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05-31-2023 HUCCPHUTCHINSON UTILITIES COMMISSION AGENDA REGULAR MEETING May 31, 2023 3:00 p.m. 1. CONFLICT OF INTEREST 2. APPROVE CONSENT AGENDA a. Approve Minutes b. Ratify Payment of Bills 3. APPROVE FINANCIAL STATEMENTS 4. OPEN FORUM 5. COMMUNICATION a. City Administrator b. Divisions C. Human Resources d. Legal e. General Manager 6. POLICIES a. Review Policies i. Section 5 of Exempt Handbook ii. Section 5 of Non -Exempt Handbook b. Approve Changes 7. UNFINISHED BUSINESS 8. NEW BUSINESS a. RP3 Designation by Hutchinson Utilities Commission b. Approve Req#009550 — Phase 3 Cooling Tower Repair C. Approve Req#009551— Phase 1 Tuck Point Repair Plant 1 d. Approve Req#009552 — Hutchinson Substation Transformer LTC Repair e. Approve Req#009557 — Unit 1 and BOP Controls Mods 2023 f. Reject Bids — Filter and Meter Skids for Hutchinson/HCP Natural Gas interconnect Station g. Approve RFB and Re -Advertisement for Bid — Filter and Meter Skids for Hutchinson/HCP Natural Gas Interconnect Station h. Approve Req#009559 — 2023 Ford F-350 Cab & Chassis i. Discussion on Rate Track Guidance j. Discussion on Financing Unit 1 Repairs and Hutch Sub Project 9. ADJOURN MINUTES Special Meeting — Hutchinson Utilities Commission Thursday, April 20, 2023 Call to order — 2:00 p.m. President Anthony Hanson called the meeting to order. Members present: President Anthony Hanson; Vice President Matt Cheney; Secretary Don Martinez; Commissioner Robert Wendorff; Commissioner Kathy Silvernale; GM Jeremy Carter; Attorney Marc Sebora Others Present: John Webster, Jared Martig, Dave Hunstad, Mike Gabrielson, Matt Jaunich, Dan Kasbohm from UFS and Angie Radke The purpose of the special meeting is to have an on -site Cost of Service Study presentation by Utility Financial Solutions. Dan Kasbohm from Utility Financial Solutions, LLC (UFS), thanked everyone for having him. Mr. Kasbohm reviewed the Cost of Service (COS) process and the results. The next phase will lead UFS in the direction of what the rated design will be. UFS uses three key points in the 5-year financial projection 1) Debt Coverage Ratio, 2) Minimum Cash Reserve and 3) Target Operating Income. From there, COS results are reviewed and lastly there is discussion recommendations on proposed rate track and recommendations on customer charges. Looking at the Electric projection assumptions; Inflation shows 3.6% for all 5 years, zero percent growth in years 2024- 2027, Purchase Power change has a 2.2% increase in years 2024, 2025 and 2026 with no change in 2027 and the PILOT stays at 4.5% and Investment Income at 1.5% for all 5 years. Power Cost Adjustment passes through power supply changes to customers and CIP includes $1.OM for Unit 1 repairs and $10M for substation project. Mr. Kasbohm continued to review the electric projection summaries without revenue adjustments and with revenue adjustments. Now looking at the three targets, which include Projection Target #1 — Debt Coverage Ratio, Projection Target #2 — Minimum Cash Reserve, and Projection Target #3 - Optimal Operating Income. Mr. Kasbohm concluded the Electric Division with the COS Objectives along with 3 Change Options. In summary, 2023 Revenue rate adjustment options show: 1) no rate adjustment and funding all electric division projects 2) increase 2023 revenue by 2.5% assuming a $5M bond in 2025 and annual increases of 2.5% through 2027, 3) increasing rates 3.6% and funding projects with cash. There is also minimal need to adjust monthly charges towards cost of service. Finally, 3 options to move the various classes were presented utilizing a bandwidth of +/- 2.0%. Mr. Kasbohm reviewed the Gas Financial projection and COS summary. Assumptions are the same for inflation and growth. In summary, 2023 Revenue rate adjustment options show 1) utility revenue neutral adjustment, 2) adjust monthly charge towards cost of service and 3) ability to reduce class to class subsidies utilizing a bandwidth of +/- 1 % (no customer will see an increase less than -1 % or over 1 %) Both rate designs will be developed using input from the Utility Commission. Discussions were held on cash balances, the impacts to all classes for Electric and Gas divisions along with the fundamental decisions that were made in the past with glide paths and the impact of how those glide paths helped with decisions going forward. Anticipating 1 the next rate study to be in 5 years, but can always change based on any major developments that may arise. GM Carter is looking to have guidance from the Commission by the May Regular scheduled Commission meeting. Mr. Kasbohm would have a 2-3 week turnaround from the Commission input. Looking to take formal action in June which allows time to bring any changes to the City Council in July/August. Implementation is expected October 1st but can change based on board preference. GM Carter noted that the Council has the right to veto any rate changes. There being no further business, a motion by Commissioner Silvernale, second by Commissioner Cheney to adjourn the meeting at 3-11p.m. Motion carried unanimously. ATTEST: Anthony Hanson, President 2 Don Martinez, Secretary MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, April 26, 2023 Call to order — 3:00 p.m. President Anthony Hanson called the meeting to order. Members present: President Anthony Hanson; Vice President Matt Cheney; Secretary Don Martinez; Commissioner Robert Wendorff; Commissioner Kathy Silvernale; Attorney Marc Sebora; GM Jeremy Carter 1. Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Cheney, second by Commissioner Silvernale to Approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Mr. Martig presented the financial statements. Electric Division is similar to last year. Net Loss decrease is mostly due to increased sales for resale with the Dynasty contract, higher interest rates and lower operating expenses. Operating expenses last year included nozzle cleaning and elevator repairs. Transmission increased in 2023 due to increased rates and GRE's 2022 invoice being an estimate that was lower than expected. Natural Gas Division Net Income increased due to increased customer revenues an interest from higher interest rates. GM Carter noted Natural Gas consumption is higher this year than last year due to the colder weather. Overall the organization as a whole, margins are trending similar to last year. Electric Division trending lower than last year, slowly trending. Did add cash balance of $432K. GM Carter spoke of the $1 M in the Wells Fargo Money Market on the Investment Report. Motion by Commissioner Silvernale second by Commissioner Wendorff to Approve the Financial Statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator —Matthew Jaunich —Absent b. Divisions i. Dan Lang, Engineering Services Manager — Nothing to report ii. Dave Hunstad, Electric Transmission/Distribution Manager — Nothing to report iii. Mike Gabrielson, Production Manager — 1. Phase 2 of the Cooling Tower project was completed. Looking to have Phase 3 start in the Fall. 1 2. Caterpillar is currently completing warranty work on Unit 7 iv. John Webster, Natural Gas Division Director — 1. Employee training internally and externally at conferences have been going on for the last couple of weeks. v. Jared Martig, Financial Manager — 1. Accounts Supervisor position was filled internally with Calyn and Accountant position was filled internally with Kim. Will be posting a position for Account Coordinator position soon. c. Human Resources — Angie Radke — i. In addition to the Accounts Supervisor, Accountant and Account Coordinator positions, Gas Meter Service and Welder Service Person positions are being worked on. d. Legal — Marc Sebora — Nothing to Report e. General Manager — Jeremy Carter i. Legislative Update ii. Business updates iii. Board meetings/MRES meeting coming up iv. Focusing on Planning session topics 6. Policies a. Review Policies i. Section 4 of Exempt Handbook ii. Section 4 of Non -Exempt Handbook No changes recommended at this time. b. Approve Changes i. Compensation Plan - Exempt Ms. Radke spoke of the changes to the Compensation Plan- Exempt Policy. Changing the probation period to 6 months which will be consistent with the Probationary Period Upon Hiring Policy that was updated this past February. Motion by Commissioner Martinez, second by Commissioner Cheney to Approve the Policy Changes. Motion carried unanimously. 7. Unfinished Business 8. New Business a. Approval of HTI/TDK Natural Gas Transportation and Commodity Purchase Agreement Mr. Webster presented Approval of HTI/TDK Natural Gas Transportation and Commodity Purchase Agreement. This agreement provides transportation and commodity purchasing rights to HTI/TDK on Hutchinson Utilities' facilities for a one- year term. Besides the dates, this agreement is identical to the 2022 Agreement. 2 A motion by Commissioner Cheney, second by Commissioner Wendorff to Approve HTI/TDK Natural Gas Transportation and Commodity Purchase Agreement. Motion carried unanimously. b. Review of 2022 Annual Benchmarking Report Mr. Hunstad presented the 2022 Annual Benchmarking Report. The report focuses on distribution system reliability across the country and is customized to each utility that participates in the APPA eReliability Tracker service. Mr. Hunstad reviewed where HUC ranks to others in the region. Commissioners thanked and congratulated Staff for the hard work. c. Approve RFB and Advertisement for Bid — Filter and Meter Skids for Hutchinson/HCP Natural Gas Interconnect Station Mr. Webster presented Approval of RFB and Advertisement for Bid — Filter and Meter Skids for Hutchinson/HCP Natural Gas Interconnect Station. Due to the cost of the skids, HUC needs to go out for bid on the fabrication of the filter and meter skids. In front of the Commission are new specification changes that were made. One change is the Flow Computer, this can be completed by Dan Lang and has been pulled from the original set of specifications. Second change is refining the specifications on the two Coriolis meters. Third and final change was the updated cover page. All expenses for both skids will be reimbursed by Heartland Corn Products within 45 days of invoicing. A motion by Commissioner Martinez, second by Commissioner Silvernale to Approve RFB and Advertisement for Bid — Filter and Meter Skids for Hutchinson/HCP Natural Gas Interconnect Station. Motion carried unanimously. d. Approve Req#009517 — Altec DH45H Digger Derrick Mr. Hunstad presented Approval of Req#009517 — Altec DH45H Digger Derrick. HUC is due to replace the 1999 Digger Derrick truck per the fleet management schedule. Staff is recommending purchasing the Altec Digger Model DH45H from Altec Industries, which is part of the Minnesota State Purchasing Contract. In February, Staff was quoted $381 K with the understanding of a price change and a lead time of 58-62 months. Now in April, Altec had a 2023 DH45H come available which is in production and will be available in 4 months. The cost to HUC would be $291,253.00 plus taxes and fees. A motion by Commissioner Cheney, second by Commissioner Wendorff to Approve Req#009517 — Altec DH45H Digger Derrick. Motion carried unanimously. President Hanson added New Business Item 8e. e. Declare a Public Meeting Monday, May 8, 2023 from 11:30am to 1:30pm as a General Planning Session which will be held at the Hutchinson Chamber of Commerce 3 GM Carter stated an agenda will be sent out ahead of time. A motion by Commissioner Silvernale, second by Commissioner Cheney to Approve Declaring the May 8, 2023 Meeting as a Public Meeting. Motion carried unanimously. 9. Adjourn There being no further business, a motion by Commissioner Martinez, second by Commissioner Cheney to adjourn the meeting at 3:23p.m. Motion carried unanimously. Don Martinez, Secretary ATTEST: Anthony Hanson, President 12 MINUTES General Planning Session Special Meeting— Hutchinson Utilities Commission Held at Hutchinson Chamber of Commerce Monday, May 8, 2023 Commenced —11:30 a.m. Members present: President Anthony Hanson; Vice President Matt Cheney; Secretary Don Martinez; Commissioner Robert Wendorff; Commissioner Kathy Silvernale; GM Jeremy Carter Others present: John Webster; Jared Martig; Dave Hunstad; Dan Lang; Mike Gabrielson; Angie Radke. HUC Fleet Program Update GM Carter reviewed the HUC Fleet Program. The fleet program has 3 priority ratings; Critical, Very Important and Important. Critical includes equipment that is frequently/daily used to maintain infrastructure system/reliability. Very Important includes equipment that is used in a less frequent manner but needed for field operations/infrastructure. Important includes administrative/transportation vehicles for HUC employees. GM Carter reviewed the graphs of the overall annual funding that includes the trade in value along with a 3 % inflation factor. Staff has also reviewed the HUC Fleet Program and has identified equipment/trucks that can be kept longer if needed to maintain the current budget level Hutch Substation Project • GM Carter reviewed the Hutch Substation Project. Staff has been working on the location of the Substation and the perplexity of the land next to the Impressions building now that Impressions has been bought out by another firm. Bid documents for the transformer are continuing to be worked on. Looking to have transformer completed by year-end 2026 HUC Generation Business Model Update • GM Carter provided a HUC Generation Business Model update. GM Carter discussed generation capabilities and capacity contracts along with 5-year Budget Estimates. 2040 Carbon Free Standards & Considerations • Board and Staff discussed 2040 Carbon Free Standards and considerations. Discussion was held about where HUC will be at in Years 2025, 2030 and 2035 and what other options the Board would like to see along with what is best for the rate payer. Cost of Service Discussion • Board and staff had conversations on the Cost of Service. Results from Dan Kasbohm, UFS were reviewed along with how to proceed forward. GM Carter is looking for Board recommendation on two items for the May 31, 2023 Regular scheduled meeting; 1) Substation & unit #1 Project - how to finance, and 2) COS - Preferred track for Electric and Gas Division. Adjourn There being no further business, a motion by Commissioner Cheney, second by Commissioner Marteniz to adjourn the meeting at 1:51 p.m. Motion carried unanimously. ATTEST: Anthony Hanson, President Don Martinez, Secretary 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee 04/25/2023 GEN 1382(E) 04/25/2023 GEN 1383(E) 04/26/2023 GEN 1397(E)* 05/01/2023 GEN 1398(E)* 05/02/2023 GEN 1410(E)* 05/02/2023 GEN 1416(E) 05/02/2023 GEN 1417(E) 05/02/2023 GEN 78615*4 CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Description MISO MISO ALERUS GUARDIAN CITIZENS BANK MISO MISO ACE HARDWARE 05/02/2023 GEN 78616* ADAM KOPF 05/02/2023 GEN 78617* ALEX PROBST OR TRAVIS WALSTAD 05/02/2023 GEN 78618* ANITA MARTIN Fund: 1 ELECTRIC Deferred Energy Cost - Miso Deferred Energy Cost - Miso HEALTH INSURANCE DENTAL INSURANCE-80o ELEC DENTAL INSURANCE -COBRA HECK GEN 1398(E) TOTAL FOR FUND 1: Office Supplies Accounts Payable - Miso Accounts Payable - Miso Sales Tax Receivable - Replace Accessory Plant - Materials Maintenance Other - Materials HECK GEN 78615 TOTAL FOR FUND 1: DEP REFUND/APPLIED DEP REFUND/APPLIED DEP REFUND/APPLIED DEP REFUND/APPLIED HECK GEN 78618 TOTAL FOR FUND 1: 05/02/2023 GEN 78619* ANTHONY BANKER OR KENDRA KANZLER DEP REFUND/APPLIED 05/02/2023 GEN 78620* ASHLEY LAWRENCE DEP REFUND/APPLIED Account Dept 174-000- 00 174-000- 00 401-926- 08 242-000- 00 242-000- 00 401-921- 08 232-000- 00 232-000- 00 186-000- 00 402-554- 01 402-554- 01 235-000- 00 235-000- 00 235-000- 00 235-000- 00 235-000- 00 235-000- 00 Page 1/29 Amount 11,918.34 931.72 390.94 3,735.27 72.37 46,065.71 983.46 2.58 37.57 52.00 182.00 100.75 156.00 221.00 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Description 05/02/2023 GEN 78621* AUSTIN WILLHITE 05/02/2023 GEN 78622*4 BORDER STATES ELECTRIC SUPPLY 05/02/2023 GEN 78623* BRANDON HOUSMAN OR PAIGE RANKI 05/02/2023 GEN 78624* BRIANA DEMARS 05/02/2023 GEN 78625* BRIANNA CACKA 05/02/2023 GEN 78626*4 BS&A SOFTWARE 05/02/2023 GEN 78627* CATHLEEN WALLYN 05/02/2023 GEN 78628 CENTRAL HYDRAULICS 05/02/2023 GEN 78629*4 CINTAS CORPORATION 4470 05/02/2023 GEN 78630* CJ SALES LLC 05/02/2023 GEN 78631 COOLING TOWER DEPOT Fund: 1 ELECTRIC DEP REFUND/APPLIED DEP REFUND/APPLIED HECK GEN 78621 TOTAL FOR FUND 1: CAP, WIRE END, BOXED 3M EC-2 Sales Tax Receivable - New HECK GEN 78622 TOTAL FOR FUND 1: N DEP REFUND/APPLIED DEP REFUND/APPLIED DEP REFUND/APPLIED Collection - Materials IT ADMIN AND SUPPORT HECK GEN 78626 TOTAL FOR FUND 1: DEP REFUND/APPLIED Vehicles - Material Uniforms & Laundry UNIFORMS & LAUNDRY UNIFORMS & LAUNDRY HECK GEN 78629 TOTAL FOR FUND 1: DEP REFUND/APPLIED LOUVER REPALCEMENT UPGRADE TO LOUVER REPALCEMENT UPGRADE TO Sales Tax Receivable - Replace HECK GEN 78631 TOTAL FOR FUND 1: Page 2/29 Account Dept Amount 235-000- 00 48.75 235-000- 00 81.25 130.00 154-000- 00 352.00 186-000- 00 24.20 376.20 235-000- 00 130.00 235-000- 00 97.50 235-000- 00 42.25 401-903- 06 4,581.99 401-921- 08 7,200.27 235-000- 00 97.50 402-598- 02 266.35 401-550- 01 243.36 401-588- 02 140.44 401-588- 02 49.62 235-000- 00 468.00 107-341- 00 58,933.56 107-341- 00 11,177.44 