. 31.15 FTE $23,232,352 Misc., 93,100, Supplies, 1,275,450, 6% Transfer, 263,622, 2023 Expense ❑istribution Capital Improvement Plan $7,541,262 32% Dent service payments 3,150,657 14% Wages & benefits 3,006,137 13% Capital Projects 2,849,797 12% Services & Charges 2,551,327 11% Depreciation 2,501,000 11% Supplies 1,275,450 5% Transfers 263,622 1% Miscellaneous 93,100 0% $23, 232,352 Engineering Public Works Primary services (Engineering, Operations & Maintenance, Water, Wastewater) Under the leadership of the Public Works Director & City Engineer, Engineering provides the following primary services: ■ Work with City departments to develop, design and deliver public infrastructure projects. ■ Prepare and administer Capital Improvement Plan (CIP), associated financing. • Oversee public improvement construction contracts and funding from outside sources. • Calculate special assessments associated with improvements, assist with assessment records and searches. ■ Correspond and coordinate with other agencies and utilities regarding infrastructure improvements affecting the City. • Review and provide support to developments done by private entities and the City's EDA. • Oversee and ensure compliance with environmental regulations for water, wastewater and storm water. Workforce (3.40 FTE): ■ Mike Stifter Public Works Director • Justin Black (S.E.H) City Engineer • John Paulson Proj/Env/Reg Mgr • Keith Messner Sr Engr Tech • Chad Muchow Sr Engr Tech • Jocelyn Jacobson Engr Secretary • Seasonal labor 0.20 FTF 2023 Engineering budgets Engineering: $ 505,473 CIP-Infrastructure $ 4,432,522 CIP-Wastewater $ 1,339,640 CIP-Water $ 563,600 CIP-Storm Water $ 125,000 CIP-Engineering All Funds: $ 6,966,235 Engineering 100% 90% 80% 70% Wages, 60% 425,022 50% 40% 30% 20% Supplies, 1Q% 8,600 Svc & Chgs, Misc., 68,401 3,450 0% - 01/01 Justin Black, S.F.N., appointed as City Engineer 01/17 Mike Stifter hired as Public Works Director Under the guidance of the Public Works Director and City Engineer. Working with other agencies and departments, Engineering facilitates cost-effective management of the City's physical infrastructure. To meet the City's vision, goals, policies, ordinances and standards, Engineering works to plan, administer and deliver a variety of improvements that provide for a multi -use transportation system, quality public facilities and quality utility services (water, sanitary sewer, storm water), all while striving to create a functional, connected, clean and healthy environment within the City. Operations & Maintenance Streets & Roadways, Cemetery, Airport, HATS Facility and Storm Water Public Works (Engineering, Operations& Maintenance, Water, Wastewater) Primary services 2023 Operations & Maintenance budgets Under the leadership of the Public Works Manager, Operations & Maintenance provides the following primary services: • Roadway maintenance • Snow removal & ice control • Distribution system maintenance • Collection system maintenance • Vehicle & equipment maintenance • Forestry operations ■ Facility maintenance • Cemetery operations • Traffic operations • Street sweeping & cleaning ■ General services ■ Administration & training Workforce (11.20 FTE): • John Olson Public Works Manager • Bruce Fenske Maint Lead Operator • Donovan Schuette Arborist • Tim Read Equipment Mechanic • Jerome Burmeister Sr PW Maint Operator • Pete Dehn Sr PW Maint Operator • DeNeil Thompson Sr PW Maint Operator • Goeffrey Hansen Sr PW Maint Operator ■ James Trnka PW Maint Operator • Mitchell Thompson PW Maint Operator • Nicholas Pagel PW Maint Operator • Joshua Alnes PW Maint Operator • Sonja Muellerleile PW Secretary • Seasonal labor 1.75 FTE Streets & Roadways: Storm Water: HATS Facility: Cemetery: Airport: CIP-Airport CIP-HATS Facility CIP-Mist. Infra CIP-Streets CIP-Storrn water CIP-Cemetery All funds: $1,677,692 $1,324,948 $ 716,570 $ 151,085 $ 143,905 $ 20,000 $ 0 $ 400,000 $ 594,500 $ 0 10,00 $4,638,700 Operations & Maint 100% 90% 80% 70% 60% 50% 40% 30% Depr, 20% 275,000 Transfer, 10% 113,622 0% Wages, 1,188,032 Svc & Chgs, 1,065,121 supplies, 801,850 Capital, _ Debt pmt, 308,836 221,589 Misc., 40,150 The Public Works Manager oversees operators, mechanics and technicians involved in day-to-day service provision, and operations and maintenance of infrastructure, equipment and facilities. Public Works operations & maintenance employees are involved in providing many different services, routinely working across all divisions performing a wide variety of tasks to support departmental goals. The department's management team consists of the Public Works Director, Public Works Manager, the Water Manager, Wastewater Manager and ProjectlEnvironmental/Regulatory Manager_ Water Public Works Primary services (Engineering, Operations & Maintenance, Water, Wastewater) Under the leadership of the Water Manager, Water provides operations and maintenance services in the following areas: • Water treatment • Treatment plant operations & maintenance ■ Water towers and storage • Water meters • Distribution system maintenance • Response to service interruptions • Coordination with improvement projects ■ Utility locates • Facility maintenance Workforce (5.65 FTE): ■ Eric Levine Water Manager • Jim Navratil Sr Water Plant Operator • Randy Czech Water Maint Operator • Finance staff 0.60 FTE • Seasonal labor 0.25 FTE Mike Lien resigned 07109123, Jim Navratil promoted to Sr Water Plant Operator 07110123, Randy Czech transferred to Water Maint. Operator 08/07/23 2023 Water budgets Water: $4,775,082 C1P-Water 245,000 $5,020,082 A half -cent sales tax generates revenue of over $1 million per year. This revenue helps to pay outstanding treatment plant debt. Water 100% 90% Debt pmt, 1,371,173 soy 70% 60% Depr. 1,090,000 50% 40% capital, 902,876 30% Wages, supplies, 20% 579,848 185,800 Svc & Chgs, 10% Transfer, 561,885 500 13,500 70,000 The Water Manager oversees and coordinates staff involved in day-to-day operations and maintenance of the wells, water treatment plant, water storage, water meters and related process equipment and facilities. The Water and Wastewater divisions work together on a daily basis, assisting one another to ensure both plants function properly and meet permit requirements. Wastewater Public Works (Engineering, Operations& Maintenance, Water, Wastewater) Primary services 2023 Wastewater budgets Under the leadership of the Wastewater wastewater: $6,396,335 Manager, Wastewater provides operations and C1P-Wastewater 211,00 maintenance services in the following areas: $6,607,335 • Wastewater treatment • Treatment facility operations & maintenance • Collection system maintenance • Response to service interruptions • Coordination with improvement projects • Utility locates • Facility maintenance Workforce (7.95 FTE): • Tim Gratke • Zac Pedersen • Eric Moore • Deb Paulson • John Kent ■ VACANT • VACANT • Finance staff ■ 5easonallabor A half -cent sales tax generates revenue of over $800,000 per year. This revenue helps to pay outstanding treatment plant debt. Wastewater 100% 90% Capital, Wastewater Manager 1,638,085 Wastewater Operator 80% Sr WW Maint operator 0 Lab Tech/WW Operator 70% - WW Maint Operator 60% Debt pmt, 1,557,895 Sr Wastewater operator W/WW Relief Operator 50% 0.60 FTE Depr, 0.50 FTE 40/ 1,136,000 Matthew Keller, W/WW Relief Operator resigned 02117123, Randy Czech transferred from Wastewater Operator 0810712023. Paul Moe served as Sr Wastewater Operator 07f10- 10/18/2023. Zoc Pedersen hired as Wastewater Operator 10123123, John Kent resigned as WW Maint Operator 10/18/23 and was rehired on 11/27/23 30% Svc & Chgs, 955,920 20% Wages, Supplies, 10% Transfer, 813,235 279,200 80,0 Misc., 0% 36,000 The Wastewater Manager oversees and coordinates the staff involved in day-to-day operations and maintenance of the wastewater treatment facility, lift stations and related process equipment and facilities. The Water and Wastewater divisions work together on a daily basis, assisting one another to ensure both plants function properly and meet permit requirements. 2023 Significant Accomplishments Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Malor Improvements Campbell/Otter Lakes Restoration • Project scoping, design & engineering Partial reconstruction • Roberts Rd SW (Alan St SW -Dale St SW) Mill -Overlay ■ Century Ave SW (Dale St SW— Boston St SW) ■ School Rd NW (Golf Course Rd NW to North High Dr NW) Maintenance Overlay ■ 2"d Ave SW (Dale St SW —Glen St SW) • California St NW (Hwy 7 W to school Rd NW) ■ Dale St SW (Century-S Grade Rd; Roberts-2nd) • Market St SW (Denver Ave -Century Ave) Alley Improvements • Alley 12 (Taco Johns) ■ Alley 54 (Fire Department Utilities Projects Successfully implemented new utility rates Commissioned 114 sewer deduct meters. Water ■ SCADA upgrades ■ Security upgrades Wastewater • Lift station upgrade (Campbell Ln) • SCADA upgrades • Security upgrades ■ PFAS sampling & source identification • Reissue discharge permits to significant industrial users. Stormwater • Stormwater Resiliency Grant (N side), drainage modeling N of Crow River • 2nd Ave SW pond improvement Infrastructure Maintenance • Street repairs, patching & maintenance overlays • Trail repairs • Alleys & parking lots • Storm sewer repairs (various locations) • Manhole lining — River line Facilitv Projects Airport — Lighting system upgrade Hangar construction Repair hangar door Cemetery— Tree removal HATS Facility — Fuel system repairs, upgrades Vehicles & Equipment Ops & Maint Single -axle snowplow truck Brush chipper Mower 72" front -deck 2 ea. 1-ton 42 flatbed dump 1-ton 4x4 dump Utility trailer Wastewater V4 ton truck w/ service body Water l ton pickup Lawn tractor Sustainabli ty Maintained Green Step Cities Step 4 & 5 status Continued development of EV Smart City actions A significant project to improve Otter & Campbell lakes and the River was funded by the Stote's bonding bill in 2020. Project goals include: improve water quality, reduce watershed soil loss, restore habitat, enhance recreation and replenish lost topsoil. Work continues to identify projects that meet these goals. A partial reconstruction done on Roberts Rd SW and a number of overlay projects were delivered. Stormwater modeling was done in the northern portion of the City, a project funded by a State of MN grant. Treatment plant projects continued with improvements to the SCADA (Supervisory Control and Data Acquisition) systems. These systems will provide greater operational control & flexibility. 2024 Major Goals & Objectives Public Works (Engineering, Operations& Maintenance, Water, Wastewater) Major Improvements Distribution/Collection Campbell/Otter Lakes Restoration ■ Storm sewer (Clean out Southfork pond) Curtain grouting— (California St, Alaska Ct) Michael Ct NW (North High Dr NW —cul-de-sac) • Partial reconstruction + water main ❑akland Ave SE (Echo Dr SE — Jefferson 5t SE) ■ Partial reconstruction + sewer main Franklin St 5W (S'" Ave SW -Washington Ave W) ■ Full -depth reclamation Washington Ave W (Lynn Rd SW — Franklin 5t) Mill -overlay Fire Department parking lot New construction Utilities Projects Water • Refine SCADA upgrades • Permeate pump VFD installation • Biofilter air modifications • Meter replacement Wastewater • Refine SCADA upgrades • Lift station upgrade (Our Saviors) • Install remote lift station controls • Aeration/mixing optimization (E ditch) Phase II commissioning • Biosolids optimization project • PFAS sampling & source identification Infrastructure Maintenance • Street repairs, patching • Maintenance overlays ■ Trail repairs • Pavement preservation ■ Alleys & parking lots • Storm water pond & pipe repair Facility Projects Airport: Tree removal & drainage ditch Cemetery: Fencing {Southeast & Ballfield) HAT5 Facility: Bonding request (tempered storage, fuel system, mechanic space) Water: Wastewater: Vehicles & Equipment Ops & Maint Single -axle snowplow truck Sign maintenance truck 1-ton flatbed dump Asphalt mill Anti -icing equipment Wastewater Vactor sewer jet -vac 5ustainability Maintain Green Step Cities Step 4 & 5 status The Campbell/Otter Lakes Restoration project continues with design of projects to meet overall goals, along with work to secure additional funding to construct improvements. Work is being done to complement recent reconstruction of Main St through downtown, including Washington Ave Wand Franklin St SW. Work on Michael Ct NW will support additional apartment housing, and the project on Oakland Ave SE addresses necessary sewer utility work. Additional parking near the Fire Station will be constructed to complement last year's alley project. Work on the treatment plants will continue, as refinements are made to recent facilities and control systems. Additional storm water modeling will be done in the southern part of the City, helping to identify and prioritize needed storm water projects 2024 Major Goals & Objectives Public Works (Engineering, Operations& Maintenance, Water, Wastewater) Fundiniz, Studies. Planninia & Initiatives Street Corridor Project Initiatives ■ Complete intersection improvements studies, planning for recommended improvements ■ Construction cost analysis ■ Assessment policy review HATS Facility ■ Support McLeod County in their bid for state bonding for the addition of 18,000 SF vehicle & equipment storage, fueling site construction and mechanics' shop improvements. Airport ■ Address funding for multi -year lighting and hangar projects • Support Mn CAP funding requests to complete their training facility. Lakes and River Basin Improvements • Pursue additional funding sources to support improvements. ■ Identify and coordinate proposed improvements with Mn Dept. of Natural Resources, McLeod County and Renville County Soil & Water Conservation Districts. McLeod County Public Works • Coordinate potential improvements with McLeod County o Airport Rd SE ❑ North High ❑r (west and east of Hwy 15 N) Water Distribution System ■ Water meter replacements ■ Review condition of water valves in Clifton Heights Addition ■ Mapping of infrastructure on Michigan St SE/NE ■ Crass-connection/backflow program Water/Wastewater • Optimization of biosolids management operations ■ PFAS monitoring and source reduction efforts; new SIU local limits Stormwater Collection/Treatment Systems ■ Storm water system resiliency hydrology & hydraulic modeling City Sustainability Committee ■ Develop