10-24-23HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, OCTOBER 24, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May and Dave
Sebesta. Member absent was Chad Czmowski. Others present were Matt Jaunich, City Administrator
and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Burley, second by Sebesta, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Faith Lutheran Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15648 — Resolution Accepting $75.00 Donation from Laser Dynamics for Shady
Ridge Park Project
Motion by May, second by Sebesta, to approve Resolution No. 15648. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 10, 2023
Motion by Sebesta, second by May, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA I
CITY COUNCIL MINUTES— October 24, 2023
(a) Consideration for Approval of Items for 2024 Street Improvement Projects (Letting No. 1/Project
No. 23-06, 24-01, 24-02, 24-03, 24-04, 24-05, 24-06 & 24-07)
1. Resolution No. 15643 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15644 - Resolution Receiving Report and Calling Hearing on Improvement
(b) Consideration for Approval of Resolution No. 15645 — Resolution to Sell at Auction Surplus
Property (Hutchinson Fire Department Decommissioned Items)
(c) Consideration for Approval of Resolution No. 15647 — Resolution for Certification of Special
Assessments From the City of Hutchinson to McLeod County Auditor
(d) Consideration for Approval of Resolution No. 15649 — Resolution Adopting Findings of Fact and
Reasons for Approval of a Preliminary and Final Plat for Bar Properties Located at 845 Hwy 7
West with Favorable Planning Commission Recommendation
(e) Consideration for Approval of Resolution No. 15650 - Resolution Adopting Findings of Fact and
Reasons for Approval of a Site Plan Review for Les Schwab Tire with Favorable Planning
Commission Recommendation
(f) Consideration for Approval of Out of State Travel for Fire Chief Mike Schumann to Attend
NFPA Fire Chief Forum in Quincy, Massachusetts, November 13-15, 2023
(g) Consideration for Approval of Out of State Travel for Andy Kosek and Cassandra Meuffels to
Attend the United States Composting Council's Annual Conference in Daytona, Florida, February
6-9, 2024
(h) Consideration for Approval of Hutchinson Health Foundation's "Rockin' Around the Christmas
Tree" Event on November 30, 2023, in Library Square
(i) Affirmation of Board Appointments
1. Michael McDowell to Bicycle/Pedestrian Advisory Committee to August 2026
2. Margo Kaping to PRCE Board to August 2025
0) Claims, Appropriations and Contract Payments — Register A
Motion by May, second by Burley, to approve Consent Agenda L Motion carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by May, second by Sebesta, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
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CITY COUNCIL MINUTES— October 24, 2023
COMMUNICATIONS, REQUESTS AND PETITIONS
(Thepurpose of thisportion of the agenda is to provide the Council with information necessary to craft wisepolicy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
UNFINISHED BUSINESS
9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 23-840 — AN
ORDINANCE AMENDING CHAPTER 92 OF THE HUTCHINSON CITY CODE PERTAINING
TO WEEDS
John Paulson, Project/Environmental/Regulatory Manager, presented before the Council. Mr.
Paulson noted that no further comments or changes have been made to the ordinance since its first
reading at the last meeting. The primary changes made to the ordinance are due to legislative
changes made earlier this year.
Motion by May, second by Burley, to approve second reading and adoption of Ordinance No. 23-
840. Motion carried unanimously.
NEW BUSINESS
10. APPROVE/DENY PROPOSED VACATION LEAVE, EARNED SICK AND SAFE LEAVE AND
BEREAVEMENT LEAVE POLICIES
Kellie Wendland, Human Resources Director, presented before the Council. Ms. Wendland
explained that the proposed Earned Sick and Safe Leave is mandatory effective 1-1-24 by the state
legislature. This new policy will replace the City's current sick leave policy. The new policy is more
generous in a few areas, including ESSL to be used when a care provider is ill or when an employee
needs more time for bereavement. A benefits survey was put out to employees earlier this year and
the result of that survey was that a majority of city staff felt the vacation accrual structure needed
attention. Therefore, a new accrual structure is being proposed that staff feels will positively affect
employee morale and well-being. A couple of changes include providing all regular full-time
employees with a bank of 40 hours of vacation at time of hire and then continue to accrue. The
proposed adjusted vacation leave accrual schedule allows for more time to be accrued based on
years of service. In addition, bereavement leave was another benefit that many city staff felt would
be beneficial. Currently, employees must use sick leave and it is limited to only immediate family as
defined by law. The new policy will allow employees to take time for any relationship they deem as
significant.
Motion by May, second by Burley, to approve Vacation Leave, Earned Sick and Safe Leave and
Bereavement Leave Policies. Motion carried unanimously.
11. APPROVE/DENY RESOLUTION NO. 15646 — RESOLUTION UPDATING THE CITY'S ENDS
STATEMENTS DOCUMENT
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CITY COUNCIL MINUTES— October 24, 2023
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that staff and
Council have spent the last couple of months reviewing and discussing the Ends Statements
document. Following the workshop that was held on this topic, revisions were made to update the
document and now staff is requesting that the formal document be approved. The Ends Statements
document will now be a Core Values document.
Motion by May, second by Sebesta, to approve Resolution No. 15646. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Housing & Redevelopment Authority Board Minutes from September 19, 2023
(b) Planning Commission Minutes from September 19, 2023
(c) City of Hutchinson Financial Report and Investment Report for September 2023
MISCELLANEOUS
13. STAFF UPDATES
Matt Jaunich — Mr. Jaunich noted that the City Recognition Event is November 2, 2023, at 5:30 p.m.
He also noted that City offices will be closed on November 10, 2023, in observance of Veterans' Day.
14. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by May, second by Burley, to adjourn at 5:55 p.m. Motion carried unanimously.
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