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11-28-23HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, NOVEMBER 28, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by May, second by Burley, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) A moment of silence was held in lieu of an invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of November 14, 2023 Motion by Czmowski, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Enterprise Center Lease Agreement with GVL Medical, LLC (b) Consideration for Approval of Presentation of Names and Positions for Lay -Offs (Police Hospital Security Officer) CITY COUNCIL MINUTES November 28, 2023 (c) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on January 27, 2024, at Art's Place (d) Consideration for Approval of Resolution No. 15654 — Resolution to Sell At Auction Unclaimed Property and Bicycles (e) Consideration for Approval of Resolution No. 15661 — Resolution Adopting Findings of Fact and Reasons for Approval of a Preliminary and Final Plat for Hutchinson Downtown Redevelopment Plat No. 4 (f) Consideration for Approval of Resolution No. 15663 — Local Road Improvement Plan — Approve Submittal of Grant Application (g) Claims, Appropriations and Contract Payments Motion by May, second by Burley, to approve the consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE 8. APPROVE/DENY ISSUING 3.2% MALT LIQUOR LICENSE AND TOBACCO LICENSE TO HOLIDAY STATIONSTORES, INC. LOCATED AT 1016 HWY 15 SOUTH Matt Jaunich, City Administrator, noted that there has been an ownership change for the Holiday store located at 1016 Hwy 15 South. City code requires a public hearing when a new liquor license is issued. The applicant has also applied for a tobacco license as well. Motion by Czmowski, second by May, to close public hearing. Motion carried unanimously. Motion by Czmowski , second by May, to approve issuing 3.2% malt liquor license and tobacco license to Holiday Stationstores, LLC. Motion carried unanimously. 9. 2024 STREET IMPROVEMENTS PROJECTS (LETTING NO. 1, PROJECT NO. 23-06, 24-01, 24-02, 24-03, 24-04, 24-05, 24-06 AND 24-07) (a) Approve/Deny Resolution No. 15659 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 15660 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained that this project includes the following: 23-06 - Uptown Grand Sewer Realignment; 24-01 - Franklin Street (5th Avenue to Washington Avenue); 24-02 Oakland Avenue SE/Main Street; 24-04 - Uptown Grand SW Pond and Bank Stabilization; 24-05 - Michael Court NW; 24-06 — Washington Avenue West (Lynn Road SW to Franklin Street SW); 24-07 — Fire Department Parking Lot. Project 24-03 (Washington Avenue West (Franklin Street to Main Street) and Franklin Street NW (Washington Avenue to V Avenue NW) has been removed from the project list. Total project cost is estimated at $3.6 million and will be funded by a combination of City utility funds, funds from issuing an improvement bond and funds from special assessments to abutting properties. Motion by Czmowski, second by Sebesta, to close public hearing. Motion carried unanimously. Motion by May, second by Czmowski, to approve Resolution Nos. 15659 and 15660, excluding 2 CITY COUNCIL MINUTES November 28, 2023 Project 24-03. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) UNFINISHED BUSINESS 10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 23-844 — AN ORDINANCE AMENDING CHAPTER 72 — PARKING REGULATIONS Matt Jaunich, City Administrator, noted that the first reading of this ordinance was held at the last Council meeting and no changes have been made to it. The proposed ordinance changes continuous parking on city streets from 24 hours to 72 hours. Motion by Burley, second by Sebesta, to approve second reading and adoption of Ordinance No. 23- 844. Motion carried unanimously. NEW BUSINESS 11. APPROVE/DENY ISSUING TOBACCO LICENSE TO JEHAD MISHAL OF HUTCH TOBACCO Matt Jaunich, City Administrator, explained that there has been an ownership change of Hutch Tobacco and therefore a new license was applied for by Jehad Mishal, the new owner. A background check has been conducted and nothing precludes Mr. Mishal from being an eligible for a license, therefore staff is recommending that a license be issued to him. Motion by Czmowski, second by May, to approve issuing tobacco license to Jehad Mishal of Hutch Tobacco. Motion carried unanimously. 12. APPROVE/DENY FIRST READING OF ORDINANCE NO. 23-845 - AN ORDINANCE TO REZONE PROPERTY AT BLOCK 1, LOTS 1 THROUGH 3, BAR PROPERTIES PLAT AS REQUESTED BY BAR PROPERTIES, LLC WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that BAR Properties has applied for a rezoning of the south third of 845 Hwy 7 West. The applicant has applied to rezone the property to R-3 Medium Density High Residential from I/C Industrial/Commercial. All of the adjacent single-family homes are zoned R-3 and the new lots created will be very similar to the existing single-family homes. A public hearing was held at the Planning Commission last week and no one spoke regarding the request. The Planning Commission voted unanimously to recommend approval of the requested rezoning. CITY COUNCIL MINUTES November 28, 2023 Motion by May, second by Czmowski, to approve first reading of Ordinance No. 23-845. Motion carried unanimously. 13. APPROVE/DENY TEMPORARILY SUSPENDING CITY ORDINANCE 93.41 (ANIMAL KEEPING RESTRICTIONS) FROM MAY 1, 2024 THROUGH JULY 31, 2024, FOR PRAIRIE RESTORATIONS Lynn Neumann, PRCE Director, presented before the Council. Ms. Neumann explained that PRCE staff has been working with "Goats on the Go" to perform targeted grazing in Roberts Park, Riverside Park and Miller Woods Park. Targeted grazing for invasive species management in public parks is an eco-friendly and sustainable approach that leverages the natural behavior of livestock to control the spread of invasive plants. Quotes were received from "Goats on the Go' for the program in the three identified parks. The work will be performed in the spring/summer of 2024. This program will be paid for using grant dollars obtained from the DNR for prairie restorations. Staff is requesting the Council authorize temporarily suspending Ordinance 93.41 from May 1, 2024, through July 31, 2024. This ordinance does not allow harboring farm animals within city limits and staff is requesting that it be suspended during the term of the program for the specific parks indicated. Motion by Czmowski, second by May, to approve suspending Ordinance 93.41 for "Goats on the Go" program. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for October 2023 (b) Hutchinson Housing & Redevelopment Authority Board Minutes from October 17, 2023 MISCELLANEOUS 15. STAFF UPDATES Tom Gifferson — Chief Gifferson explained that with the hospital security officers being laid off from the City, those employees are all, for the most part, becoming employees of Hutchinson Health. This is occurring because Hutchinson Health will be having the security officer positions be an in-house service and not contracted with the City. Chief Gifferson also noted that approximately 25 turkeys were collected and harvested and donated to the food shelf. Matt Jaunich — Mr. Jaunich reminded the Council of the Truth in Taxation hearing scheduled for December 5, 2023, at 6:00 p.m. at City Center. Discussion was also held regarding rescheduling the December 26, 2023, Council meeting to December 19, 2023. Formal action will be taken at the next Council meeting to reschedule that meeting. 16. COUNCIL/MAYOR UPDATE 11 CITY COUNCIL MINUTES November 28, 2023 ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 6:25 p.m. Motion carried unanimously.