climate action plan On an ongoing basis, Public Works staff works closely with MnDOT, McLeod County Public Works, MnDNR, MnPCA, MnDOH, and other government agencies to identify, develop and/or coordinate improvements and initiatives. Community Survey Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Periodically the City conducts the National Community Survey. In the most recent 2023 survey, citizens identified the Economy and Safety as their two most important issues. Several categories in the survey relate to Public Works, including: Category Score Comparison to national benchmark Overall quality of transportation system 63% Similar Ease of walking 84% Higher slight decrease from 2019 Travel by bicycle 789/8 Higher slight increase from 2019 Travel by public transportation 38% Similar slight decrease from 2019 Travel by car 80% Similar slight increase from 2019 Public parking 70% Similar slight increase from 2019 Traffic flow 53% Similar slight increase from 2019 Street repair 43% Similar significant increasefrom 2019 Street cleaning 68% Similar significant increasefrom 2019 Street lighting 74% Similar slight decrease from 2019 Snow removal 761/a Similar some as 2019 Sidewalk maintenance 64% Similar slight decrease from 2019 Traffic signal timing 57% Similar some as 2019 Drinking water 84% Similar slight increase from 2019 Sewer services 88% Similar slight decrease from 2019 Storm drainage 86% Higher slight increase from 2019 These surveys help to identify strengths and weaknesses in services provided by the department. Most residents positively assessed the overall quality of the transportation system in Hutchinson. Several categories were rated higher than national benchmarks, including ease of travel by walking, the availability of paths and walking trails and storm water drainage. In 2023, residents gave significantly higher ratings to street repair and street cleaning. There were slight increases in several categories and slight decreases in other categories, but, on the whole, 2023's survey improved when compared to 2019. Street repair increased by 17 points, making it the most significant improvement since 2019, resulting in scores comparable to communities nationwide. Street cleaning increased by 10 points, another area of significant improvement compared to 2019. About 65%of residents supported a $250,000 property tax increase dedicated to fixing, repairing and upgrading city streets and related infrastructure. 59% of respondents supported a $S00,000 tax increase. About 47% of respondents supported a $1,000,000 tax increase. As expected, considering the increase in Street repair scores, these represented a slight decrease when compared to 2019. Public Works staff believes that positive street repair responses may have been influenced by a number of busy, private roadways and private parking lots being repaired in the survey period, following significant frost damage in 2019. The City does not maintain private roadways and parking lots. Several major public capital projects and overlays done in the survey period, which also likely affected improved street repair scores. Pavement Management Public Works 30.00 25,00 20,00 15.00 10.00 h z 5.00 J W U x W (Engineering, Operations & Maintenance, Water, Wastewater) PCI (by mileage) 75.0 miles 86-100 71-85 25:60 D 0 Q 22.90 51-70 36-50 2021 est. network PCI = 75 2020 network PCI = 76 5.90 a z 37 X 0 Q a 0-35 Miles Category 75.0 — City rated 2.5 — City unrated 6.7 — MnDOT 6.1— McLeod Co. 90.3 -Total miles Excellent Good Adequate Marginal Poor Since 1996, the City has used a pavement management system to help manage its significant investment in pavements, worth well over $200 million replacement cost (+/- $15,000 per capita). Pavement condition index (PCI) is determined by periodically conducting physical surveys of each pavement section, usually every three years (next survey 2026). Surveyors catalog pavement distresses and assign corresponding deductions. PCI is based on a 100-point scale (100 = no distress; ❑ = fully deteriorated street). Further categories are: Excellent, Good, Adequate, Marginal and Poor. The City's goal is to maintain network PCI at 65-75. The current estimated network PCI = 75. In 2020 and 2017, the last surveys, network PCI was 76. Between physical surveys, pavement sections are assigned predetermined deterioration curves to calculate estimated PCI. Maintaining stable scores over the last 7 years shows that spending and project selection are effective and efficient. Using average costs for various maintenance options, a budget is calculated. The budget considers increasing PCI by 10%, decreasing PCI by 10% or keeping PCI scores the same. Projects identified in all three scenarios represent high value projects, so they typically end up in the Capital Improvement Plan (CIP). Other considerations also affect project selection, such as traffic safety, condition of related infrastructure, provision for pedestrian and bicycle facilities, etc. The system continues to indicate a need for more overlay projects. Several small maintenance overlay projects have been done recently and larger overlay projects are included in the CIP. Utility Rates Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Data is from AE2SAnnual Utility Rate Surveys, conducted for more than 20 years. These surveys consist of a number of utilities located in the upper Midwest who voluntarily provide information to AE25. 140.00 120.00 100.00 80.00 60.00 40.00 20,00 a.ao Utility Rate Comparison °i - E �o G- o aQa a ay = n Y m" Y V ❑ J X Q N L L h'9 7 LL C I�ii pp ro i= J N LL O ❑_ �_ 3 a v N ❑ ti4 Z 'eC id .❑ 7 m O D G � �= Q 0 C7 � N N iL Source: AE25 2023 Annual Utility Rate Survey Hutchinson's total utility rates are average (-0.1°/.), when compared to other outstate Minnesota cities included in the survey. Total utility rates are substantially lower (-28.0%) than average rates of the top five cities surveyed. From 2007-2008, when treatment plants were upgraded, to 2012, when the local option sales tax began, Hutchinson's rates had been among the highest in outstate Minnesota. Debt service for treatment plant improvements, combined with lower revenues following the 2008 recession, had resulted in high rates. In 2012, voters approved a local option sales tax, which ends in 2026. In 2023, actual sales tax receipts were just over $1.87 million. This revenue helps to pay off debt. The sales tax, along with recent changes to rate structures have stabilized revenues, allowing for needed repairs and maintenance. Changes to water and wastewater rates began in 2023. Rates were implemented to create a fair rate system that better distributes fixed and variable costs, accounts for future needs at the plants, recognizes debt service needs and to address current and potential regulatory issues. Utility Rates Public Works (Engineering, Operations & Maintenance, Water, Wastewater) 90.00 80.00 70.00 60.00 50.00 40.00 30.00 20,00 10.00 0.00 Water Rate Comparison ❑— DO c❑ a N u }D+ m❑— ❑_ o== c +�.. A7 Ef0 DA c- J �6 c "1 O ]t LL Q N LL LL p L — Y Y Q 41 Q J C— N a.+ [ J En yi W @ o D o W 3 2 LL? °3 o o m .2 Z a= it oap LL o LL m t � m r w SourrL ­ AE2S 2021 Annual Utility Rote Survey Hutchinson's water rates are slightly below average (-2.0%), when compared to other outstate Minnesota cities included in the survey. Water rates are substantially lower (-45.7%) than average rates of the top five cities surveyed. A new utility rate structure began in 2023. The rate structure implemented a conservation rate structure, required by the State. The new rate structure segregates base charges for single-family residential (1.0 REU), multi -family residential (0.65 REU) and commercial/industrial water use (based on meter size). Residential increasing block rates are based on 6,000 gallons/month. Commercial/industrial water rates are uniform. This new rate structure was designed to more fairly distribute fixed and variable costs of operating the water supply system. A separate classification for irrigation water was included in the new water rate structure. Customers purchased irrigation deduct meters to avoid corresponding wastewater rates, were charged a seasonal fee and paid the highest residential block rate for irrigation water. Utility Rates Public Works 80.00 70.00 60.00 (Engineering, Operations & Maintenance, Water, Wastewater) Wastewater Rate Comparison 50.00 40.00------------ 30.00 •+'����....• 20.00 10.00 M W c NQ� Z 1Y ro ro p a aE v o _ Y v v° Y ro 'Y t c `o Q m w' n x IU m? i or N t N c ar N @ LL [.l m e E tf LL RI -0 a, N N N J Y i u O c +`' ` —_ 4 0� LL 3 -a m ai C° c" Y '- Q `° u cti 2 m tio ina° o o �u W❑❑ o In °G ¢ n ❑ Q x u`r d ro 3 z `q H � Source: AE25 2023 Annual Utility Rate Survey Hutchinson's wastewater rates are slightly above average (+4.1%), when compared to other outstate Minnesota cities included in the survey. Rates are substantially lower (-29.0%) than average rates of the top five cities surveyed. In 2023, changes to the City's wastewater rate structure were implemented. The new rate structure segregates base charges for single-family residential (1.0 REU), multi -family residential (0.65 REU) and commercial/industrial wastewater (based on meter size). The new rate structure more fairly distributes fixed and variable costs of operating the wastewater treatment system. Use rates remained the same for all customers. Rates are applied to actual water use throughout the year. By installing a deduct meter, customers avoided any wastewater rates applied for irrigation water. There are significant capital needs at the wastewater treatment facility. Much of the facility is will over 30 years old. The aging infrastructure requires ongoing capital investments and upgrades to maintain the capability for treating wastewater. Public Works staff also continues to work with consultants and the Mn PCA to understand how potential changes in permit requirements will affect future operating costs, infrastructure costs and/or required plant improvements. Utility Rates Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Storm Water Rate Comparison 12.00 10.00 &00 s.0a ... --——————— — — — — —- ;.� __------- 4.00 Mo ,.. 0.00 �° CO ry � 7 p � c � ❑ Y � Y = O 7 7 r6 C .= fp m x m Q c L7 COLU n o 3 m '? o LL bn ° °o a Source: AE2S 2023 Annual Utility Rote Study Hutchinson's storm water rates are well below average (-14.9%), when compared to other outstate Minnesota cities included in the survey. Rates are substantially lower (-53.5%) than average rates of the top five cities surveyed. Over the last few years, the focus has been on the area around the Recreation Center/Civic Arena. In this phased project, the pond at Linden Park was constructed, storm water infrastructure was installed on the east side of the project area and streets were reconstructed on the east side. Along with a project in 2023 to address the area west of the Recreation Center/Civic Arena, finishing touches in 2023 completed this multi -year project. Public Works staff has recommended a phased -in rate increase to account far costs of the Residential Leaf Vacuum service. Even with these additional charges, rates are anticipated to stay below average. There are significant capital needs for storm water infrastructure. Efforts in forthcoming years will focus on understanding the resiliency of local storm water systems in specific areas. Using information gathered, projects will be designed to better manage storm water in these areas. Public Works staff also continues to work with consultants and the MnPCA to consider how changes to future permit requirements will affect future operating and infrastructure costs. The majority of time was spent in Operations & Maintenance, followed by Wastewater, Engineering and Water. Division/Hours: 2023 2022 2021 202❑ 2019 Change Engineering 10,299 10,770 10,559 11,903 11,104 (471) Operations & Maintenance 27,248 29,195 30,249 30,325 30,049 (1,946) Water 6,580 6,820 6,332 6,936 6,595 (239) Wastewater 10,758 13,019 13,082 14,311 13,088 (2,261) Total Hours 54,885 59,803 60,222 63,475 60,836 (4,918) Full-time Equivalent (FTE) 26.39 28.75 28.95 30.52 29.25 Change in Hours (4,918) (419) (3,253) 2,639 65,754 Percent Change -8.2% -0.7% -5.1% 4.3% Public Works Total Hours Wastewater, 10,759 , 19% Engineering, 10,299 , 19% �ratians & Maintenance, 27,248 , 50% Pay Category 2023 2022 2021 2020 2019 Change Treatment plants $ 556,527 $ 503,001 $ 454,880 $ 481,100 $ 465,993 $ 53,526 Compensated absences 303,361 315,920 288,242 348,233 244,259 $ (12,560) Engineering 258,016 304,590 331,236 257,450 319,924 $ (46,574) Dist/Coll systems 116,367 98,164 119,776 162,595 99,049 $ 18,203 Admin & Training 116,137 187,570 168,201 178,266 109,900 $ (71,433) Vehicle/Equip maint 114,531 115,803 115,762 100,682 91,250 $ (1,272) Roadway maint 100,671 68,972 97,756 101,956 117,380 $ 31,699 Forestry 86,667 117,351 99,665 93,160 67,752 $ (30,684) Snow removal 73,790 75,528 51,531 54,200 102,940 $ (1,738) Overtime, comp, premium 72,209 incl' incl incl incl $ 72,209 Facility maint (HATS, AIRP) 58,048 65,478 60,975 55,115 64,064 $ (7,430) Cemetery 56,433 72,657 62,708 60,513 43,543 $ (16,224) Street cleaning 35,217 33,357 31,329 20,310 22,703 $ 1,859 Traffic control & safety 16,714 19,625 16,545 14,891 26,024 $ (2,911) Gen'I services 6,720 6,485 7,202 6,776 8,045 $ 235 Fire Dept 5,652 4,579 - - 14,054 $ 1,073 PRCE Dept 791 - - 14,054 $ (791) $ 1,977,059 $ 1,989,872 $ 1,905,807 $ 1,935,247 $ 1,810,934 $ (12,813) $$ increase (12,813) 84,065 (29,440) 124,313 %% increase -0.6% 4.4% -1.5% 6.9% Street cleaning,Traffic control & safety, 16,714, 1% Gen'I services, Cemetery, 35,217 , 2% 6,720, 09'0 56,433 , 3% Fire Dept, - - - I 5,652 , 0% Facility maint (HATS, AIRP),----- 58,048 , 3% - - Overtime, comp, premium, 72,209 , 4% Snow removal,.. 73,790 , 4% Forestry, 86,667_ ,4% Roadway maint,. 