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cp02-27-24HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, FEBRUARY 27, 2024 CITY CENTER — COUNCIL CHAMBERS ('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — CrossPoint Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of February 13, 2024 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15694 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit for a Pole Type Structure in an I/C Zoning District Located at 845 Hwy 7 West with Favorable Planning Commission Recommendation (b) Consideration for Approval of Resolution No. 15696 — Resolution Adopting Finding of Fact and Reasons for Approval of a Preliminary Plat for Top 10 Options of Hutchinson with Favorable Planning Commission Recommendation (c) Consideration for Approval of Items for 2024 Street Improvement Projects (Letting No. 1, Project No. 24-01, 24-02, 24-05, 24-06 and 24-07) 1. Resolution No. 15697 — Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment CITY COUNCIL AGENDA —February 27, 2024 2. Resolution No. 15698 — Resolution for Hearing on Proposed Assessment (d) Consideration for Approval of Setting Public Hearing with Respect to the Issuance of Revenue Obligations by the City of Bethel for the Benefit of the Ecumen Obligated Group (e) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS REQUESTS AND PETITIONS (The purpose o this portion oj the agenda is to provide the o—unci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 8. PLANNING/ZONING/BUILDING DEPARTMENT YEAR END REPORT UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY LABOR AGREEMENT WITH MINNESOTA PUBLIC EMPLOYEES ASSOCIATION (MNPEA) 10. APPROVE/DENY RESOLUTION NO. 15701 — RESOLUTION AMENDING 2024 POSITION CLASSIFICATION TABLE AND PAY GRID 11. APPROVE/DENY RESOLUTION NO. 15699 — RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR VMF BASEBALL FIELD LIGHTING PROJECT 12. APPROVE/DENY RESOLUTION NO. 15700 — RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACTS FOR A NEW GRANDSTAND AND OTHER WORK AT VMF FIELD GOVERNANCE (Thepurpose of this portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) December 2023 Preliminary Financial and Investment Reports �b) Planning Commission Minutes from November 21, 2023 c) Library Board Minutes from November 27, 2023 �d) Hutchinson Housing & Redevelopment Authority Board Minutes from January 16, 2024 e) Public Arts Commission Minutes from December 13, 2023, and January 10, 2024 MISCELLANEOUS 14. STAFF UPDATES 2 CITY COUNCIL AGENDA — February 27, 2024 15. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, FEBRUARY 13, 2024 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Ci polic�y and practices, input from constituents, and other questions or Information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Dave Sebesta and Chad Czmowski. Others present were Matt Jaunich, City Administrator and MarcSebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Burley, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. 2. INVOCATION — The River Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is notintended to affiliate the City Council with, or express the City Council s preference for, any religiouslspiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15691 — Resolution Accepting $50.00 Donation from Lemoine & Lois Grams to the Hutchinson Police Department Towards the Law Enforcement Memorial Park (b) Resolution No. 15692 — Resolution Accepting $2000.00 Donation from Village Ranch for Fireman's Park Project Motion by May, second by Czmowski, to approve Resolution Nos. 15691 and 15692. Motion carried unanimously. PUBLIC COMMENTS is is an opportunity for members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceppting public comments during the agenda Item ifnot a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor - state yourname and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak formore than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatoryattacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of January 23, 2024 Motion by Sebesta, second by Burley, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (Tbe items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) CITY COUNCIL MINUTES - February 13, 2024 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Renewing Wine/Strong Beer License to Hutchinson Huskies Baseball Association (b) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on March 9, 2024, at McLeod County Fairgrounds (c) Consideration for Approval of Updating Cash Register Area at Liquor Hutch (d) Consideration for Approval of Purchasing Public Works Equipment (Plow Truck, Sign Truck With Crane, Vactor Truck) (e) Consideration for Approval of 2024 City of Hutchinson Emergency Operations Plan (fl Consideration for Approval of Resolution No. 15655 — Resolution to Appropriate Unclaimed Property to Hutchinson Police Services Use (g) Consideration for Approval of Resolution No. 15690 — Resolution Reversing Alley #40 One Way Traffic (h) Consideration for Approval of Resolution No. 15693 — Resolution to Approve the State of Minnesota Joint Powers Agreements with the City of Hutchinson on Behalf of its Police Department Regarding the Minnesota Internet Crimes Against Children Task Force (i) Consideration for Approval of Engineering Services Agreement with Nero Engineering (Dewatering Project) (j) Claims, Appropriations and Contract Payments Motion by May, second by Sebesta, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE e purpose o is portion o t e agen a is to provi e e ounci with information necessary to craft wise policy. ncludes items like monthly or annual reports and communications from other entities.) 8. FIRE DEPARTMENT YEAR END REPORT Mike Schumann, Fire Chief, provided a year end department report for 2023. Chief Schumann reviewed awards, events/activities, accomplishments, operational data, and goals for 2024. UNFINISHED BUSINESS NEW BUSINESS CITY COUNCIL MINUTES - February 13, 2024 9. APPROVE/DENY SETTING SPECIAL WORKSHOP MEETING DATES ON STRATEGIC PLANNING SESSIONS Matt Jaunich, City Administrator, reminded the Council that at the last meeting the Council decided to set a series of strategic planning sessions on various topics. Mr. Jaunich provided a schedule of meeting dates and topics for the strategic planning sessions as follows in 2024: February 27, March 26, April 23, May 14, June 25, July 23, all sessions at 3:45 p.m. Sessions may potentially be held in September and October as well to develop and finalize the plan. Motion by May, second by Czmowski, to approve setting Council workshop dates for strategic planning sessions as indicated. Motion carried unanimously. GOVERNANCE e purpose (97Uis portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Motor Vehicle Department 2023 Recap (b) Hutchinson Housing & Redevelopment Authority Board Minutes from December 19, 2023 MISCELLANEOUS 11. STAFF UPDATES Matt Jaunich — Mr. Jaunich reminded the Council of a bid opening on February 21, 2024, for the baseball grandstand project. He also noted that City offices will be closed on Monday, February 19, 2024, in honor of Presidents' Day. He also commented that staff will begin looking at researching municipal dispensaries — it doesn t mean it is something that staff is actively pursuing but just starting to explore various aspects of. 12. COUNCIL/MAYOR UPDATE Pat May — Council Member May noted that the Public Arts Commission will be selecting the pieces for the sculpture stroll at its meeting next week. Chad Czmowski — Council Member Czmowski noted that he serves on the PRCE Advisory Board and the biggest discussion at their meeting in February centered around pickleball use and facilities. Tim Burley — Council Member Burley provided an update from the Sustainability Advisory Board. He also noted that he spoke with a group of 20-30 year -old adults about housing concerns and received great feedback and ideas for the future of housing in Hutchinson. Gary Forcier — Mayor Forcier noted he had been speaking with Council Member Czmowski and it was suggested that perhaps a policy of some type be put in place related to 3 CITY COUNCIL MINUTES - February 13, 2024 donationslfundraisers and placing projects on the capital improvement plan. Mr. Jaunich noted that that is something staff will look in to. 13. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO DISCUSS SALE OF REAL PROPERTY LOCATED AT 1625 HWY 15 SOUTH Motion by May, second by Burley, to convene into closed session at 6:25 p.m. Motion carried unanimously Motion by Burley, second by May, to reconvene into open session at 6:45 p.m. Motion carried unanimously. ADJOURNMENT Motion by Czmowski, second by Sebesta, to adjourn at 6:46 p.m. Motion carried unanimously. re s: HUTCHINSON CITY COUNCIL HUTCHIINSON Request for Board Action A CITY ON PURPOSE Conditional Use Permit for Pole Structure At 845 Hwy 7 West Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 2/27/2024 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff 21 Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Kiel's have applied for a Conditional Use Permit to construct a pole or post frame building behind the Auto Dealership they own and operate at this location. This building will be a cold storage building used to store their transport/tow vehicle, snow removal and other miscellaneous equipment, Nobody from the Public spoke regarding this request. The Planning Commission asked about drainage and screening. Staff believes drainage will not be impacted and screening is not required as the lots to the rear have not yet been rezoned to residential. The Planning Commission voted unanimously (5-0) to recommend approval of this request BOARD ACTION REQUESTED: Approval of Conditional Use Permit. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15694 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT FOR A POLE TYPE STURCTURE IN AN I/C ZONING DISTRICT, LOCATED AT 845 HWY 7 W. FACTS 1. Dave and Robin Kiel are the owner of a parcel of land located at 845 Hwy 7 W, Hutchinson Minnesota; and, 2. The subject property is legally described as: Lot 1, Block 2, BAR Properties 3. Dave and Robin Kiel have applied to the City for a conditional use permit for a pole type structure in an 11C Zoning District, located at 845 Hwy 7 W. 4. The Planning Commission met on February 20, 2024, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The proposed building and site improvements shall comply with the standards of the I/C district and the Zoning Ordinance, as well as all other City regulations. b. A building permit is required for the construction of the building. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on February 27, 2024, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The proposed building and site improvements shall comply with the standards of the I/C district and the Zoning Ordinance, as well as all other City regulations. b. A building permit is required for the construction of the building. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Sections 154.123 of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and Findings of Fact — Resolution # 15694 845 Hwy 7 W Conditional Use Permit Page 2 (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit for a pole type structure in an I/C Zoning District, located at 845 Hwy 7 W, Hutchinson MN is approvcd. Adopted by the City Council this 27 h day of February, 2424. ATTEST: Matthew Jaunich Gary T. Forcier City Administrator Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: February 16, 2024 for February 20, 2024, Planning Commission Meeting Application: Consideration of a Conditional Use Permit for a Pole Structure at 845 Hwy 7 West, Hutchinson. Applicant: Dave and Robin Kiel Conditional Use Permit The Kiel's have applied for a Conditional Use Permit to construct a pole or post frame building behind the Auto Dealership they own and operate at this location. This building will be a cold storage building used to store their transport/tow vehicle, snow removal and other miscellaneous equipment. N = ' Indicates property described in this notice / TEXAS AVENUE NW A& ;-. 4%:4 845 x � Conditional Use Permit 845 Hwy 7 West Planning Commission — 2/20/24 Page 2 GENERAL INFORMATION Existing Zoning: 11C (Industrial/Commercial District) Property Location: 845 Hwy 7 W., Hutchinson Lot Size: 1.55 Acres Existing Land Use: Commercial Adjacent Land Use: Commercial. Residential to Northwest and Northeast. Adjacent Zoning: I/C, C-4, R4 and R-3 PD. Comprehensive Plan: Commercial Zoning History: CUP in 1997 for addition to existing building. CUP in 2020 for Escapade Campers. CUP in September 2024 for Dave's Auto Sales Applicable Regulations: Section 154.123 Building: New building will be 2,500 square feet and be located to the north of existing building and meet all applicable setbacks. Please see attached site plan. Conditional Use Permit: A Conditional Use Permit (CUP) is needed to construct a pole structure in any commercial or industrial zoning district in Hutchinson. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. The majority of the buildings in this area are steel type buildings, either pole construction or traditional construction with steel siding or cladding. Within the last 10 years a pole building was built just adjacent to this site at 815 Hwy 7 W. Staff believes this building will fit into the surrounding area and not be an issue. Recommendation: Staff recommends approval of the conditional use permit with the following conditions: Conditional Use Permit 845 Hwy 7 West Planning Commission — 2/20/24 Page 3 1. The proposed building and site improvements shall comply with the standards of the I/C district and the 'Zoning Ordinance, as well as all other City regulations. 2. A building permit is required for the construction of the building. 51TFT I OF G, REV. 0 = 51TE PLAN 4 NOTE5 511ECT 2 OF G. REV. O = FLOOR PLAN 5HEET 3 OP G. REV. 0 = ELEVATION5 5nEET q OF G REV.0 - WALL SECTION5 5FiEET 5 OF G, R.EV. 0 = MISC. FRAMING DEARS 5EEET G OF G. RtV. 0 = EAST ENDWALL FRAMING r DESIGN PKOFE5510NAL: I ne,ebr «mnv t �. �rmouw. v +wen .0 prcpactl by m Hmy plrect supa^�'s en ue! Yel 1 m n,N a,�i��anai r�o � 1„a., ue Ion at Ile sma orlu'�nnasora. N irc L� trcerre k '� _9nolere. _..._ Catc. Leer ma/ I pi5r:Gr, 1 OaSrihG swrvn way SfTE PLAN Prv„Fcr-an _ � / pp MINBINPSERING DEPAATMW D A Y E Kl LL 2A91 SHth Htrcet (713),S 754T11S I NU'rCh11N50N. MN rar (T3) F74-I= l Q11fee(715) 8744211 -.1_�'•ue, ��yp� �gg� � � 11yAGAgolv��.iM[RLVLF24f1.FIK[iAnVL SR[.OM6 BIJILDING DEIGN I"Z)RMA"ION ces rs.lsc ro mm un sT,+Ti 9ur,nmv coce oecuenNcr orss.Rc:nnrni s nPEo�col:sixuel�, �e oEno w.Pv: o TxU35� . s ryf RCaF susu lord: IF— 11�1 U1-11.1:v SNOV! fOzO IMPOF.'nr,C.E PR:10R . - 1 .. 'FHPRMPJ. FPf.TOR �, - Lc" ,-1-1— All - 4? 1 ..IOPE� ROOF F—R', = I 0 SaUWt-FD RDOP SNJ.�!L04C P., 4: ys' IiCN11 UNBr—D 511W IAA SO I µtll`, LT- W,1C —[11— (a 11 O 2vn w Ao �ro w c..— Pa — corm O15 GN PR[SSUR[ TOF _O.MDF'=J7`� G IOrv50F5 LT FC N(tT9PECli9f0 1 � FF.5510uu) tirt r OC NFOPJdAT ON. SffzlnlC:M1'.POk.TNICE 'rtCT02 .- I. SPEC i (R L SHM1L OS R-FOUrvOgTION UtiIGry PEf; AHSI ae3` 40'x 54'xI rdl.. Nu Es EUIUI%C SPCLIFICATIA95 rT cl 1.1 If IEJ f - • A'..rIFP.+f .o•Ya[xe+.w� 3M•Y EF .Yn anOFAM A. .pi -1Mi_ aleyf,py+. �Gen>r� mA T-> -w+ 000lx IM 71 ,mown � w G rc�=uawe w* —rT wai ,cmw A5 NOTED 4404924 TLD .yry . c"SI M➢, KA s: HUTCHINSON CITY COUNCIL HUTCHIINSON Request for Board Action A CRY ON PURPOSE. Consideration of a Preliminary Plat for Top 10 Options Plat Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 2/27/2024 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff El Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant has submitted a preliminary plat for Top 10 Options of Hutchinson Plat which is located on the NE side of Hutchinson near Northwoods Park. This area was graded and infrastructure was installed for development but the street and curb and gutter were never installed. The property subsequently went into tax forfeiture and was bought on the County land auction. The preliminary plat consists of 13 lots. All homes are planned to be split entry walkout homes and will be single-family in nature. One neighbor spoke at the public hearing regarding this request and asked that sump pumps be drained to the front of the property. Staff noted that sump pumps could be run under ground into the storm sewer system. The Planning Commission asked if there would be access off North High Drive. Staff noted it would not be allowed as that area is a wetland and not developable. The Planning Commission voted unanimously to recommend approval of the request (5-0). BOARD ACTION REQUESTED: Approval of Preliminary Plat. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15696 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A PRELIMINARY PLAT FOR TOP 10 OPTIONS OF HUTCHINSON. FACTS 1. Lotus Holdings LLC is the owner of 1005 Maple St NE; and, 2. The subject properties are legally described as: 8.61 AC OF LOT 6 Full Legal: That part of Lot 6, Auditor's Plat of the South Half of Section 30 and the North Half of Section 31, Township 117 North, Range 29 West, described as follows: Commencing at the northwest corner of the East Half of the Northeast Quarter of said Section 31, being the northwest corner of said Lot 6; thence South 89 degrees 41 minutes 31 seconds East, along the north line of said East Half of the Northeast Quarter, being the north line of said Lot 6, a distance of 413.00 feet to the point of beginning of the land to be described; thence South 2 degrees 39 minutes 59 seconds West, parallel with the west line of said East Half of the Northeast Quarter, being the west line of said Lot 6, a distance of 384.00 feet; thence westerly, parallel with the north line of said Lot 6 a distance of 179.00 feet; thence southerly, parallel with the west line of said Lot 6 a distance of 20.00 feet; thence westerly, parallel with the north line of said Lot 6 a distance of 204.00 feet; thence southerly, parallel with the west line of said Lot 6 a distance of 299.72 feet; thence North 89 degrees 57 minutes 21 seconds East 95.01 feet; thence south 84 degrees 32 minutes 55 seconds East 79.01 feet; thence South 68 degrees 42 minutes 00 seconds East 108.43 feet; thence South 82 degrees 06 minutes 18 seconds East 140.54 feet; thence South 89 degrees 36 minutes 25 seconds East 290.27 feet to the east line of said Lot 6; thence northerly, along said east line of Lot to the northeast corner of said Lot 6; thence westerly, along the north line of said Lot 6 to the point of beginning. 3. Dean Trongard has applied for a thirteen -lot preliminary plat, located at 1005 Maple St NE, Hutchinson, MN, to be known as Top 10 Options of Hutchinson. 4. The Planning Commission met on February 20, 2024 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. Each lot will require a separate utility service. b. Developer needs to resolve items noted in City redlines from February 13, 2024. c. A subdivision/developer's agreement will need to be developed between the City and the property owner prior to the City's execution of the Final Plat document. 7% fees will be collected per City policy and will be outlined in the subdivision/development agreement. d. The final plat will need to be applied for within 60 days of preliminary plat approval per City code or an extension granted by the City Council. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on February 27, 2024 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary plat of Top 10 Options of Hutchinson subject to the following findings and conditions: Findings of Fact — Resolution # 15696 Preliminary Plat — Top 10 Options of Hutchinson Final Plat Page 2 a. Each lot will require a separate utility service. b. Developer needs to resolve items noted in City redlines from February 13, 2024. c. A subdivision/developer's agreement will need to be developed between the City and the property owner prior to the City's execution of the Final Plat document. 7% fees will be collected per City policy and will be outlined in the subdivision/development agreement. d. The final plat will need to be applied for within 60 days of preliminary plat approval per City code or an extension granted by the City Council. APPLICABLE LAW 6. The preliminary plat request meets the following standards as required in Sections 153.035 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the preliminary plat for Top 10 Options of Hutchinson is approved. Adopted by the City Council this 271h day of February, 2024. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: February lb, 2024, for February 20, 2024, Planning Commission Meeting Application: CONSIDERATION OF PRELIMNARY PLAT FOR TOP 10 OPTIONS OF HUTCHINSON Applicant: Dean Trongard PRELIMINARY PLAT OF TOP 10 OPTIONS OF HUTCHINSON Brief Description The applicant has submitted a preliminary plat for Top 10 Options of Hutchinson Plat which is located on the NE side of Hutchinson near Northwoods Park. This area was graded and infrastructure was installed for development but the street and curb and gutter were never installed. The property subsequently went into tax forfeiture and was bought on the County land auction. The preliminary plat consists of 13 lots. All homes are planned to be split entry walkout homes and will be single-family in nature. • Indicates property described In this notice ITI NORTH HIGH OR NE w 1005 J a Preliminary Plat Top 10 Options of Hutchinson Planning Commission — 2-20-24 Page 2 Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Zoning: Adjacent Land Use: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Transportation: Physical Characteristics: Analysis: GENERAL INFORMATION R-1 Low Density Residential Northeast of Northwoods Park off 10" Avenue NE. Existing lot is approximately 8.6 acres. Proposed lots will be from .20 acres to 2.0 acres Vacant land R-1 and R-2 Residential and Park Low Density Residential Preliminary grading and utilities where done when Northwoods Pond was done around 2007. City Code of Ordinances Sections 153.35 — 153.51 10`h Ave NE and Maple St. NE Preliminary site grading work and utility work has already been done on this site. Work stopped during the recession of 2008/2009. The site is generally flat otherwise. The preliminary plat as presented appears to meet the requirements of the subdivision and zoning ordinances. All of the lot sizes appear to be appropriate and consistent with the zoning ordinance. As noted, there are 13 single-family lots proposed. The single family lots range from 8,643 square feet to two acres. The majority of the lots are around 10,000 square feet. The street and curb and gutter need to be installed. The street will be a cul-de-sac that is basically an extension of 10'' Ave. NE. The developer will be paying for all the street and infrastructure costs. All of the plans have been reviewed by staff and there are minor revisions that need to be made per the email and attachments sent to the developer and Engineer on February 13, 2024. Staff and the developer are working to determine who has title to what is shown as Outlot A in the Plat documents. A title commitment is being done right now and will determine if Outlot A is current City Right -of -Way or is owned by the developer. This issue will be resolved with the Final Plat. It should also be noted that City Staff wants to work with the developer to help ease some stormwater issues in this area by rerouting a portion of City storm sewer line into the storm sewer the developer is putting in. The City will pay for the additional costs associated with this work and have an agreement with the develop regarding this work_ Recommendation: Staff recommends approval of the preliminary plat subject to the following conditions. Preliminary Plat Top 10 Options of Hutchinson Planning Commission — 2-20-24 Page 3 1. Each lot will require a separate utility service. 2. Developer needs to resolve items noted in City redlines from February 13, 2424. 3. A subdivision/developer's agreement will need to be developed between the City and the property owner prior to the City's execution of the Final Plat document. 7% fees will be collected per City policy and will be outlined in the subdivision/development agreement. 4. The final plat will need to be applied for within BO days of preliminary plat approval per City code or an extension granted by the City Council. - - - - ---- ----- ------- --------- 56810-t-A- ------ -7� J 6, rD K:) th A ------------- A vdnify map �00 Z/ U, L----------- - -- ---- --- TOP 10 OPTIONS OF HUTCHINSON I Pllr;LOMiNARY PLALT .462 LOTUS HOLDINGS, LUC 46dGWimm, MN ISHEETA-U I oF 2 9hvm7sl ��1 io ri vrll 6 r.vi- _^ i r' �rvea— m I — r 3 I� �d so �i 12Jii`� �F -- AEE - - Ji1 it g„oa8 \°', •\ ` /� \ \ \rm..r -A - N HA E °yaw B� 'Im1-11 iNC 4 44 _ -- -- _--_ � zo , ,n:, —Es ,iz• E.�� ,suBNXE BBASEASEE —E „,E.AEA B� cEaB MaE°°. EIYuM1111 „E> TYPICAL STREET SECTION TOP 10 OPTIONS OF HUTCHINSON mnwwaysmrrscr+aon,w �OJilm 0 23-040 Ld+T115 HOLDINGS. CLC ronH nve SlnD00roA711 Mar SkFk7NU, 2 OFSH6'kT8 Ot-7B-7A Certificate of Survey & Topographic Survey "Y,T.4-, — — COUNTY ROAD 30 — —>w c�-'—N mHIGH DRIVE NE — _ +rtw r.•av fbrrf•v ^• ^ 1 R d_Iw rover n..w n..Nm 5 y -"�,oseeo 0 o ® emotes rdronme exams en°rea ElecMca Pexard omotBdloro (� \ `J dmot-ea worm vdre vdre \ m d-oi� ons1ytoff dmores snit-Nmnde \ \ ® ® dmores Sfwm Nmnde dmorem s Corch Basin (- J \ O - xnorDmbvwa r e C — dm0rea Sonitmy Sewm /� - — dmPrea sfwm sewn Lane. — ea F�moe Line \ I r- \ / /l` r-,D } dmotea Extstinq Culrert I 8 8 \ X `lv x^ <+J � , .,, , Le,m .;M rM1e ,� ✓ � p5 "F o� aW:xn �°J" wm.)e� 1� 1 •" I i,, jI m <aP.8 Oyu :. IrBpdei � � xro)sm >RT eNea.z I F\> Y to mw ; zom,l oLtl w rn.oa ro " - ''moo,. r=yJ v� oaz m�^ ? 1a wet\s+q� \ L'se` mr59" s'-e - _ �, , x C w• et ..r rmd 'r P' 96 _w � - - - - - - -tom- - mo N — w wd))zd m os..5 J r W e£ E 'o xroa zr w� _ N — — xraw.aa x�a eel I xmm.sn %mm.m Ax-12 n,-fro i �\ ,.' ' _�oeo- - -\ ARE • 9.0o ACRES �A,�" oo .` (f : \ '�°'s_\ �' ,oao 'Oao waer.n a TENTH w A VEu - o� o� »' k>W _ g5. _ ,� ,mo, +RP a \ * u e °5. x k'o» — — — — —', 9° ,• ,55 —3 �—"4s°r__ awe S,L a e�� a gag°m xroea.v ,g5b p roa�Hx X10—a YX �rbra so 'abf'a K,aer.¢�� I_ noTmw,- th'— rp -ogo.i5 �+511 x� 116,.,,_y5 %rom.re ,osr.s°% (r `isyV m ,5. / x t m 0' %rrer a / \ ,.N7z£rp.o�m �XIomae X-2Z- rr� l L L - lJ 7 /1 n I l l-) �� l n L -/-I /zre.z, met - ton ee rzasx PROPERLY OESCRIPPON: - \ 4 �J it J 5a I , oo BV-1, of Me Nwfn - cwnmT f - Eosf Hd/ of the $ w,e < 55„rzn \/O NwI.- Ouwtm o/ Smfim JI, owns ;p Ill, Rmge 29, Mmce (" < ` Eosf 44 and 2/3 rods; fnmce Soufn 75 roes Mmce West 44 me 2/J r44 (hence N l3 roes' rnmea NwrM1 l3 rox to M1e n..o mr Lm or toe a plott of ot,,, NOW KNOW AS Lot 6 of AUDITORS VI OF IHE sWIH HALFbq; W SECnW JO AND IHE NC4tM HALF OF SELnW zi zi JI, T014NSHlP 117 —.. RANGE 29 —1. EXLEPr MEREFRON sob Lot 6, the kilo 1 described 8 o"1 I,q of Me NwM— — of soil Lot 6. th— Eost q It. — true of sob Lot 6. 111 -1, It-- Smtn m o ine p— "itn Me —1 Wlion o1 sob Lot 6, >94 feet theta M1 osf m lbe P— w1M f —,1 sin of soil Lot 6,183 j -1 fo o point 111 -1 Eosf o/ foe —1 rme of seta Lot 6; 1 Mence South m o p rdld wrfM1 the West sloe amd Lot 6. 1°( h )6 feet; Mmce WNst !° leer to Me Welt Fme o/ slid Lot 6: dmq It. Wear hoe If a0b of 6 to the point of - lire •r vi,re h.m beginning ALSO —1 Mot port of mid Lot 6 deswAed os kill's B,on-g 0t Me Nwfh I cwnm or HILLLRE51 aOpinW. tltnq to Me plot II to. b Me o"". of Me Re — of Deeds MCLeW Counf�Mrnnemb; Mence due ",h ISJ ! t - "LLCRESr AOOtaW, fnmttt t5mfn 8) adegrees SJ minims Wesf L- / \ l/ L- l l l lJ l V alm9 Me NmM tin° of sob xdrtron 493 Mt to place It beginning. ALSO EXff 1 A pwf o/ Lot 6 .1I a AUDITOR'S PLAr OF INE sW rH HALF OF SELnON 30 ,WO NORTH NALF CF -- 11. TOWNSHIP 117 NORM, RANCE 29 MfSi, NcteOtl Count% Nmnes0t1 and move Pwbmbdr xaonbee oa falowa: Cwnmmcing or ne Nwfnwesr cwnm 0/ saitl Lof 6; .hence SdrM JB1 reef m r e W§af fine of a%id Lot C .hence 1-1 - lu 1-1 POrvoNto Ilero °thr orb` ginning o ML tr" 77. sfuM Pwxn9 toe .1.0 fear o— fo"the —,1 hhesol raid Lot f6' a NnM IOD 1mt I, d to the Wks. line of said Lot 6. 1-- Wssr If b� nnhg• Nctevd Cth ount} Nin—Io soie Lot 6, 0 foe print / / / / / / ` 7) r ^ n / /-1 n n n / T+ n / ALSO Ex 1 ra - _ , ' L_L--1 \L_..: I -I VLI A pmf of to 6, AMTOIS KAr OF IHE SWIH NALF OF SE— JO ANO ME NORM —1 OF SEC— JI, TOWNSHIP 11) RANLE I9 WEST, xawmee 0a ldlowa' .9157 £ )n.m(u V3 wds) Cwnmmcinq or the NwMwear corner 0/ Me Eosf Hol{ o/ f,e Nwtheost —I, sold —Io, 3I, being r'e Nwrh west ```m191.rd£ J lu°[ST A(errrW n aid Lot 6. M ce South 89 degrees 41 mrn fes 31 11 1 <w ds Eost mq fM1e Nor" "' of said Eosf Haf of fM1e 1 1 North I Cuwtm, befog the North me o o,d Lot 6, 1 Ito—-rxuOxsT MdrrW 1 of 41Jou reef: pordrhmc< to South 02 deme s It? mine- 51 s Weaf, lN a Weaf of mid Eosf l of the r 1 l Northeast Cuwtm„ being Me Wst line 01 -Ih'1 ON6. o dtsron` e I PI384W mt, m<e WesreNy, PwdlN wrM wM ,ne o + w0 6, o disfmce o{ I)9.00 feet; rM1mce lso 1—y, porollN T iM fM1e Wear Imo of sob Lot 6. 