186-000- 00 5,524.75 75,635.75 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Payee Description Account Dept Page 3/29 Amount Fund: 1 ELECTRIC 05/02/2023 GEN 78632 CROW RIVER GLASS Cip- Commercial 401-916- 07 446.79 05/02/2023 GEN 78633 DANIEL DOMIGUEZ OVERPAYMENTS 142-000- 00 193.05 05/02/2023 GEN 78634* DEBORAH HAMMOND DEP REFUND/APPLIED 235-000- 00 55.25 05/02/2023 GEN 78635* DENISE NEBBEN DEP REFUND/APPLIED 235-000- 00 39.00 05/02/2023 GEN 78636 DGR ENGINEERING Hutchinson Substation 115kV rebuild 107-362- 00 6,216.00 STATION EQUIPMENT (SWITCHGEAR, 107-362- 00 36.00 CHECK GEN 78636 TOTAL FOR FUND 1: 6,252.00 05/02/2023 GEN 78637 DOZER HOMES LLC OVERPAYMENTS 142-000- 00 349.69 05/02/2023 GEN 78638* ELIZABETH BREMNER OR SPENCER KIRBY DEP REFUND/APPLIED 235-000- 00 341.25 05/02/2023 GEN 78639* EVAN ROSA OR EMILY OROTIO DEP REFUND/APPLIED 235-000- 00 78.00 05/02/2023 GEN 78640* EVEA TRAXLER DEP REFUND/APPLIED 235-000- 00 195.00 05/02/2023 GEN 78641* FLANK STEAKHOUSE DEP REFUND/APPLIED 235-000- 00 1,235.00 05/02/2023 GEN 78642* GARY HOLMGREN DEP REFUND/APPLIED 235-000- 00 65.00 05/02/2023 GEN 78643* GAYLE ANDERSON DEP REFUND/APPLIED 235-000- 00 65.00 05/02/2023 GEN 78644 GRAINGER INC SPIDER COUPLING INSERT, A.C. LUBEOIL 154-000- 00 22.80 05/02/2023 GEN 78646 HARRY SQUIRES OVERPAYMENTS 142-000- 00 77.41 05/02/2023 GEN 78647 HAYLI KRIPPNER OVERPAYMENTS 142-000- 00 112.26 05/02/2023 GEN 78648 HILLYARD/HUTCHINSON Supplies 401-550- 01 413.41 05/02/2023 GEN 78650 ILLSA INVESTMENT LLC OVERPAYMENTS 142-000- 00 165.46 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Payee Description Account Dept Page 4/29 Amount Fund: 1 ELECTRIC 05/02/2023 GEN 78651* JAKE OR MONROE WYFFELS DEP REFUND/APPLIED 235-000- 00 211.25 05/02/2023 GEN 78652* JANELL BENSON DEP REFUND/APPLIED 235-000- 00 130.00 05/02/2023 GEN 78653* JARRED FOODS DEP REFUND/APPLIED 235-000- 00 149.50 05/02/2023 GEN 78654* JASMINE EVENSON DEP REFUND/APPLIED 235-000- 00 182.00 05/02/2023 GEN 78655* JENNI BLOOM DEP REFUND/APPLIED 235-000- 00 65.00 05/02/2023 GEN 786564 JOHN HENRY FOSTER Sales Tax Receivable - Replace 186-000- 00 68.64 Sales Tax Receivable - Replace 186-000- 00 6.95 LH50-OLAAW Water Hogs 402-554- 01 820.00 HB-07-050 Solberg Breather 1/2" 402-554- 01 64.00 FREIGHT 401-588- 02 51.54 FREIGHT 401-588- 02 24.29 HECK GEN 78656 TOTAL FOR FUND 1: 1,035.42 05/02/2023 GEN 78657* JOSEPH MCCORMICK DEP REFUND/APPLIED 235-000- 00 65.00 05/02/2023 GEN 78658* KELLY OR DAVID GIFFORD DEP REFUND/APPLIED 235-000- 00 130.00 DEP REFUND/APPLIED 235-000- 00 58.50 HECK GEN 78658 TOTAL FOR FUND 1: 188.50 05/02/2023 GEN 78659 KIMBERLY WOLF OVERPAYMENTS 142-000- 00 15.39 05/02/2023 GEN 786604 KURITA AMERICA INC OXIGON 103 154-000- 00 1,798.34 PROCLEAN, 402 154-000- 00 2,473.50 Sales Tax Receivable - New 186-000- 00 300.02 FREIGHT 401-588- 02 92.12 HECK GEN 78660 TOTAL FOR FUND 1: 4,663.98 05/02/2023 GEN 78661* LANCE BECKER DEP REFUND/APPLIED 235-000- 00 39.00 05/25/2023 07:53 AM CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES User: JMartig CHECK DATE FROM 04/22/2023 - 05/25/2023 DE: Hutchinson Utili Check Date Bank Check # Payee Description Account Dept Fund: 1 ELECTRIC 05/02/2023 GEN 78662* LANCE BERNARDY DEP REFUND/APPLIED 235-000- 00 05/02/2023 GEN 78663* LINDA LOEHRS DEP REFUND/APPLIED 235-000- 00 05/02/2023 GEN 786644 LOCATORS & SUPPLIES INC STICKER, HORIZONTAL WARNING, 7" X 10", 154-000- 00 Sales Tax Receivable - Replace 186-000- 00 FREIGHT 401-588- 02 HECK GEN 78664 TOTAL FOR FUND 1: 05/02/2023 GEN 78665* LOGAN OR ELIZABETH FITZGERALD DEP REFUND/APPLIED 235-000- 00 05/02/2023 GEN 78666* LOGAN SCHOFIELD DEP REFUND/APPLIED 235-000- 00 05/02/2023 GEN 78667* MAISIE REINER DEP REFUND/APPLIED 235-000- 00 05/02/2023 GEN 78668* MARCO TECHNOLOGIES, LLC OFFICE SUPPLIES 401-921- 08 05/02/2023 GEN 78669* MARIA ELLIOTT DEP REFUND/APPLIED 235-000- 00 05/02/2023 GEN 78670* MARY FRICK DEP REFUND/APPLIED 235-000- 00 05/02/2023 GEN 78671* MATT FITZGERALD DEP REFUND/APPLIED 235-000- 00 05/02/2023 GEN 78672 MERKINS, JAMES Vehicles - Material 402-598- 02 05/02/2023 GEN 78673 MINNESOTA POLLUTION CONTROL AGENCY Permits And Rent 401-550- 01 Permits And Rent 401-550- 01 HECK GEN 78673 TOTAL FOR FUND 1: 05/02/2023 GEN 78675* NICHOLAS PAGEL OR MIKKAYLA PEWS DEP REFUND/APPLIED 235-000- 00 Page 5/29 Amount 234.00 117.00 179.70 13.39 195.00 211.25 97.50 521.68 377.00 97.50 35.75 20.00 8,458.42 929.22 9,387.64 221.00 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Payee Description Account Dept Page 6/29 Amount Fund: 1 ELECTRIC 05/02/2023 GEN 78676* NICHOLAS SANDER DEP REFUND/APPLIED 235-000- 00 55.25 05/02/2023 GEN 78677* NICOLE ELLINGSON DEP REFUND/APPLIED 235-000- 00 58.50 05/02/2023 GEN 78678* NOE ALVARADO OR LILIANNA AYALA DEP REFUND/APPLIED 235-000- 00 113.75 05/02/2023 GEN 786794 NORTHERN STATES SUPPLY INC WIRE BUFFING WHEEL. 154-000- 00 224. 94 Sales Tax Receivable - New 186-000- 00 16.29 FREIGHT 401-588- 02 12.00 HECK GEN 78679 TOTAL FOR FUND 1: 253.23 05/02/2023 GEN 786804 OXYGEN SERVICE COMPANY INC GLOVES, WELDING, MID 39, XL, DEERSKIN 154-000- 00 48.20 WIRE BUFFING WHEEL. 413131 154-000- 00 138.50 GRINDING WHEEL, 4 1/2" X 1/8" X 7/8" 154-000- 00 92.50 Sales Tax Receivable - New 186-000- 00 21.40 FREIGHT 401-588- 02 32.00 HECK GEN 78680 TOTAL FOR FUND 1: 332.60 05/02/2023 GEN 78681*4 PRO AUTO & TRANSMISSION REPAIR Other Equipment - Materials 402-598- 02 108.10 05/02/2023 GEN 78682* RANDY BRAUN DEP REFUND/APPLIED 235-000- 00 48.75 05/02/2023 GEN 78683* RELIANCE STANDARD LIFE -LIFE LTD INSURANCE-80o ELEC 242-000- 00 1,632.72 LIFE INSURANCE-80o ELEC 242-000- 00 1,036.64 HECK GEN 78683 TOTAL FOR FUND 1: 2,669.36 05/02/2023 GEN 78684* ROBERT OR CHERYL OLSON DEP REFUND/APPLIED 235-000- 00 130.00 05/02/2023 GEN 78686* RYAN MUONIO DEP REFUND/APPLIED 235-000- 00 45.50 05/02/2023 GEN 78687* RYAN OR CHANICE WHALEN DEP REFUND/APPLIED 235-000- 00 240.50 05/25/2023 07:53 AM CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES User: JMartig CHECK DATE FROM 04/22/2023 - 05/25/2023 DE: Hutchinson Utili Check Date Bank Check # Payee Description Account Dept Fund: 1 ELECTRIC 05/02/2023 GEN 78689* SHARON BURGSTAHLER DEP REFUND/APPLIED 235-000- 00 05/02/2023 GEN 78690 SHELBY SCHLENNER OVERPAYMENTS 142-000- 00 05/02/2023 GEN 78691* SHELLY FITZGERALD OR DALE LIEDER DEP REFUND/APPLIED 235-000- 00 05/02/2023 GEN 78692* SOPHIA FITZPATRICK DEP REFUND/APPLIED 235-000- 00 05/02/2023 GEN 786934 TRANSCAT Sales Tax Receivable - Replace 186-000- 00 05/02/2023 GEN 78694* VARLYN SUMNER 05/02/2023 GEN 78695 VICKY LANGAN OR MARK BENKOWSKI 05/02/2023 GEN 786964 WARTSILA OF NORTH AMERICA, INC 05/02/2023 GEN 786974 WAYTEK 05/02/2023 GEN 78699* WILLIAM VREDENBURG 05/02/2023 GEN 78701 ZACHARY LUEBKE 05/03/2023 GEN 1414(E)* PAY MENTECH 05/09/2023 GEN 1402(E) ALERUS Dcap-pv-0000 Ralston Hand Pump 402-554- 01 FREIGHT 401-588- 02 HECK GEN 78693 TOTAL FOR FUND 1: DEP REFUND/APPLIED 235-000- 00 OVERPAYMENTS 142-000- 00 Sales Tax Receivable - Replace 186-000- 00 Distance Sleeves M56 Quote 300610936 402-554- 01 FREIGHT 401-588- 02 HECK GEN 78696 TOTAL FOR FUND 1: SPADE CONNECTOR. 12-10 AWG 154-000- 00 RING TERMINAL. 22-18 AWG. 410, 30703 154-000- 00 FREIGHT 401-588- 02 HECK GEN 78697 TOTAL FOR FUND 1: DEP REFUND/APPLIED 235-000- 00 OVERPAYMENTS 142-000- 00 Collection - Materials 401-903- 06 HEALTH INSURANCE - N NELSON 401-926- 08 Page 7/29 Amount 195.00 98.80 217.75 58.50 75.50 906.68 97.50 58.29 265.68 3,504.08 360.32 4,130.08 30.90 16.90 17.31 65.11 58.50 99.80 2,051.86 186.34 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Description Account Dept Page 8/29 Amount Fund: 1 ELECTRIC 05/09/2023 GEN 1418(E) MISO Accounts Payable - Miso 232-000- 00 951.28 05/10/2023 GEN 1415(E)* INVOICE CLOUD Collection - Materials 401-903- 06 2,093.76 05/12/2023 GEN 1411(E) MISO 26 401-565- 03 14,348.98 26A 401-565- 03 25,753.25 26E 401-565- 03 19.34 HECK GEN 1411(E) TOTAL FOR FUND 1: 40,121.57 05/12/2023 GEN 1412(E) MISO 2 401-565- 03 4.20 1 401-565- 03 3,630.94 26A 401-565- 03 186.19 HECK GEN 1412(E) TOTAL FOR FUND 1: 3,821.33 05/12/2023 GEN 1413(E) MISO SCHEDULE 10 401-565- 03 6,838.35 05/13/2023 GEN 1403(E) ALERUS HEALTH CARE - RADKE 242-000- 00 55.55 05/16/2023 GEN 1404(E)*4 VISA Station Equipment (Switchgear, 107-362- 00 288.12 RELAY, CR4395-EH-120-101-X-CD-ELR-RI, 154-000- 00 344.98 Sales Tax Receivable - Replace 186-000- 00 1.74 GENERATOR 41 MATERIAL 402-554- 01 91.51 Accessory Plant - Materials 402-554- 01 198.08 Accessory Plant - Materials 402-554- 01 422.34 Accessory Plant - Materials 402-554- 01 22.06 Accessory Plant - Materials 402-554- 01 746.78 Vehicles - Material 402-554- 01 12.93 Maintenance Other - Materials 402-554- 01 231.87 Maintenance Other - Materials 402-554- 01 233.58 Maintenance Other - Materials 402-554- 01 9.70 Materials 401-588- 02 91.79 CARD REPLACEMENT FEE 401-588- 02 25.00 FREIGHT 401-588- 02 9.99 Line - Materials 402-594- 02 60.00 Power Equipment - Materials 402-598- 02 98.18 Power Equipment - Materials 402-598- 02 74.97 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Description Fund: 1 ELECTRIC Other Equipment - Materials Other Equipment - Materials Other Equipment - Materials Breakroom/Recognition Banquet Breakroom/Recognition Banquet Breakroom/Recognition Banquet Breakroom/Recognition Banquet GROUNDS - MATERIALS 5.49 Grounds - Materials Grounds - Materials HECK GEN 1404(E) TOTAL FOR FUND 1: 05/16/2023 GEN 1419(E) MISO Accounts Payable - Miso 05/16/2023 GEN 1420(E) MISO Accounts Payable - Miso 05/16/2023 GEN 78788 ABM EQUIPMENT & SUPPLY INC Vehicles - Material Vehicles - Material HECK GEN 78788 TOTAL FOR FUND 1: 05/16/2023 GEN 78789*4 ACE HARDWARE Sales Tax Receivable - Replace Sales Tax Receivable - Replace Supplies Generator 45 Material Generator 45 Material Maintenance Other - Materials Maintenance Other - Materials Grounds - Materials Grounds - Materials HECK GEN 78789 TOTAL FOR FUND 1: Page 9/29 Account Dept Amount 402-598- 02 52.85 402-598- 02 89.34 402-598- 02 24.79 401-926- 08 20.75 401-926- 08 18.34 401-926- 08 16.45 401-926- 08 29.94 401-935- 08 79.79 401-935- 08 172.60 401-935- 08 26.49 3,494.96 232-000- 00 9,243.46 232-000- 00 963.81 402-598- 02 2,063.90 402-598- 02 427.91 186-000- 00 0.56 186-000- 00 1.01 401-550- 01 16.02 402-554- 01 8.17 402-554- 01 14.75 402-554- 01 11.46 402-554- 01 9.57 401-935- 08 12.28 401-935- 08 22.75 05/16/2023 GEN 787904 AERODERIVATIVE GAS TURBINE O-RING, SEAL, ACTUATOR, VIGV, VSV, VBV, 154-000- 00 40.00 O-RING, SEAL, ACTUATOR, VIGV, VSV, VBV, 154-000- 00 24.00 FREIGHT 401-588- 02 22.56 HECK GEN 78790 TOTAL FOR FUND 1: 86.56 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Payee Description Account Dept Page 10/29 Amount Fund: 1 ELECTRIC 05/16/2023 GEN 78791* AMERICAN PAYMENT CENTERS INC BOX RENTAL 401-903- 06 51.14 05/16/2023 GEN 78792 AMY LINDGREN OVERPAYMENTS 142-000- 00 28.51 05/16/2023 GEN 78793 ANIXTER INC TAX & FREIGHT 401-588- 02 214.33 SIS wire. 14AWG. 402-592- 02 741.45 HECK GEN 78793 TOTAL FOR FUND 1: 955.78 05/16/2023 GEN 78794 APRIL CARRIVEAU OVERPAYMENTS 142-000- 00 162.87 05/16/2023 GEN 78795 BARTON SOLVENTS, INC Norkool SLH Clear with pink dye 402-554- 01 7,250.00 Norkool SLH Clear with pink dye 402-554- 01 1,570.00 HECK GEN 78795 TOTAL FOR FUND 1: 8,820.00 05/16/2023 GEN 78796* BIRCHDALE FIRE & SAFETY GROUNDS - OUTSIDE SERVICES 401-935- 08 114.63 05/16/2023 GEN 78797*4 BORDER STATES ELECTRIC SUPPLY FIXTURE, COBRA HEAD LED, AMERICAN 154-000- 00 1,075.48 FUSE HOLDER, AIS SWITCH (SML-20) 154-000- 00 738.45 FUSE, SMU-20, 140K, 702140 154-000- 00 989.01 TAPE, 33+SUPER-1-1/2X36YD 154-000- 00 112.02 FLOOD SEAL, COVERS (LONG) FSS 350L 154-000- 00 541.50 TAPE, RED, 3/4" x 66, 3M SCOTCH 35 154-000- 00 52.40 TAPE, WHITE, 3/4" x 66, 3M SCOTCH 154-000- 00 52.40 DUST CAP, 200A 160 DRG, COOPER LPC215 154-000- 00 262.30 PARKING STAND, FEED THRU, 200A, 154-000- 00 622.80 CONNECTOR, MULTI TAP STUD WITH COVER, 154-000- 00 1,007.40 TAPE, 33+SUPER-1-1/2X36YD 154-000- 00 112.02 ANCHOR ROD, TWIN EYE ASSY, 5/8"X 7, 154-000- 00 190.76 BELL, END SCH 40 (4"), E997N 154-000- 00 58.47 CONDUIT, SWEEP, 90 DEG, 4", PVC 154-000- 00 91.10 SWITCHGEAR, 3PH PADMOUNT, 15KV, 600A, 154-000- 00 20,157.14 Sales Tax Receivable - New 186-000- 00 73.94 Sales Tax Receivable - New 186-000- 00 50.77 Sales Tax Receivable - New 186-000- 00 1,453.79 Sales Tax Receivable - New 186-000- 00 44.93 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Description 05/16/2023 GEN 78798* BROTHERS FIRE PROTECTION 05/16/2023 GEN 78800* 05/16/2023 GEN 78801* 05/16/2023 GEN 78802 05/16/2023 GEN 788034 05/16/2023 GEN 78805 05/16/2023 GEN 78807* 05/16/2023 GEN 78808*4 CALYN LANDFAIR CARTER, JEREMY J CARTWRIGHT & ASSOCIATES CENTRAL HYDRAULICS Account Dept Page 11/29 Amount Fund: 1 ELECTRIC Sales Tax Receivable - New 186-000- 00 144.95 Sales Tax Receivable - New 186-000- 00 13.11 Sales Tax Receivable - New 186-000- 00 10.28 BATTERY, SIZE D 401-581- 02 82.80 BATTERY, SIZE AA 401-581- 02 50.40 TAX 401-588- 02 9.16 Uniforms & Laundry 401-588- 02 75.88 HECK GEN 78797 TOTAL FOR FUND 1: 28,073.26 GROUNDS - OUTSIDE SERVICES 401-935- 08 161.65 GROUNDS - OUTSIDE SERVICES 401-935- 08 207.90 GROUNDS - OUTSIDE SERVICES 401-935- 08 173.25 HECK GEN 78798 TOTAL FOR FUND 1: 542.80 Training - Expense 401-903- 06 162.35 Training - Expense 401-930- 08 227.29 XML Service Quote for Hutchinson QTR 1 402-554- 01 1,750.00 Sales Tax Receivable - Replace 186-000- 00 7.33 Generator 47 Material 402-554- 01 106.60 Vehicles - Material 402-598- 02 83.93 HECK GEN 78803 TOTAL FOR FUND 1: 197.86 HERE W MCHAN OVERPAYMENTS 142-000- 00 200.00 CHRIST THE KING CHURCH Cip- Commercial 401-916- 07 10,050.00 CINTAS CORPORATION 4470 Uniforms & Laundry 401-550- 01 261.39 Uniforms & Laundry 401-550- 01 261.69 UNIFORMS & LAUNDRY 401-588- 02 151.22 UNIFORMS & LAUNDRY 401-588- 02 151.33 HECK GEN 78808 TOTAL FOR FUND 1: 825.63 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Payee Description Account Dept Page 12/29 Amount Fund: 1 ELECTRIC 05/16/2023 GEN 78809*4 CITY OF HUTCHINSON Generator 41 Water & Sewer 401-547- 01 1,009.11 Generator 41 Water & Sewer 401-547- 01 1,274.82 Waste Disposal 401-550- 01 570.68 Waste Disposal 401-550- 01 41.81 Waste Disposal 401-550- 01 782.81 VEHICLE/EQUIPMENT FUEL -POWER 401-550- 01 230.19 VEHICLES/EQUIPMENT FUEL-ELEC 401-588- 02 1,646.61 Line - Materials 402-594- 02 145.81 Utility Expenses - Water/Waste 401-930- 08 12.40 Utility Expenses - Water/Waste 401-930- 08 539.84 VEHICLES/EQUIPMENT FUEL 55/45 401-935- 08 68.48 CHECK GEN 78809 TOTAL FOR FUND 1: 6,322.56 05/16/2023 GEN 78810 COOLING TOWER DEPOT Option 1 Stairway Replacment 107-341- 00 7,762.61 OPTION 1 STAIRWAY REPLACEMENT 107-341- 00 8.50 Option 1 Stairway Replacment 107-341- 00 42,317.00 OPTION 1 STAIRWAY REPLACEMENT 107-341- 00 31.00 Sales Tax Receivable - Replace 186-000- 00 612.36 Sales Tax Receivable - Replace 186-000- 00 3,337.02 CHECK GEN 78810 TOTAL FOR FUND 1: 54,068.49 05/16/2023 GEN 78811*4 COUNTY OF MCLEOD Maintenance Other - Materials 402-554- 01 20.00 Grounds - Materials 401-935- 08 106.87 CHECK GEN 78811 TOTAL FOR FUND 1: 126.87 05/16/2023 GEN 78812*4 DESIGN ELECTRIC, INC Sales Tax Receivable - Replace 186-000- 00 44.48 Sales Tax Receivable - Replace 186-000- 00 4.29 Accessory Plant - Materials 402-554- 01 647.00 Accessory Plant - Materials 402-554- 01 62.50 Maintenance Other - Materials 402-554- 01 458.81 Maintenance Other - Materials 402-554- 01 12.71 CHECK GEN 78812 TOTAL FOR FUND 1: 1,229.79 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee 05/16/2023 GEN 78813 CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Description DGR ENGINEERING 05/16/2023 GEN 78816* FIRST CHOICE FOOD & BEVERAGE 05/16/2023 GEN 78817*4 GOPHER STATE ONE -CALL INC 05/16/2023 GEN 78819 HDR ENGINEERING INC 05/16/2023 GEN 78820* HEALTH PARTNERS 05/16/2023 GEN 78821 HILLYARD/HUTCHINSON 05/16/2023 GEN 78822* HUTCHINSON LEADER 05/16/2023 GEN 78823*4 HUTCHINSON WHOLESALE SUPPLY CO 05/16/2023 GEN 78824 IRBY TOOL & SAFETY 05/16/2023 GEN 78825 JACOB RUNDLE OR ADAM MEOARD 05/16/2023 GEN 788264 JOHN HENRY FOSTER Account Dept Page 13/29 Amount Fund: 1 ELECTRIC 3M Substation Relay and RTU Upgrades 107-362- 00 3,960.00 3M SUBSTATION RELAY AND RTU UPGRADES 107-362- 00 70.50 Hutchinson Substation 115kV rebuild 107-362- 00 6,888.00 HUTCHINSON SUBSTATION 115K V REBUILD 107-362- 00 39.50 HECK GEN 78813 TOTAL FOR FUND 1: 10,958.00 BREAKROOM/RECOGNITION BANQUET 401-926- 08 380. 