100,671, 5% Dist/Coll systems, 116,367 , 6% !ering, 5,13% Treatment plants, $556,527 , 28% Compensated absences, 303,361, 15% Public Works Pay by Category Treatment plants: Operations & maintenance at water, wastewater treatment plants. Compensated absences: Compensated absences (vacation, holiday, sick leave, jury, etc.) Engineering: Project planning, admin, design and construction management, inspections, assessments and development support. Admin & Training: Administrative support, meetings, and employee training. Forestry: Management of the urban forest; planting, pruning and tree removal. Vehicle/Equip maint: Acquisition, disposal, service & repair to ensure serviceable vehicles and equipment. Dist/Coll systems: Operation, maintenance & repair of water distribution system, sanitary sewer and storm sewer collection systems. Snow removal: Activities related to snowplowing, snow removal & ice control. Cemetery: Operations & maintenance relating to funerals and funeral services. Roadway maintenance: Maint. of bituminous, concrete, gravel surfaces and rights -of -way. Facility maint (HATS, AIRP): Facility operations & maint, including janitorial, grounds maintenance, security and mechanical systems. Street cleaning: Spring sweeping, general sweeping, leaf vacuum service, litter pickup. Traffic control & safety: Operations & maintenance related to traffic control & safety. Gen'I services: Direct customer service and code enforcement. Overtime is paid when employees work more than 40 hours in a week. Premium time is pay at overtime rates from actual start time to the beginning of the regular shift start time. Premium time is earned when employees are called in to work without notice. Most overtime and premium time is paid for treatment plant operations and for snow/ice operations. Overtime Premium* 269.00 314.01 269.00 314.01 Total Work 583.01 OT/PT 583.01 Total hours 14,922.30 16,749.99 31,672.29 Total pay - (11,166.66) (11,166.66) Less regular pay* 269.0 104.7 373.7 Hrs at OT rates 14,922.30 5,583.33 20,505.63 Pay at OT rates 1.0% % of pay at OT rates: *Premium reduced to adjust for pay at OT rates. Public Works Department 5-year Average Pay Treatment plants Compensated absences Engineering Admin & Training Forestry Vehicle/Equip maint Dist/Coll systems Snow removal Overtime, comp, premium Cemetery Roadway maint Facility maint (HATS, AIRP) Street cleaning Traffic control & safety Gen'I services Fire Dept PRCE Dept Street cleaning, Facility maint (HATS, $28,583 , 1% AIRP), $60,736 , 3% Roadway maint, $97,347 , S% -__ Cemetery, $59,171, 3% Overtime, comp, premium,... Snow removal ---------- ' $71,598 , 4% Dist/Coll systems, $119,190 , 6% Vehicle/Equip maint, $107,606 , 6% Forestry, $92,919 , 5% 5-yr ending 2022 $ 492,300 25.6% $ 300,003 15.6% $ 294,243 15.3% $ 152,015 7.9% $ 92,919 4.8% $ 107,606 5.6% $ 119,190 6.2% $ 71,598 3.7% $ 14,442 0.8% $ 59,171 3.1% $ 97,347 5.1% $ 60,736 3.2% $ 28,583 1.5% $ 18,760 1.0% $ 7,046 0.4% $ 4,857 $ 3,711 1,924,526 100.0% Traffic control & safety, 118,761, 1% Gen'I services, $7,046 , 0% I Treatment plants, L$492,300,26% aNkIss, I ENRON Compensated rr absences, $300,003 , 165, Admin & Training, $152,015 , Engineering, 8% $294,243 , 15% Public Works 5-year Average Pay HUTCHINSON CITY COUNCIL HUTCHINSON Request for Boord Action A CITY ON PLFRPOSE. Council approval of plans & specs for public bid of the city center roof replacement Agenda Item: Department: City Center LICENSE SECTION Meeting Date: 3/26/2024 Application Complete NIA Contact: Jeremiah Verhey Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff F/1 New Business Time Requested (Minutes): License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OF A GENDA ITEM: Approval of Resolution # 15714 plans and specifications for ordering an advertisement for bid of the following project. City Center Roof Replacement: Remove existing EPMD and replace with TPQ roof system_ Add insulation to existing to meet R-30 energy code. Replace metal flashing and provide 20 year minimum warranty. An advertisement for bid shall be published in local newspaper for 2 weeks and post on Quest/CDN. Bid opening date April 17th 2024 BOARD ACTION REQUESTED: Approval of Resolution #15714 Plans and specifications for ordering an advertisement for bid. Fiscal Impact: Funding Source: Capital Improvement Project FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: CIP Remaining Cost: $ 0.40 Funding Source: CIP RESOLUTION NO. 15714 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING AN ADVERTISEMENT FOR BIDS Hutchinson City Center Roof Replacement Project WHEREAS, at the direction of City Staff following the inclusion of this project in the City's 5- year CIP, The City of Hutchinson has prepared plans and specifications for the following described city project: Replace roof, remove existing EPMD and replace with TPO roofing system. Add insulation to existing meeting R-30 energy code. Replace flashing metals and provide 20 yr. minimum warranty. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. City of Hutchinson shall prepare and cause to be inserted in the official newspaper and the City's website an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state when the bids will be received and by whom; and at which time they will be publicly opened at the Hutchinson City Center in the council chamber located at 111 Hassan St SE Hutchinson MN, by City Administrator, will then be tabulated, and the responsibility of the bidders will be considered by the City Council at a future city council meeting in the council chambers of the Hutchinson City Center, 11 1 Hassan Street SE, Hutchinson, MN. Any bidder whose responsibility is questioned during consideration of the bid will be allowed to address the City Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 261h day of March, 2024. Gary Forcier, Mayor Matthew Jaunich, City Administrator CALL FOR BIDS ROOF REPLACEMENT OF HUTCHINSON CITY CENTER HUTCHINSON, MINNESOTA NOTICE TO BIDDERS: Sealed proposals for the replacement of the roof on the Hutchinson City Center will be received until 9:30 a.m. on April 17, 2024, at Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota, and read aloud at that time. Bids will be awarded at the April 23, 2424, City Council Meeting. There will be a pre -bid meeting/inspection for all bidders on April 12th, 2024, at 9:30 a.m. at III Hassan Street SE, Hutchinson, MN. Bid forms and detailed information may be obtained from the City of Hutchinson Facility Manager Jeremiah Verhey iverhey@hutchinsommn.eov and at Quest/CDN No bidder may withdraw their bid within thirty (30) days of the bid opening. A five per cent (5%) bid bond shall accompany all bids. All bids shall be mailed to: City Administrator Matt Jaunich Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Bids shall be delivered in opaque envelopes marked: "Roofing Bids Hutchinson City Center." The City of Hutchinson reserves the right to reject any or all bids. Matt Jaunich Hutchinson City Center Hutchinson, MN 55350 HUTCHINSON CITY CENTER 111 Hassan Street SE Hutchinson, Minnesota Qualifications, Specifications and Bid Form General Qualification to Be Met: 1. Bidder Qualification Contractor shall have a minimum of five years' experience installing identical roof systems. The successful low bidder, upon request, must furnish to the owner within five (5) days a list of several jobs satisfactorily performed for owner's inspection and investigation. Jobs must be those that include similar items to those specified herein. The purpose of this requirement is to not eliminate bidders but to assure owner of a satisfactory job. 2. Inspection Service The owner reserves that right to have partial inspection as specified herein or full- time inspection at owner's expense. 3. Examination of Site and Specifications Bidders shall examine the site and conditions affecting the proposed work, take their own measurements and carefully examine the specifications and job requirements. A 5% bid bond shall accompany each bid. It shall be made payable to City of Hutchinson. Bid bond shall be on standard A.1.A. Form 1-311. 5. Performance Bond and Labor and Material Payment Bond Upon award of contract, successful contractor shall furnish a 1005 performance bond as well as a labor and material bond. The surety on such bond shall be satisfactory to owner. Performance bond shall be on standard A.I.A. Form 1-311. 6. Insurance Insurance to be carried by each contractor shall be as noted below. Insurance need not cover any liability by Article of General Conditions. Liability insurance to be written on Broad Form Comprehensive Liability form with all coverage indicated. Coverage shall be on "occurrence" basis, not "accident". 4 Insurance specified herein shall be considered as minimum requirements and contractors are responsible for providing any additional insurance deemed necessary to protect their interests from other hazards or excess of the minimum coverage. a) Contractor's Public Liability Insurance $1,500,000 per occurrence, $100,0001$200,000 property damage. b) The City of Hutchinson shall be named additional insured c) Contractor's Protective Contingent Liability of same limits as "a" above. d) Automobile, including owned, hired and non -owned vehicle coverage of $500,0001$1,000,000 bodily injury and $100,0001$200,000 damage. e) X-C-U Hazards: Of same limits as "a" above. Under this provision, it is required that basic exclusions for explosion, collapse and underground hazards be removed from the policy and so indicated as covered in the declarations and on certificates of insurance. 0 Worker's Compensation as required by law. Certificates of Insurance shall be on the Minnesota AIA-AGC form. Prior to starting work the Contractor shall file a complete "package" of two copies of all certificates of coverage with the owner. Contractor shall not allow insurance to be canceled, hanged, or lapsed until the contract has been completed and work accepted. In the event of cancellations, change or expiration, thirty days prior notice shall be given to the owner and all other insured parties by the insurance company or companies validated by an authorized representative of the insurer. The contractor is responsible for any damage as a result of the work, operations, acts, omissions, neglect, equipment failure or other causes arising out of his contract, including such damage as my be caused by or result from water. Insurance for hazards other then protected by insurance herein specified is at the contractor's option. 1. Overview The successful bidder shall provide all items, articles, operations, or methods listed, mentioned, or scheduled herein, including all labor, materials, equipment and incidentals necessary and required for completion of project. 2. Scope of Work Work under this heading shall include the following: Hutchinson City Center a. Re -roofing the existing roof as specified herein. 1) Remove existing roofing down to the top of the existing insulation. No more roofing shall be removed than can be made water -tight at the end of each day. Any wet or damaged insulation shall be removed and 2) Furnish and install new roof insulation. 3) Furnish and install new wood blocking, as required with the new insulation thicknesses. Verify conditions of all roof edges. New roof edges shall be equal or better than existing detail and as specified herein. 4) Furnish and install a new 60 mil T.P.O. rhino bond/ invisiweld mechanically attached type roof system in strict accordance with manufacturer's written instructions. S) Furnish and install new base flashing and counter flashing at all roof edges, existing roof curbs, high walls, vent stacks, etc. and new supports for all gas lines. 6) Verify location of all existing scuppers, roof drains, roof vents, rooftop Ventilators, etc. 7) Coordinate with Facility Manager for staging of materials on site, securing materials and any damages to property will be at contractors' expense. b. Provide and install roof insulation, edge strips, cants and all associated items required for completion of the worts and as specified herein. All work under this section shall be performed in strict accordance with manufacturer's published instructions. The roofing contractor shall verify the compatibility of all roofing materials prior to installation. In the event of discrepancies, notify the owner immediately. c. All materials used shall bear Underwriters labels and shall comply with the current Standard Specifications of the American Society for Testing Materials. 3. Wood Blocking a. Install new untreated wood blocking as required to match the total thickness of the new insulation height, and to maintain a constant height along each wall. Install 4 x 4 wood cant as required to maintain the present detail and to control water flow. Install additional wood blocking at the control expansion joints as required to maintain the proper flashing height. b. Wood nailers shall be firmly fastened to the deck or existing wood blocking. Mechanically fasten wood nailers to resist a force of 200 pounds per lineal foot. c. Existing wood blocking that is rotted or damaged must be brought to the owner's attention and replaced as a unit cost. 4. Insulation a. Insulation shall be isocyanurate, as a top layer. l) Install one layer of flat 2.6" isocyanurate along with the existing insulation to meet the state code of R-30. 2) Accepted manufacturers: Elevate Carlisle Acceptable manufacturer to roof system b. Insulation shall be mechanically fastened to the roof deck with fasteners and coated plates that are warranted by the roofing system manufacturer. Fasteners to be installed to meet FM I-90 rating. c. All insulation shall be dry when delivered, and immediately covered upon delivery so that it will remain dry and shall be dry when installed. Any insulation which becomes damp or wet shall be removed at the contractor's expense. Samples may be selected by the owner for any check of moisture content (or density) that may be required. The owner shall pay for such tests if made. 5. Membrane a. Materials 1) The membrane shall be T.P.O. (thermoplastic polyoiefin) as manufactured by Elevate Building Products or approved equal. 2) Membrane shall be 60 mils thick in largest sheets possible but not less than ten (10) foot widths. The color shall be white. b. Installation 1) Installation shall be in strict accordance with manufacturer's written instructions, using related materials such as adhesive, sealants, and fasteners approved by the manufacturer. 2) Field seams shall be heat welded at 1 " min. with a seam welding robot. 