0 dlsrance o 20.00 f, It.— Westelyy. Pwalel with the North line o/ mid to' 6 0 rstmtt of 201.W lest, "mre souMerlY./�orolld wiM Me Wesf ` ✓� L� lid Lot 6. 0 dtsrmce or 299.)2 r ro Me point ar 1 1 begtmmg of Me lmd to be --Id, Mmce NwM 89 degrees 1 11IL . 5) minutes 21 smmds Eosf 9501 -LMence Sou" H1 1 degrees 12 minutes 53 ammda East )9.0r r; thm'e South co smmds Eost 08I 1 68 degrees 12 minutes 1J feet: ce South 82 degrms O6 minute-IS aecmds Eosr 140.54 leer; Mence South 89 degrees 36 minutes 25 secmds 1-1 2..21 reef to the Eosr Itne of said Lor 6: th <e Smthedy along soie Eosf line of Lot 6 I. Me Sou"e /st cornet o/ slid Lof 6; Mence Westerly, /mg Me So o lid Lot 6 to Me Surrelars Note: Eosf e�<wnmlor MLL `RESr SECWO ADOInW^o or 9 to the re plot C mre Wed sly. amg a Nwfhof Me Beminq/s sham on the drawing we board P HILLLRE It SECOND A00m me inr-.I wit," a t. eon the ILh7d Cmntr coordinofe S�I— and PaaIN won Me weft line or said Lot 6 os measured bom fM1e i/M horn the le d xxr" t P-111 e910 Me Potnr or I,m—g. J222 feet dmq card I formed by the bemings we Me some. files Certih'c°te of Surrey &Topographic Survey "I -'certify that"I sa,rey, prm. or Re°uesredey: • denotes iron monument round mpart Waspreparedbymeorwbermy wwWot(oassocietes.dm O emotes l/2 inch by l4 irKlriron pipe set e Per' D, the R. 9, c the Co 1,4 DT dmda0pervlaona°dMer,ama°"'y Central Portfolio Control Inc. Sec. 31, T. 117, R. 29, McLeod County, MN Liwnsedesndsanmyorardsrme mws mmmq 9wearDlWslonsrreet acre maneeby License Waoosz 0/foe state alMirhres0(a. J ■ ■ ; S Bubeb, MN883f3 Revised: n f0 Dare: Ordwn By Scafe: Checked By e e M I-. (71dn) SSOCIAlEb Far: (1G3)6BTJ5T2 P°°'Eo°° 12-19-23 B.M.H. 1"=50' P.E.O. P°°"" Liw se p40062 Dbe: - - Engirreers6 Landsanmrors, me. 23-0462 #16t ---------------------�--� 12+00 12+11,89 Eel U - - - - - - - - - - - - ---------- Cow►ti� To #166 � �� 1 � �at� � i •� •,l n �9LOGK '1 "'-- vff0 rsa�r+rx• ..1 "fie EQ I �I� _ - _ _� � �!� �' �`" �"",�� . !' • �' e � _ - ``3w� • a1 pt '�wcaaaeL tln �•• - -=--- — -___'� 1J f',wd� TYPICAI STREET scc?l . �r 5L5 MCr W41r. TENTH AVE a 1 r W..; �sTI jj t;a --i-- - --1- ---- �- ".R.-�:::� xso rE�rnu 0117 sv�ess m•�ru J I I I I I i� sc fN iI t : `L____-_- n ��a op Y r I �'r'9' + t11 �• � � 1 ---ter �r C � f � � x' 7s' n TOP 10 OPTIONS OF HUTCHINSON vREuu04Aav PLAT Rtjor M M E- ■oTw Ha #Nc—el uc ° - Hutfii� MN SN ETAV.. 7 OF 2sh ETB m-iez. Certificate of Survey & Topographic Survey N HIGH DRIVE - - NE� s�i Q — TENTH o AVE -71 IL n� T C AU--. P,, � •� S'3L: �µ .3h urine W+1,OT A I n w,i.. u`•w..'L'r.0 �• •,�...�- .�.rs �-ate:,... .�, ' :�,�,..,_ 4,J'{ } m...:.L^u.�.`�..• +Ji•--r, — — — — — — — _ — — yt HN NpRTN NGm DRNE NE . 8 T I �rl aj3 S E E -� AVENUE 1JVJ0 ' �� aw wvv. w. Yt7Y1's!1 --j tam f•ry7.PAWy,s0UI/[AI.Y Fv PAflCEI,AREA. all+ os•H7-0POF CERTIFICATE OF SURVEY FOR THE CITY OF HUTCHINSON •.rN [ryM yrwlr�'"rs.j..•gy.;•rw•..rYMbfr.Yt wrq•r.rr•lfrw r.r r.r!. N.•..wq .prr �Y •rl My«�wrr]rrrr. rY uL.r�N rq Yw M «F...rr Y. r..rry.. � I r.r. N Yy. n �rMrrw N•Wlw L�rl YK wr.IM� `. N•r�. iw w.w�NYr rrNr�W l]p Mrwrrw✓.. �...• ri lY. rr r..r pYnlr «rr w�wNr W.wr. Yr. r.w M r..e r.. •.N p.rrr r•.v M«rt«leave �w �„ w� M Yearn_r•Nr ��.w ww'i.%.NI W..r...w r... � e�aYr.rr.Nr Nr Y•.r. «.ra .Lw Yr :.rr iu r•rN �"w.�r`u. r.~"•aw.wr+rrrr.r.rr..r. `r..`iiww... `�.e..ww•r�w.. l•«.riia�i.. t�rrr Y�.a .Yr'i..rr...ruj er� .rew.ry •r.rl w. nr . w M w N r W Ywy M.....•.e.n _ r.. «.. r~rr r�4e« r �W�er_ .r w w w. _ «w tw Y r .r Y.r•n r1 N W . N r •Ya.••r «r M w+.• N Y_ Pw Yr`eYr. o.•.w N I..re f•. f.r...• ..f .nr. e.MYrwn rer w+w wr+w`.rwr..b.rs.�• r � 1 �w�r.r �W Yw.r Mw.r•rrYwNr W�r.Yq. p�yirr]m r. �r�..r Ts pp ii~�"eiwr. r�iw+il'Ni�...ir P1<r.r..Mr~'. w.r.•r'r rWr V� �r.r �.r•� EFLY PARML • 0.dl Ave] F . rf lie�.tiww.�Y..x.uti .•]t'nx ].nrr ' �.ewlt ak.rrYr•e.•rw•Yr p.m w..y..nr+ ewaw,+�. w•� «uwrn�. >r,n�.a+r wu wlnar +w�pwrrr on rr.rW.�Yo.• •.! Yew+n•«•r'r']9oM rrb rri W... pn..w.]I w._ Ne _ rrr r rwr�.r'i'~�eN��r� wrrwrn� w«^ub P.rr.r �rr�.nr r.�iw•�n f}rw�iPi�.«�•'w4rAu�'Mu�n�H M tiHrrwM."MNIM1 w.Mw...ert tiu tiwpp .w ..w'a H 4n ,.fli, wi r . M�•r..rr.. •M r re ti «Y�! r r .�'�ar .�. ..w.r.r.�r.w. «wr+�i+.�.•'�w�rYr.�Prb�ww�w w++ 1 r • b^r. nrrre r. 9KPr9�.� - r— . MCYL'uY M.•!1 .]0'e!`A•.1 .B] Y S 9 HILL RES ADD TIO .rr...wrr.r I..•e / f.Nilri V d .O.e.r 1YO..gq.lr. WrCrMi. � ,olra.0.l Y.•p. r•e� - HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Items for Roberts Rd SW (L1 /P24-01, 24-02, 24-05, 24-06 & 24-07) Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 2/27/2024 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set the Assessment Hearing and potential Project Award for the above referenced letting at their Mar- -i 26th meeting. Construction bids were received on Tuesday, February 20th. Please note that the estimated construction costs and potential funding options have been reviewed by the Resource Allocation Committee at their last meeting. Also, City staff has had ongoing communications with adjacent property owners in regards to the proposed project improvements and estimated improvement special assessment amounts throughout the project development process. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON, III HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 11PROJECT NO. 23-06, 24-01, 24-02, 24-04, 24-05, 24-06 & 24-07 2024 Street Improvements Projects BID OPENING: 02/20/2024 @ 1:00 PM ENGINEER'S ESTIMATE $3,330983.80 COMPLETION DATE: 09113/2024 R B R E=cevagr�g, Inc Brent RNno Wm Mueller 8 Sms Coy Hcememann BuininrJc Inc PO. ,- I, Marape 408 fiN $[ J.0. FeNie, Inc Jason Ferdie PO Box 139 Enginoya ErBmN 11. Hwy Y15ouM 831 Park Ave Po Bo=20) g43 33N' PO PO BO=2gB Rice -NOF HurcM1irn MN $5I50 Hamburg MN 553M Clwtl lfl5�11Nn6 M1one rn+n-1494 Prinsburg MN 56TB1 PM1ore 3Y0393dfi45 i i ITEM DESCRIPTION ' 20 PM1ore320b3)b913 mi=M1elle@;rre=n gne.nn PM1"re95RJ6)-T1RD �«yM1N.mmnmer.=om ^°�^ee^m^^m^ �P.M1oie3�')�011 �madx�tluin rck.wm yuohsIDLMdieconPa"ies.`° BID PPoCE BID TOrAL BID PRICE BID TDTAL BID PRICE BID TOrAL BID PRICE BID TDTAL BID PRICE BID TOrAL BIDPRICE BIDTOTAL BASE BID $2,483,146.65 $2,256,589.83 $2,350,722.96 $2,462,023.81 $2,481,570.78 $2,956,298.75 ALTERNATE NO.1 $847,837.15 $727,437.13 $822,288.43 $806,961.46 $925,584.12 $986,330.00 Total $3,330,983.80 $2,984,026.97 $3,173,011.39 $3,268,985.27 $3,407,154.90 $3,942,628.75 BASE BID UNIT gUAN111Y BID PPoCE BIBT- BID PRICE BID TDTAL BID PRICE BID T- BID PRICE BID TOTAL BID PRICE BID T- BID PRICE BOB TDTAL 1 2021 SH 2 21015112 MOBILIZATION CLEARING LUMPSUM TREE IDo 14Do $12501DOO.00 $375 so 125000. $525D. $9949D.43 $4DO OD 490.4 E56DOD $9P WO.DD $100.00 .BOLD. $3DD00D.00 $S- $45]110 DDDOD E6398D $"3B000_DD $1B0.00 138000. $5fi0D. $288OW.00 $a.ODo 2DD OOD.OD $B 4Do so 3 21015112 4 21IS 5112 GRUBBING DISCONNECTWA RSERVICE TREE EACH 141111 4Do $275. $8513W BSD. 9W. $11 $811875 11180 235D $1.so $2300.1111 $21. $171 so 20D. $140D.00 $23.13 2222 $22500 $2300.OD 1. 20D. $211800 $] 500D 280D.OD 3DOD.OD 5 2104.5112 6 2104.5112 REMOVE MANHOLE REMOVE CATCH BASIN EACH EACH 6Do 9Do S450.00 $375 so ]OD. $33]5. $2fi01D $13026 15fi0fi $11]2_ $4W.00 E3950D 9W. $3850D $3555. SU.. 310D $3,762 $400.OD E3950D - $3555. $1 1OD.00 $100D.00 $6B..0D $900D.so ] 2104.5112 8 21D4.5D2 REMOVE CASDNG REMOVE GATE VALVE EACH EACH 13 so ]DD $25D.00 $20D.OD 250. 1400. $139] $2229 18161 156D $150.OD E255 DO 1950. $105.00 17B5. $1fiD.00 1365_ 112D. E50.OD E255 DD 1]B5. $5.. $100D.00 650D00 70OD.00 9 2104.502 I 21045112 REMOVE HYDRANT SALVAGE SIGN EACH EACH 4 DD 11 OD $4So 00 S45 DO 180D. $495. $]B D3 $400D 121 E440D $780.00 $40.00 120. $262 00 $44D.X S4560 1 .8 D $51H6 $780.00 $40.00 12D.a $44D.9 $1 1OD.00 $]GOD DDOOD $RDW 11 2104.5113 12 2104.5D3 SAWING CONCRETE PAVEMENT (FULL DEPTILD SAWING BITUMINOUS PAVEMENF FULL DEPTH FT LIN FT 335 DD 14D20D ODD $325 2D1D. 556. 00 $100 16415 6fi38 00 $3.]5 3D15. 55D 525]. $212 1B425 9]22 50 $190 1842. 2fi63. ODD $3 DD 2D100D 2D00D 13 21045113 14 21N 5113 REMOVE WATER MAIN REMOVE SEWER PIPE (STORM) LIN Fi LIN1 93 DD 16- $5 DD $18 DO 3,024. $168 $1361 1562 2864 $2.00 $8.00 1. $a 5D 1341. $46 D0 B35 ],]28D $200 $B.00 1B6. 1341. $20D $20D0 18fiD.0D 3,36 15 2104.5D3 16 2104.5D3 REMOVE SEWER PIPE SANNARY REMOVE CURB AND GUTTER LIN Fi LIN Fi 125 DD 1]200D ]DD $395 ]5. 6]94. 25D $]D5 125 12126D 01 $8.44 12 39D "45"6. $BfiD B]5 14]92D 01 $a SO, 12 11180. 20D0 SOLD 25DOOD 1D3200D 17 21N 5113 18 21N 504 REMOVE CONCRETE GUFTER REMOVE CONCRETE DRIVEWAY PAVEMENT LIN1 SQYD 251111 5D0DD $1]Do $13110 25. $6500. $8 ]fi $1096 19D E548DD $1600 $10 B0 $1350 $540D. $82D ]5 E41DOD $1200 $12. $625D.l$4p $1000 25002 $fi0OD.00 19 2104.504 2D 21N 504 REMOVE BITUMINOUS PAVEMENT REMOVE CONCRETE WALK SQYD SQ 1 1820D 4fi311D 5Do $1 So 100. 694. 9]2 $237 1]fi90.4 1097 31 95 $1 50 009. 57D 694. $31111 103]4D 1 389 D 00 $2.50 145fi0.D 1 "5].D 145fiD.Da fi300D 21 2105 fiD] 22 2186_fiD1 SELECT GRANUTAR BIXiROW C CONSTRUCT ACCESS ROAD Cu YD LUMP SUM 11fi80D 10D $2]DO $45D000 31536. 84 SOD. $3086 $2 TI9 B6 D94.4 E2 ]]98 $3120 $10 ]50.OD ?6411. $3680 $10 ]SD. $214D000 29824 E214DOD $40.W $6500.W 72D.D $650D. 313B... 525fi00D $3D DDO OD 23 2106_61 24 2106511] MINORGRADING EXCAVATIONLOMMON EV P LIN FT Cu YD 320DD 511]3 so 15 D0 $18 DO BOD. 91314. 544 $12]6 1]408 ]314 400 $2120 ]60D. 83D 1D]54]. $15 fi5 650D ]93924 1200 $211 3890.0 106533.10 32 DOD.OD 12fi 8250D25 2106.5D] 2106_6W EXCAVATIONSUBGRADE EXCAVATIgJ SPECIAL P CU YD CU YD ]50DD 95I Do $52 D0 $1250 39000$365] 1188]. $2644 ]42]5 5,144_ $5400 $1600 SOD. $5690 15,216. $1380 2fi]5D 13,1238 $4800 $1450 ?600D.DD 13,]89.DD 33 ]500D2fi 19,D200D2] 210B 504 210B 604 GEOTEXTILE FABRICSQYD SOIL STABILIZATION GEOGRID SQYD ]9110D ]1D90D $2 DD SOLO 15822. 2fi54. $158 $]2] 124993 16.24 $2.00 $4.90 15822. $1 ]D 34834.1 $63D 13448] ]86] $1]5 $6.25 13844.2DD .12LO 23 ]330D28 26.as29 2112 fiO4 2131511fi SUBGRADE PREPARATON CALCU CHLORIDESOLUDON SQYD GALLON 213320D 5]0 DO $2DD $4Do 2fifi4. $2288. $16D $21111 1312 E1140D $1]5 U45 3]331. $133 $25?6. $225 B3]15 E12825 $150 v. 199B.DD $11.DD 1Ofi fias.OD3D $28500031 22115119 32 22116W AGGREGATE BASE CIAS55 AGGREGATE BASE CV CIA555 P TON Cu YD 483 DO 1732. $23 DD $45D0 11109. R.- $229] $4518 11 am ]B 251] $1850 $40.84 8935. $216D ]D]34.B $44.80 104328 T1 SIG $26. $4500 12558.110 ]I990. $48 DD 1fi9050o 831360D 33 22116W 34 2215504 AGGREGATE BASE CV FROM STOCKPILE P FULL DEPTH RECLAMATION Cu YD SQYD 562DO 16826so $18 DO $165 lolls. $2]]62. $1416 $058 ]959 E9]598 $20. $4.3B 11 ]45. S405D $73697B $215 7610 E36175_9 $2100 P25 118D2. $54684. $25110 $4_DD Mo. W $fi]3.4. 35 2232504 26 23015D4 MILL BITUMINOUS SURFACE 300" CONCRETEPAVEMENT6"HIGHTARLY SQYD SQYD 63640DJ$2.45. 36 DDD 19]2B. a- 618 $145. 93295 .32 67 $124. 169916 31D 482. $12700 197284 5]2D 75 $10500 1]SD1. ]BD. 325 $1]5. 211fi83.0o 63D00D 3] 23316D3 JOINTADHESNE ASPHALTINTERIAYER REINFORCEMENTSYSTEM LIN Fi SQYD 1211]90o 6364_Do 13286. $525D3. $0fi2 $1294 ]4889 W235D1 $p.62 $1294 ]4889 $0]5 $8235D.1 $138D 0592 EB]B232 $p62 $1225 ]4889 $TI959. $0]5 $15DD 9D593823316D4 $9546DW 39 23S/_511fi BITUMINOUS MATE WL FOR TACK COAT TYPE SP 95 WEARINGMSLAEEMORURE 2B 15"THICK GALLON SQYD 23950D335 1562.0 2D306. $9 D541 0232 35 BD232 22D5113 23605D3 23605D3 TV PE SP 95 WEARING COURSE MU(TURE 2C 10"THICK TYPE SP95 WEARING COURSE M-URE 2C 15'THICK SQYD SQYD fi3fi4 Da 19211 W5 6,Ro 206,5182 $552 $]55 1292 145,D43D $5.52 $755 351292 $6D5 1.,. 0 $8]5 5D22 168,096 $6.50 $9.50 1?66. 182,504. $65D $9 DD 13660042 1]2,899.W 43 23605113 44 2360.5D3 TYPESP95WEARINGCOURSEMORURE 2C 225'THICK TYPE SP 125NONWEARING COURSEMIXNRE 2B 25"THICK SQ YD SQYD 63640D0 15fi20D5 9]369. 3381]. 1245 $1395 ]92318 1]89_ 1245 $1395 ]9231. 1350 21]89$81D 5914D 12 fi522 15' $14 ]5 954fiD. 23 D39. 14 DD $85D 8YBY600 45 23605113 23605113 TYPE SP 125 NONWEARING COURSE MIXNRE 2C 25"THICK TYPE SP 95 BITUMINOUS MIXTURE FOR PATCHING SQYD TON 19211 so5 1D5DDD 33I- $23"OD. $1305 $22360 511]1135 E234]8D $1305 $"9900 250 ]035 $14 so vD.O95. $21230 Bfi2439 E ,-5 $15 ]5 $1]000 3D25]32 $1]850. $15So $2250D 29146 $23fi250D4] 25025113 48 25025113 4" PERF PVC PIPE DRAIN 4" PERT PVC PIPE DRAIN SPECIAL LIN FT HN FT 15D50D 2975 so $10 DD $12..41D2 9]50. 1108 $1116 16 fi]54 2D10 ]B $18]0 13213. 585 55632. $1285 BII42 228] 1050 $1050 15802. 3123]. 30110 $30 D0 515D.OD 892SO so 49 2502_6I12 5D 2502_6I12 4" PVC PIPE BRAIN CLEANOUT 4"P PIPE BRAIN SERVICE EACH EACH 41111 12 DD ED D0 $325 DD ""40. $390D. $23311 $284_64 32 $34156 $500.00 $M150.00 200D. $2100D $590D. $262. 0D $31. $22500 $225. 90D. $2]OD. $2500D $250.OD 1DDO.OD $3 DDOOD 51 25026I12 52 2503 5113 CONNECTPIPE DRAIN INTO EXISTING DRAINAGE STRUCTURE B, PVC PIPE S R FAC LIN FT 10DD fiO DD $5D000 $40 D0 SOOD. 9W. $189988 $28 3D 1B a. 1 fi98 D $6]500 $25. ]SD. $24300 150D. $15 D0 430D 0D $]50.00 $2500 ]SOD. 150D. $1 DD000 $6- 1DDODOD 3 53 251135113 54 2503 503 12"RC PIPE SEWER DESIGN 3006 CLV 15" RC PIPE SEWER DESIGN 3IXI6 CLV MN Fi FIN FT 267 Do 3fi9118 $]5110 $85 DD 0025. " 365. 167 $96_BD 36748 ]19 2 $]000 $72. 18690. $]10p 26,S6B. $]3 DD 1B95]D 93] D $]500 $80.00 22 D25. 29,52D. $]5 D0 $82 DD 2D 3D, I 55 2503 OW 5fi 2W3 OW CONNECT U-SNNGSANHARYSEWER CONNECT U-SNNGSTORMSEWER EACH EACH Do 10 DD $14DDOD $15DOOD 2800D. "5000. $173529 $1 ]0821 ]1158 1]0821 ES50.011 $2350OD 5]000. $415 us 35W. $33000 3D0D 3DOD $2B50.OD $2350OD ]000. 3500. $1DDO OD $1 DOD00 2D 1D Ps)e1"13 5] 2503§02 58 2.3fi02 CONNECT INTO EXISTING DRAINAGE STRUCTURE CONNECTTO EXISNNG SANITARY SEWER SERVICE EACH EACH 400 600 $1 fi00 D0 $90000 0- 9W. $998 D2 $3385D 9920 $3365.00 0310 $230.00 13400. 1380. $500.DO $5000D 0000 0000 $3305 Do $230.DO 13460. 1380. $2500 D0 $10DD.DD 100DO.D0 fiODD.DD 59 2503602 4'CLEAN-OUT ASSEMBLY EACH 500 $4500D $225_. $12186 E6003 A385.W $1925. $451 J]0 E22550 $385.00 $1925. $550 D0 $2]SD.DD 6D 25036C 61 25036D3 TCFEAWOUT ASSEMBLY 8"X 4' PVC ME EACH EACH 400 500 $55800 $]50 DO 2D0. ]50. $3385D $1958.3D 13540 $BOO.00 7915 $1185 DD 2D0. 925. 1631 D0 $405 DO 5400 0251 EBOO.00 E1 LOS DD 200. 925. $800DD $100D.DD 32DD.DO 50DO.DD fit 25036D3 63 25036D3 fE X T PVC WE 1U'X T PVC ME SADDLE EACH EACH 600 400 $.00D $550 fA 9W. $22D0. $1994.B6 $8 fi10 ]5 11.9.1 $1250_DD E34443 E3]00.00 ]'vDO. $14800. .36D0 $25DD.D0 fi160 E10000. E125000 E3 ]00.00 ]500. $14800. $11fA.W $5OW.D0 fifi00.W $213.00000 . 64 2503603 65 25036D3 SANITARY SEWER SPOT REPAIR CLEAN AND VIDEO TAPE PIPE SEWER HN FT HN FT 3800 ]1800D 2]5 fA $225 tD 450. 16155. 83 ]i $150 iB 3809 500 10 TI00 $180 230. 12924. 540 D0 $205 5200 14 ]100 500 $180 23D. 12924. 1000D0 $250 380DO.D0 1]95D.DD fifi 2 36D3 fi] 25036D3 fE WC PIPE SEWER fE PVC PIPE SEWER WITH TRACE WIRE LIN FT MN FT 1250D 32100 $8000 $8000 1D DD0. 5,680. $]593 $]5 fi3 4912 $fi6.W 4,2TI2 $fi6.50 25D. 21346. $fi500 $5000 1250 16,0500 $]0 DO $]500 ]5D. 24,D]5. $]O DO $]500 8]SD.DD 24,0]S DD fib 25036D3 69 251136D3 4" PVC SANITARY SERVICE PIPE WITH TRACE WIRE T PVC SANITARY SERVICE PIPE LIN FT LIN FT 1So 00 120.00 OOP $500D ]2DD. DOD. 363 $]82 534 500 384 $3800 3DD. S6D. ]82D $5000 140]60 ]0800 00 $4500 ]2DD. 9W. 5UP $5500 8100 DD fifi00.W 70 29M6D ]i 25IM6D CONNECT TO EXISNNG WATER MAIN HYDRANT EACH EACH 1400 600 $2000 D0 $fi ]DD.DO 8000. 340200. $203334 $10 fifi6.45 3466] $251500 E63998] $]500.00 210. $45000. $1600.0U $fi630.1 4000 E39]BD_ $2515 Do $]500.00 210. $45000. $20DD.DD $]ODD.DO 28OW.DD $420W.0U 72 25IM6D 73 2504fi02 ADJUST VALVE BOX 1" CORPORATION STOP EACH EACH 1600 4DO $400 DD $125D.D0 9W. ODD. $13540 $1]58.27 ifi64 E350.00 ]0330 E]20.00 fiW. 880. $1]O DO $]BO DO ]200 31200 E350.00 E]20.00 fi00. BBO. $500 DO $10DD.DD BPOP .Do _PP 74 2504602 75 2504602 TGATE VALVE fE GATE VALVE EACH EACH 1L, 100 $265D.D0 $3]00.0U 1800. $3TOO . $3294.11 $51. 05 39529. 1068025 E5180_ E3620D0 163. $3620. $2640.00 $3-00 $31,28U E355]_ E3]00DD E362000 400. $3620. $3000.00 $L_DO 36000.00 $L_DO ]fi 2504fi02 ]] 2504fiO3 1" CURB STOP AND BOX 1" TYPE K COPPER PIPE EACH LIN FT 400 1]000 MO DO $300D 800. 1W. $35881 $12 fifi 14352 E145000 1522 $2500 800. 25D. $]40D0 $19]0 29fi0_ 3400 $145000 $25 DO 800. 25D. $1OW.DD $40 D0 _PP fi80D.DD 78 25IM6D3 79 25IM6D3 T WATERMAIN DUCTILE IRON CIF 52 TPVC WATERMAIN LIN FT LIN 96.00 13400 $100 D0 $fi50D fiW. 11D. $46 63 $3343 4]64 $9300 4]0fi $]400 928. 016. $704D $fi08] ]584 ,1565 $9500 $]500 12D. 10,050. $]5 D0 $5]00 ]2DD.DD ],fi38.DD 80 2504_fiO3 81 2504_fi08 fE PVC WATERMAIN DUCTILE IRON FITTINGS LIN FT POUND 54]00 8000 $1350 ]fi0. 14283. ]502 $1083 1035 200 114581 $1150 33914. 1216]. 54.00 $1520 5380 160816 500 $1150 35555. 1216]. fi500 $1000 35555.DD I'D 8 DO 82 2506.502 83 2506.502 CONSTRUCTDRAINAGESTRUCTURETYPEA CONSTRUCT DRAINAGE STRUCTURE DESIGN 400] EACH EACH$fi $3800.D0 500 D0 38 DOD. $195DD. $352446 $]492 D3 244_fi $315500 E224760 $62]50D 'P.- $18825. $3165O $]14000 i6500 E214200 $315500 $62]500 3155D. $18825. $25000D 84 ]50 D0 2500D.DD $1425D.DD 84 2506502 85 2506502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-0020 CONSTRUCT DRAINAGE STRUCTURE DESIGN 6134DO EACH$5000 EACH$fi DD OOO DO SDDO. DOD. $fi fi98 D] $]313 D2 4903 $605500 ]3130 $6900.00 2]5. 9DD. $51]O DO $fi155 DD 58500 1550 $605500 $6900.00 2]5. 9DD. $30DD.D0 $4 ]OO DO 150DD.DD ]OO DD 86 2506502 87 2506502 CASTING ASSEMBLY INSTALLCASTING EACH EACH R40. $1000 DO $250 DO i5 DD0. $1 DDD. $]0532 $63813 105]08 $525 DO E25525 $140000 ]8]5. $S- $1371 GO $300DD 5fi50 $1200_D $52500 $1250.00 ]8]5. $SDDD. $15DD.DD $fi00DD -DD.DD $240088 2506503 2 66D CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL RECONSTRUCT DRAINAGE STRUCTURE SPECIAL FIN FTPOP EACH 0D GO 415. ODD. 21233 $1]4004 15522 15. BOOB $12B500 1]95. 5]D0. 3150D $1140DD 1]955 800.0 315001]951000 $1B50.00 ]GOO. DD]OODD89 $fi00D0 12DOO.D90 25066D 91 2506 fi02 GROUT CATCH BASIN OR MANHOLE ADJUST FRAME AND RING CASTING EACH.DD EACH00 iW. $1]5]5. $]44.SD $1488.85 2335 $2.00 E282881 E151500 ]5D. $28]B5. $BOO DO $2fi5 D0 4000 E50350 E250.00 E1260.00 ]SD. $23940. $15DD.D0 $500 D0 5DDDD $95DD.DD 92 2521618 93 2531503 CONCRETE WALK CONCRETE CURB AND GUTTER DESIGN B612 SOFT LIN FT 3]500D 0 225. 562. $1096 $32fi9 3523fi. b8.50 12258] $3150 ]32]. 11812. $1]95 $5025 ]]002 18MO7 $15 DO $46.00 225. 1]25D. $240D $520D TI16000 195DD.DO 94 2531503 2531503 CONCRETECURB ANDGUTTERDESIGNB618 CONCRETE CURB ANDGUTTER DESIGNB624FT MN FT 144200D 100000$3529 M4. $31]] 5812 $3115 5200 $335] 918. 35D. .100 $]185 91220 ],1850 $3800 $6500 54 ]96. SDD. $580D $fi100 83 fi36.DD95 fi,1DDDo2531503CONCRETE 2531503 CURB AND GUTTR DESIGN O4MODIFIED CONCRETE CURB AND GUTTR DESIGN B618 HIGITEARLY LIN FT LIN FT 1022.0009] 3400D OfiD. $3614 1228] $3350 1139. $8550 90]0 $]800 652. $fi0D0 2346DD 98 2531504 2531504 6"CONCRETE DRIVEWAY PAVEMENT T CONCRETE DRIVEWAY PAVEMENT HIGHEARLV SQ YD SQ YD 530.000D 36.00 DO 350. $]D20. $104.]8 $148fi6 55334 $9]15 $5351] $13]50 1489. $N950. $10]15 $1]800 fi]805 E64080 $B800 $143D0 fi4d. $514B. $118 DD $i80 DO 62,-99 $fi480.22 100 2531 fiO4 101 2531618 8" TRUNCATED DAMES SOFT 2000 D0 $85 D0 1350. 4G5. $153 DD $fiS DD 13TI.0 E15300 18850 EG500 13T1. i8B5. $280W $8550 25200 24]9_ E25500 E]500 295. 1]5. $19D.D0 $110 D0 1]100D 3190.OD 102 25455 103 2563 OF LIGHTING SYSTEM TRAFFIC CONTROL LUMPSUM LUMP SUM 1DO 100 $28000.GO $2fi D00.D0 8000. $26000. $215DD.D0 $15POP .00 $21,51313. E5050000 $15000. $1500000 500. $i5000. $24518To $1]105.W 24518.0 $17105_ $2400000 $1650000 4000. $16.- $900DD.. $200W.00 90 POP. $200W.00 UM 2564.502 105 2564.518 INSTALLSIGN SIGN PANELS TYPE C EACH SQ FT 1100 33.00 $2500D $6. 0D ]50. 198D. $150 DD $50UP ifi500 $150.00 1650.0 $SO.00 1650. i 65D. $1]1 J]0 $5] OD 18810 1 881 0 E150.00 $50.00 1650. i 65D. $20000 $]O DO 2200.00 2 310 DD ID6 2573502 107 2573503 STORM DRAIN INLET PROTECTION SILT FENCE TYPE MS EACH LIN FT 6500 36500 $1]50D $]00 113]5. 555. $100 DO $240 5000 $235.00 ]60 $2.. 152]5. ]6. $ifi0.00 $4.00 10400l 14fi00 $150.00 $2.. ]50. 76. $2500D $800 ifi25D.DD 2,92D.GO 108 25]450] 109 25]5505 COMMON TOPSOIL BORROW LV RAPID STABILIZATION METHOD2 Cu YD ACRE 11 B800 136 500 $2100.D0 53460. 2856. ]19 $2500 DD Ofii] W 4000 $2500.00 522]2. 390D. 000 $5]O OD 2120 T152 500 $2500.00 5346D. 340D. 500 $2300.DD 534fi0 DD 312800 110 25]5 fi05 111 25B2503 TURF ESTABLISHMEM SEED MIX 25131 4"SOLID LINE PAIM ACRE LIN FT 13G 142]00 $ifi OOO DO $350 21 ]fiD. 994. $]850 DD $180 10 fi]60 $]B50.00 5686 $150 1O6]6. 2,140. $9123 D0 $1]0 1240]2 425 $]B50.00 $150 1O 6]6. 2,140. $9000 DD $175 12290.00 2,49]25 112 2502.503 113 2582503 4" BROKEN LINE PAINT V DOUBLE SOU LINE PAINT LIN FT HN FT 1.00 190.00 3 50 $]00 63D. 133D. 1 95 $335 1. 40 365 $4.B0 12. 2 ]0 $545 B6 3 TOM $2. $4.B0 12. 2 ]5 $550 95 W 1045 DD 114 25B2503 8"SOLID LINE PAIM LIN FT 140000 $600 890D. $3 fi0 0400 $4.50 6300. $510 ]14000 $4.50 63DD. $550 ]]OO.DD TOTAL - LETTING NO.1/PROJECTNO. 2441, 24-02,24-05,24416&2A41] $2,483,146.65 $2,256,589.83 $2,350,]22.96 $2,462,023.81 $2,481,5]0.]8 $2,956,298.75 ALTERNATE BID NO. 1-23-06&24-04 UNIT DUAN111Y BID PRICE BIDTOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 1 2 U501 2 2101505 MOBILIZATION CLEARING AND GRUBBING LUMPSUM EACH 100 300 $390DD.GO $50000 39DDD. iSDD. $1827573 $550 DO 112]5] $25 WO.00 16500 So DO 250DD. i0 $400DD.D0 $927. 0000 1B810 $50000.00 $65500 50 DDD. 1965. $35000 D0 $850 DO 35000 DD 25500D 3 2101 fiO4 4 21 US 502 CLEAR AND TREAT STUMPS DISCONNECT WATER SERVICE ACRE EACH 013 300 $100DD.DD $850.DD 13DD. $2S50. $23000.00 $]414] 9900 $23000.00 $22424 E2300.00 99D. 369D0.0, VIL-.GO 409_P $5] 3 $23000.00 $2300.00 99D.UQII $6900. 00DD.DD $100D.DO 52DD.DD $30DD.DD 5 2104.502 6 2104.502 RE VE MANHOLE RE VE CATCH BASIN EACH EACH 500 50D $450 D0 $375 D0 250. 18]5. $230D2 $1]251 11501 E400.00 Bfi25 E39500 ODD. 19]5. $fi45W $3GS.D0 2250 1825 E4W.00 E39500 DDO. 19]5. $1OW.D0 $1OW.D0 5OW.DD 5OW.DD ] 2104502 8 2104.5D2 RE EGATE VALVE RE VE VALVE BOX EACH EACH IUP 400 $200.00 $185 D0 DO. ]40. $41.95 $210 9 E500.00 4 $250.00 0, 10DD. $525 DO $2fi0 D0 5250 10400 E5W.00 $250.00 10DD. $10DD.D0 $1000 DO 1DDD.W OOO DO 9 21N 502 10 2104.502 REMOVE HYDRANT SALVAGE SIGN EACH EACH 100 300 $450 D0 $4500 135. $14375 $400D 1437 $880.00 1200 $40.DO m. 12D. $]50.DD $450D 7500 1350 $BBO.00 $40.W BBD.MQII 12U. $]000 $U,UUO0D 210 DD 11 21N 503 12 21N 503 SAWING CONCRETE PAVEMENT FULLDEPTH SAWING BITUMINOUS PAVEMENT FULL DEPTH LIN FT LIN FT 2500 2500D $600 $325 iSD. 12. 84.90 $190 122.5 $9.. ]50 $3.]5 5. ]. $212 $550#7' 13]. 75. $60D $300 150 DO ]50 DD 13 2104.503 14 2104.503 REMOVE WATER MAIN REMOVE SEWER PIPE STORM LIN FT LIN FT 1500 1550D 500 $1800 ]5. 2]9D. 108 $1391 162 W 1560 $800 1240. 2325 $4600 1240. $i80D 2]9015 2104.503 2104.503 REMOVE SEWER PIPE SANITARY REMOVE CURB AND GUTTER LIN FT LIN FT 6100D 3930D $]00 $395 2]D. 1552. $236 $102] 14306 $D01 03611 $12. 61 716. $080 $035 61 2,554. $15 UP9150DDifi $]00 2,]5100 1] 21N 503 2104.504 SALVAGE PIPE SEWER REMOVE CONCRETE DRIVEWAY PAVEMEM LIN FT SQ YD 2800 300D 500D $13D0 190D. 25 fi] $12 fiD ]18] 3699 ]80 $10B0 1 D35.] 4. ]5 00 $1190 if 112D. 50 DO18 $25 D019 21 M6D3 210650] ABANDON PIPE SEWER EXCAVATIONLOMMON EV P LIN FT CU YD 311 UP fi114 DD $0]5 $1800 3D32.2 11D,O52. $629 $118] 19561 $800 ]2,5]31 $1200 2488. ]3,?60. $1100 $15 ]0 _S20 122,280. $2600 1521 2105.50] fi0] EXCAVAFONSUBGRADE EXCAVATION SPECIAL P CU YD CU YD 12500 16.0D 52UP $1250 SDO. 2O 6]5. 3039 $1154 923] 00 1908]1 $12 DO ]SD. 19898. 5]20 $1400 DDD. 23983. 55 DD $2300 fi8]S2106 3804223 210B 504 GEOTEXTILE FABRIC TYPE 4SQ YD ]OOOD $400 28DD. $292 094$5.00 35DD. $3150 1]SD. $4.00 2800.DD P-2.1 21065W 2.108E WOTE%U FA1WIC S �I SFMLlLT"7*Yi`E,, 50 YL 90 YL3 3'110W SHOW ww WN 3t 9'. bIWI Q 3� L b+x SB S3W 5!]0 26 21129W SUGCRALY FTQP ll 50 YL Si10W f3W S'1.180 31/ mBOA W, W:lw !r. m St SS 555 SIW MWO S. IYASW 2359563 ttf C9F•HSNiAPoHG COURSL I+kFSTiC MtiSn t2531[IJ 1VLI iN[:'CIXRSC MxiLRE1 C25'FUp( Sp YL3 56F5W 1+25 L13", S+3 Lei S1fi F. :N 2`!i150•! 2•A1 BP2OR 1rWNKMfU21� EAU, W 1W 00 SIDOw NW bt2 11 1tu 3+OIS $'�V+ 31.05 PE1 CCWNECi FO Ckb4iVIC SN TVV S-. R H St 5'+1'n¢'.�A3 '250990] O EC iO EW W, STk" SZ%WR CCWNECi IOLkl431H0 SANiihHY Sf.NER SSfiV1LY G F,�CW 5W t W S' W f800 W 31m" I51 vw x] fW0 f650 38 'L`R3683 EACr +W mW f206280 S1W f Sr 1% At 25W B69 3 .w ,W3 Vx>En [Aff wi: s'r-vrt:N LxJ Ff 1252 W W3 3150 S8 W u 52 W �lH RYi ircCl FG1w. V,ri>r. 310 1S 51,— 2A•WT 2501802 V LPZ- A UNI VAIA EA0, SW MDO W 1 61254 T.Ml.v SYA s•]] 335Q f`0000 w 25W W2 2 m W EYKVL WA DUCTILE WON a u UGI L fT 2W 25 W 65U 00 Stu f30L5 a6 58 VP NO 11 Y08. VW. S.I X W tWAO +N CONSiR11CrUWINGE SiRNCNRL UESIGI a9 A020 Sr'•Wo SP2 LtiW3iRUCi Sil�CiURE [ISICW 4611 WrINIWO UCR LN R +W 21W thmi Oil W Wt1 g PM "W L3 53m 1S S•3gg 00 W ,lrMB STiT RINS; CRn4CiING ECH 3W mW 1 2 ErM 3560L0 0 `bWMWdL W SiRUCi COHif1]!L SfftUCiIRE EAGr tW SBSWW f6.5W 311.416 1 514~ S S2S 36.325. M.615 613 Sa823 LLS25 312AWW 3r20W1Y 2531..W 'Y S5 S31 C+ W IL 0'IM MD rg!11111 V �I1:M W", 45 1W t65g Pl $2 WOW Lt 5A um 06 2 IW1 25di 502 IW IICC TN WSTA LSIGN LU.f• E Gio tW 5W Wg 00 3230 iq fI`A S]OW 150W V13WO m U% f+:L f40 Sf]r. M1303 31nW liwmf M56 54WOW W i30C IW+i 25135 25ia 5pI StgWF.Nr M�(FROL LOG iyiE M( FIBM C]"A iLY^J.YL GO ©iOW •L CU YL I5S W 5.1p 31�511 "I 5 rA '.`�515565 25lI WS RAI'103iABiLIIAFgy�(il R]08 fLRf E3iA➢LISHM1ENf E01.4r i5181 AGY 2W 1 S]t W somw S BW 32 y]0 fI.850 M f]500 Jr 31!+30 Si.&`0 314.190. •73 f16.h21 f2561 S]a fN 31I+50 12 W Q,.600 NIYOiAL AILerfl elP N()- 1 00o SB+t7,B37.15 5727•►37-13 � $822,28B,43 � f808,967.dfi nou $925,584.12 g1�S98&33fl.0. RESOLUTION NO. 15697 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA5133 LETTING NO. 1/PROJECT NO. 24-01, 24-02, 24-05, 24-06 & 24-07 WHEREAS, cost has been determined for Letting No. 1/Project No. 24-01, 24-02, 24-05, 24-06 & 24-07 the improvement of: 2024 Street Improvements Projects: 24-01 Franklin Street (5th Avenue to Washington Avenue) Partial reconstruction of street, including partial curb and gutter replacement, misc. storm sewer repairs restoration and appurtenances. 24-02 Oakland Avenue SE (Echo Drive SE to Jefferson Street SE) and Main Street (Oakland Avenue SE North to Dead End of Main Street) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, misc. storm sewer repairs, restoration and appurtenances. 24-05 Michael Court NW (North High Drive to dead end of Michael Court NW) Construction of new street, water main, sanitary sewer, storm sewer, restoration and appurtenances. 24-06 Washington Avenue W (Lynn Road SW to Franklin Street SW) Mill and overlay, restoration and appurtenances. 24-07 Fire Department Parking Lot (adjacent to alley #55) New parking lot construction, bituminous surfacing, curb and gutter, restoration and appurtenances, and the construction cost for such improvement is $2,256,589.83. The City's share of the contract price is $2,331,612.54 and the expenses incurred or to be incurred in the making of such improvement amount to $398,861.15, so that the total cost of the improvement will be $2,730,473.69. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $2,331,612.54, and the portion of the cost to be assessed against benefited property owners is declared to be $398,861.15. 2. Assessments shall be payable in equal annual installments extending over a proposed period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2025 and shall bear interest at the rate of _ percent per annum from November 1, 2024. 3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 27th day of February 2024. Mayor, Gary Forcier City Administrator, Matthew Jaunich RESOLUTION NO. 15698 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA5133 LETTING NO. 1/PROJECT NO. 24-01, 24-02, 24-05, 24-06 & 24-07 WHEREAS, by a resolution passed by the Council on the 27th day of February 2024, the City Engineer was directed to prepare a proposed assessment of the cost of improving: 2024 Street Improvements Projects: 24-01 Franklin Street (5th Avenue to Washington Avenue) Partial reconstruction of street, including partial curb and gutter replacement, misc. storm sewer repairs restoration and appurtenances. 24-02 Oakland Avenue SE (Echo Drive SE to Jefferson Street SE) and Main Street (Oakland Avenue SE North to Dead End of Main Street) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, misc. storm sewer repairs, restoration and appurtenances. 24-05 Michael Court NW (North High Drive to dead end of Michael Court NW) Construction of new street, water main, sanitary sewer, storm sewer, restoration and appurtenances. 