62 Line - Materials 401-581- 02 97.20 Generator 41 Outside Services 402-554- 01 1,716.12 HEALTH INSURANCE-85o ELEC 242-000- 00 46,799.01 HEALTH INSURANCE -COBRA 242-000- 00 1,839.10 HECK GEN 78820 TOTAL FOR FUND 1: 48,638.11 Supplies 401-550- 01 36.12 Cip - Marketing 401-916- 07 1,100.70 Sales Tax Receivable - Replace 186-000- 00 5.09 Accessory Plant - Materials 402-554- 01 73.98 HECK GEN 78823 TOTAL FOR FUND 1: 79.07 Uniforms & Laundry 401-588- 02 463.07 OVERPAYMENTS 142-000- 00 44.50 DRAIN, CONDENSATE, MANUAL 154-000- 00 628.56 Sales Tax Receivable - Replace 186-000- 00 44.90 Sales Tax Receivable - Replace 186-000- 00 5.60 QUI7271x04 Valve AY Old 402-554- 01 49.28 FREIGHT 401-588- 02 24.50 FREIGHT 401-588- 02 21.72 HECK GEN 78826 TOTAL FOR FUND 1: 774.56 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Description 05/16/2023 GEN 78827 KAREN GRUND 05/16/2023 GEN 788294 KURITA AMERICA INC 05/16/2023 GEN 7883014 LEAGUE OF MN CITIES INS TRUST 05/16/2023 GEN 78831 LUBE-TECH & PARTNERS, LLC 05/16/2023 GEN 78832 MAGDALENA ALDRICH OR JOSIAH 05/16/2023 GEN 78833 MAR OF DC LLC 05/16/2023 GEN 788344 MATHESON TRI-GAS INC 05/16/2023 GEN 788354 MCC ENERGY SOLUTIONS, LLC 05/16/2023 GEN 78837 MICHAELLA MOSS OR CASEY CONNER 05/16/2023 GEN 78838 MID -STATE ROLL -OFF SERVICE 05/16/2023 GEN 78839* MINNESOTA SECRETARY OF STATE- 05/16/2023 GEN 78840 MN DEPT OF COMMERCE 05/16/2023 GEN 78843 NORMA GUITERREZ Fund: 1 ELECTRIC OVERPAYMENTS TOWER SHIELD, 5173 OXIGON 103 FREIGHT & TAX HECK GEN 78829 TOTAL FOR FUND 1: PREPAID INSURANCE Worker's Compensation HECK GEN 78830 TOTAL FOR FUND 1: Generator 41 Outside Services OVERPAYMENTS OVERPAYMENTS OVERPAYMENTS HECK GEN 78833 TOTAL FOR FUND 1: Sales Tax Receivable - Replace Generator 41 Material HECK GEN 78834 TOTAL FOR FUND 1: I AM MANAGEMENT FEES IAM USAGE FEES HECK GEN 78835 TOTAL FOR FUND 1: OVERPAYMENTS STRUCTURES & IMPROVEMENTS (BUI Office Supplies OVERPAYMENTS OVERPAYMENTS Account Dept Page 14/29 Amount 142-000- 00 670.38 154-000- 00 3,349.72 154-000- 00 1,798.34 401-588- 02 485.05 5,633.11 174-000- 00 104,457.65 401-926- 08 125.52 104,583.17 402-554- 01 1,375.00 142-000- 00 148.38 142-000- 00 180.93 142-000- 00 79.31 186-000- 00 12.90 402-554- 01 187.59 401-555- 02 3,900.00 401-556- 03 3,050.00 142-000- 00 148.79 107-341- 00 1,704.00 401-921- 08 90.00 142-000- 00 480.80 142-000- 00 53.46 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Description 05/16/2023 GEN 7884514 NORTHERN STATES SUPPLY INC 05/16/2023 GEN 78846* 05/16/2023 GEN 78847 05/16/2023 GEN 78848*4 05/16/2023 GEN 78849*4 05/16/2023 GEN 78850* 05/16/2023 GEN 78851*4 05/16/2023 GEN 78852 05/16/2023 GEN 788544 NUVERA ORLIN FLAATA OXYGEN SERVICE COMPANY INC PLUNKETTS PREMIUM WATERS INC R & R EXCAVATING RANEISHA HILL REDLINE SYSTEMS, INC Account Dept Page 15/29 Amount Fund: 1 ELECTRIC DISC, FLAP, 4 1/2" X 7/8", 60 GRIT, 154-000- 00 66.93 Sales Tax Receivable - New 186-000- 00 5.43 Materials 401-588- 02 12.00 HECK GEN 78845 TOTAL FOR FUND 1: 84.36 TELEPHONE 401-921- 08 1,878.66 OVERPAYMENTS 142-000- 00 85.00 GRINDING WHEEL, 4 1/2" X 1/8" X 7/8" 154-000- 00 14.80 GRINDING WHEEL, 4 1/2" X 1/8" X 7/8" 154-000- 00 77.70 Sales Tax Receivable - New 186-000- 00 1.02 Sales Tax Receivable - New 186-000- 00 7.54 Supplies 401-550- 01 91.73 Supplies 401-550- 01 76.18 FUEL SURCHARGE & DELIVERY CHARGE 401-588- 02 32.00 HECK GEN 78848 TOTAL FOR FUND 1: 300.97 Maint Power Prod Plant - Build 402-554- 01 399.67 GROUNDS - OUTSIDE SERVICES 401-935- 08 136.80 GROUNDS - OUTSIDE SERVICES 401-935- 08 136.80 GROUNDS - OUTSIDE SERVICES 401-935- 08 248.73 HECK GEN 78849 TOTAL FOR FUND 1: 922.00 OFFICE SUPPLIES -BOTTLED WATER 401-921- 08 20.11 Maint Power Prod Plant - Build 402-554- 01 750.00 OVERPAYMENTS 142-000- 00 144.47 SALES TAX 401-588- 02 220.34 Design and Lab prototype door 401-926- 08 505.00 Fabricate and paint doors 401-926- 08 2,700.00 05/25/2023 07:53 AM CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES User: JMartig CHECK DATE FROM 04/22/2023 - 05/25/2023 DE: Hutchinson Utili Check Date Bank Check # Payee Description Account Dept Fund: 1 ELECTRIC HECK GEN 78854 TOTAL FOR FUND 1: 05/16/2023 GEN 788554 RUNNING'S SUPPLY INC Sales Tax Receivable - Replace 186-000- 00 Sales Tax Receivable - Replace 186-000- 00 Generator 47 Material 402-554- 01 Generator 47 Material 402-554- 01 HECK GEN 78855 TOTAL FOR FUND 1: 05/16/2023 GEN 78857* SHRED RIGHT OFFICE SUPPLIES -SHREDDING SERVICES 401-921- 08 05/16/2023 GEN 78858 SJF MATERIAL HANDLING INC W12R Quote 76238 402-554- 01 W12R QUOTE 76238 402-554- 01 W12R Quote 76238 402-554- 01 Maintenance Other - Materials 402-554- 01 HECK GEN 78858 TOTAL FOR FUND 1: 05/16/2023 GEN 78860 SUBSURFACE SOLUTIONS Other Equipment - Materials 402-598- 02 05/16/2023 GEN 78862 TAYLOR SCHIMMELMAN OVERPAYMENTS 142-000- 00 05/16/2023 GEN 78864 TRAVIS CHELIN Cip - Residential 401-916- 07 05/16/2023 GEN 78865* UNITED INFORMATION SERVICES, INC COLLECTION - MATERIALS 401-903- 06 05/16/2023 GEN 78866* UNITED PARCEL SERVICE MAIL SERVICES - UPS, FEDEX 401-921- 08 05/16/2023 GEN 78867* VERIZON WIRELESS TELEPHONE 401-921- 08 05/16/2023 GEN 78869*4 WEST CENTRAL SANITATION INC GENERATOR 41 WATER & SEWER -INDUSTRIAL 401-547- 01 WASTE DISPOSAL-4TH AVE 401-550- 01 UTILITY ESP - WATER/WASTE 55/45- 401-930- 08 HECK GEN 78869 TOTAL FOR FUND 1: 05/16/2023 GEN 78870 WILD FLOWER PROPERTIES OVERPAYMENTS 142-000- 00 Page 16/29 Amount 3,425.34 4.33 9.82 55.04 15.24 239.88 0.32 246.69 1,107.79 118.92 25.00 356.57 152.72 1,035.79 109.58 176.93 406.46 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee 05/16/2023 GEN 78872 05/19/2023 GEN 1407(E) 05/22/2023 GEN 1406(E)* CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Description ZIEGLER POWER SYSTEMS MRES MINNESOTA REVENUE 05/25/2023 GEN 1409(E)*4 BP CANANDA ENERGY SOLUTIONS Account Dept Page 17/29 Amount Fund: 1 ELECTRIC OVERPAYMENTS 142-000- 00 554.51 HECK GEN 78870 TOTAL FOR FUND 1: 960.97 Generator 46 Material 402-554- 01 305.13 Generator 47 Material 402-554- 01 305.12 HECK GEN 78872 TOTAL FOR FUND 1: 610.25 Purchased Power 401-555- 02 768,560.49 STATE SALES TAX 242-000- 00 57,296.00 City Sales Tax 242-000- 00 4,145.00 COUNTY SALES TAX 242-000- 00 4,145.00 HECK GEN 1406(E) TOTAL FOR FUND 1: 65,586.00 GENERATOR 41 NATURAL GAS 401-547- 01 85,212.85 GENERATOR 41 NATURAL GAS 401-547- 01 345.24 Generator 41 Aux Boiler 401-547- 01 800.92 GENERATOR 45 NATURAL GAS 401-547- 01 53.11 GENERATOR 46 NATURAL GAS 401-547- 01 4,685.75 GENERATOR 46 NATURAL GAS 401-547- 01 64.73 Generator 47 Natural Gas 401-547- 01 2,402.69 Generator 47 Natural Gas 401-547- 01 64.73 Generator 49 Natural Gas 401-547- 01 165.99 Office Supplies 401-921- 08 2,443.81 HECK GEN 1409(E) TOTAL FOR FUND 1: 96,239.82 Total for fund 1 ELECTRIC 1,510,212.77 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Payee Description Account Dept Page 18/29 Amount Fund: 2 GAS 04/25/2023 GEN 786144 JOANIE'S CATERING, LLC Public Awareness - Material 401-874- 04 1,907.64 Public Awareness - Material 401-856- 05 1,907.64 HECK GEN 78614 TOTAL FOR FUND 2: 3,815.28 04/26/2023 GEN 1397(E)* ALERUS HEALTH INSURANCE 401-926- 08 130.31 05/01/2023 GEN 1398(E)* GUARDIAN DENTAL INSURANCE-20o GAS 242-000- 00 933.82 05/02/2023 GEN 1410(E)* CITIZENS BANK Office Supplies 401-921- 08 72.36 05/02/2023 GEN 78615*4 ACE HARDWARE Materials 401-874- 04 1.41 Vehicles - Material 402-895- 04 10.68 Vehicles - Material 402-895- 04 10.67 HECK GEN 78615 TOTAL FOR FUND 2: 22.76 05/02/2023 GEN 78616* ADAM KOPF DEP REFUND/APPLIED 235-000- 00 28.00 05/02/2023 GEN 78617* ALEX PROBST OR TRAVIS WALSTAD DEP REFUND/APPLIED 235-000- 00 98.00 05/02/2023 GEN 78618* ANITA MARTIN DEP REFUND/APPLIED 235-000- 00 54.25 DEP REFUND/APPLIED 235-000- 00 42.00 HECK GEN 78618 TOTAL FOR FUND 2: 96.25 05/02/2023 GEN 78619* ANTHONY BANKER OR KENDRA KANZLER DEP REFUND/APPLIED 235-000- 00 84.00 05/02/2023 GEN 78620* ASHLEY LAWRENCE DEP REFUND/APPLIED 235-000- 00 119.00 05/02/2023 GEN 78621* AUSTIN WILLHITE DEP REFUND/APPLIED 235-000- 00 26.25 DEP REFUND/APPLIED 235-000- 00 43.75 HECK GEN 78621 TOTAL FOR FUND 2: 70.00 05/25/2023 07:53 AM CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES User: JMartig CHECK DATE FROM 04/22/2023 - 05/25/2023 DE: Hutchinson Utili Check Date Bank Check # Payee Description Account Dept Page 19/29 Amount Fund: 2 GAS 05/02/2023 GEN 78622*4 BORDER STATES ELECTRIC SUPPLY RISER, TRANSITION, ANODELESS FLEX, 3/4" 154-000- 00 1,168.86 TEE, TRANSITION, 3/4" X 3/4", PERT 154-000- 00 1,603.80 Materials 401-874- 04 80.36 Materials 401-874- 04 110.26 HECK GEN 78622 TOTAL FOR FUND 2: 2,963.28 05/02/2023 GEN 78623* BRANDON HOUSMAN OR PAIGE RANKIN DEP REFUND/APPLIED 235-000- 00 70.00 05/02/2023 GEN 78624* BRIANA DEMARS DEP REFUND/APPLIED 235-000- 00 52.50 05/02/2023 GEN 78625* BRIANNA CACKA DEP REFUND/APPLIED 235-000- 00 22.75 05/02/2023 GEN 78626*4 BS&A SOFTWARE Collection - Materials 401-903- 06 4,145.61 IT ADMIN AND SUPPORT 401-921- 08 5,891.13 HECK GEN 78626 TOTAL FOR FUND 2: 10,036.74 05/02/2023 GEN 78627* CATHLEEN WALLYN DEP REFUND/APPLIED 235-000- 00 52.50 05/02/2023 GEN 78629*4 CINTAS CORPORATION 4470 UNIFORMS & LAUNDRY 401-880- 04 69.14 UNIFORMS & LAUNDRY 401-880- 04 40.60 CHECK GEN 78629 TOTAL FOR FUND 2: 109.74 05/02/2023 GEN 78630* CJ SALES LLC DEP REFUND/APPLIED 235-000- 00 252.00 05/02/2023 GEN 78634* DEBORAH HAMMOND DEP REFUND/APPLIED 235-000- 00 29.75 05/02/2023 GEN 78635* DENISE NEBBEN DEP REFUND/APPLIED 235-000- 00 21.00 05/02/2023 GEN 78638* ELIZABETH BREMNER OR SPENCER KIRBY DEP REFUND/APPLIED 235-000- 00 183.75 05/02/2023 GEN 78639* EVAN ROSA OR EMILY OROTIO DEP REFUND/APPLIED 235-000- 00 42.00 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee 05/02/2023 GEN 78640* 05/02/2023 GEN 78641* 05/02/2023 GEN 78642* 05/02/2023 GEN 78643* 05/02/2023 GEN 786454 CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Description EVEA TRAXLER FLANK STEAKHOUSE GARY HOLMGREN GAYLE ANDERSON GROEBNER & ASSOCIATES INC 05/02/2023 GEN 78649 HUTCHINSON WHOLESALE SUPPLY CO 05/02/2023 GEN 78651* JAKE OR MONROE WYFFELS 05/02/2023 GEN 78652* JANELL BENSON 05/02/2023 GEN 78653* JARRED FOODS 05/02/2023 GEN 78654* JASMINE EVENSON 05/02/2023 GEN 78655* JENNI BLOOM Fund: 2 GAS DEP REFUND/APPLIED DEP REFUND/APPLIED DEP REFUND/APPLIED DEP REFUND/APPLIED Sensus 243-RPC-A Regulator, 2" 1254 Sensus 243-RPC-A, Regulator, 2", SALES TAX FREIGHT TAXES FREIGHT HECK GEN 78645 TOTAL FOR FUND 2: Vehicles - Material Vehicles - Material Vehicles - Material HECK GEN 78649 TOTAL FOR FUND 2: DEP REFUND/APPLIED DEP REFUND/APPLIED DEP REFUND/APPLIED DEP REFUND/APPLIED DEP REFUND/APPLIED Account Dept Page 20/29 Amount 235-000- 00 105.00 235-000- 00 665.00 235-000- 00 35.00 235-000- 00 35.00 107-385- 00 13,311.00 107-385- 00 23,872.65 401-874- 04 1,663.31 401-874- 04 321.05 401-874- 04 934.72 401-874- 04 284.93 40,387.66 402-895- 04 485.19 402-895- 04 (38.48) 402-895- 04 (57.71) 389.00 235-000- 00 113.75 235-000- 00 70.00 235-000- 00 80.50 235-000- 00 98.00 235-000- 00 35.00 05/25/2023 07:53 AM CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES User: JMartig CHECK DATE FROM 04/22/2023 - 05/25/2023 DE: Hutchinson Utili Check Date Bank Check # Payee Description Fund: 2 GAS 05/02/2023 GEN 78657* JOSEPH MCCORMICK DEP REFUND/APPLIED 05/02/2023 GEN 78658* KELLY OR DAVID GIFFORD DEP REFUND/APPLIED DEP REFUND/APPLIED HECK GEN 78658 TOTAL FOR FUND 2: 05/02/2023 GEN 78661* LANCE BECKER DEP REFUND/APPLIED 05/02/2023 GEN 78662* LANCE BERNARDY DEP REFUND/APPLIED 05/02/2023 GEN 78663* LINDA LOEHRS DEP REFUND/APPLIED 05/02/2023 GEN 78665* LOGAN OR ELIZABETH FITZGERALD DEP REFUND/APPLIED 05/02/2023 GEN 78666* LOGAN SCHOFIELD DEP REFUND/APPLIED 05/02/2023 GEN 78667* MAISIE REINER DEP REFUND/APPLIED 05/02/2023 GEN 78668* MARCO TECHNOLOGIES, LLC OFFICE SUPPLIES 05/02/2023 GEN 78669* MARIA ELLIOTT DEP REFUND/APPLIED 05/02/2023 GEN 78670* MARY FRICK DEP REFUND/APPLIED 05/02/2023 GEN 78671* MATT FITZGERALD DEP REFUND/APPLIED 05/02/2023 GEN 786744 MRC GLOBAL Hex Head Cap Screw, 5/8" Dia. X 1- SALES TAX HECK GEN 78674 TOTAL FOR FUND 2: 05/02/2023 GEN 78675* NICHOLAS PAGEL OR MIKKAYLA PEWS DEP REFUND/APPLIED Account Dept Page 21/29 Amount 235-000- 00 35.00 235-000- 00 70.00 235-000- 00 31.50 101.50 235-000- 00 21.00 235-000- 00 126.00 235-000- 00 63.00 235-000- 00 105.00 235-000- 00 113.75 235-000- 00 52.50 401-921- 08 173.89 235-000- 00 203.00 235-000- 00 52.50 235-000- 00 19.25 107-385- 00 475.00 401-874- 04 32.66 235-000- 00 119.00 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Description 05/02/2023 GEN 78676* NICHOLAS SANDER 05/02/2023 GEN 78677* NICOLE ELLINGSON 05/02/2023 GEN 78678* NOE ALVARADO OR LILIANNA AYALA 05/02/2023 GEN 78681*4 PRO AUTO & TRANSMISSION REPAIR 05/02/2023 GEN 78682* 05/02/2023 GEN 78683* 05/02/2023 GEN 78684* 05/02/2023 GEN 78685 05/02/2023 GEN 78686* 05/02/2023 GEN 78687* 05/02/2023 GEN 786884 RANDY BRAUN RELIANCE STANDARD LIFE -LIFE ROBERT OR CHERYL OLSON RUSCH, BRYCE RYAN MUONIO RYAN OR CHANICE WHALEN SENSIT TECHNOLOGIES 05/02/2023 GEN 78689* SHARON BURGSTAHLER Account Dept Page 22/29 Amount Fund: 2 GAS DEP REFUND/APPLIED 235-000- 00 29.75 DEP REFUND/APPLIED 235-000- 00 31.50 DEP REFUND/APPLIED 235-000- 00 61.25 Vehicles - Material 402-895- 04 819.93 Vehicles - Material 402-895- 04 690.34 Vehicles - Material 402-895- 04 55.22 HECK GEN 78681 TOTAL FOR FUND 2: 1,565.49 DEP REFUND/APPLIED 235-000- 00 26.25 LTD INSURANCE-20o GAS 242-000- 00 408.19 LIFE INSURANCE-20o GAS 242-000- 00 259.16 HECK GEN 78683 TOTAL FOR FUND 2: 667.35 DEP REFUND/APPLIED 235-000- 00 70.00 Training - Expense 401-870- 04 255.45 DEP REFUND/APPLIED 235-000- 00 24.50 DEP REFUND/APPLIED 235-000- 00 129.50 GAS, CALIBRATION, 2.5% BY VOL.(50oLEL) 154-000- 00 180.32 Materials 401-874- 04 76.51 HECK GEN 78688 TOTAL FOR FUND 2: 256.83 DEP REFUND/APPLIED 235-000- 00 105.00 05/25/2023 07:53 AM CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES User: JMartig CHECK DATE FROM 04/22/2023 - 05/25/2023 DE: Hutchinson Utili Check Date Bank Check # Payee Description Fund: 2 GAS 05/02/2023 GEN 78691* SHELLY FITZGERALD OR DALE LIEBER DEP REFUND/APPLIED 05/02/2023 GEN 78692* SOPHIA FITZPATRICK DEP REFUND/APPLIED 05/02/2023 GEN 78694* VARLYN SUMNER DEP REFUND/APPLIED 05/02/2023 GEN 78698 WEBER, TIM Training - Expense 05/02/2023 GEN 78699* WILLIAM VREDENBURG DEP REFUND/APPLIED 05/02/2023 GEN 787004 WSB WSB to provide design, engineering STRUCTURES & IMPROVEMENTS Line - Outside Services Operations and Maintenance Manul Line - Outside Services HECK GEN 78700 TOTAL FOR FUND 2: 05/03/2023 GEN 1414(E)* PAY MENTECH Collection - Materials 05/10/2023 GEN 1415(E)* INVOICE CLOUD Collection - Materials 05/16/2023 GEN 1404(E)*4 VISA Public Awareness - Material Power Equipment - Materials Power Equipment - Materials Utilities (Electric, Satellite Public Awareness - Material Breakroom/Recognition Banquet Breakroom/Recognition Banquet Breakroom/Recognition Banquet Breakroom/Recognition Banquet Grounds - Materials GROUNDS - MATERIALS 5.49 Grounds - Materials HECK GEN 1404(E) TOTAL FOR FUND 2: Account Dept Page 23/29 Amount 235-000- 00 117.25 235-000- 00 31.50 235-000- 00 52.50 401-870- 04 255.45 235-000- 00 31.50 107-366- 00 4,577.23 107-366- 00 183.77 401-856- 05 2,280.00 401-856- 05 3,597.32 401-856- 05 12.68 401-903- 06 1,678.79 401-903- 06 1,713.07 401-874- 04 38.97 402-895- 04 74.97 402-895- 04 98.18 401-856- 05 101.54 401-856- 05 38.97 401-926- 08 9.98 401-926- 08 5.49 401-926- 08 6.11 401-926- 08 6.92 401-935- 08 172.60 401-935- 08 79.79 401-935- 08 26.48 660.00 05/25/2023 07:53 AM CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES Page 24/29 User: JMartig CHECK DATE FROM 04/22/2023 - 05/25/2023 DE: Hutchinson Utili Check Date Bank Check # Payee Description Account Dept Amount Fund: 2 GAS 05/16/2023 GEN 78789*4 ACE HARDWARE Grounds - Materials 401-935- 08 12.29 Grounds - Materials 401-935- 08 22.75 HECK GEN 78789 TOTAL FOR FUND 2: 35.04 05/16/2023 GEN 78791* AMERICAN PAYMENT CENTERS INC BOX RENTAL 401-903- 06 41.84 05/16/2023 GEN 78796* BIRCHDALE FIRE & SAFETY GROUNDS - OUTSIDE SERVICES 401-935- 08 93.78 05/16/2023 GEN 78797*4 BORDER STATES ELECTRIC SUPPLY PIPE, 1", ELK STEEL, BARE, A106, GRADE 154-000- 00 732.80 NIPPLE, 1/2" X 5", BM, STD, SMLS, TEE 154-000- 00 21.12 NIPPLE, 1/2" X 6", BM, STD, SMLS, TEE, 154-000- 00 24.84 WIRE, 410 SOLID BARE CU, WITH 45 MILS 154-000- 00 830.00 THREAD-O-LET, 3M X 1-1/4" - 2-1/2", 154-000- 00 166.60 Materials 401-874- 04 50.38 TAX 401-874- 04 60.28 TAX 401-874- 04 11.45 TAX 401-874- 04 9.16 BATTERY, SIZE AAA 401-874- 04 50.40 BATTERY, SIZE D 401-874- 04 82.80 Uniforms & Laundry 401-880- 04 75.87 HECK GEN 78797 TOTAL FOR FUND 2: 2,115.70 05/16/2023 GEN 78798* BROTHERS FIRE PROTECTION GROUNDS - OUTSIDE SERVICES 401-935- 08 132.26 GROUNDS - OUTSIDE SERVICES 401-935- 08 170.10 GROUNDS - OUTSIDE SERVICES 401-935- 08 141.75 HECK GEN 78798 TOTAL FOR FUND 2: 444.11 05/16/2023 GEN 78799 BROWN COUNTY RURAL ELECTRIC Utilities (Electric, Satellite 401-856- 05 196.65 05/16/2023 GEN 78800* CALYN LANDFAIR Training - Expense 401-903- 06 132.84 05/16/2023 GEN 78801* CARTER, JEREMY J Training - Expense 401-930- 08 227.29 05/16/2023 GEN 78804 CENTURYLINK Utilities (Electric, Satellite 401-856- 05 67.16 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Payee Description Account Dept Page 25/29 Amount Fund: 2 GAS 05/16/2023 GEN 78806 CHERRYROAD MEDIA Public Awareness - Material 401-856- 05 95.00 05/16/2023 GEN 78807* CHRIST THE KING CHURCH Cip- Commercial 401-916- 07 1,400.00 05/16/2023 GEN 78808*4 CINTAS CORPORATION 4470 UNIFORMS & LAUNDRY 401-880- 04 74.25 UNIFORMS & LAUNDRY 401-880- 04 72.72 HECK GEN 78808 TOTAL FOR FUND 2: 146.97 05/16/2023 GEN 78809*4 CITY OF HUTCHINSON VEHICLE/EQUIPMENT FUEL -GAS 401-880- 04 1,457.24 Materials 401-856- 05 45.00 Utility Expenses - Water/Waste 401-930- 08 10.15 Utility Expenses - Water/Waste 401-930- 08 431.87 VEHICLES/EQUIPMENT FUEL 55/45 401-935- 08 56.03 HECK GEN 78809 TOTAL FOR FUND 2: 2,000.29 05/16/2023 GEN 78811*4 COUNTY OF MCLEOD Grounds - Materials 401-935- 08 106.88 05/16/2023 GEN 78812*4 DESIGN ELECTRIC, INC Materials 401-874- 04 32.06 05/16/2023 GEN 788144 ENERTECH 2O23 Public Awareness Program for 401-874- 04 2,209.19 PUBLIC AWARENESS - POSTAGE 401-874- 04 9.45 OPERATING & MAINT-BROWNTON - POSTAGE 416-108- 04 0.95 2023 Public Awareness Program for 416-108- 04 226.01 PUBLIC AWARENESS - POSTAGE 401-856- 05 2.71 2023 PUBLIC AWARENESS PROGRAM FOR 401-856- 05 631.51 HECK GEN 78814 TOTAL FOR FUND 2: 3,079.82 05/16/2023 GEN 78815 FASTENAL COMPANY Materials 401-874- 04 152.45 05/16/2023 GEN 78816* FIRST CHOICE FOOD & BEVERAGE BREAKROOM/RECOGNITION BANQUET 401-926- 08 126.88 05/16/2023 GEN 78817*4 GOPHER STATE ONE -CALL INC Materials 401-874- 04 97.20 Line - Outside Services 401-856- 05 17.55 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Payee Description Account Dept Page 26/29 Amount Fund: 2 GAS HECK GEN 78817 TOTAL FOR FUND 2: 114.75 05/16/2023 GEN 78818 GROEBNER & ASSOCIATES INC FREIGHT & TAX 401-874- 04 29. 