01-23-2024HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JANUARY 23, 2024
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Dave
Sebesta and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora,
City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that a Resolution appointing election judges for the
Presidential Nomination Primary election needs to be added to the agenda. This will be added as Item
11.5.
Motion by Czmowski, second by Sebesta, to approve agenda with the additional item noted. Motion
carried unanimously.
2. INVOCATION — Hunter's Ridge Community Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15685 — Resolution Accepting $100.00 Donation from Russell & Lorraine
Erickson to the Hutchinson Police Department Towards the Law Enforcement Memorial Park
Motion by Czmowski, second by May, to approve Resolution No. 15685. Motion carried
unanimously.
(b) Resolution No. 15686 — Resolution Accepting $3138.80 Donation from I.J. Burich Family
Foundation to the Hutchinson Police Department Towards the Paraclete OMEGA Plates for
Officers' Body Armor
Motion by Czmowski, second by Burley, to approve Resolution No. 15686. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 9, 2024
CITY COUNCIL MINUTES January 23, 2024
(b) Summary of City Administrator Performance Review of January 9, 2024
Motion by Czmowski, second by Sebesta, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on
February 10, 2024, at McLeod County Fairgrounds
(b) Consideration for Approval of Issuing Temporary Liquor License to McLeod County Agriculture
Association on February 24, 2024, at McLeod County Fairgrounds
(c) Consideration for Approval of Issuing Short -Term Gambling License to Gopher Campfire Sanctuary
on May 15, 2024
(d) Consideration for Approval of Resolution No. 15687 - Authorization to Apply for
Redevelopment Grant from the Minnesota Department of Employment and Economic
Development for the Jorgenson Hotel Site
(e) Consideration for Approval of Resolution No. 15688 — Commitment to Provide Local Match and
Authorizing Contract Signature on Behalf of Jorgenson Hotel Project
(f) Consideration for Approval of Purchasing Topography Surveying and Global Positioning System
Equipment
(g) Claims, Appropriations and Contract Payments — Register A
Motion by May, second by Sebesta, to approve Consent Agenda L Motion carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowski, second by May, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(Thepurpose of this portion of the agenda is to provide the Council with information necessary to craft wisepolicy.
Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.)
UNFINISHED BUSINESS
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CITY COUNCIL MINUTES January 23, 2024
9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 24-846 — AN
ORDINANCE AUTHORIZING SALE OF MUNICIPALLY -OWNED LAND TO HDC
PROPERTIES LLC
Matt Jaunich, City Administrator, noted that this ordinance officially authorizes the sale of the old
police facility property on Franklin Street to HDC Properties LLC.
Motion by May, second by Czmowski, to approve Ordinance No. 24-846. Motion carried
unanimously.
NEW BUSINESS
10. APPROVE/DENY ADOPTING LEGISLATIVE PRIORITIES FOR 2024
Matt Jaunich, City Administrator, noted that with the 2024 state legislative session beginning next
month he requested that the Council consider adopting a set of legislative priorities as it has done in
previous years. This would be a document that would be used to communicate the City's legislative
concerns/issues both to the public and to local legislators.
Motion by Czmowski, second by Sebesta, to adopt legislative priorities for 2024. Motion carried
unanimously.
11. DISCUSSION ON STRATEGIC PLANNING SESSIONS FOR 2024
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that City staff
and the Council held a strategic planning session in July 2023 and from that discussion an update to
the City's Ends Statements document took place. Since then, discussions have been held about the
need for more strategic planning sessions with an emphasis on projects as we head into the new year.
Mr. Jaunich proposed a series of discussions in 2024 focused on the City's core values and the
establishment of a new five-year strategic plan. Mr. Jaunich proposed a schedule for the Council to
consider which basically sets the second Council meeting date of each month beginning in February to
have a planning session on the core values: Housing, Health & Recreation and the Environment,
Economic Development, Transportation, Public Safety, Good Government and then a session to
develop the plan and a session to finalize the plan. These sessions are being proposed to begin prior
to the Council meetings at 3:45 p.m. Mr. Jaunich asked for Council feedback and if the Council is
comfortable with the proposed schedule he will have it on the next agenda to formally set the dates
and times for the strategic planning sessions. All Council Members voiced they were in favor of the
proposed schedule and outline.
11.5 APPROVE/DENY RESOLUTION NO. 15689 — APPOINTING JUDGES FOR THE 2024
PRESIDENTIAL NOMINATION PRIMARY ELECTION
Melissa Starke, City Clerk, explained that state law requires cities to appoint election judges at least
25 days prior to an election. With the Presidential Nomination Primary election being held March 5,
2024, the Council will need to appoint the judges at tonight's meeting to meet the statutory
requirement.
CITY COUNCIL MINUTES January 23, 2024
Motion by May, second by Czmowski, to approve Resolution No. 15689.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Public Arts Commission Minutes from September 13, October 11 and November 8, 2023
MISCELLANEOUS
13. STAFF UPDATES
Matt Jaunich — Mr. Jaunich noted that the annual fire district meeting is February 1, 2024, at 6:30 p.m.
14. COUNCIL/MAYOR UPDATE
Council Members provided updates on the boards/commissions they serve on such as the Library Board,
Mid Minnesota Development Commission, HRA Board and Airport Commission.
ADJOURNMENT
Motion by Czmowski, second by May, to adjourn at 6:05 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator
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