24-06 Washington Avenue W (Lynn Road SW to Franklin Street SW) Mill and overlay, restoration and appurtenances. 24-07 Fire Department Parking Lot (adjacent to alley #55) New parking lot construction, bituminous surfacing, curb and gutter, restoration and appurtenances, and WHEREAS, the City Engineer has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 26th day of March, 2024, in the Council Chambers at Hutchinson City Center at 6:00 p.m. to pass upon such proposed assessment and at such place and time, all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2024. An owner may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 24th day of February 2024. Mayor, Gary Forcier City Administrator, Matthew Jaunich PUBLICATION NO. 8535 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA5133 LETTING NO. 1/PROJECT NO. 24-01, 24-02, 24-05, 24-06 & 24-07 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 6:00 P.M. on the 26th day of March, 2024, in the Council Chambers at City Hall at Hutchinson, Minnesota, and possibly adopt, the proposed assessment for Letting No. 1/Project No. 24-01, 24-02, 24-05, 24-06 & 24-07, the improvement of: 2024 Street Improvements Projects: 24-01 Franklin Street (5th Avenue to Washington Avenue) Partial reconstruction of street, including partial curb and gutter replacement, misc. storm sewer repairs restoration and appurtenances. 24-02 Oakland Avenue SE (Echo Drive SE to Jefferson Street SE) and Main Street (Oakland Avenue SE North to Dead End of Main Street) Partial reconstruction of street, including partial curb and gutter replacement, water main, sanitary sewer, misc. storm sewer repairs, restoration and appurtenances. 24-05 Michael Court NW (North High Drive to dead end of Michael Court NW) Construction of new street, water main, sanitary sewer, storm sewer, restoration and appurtenances. 24-06 Washington Avenue W (Lynn Road SW to Franklin Street SW) Mill and overlay, restoration and appurtenances. 24-07 Fire Department Parking Lot (adjacent to alley #55) New parking lot construction, bituminous surfacing, curb and gutter, restoration and appurtenances, Adoption by the Council of the proposed assessment against abutting property may occur at the hearing This assessment is proposed to be payable in equal annual installments extending over a period of ten years, the first of the installments to be payable on or before the first Monday in January 2025, and will bear interest at the rate of percent (plus or minus) per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the November 1, 2024 until December 31, 2025. To each subsequent installment when due shall be added interest for one year on all unpaid installments. You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Hutchinson. No interest shall be charged if the entire assessment is paid by November 15, 2024. At any time thereafter, you may pay to the City of Hutchinson, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is percent (plus or minus) per year. The right to partially prepay the assessment shall be until November 15, 2024. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is $398,861.15. Written or oral objections will be considered at the meeting. No appeal to district court may be taken as to the amount of an assessment unless a written objection, signed by the affected property owner is filed with the City Administrator prior to the assessment hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: 1. The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. 3. The objector may be represented by counsel. PUBLICATION NO. 8535 ASSESSMENT ROLL NO. SA5133 LETTING NO. 1/PROJECT NO. 24-01, 24-02, 24-05, 24-06 & 24-07 PAGE 2 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. 5. The entire proceedings will be tape-recorded (videotaped). 6. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to district court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older, any one retired by virtue of a permanent and total disability, or a member of the National Guard or other reserves ordered to active military service, for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, becomes due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his/her property. Matt Jaunich, City Administrator City of Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, MARCH 6, 2024 AND WEDNESDAY, MARCH 13, 2024. IBM wwwmm 14mm pmwwwm�� lmm� MOM wwwwm�� ANN MENEM Inn m..1.11 a.....m..e.: $33e,861- s: HUTCHINSON CITY COUNCIL HUTCHI NSON Request for Board Action A CITY ON PURPOSE Setting Public Hearing with Respect to the Issuance of Revenue Obligations by the Agenda Item: City of Bethel for the Benefit of the Ecumen Obligated Group Department: Finance LICENSE SECTION Meeting Date: 2/27/2024 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff 21 Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In 2006, the City of Lake Crystal issued Housing and Health Care Refunding Bonds (Ecumen - Second Century Project) to refinance six senior housinglassisted living facilities in various Minnesota cities, which included The Oaks and Pines in Hutchinson. While the "conduit" bonds were issued by another city, Hutchinson provided host approval since the facilities are in the City of Hutchinson. Ecumen would like to refinance the bonds again in order to consolidate several issuances into one bond issuance. The refinancing will also allow Ecumen to make capital improvements to some of its projects. The City of Hutchinson once again needs to provide host approval of the refinancing. We are requesting that the city council set a public hearing for March 12 to discuss the refinancing and ultimately request "host approval" for the refinancing. The hearing is a requirement since the financing is through the Minnesota Housing and Financing Agency. It's important to note that the liability to repay the debt alls entirely on Ecumen and the City has no liability. A memo from the attorney representing the refinancing is attached. BOARD ACTION REQUESTED: Set a public hearing for March 12 to review the refinancing and Hutchinson's host approval. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A C H A R T E R E D Fifth Street Towers 150 South Fifth Street, Suite 700 Minneapolis, MN 55402 (612) 337-9300 telephone (612) 337-9310 fax kennedy-graven.com Affirmative Action, Equal Opportunity Employer duLm A. EDDINGTQN Attorney at Law Direct Dial: (612) 337-9213 Email: jeddington@kennedy-gimven.com February 22, 2024 Andy Reid, Finance Director City of Hutchinson 11 I Hassan Street SE Hutchinson, MN 55350 Re: Resolution granting host approval for facilities to be financed and refinanced with the proceeds revenue obligations to be issued by the City of Bethel for the benefit of the Ecumen Obligated Group Dear Andy, Second Century Housing, a Minnesota nonprofit corporation ("Second Century Housing"), whose sole member is Ecumen, a Minnesota nonprofit corporation ("Ecumen."), owns Ecumen Oaks, a 41-unit independent living, assisted living and memory care community located at 945 Century Avenue SW, Hutchinson, Minnesota ("Ecumen Oaks"), which is managed by Ecumen. Pines of Hutchinson, LLC, a Minnesota limited liability company ("Pines of Hutchinson"), whose sole member is Ecumen, owns Ecumen Pines, a 50-unit independent living and assisted living community located at 1015 Century Avenue SW, Hutchinson, Minnesota ("Ecumen Pines'), which is managed by Ecumen. Ecumen Oaks was refinanced in 2014 with a portion of the proceeds of tax-exempt conduit revenue bonds issued by the City of Lake Crystal, Minnesota, and Ecumen Pines was refinanced in 2013 with a portion of the proceeds of a tax-exempt conduit revenue note issued by the City of Falcon Heights. Second Century Housing, Pines of Hutchinson, and Owatonna Senior Living, LLC, a Minnesota limited liability company ("Owatonna Senior Living," and collectively with Second Century Housing and Pines of Hutchinson, the "Borrowers"), whose sole member if Ecumen, have proposed to refinance Ecumen Oaks and Ecumen Pines (together, the "Hutchinson Project"), and several other senior housing communities owned by the Borrowers and located in Owatonna and Saint Peter, Minnesota and finance capital improvements to all of these senior housing communities. To do this, the Borrowers have proposed that the City of Bethel (the "Issuer") issue one or more series of tax-exempt and taxable revenue obligations (the "Bonds") in the estimated principal amount not to exceed $25,000,000 and loan the proceeds thereof to the Borrowers. In order for the Issuer to issue the Bonds, the City Council of the City must first grant "host approval" to the issuance of the Bonds, as required by state and federal tax law. The City Council is being asked to consider the enclosed resolution on March 12, 2024, following the public hearing. By adopting the resolution, the City will provide host approval for the issuance of the Bonds by the Issuer to refinance, among other things, the Hutchinson Project and to finance the capital improvements to the Hutchinson Project, which will satisfy the requirements of the Internal Revenue Code of 1986, as amended (the "Code"). In addition, the City is being asked to execute a Cooperative Agreement (the "Cooperative Agreement") with the Issuer, the City of Saint Peter, and the City of Owatonna, which will satisfy the requirements of Minnesota Statutes, Sections 471.59 and 471.656, as amended. If the City Council authorizes the Issuer to issue the Bonds, the Bonds will be issued as conduit revenue bonds of the Issuer secured solely by the revenues derived from the loan or other revenue agreements executed by the Borrowers and from other security provided by the Borrowers, including an obligation issued on behalf of the Ecumen Obligated Group (currently expected to consist of the Borrowers) under a master trust indenture. Ecumen will serve as the agent of the Ecumen Obligated Group but will not be a financial member. The Bonds will not constitute a general or moral obligation of the City and will not be secured by or payable from any property or assets of the City and will not be secured by any taxing power of the City. The Bonds will not be subject to any debt limitation imposed on the City and the issuance of the Bonds will not have any adverse impact on the credit rating of the City, even in the event that the Borrowers encounter financial difficulties with respect to the Hutchinson Project and the other facilities to be financed and refinanced. The issuance of the Bonds by the Issuer will not affect the City's ability to issue general obligation or conduit revenue bonds in calendar year 2024. Furthermore, the issuance of the Bonds by the Issuer will not affect the ability of the City to issue and designate bonds as qualified tax-exempt obligations (or "bank qualified") for purposes of Section 265(b)(3) of the Code in calendar year 2024. We will send a member of our team to the City Council meeting on March 12, 2024 and can answer any questions that may arise during the meeting. Please contact me with any questions you may have prior to the City Council meeting. Sincerely, Julie A. Eddington BE250-28-935007.vl CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE 2/27/24 Check Date Check Number Name Description Amount 2/9/2024 EFT EFTPS Payroll Report 1/20/24- 2/3/24 67,599.51 2/9/2024 EFT MN Dept of Revenue Payroll Report 1/20/24 - 2/3/24 13,372.42 2/9/2024 EFT MNDCP Payroll Report 1/20/24 - 2/3/24 325.00 2/9/2024 EFT Child Support Payroll Report 1/20/24 - 2/3/24 1,102.90 2/9/2024 EFT UNUM Voluntary Insurance Payroll Report 1/20/24- 2/3/24 370.24 2/9/2024 EFT PERA Payroll Report 1/20/24 - 2/3/24 60,476.76 2/9/2024 EFT Further HSA Payroll Report 1/20/24 - 2/3/24 17,091.14 2/9/2024 EFT Mission Square Payroll Report 1/20/24 - 2/3/24 4,538.96 2/9/2024 EFT VOYA Payroll Report 1/20/24 - 2/3/24 460.00 2/9/2024 114778 HART Payroll Report 1/20/24 - 2/3/24 330.73 2/9/2024 114779 NCPERS Payroll Report 1/20/24 - 2/3/24 208.00 2/12/2024 114780 HUTCHINSON, CITY OF START UP MONEY - ICE SHOW TIX SALES 1,500.00 2/14/2024 114781 DVS RENEWAL TAB RENEWALS- MULTIPLE DEPTS 1,139.25 2/14/2024 114782 UPONOR INC TAX ABATEMENT - 2ND HALF 2023 10,665.27 2/15/2024 114783 MINNESOTA DEPT OF MOTOR VEHICLE TAB RENEWALS -ADDITIONAL MONEY NEEDED 57.00 2/16/2024 114784 ARROW ENERGY INC AIRPORT FUEL FILLS - BOTH TANKS 31,029.93 2/27/2024 114785 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 933.14 2/27/2024 114786 ACE HARDWARE - 1790 STATION SUPPLIES - FIRE 150.17 2/27/2024 114787 ACE HARDWARE - 1825 SUPPLIES - POLICE 45.91 2/27/2024 114788 ALPHA TRAINING & TACTICS LLC CERAMIC PLATES - POLICE 9,592.80 2/27/2024 114789 ALPHA WIRELESS ANNUAL RADIO MAINTENANCE - STREETS 840.00 2/27/2024 114790 ANDREW CASE UB REFUND 2.66 2/27/2024 114791 ANIMAL MEDICAL CENTER ON CROW RIVER ANIMAL IMPOUNDS - POLICE 1,720.00 2/27/2024 114792 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 902.90 2/27/2024 114793 AUTO VALUE - GLENCOE FLARES, O-RINGS, SWIVEL - HATS 211.64 2/27/2024 114794 AUTO-CHLOR SYSTEM CONTRACTUAL R&M - SR DINING 265.24 2/27/2024 114795 B & B SPORTS & RV CARWASH BRUSH AND POLE 38.05 2/27/2024 114796 BEACON ATHLETICS REPAIR KITS FOR PITCHING MOUNDS - PARKS 539.00 2/27/2024 114797 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 1,768.84 2/27/2024 114798 BENEFIT EXTRAS INC COBRA ADM IN FEES 41.25 2/27/2024 114799 BENSON, PATRICK REIMB: SAFETY FOOTWEAR - ARENA 225.00 2/27/2024 114800 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 2,047.84 2/27/2024 114801 BLUE LINE SHARPENING & SALES CHIPPER SHARPENING - STREETS 210.00 2/27/2024 114802 BOBBING BOBBER BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 224.83 2/27/2024 114803 BOLTON & MENK INC PROF SERVICES: MULTI -BAY HANGAR, RUNWAY - ENG 25,500.00 2/27/2024 114804 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 11,644.99 2/27/2024 114805 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 18,960.02 2/27/2024 114806 CARLOS CREEK WINERY COST OF GOODS SOLD - LIQUOR HUTCH 648.00 2/27/2024 114807 CARS ON PATROL SHOP LLC TOWS, VEHICLE REPAIRS - MULTIPLE DEPTS 2,091.82 2/27/2024 114808 CENTRAL HYDRAULICS MISC PARTS & REPAIRS - MULTIPLE DEPTS 574.21 2/27/2024 114809 CINTAS CORPORATION CLEANING SUPPLIES & SERVICE - MULTIPLE DEPTS 398.36 2/27/2024 114810 COLDSPRING ORVIS PLAQUE - CEMETERY 335.00 2/27/2024 114811 COMMISSIONER OF TRANSPORTATION MNDOT LANDSCAPE CERTIFICATION - PARKS 40.00 2/27/2024 114812 COOL AIR MECHANICAL INC CONTRACTUAL R&M - ARENA 1,470.00 2/27/2024 114813 CROW RIVER AUTO REPAIR OIL CHANGES - PARKS 369.49 2/27/2024 114814 CZECH, RANDY REIMB: SAFETY FOOTWEAR - WATER 162.95 2/27/2024 114815 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 46,572.88 2/27/2024 114816 DELL MARKETING LP PC, MONITOR - MULTIPLE DEPTS 1,797.11 2/27/2024 114817 DEMENGE DETAILING INC SQUAD DETAILING - POLICE 1,200.00 2/27/2024 114818 DIMLER, KYLE REIMB: SAFETYFOOTWEAR - BLDG INSP 225.00 2/27/2024 114819 DRAIN PROS INC CONTRACTUAL R&M - CITY CENTER 445.00 2/27/2024 114820 DRIVERS LICENSE GUIDE CO 2024 CHECK GUIDE - MV 33.95 2/27/2024 114821 E2 ELECTRICAL SERVICES INC REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 8,240.81 2/27/2024 114822 ECOLAB PEST ELIMINATION PEST CONTROL - MULTIPLE LOCATIONS 312.61 2/27/2024 114823 EMERGENCY APPARATUS MAINT ENGINE, LADDER REPAIRS - FIRE 5,015.44 2/27/2024 114824 ENVIRONMENTAL RESOURCE ASSOC COLIFORMTESTS -WWTP 198.63 2/27/2024 114825 EUGENE OTTO UB REFUND 38.04 2/27/2024 114826 FARM -RITE EQUIPMENT INSTALL NEW SUX CONTROLLER - STREETS 1,057.88 2/27/2024 114827 FASTENAL COMPANY MISCSUPPLIES - PARKS 130.81 2/27/2024 114828 FENSKE'S STUMP REMOVAL STUMP REMOVALS - STREETS 50,500.00 2/27/2024 114829 FINANCE & COMMERCE PRINTING & PUBLISHING - ENG 396.90 2/27/2024 114830 FIRSTADVANTAGE LNS OCC HEALTH SOLU DRUG SCREENING ENROLLMENT 6.88 2/27/2024 114831 FORMS & SYSTEMS OF MINNESOTA CITATIONS - POLICE 1,480.02 2/27/2024 114832 FOSTER MECHANICAL CONTRACTUAL R&M - MULTIPLE DEPTS 1,904.08 2/27/2024 114833 FURTHER HSA/FSA ADM FEES 345.50 2/27/2024 114834 GAG SHEET METAL INC MAINTENANCE ON HEATERS - CRE€KSID€ 362.85 2/27/2024 114835 GARAGE DOOR STORE GARAGE DOOR REPAIR - POLICE 412.50 2/27/2024 114836 GAVIN, JANSSEN, STABENOW & MOLDAN LTD PROFESSIONAL SERVICES - LEGAL 3,700.00 2/27/2024 114837 GIFFERSON, TUCKER REMOVE FURNITURE FROM OLD PD - POLICE 1,500.00 2/27/2024 114838 GOLD TREE APPAREL CITY WORK CLOTHING - WATER 550.00 2/27/2024 114839 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 565.18 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE 2/27/24 Check Date Check Number Name Description Amount 2/27/2024 114840 GREEN EARTH LAWN CARE INC EQUIPMENT PARTS - MULTIPLE DEPTS 10,550.00 2/27/2024 114841 H2O INNOVATION USA SPECTRAGUARD 100ANTISCALANT- WATER 6,720.00 2/27/2024 114842 HANSEN GRAVEL INC CONTRACTED SNOW REMOVAL 1,515.00 2/27/2024 114843 HANSON & VASEK CONSTRUCTION CONTRACTED SNOW REMOVAL 467.50 2/27/2024 114844 HEALTHPARTNERS INC MEDICAL INSURANCE - MARCH 2O24 151,792.46 2/27/2024 114845 HILLYARD/ HUTCHINSON OPERATING SUPPLIES- MULTIPLE DEPTS 1,884.06 2/27/2024 114846 HOLT-PETERSON BUS SR CENTER TRIP EXPENSES 845.00 2/27/2024 114847 HOME CITY ICE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 253.24 2/27/2024 114848 HORIZON COMMERCIAL POOL SUPPLY CHEMICALS & CHEMICAL PRODUCTS - WATERPARK 1,412.76 2/27/2024 114849 HUTCHINSON CO-OP FUEL - MULTIPLE DEPTS 22,136.53 2/27/2024 114850 HUTCHINSON HEALTH DOT MEDICAL PHYSICALS - MULTIPLE DEPTS 393.00 2/27/2024 114851 HUTCHINSON HUSKIES BASEBALL ADVERTISING - LIQUOR HUTCH 1,500.00 2/27/2024 114852 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS - MULTIPLE DEPTS 1,115.87 2/27/2024 114853 HUTCHINSON WHOLESALE #1551 EQUIPMENT PARTS - CREEKSIDE 9.87 2/27/2024 114854 HUTCHINSON WHOLESALE #1552 EQUIPMENT PARTS - PARKS 57.23 2/27/2024 114855 HUTCHINSON WHOLESALE #2520 GREASE TUBES FOR GUNS - FIRE 21.36 2/27/2024 114856 HUTCHINSON, CITY OP JANUARY STORM DRAINAGE 7,576.33 2/27/2024 114857 HUTCHINSON, CITY OP REPLENISH PETTY CASH - POLICE 647.72 2/27/2024 114858 IMAGING SPECTRUM INC PASSPORT FILM - MV 191.30 2/27/2024 114859 1 D POWER NADA TITLE BOOK - MV 375.00 2/27/2024 114860 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 23,125.19 2/27/2024 114861 JOHNSON CONTROLS FIRE PROTECTION LP CONTRACTUAL R&M - EVENT CENTER 202.36 2/27/2024 114862 K&A SHEETMETAL FABRICATION LLC COMMAND VEHICLE STORAGE BOX - FIRE 189.75 2/27/2024 114863 KERI'S CLEANING & HANDYMAN SERVICES CLEANING - MULTIPLE DEPTS 605.00 2/27/2024 114864 KIRK ONDRACEK & JACKIE DAHL REFUND: OVERPAYMENT- UB 3,892.68 2/27/2024 114865 KOSEK, ANDREW REIMB: CONF IN FL - CREEKSIDE 82.42 2/27/2024 114866 KOSEK, JEFFREY CONTRACTED SNOW REMOVAL 467.50 2/27/2024 114867 KRANZ LAWN & POWER CHAIN SAW OIL, TUNE-UP - PARKS 430.78 2/27/2024 114868 L & P SUPPLY CO EQUIPMENT PARTS - MULTIPLE DEPTS 33,982.75 2/27/2024 114869 LAKETOWN ELECTRIC CORPORATION BURICH ARENA HVAC THRU 2/1/24 FINAL PAY 2,443.00 2/27/2024 114870 LEAGUE OF MN CITIES TRAVEL/CONFERENCE EXP - LEGAL 350.00 2/27/2024 114871 LITCHFIELD BUILDING CENTER PICNIC TABLE STAIN - PARKS 333.92 2/27/2024 114872 LOCATORS & SUPPLIES BIFOCAL SAFETY GLASSES - STREETS 134.55 2/27/2024 114873 MADDEN GALANTER HANSEN LLP UNION NEGOTIATION - POLICE 2,093.86 2/27/2024 114874 MADDISON REINER UB REFUND 32.99 2/27/2024 114875 MARCO TECHNOLOGIES LLC NW 7128 SHREDDING, LICENSES - MULTIPLE DEPTS 693.00 2/27/2024 114876 MATTVARPNESS UB REFUND 0.36 2/27/2024 114877 MDRA MDRA DUES - MV 480.00 2/27/2024 114878 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 830.63 2/27/2024 114879 MID-AMERICAN RESEARCH CHEMICAL 142 STOMP VANILLA INSECTICIDE - HATS 135.11 2/27/2024 114880 MIES OUTLAND INC NEW 2023 POLARIS RANGER CREW XP 1000 - FIRE 26,739.42 2/27/2024 114881 MINIBIFF 1/5/24-2/1/24 RENTAL - CREEKSIDE 133.11 2/27/2024 114882 MINNESOTA CHIEFS OF POLICE MN CHIEFS MEMBERSHIP - POLICE 212.00 2/27/2024 114883 MINNESOTA DEPT OF HEALTH PLAN REVIEW FEE - ENG 150.00 2/27/2024 114884 MINNESOTA RECREATION & PARK ASSN JOB POSTING THROUGH MRPA - WATERPARK 175.00 2/27/2024 114885 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,941.20 2/27/2024 114886 MORGAN CREEK VINEYARDS COST OF GOODS SOLD - LIQUOR HUTCH 302.40 2/27/2024 114887 NUSS TRUCK & EQUIPMENT EQUIPMENT PARTS- MULTIPLE DEPTS 573.60 2/27/2024 114888 NUVERA PHONE SERVICES - MULTIPLE DEPTS 5,710.90 2/27/2024 114889 ODP BUSINESS SOLUTIONS LLC OFFICE SUPPLIES - MULTIPLE DEPTS 744.41 2/27/2024 114890 OPG-3 INC LASERFICHE LICENSING - IT 7,496.00 2/27/2024 114891 PAMELAGETZ UB REFUND 21.81 2/27/2024 114892 PAUSTIS WINE COMPANY COST OE GOODS SOLD - LIQUOR HUTCH 3,808.00 2/27/2024 114893 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 1,951.36 2/27/2024 114894 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 15,450.11 2/27/2024 114895 PLUNKETTS PEST CONTROL PEST CONTROL - ARENA 86.52 2/27/2024 114896 POSTMASTER POSTAGE - UB BILLS 1,830.00 2/27/2024 114897 PREMIUM WATERS PARK BREAKROOM WATER 57.24 2/27/2024 114898 PRO AUTO MN INC OIL CHANGE AND BATTERY FOR PICKUP - CREEKSIDE 474.37 2/27/2024 114899 RICKS J&R REPAIR & RADIATOR RADIATOR - CEMETERY 311.52 2/27/2024 114900 MGM HITCH MS218QJACK-SQUARE-BULLDOG - STREETS 243.94 2/27/2024 114901 RONNIE'S RAPIb ROOTER CONTRACTUAL R&M - MULTIPLE DEPTS 740.00 2/27/2024 114902 ROYAL WASH HOUSE PROFESSIONAL SERVICES - EVENT CTR 121.84 2/27/2024 114903 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 189.26 2/27/2024 114904 SAM'S TIRE SERVICE EQUIPMENT PARTS - CREEKSIDE 1,416.00 2/27/2024 114905 SHAW, KAREN SR CENTER INSTRUCTIONAL EXPENSE 210.00 2/27/2024 114906 SMALL LOT MN COST OF GOODS SOLD - LIQUOR HUTCH 1,566.17 2/27/2024 114907 SNAP -ON INDUSTRIAL IMP SKT TOOLS - STREETS 383.20 2/27/2024 114908 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 21,544.23 2/27/2024 114909 STANDARD PRINTING-N-MAILING POSTAGE - MULTIPLE DEPTS 2,052.50 2/27/2024 114910 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 132.17 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE2/27/24 Check Date Check Number N_ ame DescrFptipn Amount 2/27/2024 114911 STARWIND SOFTWARE INC VIRTUAL SERVER HARD DRIVES- IT 3,812.00 2/27/2024 114912 STATE OF MN DEPTOF PUBLIC SAFETY EPCRA PERMIT- AIRPORT 2500 2/27/2024 114913 STRETCHER'S WEAPON LIGHTS - POLICE 504.00 2/27/2024 114914 SUMMIT FIRE PROTECTION FIRE EXT ANNUAL INSP - MULTIPLE DEPTS 1,76710 2/27/2024 114915 TEKNiK CONTROLS CONTRACTUAL R&M - REC BLDG 1,530.00 2/27/2024 114916 THOMAS SCIENTIFIC PH PROBE - WWTP JOPERATING SUPPLIES- MULTIPLE DEPTS 646.26 2/27/2024 1114917 THOMSON REUTERS-WEST 1,445.37 2/27/2024 1114918 TRI COUNTY WATER I RENTAL WATER COOLER - MULTIPLE DEPTS 70.00 2/27/2024 114919 TWO-WAY COMMUNICATIONS INC KENWOOD SIX UNIT CHARGER ADAPTERS - CREEKSIDE 4,702.40 2/27/2024 114920 UNITED FARMERS COOP HATS DSL FUEL RUST CONVERTER - WATER 21,961.50 2/27/2024 114921 UNITED LABORATORIES 214.37 2/27/2024 114922 U N U M LiFE INSURANCE CO OF AM ERICA LIFE, LTD, COBRA, VISION INSURANCE_ PHONE SERVICES - MULTIPLE DEPTS 3,114.60 2/27/2024 114973 VERIZON WIRELESS 3,713.56 2/27/2024 2/27/2024 114924 114925 VIKING BEER CA VI KING COC_OLA COST OF GOODS SOLD - LIQUOR HUTCH 12,89%60 738,90 COST OF GOODS SOLD - LIQUOR HUTCH 2/27/2024 1114926 VINOCOPIA INC COST OF GCOO 5 SOLD - LIQUOR HUTCH 1,920.25 2/27/2024 114927 WEST C E NT RA L SAN ITATIO N INC M REFUSE- ULTIPLEDEPTS 3,161.87 2/27/2024 114928 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 3,302.05 2/27/2024 114929 WINE MERCHANTS INC COST 0F6OOD5 SOLD - LIQUOR HUTCH 1,343.57 2/27/2024 114930 WINEBOW FINE WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 1,89730 2/27/2024 114931 WOOD & RUE PULP PROFESSIONAL SERVICES - LEGAL 88.00 2/27/2024 114937 YIRA LAW OFFICE LTD PROFESSIONAL SERVICES LEGAL 5,445.00 Total - Check Register A: I I $ 876,254.65 Department Purchasing Card Activity - December 2023 8, January 2024 Date Department Vendor Name Description Amount 12/5/2023 ADMIN USPS Postage Costs for Package for PFAS Litigation 28.75 12/19/2023 ADMIN ICMAONLINE 20241CMADues 970.00 12/29/2023 ADMIN MARGARITA MAN Supplies for Holiday Party 33.37 1/3/2024 ADMIN LEAGUE OF MINNESOTA CITIES MCMA Winter Workshop Registration 125.00 1/12/2024 ADMIN WM SUPERCENTER Water for Union Negotiations 7.12 1/14/2024 ADMIN SUBWAY Food for Holiday Party 74.22 1/15/2024 ADMIN QDOBA CATERING Food for Holiday Party 1,316.50 1/18/2024 ADMIN LEAGUE OF MINNESOTA CITIES MCMA Spring Conference Registration 499.00 1/19/2024 ADMIN CONCORD CONSULTING CORP ICMA 360 Degree Leadership Assessment Survey 225.00 1/19/2024 ADMIN INTERNATIONAL TRANS FEE Transaction Fee for Assessment Survey (No Receipt) 6.75 1/19/2024 ADMIN MADDENS ON GULL LAKE Lodging for MCMA Spring Conference 399.46 12/6/2023 CREEKSIDE AMAZON Thank you cards, teflon tape 55.95 12/13/2023 CREEKSIDE SIPS COMMERCE Nov 2023 SIPS fees; UH 151.51 12/13/2023 CREEKSIDE ASSOC OF RECYCLING MANAGERS Assoc. of Recyling Managers 2024 membership 35.00 12/14/2023 CREEKSIDE RECYCLING ASSOCIATION OF MN Recycling Assoc. of MN 2024 membership - Compost 150.00 12/14/2023 CREEKSIDE RECYCLING ASSOCIATION OF MN Recycling Assoc. of MN 2024 membership - Refuse 150.00 12/20/2023 CREEKSIDE SIPS COMMERCE Oct & Nov 2023 SIPS fees; Bomgaars 186.90 12/21/2023 CREEKSIDE AMAZON Composting book 12.00 12/22/2023 CREEKSIDE AMAZON Composting books 42.03 12/24/2023 CREEKSIDE MN COMPOSTING COUNCIL MN Composting Council 2024 membership 87.50 12/24/2023 CREEKSIDE MN COMPOSTING COUNCIL MN Composting Council 2024 membership 87.50 12/28/2023 CREEKSIDE AMAZON 2024 calendars 8.99 12/29/2023 CREEKSIDE AMAZON Conveyor #102 water pump 89.90 1/4/2024 CREEKSIDE AMAZON Composting book 20.00 1/11/2024 CREEKSIDE SPS COMMERCE Dec 2023 SIPS fees; UH 172.03 1/18/2024 CREEKSIDE CASH WISE FOODS Breakroom coffee/supplies 33.61 1/18/2024 CREEKSIDE CASH WISE FOODS Office coffee/supplies 33.60 1/25/2024 CREEKSIDE RECYCLING ASSOCIATION OF Cmeuffels RAM conference registration 380.00 12/5/2023 EDA FACEBOOK Facebook advertising campaign 66.99 12/7/2023 EDA MID-AMERICA EDC Annual membership dues 300.00 12/7/2023 EDA IEDC ONLINE Annual membership dues 455.00 12/7/2023 EDA EDAM Annual membership dues 320.00 12/12/2023 EDA CARIBOU Coffee for Human Resources Roundtable meeting 38.72 12/13/2023 EDA CASH WISE FOODS Snacks for HR Roundtable meeting 25.73 12/19/2023 EDA FACEBOOK Facebook advertising campaign 75.00 12/21/2023 EDA JIMMY JOHNS Lunch for Finance Team meeting 97.30 12/22/2023 EDA JIMMY'S PIZZA Lunch for EDA Board meeting 95.16 1/3/2024 EDA FACEBOOK Enterprise Center advertising 75.00 1/4/2024 EDA FACEBOOK Enterprise Center advertising 3.84 1/9/2024 EDA DEED Credit card fee 0.43 1/9/2024 EDA DEED Credit card fee 15.05 1/9/2024 EDA DEED Registration fee, MMP on-line meeting 20.00 1/9/2024 EDA DEED MMP membership fee 700.00 1/18/2024 EDA JIMMY'S PIZZA HUTCHINSON Lunch for Finance Team meeting 95.15 1/19/2024 EDA FACEBOOK Enterprise Center advertising 75.00 1/24/2024 EDA WM SUPERCENTER Cleaning supplies, Enterprise Center 23.93 1/25/2024 EDA JIMMYJOHNS EDA Board lunches 136.87 1/25/2024 EDA ECONOMIC DEVELOPMENT ASSOC EDAM winter conference 400.00 1/26/2024 EDA FACEBOOK Enterprise Center advertising 75.00 12/4/2023 FINANCE AMAZON Invoice voided 12/10/2023 (included w/ Nov P-Cards) 59.10 12/7/2023 FINANCE AMAZON Legal - legal paper pads 12.99 12/20/2023 FINANCE AMAZON City Center - Pens and Sharpies 63.15 12/21/2023 FINANCE AMAZON IT- Surge protectors (3) 238.05 12/22/2023 FINANCE OLITA GIFTS 2024 Holiday Party Gift Card 50.00 12/24/2023 FINANCE AMAZON Finance - Self -inking date stamp 14.99 12/24/2023 FINANCE LET IT GROW 2024 Holiday Party Gift Card 25.00 12/24/2023 FINANCE CLAY COYOTE GALLERY 2024 Holiday Party Gift Card 50.00 12/25/2023 FINANCE FLANK STANKHOUSE 2024 Holiday Party Gift Card 52.00 12/25/2023 FINANCE LITTLE CROW BOWLING LANES 2024 Holiday Party Gift Card 26.00 12/25/2023 FINANCE STATE THEATRE 2024 Holiday Party Gift Card 25.00 12/31/2023 FINANCE AMAZON DMV - Rubber stamp ink pads 12.78 12/31/2023 FINANCE EZBUSINESS FEE Credit Card Service Fee 15.00 1/1/2024 FINANCE AMAZON IT- Xerox stacker staples 7.99 1/3/2024 FINANCE AMAZON Holiday Party Gif Card - Bobbing Bobber 69.00 1/5/2024 FINANCE BOBBING BOBBER BREWING IT- Shelf organizer and wall calendar 25.00 1/7/2024 FINANCE AMAZON IT - phone case charged to HUC 29.28 1/8/2024 FINANCE AMAZON City Center- Soda for vending machine 29.35 1/9/2024 FINANCE WM SUPERCENTER Holiday Party Gift Card - Sonora's 79.12 1/11/2024 FINANCE SONORAS MEXICAN RESTAURANT Credit Card Service Fee 25.00 1/14/2024 FINANCE WAL-MART 2024 Holiday Party Supplies 6.34 1/31/2024 FINANCE EZBUSINESS FEE Credit Card