83 Sensus turbine meter oil 4oz 402-892- 04 60.90 HECK GEN 78818 TOTAL FOR FUND 2: 90.73 05/16/2023 GEN 78820* HEALTH PARTNERS HEALTH INSURANCE-15o GAS 242-000- 00 8,258.65 05/16/2023 GEN 78822* HUTCHINSON LEADER CIP - MARKETING 401-916- 07 366.90 05/16/2023 GEN 78823*4 HUTCHINSON WHOLESALE SUPPLY CO Materials 401-874- 04 435.92 05/16/2023 GEN 788284 KDUZ/KARP PUBLIC AWARENESS - MATERIAL 401-874- 04 82.50 Public Awareness - Material 401-856- 05 27.50 HECK GEN 78828 TOTAL FOR FUND 2: 110.00 05/16/2023 GEN 78830*4 LEAGUE OF MN CITIES INS TRUST PREPAID INSURANCE 174-000- 00 69,638.35 Worker's Compensation 401-926- 08 41.84 HECK GEN 78830 TOTAL FOR FUND 2: 69,680.19 05/16/2023 GEN 788364 MCLEOD COOPERATVIE POWER ASSN MISC EXPENSE -GAS LINE PUMP 401-880- 04 60.46 UTILITIES (ELECTRIC, SATELLITE-MCLEOD 401-856- 05 38.66 HECK GEN 78836 TOTAL FOR FUND 2: 99.12 05/16/2023 GEN 78839* MINNESOTA SECRETARY OF STATE- Office Supplies 401-921- 08 30.00 05/16/2023 GEN 788414 MRC GLOBAL PLUG, SQ HEAD, MALE THRD, 1/4", FORGED 107-380- 00 52.80 PLUG, BULL, SOLID HEX HEAD, MALE THRD, 154-000- 00 176.70 TAX & FREIGHT 401-874- 04 28.33 Materials 401-874- 04 24.16 HECK GEN 78841 TOTAL FOR FUND 2: 281.99 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Description 05/16/2023 GEN 788424 NELSON TECHNOLOGIES INC 05/16/2023 GEN 78844 05/16/2023 GEN 7884514 05/16/2023 GEN 78846* 05/16/2023 GEN 78848*4 05/16/2023 GEN 78849*4 NORTHERN BORDER PIPELINE CO NORTHERN STATES SUPPLY INC NUVERA OXYGEN SERVICE COMPANY INC PLUNKETTS Account Dept Fund: 2 GAS Belgas P/N4 P143S0704023F00 107-383- 00 TAX & FREIGHT 401-874- 04 FREIGHT & TAX 401-874- 04 Mooney IN 103--175-01, 2x3 SinglePort 402-892- 04 Mooney IN 201-120-01, series 20 pilot 402-892- 04 Mooney IN 103-175-01, 3 standard 402-892- 04 Mooney IN 101-111-01, 2x1 standard 402-892- 04 Mooney IN 106-050-02, 6" standard Port 402-892- 04 YZ IN D3-0301, Pneumatic Relay Repair 402-892- 04 YZ IN A4-0010, N300 Solenoid Valve 402-892- 04 YZ IN D3-0300, Overflo Protection 402-892- 04 YZ IN D3-0131, 7000F Pump seal 402-892- 04 YZ IN D3-0126, Verometer Seal/filter 402-892- 04 YZ IN D3-0103, Bulk Odorant Filter 402-892- 04 Catco Model 90-88S1G-20, Pilot heater 402-892- 04 HECK GEN 78842 TOTAL FOR FUND 2: LINE - OUTSIDE SERVICES -INTERCONNECT 401-856- 05 Materials 401-874- 04 TELEPHONE 401-921- 08 Materials 401-874- 04 Materials 401-874- 04 HECK GEN 78848 TOTAL FOR FUND 2: GROUNDS - OUTSIDE SERVICES 401-935- 08 GROUNDS - OUTSIDE SERVICES 401-935- 08 HECK GEN 78849 TOTAL FOR FUND 2: 05/16/2023 GEN 78850* PREMIUM WATERS INC OFFICE SUPPLIES -BOTTLED WATER 401-921- 08 Page 27/29 Amount 3,224.10 390.68 702.93 1,228.36 1,213.40 614.18 420.94 522.80 472.00 1,216.00 338.00 1,452.00 416.00 416.00 2,000.00 239.70 626.22 91.74 111.93 6.71 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Payee Description Account Dept Page 28/29 Amount Fund: 2 GAS 05/16/2023 GEN 7885114 R & R EXCAVATING Materials 402-863- 05 56.00 05/16/2023 GEN 78853 RATH RACING, INC Other Equipment (Co Tester - G 107-387- 00 1,062.00 05/16/2023 GEN 78856 SHIRLEY SOMMER Cip - Residential 401-916- 07 300.00 05/16/2023 GEN 78857* SHRED RIGHT OFFICE SUPPLIES -SHREDDING SERVICES 401-921- 08 5.08 05/16/2023 GEN 78859 SOUTH CENTRAL ELECTRIC ASS'N UTILITIES (ELECTRIC, SATELLITE 401-856- 05 51.00 05/16/2023 GEN 788614 SWAGELOK MINNESOTA TUBING, 3/8" X .035" WALL 316SS, 154-000- 00 688.00 TAX 401-874- 04 47.27 HECK GEN 78861 TOTAL FOR FUND 2: 735.27 05/16/2023 GEN 78863 THE JOURNAL Public Awareness - Material 401-856- 05 194.00 05/16/2023 GEN 78865* UNITED INFORMATION SERVICES, INC COLLECTION - MATERIALS 401-903- 06 291.73 05/16/2023 GEN 78866* UNITED PARCEL SERVICE MAIL SERVICES - UPS, FEDEX 401-921- 08 50. 91 05/16/2023 GEN 78867* VERIZON WIRELESS TELEPHONE 401-921- 08 345.26 05/16/2023 GEN 78868 WEBSTER, JOHN C Meetings & Travel - Expense (S 401-870- 04 10.00 05/16/2023 GEN 78869*4 WEST CENTRAL SANITATION INC UTILITY ESP - WATER/WASTE 45/55- 401-930- 08 218.74 05/16/2023 GEN 788714 WSB WSB to provide design, engineering 107-366- 00 12,654.68 STRUCTURES & IMPROVEMENTS 107-366- 00 89.05 Operations and Maintenance Manul 401-856- 05 4,554.88 Line - Outside Services 401-856- 05 5.12 HECK GEN 78871 TOTAL FOR FUND 2: 17,303.73 05/19/2023 GEN 1408(E) PUBLIC ENERGY AUTHORITY OF Gas For Retail 401-807- 04 273,230.85 Contract Gas For Retail 401-807- 04 78.00 HECK GEN 1408(E) TOTAL FOR FUND 2: 273,308.85 05/25/2023 07:53 AM User: JMartig DE: Hutchinson Utili Check Date Bank Check # Payee CHECK DISBURSEMENT REPORT FOR HUTCHINSON UTILITIES CHECK DATE FROM 04/22/2023 - 05/25/2023 Description Account Dept Fund: 2 GAS 05/22/2023 GEN 1406(E)* MINNESOTA REVENUE State Sales Tax 242-000- City Sales Tax 242-000- COUNTY SALES TAX 242-000- HECK GEN 1406(E) TOTAL FOR FUND 2: 05/25/2023 GEN 1409(E)*4 BP CANANDA ENERGY SOLUTIONS GAS FOR RETAIL GAS FOR RETAIL 3M HTI UNG BROWNTON Office Supplies HECK GEN 1409(E) TOTAL FOR FUND 2: Total for fund 2 GAS TOTAL - ALL FUNDS '*'-INDICATES CHECK DISTRIBUTED TO MORE THAN ONE FUND '#'-INDICATES CHECK DISTRIBUTED TO MORE THAN ONE DEPARTMENT Page 29/29 Amount 00 34,888.00 00 2,520.00 00 2,520.00 39,928.00 401-807- 04 (3,264.44) 401-807- 04 1,387.60 401-807- 04 293,847.55 401-807- 04 5,760.95 401-807- 04 795.77 401-807- 04 7,034.76 401-921- 08 2,874.63 830,002.87 2,340,215.64 HUTCHINSON UTILITIES COMMISSION COMBINED DIVISIONS FINANCIAL REPORT FOR APRIL, 2023 2023 2022 Di %Chnq 2023 2022 Di %Chnq Full Yr Bud %of Bud Combined Division Customer Revenue $ 2,789,139 $ 3,010,908 $ (221,769) (7.4%) $ 13,399,439 $ 14,199,581 $ (800,143) (5.6%) $ 38,930,509 34.4% Sales for Resale $ 444,889 $ 302,830 $ 142,059 46.9% $ 1,630,628 $ 1,104,219 $ 526,408 47.7% $ 4,230,000 38.5% NU Transportation $ 86,541 $ 86,468 $ 73 0.1% $ 348,670 $ 349,991 $ (1,321) (0.4%) $ 1,354,349 25.7% Electric Division Transfer $ 59,960 $ 59,724 $ 236 0.4% $ 239,839 $ 238,894 $ 945 0.4 o $ 719,517 33.3% Other Revenues $ 36,581 $ 41,516 $ (4,935) (11.9% $ 169,410 $ 168,208 $ 1,202 0.7% $ 484,081 35.0% Interest Income $ 54,278 $ 27,452 $ 26,826 97.7% $ 274,108 $ 139,483 $ 134,625 96.5% $ 533,457 51.4% TOTAL REVENUES $ 3,471,388 $ 3,528,898 $ (57,510) (1.6%) $ 16,062,093 $ 16,200,377 $ (138,284) (0.9%) $ 46,251,913 34.7% Salaries & Benefits Purchased Commodities Transmission Generator Fuel/Chem. Depreciation Transfers (Elect./City) Operating Expense Debt Interest TOTAL EXPENSES NET PROFIT/(LOSS) $ 565,387 $ 586,049 $ (20,663) $ 1,423,575 $ 1,778,695 $ (355,120) $ 203,699 $ 221,608 $ (17,909) $ 105,126 $ 107,424 $ (2,298) $ 375,183 $ 378,500 $ (3,316) $ 218,671 $ 215,323 $ 3,348 $ 247,235 $ 292,161 $ (44,926) $ 65,534 $ 75,076 $ (9,542) $ 3,204,410 $ 3,654,836 $ (450,426) $ 266,977 $ (125,938) $ 392,915 (3.53%) $ 2,352,472 $ 2,287,157 $ 65,315 2.9% $ 7,510,583 (20.0%) $ 7,981,250 $ 8,353,418 $ (372,168) (4.5%) $ 21,566,760 (8.1%) $ 851,907 $ 766,319 $ 85,588 11.2% $ 3,325,000 (2.1%) $ 240,121 $ 399,718 $ (159,598) (39.9%) $ 1,760,606 (0.9%) $ 1,501,044 $ 1,514,476 $ (13,433) (0.9%) $ 4,400,000 1.6% $ 874,684 $ 861,292 $ 13,393 1.6% $ 2,624,053 (15.4%) $ 946,267 $ 1,140,244 $ (193,977) (17.0%) $ 3,209,835 (12.7%) $ 262,135 $ 300,302 $ (38,167) 12.7% $ 786,406 (12.3%) $ 15,009,880 $ 15,622,926 $ (613,046) (3.9%) $ 45,183,243 (312.0%) $ 1,052,213 $ 577,451 $ 474,762 82.2% $ 1,068,670 April April YTD YTD 2023 2022 Change 2023 2022 Change Gross Margin %: 38.6% 27.9% 10.7% 32.8% 30.9% 1.9% Operating Income Per Revenue $ (%): 7.6% -2.8% 10.4% 6.0% 3.9% 2.0% Net Income Per Revenue $ (%): 7.7% -3.6% 11.3% 6.6% 3.6% 3.0% 31.3% 37.0% 25.6% 13.6% 34.1% 33.3% 29.5% 33.3% 33.2% 98.5% HUTCHINSON UTILITIES COMMISSION ELECTRIC DIVISION FINANCIAL REPORT FOR APRIL, 2023 � I��' ��IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIf�NNN��t��O�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�� fi��O�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII o 33.3r6 0 ::Year Come . ' f , P 2023 2022 Di %Chna 2023 2022 Di %Chna Full YrBud %of Bud Electric Division Customer Revenue $ 1,752,441 $ 1,777,276 $ (24,836) (1.4%) $ 7,308,081 $ 7,650,701 $ (342,620) (4.5%) $ 25,750,654 28.4% Sales for Resale $ 444,889 $ 302,830 $ 142,059 46.9% $ 1,630,628 $ 1,104,219 $ 526,408 47.7% $ 4,230,000 38.5% Other Revenues $ 13,336 $ 16,462 $ (3,126) (19.0%) $ 63829 $ 55,096 $ 8,734 15.9% $ 187,047 34.1% Interest Income $ 28,533 $ 15,120 $ 13,413 88.7% $ 142:630 $ 75,318 $ 67,312 89.4% $ 283,457 50.3% TOTAL REVENUES $ 2,239,199 $ 2,111,688 $ 127,511 6.0% $ 9,145,168 $ 8,885,334 $ 259,834 2.9% $ 30,451,158 30.0% Salaries & Benefits $ 427,236 $ 440,329 $ (13,093) (3.0%) $ 1,781,040 $ 1,716,965 $ 64,075 3.7% $ 5,465,303 32.6% Purchased Power $ 867,879 $ 927,029 $ (59,150) (6.4%) $ 4,085,650 $ 3,922,993 $ 162,658 4.1% $ 12,862,000 31.8% Transmission $ 203,699 $ 221,608 $ (17,909) (8.1%) $ 851,907 $ 766,319 $ 85,588 11.2% $ 3,325,000 25.6% Generator Fuel/Chem. $ 105,126 $ 107,424 $ (2,298) (2.1%) $ 240,121 $ 399,718 $ (159,598) (39.9%) $ 1,760,606 13.6% Depreciation $ 284,495 $ 287,171 $ (2,676) (0.9%) $ 1,138,290 $ 1,149,159 $ (10,870) (0.9%) $ 3,300,000 34.5% Transfers (Elect./City) $ 169,911 $ 167,519 $ 2,392 1.4% $ 679,644 $ 670,075 $ 9,568 1.4% $ 2,038,931 33.3% Operating Expense $ 206,126 $ 207,775 $ (1,649) (0.8%) $ 696,369 $ 809,852 $ (113,483) (14.0%) $ 1,954,789 35.6% Debt Interest $ 37,738 $ 40,071 $ (2,333) (5.8%) $ 150,952 $ 160,285 $ (9,333) JLaL $ 452,856 33.3% TOTAL EXPENSES $ 2,302,210 $ 2,398,927 $ (96,717) (4.0%) $ 9,623,972 $ 9,595,367 $ 28,605 0.3% $ 31,159,485 30.9% NET PROFIT/(LOSS) $ (63,011) $ (287,239) $ 224,227 (78.1%) $ (478,804) $ (710,033) $ 231,229 (32.6%) $ (708,327) 67.6% � o , ' 33.3r6 of Comp. f., p 2023 2022 Di %Chna 2023 2022 Di %Chna Full YrBud %of Bud Electric Division Residential 3,743,040 3,719,039 24,001 0.65% 16,394,552 16,654,628 (260,076) (1.56%) 54,834,787 29.9% All Electric 195,935 229,072 (33,137) (14.47%) 1,133,136 1,288,834 (155,698) (12.08%) 2,716,035 41.7% Small General 1,371,931 1,365,800 6,131 0.45% 5,968,162 6,043,606 (75,444) (1.25%) 18,332,200 32.6% Large General 6,212,240 6,662,360 (450,120) (6.76%) 24,475,060 26,747,510 (2,272,450) (8.50%) 84,325,256 29.0% Industrial 8,439,000 8,725,000 (286,000) (3.28%) 32,417,000 35,995,000 (3,578,000) (9.94%) 120,422,724 26.9% Total KWH Sold 19,962,146 20,701,271 (739,125) (3.57%) 80,387,910 86,729,578 (6,341,668) (7.31%) 280,631,002 28.6% April April YTD YTD 2023 HUC 2023 2022 Change 2023 2022 Change Budget Target Gross Margin %: 31.1% 21.7% 9.4% 26.9% 26.2% 0.7% 26.7% Operating Income Per Revenue $ (%): -2.5% -12.6% 10.1% -5.4% -7.3% 1.9% -1.9% Net Income Per Revenue $ (%): -2.8% -13.6% 10.8% -5.2% -8.0% 2.8% -2.3% Customer Revenue per KWH: $0.0878 $0.0859 $0.0019 $0.0909 $0.0882 $0.0027 $0.0918 $0.0918 Total Power Supply Exp. per KWH: $0.0763 $0.0792 -$0.0030 $0.0817 $0.0748 $0.0069 $0.0786 y'yar; Notes/Graphs: Net Loss decreased by $224,227 over April 2022. This is mostly due to our increased sales for resale with the Dynasty contract, higher interest rates, and lower power supply costs. Sales for Resale of $444,889 consisted of $27,309 in market sales, $98,000 in capacity sales to Rice Lake, $146,250 in capacity sales to AEP, and $173,330 in Tolling agreement sales to Dynasty Power. April 2022 Sales for Resale of $302,830 included $58,580 in market sales, $146,250 in capacity sales to AEP, and $98,000 in capacity sales to Rice Lake. April 2021 Sales for Resale of $268,776 consisted of $24,526 in market sales, $146,250 in capacity sales to AEP, and $98,000 in capacity sales to Rice Lake. Overall Purchased Power decreased by $59,150. MRES purchases decreased by $38,484 and market purchases/MISO costs decreased by $20,666. The average cost of MISO power was $19.63/mwh (3,073 mwh's purchased), compared to $41.45/mwh (3,224 mwh's purchased) in April 2022. Power Cost Adjustment for April 2023 was $.00000/kwhr bringing in $304,953 YTD. Power Cost Adjustment for April 2022 was $.00000/kwhr bringing in $243,139 YTD. HUTCHINSON UTILITIES COMMISSION GAS DIVISION FINANCIAL REPORT FOR APRIL, 2023 2023 2022 Di %Chna 2023 2022 Di %Chna Full YrBud %of Bud Gas Division Customer Revenue $ 1,036,698 $ 1,233,632 $ (196,934) (16.0%) $ 6,091,358 $ 6,548,880 $ (457,522) (7.0%) $ 13,179,855 46.2% Transportation $ 86,541 $ 86,468 $ 73 0.1% $ 348,670 $ 349,991 $ (1,321) (0.4%) $ 1,354,349 25.7% Electric Div. Transfer $ 59,960 $ 59,724 $ 236 0.4% $ 239,839 $ 238,894 $ 945 0.4% $ 719,517 33.3% Other Revenues $ 23,245 $ 25,054 $ (1,809) (7.2%) $ 105,581 $ 113,112 $ (7,531) (6.7%) $ 297,034 35.5% Interest Income $ 25,745 $ 12,332 $ 13,413 108.8% $ 131,478 $ 64,165 $ 67,312 104.9% $ 250,000 52.6% TOTAL REVENUES $ 1,232,189 $ 1,417,210 $ (185,021) (13.1%) $ 6,916,925 $ 7,315,043 $ (398,118) (5.4%) $ 15,800,755 43.8% Salaries & Benefits Purchased Gas Operating Expense Depreciation Transfers (City) Debt Interest TOTAL EXPENSES NET PROFIT/(LOSS) $ 138,150 $ 145,720 $ (7,570) (5.2%) $ 571,433 $ 570,193 $ 1,240 0.2% $ 2,045,280 27.9% $ 555,696 $ 851,666 $ (295,970) (34.8%) $ 3,895,599 $ 4,430,425 $ (534,826) (12.1%) $ 8,704,760 44.8% $ 41,109 $ 84,386 $ (43,277) (51.3%) $ 249,898 $ 330,391 $ (80,493) (24.4%) $ 1,255,046 19.9% $ 90,689 $ 91,329 $ (641) (0.7%) $ 362,754 $ 365,317 $ (2,563) (0.7%) $ 1,100,000 33.0% $ 48,760 $ 47,804 $ 956 2.0% $ 195,041 $ 191,216 $ 3,824 2.0% $ 585,122 33.3% $ 27,796 $ 35,004 $ (7,208) 0.0% $ 111,183 $ 140,017 $ (28,833) 20.6% $ 333,550 33.3% $ 902,200 $ 1,255,909 $ (353,709) (28.2%) $ 5,385,908 $ 6,027,560 $ (641,651) (10.6%) $ 14,023,758 38.4% $ 329,989 $ 161,301 $ 168,688 104.6% $ 1,531,017 $ 1,287,484 $ 243,533 18.9% $ 1,776,997 86.2% ^ I I��IIIIIIIIIIIIII��I��IIII� ff fl�Nf(�IM Y ��IIIIIIIIII�IIIIII��II��IIII� 33.3% of Year Comp. 2023 2022 Di %Chnq I 2023 2022 Di %Chnq I Full YrBud %of Bud Gas Division Residential 37,557,757 45,135,528 (7,577,771) (16.79%) 243,045,680 275,495,007 (32,449,327) (11.78%) 449,212,000 54.1% Commercial 27,209,355 33,083,859 (5,874,504) (17.76%) 174,824,749 199,621,439 (24,796,690) (12.42%) 350,057,000 49.9% Industrial 71,335,302 80,395,370 (9,060,068) (11.27%) 348,046,288 392,551,396 (44,505,108) (11.34%) 919,535,000 37.9% Total CF Sold 136,102,414 158,614,757 (22,512,343) (14.19%) 765,916,717 867,667,842 (101,751,125) (11.73%) 1,718,804,000 44.6% April April YTD YTD 2023 HUC 2023 2022 Change 2023 2022 Change Budget Target Gross Margin %: 52.6% 37.2% 15.4% 40.8% 36.7% 4.2% 40.4% Operating Income Per Revenue $ (%): 26.4% 11.9% 14.5% 21.2% 17.7% 3.6% 10.6% IIIIIIIIIIIIIIIIIIIIII Net Income Per Revenue $ (%): 26.8% 11.4% 15.4% 22.1% 17.6% 4.5% 11.2% IIIIIIIIIIIIIIIIIIIIII Contracted Customer Rev. per CF: $0.0056 $0.0062 -$0.0006 $0.0068 $0.0061 $0.0008 $0.0063 IIIIIIIIIIIIIIIIIIIIII 11111°'� uuuuuuuuuuuu Customer Revenue per CF: $0.0095 $0.0091 $0.0003 $0.0088 $0.0087 $0.0002 $0.0091 $0.0091 Total Power Supply Exp. per CF: $0.0041 $0.0055 ($0.0014) $0.0052 $0.0052 ($0.0000) $0.0053 Notes/Graphs: April 2023 net income increased by $168,688 led by decreased purchased gas costs. There was no fuel cost adjustment for either April 2023 or April 2022. Current Assets UnrestrictedlUndesignated Cash Cash Petty Cash Designated Cash Capital Expenditures - Five Yr. CIP Payment in Lieu of Taxes Rate Stabilization - Electric Rate Stabilization - Gas Catastrophic Funds Restricted Cash Bond Interest Payment 2017 Bond Interest Payment 2012 Debt Service Reserve Funds Total Current Assets Receivables Accounts (net of uncollectible allowances) Interest Total Receivables Other Assets Inventory Prepaid Expenses Sales Tax Receivable Deferred Outflows - Electric Deferred Outflows - Gas Total Other Assets Total Current Assets Capital Assets Land & Land Rights Depreciable Capital Assets Accumulated Depreciation Construction - Work in Progress Total Net Capital Assets HUTCHINSON UTILITIES COMMISSION BALANCE SHEET - CONSOLIDATED APRIL 30, 2023 Electric Gas Total Total Net Change Division Division 2023 2022 Total (YTD) 4,328,508.14 11,602,105.43 15,930,613.57 17,581,607.15 (1,650,993.58) 680.00 170.00 850.00 850.00 - 2,750,000.00 700,000.00 3,450,000.00 3,450,000.00 - 1,319,414.00 585,122.00 1,904,536.00 1,867,192.00 37,344.00 476,071.95 - 476,071.95 440,108.11 35,963.84 - 548,201.30 548,201.30 592,669.60 (44,468.30) 800,000.00 200,000.00 1,000,000.00 1,000,000.00 - 1,192,856.76 - 1,192,856.76 1,192,023.35 833.41 - 899,395.85 899,395.85 895,854.14 3,541.71 522,335.64 2,188,694.02 2,711,029.66 2,711,029.66 - 11,389,866.49 16,723,688.60 28,113,555.09 29,731,334.01 (1,617,778.92) 2,207,263.93 1,258,006.45 3,465,270.38 3,413,418.60 51,851.78 59,141.99 59,142.00 118,283.99 94,415.01 23,868.98 2,266,405.92 1,317,148.45 3,583,554.37 3,507,833.61 75,720.76 1,732,644.18 520,327.68 2,252,971.86 2,270,393.97 (17,422.11) 145,302.68 47,098.14 192,400.82 292,905.01 (100,504.19) 252,213.55 - 252,213.55 162,506.98 89,706.57 1,221,397.00 - 1,221,397.00 1,630,746.00 (409,349.00) - 407,133.00 407,133.00 