Press Alt + R to read the document text or Alt + P to download or print.
This document contains no pages.
cp02-27-24HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, FEBRUARY 27, 2024
CITY CENTER — COUNCIL CHAMBERS
('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — CrossPoint Church
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of February 13, 2024
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 15694 — Resolution Adopting Findings of Fact
and Reasons for Approval of Conditional Use Permit for a Pole Type Structure in an I/C Zoning
District Located at 845 Hwy 7 West with Favorable Planning Commission Recommendation
(b) Consideration for Approval of Resolution No. 15696 — Resolution Adopting Finding of Fact and
Reasons for Approval of a Preliminary Plat for Top 10 Options of Hutchinson with Favorable
Planning Commission Recommendation
(c) Consideration for Approval of Items for 2024 Street Improvement Projects (Letting No. 1,
Project No. 24-01, 24-02, 24-05, 24-06 and 24-07)
1. Resolution No. 15697 — Resolution Declaring Cost to be Assessed and Ordering Preparation
of Proposed Assessment
CITY COUNCIL AGENDA —February 27, 2024
2. Resolution No. 15698 — Resolution for Hearing on Proposed Assessment
(d) Consideration for Approval of Setting Public Hearing with Respect to the Issuance of Revenue
Obligations by the City of Bethel for the Benefit of the Ecumen Obligated Group
(e) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS REQUESTS AND PETITIONS
(The purpose o this portion oj the agenda is to provide the o—unci with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
8. PLANNING/ZONING/BUILDING DEPARTMENT YEAR END REPORT
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY LABOR AGREEMENT WITH MINNESOTA PUBLIC EMPLOYEES
ASSOCIATION (MNPEA)
10. APPROVE/DENY RESOLUTION NO. 15701 — RESOLUTION AMENDING 2024 POSITION
CLASSIFICATION TABLE AND PAY GRID
11. APPROVE/DENY RESOLUTION NO. 15699 — RESOLUTION APPROVING PLANS AND
SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR VMF BASEBALL
FIELD LIGHTING PROJECT
12. APPROVE/DENY RESOLUTION NO. 15700 — RESOLUTION ACCEPTING BIDS AND
AWARDING CONTRACTS FOR A NEW GRANDSTAND AND OTHER WORK AT VMF
FIELD
GOVERNANCE
(Thepurpose of this portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) December 2023 Preliminary Financial and Investment Reports
�b) Planning Commission Minutes from November 21, 2023
c) Library Board Minutes from November 27, 2023
�d) Hutchinson Housing & Redevelopment Authority Board Minutes from January 16, 2024
e) Public Arts Commission Minutes from December 13, 2023, and January 10, 2024
MISCELLANEOUS
14. STAFF UPDATES
2
CITY COUNCIL AGENDA — February 27, 2024
15. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, FEBRUARY 13, 2024
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Ci polic�y and practices, input from constituents,
and other questions or Information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Dave
Sebesta and Chad Czmowski. Others present were Matt Jaunich, City Administrator and MarcSebora,
City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Burley, second by Sebesta, to approve the minutes as presented. Motion carried
unanimously.
2. INVOCATION — The River Church
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is notintended to affiliate the
City Council with, or express the City Council s preference for, any religiouslspiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15691 — Resolution Accepting $50.00 Donation from Lemoine & Lois Grams to
the Hutchinson Police Department Towards the Law Enforcement Memorial Park
(b) Resolution No. 15692 — Resolution Accepting $2000.00 Donation from Village Ranch for
Fireman's Park Project
Motion by May, second by Czmowski, to approve Resolution Nos. 15691 and 15692. Motion
carried unanimously.
PUBLIC COMMENTS
is is an opportunity for members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceppting public comments during the agenda Item ifnot a public hearing. If you have
a question, concern or comment, please ask to be recognized by the mayor - state yourname and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak formore than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatoryattacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 23, 2024
Motion by Sebesta, second by Burley, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(Tbe items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
CITY COUNCIL MINUTES - February 13, 2024
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Renewing Wine/Strong Beer License to Hutchinson Huskies Baseball
Association
(b) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on March
9, 2024, at McLeod County Fairgrounds
(c) Consideration for Approval of Updating Cash Register Area at Liquor Hutch
(d) Consideration for Approval of Purchasing Public Works Equipment (Plow Truck, Sign Truck
With Crane, Vactor Truck)
(e) Consideration for Approval of 2024 City of Hutchinson Emergency Operations Plan
(fl Consideration for Approval of Resolution No. 15655 — Resolution to Appropriate Unclaimed
Property to Hutchinson Police Services Use
(g) Consideration for Approval of Resolution No. 15690 — Resolution Reversing Alley #40 One
Way Traffic
(h) Consideration for Approval of Resolution No. 15693 — Resolution to Approve the State of
Minnesota Joint Powers Agreements with the City of Hutchinson on Behalf of its Police
Department Regarding the Minnesota Internet Crimes Against Children Task Force
(i) Consideration for Approval of Engineering Services Agreement with Nero Engineering
(Dewatering Project)
(j) Claims, Appropriations and Contract Payments
Motion by May, second by Sebesta, to approve consent agenda. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
e purpose o is portion o t e agen a is to provi e e ounci with information necessary to craft wise policy.
ncludes items like monthly or annual reports and communications from other entities.)
8. FIRE DEPARTMENT YEAR END REPORT
Mike Schumann, Fire Chief, provided a year end department report for 2023. Chief Schumann
reviewed awards, events/activities, accomplishments, operational data, and goals for 2024.
UNFINISHED BUSINESS
NEW BUSINESS
CITY COUNCIL MINUTES - February 13, 2024
9. APPROVE/DENY SETTING SPECIAL WORKSHOP MEETING DATES ON STRATEGIC
PLANNING SESSIONS
Matt Jaunich, City Administrator, reminded the Council that at the last meeting the Council decided
to set a series of strategic planning sessions on various topics. Mr. Jaunich provided a schedule of
meeting dates and topics for the strategic planning sessions as follows in 2024: February 27, March
26, April 23, May 14, June 25, July 23, all sessions at 3:45 p.m. Sessions may potentially be held
in September and October as well to develop and finalize the plan.
Motion by May, second by Czmowski, to approve setting Council workshop dates for strategic
planning sessions as indicated. Motion carried unanimously.
GOVERNANCE
e purpose (97Uis portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Motor Vehicle Department 2023 Recap
(b) Hutchinson Housing & Redevelopment Authority Board Minutes from December 19, 2023
MISCELLANEOUS
11. STAFF UPDATES
Matt Jaunich — Mr. Jaunich reminded the Council of a bid opening on February 21, 2024, for the
baseball grandstand project. He also noted that City offices will be closed on Monday, February 19,
2024, in honor of Presidents' Day. He also commented that staff will begin looking at researching
municipal dispensaries — it doesn t mean it is something that staff is actively pursuing but just starting
to explore various aspects of.
12. COUNCIL/MAYOR UPDATE
Pat May — Council Member May noted that the Public Arts Commission will be selecting
the pieces for the sculpture stroll at its meeting next week.
Chad Czmowski — Council Member Czmowski noted that he serves on the PRCE Advisory
Board and the biggest discussion at their meeting in February centered around pickleball use
and facilities.
Tim Burley — Council Member Burley provided an update from the Sustainability Advisory
Board. He also noted that he spoke with a group of 20-30 year -old adults about housing
concerns and received great feedback and ideas for the future of housing in Hutchinson.
Gary Forcier — Mayor Forcier noted he had been speaking with Council Member Czmowski
and it was suggested that perhaps a policy of some type be put in place related to
3
CITY COUNCIL MINUTES - February 13, 2024
donationslfundraisers and placing projects on the capital improvement plan. Mr. Jaunich
noted that that is something staff will look in to.
13. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO
DISCUSS SALE OF REAL PROPERTY LOCATED AT 1625 HWY 15 SOUTH
Motion by May, second by Burley, to convene into closed session at 6:25 p.m. Motion carried
unanimously
Motion by Burley, second by May, to reconvene into open session at 6:45 p.m. Motion carried
unanimously.
ADJOURNMENT
Motion by Czmowski, second by Sebesta, to adjourn at 6:46 p.m. Motion carried unanimously.
re
s: HUTCHINSON CITY COUNCIL
HUTCHIINSON Request for Board Action
A CITY ON PURPOSE
Conditional Use Permit for Pole Structure At 845 Hwy 7 West
Agenda Item:
Department: Planning
LICENSE SECTION
Meeting Date: 2/27/2024
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff 21
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Kiel's have applied for a Conditional Use Permit to construct a pole or post frame building
behind the Auto Dealership they own and operate at this location. This building will be a cold
storage building used to store their transport/tow vehicle, snow removal and other miscellaneous
equipment,
Nobody from the Public spoke regarding this request. The Planning Commission asked about
drainage and screening. Staff believes drainage will not be impacted and screening is not
required as the lots to the rear have not yet been rezoned to residential.
The Planning Commission voted unanimously (5-0) to recommend approval of this request
BOARD ACTION REQUESTED:
Approval of Conditional Use Permit.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 15694
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF
CONDITIONAL USE PERMIT FOR A POLE TYPE STURCTURE IN AN I/C ZONING DISTRICT,
LOCATED AT 845 HWY 7 W.
FACTS
1. Dave and Robin Kiel are the owner of a parcel of land located at 845 Hwy 7 W, Hutchinson
Minnesota; and,
2. The subject property is legally described as: Lot 1, Block 2, BAR Properties
3. Dave and Robin Kiel have applied to the City for a conditional use permit for a pole type structure in
an 11C Zoning District, located at 845 Hwy 7 W.
4. The Planning Commission met on February 20, 2024, and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a. The proposed building and site improvements shall comply with the standards of the I/C
district and the Zoning Ordinance, as well as all other City regulations.
b. A building permit is required for the construction of the building.
5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its
meeting on February 27, 2024, and has considered the recommendation and findings of the Planning
Commission and hereby does recommend approval of the conditional use permit, subject to the
following findings and conditions:
a. The proposed building and site improvements shall comply with the standards of the I/C
district and the Zoning Ordinance, as well as all other City regulations.
b. A building permit is required for the construction of the building.
APPLICABLE LAW
6. The conditional use permit request meets the following standards as required in Sections 154.123 of
the City of Hutchinson Municipal Code:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
Findings of Fact — Resolution # 15694
845 Hwy 7 W Conditional Use Permit
Page 2
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
CONCLUSIONS OF THE LAW
7. The requested conditional use permit is consistent with the comprehensive plan.
8. The proposed use will not have a substantial or undue adverse effect upon adjacent property,
character of the neighborhood, traffic conditions, utility facilities and other matters affecting the
public health, safety and general welfare.
9. The proposed use will be designed, arranged and operated so as to permit the development and use of
neighboring property in accordance with the applicable district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a conditional use permit for a pole type structure in an I/C Zoning District, located at 845
Hwy 7 W, Hutchinson MN is approvcd.
Adopted by the City Council this 27 h day of February, 2424.
ATTEST:
Matthew Jaunich Gary T. Forcier
City Administrator Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP
Date: February 16, 2024 for February 20, 2024, Planning Commission Meeting
Application: Consideration of a Conditional Use Permit for a Pole Structure at 845 Hwy 7 West,
Hutchinson.
Applicant: Dave and Robin Kiel
Conditional Use Permit
The Kiel's have applied for a Conditional Use Permit to construct a pole or post frame building behind
the Auto Dealership they own and operate at this location. This building will be a cold storage building
used to store their transport/tow vehicle, snow removal and other miscellaneous equipment.
N = ' Indicates property described in this notice /
TEXAS AVENUE NW
A&
;-.
4%:4
845
x �
Conditional Use Permit
845 Hwy 7 West
Planning Commission — 2/20/24
Page 2
GENERAL INFORMATION
Existing Zoning: 11C (Industrial/Commercial District)
Property Location: 845 Hwy 7 W., Hutchinson
Lot Size: 1.55 Acres
Existing Land Use: Commercial
Adjacent Land Use: Commercial. Residential to Northwest and Northeast.
Adjacent Zoning: I/C, C-4, R4 and R-3 PD.
Comprehensive Plan: Commercial
Zoning History: CUP in 1997 for addition to existing building. CUP in 2020 for
Escapade Campers. CUP in September 2024 for Dave's Auto Sales
Applicable
Regulations: Section 154.123
Building: New building will be 2,500 square feet and be located to the north of
existing building and meet all applicable setbacks. Please see attached site
plan.
Conditional Use Permit:
A Conditional Use Permit (CUP) is needed to construct a pole structure in any commercial or industrial
zoning district in Hutchinson.
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility facilities and
other matters affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
The majority of the buildings in this area are steel type buildings, either pole construction or traditional
construction with steel siding or cladding. Within the last 10 years a pole building was built just adjacent
to this site at 815 Hwy 7 W. Staff believes this building will fit into the surrounding area and not be an
issue.
Recommendation:
Staff recommends approval of the conditional use permit with the following conditions:
Conditional Use Permit
845 Hwy 7 West
Planning Commission — 2/20/24
Page 3
1. The proposed building and site improvements shall comply with the standards of the I/C district
and the 'Zoning Ordinance, as well as all other City regulations.
2. A building permit is required for the construction of the building.
51TFT I OF G, REV. 0 = 51TE PLAN 4 NOTE5
511ECT 2 OF G. REV. O = FLOOR PLAN
5HEET 3 OP G. REV. 0 = ELEVATION5
5nEET q OF G REV.0 - WALL SECTION5
5FiEET 5 OF G, R.EV. 0 = MISC. FRAMING DEARS
5EEET G OF G. RtV. 0 = EAST ENDWALL FRAMING
r
DESIGN PKOFE5510NAL:
I ne,ebr «mnv t �. �rmouw. v +wen .0
prcpactl by m Hmy plrect supa^�'s en ue! Yel 1 m
n,N a,�i���anai r�o � 1„a., ue Ion at Ile sma
orlu'�nnasora.
N irc L� trcerre k '�
_9nolere. _..._ Catc. Leer ma/
I pi5r:Gr, 1
OaSrihG
swrvn
way
SfTE PLAN
Prv„Fcr-an _ � / pp MINBINPSERING DEPAATMW D A Y E Kl LL
2A91 SHth Htrcet
(713),S 754T11S I NU'rCh11N50N. MN
rar (T3) F74-I=
l Q11fee(715) 8744211 -.1_�'•ue,
��yp� �gg� � � 11yAGAgolv���.iM[RLVLF24f1.FIK[iAnVL SR[.OM6
BIJILDING DEIGN I"Z)RMA"ION
ces rs.lsc ro mm un sT,+Ti 9ur,nmv coce
oecuenNcr orss.Rc:nnrni s
nPEo�col:sixuel�, �e
oEno w.Pv:
o TxU35� . s ryf
RCaF susu lord:
IF— 11�1 U1-11.1:v
SNOV! fOzO IMPOF.'nr,C.E PR:10R . - 1 ..
'FHPRMPJ. FPf.TOR �, - Lc"
,-1-1— All - 4? 1
..IOPE� ROOF F—R', = I 0
SaUWt-FD RDOP SNJ.�!L04C P., 4: ys'
IiCN11 UNBr—D 511W IAA SO I
µtll`, LT-
W,1C —[11— (a 11 O 2vn
w Ao �ro
w c..— Pa — corm
O15 GN PR[SSUR[ TOF _O.MDF'=J7`�
G
IOrv50F5 LT FC N(tT9PECli9f0
1 � FF.5510uu)
tirt r OC NFOPJdAT ON.
SffzlnlC:M1'.POk.TNICE 'rtCT02 .- I.
SPEC i
(R L
SHM1L OS R-FOUrvOgTION UtiIGry PEf;
AHSI ae3`
40'x 54'xI
rdl.. Nu Es
EUIUI%C SPCLIFICATIA95
rT
cl
1.1
If
IEJ f
- • A'..rIFP.+f
.o•Ya[xe+.w�
3M•Y
EF .Yn anOFAM A.
.pi -1Mi_
aleyf,py+.
�Gen>r�
mA
T-> -w+ 000lx IM
71 ,mown
� w G rc�=uawe w*
—rT
wai ,cmw
A5 NOTED 4404924
TLD
.yry . c"SI M➢,
KA
s: HUTCHINSON CITY COUNCIL
HUTCHIINSON Request for Board Action
A CRY ON PURPOSE.
Consideration of a Preliminary Plat for Top 10 Options Plat
Agenda Item:
Department: Planning
LICENSE SECTION
Meeting Date: 2/27/2024
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff El
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The applicant has submitted a preliminary plat for Top 10 Options of Hutchinson Plat which is
located on the NE side of Hutchinson near Northwoods Park. This area was graded and
infrastructure was installed for development but the street and curb and gutter were never
installed. The property subsequently went into tax forfeiture and was bought on the County land
auction. The preliminary plat consists of 13 lots. All homes are planned to be split entry walkout
homes and will be single-family in nature.
One neighbor spoke at the public hearing regarding this request and asked that sump pumps be
drained to the front of the property. Staff noted that sump pumps could be run under ground into
the storm sewer system.
The Planning Commission asked if there would be access off North High Drive. Staff noted it
would not be allowed as that area is a wetland and not developable.
The Planning Commission voted unanimously to recommend approval of the request (5-0).
BOARD ACTION REQUESTED:
Approval of Preliminary Plat.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 15696
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A
PRELIMINARY PLAT FOR TOP 10 OPTIONS OF HUTCHINSON.
FACTS
1. Lotus Holdings LLC is the owner of 1005 Maple St NE; and,
2. The subject properties are legally described as: 8.61 AC OF LOT 6
Full Legal: That part of Lot 6, Auditor's Plat of the South Half of Section 30 and the North Half of
Section 31, Township 117 North, Range 29 West, described as follows: Commencing at the northwest
corner of the East Half of the Northeast Quarter of said Section 31, being the northwest corner of said
Lot 6; thence South 89 degrees 41 minutes 31 seconds East, along the north line of said East Half of
the Northeast Quarter, being the north line of said Lot 6, a distance of 413.00 feet to the point of
beginning of the land to be described; thence South 2 degrees 39 minutes 59 seconds West, parallel
with the west line of said East Half of the Northeast Quarter, being the west line of said Lot 6, a
distance of 384.00 feet; thence westerly, parallel with the north line of said Lot 6 a distance of 179.00
feet; thence southerly, parallel with the west line of said Lot 6 a distance of 20.00 feet; thence
westerly, parallel with the north line of said Lot 6 a distance of 204.00 feet; thence southerly, parallel
with the west line of said Lot 6 a distance of 299.72 feet; thence North 89 degrees 57 minutes 21
seconds East 95.01 feet; thence south 84 degrees 32 minutes 55 seconds East 79.01 feet; thence South
68 degrees 42 minutes 00 seconds East 108.43 feet; thence South 82 degrees 06 minutes 18 seconds
East 140.54 feet; thence South 89 degrees 36 minutes 25 seconds East 290.27 feet to the east line of
said Lot 6; thence northerly, along said east line of Lot to the northeast corner of said Lot 6; thence
westerly, along the north line of said Lot 6 to the point of beginning.
3. Dean Trongard has applied for a thirteen -lot preliminary plat, located at 1005 Maple St NE,
Hutchinson, MN, to be known as Top 10 Options of Hutchinson.
4. The Planning Commission met on February 20, 2024 and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a. Each lot will require a separate utility service.
b. Developer needs to resolve items noted in City redlines from February 13, 2024.
c. A subdivision/developer's agreement will need to be developed between the City and the property
owner prior to the City's execution of the Final Plat document. 7% fees will be collected per City
policy and will be outlined in the subdivision/development agreement.
d. The final plat will need to be applied for within 60 days of preliminary plat approval per City code
or an extension granted by the City Council.
5. The City Council of the City of Hutchinson reviewed the request at its meeting on February 27, 2024
and has considered the recommendation and findings of the Planning Commission and hereby does
recommend approval of the preliminary plat of Top 10 Options of Hutchinson subject to the following
findings and conditions:
Findings of Fact — Resolution # 15696
Preliminary Plat — Top 10 Options of Hutchinson
Final Plat
Page 2
a. Each lot will require a separate utility service.
b. Developer needs to resolve items noted in City redlines from February 13, 2024.
c. A subdivision/developer's agreement will need to be developed between the City and the property
owner prior to the City's execution of the Final Plat document. 7% fees will be collected per City
policy and will be outlined in the subdivision/development agreement.
d. The final plat will need to be applied for within 60 days of preliminary plat approval per City code
or an extension granted by the City Council.
APPLICABLE LAW
6. The preliminary plat request meets the following standards as required in Sections 153.035 of the City
of Hutchinson Municipal Code.
CONCLUSIONS OF THE LAW
7. The requested plat is consistent with the comprehensive plan and applicable ordinances.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
preliminary plat for Top 10 Options of Hutchinson is approved.
Adopted by the City Council this 271h day of February, 2024.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT -
PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: February lb, 2024, for February 20, 2024, Planning Commission Meeting
Application: CONSIDERATION OF PRELIMNARY PLAT FOR TOP 10 OPTIONS OF HUTCHINSON
Applicant: Dean Trongard
PRELIMINARY PLAT OF TOP 10 OPTIONS OF HUTCHINSON
Brief Description
The applicant has submitted a preliminary plat for Top 10 Options of Hutchinson Plat which is located on the NE side of
Hutchinson near Northwoods Park. This area was graded and infrastructure was installed for development but the street
and curb and gutter were never installed. The property subsequently went into tax forfeiture and was bought on the
County land auction. The preliminary plat consists of 13 lots. All homes are planned to be split entry walkout homes and
will be single-family in nature.
• Indicates property described In this notice
ITI
NORTH HIGH OR NE
w 1005
J
a
Preliminary Plat
Top 10 Options of Hutchinson
Planning Commission — 2-20-24
Page 2
Existing Zoning:
Property Location:
Lot Size:
Existing Land Use:
Adjacent Zoning:
Adjacent Land Use:
Comprehensive
Land Use Plan:
Zoning History:
Applicable
Regulations:
Transportation:
Physical Characteristics:
Analysis:
GENERAL INFORMATION
R-1 Low Density Residential
Northeast of Northwoods Park off 10" Avenue NE.
Existing lot is approximately 8.6 acres. Proposed lots will be from .20 acres to 2.0 acres
Vacant land
R-1 and R-2
Residential and Park
Low Density Residential
Preliminary grading and utilities where done when Northwoods Pond was done around
2007.
City Code of Ordinances Sections 153.35 — 153.51
10`h Ave NE and Maple St. NE
Preliminary site grading work and utility work has already been done on this site. Work
stopped during the recession of 2008/2009. The site is generally flat otherwise.
The preliminary plat as presented appears to meet the requirements of the subdivision and zoning ordinances. All of the
lot sizes appear to be appropriate and consistent with the zoning ordinance. As noted, there are 13 single-family lots
proposed. The single family lots range from 8,643 square feet to two acres. The majority of the lots are around 10,000
square feet.
The street and curb and gutter need to be installed. The street will be a cul-de-sac that is basically an extension of 10''
Ave. NE. The developer will be paying for all the street and infrastructure costs. All of the plans have been reviewed by
staff and there are minor revisions that need to be made per the email and attachments sent to the developer and Engineer
on February 13, 2024. Staff and the developer are working to determine who has title to what is shown as Outlot A in the
Plat documents. A title commitment is being done right now and will determine if Outlot A is current City Right -of -Way
or is owned by the developer. This issue will be resolved with the Final Plat.
It should also be noted that City Staff wants to work with the developer to help ease some stormwater issues in
this area by rerouting a portion of City storm sewer line into the storm sewer the developer is putting in. The
City will pay for the additional costs associated with this work and have an agreement with the develop
regarding this work_
Recommendation:
Staff recommends approval of the preliminary plat subject to the following conditions.
Preliminary Plat
Top 10 Options of Hutchinson
Planning Commission — 2-20-24
Page 3
1. Each lot will require a separate utility service.
2. Developer needs to resolve items noted in City redlines from February 13, 2424.
3. A subdivision/developer's agreement will need to be developed between the City and the property
owner prior to the City's execution of the Final Plat document. 7% fees will be collected per City policy
and will be outlined in the subdivision/development agreement.
4. The final plat will need to be applied for within BO days of preliminary plat approval per City code or an
extension granted by the City Council.
- - -
-
----
----- -------
---------
56810-t-A- ------
-7�
J
6,
rD
K:)
th A
-------------
A
vdnify map
�00
Z/
U,
L----------- - -- ---- ---
TOP 10 OPTIONS OF HUTCHINSON
I
Pllr;LOMiNARY PLALT
.462
LOTUS HOLDINGS, LUC
46dGWimm, MN
ISHEETA-U I oF 2 9hvm7sl
��1
io
ri vrll 6 r.vi-
_^
i r'
�rvea—
m
I
—
r 3
I� �d
so �i
12Jii`� �F
-- AEE
-
- Ji1 it g„oa8 \°', •\ ` /� \ \ \rm..r
-A -
N
HA
E
°yaw B�
'Im1-11
iNC
4
44
_ --
--
_--_
� zo
, ,n:, —Es
,iz• E.�� ,suBNXE BBASEASEE —E „,E.AEA B� cEaB
MaE°°. EIYuM1111
„E>
TYPICAL STREET SECTION
TOP 10 OPTIONS OF HUTCHINSON mnwwaysmrrscr+aon,w
�OJilm 0 23-040
Ld+T115 HOLDINGS. CLC ronH nve SlnD00roA711 Mar
SkFk7NU, 2 OFSH6'kT8 Ot-7B-7A
Certificate of Survey & Topographic Survey
"Y,T.4-, — — COUNTY ROAD 30 — —>w c�-'—N mHIGH
DRIVE NE
—
_
+rtw r.•av fbrrf•v
^• ^
1 R
d_Iw rover n..w n..Nm 5 y -"�,oseeo
0
o
®
emotes rdronme exams
en°rea ElecMca Pexard
omotBdloro
(� \
`J
dmot-ea worm vdre
vdre
\
m
d-oi� ons1ytoff
dmores snit-Nmnde
\
\
®
®
dmores Sfwm Nmnde
dmorem s Corch Basin
(- J
\
O
-
xnorDmbvwa r e C
— dm0rea Sonitmy Sewm /�
-
— dmPrea sfwm sewn Lane.
— ea F�moe Line
\ I r- \ / /l` r-,D
} dmotea Extstinq Culrert
I 8 8
\
X `lv
x^
<+J
� , .,, , Le,m .;M rM1e ,� ✓ �
p5 "F o� aW:xn �°J" wm.)e� 1� 1 •" I i,,
jI m <aP.8 Oyu :. IrBpdei � � xro)sm >RT eNea.z I F\> Y to
mw ; zom,l oLtl w rn.oa ro " - ''moo,. r=yJ
v� oaz m�^ ? 1a wet\s+q� \ L'se` mr59" s'-e - _ �, , x C w• et ..r rmd
'r P' 96 _w � - - - - - - -tom- - mo
N — w wd))zd m os..5 J
r
W e£ E 'o xroa zr w� _ N — — xraw.aa x�a eel I
xmm.sn %mm.m Ax-12
n,-fro i �\ ,.' ' _�oeo- - -\ ARE • 9.0o ACRES �A,�" oo .` (f : \ '�°'s_\ �'
,oao 'Oao waer.n a
TENTH w A VEu - o� o� »' k>W _ g5. _ ,� ,mo, +RP a \ * u
e °5. x k'o»
— — — — —', 9° ,• ,55 —3 �—"4s°r__ awe S,L a e��� a
gag°m
xroea.v ,g5b
p roa�Hx X10—a
YX �rbra so 'abf'a K,aer.¢�� I_ noTmw,-
th'— rp -ogo.i5 �+511
x� 116,.,,_y5 %rom.re ,osr.s°% (r `isyV
m ,5. /
x t m 0' %rrer a /
\
,.N7z£rp.o�m �XIomae X-2Z-
rr�
l L L - lJ
7 /1 n I l l-) �� l n
L -/-I /zre.z, met -
ton ee rzasx
PROPERLY OESCRIPPON: - \ 4
�J it J 5a I , oo
BV-1, of Me Nwfn - cwnmT f - Eosf Hd/ of the $ w,e < 55„rzn \/O
NwI.- Ouwtm o/ Smfim JI, owns ;p Ill, Rmge 29, Mmce (" < `
Eosf 44 and 2/3 rods; fnmce Soufn 75 roes Mmce West 44 me
2/J r44 (hence N l3 roes' rnmea NwrM1 l3 rox to M1e n..o mr Lm or toe a
plott of ot,,, NOW KNOW AS Lot 6 of AUDITORS VI OF
IHE sWIH HALFbq; W SECnW JO AND IHE NC4tM HALF OF SELnW zi
zi
JI, T014NSHlP 117 —.. RANGE 29 —1.
EXLEPr MEREFRON sob Lot 6, the kilo 1 described
8
o"1 I,q of Me NwM— — of soil Lot 6. th— Eost
q It. — true of sob Lot 6. 111 -1, It-- Smtn m o
ine p— "itn Me —1 Wlion o1 sob Lot 6, >94 feet theta M1 osf m lbe P— w1M f —,1 sin of soil Lot 6,183 j
-1 fo o point 111 -1 Eosf o/ foe —1 rme of seta Lot 6; 1
Mence South m o p rdld wrfM1 the West sloe amd Lot 6.
1°( h
)6 feet; Mmce WNst !° leer to Me Welt Fme o/ slid Lot 6:
dmq It. Wear hoe If a0b of 6 to
the point of - lire •r vi,re h.m
beginning
ALSO —1
Mot port of mid Lot 6 deswAed os kill's
B,on-g 0t Me Nwfh I cwnm or HILLLRE51 aOpinW.
tltnq to Me plot II to. b Me o"". of Me Re — of
Deeds MCLeW Counf�Mrnnemb; Mence due ",h ISJ ! t -
"LLCRESr AOOtaW, fnmttt t5mfn 8) adegrees SJ minims Wesf L- / \ l/ L- l l l lJ l V
alm9 Me NmM tin° of sob xdrtron 493 Mt to place It
beginning.
ALSO EXff 1
A pwf o/ Lot 6 .1I a AUDITOR'S PLAr OF INE sW rH HALF OF
SELnON 30 ,WO NORTH NALF CF -- 11. TOWNSHIP 117
NORM, RANCE 29 MfSi, NcteOtl Count% Nmnes0t1 and move
Pwbmbdr xaonbee oa falowa:
Cwnmmcing or ne Nwfnwesr cwnm 0/ saitl Lof 6; .hence
SdrM JB1 reef m r e W§af fine of a%id Lot C .hence 1-1 -
lu 1-1 POrvoNto Ilero °thr orb` ginning o ML tr" 77. sfuM Pwxn9 toe
.1.0 fear o— fo"the —,1 hhesol raid Lot f6' a NnM
IOD 1mt I, d to the Wks. line of said Lot 6. 1-- Wssr
If
b� nnhg• Nctevd Cth ount} Nin—Io soie Lot 6, 0 foe print / / / / / / ` 7) r ^ n / /-1 n n n / T+ n /
ALSO Ex 1 ra - _ , ' L_L--1 \L_..: I -I VLI
A pmf of to 6, AMTOIS KAr OF IHE SWIH NALF OF SE—
JO ANO ME NORM —1 OF SEC— JI, TOWNSHIP 11)
RANLE I9 WEST, xawmee 0a ldlowa' .9157 £ )n.m(u V3 wds)
Cwnmmcinq or the NwMwear corner 0/ Me Eosf Hol{ o/ f,e
Nwtheost —I, sold —Io, 3I, being r'e Nwrh west ```m191.rd£ J lu°[ST A(errrW
n aid Lot 6. M ce South 89 degrees 41 mrn fes 31 11 1 <w ds Eost mq fM1e Nor" "' of said Eosf Haf of fM1e 1 1
North I Cuwtm, befog the North me o o,d Lot 6, 1 Ito—-rxuOxsT MdrrW 1
of 41Jou reef: pordrhmc< to South 02 deme s It? mine- 51
s Weaf, lN a Weaf of mid Eosf l of the r 1 l
Northeast Cuwtm„ being Me Wst line 01 -Ih'1 ON6. o dtsron` e I
PI384W mt, m<e WesreNy, PwdlN wrM wM ,ne o +
w0 6, o disfmce o{ I)9.00 feet; rM1mce lso 1—y, porollN T
iM fM1e Wear Imo of sob Lot 6. 0 dlsrance o 20.00 f,
It.— Westelyy. Pwalel with the North line o/ mid to' 6 0
rstmtt of 201.W lest, "mre souMerlY./�orolld wiM Me Wesf ` ✓� L�
lid Lot 6. 0 dtsrmce or 299.)2 r ro Me point ar 1 1
begtmmg of Me lmd to be --Id, Mmce NwM 89 degrees 1 11IL .
5) minutes 21 smmds Eosf 9501 -LMence Sou" H1 1
degrees 12 minutes 53 ammda East )9.0r r; thm'e South
co smmds Eost 08I 1
68 degrees 12 minutes 1J feet: ce
South 82 degrms O6 minute-IS
aecmds Eosr 140.54 leer;
Mence South 89 degrees 36 minutes 25 secmds 1-1 2..21
reef to the Eosr Itne of said Lor 6: th <e Smthedy along soie
Eosf line of Lot 6 I.
Me Sou"e /st cornet o/ slid Lof 6;
Mence Westerly, /mg Me So o lid Lot 6 to Me Surrelars Note:
Eosf e�<wnmlor MLL `RESr SECWO ADOInW^o or 9 to the
re plot C mre Wed sly. amg a Nwfhof Me Beminq/s sham on the drawing we board
P HILLLRE It SECOND A00m me inr-.I wit," a t. eon the ILh7d Cmntr coordinofe S�I— and
PaaIN won Me weft line or said Lot 6 os measured bom fM1e i/M horn the le d xxr" t
P-111 e910 Me Potnr or I,m—g. J222 feet dmq card I formed by the bemings we Me some. files
Certih'c°te of Surrey &Topographic Survey "I -'certify that"I sa,rey, prm. or Re°uesredey: • denotes iron monument round
mpart Waspreparedbymeorwbermy wwWot(oassocietes.dm O emotes l/2 inch by l4 irKlriron pipe set
e Per' D, the R. 9, c the Co 1,4 DT dmda0pervlaona°dMer,ama°"'y Central Portfolio Control Inc.