Service Fee 15.00 12/1/2023 FIRE CASH WISE FOODS Coffee and kitchen supplies 81.42 Department Purchasing Card Activity - December 2023 8, January 2024 Date Department Vendor Name Description Amount 12/11/2023 FIRE RIGID LIGHT SHOP Polaris ranger parts 1/2 city 118.45 12/11/2023 FIRE RIGID LIGHT SHOP Polaris ranger parts 1/2 rural 118.44 12/13/2023 FIRE DOMINO'S Meal for ladder 1 planning committee spec meeting 31.16 12/14/2023 FIRE ULINE CO2 fire extinguishers 1/2 city 614.93 12/14/2023 FIRE ULINE CO2 fire extinguishers 1/2 rural 614.93 12/19/2023 FIRE MIES OUTLAND - WATKINS Polaris ranger suspension parts 1/2 city 358.97 12/19/2023 FIRE MIES OUTLAND - WATKINS Polaris ranger suspension parts 1/2 rural 358.98 12/20/2023 FIRE CASH WISE FOODS Cases of drinking water, coffee and kitchen supplies 167.47 12/21/2023 FIRE CASH WISE FOODS Meal for annual officer strategic planning mtg 42.99 12/22/2023 FIRE FIREHOSEDIRECTCOM LDH fire supply hose 1/2 city 550.79 12/22/2023 FIRE FIREHOSEDIRECTCOM LDH fire supply hose 1/2 rural 550.79 12/27/2023 FIRE DUNHAMS Uniform duty boots - Jason Sturges 99.99 1/3/2024 FIRE DOMINO'S City holiday party gift card 71.10 1/5/2024 FIRE THE PAINT FACTORY City holiday party gift card 70.00 1/7/2024 FIRE RIVERHOUSE KITCHEN Cake -Lieutenant Mackedanz Badge pinning 51.60 1/7/2024 FIRE MAIN STREET SPORTS BAR City holiday party gift card 52.00 1/7/2024 FIRE MUDDY COW HUTCHINSON City holiday party gift card 51.50 1/9/2024 FIRE CASH WISE FOODS City holiday party gift card 38.99 1/11/2024 FIRE CROW RIVER WINERY City holiday party gift card 50.00 1/12/2024 FIRE MCCORMICKS FAMILY RESTUARANTE City holiday party gift card 50.00 1/15/2024 FIRE TOKYO GRILL Demo radio ear pieces 50.00 1/19/2024 FIRE EARHUGGERSAFETY.COM Cases of water and coffee supplies 72.00 1/23/2024 FIRE CASH WISE FOODS Gas meter 02 sensors 35.58 1/26/2024 FIRE GLOBALTEST SUPPLY Coffee for annual rural twp meeting 282.82 1/31/2024 FIRE CASH WISE FOODS IT- Vinyl color coding electrical tape 124.37 1/31/2024 FIRE CASH WISE CARIBOU Food -supplies for annual rural twp meeting 38.72 12/3/2023 IT MOSYLE CORP Mosyle License HUC John Kent 4.00 12/12/2023 IT AMAZON Phone cords 31.96 12/12/2023 IT AMAZON Monitor Stand Sara Witte 47.49 1/9/2024 IT AMAZON Grandstream PBX 223.29 1/19/2024 IT AMAZON Cooling fans for network cabinet EOC 48.37 1/21/2024 IT FORTE PAYMENT SYSTEMS Credit Card Readers Rec Center 912.41 1/21/2024 IT FORTE PAYMENT SYSTEMS Card Readers Pool 2,281.01 1/23/2024 IT AMAZON Stick PC 169.99 1/25/2024 IT BESTBUY Laser Printer Cemetery 299.99 1/25/2024 IT AMAZON Hard Drive Enclosure 26.99 1/28/2024 IT AMAZON Pizza for those working long duration house fire 9.98 12/1/2023 LIQUOR HUTCH FACEBOOK FB advertising 129.55 12/3/2023 LIQUOR HUTCH CITY HIVE Website maintenance for advertising 99.00 12/3/2023 LIQUOR HUTCH ALCOHOL AND GAMBLING ENFO AGED license renewal 0.43 12/3/2023 LIQUOR HUTCH ALCOHOL AND GAMBLING ENFO AGED license renewal 20.00 12/6/2023 LIQUOR HUTCH AMAZON Replacement knobs for locked cabinet 21.02 12/6/2023 LIQUOR HUTCH AMAZON Tape dispenser and refills 11.26 12/7/2023 LIQUOR HUTCH MENARDS HUTCHINSON MN Cleaning supplies; door closer 20.57 12/17/2023 LIQUOR HUTCH RITE Monthly POS maintenance fee 268.44 12/25/2023 LIQUOR HUTCH MENARDS HUTCHINSON MN Breakroom supplies 24.29 1/1/2024 LIQUOR HUTCH FACEBOOK Facebook advertising 208.14 1/2/2024 LIQUOR HUTCH CITY HIVE Email Blast advertising and online sales 99.00 1/5/2024 LIQUOR HUTCH AMAZON Kleenex 133.88 1/5/2024 LIQUOR HUTCH AMAZON Bathroom tissue 53.93 1/16/2024 LIQUOR HUTCH RITE Monthly POS software fee 268.44 1/18/2024 LIQUOR HUTCH MENARDS HUTCHINSON MN Cleaning supplies 124.19 1/19/2024 LIQUOR HUTCH CASH WISE FOODS Food for Wine Event at Crow River Golf Club 75.72 1/25/2024 LIQUOR HUTCH AMAZON Printer paper 148.83 1/30/2024 LIQUOR HUTCH VINE LAB WINE MMBA Level 1 Spirits Training R Rueter 320.00 1/30/2024 LIQUOR HUTCH VINE LAB WINE MMBA Level 1 Spirits Training B Muetzel 320.00 12/3/2023 PARK & REC USPS Postage for Senior Newsletters 132.00 12/5/2023 PARK & REC AMAZON Wall Clock, Cappuccino Pods, Hot Chocolate, Keyboard, Playing Cards 197.13 12/8/2023 PARK & REC NRPA OPERATING CPRP Renewal 80.00 12/10/2023 PARK & REC AMAZON PRCE Skate School - Lollipops, Gloves 88.94 12/11/2023 PARK & REC WHENIWORK.COM Employee Scheduling Software 56.00 12/11/2023 PARK & REC AMAZON Key Lock Box, Letter Tray Organizer 43.98 12/11/2023 PARK & REC AMAZON Indoor Playground Equipment - Roller Coaster Toy, Inflatable Bouncer 352.38 12/12/2023 PARK & REC DISCOUNT SCHOOL SUPPLY Indoor Playground Equipment - Rider Mini Bike 359.99 12/12/2023 PARK & REC AMAZON Desktop Calculator 30.49 12/13/2023 PARK & REC PROGRESSIVE DESK Desk for Casey's Office 953.60 12/13/2023 PARK & REC AMAZON 2024 Planner/Calendar, Key Cabinet 60.60 12/13/2023 PARK & REC DISCOUNT SCHOOL SUPPLY Indoor Playground Equipment - Rider Tandem Bike 539.99 12/14/2023 PARK & REC AMAZON 2024 Monthly Calendar 12.05 12/15/2023 PARK & REC ULINE First - Aid Kit 199.00 12/15/2023 PARK & REC ULINE A - Frame Signs (2) 557.56 12/17/2023 PARK & REC COYOTE MOON GRILLE Senior Trips - Meal at Coyote Moon - 27 participants 468.00 Department Purchasing Card Activity - December 2023 8, January 2024 Date Department Vendor Name Description Amount 12/17/2023 PARK & REC AMAZON Powerrated V-Belt (2) 27.50 12/19/2023 PARK & REC WM SUPERCENTER Senior Activities - Fruit, Cookies, Juice, Bananas, Biscuits 68.90 12/20/2023 PARK & REC MRPA MRPA - Facility Management Institute - Casey Hagert 349.00 12/22/2023 PARK & REC MRPA MRPA - Facility Management Institute - Randy Carter 349.00 12/24/2023 PARK & REC AMAZON Senior Activities - Cards, Tins for crafts 86.96 12/24/2023 PARK & REC AMAZON Printer Paper, Screen Protector, Laminator Pouches 270.48 12/31/2023 PARK & REC PROGRESSIVE DESK Power Bar, Desker Holder / Spacer Kit for Desk 130.05 1/4/2024 PARK & REC AMAZON Heavy Duty Packing Tape 17.59 1/4/2024 PARK & REC AMAZON Supplies for Employee Holiday Party 52.26 1/4/2024 PARK & REC AMAZON Wastebaskets for Office 72.46 1/5/2024 PARK & REC AMAZON Binder Spine Inserts, Hanging File Folders, Tab Inserts 12.31 1/5/2024 PARK & REC AMAZON Supplies for Employee Holiday Party 8.99 1/7/2024 PARK & REC AMAZON Supplies for Employee Holiday Party 30.78 1/7/2024 PARK & REC AMAZON Replacement Office Wheel Chairs 47.40 1/7/2024 PARK & REC AMAZON Bulletin Boards for Recreation Center 433.02 1/9/2024 PARK & REC OLD LOG THEATRE Senior Tours - Old Log Theater - Million Dollar Quartet Tickets 1,315.00 1/9/2024 PARK & REC PELSB LICENSING SERVICE FEE Service Fee - Community Education Licensure 1.23 1/9/2024 PARK & REC PELSB LICENSING Community Education Licensure 57.00 1/10/2024 PARK & REC WHENIWORK.COM Employee Scheduling Software 0.90 1/11/2024 PARK & REC WHENIWORK.COM Employee Scheduling Software 84.00 1/11/2024 PARK & REC WM SUPERCENTER Printer Ink, Binders 66.63 1/14/2024 PARK & REC MIAMA Arena Membership 2024 - MIAMA 250.00 1/14/2024 PARK & REC MINNESOTA NURSERY AND LAN Green Expo 2024 - Park Staff Registrations 796.00 1/18/2024 PARK & REC PRIME VIDEO Senior Center - Movie (prime video) 4.30 1/18/2024 PARK & REC MN RECREATION AND PARK ASSOC MRPA - Conference - Full Day Registration - Lynn Neumann 119.00 1/24/2024 PARK & REC RIVERSIDE INN AND EVENT CTR Senior Tours - Riverside Inn Luncheon Concert Tickets 2,401.00 1/25/2024 PARK & REC AMAZON Desk Organizers - pen holder, binder holder, letter file holder 68.51 1/26/2024 PARK & REC AMAZON Iphone Charger 2 pack 11.99 1/26/2024 PARK & REC AMAZON Surge Protector Power Strip 19.49 1/28/2024 PARK & REC TRACFONE Data Plan for Senior tours Phone 10.00 1/28/2024 PARK & REC OLD LOG THEATRE Senior tours - Old Log Theater - Million Dollar Quartet Tickets 1,161.40 1/30/2024 PARK & REC AMAZON Concession Supplies - Popcorn Kit 146.42 1/30/2024 PARK & REC MINNESOTA NURSERY AND LAN MN Shade Tree Short Course - Registration 460.00 1/30/2024 PARK & REC AMAZON Concession Supplies - Cooking Scissors 8.49 1/31/2024 PARK & REC AMAZON Concession Supplies - Pizza Cutter, Popcorn Scoop, Serving Tongs, Spatula 88.30 1/31/2024 PARK & REC AMAZON Concession Supplies - Pizza Cutter 23.36 12/6/2023 PLANNING AMAZON Coffee 102.81 12/27/2023 PLANNING INT'L CODE COUNCIL Training 360.00 12/27/2023 PLANNING INT'L CODE COUNCIL Training 180.00 12/27/2023 PLANNING U OF M CONTLEARNING Training 150.00 1/3/2024 PLANNING DEPARTMENT OF LABOR AND INDUSTRY Boilers license 20.00 1/19/2024 PLANNING AMAZON Coffee 68.64 1/30/2024 PLANNING WAREHOUSELIGHTING Lights for library 51.98 12/1/2023 POLICE BCA TRAINING EDUCATION B Erlandson training 75.00 12/3/2023 POLICE AMAZON Sharpies 9.98 12/3/2023 POLICE AMAZON Towels 80.34 12/4/2023 POLICE AMAZON Vacuum 99.99 12/8/2023 POLICE AMAZON File numbers 70.36 12/14/2023 POLICE AMAZON Wipes 18.99 1/10/2024 POLICE AMAZON Wipes 53.85 1/12/2024 POLICE AMAZON Pocket notebooks 30.99 1/14/2024 POLICE ECKBERG LAMMERS PC Training 1,298.00 1/14/2024 POLICE AMAZON Gloves 69.00 1/22/2024 POLICE AMAZON Paper towels 37.56 1/23/2024 POLICE AMAZON White boards 126.46 1/24/2024 POLICE AMAZON Logbook 9.59 1/25/2024 POLICE AMAZON Mats 211.30 1/25/2024 POLICE MAPET Membership Schermann 35.00 1/28/2024 POLICE BLINK Remote camera subsription 30.00 1/28/2024 POLICE BLINK Remote camera subsription 30.00 12/4/2023 PUBLIC WORKS AMAZON Replacement Fire Extinguisher & Hydrant Wrenches 318.67 12/8/2023 PUBLIC WORKS FLYER PUBLICATIONS FBO Airport Ad for Bids Extention 165.00 12/8/2023 PUBLIC WORKS ULINE Entry Mats and Digital Thermometer 470.82 12/12/2023 PUBLIC WORKS DEPT OF NATURAL RESOURCES Uptown Grand RipRap DNR Permit 1,200.00 12/13/2023 PUBLIC WORKS COUNTRY KITCHEN Utilities Projects Meeting 155.47 12/15/2023 PUBLIC WORKS JOHN M ELLSWORTH CO INC Pail Siphon Pump 101.03 12/19/2023 PUBLIC WORKS THE ENCOUNTER CAFE JO & JA Breakfast on Trip to MO 32.07 12/19/2023 PUBLIC WORKS HOTEL BOOKINGS SERVICE FEE Service Fee 15.99 12/19/2023 PUBLIC WORKS HOTEL BOOKING JO & JA Hotel Stay in MO 112.12 12/19/2023 PUBLIC WORKS CROSSROADS BP Gas for Equipment Pick Up in MO 71.22 12/19/2023 PUBLIC WORKS MN POLLUTION CONTROL AGENCY TG Biosolids License Refresher Training 100.00 12/19/2023 PUBLIC WORKS MN POLLUTION CONTROL AGENCY Service Fee 2.15 department Purchasing Card Activity - December 2073 & January 2024 Date Department Vendor Name Description Amount 12/19/2023 PUBLIC WORKS GREAT RIVER TIRE Gas for Equipment Pick Up in MO Monthly Dispatch Services 50.63 12/20/2023 PUBLIC WORKS CUSTOMER ELATION 73.50 12/20/2023 12/21/2023 PUBLIC WORKS PUBLIC WORKS CUSTOMER ELATION _ SHELLOIL Monthly Dispatch Services 73.50 Gas for Equipment Pick Up in MO 55.00 12/21/2023 PUBLIC WORKS CASEYS Gas for Equipment Pick Up in MO 101.50 12/21/2023 IPUBUCWORKS MCLEOD COUNTY HIGHWAY DEPT Michael Ct NW County ROW Permit 13100 12/28/2023 PUBUC WORKS AMAZON FLYER PUBLICATIONS Oregon Retrofit Vise 123.95 12/29/2023 PUBLIC WORKS FBO Airport Ad for Bids Extention 165.00 1/3/2024 PUBLIC WORKS MN POLLUTION CONTROL AGENCY ZP Biosolids Refresher 1K Biosolids Refresher 100.00 100.00 1/3/2024 PUBLIC WORKS MN POLLUTION CONTROL AGENCY 1/3/2024 PUBLIC WORKS MN POLLUTION CONTROL SERV ZP Biosolids Refresher Service fee 2.15 1/3/2024 PUBLIC WORKS MN POLLUTION CONTROL SERV X Biosolids Refre sh e r Se rvice Fee 2.15 1/3/2024 PUBLIC WORKS HSEM TIER 2 REPORTING SERVICE FEE 2023 Tier II Annual Reporting Service Fee 2023 Tier II Annual Reporting 0.54 1/3/2024 PUBLIC WORKS HSEM TIER 2 REPORTING 25.00 1/7/2024 PUBLIC WORKS EU AUTOMATION 240v/120v Transformers for Innovent MA Os Main LS Exterior Lights 1,020.00 1/9/2024 PUBLIC WORKS ECONOLIGHT 239.97 1/14/2024 PUBLIC WORKS JAY MALONE MOTORS MS Jeep Key Fah Battery 6.85 1/17/2024 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services 73.50 1/17/2024 PUBUC WORKS CUSTOMER ELATION Monthly Dispatch Services CM DOT Training Service Fee 73.50 1/19/2024 PUBLIC WORKS DOT TRAINING SERVICE FEE 2.69 1/19/2024 1/24/2024 PUBLIC WORKS PUBLIC WORKS DOTTR_AINING_ AMAZON s� CM DOTTraining 125.00 Office Supplies 75.23 1/25/2024 PUBLIC WORKS MN POLLUTION CONTROL AGENCY ZP WW Class C Exam Fee 2P WW Class C Exam Fee Service Fee 55.00 1/25/2024 PUBLIC WORKS MN POLLUTION CONTROL SERV 1.18 1/30/2024 PUBLIC WORKS CSWEA TG Conference Registration Fee 95.00 1/30/2024 PUBLIC WORKS MINNESOTA RWA MTV RC MRWA Conference 275.00 1/30/2024 PUBLIC WORKS MINNESOTA RWA MN JN MRWA Conference Airport Hanger 6-1, 6-2 Fire Extinguisher Brackets 27&00 1/30/2024 PUBLIC WORKS RAIDER FIRE PROTECTION 48.11 1/31/2024 PUBLIC WORKS Total -P-Cards: v ZORO TOOLS INC lAirport Conference Roam Chairs 2,151.67 $ 45,223.59 Fa s: HUTCHINSON CITY COUNCIL HUTCH I N SON Request for Board Action A CITY ON PURPOSE. 2023 Planning Zoning Building Department Annual Report Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 2/2712024 Application Complete NIA Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff 21 Communications, Requests Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: I will be giving a presentation of the Planning Zoning Building Department Annual Report at the Meeting. I have attached the Annual Report in written form for your review_ Please let me know if there are any questions. BOARD ACTION REQUESTED: Information Only. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Sources N/A Remaining Cost: $ 0.00 Funding Source: N/A PLANNING/BUILDING/ZONING DEPARTMENT Planning/Building/Zoning Department Pf B/Z DEPARTMENT Primary Services Under the direction of the Planning Director, this department provides long range planning services and reviews land use plans for consistency with the city plans. It also regulates properties to ensure general health, safety, and welfare standards for the community. In addition, it offers services that provide minimum standards to safeguard life or limb, health, property, and public welfare by regulating and controlling the design, construction, quality of materials, use and occupancy, location and maintenance of all buildings within this jurisdiction. Overall Functions include: ■ Comprehensive Planning ■ Redevelopment Planning • Zoning and Subdivision Administration ■ Administration of State Building Code ■ Building Permit Issuance and Reporting ■ Plan Review ■ Commercial and Residential Building Inspections ■ Zoning and Property Maintenance Enforcement • Coordination of City Rental Inspection Program ■ Education 2023 Accomplishments • Permitted over $20,000,000 worth of construction projects • Completed work on Growth Area Planning Study • Continue to support Hutchinson Area Joint Planning Board • Started Downtown Planning Update 2023 Planning/Zoning/Building Department Overview • Local construction activity lagged due to larger national economic issues such as interest rates and labor and material costs. • Hopeful that interest rates, inflation, and worker shortages will not impact growth of Hutchinson long term. • Expected Projects o Michael Court NW Apartment Project o Northwoods Park Area Residential Development o Dollar General/Dollar Tree Hwy 7 W o Continued Residential Development Primary Services Overview — Planning and Zoning Department staff provide a variety of customer services, coordination, and review services, including processing and reviewing of land use applications. The Department provides long range planning services and reviews land use plans for consistency with city plans. Demographic information, as well as projections about population growth are monitored and planned for by this department. The Department also drafts policies and revises ordinances to implement the goals of the City regarding growth management and development practices. The Department works closely with the Engineering, Housing and Redevelopment, and Economic Development Departments. Zoning is the regulation of property to ensure general health, safety, and welfare standards for the community. The Zoning Department assists residents and applicants with zoning requests, development requests and flood plain information. Staff coordinates efforts to communicate with the property owner or developer by arranging pre - development meetings "up -front" to get questions answered at the beginning of the project. Department staff issues applications for Conditional Use Permits, Variances, Rezoning, Annexations, Lot Splits, Platting, and Sign permits. The Planning Department provides the following services. • Planning Commission support • Development Review Long-range/Comprehensive planning • Special land use and redevelopment studies • Point of contact for lands use and zoning inquiries and property research 2023. THE YEA • Document preparation for land -use decisions, ordinance updates and development decisions • Permanent sign and zoning permit coordination and administration • Building permit review for land use and zoning conformity • Zoning, Subdivision and FEMA Flood Ordinance administration 2023 Accomplishments: Reviewed and Processed: 0 20 Applications for Planning Commission 0 150 City Land Use Applications • 55 zoning reviews of building permits. 0 37 sign permits reviewed. 0 39 predevelopment/application meetings. 2023 Planning Commission Items o CUP for office space in an I/C zoning district located at 756 Century Ave SW o Site Plan and Lot Split located at 955 Hwy 7 W o CUP for a driving range and batting cages in an R-2 zoning district located at 940 North High Dr NW o Final Plat for Island View Heights Seventh Addition o Preliminary and Final Plat for Forcier Addition o Preliminary and Final Plat for Les Schwab Subdivision o Preliminary Plat for Second Addition to the Meadows o CUP for single-family residence in a C-3 zoning district located at 6 Franklin St NW d CUP to move a single-family dwelling from 135 1" Ave NW to 1831 Island View Cir SW d CUP to move a single-family dwelling to 505 California St NW o Vacation of Easements at 125 Michigan St SE, 509 Hilltop Dr NE and 515 Hilltop Dr NE o CUP for a used car sales lot in an I/C zoning district located at 845 Hwy 7 W d Preliminary and Final Plat for BAR Properties located at 845 Hwy 7 W o Site Plan Review for Les Schwab Tire Store located at 1550 Montreal St SE o Preliminary and Final Plat for Hutchinson Downtown Redevelopment Plat No. 4 o Rezone a property from I/C zoning district to R-3 zoning district located at 845 Hwy 7 W (north half] Building Department Primary Services Overview of Building Department - MN Rule 1300.0030 states that the purpose of the MN State Building Code is to establish minimum requirements to safeguard the public health, safety and general welfare, through structural strength, means or egress facilities, stability, sanitation, adequate light and ventilation, energy conservation, and safety to life and property from fire and other hazards attributed to the built environment and to provide safety to firefighters and emergency responders during emergency operations. The code applies to the design, construction, addition, alteration, moving, replacement, demolition, repair, equipment, installation, use and occupancy, location, maintenance, and inspection of any building, structure, or building service equipment in a municipality. The code includes among other provisions: The MN Building Code, the MN Residential Code, the MN Conservation Code for Existing Buildings, the MN Floodproofing Regulations, the MN Accessibility Code, the Prefabricated Structures Code, the Industrialized/Modular Buildings Code, the MN Plumbing Code, the MN Commercial Energy Code, and the MN Residential Energy Code. The purpose and scope of the MN State Building Code clearly convey the complexity and significance of building code administration. The practical administration of the code includes education, communication, plan review, correspondence, permit administration, field inspection, and enforcement to ensure the purpose of the code is accomplished throughout the breadth of its scope. Under the direction of the Planning Director and the Building Official, protective inspections provides the following services: o Plan Review for residential, commercial properties and State licensed facilities o Clearinghouse for the issuance of building, mechanical, plumbing, erosion control, grading, and sign permits. o Field inspections o Enforcement of building, plumbing, and mechanical codes (i.e. new and existing building construction for fire, life, health and safety) o Education of homeowners and contractors on the building code, permits, and processes. 2023; THE YEAR IN REVIEW o Provided plan review and building inspection services as required. o Educated property owners regarding permit requirements, licensed contractors and state building codes o Provided Inspection and plan review services: ■ New Police Facility 0 New Hanger at Airport ■ 5 Below Buildout ■ Citizens Bank Remodel Project ■ RD Machine Addition ■ River House Kitchen and Drink Demo ■ New MITGI Building Project ■ Michael Ct Apartments Number of Building Permits Issued 2013 Through 2023 80 70 60 50 40 30 20 10 0 4000 3500 3000 Z500 Z000 1500 1000 500 0 CONSTRUCTION VALUATION MILLION $ VALUATION 2013-2023 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2013 - 2023 Total Building Inspections 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 New Dwelling Unit Construction ao 35 34 36 35 27 30 25 23 � 20 20 23 zo 15 10 5 0 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Staff has researched recent trends of new residential construction in this region by surveying other communities in the area with populations similar to Hutchinson in an effort to attempt to verify if the level of new residential construction activity in Hutchinson is common to the surrounding regions. The majority of similarly sized communities in this region indicate construction trends similar to what Hutchinson has experienced in recent years. As may be expected, communities that are metropolitan suburbs or regional hubs have experienced higher total volumes of construction. However, the overall trend of construction activity in the surveyed region is very similar between communities. 200 180 160 140 120 100 80 60 40 20 0 pop 4 lzz ■ 2019 ■ 2019 ■ 2020 ■ 2021 2022 ■ 2023 PLANNING, ZONING, HUMDING DEPARTMENT ADDENDA CITY OF HUTCHINSON COUNT OF B UILDINGIPL UMBINGIMECHANICAL PERMITS ISSUED AND VAL UA TION 2023 Total Number Inspections 1956 Building Permits Issued by Type Year to Date Number Permits & Valuation Commercial new 1 - $637,353 Commercial Additions/ Remodels 61 - $10,679,667 Industrial new 0 - $0 Industrial Additions/Remodels 2 - $433,200 Fire Sprinkling 14 - $239,990 Total New Residential Units (Single Family, twins, townhomes 20 - $5,441,758 Residential misc. additions, repairs, remodels, etc, 118- $1,252,457 Set fee permits reside, reroof, window replacement, misc.* 458 Subtotal Building Permits: 674 - $18,684,425 Mechanical 147 - $1,485,320 Plumbing* 258 Total Permits issued and valuation 1079 - $20,169,745 *Set fees not included in valuation YEAR Yearly Permit and Valuation TOTAL NO. OF PERMITS Totals TOTAL VALUATION 2023 Building 674 $18,684,425 Mechanical 147 $ 1,485,320 Plumbing 258 $ $20,169,745 2022 Building 635 $35,017,196 Mechanical 157 $ 5,510,224 Plumbing 107 $ $40,527,420 2021 Building 715 $34,346,923 Mechanical 197 $ 5,418,155 Plumbing 148 $ $39,765,078 2020 Building 839 $38,937,108 Mechanical 178 $ 2,495,764 Plumbing 137 $ $41,432,872 2019 Building 747 $42,560,147 Mechanical 198 $ 3,955,457 Plumbing 92 $ $46,515,604 2018 Building 1075 $40,161,512 Mechanical 239 $ 4,147,765 Plumbing 110 $44,309,277 2017 Building 1962 $60,949,672 Mechanical 232 $ 6,912,447 Plumbing 97 $ $67,862,119 2016 Building 788 $18,429,091 Mechanical 206 $ 1,000,062 Plumbing 94 $ $19,429,153 2015 Building 865 $13,690,216 Mechanical 166 $ 1,247,905 Plumbing 78 $ $14,938,121 2014 Building 779 $12,378,612 Mechanical 219 $ 1,821,629 Pluming 83 $ $14,200,241 2013 Building 879 $14,099,677 Mechanical 190 $ 898,781 Plumbing 70 $ $14,998,458 • Special permits are fixed fee permits for residential reshingle, resides, window replacements, and excavations, signs, manufactured homes, fences, moving, demolitions, decks, residential sheds, and fire sprinkler permits. New Residential Construction YEAR HOUSING TYPE BUILDINGS UNITS CONSTRUCTION COST 2023 Single Family Dwelling 20 20 $ 5,441,758 2022 Single Family Dwelling 24 24 $ 5,393,727 2021 Single Family Dwelling 35 35 $ 7,397,267 2020 Single Family Dwelling 36 36 $ 7,582,886 2019 Single Family Dwelling 23 23 $ 5,027,559 2018 Single family Dwelling 34 34 $ 6,486,684 2017 Single Family Dwelling 25 25 $ 4,972,795 Twin homes 1 2 373,104 $ 5,234,899 2016 Single Family Dwelling 24 24 $ 4,722,278 Twin homes 3 6 895,100 $ 5,617,378 2015 Single Family Dwellings 20 20 $ 3,623,304 2014 Single Family Dwellings 23 23 $ 4,770,652 2013 Single Family Dwellings 12 12 $ 2,378,254 2023 Construction Activity NEW CONSTRUCTION STARTS Valuation New Homes $ 5,441,758 105 Michael Ct NW 1,977,932 7,419,690 Detached Garages 469 Prospect St NE 35,496 510 School Rd NW 16,565 113 Spruce Ct NW 42,497 700 2"d Ave SW 14,198 725 Franklin St SW 15,618 105 Mark Dr NE 21,298 1831 Island View Cir SW 34.751 180,423 Total New Construction $ 7,600,113 COMMERCIAL AND INDUSTRIAL ADDITION AND REMODELS 102 Main St remodel 2,500,000 RD Machine Addition 2,030,431 5 Below Buildout 798,703 MITGI roof 713,840 Green Castle roof 581,920 TDK roof 429,200 1115 Hwy 7 E solar panels 343,200 1065 5"' Ave SE reroof 276,567 945 5t' Ave fire damage 249,151 Sears Building remodel 200,000 Crosspoint Church window project 153,400 Total Addition and Remodel Work $ 8,276,412 All Other Commercial/Industrial Work 1,495,876 All Other Residential Work 1,072,034 Mechanical 1,485,320 Plumbing 0 Fire Sprinkler 239,990 Total Construction Valuation $ 20,169,745 New Housing Starts 2023 Site Address Sub Type Owner Name Valuation Contractor Issued Date 1377 Southfork Dr SE Single Family Castle Gate Construction Inc $316,273 Castle Gate Construction 03/02/2023 445 Grant Ave SE Single Family Castle Gate Construction Inc $261,160 Castel Gate Construction 03/14/2023 1186 Bluejay Dr SW Single Family Bonneville Land & Cattle $245,964 Utecht Construction 03/27/2023 1188 Bluejay Dr SW Single Family Bonneville Land & Cattle $245,964 Utecht Construction 03/27/2023 1192 Bluejay Dr SW Single Family Bonneville Land & Cattle $233,695 Utecht Construction 03/27/2023 1194 Bluejay Dr SW Single Family Bonneville Land & Cattle $233,695 Utecht Construction 03/27/2023 1550 94h Ave SW Single Family Betker Homes Construction $300,453 Betker Homes Construction 05/23/2023 166 Detroit Ave SE Single Family First Class Builders LLC $297,929 First Class Builders LLC 06/28/2023 1363 Sherwood St SE Single Family First Class Builders LLC $285,979 First Class Builders LLC 07/10/2023 117 Denver Ave SE Single Family First Class Builders LLC $306,388 First Class Builders LLC 07/13/2023 855 Willow Dr SW Single Family Betker Builders LLC $313,545 Betker Builders LLC 07/31/2023 140 Denver Ave SE Single Family Betker Builders LLC $286,913 Betker Builders LLC 08/24/2023 1175 West Shore Dr SW Single Family Myron Schuette Construction $382,193 Myron Schuette Construction 08/31/2023 1831 Island View Cir SW Single Family HRA $70,591 Btudorn Builders 09/27/2023 141 Denver Ave SE Single Family Betker Builders LLC $306,159 Betker Builders LLC 10/16/2023 174 Detroit Ave SE Single Family First Class Builders LLC $293,364 First Class Builders LLC 10/16/2023 149 Denver Ave SE Single Family Betker Builders $293,461 Betker Builders 10/27/2023 437 Grant Ave SE Single Family Castle Gate Construction Inc $262,290 Castle Gate Construction Inc 11 /02/2023 441 Grant Ave SE Single Family Castle Gate Construction Inc $262,290 Castle Gate Construction Inc 11 /02/2023 148 Denver Ave SE Single Family Betker Builders LLC $278,203 Betker Builders LLC 12/07/2023 New Construction Count 20 Total Valuation $5,441,758 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approval of Labor Agreement with MNPEA Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 2/27/2024 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 0 New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The current union agreement with our Patrol Officer's Union (MNPEA) expired on December 31, 2023. After two negotiation sessions, the Union and the City's negotiating committee agreed to the attached updated Labor Agreement, which is a 2-year contract with a wage reopener in 2025. The agreement includes a 6% grid adjustment that matches the grid shift that non -union employees received. The agreement also includes a $1.50 per hour base adjustment as an effort to move our officers closer to market numbers. Additional changes to the contract include the following: Adding Juneteenth