543,582.00 (136,449.00) 3,351,557.41 974,558.82 4,326,116.23 4,900,133.96 (574,017.73) 17, 007, 829.82 19, 015, 395.87 690,368.40 3,899,918.60 112,481,035.91 42,872,726.46 (68,100,258.70) (20,627,130.07) 1,147,806.60 439,840.87 46, 218, 952.21 26, 585, 355.86 36,023,225.69 38,139,301.58 (2,116,075.89) 4,590,287.00 4,590,287.00 - 155,353,762.37 153,771,778.43 1,581,983.94 (88,727,388.77) (84,373,457.10) (4,353,931.67) 1,587,647.47 394,466.54 1,193,180.93 72,804,308.07 74,383,074.87 (1,578,766.80) Total Assets 63,226,782.03 45,600,751.73 108,827,533.76 112,522,376.45 (3,694,842.69) HUTCHINSON UTILITIES COMMISSION BALANCE SHEET - CONSOLIDATED APRIL 30, 2023 Electric Gas Total Total Net Change Division Division 2023 2022 Total (YTD) Current Liabilities Current Portion of Long-term Debt Bonds Payable 730,000.00 1,825,000.00 2,555,000.00 2,430,000.00 125,000.00 Bond Premium - 185,608.32 185,608.32 185,608.32 - Lease Liability - Solar Array 19,546.00 - 19,546.00 - 19,546.00 Accounts Payable 2,064,988.41 743,564.93 2,808,553.34 2,871,159.06 (62,605.72) Accrued Expenses Accrued Interest 188,690.11 138,979.17 327,669.28 375,377.60 (47,708.32) Accrued Payroll 57,581.82 18,759.65 76,341.47 76,711.46 (369.99) Total Current Liabilities 3,060,806.34 2,911,912.07 5,972,718.41 5,938,856.44 33,861.97 Long -Term Liabilities Noncurrent Portion of Long-term Debt 2017 Bonds 13,300,000.00 - 13,300,000.00 14,030,000.00 (730,000.00) 2012 Bonds - 5,955,000.00 5,955,000.00 7,780,000.00 (1,825,000.00) Bond Premium 2012 487,914.00 479,487.79 967,401.79 1,186,467.07 (219,065.28) Pension Liability- Electric 4,021,396.00 - 4,021,396.00 2,219,565.00 1,801,831.00 Pension Liability - Electric OPEB 77,480.00 - 77,480.00 94,162.00 (16,682.00) Pension Liability- Nat Gas - 1,340,466.00 1,340,466.00 739,855.00 600,611.00 Pension Liability - Nat Gas OPEB - 25,827.00 25,827.00 31,387.00 (5,560.00) Accrued Vacation Payable 514,998.51 185,601.83 700,600.34 595,141.98 105,458.36 Accrued Severance 109,985.36 30,300.18 140,285.54 123,254.85 17,030.69 Deferred Outflows - Electric 98,554.00 - 98,554.00 2,041,393.00 (1,942,839.00) Deferred Outflows - Nat Gas - 32,851.00 32,851.00 680,464.00 (647,613.00) Total Long -Term Liabilities 18,610,327.87 8,049,533.80 26,659,861.67 29,521,689.90 (2,861,828.23) Net Position Retained Earnings 41,555,647.82 34,639,305.86 76,194,953.68 77,061,830.11 (866,876.43) Total Net Position 41,555,647.82 34,639,305.86 76,194,953.68 77,061,830.11 (866,876.43) Total Liabilities and Net Position 63,226,782.03 45,600,751.73 108,827,533.76 112,522,376.45 (3,694,842.69) Hutchinson Utilities Commission Cash -Designations Report, Combined April 30, 2023 Change in Financial Annual Balance, Balance, Cash/Reserve Institution Current Interest Rate Interest April 2023 March 2023 Position Savings, Checking, Investments varies varies varies 28,113,555.09 27,571,758.21 541,796.88 Total Operating Funds 28,113,555.09 27,571,758.21 541,796.88 Debt Reserve Requirements Bond Covenants - sinking fund Debt Reserve Requirements Bond Covenants -1 year Max. P & I Total Restricted Funds Operating Reserve Rate Stabalization Funds PILOT Funds Catastrophic Funds Capital Reserves Total Designated Funds Min 60 days of 2023 Operating Bud. Charter (Formula Only) Risk Mitigation Amount 5 Year CIP (2023-2027 Fleet & Infrastructure Maintenance) 2,092,252.61 1,813,802.09 278,450.52 2,711,029.66 2,711,029.66 - 4,803,282.27 4,524,831.75 278,450.52 6,797,207.17 6,797,207.17 - 1,024,273.25 838,468.14 185,805.11 1,904,536.00 1,904,536.00 - 1, 000, 000.00 1, 000, 000.00 3,450,000.00 3,450,000.00 - 14,176,016.42 13,990, 211.31 185,805.11 YE YE YE YE YTD HUC 2019 2020 2021 2022 2023 Target Debt to Asset 34.9% 32.3% 30.8% 31.4% 30.0% Current Ratio 5.11 5.67 5.22 4.47 4.97 RONA 2.25% 3.62% 0.41% -1.38% 1.09% Change in Cash Balance (From 12131114 to 413012023) Month End Electric Elec. Change Natural Gas Gas Change Total Total Change 4/30/202 3 11, 389, 866 16, 723, 689 28,113,555 12/31/2022 11, 633, 212 15, 450, 554 27, 083, 766 1,029,790 12/31/2021 12,870,253 (1,237,041) 15,086,000 364,554 27,956,253 (872,487) 12/31/2020 14,239,233 (1,368,981) 15,019,173 66,827 29,258,406 (1,302,153) 12/31/2019 12,124,142 2,115,092 13,837,040 1,182,133 25,961,181 3,297,225 12/31/2018 15,559,867 (3,435,725) 12,335,998 1,501,042 27,895,864 (1,934,683) 12/31/2017 23,213,245 (7,653,378) 10,702,689 1,633,309 33,915,934 (6,020,070) 12/31/2016 8,612,801 14,600,444 9,500,074 1,202,615 18,112,875 15,803,059 12/31/2015 6,170,790 2,442,011 9,037,373 462,701 15,208,163 2,904,712 12/31/2014 3,598,821 2,571,969 6,765,165 2,272,208 10,363,986 4,844,177 * 2017's Significant increase in cash balance is due to issuing bonds for the generator project. Hutchinson Utilities Commission Cash -Designations Report, Electric April 30, 2023 Change in Financial Annual Balance, Balance, Cash/Reserve Institution Current Interest Rate Interest April 2023 March 2023 Position Savings, Checking, Investments varies varies Total HUC Operating Funds tiectric iI Debt Restricted Requirements Bond Covenants - sinking fund Debt Restricted Requirements Bond Covenants -1 year Max. P & I Total Restricted Funds varies 28,113,555.09 27,571,758.21 541,796.88 28,113,555.09 27,571,758.21 541,796.88 1,192, 856.76 1, 094, 285.41 98, 571.35 522,335.64 522,335.64 - 1,715,192.40 1,616,621.05 98,571.35 Operating Reserve Min 60 days of 2023 Operating Bud. 4,643,247.50 4,643,247.50 - Rate Stabalization Funds $400K-$1.2K 476,071.95 406,234.03 69,837.92 PILOT Funds Charter (Formula Only) 1,319,414.00 1,319,414.00 - Catastrophic Funds Risk Mitigation Amount 800,000.00 800,000.00 Capital Reserves 5 Year CIP (2023-2027 Fleet & Infrastructure Maintenance) 2,750,000.00 2,750,000.00 - Total Designated Funds 9,988,733.45 9,918,895.53 69,837.92 YE YE YE YE YTD APPA Ratio HUC 2019 2020 2021 2022 2023 5K-10K Cust. Target Debt to Asset Ratio (* w/Gen.) 34.1% 32.6% 32.2% 34.8% 34.3% 39.8% Current Ratio 5.26 6.18 5.70 4.96 4.60 3.75 RONA -0.4% 2.5% -1.2% -4.2% -0.8% NA >0% Notes/Graphs: Hutchinson Utilities Commission Cash -Designations Report, Gas April 30, 2023 Change in Financial Annual Balance, Balance, Cash/Reserve Institution Current Interest Rate Interest April 2023 March 2023 Position Savings, Checking, Investments varies varies Total HUC Operating Funds Debt Restricted Requirements Bond Covenants - sinking fund Debt Restricted Requirements Bond Covenants -1 year Max. P & I Total Restricted Funds Operating Reserve Rate Stabalization Funds PILOT Funds Catastrophic Funds Capital Reserves Total Designated Funds varies 28,113,555.09 27,571,758.21 541,796.88 28,113,555.09 27,571,758.21 541,796.88 Min 60 days of 2023 Operating Bud. $200K-$600K Charter (Formula Only) Risk Mitigation Amount 5 Year CIP (2023-2027 Fleet & Infrastructure Maintenance) 899,395.85 719,516.68 179,879.17 2,188,694.02 2,188,694.02 - 3,088,089.87 2,908,210.70 179,879.17 2,153,959.67 2,153,959.67 - 548,201.30 432,234.11 115,967.19 585,122.00 585,122.00 - 200,000.00 200,000.00 700,000.00 700,000.00 - 4,187,282.97 4,071,315.78 115,967.19 YE YE YE YE YTD HUC 2019 2020 2021 2022 2023 AGA Ratio Target Debt to Asset 36.1% 32.0% 28.8% 26.5% 24.0% 35%-50% Current Ratio 4.96 5.18 4.79 4.06 5.33 1.0-3.0 RONA 6.4% 5.3% 2.9% 3.0% 3.9% 2%-5% Notes/Graphs: HUTCHINSON UTILITIES COMMISSION Investment Report For the Month Ended Apri130, 2023 Interest Current Date of Date of Par Current Purchase Unrealized Premium Next Institution Description Rate YTM Purchase Maturity Value Value Amount Gain/(Loss) (Discount) Call Date Wells Fargo Money Market 4.370% 4.370% NA NA - 9,776.41 - - - N/A Wells Fargo US Treasury Note 2.750% 2.128% 06/07/2022 05/31/2023 1,000,000.00 998,500.00 1,006,000.00 (7,500.00) 6,000.00 N/A Wells Fargo FHLB 4.750% 4.750% 02/01/2023 02/01/2024 1,000,000.00 994,820.00 1,000,000.00 (5,180.00) - N/A Wells Fargo FFCB 4.250% 4.250% 12/20/2022 12/20/2024 1,000,000.00 995,870.00 1,000,000.00 (4,130.00) - N/A Wells Fargo FFCB 4.000% 4.000% 40/10/2023 03/10/2025 580,000.00 577,604.60 580,000.00 (2,395.40) - N/A Wells Fargo FHLB 0.400% 0.587% 01/29/2021 01/29/2026 295,000.00 268,981.00 295,000.00 (26,019.00) - 07/29/2023 Wells Fargo FHLB 0.400% 0.525% 02/09/2021 02/09/2026 470,000.00 426,797.60 470,000.00 (43,202.40) - 08/09/2023 Wells Fargo FHLB 0.750% 1.432% 04/29/2021 04/29/2026 400,000.00 372,544.00 400,000.00 (27,456.00) - 06/29/2023 Wells Fargo FHLB 0.650% 1.069% 06/30/2021 06/30/2026 300,000.00 272,961.00 300,000.00 (27,039.00) - 06/30/2023 Wells Fargo FHLB 0.700% 1.281% 09/30/2021 09/30/2026 250,000.00 227,940.00 250,000.00 (22,060.00) - 06/30/2023 Wells Fargo CD's 2.550% 2.550% 06/17/2022 12/18/2023 245,000.00 241,413.20 245,000.00 (3,586.80) - N/A Wells Fargo CD's 0.300% 0.300% 01/08/2021 01/08/2024 245,000.00 237,336.40 245,000.00 (7,663.60) - N/A Wells Fargo CD's 0.450% 0.450% 04/14/2021 04/15/2024 245,000.00 234,815.35 245,000.00 (10,184.65) - 08/14/2023 Wells Fargo CD's 2.800% 2.800% 06/17/2022 06/17/2024 245,000.00 239,389.50 245,000.00 (5,610.50) - N/A Wells Fargo CD's 0.550% 0.550% 08/02/2021 08/05/2024 245,000.00 231,961.10 245,000.00 (13,038.90) - N/A Wells Fargo CD's 4.800% 4.800% 11/16/2022 11/15/2024 245,000.00 244,475.70 245,000.00 (524.30) - N/A Wells Fargo CD's 1.100% 1.100% 01/31/2022 01/31/2025 245,000.00 229,199.95 245,000.00 (15,800.05) - 07/31/2023 Wells Fargo CD's 1.600% 1.600% 02/23/2022 02/24/2025 245,000.00 230,706.70 245,000.00 (14,293.30) - N/A Wells Fargo CD's 4.650% 4.650% 04/12/2023 04/07/2025 245,000.00 243,446.70 245,000.00 (1,553.30) - N/A Wells Fargo CD's 4.650% 4.650% 40/14/2023 04/14/2025 245,000.00 243,422.20 245,000.00 (1,577.80) - N/A Wells Fargo CD's 3.100% 3.100% 06/15/2022 06/16/2025 245,000.00 235,699.80 245,000.00 (9,300.20) - N/A Wells Fargo CD's 3.100% 3.100% 06/15/2022 06/16/2025 245,000.00 235,699.80 245,000.00 (9,300.20) - N/A Wells Fargo CD's 3.300% 3.300% 08/26/2022 08/26/2025 245,000.00 236,006.05 245,000.00 (8,993.95) - N/A Wells Fargo CD's 1.000% 1.000% 05/19/2021 05/19/2026 245,000.00 217,878.50 245,000.00 (27,121.50) - N/A Wells Fargo CD's 1.000% 1.000% 07/28/2021 07/28/2026 245,000.00 215,920.95 245,000.00 (29,079.05) - N/A Wells Fargo CD's 1.050% 1.050% 08/08/2021 08/25/2026 238,000.00 210,032.62 238,000.00 (27,967.38) - N/A Wells Fargo CD's 1.000% 1.207% 07/31/2021 07/13/2028 245,000.00 204,886.15 245,000.00 (40,113.85) 06/13/2023 Broker Total 49.3% 9,453,000.00 9,078,085.28 9,459,000.00 (390,691.13) 6,000.00 Cetera Investment Services Money Market 0.420% 0.420% N/A N/A - 41,417.28 - - - N/A Cetera Investment Services Municipal Bonds 3.075% 3.236% 12/20/2018 06/01/2023 50,000.00 49,905.00 49,746.15 158.85 (253.85) N/A Cetera Investment Services Municipal Bonds 5.290% 2.724% 04/18/2019 06/01/2023 260,000.00 260,015.60 291,059.96 (31,044.36) 31,059.96 N/A Cetera Investment Services Municipal Bonds 2.500% 3.181% 12/20/2018 08/01/2023 35,000.00 34,774.60 34,320.05 454.55 (679.95) N/A Cetera Investment Services Municipal Bonds 3.400% 3.148% 12/20/2018 11/01/2023 125,000.00 123,815.00 126,376.25 (2,561.25) 1,376.25 N/A Cetera Investment Services Municipal Bonds 3.400% 3.148% 12/20/2018 11/01/2023 65,000.00 64,383.80 65,715.65 (1,331.85) 715.65 N/A Cetera Investment Services Municipal Bonds 2.854% 3.173% 12/20/2018 02/01/2024 100,000.00 98,160.00 99,605.96 (1,445.96) (394.04) N/A Cetera Investment Services Municipal Bonds 2.977% 3.246% 12/20/2018 03/15/2024 250,000.00 246,035.00 248,743.99 (2,708.99) (1,256.01) N/A Cetera Investment Services Municipal Bonds 1.940% 1.821% 01/13/2020 05/01/2024 65,000.00 63,049.35 65,570.70 (2,521.35) 570.70 N/A Cetera Investment Services Municipal Bonds 5.742% 3.658% 04/11/2019 08/01/2024 190,000.00 191,183.70 208,924.00 (17,740.30) 18,924.00 N/A Cetera Investment Services Municipal Bonds 5.000% 4.253% 02/09/2023 08/15/2024 270,000.00 270,542.70 279,454.50 (8,911.80) 9,454.50 N/A Cetera Investment Services Municipal Bonds 2.400% 2.908% 08/05/2022 08/15/2024 50,000.00 48,569.00 50,070.17 (1,501.17) 70.17 N/A Cetera Investment Services Municipal Bonds 2.402% 2.926% 08/05/2022 10/01/2024 125,000.00 120,935.00 124,674.19 (3,739.19) (325.81) N/A Cetera Investment Services Municipal Bonds 5.200% 4.710% 02/21/2023 11/01/2024 30,000.00 30,185.10 30,711.27 (526.17) 711.27 N/A Cetera Investment Services Municipal Bonds 2.528% 1.918% 01/13/2020 12/01/2024 100,000.00 96,474.00 102,999.53 (6,525.53) 2,999.53 N/A Cetera Investment Services Municipal Bonds 1.319% 4.407% 09/26/2022 12/01/2024 50,000.00 47,128.00 47,238.35 (110.35) (2,761.65) N/A Cetera Investment Services Municipal Bonds 3.922% 3.429% 12/20/2018 12/01/2024 204,000.00 200,321.88 208,181.10 (7,859.22) 4,181.10 N/A Cetera Investment Services Municipal Bonds 4.415% 4.516% 02/21/2023 05/01/2025 60,000.00 59,887.20 59,907.79 (20.59) (92.21) N/A Cetera Investment Services Municipal Bonds 4.400% 3.221% 04/11/2019 07/01/2025 500,000.00 491,985.00 539,101.11 (47,116.11) 39,101.11 07/01/2023 Cetera Investment Services Municipal Bonds 0.824% 4.678% 01/09/2023 08/01/2025 100,000.00 92,320.00 91,160.64 1,159.36 (8,839.36) N/A Cetera Investment Services Municipal Bonds 5.640% 3.007% 04/18/2019 08/15/2025 205,000.00 182,206.05 169,737.95 12,468.10 (35,262.05) N/A Cetera Investment Services Municipal Bonds 3.743% 2.740% 04/18/2019 09/15/2025 215,000.00 212,359.80 228,334.53 (15,974.73) 13,334.53 N/A Cetera Investment Services Municipal Bonds 3.379% 1.934% 08/19/2019 10/01/2025 310,000.00 299,757.60 339,739.18 (39,981.58) 29,739.18 N/A Cetera Investment Services Municipal Bonds 2.727% 2.271% 03/03/2022 12/01/2025 335,000.00 314,725.80 342,781.72 (28,055.92) 7,781.72 N/A Cetera Investment Services Municipal Bonds 5.600% 1.186% 07/28/2020 12/01/2025 45,000.00 46,256.85 55,250.55 (8,993.70) 10,250.55 N/A Cetera Investment Services Municipal Bonds 4.250% 3.258% 04/11/2019 01/01/2026 500,000.00 494,830.00 529,769.03 (34,939.03) 29,769.03 N/A Cetera Investment Services Municipal Bonds 2.420% 1.175% 10/06/2020 03/01/2026 100,000.00 93,699.00 106,734.28 (13,035.28) 6,734.28 N/A Cetera Investment Services Municipal Bonds 1.609% 1.124% 09/24/2020 04/01/2026 285,000.00 263,191.80 292,370.10 (29,178.30) 7,370.10 N/A Cetera Investment Services Municipal Bonds 6.690% 3.356% 04/18/2019 04/15/2026 60,000.00 51,712.20 47,545.20 4,167.00 (12,454.80) N/A Cetera Investment Services Municipal Bonds 5.900% 1.451% 07/28/2020 06/15/2026 75,000.00 78,272.25 93,741.75 (15,469.50) 18,741.75 N/A Cetera Investment Services Municipal Bonds 0.000% 1.415% 08/13/2020 07/01/2026 100,000.00 86,388.00 92,037.00 (5,649.00) (7,963.00) N/A Cetera Investment Services Municipal Bonds 3.250% 2.903% 04/18/2019 08/01/2026 500,000.00 478,035.00 514,790.69 (36,755.69) 14,790.69 N/A Cetera Investment Services Municipal Bonds 2.116% 3.307% 06/07/2022 08/01/2026 75,000.00 69,788.25 71,565.00 (1,776.75) (3,435.00) N/A Cetera Investment Services Municipal Bonds 2.150% 2.203% 07/01/2019 12/01/2026 40,000.00 37,329.60 40,150.64 (2,821.04) 150.64 N/A Cetera Investment Services Municipal Bonds 1.664% 1.150% 08/27/2020 09/01/2026 225,000.00 205,155.00 231,696.00 (26,541.00) 6,696.00 N/A Cetera Investment Services Municipal Bonds 2.375% 1.816% 09/04/2019 12/01/2026 90,000.00 84,177.00 93,395.70 (9,218.70) 3,395.70 N/A Interest Current Date of Date of Par Current Purchase Unrealized Premium Next Institution Description Rate YTM Purchase Maturity Value Value Amount Gain/(Loss) (Discount) Call Date Cetera Investment Services Municipal Bonds 2.350% 2.191 % 07/01/2019 12/01/2026 500,000.00 467,455.00 505,385.00 (37,930.00) 5,385.00 N/A Cetera Investment Services Municipal Bonds 3.000% 1.991% 08/19/2019 02/01/2027 50,000.00 47,646.00 53,551.00 (5,905.00) 3,551.00 N/A Cetera Investment Services Municipal Bonds 3.150% 2.034% OS/19/2019 03/15/2027 100,000.00 96,246.00 109,138.50 (12,892.50) 9,138.50 N/A Cetera Investment Services Municipal Bonds 3.332% 3.120% 04/18/2019 04/15/2027 500,000.00 485,645.00 507,783.94 (22,138.94) 7,783.94 N/A Cetera Investment Services Municipal Bonds 3.865% 2.470% 08/1 9/201 9 05/01/2027 55,000.00 54,59%5 60,986.48 (6,396.23) 5,986.48 05/01/2025 Cetera Investment Services Municipal Bonds 3.553% 2.289% 08/19/2019 05/01/2027 55,000.00 53,141.55 60,468.04 (7,326.49) 5,468.04 OS/01/2026 Cetera Investment Services Municipal Bonds 3.230% 1.828% 08/1 9/201 9 05/15/2027 145,000.00 140,207.75 160,827.31 (20,619.56) 15,827.31 N/A Cetera Investment Services Municipal Bonds 1.925% 1.719% 11/23/2021 06/01/2027 310,00NO 279,480.50 313,447.46 (33,966.96) 3,447.46 Make -Whole Call Cetera Investment Services Municipal Bonds 1.861% 1.254% 06/07/2021 07/01/2027 410,000.00 370,914.70 412,336.71 (41,422.01) 2,336.71 N/A Cetera Investment Services Municipal Bonds 3.000% 3.101% 05/18/2020 09/01/2027 65,000.00 63,670.10 69,180.58 (5,510.48) 4,180.58 09/01/2025 Cetera Investment Services Municipal Bonds 2.817% 2.817% 09/23/2011 10/01/2027 35,000.00 28,464.80 27,969.55 495.25 (7,030.45) OS/01/2025 Cetera Investment Services Municipal Bonds 1.415% 1.793% 11/23/2021 03/01/2028 100,000.00 87,978.00 9$088.31 (10,110.31) (1,911.69) N/A Cetera Investment Services Municipal Bonds 3.270% 2.141% 08/19/2019 03/15/2028 155,000.00 147,127.55 170,805.09 (23,677.54) 15,805.09 09/15/2027 Cetera Investment Services Municipal Bonds 2.974% 2.574% 11/07/2019 04/01/2028 75,000.00 69,714.00 77,253.00 (7,539.00) 2,253.00 N/A Cetera Investment Services Municipal Bonds 2.125% 1.904% 11/23/2021 06/01/2028 