Sec. 31, T. 117, R. 29, McLeod County, MN Liwnsedesndsanmyorardsrme mws mmmq 9wearDlWslonsrreet acre maneeby License Waoosz
0/foe state alMirhres0(a. J ■ ■ ; S Bubeb, MN883f3
Revised: n f0 Dare: Ordwn By Scafe: Checked By e e M I-. (71dn)
SSOCIAlEb Far: (1G3)6BTJ5T2
P°°'Eo°° 12-19-23 B.M.H. 1"=50' P.E.O. P°°""
Liw se p40062 Dbe: - - Engirreers6 Landsanmrors, me. 23-0462
#16t
---------------------�--�
12+00
12+11,89
Eel
U
- - - - - - - - - - - - ----------
Cow►ti� To
#166
� ���
1 � �at� � i •� •,l n
�9LOGK '1 "'-- vff0 rsa�r+rx•
..1 "fie
EQ
I �I� _ - _ _� � �!� �' �`" �"",�� �. !' • �' e � _ - ``3w� • a1 pt '�wcaaaeL
tln �•• - -=--- — -___'� 1J f',wd� TYPICAI STREET scc?l . �r 5L5 MCr W41r.
TENTH AVE
a 1 r W..;
�sTI jj
t;a
--i-- - --1- ---- �-
".R.-�:::� xso
rE�rnu 0117 sv�ess m•�ru
J
I I I I I
i� sc
fN iI t : `L____-_-
n ��a
op
Y r
I �'r'9' + t11 �• � � 1 ---ter �r C � f � � x' 7s' n
TOP 10 OPTIONS OF HUTCHINSON vREuu04Aav PLAT
Rtjor M M E- ■oTw Ha #Nc—el uc
° - Hutfii� MN SN ETAV.. 7 OF 2sh ETB m-iez.
Certificate of Survey & Topographic Survey
N HIGH DRIVE
- -
NE�
s�i Q
—
TENTH o AVE
-71 IL
n� T
C AU--. P,,
�
•�
S'3L: �µ .3h
urine W+1,OT A
I
n
w,i.. u`•w..'L'r.0
�• •,�...�- .�.rs
�-ate:,...
.�, ' :�,�,..,_
4,J'{
}
m...:.L^u.�.`�..• +Ji•--r, — — — — — —
— _ — —
yt HN
NpRTN NGm DRNE NE
.
8 T I
�rl
aj3
S
E E -� AVENUE 1JVJ0
'
��
aw wvv. w.
Yt7Y1's!1
--j
tam
f•ry7.PAWy,s0UI/[AI.Y
Fv
PAflCEI,AREA.
all+ os•H7-0POF
CERTIFICATE OF SURVEY FOR THE CITY OF HUTCHINSON
•.rN [ryM yrwlr�'"rs.j..•gy.;•rw•..rYMbfr.Yt wrq•r.rr•lfrw r.r r.r!. N.•..wq
.prr �Y •rl My«�wrr]rrrr. rY uL.r�N rq Yw M «F...rr Y. r..rry.. � I r.r. N Yy. n
�rMrrw N•Wlw L�rl YK wr.IM� `. N•r�. iw w.w�NYr rrNr�W l]p Mrwrrw✓..
�...• ri lY. rr r..r pYnlr «rr w�wNr W.wr. Yr. r.w
M r..e r.. •.N p.rrr r•.v M«rt«leave �w �„ w� M
Yearn_r•Nr
��.w ww'i.%.NI W..r...w r...
� e�aYr.rr.Nr Nr Y•.r. «.ra .Lw Yr :.rr iu
r•rN �"w.�r`u. r.~"•aw.wr+rrrr.r.rr..r. `r..`iiww... `�.e..ww•r�w..
l•«.riia�i.. t�rrr Y�.a .Yr'i..rr...ruj er� .rew.ry •r.rl w. nr . w M w N r W
Ywy M.....•.e.n _ r.. «.. r~rr r�4e« r �W�er_ .r w w w. _ «w tw Y r .r Y.r•n
r1 N W . N r •Ya.••r «r M w+.• N Y_ Pw Yr`eYr. o.•.w N I..re f•. f.r...• ..f .nr.
e.MYrwn rer w+w wr+w`.rwr..b.rs.�• r � 1 �w�r.r �W
Yw.r Mw.r•rrYwNr W�r.Yq. p�yirr]m r. �r�..r Ts pp
ii~�"eiwr. r�iw+il'Ni�...ir P1<r.r..Mr~'. w.r.•r'r rWr V� �r.r �.r•�
EFLY PARML
• 0.dl Ave] F .
rf
lie�.tiww.�Y..x.uti
.•]t'nx ].nrr
'
�.ewlt ak.rrYr•e.•rw•Yr p.m
w..y..nr+ ewaw,+�. w•� «uwrn�. >r,n�.a+r wu wlnar +w�pwrrr on
rr.rW.�Yo.• •.! Yew+n•«•r'r']9oM rrb rri W... pn..w.]I w._
Ne
_ rrr r rwr�.r'i'~�eN��r� wrrwrn� w«^ub P.rr.r �rr�.nr r.�iw•�n
f}rw�iPi�.«�•'w4rAu�'Mu�n�H M tiHrrwM."MNIM1 w.Mw...ert tiu tiwpp
.w
..w'a H 4n ,.fli, wi r . M�•r..rr.. •M r re ti «Y�! r r
.�'�ar .�. ..w.r.r.�r.w. «wr+�i+.�.•'�w�rYr.�Prb�ww�w w++
1
r
• b^r. nrrre r.
9KPr9�.�
-
r— . MCYL'uY M.•!1 .]0'e!`A•.1 .B]
Y S 9
HILL RES ADD TIO
.rr...wrr.r
I..•e / f.Nilri
V
d .O.e.r 1YO..gq.lr.
WrCrMi. �
,olra.0.l
Y.•p. r•e�
- HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Items for Roberts Rd SW (L1 /P24-01, 24-02, 24-05, 24-06 & 24-07)
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/27/2024
Application Complete N/A
Contact: Mike Stifter
Agenda Item Type:
Presenter: Mike Stifter
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set the
Assessment Hearing and potential Project Award for the above referenced letting at their Mar- -i
26th meeting. Construction bids were received on Tuesday, February 20th.
Please note that the estimated construction costs and potential funding options have been
reviewed by the Resource Allocation Committee at their last meeting. Also, City staff has had
ongoing communications with adjacent property owners in regards to the proposed project
improvements and estimated improvement special assessment amounts throughout the project
development process.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON, III HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON
LETTING NO. 11PROJECT NO. 23-06, 24-01, 24-02, 24-04, 24-05, 24-06 & 24-07
2024 Street Improvements Projects
BID OPENING: 02/20/2024 @ 1:00 PM ENGINEER'S ESTIMATE $3,330983.80 COMPLETION DATE: 09113/2024
R B R E=cevagr�g, Inc
Brent RNno
Wm Mueller 8 Sms
Coy Hcememann
BuininrJc Inc
PO. ,- I,
Marape
408 fiN $[
J.0. FeNie, Inc
Jason Ferdie
PO Box 139
Enginoya ErBmN
11. Hwy Y15ouM
831 Park Ave Po Bo=20)
g43 33N' PO
PO BO=2gB
Rice -NOF
HurcM1irn MN $5I50
Hamburg MN 553M
Clwtl lfl5�11Nn6
M1one rn+n-1494
Prinsburg MN 56TB1
PM1ore 3Y0393dfi45
i i
ITEM DESCRIPTION
'
20
PM1ore320b3)b913
mi=M1elle@;rre=n gne.nn
PM1"re95RJ6)-T1RD
�«yM1N.mmnmer.=om
^°�^ee^m^^m^
�P.M1oie3�')�011
�madx�tluin rck.wm
yuohsIDLMdieconPa"ies.`°
BID PPoCE BID TOrAL
BID PRICE BID TDTAL
BID PRICE BID TOrAL
BID PRICE BID TDTAL
BID PRICE BID TOrAL
BIDPRICE BIDTOTAL
BASE BID
$2,483,146.65
$2,256,589.83
$2,350,722.96
$2,462,023.81
$2,481,570.78
$2,956,298.75
ALTERNATE NO.1
$847,837.15
$727,437.13
$822,288.43
$806,961.46
$925,584.12
$986,330.00
Total
$3,330,983.80
$2,984,026.97
$3,173,011.39
$3,268,985.27
$3,407,154.90
$3,942,628.75
BASE BID
UNIT
gUAN111Y
BID PPoCE
BIBT-
BID PRICE
BID TDTAL
BID PRICE
BID T-
BID PRICE
BID TOTAL
BID PRICE
BID T-
BID PRICE
BOB TDTAL
1 2021 SH
2 21015112
MOBILIZATION
CLEARING
LUMPSUM
TREE
IDo
14Do
$12501DOO.00
$375 so
125000.
$525D.
$9949D.43
$4DO OD
490.4
E56DOD
$9P WO.DD
$100.00
.BOLD. $3DD00D.00
$S- $45]110
DDDOD
E6398D
$"3B000_DD
$1B0.00
138000.
$5fi0D.
$288OW.00
$a.ODo
2DD OOD.OD
$B 4Do so
3 21015112
4 21IS 5112
GRUBBING
DISCONNECTWA RSERVICE
TREE
EACH
141111
4Do
$275.
$8513W
BSD.
9W.
$11
$811875
11180
235D
$1.so
$2300.1111
$21. $171 so
20D. $140D.00
$23.13
2222
$22500
$2300.OD
1.
20D.
$211800
$] 500D
280D.OD
3DOD.OD
5 2104.5112
6 2104.5112
REMOVE MANHOLE
REMOVE CATCH BASIN
EACH
EACH
6Do
9Do
S450.00
$375 so
]OD.
$33]5.
$2fi01D
$13026
15fi0fi
$11]2_
$4W.00
E3950D
9W. $3850D
$3555. SU..
310D
$3,762
$400.OD
E3950D
-
$3555.
$1 1OD.00
$100D.00
$6B..0D
$900D.so
] 2104.5112
8 21D4.5D2
REMOVE CASDNG
REMOVE GATE VALVE
EACH
EACH
13 so
]DD
$25D.00
$20D.OD
250.
1400.
$139]
$2229
18161
156D
$150.OD
E255 DO
1950. $105.00
17B5. $1fiD.00
1365_
112D.
E50.OD
E255 DD
1]B5.
$5..
$100D.00
650D00
70OD.00
9 2104.502
I 21045112
REMOVE HYDRANT
SALVAGE SIGN
EACH
EACH
4 DD
11 OD
$4So 00
S45 DO
180D.
$495.
$]B D3
$400D
121
E440D
$780.00
$40.00
120. $262 00
$44D.X S4560
1 .8 D
$51H6
$780.00
$40.00
12D.a
$44D.9
$1 1OD.00
$]GOD
DDOOD
$RDW
11 2104.5113
12 2104.5D3
SAWING CONCRETE PAVEMENT (FULL DEPTILD
SAWING BITUMINOUS PAVEMENF FULL DEPTH
FT
LIN FT
335 DD
14D20D
ODD
$325
2D1D.
556.
00
$100
16415
6fi38
00
$3.]5
3D15. 55D
525]. $212
1B425
9]22
50
$190
1842.
2fi63.
ODD
$3 DD
2D100D
2D00D
13 21045113
14 21N 5113
REMOVE WATER MAIN
REMOVE SEWER PIPE (STORM)
LIN Fi
LIN1
93 DD
16-
$5 DD
$18 DO
3,024.
$168
$1361
1562
2864
$2.00
$8.00
1. $a 5D
1341. $46 D0
B35
],]28D
$200
$B.00
1B6.
1341.
$20D
$20D0
18fiD.0D
3,36
15 2104.5D3
16 2104.5D3
REMOVE SEWER PIPE SANNARY
REMOVE CURB AND GUTTER
LIN Fi
LIN Fi
125 DD
1]200D
]DD
$395
]5.
6]94.
25D
$]D5
125
12126D
01
$8.44
12 39D
"45"6. $BfiD
B]5
14]92D
01
$a SO,
12
11180.
20D0
SOLD
25DOOD
1D3200D
17 21N 5113
18 21N 504
REMOVE CONCRETE GUFTER
REMOVE CONCRETE DRIVEWAY PAVEMENT
LIN1
SQYD
251111
5D0DD
$1]Do
$13110
25.
$6500.
$8 ]fi
$1096
19D
E548DD
$1600
$10 B0
$1350
$540D. $82D
]5
E41DOD
$1200
$12.
$625D.l$4p
$1000
25002
$fi0OD.00
19 2104.504
2D 21N 504
REMOVE BITUMINOUS PAVEMENT
REMOVE CONCRETE WALK
SQYD
SQ 1
1820D
4fi311D
5Do
$1 So
100.
694.
9]2
$237
1]fi90.4
1097 31
95
$1 50
009. 57D
694. $31111
103]4D
1 389 D
00
$2.50
145fi0.D
1 "5].D
145fiD.Da
fi300D
21 2105 fiD]
22 2186_fiD1
SELECT GRANUTAR BIXiROW C
CONSTRUCT ACCESS ROAD
Cu YD
LUMP SUM
11fi80D
10D
$2]DO
$45D000
31536.
84 SOD.
$3086
$2 TI9 B6
D94.4
E2 ]]98
$3120
$10 ]50.OD
?6411. $3680
$10 ]SD. $214D000
29824
E214DOD
$40.W
$6500.W
72D.D
$650D.
313B...
525fi00D
$3D DDO OD
23 2106_61
24 2106511]
MINORGRADING
EXCAVATIONLOMMON EV P
LIN FT
Cu YD
320DD
511]3 so
15 D0
$18 DO
BOD.
91314.
544
$12]6
1]408
]314
400
$2120
]60D. 83D
1D]54]. $15 fi5
650D
]93924
1200
$211
3890.0
106533.10
32 DOD.OD
12fi 8250D25
2106.5D]
2106_6W
EXCAVATIONSUBGRADE
EXCAVATIgJ SPECIAL P
CU YD
CU YD
]50DD
95I Do
$52 D0
$1250
39000$365]
1188].
$2644
]42]5
5,144_
$5400
$1600
SOD. $5690
15,216. $1380
2fi]5D
13,1238
$4800
$1450
?600D.DD
13,]89.DD
33 ]500D2fi
19,D200D2]
210B 504
210B 604
GEOTEXTILE FABRICSQYD
SOIL STABILIZATION GEOGRID
SQYD
]9110D
]1D90D
$2 DD
SOLO
15822.
2fi54.
$158
$]2]
124993
16.24
$2.00
$4.90
15822. $1 ]D
34834.1 $63D
13448]
]86]
$1]5
$6.25
13844.2DD
.12LO
23 ]330D28
26.as29
2112 fiO4
2131511fi
SUBGRADE PREPARATON
CALCU CHLORIDESOLUDON
SQYD
GALLON
213320D
5]0 DO
$2DD
$4Do
2fifi4.
$2288.
$16D
$21111
1312
E1140D
$1]5
U45
3]331. $133
$25?6. $225
B3]15
E12825
$150
v.
199B.DD
$11.DD
1Ofi fias.OD3D
$28500031
22115119
32 22116W
AGGREGATE BASE CIAS55
AGGREGATE BASE CV CIA555 P
TON
Cu YD
483 DO
1732.
$23 DD
$45D0
11109.
R.-
$229]
$4518
11 am
]B 251]
$1850
$40.84
8935. $216D
]D]34.B $44.80
104328
T1 SIG
$26.
$4500
12558.110
]I990.
$48 DD
1fi9050o
831360D
33 22116W
34 2215504
AGGREGATE BASE CV FROM STOCKPILE P
FULL DEPTH RECLAMATION
Cu YD
SQYD
562DO
16826so
$18 DO
$165
lolls.
$2]]62.
$1416
$058
]959
E9]598
$20.
$4.3B
11 ]45. S405D
$73697B $215
7610
E36175_9
$2100
P25
118D2.
$54684.
$25110
$4_DD
Mo. W
$fi]3.4.
35 2232504
26 23015D4
MILL BITUMINOUS SURFACE 300"
CONCRETEPAVEMENT6"HIGHTARLY
SQYD
SQYD
63640DJ$2.45.
36 DDD
19]2B.
a-
618
$145.
93295
.32
67
$124.
169916 31D
482. $12700
197284
5]2D
75
$10500
1]SD1.
]BD.
325
$1]5.
211fi83.0o
63D00D
3] 23316D3
JOINTADHESNE
ASPHALTINTERIAYER REINFORCEMENTSYSTEM
LIN Fi
SQYD
1211]90o
6364_Do
13286.
$525D3.
$0fi2
$1294
]4889
W235D1
$p.62
$1294
]4889 $0]5
$8235D.1 $138D
0592
EB]B232
$p62
$1225
]4889
$TI959.
$0]5
$15DD
9D593823316D4
$9546DW
39 23S/_511fi
BITUMINOUS MATE WL FOR TACK COAT
TYPE SP 95 WEARINGMSLAEEMORURE 2B 15"THICK
GALLON
SQYD
23950D335
1562.0
2D306.
$9 D541
0232
35
BD232 22D5113
23605D3
23605D3
TV PE SP 95 WEARING COURSE MU(TURE 2C 10"THICK
TYPE SP95 WEARING COURSE M-URE 2C 15'THICK
SQYD
SQYD
fi3fi4 Da
19211 W5
6,Ro
206,5182
$552
$]55
1292
145,D43D
$5.52
$755
351292 $6D5
1.,. 0 $8]5
5D22
168,096
$6.50
$9.50
1?66.
182,504.
$65D
$9 DD
13660042
1]2,899.W
43 23605113
44 2360.5D3
TYPESP95WEARINGCOURSEMORURE 2C 225'THICK
TYPE SP 125NONWEARING COURSEMIXNRE 2B 25"THICK
SQ YD
SQYD
63640D0
15fi20D5
9]369.
3381].
1245
$1395
]92318
1]89_
1245
$1395
]9231. 1350
21]89$81D
5914D
12 fi522
15'
$14 ]5
954fiD.
23 D39.
14 DD
$85D
8YBY600
45 23605113
23605113
TYPE SP 125 NONWEARING COURSE MIXNRE 2C 25"THICK
TYPE SP 95 BITUMINOUS MIXTURE FOR PATCHING
SQYD
TON
19211 so5
1D5DDD
33I-
$23"OD.
$1305
$22360
511]1135
E234]8D
$1305
$"9900
250 ]035 $14 so
vD.O95. $21230
Bfi2439
E ,-5
$15 ]5
$1]000
3D25]32
$1]850.
$15So
$2250D
29146
$23fi250D4]
25025113
48 25025113
4" PERF PVC PIPE DRAIN
4" PERT PVC PIPE DRAIN SPECIAL
LIN FT
HN FT
15D50D
2975 so
$10 DD
$12..41D2
9]50.
1108
$1116
16 fi]54
2D10
]B
$18]0
13213. 585
55632. $1285
BII42
228]
1050
$1050
15802.
3123].
30110
$30 D0
515D.OD
892SO so
49 2502_6I12
5D 2502_6I12
4" PVC PIPE BRAIN CLEANOUT
4"P PIPE BRAIN SERVICE
EACH
EACH
41111
12 DD
ED D0
$325 DD
""40.
$390D.
$23311
$284_64
32
$34156
$500.00
$M150.00
200D. $2100D
$590D. $262.
0D
$31.
$22500
$225.
90D.
$2]OD.
$2500D
$250.OD
1DDO.OD
$3 DDOOD
51 25026I12
52 2503 5113
CONNECTPIPE DRAIN INTO EXISTING DRAINAGE STRUCTURE
B, PVC PIPE S R
FAC
LIN FT
10DD
fiO DD
$5D000
$40 D0
SOOD.
9W.
$189988
$28 3D
1B a.
1 fi98 D
$6]500
$25.
]SD. $24300
150D. $15 D0
430D
0D
$]50.00
$2500
]SOD.
150D.
$1 DD000
$6-
1DDODOD
3
53 251135113
54 2503 503
12"RC PIPE SEWER DESIGN 3006 CLV
15" RC PIPE SEWER DESIGN 3IXI6 CLV
MN Fi
FIN FT
267 Do
3fi9118
$]5110
$85 DD
0025.
" 365.
167
$96_BD
36748
]19 2
$]000
$72.
18690. $]10p
26,S6B. $]3 DD
1B95]D
93] D
$]500
$80.00
22 D25.
29,52D.
$]5 D0
$82 DD
2D
3D,
I
55 2503 OW
5fi 2W3 OW
CONNECT U-SNNGSANHARYSEWER
CONNECT U-SNNGSTORMSEWER
EACH
EACH
Do
10 DD
$14DDOD
$15DOOD
2800D.
"5000.
$173529
$1 ]0821
]1158
1]0821
ES50.011
$2350OD
5]000. $415 us
35W. $33000
3D0D
3DOD
$2B50.OD
$2350OD
]000.
3500.
$1DDO OD
$1 DOD00
2D
1D
Ps)e1"13
5] 2503§02
58 2.3fi02
CONNECT INTO EXISTING DRAINAGE STRUCTURE
CONNECTTO EXISNNG SANITARY SEWER SERVICE
EACH
EACH
400
600
$1 fi00 D0
$90000
0-
9W.
$998 D2
$3385D
9920 $3365.00
0310 $230.00
13400.
1380.
$500.DO
$5000D
0000
0000
$3305 Do
$230.DO
13460.
1380.
$2500 D0
$10DD.DD
100DO.D0
fiODD.DD
59 2503602
4'CLEAN-OUT ASSEMBLY
EACH
500
$4500D
$225_.
$12186
E6003 A385.W
$1925.
$451 J]0
E22550
$385.00
$1925.
$550 D0
$2]SD.DD
6D 25036C
61 25036D3
TCFEAWOUT ASSEMBLY
8"X 4' PVC ME
EACH
EACH
400
500
$55800
$]50 DO
2D0.
]50.
$3385D
$1958.3D
13540 $BOO.00
7915 $1185 DD
2D0.
925.
1631 D0
$405 DO
5400
0251
EBOO.00
E1 LOS DD
200.
925.
$800DD
$100D.DD
32DD.DO
50DO.DD
fit 25036D3
63 25036D3
fE X T PVC WE
1U'X T PVC ME SADDLE
EACH
EACH
600
400
$.00D
$550 fA
9W.
$22D0.
$1994.B6
$8 fi10 ]5
11.9.1 $1250_DD
E34443 E3]00.00
]'vDO.
$14800.
.36D0
$25DD.D0
fi160
E10000.
E125000
E3 ]00.00
]500.
$14800.
$11fA.W
$5OW.D0
fifi00.W
$213.00000 .
64 2503603
65 25036D3
SANITARY SEWER SPOT REPAIR
CLEAN AND VIDEO TAPE PIPE SEWER
HN FT
HN FT
3800
]1800D
2]5 fA
$225
tD 450.
16155.
83 ]i
$150
iB 3809 500
10 TI00 $180
230.
12924.
540 D0
$205
5200
14 ]100
500
$180
23D.
12924.
1000D0
$250
380DO.D0
1]95D.DD
fifi 2 36D3
fi] 25036D3
fE WC PIPE SEWER
fE PVC PIPE SEWER WITH TRACE WIRE
LIN FT
MN FT
1250D
32100
$8000
$8000
1D DD0.
5,680.
$]593
$]5 fi3
4912 $fi6.W
4,2TI2 $fi6.50
25D.
21346.
$fi500
$5000
1250
16,0500
$]0 DO
$]500
]5D.
24,D]5.
$]O DO
$]500
8]SD.DD
24,0]S DD
fib 25036D3
69 251136D3
4" PVC SANITARY SERVICE PIPE WITH TRACE WIRE
T PVC SANITARY SERVICE PIPE
LIN FT
LIN FT
1So 00
120.00
OOP
$500D
]2DD.
DOD.
363
$]82
534 500
384 $3800
3DD.
S6D.
]82D
$5000
140]60
]0800
00
$4500
]2DD.
9W.
5UP
$5500
8100 DD
fifi00.W
70 29M6D
]i 25IM6D
CONNECT TO EXISNNG WATER MAIN
HYDRANT
EACH
EACH
1400
600
$2000 D0
$fi ]DD.DO
8000.
340200.
$203334
$10 fifi6.45
3466] $251500
E63998] $]500.00
210.
$45000.
$1600.0U
$fi630.1
4000
E39]BD_
$2515 Do
$]500.00
210.
$45000.
$20DD.DD
$]ODD.DO
28OW.DD
$420W.0U
72 25IM6D
73 2504fi02
ADJUST VALVE BOX
1" CORPORATION STOP
EACH
EACH
1600
4DO
$400 DD
$125D.D0
9W.
ODD.
$13540
$1]58.27
ifi64 E350.00
]0330 E]20.00
fiW.
880.
$1]O DO
$]BO DO
]200
31200
E350.00
E]20.00
fi00.
BBO.
$500 DO
$10DD.DD
BPOP .Do
_PP
74 2504602
75 2504602
TGATE VALVE
fE GATE VALVE
EACH
EACH
1L,
100
$265D.D0
$3]00.0U
1800.
$3TOO .
$3294.11
$51. 05
39529. 1068025
E5180_ E3620D0
163.
$3620.
$2640.00
$3-00
$31,28U
E355]_
E3]00DD
E362000
400.
$3620.
$3000.00
$L_DO
36000.00
$L_DO
]fi 2504fi02
]] 2504fiO3
1" CURB STOP AND BOX
1" TYPE K COPPER PIPE
EACH
LIN FT
400
1]000
MO DO
$300D
800.
1W.
$35881
$12 fifi
14352 E145000
1522 $2500
800.
25D.
$]40D0
$19]0
29fi0_
3400
$145000
$25 DO
800.
25D.
$1OW.DD
$40 D0
_PP
fi80D.DD
78 25IM6D3
79 25IM6D3
T WATERMAIN DUCTILE IRON CIF 52
TPVC WATERMAIN
LIN FT
LIN
96.00
13400
$100 D0
$fi50D
fiW.
11D.
$46 63
$3343
4]64 $9300
4]0fi $]400
928.
016.
$704D
$fi08]
]584
,1565
$9500
$]500
12D.
10,050.
$]5 D0
$5]00
]2DD.DD
],fi38.DD
80 2504_fiO3
81 2504_fi08
fE PVC WATERMAIN
DUCTILE IRON FITTINGS
LIN FT
POUND
54]00
8000
$1350
]fi0.
14283.
]502
$1083
1035 200
114581 $1150
33914.
1216].
54.00
$1520
5380
160816
500
$1150
35555.
1216].
fi500
$1000
35555.DD
I'D 8 DO
82 2506.502
83 2506.502
CONSTRUCTDRAINAGESTRUCTURETYPEA
CONSTRUCT DRAINAGE STRUCTURE DESIGN 400]
EACH
EACH$fi
$3800.D0
500 D0
38 DOD.
$195DD.
$352446
$]492 D3
244_fi $315500
E224760 $62]50D
'P.-
$18825.
$3165O
$]14000
i6500
E214200
$315500
$62]500
3155D.
$18825.
$25000D
84 ]50 D0
2500D.DD
$1425D.DD
84 2506502
85 2506502
CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-0020
CONSTRUCT DRAINAGE STRUCTURE DESIGN 6134DO
EACH$5000
EACH$fi
DD
OOO DO
SDDO.
DOD.
$fi fi98 D]
$]313 D2
4903 $605500
]3130 $6900.00
2]5.
9DD.
$51]O DO
$fi155 DD
58500
1550
$605500
$6900.00
2]5.
9DD.
$30DD.D0
$4 ]OO DO
150DD.DD
]OO DD
86 2506502
87 2506502
CASTING ASSEMBLY
INSTALLCASTING
EACH
EACH
R40.
$1000 DO
$250 DO
i5 DD0.
$1 DDD.
$]0532
$63813
105]08 $525 DO
E25525 $140000
]8]5.
$S-
$1371 GO
$300DD
5fi50
$1200_D
$52500
$1250.00
]8]5.
$SDDD.
$15DD.DD
$fi00DD
-DD.DD
$240088
2506503
2 66D
CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL
RECONSTRUCT DRAINAGE STRUCTURE SPECIAL
FIN FTPOP
EACH
0D
GO
415.
ODD.
21233
$1]4004
15522 15.
BOOB $12B500
1]95.
5]D0.
3150D
$1140DD
1]955
800.0
315001]951000
$1B50.00
]GOO.
DD]OODD89
$fi00D0
12DOO.D90
25066D
91 2506 fi02
GROUT CATCH BASIN OR MANHOLE
ADJUST FRAME AND RING CASTING
EACH.DD
EACH00
iW.
$1]5]5.
$]44.SD
$1488.85
2335 $2.00
E282881 E151500
]5D.
$28]B5.
$BOO DO
$2fi5 D0
4000
E50350
E250.00
E1260.00
]SD.
$23940.
$15DD.D0
$500 D0
5DDDD
$95DD.DD
92 2521618
93 2531503
CONCRETE WALK
CONCRETE CURB AND GUTTER DESIGN B612
SOFT
LIN FT
3]500D
0
225.
562.
$1096
$32fi9
3523fi. b8.50
12258] $3150
]32].
11812.
$1]95
$5025
]]002
18MO7
$15 DO
$46.00
225.
1]25D.
$240D
$520D
TI16000
195DD.DO
94 2531503
2531503
CONCRETECURB ANDGUTTERDESIGNB618
CONCRETE CURB ANDGUTTER DESIGNB624FT
MN FT
144200D
100000$3529
M4.
$31]]
5812 $3115
5200 $335]
918.
35D.
.100
$]185
91220
],1850
$3800
$6500
54 ]96.
SDD.
$580D
$fi100
83 fi36.DD95
fi,1DDDo2531503CONCRETE
2531503
CURB AND GUTTR DESIGN O4MODIFIED
CONCRETE CURB AND GUTTR DESIGN B618 HIGITEARLY
LIN FT
LIN FT
1022.0009]
3400D
OfiD.
$3614
1228] $3350
1139.
$8550
90]0
$]800
652.
$fi0D0
2346DD
98 2531504
2531504
6"CONCRETE DRIVEWAY PAVEMENT
T CONCRETE DRIVEWAY PAVEMENT HIGHEARLV
SQ YD
SQ YD
530.000D
36.00
DO
350.
$]D20.
$104.]8
$148fi6
55334 $9]15
$5351] $13]50
1489.
$N950.
$10]15
$1]800
fi]805
E64080
$B800
$143D0
fi4d.
$514B.
$118 DD
$i80 DO
62,-99
$fi480.22
100 2531 fiO4
101 2531618
8"
TRUNCATED DAMES
SOFT
2000
D0
$85 D0
1350.
4G5.
$153 DD
$fiS DD
13TI.0 E15300
18850 EG500
13T1.
i8B5.
$280W
$8550
25200
24]9_
E25500
E]500
295.
1]5.
$19D.D0
$110 D0
1]100D
3190.OD
102 25455
103 2563 OF
LIGHTING SYSTEM
TRAFFIC CONTROL
LUMPSUM
LUMP SUM
1DO
100
$28000.GO
$2fi D00.D0
8000.
$26000.
$215DD.D0
$15POP .00
$21,51313. E5050000
$15000. $1500000
500.
$i5000.
$24518To
$1]105.W
24518.0
$17105_
$2400000
$1650000
4000.
$16.-
$900DD..
$200W.00
90 POP.
$200W.00
UM 2564.502
105 2564.518
INSTALLSIGN
SIGN PANELS TYPE C
EACH
SQ FT
1100
33.00
$2500D
$6. 0D
]50.
198D.
$150 DD
$50UP
ifi500 $150.00
1650.0 $SO.00
1650.
i 65D.
$1]1 J]0
$5] OD
18810
1 881 0
E150.00
$50.00
1650.
i 65D.
$20000
$]O DO
2200.00
2 310 DD
ID6 2573502
107 2573503
STORM DRAIN INLET PROTECTION
SILT FENCE TYPE MS
EACH
LIN FT
6500
36500
$1]50D
$]00
113]5.
555.
$100 DO
$240
5000 $235.00
]60 $2..
152]5.
]6.
$ifi0.00
$4.00
10400l
14fi00
$150.00
$2..
]50.
76.
$2500D
$800
ifi25D.DD
2,92D.GO
108 25]450]
109 25]5505
COMMON TOPSOIL BORROW LV
RAPID STABILIZATION METHOD2
Cu YD
ACRE
11 B800
136
500
$2100.D0
53460.
2856.
]19
$2500 DD
Ofii] W
4000 $2500.00
522]2.
390D.
000
$5]O OD
2120
T152
500
$2500.00
5346D.
340D.
500
$2300.DD
534fi0 DD
312800
110 25]5 fi05
111 25B2503
TURF ESTABLISHMEM SEED MIX 25131
4"SOLID LINE PAIM
ACRE
LIN FT
13G
142]00
$ifi OOO DO
$350
21 ]fiD.
994.
$]850 DD
$180
10 fi]60 $]B50.00
5686 $150
1O6]6.
2,140.
$9123 D0
$1]0
1240]2
425
$]B50.00
$150
1O 6]6.
2,140.
$9000 DD
$175
12290.00
2,49]25
112 2502.503
113 2582503
4" BROKEN LINE PAINT
V DOUBLE SOU LINE PAINT
LIN FT
HN FT
1.00
190.00
3 50
$]00
63D.
133D.
1 95
$335
1. 40
365 $4.B0
12.
2 ]0
$545
B6 3
TOM
$2.
$4.B0
12.
2 ]5
$550
95 W
1045 DD
114 25B2503 8"SOLID LINE PAIM LIN FT 140000
$600 890D.
$3 fi0 0400 $4.50 6300.
$510 ]14000
$4.50 63DD.