6. Flashing a. Perimeter flashing and flashing around vents, etc., shall be done in accordance with membrane manufacturers' recommended details and written directions. b. The roof membrane shall extend up and over all parapet walls, wood cants and expansion joints, extending down below the joint of the wood blocking and the building structure_ c. All wall flashing shall extend a minimum of eight (8) inches above the new roof line, and shall be terminated per standard manufacturer's detail requirements. Sheet Metal Flashing a. Furnish and install new 24 gauge pre -finished metal perimeter flashing. Sheet metal shall be manufactured by roof system to accommodate the roof warranty. The color shall be selected by the owner from the manufacturer's standard colors. The profile of the new perimeter metal shall match the existing. b. Perimeter fascia metal shall be installed with a minimum 22-gauge galvanized metal keeper strip, fastened to the wood blocking with annular threaded nails with a minimum 1 l/4" penetration. All additional fastening of the fascia metal shall be with zinc or cadmium No. 8 minimum size screws with 1 '/4" penetration into the wood. c. Furnish and install new pre -finished sheet metal scuppers 8. Miscellaneous Any mechanical or electrical disconnect and reconnect required due to rooftop equipment shall be the owner's responsibility and all costs directly involved. Rock roof ballast to be relocated to City of Hutchinson location, TBD 9. Warranty Provide a twenty (20) year "total system" manufacturer's warranty which includes all labor and material installed. Also provide a manufacturer's twenty (24) year membrane warranty. 14. Clean -mg The work site shall be left in the same condition as when work commenced. All spills must be cleaned and debris removed prior to payment. Debris to be hauled and disposed of at a state approved landfill site with all charges paid by the contractor. 11. Commencement and Completion of Work It is the owner's desire to complete this project prior to November I st of 2024. 12. Payment Upon substantial completion (as determined by the owner) 95% of payment will be release, with a 5% retainage withheld until issue of the manufacturer's warranty. BID FORM TO: City Administrator Matt Jaunich Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 The undersigned, having examined all local conditions affecting the cost of the work and specifications hereby affirms and agrees t❑ enter a contract to furnish all labor, material, equipment, and services required for the Re -Roofing Project - Hutchinson City Center, Hutchinson, MN. BASE BID: For the complete re -roofing work of the above project in accordance with the specifications for the lump sum of: TOTAL Dollars $ Unit Price for Replacement of damaged insulation. $ 1 Board Foot COMPLETION SCHEDULE: Roofing work shall be substantially complete by: Date: .2024 Name of Bidder: Official Address: 12024. != Name & Title: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Boord Action A CITY ON PVf4POSF Approve/Deny Resolution 15716- Resolution Accepting Bid and Awarding Agenda Item: Contracts for for VMF Baseball Field Lighting Project Department: PRCE LICENSE SECTION Meeting Date: 3/26/2024 Contact: Lynn Neumann Agenda Item Type: Application Complete NIA Presenter: Lynn Neumann i Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency NIA Attachments: Yes BACKGROUNDIEXPLANATION OFAGENDA ITEM: Bids for the VMF Baseball Field Lighting Project were opened on Wednesday, March 24th at 2pm. Two items were advertised for bids out separately. For the materials bid, we received two bids, one from Musco Lighting and the other from Ephesus Lighting. For the installation bid, we received seven bids. The lowest bidders were Musco Lighting for the materials bid and Starry Electric for the installation bid. The Bid Summary is as follows: Material Bid: $185,020.00 Installation Bid: $52,000,00 Total for materials and installation is $237,020.00 which is below our cost estimate of $320,000.00. The bids are in the process of being reviewed and qualified by Sports Lighting Authority {SLA}. These bids will be confirmed by the council meeting on Tuesday. Additional information will be shared once we receive it from SLA. As a reminder, the Lighting Improvement Project at Veteran's Memorial Field has been a collaborative effort between the City staff and Sports Lighting Authority (SLA). As part of the Facility Plan, the Facilities Committee has identified the need for the lights at VMF to be replaced in 2025. Thanks to the commitment from Hutchinson Utilities to pay for the LED Lighting Improvements, the project has been authorized to occur in 2024. City staff are requesting to approve the resolution and award the bids to Musco Lighting and Starry Electric. City staff will be present at the council meeting to answer any questions. BOARD ACTION REQUESTED: Approve Resolution 15716 - Resolution awarding the bids and authorizing the signing of contracts for VMF Baseball Field Lighting Project Fiscal Impact: Funding Source: Hutchinson Utilities FTE Impact: Budget Change: No 0 Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $ 0.00 Funding Source: NIA RESOLUTION NO. 15716 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACTS ON THE HUTCHINSON VETERAN'S MEMORIAL BASEBALL FIELD LIGHTING PROJECT WHEREAS, pursuant to an advertisement for bids for the furnishing of labor and material for the improvements of the following: Sports Complex Lighting, including eight galvanized steel poles and LED Lighting surrounding the Veteran's Memorial Field. Bids were received, opened, and tabulated according to law, and the following bids were received complying with the advertisement: (Please see attached bid tabulation sheet) WHEREAS, it appears the low bidders are Musco Lighting and Starry Electric, as shown on the attached bid tabulation sheet, and they are the lowest and most responsible bidder, and NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1 _ The mayor and city administrator are hereby authorized and directed to enter into contracts with the two low bidders in the amount of their bids in accordance with the bid tabulation sheet in the name of the City of Hutchinson for the work to be done in accordance with the plans and specifications for this project as approved by the City Council and on file in the office of the city administrator. Adopted by the Hutchinson City Council this 26" day of March, 2024. Gary Forcier, Mayor Matthew 7aunich, City Administrator r-. i.L,a4 ►to �4) n I -D _ o* u aA X tv, . 0 1�7 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PORPOSE. Lift Station Improvements Agenda Item: Department: PW/Eng LICENSE SECTION Meeting pate: 3/26/2024 Application Complete NIA Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff F/1 New Business Time Requested (Minutes): 6 License Contingency N/A Attachments: Yes BA CKGROUNDIEXPLANA TION OF AGENDA ITEM: Per the attached Letter of Recommendation (Nero Engineering) and Quote Form (R & R Excavating, Inc.), City staff recommends that a purchase order be authorized to administer wastewater lift station improvements (Elementary, 5th Ave, and Our Savior's locations) in the amount of $120,413.09 BOARD ACTION REQUESTED: Approval of Purchase Order Fiscal Impact: Funding Source: Wastewater Capital Fund FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 120,413.19 Total City Cost: $ 120,413.19 Funding Source: Wastewater Capital Fund Remaining Cost: $ 0,00 Funding Source: March 19, 2024 TO: City of Hutchinson Attn:Tim Gratke 1300 Adams St. SE Hutchinson, MN 55350 (320) 234-4231 V�l� NERO ENGINEERING 7135 MADISON AVENUE W MINNEAPOLIS, MN 55427 www.neroeng.com (612) 240-0524 Re: Letter of Recommendation Elementary, 51h Avenue, and Our Savior's Lift Stations Rehabilitation Project — Construction Contract Dear Mr. Gratke: On behalf of and with the City, Nero Engineering reviewed the quotes for the rehabilitation of the Elementary, 5th Avenue, and Our Savior's Lift Stations. These are the eighth, ninth, and tenth lift station rehabilitation projects in an overall effort to standardize equipment in all of the City's lift stations. This project generally consists of replacing all of the mechanical equipment within the wet wells and replacing the wet well covers and access hatches at the Elementary and Our Savior's locations. At 5th Avenue, the mechanical equipment within the wet well and valve vault will be replaced. The control panels were installed in a separate project last year. The pumps have already been procured by the City and will be installed as part of this construction contract. Quotes were received from four contractors: R & R Excavating, CCS Contracting, Tom's Backhoe Service, and Hjerpe Contracting. The quotes were divided into a base bid and two alternate items. Alternate 1 was for the replacement of the cover and hatch on the 5th Avenue wet well. Alternate 2 was the removal of the old panel slab at 51h Avenue. The results of the quotes are as follows: Bidder Q1- ELE Q2 - 5AV Q3 - OUR Total Base Bid R&R Excavating, Inc. $50,614.25 $30,101.47 $38,913.19 $119,628.91 CCS Contracting, Inc. $48,000.00 $36,000.00 $41,000.00 $125,000.00 Tom's Backhoe Service, Inc. $67,800.00 $52,600.00 $53,300.00 $173,700.00 Hjerpe Contracting, Inc. $75,600.00 1 $58,400.00 $72,400.00 $206,400.00 Bidder Q4 -Alt 1 Q5- Alt 2 Q1-Q3, Q5 Total R&R Excavating, Inc. $6,788.22 $784.18 $120,413.09 CCS Contracting, Inc. $8,500.00 $800.00 $125,800.00 Tom's Backhoe Service, Inc. $4,800.00 $2,000.00 $175,700.00 Hjerpe Contracting, Inc. $8,950.00 $250.00 $206,650.00 Historically, these projects have had a wide range of quotes as was also seen in this project. The City has decided t❑ proceed with Alternate 2 but not to proceed with Alternate 1. It is our recommendation t❑ award the Elementary, 51h Avenue, and Our Savior's Lift Stations Rehabilitation Project to R&R Excavating, Inc., in the amount of $120,413.09. I will be pleased to answer any questions concerning the recommendations set forth herein. Sincerely, r Jennifer Svennes, PE CITY OF HUTCHINSON Pedestrian and Bicycle Advisory Committee Wednesday, December 28"', 2022 a 3:00 p.m. Depot Marketplace Building Meeting Minutes Members present: Mark Hanneman, Tracy Marquardt, Aric Jensen Others Present: Sara Witte, Lynn Neumann, Brett Nelson (SHIP) Absent: Deb Card, Michelle Kiefer, Pat May (Council Rep.) 1. Review of last meeting minutes -- September 2022 Motion to approve made by Mark H., seconded by Tracy M. 2. Education/Promotion/Community Wellness a) Bike/Walk to School- Fall event with Park Elementary on Oct. 5°i, 2022 was a success. The event included School Board member JoEllen Kimball, ISD423 Superintendent and Administrative Staff. Hutchinson Health sponsored the goodie bags. Approximately 70 students participated Committee agreed a spring event would be worthwhile. Park and New Discoveries have verbally committed to participating on Wed. May 3rd, Tracy will start thinking of giveaway ideas b) Bike/Walk 'vents- No news c) Friends of Luce Line- No news- supported porta toilet along Luce Line in the summer months d) SHIP -Brett -Glencoe received a community grant to do a demonstration bike lane project from the Glencoe hospital north of downtown- south to the downtown area. The demo project happened in middle September 2022- demonstration went well, but was met with some opposition e) BikeMN updates- Walk! Bike! Fun! Training took place on October 19th- 8 teachers from various surrounding school districts attended- Litchfield, Sibley East, etc. These trained instructors will now be able to use the Community Bike Fleet for their classes 3. Trail Counts Committee discussed potential locations that data could be collected in future. For 2023 cameras will be placed along the Luce Line system at Bluff/Adams, Eheim and Oddfellows Park (these are the same locations as in past years) 4. Trail Projects 2022: Dale to Sunset St. SW is complete Crack repair was done on the South Grade Rd. trail late fall `Please let John Olson know of any maintenance issues -needed crack filling, Sharro lines repainted, etc. 5. Street Crossings/Bike racks/Repair Stations/Etc. There is a large use of the HAWK crossing systems in our community, maybe a possibility to add something similar at McDonald Dr when the road is redone b. Committee Goals for 2022: Bike Fleet Project- bikes and helmets were used in the fall with trained ISD423 HHS MS instructors, trailer wrap is complete, inside hooks/shelving will be worked on this winter at Parks garage. Roll out of complete Fleet trailer is set for spring 2023. Brett from SHIP will come up with an online reservation calendar- Only trained Walk! Bike! Fun! instructors will be able to rent the trailer Trail Lighting- 2022 demo project on School Rd. bridge. Committee discussed the need for lighting behind the sanctuary along the Luce Line Bike & Blade Event- was held on Monday June 13t' @ Library Square- the group felt like the event was a success and will plan to participate next year. Sara will reach out to the JC's to let them know_ 2023 Goals- None at this time, come to the March meeting with ideas! 