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01-09-2024HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JANUARY 9, 2024 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Dave Sebesta and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by May, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — A moment of silence was held in lieu of an invocation. (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Proclamation — One Book, One Community Mary Henke presented before the Council. Ms. Henke spoke on behalf of One Book, One Community. Ms. Henke gave an overview of One Book, One Community and the book choice for 2024, Carolina Moonset. (b) Resolution No. 15684 — Resolution Accepting $2000.00 Donation from the Village Ranch to the Hutchinson Police Department Towards Future Equipment Purchases Motion by Czmowski, second by May, to approve Resolution No. 15684. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Doug Hanneman, on behalf of Hutchinson Connects, presented before the Council. Mr. Hanneman spoke of the activities and events Hutchinson Connects assists with — Kind Neighbor Spotlight, National Night Out, Little Free Library, One Book/One Community, and Volunteer Hutchinson. Hutchinson Connects is supported by Hutchinson Health and is a group of volunteers committed to fighting social isolation. Mr. Hanneman noted that the group is always looking for committee members and they meet at the Library the third Monday of the month. Mr. Hanneman asked that people share information about Hutchinson Connects to improve socialization, kindness and friendship community -wide. 6. APPROVAL OF MINUTES (a) Regular Meeting of December 19, 2023 CITY COUNCIL MINUTES January 9, 2024 Motion by Czmowski, second by Burley, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Resolution No. 15681 - Appointing Matthew Jaunich as City Administrator for 2024 (b) Resolution No. 15682 - Designating Official Newspaper as Hutchinson Leader (c) Resolution No. 15683 - Designating Depositories of City Funds in Commercial Banks and Institutions (d) Selection of Council's Vice President — Chad Czmowski (e) Designation of Council Representatives to Boards & Commissions: 1. AIRPORT COMMISSION — Gary Forcier 2. HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY (EDA) — Chad Czmowski and Pat May 3. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY (HRA) — Gary Forcier 4. LIBRARY BOARD — Tim Burley 5. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD — Chad Czmowski 6. PLANNING COMMISSION — Dave Sebesta 7. PUBLIC ARTS COMMISSION — Tim Burley 8. BICYCLE -PEDESTRIAN ADVISORY COMMITTEE — Pat May 9. SUSTAINABILITY BOARD — Pat May (f) Designation of Council Representatives to Other Standing Boards/Committees: 1. MID-MINNESOTA COMMISSION — Dave Sebesta 2. JOINT PLANNING BOARD — Dave Sebesta 3. HUTCHINSON DOWNTOWN ASSOCIATION — Gary Forcier 4. FIRE RELIEF ASSOCIATION — Fire Chief Mike Schumann, City Administrator Matthew Jaunich, Mayor Gary Forcier 5. RESOURCE ALLOCATION COMMITTEE — Gary Forcier and Chad Czmowski 6. WAGE COMMITTEE — Pat May and Dave Sebesta 7. LABOR UNION NEGOTIATION COMMITTEE — Gary Forcier and Tim Burley 8. MARKETING AND BRANDING COMMITTEE — Tim Burley and Pat May (g) Designation of Council Representatives to Other Temporary Committees: 1. LAKES/RIVER BASIN STUDY TECHNICAL ADVISORY PANEL (TAP) —Gary Forcier and Chad Czmowski 2 CITY COUNCIL MINUTES January 9, 2024 (h) Consideration for Approval of 2024 City Calendar (i) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County Pheasants Forever on March 9, 2024, at McLeod County Fairgrounds (j) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Rotary Foundation on April 11, 2024, at Art's Place (k) Consideration for Approval of Issuing Taxi License to Matt Reed of Quality Transportation (1) Consideration for Approval to Purchase Burich Arena - East Rink Dasher Board Replacements from All American Arena Products (m)Affirmation of Board Appointments/Reappointments 1. Appointment of Ced Steinkraus to Senior Advisory Board to January 2027 2. Appointment of Jody Stoffels to Senior Advisory Board to January 2027 3. Reappointment of Mike McGraw to EDA Board to December 2029 (n) Claims, Appropriations and Contract Payments — Register A Mayor Forcier requested Items 7(e), (f) and (g) be pulled for separate discussion. Motion by Czmowski, second by May, to approve Consent Agenda I with the exception of the items noted above. Motion carried unanimously. A couple of changes to note is that Tim Burley is on the Sustainability Board instead of Pat May and Pat May is on the Public Arts Commission instead of Tim Burley (these appointments were made last year). Also, Mayor Forcier suggested that Chad Czmowski be appointed to the Wage Committee instead of Dave Sebesta so as to better balance appointments amongst council members. Motion by May, second by Czmowski, to approve Items 7(e), 7(f) and 7(g). Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Czmowski, second by Burley, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 9. LIQUOR HUTCH YEAR END REPORT Candice Woods, Liquor Hutch Manager, presented before the Council. Ms. Woods provided a year end review of Liquor Hutch including information on sales history, general fund transfers, trends in CITY COUNCIL MINUTES January 9, 2024 the industry, successful ongoing promotions, 2024 facility improvements and challenges/goals for 2024. Top things to be thinking about for the future are the store's current location related to customer counts as well as legalized cannabis increase. UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY FIRST READING OF ORDINANCE NO. 24-846 — AN ORDINANCE AUTHORIZING SALE OF MUNICIPALLY -OWNED LAND TO HDC PROPERTIES LLC Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the City has received an offer for the full asking price on the old police station building and the parking lot site adjacent to it. A purchase agreement has been signed with HDC Properties LLC for $399,900. The City Charter requires that all municipally -owned land be sold with authorization through an ordinance. Motion by May, second by Czmowski, to approve first reading of Ordinance No. 24-846. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Housing & Redevelopment Authority Board Minutes from November 21, 2023 MISCELLANEOUS 12. STAFF UPDATES Matt Jaunich — Mr. Jaunich reminded the Council reps of union negotiation this Thursday night with the police sergeant union. He also noted that City offices will be closed on Monday January 15, 2024, in honor of Martin Luther King, Jr. Day. 13. COUNCIL/MAYOR UPDATE Dave Sebesta — Council Member Sebesta provided an update on the Mid -Minnesota Development Commission which he serves on as well as the subcommittees of the Commission that he serves on. He also spoke on the purposes of the Joint Planning Commission and Planning Commission, which he also serves on. Pat May — Council Member May provided updates on the committees he serves on: Public Arts Commission — they will be meeting tomorrow to start discussion on Sculpture Stroll; Bicycle -Pedestrian Committee; and Wage Committee Chad Czmowski — Council Member Czmowski also spoke about the committees he serves on — PRCE Board and EDA Board. One of the biggest items that faced the EDA in December 11 CITY COUNCIL MINUTES January 9, 2024 was that the developer for Uptown Commons will no longer be moving forward with the development along the river. Gary Forcier — Mayor Forcier noted he will provide updates on the committees he serves on at the next Council meeting as they have not met yet this month. He also reminded residents to clean out fire hydrants near their home that may be blocked with snow. He also reminded residents to get their animal licenses as required by city code. ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 6:30 p.m. Motion carried unanimously.