$550 ]]OO.DD
TOTAL - LETTING NO.1/PROJECTNO. 2441, 24-02,24-05,24416&2A41]
$2,483,146.65
$2,256,589.83 $2,350,]22.96
$2,462,023.81
$2,481,5]0.]8
$2,956,298.75
ALTERNATE BID NO. 1-23-06&24-04
UNIT
DUAN111Y
BID PRICE
BIDTOTAL
BID PRICE
BID TOTAL BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
1 2 U501
2 2101505
MOBILIZATION
CLEARING AND GRUBBING
LUMPSUM
EACH
100
300
$390DD.GO
$50000
39DDD.
iSDD.
$1827573
$550 DO
112]5] $25 WO.00
16500 So DO
250DD.
i0
$400DD.D0
$927.
0000
1B810
$50000.00
$65500
50 DDD.
1965.
$35000 D0
$850 DO
35000 DD
25500D
3 2101 fiO4
4 21 US 502
CLEAR AND TREAT STUMPS
DISCONNECT WATER SERVICE
ACRE
EACH
013
300
$100DD.DD
$850.DD
13DD.
$2S50.
$23000.00
$]414]
9900 $23000.00
$22424 E2300.00
99D.
369D0.0,
VIL-.GO
409_P
$5] 3
$23000.00
$2300.00
99D.UQII
$6900.
00DD.DD
$100D.DO
52DD.DD
$30DD.DD
5 2104.502
6 2104.502
RE VE MANHOLE
RE VE CATCH BASIN
EACH
EACH
500
50D
$450 D0
$375 D0
250.
18]5.
$230D2
$1]251
11501 E400.00
Bfi25 E39500
ODD.
19]5.
$fi45W
$3GS.D0
2250
1825
E4W.00
E39500
DDO.
19]5.
$1OW.D0
$1OW.D0
5OW.DD
5OW.DD
] 2104502
8 2104.5D2
RE EGATE VALVE
RE VE VALVE BOX
EACH
EACH
IUP
400
$200.00
$185 D0
DO.
]40.
$41.95
$210
9 E500.00
4 $250.00
0,
10DD.
$525 DO
$2fi0 D0
5250
10400
E5W.00
$250.00
10DD.
$10DD.D0
$1000 DO
1DDD.W
OOO DO
9 21N 502
10 2104.502
REMOVE HYDRANT
SALVAGE SIGN
EACH
EACH
100
300
$450 D0
$4500
135.
$14375
$400D
1437 $880.00
1200 $40.DO
m.
12D.
$]50.DD
$450D
7500
1350
$BBO.00
$40.W
BBD.MQII
12U.
$]000
$U,UUO0D
210 DD
11 21N 503
12 21N 503
SAWING CONCRETE PAVEMENT FULLDEPTH
SAWING BITUMINOUS PAVEMENT FULL DEPTH
LIN FT
LIN FT
2500
2500D
$600
$325
iSD.
12.
84.90
$190
122.5 $9..
]50 $3.]5
5.
].
$212
$550#7'
13].
75.
$60D
$300
150 DO
]50 DD
13 2104.503
14 2104.503
REMOVE WATER MAIN
REMOVE SEWER PIPE STORM
LIN FT
LIN FT
1500
1550D
500
$1800
]5.
2]9D.
108
$1391
162 W
1560 $800
1240.
2325
$4600
1240.
$i80D
2]9015
2104.503
2104.503
REMOVE SEWER PIPE SANITARY
REMOVE CURB AND GUTTER
LIN FT
LIN FT
6100D
3930D
$]00
$395
2]D.
1552.
$236
$102]
14306 $D01
03611 $12.
61
716.
$080
$035
61
2,554.
$15 UP9150DDifi
$]00
2,]5100
1] 21N 503
2104.504
SALVAGE PIPE SEWER
REMOVE CONCRETE DRIVEWAY PAVEMEM
LIN FT
SQ YD
2800
300D
500D
$13D0
190D.
25 fi]
$12 fiD
]18] 3699
]80 $10B0
1 D35.]
4.
]5 00
$1190
if
112D.
50 DO18
$25 D019
21 M6D3
210650]
ABANDON PIPE SEWER
EXCAVATIONLOMMON EV P
LIN FT
CU YD
311 UP
fi114 DD
$0]5
$1800
3D32.2
11D,O52.
$629
$118]
19561 $800
]2,5]31 $1200
2488.
]3,?60.
$1100
$15 ]0
_S20
122,280.
$2600
1521
2105.50]
fi0]
EXCAVAFONSUBGRADE
EXCAVATION SPECIAL P
CU YD
CU YD
12500
16.0D
52UP
$1250
SDO.
2O 6]5.
3039
$1154
923] 00
1908]1 $12 DO
]SD.
19898.
5]20
$1400
DDD.
23983.
55 DD
$2300
fi8]S2106
3804223
210B 504
GEOTEXTILE FABRIC TYPE 4SQ
YD
]OOOD
$400
28DD.
$292
094$5.00
35DD.
$3150
1]SD.
$4.00
2800.DD
P-2.1
21065W
2.108E
WOTE%U FA1WIC S
�I SFMLlLT"7*Yi`E,,
50 YL
90 YL3
3'110W
SHOW
ww
WN
3t 9'.
bIWI
Q 3�
L
b+x
SB
S3W
5!]0
26
21129W
SUGCRALY FTQP ll
50 YL
Si10W
f3W
S'1.180
31/
mBOA W, W:lw !r.
m
St SS 555
SIW
MWO
S.
IYASW
2359563
ttf C9F•HSNiAPoHG COURSL I+kFSTiC
MtiSn t2531[IJ 1VLI iN[:'CIXRSC MxiLRE1 C25'FUp(
Sp YL3
56F5W
1+25
L13",
S+3 Lei
S1fi F.
:N
2`!i150•!
2•A1 BP2OR
1rWNKMfU21�
EAU,
W
1W
00
SIDOw
NW
bt2 11
1tu
3+OIS $'�V+
31.05
PE1
CCWNECi FO Ckb4iVIC SN TVV S-. R
H
St
5'+1'n¢'.�A3
'250990]
O EC iO EW W, STk" SZ%WR
CCWNECi IOLkl431H0 SANiihHY Sf.NER SSfiV1LY
G
F,�CW
5W
t W
S' W
f800 W
31m"
I51
vw x]
fW0 f650
38
'L`R3683
EACr
+W
mW
f206280
S1W f
Sr 1%
At
25W B69
3 .w ,W3 Vx>En [Aff wi: s'r-vrt:N
LxJ Ff
1252 W
W3
3150
S8 W
u
52 W
�lH RYi
ircCl FG1w.
V,ri>r.
310 1S
51,—
2A•WT
2501802
V LPZ-
A UNI VAIA
EA0,
SW
MDO W
1
61254
T.Ml.v
SYA s•]]
335Q
f`0000
w
25W W2
2 m
W EYKVL
WA DUCTILE WON a u
UGI
L fT
2W
25 W
65U 00
Stu
f30L5 a6
58
VP NO
11 Y08.
VW.
S.I X
W
tWAO
+N
CONSiR11CrUWINGE SiRNCNRL UESIGI a9 A020
Sr'•Wo
SP2
LtiW3iRUCi Sil�CiURE [ISICW 4611
WrINIWO
UCR
LN R
+W
21W
thmi Oil
W
Wt1
g
PM "W
L3
53m
1S
S•3gg 00
W
,lrMB
STiT
RINS; CRn4CiING
ECH
3W
mW
1 2
ErM
3560L0 0
`bWMWdL
W
SiRUCi COHif1]!L SfftUCiIRE
EAGr
tW
SBSWW
f6.5W
311.416 1
514~ S S2S 36.325. M.615
613
Sa823 LLS25
312AWW
3r20W1Y
2531..W
'Y S5 S31
C+ W IL 0'IM MD rg!11111 V �I1:M W",
45
1W
t65g Pl
$2 WOW
Lt 5A
um
06
2 IW1
25di 502
IW IICC TN
WSTA LSIGN
LU.f•
E Gio
tW
5W
Wg 00
3230 iq
fI`A
S]OW
150W
V13WO m
U% f+:L f40 Sf]r.
M1303
31nW
liwmf M56
54WOW
W
i30C
IW+i
25135
25ia 5pI
StgWF.Nr M�(FROL LOG iyiE M( FIBM
C]"A iLY^J.YL GO ©iOW •L
CU YL
I5S W
5.1p
31�511
"I
5
rA
'.`�515565
25lI WS
RAI'103iABiLIIAFgy�(il R]08
fLRf E3iA➢LISHM1ENf E01.4r i5181
AGY
2W
1
S]t W
somw
S BW
32 y]0
fI.850
M
f]500 Jr
31!+30 Si.&`0 314.190. •73
f16.h21
f2561
S]a fN 31I+50
12 W
Q,.600
NIYOiAL AILerfl elP N()- 1
00o SB+t7,B37.15
5727•►37-13
� $822,28B,43 � f808,967.dfi
nou $925,584.12
g1�S98&33fl.0.
RESOLUTION NO. 15697
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5133
LETTING NO. 1/PROJECT NO. 24-01, 24-02, 24-05, 24-06 & 24-07
WHEREAS, cost has been determined for Letting No. 1/Project No. 24-01, 24-02, 24-05, 24-06 & 24-07 the
improvement of:
2024 Street Improvements Projects: 24-01 Franklin Street (5th Avenue to Washington Avenue) Partial
reconstruction of street, including partial curb and gutter replacement, misc. storm sewer repairs restoration and
appurtenances. 24-02 Oakland Avenue SE (Echo Drive SE to Jefferson Street SE) and Main Street (Oakland
Avenue SE North to Dead End of Main Street) Partial reconstruction of street, including partial curb and gutter
replacement, water main, sanitary sewer, misc. storm sewer repairs, restoration and appurtenances. 24-05 Michael
Court NW (North High Drive to dead end of Michael Court NW) Construction of new street, water main, sanitary
sewer, storm sewer, restoration and appurtenances. 24-06 Washington Avenue W (Lynn Road SW to Franklin
Street SW) Mill and overlay, restoration and appurtenances. 24-07 Fire Department Parking Lot (adjacent to alley
#55) New parking lot construction, bituminous surfacing, curb and gutter, restoration and appurtenances,
and the construction cost for such improvement is $2,256,589.83. The City's share of the contract price is
$2,331,612.54 and the expenses incurred or to be incurred in the making of such improvement amount to
$398,861.15, so that the total cost of the improvement will be $2,730,473.69.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $2,331,612.54,
and the portion of the cost to be assessed against benefited property owners is declared to be $398,861.15.
2. Assessments shall be payable in equal annual installments extending over a proposed period of ten (10)
years, the first of the installments to be payable on or before the first Monday in January, 2025 and shall bear
interest at the rate of _ percent per annum from November 1, 2024.
3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount
to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the
district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed
assessment in his office for public inspection.
4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof.
Adopted by the Council this 27th day of February 2024.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
RESOLUTION NO. 15698
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5133
LETTING NO. 1/PROJECT NO. 24-01, 24-02, 24-05, 24-06 & 24-07
WHEREAS, by a resolution passed by the Council on the 27th day of February 2024, the City Engineer was
directed to prepare a proposed assessment of the cost of improving:
2024 Street Improvements Projects: 24-01 Franklin Street (5th Avenue to Washington Avenue) Partial
reconstruction of street, including partial curb and gutter replacement, misc. storm sewer repairs restoration and
appurtenances. 24-02 Oakland Avenue SE (Echo Drive SE to Jefferson Street SE) and Main Street (Oakland
Avenue SE North to Dead End of Main Street) Partial reconstruction of street, including partial curb and gutter
replacement, water main, sanitary sewer, misc. storm sewer repairs, restoration and appurtenances. 24-05 Michael
Court NW (North High Drive to dead end of Michael Court NW) Construction of new street, water main, sanitary
sewer, storm sewer, restoration and appurtenances. 24-06 Washington Avenue W (Lynn Road SW to Franklin
Street SW) Mill and overlay, restoration and appurtenances. 24-07 Fire Department Parking Lot (adjacent to alley
#55) New parking lot construction, bituminous surfacing, curb and gutter, restoration and appurtenances, and
WHEREAS, the City Engineer has notified the Council that such proposed assessment has been completed
and filed in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. A hearing shall be held on the 26th day of March, 2024, in the Council Chambers at Hutchinson City Center
at 6:00 p.m. to pass upon such proposed assessment and at such place and time, all persons owning property
affected by such improvement will be given an opportunity to be heard with reference to such assessment.
2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to
be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the
notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each
parcel described in the assessment roll not less than two weeks prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to the
County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by
November 15th, 2024. An owner may at any time thereafter, pay to the City Administrator, the entire amount
of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment
is made. Such payment must be made before November 15 or interest will be charged through December 31
of the succeeding year.
Adopted by the Council this 24th day of February 2024.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
PUBLICATION NO. 8535
NOTICE OF HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5133
LETTING NO. 1/PROJECT NO. 24-01, 24-02, 24-05, 24-06 & 24-07
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council will meet at 6:00 P.M. on the 26th day of March, 2024, in the
Council Chambers at City Hall at Hutchinson, Minnesota, and possibly adopt, the proposed assessment for
Letting No. 1/Project No. 24-01, 24-02, 24-05, 24-06 & 24-07, the improvement of:
2024 Street Improvements Projects: 24-01 Franklin Street (5th Avenue to Washington Avenue) Partial
reconstruction of street, including partial curb and gutter replacement, misc. storm sewer repairs restoration and
appurtenances. 24-02 Oakland Avenue SE (Echo Drive SE to Jefferson Street SE) and Main Street (Oakland
Avenue SE North to Dead End of Main Street) Partial reconstruction of street, including partial curb and gutter
replacement, water main, sanitary sewer, misc. storm sewer repairs, restoration and appurtenances. 24-05
Michael Court NW (North High Drive to dead end of Michael Court NW) Construction of new street, water main,
sanitary sewer, storm sewer, restoration and appurtenances. 24-06 Washington Avenue W (Lynn Road SW to
Franklin Street SW) Mill and overlay, restoration and appurtenances. 24-07 Fire Department Parking Lot (adjacent
to alley #55) New parking lot construction, bituminous surfacing, curb and gutter, restoration and appurtenances,
Adoption by the Council of the proposed assessment against abutting property may occur at the hearing
This assessment is proposed to be payable in equal annual installments extending over a period of ten years,
the first of the installments to be payable on or before the first Monday in January 2025, and will bear interest
at the rate of percent (plus or minus) per annum from the date of the adoption of the assessment
resolution. To the first installment shall be added interest on the entire assessment from the November 1, 2024
until December 31, 2025. To each subsequent installment when due shall be added interest for one year on
all unpaid installments.
You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment
on such property, with interest accrued to the date of payment, to the City of Hutchinson. No interest shall be
charged if the entire assessment is paid by November 15, 2024. At any time thereafter, you may pay to the
City of Hutchinson, the entire amount of the assessment remaining unpaid, with interest accrued to December
31 of the year in which such payment is made. Such payment must be made before November 15 or interest
will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment
before the date given above, the rate of interest that will apply is percent (plus or minus) per year. The
right to partially prepay the assessment shall be until November 15, 2024.
The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of
the proposed assessment is $398,861.15. Written or oral objections will be considered at the meeting.
No appeal to district court may be taken as to the amount of an assessment unless a written objection, signed
by the affected property owner is filed with the City Administrator prior to the assessment hearing or presented
to the presiding officer at the hearing. The Council may upon such notice consider any objection to the
amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected
property owners as it deems advisable.
If an assessment is contested or there is an adjourned hearing, the following procedure will be followed:
1. The City will present its case first by calling witnesses who may testify by narratives or by examination,
and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to
ask questions. This procedure will be repeated with each witness until neither side has further questions.
2. After the City has presented all its evidence, the objector may call witnesses or present such
testimony as the objector desires. The same procedure for questioning of the City's witnesses will be
followed with the objector's witnesses.
3. The objector may be represented by counsel.
PUBLICATION NO. 8535
ASSESSMENT ROLL NO. SA5133
LETTING NO. 1/PROJECT NO. 24-01, 24-02, 24-05, 24-06 & 24-07
PAGE 2
4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and
argued to the Council as to the weight of items of evidence or testimony presented to the Council.
5. The entire proceedings will be tape-recorded (videotaped).
6. At the close of presentation of evidence, the objector may make a final presentation to the Council based
on the evidence and the law. No new evidence may be presented at this point.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes Section 429.081 by
serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the
assessment and filing such notice with the district court within ten days after service upon the Mayor or City
Administrator.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment
of this special assessment for any homestead property owned by a person 65 years of age or older, any one
retired by virtue of a permanent and total disability, or a member of the National Guard or other reserves
ordered to active military service, for whom it would be a hardship to make the payments. When deferment of
the special assessment has been granted and is terminated for any reason provided in that law, all amounts
accumulated, plus applicable interest, becomes due. Any assessed property owner meeting the requirements
of the law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment,
apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on
his/her property.
Matt Jaunich, City Administrator
City of Hutchinson, Minnesota
PUBLISHED IN THE HUTCHINSON LEADER ON
WEDNESDAY, MARCH 6, 2024 AND WEDNESDAY, MARCH 13, 2024.
IBM wwwmm
14mm pmwwwm��
lmm� MOM wwwwm��
ANN MENEM
Inn
m..1.11 a.....m..e.: $33e,861-
s: HUTCHINSON CITY COUNCIL
HUTCHI NSON Request for Board Action
A CITY ON PURPOSE
Setting Public Hearing with Respect to the Issuance of Revenue Obligations by the
Agenda Item: City of Bethel for the Benefit of the Ecumen Obligated Group
Department: Finance
LICENSE SECTION
Meeting Date: 2/27/2024
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff 21
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In 2006, the City of Lake Crystal issued Housing and Health Care Refunding Bonds (Ecumen -
Second Century Project) to refinance six senior housinglassisted living facilities in various
Minnesota cities, which included The Oaks and Pines in Hutchinson. While the "conduit" bonds
were issued by another city, Hutchinson provided host approval since the facilities are in the City
of Hutchinson.
Ecumen would like to refinance the bonds again in order to consolidate several issuances into
one bond issuance. The refinancing will also allow Ecumen to make capital improvements to
some of its projects. The City of Hutchinson once again needs to provide host approval of the
refinancing.
We are requesting that the city council set a public hearing for March 12 to discuss the
refinancing and ultimately request "host approval" for the refinancing. The hearing is a
requirement since the financing is through the Minnesota Housing and Financing Agency.
It's important to note that the liability to repay the debt alls entirely on Ecumen and the City has
no liability.
A memo from the attorney representing the refinancing is attached.
BOARD ACTION REQUESTED:
Set a public hearing for March 12 to review the refinancing and Hutchinson's host approval.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
C H A R T E R E D
Fifth Street Towers
150 South Fifth Street, Suite 700
Minneapolis, MN 55402
(612) 337-9300 telephone
(612) 337-9310 fax
kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
duLm A. EDDINGTQN
Attorney at Law
Direct Dial: (612) 337-9213
Email: jeddington@kennedy-gimven.com
February 22, 2024
Andy Reid, Finance Director
City of Hutchinson
11 I Hassan Street SE
Hutchinson, MN 55350
Re: Resolution granting host approval for facilities to be financed and refinanced with the proceeds
revenue obligations to be issued by the City of Bethel for the benefit of the Ecumen Obligated
Group
Dear Andy,
Second Century Housing, a Minnesota nonprofit corporation ("Second Century Housing"), whose sole
member is Ecumen, a Minnesota nonprofit corporation ("Ecumen."), owns Ecumen Oaks, a 41-unit
independent living, assisted living and memory care community located at 945 Century Avenue SW,
Hutchinson, Minnesota ("Ecumen Oaks"), which is managed by Ecumen. Pines of Hutchinson, LLC, a
Minnesota limited liability company ("Pines of Hutchinson"), whose sole member is Ecumen, owns
Ecumen Pines, a 50-unit independent living and assisted living community located at 1015 Century
Avenue SW, Hutchinson, Minnesota ("Ecumen Pines'), which is managed by Ecumen. Ecumen Oaks
was refinanced in 2014 with a portion of the proceeds of tax-exempt conduit revenue bonds issued by the
City of Lake Crystal, Minnesota, and Ecumen Pines was refinanced in 2013 with a portion of the
proceeds of a tax-exempt conduit revenue note issued by the City of Falcon Heights. Second Century
Housing, Pines of Hutchinson, and Owatonna Senior Living, LLC, a Minnesota limited liability company
("Owatonna Senior Living," and collectively with Second Century Housing and Pines of Hutchinson, the
"Borrowers"), whose sole member if Ecumen, have proposed to refinance Ecumen Oaks and Ecumen
Pines (together, the "Hutchinson Project"), and several other senior housing communities owned by the
Borrowers and located in Owatonna and Saint Peter, Minnesota and finance capital improvements to all
of these senior housing communities. To do this, the Borrowers have proposed that the City of Bethel
(the "Issuer") issue one or more series of tax-exempt and taxable revenue obligations (the "Bonds") in the
estimated principal amount not to exceed $25,000,000 and loan the proceeds thereof to the Borrowers. In
order for the Issuer to issue the Bonds, the City Council of the City must first grant "host approval" to the
issuance of the Bonds, as required by state and federal tax law.
The City Council is being asked to consider the enclosed resolution on March 12, 2024, following the
public hearing. By adopting the resolution, the City will provide host approval for the issuance of the
Bonds by the Issuer to refinance, among other things, the Hutchinson Project and to finance the capital
improvements to the Hutchinson Project, which will satisfy the requirements of the Internal Revenue
Code of 1986, as amended (the "Code"). In addition, the City is being asked to execute a Cooperative
Agreement (the "Cooperative Agreement") with the Issuer, the City of Saint Peter, and the City of
Owatonna, which will satisfy the requirements of Minnesota Statutes, Sections 471.59 and 471.656, as
amended.
If the City Council authorizes the Issuer to issue the Bonds, the Bonds will be issued as conduit revenue
bonds of the Issuer secured solely by the revenues derived from the loan or other revenue agreements
executed by the Borrowers and from other security provided by the Borrowers, including an obligation
issued on behalf of the Ecumen Obligated Group (currently expected to consist of the Borrowers) under a
master trust indenture. Ecumen will serve as the agent of the Ecumen Obligated Group but will not be a
financial member. The Bonds will not constitute a general or moral obligation of the City and will not be
secured by or payable from any property or assets of the City and will not be secured by any taxing power
of the City. The Bonds will not be subject to any debt limitation imposed on the City and the issuance of
the Bonds will not have any adverse impact on the credit rating of the City, even in the event that the
Borrowers encounter financial difficulties with respect to the Hutchinson Project and the other facilities to
be financed and refinanced.
The issuance of the Bonds by the Issuer will not affect the City's ability to issue general obligation or
conduit revenue bonds in calendar year 2024. Furthermore, the issuance of the Bonds by the Issuer will
not affect the ability of the City to issue and designate bonds as qualified tax-exempt obligations (or
"bank qualified") for purposes of Section 265(b)(3) of the Code in calendar year 2024.
We will send a member of our team to the City Council meeting on March 12, 2024 and can answer any
questions that may arise during the meeting. Please contact me with any questions you may have prior to
the City Council meeting.
Sincerely,
Julie A. Eddington
BE250-28-935007.vl
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE 2/27/24
Check Date
Check Number
Name
Description
Amount
2/9/2024
EFT
EFTPS
Payroll Report 1/20/24- 2/3/24
67,599.51
2/9/2024
EFT
MN Dept of Revenue
Payroll Report 1/20/24 - 2/3/24
13,372.42
2/9/2024
EFT
MNDCP
Payroll Report 1/20/24 - 2/3/24
325.00
2/9/2024
EFT
Child Support
Payroll Report 1/20/24 - 2/3/24
1,102.90
2/9/2024
EFT
UNUM Voluntary Insurance
Payroll Report 1/20/24- 2/3/24
370.24
2/9/2024
EFT
PERA
Payroll Report 1/20/24 - 2/3/24
60,476.76
2/9/2024
EFT
Further HSA
Payroll Report 1/20/24 - 2/3/24
17,091.14
2/9/2024
EFT
Mission Square
Payroll Report 1/20/24 - 2/3/24
4,538.96
2/9/2024
EFT
VOYA
Payroll Report 1/20/24 - 2/3/24
460.00
2/9/2024
114778
HART
Payroll Report 1/20/24 - 2/3/24
330.73
2/9/2024
114779
NCPERS
Payroll Report 1/20/24 - 2/3/24
208.00
2/12/2024
114780
HUTCHINSON, CITY OF
START UP MONEY - ICE SHOW TIX SALES
1,500.00
2/14/2024
114781
DVS RENEWAL
TAB RENEWALS- MULTIPLE DEPTS
1,139.25
2/14/2024
114782
UPONOR INC
TAX ABATEMENT - 2ND HALF 2023
10,665.27
2/15/2024
114783
MINNESOTA DEPT OF MOTOR VEHICLE
TAB RENEWALS -ADDITIONAL MONEY NEEDED
57.00
2/16/2024
114784
ARROW ENERGY INC
AIRPORT FUEL FILLS - BOTH TANKS
31,029.93
2/27/2024
114785
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
933.14
2/27/2024
114786
ACE HARDWARE - 1790
STATION SUPPLIES - FIRE
150.17
2/27/2024
114787
ACE HARDWARE - 1825
SUPPLIES - POLICE
45.91
2/27/2024
114788
ALPHA TRAINING & TACTICS LLC
CERAMIC PLATES - POLICE
9,592.80
2/27/2024
114789
ALPHA WIRELESS
ANNUAL RADIO MAINTENANCE - STREETS
840.00
2/27/2024
114790
ANDREW CASE
UB REFUND
2.66
2/27/2024
114791
ANIMAL MEDICAL CENTER ON CROW RIVER
ANIMAL IMPOUNDS - POLICE
1,720.00
2/27/2024
114792
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
902.90
2/27/2024
114793
AUTO VALUE - GLENCOE
FLARES, O-RINGS, SWIVEL - HATS
211.64
2/27/2024
114794
AUTO-CHLOR SYSTEM
CONTRACTUAL R&M - SR DINING
265.24
2/27/2024
114795
B & B SPORTS & RV
CARWASH BRUSH AND POLE
38.05
2/27/2024
114796
BEACON ATHLETICS
REPAIR KITS FOR PITCHING MOUNDS - PARKS
539.00
2/27/2024
114797
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
1,768.84
2/27/2024
114798
BENEFIT EXTRAS INC
COBRA ADM IN FEES
41.25
2/27/2024
114799
BENSON, PATRICK
REIMB: SAFETY FOOTWEAR - ARENA
225.00
2/27/2024
114800
BERNICK'S
COST OF GOODS SOLD - LIQUOR HUTCH
2,047.84
2/27/2024
114801
BLUE LINE SHARPENING & SALES
CHIPPER SHARPENING - STREETS
210.00
2/27/2024
114802
BOBBING BOBBER BREWING CO
COST OF GOODS SOLD - LIQUOR HUTCH
224.83
2/27/2024
114803
BOLTON & MENK INC
PROF SERVICES: MULTI -BAY HANGAR, RUNWAY - ENG
25,500.00
2/27/2024
114804
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
11,644.99
2/27/2024
114805
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
18,960.02
2/27/2024
114806
CARLOS CREEK WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
648.00
2/27/2024
114807
CARS ON PATROL SHOP LLC
TOWS, VEHICLE REPAIRS - MULTIPLE DEPTS
2,091.82
2/27/2024
114808
CENTRAL HYDRAULICS
MISC PARTS & REPAIRS - MULTIPLE DEPTS
574.21
2/27/2024
114809
CINTAS CORPORATION
CLEANING SUPPLIES & SERVICE - MULTIPLE DEPTS
398.36
2/27/2024
114810
COLDSPRING
ORVIS PLAQUE - CEMETERY
335.00
2/27/2024
114811
COMMISSIONER OF TRANSPORTATION
MNDOT LANDSCAPE CERTIFICATION - PARKS
40.00
2/27/2024
114812
COOL AIR MECHANICAL INC
CONTRACTUAL R&M - ARENA
1,470.00
2/27/2024
114813
CROW RIVER AUTO REPAIR
OIL CHANGES - PARKS
369.49
2/27/2024
114814
CZECH, RANDY
REIMB: SAFETY FOOTWEAR - WATER
162.95
2/27/2024
114815
DAHLHEIMER BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
46,572.88
2/27/2024
114816
DELL MARKETING LP
PC, MONITOR - MULTIPLE DEPTS
1,797.11
2/27/2024
114817
DEMENGE DETAILING INC
SQUAD DETAILING - POLICE
1,200.00
2/27/2024
114818
DIMLER, KYLE
REIMB: SAFETYFOOTWEAR - BLDG INSP
225.00
2/27/2024
114819
DRAIN PROS INC
CONTRACTUAL R&M - CITY CENTER
445.00
2/27/2024
114820
DRIVERS LICENSE GUIDE CO
2024 CHECK GUIDE - MV
33.95
2/27/2024
114821
E2 ELECTRICAL SERVICES INC
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