7. Misc: Trails plan/policy needs to be reviewed and input from the committee is appreciated. Time was spent reviewing maps showing the trail connections within our community and where improvements can be made "REMINDER TO PLEASE EMAIL THESE SUGGESTIONS OVER TO SARA OR THEY CAN COLLECT AT MARCH MEETING`* NEXT MEETING: March 15, 2023 @ 3pm @ Depot Farmers Market building CITY OF HUTCHINSON Pedestrian and Bicycle Advisory Committee Wednesday, March 15", 2023 @ 3:00 p.m. Aquatic Center Pool Office Meeting Minutes Members present: Mark Hanneman, Tracy Marquardt, Aric Jensen, Pat May (Council Rep.) Others Present: Sara Witte, Lynn Neumann, Brett Nelson (SHIP), John Olson, Mike Stifter Absent: Deb Card, Michelle Kiefer 1. Review of last meeting minutes - December 2022- Motion to approve made by Pat M., seconded by Aric J. 2. Education/Promotion/Community Wellness a) BikelWalk to School Wednesday May 3rd event with Park Elementary (2 hours late start) and New Discoveries Academy. Tracy will let Jim Lyons- Hutchinson Health President know, Sara/Lynn will invite Mayor Forcier, Police Chief Gifferson and Fire Chief Schumann. Hutchinson Health will sponsor the goodie bags b) BikelWalk Events- May is Bike Month, with Bike to Work Day on Friday May 19". PRCE will plan to have council proclaim May as Bike Month in Hutchinson. PRCE will promote via social media- have people who participate tag their photos and at the end of the week a drawing for a prize will be given away 0 Friends of Luce Line- Steve shared via email: Group will be partnering with the DNR to support a porta toilet along Luce Line in the summer months by Swan Lake. DNR is looking at some repairs in a couple areas by winery and east of Silver Lake. Photo contest will be held again this year. Nothing new to report on the Dakota Rail Trail. d) SNIP -Brett -Community Bike Fleet to roll out to area schools this spring. Bike Fix It Station on Lake Ripley in conjunction with an Eagle Scout project. Glencoe in planning stages e) Trainings- Long time BikeMN employee Natalie Gille resigned to start her own consulting business, she will still lead BikeMN once per month webinars 3. Trail Counts Committee discussed potential locations that data could be collected in future. For 2023 cameras will be placed in June along the Luce Line system at Bluff/Adams, Eheim and Oddfellows Park (these are the same locations as in past years). Mark H. suggested Northwoods Park trails might be another good location to collect data 4. Trail Projects 2023: Linden Ave. by brewery 10' trail has been approved Roberts Rd. to Dale Street 2024: Dale Street Project PW is planning to do a pavement evaluation Suggestion on trail connection up Bluff Street to tie into the Northwoods Park neighborhood, Our Saviors daycare walks that section of road a lot Patching of potholes on trails will happen later in the season as material becomes available- shortage of pat hole patching material this spring *Please let John Olson know of any maintenance issues -needed crack filling, Sharro lines repainted, etc. 5. Committee Goals for 2023: Bike Fleet Project- Bike Fleet will roll out to area schools starting in April: Litchfield, Dassel/Cokato, Sibley East, Immanuel, Park Elem- Hutchinson, MS & HHS- Hutchinson. Hutchinson Parks Staff will transport trailer for one school to the next- Only trained Walk! Bike! Fun! instructors will be able to use the trailer Bike/Walk to School- Wed. May 31 (Park & NDA) Trail Lighting- 2023 demo project on School Rd. bridge. Committee discussed the need for lighting behind the sanctuary along the Luce Line Bike & Blade Event- Unsure if an event will be held at this time? Sara will keep the group informed if something does end up getting planned Trails Plan/Policy- send ideas to John O.-input from the committee is appreciated BFC Designation — Public Survey to be completed by April 5', 2023 Link: https:llwww.survgymonkey.convr/BFC_Spririg23 6. Misc: Tour of the Bike Fleet trailer took place after the meeting adjourned NEXT MEETING: June 21st, 2023 @ 3pm C TBD Park Location CITY OF HUTCHINSON Pedestrian and Bicycle Advisory Committee Wednesday, June 21 ", 2023 a 3:00 p.m. Gddfellows Meeting Minutes Members present: Tracy Marquardt, Aric Jensen, Deb Card Others Present: Sara Witte, Mike Stifter Absent: Mark Hanneman, Pat May, Lynn Neumann, John Olson 1. Review of last meeting minutes — March 2023- Motion to approve made by Aric J seconded by Tracy M. 2. Education/Promotion/Community Wellness a) Bike/Walk to School- Wednesday May 3rd event with Park Elementary (2 hours late start) and New Discoveries Academy. Community Members who participated: Mayor Forcier, Police Chief Gifferson and Fire Chief Schumann, Hutchinson Health President Jim Lyons. Hutchinson Health sponsored the goodie bags. Around 70 students from Park and 41 students from NDMA participated. Park Elementary is interested in a Fall event Wed. Oct. 4`h b) Bike%Walk Events- May was Bike Month. Council proclaimed May as Bike Month in Hutchinson. PRCE promoted via social media. Four prizes were given away - sponsored by Hutchinson Health, Cash Wise and Hutchinson PRCE. Discussion on bike helmet giveaways, since Hutchinson JC's did not do a helmet giveaway event this year. Tracy is going to talk with her group at Hutchinson Health, along with a potential partnering of resources with Cash Wise to see a helmet distribution event happen again. Dawn A. (MS PE teacher) would like to see helmets given to all Wh graders who need one. c) Friends of Luce Line Steve shared via email: Group is partnering with the DN R to support a porta toilet along Luce Line in the summer months by Swan Lake. Scavenger hunt along Luce Line trail west- scan QR code. d) SHIP --Brett was unable to attend but provided an update: Community Bike Fleet was successful in area schools_ Bike Fix It Station was installed on Lake Ripley in conjunction with an Eagle Scout project. Glencoe just finished up a walking challenge during the month of May, along with plans on doing a demonstration project bike lane near Panther Heights Apartments- using bollards to create a more secure walking path. City of Litchfield is also looking to add a water bottle filling station along a bike route near the pickleball courts- this project is still in the planning stages. e) Trainings- BikeMN once per month webinars 3. Trail Counts For 2023 cameras will be placed in June/July along the Luce Line system at Bluff/Adams, Eheim and addfellows Park (these are the same locations as in past years). Mark H. suggested Northwoods Park at our March meeting. July Physical counting will take place Tuesday 1 l" (4-7pm), Thursday 13`h (4-7pm) and Saturday 151h (10am-2pm). Sara will send out reminders, along with recruiting volunteers. 4. Trail Projects Mike S. reported on 2023 projects: Linden Ave. by 313's 10' trail is almost completed Roberts Rd. to Dale Street should be open by the end of July 2024: Oakland WashingtonlLyna to Main Dale Street Project (looks to be put on hold until 2025) Trail Inspections are being conducted throughout the entire community this summer by Good Point Technologies *As always, please let Public Works know of any maintenance issues -needed crack filling, Sharro lines repainted, etc. 5. Committee Goals for 2023: Bike Fleet Project- Bike Fleet rolled out to area schools in April: Dassel/Cokato, Sibley East, Park Elem- Hutchinson, MS & HHS- Hutchinson. Hutchinson Parks Staff transported trailer from one school to the next- Only trained Walk! Bike! Fun! instructors were able to use the trailer Bike/Walk to School- Wed. Oct. 4"'- Park Elementary Only Trail Lighting- 2023 demo project on School Rd. bridge. This should happen around August 1 ' Committee discussed the need for lighting behind the sanctuary along the Luce Line Bike & Blade Event- Did not happen this year Trails Plan/Policy- send ideas to Public Works -input from the committee is appreciated BFC Designation —Silver was awarded to the City of Hutchinson at the end of May Many staff and community hours were put into the application process. Thoughts to start planning ahead for the next application in 4 years would be to see interest in Bike Friendly business or Bike Friendly Universities. Vacant Position on Bike & Ped Committee- Sara is going to reach out to the Event/Senior Center Coordinator to see if there is interest from a local senior. NEXT MEETING: September 20a', 2023 @ 3pm a@ TBD Park Location HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action t CITY ON ?Uf4VOSE January 2024 Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 3/26/2024 Application Complete NIA Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff 7 Governance Time Requested (Minutes): 0 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION GFAGENDA ITEM: For Council review, attached are the January Financial Reports for the general fund and enterprise funds. Also attached is the January Investment Report. Feel free to contact me with any questions. Thank you_ BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govern; Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $0.00 Funding Source: NIA REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2024 2024 2023 2024 ACTUAL$ 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT JANUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes - - 6,370,436 6.370.436 - - 5,846,751 - Other Taxes 1.024 1.024 330.000 328.976 0.3 5.764 330.000 1.7 Licenses & Permits 55,790 56.790 392.100 333.310 15.0 43.151 442.100 9.8 Intergovernmental Revenue 17,645 17,645 2.028,194 2,010,549 0.9 6,662 1,793,941 0.5 Charges for Services 175.724 175,724 2,547,142 2,371.418 6.9 165,883 2,872,308 5.8 Miscellaneous Revenues 35,035 35.035 353,900 318.865 9.9 42,123 289,800 14.5 Transfers -In 485.657 485,657 2,812,628 2,326.971 17.3 476,134 2,724,536 17.5 Fines & Forfeitures 4,114 4,114 55,000 50,886 7.5 55,000 TOTAL REVENUES 777.989 777,989 14,889,400 14,111,411 &2 741,717 14,354,436 5.2 Wages & Benefits 564,844 564.844 10.050.414 9.485.570 5.6 547.102 9.672.602 5.7 Supplies 31.525 31.525 1.072.833 1,041.308 2.9 61.149 986.823 6.2 Services & Charges 236,037 236,037 2,867.722 2,631,685 8.2 192,986 2,827,889 68 Miscellaneous Expenses 46.187 46,187 381,400 335.213 12.1 16,858 373.500 4.5 Transfers -Out - - 517.031 517.031 - - 488.622 - CapitalOutlay - - - - - 5,000 - TOTAL EXPENDITURES 878.593 878,593 14,889,400 14,010,807 5.9 818,095 14,354,436 5.7 NET REVENUE (100,604) (100,604) - 100,604 (76,378) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT JANUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Expense by Department Mayor & City Council 2,126 2.126 47,477 45.351 4.5 2.127 50.087 4.2 COyAdministrator 33.535 33,535 519,041 485.506 6.5 29.463 486.246 6.1 Elections 251 251 29.850 29.599 0.8 - - Finance Department 34.101 34.101 427.823 393.722 8.0 22.040 406.320 5A Motor Vehicle 23.738 23.738 338,131 314.393 7.0 18.931 299.947 6.3 Assessing - 61,499 61.499 - - 61.478 - Legal 16,075 16,075 329,055 312.980 4.9 16,745 325.697 5.1 Planning 11.019 11.019 181,040 170.021 GA 10.094 170.925 5.9 Infomlatlon Services 40.818 40.818 619,744 578,926 &6 39,084 584,601 6.7 City Hall Building 11,087 11.067 202,295 191,208 5.5 9.631 201,625 4.8 Police Department 301,229 301,229 4,210,713 3.209.484 7.2 280.985 3,711,079 7.6 Hospital Secunty - - 23,224 373,964 6.2 Emergency Management 3.435 3,435 13,500 10.065 25.4 1.935 16,980 11A Safety Committee 10.724 10,724 13,950 3,226 76-9 10.401 12,000 86.7 Fire Department 20.657 20,657 447,485 426.828 4.6 19,039 410,444 4.6 Protective Inspections 24,700 24.700 397,864 373.164 6.2 20,821 359,241 5,8 Engineering 32,916 32,916 479,881 446.965 6.9 24,981 505,473 4.9 Streets & Alleys 73,252 73.252 1.777.633 1,7D4,381 4A 77.442 1,67-7,692 4.6 Park)Recreation Administration 19.876 19,876 280,455 260,582 7.1 17.966 263,811 6,8 Recreation 7,367 7,367 225,861 218,494 3.3 9,267 232,197 4,0 Senior Citizen Center 4,105 4,105 79,564 75,459 5.2 3,617 84,861 4.3 Civic Arena 18,123 18,123 413,137 395,014 4A 22,448 407.734 5.5 Park Department 55,265 55.265 1.187.993 1,132,728 4.7 59.493 1.145,736 5.2 Recreation Building 15.541 15.541 280,335 264.794 5.5 14,446 281,230 5.1 FVenls center 8,167 8,167 151.082 142,915 5.4 8127 171.156 4.7 Evergreen Building 1,308 1,308 35,080 33.772 3.7 1,451 34,880 4,2 Library 1,829 1,829 247,865 246,036 0.7 2,832 244,216 1,2 Waterpark 2.370 2,370 467.082 464.712 0.5 1.903 457,647 0.4 Cemetery 9,143 9.143 153,077 143,934 6.0 10.006 151,085 6.6 Airport 3.297 3.297 129,260 125.963 2.6 3,677 143,905 2.6 Unallocated General Expense 92.540 92,540 1,141.625 1,049,085 8.1 55.917 1,082.179 5.2 TOTAL EXPEWTURES 878,593 878,593 14,889,400 14,070,807 5.9 818,095 14.354,436 5.l REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2024 2024 2023 2024ACTUAL$ 2024 AVAILABLE % BDGT 2023YTD 2023 % BDGT JANUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Liquor Fund Sales 488.453 488,453 7.708.000 7.219,547 6.3 477.061 7,281,000 6.6 Miscellaneous Revenues 235 235 10.500 10.265 2.2 88 10.500 0.8 TOTAL REVENUES 488,688 488,688 7,718,500 7,229,812 6.3 477150 7,291,500 6.5 Cost of Sales 382,300 382.300 5,852,000 5,469,700 6.5 367,402 5,504,000 6.7 Wages & Benefits 53.510 53,510 924.229 970.719 5.8 54.792 904,864 6.1 Supplies 880 880 25.500 24.620 3.5 754 25,500 3.0 Services & Charges 23.061 23.001 308.150 255.069 7.5 22.775 290.750 7.6 Miscellaneous Expenses - 6.500 6,500 - 65 6.700 1.0 Transfers -Out 550,000 550.000 - 550.000 Capital Outlay 100.000 100.000 15.000 Depreciation Expense 58.000 58.000 - 61.000 - TOTAL EXPENWTURES 459,771 459.771 7,824,379 7,364,608 5.9 445,788 7,365,814 6.1 NET REVENUE 28,917 28,917 (105,879) (134,796) 31,362 (74,314} Year to Dale Sales January Sales Comments 2024 2023 Change 2024 2023 Change Liquor Sales Revenue! Liquor 197.202 189.616 4.0% 197,202 189.616 4.0% Beer 209.068 211,117 -1.0°% 209.058 211,117 -1.0°% Wine 64.253 64,544 -0.50% 64.253 64,544 -0.5k THC Products 6.010 - 100.0% 6.010 - 100.0% Other 11.919 11.785 1.1 % 11,919 11.785 1.1 % Total Sales 488,453 477,061 2.4% 498,453 477,061 2-1% Gross Profit $106.154 $1C9,660 $106.154 $109.660 Grass Margin un Sales 21.7% 23.0% -14% 21.7% 23.0% •1.3`:o Customer Count 16.244 16.334 -11.6% 16.244 16.334 -0.6% Average Sale per Customer $30.07 $29,21 3,0% $30.07 529.21 3.0"% Labor to Sales Ratio 11.0% 11.5% -0.5°% 11.0°% 11.5°% -0.5% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2024 2024 2023 2024 ACTUAL$ 2024 AVAILABLE % BDGT 2023 YTD 2023 % BOGT JANUARY YT❑ BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund Sales 102.381 102,381 1,675,000 1.572.619 6.1 127,242 1,840,OOD 6.9 Sales - Other 80.836 80.836 1,006,000 925.164 8.0 49.085 614.000 8.0 Local Sales Tax - 1.057.000 1,057,000 - 1.012.000 Charges for Services 40.451 40.451 88.666 48,217 45.6 36.415 71.685 50.8 MlscellaneDU5 Revenues 17,702 17,702 114,50D 96.798 15.5 13.347 44.500 30.0 TOTAL REVENUES 241,370 241,370 3.941,168 3,699,798 SA 226,089 3,582,185 6.3 Wages & Benefits 39.933 39.933 631.441 591,508 6.3 33.597 579,845 5.8 Supplies 10,570 10,570 244,225 233.655 4.3 19.809 185.800 10.7 Services & Charges 19.984 19,984 599.400 579,416 3.3 34.348 561.885 6.1 Misceilaneous Expenses 11.022 11,022 13,500 2,478 61.6 8.402 13.500 62.2 Transfers -Out - 90.000 90.000 - - 70.000 - CapitalOutlay 982.310 982.310 902.876 Depreciation Expense - - 1,120,000 1.120.000 1.09D,000 Debt Service 84,316 84.316 1,366.550 1.252.234 6.2 73,442 1.371.173 5.4 TOTAL EXPENMTURES 165,825 165,825 5,047,426 4,981,601 3.3 169.598 4,775,002 3.6 NET of REVENUES & EXPENDITURES 75,545 75,545 (1,106.258) (1,181,803) 56,491 (1,192,897) Year to Date Water Safes Comments 2024 2023 Change Water Sales Revenue: Residential 68.736 89.066 -22.8% Commercial 18.570 21,987 -15.5% Industrial 15,075 16,189 -6.9% Water Sales 102.381 127,242 •19.51 base Charge 68,910 37.290 04.0% Water Connection Charge - - 0.0% Other 11.926 11,795 1.1 % Other Sales 8OA36 49.085 