as a holiday; updating their vacation and sick leave/bereavement policies to match the rest of the non -union policies; elimination of the uniform allowance; and updated language regarding the union stewards. A marked -up and clean version of the contract have been included in your packet. The agreement will have about a $6,500 budget impact over and above what was budgeted in 2024. Staff is comfortable in believing we can make this difference up in other areas of the budget. The negotiating committee, which includes council member Tim Burley and Mayor Forcier, are recommending that the council approve this Labor Agreement. BOARD ACTION REQUESTED: Approval of Labor Agreement with MNPEA Fiscal Impact: Funding Source: FTE Impact: Budget Change: Yes 0 Included in current budget: Yes 0 PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A AGREEMENT between THE CITY OF HUTCHINSON and MINNESOTA PUBLIC EMPLOVEES ASSOCIATION January 1, 2022 -1024 to December 31, 20232025 TABLE OF CONTENTS Article 1 Purpose of Agreement..............................................................................................2 Article2 Recognition..............................................................................................................2 Article3 Definitions................................................................................................................2 Article4 No Strike..................................................................................................................3 Article 5 Employer Authority.................................................................................................3 Article6 Union Security.........................................................................................................3 Article 7 Employee Rights — Grievance Procedure................................................................4 Article8 Savings Clause.........................................................................................................6 Article9 Seniority...................................................................................................................6 Article10 Discipline.................................................................................................................7 Article 11 Work Schedules and Overtime................................................................................8 Article12 Court Time...............................................................................................................9 Article13 Insurance..................................................................................................................9 Article14 Uniforms..................................................................................................................9 Article15 Injury on Duty..........................................................................................................9 Article16 Holidays...............................................................................................................10 Article17 Vacations................................................................................................................10 Article 18 Sick Leave/Bereavement .......................................................................................10 Article19 Wages....................................................................................................................10 Article 20 Field Training Officer..........................................................................................I I Article21 Waiver.................................................................................................................... I I Article22 Duration......................................................................................I I Memorandum of Agreement...............................................................................12 1 ARTICLE 1. PURPOSE OF AGREEMENT This Agreement is entered into between the City of Hutchinson, hereinafter called the Employer, and the Minnesota Public Employees Association (MNPEA), hereinafter called the Union, and collectively, the Parties. It is the intent and purpose of this Agreement to: 1.1 Assure sound and mutually beneficial working and economic relations between the Parties hereto; 1.2 Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; and 1.3 Place in written form the Parties' agreement upon terms and conditions of employment for the duration of this Agreement. ARTICLE 2. RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative under Minn. Stat. § 179A.12, subd. 10, of a bargaining unit certified by the Bureau of Mediation Services on October 23, 2012, BMS Case No. 13PCE0128, and described as: All licensed essential employees within the rank of Police Officer employed by the City of Hutchinson Police Department, Hutchinson, Minnesota, who are public employees within the meaning of Minn. Stat. § 179A.03, subd. 14, excluding supervisory employees, confidential employees, and all other employees of the Hutchinson Police Department. 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3. DEFINITIONS 3.1 Union: Minnesota Public Employees Association. 3.2 Union Member: A member of the Minnesota Public Employees Association. 3.3 Employee. A member of the exclusively recognized bargaining unit. 3.4 Department: The Hutchinson Police Department. 3.5 Employer: The City of Hutchinson. 3.6 Chief The Chief of the Hutchinson Police Department. 3.7 Union Officer: Officer elected or appointed by Minnesota Public Employees Association. 2 3.8 Overtime: Work performed at the express authorization of the Employer in excess of forty (40) hours per work week. 3.9 Scheduled Shift: A consecutive work period including rest breaks and a lunch break. 3.10 Rest Break: Periods during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.11 Lunch Break: A period during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.12 Strike: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slowdown, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. ARTICLE 4. NO STRIKE 4.1 The Union and employees covered by this Agreement agree that during the life of this Agreement they will not cause, encourage, participate in or support any strike, slow -down or other interruption of or interference with the normal functions of the Employer. 4.2 An employee who engages in the conduct prohibited in Article 4.1 shall be deemed to have engaged in an illegal strike. Any employee who engages in an illegal strike shall be subject to disciplinary action up to and including discharge. ARTICLE 5. EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all employee, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. ARTICLE 6. UNION SECURITY 6.1 The Employer shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly Union dues. Such monies shall be remitted as directed by the Union. Each month the Employer will send to the Union office (1) a written list of names of current bargaining unit members and the amount of dues and fair share fees withheld, and (b) a notice of new employees and those exiting the unit. 6.2 The Union may designate no more than two (2) employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. Those designated as steward and/or alternate will be allowed time off scheduled duty to participate in negotiations with the Employer without loss of pay. 6.3 The Employer shall make space available on the Employer bulletin board for posting Union notice(s) and announcement(s). 6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. 6.5 Pursuant to the Minnesota Public Employment Labor Relations Act, the Union, as the exclusive representative, requires that Hutchinson Police Officers who are not members of the Union contribute a fair share fee to the Union for services rendered. Such fees shall be deducted from the wages of nonmember Police Officers by the Employer and remitted as directed by the Union. For the terms of this Agreement, the fair share fee is $29.00 per month. ARTICLE 7. EMPLOYEE RIGHTS — GRIEVANCE PROCEDURE 7.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Union Representatives. The Employer will recognize representatives designated by the Union as the grievance representative of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated. 7.3 Processing of a Grievance. It is recognized and accepted by the Union that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall, therefore, be accomplished during normal working hours only when consistent with such employee's duties and responsibilities. The aggrieved employee and a Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the employee and the Union representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4 Procedure. Grievances, as defined in SectionT 1, shall be resolved in conformance with the following procedure: rd Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present personally or through a Union representative such grievance in writing to the employee's supervisor as designated by the Employer. The employee's supervisor will meet with the employee to discuss the grievance and give a written answer to such Step 1 grievance within twenty-one (2 1) calendar days after the meeting. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing by the union setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the supervisor's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union to the Police Chief, and a meeting shall be scheduled as soon as practicable between the Police Chief, the aggrieved employee and the Union to discuss the grievance. The Police Chief shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after the Step 2 meeting. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Police Chief s final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Union to the City Administrator, and a meeting shall be scheduled as soon as practicable between the City Administrator, the aggrieved employee and the Union to discuss the grievance. The City Administrator shall give the Union the Employer's answer in writing within ten (10) calendar days after the Step 3 meeting. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the City Administrator's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971 as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. 7.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (34) days following close of the hearing or the submission of briefs by the parties, whichever is later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representative and witnesses. If either parry desires a verbatim record of the proceeding, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 Waiver. If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof, within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union. 7.7 Choice of Remedy. If, as a result of the written Employer response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article 7 or a procedure such as Civil Service, veterans preference or fair employment. If appealed to any procedure other than Step 4 of Article 7, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article 7. The aggrieved employee shall indicate in writing which procedure is to be utilized — Step 4 of Article 7 or another appeal procedure — and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 4 of Article 7. An employee pursuing a statutory remedy under the jurisdiction of the EEOC is not precluded from also pursuing an appeal under this grievance procedure. ARTICLE 8. SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota, and the City of Hutchinson. In the event any provision of this Agreement is declared to be contrary to law by a court or state or federal administrative agency of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE 9. SENIORITY 201 9.1 Seniority shall be determined by the employee's length of continuous employment as a Police Officer with the City of Hutchinson. Seniority shall not accrue during a period of layoff. 9.2 During the probationary period, a newly hired or rehired employee may be discharged at the sole discretion of the Employer. 9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. An employee who has been laid off will be eligible for reinstatement for up to one year from the date of the employee's layoff. An employee who is notified of recall shall report to work within two (2) weeks of such notice, unless a different time period is mutually agreed upon. ARTICLE 10. DISCIPLINE 10.1 The Employer will discipline employees who have completed the probationary period for just cause only. Discipline will be in one or more of the following forms: a. Oral reprimand; b. Written reprimand; C. Suspension; d. Demotion; or e. Discharge. 10.2 A written reprimand, suspension, demotion or discharge of an employee may be appealed through the grievance procedure as contained in Article 7 of this Agreement, subject to the limitations set forth in Article 7.7, Choice of Remedy. 10.3 Oral reprimands will not be placed in an employee's personnel file and the Police Department Administration will document only the date, the existence of the oral reprimand, and brief subject of the oral reprimand. Written reprimands, suspensions, demotions, and discharges will be in written form. 10.4 Written reprimands, notices of suspension, notices of demotion, and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. The employee and the Union will receive a copy of such reprimand and/or notices. 10.5 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.6 An employee who is questioned by the Employer about a matter the employee reasonably believes may lead to his/her discipline shall have the right to request Union representation. 10.7 Grievances relating to this Article shall be initiated by the Union at Step 2 of the grievance procedure under Article 7. 7 ARTICLE 11. WORK SCHEDULES AND OVERTIME 11.1 The Employer is the sole authority in establishing work schedules. 11.2 This Article shall not be construed to provide a guarantee of the minimum or maximum number of hours of work per day or per week. 11.3 Employees shall receive overtime compensation at the rate of one and one-half (1-1/2) times their regular rate of pay for all hours worked in excess of forty (40) hours in a seven (7) day work period. The Employer may modify an employee's work schedule during the week to provide offsetting time off for time worked over a shift or to minimize overtime but in a manner that considers work requirements, the employee's preference, and safety. Paid sick leave is included as "hours worked" for purposes of calculating overtime. 11.4 All employees are required to work overtime as requested by their supervisors as a condition of continued employment. Refusal to work overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their employees when assigning overtime work. 11.5 Overtime will be calculated to the nearest fifteen (15) minutes. 11.6 Employees must receive prior authorization from the Employer's designated representative before working any overtime, except in cases of emergency or required duty related extension of shift. 11.7 Employees shall be permitted the option of banking overtime hours up to a maximum of 80 hours, rather than receiving overtime pay, at the discretion of the department head. Compensatory time must be used no more than twelve (12) months from the time it is earned. Employees shall give advance notice to the department head of desired dates for use of compensatory time, and the department head shall determine whether requested dates allow for reasonable scheduling of work within the department. Compensatory time may be used to bring total paid hours only up to 40 in a week. Employees shall be permitted to use earned time off and compensatory time in combination with vacation time subject to the discretionary approval of the City Administrator. 11.8 Neither the base rate nor overtime pay shall be pyramided, compounded, or paid twice for the same hours worked under any provision of this Agreement. 11.9 If a special event is cancelled within 24 hours of the event start time, the employee shall be given the option of working the hours for which the employee was scheduled to work the special event overtime. 11.10 A shift differential of $1.00 per hour shall be paid for all hours worked between 9:00 p.m. and 7:00 a.m. ARTICLE 12. COURT TIME Employees who are required to testify in court related to their work during off -duty hours shall receive a minimum of two (2) hours pay at one and one-half times their base rate. This Article does not apply to an extension or early report to a regularly scheduled shift. If the employee is required to meet with the prosecuting attorney, the employee will receive pay at straight time provided the employee can adjust his/her shift. Employees shall be paid the two (2) hour minimum set forth herein if court is cancelled after 5:00 p.m. on the day before an employee is required to testify in court during off duty hours. ARTICLE 13. INSURANCE 13.1 Health Insurance: For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non -union employees toward a health insurance plan for eligible employees and their dependents. The Employer will meet and discuss any reduction in the aggregate value of benefits with the Union prior to implementing the change. 13.2 In the event the health insurance provisions of this Agreement fail to meet the requirements of the Affordable Care Act and its related regulations or cause the Employer to be subject to a penalty, tax or fine, the Union and the Employer will meet immediately to bargain over alternative provisions so as to comply with the Act and avoid any penalties, taxes or fines for the Employer. 13.3 Dental Insurance. For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non -union employees toward a dental insurance plan for eligible employees and their dependents. 13.4 Life Insurance. The Employer will pay the full premium for life insurance coverage equivalent to one time the employee's annual pay up to a $50,000 maximum. 13.5 Long-term Disability Insurance. The Employer will pay the full premium for the long- term disability insurance coverage for each employee. The cost of the premium is imputed as income to the employee and taxed accordingly. ARTICLE 14. UNIFORMS The Employer will provide approved uniform items at no cost to employees. In accordance with established procedures, the Employer will replace uniforms/equipment that has been worn out through normal use or damaged in the line of duty. J ARTICLE 15. INJURY ON DUTY Worker's compensation lost wages benefits are paid at two-thirds (2/3) of the employee's regular gross weekly wages on the date of the injury. The employee may use accrued sick leave, vacation leave, or compensatory time to make up the difference between the lost wage payment and regular gross wage as of the date of the injury. The total of the worker's compensation and any additional payment may not be greater than the employee's gross weekly wage at the time of the injury. The additional payment is not treated as taxable income for the employee, nor is the payment eligible for PERA contributions. ARTICLE 16. HOLIDAYS 16.1 The following calendar days, and such other days as the council may fix, are paid eight (8) hour holidays for full-time employees. When a holiday falls on a Sunday, the following day is a holiday. When it falls on a Saturday, the preceding day is a holiday. 1 New Year's Day 2 Martin Luther King Day 3 President's Day 4 Memorial Day 5. Juneteenth -56 Independence Day 6-7 Labor Day ' --8 Veterans' Day 9-9 Thanksgiving Day �I0 Thanksgiving Friday �11 Christmas Day 44-12 4-hour Individual Floating Holiday 16.2 Full-time employees who are not working rotating shifts and who are assigned by the Employer to work on a holiday shall be granted holiday pay. 16.3 Any employee who works a rotating shift shall receive.8492 hours extra pay per year in lieu of holidays, with payment made in December. This payment shall be prorated for employees who are employed less than a full calendar year. 16.4 Employees assigned to nonrotating shifts who are scheduled to work on an observed holiday as set out in 16.1 shall be paid at a premium rate of one and one-half times (1 %z ) their base rate for hours worked on the holiday and shall receive 8 hours of holiday pay. Nonrotating Employees assigned to work on an actual holiday that falls on a Saturday or Sunday will receive premium pay of one and one-half times (1 '/2 ) their base rate for all hours worked on the actual holiday. The holiday premium rate will not be compounded or pyramided with the overtime rate set out in Article 11 of this agreement. 16.5 Employees assigned to rotating shifts shall be paid at a premium rate of one and one-half times (I %2) their base rate for hours worked on the holiday and shall receive $492 hours extra pay per year in lieu of holidays, with payment made in December. If the actual holiday falls on a Saturday or Sunday, the premium rate of one and one-half times (1 '/2) base pay applies only to the hours worked on the actual holiday and not the observed. This payment shall be prorated for employees who are employed less than a full calendar year. If City offices are closed on Christmas Eve and non -union employees are provided with 4 hours 10 of pay, then employees shall receive an addition of 4 hours pay with payment made in December. ARTICLE 17. VACATIONS Vacation leave benefits shall be provided in accordance with the Vacation Leave With Pay policy set forth in the City Employee Handbook — Personnel Policy in effect as of January 1, 2 oY . ARTICLE 18. SICK LEAVEBEREAVEMENT Sick leave and bereavement leave shall be provided in accordance with the Sick/Bereavement Leave policy set forth in the City Employee Handbook — Personnel Policy in effect as of 4y 2014January1, 2024. ARTICLE 19. WAGES For the term of this Agreement, compensation will be administered in accordance with the City of Hutchinson Compensation Plan. If the City plans to modify the Merit Increase Guide for Open Salary Ranges, the City will meet and confer with the Union. There m"n" be a 7 not . djas..mea4 to There shall be a 6.0% adjustment to the Pay Grid effective the first day of the first_pav period following_ January 1. 2024. Police Officers shall receive a $1.50 per hour base rate market increase effective first nay period following JanupZ 1, 2024. The parties agree to reopen the Wage Article for negotiations regarding adjustments to the Pay Grid for 2025. Employees who terminate employment prior to the date this Agreement is ratified by both parties shall not be eligible for retroactive wage increases provided in accordance with this Article. All employees to be eligible for all increases regardless of whether discipline has been imposed. ARTICLE 20. FIELD TRAINING OFFICER An employee, who is specifically assigned by a supervisor as a Field Training Officer (FTO), shall receive one dollar and fifty cents ($1.50) per hour for all hours the employee performs FTO duties. ARTICLE 21. WAIVER 20.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 20.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or conditions of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and 11 the Union each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered by this Agreement or with respect to any term and condition which may not have been within the knowledge or contemplation of either or both parties at the time this Agreement was negotiated or executed. ARTICLE 22. DURATION This Agreement shall be effective as of January i,�2024, except as herein noted, and shall remain in full force and effect until December 31, 242-32025. 202-3—In witness whereof, the parties hereto have executed this Agreement on the day of , � 2024. CITY OF HUTCHINSON MINNESOTA PUBLIC EMPLOYEES ASSOCIATION 12 MEMORANDUM OF AGREEMENT This Memorandum of agreement is entered into between the City of Hutchinson (hereafter "City") and MNPEA (hereafter "Union") representing the Police Officers. WHEREAS, the City has determined to allow employees to bid shifts on a seniority basis; and WHEREAS, the Union has sought to memorialize this procedure. NOW THEREFORE, the City and the Union agree as follows: 1. The City shall allow employees to bid shifts on a seniority basis. 2. The City retains the discretion and managerial right to assign employees to shifts to meet its organizational needs. 3. This Memorandum of Agreement shall sunset and expire upon expiration of the 2kV2024- 24242025 collective bargaining agreement but may be renewed upon the agreement of both parties. 4. The parties shall meet and confer after March 1, 2421-2025 to discuss seniority shift bidding. 5. This Memorandum of Agreement represents the complete and total agreement between parties regarding this matter. IN WITNESS WHEREOF, the parties have caused this Memorandum of Agreement on this day of FOR THE CITY OF HUTCHINSON FOR MNPEA 13 AGREEMENT between THE CITY OF HUTCHINSON and MINNESOTA PUBLIC EMPLOYEES ASSOCIATION January 1, 2024 to December 31, 2025 TABLE OF CONTENTS Article 1 Purpose of Agreement..............................................................................................2 Article2 Recognition..............................................................................................................2 Article3 Definitions................................................................................................................2 Article4 No Strike..................................................................................................................3 Article 5 Employer Authority.................................................................................................3 Article6 Union Security.........................................................................................................3 Article 7 Employee Rights — Grievance Procedure ...................................... .......................... 4 Article8 Savings Clause.........................................................................................................6 Article9 Seniority...................................................................................................................6 Article10 Discipline.................................................................................................................7 Article 11 Work Schedules and Overtime................................................................................8 Article12 Court Time...............................................................................................................9 Article13 Insurance..................................................................................................................9 Article14 Uniforms..................................................................................................................9 Article15 Injury on Duty..........................................................................................................9 Article16 Holidays.................................................................................................................10 Article17 Vacations................................................................................................................10 Article 18 Sick Leave/Bereavement.......................................................................................10 Article19 Wages.....................................................................................................................10 Article 20 Field Training Officer............................................................................................I I Article21 Waiver....................................................................................................................11 Article22 Duration......................................................................................I I Memorandum of Agreement......................................... .....................................12 1 ARTICLE 1. PURPOSE OF AGREEMENT This Agreement is entered into between the City of Hutchinson, hereinafter called the Employer, and the Minnesota Public Employees Association (MNPEA), hereinafter called the Union, and collectively, the Parties. It is the intent and purpose of this Agreement to: 1.1 Assure sound and mutually beneficial working and economic relations between the Parties hereto; 1.2 Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; and 1.3 Place in written form the Parties' agreement upon terms and conditions of employment for the duration of this Agreement. ARTICLE 2. RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative under Minn. Stat. § 179A.12, subd. 10, of a bargaining unit certified by the Bureau of Mediation Services on October 23, 2012, BMS Case No. 13PCE0128, and described as: All licensed essential employees within the rank of Police Officer employed by the City of Hutchinson Police Department, Hutchinson, Minnesota, who are public employees within the meaning of Minn. Stat. § 179A.03, subd. 14, excluding supervisory employees, confidential employees, and all other employees of the Hutchinson Police Department. 