8,240.81
2/27/2024
114822
ECOLAB PEST ELIMINATION
PEST CONTROL - MULTIPLE LOCATIONS
312.61
2/27/2024
114823
EMERGENCY APPARATUS MAINT
ENGINE, LADDER REPAIRS - FIRE
5,015.44
2/27/2024
114824
ENVIRONMENTAL RESOURCE ASSOC
COLIFORMTESTS -WWTP
198.63
2/27/2024
114825
EUGENE OTTO
UB REFUND
38.04
2/27/2024
114826
FARM -RITE EQUIPMENT
INSTALL NEW SUX CONTROLLER - STREETS
1,057.88
2/27/2024
114827
FASTENAL COMPANY
MISCSUPPLIES - PARKS
130.81
2/27/2024
114828
FENSKE'S STUMP REMOVAL
STUMP REMOVALS - STREETS
50,500.00
2/27/2024
114829
FINANCE & COMMERCE
PRINTING & PUBLISHING - ENG
396.90
2/27/2024
114830
FIRSTADVANTAGE LNS OCC HEALTH SOLU
DRUG SCREENING ENROLLMENT
6.88
2/27/2024
114831
FORMS & SYSTEMS OF MINNESOTA
CITATIONS - POLICE
1,480.02
2/27/2024
114832
FOSTER MECHANICAL
CONTRACTUAL R&M - MULTIPLE DEPTS
1,904.08
2/27/2024
114833
FURTHER
HSA/FSA ADM FEES
345.50
2/27/2024
114834
GAG SHEET METAL INC
MAINTENANCE ON HEATERS - CRE€KSID€
362.85
2/27/2024
114835
GARAGE DOOR STORE
GARAGE DOOR REPAIR - POLICE
412.50
2/27/2024
114836
GAVIN, JANSSEN, STABENOW & MOLDAN LTD
PROFESSIONAL SERVICES - LEGAL
3,700.00
2/27/2024
114837
GIFFERSON, TUCKER
REMOVE FURNITURE FROM OLD PD - POLICE
1,500.00
2/27/2024
114838
GOLD TREE APPAREL
CITY WORK CLOTHING - WATER
550.00
2/27/2024
114839
GRAINGER
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
565.18
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE 2/27/24
Check Date
Check Number
Name
Description
Amount
2/27/2024
114840
GREEN EARTH LAWN CARE INC
EQUIPMENT PARTS - MULTIPLE DEPTS
10,550.00
2/27/2024
114841
H2O INNOVATION USA
SPECTRAGUARD 100ANTISCALANT- WATER
6,720.00
2/27/2024
114842
HANSEN GRAVEL INC
CONTRACTED SNOW REMOVAL
1,515.00
2/27/2024
114843
HANSON & VASEK CONSTRUCTION
CONTRACTED SNOW REMOVAL
467.50
2/27/2024
114844
HEALTHPARTNERS INC
MEDICAL INSURANCE - MARCH 2O24
151,792.46
2/27/2024
114845
HILLYARD/ HUTCHINSON
OPERATING SUPPLIES- MULTIPLE DEPTS
1,884.06
2/27/2024
114846
HOLT-PETERSON BUS
SR CENTER TRIP EXPENSES
845.00
2/27/2024
114847
HOME CITY ICE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
253.24
2/27/2024
114848
HORIZON COMMERCIAL POOL SUPPLY
CHEMICALS & CHEMICAL PRODUCTS - WATERPARK
1,412.76
2/27/2024
114849
HUTCHINSON CO-OP
FUEL - MULTIPLE DEPTS
22,136.53
2/27/2024
114850
HUTCHINSON HEALTH
DOT MEDICAL PHYSICALS - MULTIPLE DEPTS
393.00
2/27/2024
114851
HUTCHINSON HUSKIES BASEBALL
ADVERTISING - LIQUOR HUTCH
1,500.00
2/27/2024
114852
HUTCHINSON WHOLESALE #1550
EQUIPMENT PARTS - MULTIPLE DEPTS
1,115.87
2/27/2024
114853
HUTCHINSON WHOLESALE #1551
EQUIPMENT PARTS - CREEKSIDE
9.87
2/27/2024
114854
HUTCHINSON WHOLESALE #1552
EQUIPMENT PARTS - PARKS
57.23
2/27/2024
114855
HUTCHINSON WHOLESALE #2520
GREASE TUBES FOR GUNS - FIRE
21.36
2/27/2024
114856
HUTCHINSON, CITY OP
JANUARY STORM DRAINAGE
7,576.33
2/27/2024
114857
HUTCHINSON, CITY OP
REPLENISH PETTY CASH - POLICE
647.72
2/27/2024
114858
IMAGING SPECTRUM INC
PASSPORT FILM - MV
191.30
2/27/2024
114859
1 D POWER
NADA TITLE BOOK - MV
375.00
2/27/2024
114860
JOHNSON BROTHERS LIQUOR CO
COST OF GOODS SOLD - LIQUOR HUTCH
23,125.19
2/27/2024
114861
JOHNSON CONTROLS FIRE PROTECTION LP
CONTRACTUAL R&M - EVENT CENTER
202.36
2/27/2024
114862
K&A SHEETMETAL FABRICATION LLC
COMMAND VEHICLE STORAGE BOX - FIRE
189.75
2/27/2024
114863
KERI'S CLEANING & HANDYMAN SERVICES
CLEANING - MULTIPLE DEPTS
605.00
2/27/2024
114864
KIRK ONDRACEK & JACKIE DAHL
REFUND: OVERPAYMENT- UB
3,892.68
2/27/2024
114865
KOSEK, ANDREW
REIMB: CONF IN FL - CREEKSIDE
82.42
2/27/2024
114866
KOSEK, JEFFREY
CONTRACTED SNOW REMOVAL
467.50
2/27/2024
114867
KRANZ LAWN & POWER
CHAIN SAW OIL, TUNE-UP - PARKS
430.78
2/27/2024
114868
L & P SUPPLY CO
EQUIPMENT PARTS - MULTIPLE DEPTS
33,982.75
2/27/2024
114869
LAKETOWN ELECTRIC CORPORATION
BURICH ARENA HVAC THRU 2/1/24 FINAL PAY
2,443.00
2/27/2024
114870
LEAGUE OF MN CITIES
TRAVEL/CONFERENCE EXP - LEGAL
350.00
2/27/2024
114871
LITCHFIELD BUILDING CENTER
PICNIC TABLE STAIN - PARKS
333.92
2/27/2024
114872
LOCATORS & SUPPLIES
BIFOCAL SAFETY GLASSES - STREETS
134.55
2/27/2024
114873
MADDEN GALANTER HANSEN LLP
UNION NEGOTIATION - POLICE
2,093.86
2/27/2024
114874
MADDISON REINER
UB REFUND
32.99
2/27/2024
114875
MARCO TECHNOLOGIES LLC NW 7128
SHREDDING, LICENSES - MULTIPLE DEPTS
693.00
2/27/2024
114876
MATTVARPNESS
UB REFUND
0.36
2/27/2024
114877
MDRA
MDRA DUES - MV
480.00
2/27/2024
114878
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
830.63
2/27/2024
114879
MID-AMERICAN RESEARCH CHEMICAL
142 STOMP VANILLA INSECTICIDE - HATS
135.11
2/27/2024
114880
MIES OUTLAND INC
NEW 2023 POLARIS RANGER CREW XP 1000 - FIRE
26,739.42
2/27/2024
114881
MINIBIFF
1/5/24-2/1/24 RENTAL - CREEKSIDE
133.11
2/27/2024
114882
MINNESOTA CHIEFS OF POLICE
MN CHIEFS MEMBERSHIP - POLICE
212.00
2/27/2024
114883
MINNESOTA DEPT OF HEALTH
PLAN REVIEW FEE - ENG
150.00
2/27/2024
114884
MINNESOTA RECREATION & PARK ASSN
JOB POSTING THROUGH MRPA - WATERPARK
175.00
2/27/2024
114885
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
1,941.20
2/27/2024
114886
MORGAN CREEK VINEYARDS
COST OF GOODS SOLD - LIQUOR HUTCH
302.40
2/27/2024
114887
NUSS TRUCK & EQUIPMENT
EQUIPMENT PARTS- MULTIPLE DEPTS
573.60
2/27/2024
114888
NUVERA
PHONE SERVICES - MULTIPLE DEPTS
5,710.90
2/27/2024
114889
ODP BUSINESS SOLUTIONS LLC
OFFICE SUPPLIES - MULTIPLE DEPTS
744.41
2/27/2024
114890
OPG-3 INC
LASERFICHE LICENSING - IT
7,496.00
2/27/2024
114891
PAMELAGETZ
UB REFUND
21.81
2/27/2024
114892
PAUSTIS WINE COMPANY
COST OE GOODS SOLD - LIQUOR HUTCH
3,808.00
2/27/2024
114893
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
1,951.36
2/27/2024
114894
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
15,450.11
2/27/2024
114895
PLUNKETTS PEST CONTROL
PEST CONTROL - ARENA
86.52
2/27/2024
114896
POSTMASTER
POSTAGE - UB BILLS
1,830.00
2/27/2024
114897
PREMIUM WATERS
PARK BREAKROOM WATER
57.24
2/27/2024
114898
PRO AUTO MN INC
OIL CHANGE AND BATTERY FOR PICKUP - CREEKSIDE
474.37
2/27/2024
114899
RICKS J&R REPAIR & RADIATOR
RADIATOR - CEMETERY
311.52
2/27/2024
114900
MGM HITCH
MS218QJACK-SQUARE-BULLDOG - STREETS
243.94
2/27/2024
114901
RONNIE'S RAPIb ROOTER
CONTRACTUAL R&M - MULTIPLE DEPTS
740.00
2/27/2024
114902
ROYAL WASH HOUSE
PROFESSIONAL SERVICES - EVENT CTR
121.84
2/27/2024
114903
RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
189.26
2/27/2024
114904
SAM'S TIRE SERVICE
EQUIPMENT PARTS - CREEKSIDE
1,416.00
2/27/2024
114905
SHAW, KAREN
SR CENTER INSTRUCTIONAL EXPENSE
210.00
2/27/2024
114906
SMALL LOT MN
COST OF GOODS SOLD - LIQUOR HUTCH
1,566.17
2/27/2024
114907
SNAP -ON INDUSTRIAL
IMP SKT TOOLS - STREETS
383.20
2/27/2024
114908
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
21,544.23
2/27/2024
114909
STANDARD PRINTING-N-MAILING
POSTAGE - MULTIPLE DEPTS
2,052.50
2/27/2024
114910
STAPLES ADVANTAGE
OFFICE SUPPLIES - MULTIPLE DEPTS
132.17
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE2/27/24
Check Date
Check Number
N_ ame
DescrFptipn
Amount
2/27/2024
114911
STARWIND SOFTWARE INC
VIRTUAL SERVER HARD DRIVES- IT
3,812.00
2/27/2024
114912
STATE OF MN DEPTOF PUBLIC SAFETY
EPCRA PERMIT- AIRPORT
2500
2/27/2024
114913
STRETCHER'S
WEAPON LIGHTS - POLICE
504.00
2/27/2024
114914
SUMMIT FIRE PROTECTION
FIRE EXT ANNUAL INSP - MULTIPLE DEPTS
1,76710
2/27/2024
114915
TEKNiK CONTROLS
CONTRACTUAL R&M - REC BLDG
1,530.00
2/27/2024
114916
THOMAS SCIENTIFIC
PH PROBE - WWTP
JOPERATING SUPPLIES- MULTIPLE DEPTS
646.26
2/27/2024
1114917
THOMSON REUTERS-WEST
1,445.37
2/27/2024
1114918
TRI COUNTY WATER
I RENTAL WATER COOLER - MULTIPLE DEPTS
70.00
2/27/2024
114919
TWO-WAY COMMUNICATIONS INC
KENWOOD SIX UNIT CHARGER ADAPTERS - CREEKSIDE
4,702.40
2/27/2024
114920
UNITED FARMERS COOP
HATS DSL FUEL
RUST CONVERTER - WATER
21,961.50
2/27/2024
114921
UNITED LABORATORIES
214.37
2/27/2024
114922
U N U M LiFE INSURANCE CO OF AM ERICA
LIFE, LTD, COBRA, VISION INSURANCE_
PHONE SERVICES - MULTIPLE DEPTS
3,114.60
2/27/2024
114973
VERIZON WIRELESS
3,713.56
2/27/2024
2/27/2024
114924
114925
VIKING BEER
CA
VI KING COC_OLA
COST OF GOODS SOLD - LIQUOR HUTCH
12,89%60
738,90
COST OF GOODS SOLD - LIQUOR HUTCH
2/27/2024
1114926
VINOCOPIA INC
COST OF GCOO 5 SOLD - LIQUOR HUTCH
1,920.25
2/27/2024
114927
WEST C E NT RA L SAN ITATIO N INC
M
REFUSE- ULTIPLEDEPTS
3,161.87
2/27/2024
114928
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
3,302.05
2/27/2024
114929
WINE MERCHANTS INC
COST 0F6OOD5 SOLD - LIQUOR HUTCH
1,343.57
2/27/2024
114930
WINEBOW FINE WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
1,89730
2/27/2024
114931
WOOD & RUE PULP
PROFESSIONAL SERVICES - LEGAL
88.00
2/27/2024
114937
YIRA LAW OFFICE LTD
PROFESSIONAL SERVICES LEGAL
5,445.00
Total - Check Register A:
I
I $ 876,254.65
Department Purchasing Card Activity - December 2023 8, January 2024
Date
Department
Vendor Name
Description
Amount
12/5/2023
ADMIN
USPS
Postage Costs for Package for PFAS Litigation
28.75
12/19/2023
ADMIN
ICMAONLINE
20241CMADues
970.00
12/29/2023
ADMIN
MARGARITA MAN
Supplies for Holiday Party
33.37
1/3/2024
ADMIN
LEAGUE OF MINNESOTA CITIES
MCMA Winter Workshop Registration
125.00
1/12/2024
ADMIN
WM SUPERCENTER
Water for Union Negotiations
7.12
1/14/2024
ADMIN
SUBWAY
Food for Holiday Party
74.22
1/15/2024
ADMIN
QDOBA CATERING
Food for Holiday Party
1,316.50
1/18/2024
ADMIN
LEAGUE OF MINNESOTA CITIES
MCMA Spring Conference Registration
499.00
1/19/2024
ADMIN
CONCORD CONSULTING CORP
ICMA 360 Degree Leadership Assessment Survey
225.00
1/19/2024
ADMIN
INTERNATIONAL TRANS FEE
Transaction Fee for Assessment Survey (No Receipt)
6.75
1/19/2024
ADMIN
MADDENS ON GULL LAKE
Lodging for MCMA Spring Conference
399.46
12/6/2023
CREEKSIDE
AMAZON
Thank you cards, teflon tape
55.95
12/13/2023
CREEKSIDE
SIPS COMMERCE
Nov 2023 SIPS fees; UH
151.51
12/13/2023
CREEKSIDE
ASSOC OF RECYCLING MANAGERS
Assoc. of Recyling Managers 2024 membership
35.00
12/14/2023
CREEKSIDE
RECYCLING ASSOCIATION OF MN
Recycling Assoc. of MN 2024 membership - Compost
150.00
12/14/2023
CREEKSIDE
RECYCLING ASSOCIATION OF MN
Recycling Assoc. of MN 2024 membership - Refuse
150.00
12/20/2023
CREEKSIDE
SIPS COMMERCE
Oct & Nov 2023 SIPS fees; Bomgaars
186.90
12/21/2023
CREEKSIDE
AMAZON
Composting book
12.00
12/22/2023
CREEKSIDE
AMAZON
Composting books
42.03
12/24/2023
CREEKSIDE
MN COMPOSTING COUNCIL
MN Composting Council 2024 membership
87.50
12/24/2023
CREEKSIDE
MN COMPOSTING COUNCIL
MN Composting Council 2024 membership
87.50
12/28/2023
CREEKSIDE
AMAZON
2024 calendars
8.99
12/29/2023
CREEKSIDE
AMAZON
Conveyor #102 water pump
89.90
1/4/2024
CREEKSIDE
AMAZON
Composting book
20.00
1/11/2024
CREEKSIDE
SPS COMMERCE
Dec 2023 SIPS fees; UH
172.03
1/18/2024
CREEKSIDE
CASH WISE FOODS
Breakroom coffee/supplies
33.61
1/18/2024
CREEKSIDE
CASH WISE FOODS
Office coffee/supplies
33.60
1/25/2024
CREEKSIDE
RECYCLING ASSOCIATION OF
Cmeuffels RAM conference registration
380.00
12/5/2023
EDA
FACEBOOK
Facebook advertising campaign
66.99
12/7/2023
EDA
MID-AMERICA EDC
Annual membership dues
300.00
12/7/2023
EDA
IEDC ONLINE
Annual membership dues
455.00
12/7/2023
EDA
EDAM
Annual membership dues
320.00
12/12/2023
EDA
CARIBOU
Coffee for Human Resources Roundtable meeting
38.72
12/13/2023
EDA
CASH WISE FOODS
Snacks for HR Roundtable meeting
25.73
12/19/2023
EDA
FACEBOOK
Facebook advertising campaign
75.00
12/21/2023
EDA
JIMMY JOHNS
Lunch for Finance Team meeting
97.30
12/22/2023
EDA
JIMMY'S PIZZA
Lunch for EDA Board meeting
95.16
1/3/2024
EDA
FACEBOOK
Enterprise Center advertising
75.00
1/4/2024
EDA
FACEBOOK
Enterprise Center advertising
3.84
1/9/2024
EDA
DEED
Credit card fee
0.43
1/9/2024
EDA
DEED
Credit card fee
15.05
1/9/2024
EDA
DEED
Registration fee, MMP on-line meeting
20.00
1/9/2024
EDA
DEED
MMP membership fee
700.00
1/18/2024
EDA
JIMMY'S PIZZA HUTCHINSON
Lunch for Finance Team meeting
95.15
1/19/2024
EDA
FACEBOOK
Enterprise Center advertising
75.00
1/24/2024
EDA
WM SUPERCENTER
Cleaning supplies, Enterprise Center
23.93
1/25/2024
EDA
JIMMYJOHNS
EDA Board lunches
136.87
1/25/2024
EDA
ECONOMIC DEVELOPMENT ASSOC
EDAM winter conference
400.00
1/26/2024
EDA
FACEBOOK
Enterprise Center advertising
75.00
12/4/2023
FINANCE
AMAZON
Invoice voided 12/10/2023 (included w/ Nov P-Cards)
59.10
12/7/2023
FINANCE
AMAZON
Legal - legal paper pads
12.99
12/20/2023
FINANCE
AMAZON
City Center - Pens and Sharpies
63.15
12/21/2023
FINANCE
AMAZON
IT- Surge protectors (3)
238.05
12/22/2023
FINANCE
OLITA GIFTS
2024 Holiday Party Gift Card
50.00
12/24/2023
FINANCE
AMAZON
Finance - Self -inking date stamp
14.99
12/24/2023
FINANCE
LET IT GROW
2024 Holiday Party Gift Card
25.00
12/24/2023
FINANCE
CLAY COYOTE GALLERY
2024 Holiday Party Gift Card
50.00
12/25/2023
FINANCE
FLANK STANKHOUSE
2024 Holiday Party Gift Card
52.00
12/25/2023
FINANCE
LITTLE CROW BOWLING LANES
2024 Holiday Party Gift Card
26.00
12/25/2023
FINANCE
STATE THEATRE
2024 Holiday Party Gift Card
25.00
12/31/2023
FINANCE
AMAZON
DMV - Rubber stamp ink pads
12.78
12/31/2023
FINANCE
EZBUSINESS FEE
Credit Card Service Fee
15.00
1/1/2024
FINANCE
AMAZON
IT- Xerox stacker staples
7.99
1/3/2024
FINANCE
AMAZON
Holiday Party Gif Card - Bobbing Bobber
69.00
1/5/2024
FINANCE
BOBBING BOBBER BREWING
IT- Shelf organizer and wall calendar
25.00
1/7/2024
FINANCE
AMAZON
IT - phone case charged to HUC
29.28
1/8/2024
FINANCE
AMAZON
City Center- Soda for vending machine
29.35
1/9/2024
FINANCE
WM SUPERCENTER
Holiday Party Gift Card - Sonora's
79.12
1/11/2024
FINANCE
SONORAS MEXICAN RESTAURANT
Credit Card Service Fee
25.00
1/14/2024
FINANCE
WAL-MART
2024 Holiday Party Supplies
6.34
1/31/2024
FINANCE
EZBUSINESS FEE
Credit Card Service Fee
15.00
12/1/2023
FIRE
CASH WISE FOODS
Coffee and kitchen supplies
81.42
Department Purchasing Card Activity - December 2023 8, January 2024
Date
Department
Vendor Name
Description
Amount
12/11/2023
FIRE
RIGID LIGHT SHOP
Polaris ranger parts 1/2 city
118.45
12/11/2023
FIRE
RIGID LIGHT SHOP
Polaris ranger parts 1/2 rural
118.44
12/13/2023
FIRE
DOMINO'S
Meal for ladder 1 planning committee spec meeting
31.16
12/14/2023
FIRE
ULINE
CO2 fire extinguishers 1/2 city
614.93
12/14/2023
FIRE
ULINE
CO2 fire extinguishers 1/2 rural
614.93
12/19/2023
FIRE
MIES OUTLAND - WATKINS
Polaris ranger suspension parts 1/2 city
358.97
12/19/2023
FIRE
MIES OUTLAND - WATKINS
Polaris ranger suspension parts 1/2 rural
358.98
12/20/2023
FIRE
CASH WISE FOODS
Cases of drinking water, coffee and kitchen supplies
167.47
12/21/2023
FIRE
CASH WISE FOODS
Meal for annual officer strategic planning mtg
42.99
12/22/2023
FIRE
FIREHOSEDIRECTCOM
LDH fire supply hose 1/2 city
550.79
12/22/2023
FIRE
FIREHOSEDIRECTCOM
LDH fire supply hose 1/2 rural
550.79
12/27/2023
FIRE
DUNHAMS
Uniform duty boots - Jason Sturges
99.99
1/3/2024
FIRE
DOMINO'S
City holiday party gift card
71.10
1/5/2024
FIRE
THE PAINT FACTORY
City holiday party gift card
70.00
1/7/2024
FIRE
RIVERHOUSE KITCHEN
Cake -Lieutenant Mackedanz Badge pinning
51.60
1/7/2024
FIRE
MAIN STREET SPORTS BAR
City holiday party gift card
52.00
1/7/2024
FIRE
MUDDY COW HUTCHINSON
City holiday party gift card
51.50
1/9/2024
FIRE
CASH WISE FOODS
City holiday party gift card
38.99
1/11/2024
FIRE
CROW RIVER WINERY
City holiday party gift card
50.00
1/12/2024
FIRE
MCCORMICKS FAMILY RESTUARANTE
City holiday party gift card
50.00
1/15/2024
FIRE
TOKYO GRILL
Demo radio ear pieces
50.00
1/19/2024
FIRE
EARHUGGERSAFETY.COM
Cases of water and coffee supplies
72.00
1/23/2024
FIRE
CASH WISE FOODS
Gas meter 02 sensors
35.58
1/26/2024
FIRE
GLOBALTEST SUPPLY
Coffee for annual rural twp meeting
282.82
1/31/2024
FIRE
CASH WISE FOODS
IT- Vinyl color coding electrical tape
124.37
1/31/2024
FIRE
CASH WISE CARIBOU
Food -supplies for annual rural twp meeting
38.72
12/3/2023
IT
MOSYLE CORP
Mosyle License HUC John Kent
4.00
12/12/2023
IT
AMAZON
Phone cords
31.96
12/12/2023
IT
AMAZON
Monitor Stand Sara Witte
47.49
1/9/2024
IT
AMAZON
Grandstream PBX
223.29
1/19/2024
IT
AMAZON
Cooling fans for network cabinet EOC
48.37
1/21/2024
IT
FORTE PAYMENT SYSTEMS
Credit Card Readers Rec Center
912.41
1/21/2024
IT
FORTE PAYMENT SYSTEMS
Card Readers Pool
2,281.01
1/23/2024
IT
AMAZON
Stick PC
169.99
1/25/2024
IT
BESTBUY
Laser Printer Cemetery
299.99
1/25/2024
IT
AMAZON
Hard Drive Enclosure
26.99
1/28/2024
IT
AMAZON
Pizza for those working long duration house fire
9.98
12/1/2023
LIQUOR HUTCH
FACEBOOK
FB advertising
129.55
12/3/2023
LIQUOR HUTCH
CITY HIVE
Website maintenance for advertising
99.00
12/3/2023
LIQUOR HUTCH
ALCOHOL AND GAMBLING ENFO
AGED license renewal
0.43
12/3/2023
LIQUOR HUTCH
ALCOHOL AND GAMBLING ENFO
AGED license renewal
20.00
12/6/2023
LIQUOR HUTCH
AMAZON
Replacement knobs for locked cabinet
21.02
12/6/2023
LIQUOR HUTCH
AMAZON
Tape dispenser and refills
11.26
12/7/2023
LIQUOR HUTCH
MENARDS HUTCHINSON MN
Cleaning supplies; door closer
20.57
12/17/2023
LIQUOR HUTCH
RITE
Monthly POS maintenance fee
268.44
12/25/2023
LIQUOR HUTCH
MENARDS HUTCHINSON MN
Breakroom supplies
24.29
1/1/2024
LIQUOR HUTCH
FACEBOOK
Facebook advertising
208.14
1/2/2024
LIQUOR HUTCH
CITY HIVE
Email Blast advertising and online sales
99.00
1/5/2024
LIQUOR HUTCH
AMAZON
Kleenex
133.88
1/5/2024
LIQUOR HUTCH
AMAZON
Bathroom tissue
53.93
1/16/2024
LIQUOR HUTCH
RITE
Monthly POS software fee
268.44
1/18/2024
LIQUOR HUTCH
MENARDS HUTCHINSON MN
Cleaning supplies
124.19
1/19/2024
LIQUOR HUTCH
CASH WISE FOODS
Food for Wine Event at Crow River Golf Club
75.72
1/25/2024
LIQUOR HUTCH
AMAZON
Printer paper
148.83
1/30/2024
LIQUOR HUTCH
VINE LAB WINE
MMBA Level 1 Spirits Training R Rueter
320.00
1/30/2024
LIQUOR HUTCH
VINE LAB WINE
MMBA Level 1 Spirits Training B Muetzel
320.00
12/3/2023
PARK & REC
USPS
Postage for Senior Newsletters
132.00
12/5/2023
PARK & REC
AMAZON
Wall Clock, Cappuccino Pods, Hot Chocolate, Keyboard, Playing Cards
197.13
12/8/2023
PARK & REC
NRPA OPERATING
CPRP Renewal
80.00
12/10/2023
PARK & REC
AMAZON
PRCE Skate School - Lollipops, Gloves
88.94
12/11/2023
PARK & REC
WHENIWORK.COM
Employee Scheduling Software
56.00
12/11/2023
PARK & REC
AMAZON
Key Lock Box, Letter Tray Organizer
43.98
12/11/2023
PARK & REC
AMAZON
Indoor Playground Equipment - Roller Coaster Toy, Inflatable Bouncer
352.38
12/12/2023
PARK & REC
DISCOUNT SCHOOL SUPPLY
Indoor Playground Equipment - Rider Mini Bike
359.99
12/12/2023
PARK & REC
AMAZON
Desktop Calculator
30.49
12/13/2023
PARK & REC
PROGRESSIVE DESK
Desk for Casey's Office
953.60
12/13/2023
PARK & REC
AMAZON
2024 Planner/Calendar, Key Cabinet
60.60
12/13/2023
PARK & REC
DISCOUNT SCHOOL SUPPLY
Indoor Playground Equipment - Rider Tandem Bike
539.99
12/14/2023
PARK & REC
AMAZON
2024 Monthly Calendar
12.05
12/15/2023
PARK & REC
ULINE
First - Aid Kit
199.00
12/15/2023
PARK & REC
ULINE
A - Frame Signs (2)
557.56
12/17/2023
PARK & REC
COYOTE MOON GRILLE
Senior Trips - Meal at Coyote Moon - 27 participants
468.00
Department Purchasing Card Activity - December 2023 8, January 2024
Date
Department
Vendor Name
Description
Amount
12/17/2023
PARK & REC
AMAZON
Powerrated V-Belt (2)
27.50
12/19/2023
PARK & REC
WM SUPERCENTER
Senior Activities - Fruit, Cookies, Juice, Bananas, Biscuits
68.90
12/20/2023
PARK & REC
MRPA
MRPA - Facility Management Institute - Casey Hagert
349.00
12/22/2023
PARK & REC
MRPA
MRPA - Facility Management Institute - Randy Carter
349.00
12/24/2023
PARK & REC
AMAZON
Senior Activities - Cards, Tins for crafts
86.96
12/24/2023
PARK & REC
AMAZON
Printer Paper, Screen Protector, Laminator Pouches
270.48
12/31/2023
PARK & REC
PROGRESSIVE DESK
Power Bar, Desker Holder / Spacer Kit for Desk
130.05
1/4/2024
PARK & REC
AMAZON
Heavy Duty Packing Tape
17.59
1/4/2024
PARK & REC
AMAZON
Supplies for Employee Holiday Party
52.26
1/4/2024
PARK & REC
AMAZON
Wastebaskets for Office
72.46
1/5/2024
PARK & REC
AMAZON
Binder Spine Inserts, Hanging File Folders, Tab Inserts
12.31
1/5/2024
PARK & REC
AMAZON
Supplies for Employee Holiday Party
8.99
1/7/2024
PARK & REC
AMAZON
Supplies for Employee Holiday Party
30.78
1/7/2024
PARK & REC
AMAZON
Replacement Office Wheel Chairs
47.40
1/7/2024
PARK & REC
AMAZON
Bulletin Boards for Recreation Center
433.02
1/9/2024
PARK & REC
OLD LOG THEATRE
Senior Tours - Old Log Theater - Million Dollar Quartet Tickets
1,315.00
1/9/2024
PARK & REC
PELSB LICENSING SERVICE FEE
Service Fee - Community Education Licensure
1.23
1/9/2024
PARK & REC
PELSB LICENSING
Community Education Licensure
57.00
1/10/2024
PARK & REC
WHENIWORK.COM
Employee Scheduling Software
0.90
1/11/2024
PARK & REC
WHENIWORK.COM
Employee Scheduling Software
84.00
1/11/2024
PARK & REC
WM SUPERCENTER
Printer Ink, Binders
66.63
1/14/2024
PARK & REC
MIAMA
Arena Membership 2024 - MIAMA
250.00
1/14/2024
PARK & REC
MINNESOTA NURSERY AND LAN
Green Expo 2024 - Park Staff Registrations
796.00
1/18/2024
PARK & REC
PRIME VIDEO
Senior Center - Movie (prime video)
4.30
1/18/2024
PARK & REC
MN RECREATION AND PARK ASSOC
MRPA - Conference - Full Day Registration - Lynn Neumann
119.00
1/24/2024
PARK & REC
RIVERSIDE INN AND EVENT CTR
Senior Tours - Riverside Inn Luncheon Concert Tickets
2,401.00
1/25/2024
PARK & REC
AMAZON
Desk Organizers - pen holder, binder holder, letter file holder
68.51
1/26/2024
PARK & REC
AMAZON
Iphone Charger 2 pack
11.99
1/26/2024
PARK & REC
AMAZON
Surge Protector Power Strip
19.49
1/28/2024
PARK & REC
TRACFONE
Data Plan for Senior tours Phone
10.00
1/28/2024
PARK & REC
OLD LOG THEATRE
Senior tours - Old Log Theater - Million Dollar Quartet Tickets
1,161.40
1/30/2024
PARK & REC
AMAZON
Concession Supplies - Popcorn Kit
146.42
1/30/2024
PARK & REC
MINNESOTA NURSERY AND LAN
MN Shade Tree Short Course - Registration
460.00
1/30/2024
PARK & REC
AMAZON
Concession Supplies - Cooking Scissors
8.49
1/31/2024
PARK & REC
AMAZON
Concession Supplies - Pizza Cutter, Popcorn Scoop, Serving Tongs, Spatula
88.30
1/31/2024
PARK & REC
AMAZON
Concession Supplies - Pizza Cutter
23.36
12/6/2023
PLANNING
AMAZON
Coffee
102.81
12/27/2023
PLANNING
INT'L CODE COUNCIL
Training
360.00
12/27/2023
PLANNING
INT'L CODE COUNCIL
Training
180.00
12/27/2023
PLANNING
U OF M CONTLEARNING
Training
150.00
1/3/2024
PLANNING
DEPARTMENT OF LABOR AND INDUSTRY
Boilers license
20.00
1/19/2024
PLANNING
AMAZON
Coffee
68.64
1/30/2024
PLANNING
WAREHOUSELIGHTING
Lights for library
51.98
12/1/2023
POLICE
BCA TRAINING EDUCATION
B Erlandson training
75.00
12/3/2023
POLICE
AMAZON
Sharpies
9.98
12/3/2023
POLICE
AMAZON
Towels
80.34
12/4/2023
POLICE
AMAZON
Vacuum
99.99
12/8/2023
POLICE
AMAZON
File numbers
70.36
12/14/2023
POLICE
AMAZON
Wipes
18.99
1/10/2024
POLICE
AMAZON
Wipes
53.85
1/12/2024
POLICE
AMAZON
Pocket notebooks
30.99
1/14/2024
POLICE
ECKBERG LAMMERS PC
Training
1,298.00
1/14/2024
POLICE
AMAZON
Gloves
69.00
1/22/2024
POLICE
AMAZON
Paper towels
37.56
1/23/2024
POLICE
AMAZON
White boards
126.46
1/24/2024
POLICE
AMAZON
Logbook
9.59
1/25/2024
POLICE
AMAZON
Mats
211.30
1/25/2024
POLICE
MAPET
Membership Schermann
35.00
1/28/2024
POLICE
BLINK
Remote camera subsription
30.00
1/28/2024
POLICE
BLINK
Remote camera subsription
30.00
12/4/2023
PUBLIC WORKS
AMAZON
Replacement Fire Extinguisher & Hydrant Wrenches
318.67
12/8/2023
PUBLIC WORKS
FLYER PUBLICATIONS
FBO Airport Ad for Bids Extention
165.00
12/8/2023
PUBLIC WORKS
ULINE
Entry Mats and Digital Thermometer
470.82
12/12/2023
PUBLIC WORKS
DEPT OF NATURAL RESOURCES
Uptown Grand RipRap DNR Permit
1,200.00
12/13/2023
PUBLIC WORKS
COUNTRY KITCHEN
Utilities Projects Meeting
155.47
12/15/2023
PUBLIC WORKS
JOHN M ELLSWORTH CO INC
Pail Siphon Pump
101.03
12/19/2023
PUBLIC WORKS
THE ENCOUNTER CAFE
JO & JA Breakfast on Trip to MO
32.07
12/19/2023
PUBLIC WORKS
HOTEL BOOKINGS SERVICE FEE
Service Fee
15.99
12/19/2023
PUBLIC WORKS
HOTEL BOOKING
JO & JA Hotel Stay in MO
112.12
12/19/2023
PUBLIC WORKS
CROSSROADS BP
Gas for Equipment Pick Up in MO
71.22
12/19/2023
PUBLIC WORKS
MN POLLUTION CONTROL AGENCY
TG Biosolids License Refresher Training
100.00
12/19/2023
PUBLIC WORKS
MN POLLUTION CONTROL AGENCY
Service Fee
2.15
department Purchasing Card Activity - December 2073 & January 2024
Date
Department
Vendor Name
Description
Amount
12/19/2023
PUBLIC WORKS
GREAT RIVER TIRE
Gas for Equipment Pick Up in MO
Monthly Dispatch Services
50.63
12/20/2023
PUBLIC WORKS
CUSTOMER ELATION
73.50
12/20/2023
12/21/2023
PUBLIC WORKS
PUBLIC WORKS
CUSTOMER ELATION _
SHELLOIL
Monthly Dispatch Services
73.50
Gas for Equipment Pick Up in MO
55.00
12/21/2023
PUBLIC WORKS
CASEYS
Gas for Equipment Pick Up in MO
101.50
12/21/2023
IPUBUCWORKS
MCLEOD COUNTY HIGHWAY DEPT
Michael Ct NW County ROW Permit
13100
12/28/2023
PUBUC WORKS
AMAZON
FLYER PUBLICATIONS
Oregon Retrofit Vise
123.95
12/29/2023
PUBLIC WORKS
FBO Airport Ad for Bids Extention
165.00
1/3/2024
PUBLIC WORKS
MN POLLUTION CONTROL AGENCY
ZP Biosolids Refresher
1K Biosolids Refresher
100.00
100.00
1/3/2024
PUBLIC WORKS
MN POLLUTION CONTROL AGENCY
1/3/2024
PUBLIC WORKS
MN POLLUTION CONTROL SERV
ZP Biosolids Refresher Service fee
2.15
1/3/2024
PUBLIC WORKS
MN POLLUTION CONTROL SERV
X Biosolids Refre sh e r Se rvice Fee
2.15
1/3/2024
PUBLIC WORKS
HSEM TIER 2 REPORTING SERVICE FEE
2023 Tier II Annual Reporting Service Fee
2023 Tier II Annual Reporting
0.54
1/3/2024
PUBLIC WORKS
HSEM TIER 2 REPORTING
25.00
1/7/2024
PUBLIC WORKS
EU AUTOMATION
240v/120v Transformers for Innovent MA Os
Main LS Exterior Lights
1,020.00
1/9/2024
PUBLIC WORKS
ECONOLIGHT
239.97
1/14/2024
PUBLIC WORKS
JAY MALONE MOTORS
MS Jeep Key Fah Battery
6.85
1/17/2024
PUBLIC WORKS
CUSTOMER ELATION
Monthly Dispatch Services
73.50
1/17/2024
PUBUC WORKS
CUSTOMER ELATION
Monthly Dispatch Services
CM DOT Training Service Fee
73.50
1/19/2024
PUBLIC WORKS
DOT TRAINING SERVICE FEE
2.69
1/19/2024
1/24/2024
PUBLIC WORKS
PUBLIC WORKS
DOTTR_AINING_
AMAZON s�
CM DOTTraining
125.00
Office Supplies
75.23
1/25/2024
PUBLIC WORKS
MN POLLUTION CONTROL AGENCY
ZP WW Class C Exam Fee
2P WW Class C Exam Fee Service Fee
55.00
1/25/2024
PUBLIC WORKS
MN POLLUTION CONTROL SERV
1.18
1/30/2024
PUBLIC WORKS
CSWEA
TG Conference Registration Fee
95.00
1/30/2024
PUBLIC WORKS
MINNESOTA RWA MTV
RC MRWA Conference
275.00
1/30/2024
PUBLIC WORKS
MINNESOTA RWA MN
JN MRWA Conference
Airport Hanger 6-1, 6-2 Fire Extinguisher Brackets
27&00
1/30/2024
PUBLIC WORKS
RAIDER FIRE PROTECTION
48.11
1/31/2024 PUBLIC WORKS
Total -P-Cards: v
ZORO TOOLS INC
lAirport Conference Roam Chairs
2,151.67
$ 45,223.59
Fa
s: HUTCHINSON CITY COUNCIL
HUTCH I N SON Request for Board Action
A CITY ON PURPOSE.