64.7% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT JANUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Wastewater Fund Sales 216.876 216,876 2,875,000 2.658.124 7.5 251,207 2,750,000 9.1 Sales - Other 81.507 81,507 1.031.500 949.994 7.9 34.246 549.000 6.2 Local Sales Tax - 615.000 815,000 - 610.000 - Licenses & Permits 6,000 6,000 5.800 6,000 96.7 Charges for Services - 7,500 7.500 - 7,500 - Miscellaneous Revenues 26,116 26.116 176,000 149.884 14.8 21,170 93,500 22.6 TOTAL REVENUES 324.499 324,499 4,911,000 4.586.501 6-6 312.423 4,216,000 7.4 Wages & Benefits 49.089 49,089 892,971 843.882 5.5 46,154 813,235 5.7 Supplies 27.478 27.478 297.600 270.122 9.2 6,751 279,200 2.4 Services & Charges 19.904 19,904 840.650 820,746 2.4 19.099 855,920 2.2 Miscellaneous Expenses 552 552 36,000 35.448 1.5 285 36,000 0.6 Transfers -Out - 110,000 110,000 - - 80,000 - CapitalOutlay 37.784 37,754 2,410,249 2,372.465 1.6 85,169 1,638.085 5.2 Depreciation Expense - - 1.200.000 1.200,000 - - 1.136.000 - Debt Service 529.397 529.397 1.609.355 1,079.958 32.9 453.777 1.557.895 29.1 TOTAL EXPENDITURES 664.204 664,204 7.396,825 6,732,621 9.0 611,235 6,396,335 9.6 NET of REVENUES & EXPENDITURES (339,705) (339,705) 12,485,825) (2,146,120) (298,812) (2,180,335) Year to Dare Sewer Sales CD11111 omrs 2024 2023 Change Wastewater Sales Revenue' Residential 1130,050 133.171 -2.3% Commercial 37.839 33.878 11.7% Industrial - Flow 28.159 33.418 -15.7% Industrial - Violation Surcharges 20,827 50.740 -59.0% Sewer Sates 216,876 251,207 -13.7% Base Charge 74.803 32.155 132.6% Sewer Connection Charge - - 0.096 Other 6,704 2.091 220.7% Other Sales 81,507 34,246 13&0% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2024 2024 2023 2024 ACTUAL$ 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT JANUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 108.970 108,970 1,352,000 1.243,030 8.1 107.243 1,285,000 8.3 Sales - Other 3.842 3.842 46.100 42.258 8.3 3.723 45.000 8.3 Intergovernmental Revenue 1,100 1.100 21.500 20,400 5.1 100 12.500 0.8 Miscellaneous Revenues 6.116 6,116 30,000 23,884 20A 6,045 15,000 40.3 TOTAL REVENUES 120,029 120,029 1,"9,600 1,329,571 8.3 117,112 1,357,500 8.6 Wages & Benefits 19,184 19,184 337,416 318.232 5.7 12,478 343,101 3.6 Supplies 2.068 2.065 60.750 58,682 3.4 6,927 62.850 11.0 Services 8 Charges 19,362 19.362 969,000 949.638 2.0 17,971 897,590 2.0 Miscellaneous Expenses 273 273 1.150 B78 23.7 - 750 Transfers -Out - - 55.000 55,000 - - 55.000 Capital Outlay - 817.500 817.500 - 1,018.482 Depreciation Expense - 172.000 172.000 - 172.000 TOTAL EXPENDITURES 40,887 40,887 2.412,816 2,371,929 1.7 37.377 2,549,773 1.6 NET of REVENUES & EXPENDITURES 79,142 79,142 (963,216) (1,042,358) 79.735 (1,192,273) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2024 2024 2023 2024 ACTUAL$ 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT JANUARY YT❑ BUDGET BALANCE USED ACTUAL BUDGET USED Compost Fund_ Sales 162.050 162,050 2,620,300 2.456,250 6.2 116,339 2.939,400 4.0 Charges for Services 95.500 95.500 - 97.000 - Miscellaneous Revenues 7.071 7,071 52.000 44.929 116 7,071 32.000 22.1 TOTAL REVENUES 169,121 169,121 2,767,800 2,598,679 6.1 123,409 3,068,400 4,0 Cost of Sales 104.474 104,474 1,759,400 1.654.926 5.9 86,354 2,158,000 4.0 Inventory Cost Adjustment (29,343) (29,343) (703.528) {674,185y 4.2 (20.613) (657,750) 3.1 Wages & Benefits 55.526 55.526 888,535 633,009 6.2 49.612 835.147 5.9 Supplies 5,420 5.420 149.500 144.080 3.6 6.839 162.500 4.2 Services & Charges 13.779 13,779 287,50D 273.721 4A 6,070 304,980 2.0 Misceilaneous Expenses 1.863 1,863 13.500 11,638 13.8 1.640 11.000 14.9 Transfers -Out - 120.000 120.000 - 120.000 - CapitalOutlay 30.313 30.313 197.000 166.687 15.4 349.652 Depreciation Expense - 290.000 290.000 290.000 Debt Service (2.816) (2 816) 73.808 76.624 {3.8� (4,162) 73.808 (5J6) TOTAL EXPENDITURES 179,216 179,216 3,075,715 2,996,499 5.8 125,741 3,650,337 3A NET of REVENUES & EXPEND}TURES (10,094) (10,094) (307.915) (297,821) (2,332) (581,937) Year to Date Sales Comments 2024 2023 Change Composl Sales Bagged 157,089 115.645 35.8% Bulk 1,622 165 883.8% Other (Freight) 3.339 529 531.0% Total Safes 162,050 116,339 39.3 % Gross Profit 57.576 29,984 Gross Margin 35.6% 25.8% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING JANUARY 31, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % 8DGT 2023 YTD 2023 % BDGT JANUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 89.449 89,449 1,097,000 1.007,551 8.2 86,405 1.065,000 8.1 Sales - Other 371 371 3,500 3.129 10.6 390 3,500 11,2 Licenses 8, Permits 100 100 5,500 5.400 1.8 100 5.500 1.8 Charges For Services - - - - - - - Miscellaneous Revenues 3,565 3,565 25,300 22.735 13.6 2.948 15,300 19.3 Capital Contributions - - - - - TOTAL REVENUES 93,485 93,485 1.132,300 1.038,815 8.3 89.843 1,089,300 8.2 Wages& Benefits 18,533 18,533 311,298 292.765 6.0 16,439 308,906 5.3 Supplies 282 282 51,350 51,068 0.5 - 53,625 Services & Charges 15.358 15.358 223,375 208,017 6.9 1.276 206,535 0.6 Miscellaneous Expenses 1.467 1.467 6,000 4.533 24.5 185 10,000 1.9 Transfers -Out - - - - - CapitalOutlay - 467,145 467.145 - 247,293 Depreciation Expense - 255,000 255.000 - 275,000 Debt Service 157.927 157.927 187,480 29.553 84.2 148,411 221,589 67.0 TOTAL EXPENDITURES 193.568 193,568 1.501,648 1,308,080 12.9 166,311 1,324,948 12.6 NET of REVENUES & EXPENDITURES (100,083) (100,083) (369,348) (269,265) (76,467) (235.648) City of Hutchinson Investment Report For the Month Ended January 31, 2024 Trade Fixed or Par Purchase Premium Current unrealizod Annual Date Maturity Coupon Callable Value Amount -Discount Value Gaint-Lose Earnings CERTIFICATES of DEPOSIT, Comenity Cap Bk Utah OM612019 0211512024 3.100% Fixed $245,000 $245,000 $0 $244,780 4221 $7,595 UBS Bank, Sall Lake Coy UT 03120/2019 0410312024 2.900"% Fixed 245,000 245,000 0 24035 -965 7,105 Capital One NA 0710512022 07/0812024 3.300% Fixed 245,000 245,000 0 243,160 -1r840 8,085 American Express Nato Bank 0810412022 08/12/2024 3.350% Fixed 245,000 245,01D0 0 242,866 -2,134 8,208 Manufacturers & Traders Trust 11/2812022 12/09/2024 4.900% Fixed 244,000 244,01D0 0 244,022 22 11.956 Sallie Mae BankfSak Lake IN712021 1211612024 1.000°% Fixed 245.000 245,000 a 236,913 -8,087 2,450 Merrick Bank 0112312020 01/31/2025 1.8003E Fixed 245,000 245,01D0 0 237.768 -7,232 4,410 Axos Bank San Diego 0212812020 031P612025 1.650% Fixed 245,D00 245,000 0 236,386 -8.614 043 Forbrighl. Bank 08/31/2022 0906 025 3.500% Fixed 245.000 245,000 0 240,690 -4,310 8,575 First Citizens Bk & Tr Co Raleigh 1012612022 10/2512025 4.700% Fixed 244.000 244,000 0 244,381 381 11,468 Regions Bank Birmingham At 1012812019 IW3112025 2.000% Fixed 245.000 245,000 0 234.406 -10,594 4,9D0 Flushing Bank Primary IW2612022 I VD412025 4.700% Fixed 245,000 245,000 0 245,517 517 11,515 Ally Bk Sandy Utah 11/0212022 11/10/2025 4.800% Fixed 244,000 244,000 0 244,881 881 11,712 Toyota FinandaI Sgs 8k 07/1412021 07/22/2026 0.950% Fixed 245,000 245,01D0 0 225r711 -19,289 2,328 Synchrony Bank 0910112022 09/0912027 3.5009E Fixed 245,000 245,000 0 240,029 -4,971 8,575 Discover Bank RE 11/16/2022 1 MU2027 4.900% Fixed 242,000 242,000 0 248,832 6,832 11,858 Morgan Sianley Rank NA 0311019623 03116/2028 4 8003E Fixed 24d Offf1 744,00 0 mo E66 6,666 11.719 Affinity Bank 030512023 03117/2028 4.9D0% Fixed 195.000 195,000 0 201.152 6,152 9,555 Customers Bank 0131070023 M1412028 4.500% Fixed 244,000 244,000 0 254,616 10,616 10,980 Thread Bank Rogers TN 0610712023 061 K028 4 400% Fixed 245,0D0 245,000 0 255,926 10,925 10,780 Univest Bank & Trust Co D610212023 D612112028 4.600% Fixed 245,000 245.000 0 255.709 10,709 11,025 CIBC Bk USA 0611612023 0613012028 4.450% Fixed 244,000 244.000 0 254.268 10.268 10,858 Providence Bk Rocky Mt NC 0810312023 00112028 4.400% Fixed 249.000 249.00 0 252,767 3,767 10,956 United Roosevelt Savings D910612023 09112/2028 4.500% Fixed 249.000 249.000 0 259,443 10,443 11,205 Central Fe S&L/Cicero It 09ION2023 0911412028 4.500°% Fixed 249,000 249,000 0 253.915 4,915 11,205 Community Bk & Tr Waco TX 1110112023 1111M028 4.500% Fixed 243,000 243,000 0 253.738 10,738 10,935 Liberty Firs€ Credit Union 0112312024 01IM2029 4.150% Fixed 249,000 249.00 0 250.713 1,713 10,334 Total CDs $6,570,000 $6,570,000 $0 $6,597,288 $27,288 $244,328 MUNICIPAL BONDS: Baldwin County AL 03MW020 03101/2024 3.0D0°% Fixed $486,000 $494,055 $9,055 $484.772 $9,283 $14,560 Normandy School GO 121D2021 03/0112024 0.550% Fixed 580,000 577,048 -2.952 577,895 847 3,190 Honolulu City & Cnty HI U0312022 07MI 024 0.545% Fixed 675,000 658.112 -16.889 662,283 4,172 3.679 Commerce Bank of 5oulhwe 0711412016 08101024 3.000% Fixed 500,000 526,595 26,595 494,925 -31,670 15,000 Honolulu Cily & Cnty HI 10128/2019 08/0112024 1.832% Fixed 1,000.000 996,D00 4,000 983,950 -12,050 18,320 Connecticut State 07109/2019 08115024 2.4009E Fixed 570,000 568,9D6 -1,094 561,923 -6,983 13,680 New York City Transition 1111012015 1110112024 2.6009E Callable 500.000 486.750 -13,250 491,315 4.565 13.000 January 31, 2024 Trade Fixed or Par Purchase Premium Current Unrealized Annual Date Maturity Coupon Callable Value Amount -Discount value Gainl-Lass Eamings Elk Grove Village IL 10128/2021 01/0112025 1.000% Fixed $150.000 $150,000 $0 $144,714 -$5,286 $1,500 Oregon St Hsg & Gmnty Svcs Dept 1011912022 01/0112025 4.659% Callable 355.000 354,677 -323 353.921 -756 16,539 Palm Beach FL Revenue 1210&2019 01/0112025 2.500% Fixed 460.000 469,752 9.752 450.524 -19.228 11,500 Chaska MN EDA Lease Revenue 02103/2020 02/0112025 3.430% Fixed 300,000 323,256 23,256 295,215 •28,041 10,290 Virginia St Clg Bldg Authority 09122/2022 02/0112025 4.250% Fixed 570.000 570,000 0 564,961 -6,039 24,225 Miami -Dade Gnty FL Transit Sales 11/1912021 07/01025 0.900% Fixed 375.000 373.013 A986 355.583 -17,430 3,375 Austin TX Cmnty Clg 0400022 08101025 0.992% Fixed 245,000 229.482 -15,518 231,048 2,166 2,430 Jobsohio Beverage Sys Stvvd 0412712022 01/01/2026 2.034% Fixed 310,000 298,815 -11.185 295545 -3,271 6,305 Oklahoma City OK Eoon Dev Trust 02/08/2022 03/01/2026 1.118% Fixed 300,000 292,833 -7,167 278,289 -14544 3,354 New York St Urban Dev Dorp 0812612022 031M2026 3.170% Fixed 190,000 167,925 -2,075 194.834 -3,091 6,023 Anchor Bay MI School Dist 0714112020 0%1026 1.250% Fixed 500.00G 503,630 3,630 464,265 -39,365 6,250 Phoenix Az Civie Impt Corp 12/10/2021 07VI2026 1.157% Fixed 135400 134,150 -851 124.967 -9,183 1,562 San Juan CA Unif Sch Dist 1 U0912021 MM112026 1.201% Fixed 140,000 140,000 0 129.216 -10.784 1,681 District of Columbia Rev 0111812023 DBM112027 4.232% Callable 350.000 349,734 .266 348,460 -1,274 14,812 Disviet of Columhia Rev 02/14/2023 0610112027 4.232% Callable 400.000 397,684 -2,316 398.240 558 16.928 Phoenix A2 Civic Impt Carp OM012022 07/0112027 1.257% Fixed 175.000 161,088 -13,913 158,174 -2,914 2.200 Indiana St Fin Aulhcdly Rev 0112112023 071IW2027 4.109% Fixed 1,000,000 1,D00,000 0 987,850 -12,150 41,090 NY Personal Income Tax 1210912022 0911512027 5.051% Fixed 300,000 308,277 8,277 306,489 -1,788 15,153 Pima County AZ Revenue 11109/2022 12/0112027 5.382% Fixed 1,000,000 1.014,580 14,580 1,030,390 15,810 53,820 Wisconsin 5t Gen Fund Rev 02/2112023 0510112028 4.330% Fixed 500.000 497,905 -2,095 503A25 5,520 21,650 Pima County AZ Revenue 1112212023 12/0112028 5.961°% Fixed 175.000 183,171 8,171 185,810 2,639 10,432 New York NY City Transitional 07105C2023 02/01/2029 4.750% Callable 385,000 3B5.920 920 398,107 2,187 18,288 AlbenviIle AL 01/1912024 D6101029 4.900% Fixed 235.000 241,103 6,103 231,381 -3.722 11,515 Middlesex County NJ D911W023 08/15/2029 4.603% Fixed 250.000 248,115 -1,885 252.508 4,393 11,508 Cal fornia 51 1W412023 10101f2029 6.100°% Fixed 200.000 199.788 -212 206.882 7.094 10.200 New York NY City Transition at 12MK023 11101/2029 5.050% Fixed 300.000 308.451 8.451 309.147 696 15,150 Palm Beach Cnty Fla 121l5/2023 12MI12029 4.150% Fixed 265,000 263.614 -1.386 259.374 -4,240 10.998 Total Municipal Bonds $13.875,000 $13.894,426 $19,426 $13,702,979 •$191,448 $430,197 FEDERAL BONDS: Federal }come Loan Mtg Carp 0810912022 08/2812024 5.000% Callable S500.000 $500,000 SO S499,055 -3945 $25,000 Federal Home Loan Bank 0912812021 10/26/2026 1.180% Callable $500,000 $500,000 $0 $459,710 $40,290 $5,900 Total Federal Bonds $1,000,000 $1,000,000 $0 $958,765 -$41,235 $30,900 MONEY MARKET FUNDS: Money Market - Citizens Bank Current Rate 4 940% NfA $13,745,602 $13 745,602 $0 $13.745.602 $0 $665.287 Money Markel • Oppenheimer Current Rate. 5.369°% NrA $84.273 $84,273 50 $84,273 $0 S4,525 Total Money Market Funds $13,829,876 $13,829,876 $0 $13,829,876 $0 $669,812 TOTALS $35,274,876 $35,294,302 $19,426 $35,088,907 -$205,395 $1,375,237 City of Hutchinson Investment Report For the Month Ended January 31, 2024 CITY'S PORTFOLIO BY PRODUCT TYPE CITY'$ MATURITY SCHEDULE Par Value Current Municipal Federal Total Total % o1 Total Value Year CD's Bands Bonds Par Value % CRs 56,570,WQ 18.5% 66.597.288 2C24 51,469 000 S'11310,000 S500,000 K279.000 25.A Municipal Bands $13,875,000 39.3% $13.702.979 2C25 $1.713,OW $2,455.000 $0 S4,168,000 19.4% Federal Bonds $1,000,000 2.8% $958,766 2C26 $245,0D0 $1,575,000 $50t1,000 $2,320,000 10.8% Money Market $13,829,876 39.2% 513.829.876 2C27 $487,000 $3.225,000 $0 $3.712,000 17.3% Total $35,274,876 100.0% $35,088,907 2C28 $2,407,000 $675,000 $0 $3.082,000 144% Unrealized Gain I -Lose •$205,395 2C29 $249.000 $1,635,000 $0 $1 884,000 8.8% Prior Year Unreak2ed Gain! -Loss-S306.970 7C30 sit 5G so s0 0 0% Investment Gain I •Loss for 2024 $101,575 Totals $6.570,000 $13.875.000 $1.000.000 $21.445.000 100-41/6 $7,000,000 $6p279,000 Cps 1$.6% $6,000,000 Money Market 312% $5,000,000 $4.16O.D01 $a,oaa,aao �3:712,00a $3,082,000 Municipal Bands 38.3% $3,000,0000 I $1.884,80 $2,oaa,aao $1,Q )D,000 Federal Bonds 50 -- 50 2 810 2024 2025 2026 2027 2026 2029 2039 FINANCIAL INDICES: One -Year Ccmparisan Treasury Yield Curve 11311Y024 1/3112023 Change R Federal Lending Rate 5 50% 4.50% 1 00°� 5.00% Prime Rate 8.50% 7.50% 1.00% 4,00% Treasury Rates: 1-Year 473% 468% 0.05% 3,00% 2-Year 4.27% 4.21% 0.06% 3-Year 4.05% 3.90% 0.15% 2.00% 5-year 3.91 % 3 63% 0.28%, 10-Year 3 99% 3 52% 0.47% 1-00% 20-Year 4.34% 3.78% 0.56% 0.00% City's Average Coupon Rate 3.30% 2.7595 0.5495 1-Year 2-Year 3-Year 5-Year 10-Year 20-Year Average Yield to Maturity 41 tu% 4-51% 0-10% --do..