110,000.00 97:665.70 111,525.06 (13,859.36) 1,525.06 N/A Cetera Investment Services Municipal Bonds 2.547% 1.240% 08/10/2021 07/01/2028 125,000.00 115,663.75 136,101.16 (20,437.41) 11,101.16 N/A Cetera Investment Services Municipal Bonds 3.140% 2.004% 08/19/2019 08/01/2028 500,000.00 473,190.00 547, 105.00 (73,915.00) 47,105.00 08/01/2027 Cetera Investment Services Municipal Bonds 3.000% 2.199% 05/19/2020 08/15/2028 90,000.00 88,120.80 95,401.80 (7,281.00) 5,401.80 08/15/2025 Cetera Investment Services Municipal Bonds 1.692% 1.813% 11/24/2021 10/01/2028 180,000.00 155,192.40 179, 18%4 (23,996.34) (811.26) N/A Cetera Investment Services Municipal Bonds 3.000% 1.942% 08/19/2019 06/01/2029 115,000.00 107:177.70 125:961.80 (18,784.10) 10,961.80 N/A Cetera Investment Services Municipal Bonds 4.000% 3.214% 03/22/2021 09/01/2031 60,000.00 60,229.80 64,292.00 (4,062.20) 4,292.00 09/01/2024 Cetera Investment Services Municipal Bonds 3.500% 2.699% 11/23/2021 02/01/2033 50,000.00 50:100.00 54:390.44 (4,290.44) 4:390.44 02/01/2025 Cetera Investment Services Municipal Bonds 3.250% 2.655% 08/19/2019 06/01/2029 75,000.00 75,339.00 79,860.31 (4,521.31) 4,860.31 02/01/2025 Cetera Investment Services Municipal Bonds 3.125% 2.303% 11/23/2021 10/01/2034 50,000.00 49,462.00 54,773.69 (5,311.69) 4,773.69 04/01/2027 Cetera Investment Services Municipal Bonds 3.125% 2.456% 11/23/2021 02/01/2035 50,000.00 4$976.50 54,236.11 (5,259.61) 4,236.11 OZ01/2026 Broker Total 50.7% 9,749,000.00 9,342,370.26 10,103,257.76 (802,304.78) 354,257.76 TOTAL INVESTMENTS 100.0% ELECTRIC DIVISION Operating Revenue April 2023 CLASS AMOUNT KWH /KWH Street Lights $20.61 378 $0.05452 Electric Residential Service $401,926.98 3,743,040 $0.10738 All Electric Residential Service $19,812.55 195,935 $0.10112 Electric Small General Service $137,164.72 1,371,931 $0.09998 Electric Large General Service $553,720.56 6,212,240 $0.08913 Electric Large Industrial Service $639,795.26 8,439,000 $0.07581 Total $1,752,440.68 19,962,524 $0.08779 Power Adjustment $0.00000 Rate Without Power Adjustment $0.08779 Electric Division Year -to -Date M2023 $A--t 02022 $A--t ■2023 KWH110 02022 KWH110 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Street Lights Residential All Elec. Small Gen. Large Gen. Large For Resale Total Resid. Srv. Srv. Industrial NOTE: Sales for resale includes capacity sales and energy for resale NATURAL GAS DIVISION Operating Revenue CLASS AMOUNT MCF /$ MCF Residential $365,420.10 37,558 $9.72949 Commercial $254,853.30 27,209 $9.36651 Large Industrial $45,174.06 5,555 $8.13214 Large Industrial Contracts $371,250.67 65,780 $5.64382 Total $1,036,698.13 136,102 $7.61707 Fuel Adjustment $0.00000 Rate Without Fuel Adjustment $7.61707 Natural Gas Division Year -to -Date ® 2023 $ Amount 0 2022 $ Amount ■ 2023 MCF 13 2022 MCF 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Gas Residential Gas Commercial Large Industrial Large Industrial Total Contracts HUTCHINSON UTILITIES COMMISSION f tit ,c�,« Board Action Form Agenda Item: Review Policies Anqie Radke Review Policies BACKGROUND/EXPLANATION OFAGENDA ITEM: es As part of HUC's standard operating procedures, a continual policy review is practiced. This month, the following policies were reviewed and no changes are recommended on these policies at this time: Section 5 of Exempt Handbook Section 5 of Non -Exempt Handbook BOARD ACTION REQUESTED: None Exempt SECTION 5 — EMPLOYEE BENEFITS VACATION Exempt employees shall accrue paid vacation on the employment anniversary date according to the following schedule: Years Employed Upon Hire After 6 months 1 6 10 11 12 13 14 15 16 17 18 19+ Total Hrs. Earned 20 40 80 120 128 136 144 152 160 168 176 184 192 200 Vacation Earned Per Pay Period First 12 Pay Period Accruals 1.53 3.08 First 25 Pay Period Accruals 3.08 4.62 4.93 5.24 5.54 5.85 6.16 6.47 6.77 7.08 7.39 7.70 Last Pay Period Accrual 1.64 3.04 Last Pay Period Accrual 3.00 4.50 4.75 5.00 5.50 5.75 6.00 6.25 6.75 7.00 7.25 7.50 Vacation may be used after completion of the probationary period. Employees must receive prior approval of their vacation requests from their Director, Manager or Supervisor. A vacation request for more than one day must be submitted at least two workdays in advance. (For example, if an employee is scheduled to work Wednesday, Thursday, Monday and the employee wants to take Monday afternoon as vacation, the employee must submit a request in person by Wednesday afternoon.) An employee may carry over up to a maximum of two times their annual vacation accrual into the subsequent calendar year. Vacation year is defined as a calendar year. After the first year of employment an employee is required to use a minimum of 40 hours of vacation per calendar year. If the Employer determines that due to workload, an employee cannot utilize sufficient accrued vacation, by mutual agreement between the employee and the Employer, either a temporary extension beyond the maximum carryover amount may be granted or a vacation payout of not to exceed 40 hours will be granted. Employees who are on vacation and experience a disabling accident or illness may use sick leave instead of vacation upon providing their Director, Manager or Supervisor appropriate proof of the accident or illness. HOLIDAYS Employees are eligible for holiday pay effective immediately upon hire. HUC shall observe the following days as holidays: • New Year's Day • Martin Luther King Day • President's Day • Memorial Day • Fourth of July • Labor Day • Veteran's Day • Thanksgiving Day • Christmas Day If the holiday falls on a Sunday, the following Monday shall be the holiday. If the holiday falls on a Saturday, the preceding Friday shall be the holiday. If Christmas falls on a Tuesday, Wednesday, Thursday or Friday, then the preceding day shall be a Christmas Eve Day holiday. Additionally, there shall be two (2) floating holidays determined by mutual agreement between the employee and Director, Manager or Supervisor. If Christmas falls on a Saturday, Sunday, or Monday, there shall be no Christmas Eve Day holiday but there shall be three (3) floating holidays determined by mutual agreement between the employee and Director, Manager or Supervisor. Floating holidays must be used by the end of each calendar year. Employees shall be paid eight (8) hours straight time for each of the holidays. Temporary employees who work on a holiday shall be paid at the employee's regular base pay rate and shall not receive holiday pay for hours not worked. LIFE INSURANCE HUC provides group term life insurance with accidental death and dismemberment for all full- time employees. HUC also offers voluntary term life insurance for all full-time employees. Information on life insurance is available through human resources/payroll. HEALTH/DENTAL INSURANCE HUC provides an opportunity for employees to participate in a group health (HSA)/dental insurance program. Employees are eligible for coverage the first of the month following hire date. Contact human resources/payroll for information regarding benefits and participation levels. Contact the human resources/payroll for information about continuation of health/dental insurance coverage after leaving. For those employees who participate in the high deductible family plan, HUC will contribute $4,000 annually into the HSA and for those employees participating in the high deductible single plan, HUC will contribute $2,000 annually into the HSA. Contributions are made in bi-weekly installments. Based on Internal Revenue Service rules, an employee must be an eligible individual to qualify for an HSA including generally having no other health coverage that is not a high deductible health plan. Veterans of the United States armed forces who receive medical benefits from the Veterans Administration (VA) or employees who are enrolled in TRICARE, which is health insurance available to active duty and retired service and reserve members and their dependents, are therefore not eligible to qualify for an HSA, but are eligible to participate in the high deductible health plan. A veteran who receives medical benefits from the Veterans Administration (VA) or employees who are enrolled in TRICARE who participate in the high deductible family plan, but who is/are not eligible to qualify for an HSA, shall receive $4,000 annually in two equal installments in lieu of said monies being deposited in an HSA. A veteran who receives medical benefits from the Veterans Administration (VA) or employees who are enrolled in TRICARE who participates in the high deductible single plan, but who is/are not eligible to qualify for an HSA, shall receive $2,000 annually in two equal installments in lieu of said monies being deposited in an HSA. DISABILITY INSURANCE HUC pays the entire premium of a long-term disability insurance policy for all employees. Information on disability insurance is available through human resources/payroll. FAMILY AND MEDICAL LEAVE (FMLA) Pursuant to the Family and Medical Leave Act, employees are allowed up to 12 weeks unpaid leave during a 12-month period for the following reasons: • Birth or care of the newborn child of the employee • Placement with the employee of a child for adoption or foster care • Serious health condition of the employee that makes the employee unable to perform the functions of the position of such employee • In order to care for an employee's dependent child, spouse, or parent suffering from a serious health condition • Any qualifying exigency arising out of the fact that the spouse, or a son, daughter or parent of the employee is on active duty, or has been notified of an impending call or order to active duty) in the Armed Forces in support of a contingency operation. Up to twenty-six (26) weeks of protected leave per twelve (12) month period shall be granted to all eligible employees for the following reasons: • An eligible employee who is the spouse, son, daughter, parent, or next of kin of a covered service member shall be entitled to a total of 26 workweeks of leave during a twelve (12) month period to care for the service member. The leave described in this paragraph shall only be available during a single twelve (12) month period. • A covered service member is defined as a member of the Armed Forces, including a member of the National Guard or Reserves, who is undergoing medical treatment, recuperation, or therapy, is otherwise in outpatient status, or is otherwise on the temporary disability retired list, for a serious injury or illness. The term "serious injury or illness", in the case of a member of the Armed Forces, including a member of the National Guard or Reserves, means an injury or illness incurred by the member in the line of duty on active duty in the Armed Forces that may render the member medically unfit to perform the duties of the member's office, grade, rank, or rating. Spouses employed by HUC, both in regular positions, are jointly entitled to a combined total of 12 work weeks of family leave for the birth and care of a newborn child, for placement of a child for adoption or foster care, and to care for a parent who has a serious health condition. Spouses are entitled to a combined total of 26 weeks during a single twelve (12) month period to care for an eligible service member. During the single twelve (12) month period, an eligible employee shall be entitled to a combined total of 26 work weeks of total leave allowed under the FMLA. To be eligible for FMLA leave, the employee must have worked at least one year for HUC and worked at least 1,040 hours during the previous 12 months. In order to receive FMLA leave, the employee must request the leave by providing human resources/payroll 30-day's notice prior to the requested starting date of the leave. If 30-day's notice is not possible, the employee must provide as much notice as possible. Human resources/payroll shall provide the employee a "Medical Certificate" which must be completed by the employee's physician and returned to human resources/payroll. Pursuant to the FMLA, HUC may request a second opinion from another medical provider at HUC's expense. If the second opinion is different from the employee's physician's opinion, HUC shall seek a third opinion at HUC's expense. The third opinion shall prevail. HUC may require that a request for leave related to active duty or call to active duty be supported by a certification issued by the health care provider of the service member being cared for by the employee. The 12 weeks of available FMLA leave extend over 12 months. To determine whether the employee has any FMLA leave remaining, human resources/payroll shall review the 12 months preceding the request for FMLA. An employee may use the 12 weeks of FMLA leave intermittently over the 12-month period if necessary and may take the leave in increments of one hour or more. HUC may require a medical certificate attesting to the employee's fitness for duty prior to return to work. The fitness for duty report must be based on the particular health condition(s) for which the leave was approved and must address whether the employee can perform the essential functions of his/her regular position. An employee on FMLA leave for serious illness of the employee, the employee's spouse, dependent child or parent shall be required to use vacation or sick leave concurrent with the FMLA leave. HUC shall continue to pay its contribution toward health and dental insurance while an employee is on FMLA leave. The employee shall be required to continue payment of the employee portion of the premiums during the leave. If the employee fails to pay their portion of the premiums, HUC may terminate their insurance coverage subject to COBRA requirements. At the end of FMLA leave, an employee shall be returned to his/her former position or an equivalent position. For more information on FMLA leave, see human resources/payroll. PREGNANCY AND PARENTING LEAVE Pursuant to the Minnesota Pregnancy and Parenting Act, employees who have worked for HUC for at least twelve (12) months and average at least twenty (20) hours per week are entitled to take an unpaid leave of absence. Female employees are eligible for prenatal care, or incapacity due to pregnancy, childbirth, or related health conditions as well as a biological or adoptive parent in conjunction with the birth or adoption of a child are eligible for up to twelve (12) weeks of unpaid leave and must begin within twelve (12) months of the birth or adoption of the child. In the case where the child must remain in the hospital longer than the mother, the leave must begin within twelve (12) months after the child leaves the hospital. Eligible employees must provide thirty (30) days written notice to human resources/payroll of their desire to take parental leave. Employees are required to use their paid leave banks, such as sick leave or vacation. If the employee is also eligible for FMLA leave, the pregnancy and parenting leave under this section and FMLA leave shall run concurrently. The employee is entitled to return to work in the same position and at the same rate of pay the employee was receiving prior to commencement of the leave. Group insurance coverage will remain available while the employee is on leave pursuant to the Pregnancy and Parenting Leave Act, but the employee will be responsible for the entire premium unless otherwise provided in this policy (i.e., where leave is also FMLA qualifying). For employees on an FMLA leave absence as well, the employer contributions toward insurance benefits will continue during the FMLA leave absence. REASONABLE PAID WORK TIME FOR NURSING MOTHERS Nursing mothers will be provided reasonable paid break times to express milk for nursing her child for one year after the child's birth. HUC will provide a room (other than a bathroom) as close as possible to the employee's work area, that is shielded from view and free from intrusion from coworkers and the public and includes access to an electrical outlet, where the nursing mother can express milk in private. REASONABLE ACCOMMODATIONS TO AN EMPLOYEE FOR HEALTH CONDITIONS RELATING TO PREGNANCY HUC will attempt to provide a female employee who requests reasonable accommodation with the following for her health conditions related to her pregnancy or childbirth. • More frequent restroom, food and water breaks; • Seating; • Limits on lifting over 20 pounds and/or Temporary transfer to a less strenuous or hazardous position, should one be available. Unless such accommodations impose an undue hardship, HUC will engage in an interactive process with respect to an employee's request for a reasonable accommodation. SICK LEAVE 1. Sick leave shall be granted to all probationary and non -probationary employees at a rate of eight (8) hours per month. 2. Sick leave may be granted for absence from duty due to personal illness, or for the illness of an immediate family (See Definitions) member on the same terms the employee is able to use sick leave benefits for their own illness, including appointments for necessary medical, dental or eye care, legal quarantine, or brief emergency situation (not to exceed one day) in the immediate family (See Definitions). 3. Sick leave cannot be accumulated beyond 720 hours. After the accumulation of 720 hours, a payback of one-third of the amount over 720 hours shall be made annually on or about February 1. 