2023 Planning Zoning Building Department Annual Report
Agenda Item:
Department: Planning
LICENSE SECTION
Meeting Date: 2/2712024
Application Complete NIA
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff 21
Communications, Requests
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
I will be giving a presentation of the Planning Zoning Building Department Annual Report at the
Meeting. I have attached the Annual Report in written form for your review_ Please let me know
if there are any questions.
BOARD ACTION REQUESTED:
Information Only.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Sources N/A
Remaining Cost: $ 0.00 Funding Source: N/A
PLANNING/BUILDING/ZONING
DEPARTMENT
Planning/Building/Zoning Department
Pf B/Z DEPARTMENT
Primary Services
Under the direction of the Planning Director, this
department provides long range planning services
and reviews land use plans for consistency with the
city plans. It also regulates properties to ensure
general health, safety, and welfare standards for
the community. In addition, it offers services that
provide minimum standards to safeguard life or
limb, health, property, and public welfare by
regulating and controlling the design, construction,
quality of materials, use and occupancy, location
and maintenance of all buildings within this
jurisdiction.
Overall Functions include:
■ Comprehensive Planning
■ Redevelopment Planning
• Zoning and Subdivision Administration
■ Administration of State Building Code
■ Building Permit Issuance and Reporting
■ Plan Review
■ Commercial and Residential Building Inspections
■ Zoning and Property Maintenance Enforcement
• Coordination of City Rental Inspection Program
■ Education
2023 Accomplishments
• Permitted over $20,000,000 worth of construction projects
• Completed work on Growth Area Planning Study
• Continue to support Hutchinson Area Joint Planning Board
• Started Downtown Planning Update
2023 Planning/Zoning/Building Department Overview
• Local construction activity lagged due to larger national economic issues such as interest rates and
labor and material costs.
• Hopeful that interest rates, inflation, and worker shortages will not impact growth of Hutchinson long
term.
• Expected Projects
o Michael Court NW Apartment Project
o Northwoods Park Area Residential Development
o Dollar General/Dollar Tree Hwy 7 W
o Continued Residential Development
Primary Services
Overview — Planning and Zoning Department staff
provide a variety of customer services,
coordination, and review services, including
processing and reviewing of land use applications.
The Department provides long range planning
services and reviews land use plans for consistency
with city plans. Demographic information, as well
as projections about population growth are
monitored and planned for by this department.
The Department also drafts policies and revises
ordinances to implement the goals of the City
regarding growth management and development
practices. The Department works closely with the
Engineering, Housing and Redevelopment, and
Economic Development Departments.
Zoning is the regulation of property to ensure
general health, safety, and welfare standards for
the community. The Zoning Department assists
residents and applicants with zoning requests,
development requests and flood plain information.
Staff coordinates efforts to communicate with the
property owner or developer by arranging pre -
development meetings "up -front" to get questions
answered at the beginning of the project.
Department staff issues applications for
Conditional Use Permits, Variances, Rezoning,
Annexations, Lot Splits, Platting, and Sign permits.
The Planning Department provides the following
services.
• Planning Commission support
• Development Review
Long-range/Comprehensive planning
• Special land use and redevelopment studies
• Point of contact for lands use and zoning
inquiries and property research
2023. THE YEA
• Document preparation for land -use
decisions, ordinance updates and
development decisions
• Permanent sign and zoning permit
coordination and administration
• Building permit review for land use and
zoning conformity
• Zoning, Subdivision and FEMA Flood
Ordinance administration
2023 Accomplishments:
Reviewed and Processed:
0 20 Applications for Planning Commission
0 150 City Land Use Applications
• 55 zoning reviews of building permits.
0 37 sign permits reviewed.
0 39 predevelopment/application meetings.
2023 Planning Commission Items
o CUP for office space in an I/C zoning district located at 756 Century Ave SW
o Site Plan and Lot Split located at 955 Hwy 7 W
o CUP for a driving range and batting cages in an R-2 zoning district located at 940 North High Dr NW
o Final Plat for Island View Heights Seventh Addition
o Preliminary and Final Plat for Forcier Addition
o Preliminary and Final Plat for Les Schwab Subdivision
o Preliminary Plat for Second Addition to the Meadows
o CUP for single-family residence in a C-3 zoning district located at 6 Franklin St NW
d CUP to move a single-family dwelling from 135 1" Ave NW to 1831 Island View Cir SW
d CUP to move a single-family dwelling to 505 California St NW
o Vacation of Easements at 125 Michigan St SE, 509 Hilltop Dr NE and 515 Hilltop Dr NE
o CUP for a used car sales lot in an I/C zoning district located at 845 Hwy 7 W
d Preliminary and Final Plat for BAR Properties located at 845 Hwy 7 W
o Site Plan Review for Les Schwab Tire Store located at 1550 Montreal St SE
o Preliminary and Final Plat for Hutchinson Downtown Redevelopment Plat No. 4
o Rezone a property from I/C zoning district to R-3 zoning district located at 845 Hwy 7 W (north half]
Building Department
Primary Services
Overview of Building Department - MN Rule
1300.0030 states that the purpose of the MN State
Building Code is to establish minimum
requirements to safeguard the public health, safety
and general welfare, through structural strength,
means or egress facilities, stability, sanitation,
adequate light and ventilation, energy
conservation, and safety to life and property from
fire and other hazards attributed to the built
environment and to provide safety to firefighters
and emergency responders during emergency
operations.
The code applies to the design, construction,
addition, alteration, moving, replacement,
demolition, repair, equipment, installation, use and
occupancy, location, maintenance, and inspection
of any building, structure, or building service
equipment in a municipality.
The code includes among other provisions: The
MN Building Code, the MN Residential Code, the
MN Conservation Code for Existing Buildings, the
MN Floodproofing Regulations, the MN
Accessibility Code, the Prefabricated Structures
Code, the Industrialized/Modular Buildings Code,
the MN Plumbing Code, the MN Commercial
Energy Code, and the MN Residential Energy Code.
The purpose and scope of the MN State Building
Code clearly convey the complexity and
significance of building code administration. The
practical administration of the code includes
education, communication, plan review,
correspondence, permit administration, field
inspection, and enforcement to ensure the purpose
of the code is accomplished throughout the
breadth of its scope.
Under the direction of the Planning Director and
the Building Official, protective inspections
provides the following services:
o Plan Review for residential, commercial
properties and State licensed facilities
o Clearinghouse for the issuance of building,
mechanical, plumbing, erosion control,
grading, and sign permits.
o Field inspections
o Enforcement of building, plumbing, and
mechanical codes (i.e. new and existing
building construction for fire, life, health
and safety)
o Education of homeowners and contractors
on the building code, permits, and
processes.
2023; THE YEAR IN REVIEW
o Provided plan review and building inspection services as required.
o Educated property owners regarding permit requirements, licensed contractors and state building codes
o Provided Inspection and plan review services:
■ New Police Facility 0 New Hanger at Airport
■ 5 Below Buildout ■ Citizens Bank Remodel Project
■ RD Machine Addition ■ River House Kitchen and Drink Demo
■ New MITGI Building Project
■ Michael Ct Apartments
Number of Building Permits Issued 2013 Through 2023
80
70
60
50
40
30
20
10
0
4000
3500
3000
Z500
Z000
1500
1000
500
0
CONSTRUCTION VALUATION
MILLION $ VALUATION
2013-2023
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
2013 - 2023 Total Building Inspections
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
New Dwelling Unit Construction
ao
35
34 36 35
27
30
25
23
�
20
20
23
zo
15
10
5
0
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Staff has researched recent trends of new residential construction in this region by surveying other
communities in the area with populations similar to Hutchinson in an effort to attempt to verify if
the level of new residential construction activity in Hutchinson is common to the surrounding
regions. The majority of similarly sized communities in this region indicate construction trends
similar to what Hutchinson has experienced in recent years. As may be expected, communities
that are metropolitan suburbs or regional hubs have experienced higher total volumes of
construction. However, the overall trend of construction activity in the surveyed region is very
similar between communities.
200
180
160
140
120
100
80
60
40
20
0
pop
4 lzz
■ 2019
■ 2019
■ 2020
■ 2021
2022
■ 2023
PLANNING, ZONING, HUMDING DEPARTMENT
ADDENDA
CITY OF HUTCHINSON
COUNT OF B UILDINGIPL UMBINGIMECHANICAL PERMITS
ISSUED AND VAL UA TION
2023
Total Number Inspections
1956
Building Permits Issued by Type
Year to Date
Number Permits
& Valuation
Commercial new
1 - $637,353
Commercial Additions/ Remodels
61 - $10,679,667
Industrial new
0 - $0
Industrial Additions/Remodels
2 - $433,200
Fire Sprinkling
14 - $239,990
Total New Residential Units (Single Family, twins, townhomes
20 - $5,441,758
Residential misc. additions, repairs, remodels, etc,
118- $1,252,457
Set fee permits reside, reroof, window replacement, misc.*
458
Subtotal Building Permits:
674 - $18,684,425
Mechanical
147 - $1,485,320
Plumbing*
258
Total Permits issued and valuation
1079 - $20,169,745
*Set fees not included in valuation
YEAR
Yearly Permit and Valuation
TOTAL NO. OF PERMITS
Totals
TOTAL VALUATION
2023
Building
674
$18,684,425
Mechanical
147
$ 1,485,320
Plumbing
258
$
$20,169,745
2022
Building
635
$35,017,196
Mechanical
157
$ 5,510,224
Plumbing
107
$
$40,527,420
2021
Building
715
$34,346,923
Mechanical
197
$ 5,418,155
Plumbing
148
$
$39,765,078
2020
Building
839
$38,937,108
Mechanical
178
$ 2,495,764
Plumbing
137
$
$41,432,872
2019
Building
747
$42,560,147
Mechanical
198
$ 3,955,457
Plumbing
92
$
$46,515,604
2018
Building
1075
$40,161,512
Mechanical
239
$ 4,147,765
Plumbing
110
$44,309,277
2017
Building
1962
$60,949,672
Mechanical
232
$ 6,912,447
Plumbing
97
$
$67,862,119
2016
Building
788
$18,429,091
Mechanical
206
$ 1,000,062
Plumbing
94
$
$19,429,153
2015
Building
865
$13,690,216
Mechanical
166
$ 1,247,905
Plumbing
78
$
$14,938,121
2014
Building
779
$12,378,612
Mechanical
219
$ 1,821,629
Pluming
83
$
$14,200,241
2013
Building
879
$14,099,677
Mechanical
190
$ 898,781
Plumbing
70
$
$14,998,458
• Special permits are fixed fee permits for residential reshingle, resides, window replacements, and
excavations, signs, manufactured homes, fences, moving, demolitions, decks, residential sheds, and fire
sprinkler permits.
New Residential Construction
YEAR HOUSING TYPE BUILDINGS UNITS CONSTRUCTION COST
2023
Single Family Dwelling
20
20
$ 5,441,758
2022
Single Family Dwelling
24
24
$ 5,393,727
2021
Single Family Dwelling
35
35
$ 7,397,267
2020
Single Family Dwelling
36
36
$ 7,582,886
2019
Single Family Dwelling
23
23
$ 5,027,559
2018
Single family Dwelling
34
34
$ 6,486,684
2017
Single Family Dwelling
25
25
$ 4,972,795
Twin homes
1
2
373,104
$ 5,234,899
2016
Single Family Dwelling
24
24
$ 4,722,278
Twin homes
3
6
895,100
$ 5,617,378
2015
Single Family Dwellings
20
20
$ 3,623,304
2014
Single Family Dwellings
23
23
$ 4,770,652
2013
Single Family Dwellings
12
12
$ 2,378,254
2023 Construction Activity
NEW CONSTRUCTION STARTS Valuation
New Homes $ 5,441,758
105 Michael Ct NW 1,977,932
7,419,690
Detached Garages
469 Prospect St NE
35,496
510 School Rd NW
16,565
113 Spruce Ct NW
42,497
700 2"d Ave SW
14,198
725 Franklin St SW
15,618
105 Mark Dr NE
21,298
1831 Island View Cir SW
34.751
180,423
Total New Construction $ 7,600,113
COMMERCIAL AND INDUSTRIAL ADDITION AND REMODELS
102 Main St remodel
2,500,000
RD Machine Addition
2,030,431
5 Below Buildout
798,703
MITGI roof
713,840
Green Castle roof
581,920
TDK roof
429,200
1115 Hwy 7 E solar panels
343,200
1065 5"' Ave SE reroof
276,567
945 5t' Ave fire damage
249,151
Sears Building remodel
200,000
Crosspoint Church window project
153,400
Total Addition and Remodel Work $ 8,276,412
All Other Commercial/Industrial Work 1,495,876
All Other Residential Work 1,072,034
Mechanical 1,485,320
Plumbing 0
Fire Sprinkler 239,990
Total Construction Valuation $ 20,169,745
New Housing Starts
2023
Site Address Sub Type Owner Name Valuation Contractor Issued Date
1377 Southfork Dr SE
Single Family
Castle Gate Construction Inc
$316,273
Castle Gate Construction
03/02/2023
445 Grant Ave SE
Single Family
Castle Gate Construction Inc
$261,160
Castel Gate Construction
03/14/2023
1186 Bluejay Dr SW
Single Family
Bonneville Land & Cattle
$245,964
Utecht Construction
03/27/2023
1188 Bluejay Dr SW
Single Family
Bonneville Land & Cattle
$245,964
Utecht Construction
03/27/2023
1192 Bluejay Dr SW
Single Family
Bonneville Land & Cattle
$233,695
Utecht Construction
03/27/2023
1194 Bluejay Dr SW
Single Family
Bonneville Land & Cattle
$233,695
Utecht Construction
03/27/2023
1550 94h Ave SW
Single Family
Betker Homes Construction
$300,453
Betker Homes Construction
05/23/2023
166 Detroit Ave SE
Single Family
First Class Builders LLC
$297,929
First Class Builders LLC
06/28/2023
1363 Sherwood St SE
Single Family
First Class Builders LLC
$285,979
First Class Builders LLC
07/10/2023
117 Denver Ave SE
Single Family
First Class Builders LLC
$306,388
First Class Builders LLC
07/13/2023
855 Willow Dr SW
Single Family
Betker Builders LLC
$313,545
Betker Builders LLC
07/31/2023
140 Denver Ave SE
Single Family
Betker Builders LLC
$286,913
Betker Builders LLC
08/24/2023
1175 West Shore Dr SW
Single Family
Myron Schuette Construction
$382,193
Myron Schuette Construction
08/31/2023
1831 Island View Cir SW
Single Family
HRA
$70,591
Btudorn Builders
09/27/2023
141 Denver Ave SE
Single Family
Betker Builders LLC
$306,159
Betker Builders LLC
10/16/2023
174 Detroit Ave SE
Single Family
First Class Builders LLC
$293,364
First Class Builders LLC
10/16/2023
149 Denver Ave SE
Single Family
Betker Builders
$293,461
Betker Builders
10/27/2023
437 Grant Ave SE
Single Family
Castle Gate Construction Inc
$262,290
Castle Gate Construction Inc
11 /02/2023
441 Grant Ave SE
Single Family
Castle Gate Construction Inc
$262,290
Castle Gate Construction Inc
11 /02/2023
148 Denver Ave SE
Single Family
Betker Builders LLC
$278,203
Betker Builders LLC
12/07/2023
New Construction Count 20 Total Valuation $5,441,758
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Approval of Labor Agreement with MNPEA
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 2/27/2024
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff 0
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The current union agreement with our Patrol Officer's Union (MNPEA) expired on December 31,
2023. After two negotiation sessions, the Union and the City's negotiating committee agreed to
the attached updated Labor Agreement, which is a 2-year contract with a wage reopener in
2025.
The agreement includes a 6% grid adjustment that matches the grid shift that non -union
employees received. The agreement also includes a $1.50 per hour base adjustment as an
effort to move our officers closer to market numbers.
Additional changes to the contract include the following: Adding Juneteenth as a holiday;
updating their vacation and sick leave/bereavement policies to match the rest of the non -union
policies; elimination of the uniform allowance; and updated language regarding the union
stewards. A marked -up and clean version of the contract have been included in your packet.
The agreement will have about a $6,500 budget impact over and above what was budgeted in
2024. Staff is comfortable in believing we can make this difference up in other areas of the
budget.
The negotiating committee, which includes council member Tim Burley and Mayor Forcier, are
recommending that the council approve this Labor Agreement.
BOARD ACTION REQUESTED:
Approval of Labor Agreement with MNPEA
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Yes 0
Included in current budget: Yes 0
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
AGREEMENT
between
THE CITY OF HUTCHINSON
and
MINNESOTA PUBLIC EMPLOVEES ASSOCIATION
January 1, 2022 -1024 to December 31, 20232025
TABLE OF CONTENTS
Article 1
Purpose of Agreement..............................................................................................2
Article2
Recognition..............................................................................................................2
Article3
Definitions................................................................................................................2
Article4
No Strike..................................................................................................................3
Article 5
Employer Authority.................................................................................................3
Article6
Union Security.........................................................................................................3
Article 7
Employee Rights — Grievance Procedure................................................................4
Article8
Savings Clause.........................................................................................................6
Article9
Seniority...................................................................................................................6
Article10
Discipline.................................................................................................................7
Article 11
Work Schedules and Overtime................................................................................8
Article12
Court Time...............................................................................................................9
Article13
Insurance..................................................................................................................9
Article14
Uniforms..................................................................................................................9
Article15
Injury on Duty..........................................................................................................9
Article16
Holidays...............................................................................................................10
Article17
Vacations................................................................................................................10
Article 18
Sick Leave/Bereavement .......................................................................................10
Article19
Wages....................................................................................................................10
Article 20
Field Training Officer..........................................................................................I
I
Article21
Waiver....................................................................................................................
I I
Article22
Duration......................................................................................I
I
Memorandum of Agreement...............................................................................12
1
ARTICLE 1. PURPOSE OF AGREEMENT
This Agreement is entered into between the City of Hutchinson, hereinafter called the Employer,
and the Minnesota Public Employees Association (MNPEA), hereinafter called the Union, and
collectively, the Parties. It is the intent and purpose of this Agreement to:
1.1 Assure sound and mutually beneficial working and economic relations between the Parties
hereto;
1.2 Establish procedures for the resolution of disputes concerning this Agreement's
interpretation and/or application; and
1.3 Place in written form the Parties' agreement upon terms and conditions of employment for
the duration of this Agreement.
ARTICLE 2. RECOGNITION
2.1 The Employer recognizes the Union as the exclusive representative under Minn. Stat.
§ 179A.12, subd. 10, of a bargaining unit certified by the Bureau of Mediation Services on
October 23, 2012, BMS Case No. 13PCE0128, and described as:
All licensed essential employees within the rank of Police Officer employed
by the City of Hutchinson Police Department, Hutchinson, Minnesota, who
are public employees within the meaning of Minn. Stat. § 179A.03, subd.
14, excluding supervisory employees, confidential employees, and all other
employees of the Hutchinson Police Department.
2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion
of a new or modified job class, the issue shall be submitted to the Bureau of Mediation
Services for determination.
ARTICLE 3. DEFINITIONS
3.1 Union: Minnesota Public Employees Association.
3.2 Union Member: A member of the Minnesota Public Employees Association.
3.3 Employee. A member of the exclusively recognized bargaining unit.
3.4 Department: The Hutchinson Police Department.
3.5 Employer: The City of Hutchinson.
3.6 Chief The Chief of the Hutchinson Police Department.
3.7 Union Officer: Officer elected or appointed by Minnesota Public Employees Association.
2
3.8 Overtime: Work performed at the express authorization of the Employer in excess of forty
(40) hours per work week.
3.9 Scheduled Shift: A consecutive work period including rest breaks and a lunch break.
3.10 Rest Break: Periods during the scheduled shift during which the employee remains on
continual duty and is responsible for assigned duties.
3.11 Lunch Break: A period during the scheduled shift during which the employee remains on
continual duty and is responsible for assigned duties.
3.12 Strike: Concerted action in failing to report for duty, the willful absence from one's
position, the stoppage of work, slowdown, or abstinence in whole or in part from the full,
faithful and proper performance of the duties of employment for the purposes of inducing,
influencing or coercing a change in the conditions or compensation or the rights, privileges
or obligations of employment.
ARTICLE 4. NO STRIKE
4.1 The Union and employees covered by this Agreement agree that during the life of this
Agreement they will not cause, encourage, participate in or support any strike, slow -down
or other interruption of or interference with the normal functions of the Employer.
4.2 An employee who engages in the conduct prohibited in Article 4.1 shall be deemed to have
engaged in an illegal strike. Any employee who engages in an illegal strike shall be subject
to disciplinary action up to and including discharge.
ARTICLE 5. EMPLOYER AUTHORITY
5.1 The Employer retains the full and unrestricted right to operate and manage all employee,
facilities, and equipment; to establish functions and programs; to set and amend budgets;
to determine the utilization of technology; to establish and modify the organizational
structure; to select, direct and determine the number of personnel; to establish work
schedules and to perform any inherent managerial function not specifically limited by this
Agreement.
5.2 Any term and condition of employment not specifically established or modified by this
Agreement shall remain solely within the discretion of the Employer to modify, establish
or eliminate.
ARTICLE 6. UNION SECURITY
6.1 The Employer shall deduct from the wages of employees who authorize such a deduction
in writing an amount necessary to cover monthly Union dues. Such monies shall be
remitted as directed by the Union. Each month the Employer will send to the Union office
(1) a written list of names of current bargaining unit members and the amount of dues and
fair share fees withheld, and (b) a notice of new employees and those exiting the unit.
6.2 The Union may designate no more than two (2) employees from the bargaining unit to act
as a steward and an alternate and shall inform the Employer in writing of such choice and
changes in the position of steward and/or alternate. Those designated as steward and/or
alternate will be allowed time off scheduled duty to participate in negotiations with the
Employer without loss of pay.
6.3 The Employer shall make space available on the Employer bulletin board for posting Union
notice(s) and announcement(s).
6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims,
suits, orders, or judgments brought or issued against the Employer as a result of any action
taken or not taken by the Employer under the provisions of this Article.
6.5 Pursuant to the Minnesota Public Employment Labor Relations Act, the Union, as the
exclusive representative, requires that Hutchinson Police Officers who are not members of
the Union contribute a fair share fee to the Union for services rendered. Such fees shall be
deducted from the wages of nonmember Police Officers by the Employer and remitted as
directed by the Union. For the terms of this Agreement, the fair share fee is $29.00 per
month.
ARTICLE 7. EMPLOYEE RIGHTS — GRIEVANCE PROCEDURE
7.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the
interpretation or application of the specific terms and conditions of this Agreement.
7.2 Union Representatives. The Employer will recognize representatives designated by the
Union as the grievance representative of the bargaining unit having the duties and
responsibilities established by this Article. The Union shall notify the Employer in writing
of the names of such Union representatives and of their successors when so designated.
7.3 Processing of a Grievance. It is recognized and accepted by the Union that the processing
of grievances as hereinafter provided is limited by the job duties and responsibilities of the
employees and shall, therefore, be accomplished during normal working hours only when
consistent with such employee's duties and responsibilities. The aggrieved employee and
a Union representative shall be allowed a reasonable amount of time without loss in pay
when a grievance is investigated and presented to the Employer during normal working
hours provided that the employee and the Union representative have notified and received
the approval of the designated supervisor who has determined that such absence is
reasonable and would not be detrimental to the work programs of the Employer.
7.4 Procedure. Grievances, as defined in SectionT 1, shall be resolved in conformance with
the following procedure:
rd
Step 1. An employee claiming a violation concerning the interpretation or application of
this Agreement shall, within twenty-one (21) calendar days after such alleged violation has
occurred, present personally or through a Union representative such grievance in writing
to the employee's supervisor as designated by the Employer. The employee's supervisor
will meet with the employee to discuss the grievance and give a written answer to such
Step 1 grievance within twenty-one (2 1) calendar days after the meeting. A grievance not
resolved in Step 1 and appealed to Step 2 shall be placed in writing by the union setting
forth the nature of the grievance, the facts on which it is based, the provision or provisions
of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step
2 within ten (10) calendar days after the supervisor's final answer in Step 1. Any grievance
not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be
considered waived.
Step 2. If appealed, the written grievance shall be presented by the Union to the Police
Chief, and a meeting shall be scheduled as soon as practicable between the Police Chief,
the aggrieved employee and the Union to discuss the grievance. The Police Chief shall
give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after
the Step 2 meeting. A grievance not resolved in Step 2 may be appealed to Step 3 within
ten (10) calendar days following the Police Chief s final Step 2 answer. Any grievance not
appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered
waived.
Step 3. If appealed, the written grievance shall be presented by the Union to the City
Administrator, and a meeting shall be scheduled as soon as practicable between the City
Administrator, the aggrieved employee and the Union to discuss the grievance. The City
Administrator shall give the Union the Employer's answer in writing within ten (10)
calendar days after the Step 3 meeting. A grievance not resolved in Step 3 may be appealed
to Step 4 within ten (10) calendar days following the City Administrator's final answer in
Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10)
calendar days shall be considered waived.
Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be
submitted to arbitration subject to the provisions of the Public Employment Labor
Relations Act of 1971 as amended. The selection of an arbitrator shall be made in
accordance with the "Rules Governing the Arbitration of Grievances" as established by the
Bureau of Mediation Services.
7.5 Arbitrator's Authority
A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or
subtract from the terms and conditions of this Agreement. The arbitrator shall
consider and decide only the specific issue(s) submitted in writing by the Employer
and the Union, and shall have no authority to make a decision on any other issue
not so submitted.
B. The arbitrator shall be without power to make decisions contrary to, or inconsistent
with, or modifying or varying in any way the application of laws, rules, or
regulations having the force and effect of law. The arbitrator's decision shall be
submitted in writing within thirty (34) days following close of the hearing or the
submission of briefs by the parties, whichever is later, unless the parties agree to an
extension. The decision shall be binding on both the Employer and the Union and
shall be based solely on the arbitrator's interpretation or application of the express
terms of this Agreement and to the facts of the grievance presented.
C. The fees and expenses for the arbitrator's services and proceedings shall be borne
equally by the Employer and the Union provided that each party shall be
responsible for compensating its own representative and witnesses. If either parry
desires a verbatim record of the proceeding, it may cause such a record to be made,
providing it pays for the record. If both parties desire a verbatim record of the
proceedings, the cost shall be shared equally.
7.6 Waiver. If a grievance is not presented within the time limits set forth above, it shall be
considered "waived." If a grievance is not appealed to the next step within the specified
time limit or any agreed extension thereof, it shall be considered settled on the basis of the
Employer's last answer. If the Employer does not answer a grievance or an appeal thereof,
within the specified time limits, the Union may elect to treat the grievance as denied at that
step and immediately appeal the grievance to the next step. The time limit in each step
may be extended by mutual written agreement of the Employer and the Union.
7.7 Choice of Remedy. If, as a result of the written Employer response in Step 3, the grievance
remains unresolved, and if the grievance involves the suspension, demotion or discharge
of an employee who has completed the required probationary period, the grievance may be
appealed either to Step 4 of Article 7 or a procedure such as Civil Service, veterans
preference or fair employment. If appealed to any procedure other than Step 4 of Article
7, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article
7. The aggrieved employee shall indicate in writing which procedure is to be utilized —
Step 4 of Article 7 or another appeal procedure — and shall sign a statement to the effect
that the choice of any other hearing precludes the aggrieved employee from making a
subsequent appeal through Step 4 of Article 7. An employee pursuing a statutory remedy
under the jurisdiction of the EEOC is not precluded from also pursuing an appeal under
this grievance procedure.
ARTICLE 8. SAVINGS CLAUSE
This Agreement is subject to the laws of the United States, the State of Minnesota, and the City of
Hutchinson. In the event any provision of this Agreement is declared to be contrary to law by a
court or state or federal administrative agency of competent jurisdiction from whose final judgment
or decree no appeal has been taken within the time provided, such provision shall be voided. All
other provisions of this Agreement shall continue in full force and effect. The voided provision
may be renegotiated at the written request of either party.
ARTICLE 9. SENIORITY
201
9.1 Seniority shall be determined by the employee's length of continuous employment as a
Police Officer with the City of Hutchinson. Seniority shall not accrue during a period of
layoff.
9.2 During the probationary period, a newly hired or rehired employee may be discharged at
the sole discretion of the Employer.
9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall
be recalled from layoff on the basis of seniority. An employee who has been laid off will
be eligible for reinstatement for up to one year from the date of the employee's layoff. An
employee who is notified of recall shall report to work within two (2) weeks of such notice,
unless a different time period is mutually agreed upon.
ARTICLE 10. DISCIPLINE
10.1 The Employer will discipline employees who have completed the probationary period for
just cause only. Discipline will be in one or more of the following forms:
a. Oral reprimand;
b. Written reprimand;
C. Suspension;
d. Demotion; or
e. Discharge.
10.2 A written reprimand, suspension, demotion or discharge of an employee may be appealed
through the grievance procedure as contained in Article 7 of this Agreement, subject to the
limitations set forth in Article 7.7, Choice of Remedy.
10.3 Oral reprimands will not be placed in an employee's personnel file and the Police
Department Administration will document only the date, the existence of the oral
reprimand, and brief subject of the oral reprimand. Written reprimands, suspensions,
demotions, and discharges will be in written form.
10.4 Written reprimands, notices of suspension, notices of demotion, and notices of discharge
which are to become part of an employee's personnel file shall be read and acknowledged
by signature of the employee. The employee and the Union will receive a copy of such
reprimand and/or notices.
10.5 Employees may examine their own individual personnel files at reasonable times under the
direct supervision of the Employer.
10.6 An employee who is questioned by the Employer about a matter the employee reasonably
believes may lead to his/her discipline shall have the right to request Union representation.
10.7 Grievances relating to this Article shall be initiated by the Union at Step 2 of the grievance
procedure under Article 7.
7
ARTICLE 11. WORK SCHEDULES AND OVERTIME
11.1 The Employer is the sole authority in establishing work schedules.
11.2 This Article shall not be construed to provide a guarantee of the minimum or maximum
number of hours of work per day or per week.
11.3 Employees shall receive overtime compensation at the rate of one and one-half (1-1/2)
times their regular rate of pay for all hours worked in excess of forty (40) hours in a seven
(7) day work period. The Employer may modify an employee's work schedule during the
week to provide offsetting time off for time worked over a shift or to minimize overtime
but in a manner that considers work requirements, the employee's preference, and safety.
Paid sick leave is included as "hours worked" for purposes of calculating overtime.
11.4 All employees are required to work overtime as requested by their supervisors as a
condition of continued employment. Refusal to work overtime may result in disciplinary
action. Supervisors will make reasonable efforts to balance the personal needs of their
employees when assigning overtime work.
11.5 Overtime will be calculated to the nearest fifteen (15) minutes.
11.6 Employees must receive prior authorization from the Employer's designated representative
before working any overtime, except in cases of emergency or required duty related
extension of shift.
11.7 Employees shall be permitted the option of banking overtime hours up to a maximum of
80 hours, rather than receiving overtime pay, at the discretion of the department head.
Compensatory time must be used no more than twelve (12) months from the time it is
earned. Employees shall give advance notice to the department head of desired dates for
use of compensatory time, and the department head shall determine whether requested
dates allow for reasonable scheduling of work within the department. Compensatory time
may be used to bring total paid hours only up to 40 in a week.
Employees shall be permitted to use earned time off and compensatory time in combination
with vacation time subject to the discretionary approval of the City Administrator.
11.8 Neither the base rate nor overtime pay shall be pyramided, compounded, or paid twice for
the same hours worked under any provision of this Agreement.
11.9 If a special event is cancelled within 24 hours of the event start time, the employee shall
be given the option of working the hours for which the employee was scheduled to work
the special event overtime.
11.10 A shift differential of $1.00 per hour shall be paid for all hours worked between 9:00 p.m.
and 7:00 a.m.
ARTICLE 12. COURT TIME
Employees who are required to testify in court related to their work during off -duty hours shall
receive a minimum of two (2) hours pay at one and one-half times their base rate. This Article
does not apply to an extension or early report to a regularly scheduled shift. If the employee is
required to meet with the prosecuting attorney, the employee will receive pay at straight time
provided the employee can adjust his/her shift. Employees shall be paid the two (2) hour minimum
set forth herein if court is cancelled after 5:00 p.m. on the day before an employee is required to
testify in court during off duty hours.
ARTICLE 13. INSURANCE
13.1 Health Insurance: For the duration of this Agreement, the Employer shall contribute the
same amount as that contributed for the City's non -union employees toward a health
insurance plan for eligible employees and their dependents. The Employer will meet and
discuss any reduction in the aggregate value of benefits with the Union prior to
implementing the change.
13.2 In the event the health insurance provisions of this Agreement fail to meet the requirements
of the Affordable Care Act and its related regulations or cause the Employer to be subject
to a penalty, tax or fine, the Union and the Employer will meet immediately to bargain over
alternative provisions so as to comply with the Act and avoid any penalties, taxes or fines
for the Employer.
13.3 Dental Insurance. For the duration of this Agreement, the Employer shall contribute the
same amount as that contributed for the City's non -union employees toward a dental
insurance plan for eligible employees and their dependents.
13.4 Life Insurance. The Employer will pay the full premium for life insurance coverage
equivalent to one time the employee's annual pay up to a $50,000 maximum.
13.5 Long-term Disability Insurance. The Employer will pay the full premium for the long-
term disability insurance coverage for each employee. The cost of the premium is imputed
as income to the employee and taxed accordingly.
ARTICLE 14. UNIFORMS
The Employer will provide approved uniform items at no cost to employees. In accordance with
established procedures, the Employer will replace uniforms/equipment that has been worn out
through normal use or damaged in the line of duty.