-WIQ020 --*--V3112023 (ekduding MwvyMVW hmds) HUTCHINSON CITY COUNCIL HUTCHINSON Request for Boord Action t CITY ON PLJ"OSE February 2024 Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 3/26/2024 Application Complete NIA Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑� Governance Time Requested (Minutes): 0 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the February Financial Reports for the general fund and enterprise funds. Also attached is the February Investment Report. Feel free to contact me with any questions. Thank you_ BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govern; Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $0.00 Funding Source: NIA General Fund Taxes Other Taxes Licenses & Permits lntergovernmental Revenue Charges for Services Miscellaneous Revenues Transfers -In Fines & Forfeitures TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers-Qut Capital Outlay TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 29, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YT❑ 2023 % BDGT FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED - 6.370.436 6.370.436 - - 5.846,751 - 10.848 11,871 330,000 318.129 3-6 12.701 330.000 3.8 16.066 74,856 392.100 317.244 19.1 54.255 442.100 12.3 6,154 25,799 2.028,194 2.002.395 1-3 24,440 1.793,941 1.4 194,417 370.142 2,547,142 2.177.000 14.5 324.283 2,872.308 11.3 29.291 64.327 353.900 289,573 18.2 86,990 289,800 30.0 - 465,657 2.812,628 2.326.971 17.3 476,134 2.724.536 17.5 3.311 7,424 55,000 47,576 13.5 6,163 55.000 11.2 262,097 1,040,076 14,889,400 13,849,324 7,0 984,965 14,354,436 6.9 673.901 1.238.826 10,05C,414 8.811.588 12.3 1,212.897 9.672.602 12.5 91.742 123.267 1.072.833 949.566 11-5 131,016 986,823 13.3 147.484 377.955 2.867,722 2.489.767 13.2 359,132 2,827,889 12.7 20,161 66,348 381,400 315.052 17.4 60,263 373.500 16.1 - - 517,031 517,031 - 488,622 2.152 2,152 (2.152) 40,962 5,000 819.2 935,440 1, 808,547 14.899.400 13.080.853 12-1 1,804,290 14,3 54,436 12.6 (673,353) (768.471) - 768,471 (819,324) - REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 29, 2024 2024 2024 ACTUALS 2024 AVAILABLE % 8DGT 2023 YT❑ FEBRUARY YTD BUDGET BALANCE USED ACTUAL General Fund Expense by Departmem 2023 2023 % BDGT BUDGET USED Mayer & City Council 2.834 4,960 47,477 42,517 10.4 5,311 50.087 i0.6 City Administrator 39.006 72.541 519,041 446.500 14.0 65.252 486,246 13.4 Elections 1 252 29,650 29.598 0.8 - Finance Department 29,849 63,950 427,823 363,873 14.9 46.701 406.320 11.5 Motor Vehicle 25,262 50.000 338,131 285,01 14.8 43,345 299.947 14.5 Assessing - - 61 A99 61,499 - - 61,478 - Le9al 20.329 36,405 329,055 292,650 11.1 41,171 325,697 126 Planning 13,382 24,401 1B1,040 156,639 13.5 22.953 170.925 13.4 Information Services 39,356 80,174 619,744 539,570 12.9 92,416 584,601 15.8 City Hall Building 15.539 26.627 202.295 175,668 13.2 23,940 201,625 11.9 Police Department 300,147 601.375 4,210713 3,609,338 14.3 586,081 3,711,079 15A Hospital Security - - 50,082 373,964 13.4 Emergency Management 128 3,563 13.500 9.937 26A 2,052 16.980 12.1 Safety Committee - 10.724 13,950 3,226 76.9 11,720 12,000 97.7 Fire Department 14,589 35,246 447,485 412,239 7.9 36,346 410,444 8.9 Protective Inspections 46.248 70.949 397.864 326.915 17.8 46,506 359.241 12A Engineering 28,703 56,053 479,881 423.828 11.7 61,926 505.473 12.3 Streets & Alleys 65,964 139,216 1.777.633 1,638,417 7.8 176.968 1.677,692 10.5 ParkMecreatlon Administration 19.060 38,936 250.458 241.522 13.9 37,046 263.811 14.0 Recreation 8.552 15,919 225,861 209,942 7.0 20.171 232.197 8.7 Senior Citizon Canter 10,082 14,187 79,564 65,377 17.5 9,192 54,861 10.6 Civic Arena 44,627 62,749 413,137 350.388 15.2 58,283 407.734 14.3 Park Department 89,226 144,491 1.187.993 1.043.502 12,2 145,239 1.145,736 12.7 Recreation Building 20,630 36.171 280.335 2",164 12.9 37,353 281,230 13.3 Events Center 16,160 24,327 151,082 126,755 16.1 21,862 171,156 12.8 Evergreen Building 2.865 4.173 35.080 30.907 11.9 4,169 34,880 12.0 Library 3,511 5,339 247,865 242.526 2.2 6.476 244,216 2.7 Waterpark 8.359 10,739 467.082 456,343 2.3 3,377 457,647 0.7 Cemetery 13,673 22,815 153.077 130.262 14.9 19,546 151,085 12.9 Airport 40,256 43,553 129.280 85,707 33.7 31,892 143.905 212 Unallocated General Expense 16,173 108,713 1,141.625 1,032.912 9.5 96.913 1.082,179 9.0 TOTAL EXPENDITURES 935,521 1,808.547 14,889,400 13,080,853 12.1 1,804,290 14.354.436 1216 REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 29, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YT❑ 2023 % BDGT FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Liquor Fund Sales 508,201 996.654 7,708,000 6.711,346 12.9 968.162 7,281.000 13.3 Miscellaneous Revenues 102 337 1C,500 10,163 3.2 154 10.500 1.5 TOTAL REVENUES 508,303 996,991 7,718,600 6,721.509 12.9 968,316 7,291,500 13.3 Cast of Sales 379.330 761.630 5.852.000 5.090.370 13.0 742,571 5.504,000 13.5 Wages & Benefits 65,941 119.451 924,229 804.778 12.9 129,542 904,864 14.3 Supplies 1.309 2.189 25.500 23,311 6.6 3,266 25.500 12.8 Services 8 Charges 19,122 42,203 308,150 265.947 13.7 44,926 298,750 15.0 Miscellaneous Expenses 6.500 6.500 - 65 6,700 1.0 Transfers -Out 55C.000 550.000 550,000 - Capital Outlay 10C,000 100,000 15,000 Depreciation Expense - - 58.000 58,000 - 61,000 - TCITAL EXPENDITURES 465.702 925,473 7,824,379 6,896,906 11.0 920.370 7,365,814 115 NET REVENUE 42.601 71.518 (105,879) (177,397) 47,946 (74,314) Year to Dare Sales February Sales Comments 2024 2023 Change 2024 2023 Change Liquor Sales Revenue: Liquor 400,272 382.777 4.3% 203.070 194,161 4.6% Beer 424.775 423.801 0.2% 215.707 212,684 1.4% Wine 135,215 136.233 -0.7% 70,962 71,689 -1.0% THC Products 12.243 100.0% 6,232 100.0% Other 24.149 24.351 -0.8°% 12.230 12,567 -2.7% Total Sales 996,654 968,162 2.9% 508,201 491.101 3.5% Gross Profit $235.024 $225.592 5128,871 $115.932 Gross Margin on Sales 23.6% 23.3°% 0.3% 25.4% 23.6% i.8! Customer Count 33,323 32.623 2 i;f. 17.079 16,289 4.8% Average Sale per Customer 529.91 $29.68 0.8% $29.76 $30.15 -1.3% Labor to Sales Ratio 12.0°% 13.4% •1.4"% 13.01/a 15.2%n •2-2% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 29, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % 8DGT 2023 YT❑ 2023 % BDGT FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund Sales 105,403 207.785 1.675.000 1,467,215 12.4 231,409 1.840,00D 12.6 Sales - Other 73,484 154,320 1,006.D00 851.680 15.3 122.084 614.000 19.9 Local Sales Tax 93.282 93.282 1,057.D00 963,719 6.5 90.095 1,012,000 5.9 Charges for Semces 4,508 44,959 58.668 43,709 50.7 39,788 71,685 55.5 Miscellaneous Revenues 18A52 36.155 114.500 78,345 31.6 27.249 44,500 61.2 TOTAL REVENUES 295,129 536.500 3,941,168 3,404,669 13.6 510,626 3.582.185 14.3 Wages & Benefits 46.693 06.626 631.441 544.815 13.7 76.660 579,640 13.2 Supplies 2,482 13.052 244.225 231.173 5.3 34.500 185.800 18.6 Services & Charges 28,906 48.690 599.400 550,510 8.2 59,996 561.885 10.7 Miscellaneous Expenses 23 11,045 13.500 2.455 81.8 8.560 13.500 63.4 Transfers -Out - - 9C.000 90,000 - - 70,000 - CapitalOutlay 43,643 43,643 982,310 938.667 4.4 34,547 902,876 3.8 Depreciation Expense - 1.12C.000 1.120,000 - 1,090,000 Debt ServiCe 25,980 110.296 1,366,550 1,256,254 8.1 114.254 1.371,173 8.3 TOTAL EXPENDITURES 147,728 313.553 5,047,426 4,733,873 6.2 328,525 4,775,082 6.9 NET of REVENUES & EXPENDITURES 147,402 222.947 (1,106,258) (1,329,205) 182,102 11,192,897y Year to pale Water Safes Comments 2024 2023 Change Water Sales Revenue. Residential 137.195 157.575 -12.9% Commercial 37.869 39.168 -3.3% Industrial 32.721 34,666 -5.6% Water Sales 207,785 231.409 •10.2% Base Charge 137.448 105,773 29.9% Water Connection Charge 1.750 - 0.0 % Other 15,122 16,311 -7.3% Other Sales 154,320 122,084 26.4°/ REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 29, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YT❑ 2023 % BDGT FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Wastewater Fund Sales 240.605 457,481 2.875.000 2.417,519 15.9 460.849 2.750,000 17.5 Sales - Other 87,549 169,056 1,031,500 862,444 16.4 115,623 549,000 21.1 Local Sales Tax 71.819 71,919 815.000 743,162 6.6 72.395 810,000 6.9 Licenses & Permits 5,600 5,600 E.000 400 93.3 5.800 6.000 96.7 Charges for Services 2A90 2 490 7.500 5.010 33.2 - 7,500 Miscellaneous Revenues 37.557 63A73 176.000 112.327 36.2 42,959 93,500 45.9 TOTAL REVENUES 445,619 770,118 4,911,000 4,140,882 15.7 717,615 4,216,000 17.0 Wages & Benefits 58,377 107,466 892.971 785.505 12.0 105.750 813.235 13.0 Supplies 5,756 33.234 297.600 264,366 11.2 29,921 279,200 10.7 Services & Charges 45.079 64,983 84C,650 775.667 7.7 78,068 855.920 9.1 Miscellaneous Expenses 14.350 14.902 36.000 21.098 41.4 4,085 36,000 11,3 Transfers -Out - - 11C.000 110.000 - - 80,000 - CapitalOutlay 76,356 114,140 2,41C.249 2.296.109 4.7 220.251 1,638.085 13.4 Depreciation Expense - - 1,200,000 1,200,000 - 1.136,000 - De6t Service 29,165 558.562 1.602,355 1.050,793 34.7 492,262 1,557,995 31.6 TOTAL EXPENDITURES 229.082 893,287 7.396.825 6,503,538 12.1 930,337 6.396,335 14.5 NET of REVENUES & EXPENDITURES 216,537 (123.168) (2,485,825) (2,362,657j (212,722) (2,180,335) Year to Date Sewer Sales Comments 2024 2023 Change Wastewater Sales Revenue: Residential 257.737 261.475 -1.4% Commercial 75,865 69,997 6.4% Industrial - Flow 58.950 68,537 -14.0% Industrial - Violation Surcharges 64.928 80.840 -19.7% Sewer Sales 467,481 480,849 -4,8 f Base Charge 149.570 1137.086 39 7% Sewer Connection Charge 2,300 - 0.0% Other 17.185 8.538 101.3% Other Sales 169,056 115.623 46.2% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 29, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % EIDGT 2023 YT❑ 2023 % BDGT FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 113.798 222,768 1.352.000 1.129,232 16.5 214.096 1.285,OOD 16.7 Sales - Other 3,827 7,669 46,100 38,431 16.6 7,334 45.000 16.3 Intergovernmental Revenue 2,500 3,600 21,500 17.900 16.7 1.800 12,500 14.4 Miscellaneous Revenues 6,859 12,775 30,000 17.225 42.6 12,031 15,000 80.2 TOTAL REVENUES 126,784 246.813 1,449,600 1,202,787 17.0 235.261 1,367.500 17.3 Wages & Benefits 23.123 42.307 337.416 295.109 12.5 27,097 343.101 7.9 Supplies 4.099 6.967 60.750 53,783 11.5 9.752 62,850 15.5 Services & Charges 68.438 87,800 969,000 881,200 9.1 92,293 897,590 1D.3 Miscellaneous Expenses - 273 1,150 878 23.7 - 750 Transfers -Out - 55.000 55,000 - - 55,000 Capital Outlay - 817,500 817500 5.037 1.018,482 0.5 Depreciation Expense 172.000 172,00 172,000 TOTAL EXPENDITURES 96,460 137,347 2,412.816 2,275,469 5.7 134,179 2.549,773 5.3 NET of REVENUES & EXPENDITURES 30;324 109A66 (963,216) (1,072,682) 1017032 (1,192,273) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 29, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % 8DGT 2023 YT❑ 2023 % BDGT FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Compost Fund Sales 298.D19 460.069 2,62C,300 2,160.231 17.6 388.921 2.939.400 13.2 Charges for Services 10 10 95,500 95.490 0.0 - 97.000 - Misceiianeous Revenues 6,768 13,839 52.000 36.161 26.5 13,631 32.000 42.6 TOTAL REVENUES 304,797 473,918 2,767,800 2,293,882 17.1 402,651 3,068,400 13A Cost of Sales 206.031 310.505 1,759.400 1.448.895 17.6 268,956 2,158,000 12.5 Inventory Cost Adjustment (9,133) (38.476) (7D3,528) (665.052) 5.5 (50.068) (657,750) 7.6 Wages & Benefits 67.561 123.067 a68.535 765.448 13.9 100.605 630,147 13.0 Supplies 4.988 10.407 149.500 139,093 7.0 17.966 162,500 11.1 Services & Charges 9.774 23.553 287.500 263.947 8.2 31.881 304.980 10.5 Miscellaneous Expenses - 1.863 13.500 11.638 13.S 1.640 11,000 14.9 Transfers -Out - 12C.000 120.000 - - 120,000 - CapitalOutlay 30,313 197,000 166.687 15.4 4,537 349,652 1.3 Depreciation Expense 290,000 290.000 - 290.000 Debt Service - (21816) 72.808 76.624 _(3. (4,162)_ 73,808 _(5_6) TOTAL EXPENDITURES 279,221 458.436 3,075,715 2,617,279 14.9 379,358 3.650,337 1DA NET of REVENUES & EXPENDITURES 25,576 15,482 (307.915) (323,397) 23,194 (681,937) Year to Date Sales Comments 2024 2D23 Change Compost Sales Bagged 443.882 388,084 14.4% Bulk 9,476 307 2986.4% Other (Freight) 6,711 529 1168.1% Total Sales 460,069 398.921 18-Y,,, Gross Profit 149.564 115,963 Grass Margin 32.5°0 20.8% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 29, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % 8DGT 2023 YT❑ 2023 % BDGT FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 92.020 181.470 1,097,000 915.530 16-5 175.171 1.065,000 16.4 Sales - Other 741 1.112 3500 2.368 31.8 788 3,500 22.5 Licenses & Permits 100 200 5,500 5,300 3.6 100 5,500 1.8 Charges for Services - Miscellaneous Revenues 3-557 7.122 2E,300 19.178 27.1 6.306 15,300 41.2 Capital Contributions - - TOTAL REVENUES 96418 189,903 1,132,300 942,397 16.8 182,365 1,D89,300 16.7 Wages & Benefits 22,412 40,946 311,296 270.352 13-2 38,333 308.906 12.4 Supplies 26 308 51.350 51,042 0-6 24 53.625 0.0 Services 8 Charges 14,942 30.301 223.375 193.074 13.6 7,127 208.535 3.4 Miscellaneous Expenses - 1.467 6.000 4.533 24-5 185 10,000 1.9 Transfers -Out - - - - - - - CapitalOutlay 467.145 467,145 247.293 Depreciation Expense - 255,000 255.000 - 275,000 Debt Service - 157.927 187,480 29.553 64.2 148.411 221.589 67.0 TOTAL EXPENDITURES 37,380 230,948 1.501.648 1,270,7D0 15-4 194,079 1,324,948 14.6 NET of REVENUES & EXPENDITURES 59,038 (41.045) (369,348) (328,303) (11,713) (235,648) City of Hutchinson Investment Report For the Month Ended February 29, 2024 Trade Fixed or Par Purchase Premium Current unrealized Annual Hate Maturity Coupon Callable Value Amount -Discount Value _ Gainf-Lase Earninge CERTIFICATES OF DEPOSIT, UBS Bank, Sall Lake City UT 0312012019 0410312024 2.MC% Fixed 245,000 245,01)0 0 244,493 -507 7,105 Capilal Ore NA 0710512022 07108/2024 3.30D°% Fixed 245,000 245,0D0 0 243,305 -1,695 8,085 American Express Nat[ Bank 0810412022 08/1212024 3.350% Fixed 245,000 245,000 0 242,967 -2,034 8,208 Manufacturers & Traders Trust 11/2812022 1ZOM024 4.900°% Fixed 244,000 244,000 0 243,641 -359 11,956 Sallie Mae Bank/Salt Lake 12107021 12116 024 1.000% Fixed 245,000 245,D00 0 237,260 -7.740 2.450 Merrick Bank 0112312020 01/31/2025 1.600% Fixed 245,000 245,000 0 237,895 -7,105 4,410 Axos Bank San Diego 0212&12020 0312&2025 1.W% fixed 245,000 245.000 0 236.459 -8,541 4,043 Forbright Bank 08131Q022 09116/2025 3.500% Fixed 245,DD0 245.000 0 240,139 d,861 8,575 First Citizens Bk & Tr Ca Raleigh 1W612022 1W512025 4.700% Fixed 24000 244,000 a 243,490 -510 11,468 Regions Bank Birmingham AL 1012&2019 10/3112025 2.000% Fixed 245,000 245,000 0 234.029 -10,971 4,900 Flushing Bank Primary 10/20022 11/0412025 4.700% Fixed 245,DOG 245,000 0 244.667 -333 11,515 Ally Bk Sandy Utah 11/0212022 11/10025 4.800% Fixed 244,000 244,000 0 243,049 -51 11,712 Toyota Financial Sgs Bk 07/14/2021 0712212026 0.950°% Fixed 245,000 245,000 0 225,393 -19,607 2,328 Synchrony Bank 09/010022 09109/2027 3.500% Fixed 245,000 245,000 0 239,757 -5,243 8,575 Discover Bank DE 1111612022 100/2027 4 9D0°% Fixed 242,000 242,000 0 248,357 6,357 11,858 Morgan Stanley Bank NA 03/10/2023 03/16/2028 4.800% Fixed 244,000 244,000 0 250,259 6,259 11,712 Af rosy Bank 03/15/9023 03/17/2098 4 900% Fixed 195 G 195.0m 0 200 B54 5 954 9,555 Customers Bank D&0712023 0611412028 4.500% Fixed 244.0W 244,000 0 254,050 10,050 10,980 Thread Bank Rogers TN 0610712023 06116/2028 4.400°% Fixed 245.000 245,000 0 255.405 10.405 10,780 Un!vest Bank & Trust Cc 0610212023 0612112028 4.500% Fixed 245.0D0 245,000 0 255,194 10,194 11,025 CIBC Bk USA 06MU2023 06/3012028 4.450% Fixed 244.000 244.000 0 253,694 9,694 10,858 Providence Bk Rocky Mt NC 08103023 08/2112028 4.400% Fixed 249.000 249,000 0 252.324 3.324 10,956 Uniled Roosevelt Savings 0910612023 09112/2028 4.500% Fixed 249,00D 249.000 0 258,85B 9,858 11,205 Central Fe S&UCicero IL 0910612023 09114/2028 4.500°% Fixed 249,000 249,000 0 253,432 4,432 11,205 Community Bk & Tr Waco TX 1110112023 1111M028 4.500% Fixed 243,000 243,0D0 0 253.060 10,060 10,935 Liberty Frrsl Credil Union 0112312024 OW012029 4.150°% Fixed 249.000 249,000 0 250,088 1,088 10,334 Total CDs $6,325,000 $6,325,000 $0 $6,343,020 $18,020 $236,733 MUNICIPAL BONDS: Baldwin County AL 0311812020 03101024 3.000% Fixed $486,000 $494.055 $9,055 S485,000 $9,055 $14,650 Normandy School GO 1210312021 03/0112024 0.550% Fixed 580,GOG 577,1548 -2,962 580,000 2,952 3,190 Honolulu City & Cnty HI 03103022 07/0112024 0.546% Fixed 675,000 658.112 -16,889 664.396 6.284 3,679 Ccmmerce Bank of Soulhwe 0711412016 08/01/2024 3.000% Fixed 500,000 526,595 26.595 495.260 -31,335 15,000 Honolulu City & Cnty HI 10128/2019 08101/2024 1.832% Fixed 1,000,040 996,000 -4,000 985,680 -10,320 18,370 CcnnecticuIState 07109/2019 0811&2024 2.400% Fixed 570,000 568,906 -1,094 562,619 -6,287 13,680 New York Cily Transition 1111012015 I W112024 2.600°% Callable 500.000 486.750 -13,250 491,525 4,775 13,000 Elk Grove Village IL 1012812021 0110112025 1.0DO% Fixed $150.000 $150.0D0 $0 5144.906 -$5,094 $15D0 February 29, 2024 Oregon St Hsg & Cmnty Svcs Dept Palm Beach FL Revenue Chaska MN EDA Lease Revenue Virginia SI Clg Bldg Authority Miami -Dade Only FL Transit Sales Austin TX Cmnty Clg Jobsohio Beverage Sys Stwd Oklahoma City OK Eoon Dev Trust New York St Urban Dev Dorp Anchor Bay MI School Dist Phoenix Ai Civic Impt Corp San Juan CA Unif Sch Dist District of Columbia Rev Dishia of Columbia Rev Phoenix Az Civic Impt Carp Indiana St Fin Authonty Rev NY Personal Income Tax Pima County AZ Revenue Wisconsin St Gen Fund Rev Pima County AZ Revenue New York NY City Transitional New York NY City Transitional AlbenviIle AL Middlesex County NJ Califumia & New York NY City Transitional Palm Beach Cnty Fla Total Municipal Bonds FEDERAL BOND& Federal }come Loan Bank Total Federal Bonds MONEY MARKET FUNDS: Money Market - Citizens Bank Money Market - Oppenheimer Total Money Market Funds Trade Fixed or Per Purchase Premium Currant Unrealized Annual ➢ate Maturity Coupon Callable Value Amount -Discount Value Gain1-Loss Earnings 10M912022 01/0112025 4.659% Callable 355.000 354,677 -323 353,119 -1558 16,539 12/06/2019 01/01/2025 2.500% Fixed 460.000 469.752 9.752 450.460 -19,292 11,500 ON312020 02/0112025 3.430% Fixed 300,000 323.256 23.256 294.927 -28,329 10,290 OW2212022 02/0112025 4.250°% Fixed 570,000 570.000 0 565,241 -4,760 24,225 1111912021 07/0112025 0.900% Fixed 375.000 373.013 -1,988 35640 -17,753 3,375 04127/2022 08101/2025 0.992% Fixed 245,000 229,482 -15,518 231,349 1,867 2,430 04127/2022 0110112026 2.034% Fixed 310,000 298,815 -11.185 294,240 4,576 6,305 02/00022 03/01/2026 1.118% Fixed 300,000 292,833 -7,167 278,247 -14,586 3,354 08012022 03/15/2026 3A70% Fixed 190,000 187,925 -2,075 193,833 4,093 6,023 07@112020 05101/2026 1.250% Fixed 500.000 503,630 3,630 461.540 -42,090 6,250 12/10/2021 07/01/2026 1.157% Fixed 135,000 134,150 -851 124.274 -9,875 1,562 11100211 D810112026 1.201% Fixed 140,000 140.000 0 128.281 -11,719 1,681 01/1812023 0610112027 4.232% Callable 350,000 349,734 -266 344,722 -5,012 14,812 02/1412023 06MV2027 4.232% Callable 400,000 397,694 -2,316 393.968 -3,716 16,928 03130/2022 07/0112027 1.257% Fixed 175,000 161,088 -13,913 156,755 4,333 2,200 01127/2023 0711512027 4.109% Fixed 1,000,000 1,000,000 0 977,070 -22,930 41,090 1214M22 0911K027 5.051% Fixed 300,404 308,277 8,277 301,568 -6,609 15,153 11109/2022 12/0112027 5.362% Fixed 1,000,000 1,014.580 14,580 1,024.250 9,670 53,820 02121/2023 05/0112028 4.330% Fixed 50000 497,905 -2,095 495.580 -2,325 21,650 1112212023 1210112028 5.961% Fixed 175,000 183,171 8,171 184,595 1,425 i0,432 0710512023 0210112029 4 750°% Callable 385.000 385,920 920 382.482 .3,436 18,288 0211412024 02/01/2029 4.430% Callable 375,000 375.000 0 371,231 -3,769 16,613 01/1912024 06101/2029 4.900% Fixed 235,D00 2414103 6,103 233.827 -7,276 114515 09/1312023 08/1512029 4.603% Fixed 250.000 248,115 -1,885 248.603 488 11,508 IM412023 10101/1029 5.100°% Fixed 200.000 199.788 -212 203.900 4,112 10,200 tVOW023 i110112029 5.050% Fixed 300,000 308,451 8,451 305,106 -3,345 15.150 1211W023 12MI12029 4.150% Fixed 265.000 263514 -1,386 255.301 -8,313 10,998 $14,250,000 $14,269,426 $19,426 $14,009,211-$260,215 $446,810 09128/2021 1012612026 1180% Callable $500,000 $500,000 $0 $455,865-$44,135 $5,900 $500,000 $500,000 $0 $455,865-$44,135 $5,900 Current Rate: 4.720% NIA $14,275,613 $14,275,613 $0 $14,275,613 $0 $673,809 Current Rate 5352% NIA $533,270 $533,270 $0 $533,270 $0 $28,541 $14,808,882 $14,808,882 $0 $14,808,882 $0 $702,350 TOTALS $35,883,882 $35,903,309 $19,426 $35,616,979-$286,330 $1,391,793 City of Hutchinson Investment Report For the Month Ended February 29, 2024 CITY'S PORTFOLIO BY PRODUCT TYPE CITY'S MATURITY SCHEDULE Par Value Currant Municipal Federal Total Total "5 of Total Value Year CD's Bonds Bonds Par Value % Cps $6.325.000 17.6% $6,313,020 2C24 $1,221000 $1,310,000 $0 $5.531.000 26.0% Municipal Bonds $14.250.000 39.7% $14,009,211 2C25 $1,713,000 $2,455.000 $0 54.168.000 19.6% Federal Bonds $500,000 1.4% $455,865 2C26 5245,000 $1,675,000 $500,000 $2,320,000 10.9% Money Market $14.808.882 41.3% $14,808,882 2C27 $487,000 $3,225,000 $0 $3,712,000 17.4% Total $35031882 100.0% $35,616.979 2C28 $2,407,000 $675.000 $0 $3.082,000 14.5% Unrealized Gain I -Lose 4286,330 A29 $493,000 $2,010,000 $0 $2.503.000 11 7% Prior Year UnreaG2ed Gain 1-Loss -5306,970 2C10 s0 s0 s0 SO 0 0�?. investment Gain I •Loss for 2024 $20,640 Tv-als $6.569,000 $14,250,000 $500.000 $21,319.000 100.0'.1. $6,000,000 55.534,000 Money Market $5,000,1}00 $4.16S D00 41.3% J " $4,000,000 $3,71i,900_ _-_- 3,0.827100 %' Municipal Bonds 53,000,000 i2,324,0 "3,ff00 39.7°� $2,000,000 — J $1,000,000 — =0 Federal Bands so —r— - - 1-4% 2024 2025 2026 2027 2028 2029 2030 FINANCIAL INDICES: One -Year Comparison Treasury Yield Curve 2/29/2024 2129f2023 Change F Federal Lending Rate 5 50% 4 75% 0.75% 6.00% Prime Rate 8.50% 7 75% 0.75% 5.00% Treasury Rates: 1-Year 501% 502% -0.01% 4.00% 2-Year 4.64% 4.81% -0.17% 3.00% 3-Year 4-43% 4-51% -0.08% 5-Year 4.26% 4 18% 0 08% 2.00% 10-Year 4.25°% 3.92% 0.33% 1-00% 20-Year 4.51 % 4.10% 0.41 % 0.00% City's Average Coupon Rate 3,29% 2,83% 0-46% 1-Year 2-Year 3-Year 5-Year 10-Year 20-Yeai Average Yield to Maturity 4-65% 4-99% -0,34% f2290024 �229r2023 (0dupHV li —Y V1!hF er hmd3) HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY i11 Hassan Street 5E Hutchinson, MN 55350 Website: www.hutchinsc)nhra.com (320) 234-4251 , (320) 234-4240 Fax Hutchinson HRA Regular Board Meeting February 20, 2024 Minutes 1. CALL TO ORDER Chair Renee Lynn Johnson Kotlarz called the meeting to order, Members Present: Renee Lynn Johnson Kotlarz, Gary Forcier and Dan Masog. Staff Present: Judy Flemming. a. Gary Forcier moved to approve the agenda as presented. Dan Masog seconded and the motion carried unanimously. p#11l16.1 11801615lu l.Q1161 No citizens addressed the HHRA Board of Commissioners. 3. MINUTES OF THE REGULAR BOARD MEETING ON JANUARY 16, 2024 Gary Forcier moved to approve the minutes of the January 16, 2024 regular board meeting as presented. Dan Masog seconded and the motion carried unanimously. 4. FINANCIAL REPORTS Gary Forcier moved to approve the following: a. City Center General Fund payments of $23,516.63 for checks 9390 to 9402 and void Check #9391 due to revised amount due. b. City Center December 31, 2023 —Adjusted Financial Statements. c. City Center January 31, 2024 Financial Statements. Dan Masog seconded and the motion carried unanimously. Dan Masog moved to approve the Park Towers Operating Account payments of $42,700.10 for checks 16256 to 16291 & EFT payment of $71.49 on 2/12/2024 Visa Bill. Gary Forcier seconded and the motion carried unanimously. 5. PARK TOWERS a. Park Towers February Newsletter was presented. b. Park Towers Vacancy Report was provided. c. Operation Update. Judy Flemming provided an update regarding HOTMA. HUD wants the TSP & EIV policies to be implemented by March 31, 2024. 6. UPDATE ON ISLAND VIEW CIRCLE HOUSE PROJECT Discussion on Homebuyer Criteria & RFP for Realtor. The Board decided that they would like to target homebuycrs for the purchasc of the Island View Circle home with gross, annual household incomes at or below the McLeod County Area Median Income. The current McLeod County AMI is $100,900. HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY 111 Hassan Street SE Hutchinson, MN 55350 Website: www.hutchinsonhra.com (320) 23i�1 (320) 234-4240 Fax 7. COMMUNICATIONS a. City Strategic Planning Session on Housing February 27 h at 3:45 PM in the Council Chambers. b. 2023 Apartment Guide, Vacancy &. Rent Reports. c. 2023 YE Foreclosure Report. d. Planning Commission Report. e. FYI: January 2024 Hutchinson Housing Market Update. f. Judy reported that the audit field day was delayed. 8. ADJOURNMENT There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Judy Flemming, HRA Executive Director Gary For er, Secretary/Treasurer r] MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, February 20, 2024 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The February 20, 2024 Planning Commission meeting was called to order by Chairman Lofdahl at 5:30 p.m. Members in bold were present Chairman Lofdahl, Vice Chairman Hacker, Commissioner Fahey, Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta, and Commissioner Janssen. Also present were Dan Jochum, City Planner, Mire Stifter, City Public Works Director, John Paulson, City Environmental Specialist, Marc Sebora, City Attorney, Andrea Schwartz, City of Hutchinson Planning and Building Specialist. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A_ CONSIDERATION OF MINUTES DATED November 21, 2023_ Motion by Commissioner Hacker to approve November 21, 2023 meeting minutes. Second by Commissioner Wirt. Motion approved. Mr. Jochum noted that the applications for the Variance and the Lot Split were withdrawn from the meeting. Motion made by Commissioner Garberg, second by Commissioner Sebesta to amend the agenda to remove these items from the public hearing. 4. PUBLIC HEARING A. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A POLE TYPE STRUCTURE IN AN i1C ZONING DISTRICT LOCATED AT 845 HWY 7 W. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Commissioner Wirt asked about any drainage issues? Mr. Jochum noted this area has been improved. Commissioner Garberg asked about the Iand locked (Erickson Templin) shed. If it was pole type also? He also asked if there be any screening requirements behind the shed? Mr. Jochum answered that most other sheds in the area are pole type and screening will not be required. Minutes Hutchinson Planning Commission February 20, 2024 Page 2 Motion by Commissioner Wirt, second by Commissioner Hacker to close the hearing at 5:39 p.m. Motion by Commissioner Hacker to approve the Conditional Use Permit with 2 staff recommendation_ Second by Commissioner Sebesta_ Item will be on City Council consent agenda on 02/27/2024. This item has been withdrawn. This item has been withdrawn D. CONSIDERATION OFA PRELIMINARY PLAT FOR TOP 10 OPTIONS OF HUTCHINSON. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Commissioner Garberg asked if outlot A has any bearing on the development. Mr. Jochum noted that it will be either left to the City or given to the City. It is not meant for a street or access point. Chairman Lofdahl asked if there is a clean title on the property? Mr. Jochum answered yes. Chuck Davis 240 North High Dr. NE approached the Commission. Mr. Davis noted this area gets wet and would like to make sure that sump pumps are drained to the street and not back yards to negatively affect his property. Mr. Davis also asked the developer if he could purchase the wetland area to the north. They will discuss this. Commissioner Garberg asked if homeowners are required to connect to City stormwater or if they have the option to run to the back yard north. It was noted that most likely the City would have stormwater for homeowners to connect to and that would be the most practical but they would have the option to drain into their own yard as long as they do not negatively affect a neighbor. Motion by Commissioner Wirt, second by Chairman Lofdahl to close the hearing at 5:59 p.m. Minutes Hutchinson Planning Commission February 20, 2024 Page 3 Motion by Commissioner Garberg to approve the Preliminary Plat with 4 staff recommendations. Second by Commissioner Sebesta. Item will be on City Council consent agenda on 02/27/2024. 5. NEW BUSINESS A. NONE 5. UNFINISHED BUSINESS A. DOWNTOWN PLAN — first meeting has been set for February 20, 2024. B. VACANT LOTS — we are at about 60 marketable vacant lots available currently. The City is looking for more subdivisions. 7. COMMUNICATION FROM STAFF C. UPCOMING MEETINGS — we have one application for next month. 8. ADJOURNMENT Motion was made by Commissioner Hacker, second by Commissioner Wirt to adjourn the meeting, Meeting was adjourned at 6:07 p.m.