4. Upon retirement or death before retirement, a payback of one-third of the amount over 240 hours shall be made. If the employee resigns or is dismissed, the above payment shall not be made. In case of death during employment, the unused sick leave shall be paid to his/her estate on the same percentage as above. 5. Requests for sick leave consideration in case of other emergency situations may be brought to the Director, Manager or Supervisor. 6. A maximum of five days funeral leave may be allowed when necessary in the case of death in the immediate family (See Definitions). 7. If an employee becomes ill and must stay home from work, he/she shall notify their Director, Manager or Supervisor before their work day begins. 8. If an employee becomes ill during his/her regular work day, they shall notify their Director, Manager or Supervisor that it is necessary to leave due to illness. 9. Employees may be required to submit a medical certificate for any sick leave, at the discretion of the Director, Manager or Supervisor. 10. The use or claim of sick leave for apurpose not authorized may be cause for disciplinary action. 11. For the purpose of accumulating additional vacation or sick leave, an employee using earned vacation or sick leave is considered to be in a paid or working status. 12. Employees that are injured while engaged in after hours' employment of others or while self employed, shall not be covered under f UC's Sick Leave Policy, or Worker's Compensation benefits. 13. An employee who is determined to be eligible for workers compensation benefits during absence from duty shall receive such benefits pursuant to "Worker's Compensation" in the Employee Handbook. 14. HUC shall comply with the Family and Medical Leave Act, the Minnesota Parental Leave Act and the Americans with Disabilities Act. 15. Safety leave. Employees are authorized to use sick leave for reasonable absences for themselves or immediate family (See Definitions) who are providing or receiving assistance because they, or a relative, is a victim of sexual assault, domestic abuse, or stalking. Safety leave for those listed, other than the employee and the employee's child, is limited to 160 hours in any calendar year. After accrued sick leave has been exhausted, vacation leave may be used upon approval of the General Manager, to the extent the employee is entitled to such leave. SICKNACATION LEAVE DONATION The HUC recognizes that a catastrophic illness and/or serious health condition of an employee or immediate family member (spouse or dependent child) may deplete an employee's available paid leave (sick/vacation/compensatory time). This policy is meant to provide employees with the option of assisting fellow employees at such a time. HUC employees having accrued sick or vacation leave shall be allowed to donate a portion of such accrued leave to fellow employees experiencing a catastrophic illness and/or serious health condition suffered by the employee, the employee's spouse, or the employee's dependent child(ren). A catastrophic illness and/or serious health condition includes but is not limited to, heart attack, stroke, organ transplant, or other life threatening illness or debilitating condition as defined by a physician's diagnosis. The donation of leave from one employee to another shall be subject to the following terms and conditions. 1. An employee is only eligible to receive donated leave for time lost from normal work hours due to a life threatening disease or condition as defined above. 2. An employee shall be eligible to receive donated leave only after the employee's accrued sick, vacation, and compensatory time have been exhausted. 3. All requests to receive donated leave must be in writing to human resources/payroll and must be accompanied by supporting medical data. No full time employee shall be allowed to receive more than a total of twenty (20) work days or 160 hours of donated leave per single major life threatening disease or condition unless requested and approved by the General Manager. There is no limit on catastrophic events per year. 4. An employee may only use donated leave up to the time of eligibility for a long-term disability benefit (if applicable), or for the maximum number of days allowed to be donated, whichever occurs first. 5. A full time employee may donate no more than sixteen (16) hours of leave per calendar year to a single fellow employee. This shall not be construed to prohibit donating sixteen (16) hours per year to additional employees. Leave donation shall be calculated using time and not an equivalent cash amount. 6. An employee who is donating paid leave must do so from the employee's accrued sick and/or vacation leave balance. A written request to donate leave must be made to human resources/payroll on forms designated by HUC for that purpose. All donations made shall be kept confidential. 7. The General Manager shall have the right to deny use of donated leave or limit its use if it is determined to be in the best interests of HUC. Donated leave shall be subtracted from the donor's accumulated balance and added to the requested employee as part of the payroll function. Donated time shall be processed and used by the date of submission until the eligible amount of donated leave is reached. Contributions of leave hours exceeding the eligible amount shall be returned to the donating employee, and shall not be transferred. Donated hours shall be used in the order they are received. TRAINING AND EDUCATION ASSISTANCE HUC encourages its employees to seek individual and career development through job -related training and education. HUC provides financial assistance for successful completion of qualifying programs and courses. Tuition, registration fees and other course -related fees would be reimbursed after successful completion of a course. To apply for education assistance, employees must submit a request to their Director, Manager, or Supervisor no later than five working days prior to registration. The Director, Manager or Supervisor and the General Manager must approve the course, seminar, or program. Only courses that are job -related and provide potential for career advancement with HUC are eligible for reimbursement. The following criteria must be met: The maximum amount of reimbursement will be $6,000 per calendar year. If coursework or tuition exceeds this amount, then the Director or General Manager will approach the Commission to request a waiver. To request a waiver, the coursework must be directly related to the employee's position within the company, or if the degree the employee is seeking is beneficial to the company; in other words, it would be difficult to hire someone who already has that degree. Reimbursement is contingent on receiving a "pass" or minimum grade of "C". Employee must study on their own time. Use of HUC computers is allowed in accordance with the IT policy. An employee must remain employed at HUC for twenty-four (24) calendar months after completion of a course, or must repay HUC all reimbursements received for the course. WORKPLACE ACCOMMODATION HUC shall make workplace accommodations in accordance with state and federal law. An employee who believes he or she qualifies for a reasonable accommodation under the Americans with Disabilities Act (ADA) shall submit a request for accommodations to the General Manager. HUC shall engage in an interactive process with employees who request accommodation in order to identify the specific physical and mental abilities and limitations as they relate to essential job functions; barriers to the performance of essential job functions; and how these barriers could be overcome with reasonable accommodation. The employee may be requested to provide written documentation from a healthcare provider relating to the employee's medical condition and request for accommodation. If an employee refuses to provide such written documentation and/or sign an authorization allowing HUC to contact the healthcare provider, HUC will evaluate the employee's request based on the information available to HUC. HUC shall, in the process of evaluating potential accommodations, determine which, if any, potential accommodations present an undue hardship to HUC or the department in which the employee works. UNPAID EXTENDED LEAVE OF ABSENCE The General Manager may grant an employee's request for an extended leave of absence without pay. The unpaid leave of absence shall be a minimum length of one month and a maximum length of six months. Employees on an extended leave of absence for one month or longer which is not governed by the FMLA, are required to pay the full cost of any health, long-term disability or life insurance premium during the leave of the absence. Employees on unpaid leave of absence shall not earn vacation and sick leave. No employee shall be granted a leave of absence in order to accept a different position with another employer. Acceptance of a full-time position with another employer shall be deemed a resignation of the employee's position with HUC. FAMILY DEATH Employees may take a leave of absence with pay in the event of a death in the employee's immediate family. Time allowed with pay for exempt employees may not exceed five (5) days per family member. The paid time off will not be deducted from the employee's paid leave banks. If an employee is called to participate in the funeral services for the death of a person who is not a member of the employee's immediate family, an employee will receive four hours paid leave of absence. EMERGENCY LEAVE The General Manager may approve time off without pay to an employee who has no vacation or compensatory time available, if in the General Manager's discretion, the employee is experiencing an emergency requiring the employee's attention. MILITARY LEAVE HUC shall comply with Minnesota statutes relating to military leave. JURY, WITNESS OR BOARD DUTY A regular full-time and part-time employee called to jury duty will be granted paid leaves of absence. Employees are required to notify their supervisor as soon as possible after receiving notice to report for jury duty. Such employees will be required to turn over any compensation they receive for jury duty, minus mileage reimbursement, to HUC in order to receive their regular wages for the period. Time spent on jury duty will not be counted as time worked in computing overtime. Employees excused or released from jury duty during their regular working hours will report to their regular work duties as soon as reasonably possible or will take accrued vacation or compensatory time to make up the difference. Employees will be paid their regular wage to testify in court for HUC-related business or to serve on a work -related board or committee which pays a per diem. Any compensation received for court appearances (e.g. subpoena fees) or as meeting per diems arising out of or in connection with HUC employment, minus mileage reimbursement, must be turned over to HUC. VOLUNTEER FIRE OR RESCUE SQUAD DUTY In the event of an HUC emergency, the General Manager reserves the right to retain essential employees from Hutchinson volunteer fire or rescue squad duties or require employees to return to their HUC duties and assist the operation of HUC. HUC employees who are called out as members of the Hutchinson volunteer fire or rescue squad while on duty with HUC will be paid up to four hours regular pay while on the emergency call. SCHOOL CONFERENCE LEAVE Any employee who has worked half-time or more may take unpaid leave for up to a total of sixteen (16) hours during any 12-month period to attend school conferences or classroom activities related to the employee's child (under 18 or under 20 and still attending secondary school), provided the conference or school related activities cannot be scheduled during non - work hours. When the leave cannot be scheduled during non -work hours and the need for the leave is foreseeable, the employee must provide reasonable prior notice of the leave and make a reasonable effort to schedule the leave so as not to disrupt unduly the operations of HUC. Employees may choose to use vacation leave hours or compensatory time for this absence, but are not required to do so. BONE MARROW/ORGAN DONATION LEAVE Employees working an average of 20 or more hours per week must be granted paid leave, not to exceed 40 hours unless agreed to by HUC, to undergo medical procedures to donate bone marrow or to donate an organ or partial organ. HUC may require a physician's verification of the purpose and length of the leave requested. If there is a medical determination that the employee does not qualify as a bone marrow or organ donor, the paid leave of absence granted to the employee prior to that medical determination is not forfeited. RETIREMENT PROGRAM HUC is a member of the State Public Employees Retirement Association ("PERA") and also participates in the federal FICA (Social Security) program. Full-time employees must become members of PERA effective the date of employment. Both HUC and the employee contribute to PERA. Information on PERA is available from Human Resources. DEFERRED COMPENSATION HUC offers a 457 deferred compensation plan, which allows employees to place a portion of their earnings through payroll deduction into a tax deferred investment program. Taxes on money set aside are deferred until the time the money is withdrawn. HUC does not contribute to this 457 deferred compensation plan. For enrollment information, contact payroll. PERSONAL USE OF UTILITY FACILITIES AND EQUIPMENT No employee may use HUC facilities or equipment for personal use. RECOGNITION POLICY - SERVICE AWARDS AND RETIREMENT GIFTS Obiective Service awards and retirement gifts are provided to recognize and reward employees for service with the company. Awards are granted without regard to position or salary. Scope of Policy Full-time, active employees are eligible for a service award for every five (5) years of service completed. The service awards may increase in value based on longevity, per the table listed in Service Award Procedures below. Service Credit Service credit for service awards will count from the first day an individual is considered a full- time employee of HUC and continue while the employee remains on full-time, active status. If an individual has a break in service, their service credit may resume accumulating when they return to full-time status, depending on the nature of the break. Service Award Procedures HUC will inform the individual employee of their eligibility for a service award. Eligible employees may select a gift card in the amount noted on the table below. Employee will receive a Certificate of Appreciation signed by the General Manager and presented to them at the Recognition Banquet. Gift cards must be for personal, tangible property and may not be redeemed for cash. Amount Years of Service $50 5 Years $100 10 Years $125 15 Years $150 20 Years $175 25 Years $200 30 Years $250 35 Years $300 40 Years Retirement Recognition Procedures Retirees have the option of a potluck luncheon in their honor. A gift from HUC valued at no greater than $300 will be given to the retiree. The immediate supervisor will be responsible for coordinating the purchase of the gift. VACATION See Union Contract. HOLIDAYS Employees are eligible for holiday pay effective immediately upon hire. HUC shall observe the following days as holidays: • New Year's Day • Martin Luther King Day • President's Day • Memorial Day • Fourth of July • Labor Day • Veteran's Day • Thanksgiving Day • Christmas Day If the holiday falls on a Sunday, the following Monday shall be the holiday. If the holiday falls on a Saturday, the preceding Friday shall be the holiday. If Christmas falls on a Tuesday, Wednesday, Thursday or Friday, then the preceding day shall be a Christmas Eve Day holiday. Additionally, there shall be two (2) floating holidays determined by mutual agreement between the employee and Director or Manager. If Christmas falls on a Saturday, Sunday, or Monday, there shall be no Christmas Eve Day holiday but there shall be three (3) floating holidays determined by mutual agreement between the employee and Director or Manager. Floating holidays must be used by the end of each calendar year. Employees shall be paid eight (8) hours straight time for each of the holidays. However, those employees governed by the Memorandum of Agreement, must comply with section 13.2 of that Agreement. Temporary employees who work on a holiday shall be paid at the employee's regular base pay rate and shall not receive holiday pay for hours not worked. LIFE INSURANCE HUC provides group term life insurance with accidental death and dismemberment for all full- time employees. HUC also offers voluntary term life insurance for all full-time employees. Information on life insurance is available through human resources/payroll. HEALTH/DENTAL INSURANCE HUC provides an opportunity for employees to participate in a group (HSA)/dental insurance program. Employees are eligible for coverage the first of the month following hire date. Contact human resources/payroll for information regarding benefits and participation levels. Contact human resources/payroll for information about continuation of health/dental insurance coverage after leaving. See Union Contract. DISABILITY INSURANCE HUC pays the entire premium of a long-term disability insurance policy for all