J
ARTICLE 15. INJURY ON DUTY
Worker's compensation lost wages benefits are paid at two-thirds (2/3) of the employee's regular
gross weekly wages on the date of the injury. The employee may use accrued sick leave, vacation
leave, or compensatory time to make up the difference between the lost wage payment and regular
gross wage as of the date of the injury. The total of the worker's compensation and any additional
payment may not be greater than the employee's gross weekly wage at the time of the injury. The
additional payment is not treated as taxable income for the employee, nor is the payment eligible
for PERA contributions.
ARTICLE 16. HOLIDAYS
16.1 The following calendar days, and such other days as the council may fix, are paid eight (8)
hour holidays for full-time employees. When a holiday falls on a Sunday, the following
day is a holiday. When it falls on a Saturday, the preceding day is a holiday.
1 New Year's Day
2 Martin Luther King Day
3 President's Day
4 Memorial Day
5. Juneteenth
-56 Independence Day
6-7 Labor Day
' --8 Veterans' Day
9-9 Thanksgiving Day
�I0 Thanksgiving Friday
�11 Christmas Day
44-12 4-hour Individual Floating Holiday
16.2 Full-time employees who are not working rotating shifts and who are assigned by the
Employer to work on a holiday shall be granted holiday pay.
16.3 Any employee who works a rotating shift shall receive.8492 hours extra pay per year in
lieu of holidays, with payment made in December. This payment shall be prorated for
employees who are employed less than a full calendar year.
16.4 Employees assigned to nonrotating shifts who are scheduled to work on an observed
holiday as set out in 16.1 shall be paid at a premium rate of one and one-half times (1 %z )
their base rate for hours worked on the holiday and shall receive 8 hours of holiday pay.
Nonrotating Employees assigned to work on an actual holiday that falls on a Saturday or
Sunday will receive premium pay of one and one-half times (1 '/2 ) their base rate for all
hours worked on the actual holiday. The holiday premium rate will not be compounded or
pyramided with the overtime rate set out in Article 11 of this agreement.
16.5 Employees assigned to rotating shifts shall be paid at a premium rate of one and one-half
times (I %2) their base rate for hours worked on the holiday and shall receive $492 hours
extra pay per year in lieu of holidays, with payment made in December. If the actual holiday
falls on a Saturday or Sunday, the premium rate of one and one-half times (1 '/2) base pay
applies only to the hours worked on the actual holiday and not the observed. This payment
shall be prorated for employees who are employed less than a full calendar year. If City
offices are closed on Christmas Eve and non -union employees are provided with 4 hours
10
of pay, then employees shall receive an addition of 4 hours pay with payment made in
December.
ARTICLE 17. VACATIONS
Vacation leave benefits shall be provided in accordance with the Vacation Leave With Pay policy
set forth in the City Employee Handbook — Personnel Policy in effect as of January
1, 2 oY .
ARTICLE 18. SICK LEAVEBEREAVEMENT
Sick leave and bereavement leave shall be provided in accordance with the Sick/Bereavement
Leave policy set forth in the City Employee Handbook — Personnel Policy in effect as of 4y
2014January1, 2024.
ARTICLE 19. WAGES
For the term of this Agreement, compensation will be administered in accordance with the City of
Hutchinson Compensation Plan. If the City plans to modify the Merit Increase Guide for Open
Salary Ranges, the City will meet and confer with the Union. There m"n" be a 7 not . djas..mea4 to
There shall be a 6.0% adjustment to the Pay Grid effective the first day of the first_pav period
following_ January 1. 2024. Police Officers shall receive a $1.50 per hour base rate market increase
effective first nay period following JanupZ 1, 2024. The parties agree to reopen the Wage Article
for negotiations regarding adjustments to the Pay Grid for 2025. Employees who terminate
employment prior to the date this Agreement is ratified by both parties shall not be eligible for
retroactive wage increases provided in accordance with this Article. All employees to be eligible
for all increases regardless of whether discipline has been imposed.
ARTICLE 20. FIELD TRAINING OFFICER
An employee, who is specifically assigned by a supervisor as a Field Training Officer (FTO), shall
receive one dollar and fifty cents ($1.50) per hour for all hours the employee performs FTO duties.
ARTICLE 21. WAIVER
20.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations
regarding terms and conditions of employment, to the extent inconsistent with the
provisions of this Agreement, are hereby superseded.
20.2 The parties mutually acknowledge that during the negotiations which resulted in this
Agreement, each had the unlimited right and opportunity to make demands and proposals
with respect to any terms or conditions of employment not removed by law from
bargaining. All agreements and understandings arrived at by the parties are set forth in
writing in this Agreement for the stipulated duration of this Agreement. The Employer and
11
the Union each voluntarily and unqualifiedly waives the right to meet and negotiate
regarding any and all terms and conditions of employment referred to or covered by this
Agreement or with respect to any term and condition which may not have been within the
knowledge or contemplation of either or both parties at the time this Agreement was
negotiated or executed.
ARTICLE 22. DURATION
This Agreement shall be effective as of January i,�2024, except as herein noted, and shall
remain in full force and effect until December 31, 242-32025.
202-3—In witness whereof, the parties hereto have executed this Agreement on the day of
, � 2024.
CITY OF HUTCHINSON MINNESOTA PUBLIC EMPLOYEES
ASSOCIATION
12
MEMORANDUM OF AGREEMENT
This Memorandum of agreement is entered into between the City of Hutchinson (hereafter "City")
and MNPEA (hereafter "Union") representing the Police Officers.
WHEREAS, the City has determined to allow employees to bid shifts on a seniority basis; and
WHEREAS, the Union has sought to memorialize this procedure.
NOW THEREFORE, the City and the Union agree as follows:
1. The City shall allow employees to bid shifts on a seniority basis.
2. The City retains the discretion and managerial right to assign employees to shifts to meet
its organizational needs.
3. This Memorandum of Agreement shall sunset and expire upon expiration of the 2kV2024-
24242025 collective bargaining agreement but may be renewed upon the agreement of both
parties.
4. The parties shall meet and confer after March 1, 2421-2025 to discuss seniority shift
bidding.
5. This Memorandum of Agreement represents the complete and total agreement between
parties regarding this matter.
IN WITNESS WHEREOF, the parties have caused this Memorandum of Agreement on this
day of
FOR THE CITY OF HUTCHINSON FOR MNPEA
13
AGREEMENT
between
THE CITY OF HUTCHINSON
and
MINNESOTA PUBLIC EMPLOYEES ASSOCIATION
January 1, 2024 to December 31, 2025
TABLE OF CONTENTS
Article 1
Purpose of Agreement..............................................................................................2
Article2
Recognition..............................................................................................................2
Article3
Definitions................................................................................................................2
Article4
No Strike..................................................................................................................3
Article 5
Employer Authority.................................................................................................3
Article6
Union Security.........................................................................................................3
Article 7
Employee Rights — Grievance Procedure ......................................
.......................... 4
Article8
Savings Clause.........................................................................................................6
Article9
Seniority...................................................................................................................6
Article10
Discipline.................................................................................................................7
Article 11
Work Schedules and Overtime................................................................................8
Article12
Court Time...............................................................................................................9
Article13
Insurance..................................................................................................................9
Article14
Uniforms..................................................................................................................9
Article15
Injury on Duty..........................................................................................................9
Article16
Holidays.................................................................................................................10
Article17
Vacations................................................................................................................10
Article 18
Sick Leave/Bereavement.......................................................................................10
Article19
Wages.....................................................................................................................10
Article 20
Field Training Officer............................................................................................I I
Article21
Waiver....................................................................................................................11
Article22
Duration......................................................................................I
I
Memorandum of Agreement.........................................
.....................................12
1
ARTICLE 1. PURPOSE OF AGREEMENT
This Agreement is entered into between the City of Hutchinson, hereinafter called the Employer,
and the Minnesota Public Employees Association (MNPEA), hereinafter called the Union, and
collectively, the Parties. It is the intent and purpose of this Agreement to:
1.1 Assure sound and mutually beneficial working and economic relations between the Parties
hereto;
1.2 Establish procedures for the resolution of disputes concerning this Agreement's
interpretation and/or application; and
1.3 Place in written form the Parties' agreement upon terms and conditions of employment for
the duration of this Agreement.
ARTICLE 2. RECOGNITION
2.1 The Employer recognizes the Union as the exclusive representative under Minn. Stat.
§ 179A.12, subd. 10, of a bargaining unit certified by the Bureau of Mediation Services on
October 23, 2012, BMS Case No. 13PCE0128, and described as:
All licensed essential employees within the rank of Police Officer employed
by the City of Hutchinson Police Department, Hutchinson, Minnesota, who
are public employees within the meaning of Minn. Stat. § 179A.03, subd.
14, excluding supervisory employees, confidential employees, and all other
employees of the Hutchinson Police Department.
2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion
of a new or modified job class, the issue shall be submitted to the Bureau of Mediation
Services for determination.
ARTICLE 3. DEFINITIONS
3.1 Union: Minnesota Public Employees Association.
3.2 Union Member: A member of the Minnesota Public Employees Association.
3.3 Employee: A member of the exclusively recognized bargaining unit.
3.4 Department: The Hutchinson Police Department.
3.5 Employer: The City of Hutchinson.
3.6 Chief: The Chief of the Hutchinson Police Department.
3.7 Union Officer: Officer elected or appointed by Minnesota Public Employees Association.
2
3.8 Overtime: Work performed at the express authorization of the Employer in excess of forty
(40) hours per work week.
3.9 Scheduled Shift: A consecutive work period including rest breaks and a lunch break.
3.10 Rest Break: Periods during the scheduled shift during which the employee remains on
continual duty and is responsible for assigned duties.
3.11 Lunch Break: A period during the scheduled shift during which the employee remains on
continual duty and is responsible for assigned duties.
3.12 Strike: Concerted action in failing to report for duty, the willful absence from one's
position, the stoppage of work, slowdown, or abstinence in whole or in part from the full,
faithful and proper performance of the duties of employment for the purposes of inducing,
influencing or coercing a change in the conditions or compensation or the rights, privileges
or obligations of employment.
ARTICLE 4. . NO STRIKE
4.1 The Union and employees covered by this Agreement agree that during the life of this
Agreement they will not cause, encourage, participate in or support any strike, slow -down
or other interruption of or interference with the normal functions of the Employer.
4.2 An employee who engages in the conduct prohibited in Article 4.1 shall be deemed to have
engaged in an illegal strike. Any employee who engages in an illegal strike shall be subject
to disciplinary action up to and including discharge.
ARTICLE 5. EMPLOYER AUTHORITY
5.1 The Employer retains the full and unrestricted right to operate and manage all employee,
facilities, and equipment; to establish functions and programs; to set and amend budgets;
to determine the utilization of technology; to establish and modify the organizational
structure; to select, direct and determine the number of personnel; to establish work
schedules and to perform any inherent managerial function not specifically limited by this
Agreement.
5.2 Any term and condition of employment not specifically established or modified by this
Agreement shall remain solely within the discretion of the Employer to modify, establish
or eliminate.
ARTICLE 6. UNION SECURITY
6.1 The Employer shall deduct from the wages of employees who authorize such a deduction
in writing an amount necessary to cover monthly Union dues. Such monies shall be
remitted as directed by the Union. Each month the Employer will send to the Union office
(1) a written list of names of current bargaining unit members and the amount of dues and
fair share fees withheld, and (b) a notice of new employees and those exiting the unit.
6.2 The Union may designate no more than two (2) employees from the bargaining unit to act
as a steward and an alternate and shall inform the Employer in writing of such choice and
changes in the position of steward and/or alternate. Those designated as steward and/or
alternate will be allowed time off scheduled duty to participate in negotiations with the
Employer without loss of pay.
6.3 The Employer shall make space available on the Employer bulletin board for posting Union
notice(s) and announcement(s).
6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims,
suits, orders, or judgments brought or issued against the Employer as a result of any action
taken or not taken by the Employer under the provisions of this Article.
6.5 Pursuant to the Minnesota Public Employment Labor Relations Act, the Union, as the
exclusive representative, requires that Hutchinson Police Officers who are not members of
the Union contribute a fair share fee to the Union for services rendered. Such fees shall be
deducted from the wages of nonmember Police Officers by the Employer and remitted as
directed by the Union. For the terms of this Agreement, the fair share fee is $29.00 per
month.
ARTICLE 7. EMPLOYEE RIGHTS — GRIEVANCE PROCEDURE
7.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the
interpretation or application of the specific terms and conditions of this Agreement.
7.2 Union Representatives. The Employer will recognize representatives designated by the
Union as the grievance representative of the bargaining unit having the duties and
responsibilities established by this Article. The Union shall notify the Employer in writing
of the names of such Union representatives and of their successors when so designated.
7.3 Processing of a Grievance. It is recognized and accepted by the Union that the processing
of grievances as hereinafter provided is limited by the job duties and responsibilities of the
employees and shall, therefore, be accomplished during normal working hours only when
consistent with such employee's duties and responsibilities. The aggrieved employee and
a Union representative shall be allowed a reasonable amount of time without loss in pay
when a grievance is investigated and presented to the Employer during normal working
hours provided that the employee and the Union representative have notified and received
the approval of the designated supervisor who has determined that such absence is
reasonable and would not be detrimental to the work programs of the Employer.
7.4 Procedure. Grievances, as defined in Section7.1, shall be resolved in conformance with
the following procedure:
4
Step 1. An employee claiming a violation concerning the interpretation or application of
this Agreement shall, within twenty-one (2 1) calendar days after such alleged violation has
occurred, present personally or through a Union representative such grievance in writing
to the employee's supervisor as designated by the Employer. The employee's supervisor
will meet with the employee to discuss the grievance and give a written answer to such
Step 1 grievance within twenty-one (21) calendar days after the meeting. A grievance not
resolved in Step 1 and appealed to Step 2 shall be placed in writing by the union setting
forth the nature of the grievance, the facts on which it is based, the provision or provisions
of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step
2 within ten (10) calendar days after the supervisor's final answer in Step 1. Any grievance
not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be
considered waived.
Step 2. If appealed, the written grievance shall be presented by the Union to the Police
Chief, and a meeting shall be scheduled as soon as practicable between the Police Chief,
the aggrieved employee and the Union to discuss the grievance. The Police Chief shall
give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after
the Step 2 meeting. A grievance not resolved in Step 2 may be appealed to Step 3 within
ten (10) calendar days following the Police Chief's final Step 2 answer. Any grievance not
appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered
waived.
Step 3. If appealed, the written grievance shall be presented by the Union to the City
Administrator, and a meeting shall be scheduled as soon as practicable between the City
Administrator, the aggrieved employee and the Union to discuss the grievance. The City
Administrator shall give the Union the Employer's answer in writing within ten (10)
calendar days after the Step 3 meeting. A grievance not resolved in Step 3 may be appealed
to Step 4 within ten (10) calendar days following the City Administrator's final answer in
Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10)
calendar days shall be considered waived.
Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be
submitted to arbitration subject to the provisions of the Public Employment Labor
Relations Act of 1971 as amended. The selection of an arbitrator shall be made in
accordance with the "Rules Governing the Arbitration of Grievances" as established by the
Bureau of Mediation Services.
7.5 Arbitrator's Authority
A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or
subtract from the terms and conditions of this Agreement. The arbitrator shall
consider and decide only the specific issue(s) submitted in writing by the Employer
and the Union, and shall have no authority to make a decision on any other issue
not so submitted.
B. The arbitrator shall be without power to make decisions contrary to, or inconsistent
with, or modifying or varying in any way the application of laws, rules, or
5
regulations having the force and effect of law. The arbitrator's decision shall be
submitted in writing within thirty (30) days following close of the hearing or the
submission of briefs by the parties, whichever is later, unless the parties agree to an
extension. The decision shall be binding on both the Employer and the Union and
shall be based solely on the arbitrator's interpretation or application of the express
terms of this Agreement and to the facts of the grievance presented.
C. The fees and expenses for the arbitrator's services and proceedings shall be borne
equally by the Employer and the Union provided that each party shall be
responsible for compensating its own representative and witnesses. If either party
desires a verbatim record of the proceeding, it may cause such a record to be made,
providing it pays for the record. If both parties desire a verbatim record of the
proceedings, the cost shall be shared equally.
7.6 Waiver. If a grievance is not presented within the time limits set forth above, it shall be
considered "waived." If a grievance is not appealed to the next step within the specified
time limit or any agreed extension thereof, it shall be considered settled on the basis of the
Employer's last answer. If the Employer does not answer a grievance or an appeal thereof,
within the specified time limits, the Union may elect to treat the grievance as denied at that
step and immediately appeal the grievance to the next step. The time limit in each step
may be extended by mutual written agreement of the Employer and the Union.
7.7 Choice of Remedy. If, as a result of the written Employer response in Step 3, the grievance
remains unresolved, and if the grievance involves the suspension, demotion or discharge
of an employee who has completed the required probationary period, the grievance may be
appealed either to Step 4 of Article 7 or a procedure such as Civil Service, veterans
preference or fair employment. If appealed to any procedure other than Step 4 of Article
7, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article
7. The aggrieved employee shall indicate in writing which procedure is to be utilized —
Step 4 of Article 7 or another appeal procedure — and shall sign a statement to the effect
that the choice of any other hearing precludes the aggrieved employee from making a
subsequent appeal through Step 4 of Article 7. An employee pursuing a statutory remedy
under the jurisdiction of the EEOC is not precluded from also pursuing an appeal under
this grievance procedure.
ARTICLE 8. SAVINGS CLAUSE
This Agreement is subject to the laws of the United States, the State of Minnesota, and the City of
Hutchinson. In the event any provision of this Agreement is declared to be contrary to law by a
court or state or federal administrative agency of competent jurisdiction from whose final judgment
or decree no appeal has been taken within the time provided, such provision shall be voided. All
other provisions of this Agreement shall continue in full force and effect. The voided provision
may be renegotiated at the written request of either party.
ARTICLE 9. SENIORITY
0
9.1 Seniority shall be determined by the employee's length of continuous employment as a
Police Officer with the City of Hutchinson. Seniority shall not accrue during a period of
layoff.
9.2 During the probationary period, a newly hired or rehired employee may be discharged at
the sole discretion of the Employer.
9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall
be recalled from layoff on the basis of seniority. An employee who has been laid off will
be eligible for reinstatement for up to one year from the date of the employee's layoff. An
employee who is notified of recall shall report to work within two (2) weeks of such notice,
unless a different time period is mutually agreed upon.
ARTICLE 10. DISCIPLINE
10.1 The Employer will discipline employees who have completed the probationary period for
just cause only. Discipline will be in one or more of the following forms:
a. Oral reprimand;
b. Written reprimand;
C. Suspension;
d. Demotion; or
e. Discharge.
10.2 A written reprimand, suspension, demotion or discharge of an employee may be appealed
through the grievance procedure as contained in Article 7 of this Agreement, subject to the
limitations set forth in Article 7.7, Choice of Remedy.
10.3 Oral reprimands will not be placed in an employee's personnel file and the Police
Department Administration will document only the date, the existence of the oral
reprimand, and brief subject of the oral reprimand. Written reprimands, suspensions,
demotions, and discharges will be in written form.
10.4 Written reprimands, notices of suspension, notices of demotion, and notices of discharge
which are to become part of an employee's personnel file shall be read and acknowledged
by signature of the employee. The employee and the Union will receive a copy of such
reprimand and/or notices.
10.5 Employees may examine their own individual personnel files at reasonable times under the
direct supervision of the Employer.
10.6 An employee who is questioned by the Employer about a matter the employee reasonably
believes may lead to his/her discipline shall have the right to request Union representation.
10.7 Grievances relating to this Article shall be initiated by the Union at Step 2 of the grievance
procedure under Article 7.
7
ARTICLE 11. WORK SCHEDULES AND OVERTIME
11.1 The Employer is the sole authority in establishing work schedules.
11.2 This Article shall not be construed to provide a guarantee of the minimum or maximum
number of hours of work per day or per week.
11.3 Employees shall receive overtime compensation at the rate of one and one-half (1-1/2)
times their regular rate of pay for all hours worked in excess of forty (40) hours in a seven
(7) day work period. The Employer may modify an employee's work schedule during the
week to provide offsetting time off for time worked over a shift or to minimize overtime
but in a manner that considers work requirements, the employee's preference, and safety.
Paid sick leave is included as "hours worked" for purposes of calculating overtime.
11.4 All employees are required to work overtime as requested by their supervisors as a
condition of continued employment. Refusal to work overtime may result in disciplinary
action. Supervisors will make reasonable efforts to balance the personal needs of their
employees when assigning overtime work.
11.5 Overtime will be calculated to the nearest fifteen (15) minutes.
11.6 Employees must receive prior authorization from the Employer's designated representative
before working any overtime, except in cases of emergency or required duty related
extension of shift.
11.7 Employees shall be permitted the option of banking overtime hours up to a maximum of
80 hours, rather than receiving overtime pay, at the discretion of the department head.
Compensatory time must be used no more than twelve (12) months from the time it is
earned. Employees shall give advance notice to the department head of desired dates for
use of compensatory time, and the department head shall determine whether requested
dates allow for reasonable scheduling of work within the department. Compensatory time
may be used to bring total paid hours only up to 40 in a week.
Employees shall be permitted to use earned time off and compensatory time in combination
with vacation time subject to the discretionary approval of the City Administrator.
11.8 Neither the base rate nor overtime pay shall be pyramided, compounded, or paid twice for
the same hours worked under any provision of this Agreement.
11.9 If a special event is cancelled within 24 hours of the event start time, the employee shall
be given the option of working the hours for which the employee was scheduled to work
the special event overtime.
8
11.10 A shift differential of $1.00 per hour shall be paid for all hours worked between 9:00 p.m.
and 7:00 a.m.
ARTICLE 12. COURT TIME
Employees who are required to testify in court related to their work during off -duty hours shall
receive a minimum of two (2) hours pay at one and one-half times their base rate. This Article
does not apply to an extension or early report to a regularly scheduled shift. If the employee is
required to meet with the prosecuting attorney, the employee will receive pay at straight time
provided the employee can adjust his/her shift. Employees shall be paid the two (2) hour minimum
set forth herein if court is cancelled after 5:00 p.m. on the day before an employee is required to
testify in court during off duty hours.
ARTICLE 13. INSURANCE
13.1 Health Insurance: For the duration of this Agreement, the Employer shall contribute the
same amount as that contributed for the City's non -union employees toward a health
insurance plan for eligible employees and their dependents. The Employer will meet and
discuss any reduction in the aggregate value of benefits with the Union prior to
implementing the change.
13.2 In the event the health insurance provisions of this Agreement fail to meet the requirements
of the Affordable Care Act and its related regulations or cause the Employer to be subject
to a penalty, tax or fine, the Union and the Employer will meet immediately to bargain over
alternative provisions so as to comply with the Act and avoid any penalties, taxes or fines
for the Employer.
13.3 Dental Insurance. For the duration of this Agreement, the Employer shall contribute the
same amount as that contributed for the City's non -union employees toward a dental
insurance plan for eligible employees and their dependents.
13.4 Life Insurance. The Employer will pay the full premium for life insurance coverage
equivalent to one time the employee's annual pay up to a $50,000 maximum.
13.5 Long-term Disability Insurance. The Employer will pay the full premium for the long-
term disability insurance coverage for each employee. The cost of the premium is imputed
as income to the employee and taxed accordingly.
ARTICLE 14. UNIFORMS
The Employer will provide approved uniform items at no cost to employees. In accordance with
established procedures, the Employer will replace uniforms/equipment that has been worn out
through normal use or damaged in the line of duty.
E
ARTICLE 15. INJURY ON DUTY
Worker's compensation lost wages benefits are paid at two-thirds (2/3) of the employee's regular
gross weekly wages on the date of the injury. The employee may use accrued sick leave, vacation
leave, or compensatory time to make up the difference between the lost wage payment and regular
gross wage as of the date of the injury. The total of the worker's compensation and any additional
payment may not be greater than the employee's gross weekly wage at the time of the injury. The
additional payment is not treated as taxable income for the employee, nor is the payment eligible
for PERA contributions.
ARTICLE 16. HOLIDAYS
16.1 The following calendar days, and such other days as the council may fix, are paid eight (8)
hour holidays for full-time employees. When a holiday falls on a Sunday, the following
day is a holiday. When it falls on a Saturday, the preceding day is a holiday.
1 New Year's Day
2 Martin Luther King Day
3 President's Day
4 Memorial Day
5. Juneteenth
6 Independence Day
7 Labor Day
8 Veterans' Day
9 Thanksgiving Day
10 Thanksgiving Friday
11 Christmas Day
12 4-hour Individual Floating Holiday
16.2 Full-time employees who are not working rotating shifts and who are assigned by the
Employer to work on a holiday shall be granted holiday pay.
16.3 Any employee who works a rotating shift shall receive 92 hours extra pay per year in lieu
of holidays, with payment made in December. This payment shall be prorated for
employees who are employed less than a full calendar year.
16.4 Employees assigned to nonrotating shifts who are scheduled to work on an observed
holiday as set out in 16.1 shall be paid at a premium rate of one and one-half times (1 % )
their base rate for hours worked on the holiday and shall receive 8 hours of holiday pay.
Nonrotating Employees assigned to work on an actual holiday that falls on a Saturday or
Sunday will receive premium pay of one and one-half times (1 % ) their base rate for all
hours worked on the actual holiday. The holiday premium rate will not be compounded or
pyramided with the overtime rate set out in Article 11 of this agreement.
16.5 Employees assigned to rotating shifts shall be paid at a premium rate of one and one-half
times (1 '/2 ) their base rate for hours worked on the holiday and shall receive 92 hours extra pay
per year in lieu of holidays, with payment made in December. If the actual holiday falls on a
Saturday or Sunday, the premium rate of one and one-half times (1 % ) base pay applies only to
the hours worked on the actual holiday and not the observed. This payment shall be prorated for
employees who are employed less than a full calendar year. If City offices are closed on
Christmas Eve and non -union employees are provided with 4 hours
10
of pay, then employees shall receive an addition of 4 hours pay with payment made in
December.
ARTICLE 17. VACATIONS
Vacation leave benefits shall be provided in accordance with the Vacation Leave With Pay policy
set forth in the City Employee Handbook — Personnel Policy in effect as of January 1, 2024.
ARTICLE 18. SICK LEAVE/BEREAVEMENT
Sick leave and bereavement leave shall be provided in accordance with the Sick/Bereavement
Leave policy set forth in the City Employee Handbook — Personnel Policy in effect as of January
1, 2024.
ARTICLE 19. WAGES
For the term of this Agreement, compensation will be administered in accordance with the City of
Hutchinson Compensation Plan. If the City plans to modify the Merit Increase Guide for Open
Salary Ranges, the City will meet and confer with the Union. There shall be a 6.0% adjustment to
the Pay Grid effective the first day of the first pay period following January 1, 2024. Police Officers
shall receive a $1.50 per hour base rate market increase effective first pay period following January
1, 2024. The parties agree to reopen the Wage Article for negotiations regarding adjustments to
the Pay Grid for 2025. Employees who terminate employment prior to the date this Agreement is
ratified by both parties shall not be eligible for retroactive wage increases provided in accordance
with this Article. All employees to be eligible for all increases regardless of whether discipline
has been imposed.
ARTICLE 20. FIELD TRAINING OFFICER
An employee, who is specifically assigned by a supervisor as a Field Training Officer (FTO), shall
receive one dollar and fifty cents ($1.50) per hour for all hours the employee performs FTO duties.
ARTICLE 21. WAIVER
20.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations
regarding terms and conditions of employment, to the extent inconsistent with the
provisions of this Agreement, are hereby superseded.
20.2 The parties mutually acknowledge that during the negotiations which resulted in this
Agreement, each had the unlimited right and opportunity to make demands and proposals
with respect to any terms or conditions of employment not removed by law from
bargaining. All agreements and understandings arrived at by the parties are set forth in
writing in this Agreement for the stipulated duration of this Agreement. The Employer and
the Union each voluntarily and unqualifiedly waives the right to meet and negotiate
regarding any and all terms and conditions of employment referred to or covered by this
Agreement or with respect to any term and condition which may not have been within the
11
knowledge or contemplation of either or both parties at the time this Agreement was
negotiated or executed.
ARTICLE 22. DURATION
This Agreement shall be effective as of January 1, 2024, except as herein noted, and shall remain
in full force and effect until December 31, 2025. In witness whereof, the parties hereto have
executed this Agreement on the day of , 2024.
CITY OF HUTCHINSON MINNESOTA PUBLIC EMPLOYEES
ASSOCIATION
12
MEMORANDUM OF AGREEMENT
This Memorandum of agreement is entered into between the City of Hutchinson (hereafter "City")
and MNPEA (hereafter "Union") representing the Police Officers.
WHEREAS, the City has determined to allow employees to bid shifts on a seniority basis; and
WHEREAS, the Union has sought to memorialize this procedure.
NOW THEREFORE, the City and the Union agree as follows:
The City shall allow employees to bid shifts on a seniority basis.
2. The City retains the discretion and managerial right to assign employees to shifts to meet
its organizational needs.
3. This Memorandum of Agreement shall sunset and expire upon expiration of the 2024-2025
collective bargaining agreement but may be renewed upon the agreement of both parties.
4. The parties shall meet and confer after March 1, 2025 to discuss seniority shift bidding.
This Memorandum of Agreement represents the complete and total agreement between
parties regarding this matter.
IN WITNESS WHEREOF, the parties have caused this Memorandum of Agreement on this
day of , 2024.
FOR THE CITY OF HUTCHINSON FOR MNPEA
4� e 60L
13
RA
s: HUTCHINSON CITY COUNCIL
HUTCHIINSON Request for Board Action
A CITY ON PURPOSE.
Resolution 15701 Amending 2024 Position Classification Table and Pay Grid
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 2127/2024
Application Complete N/A
Contact: Kellie Wendland
Agenda Item Type;
Presenter: Kellie Wendland
Reviewed by Staff Q
New Business
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Administration is requesting the Police Officer position be moved from Grade 160 to a newly
created Grade 165 based on review of market data, work environment, and discussion with the
City's Compensation Consultant from Keystone Compensation.
Two other changes to the Position Classification Table are included. The first adds the PT
PRCE Custodian position to Grade 100 - the position is currently on the Part
Time/Seasonal/Temporary but is better suited on the regular pay grid based on consistency of
staffing. The second adjusts the title of the prior approved Recreation Programmer position to be
Aquatics & Recreation Programmer to better reflect the responsibilities of the position.
BOARD ACTION REQUESTED:
Approve Resolution 15701 Amending 2024 Position Classification Table and Pay Grid
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
RESOLUTION 15701
A RESOLUTION AMENDING RESOLUTION 15680 IN REGARDS TO THE 2024
CLASSIFICATION TABLE AND PAY GRID
WHEREAS, the City Council adopted Resolution 15680 establishing the Compensation Plan,
classification assignment table, and pay grid for 2024 on December 19, 2023; and
WHEREAS, the plan notes that the City Council reserves the right to modify any or all
components or to vary from any of the components of the plan at its discretion and at any time;
and
WHEREAS, city staff is recommending changes to the classification table due to position
priority changes within the City.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota, that the 2024 classification assignment table and pay grid is amended as
recommended by city staff of which a copy is attached.
Adopted by the City Council this 27" day of February, 2024
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
2024 Hutchinson Pay Grid
ode
MIN
MID/ MARKET
MAX
80%
100%
120%
260
$60.31
$75.39
$90.47
250
$56.85
$71.06
$85.27
240
$53.9❑
$67.38
$80.85
230
$51.49
$64.36
$77.23
220
$46.94
$58.67
$70.40
210
$44.52
$55.65
$66.78
200
$42.36
$52.95
$63.54
190
$38.35
$47.93
$57.52
180
$35.40
$44.25
$53.10
170
$32.38
$40.48
$48.58
165
$31.61
$39.52
$47.42
160
$30.84
$38.55
$46.26
150
$28.42
$35.53
$42.64
140
$26.83
$33.54
$40.24
130
$24.94
$31.18
$37.41
120
$22.79
$28.49
$34.18
110
$19.83
$24.79
$29.75
100
$17.69
$22.11
$ 26.54
CITY OF HUTCHINSON
2024 Position Classification Table
Grade
Positiot
Grade
Position
100
1 PT PRCE Custodian
150
Aquatics & Recreation Programmer
150
Sales & Marketing Specialist
110
Compost Facility Maintenance Assistant
150
Senior Water Plant Operator
110
Compost Forklift Operator
150
Senior Wastewater Operator _
110
PT Adaptive Recreation Coordinator
150
ITTechnician
110
PT Office Specialist - Event Center
_
110
PT PRCE Receptionist
160
Arborist
160
Building Inspector _
120
Administrative Secretary - Public Works
160
City Clerk/Paralegal
120
Motor Vehicle Licensing Clerk FT/PT
160
Compost Operations Supervisor
120
Planning/ Building/EDA Technician
160
Maintenance Lead Operator (PW)
120
PRCE Office Specialist - FT
160
Parks Maintenance Lead Operator
120
Recreation Facility Maintenance Technician
120
Recreation Specialist/Concessions Coordinator PT
165
Police Officer - FT/PT
120
Utility Billing Specialist
170
Senior Engineering Specialist
130
Compost Laborer
170
Server/Network Technician
130
Engineering Administrative Specialist
130
Hospital Security Guard - FT/PT
180
Building Official
130
Human Resources/Administrative Technician
180
Facilities Manager
130
Motor Vehicle Technician
180
Motor Vehicle Deputy Registrar
130
Planning and Building Administrative Specialist
180
Parks Manager
130
Police Administrative Specialist
180
Police Sergeant
130
Police Supplemental Services Specialist
180
Project/Environmental/Regulatory Manager
130
Public Outreach and Education Coordinator
180
PRCE Facility Maintenance Manager _
130
Public Works Maintenance Operator
180
Recreation Manager
130
Resource Recovery Coordinator
_
130
Wastewater Maintenance Operator
190
Police Lieutenant
130
Wastewater Plant Operator
190
Assistant Finance Director _
130
Water Plant Operator
190
Wastewater Manager
190
Water Manager
140
Compost Equipment Operator
140
Compost Operations Specialist
200
Compost Manager
140
Lab Technician/Wastewater Operator
200
Economic Development Director
140
Lead Police Administrative Specialist
200
Fire Chief
140
Parks Maintenance Equipment Operator
200
Liquor Sales Manager
140
Payroll/Benefits Specialist
200
Public Works Manager
140
Plant Equipment Mechanic II
140
Police Data Release Coordinator
220
Finance Director
140
Police Investigations Specialist
220
Human Resources Director
140
PRCE Facilities Operations Specialist
220
Information Technology Director
140
Senior Accounting Specialist
220
Parks/Recreation/Community Ed (PRCE) Director
140
Senior Liquor Sales Clerk
220
Planning Director
140
Senior Public Works Maintenance Operator
230
City Attorney
150
Inspector
230
Police Chief/Emergency Management Director
150
Engineering Specialist
230
Public Works Director
150
Equipment Mechanic
_
150
Event Center/Senior Center Programmer
260
City Administrator
KA
s: HUTCHINSON CITY COUNCIL
HUTCH I N SON Request for Board Action
A CITY ON PURPOSE,
Approve/Deny Resolution 15699- A Resolution Approving Plans and Specs and
Agenda Item: Ordering an Advertisement for Bids for VMF Baseball Field Lighting Project
Department: PRCE
LICENSE SECTION
Meeting Date: 2/27/2024
Application Complete N/A
Contact: Lynn Neumann
Agenda Item Type:
Presenter: Lynn Neumann
Reviewed by Staff El
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Lighting Improvement Project at Veteran's Memorial Field has been a collaborative effort
between the City staff and Sports Lighting Authority (SLA). As part of the Facility Plan, the
Facilities Committee has identified the need for the lights at VMF to be replaced in 2025. Thanks
to the commitment from Hutchinson Utilities to pay for the LED Lighting Improvements, the
project has been authorized to occur in 2024.