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3. DEFINITIONS 3.1 Union: Minnesota Public Employees Association. 3.2 Union Member: A member of the Minnesota Public Employees Association. 3.3 Employee: A member of the exclusively recognized bargaining unit. 3.4 Department: The Hutchinson Police Department. 3.5 Employer: The City of Hutchinson. 3.6 Chief: The Chief of the Hutchinson Police Department. 3.7 Union Officer: Officer elected or appointed by Minnesota Public Employees Association. 2 3.8 Overtime: Work performed at the express authorization of the Employer in excess of forty (40) hours per work week. 3.9 Scheduled Shift: A consecutive work period including rest breaks and a lunch break. 3.10 Rest Break: Periods during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.11 Lunch Break: A period during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.12 Strike: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slowdown, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. ARTICLE 4. . NO STRIKE 4.1 The Union and employees covered by this Agreement agree that during the life of this Agreement they will not cause, encourage, participate in or support any strike, slow -down or other interruption of or interference with the normal functions of the Employer. 4.2 An employee who engages in the conduct prohibited in Article 4.1 shall be deemed to have engaged in an illegal strike. Any employee who engages in an illegal strike shall be subject to disciplinary action up to and including discharge. ARTICLE 5. EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all employee, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. ARTICLE 6. UNION SECURITY 6.1 The Employer shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly Union dues. Such monies shall be remitted as directed by the Union. Each month the Employer will send to the Union office (1) a written list of names of current bargaining unit members and the amount of dues and fair share fees withheld, and (b) a notice of new employees and those exiting the unit. 6.2 The Union may designate no more than two (2) employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. Those designated as steward and/or alternate will be allowed time off scheduled duty to participate in negotiations with the Employer without loss of pay. 6.3 The Employer shall make space available on the Employer bulletin board for posting Union notice(s) and announcement(s). 6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. 6.5 Pursuant to the Minnesota Public Employment Labor Relations Act, the Union, as the exclusive representative, requires that Hutchinson Police Officers who are not members of the Union contribute a fair share fee to the Union for services rendered. Such fees shall be deducted from the wages of nonmember Police Officers by the Employer and remitted as directed by the Union. For the terms of this Agreement, the fair share fee is $29.00 per month. ARTICLE 7. EMPLOYEE RIGHTS — GRIEVANCE PROCEDURE 7.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Union Representatives. The Employer will recognize representatives designated by the Union as the grievance representative of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated. 7.3 Processing of a Grievance. It is recognized and accepted by the Union that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall, therefore, be accomplished during normal working hours only when consistent with such employee's duties and responsibilities. The aggrieved employee and a Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the employee and the Union representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4 Procedure. Grievances, as defined in Section7.1, shall be resolved in conformance with the following procedure: 4 Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (2 1) calendar days after such alleged violation has occurred, present personally or through a Union representative such grievance in writing to the employee's supervisor as designated by the Employer. The employee's supervisor will meet with the employee to discuss the grievance and give a written answer to such Step 1 grievance within twenty-one (21) calendar days after the meeting. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing by the union setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the supervisor's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union to the Police Chief, and a meeting shall be scheduled as soon as practicable between the Police Chief, the aggrieved employee and the Union to discuss the grievance. The Police Chief shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after the Step 2 meeting. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Police Chief's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the Union to the City Administrator, and a meeting shall be scheduled as soon as practicable between the City Administrator, the aggrieved employee and the Union to discuss the grievance. The City Administrator shall give the Union the Employer's answer in writing within ten (10) calendar days after the Step 3 meeting. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the City Administrator's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971 as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. 7.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or 5 regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of briefs by the parties, whichever is later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representative and witnesses. If either party desires a verbatim record of the proceeding, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 Waiver. If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof, within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union. 7.7 Choice of Remedy. If, as a result of the written Employer response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article 7 or a procedure such as Civil Service, veterans preference or fair employment. If appealed to any procedure other than Step 4 of Article 7, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article 7. The aggrieved employee shall indicate in writing which procedure is to be utilized — Step 4 of Article 7 or another appeal procedure — and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 4 of Article 7. An employee pursuing a statutory remedy under the jurisdiction of the EEOC is not precluded from also pursuing an appeal under this grievance procedure. ARTICLE 8. SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota, and the City of Hutchinson. In the event any provision of this Agreement is declared to be contrary to law by a court or state or federal administrative agency of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE 9. SENIORITY 0 9.1 Seniority shall be determined by the employee's length of continuous employment as a Police Officer with the City of Hutchinson. Seniority shall not accrue during a period of layoff. 9.2 During the probationary period, a newly hired or rehired employee may be discharged at the sole discretion of the Employer. 9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. An employee who has been laid off will be eligible for reinstatement for up to one year from the date of the employee's layoff. An employee who is notified of recall shall report to work within two (2) weeks of such notice, unless a different time period is mutually agreed upon. ARTICLE 10. DISCIPLINE 10.1 The Employer will discipline employees who have completed the probationary period for just cause only. Discipline will be in one or more of the following forms: a. Oral reprimand; b. Written reprimand; C. Suspension; d. Demotion; or e. Discharge. 10.2 A written reprimand, suspension, demotion or discharge of an employee may be appealed through the grievance procedure as contained in Article 7 of this Agreement, subject to the limitations set forth in Article 7.7, Choice of Remedy. 10.3 Oral reprimands will not be placed in an employee's personnel file and the Police Department Administration will document only the date, the existence of the oral reprimand, and brief subject of the oral reprimand. Written reprimands, suspensions, demotions, and discharges will be in written form. 10.4 Written reprimands, notices of suspension, notices of demotion, and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. The employee and the Union will receive a copy of such reprimand and/or notices. 10.5 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.6 An employee who is questioned by the Employer about a matter the employee reasonably believes may lead to his/her discipline shall have the right to request Union representation. 10.7 Grievances relating to this Article shall be initiated by the Union at Step 2 of the grievance procedure under Article 7. 7 ARTICLE 11. WORK SCHEDULES AND OVERTIME 11.1 The Employer is the sole authority in establishing work schedules. 11.2 This Article shall not be construed to provide a guarantee of the minimum or maximum number of hours of work per day or per week. 11.3 Employees shall receive overtime compensation at the rate of one and one-half (1-1/2) times their regular rate of pay for all hours worked in excess of forty (40) hours in a seven (7) day work period. The Employer may modify an employee's work schedule during the week to provide offsetting time off for time worked over a shift or to minimize overtime but in a manner that considers work requirements, the employee's preference, and safety. Paid sick leave is included as "hours worked" for purposes of calculating overtime. 11.4 All employees are required to work overtime as requested by their supervisors as a condition of continued employment. Refusal to work overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their employees when assigning overtime work. 11.5 Overtime will be calculated to the nearest fifteen (15) minutes. 11.6 Employees must receive prior authorization from the Employer's designated representative before working any overtime, except in cases of emergency or required duty related extension of shift. 11.7 Employees shall be permitted the option of banking overtime hours up to a maximum of 80 hours, rather than receiving overtime pay, at the discretion of the department head. Compensatory time must be used no more than twelve (12) months from the time it is earned. Employees shall give advance notice to the department head of desired dates for use of compensatory time, and the department head shall determine whether requested dates allow for reasonable scheduling of work within the department. Compensatory time may be used to bring total paid hours only up to 40 in a week. Employees shall be permitted to use earned time off and compensatory time in combination with vacation time subject to the discretionary approval of the City Administrator. 11.8 Neither the base rate nor overtime pay shall be pyramided, compounded, or paid twice for the same hours worked under any provision of this Agreement. 11.9 If a special event is cancelled within 24 hours of the event start time, the employee shall be given the option of working the hours for which the employee was scheduled to work the special event overtime. 8 11.10 A shift differential of $1.00 per hour shall be paid for all hours worked between 9:00 p.m. and 7:00 a.m. ARTICLE 12. COURT TIME Employees who are required to testify in court related to their work during off -duty hours shall receive a minimum of two (2) hours pay at one and one-half times their base rate. This Article does not apply to an extension or early report to a regularly scheduled shift. If the employee is required to meet with the prosecuting attorney, the employee will receive pay at straight time provided the employee can adjust his/her shift. Employees shall be paid the two (2) hour minimum set forth herein if court is cancelled after 5:00 p.m. on the day before an employee is required to testify in court during off duty hours. ARTICLE 13. INSURANCE 13.1 Health Insurance: For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non -union employees toward a health insurance plan for eligible employees and their dependents. The Employer will meet and discuss any reduction in the aggregate value of benefits with the Union prior to implementing the change. 13.2 In the event the health insurance provisions of this Agreement fail to meet the requirements of the Affordable Care Act and its related regulations or cause the Employer to be subject to a penalty, tax or fine, the Union and the Employer will meet immediately to bargain over alternative provisions so as to comply with the Act and avoid any penalties, taxes or fines for the Employer. 13.3 Dental Insurance. For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non -union employees toward a dental insurance plan for eligible employees and their dependents. 13.4 Life Insurance. The Employer will pay the full premium for life insurance coverage equivalent to one time the employee's annual pay up to a $50,000 maximum. 13.5 Long-term Disability Insurance. The Employer will pay the full premium for the long- term disability insurance coverage for each employee. The cost of the premium is imputed as income to the employee and taxed accordingly. ARTICLE 14. UNIFORMS The Employer will provide approved uniform items at no cost to employees. In accordance with established procedures, the Employer will replace uniforms/equipment that has been worn out through normal use or damaged in the line of duty. E ARTICLE 15. INJURY ON DUTY Worker's compensation lost wages benefits are paid at two-thirds (2/3) of the employee's regular gross weekly wages on the date of the injury. The employee may use accrued sick leave, vacation leave, or compensatory time to make up the difference between the lost wage payment and regular gross wage as of the date of the injury. The total of the worker's compensation and any additional payment may not be greater than the employee's gross weekly wage at the time of the injury. The additional payment is not treated as taxable income for the employee, nor is the payment eligible for PERA contributions. ARTICLE 16. HOLIDAYS 16.1 The following calendar days, and such other days as the council may fix, are paid eight (8) hour holidays for full-time employees. When a holiday falls on a Sunday, the following day is a holiday. When it falls on a Saturday, the preceding day is a holiday. 1 New Year's Day 2 Martin Luther King Day 3 President's Day 4 Memorial Day 5. Juneteenth 6 Independence Day 7 Labor Day 8 Veterans' Day 9 Thanksgiving Day 10 Thanksgiving Friday 11 Christmas Day 12 4-hour Individual Floating Holiday 16.2 Full-time employees who are not working rotating shifts and who are assigned by the Employer to work on a holiday shall be granted holiday pay. 16.3 Any employee who works a rotating shift shall receive 92 hours extra pay per year in lieu of holidays, with payment made in December. This payment shall be prorated for employees who are employed less than a full calendar year. 16.4 Employees assigned to nonrotating shifts who are scheduled to work on an observed holiday as set out in 16.1 shall be paid at a premium rate of one and one-half times (1 % ) their base rate for hours worked on the holiday and shall receive 8 hours of holiday pay. Nonrotating Employees assigned to work on an actual holiday that falls on a Saturday or Sunday will receive premium pay of one and one-half times (1 % ) their base rate for all hours worked on the actual holiday. The holiday premium rate will not be compounded or pyramided with the overtime rate set out in Article 11 of this agreement. 16.5 Employees assigned to rotating shifts shall be paid at a premium rate of one and one-half times (1 '/2 ) their base rate for hours worked on the holiday and shall receive 92 hours extra pay per year in lieu of holidays, with payment made in December. If the actual holiday falls on a Saturday or Sunday, the premium rate of one and one-half times (1 % ) base pay applies only to the hours worked on the actual holiday and not the observed. This payment shall be prorated for employees who are employed less than a full calendar year. If City offices are closed on Christmas Eve and non -union employees are provided with 4 hours 10 of pay, then employees shall receive an addition of 4 hours pay with payment made in December. ARTICLE 17. VACATIONS Vacation leave benefits shall be provided in accordance with the Vacation Leave With Pay policy set forth in the City Employee Handbook — Personnel Policy in effect as of January 1, 2024. ARTICLE 18. SICK LEAVE/BEREAVEMENT Sick leave and bereavement leave shall be provided in accordance with the Sick/Bereavement Leave policy set forth in the City Employee Handbook — Personnel Policy in effect as of January 1, 2024. ARTICLE 19. WAGES For the term of this Agreement, compensation will be administered in accordance with the City of Hutchinson Compensation Plan. If the City plans to modify the Merit Increase Guide for Open Salary Ranges, the City will meet and confer with the Union. There shall be a 6.0% adjustment to the Pay Grid effective the first day of the first pay period following January 1, 2024. Police Officers shall receive a $1.50 per hour base rate market increase effective first pay period following January 1, 2024. The parties agree to reopen the Wage Article for negotiations regarding adjustments to the Pay Grid for 2025. Employees who terminate employment prior to the date this Agreement is ratified by both parties shall not be eligible for retroactive wage increases provided in accordance with this Article. All employees to be eligible for all increases regardless of whether discipline has been imposed. ARTICLE 20. FIELD TRAINING OFFICER An employee, who is specifically assigned by a supervisor as a Field Training Officer (FTO), shall receive one dollar and fifty cents ($1.50) per hour for all hours the employee performs FTO duties. ARTICLE 21. WAIVER 20.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 20.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or conditions of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered by this Agreement or with respect to any term and condition which may not have been within the 11 knowledge or contemplation of either or both parties at the time this Agreement was negotiated or executed. ARTICLE 22. DURATION This Agreement shall be effective as of January 1, 2024, except as herein noted, and shall remain in full force and effect until December 31, 2025. In witness whereof, the parties hereto have executed this Agreement on the day of , 2024. CITY OF HUTCHINSON MINNESOTA PUBLIC EMPLOYEES ASSOCIATION 12 MEMORANDUM OF AGREEMENT This Memorandum of agreement is entered into between the City of Hutchinson (hereafter "City") and MNPEA (hereafter "Union") representing the Police Officers. WHEREAS, the City has determined to allow employees to bid shifts on a seniority basis; and WHEREAS, the Union has sought to memorialize this procedure. NOW THEREFORE, the City and the Union agree as follows: The City shall allow employees to bid shifts on a seniority basis. 2. The City retains the discretion and managerial right to assign employees to shifts to meet its organizational needs. 3. This Memorandum of Agreement shall sunset and expire upon expiration of the 2024-2025 collective bargaining agreement but may be renewed upon the agreement of both parties. 4. The parties shall meet and confer after March 1, 2025 to discuss seniority shift bidding. This Memorandum of Agreement represents the complete and total agreement between parties regarding this matter. IN WITNESS WHEREOF, the parties have caused this Memorandum of Agreement on this day of , 2024. FOR THE CITY OF HUTCHINSON FOR MNPEA 4� e 60L 13 RA s: HUTCHINSON CITY COUNCIL HUTCHIINSON Request for Board Action A CITY ON PURPOSE. Resolution 15701 Amending 2024 Position Classification Table and Pay Grid Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 2127/2024 Application Complete N/A Contact: Kellie Wendland Agenda Item Type; Presenter: Kellie Wendland Reviewed by Staff Q New Business Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Administration is requesting the Police Officer position be moved from Grade 160 to a newly created Grade 165 based on review of market data, work environment, and discussion with the City's Compensation Consultant from Keystone Compensation. Two other changes to the Position Classification Table are included. The first adds the PT PRCE Custodian position to Grade 100 - the position is currently on the Part Time/Seasonal/Temporary but is better suited on the regular pay grid based on consistency of staffing. The second adjusts the title of the prior approved Recreation Programmer position to be Aquatics & Recreation Programmer to better reflect the responsibilities of the position. BOARD ACTION REQUESTED: Approve Resolution 15701 Amending 2024 Position Classification Table and Pay Grid Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION 15701 A RESOLUTION AMENDING RESOLUTION 15680 IN REGARDS TO THE 2024 CLASSIFICATION TABLE AND PAY GRID WHEREAS, the City Council adopted Resolution 15680 establishing the Compensation Plan, classification assignment table, and pay grid for 2024 on December 19, 2023; and WHEREAS, the plan notes that the City Council reserves the right to modify any or all components or to vary from any of the components of the plan at its discretion and at any time; and WHEREAS, city staff is recommending changes to the classification table due to position priority changes within the City. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the 2024 classification assignment table and pay grid is amended as recommended by city staff of which a copy is attached. Adopted by the City Council this 27" day of February, 2024 Gary T. Forcier, Mayor Matthew Jaunich, City Administrator 2024 Hutchinson Pay Grid ode MIN MID/ MARKET MAX 80% 100% 120% 260 $60.31 $75.39 $90.47 250 $56.85 $71.06 $85.27 240 $53.9❑ $67.38 $80.85 230 $51.49 $64.36 $77.23 220 $46.94 $58.67 $70.40 210 $44.52 $55.65 $66.78 200 $42.36 $52.95 $63.54 190 $38.35 $47.93 $57.52 180 $35.40 $44.25 $53.10 170 $32.38 $40.48 $48.58 165 $31.61 $39.52 $47.42 160 $30.84 $38.55 $46.26 150 $28.42 $35.53 $42.64 140 $26.83 $33.54 $40.24 130 $24.94 $31.18 $37.41 120 $22.79 $28.49 $34.18 110 $19.83 $24.79 $29.75 100 $17.69 $22.11 $ 26.54 CITY OF HUTCHINSON 2024 Position Classification Table Grade Positiot Grade Position 100 1 PT PRCE Custodian 150 Aquatics & Recreation Programmer 150 Sales & Marketing Specialist 110 Compost Facility Maintenance Assistant 150 Senior Water Plant Operator 110 Compost Forklift Operator 150 Senior Wastewater Operator _ 110 PT Adaptive Recreation Coordinator 150 ITTechnician 110 PT Office Specialist - Event Center _ 110 PT PRCE Receptionist 160 Arborist 160 Building Inspector _ 120 Administrative Secretary - Public Works 160 City Clerk/Paralegal 120 Motor Vehicle Licensing Clerk FT/PT 160 Compost Operations Supervisor 120 Planning/ Building/EDA Technician 160 Maintenance Lead Operator (PW) 120 PRCE Office Specialist - FT 160 Parks Maintenance Lead Operator 120 Recreation Facility Maintenance Technician 120 Recreation Specialist/Concessions Coordinator PT 165 Police Officer - FT/PT 120 Utility Billing Specialist 170 Senior Engineering Specialist 130 Compost Laborer 170 Server/Network Technician 130 Engineering Administrative Specialist 130 Hospital Security Guard - FT/PT 180 Building Official 130 Human Resources/Administrative Technician 180 Facilities Manager 130 Motor Vehicle Technician 180 Motor Vehicle Deputy Registrar 130 Planning and Building Administrative Specialist 180 Parks Manager 130 Police Administrative Specialist 180 Police Sergeant 130 Police Supplemental Services Specialist 180 Project/Environmental/Regulatory Manager 130 Public Outreach and Education Coordinator 180 PRCE Facility Maintenance Manager _ 130 Public Works Maintenance Operator 180 Recreation Manager 130 Resource Recovery Coordinator _ 130 Wastewater Maintenance Operator 190 Police Lieutenant 130 Wastewater Plant Operator 190 Assistant Finance Director _ 130 Water Plant Operator 190 Wastewater Manager 190 Water Manager 140 Compost Equipment Operator 140 Compost Operations Specialist 200 Compost Manager 140 Lab Technician/Wastewater Operator 200 Economic Development Director 140 Lead Police Administrative Specialist 200 Fire Chief 140 Parks Maintenance Equipment Operator 200 Liquor Sales Manager 140 Payroll/Benefits Specialist 200 Public Works Manager 140 Plant Equipment Mechanic II 140 Police Data Release Coordinator 220 Finance Director 140 Police Investigations Specialist 220 Human Resources Director 140 PRCE Facilities Operations Specialist 220 Information Technology Director 140 Senior Accounting Specialist 220 Parks/Recreation/Community Ed (PRCE) Director 140 Senior Liquor Sales Clerk 220 Planning Director 140 Senior Public Works Maintenance Operator 230 City Attorney 150 Inspector 230 Police Chief/Emergency Management Director 150 Engineering Specialist 230 Public Works Director 150 Equipment Mechanic _ 150 Event Center/Senior Center Programmer 260 City Administrator KA s: HUTCHINSON CITY COUNCIL HUTCH I N SON Request for Board Action A CITY ON PURPOSE, Approve/Deny Resolution 15699- A Resolution Approving Plans and Specs and Agenda Item: Ordering an Advertisement for Bids for VMF Baseball Field Lighting Project Department: PRCE LICENSE SECTION Meeting Date: 2/27/2024 Application Complete N/A Contact: Lynn Neumann Agenda Item Type: Presenter: Lynn Neumann Reviewed by Staff El New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Lighting Improvement Project at Veteran's Memorial Field has been a collaborative effort between the City staff and Sports Lighting Authority (SLA). As part of the Facility Plan, the Facilities Committee has identified the need for the lights at VMF to be replaced in 2025. Thanks to the commitment from Hutchinson Utilities to pay for the LED Lighting Improvements, the project has been authorized to occur in 2024. Please find attached the bid package for the Veteran's Memorial Baseball Field Lighting Project, alongside Resolution No. 15699, which approves the plans and specifications and orders an advertisement for bids for the Hutchinson Veteran's Memorial Baseball Field Lighting Project. To move forward with the project, the City coundl's approval is necessary to approve the plans/specifications, advertise for bids and set a bid opening date of Wednesday, March 20th at 2 pm. City staff will be present at the council meeting to answer any questions. BOARD ACTION REQUESTED: Approve/Deny Resolution 15699- A Resolution Approving Plans and Specs and Ordering an Advertisement for Bids for VMF Baseball Field Lighting Project Fiscal Impact: $ 320,000.00 Funding Source: Hutchinson Utilities FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15699 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING AN ADVERTISEMENT FOR BIDS Hutchinson Veteran's Memorial Baseball Field Lighting Project WHEREAS, at the direction of City Staff following the inclusion of this project in the City's 5- year CIP, Sports Lighting Authority (SLA) has prepared plans and specifications for the following described city project: Sports Complex Lighting, including eight galvanized steel poles and LED Lighting surrounding the Veteran's Memorial Field NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. Sports Lighting Authority (SLA) shall prepare and cause to be inserted in the official newspaper and the City's website an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state when the bids will be received and by whom; and at which time they will be publicly opened at the Hutchinson Recreation Center, 900 Harrington Street SW, by the PRCE Director and/or the City Administrator, will then be tabulated, and the responsibility of the bidders will be considered by the City Council at a future city council meeting in the council chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN. Any bidder whose responsibility is questioned during consideration of the bid will be allowed to address the City Council on the issue of responsibility. No bids will be considered unless sealed and filed with the PRCE Director and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 271h day of February, 2024. Gary Forcier, Mayor Matthew Jaunich, City Administrator BID REQUEST LIGHTING SYSTEM — MATERIALS & INSTALLATION VETERANS MEMORIAL BASEBALL FIELD CITY OF HUTCHINSON, MN Bids for baseball field lighting materials and equipment from lighting manufacturers and bids by electrical contractors for installation will be received by the City of Hutchinson until 2:00 P.M Wednesday March 20th, 2024 at the Hutchinson Rec Center or can be sent by mail. Optional pre -bid on -site meeting for contractors will be held at Veterans Memorial Baseball Field at 10:00am on Thursday March Th. Material bids will be through cooperative purchase for supplying the lighting system for (1) baseball field including poles, fixtures, crossarms, and associated lighting equipment. Bids will be reviewed regarding meeting specification requirements and material cost. Installation bids will be received from electrical contractors for (1) baseball field lighting system including removal of existing lighting equipment. Bids and required submittal documents shall be submitted by mail or in person and shall state on outside cover "Bid for Veterans Baseball Field Lighting Project". Also indicate on cover if the bid is for materials or installation. Send bids to attention of: Lynn Neumann Hutchinson Parks and Recreation 900 Harrington St Hutchinson, MN 55305 Any questions regarding specifications shall be addressed to the sports -lighting consultant... Craig Gallop Sports Lighting Authority ceallop@SportsLiehtineAuthority.com 0 763-525-0070 C 612-226-3288 MATERIALS AND STRUCTURAL INSTALLATION VETERANS MEMORIAL BASEBALL FIELD HUTCHINSON, MN PART 1— GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions apply to this Section. B. Work covered by this Section of the specifications shall conform to the contract documents, engineering plans and State codes. C. Section includes lighting for the following outdoor venue. 