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11-14-23HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, NOVEMBER 14, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Dave Sebesta and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted there is an additional item of business to add as Item 12.5. This item is to consider an assignment and assumption of lease and deposit and termination agreement with Laser Dynamics and GVL medical, LLC. Motion by May, second by Burley, to approve the agenda with the additional item noted. Motion carried unanimously. 2. INVOCATION — Christ the King Lutheran Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Angie Forcier, 175 Arch Street, presented before the Council. Ms. Forcier made a request to the Council asking that the Luce Line Trail be plowed during the winter months within the city limits. Ms. Forcier requested even just a portion of the trail be plowed and not necessarily the entire length. Lynn Neumann, PRCE Director, noted that the City does maintain the trail within city limits however there are certain areas that are under the control of the DNR. Ms. Neumann stated that she can speak with Hutchinson's DNR representative on what the City will be allowed to do. She did note that if the City would begin plowing the trail it would be on the lower end of the priority list after the high - priority routes are completed. Discussion was also held regarding which portion of the trail and auxiliary routes are groomed for snowmobile use. 6. APPROVAL OF MINUTES (a) Regular Meeting of October 24, 2023 (b) Council Workshop of October 24, 2023 CITY COUNCIL MINUTES November 14, 2023 Motion by Czmowski, second by May, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 15651 — Resolution to Sell at Auction Surplus Property (Planning/Zoning/Building Vehicle) (b) Consideration for Approval of Resolution No. 15652 — Resolution to Sell at Auction Surplus Property (Public Works Vehicles and Equipment) (c) Consideration for Approval of Resolution No. 15653 — Resolution Adopting Revised Assessment Roll (Letting No. 2, Project No. 22-02, 23-02, 22-03) (d) Consideration for Approval of Resolution No. 15656 — Resolution to Sell Surplus Property (IT Equipment) (e) Consideration for Approval of Resolution No. 15657 — Resolution Establishing Regulations Related to Counting of Write -In Votes (f) Consideration for Approval of Resolution No. 15658 — Resolution Adopting Acoma Township Memorandum of Understanding for Koglin Road Maintenance (g) Consideration for Approval of Issuing Short -Term Gambling License to 3M Club From March 1 — April 30, 2024 (h) Consideration for Approval of Purchase of Plow Truck (i) Consideration for Approval of Purchase of 2024 Toro 4000D Grounds Master Mower 0) Claims, Appropriations and Contract Payments — Register A Motion by Czmowski, second by May, to approve Consent Agenda L Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Czmowski, second by Burley, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE 2 CITY COUNCIL MINUTES November 14, 2023 COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 9. STORMWATER RESILIENCY PLAN — NORTH OUTREACH AND ENGAGEMENT John Paulson, presented before the Council. Mr. Paulson explained that the City received grant funding in 2023 from the MPCA for Stormwater, Wastewater and Community (SWC) Resilience Planning. The grant will be used to complete a hydrologic and hydraulic modeling of the City storm sewer system. The modeling will identify parts of the system that have adequate drainage capacity as well as those that do not. The information will be used to prioritize drainage improvements and to inform us of future system needs due to changes in precipitation intensity and duration. Mr. Paulson provided information on a web -based mapping tool for residents and businesses to use in a study area. The purpose of this is to collect input from residents about areas that have flooded in the past as well as to calibrate the model with the information collected. Outreach documents will be published in the Hutchinson Leader and will be posed to the City's website and Facebook page. UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY PROPOSALS ON REAL ESTATE BROKER SERVICES Matt Jaunich, City Administrator, noted that in October the City sent out a request for proposals for real estate broker services for the City's old police facilities. The City received two responses — one from Edina Realty and one from Hometown Realty, both of Hutchinson. Mr. Jaunich distributed the proposals to the council members for their review prior to the meeting. Motion by Czmowski, second by Burley, to accept the proposal from Hometown Realty for real estate broker services. Motion carried unanimously. 11. APPROVE/DENY FIRST READING OF ORDINANCE NO. 23-844 — AN ORDINANCE AMENDING CHAPTER 72 — PARKING REGULATIONS Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that Council Member Burley had requested that the Council consider amending Chapter 72 related to parking regulations. Current city code states that "it is unlawful for any person to stop, park or leave standing any vehicle upon any street for a continuous period in excess of 24 hours". The suggestion is to change the length of time to 72 hours. Mr. Burley provided some context to his request to have this reviewed. Motion by May, second by Sebesta, to approve first reading of Ordinance No. 23-844. Motion carried unanimously. 12. APPROVE/DENY SETTING BUDGET WORKSHOP FOR NOVEMBER 28, 2023, AT 4:00 P.M. (ENTERPRISE FUNDS) CITY COUNCIL MINUTES November 14, 2023 Motion by Czmowski, second by May, to set budget workshop for November 28, 2023, at 4:00 p.m. to review enterprise funds and provide an update on the general fund. Motion carried unanimously. 12.5APPROVE/DENY ASSIGNMENT AND ASSUMPTION OF LEASE AND DEPOSIT AND TERMINATION AGREEMENT WITH LASER DYNAMICS AND GVL MEDICAL, LLC Matt Jaunich, City Administrator, explained that GVL Medical, LLC, is looking to purchase the assets of Laser Dynamics and will be assuming the lease for space in the Hutchinson Enterprise Center. In order to accomplish that, an assignment and assumption of lease and deposit and termination agreement must be approved by the City. There was a loan made by the City to Laser Dynamics and the loan will continue to be the responsibility of them. Motion by Czmowski, second by May, to approve assignment and assumption of lease and deposit and termination agreement. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Sustainability Advisory Board Minutes from August 21, 2023 (b) Library Board Minutes from September 25, 2023 MISCELLANEOUS 14. STAFF UPDATES Mike Stifter — Mr. Stifter provided an update on the leaf vacuuming service which ends November 20, 2023. He also provided an update on the alley work that will be finishing up. Matt Jaunich — Mr. Jaunich noted that City offices will be closed next Thursday and Friday, November 23 & 24, for the Thanksgiving Holiday. He also noted that the League of Minnesota Cities is hosting a regional meeting at the City Center on December 13, 2023, at 2:30 p.m. which will include a few other communities. 15. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 6:10 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator 11