Please find attached the bid package for the Veteran's Memorial Baseball Field Lighting Project,
alongside Resolution No. 15699, which approves the plans and specifications and orders an
advertisement for bids for the Hutchinson Veteran's Memorial Baseball Field Lighting Project.
To move forward with the project, the City coundl's approval is necessary to approve the
plans/specifications, advertise for bids and set a bid opening date of Wednesday, March 20th at
2 pm. City staff will be present at the council meeting to answer any questions.
BOARD ACTION REQUESTED:
Approve/Deny Resolution 15699- A Resolution Approving Plans and Specs and Ordering an
Advertisement for Bids for VMF Baseball Field Lighting Project
Fiscal Impact: $ 320,000.00 Funding Source: Hutchinson Utilities
FTE Impact: Budget Change: No 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
RESOLUTION NO. 15699
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING AN
ADVERTISEMENT FOR BIDS
Hutchinson Veteran's Memorial Baseball Field Lighting Project
WHEREAS, at the direction of City Staff following the inclusion of this project in the City's 5-
year CIP, Sports Lighting Authority (SLA) has prepared plans and specifications for the
following described city project:
Sports Complex Lighting, including eight galvanized steel poles and LED Lighting
surrounding the Veteran's Memorial Field
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof,
are hereby approved.
2. Sports Lighting Authority (SLA) shall prepare and cause to be inserted in the official
newspaper and the City's website an advertisement for bids upon the making of such
improvements under such approved plans and specifications. The advertisement shall be
published for two weeks, shall specify the work to be done, shall state when the bids will
be received and by whom; and at which time they will be publicly opened at the
Hutchinson Recreation Center, 900 Harrington Street SW, by the PRCE Director and/or
the City Administrator, will then be tabulated, and the responsibility of the bidders will
be considered by the City Council at a future city council meeting in the council
chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN.
Any bidder whose responsibility is questioned during consideration of the bid will be
allowed to address the City Council on the issue of responsibility. No bids will be
considered unless sealed and filed with the PRCE Director and accompanied by a cash
deposit, cashier's check, bid bond, or certified check payable to the City of Hutchinson
for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 271h day of February, 2024.
Gary Forcier, Mayor
Matthew Jaunich, City Administrator
BID REQUEST
LIGHTING SYSTEM — MATERIALS & INSTALLATION
VETERANS MEMORIAL BASEBALL FIELD
CITY OF HUTCHINSON, MN
Bids for baseball field lighting materials and equipment from lighting manufacturers and bids by
electrical contractors for installation will be received by the City of Hutchinson until 2:00 P.M
Wednesday March 20th, 2024 at the Hutchinson Rec Center or can be sent by mail.
Optional pre -bid on -site meeting for contractors will be held at Veterans Memorial Baseball Field at
10:00am on Thursday March Th.
Material bids will be through cooperative purchase for supplying the lighting system for (1) baseball field
including poles, fixtures, crossarms, and associated lighting equipment. Bids will be reviewed regarding
meeting specification requirements and material cost.
Installation bids will be received from electrical contractors for (1) baseball field lighting system
including removal of existing lighting equipment.
Bids and required submittal documents shall be submitted by mail or in person and shall state on
outside cover "Bid for Veterans Baseball Field Lighting Project". Also indicate on cover if the bid is for
materials or installation.
Send bids to attention of:
Lynn Neumann
Hutchinson Parks and Recreation
900 Harrington St
Hutchinson, MN 55305
Any questions regarding specifications shall be addressed to the sports -lighting consultant...
Craig Gallop
Sports Lighting Authority
ceallop@SportsLiehtineAuthority.com
0 763-525-0070
C 612-226-3288
MATERIALS AND STRUCTURAL INSTALLATION
VETERANS MEMORIAL BASEBALL FIELD
HUTCHINSON, MN
PART 1— GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions apply to this Section.
B. Work covered by this Section of the specifications shall conform to the contract documents,
engineering plans and State codes.
C. Section includes lighting for the following outdoor venue.
1. Baseball Field
1.2 LIGHTING PERFORMANCE
A. Illumination Calculations: Computer -analyzed point method complying with IESNA RP-6 to
optimize selection, location, and aiming of luminaires. Light scans shall be for LED lighting
system. Lighting manufacturer shall provide the following with bid.
1. Grid Pattern Dimensions: For playing areas of each sport and areas of concern for spill -light
control, correlate, and reference calculated parameters to the grid areas. Each grid point
represents the center of the grid area. Grid patterns shall be 30' x 30' throughout the field
or as noted.
2. Glare Light Control: Minimize glare light on the playing area. Glare light shall be reduced for
the players by placing the poles and luminaire assemblies in areas outside of glare zones to
reduce the chance of looking directly into the lights. Lighting manufacturer shall provide
shielding, correct pole heights, and correct aiming angles of the fixtures to avoid glare light
visible from neighboring properties and nearby roadways.
3. Field Light Levels: The baseball field shall have a maintained light level of 50 footcandles
infield and 30 footcandles outfield horizontal at 3' above grade. The lighting shall have a
uniformity maximum to minimum ratio not to exceed 2.0 to 1 infield and 2.5 to 1 outfield.
There shall be 25 footcandles of light on the bullpen areas located adjacent to the field.
4. KW Loads: Manufacturer shall not exceed the following electrical loads per pole location.
Pole A1— 9.6 KW; Pole A2 — 9.6 KW; Pole B1--16.0 KW; Pole B2 —16.0 KW; Pole C1— 9.6
KW; Pole C2 — 9.6 KW; Pole D1— 8.0 KW; Pole D2 — 8.0 KW; Total: 86.4 KW.
S. Mounting Heights: To ensure proper aiming angles for improved playability and reduction
of glare light, the poles shall be 70' to 80' heights (as determined by the lighting
manufacturer).
6. Number of Poles: There shall be a total of (8) galvanized steel poles. The lighting design
shall be as shown on the drawings.
7. Color: For LED lighting, the luminaires shall have a minimum color temperature of 5700K
and a CRI of 70-75.
S. Playability and Safety: For aerial sports, it is the lighting manufacturer's responsibility to
ensure the ball is always sufficiently lit for the players to properly track its trajectory and
movement. The lighting system shall provide correct visibility of the ball for safe play.
1.3 SPORTS LIGHTING SYSTEM CONSTRUCTION
A. Manufacturing: All components shall be designed and manufactured as a complete system. All
luminaires, wire harnesses, drivers, and other enclosures shall be factory assembled, factory
wired, factory aimed, and tested.
B. Durability: All exposed components shall be constructed of corrosion resistant material and or
coated to help prevent corrosion. All exposed carbon steel shall be hot dipped galvanized per
ASTM A123. All exposed aluminum shall be powder coated with high performance polymer or
anodized. All exterior reflective inserts shall be anodized, coated, and protected from direct
environmental exposure to prevent reflective degradation or corrosion. All exposed hardware
and fasteners shall be stainless steel of 18-8 grade or better.
C. Lighting System Description: Lighting system shall be Musco LED LSS or Ephesus LED Lumasport.
Lighting materials bid shall be through cooperative purchase and shall consist of the following:
1. Galvanized steel poles and galvanized crossarm assembly.
2. Concrete foundations... Either pre -stressed concrete or concrete base with anchor bolt
foundations are acceptable. Pre -stressed concrete bases shall be embedded in concrete
backfill and have a minimum compressive design strength at 28 days of 3,000 PSI. Pre-
stressed or anchor bolt base designs shall be provided by the lighting manufacturer based
on standard soil conditions in accord with the Minnesota Building Code IBC 2018 exposure C
for winds of 110 mph. Lighting manufacturer shall provide 5 days prior to bid,
recommended pole base design (standard soil conditions) to the owner's representative.
3. Non -approved poles and foundations... Square static cast concrete poles, wood poles, and
direct bury steel poles shall not be approved due to long term performance concerns.
4. Remote drivers for the LED lighting system (along with fuse block and disconnect) shall be
located in a NEMA 311 electrical component enclosure located approximately 10' above
grade.
S. Pole wire harness with abrasion protective sleeve and strain relief shall be used to connect
the luminaire wiring to the wiring in the remote electrical component enclosure.
6. All poles, bases, fixtures, visors, and crossarm assemblies shall withstand winds of 110 mph
and be in accord with 2018 IBC exposure C per Minnesota State Building Code.
7. Lighting system shall include lightning ground using either 8' grounding rods (provided by
installing contractor) or integrated grounding in concrete base encased electrode grounding
system.
S. Manufacturer shall provide onsite on/off switching housed in an outdoor weather rated
enclosure.
9. Lighting system shall have a parts and labor warranty and lighting performance guarantee of
10 years with an alternate cost of a 25 year warranty.
10. Delivery of all lighting equipment and poles shall be 6 -8 weeks from date of approved
submittals.
11. The lighting system shall have the ability for future upgrades to utilize wireless controls with
remote control on/off switching and scheduling.
1.4 ACTION SUBMITTALS
A. Product Data: For each type of lighting and structural product, submit the following data with
bid.
1. Drawings showing field layout with pole locations.
2. Lighting Design/Scan showing footcandles and uniformity with grid spacing per
specifications.
3. Performance Guarantee showing product warranty and lighting performance guarantee.
4. Pole and concrete base design.
S. Catalog and pictures describing complete lighting system.
6. Written description of any materials, products, or information that exceeds the specification
requirements.
1.5 STRUCTURAL INSTALLATION
A. Unloading of Lighting Equipment: The installing contractor is responsible for unloading the
poles, bases, and lighting equipment at time of delivery and placing materials and equipment in a
secure environment. Pole sections can be moved to staked pole locations at time of delivery
upon approval of the owner's representative. All other lighting equipment must be placed in
containers or in a secured area until installed. Protection and safe keeping of the lighting
equipment is the contractor's responsibility until the lighting equipment is mounted on poles and
poles are standing.
B. Installation Timing: Upon approval by the owner's representative, the structural installation of
the lighting system shall begin in August. Bases shall be installed in accordance with the base
design provided by the lighting manufacturer.
C. Mounting of Lighting Equipment to Poles: Pole sections slip -fit together using come -along
attached to pole section ears (if ears are factory welded to pole sections).
1. Remote electrical component enclosures shall mount to welded attachments on bottom pole
section.
2. Factory provided pole wire harness shall attach into "quick -connect" plug ends located at
top of pole and located in the remote electrical component enclosure on lower section of
pole. Pole wire harness shall be attached to "J" hooks inside of pole secured with a wire
mesh safety grip.
3. All wiring and connections shall be completed from the underground conductors at each
pole to the disconnect located at a 10' height in the remote electrical component enclosure.
Additional connections within the remote electrical component enclosure will be required to
make the electrical system complete and operable.
D. Mounting of Fixtures: The LED fixtures are numbered and shall mount to each corresponding
numbered fixture mounting bracket located on the crossarm.
1. Ball tracking fixtures (if provided) attach to the factory welded bracket located field side on
the lower portion of the pole.
2. Aiming of fixtures will vary between differing lighting manufacturers and shall be as
recommended by the manufacturer of the lighting fixtures provided.
E. Pole Setting... rigging of poles and setting of poles shall be in accord with the lighting
manufacturer's recommendation. Safety/lift line shall always be attached to the lower pole
section.
F. It is the installing contractors responsibility to notify the owner's representative Sports Lighting
Authority if any unidentified obstructions or problems occur during the installation process. The
owner's representative shall visit the site as soon as possible to provide corrective
recommendations.
G. Site access to pole locations (including fence removal if necessary) shall be the responsibility of
the owner.
H. Restoration for damage caused by trucks and equipment shall be the responsibility of the
installing contractor (unless noted otherwise).
I. Removal of spoils from site shall be the contractor's responsibility.
Locates for underground public utilities shall be the responsibility of the installing contractor.
Private locates shall be the responsibility of the owner.
K. Contractor shall be responsible for viewing site prior to bidding and shall contact Sports Lighting
Authority with any questions or concerns a minimum of 5 days prior to bid date.
L There is a total of (8) wood poles and associated fixtures will betaken down. The existing wood
"A" poles and fixtures will be kept by the City and will be placed in the parking lot. The
remainder (6) wood poles and fixtures will need to be removed from the site.
M. The electrical panels and underground wiring shall remain and be used. The electrical contractor
shall install inground junction boxes at each existing pole location and splice additional wiring to
new pole locations. Providing a complete and operable electrical system for the lighting.
N. Grounding rods (if applicable) are the responsibility of the installing contractor.
1.6 BID INFORMATION
A. Bids shall be submitted to owner as stated on the Bid Request Form. All bids must be submitted
on the bid form provided in the bid package. Any bids or quotes submitted not using the
specified bid form as intended will be disqualified. No alternate proposals or pricing will be
accepted.
1. All light scans, fixture design information, pole design information, concrete base designs,
product brochures, and required information as stated in section 1.4 shall be submitted at
time of bid.
2. Material bids shall be submitted through cooperative purchase and must state the name of
the cooperative purchase organization.
3. Bid shall allow 45 days after bid date for owner to provide notice to proceed.
4. Any permits shall be the responsibility of the installing contractor.
5. Owner reserves the right to reject any or all proposals, waive any bidding formalities, and to
award to the lowest bidder that owner finds to their best advantage.
6. Contracts and purchase agreements shall be in compliance with the specifications unless
otherwise approved by the owner's representative.
7. Lighting materials and equipment will be sold directly from the lighting manufacturer to the
City utilizing cooperative purchasing and is tax exempt.
8. Lighting manufacturer or installing contractor is responsible for contacting the owner's
representative Sports Lighting Authority prior 5 days to bid with any questions or concerns
regarding specifications, drawings, or installation requirements.
Craig Gallop
Sports Lighting Authority
o 763-525-0070
c 612-226-3288
cgallop@sportslightingauthority.com
4— _ _ .� ---
New Pole Location Measurements:
Al - 42' down the line from home plate and 80' back from foul line.
Bl -180' down the line from home plate and 55' back from foul line.
C1- 85' away from foul line and 28' back from outfield fence.
DI -180' away from foul line and 31' back from outfield fence.
D2 -175' away from foul line and 30' back from outfield fence.
C2 - 65' away from foul line and 29' back from outfield fence.
B2 -180' down the line from home plate and 55' back from foul line.
A2 - 42' down the line from home plate and 80' back from foul line.
BID FORM
LIGHTING SYSTEM MATERIALS
VETERANS MEMEORIAL BASEBALL FIELD
HUTCHINSON, MN
The information provided shall be in compliance with the LED lighting specifications for materials and
equipment bid. By signing this document, all specification requirements have been met. Bid shall
remain good for 45 days after opening regarding contract approval. The lighting materials shall be tax
exempt utilizing cooperative purchasing sold directly from the lighting manufacturer to the City. The
lighting system shall be in conformance with the specifications. Light scans, lighting layouts, cut -sheets,
and supporting documents shall be provided by the lighting manufacturer along with the bid. Bids will
be reviewed and awarded based on the lighting system meeting performance requirements and
material cost.
Base Bid "A": Musco LED lighting system per specifications. All equipment is backed by a 10-year
warranty ... $ . Note, bid includes pre -stressed concrete bases.
Name of Cooperative Purchase Organization:
Alternate "Al": Added cost for a 25-year warranty...$
Delivery timing of lighting equipment:
Base Bid "B": Ephesus LED lighting system per specifications. All equipment is backed by a 10-year
warranty.,.$ Note, bid includes anchor bolts and templates for
concrete bases.
Name of Cooperative Purchase Organization:
Alternative "Br: Added cost for a 25- year warranty ... $
Delivery timing of lighting equipment:
LIGHTING MANUFACTURER PHONE
SIGNATU
CONTACT NAME EMAIL ADRESS
DATE
BID FORM
LIGHTING SYSTEM INSTALLATION
VETERANS MEMORIAL BASEBALL FIELD
HUTCHINSON, MN
The information provided shall be in compliance with the LED lighting specifications for installation
quote. By signing this document, all specification requirements have been met. The bid shall remain
good for 45 days after opening regarding contract approval. The following bid is for installation only by
the electrical contractor and shall be in conformance with the specifications. Bids will be reviewed and
awarded based on the lighting system meeting performance requirements and material cost. Contractor
to provide installation costs for either or both Base Bid 'A' and Base Bid'B'.
Base Bid "A" — Installation of Musco LED Lighting System: Structural installation of lighting system and
electrical connections for fully operable lighting system...$
Note, pre -stressed concrete bases are provided in the Musco materials bid.
Base Bid "B" — Installation of Ephesus LED Lighting System: Structural installation of lighting system and
electrical connections for fully operable lighting system...$
Note, contractor is responsible for all concrete base materials (except anchor bolts which will are
provided with the Ephesus material bid).
ELECTRICAL CONTRACTOR PHONE
SIGNATURE DATE
CONTACT NAME EMAILADRESS
s: HUTCHINSON CITY COUNCIL
HUTCH i NSON Request for Board Action
A CITY ON PURPOSE.
Resolution accepting Bids and Awarding Contracts for a new Grandstand and
Agenda Item: other Work at VMF Field
Department: Administration
LICENSE SECTION
Meeting Date: 2/27/2024
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff El
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Bids for the new Grandstand and additional work were opened on Tuesday, February 21 We received 5 qualifying
bids. The apparent low and most responsible bidder is Ebert Construction with a bid that totaled $547,200 without
the bid alternates. There were two bid alternates with the package. The first bid alternate conisted of costs
associated with enclosing the grandstand. The second bid alternate consisted of some additional concrete work
around the stadium.
The Bid Summary is as follows:
Base Bid: $547,200
Bid Alternate #1: $15,750
Bid Alternate #2: $17,325
Total with bid alternates is $580,275. This price is $19,725 below our last estimate of $600,000.
The City budgeted $650,000 ($50,000 for contigencies) for this project within our CIP. Of the $650,000, $250,000 is
planned to come from private donations/Hutchinson Huskies.
The bids are in the process of being reviewed and qualified by our Architect/Engineer (Widseth). These bids will be
confirmed by our meeting on Tuesday.
Staff will have recommendations on the bid alternates at our meeting on Tuesday. The Council will have to discuss
these alternates and make a determination on whether or not the bid alternatives will be included in the final
accepted bid package (and resolution).
BOARD ACTION REQUESTED:
Approve resolution awarding the bids (with bid alternate or not) and authorizing the signing of contracts
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON
Veterans Memorial Field Grandstand Replacement
BID OPENING: 212112024 @ 2:00 PM
i tl
ITEM DESCRIPTION
Enginxr, ESVmeh
Ebn, 5c �: ENaI
C R""N`
23350 C,vnly Rtl 10
Concoren MN 55357
Brtnnen CmwuOion W
MN, K
3255 O�NJ Ave 5h 200
Ni—1 pPli5 MN 5540E
U.W. Cmq,niea LLC
3701l l—Rtl
ST —M..".
I
Bwkkr CmN. nc.
3-HW 12E
will., MN 5B201
CaiStructim RewRv
CPpora4m
51B.S Nary 1BB M
P1,, w MN!iW2
BID PMCE BID TOTAL
BIDPRICE BID TOTAL
BIDPRICE BID TOTAL
BIDPRICE BID TOTAL
BIDPRICE BID TOTAL
BIDPRICE BIDTOTAL
BASE BID
$600,000.D0
$547,200.00
$550,000.D0
$642,000.00
$648,000.D0
$692,214.00
ALTERNATES
$33,075.00
$37,400.00
$55,000.00
$36,000.00
$64,588.00
BASE BID
WB
OVUNVIY
BIDPRICE
BIDTOTAL
BIDPRICE
BIDTOTAL
BIDPRICE
BIDTOTAL
BIDPRICE
BIDTOTAL
BIDPRN:E
BIDTO1
VASE BID
LUMP SUM
100
$000,00000
$fi ,000.00
$54],20000
$54],20000
$550,W 0
$5W,OW.00
$642,00000�W$$—,�
$692,21400
$6 ,2140ALTERNATEI2
NBIDMCEBIDTOTAL
LUMP SUM
100
$000
$1575000
$15]5B00
$18-00
$10200.00
$2500000E22164.0ALTERNATE2
LUMP SUM
100
$000
$1]32500
$1]32500
$192W00
$1920 w
$3000000
$4242400
$4242400
TOTAL- GRANDSTAND REPLACEMENT
$600,000.001
$580,275.001
$687,400,001
E697,000.00
E684,000.00
E756,602.00
P-1m1
RESOLUTION NO. 15700
RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACTS ON THE NEW
GRANDSTAND AND OTHER IMPROVEMENTS AT VMF
WHEREAS, pursuant to an advertisement for bids for the furnishing of labor and material for
the improvements of the following:
Demolition of old grandstand; construction of new 263 seat stadium (grandstand) with
canopy and press box, new concreate foundations, and new concourse paving and
grading.
Bids were received, opened and tabulated according to law, and the following bids were
received complying with the advertisement:
(Please see attached bid tabulation sheet)
WHEREAS, it appears the low bidder is Ebert Companies, as shown on the attached bid
tabulation sheet, and they are the lowest and most responsible bidder; and
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into
contracts with the low bidder in the amount of their bids in accordance with the bid
tabulation sheet in the name of the City of Hutchinson for the work to be done in
accordance with the plans and specifications for this project as approved by the City
Council and on file in the office of the city administrator.
2. The City Administrator is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposits of the successful
bidders and the next lowest bidders shall be retained until all contracts have been
signed, and the deposit of the successful bidder shall be retained until satisfactory
completion of the contract.
FURTHER MORE BE IT RESOLVED, that Bid Alternate #1 is/is not accepted and Bid Alternate #2
is/is not accepted.
Adopted by the Hutchinson City Council this 271h day of February, 2024.
Gary Forcier, Mayor
Matthew Jaunich, City Administrator
cR HUTCHINSON CITY COUNCIL
Request for Board Action
December 2023 Preliminary Financial and Investment Reports
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 2/27/2024
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff M
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Attached are the preliminary 2023 financial reports for the General fund and Enterprise funds.
While the financial activity is mostly complete, there may be some revenues and expenditures
yet to be booked as we progress through our annual audit process.
The General fund currently reflects a net surplus of $455,029. This surplus increases our fund
balance to 56.0%, up from 54.9% last year.
will submit for the March 26 council meeting another set of preliminary financial reports that will
provide a much more complete picture of the 2023 operations. I will also submit my annual
narrative of each fund's operations at that time.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Govern,
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2023
2023
2022
2023 ACTUALS
2023
AVAILABLE
% BDGT
2022 YTD
2022
% BDGT
DECEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
General Fund
Taxes
25,022
5,889,436
5,846,751
(42,685)
100.7
5,600,340
5,617,556
99.7
Other Taxes
55,793
315,913
330,000
14,087
95.7
341,670
320,000
106.8
Licenses & Permits
2,461
366,721
442,100
75,379
82.9
493,365
443,600
111.2
Intergovernmental Revenue
955
1,890,496
1,793,941
(96,555)
105.4
1,795,728
1,744,821
102.9
Charges for Services
612,993
2,771,210
2,872,308
101,098
96.5
2,769,184
2,816,325
98.3
Miscellaneous Revenues
195,145
630,848
289,800
(341,048)
217.7
257,566
256,500
100.4
Transfers -In
820,000
2,724,536
2,724,536
-
100.0
2,712,261
2,710,191
100.1
Fines & Forfeitures
5,167
48,022
55,000
6,978
87.3
52,902
55,000
96.2
TOTAL REVENUES 1,717,536 14,637,182 14,354,436 (282,746) 102.0 14,023,016 13,963,993 100.4
Wages & Benefits
1,207,061 9,702,440 9,672,602 (29,838) 100.3 9,495,486 9,443,650 100.5
Supplies
31,523 966,479 986,823 20,344 97.9 873,415 934,515 93.5
Services & Charges
199,656 2,630,089 2,827,889 197,800 93.0 2,756,266 2,756,429 100.0
Miscellaneous Expenses
60,139 369,806 373,500 3,694 99.0 717,157 714,086 100.4
Transfers -Out
375,000 488,622 488,622 - 100.0 610,313 110,313 553.3
Capital Outlay
- 24,718 5,000 (19,718) 494.4 26,961 5,000 539.2
TOTAL EXPENDITURES
1,873,379 14,182,153 14,354,436 172,283 98.8 14,479,599 13,963,993 103.7
NET REVENUE
(155,843) 455,029 - (455,029) (456,583) -
Comments
Licenses & Permits
Building permit revenue ended the year $87,000 below budget and $133,000 below the 2022 permit revenue.
Charges for Services
This category is $101,000 under budget mainly due to two large variances. Engineering Fees are $55,400 lower than budget.
These fees are paid from our annual bond proceeds and with the City Engineer position not materalizing as planned, we were able
to reduce our debt to cover less expenses. The Event Center rental revenues ended the year $42,900 below budget as we phase
out rentals with the pending sale to Hutchinson Health.
Miscellaneous Revenues
Interest income exceeded the budget by $159,200 as higher investment rates were realized during the year. Our investment
portfolio also expects to see a gain of approximately $90,000. These revenue gains more than offset the shortfall in building
permit revenue.
Services & Charges
Contracted Repair & Maintenance for streets was $171,000 below budgeted expectations. This was due to difficulty in finding
contractors for roadway repairs. Consequently, the Streets department used city staff and equipment to do more street repairs
during the year, which resulted in substantial budgetary savings.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2023
2023
2023 ACTUALS 2023 AVAILABLE % BDGT 2022 YTD
DECEMBER YTD BUDGET BALANCE USED ACTUAL
General Fund Expense by Department
2022
2022 % BDGT
BUDGET USED
Mayor & City Council
5,599
40,173
50,087
9,914
80.2
40,779
50,077
81.4
City Administrator
59,613
472,133
486,246
14,113
97.1
524,508
482,617
108.7
Elections
-
-
-
-
-
20,365
18,700
108.9
Finance Department
42,084
394,764
406,320
11,556
97.2
392,773
404,170
97.2
Motor Vehicle
40,368
314,763
299,947
(14,816)
104.9
303,314
296,160
102.4
Assessing
-
61,499
61,478
(21)
100.0
61,478
61,205
100.4
Legal
36,129
304,165
325,697
21,532
93.4
310,728
328,734
94.5
Planning
21,239
169,298
170,925
1,627
99.0
163,672
170,514
96.0
Information Services
68,677
565,039
584,601
19,562
96.7
596,814
598,135
99.8
City Hall Building
23,847
193,356
201,625
8,269
95.9
185,449
193,849
95.7
Police Department
537,105
3,879,350
3,711,079
(168,271)
104.5
3,669,807
3,497,529
104.9
Hospital Security
50,304
352,638
373,964
21,326
94.3
332,204
361,679
91.9
Emergency Management
256
14,170
16,980
2,810
83.5
11,118
16,980
65.5
Safety Committee
-
12,342
12,000
(342)
102.9
9,840
11,370
86.5
Fire Department
23,467
438,143
410,444
(27,699)
106.7
405,815
411,094
98.7
Protective Inspections
36,982
339,631
359,241
19,610
94.5
327,477
334,179
98.0
Engineering
49,080
422,796
505,473
82,677
83.6
439,355
441,310
99.6
Streets & Alleys
67,147
1,607,066
1,677,692
70,626
95.8
1,611,798
1,630,466
98.9
Park/Recreation Administration
30,895
261,490
263,811
2,321
99.1
265,459
249,716
106.3
Recreation
18,683
208,521
232,197
23,676
89.8
210,252
278,533
75.5
Senior Citizen Center
8,466
77,727
84,861
7,134
91.6
89,265
96,796
92.2
Civic Arena
65,621
379,828
407,734
27,906
93.2
881,755
411,332
214.4
Park Department
153,787
1,162,993
1,145,736
(17,257)
101.5
1,070,858
1,072,754
99.8
Recreation Building
39,967
266,095
281,230
15,135
94.6
238,986
265,600
90.0
Events Center
20,407
146,316
171,156
24,840
85.5
255,301
261,357
97.7
Evergreen Building
3,519
32,229
34,880
2,651
92.4
33,990
31,375
108.3
Library
4,641
235,347
244,216
8,869
96.4
226,163
230,492
98.1
Waterpark
5,124
421,812
457,647
35,835
92.2
469,293
396,659
118.3
Cemetery
16,987
155,358
151,085
(4,273)
102.8
143,883
145,838
98.7
Airport
10,796
152,813
143,905
(8,908)
106.2
120,545
145,123
83.1
Unallocated General Expense
432,586
1,100,298
1,082,179
(18,119)
101.7
1,066,556
1,069,650
99.7
TOTAL EXPENDITURES
1,873,379
14,182,153
14,354,436
172,283
98.8
14,479,599
13,963,993
103.7
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2023
2023
2022
2023 ACTUALS
2023
AVAILABLE
% BDGT
2022 YTD
2022
% BDGT
DECEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Liquor Fund
Sales
823,373
7,507,128
7,281,000
(226,128)
103.1
7,298,303
7,424,000
98.3
Miscellaneous Revenues
8,066
10,392
10,500
108
99.0
16,980
3,000
566.0
TOTAL REVENUES
831,440
7,517,519
7,291,500
(226,019)
103.1
7,315,282
7,427,000
98.5
Cost of Sales
607,011
5,684,338
5,504,000
(180,338)
103.3
5,516,884
5,666,000
97.4
Wages & Benefits
115,568
875,847
904,864
29,017
96.8
841,572
812,108
103.6
Supplies
2,507
28,211
25,500
(2,711)
110.6
23,069
21,100
109.3
Services & Charges
29,024
273,932
298,750
24,818
91.7
311,783
285,550
109.2
Miscellaneous Expenses
20
5,965
6,700
735
89.0
6,073
6,700
90.6
Transfers -Out
550,000
550,000
550,000
-
100.0
550,000
550,000
100.0
Capital Outlay
-
8,204
15,000
6,796
54.7
26,604
15,000
177.4
Depreciation Expense
61,000
61,000
61,000
-
100.0
72,966
70,700
103.2
TOTAL EXPENDITURES 1,365,130
7,487,497
7,365,814
(121,683)
101.7
7,348,951
7,427,158
98.9
NET REVENUE
(533,691)
30,023
(74,314)
(104,337)
(33,668)
(158)
Year to Date Sales
December Sales
Comments
2023
2022
Change
2023
2022
Change
Liquor Sales Revenue:
Liquor
2,834,110
2,692,467
5.3%
338,703
341,163
-0.7%
Beer
3,422,898
3,421,423
0.0%
299,438
306,018
-2.2%
Wine
1,015,528
999,725
1.6%
155,136
155,297
-0.1%
THC Products
33,083
-
100.0%
8,286
-
100.0%
Other
201,508
184,688
9.1%
21,811
20,508
6.3%
Total Sales
7,507,128
7,298,303
2.9%
823,373
822,986
0.0%
Gross Profit
$1,822,790
$1,781,419
$216,362
$209,956
Gross Margin on Sales
24.3%
24.4%
-0.1%
26.3%
25.5%
0.8%
Customer Count
240,123
239,912
0.1%
22,816
23,083
-1.2%
Average Sale per Customer
$31.26
$30.42
2.8%
$36.09
$35.65
1.2%
Labor to Sales Ratio
11.7%
11.5%
0.1%
14.0%
14.5%
-0.5%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2023
2023
2022
2023 ACTUALS
2023
AVAILABLE
% BDGT
2022 YTD
2022
% BDGT
DECEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Water Fund
Sales
99,391
1,630,929
1,840,000
209,071
88.6
1,887,129
1,715,000
110.0
Sales - Other
84,172
1,027,975
614,000
(413,975)
167.4
601,292
549,950
109.3
Local Sales Tax
176,785
1,043,759
1,012,000
(31,759)
103.1
973,765
812,000
119.9
Charges for Services
4,508
84,800
71,685
(13,115)
118.3
81,527
71,685
113.7
Miscellaneous Revenues
22,334
154,812
44,500
(110,312)
347.9
(2,108)
42,000
(5.0)
TOTAL REVENUES 387,189 3,942,276 3,582,185 (360,091) 110.1 3,563,377 3,190,635 111.7
Wages & Benefits
72,996
588,185
579,848
(8,337)
101.4
564,614
579,241
97.5
Supplies
22,307
275,006
185,800
(89,206)
148.0
210,087
168,150
124.9
Services & Charges
63,186
477,343
561,885
84,542
85.0
452,236
507,750
89.1
Miscellaneous Expenses
54
9,429
13,500
4,071
69.8
1,101
13,500
8.2
Transfers -Out
461,515
461,515
70,000
(391,515)
659.3
278,836
70,000
398.3
Capital Outlay
77
240,415
902,876
662,461
26.6
434,766
998,450
43.5
Depreciation Expense
1,090,000
1,090,000
1,090,000
-
100.0
1,112,756
1,132,000
98.3
Debt Service
38,484
1,358,468
1,371,173
12,705
99.1
1,451,885
1,465,433
99.1
TOTAL EXPENDITURES
1,748,619
4,500,360
4,775,082
274,722
94.2
4,506,282
4,934,524
91.3
NET of REVENUES & EXPENDITURES
(1,361,430)
(558,085)
(1,192,897)
(634,812)
(942,904)
(1,743,889)
Year to Date Water Sales
Comments
2023
2022
Change
Water Sales Revenue: Residential
915,993
1,081,861
-15.3%
Commercial
277,046
319,971
-13.4%
Industrial
228,184
215,792
5.7%
Water Sales
1,421,223
1,617,624
-12.1%
Base Charge
658,454
370,686
77.6%
Water Connection Charge
50,750
69,265
-26.7%
Other
318,771
161,340
97.6%
Other Sales
1,027,975
601,292
71.0%
The new rate structure shifted more collection of the facility's fixed costs through the Base Charge as opposed to the usage charge.