1. Baseball Field 1.2 LIGHTING PERFORMANCE A. Illumination Calculations: Computer -analyzed point method complying with IESNA RP-6 to optimize selection, location, and aiming of luminaires. Light scans shall be for LED lighting system. Lighting manufacturer shall provide the following with bid. 1. Grid Pattern Dimensions: For playing areas of each sport and areas of concern for spill -light control, correlate, and reference calculated parameters to the grid areas. Each grid point represents the center of the grid area. Grid patterns shall be 30' x 30' throughout the field or as noted. 2. Glare Light Control: Minimize glare light on the playing area. Glare light shall be reduced for the players by placing the poles and luminaire assemblies in areas outside of glare zones to reduce the chance of looking directly into the lights. Lighting manufacturer shall provide shielding, correct pole heights, and correct aiming angles of the fixtures to avoid glare light visible from neighboring properties and nearby roadways. 3. Field Light Levels: The baseball field shall have a maintained light level of 50 footcandles infield and 30 footcandles outfield horizontal at 3' above grade. The lighting shall have a uniformity maximum to minimum ratio not to exceed 2.0 to 1 infield and 2.5 to 1 outfield. There shall be 25 footcandles of light on the bullpen areas located adjacent to the field. 4. KW Loads: Manufacturer shall not exceed the following electrical loads per pole location. Pole A1— 9.6 KW; Pole A2 — 9.6 KW; Pole B1--16.0 KW; Pole B2 —16.0 KW; Pole C1— 9.6 KW; Pole C2 — 9.6 KW; Pole D1— 8.0 KW; Pole D2 — 8.0 KW; Total: 86.4 KW. S. Mounting Heights: To ensure proper aiming angles for improved playability and reduction of glare light, the poles shall be 70' to 80' heights (as determined by the lighting manufacturer). 6. Number of Poles: There shall be a total of (8) galvanized steel poles. The lighting design shall be as shown on the drawings. 7. Color: For LED lighting, the luminaires shall have a minimum color temperature of 5700K and a CRI of 70-75. S. Playability and Safety: For aerial sports, it is the lighting manufacturer's responsibility to ensure the ball is always sufficiently lit for the players to properly track its trajectory and movement. The lighting system shall provide correct visibility of the ball for safe play. 1.3 SPORTS LIGHTING SYSTEM CONSTRUCTION A. Manufacturing: All components shall be designed and manufactured as a complete system. All luminaires, wire harnesses, drivers, and other enclosures shall be factory assembled, factory wired, factory aimed, and tested. B. Durability: All exposed components shall be constructed of corrosion resistant material and or coated to help prevent corrosion. All exposed carbon steel shall be hot dipped galvanized per ASTM A123. All exposed aluminum shall be powder coated with high performance polymer or anodized. All exterior reflective inserts shall be anodized, coated, and protected from direct environmental exposure to prevent reflective degradation or corrosion. All exposed hardware and fasteners shall be stainless steel of 18-8 grade or better. C. Lighting System Description: Lighting system shall be Musco LED LSS or Ephesus LED Lumasport. Lighting materials bid shall be through cooperative purchase and shall consist of the following: 1. Galvanized steel poles and galvanized crossarm assembly. 2. Concrete foundations... Either pre -stressed concrete or concrete base with anchor bolt foundations are acceptable. Pre -stressed concrete bases shall be embedded in concrete backfill and have a minimum compressive design strength at 28 days of 3,000 PSI. Pre- stressed or anchor bolt base designs shall be provided by the lighting manufacturer based on standard soil conditions in accord with the Minnesota Building Code IBC 2018 exposure C for winds of 110 mph. Lighting manufacturer shall provide 5 days prior to bid, recommended pole base design (standard soil conditions) to the owner's representative. 3. Non -approved poles and foundations... Square static cast concrete poles, wood poles, and direct bury steel poles shall not be approved due to long term performance concerns. 4. Remote drivers for the LED lighting system (along with fuse block and disconnect) shall be located in a NEMA 311 electrical component enclosure located approximately 10' above grade. S. Pole wire harness with abrasion protective sleeve and strain relief shall be used to connect the luminaire wiring to the wiring in the remote electrical component enclosure. 6. All poles, bases, fixtures, visors, and crossarm assemblies shall withstand winds of 110 mph and be in accord with 2018 IBC exposure C per Minnesota State Building Code. 7. Lighting system shall include lightning ground using either 8' grounding rods (provided by installing contractor) or integrated grounding in concrete base encased electrode grounding system. S. Manufacturer shall provide onsite on/off switching housed in an outdoor weather rated enclosure. 9. Lighting system shall have a parts and labor warranty and lighting performance guarantee of 10 years with an alternate cost of a 25 year warranty. 10. Delivery of all lighting equipment and poles shall be 6 -8 weeks from date of approved submittals. 11. The lighting system shall have the ability for future upgrades to utilize wireless controls with remote control on/off switching and scheduling. 1.4 ACTION SUBMITTALS A. Product Data: For each type of lighting and structural product, submit the following data with bid. 1. Drawings showing field layout with pole locations. 2. Lighting Design/Scan showing footcandles and uniformity with grid spacing per specifications. 3. Performance Guarantee showing product warranty and lighting performance guarantee. 4. Pole and concrete base design. S. Catalog and pictures describing complete lighting system. 6. Written description of any materials, products, or information that exceeds the specification requirements. 1.5 STRUCTURAL INSTALLATION A. Unloading of Lighting Equipment: The installing contractor is responsible for unloading the poles, bases, and lighting equipment at time of delivery and placing materials and equipment in a secure environment. Pole sections can be moved to staked pole locations at time of delivery upon approval of the owner's representative. All other lighting equipment must be placed in containers or in a secured area until installed. Protection and safe keeping of the lighting equipment is the contractor's responsibility until the lighting equipment is mounted on poles and poles are standing. B. Installation Timing: Upon approval by the owner's representative, the structural installation of the lighting system shall begin in August. Bases shall be installed in accordance with the base design provided by the lighting manufacturer. C. Mounting of Lighting Equipment to Poles: Pole sections slip -fit together using come -along attached to pole section ears (if ears are factory welded to pole sections). 1. Remote electrical component enclosures shall mount to welded attachments on bottom pole section. 2. Factory provided pole wire harness shall attach into "quick -connect" plug ends located at top of pole and located in the remote electrical component enclosure on lower section of pole. Pole wire harness shall be attached to "J" hooks inside of pole secured with a wire mesh safety grip. 3. All wiring and connections shall be completed from the underground conductors at each pole to the disconnect located at a 10' height in the remote electrical component enclosure. Additional connections within the remote electrical component enclosure will be required to make the electrical system complete and operable. D. Mounting of Fixtures: The LED fixtures are numbered and shall mount to each corresponding numbered fixture mounting bracket located on the crossarm. 1. Ball tracking fixtures (if provided) attach to the factory welded bracket located field side on the lower portion of the pole. 2. Aiming of fixtures will vary between differing lighting manufacturers and shall be as recommended by the manufacturer of the lighting fixtures provided. E. Pole Setting... rigging of poles and setting of poles shall be in accord with the lighting manufacturer's recommendation. Safety/lift line shall always be attached to the lower pole section. F. It is the installing contractors responsibility to notify the owner's representative Sports Lighting Authority if any unidentified obstructions or problems occur during the installation process. The owner's representative shall visit the site as soon as possible to provide corrective recommendations. G. Site access to pole locations (including fence removal if necessary) shall be the responsibility of the owner. H. Restoration for damage caused by trucks and equipment shall be the responsibility of the installing contractor (unless noted otherwise). I. Removal of spoils from site shall be the contractor's responsibility. Locates for underground public utilities shall be the responsibility of the installing contractor. Private locates shall be the responsibility of the owner. K. Contractor shall be responsible for viewing site prior to bidding and shall contact Sports Lighting Authority with any questions or concerns a minimum of 5 days prior to bid date. L There is a total of (8) wood poles and associated fixtures will betaken down. The existing wood "A" poles and fixtures will be kept by the City and will be placed in the parking lot. The remainder (6) wood poles and fixtures will need to be removed from the site. M. The electrical panels and underground wiring shall remain and be used. The electrical contractor shall install inground junction boxes at each existing pole location and splice additional wiring to new pole locations. Providing a complete and operable electrical system for the lighting. N. Grounding rods (if applicable) are the responsibility of the installing contractor. 1.6 BID INFORMATION A. Bids shall be submitted to owner as stated on the Bid Request Form. All bids must be submitted on the bid form provided in the bid package. Any bids or quotes submitted not using the specified bid form as intended will be disqualified. No alternate proposals or pricing will be accepted. 1. All light scans, fixture design information, pole design information, concrete base designs, product brochures, and required information as stated in section 1.4 shall be submitted at time of bid. 2. Material bids shall be submitted through cooperative purchase and must state the name of the cooperative purchase organization. 3. Bid shall allow 45 days after bid date for owner to provide notice to proceed. 4. Any permits shall be the responsibility of the installing contractor. 5. Owner reserves the right to reject any or all proposals, waive any bidding formalities, and to award to the lowest bidder that owner finds to their best advantage. 6. Contracts and purchase agreements shall be in compliance with the specifications unless otherwise approved by the owner's representative. 7. Lighting materials and equipment will be sold directly from the lighting manufacturer to the City utilizing cooperative purchasing and is tax exempt. 8. Lighting manufacturer or installing contractor is responsible for contacting the owner's representative Sports Lighting Authority prior 5 days to bid with any questions or concerns regarding specifications, drawings, or installation requirements. Craig Gallop Sports Lighting Authority o 763-525-0070 c 612-226-3288 cgallop@sportslightingauthority.com 4— _ _ .� --- New Pole Location Measurements: Al - 42' down the line from home plate and 80' back from foul line. Bl -180' down the line from home plate and 55' back from foul line. C1- 85' away from foul line and 28' back from outfield fence. DI -180' away from foul line and 31' back from outfield fence. D2 -175' away from foul line and 30' back from outfield fence. C2 - 65' away from foul line and 29' back from outfield fence. B2 -180' down the line from home plate and 55' back from foul line. A2 - 42' down the line from home plate and 80' back from foul line. BID FORM LIGHTING SYSTEM MATERIALS VETERANS MEMEORIAL BASEBALL FIELD HUTCHINSON, MN The information provided shall be in compliance with the LED lighting specifications for materials and equipment bid. By signing this document, all specification requirements have been met. Bid shall remain good for 45 days after opening regarding contract approval. The lighting materials shall be tax exempt utilizing cooperative purchasing sold directly from the lighting manufacturer to the City. The lighting system shall be in conformance with the specifications. Light scans, lighting layouts, cut -sheets, and supporting documents shall be provided by the lighting manufacturer along with the bid. Bids will be reviewed and awarded based on the lighting system meeting performance requirements and material cost. Base Bid "A": Musco LED lighting system per specifications. All equipment is backed by a 10-year warranty ... $ . Note, bid includes pre -stressed concrete bases. Name of Cooperative Purchase Organization: Alternate "Al": Added cost for a 25-year warranty...$ Delivery timing of lighting equipment: Base Bid "B": Ephesus LED lighting system per specifications. All equipment is backed by a 10-year warranty.,.$ Note, bid includes anchor bolts and templates for concrete bases. Name of Cooperative Purchase Organization: Alternative "Br: Added cost for a 25- year warranty ... $ Delivery timing of lighting equipment: LIGHTING MANUFACTURER PHONE SIGNATU CONTACT NAME EMAIL ADRESS DATE BID FORM LIGHTING SYSTEM INSTALLATION VETERANS MEMORIAL BASEBALL FIELD HUTCHINSON, MN The information provided shall be in compliance with the LED lighting specifications for installation quote. By signing this document, all specification requirements have been met. The bid shall remain good for 45 days after opening regarding contract approval. The following bid is for installation only by the electrical contractor and shall be in conformance with the specifications. Bids will be reviewed and awarded based on the lighting system meeting performance requirements and material cost. Contractor to provide installation costs for either or both Base Bid 'A' and Base Bid'B'. Base Bid "A" — Installation of Musco LED Lighting System: Structural installation of lighting system and electrical connections for fully operable lighting system...$ Note, pre -stressed concrete bases are provided in the Musco materials bid. Base Bid "B" — Installation of Ephesus LED Lighting System: Structural installation of lighting system and electrical connections for fully operable lighting system...$ Note, contractor is responsible for all concrete base materials (except anchor bolts which will are provided with the Ephesus material bid). ELECTRICAL CONTRACTOR PHONE SIGNATURE DATE CONTACT NAME EMAILADRESS s: HUTCHINSON CITY COUNCIL HUTCH i NSON Request for Board Action A CITY ON PURPOSE. Resolution accepting Bids and Awarding Contracts for a new Grandstand and Agenda Item: other Work at VMF Field Department: Administration LICENSE SECTION Meeting Date: 2/27/2024 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff El New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Bids for the new Grandstand and additional work were opened on Tuesday, February 21 We received 5 qualifying bids. The apparent low and most responsible bidder is Ebert Construction with a bid that totaled $547,200 without the bid alternates. There were two bid alternates with the package. The first bid alternate conisted of costs associated with enclosing the grandstand. The second bid alternate consisted of some additional concrete work around the stadium. The Bid Summary is as follows: Base Bid: $547,200 Bid Alternate #1: $15,750 Bid Alternate #2: $17,325 Total with bid alternates is $580,275. This price is $19,725 below our last estimate of $600,000. The City budgeted $650,000 ($50,000 for contigencies) for this project within our CIP. Of the $650,000, $250,000 is planned to come from private donations/Hutchinson Huskies. The bids are in the process of being reviewed and qualified by our Architect/Engineer (Widseth). These bids will be confirmed by our meeting on Tuesday. Staff will have recommendations on the bid alternates at our meeting on Tuesday. The Council will have to discuss these alternates and make a determination on whether or not the bid alternatives will be included in the final accepted bid package (and resolution). BOARD ACTION REQUESTED: Approve resolution awarding the bids (with bid alternate or not) and authorizing the signing of contracts Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON Veterans Memorial Field Grandstand Replacement BID OPENING: 212112024 @ 2:00 PM i tl ITEM DESCRIPTION Enginxr, ESVmeh Ebn, 5c �: ENaI C R""N` 23350 C,vnly Rtl 10 Concoren MN 55357 Brtnnen CmwuOion W MN, K 3255 O�NJ Ave 5h 200 Ni—1 pPli5 MN 5540E U.W. Cmq,niea LLC 3701l l—Rtl ST —M..". I Bwkkr CmN. nc. 3-HW 12E will., MN 5B201 CaiStructim RewRv CPpora4m 51B.S Nary 1BB M P1,, w MN!iW2 BID PMCE BID TOTAL BIDPRICE BID TOTAL BIDPRICE BID TOTAL BIDPRICE BID TOTAL BIDPRICE BID TOTAL BIDPRICE BIDTOTAL BASE BID $600,000.D0 $547,200.00 $550,000.D0 $642,000.00 $648,000.D0 $692,214.00 ALTERNATES $33,075.00 $37,400.00 $55,000.00 $36,000.00 $64,588.00 BASE BID WB OVUNVIY BIDPRICE BIDTOTAL BIDPRICE BIDTOTAL BIDPRICE BIDTOTAL BIDPRICE BIDTOTAL BIDPRN:E BIDTO1 VASE BID LUMP SUM 100 $000,00000 $fi ,000.00 $54],20000 $54],20000 $550,W 0 $5W,OW.00 $642,00000�W$$—,� $692,21400 $6 ,2140ALTERNATEI2 NBIDMCEBIDTOTAL LUMP SUM 100 $000 $1575000 $15]5B00 $18-00 $10200.00 $2500000E22164.0ALTERNATE2 LUMP SUM 100 $000 $1]32500 $1]32500 $192W00 $1920 w $3000000 $4242400 $4242400 TOTAL- GRANDSTAND REPLACEMENT $600,000.001 $580,275.001 $687,400,001 E697,000.00 E684,000.00 E756,602.00 P-1m1 RESOLUTION NO. 15700 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACTS ON THE NEW GRANDSTAND AND OTHER IMPROVEMENTS AT VMF WHEREAS, pursuant to an advertisement for bids for the furnishing of labor and material for the improvements of the following: Demolition of old grandstand; construction of new 263 seat stadium (grandstand) with canopy and press box, new concreate foundations, and new concourse paving and grading. Bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: (Please see attached bid tabulation sheet) WHEREAS, it appears the low bidder is Ebert Companies, as shown on the attached bid tabulation sheet, and they are the lowest and most responsible bidder; and NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into contracts with the low bidder in the amount of their bids in accordance with the bid tabulation sheet in the name of the City of Hutchinson for the work to be done in accordance with the plans and specifications for this project as approved by the City Council and on file in the office of the city administrator. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidders and the next lowest bidders shall be retained until all contracts have been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. FURTHER MORE BE IT RESOLVED, that Bid Alternate #1 is/is not accepted and Bid Alternate #2 is/is not accepted. Adopted by the Hutchinson City Council this 271h day of February, 2024. Gary Forcier, Mayor Matthew Jaunich, City Administrator cR HUTCHINSON CITY COUNCIL Request for Board Action December 2023 Preliminary Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 2/27/2024 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff M Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Attached are the preliminary 2023 financial reports for the General fund and Enterprise funds. While the financial activity is mostly complete, there may be some revenues and expenditures yet to be booked as we progress through our annual audit process. The General fund currently reflects a net surplus of $455,029. This surplus increases our fund balance to 56.0%, up from 54.9% last year. will submit for the March 26 council meeting another set of preliminary financial reports that will provide a much more complete picture of the 2023 operations. I will also submit my annual narrative of each fund's operations at that time. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govern, Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2023 2023 2022 2023 ACTUALS 2023 AVAILABLE % BDGT 2022 YTD 2022 % BDGT DECEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes 25,022 5,889,436 5,846,751 (42,685) 100.7 5,600,340 5,617,556 99.7 Other Taxes 55,793 315,913 330,000 14,087 95.7 341,670 320,000 106.8 Licenses & Permits 2,461 366,721 442,100 75,379 82.9 493,365 443,600 111.2 Intergovernmental Revenue 955 1,890,496 1,793,941 (96,555) 105.4 1,795,728 1,744,821 102.9 Charges for Services 612,993 2,771,210 2,872,308 101,098 96.5 2,769,184 2,816,325 98.3 Miscellaneous Revenues 195,145 630,848 289,800 (341,048) 217.7 257,566 256,500 100.4 Transfers -In 820,000 2,724,536 2,724,536 - 100.0 2,712,261 2,710,191 100.1 Fines & Forfeitures 5,167 48,022 55,000 6,978 87.3 52,902 55,000 96.2 TOTAL REVENUES 1,717,536 14,637,182 14,354,436 (282,746) 102.0 14,023,016 13,963,993 100.4 Wages & Benefits 1,207,061 9,702,440 9,672,602 (29,838) 100.3 9,495,486 9,443,650 100.5 Supplies 31,523 966,479 986,823 20,344 97.9 873,415 934,515 93.5 Services & Charges 199,656 2,630,089 2,827,889 197,800 93.0 2,756,266 2,756,429 100.0 Miscellaneous Expenses 60,139 369,806 373,500 3,694 99.0 717,157 714,086 100.4 Transfers -Out 375,000 488,622 488,622 - 100.0 610,313 110,313 553.3 Capital Outlay - 24,718 5,000 (19,718) 494.4 26,961 5,000 539.2 TOTAL EXPENDITURES 1,873,379 14,182,153 14,354,436 172,283 98.8 14,479,599 13,963,993 103.7 NET REVENUE (155,843) 455,029 - (455,029) (456,583) - Comments Licenses & Permits Building permit revenue ended the year $87,000 below budget and $133,000 below the 2022 permit revenue. Charges for Services This category is $101,000 under budget mainly due to two large variances. Engineering Fees are $55,400 lower than budget. These fees are paid from our annual bond proceeds and with the City Engineer position not materalizing as planned, we were able to reduce our debt to cover less expenses. The Event Center rental revenues ended the year $42,900 below budget as we phase out rentals with the pending sale to Hutchinson Health. Miscellaneous Revenues Interest income exceeded the budget by $159,200 as higher investment rates were realized during the year. Our investment portfolio also expects to see a gain of approximately $90,000. These revenue gains more than offset the shortfall in building permit revenue. Services & Charges Contracted Repair & Maintenance for streets was $171,000 below budgeted expectations. This was due to difficulty in finding contractors for roadway repairs. Consequently, the Streets department used city staff and equipment to do more street repairs during the year, which resulted in substantial budgetary savings. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2023 2023 2023 ACTUALS 2023 AVAILABLE % BDGT 2022 YTD DECEMBER YTD BUDGET BALANCE USED ACTUAL General Fund Expense by Department 2022 2022 % BDGT BUDGET USED Mayor & City Council 5,599 40,173 50,087 9,914 80.2 40,779 50,077 81.4 City Administrator 59,613 472,133 486,246 14,113 97.1 524,508 482,617 108.7 Elections - - - - - 20,365 18,700 108.9 Finance Department 42,084 394,764 406,320 11,556 97.2 392,773 404,170 97.2 Motor Vehicle 40,368 314,763 299,947 (14,816) 104.9 303,314 296,160 102.4 Assessing - 61,499 61,478 (21) 100.0 61,478 61,205 100.4 Legal 36,129 304,165 325,697 21,532 93.4 310,728 328,734 94.5 Planning 21,239 169,298 170,925 1,627 99.0 163,672 170,514 96.0 Information Services 68,677 565,039 584,601 19,562 96.7 596,814 598,135 99.8 City Hall Building 23,847 193,356 201,625 8,269 95.9 185,449 193,849 95.7 Police Department 537,105 3,879,350 3,711,079 (168,271) 104.5 3,669,807 3,497,529 104.9 Hospital Security 50,304 352,638 373,964 21,326 94.3 332,204 361,679 91.9 Emergency Management 256 14,170 16,980 2,810 83.5 11,118 16,980 65.5 Safety Committee - 12,342 12,000 (342) 102.9 9,840 11,370 86.5 Fire Department 23,467 438,143 410,444 (27,699) 106.7 405,815 411,094 98.7 Protective Inspections 36,982 339,631 359,241 19,610 94.5 327,477 334,179 98.0 Engineering 49,080 422,796 505,473 82,677 83.6 439,355 441,310 99.6 Streets & Alleys 67,147 1,607,066 1,677,692 70,626 95.8 1,611,798 1,630,466 98.9 Park/Recreation Administration 30,895 261,490 263,811 2,321 99.1 265,459 249,716 106.3 Recreation 18,683 208,521 232,197 23,676 89.8 210,252 278,533 75.5 Senior Citizen Center 8,466 77,727 84,861 7,134 91.6 89,265 96,796 92.2 Civic Arena 65,621 379,828 407,734 27,906 93.2 881,755 411,332 214.4 Park Department 153,787 1,162,993 1,145,736 (17,257) 101.5 1,070,858 1,072,754 99.8 Recreation Building 39,967 266,095 281,230 15,135 94.6 238,986 265,600 90.0 Events Center 20,407 146,316 171,156 24,840 85.5 255,301 261,357 97.7 Evergreen Building 3,519 32,229 34,880 2,651 92.4 33,990 31,375 108.3 Library 4,641 235,347 244,216 8,869 96.4 226,163 230,492 98.1 Waterpark 5,124 421,812 457,647 35,835 92.2 469,293 396,659 118.3 Cemetery 16,987 155,358 151,085 (4,273) 102.8 143,883 145,838 98.7 Airport 10,796 152,813 143,905 (8,908) 106.2 120,545 145,123 83.1 Unallocated General Expense 432,586 1,100,298 1,082,179 (18,119) 101.7 1,066,556 1,069,650 99.7 TOTAL EXPENDITURES 1,873,379 14,182,153 14,354,436 172,283 98.8 14,479,599 13,963,993 103.7 REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2023 2023 2022 2023 ACTUALS 2023 AVAILABLE % BDGT 2022 YTD 2022 % BDGT DECEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Liquor Fund Sales 823,373 7,507,128 7,281,000 (226,128) 103.1 7,298,303 7,424,000 98.3 Miscellaneous Revenues 8,066 10,392 10,500 108 99.0 16,980 3,000 566.0 TOTAL REVENUES 831,440 7,517,519 7,291,500 (226,019) 103.1 7,315,282 7,427,000 98.5 Cost of Sales 607,011 5,684,338 5,504,000 (180,338) 103.3 5,516,884 5,666,000 97.4 Wages & Benefits 115,568 875,847 904,864 29,017 96.8 841,572 812,108 103.6 Supplies 2,507 28,211 25,500 (2,711) 110.6 23,069 21,100 109.3 Services & Charges 29,024 273,932 298,750 24,818 91.7 311,783 285,550 109.2 Miscellaneous Expenses 20 5,965 6,700 735 89.0 6,073 6,700 90.6 Transfers -Out 550,000 550,000 550,000 - 100.0 550,000 550,000 100.0 Capital Outlay - 8,204 15,000 6,796 54.7 26,604 15,000 177.4 Depreciation Expense 61,000 61,000 61,000 - 100.0 72,966 70,700 103.2 TOTAL EXPENDITURES 1,365,130 7,487,497 7,365,814 (121,683) 101.7 7,348,951 7,427,158 98.9 NET REVENUE (533,691) 30,023 (74,314) (104,337) (33,668) (158) Year to Date Sales December Sales Comments 2023 2022 Change 2023 2022 Change Liquor Sales Revenue: Liquor 2,834,110 2,692,467 5.3% 338,703 341,163 -0.7% Beer 3,422,898 3,421,423 0.0% 299,438 306,018 -2.2% Wine 1,015,528 999,725 1.6% 155,136 155,297 -0.1% THC Products 33,083 - 100.0% 8,286 - 100.0% Other 201,508 184,688 9.1% 21,811 20,508 6.3% Total Sales 7,507,128 7,298,303 2.9% 823,373 822,986 0.0% Gross Profit $1,822,790 $1,781,419 $216,362 $209,956 Gross Margin on Sales 24.3% 24.4% -0.1% 26.3% 25.5% 0.8% Customer Count 240,123 239,912 0.1% 22,816 23,083 -1.2% Average Sale per Customer $31.26 $30.42 2.8% $36.09 $35.65 1.2% Labor to Sales Ratio 11.7% 11.5% 0.1% 14.0% 14.5% -0.5% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2023 2023 2022 2023 ACTUALS 2023 AVAILABLE % BDGT 2022 YTD 2022 % BDGT DECEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund Sales 99,391 1,630,929 1,840,000 209,071 88.6 1,887,129 1,715,000 110.0 Sales - Other 84,172 1,027,975 614,000 (413,975) 167.4 601,292 549,950 109.3 Local Sales Tax 176,785 1,043,759 1,012,000 (31,759) 103.1 973,765 812,000 119.9 Charges for Services 4,508 84,800 71,685 (13,115) 118.3 81,527 71,685 113.7 Miscellaneous Revenues 22,334 154,812 44,500 (110,312) 347.9 (2,108) 42,000 (5.0) TOTAL REVENUES 387,189 3,942,276 3,582,185 (360,091) 110.1 3,563,377 3,190,635 111.7 Wages & Benefits 72,996 588,185 579,848 (8,337) 101.4 564,614 579,241 97.5 Supplies 22,307 275,006 185,800 (89,206) 148.0 210,087 168,150 124.9 Services & Charges 63,186 477,343 561,885 84,542 85.0 452,236 507,750 89.1 Miscellaneous Expenses 54 9,429 13,500 4,071 69.8 1,101 13,500 8.2 Transfers -Out 461,515 461,515 70,000 (391,515) 659.3 278,836 70,000 398.3 Capital Outlay 77 240,415 902,876 662,461 26.6 434,766 998,450 43.5 Depreciation Expense 1,090,000 1,090,000 1,090,000 - 100.0 1,112,756 1,132,000 98.3 Debt Service 38,484 1,358,468 1,371,173 12,705 99.1 1,451,885 1,465,433 99.1 TOTAL EXPENDITURES 1,748,619 4,500,360 4,775,082 274,722 94.2 4,506,282 4,934,524 91.3 NET of REVENUES & EXPENDITURES (1,361,430) (558,085) (1,192,897) (634,812) (942,904) (1,743,889) Year to Date Water Sales Comments 2023 2022 Change Water Sales Revenue: Residential 915,993 1,081,861 -15.3% Commercial 277,046 319,971 -13.4% Industrial 228,184 215,792 5.7% Water Sales 1,421,223 1,617,624 -12.1% Base Charge 658,454 370,686 77.6% Water Connection Charge 50,750 69,265 -26.7% Other 318,771 161,340 97.6% Other Sales 1,027,975 601,292 71.0% The new rate structure shifted more collection of the facility's fixed costs through the Base Charge as opposed to the usage charge. This is evident with the drop in usage revenue for Residential and Commercial with the corresponding increase to the Base Charge. The goal was a revenue neutral impact with the new rate structure. Supplies Expense This expense category is higher than normal due to the high number of meters purchased to measure lawn irrigation water usage. With the new rate structure, this usage is billed the sewer charge unless measured with a deduct meter. This expense is offset by corresponding revenue for meter sales. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2023 2023 2022 2023 ACTUALS 2023 AVAILABLE % BDGT 2022 YTD 2022 % BDGT DECEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Wastewater Fund Sales 188,919 2,724,391 2,475,000 (249,391) 110.1 2,480,949 2,505,000 99.0 Sales - Other 121,276 1,324,245 824,000 (500,245) 160.7 881,172 809,300 108.9 Local Sales Tax 141,746 836,888 810,000 (26,888) 103.3 973,765 812,000 119.9 Licenses & Permits - 5,800 6,000 200 96.7 6,000 6,500 92.3 Charges for Services 640 3,340 7,500 4,160 44.5 11,190 7,500 149.2 Miscellaneous Revenues 50,936 265,034 93,500 (171,534) 283.5 (10,508) 90,000 (11.7) TOTAL REVENUES 503,517 5,159,698 4,216,000 (943,698) 122.4 4,342,568 4,230,300 102.7 Wages & Benefits 92,286 770,174 813,235 43,061 94.7 776,012 776,934 99.9 Supplies 6,839 216,047 279,200 63,153 77.4 263,400 246,500 106.9 Services & Charges 125,753 799,871 855,920 56,049 93.5 665,391 769,000 86.5 Miscellaneous Expenses 115 26,682 36,000 9,318 74.1 26,863 40,000 67.2 Transfers -Out 90,580 90,580 80,000 (10,580) 113.2 188,893 80,000 236.1 Capital Outlay 260,481 1,178,470 1,638,085 459,615 71.9 3,646,806 984,400 370.5 Depreciation Expense 1,136,000 1,136,000 1,136,000 - 100.0 1,082,548 1,182,000 91.6 Debt Service 78,228 1,543,719 1,557,895 14,176 99.1 1,519,849 1,526,311 99.6 TOTAL EXPENDITURES 1,790,283 5,761,543 6,396,335 634,792 90.1 8,169,763 5,605,145 145.8 NET of REVENUES & EXPENDITURES (1,286,766) (601,845) (2,180,335) (1,578,490) (3,827,194) (1,374,845) Year to Date Sewer Sales Comments 2023 2022 Change Wastewater Sales Revenue: Residential 1,504,228 1,338,091 12.4°/u Commercial 474,367 345,072 37.5% Industrial - Flow 346,457 397,092 -12.8% Industrial - Violation Surcharges 243,981 355,353 -31.3% Sewer Sales 2,569,033 2,435,608 5.5% Base Charge 706,699 319,938 120.9% Sewer Connection Charge 64,400 83,510 -22.9% Other 553,147 477,725 15.8% Other Sales 1,324,245 881,172 50.3% The new rate structure shifted more collection of the facility's fixed costs through the Base Charge as opposed to the usage charge. The goal was a revenue neutral impact with the new rate structure. But in actuality, the Sewer fund saw an increase of 26% in sewer flow and base charge revenue. Some of that increase is attributed to sewer charges on irrigation water. This is a change from the prior rate structure and it can be avoided by the property owner if a deduct meter is installed to measure irrigation water consumption. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2023 2023 2022 2023 ACTUALS 2023 AVAILABLE % BDGT 2022 YTD 2022 % BDGT DECEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 109,217 1,303,543 1,285,000 (18,543) 101.4 1,284,920 1,267,000 101.4 Sales - Other 3,935 45,833 45,000 (833) 101.9 44,875 44,800 100.2 Intergovernmental Revenue 6,209 41,377 12,500 (28,877) 331.0 39,686 12,500 317.5 Miscellaneous Revenues 5,348 58,716 15,000 (43,716) 391.4 (6,953) 15,000 (46.4) TOTAL REVENUES 124,708 1,449,470 1,357,500 (91,970) 106.8 1,362,528 1,339,300 101.7 Wages & Benefits 37,618 268,325 343,101 74,776 78.2 217,418 259,732 83.7 Supplies 4,624 49,685 62,850 13,165 79.1 49,511 59,900 82.7 Services & Charges 138,908 961,036 897,590 (63,446) 107.1 887,223 848,350 104.6 Miscellaneous Expenses 872 1,754 750 (1,004) 233.8 253 1,000 25.3 Transfers -Out 55,000 55,000 55,000 - 100.0 55,000 55,000 100.0 Capital Outlay - 285,022 1,018,482 733,460 28.0 339,093 1,207,500 28.1 Depreciation Expense 172,000 172,000 172,000 - 100.0 139,251 169,000 82.4 TOTAL EXPENDITURES 409,023 1,792,822 2,549,773 756,951 70.3 1,687,748 2,600,482 64.9 NET of REVENUES & EXPENDITURES (284,315) (343,352) (1,192,273) (848,921) (325,220) (1,261,182) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2023 2023 2022 2023 ACTUALS 2023 AVAILABLE % BDGT 2022 YTD 2022 % BDGT DECEMBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED Compost Fund Sales 63,836 2,365,027 2,939,400 574,373 80.5 2,896,178 2,706,000 107.0 Charges for Services 93,288 111,156 97,000 (14,156) 114.6 112,477 87,000 129.3 Miscellaneous Revenues 7,503 132,411 32,000 (100,411) 413.8 952 32,000 3.0 TOTAL REVENUES 164,627 2,608,594 3,068,400 459,806 85.0 3,009,607 2,825,000 106.5 Cost of Sales 55,942 1,655,448 2,158,000 502,552 76.7 2,017,339 1,837,000 109.8 Inventory Cost Adjustment (68,708) (690,446) (657,750) 32,696 105.0 (745,243) (712,500) 104.6 Wages & Benefits 103,128 795,338 838,147 42,809 94.9 770,578 808,198 95.3 Supplies 11,610 124,509 162,500 37,991 76.6 146,582 129,000 113.6 Services & Charges 58,017 295,239 304,980 9,741 96.8 309,342 304,850 101.5 Miscellaneous Expenses 608 10,568 11,000 432 96.1 12,640 11,000 114.9 Transfers -Out 120,000 120,000 120,000 - 100.0 120,000 120,000 100.0 Capital Outlay 15,645 258,877 349,652 90,775 74.0 115,206 221,000 52.1 Depreciation Expense 290,000 290,000 290,000 - 100.0 280,378 278,000 100.9 Debt Service 2,816 72,462 73,808 1,346 98.2 72,500 73,808 98.2 TOTAL EXPENDITURES 589,059 2,931,995 3,650,337 718,342 80.3 3,099,324 3,070,356 100.9 NET of REVENUES & EXPENDITURES (424,432) (323,401) (581,937) (258,536) (89,717) (245,356) Year to Date Sales Comments 2023 2022 Change Compost Sales Bagged 1,854,163 2,110,810 -12.2% Bulk 142,944 342,135 -58.2% Other (Freight) 135,526 325,638 -58.4% Total Sales 2,132,633 2,778,584 -23.2% Gross Profit 709,579 878,839 Gross Margin 30.0% 30.3% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING DECEMBER 31, 2023 Storm Water Utili Sales Sales - Other Licenses & Permits Charges for Services Miscellaneous Revenues Capital Contributions TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES Comments Transfers -Out & Capital Outlay 2023 ACTUALS DECEMBER YTD 2023 BUDGET AVAILABLE BALANCE 2023 % BDGT USED 2022 YTD ACTUAL 2022 BUDGET 2022 % BDGT USED 89,390 1,067,358 1,065,000 (2,358) 100.2 1,033,122 1,033,000 100.0 491 5,142 3,500 (1,642) 146.9 5,646 3,500 161.3 300 7,331 5,500 (1,831) 133.3 8,515 4,800 177.4 4,355 42,324 15,300 (27,024) 276.6 7,648 14,350 53.3 - - - - 87,088 - - 94,535 1,122,155 1,089,300 (32,855) 103.0 1,142,020 1,055,650 108.2 37,125 284,147 308,906 24,759 92.0 297,402 290,084 102.5 6,871 36,013 53,625 17,612 67.2 45,563 51,325 88.8 15,180 212,002 208,535 (3,467) 101.7 103,092 212,150 48.6 225 2,778 10,000 7,222 27.8 9,560 18,000 53.1 194,568 194,568 - (194,568) - 771,820 - - - - 247,293 247,293 - 87,088 746,600 11.7 275,000 275,000 275,000 - 100.0 237,044 254,000 93.3 52,747 219,198 221,589 2,391 98.9 219,864 221,589 99.2 581,716 1,223,706 1,324,948 101,242 92.4 1,771,433 1,793,748 98.8 (487,181) (101,551) (235,648) (134,097) (629,413) (738,098) Capital improvements related to street projects are budgeted as capital outlay ($247,293) but in reality, these expenditures are recorded within the annual Construction Fund. The Transfer -Out ($194,568) represents the Storm Water's contribution to the Construction Fund to pay for storm water infrastructure costs. The projects were under budget by $52,725. City of Hutchinson Investment Report For the Month Ended December 31, 2023 Trade Fixed or Par Purchase Premium Current Unrealized Annual Date Maturity Coupon Callable Value Amount -Discount Value Gainl-Loss Earnings CERTIFICATES OF DEPOSIT: Apple Bank For Savings NY 01/24/2022 01/22/2024 0.600% Fixed $245,000 $243,457 -$1,544 $244,275 $818 $1,470 Bank Hapoalim NY 01/18/2019 01/23/2024 3.200% Fixed 245,000 245,000 0 244,588 -412 7,840 Comenity Cap Bk Utah 02/06/2019 02/15/2024 3.100% Fixed 245,000 245,000 0 244,331 -669 7,595 UBS Bank, Salt Lake City UT 03/20/2019 04/03/2024 2.900% Fixed 245,000 245,000 0 243,486 -1,514 7,105 Capital One NA 07/05/2022 07/08/2024 3.300% Fixed 245,000 245,000 0 242,739 -2,261 8,085 American Express Natl Bank 08/04/2022 08/12/2024 3.350% Fixed 245,000 245,000 0 242,376 -2,624 8,208 Manufacturers & Traders Trust 11/28/2022 12/09/2024 4.900% Fixed 244,000 244,000 0 243,451 -549 11,956 Sallie Mae Bank/Salt Lake 12/07/2021 12/16/2024 1.000% Fixed 245,000 245,000 0 235,489 -9,511 2,450 Merrick Bank 01/23/2020 01/31/2025 1.800% Fixed 245,000 245,000 0 236,405 -8,595 4,410 Axos Bank San Diego 02/28/2020 03/26/2025 1.650% Fixed 245,000 245,000 0 234,938 -10,062 4,043 Forbright Bank 08/31/2022 09/16/2025 3.500% Fixed 245,000 245,000 0 239,431 -5,569 8,575 First Citizens Bk & Tr Co Raleigh 10/26/2022 10/25/2025 4.700% Fixed 244,000 244,000 0 243,324 -676 11,468 Regions Bank Birmingham AL 10/28/2019 10/31/2025 2.000% Fixed 245,000 245,000 0 232,809 -12,191 4,900 Flushing Bank Primary 10/26/2022 11/04/2025 4.700% Fixed 245,000 245,000 0 244,441 -559 11,515 Ally Bk Sandy Utah 11/02/2022 11/10/2025 4.800% Fixed 244,000 244,000 0 243,837 -163 11,712 Toyota Financial Sgs Bk 07/14/2021 07/22/2026 0.950% Fixed 245,000 245,000 0 222,208 -22,792 2,328 Synchrony Bank 09/01/2022 09/09/2027 3.500% Fixed 245,000 245,000 0 234,585 -10,415 8,575 Discover Bank DE 11/16/2022 11/30/2027 4.900% Fixed 242,000 242,000 0 243,510 1,510 11,858 Morgan Stanley Bank NA 03/10/2023 03/16/2028 4.800% Fixed 244,000 244,000 0 245,545 1,545 11,712 Affinity Bank 03/15/2023 03/17/2028 4.900% Fixed 195,000 195,000 0 197,038 2,038 9,555 Customers Bank 06/07/2023 06/14/2028 4.500% Fixed 244,000 244,000 0 249,836 5,836 10,980 Thread Bank Rogers TN O6/07/2023 06/16/2028 4.400% Fixed 245,000 245,000 0 251,091 6,091 10,780 Univest Bank & Trust Co 06/02/2023 06/21/2028 4.500% Fixed 245,000 245,000 0 250,912 5,912 11,025 CIBC Bk USA O611612023 06/30/2028 4.450% Fixed 244,000 244,000 0 249,549 5,549 10,858 Providence Bk Rocky Mt NC 08/03/2023 08/21/2028 4.400% Fixed 249,000 249,000 0 248,211 -789 10,956 United Roosevelt Savings 09/06/2023 09/12/2028 4.500% Fixed 249,000 249,000 0 255,006 6,006 11,205 Central Fe S&L/Cicero IL 09/06/2023 09/14/2028 4.500% Fixed 249,000 249,000 0 249,500 500 11,205 Community Bk & Tr Waco TX 11/01/2023 11/10/2028 4.500% Fixed 243,000 243,000 0 249,828 6,828 10,935 Total CDs $6,811,000 $6,809,457 -$1,544 $6,762,738 -$46,718 $243,304 MUNICIPAL BONDS: Baldwin County AL 03/18/2020 03/01/2024 3.000% Fixed $485,000 $494,055 $9,055 $484,753 -$9,302 $14,550 Normandy School GO 12/03/2021 03/01/2024 0.550% Fixed 580,000 577,048 -2,952 575,737 -1,311 3,190 Honolulu City & Cnty HI 03/03/2022 07/01/2024 0.545% Fixed 675,000 658,112 -16,889 660,015 1,904 3,679 Commerce Bank of Southwe 07/14/2016 08/01/2024 3.000% Fixed 500,000 526,595 26,595 493,805 -32,790 15,000 Honolulu City & Cnty HI 10/28/2019 08/01/2024 1.832% Fixed 1,000,000 996,000 -4,000 981,330 -14,670 18,320 Connecticut State 07/09/2019 08/15/2024 2.400% Fixed 570,000 568,906 -1,094 560,926 -7,980 13,680 December 31, 2023 New York City Transition Elk Grove Village IL Oregon St Hsg & Cmnty Svcs Dept Palm Beach FL Revenue Chaska MN EDA Lease Revenue Virginia St Clg Bldg Authority Miami -Dade Cnty FL Transit Sales Austin TX Cmnty Clg Jobsohio Beverage Sys Stwd Oklahoma City OK Econ Dev Trust New York St Urban Dev Dorp Anchor Bay MI School Dist Phoenix Az Civic Impt Corp San Juan CA Unit Sch Dist District of Columbia Rev District of Columbia Rev Phoenix Az Civic Impt Corp Indiana St Fin Authority Rev NY Personal Income Tax Pima County AZ Revenue Wisconsin St Gen Fund Rev Pima County AZ Revenue New York NY City Transitional Middlesex County NJ California St New York NY City Transitional Palm Beach Cnty Fla Total Municipal Bonds FEDERAL BONDS: Federal Home Loan Mtg Corp Federal Home Loan Bank Total Federal Bonds MONEY MARKET FUNDS: Money Market - Citizens Bank Money Market - Oppenheimer Total Money Market Funds Trade Fixed or Par Purchase Premium Current Unrealized Annual Date Maturity Coupon Callable Value Amount -Discount Value Gain/ -Loss Earnings 11/10/2015 11/01/2024 2.600% Callable $500,000 $486,750 -$13,250 $489,815 $3,065 $13,000 10/28/2021 01/01/2025 1.000% Fixed 150,000 150,000 0 144,155 -5,846 1,500 10/19/2022 01/01/2025 4.659% Callable 355,000 354,677 -323 353,449 -1,228 16,539 12/06/2019 01/01/2025 2.500% Fixed 460,000 469,752 9,752 449,438 -20,314 11,500 02/03/2020 02/01/2025 3.430% Fixed 300,000 323,256 23,256 294,690 -28,566 10,290 09/22/2022 02/01/2025 4.250% Fixed 570,000 570,000 0 564,631 -5,369 24,225 11/19/2021 07/01/2025 0.900% Fixed 375,000 373,013 -1,988 354,259 -18,754 3,375 04/27/2022 08/01/2025 0.992% Fixed 245,000 229,482 -15,518 230,815 1,333 2,430 04/27/2022 01/01/2026 2.034% Fixed 310,000 298,815 -11,185 294,206 -4,610 6,305 02/08/2022 03/01/2026 1.118% Fixed 300,000 292,833 -7,167 277,500 -15,333 3,354 08/26/2022 03/15/2026 3.170% Fixed 190,000 187,925 -2,075 183,819 -4,106 6,023 07/01/2020 05/01/2026 1.250% Fixed 500,000 503,630 3,630 462,525 -41,105 6,250 12/10/2021 07/01/2026 1.157% Fixed 135,000 134,150 -851 124,532 -9,617 1,562 11/09/2021 08/01/2026 1.201% Fixed 140,000 140,000 0 128,801 -11,199 1,681 01/18/2023 06/01/2027 4.232% Callable 350,000 349,734 -266 347,389 -2,345 14,812 02/14/2023 06/01/2027 4.232% Callable 400,000 397,684 -2,316 397,016 -668 16,928 03/30/2022 07/01/2027 1.257% Fixed 175,000 161,088 -13,913 157,679 -3,409 2,200 01/27/2023 07/15/2027 4.109% Fixed 1,000,000 1,000,000 0 986,840 -13,160 41,090 12/09/2022 09/15/2027 5.051% Fixed 300,000 308,277 8,277 304,761 -3,516 15,153 11/09/2022 12/01/2027 5.382% Fixed 1,000,000 1,014,580 14,580 1,033,960 19,380 53,820 02/21/2023 05/01/2028 4.330% Fixed 500,000 497,905 -2,095 501,385 3,480 21,650 11/22/2023 12/01/2028 5.961% Fixed 175,000 183,171 8,171 183,432 261 10,432 07/05/2023 02/01/2029 4.750% Callable 385,000 385,920 920 388,365 2,445 18,288 09/13/2023 08/15/2029 4.603% Fixed 250,000 248,115 -1,885 252,445 4,330 11,508 10/24/2023 10/01/2029 5.100% Fixed 200,000 199,788 -212 206,178 6,390 10,200 12/05/2023 11/01/2029 5.050% Fixed 300,000 308,451 8,451 307,911 -540 15,150 12/15/2023 12/01/2029 4.150% Fixed 265,000 263,614 -1,386 259,218 -4,396 10,998 $13,640,000 $13,653,323 $13,323 $13,435,777-$217,547 $418,682 08/09/2022 08/28/2024 5.000% Callable $500,000 $500,000 $0 $498,745-$1,255 $25,000 09/28/2021 10/26/2026 1.180% Callable $500,000 $500,000 $0 $458,550-$41,450 $5,900 $1,000,000 $1,000,000 $0 $957,295-$42,705 $30,900 Current Rate: 4.940% N/A $17,159,493 $17,159,493 $0 $17,159,493 $0 $847,679 Current Rate: 5.197% N/A $16,247 $16,247 $0 $16,247 $0 $844 $17,175,740 $17,175,740 $0 $17,175,740 $0 $848,523 TOTALS $38,626,740 $38,638,520 $11,780 $38,331,550-$306,970 $1,541,409 City of Hutchinson Investment Report For the Month Ended December 31, 2023 CITY'S PORTFOLIO BY PRODUCT TYPE CITV'S MATURITY SCHEDULE Par Value Current Municipal Federal Total Tow % of Total Vu lue Year CD's Boards 80nas Par value 96 CDs $6,811,000 17.6% $6,762,738 2024 $1,469,000 $4,310,000 $500,000 $6,279,000 28.8% Municipal Bonds $13,640,000 35.3% $13,435,777 2025 $1,713,000 $2,455,000 $0 $4,168,000 19.1% Federal Bonds $1,000,000 2.6% $957,295 2026 $245,000 $1,575,000 $500,000 $2,320,000 10.6% Money Market $17,175,740 44.5% $17,175,740 2027 $487,000 $3,225,000 $0 $3,712,000 17.0% Total $38,626,740 100.0% $38,331,550 2028 $2,407,000 $675,000 $0 $3,082,000 14.1% Unrealized Gain /-Loss -$306,970 2029 $249,000 $2,010,000 $0 $2,259,000 10.4% Prior Year Unrealized Gain / -Loss -$610,189 2030 40 s0 s0 $0 0.0% Investment Gain / -Loss for 2023 $303,219 Totals $6,570,000 $14,250,000 $1,000,000 $21,820,000 100.0% $7,000,000 $6,000,000 Money Market $5,000,000 44.5% $4,000,000 Municipal Bonds2,000 35.3% $3,000,000 $2,000,000 '. $1,000,000 Federal Bonds $0 2 6% 2024 2025 2026 2027 2028 2029 2030 FINANCIAL INDICES: One -Year Comparison Treasury Yield Curve 12/31/2023 12131/2022 Change Federal Lending Rate 5.50% 4.50% 1.00% 6.00% Prime Rate 8.50% 7.50% 1.00% 5.00% Treasury Rates: 1-Year 4.79% 4.73% 0.06% 4• 2-Year 4.23% 4.41% -0.18% 3.00% 3-Year 4.01 % 4.22% -0.21 % 5-Year 3.84% 3.99% -0.15% 2.00% 10-Year 3.88% 3.88% 0.00% 1.00% 20-Year 4.20% 4.14% 0.06% 0.00% City's Average Coupon Rate 3.24% 2.64% 0.59% 1-Year 2-Year 3-Year 5-Year 10-Year 20-Year Average Yield to Maturity 4.82% 4.70% 0.12% t12131/2023 t1213112022 (excluding Money Market funds) MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, November2l, 2023 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The November 21St, 2023 Planning Commission meeting was called to order by Chairman Lofdahl at 5:30 p.m. Members in bold were present Chairman Lofdahl, Vice Chairman Hacker, Commissioner Fahey, Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta, and Commissioner Janssen. Also present were Dan Jochum, City Planner, Mike Stifter, City Public Works Director, John Paulson, City Environmental Specialist, Marc Sebora, City Attorney, Andrea Schwartz, City of Hutchinson Planning and Building Specialist. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED Octoberl7, 2023. Motion by Commissioner Fahey to approve October 17, 2023 meeting minutes. Second by Commissioner Wirt. Motion approved. 4. PUBLIC HEARING A. CONSIDERATION OF A PRELIMINARY AND FINAL PLAT FOR HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT NO. 4. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Motion by Commissioner Fahey, second by Commissioner Janssen to close the hearing at 5:33 p.m. Motion by Commissioner Fahey to approve the Preliminary and Final Plat with 1 staff recommendation. Second by Commissioner Lofdahl. Item will be on City Council consent agenda on 11/28/2023. B. CONSIDERATION TO REZONE A PROPERTY FROM I/C SONING DISTRICT TO R-3 ZONING DISTRICT LOCATED AT 845 HWY 7 W (NORTH 175 FEET). Minutes Hutchinson Planning Commission October 17, 2023 Page 2 Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Motion by Commissioner Wirt, second by Commissioner Fahey to close the hearing at 5:35 p.m. Motion by Commissioner Janssen to approve the Rezone with 5 staff recommendations. Second by Commissioner Fahey. Item will be on City Council consent agenda on 11/28/2023. 5. NEW BUSINESS A. NONE 6. UNFINISHED BUSINESS A. NONE 7. COMMUNICATION FROM STAFF A. UPCOMING MEETINGS — no applications at this time. B. DOWNTOWN PLAN — Committees are being formed. C. CLEAN ENERGY RESOURCE - Energy savings through building products currently — John Lofdahl notified the commissioners about this tax benefit program 8. ADJOURNMENT Motion was made by Commissioner Fahey to adjourn the meeting, Meeting was adjourned at 5:42 p.m. Library Board Meeting November 27, 2023 Members Present: Mary Christensen, Sue Griep, Margaret Hoffman, Kay Hultgren, Julie Lofdahl, Dianne Wanzek, and Katy Hiltner, Ex-officio. Excused/Absent: Tim Burley Dianne called the meeting to order at 4:30. Minutes from the October 23, 2023, meeting were reviewed and approved. Old Business: 1. Program Reports: a. Mindy Mejia Author Event: The 29 attendees enjoyed a great presentation, along with a writing exercise, from Mindy Mejia. It was recorded by HCVN. b. Bling Out a Pumpkin: 3 sessions were offered with a total of 46 attendees. c. Youth Programs: "Dinovember" was well received. Storytime averaged 20 attendees; Graphic novel (6), Teen meet -up (14), Lego Club (20 + 9 adults), Coding Club (8) d. Community Puzzle: The 3,000 piece puzzle (started in June) was finished on November 20. 2. Program Reminders: a. Project Bookshelf: Collection will end on December 1. UCAP will distribute the collected books. b. Short Story Challenge: Ends on November 30. c. Hutchinson Health Foundation Holiday Event: Thursday, Nov. 30, 5-7pm, with the Library participating as described in the October minutes. d. Banned Books: Katy informed the board of a pending article appearing in the Hutch and Litchfield newspapers. The librarians had received a questionnaire. New Business: 1. Holiday Cheer: Friends of the Library will decorate the library on December 4. 2. December: a. Holiday Closures: The library will be closed on December 25 and January 1. b. Children's Programming: Story Time will take a break after Dec. 14, and resume on January 11; all clubs will meet; the Story Stroll in Library Square will remain up; and winter themed activities (e.g. scavenger hunt, etc.) will take place inside the library. 3. December Board Meeting: By consensus, the board will not meet for its regular meeting (Dec. 25) and will meet as scheduled in January. 4. One Book One Community 2024: Carolina Moonset by Matt Goldman, is the selection . There will be a book discussion in Feb. or March, and an author event in April. 5. 2024 Adult Reading Program: "Winter Reads 2024" will go from Jan. 2 to the end of March. Various monthly challenges will be set out. 6. General Discussion: The board discussed how to accommodate the varying tolerances to "noise, commotion, etc." of our library patrons. While acknowledging that certain disruptions can be disturbing to our patrons, the staff is quick to monitor these. The fact is that library usage has changed over time. The "library of today" offers much more in the way of activities, amenities (computers), etc. than in the past. The next meeting will be on Monday, January 22, @4:30 p.m., in the meeting room. Respectfully submitted, Kay Hultgren, Secretary �/Xnalm 111 Hassan Street SE HRA Hutchinson, MN 55350 Website. www.hutchinsonhra.com HUTCHINSON HOUSING AND (320) 234-4251 R32U1234-4240 Fax REDEVELOPMENT AUTHORITY Hutchinson HRA Regular Board Meeting January 16, 2024 Minutes CALL TO ORDER Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Renee Lynn Johnson Kotlarz, Robin Kashuba and Dan Masog. Staff Present: Judy Flemming, and JJ Morgan. a. Robin Kashuba moved to approve the agenda as presented. Dan Masog seconded and the motion carried unanimously. 2. PUBLIC COMMENTS No citizens addressed the HHRA Board of Commissioners. 3. MINUTES OF THE REGULAR BOARD MEETING ON DECEMBER 19, 2023 a. Robin Kashuba moved to approve the minutes of the December 19, 2023 regular board meeting as presented. Dan Masog seconded and the motion carried unanimously. 4. FINANCIAL REPORTS Robin Kashuba moved to approve the following: a. City Center General Fund payments of $76,461.47 for checks 9386 to 9389 & EFT payment on 1/9/2024 Visa Bill b. City Center December 31, 2023 — pre -adjustment Financial Statements c. Park Towers Operating Account payments of $55,898.16 for checks 16230 to 16255. d. Park Towers November 30, 2023 Financial Statements Dan Masog seconded and the motion carried unanimously. 5. RESOLUTION 2024-1 ADOPTING 2024 HRA COMPENSATION PLAN Dan Masog moved to approve Resolution 2024-1. Robin Kashuba seconded and the motion carried unanimously. 6. REVISED VACTION LEAVE, EARNED SICK AND SAFE LEAVE, AND BEREAVEMENT LEAVE POLICIES Dan Masog moved to approve the Revised Vacation Leave, Earned Sick and Safe Leave, and Bereavement Leave Policies. Robin Kashuba seconded and the motion carried unanimously. 7. PARK TOWERS a. Park Towers January Newsletter was presented. b. Park Towers Vacancy Report shows 6 vacant units at this time. c. Operation Update: 1) Consideration of Independent Contractor Agreement for Maintenance and Cleaning Services Robin Kashuba moved to accept the Independent Contractor Agreement for Maintenance and Cleaning Services contract. Dan Masog seconded and the motion carried unanimously. 2) Judy Flemming shared the progress of hiring the next Housing Specialist. 8. UPDATE ON ISLAND VIEW CIRCLE HOUSE PROJECT Judy Flemming reported that the work of the contractors is moving along nicely. HRA HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY 9. COMMUNICATIONS III Hassan Street SE Hutchinson, MN 55350 website: www.hutchinsonhra.com (320) Z344251 (320) 2344240 Fax a. Hutchinson City Council approved the 2024 HRA Final Tax Levy December 19, 2023. b. A Term Life Insurance opportunity is available for all board members who desire to sign up to receive it. 10. ADJOURNMENT Dan Masog moved to adjourn and Robin Kashuba seconded. The motion carried unanimously. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Judy Flemming, HRA Executive Director Gary For er, Secretary/Treasurer 0-- Public Arts Commission Meeting December 13, 2023, 5:30 PM Hutchinson Center for the Arts 35 Franklin St SW, Hutchinson MN 55350 MINUTES • Justin calls meeting to order at 5:31PM. Members present were Justin Beck, Wanda Lambert, Kris Haag, Pat May, Lynn Neumann, Jenean Sorrell, and Andrew Webster. Members not present were Patrick Hiltner. • November minutes are approved. Motion by Pat, second by Jenean, followed by unanimous vote. • Justin updates committee on sculpture stroll. One submission from new artist so far. Another reminder will go out after Christmas. Bi-weekly blast. Most submissions will come towards deadline. • Adjourn 5:52PM. Public Arts Commission Meeting January 10, 2024, 5:30 PM Hutchinson Center for the Arts 35 Franklin St SW, Hutchinson MN 55350 MINUTES • Justin calls meeting to order at 5:3213M. Members present were Justin Beck, Pat May, Lynn Neumann, Jenean Sorrell, Patrick Hiltner, Wanda Lambert and Andrew Webster. Members not present were Kris Haag. • December minutes are approved. Motion by Pat, second by Andrew, followed by unanimous vote. • Lynn Neumann gives Finance Report. Patrick motion to approve Finance Report, second by Wanda, unanimous vote. • Justin updates committee on sculpture stroll. Selection meeting scheduled for February 215Y, 4:30PM. Melissa will add meeting to public schedule. • Three submissions from artists. Bi-weekly blast. Most submissions will come towards deadline. • Justin discusses division of duties for PowerPoint presentation. All submissions via email, multiple attachments, statements, images, etc. That info needs to be collected, sent to Google Drive, transcribed to spreadsheet, then made into PowerPoint. • Adjourn 5:02PM.