This is evident with the drop in usage revenue for Residential and Commercial with the corresponding increase to the Base Charge.
The goal was a revenue neutral impact with the new rate structure.
Supplies Expense This expense category is higher than normal due to the high number of meters purchased to measure lawn irrigation water usage.
With the new rate structure, this usage is billed the sewer charge unless measured with a deduct meter. This expense is offset by
corresponding revenue for meter sales.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2023
2023
2022
2023 ACTUALS
2023
AVAILABLE
% BDGT
2022 YTD
2022
% BDGT
DECEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Wastewater Fund
Sales
188,919
2,724,391
2,475,000
(249,391)
110.1
2,480,949
2,505,000
99.0
Sales - Other
121,276
1,324,245
824,000
(500,245)
160.7
881,172
809,300
108.9
Local Sales Tax
141,746
836,888
810,000
(26,888)
103.3
973,765
812,000
119.9
Licenses & Permits
-
5,800
6,000
200
96.7
6,000
6,500
92.3
Charges for Services
640
3,340
7,500
4,160
44.5
11,190
7,500
149.2
Miscellaneous Revenues
50,936
265,034
93,500
(171,534)
283.5
(10,508)
90,000
(11.7)
TOTAL REVENUES 503,517 5,159,698 4,216,000 (943,698) 122.4 4,342,568 4,230,300 102.7
Wages & Benefits
92,286 770,174
813,235
43,061
94.7
776,012
776,934 99.9
Supplies
6,839 216,047
279,200
63,153
77.4
263,400
246,500 106.9
Services & Charges
125,753 799,871
855,920
56,049
93.5
665,391
769,000 86.5
Miscellaneous Expenses
115 26,682
36,000
9,318
74.1
26,863
40,000 67.2
Transfers -Out
90,580 90,580
80,000
(10,580)
113.2
188,893
80,000 236.1
Capital Outlay
260,481 1,178,470
1,638,085
459,615
71.9
3,646,806
984,400 370.5
Depreciation Expense
1,136,000 1,136,000
1,136,000
-
100.0
1,082,548
1,182,000 91.6
Debt Service
78,228 1,543,719
1,557,895
14,176
99.1
1,519,849
1,526,311 99.6
TOTAL EXPENDITURES
1,790,283 5,761,543
6,396,335
634,792
90.1
8,169,763
5,605,145 145.8
NET of REVENUES & EXPENDITURES
(1,286,766) (601,845)
(2,180,335)
(1,578,490)
(3,827,194)
(1,374,845)
Year to Date Sewer Sales
Comments
2023
2022
Change
Wastewater Sales Revenue:
Residential
1,504,228
1,338,091
12.4°/u
Commercial
474,367
345,072
37.5%
Industrial - Flow
346,457
397,092
-12.8%
Industrial - Violation Surcharges
243,981
355,353
-31.3%
Sewer Sales
2,569,033
2,435,608
5.5%
Base Charge
706,699
319,938
120.9%
Sewer Connection Charge
64,400
83,510
-22.9%
Other
553,147
477,725
15.8%
Other Sales
1,324,245
881,172
50.3%
The new rate structure shifted more collection of the facility's fixed costs
through the Base Charge as opposed to the usage charge.
The goal was a revenue neutral impact with the new rate structure. But in
actuality,
the Sewer fund saw an increase of 26% in
sewer flow and base charge revenue.
Some of that increase is attributed to sewer charges on irrigation water. This is a change
from the prior rate structure and it can
be avoided by the property owner
if a deduct
meter is installed to
measure irrigation water
consumption.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2023
2023
2022
2023 ACTUALS
2023
AVAILABLE
% BDGT
2022 YTD
2022
% BDGT
DECEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
Sales
109,217
1,303,543
1,285,000
(18,543)
101.4
1,284,920
1,267,000
101.4
Sales - Other
3,935
45,833
45,000
(833)
101.9
44,875
44,800
100.2
Intergovernmental Revenue
6,209
41,377
12,500
(28,877)
331.0
39,686
12,500
317.5
Miscellaneous Revenues
5,348
58,716
15,000
(43,716)
391.4
(6,953)
15,000
(46.4)
TOTAL REVENUES
124,708
1,449,470
1,357,500
(91,970)
106.8
1,362,528
1,339,300
101.7
Wages & Benefits
37,618
268,325
343,101
74,776
78.2
217,418
259,732
83.7
Supplies
4,624
49,685
62,850
13,165
79.1
49,511
59,900
82.7
Services & Charges
138,908
961,036
897,590
(63,446)
107.1
887,223
848,350
104.6
Miscellaneous Expenses
872
1,754
750
(1,004)
233.8
253
1,000
25.3
Transfers -Out
55,000
55,000
55,000
-
100.0
55,000
55,000
100.0
Capital Outlay
-
285,022
1,018,482
733,460
28.0
339,093
1,207,500
28.1
Depreciation Expense
172,000
172,000
172,000
-
100.0
139,251
169,000
82.4
TOTAL EXPENDITURES
409,023
1,792,822
2,549,773
756,951
70.3
1,687,748
2,600,482
64.9
NET of REVENUES & EXPENDITURES
(284,315)
(343,352)
(1,192,273)
(848,921)
(325,220)
(1,261,182)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2023
2023
2022
2023 ACTUALS
2023
AVAILABLE
% BDGT
2022 YTD
2022
% BDGT
DECEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Compost Fund
Sales
63,836
2,365,027
2,939,400
574,373
80.5
2,896,178
2,706,000
107.0
Charges for Services
93,288
111,156
97,000
(14,156)
114.6
112,477
87,000
129.3
Miscellaneous Revenues
7,503
132,411
32,000
(100,411)
413.8
952
32,000
3.0
TOTAL REVENUES
164,627
2,608,594
3,068,400
459,806
85.0
3,009,607
2,825,000
106.5
Cost of Sales
55,942
1,655,448
2,158,000
502,552
76.7
2,017,339
1,837,000
109.8
Inventory Cost Adjustment
(68,708)
(690,446)
(657,750)
32,696
105.0
(745,243)
(712,500)
104.6
Wages & Benefits
103,128
795,338
838,147
42,809
94.9
770,578
808,198
95.3
Supplies
11,610
124,509
162,500
37,991
76.6
146,582
129,000
113.6
Services & Charges
58,017
295,239
304,980
9,741
96.8
309,342
304,850
101.5
Miscellaneous Expenses
608
10,568
11,000
432
96.1
12,640
11,000
114.9
Transfers -Out
120,000
120,000
120,000
-
100.0
120,000
120,000
100.0
Capital Outlay
15,645
258,877
349,652
90,775
74.0
115,206
221,000
52.1
Depreciation Expense
290,000
290,000
290,000
-
100.0
280,378
278,000
100.9
Debt Service
2,816
72,462
73,808
1,346
98.2
72,500
73,808
98.2
TOTAL EXPENDITURES
589,059
2,931,995
3,650,337
718,342
80.3
3,099,324
3,070,356
100.9
NET of REVENUES & EXPENDITURES
(424,432)
(323,401)
(581,937)
(258,536)
(89,717)
(245,356)
Year to Date Sales
Comments
2023
2022
Change
Compost Sales
Bagged
1,854,163
2,110,810
-12.2%
Bulk
142,944
342,135
-58.2%
Other (Freight)
135,526
325,638
-58.4%
Total Sales
2,132,633
2,778,584
-23.2%
Gross Profit
709,579
878,839
Gross Margin
30.0%
30.3%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2023
Storm Water Utili
Sales
Sales - Other
Licenses & Permits
Charges for Services
Miscellaneous Revenues
Capital Contributions
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
Comments
Transfers -Out & Capital Outlay
2023 ACTUALS
DECEMBER YTD
2023
BUDGET
AVAILABLE
BALANCE
2023
% BDGT
USED
2022 YTD
ACTUAL
2022
BUDGET
2022
% BDGT
USED
89,390
1,067,358
1,065,000
(2,358)
100.2
1,033,122
1,033,000
100.0
491
5,142
3,500
(1,642)
146.9
5,646
3,500
161.3
300
7,331
5,500
(1,831)
133.3
8,515
4,800
177.4
4,355
42,324
15,300
(27,024)
276.6
7,648
14,350
53.3
-
-
-
-
87,088
-
-
94,535
1,122,155
1,089,300
(32,855)
103.0
1,142,020
1,055,650
108.2
37,125
284,147
308,906
24,759
92.0
297,402
290,084
102.5
6,871
36,013
53,625
17,612
67.2
45,563
51,325
88.8
15,180
212,002
208,535
(3,467)
101.7
103,092
212,150
48.6
225
2,778
10,000
7,222
27.8
9,560
18,000
53.1
194,568
194,568
-
(194,568)
-
771,820
-
-
-
-
247,293
247,293
-
87,088
746,600
11.7
275,000
275,000
275,000
-
100.0
237,044
254,000
93.3
52,747
219,198
221,589
2,391
98.9
219,864
221,589
99.2
581,716
1,223,706
1,324,948
101,242
92.4
1,771,433
1,793,748
98.8
(487,181)
(101,551)
(235,648)
(134,097)
(629,413)
(738,098)
Capital improvements related to street projects are budgeted as capital outlay ($247,293) but in reality, these expenditures are
recorded within the annual Construction Fund. The Transfer -Out ($194,568) represents the Storm Water's contribution to the
Construction Fund to pay for storm water infrastructure costs. The projects were under budget by $52,725.
City of Hutchinson
Investment Report
For the Month Ended December 31, 2023
Trade
Fixed or
Par
Purchase
Premium
Current
Unrealized
Annual
Date
Maturity
Coupon
Callable
Value
Amount
-Discount
Value
Gainl-Loss
Earnings
CERTIFICATES OF DEPOSIT:
Apple Bank For Savings NY
01/24/2022
01/22/2024
0.600%
Fixed
$245,000
$243,457
-$1,544
$244,275
$818
$1,470
Bank Hapoalim NY
01/18/2019
01/23/2024
3.200%
Fixed
245,000
245,000
0
244,588
-412
7,840
Comenity Cap Bk Utah
02/06/2019
02/15/2024
3.100%
Fixed
245,000
245,000
0
244,331
-669
7,595
UBS Bank, Salt Lake City UT
03/20/2019
04/03/2024
2.900%
Fixed
245,000
245,000
0
243,486
-1,514
7,105
Capital One NA
07/05/2022
07/08/2024
3.300%
Fixed
245,000
245,000
0
242,739
-2,261
8,085
American Express Natl Bank
08/04/2022
08/12/2024
3.350%
Fixed
245,000
245,000
0
242,376
-2,624
8,208
Manufacturers & Traders Trust
11/28/2022
12/09/2024
4.900%
Fixed
244,000
244,000
0
243,451
-549
11,956
Sallie Mae Bank/Salt Lake
12/07/2021
12/16/2024
1.000%
Fixed
245,000
245,000
0
235,489
-9,511
2,450
Merrick Bank
01/23/2020
01/31/2025
1.800%
Fixed
245,000
245,000
0
236,405
-8,595
4,410
Axos Bank San Diego
02/28/2020
03/26/2025
1.650%
Fixed
245,000
245,000
0
234,938
-10,062
4,043
Forbright Bank
08/31/2022
09/16/2025
3.500%
Fixed
245,000
245,000
0
239,431
-5,569
8,575
First Citizens Bk & Tr Co Raleigh
10/26/2022
10/25/2025
4.700%
Fixed
244,000
244,000
0
243,324
-676
11,468
Regions Bank Birmingham AL
10/28/2019
10/31/2025
2.000%
Fixed
245,000
245,000
0
232,809
-12,191
4,900
Flushing Bank Primary
10/26/2022
11/04/2025
4.700%
Fixed
245,000
245,000
0
244,441
-559
11,515
Ally Bk Sandy Utah
11/02/2022
11/10/2025
4.800%
Fixed
244,000
244,000
0
243,837
-163
11,712
Toyota Financial Sgs Bk
07/14/2021
07/22/2026
0.950%
Fixed
245,000
245,000
0
222,208
-22,792
2,328
Synchrony Bank
09/01/2022
09/09/2027
3.500%
Fixed
245,000
245,000
0
234,585
-10,415
8,575
Discover Bank DE
11/16/2022
11/30/2027
4.900%
Fixed
242,000
242,000
0
243,510
1,510
11,858
Morgan Stanley Bank NA
03/10/2023
03/16/2028
4.800%
Fixed
244,000
244,000
0
245,545
1,545
11,712
Affinity Bank
03/15/2023
03/17/2028
4.900%
Fixed
195,000
195,000
0
197,038
2,038
9,555
Customers Bank
06/07/2023
06/14/2028
4.500%
Fixed
244,000
244,000
0
249,836
5,836
10,980
Thread Bank Rogers TN
O6/07/2023
06/16/2028
4.400%
Fixed
245,000
245,000
0
251,091
6,091
10,780
Univest Bank & Trust Co
06/02/2023
06/21/2028
4.500%
Fixed
245,000
245,000
0
250,912
5,912
11,025
CIBC Bk USA
O611612023
06/30/2028
4.450%
Fixed
244,000
244,000
0
249,549
5,549
10,858
Providence Bk Rocky Mt NC
08/03/2023
08/21/2028
4.400%
Fixed
249,000
249,000
0
248,211
-789
10,956
United Roosevelt Savings
09/06/2023
09/12/2028
4.500%
Fixed
249,000
249,000
0
255,006
6,006
11,205
Central Fe S&L/Cicero IL
09/06/2023
09/14/2028
4.500%
Fixed
249,000
249,000
0
249,500
500
11,205
Community Bk & Tr Waco TX
11/01/2023
11/10/2028
4.500%
Fixed
243,000
243,000
0
249,828
6,828
10,935
Total CDs
$6,811,000
$6,809,457
-$1,544
$6,762,738
-$46,718
$243,304
MUNICIPAL BONDS:
Baldwin County AL
03/18/2020
03/01/2024
3.000%
Fixed
$485,000
$494,055
$9,055
$484,753
-$9,302
$14,550
Normandy School GO
12/03/2021
03/01/2024
0.550%
Fixed
580,000
577,048
-2,952
575,737
-1,311
3,190
Honolulu City & Cnty HI
03/03/2022
07/01/2024
0.545%
Fixed
675,000
658,112
-16,889
660,015
1,904
3,679
Commerce Bank of Southwe
07/14/2016
08/01/2024
3.000%
Fixed
500,000
526,595
26,595
493,805
-32,790
15,000
Honolulu City & Cnty HI
10/28/2019
08/01/2024
1.832%
Fixed
1,000,000
996,000
-4,000
981,330
-14,670
18,320
Connecticut State
07/09/2019
08/15/2024
2.400%
Fixed
570,000
568,906
-1,094
560,926
-7,980
13,680
December 31, 2023
New York City Transition
Elk Grove Village IL
Oregon St Hsg & Cmnty Svcs Dept
Palm Beach FL Revenue
Chaska MN EDA Lease Revenue
Virginia St Clg Bldg Authority
Miami -Dade Cnty FL Transit Sales
Austin TX Cmnty Clg
Jobsohio Beverage Sys Stwd
Oklahoma City OK Econ Dev Trust
New York St Urban Dev Dorp
Anchor Bay MI School Dist
Phoenix Az Civic Impt Corp
San Juan CA Unit Sch Dist
District of Columbia Rev
District of Columbia Rev
Phoenix Az Civic Impt Corp
Indiana St Fin Authority Rev
NY Personal Income Tax
Pima County AZ Revenue
Wisconsin St Gen Fund Rev
Pima County AZ Revenue
New York NY City Transitional
Middlesex County NJ
California St
New York NY City Transitional
Palm Beach Cnty Fla
Total Municipal Bonds
FEDERAL BONDS:
Federal Home Loan Mtg Corp
Federal Home Loan Bank
Total Federal Bonds
MONEY MARKET FUNDS:
Money Market - Citizens Bank
Money Market - Oppenheimer
Total Money Market Funds
Trade
Fixed or
Par
Purchase
Premium
Current
Unrealized
Annual
Date
Maturity
Coupon
Callable
Value
Amount
-Discount
Value
Gain/ -Loss
Earnings
11/10/2015
11/01/2024
2.600%
Callable
$500,000
$486,750
-$13,250
$489,815
$3,065
$13,000
10/28/2021
01/01/2025
1.000%
Fixed
150,000
150,000
0
144,155
-5,846
1,500
10/19/2022
01/01/2025
4.659%
Callable
355,000
354,677
-323
353,449
-1,228
16,539
12/06/2019
01/01/2025
2.500%
Fixed
460,000
469,752
9,752
449,438
-20,314
11,500
02/03/2020
02/01/2025
3.430%
Fixed
300,000
323,256
23,256
294,690
-28,566
10,290
09/22/2022
02/01/2025
4.250%
Fixed
570,000
570,000
0
564,631
-5,369
24,225
11/19/2021
07/01/2025
0.900%
Fixed
375,000
373,013
-1,988
354,259
-18,754
3,375
04/27/2022
08/01/2025
0.992%
Fixed
245,000
229,482
-15,518
230,815
1,333
2,430
04/27/2022
01/01/2026
2.034%
Fixed
310,000
298,815
-11,185
294,206
-4,610
6,305
02/08/2022
03/01/2026
1.118%
Fixed
300,000
292,833
-7,167
277,500
-15,333
3,354
08/26/2022
03/15/2026
3.170%
Fixed
190,000
187,925
-2,075
183,819
-4,106
6,023
07/01/2020
05/01/2026
1.250%
Fixed
500,000
503,630
3,630
462,525
-41,105
6,250
12/10/2021
07/01/2026
1.157%
Fixed
135,000
134,150
-851
124,532
-9,617
1,562
11/09/2021
08/01/2026
1.201%
Fixed
140,000
140,000
0
128,801
-11,199
1,681
01/18/2023
06/01/2027
4.232%
Callable
350,000
349,734
-266
347,389
-2,345
14,812
02/14/2023
06/01/2027
4.232%
Callable
400,000
397,684
-2,316
397,016
-668
16,928
03/30/2022
07/01/2027
1.257%
Fixed
175,000
161,088
-13,913
157,679
-3,409
2,200
01/27/2023
07/15/2027
4.109%
Fixed
1,000,000
1,000,000
0
986,840
-13,160
41,090
12/09/2022
09/15/2027
5.051%
Fixed
300,000
308,277
8,277
304,761
-3,516
15,153
11/09/2022
12/01/2027
5.382%
Fixed
1,000,000
1,014,580
14,580
1,033,960
19,380
53,820
02/21/2023
05/01/2028
4.330%
Fixed
500,000
497,905
-2,095
501,385
3,480
21,650
11/22/2023
12/01/2028
5.961%
Fixed
175,000
183,171
8,171
183,432
261
10,432
07/05/2023
02/01/2029
4.750%
Callable
385,000
385,920
920
388,365
2,445
18,288
09/13/2023
08/15/2029
4.603%
Fixed
250,000
248,115
-1,885
252,445
4,330
11,508
10/24/2023
10/01/2029
5.100%
Fixed
200,000
199,788
-212
206,178
6,390
10,200
12/05/2023
11/01/2029
5.050%
Fixed
300,000
308,451
8,451
307,911
-540
15,150
12/15/2023
12/01/2029
4.150%
Fixed
265,000
263,614
-1,386
259,218
-4,396
10,998
$13,640,000 $13,653,323 $13,323 $13,435,777-$217,547 $418,682
08/09/2022 08/28/2024 5.000% Callable $500,000 $500,000 $0 $498,745-$1,255 $25,000
09/28/2021 10/26/2026 1.180% Callable $500,000 $500,000 $0 $458,550-$41,450 $5,900
$1,000,000 $1,000,000 $0 $957,295-$42,705 $30,900
Current Rate: 4.940% N/A $17,159,493 $17,159,493 $0 $17,159,493 $0 $847,679
Current Rate: 5.197% N/A $16,247 $16,247 $0 $16,247 $0 $844
$17,175,740 $17,175,740 $0 $17,175,740 $0 $848,523
TOTALS $38,626,740 $38,638,520 $11,780 $38,331,550-$306,970 $1,541,409
City of Hutchinson
Investment Report
For the Month Ended December 31, 2023
CITY'S PORTFOLIO BY PRODUCT TYPE
CITV'S MATURITY SCHEDULE
Par Value Current
Municipal Federal
Total
Tow
% of Total Vu lue
Year
CD's
Boards 80nas
Par value
96
CDs $6,811,000
17.6% $6,762,738
2024
$1,469,000
$4,310,000 $500,000
$6,279,000
28.8%
Municipal Bonds $13,640,000
35.3% $13,435,777
2025
$1,713,000
$2,455,000 $0
$4,168,000
19.1%
Federal Bonds $1,000,000
2.6% $957,295
2026
$245,000
$1,575,000 $500,000
$2,320,000
10.6%
Money Market $17,175,740
44.5% $17,175,740
2027
$487,000
$3,225,000 $0
$3,712,000
17.0%
Total $38,626,740
100.0% $38,331,550
2028
$2,407,000
$675,000 $0
$3,082,000
14.1%
Unrealized Gain /-Loss
-$306,970
2029
$249,000
$2,010,000 $0
$2,259,000
10.4%
Prior Year Unrealized Gain / -Loss
-$610,189
2030
40
s0 s0
$0
0.0%
Investment Gain / -Loss for 2023
$303,219
Totals
$6,570,000
$14,250,000 $1,000,000
$21,820,000
100.0%
$7,000,000
$6,000,000
Money Market
$5,000,000
44.5%
$4,000,000
Municipal Bonds2,000
35.3%
$3,000,000
$2,000,000
'.
$1,000,000
Federal Bonds
$0
2 6%
2024
2025 2026 2027
2028
2029 2030
FINANCIAL INDICES:
One -Year Comparison
Treasury Yield Curve
12/31/2023 12131/2022
Change
Federal Lending Rate
5.50% 4.50%
1.00%
6.00%
Prime Rate
8.50% 7.50%
1.00%
5.00%
Treasury Rates: 1-Year
4.79% 4.73%
0.06%
4•
2-Year
4.23% 4.41%
-0.18%
3.00%
3-Year
4.01 % 4.22%
-0.21 %
5-Year
3.84% 3.99%
-0.15%
2.00%
10-Year
3.88% 3.88%
0.00%
1.00%
20-Year
4.20% 4.14%
0.06%
0.00%
City's Average Coupon Rate
3.24% 2.64%
0.59%
1-Year
2-Year 3-Year
5-Year
10-Year 20-Year
Average Yield to Maturity
4.82% 4.70%
0.12%
t12131/2023 t1213112022
(excluding Money Market funds)
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, November2l, 2023
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
The November 21St, 2023 Planning Commission meeting was called to order by Chairman
Lofdahl at 5:30 p.m. Members in bold were present Chairman Lofdahl, Vice Chairman
Hacker, Commissioner Fahey, Commissioner Garberg, Commissioner Wirt,
Commissioner Sebesta, and Commissioner Janssen. Also present were Dan Jochum,
City Planner, Mike Stifter, City Public Works Director, John Paulson, City Environmental
Specialist, Marc Sebora, City Attorney, Andrea Schwartz, City of Hutchinson
Planning and Building Specialist.
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED Octoberl7, 2023.
Motion by Commissioner Fahey to approve October 17, 2023 meeting minutes.
Second by Commissioner Wirt. Motion approved.
4. PUBLIC HEARING
A. CONSIDERATION OF A PRELIMINARY AND FINAL PLAT FOR
HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT NO. 4.
Dan Jochum, City Planner addressed the Commission and gave a brief overview
of the project. Mr. Jochum then covered the staff report.
Motion by Commissioner Fahey, second by Commissioner Janssen to close the
hearing at 5:33 p.m.
Motion by Commissioner Fahey to approve the Preliminary and Final Plat with 1
staff recommendation. Second by Commissioner Lofdahl. Item will be on City
Council consent agenda on 11/28/2023.
B. CONSIDERATION TO REZONE A PROPERTY FROM I/C SONING
DISTRICT TO R-3 ZONING DISTRICT LOCATED AT 845 HWY 7 W (NORTH
175 FEET).
Minutes
Hutchinson Planning Commission
October 17, 2023
Page 2
Dan Jochum, City Planner addressed the Commission and gave a brief overview
of the project. Mr. Jochum then covered the staff report.
Motion by Commissioner Wirt, second by Commissioner Fahey to close the
hearing at 5:35 p.m.
Motion by Commissioner Janssen to approve the Rezone with 5 staff
recommendations. Second by Commissioner Fahey. Item will be on City Council
consent agenda on 11/28/2023.
5. NEW BUSINESS
A. NONE
6. UNFINISHED BUSINESS
A. NONE
7. COMMUNICATION FROM STAFF
A. UPCOMING MEETINGS — no applications at this time.
B. DOWNTOWN PLAN — Committees are being formed.
C. CLEAN ENERGY RESOURCE - Energy savings through building products
currently — John Lofdahl notified the commissioners about this tax benefit program
8. ADJOURNMENT
Motion was made by Commissioner Fahey to adjourn the meeting, Meeting was
adjourned at 5:42 p.m.
Library Board Meeting
November 27, 2023
Members Present: Mary Christensen, Sue Griep, Margaret Hoffman, Kay Hultgren, Julie
Lofdahl, Dianne Wanzek, and Katy Hiltner, Ex-officio.
Excused/Absent: Tim Burley
Dianne called the meeting to order at 4:30.
Minutes from the October 23, 2023, meeting were reviewed and approved.
Old Business:
1. Program Reports:
a. Mindy Mejia Author Event: The 29 attendees enjoyed a great presentation,
along with a writing exercise, from Mindy Mejia. It was recorded by HCVN.
b. Bling Out a Pumpkin: 3 sessions were offered with a total of 46 attendees.
c. Youth Programs: "Dinovember" was well received. Storytime averaged 20
attendees; Graphic novel (6), Teen meet -up (14), Lego Club (20 + 9 adults), Coding Club (8)
d. Community Puzzle: The 3,000 piece puzzle (started in June) was finished
on November 20.
2. Program Reminders:
a. Project Bookshelf: Collection will end on December 1. UCAP will distribute
the collected books.
b. Short Story Challenge: Ends on November 30.
c. Hutchinson Health Foundation Holiday Event: Thursday, Nov. 30, 5-7pm,
with the Library participating as described in the October minutes.
d. Banned Books: Katy informed the board of a pending article appearing in
the Hutch and Litchfield newspapers. The librarians had received a questionnaire.
New Business:
1. Holiday Cheer: Friends of the Library will decorate the library on December 4.
2. December:
a. Holiday Closures: The library will be closed on December 25 and January 1.
b. Children's Programming: Story Time will take a break after Dec. 14, and
resume on January 11; all clubs will meet; the Story Stroll in Library Square will remain up; and
winter themed activities (e.g. scavenger hunt, etc.) will take place inside the library.
3. December Board Meeting: By consensus, the board will not meet for its regular
meeting (Dec. 25) and will meet as scheduled in January.
4. One Book One Community 2024: Carolina Moonset by Matt Goldman, is the
selection . There will be a book discussion in Feb. or March, and an author event in April.
5. 2024 Adult Reading Program: "Winter Reads 2024" will go from Jan. 2 to the end
of March. Various monthly challenges will be set out.
6. General Discussion: The board discussed how to accommodate the varying
tolerances to "noise, commotion, etc." of our library patrons. While acknowledging that certain
disruptions can be disturbing to our patrons, the staff is quick to monitor these. The fact is that
library usage has changed over time. The "library of today" offers much more in the way of
activities, amenities (computers), etc. than in the past.
The next meeting will be on Monday, January 22, @4:30 p.m., in the meeting room.
Respectfully submitted,
Kay Hultgren, Secretary
�/Xnalm 111 Hassan Street SE
HRA Hutchinson, MN 55350
Website. www.hutchinsonhra.com
HUTCHINSON HOUSING AND (320) 234-4251 R32U1234-4240 Fax
REDEVELOPMENT AUTHORITY
Hutchinson HRA Regular Board Meeting
January 16, 2024
Minutes
CALL TO ORDER Chair Renee Lynn Johnson Kotlarz called the meeting to order.
Members Present: Renee Lynn Johnson Kotlarz, Robin Kashuba and Dan Masog.
Staff Present: Judy Flemming, and JJ Morgan.
a. Robin Kashuba moved to approve the agenda as presented. Dan Masog seconded and the motion
carried unanimously.
2. PUBLIC COMMENTS
No citizens addressed the HHRA Board of Commissioners.
3. MINUTES OF THE REGULAR BOARD MEETING ON DECEMBER 19, 2023
a. Robin Kashuba moved to approve the minutes of the December 19, 2023 regular board meeting
as presented. Dan Masog seconded and the motion carried unanimously.
4. FINANCIAL REPORTS
Robin Kashuba moved to approve the following:
a. City Center General Fund payments of $76,461.47 for checks 9386 to 9389 & EFT payment on
1/9/2024 Visa Bill
b. City Center December 31, 2023 — pre -adjustment Financial Statements
c. Park Towers Operating Account payments of $55,898.16 for checks 16230 to 16255.
d. Park Towers November 30, 2023 Financial Statements
Dan Masog seconded and the motion carried unanimously.
5. RESOLUTION 2024-1 ADOPTING 2024 HRA COMPENSATION PLAN
Dan Masog moved to approve Resolution 2024-1. Robin Kashuba seconded and the motion carried
unanimously.
6. REVISED VACTION LEAVE, EARNED SICK AND SAFE LEAVE, AND BEREAVEMENT
LEAVE POLICIES
Dan Masog moved to approve the Revised Vacation Leave, Earned Sick and Safe Leave, and
Bereavement Leave Policies. Robin Kashuba seconded and the motion carried unanimously.
7. PARK TOWERS
a. Park Towers January Newsletter was presented.
b. Park Towers Vacancy Report shows 6 vacant units at this time.
c. Operation Update:
1) Consideration of Independent Contractor Agreement for Maintenance and Cleaning Services
Robin Kashuba moved to accept the Independent Contractor Agreement for Maintenance and
Cleaning Services contract. Dan Masog seconded and the motion carried unanimously.
2) Judy Flemming shared the progress of hiring the next Housing Specialist.
8. UPDATE ON ISLAND VIEW CIRCLE HOUSE PROJECT
Judy Flemming reported that the work of the contractors is moving along nicely.
HRA
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
9. COMMUNICATIONS
III Hassan Street SE
Hutchinson, MN 55350
website: www.hutchinsonhra.com
(320) Z344251 (320) 2344240 Fax
a. Hutchinson City Council approved the 2024 HRA Final Tax Levy December 19, 2023.
b. A Term Life Insurance opportunity is available for all board members who desire to sign up to
receive it.
10. ADJOURNMENT
Dan Masog moved to adjourn and Robin Kashuba seconded. The motion carried unanimously.
There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by Judy Flemming, HRA Executive Director
Gary For er, Secretary/Treasurer
0--
Public Arts Commission Meeting
December 13, 2023, 5:30 PM
Hutchinson Center for the Arts
35 Franklin St SW, Hutchinson MN 55350
MINUTES
• Justin calls meeting to order at 5:31PM. Members present were Justin Beck, Wanda
Lambert, Kris Haag, Pat May, Lynn Neumann, Jenean Sorrell, and Andrew Webster.
Members not present were Patrick Hiltner.
• November minutes are approved. Motion by Pat, second by Jenean, followed by
unanimous vote.
• Justin updates committee on sculpture stroll. One submission from new artist so far.
Another reminder will go out after Christmas. Bi-weekly blast. Most submissions will
come towards deadline.
• Adjourn 5:52PM.
Public Arts Commission Meeting
January 10, 2024, 5:30 PM
Hutchinson Center for the Arts
35 Franklin St SW, Hutchinson MN 55350
MINUTES
• Justin calls meeting to order at 5:3213M. Members present were Justin Beck, Pat May,
Lynn Neumann, Jenean Sorrell, Patrick Hiltner, Wanda Lambert and Andrew Webster.
Members not present were Kris Haag.
• December minutes are approved. Motion by Pat, second by Andrew, followed by
unanimous vote.
• Lynn Neumann gives Finance Report. Patrick motion to approve Finance Report, second
by Wanda, unanimous vote.
• Justin updates committee on sculpture stroll. Selection meeting scheduled for February
215Y, 4:30PM. Melissa will add meeting to public schedule.
• Three submissions from artists. Bi-weekly blast. Most submissions will come towards
deadline.
• Justin discusses division of duties for PowerPoint presentation. All submissions via
email, multiple attachments, statements, images, etc. That info needs to be collected,
sent to Google Drive, transcribed to spreadsheet, then made into PowerPoint.
• Adjourn 5:02PM.