employees. Information on disability insurance is available through human resources/payroll. FAMILY AND MEDICAL LEAVE (FMLA) Pursuant to the Family and Medical Leave Act, employees are allowed up to 12 weeks unpaid leave during a 12-month period for the following reasons: • Birth or care of the newborn child of the employee • Placement with the employee of a child for adoption or foster care • Serious health condition of the employee that makes the employee unable to perform the functions of the position of such employee • In order to care for an employee's dependent child, spouse, or parent suffering from a serious health condition • Any qualifying exigency arising out of the fact that the spouse, or a son, daughter or parent of the employee is on active duty, or has been notified of an impending call or order to active duty) in the Armed Forces in support of a contingency operation. Up to twenty-six (26) weeks of protected leave per twelve (12) month period shall be granted to all eligible employees for the following reasons: • An eligible employee who is the spouse, son, daughter, parent, or next of kin of a covered service member shall be entitled to a total of 26 workweeks of leave during a twelve (12) month period to care for the service member. The leave described in this paragraph shall only be available during a single twelve (12) month period. • A covered service member is defined as a member of the Armed Forces, including a member of the National Guard or Reserves, who is undergoing medical treatment, recuperation, or therapy, is otherwise in outpatient status, or is otherwise on the temporary disability retired list, for a serious injury or illness. The term "serious injury or illness", in the case of a member of the Armed Forces, including a member of the National Guard or Reserves, means an injury or illness incurred by the member in the line of duty on active duty in the Armed Forces that may render the member medically unfit to perform the duties of the member's office, grade, rank, or rating. Spouses employed by HUC, both in regular positions, are jointly entitled to a combined total of 12 work weeks of family leave for the birth and care of a newborn child, for placement of a child for adoption or foster care, and to care for a parent who has a serious health condition. Spouses are entitled to a combined total of 26 weeks during a single twelve (12) month period to care for an eligible service member. During the single twelve (12) month period, an eligible employee shall be entitled to a combined total of 26 work weeks of total leave allowed under the FMLA. To be eligible for FMLA leave, the employee must have worked at least one year for HUC and worked at least 1,040 hours during the previous 12 months. In order to receive FMLA leave, the employee must request the leave by providing human resources/payroll 30-day's notice prior to the requested starting date of the leave. If 30-day's notice is not possible, the employee must provide as much notice as possible. Human resources/payroll shall provide the employee a "Medical Certificate" which must be completed by the employee's physician and returned to human resources/payroll. Pursuant to the FMLA, HUC may request a second opinion from another medical provider at HUC's expense. If the second opinion is different from the employee's physician's opinion, HUC shall seek a third opinion at HUC's expense. The third opinion shall prevail. HUC may require that a request for leave related to active duty or call to active duty be supported by a certification issued by the health care provider of the service member being cared for by the employee. The 12 weeks of available FMLA leave extend over 12 months. To determine whether the employee has any FMLA leave remaining, human resources/payroll shall review the 12 months preceding the request for FMLA leave. An employee may use the 12 weeks of FMLA leave intermittently over the 12-month period if necessary and may take the leave in increments of one hour or more. HUC may require a medical certificate attesting to the employee's fitness for duty prior to return to work. The fitness for duty report must be based on the particular health condition(s) for which the leave was approved and must address whether the employee can perform the essential functions of his/her regular position. An employee on FMLA leave for serious illness of the employee, the employee's spouse, dependent child or parent shall be required to use vacation or sick leave concurrent with the FMLA leave. HUC shall continue to pay its contribution toward health and dental insurance while an employee is on FMLA leave. The employee shall be required to continue payment of the employee portion of the premiums during the leave. If the employee fails to pay their portion of the premiums, HUC may terminate their insurance coverage subject to COBRA requirements. At the end of FMLA leave, an employee shall be returned to his/her former position or an equivalent position. For more information on FMLA leave, see human resources/payroll. PREGNANCY AND PARENTING LEAVE Pursuant to the Minnesota Pregnancy and Parenting Act, employees who have worked for HUC for at least twelve (12) months and average at least twenty (20) hours per week are entitled to take an unpaid leave of absence. Female employees are eligible for prenatal care, or incapacity due to pregnancy, childbirth, or related health conditions as well as a biological or adoptive parent in conjunction with the birth or adoption of a child are eligible for up to twelve (12) weeks of unpaid leave and must begin within twelve (12) months of the birth or adoption of the child. In the case where the child must remain in the hospital longer than the mother, the leave must begin within twelve (12) months after the child leaves the hospital. Eligible employees must provide thirty (30) days written notice to human resources/payroll of their desire to take parental leave. Employees are required to use their paid leave banks, such as sick leave or vacation. If the employee is also eligible for FMLA leave, the pregnancy and parenting leave under this section and FMLA leave shall run concurrently. The employee is entitled to return to work in the same position and at the same rate of pay the employee was receiving prior to commencement of the leave. Group insurance coverage will remain available while the employee is on leave pursuant to the Pregnancy and Parenting Leave Act, but the employee will be responsible for the entire premium unless otherwise provided in this policy (i.e., where leave is also FMLA qualifying). For employees on an FMLA leave absence as well, the employer contributions toward insurance benefits will continue during the FMLA leave absence. REASONABLE PAID WORK TIME FOR NURSING MOTHERS Nursing mothers will be provided reasonable paid break times to express milk for nursing her child for one year after the child's birth. HUC will provide a room (other than a bathroom) as close as possible to the employee's work area, that is shielded from view and free from intrusion from coworkers and the public and includes access to an electrical outlet, where the nursing mother can express milk in private. REASONABLE ACCOMMODATIONS TO AN EMPLOYEE FOR HEALTH CONDITIONS RELATING TO PREGNANCY HUC will attempt to provide a female employee who requests reasonable accommodation with the following for her health conditions related to her pregnancy or childbirth. More frequent restroom, food and water breaks; Seating; Limits on lifting over 20 pounds and/or Temporary transfer to a less strenuous or hazardous position, should one be available. Unless such accommodations impose an undue hardship, HUC will engage in an interactive process with respect to an employee's request for a reasonable accommodation. SICK LEAVE 1. Sick leave shall be granted to all probationary and non -probationary employees at a rate of eight (8) hours per month. 2. Sick leave may be granted for absence from duty due to personal illness, or for the illness of an immediate family (See Definitions) member on the same terms the employee is able to use sick leave benefits for their own illness, including appointments for necessary medical, dental or eye care, legal quarantine, or brief emergency situation (not to exceed one day) in the immediate family (See Definitions). 3. Sick leave cannot be accumulated beyond 720 hours. After the accumulation of 720 hours, a payback of one-third of the amount over 720 hours shall be made annually on or about February 1. 4. Upon retirement or death before retirement, a payback of one-third of the amount over 240 hours shall be made. If the employee resigns or is dismissed, the above payment shall not be made. In case of death during employment, the unused sick leave shall be paid to his/her estate on the same percentage as above. 5. Requests for sick leave consideration in case of other emergency situations may be brought to the Director, Manager or Supervisor. 6. A maximum of five days funeral leave may be allowed when necessary in the case of death in the immediate family (See Definitions). 7. If an employee becomes ill and must stay home from work, he/she shall notify their Director, Manager or Supervisor before their work day begins. 8. If an employee becomes ill during his/her regular work day, they shall notify their Director, Manager or Supervisor that it is necessary to leave due to illness. 9. Employees may be required to submit a medical certificate for any sick leave, at the discretion of the Director, Manager or Supervisor. 10. The use or claim of sick leave for apurpose not authorized may be cause for disciplinary action. 11. For the purpose of accumulating additional vacation or sick leave, an employee using earned vacation or sick leave is considered to be in a paid or working status. 12. Employees that are injured while engaged in after hours' employment of others or while self employed, shall not be covered under f UC's Sick Leave Policy, or Worker's Compensation benefits. 13. An employee who is determined to be eligible for workers compensation benefits during absence from duty shall receive such benefits pursuant to "Worker's Compensation" in the Employee Handbook. 14. HUC shall comply with the Family and Medical Leave Act, the Minnesota Parental Leave Act and the Americans with Disabilities Act. 15. Safety leave. Employees are authorized to use sick leave for reasonable absences for themselves or immediate family (See Definitions) who are providing or receiving assistance because they, or a relative, is a victim of sexual assault, domestic abuse, or stalking. Safety leave for those listed, other than the employee and the employee's child, is limited to 160 hours in any calendar year. After accrued sick leave has been exhausted, vacation leave may be used upon approval of the General Manager, to the extent the employee is entitled to such leave. SICKNACATION LEAVE DONATION The HUC recognizes that a catastrophic illness and/or serious health condition of an employee or immediate family member (spouse or dependent child) may deplete an employee's available paid leave (sick/vacation/compensatory time). This policy is meant to provide employees with the option of assisting fellow employees at such a time. HUC employees having accrued sick or vacation leave shall be allowed to donate a portion of such accrued leave to fellow employees experiencing a catastrophic illness and/or serious health condition suffered by the employee, the employee's spouse, or the employee's dependent child(ren). A catastrophic illness and/or serious health condition includes but is not limited to, heart attack, stroke, organ transplant, or other life threatening illness or debilitating condition as defined by a physician's diagnosis. The donation of leave from one employee to another shall be subject to the following terms and conditions. 1. An employee is only eligible to receive donated leave for time lost from normal work hours due to a life threatening disease or condition as defined above. 2. An employee shall be eligible to receive donated leave only after the employee's accrued sick, vacation, and compensatory time have been exhausted. 3. All requests to receive donated leave must be in writing to human resources/payroll and must be accompanied by supporting medical data. No full time employee shall be allowed to receive more than a total of twenty (20) work days or 160 hours of donated leave per single major life threatening disease or condition unless requested and approved by the General Manager. There is no limit on catastrophic events per year. 4. An employee may only use donated leave up to the time of eligibility for a long-term disability benefit (if applicable), or for the maximum number of days allowed to be donated, whichever occurs first. 5. A full time employee may donate no more than sixteen (16) hours of leave per calendar year to a single fellow employee. This shall not be construed to prohibit donating sixteen (16) hours per year to additional employees. Leave donation shall be calculated using time and not an equivalent cash amount. 6. An employee who is donating paid leave must do so from the employee's accrued sick and/or vacation leave balance. A written request to donate leave must be made to human resources/payroll on forms designated by HUC for that purpose. All donations made shall be kept confidential. 7. The General Manager shall have the right to deny use of donated leave or limit its use if it is determined to be in the best interests of HUC. Donated leave shall be subtracted from the donor's accumulated balance and added to the requested employee as part of the payroll function. Donated time shall be processed and used by the date of submission until the eligible amount of donated leave is reached. Contributions of leave hours exceeding the eligible amount shall be returned to the donating employee, and shall not be transferred. Donated hours shall be used in the order they are received. TRAINING AND EDUCATION ASSISTANCE HUC encourages its employees to seek individual and career development through job -related training and education. HUC provides financial assistance for successful completion of qualifying programs and courses. Tuition, registration fees and other course -related fees would be reimbursed after successful completion of a course. To apply for education assistance, employees must submit a request to their Director, Manager, or Supervisor no later than five working days prior to registration. The Director, Manager or Supervisor and the General Manager must approve the course, seminar, or program. Only courses that are job -related and provide potential for career advancement with HUC are eligible for reimbursement. The following criteria must be met: The maximum amount of reimbursement will be $6,000 per calendar year. If coursework or tuition exceeds this amount, then the Director or General Manager will approach the Commission to request a waiver. To request a waiver, the coursework must be directly related to the employee's position within the company, or if the degree the employee is seeking is beneficial to the company; in other words, it would be difficult to hire someone who already has that degree. Reimbursement is contingent on receiving a "pass" or minimum grade of "C". Employee must study on their own time. Use of HUC computers is allowed in accordance with the IT policy. An employee must remain employed at HUC for twenty-four (24) calendar months after completion of a course, or must repay HUC all reimbursements received for the course. WORKPLACE ACCOMMODATION HUC shall make workplace accommodations in accordance with state and federal law. An employee who believes he or she qualifies for a reasonable accommodation under the Americans with Disabilities Act (ADA) shall submit a request for accommodations to the General Manager. HUC shall engage in an interactive process with employees who request accommodation in order to identify the specific physical and mental abilities and limitations as they relate to essential job functions; barriers to the performance of essential job functions; and how these barriers could be overcome with reasonable accommodation. The employee may be requested to provide written documentation from a healthcare provider relating to the employee's medical condition and request for accommodation. If an employee refuses to provide such written documentation and/or sign an authorization allowing HUC to contact the healthcare provider, HUC will evaluate the employee's request based on the information available to HUC. HUC shall, in the process of evaluating potential accommodations, determine which, if any, potential accommodations present an undue hardship to HUC or the department in which the employee works. UNPAID EXTENDED LEAVE OF ABSENCE The General Manager may grant an employee's request for an extended leave of absence without pay. The unpaid leave of absence shall be a minimum length of one month and a maximum length of six months. Employees on an extended leave of absence for one month or longer which is not governed by the FMLA, are required to pay the full cost of any health, long-term disability or life insurance premium during the leave of the absence. Employees on unpaid leave of absence shall not earn vacation and sick leave. No employee shall be granted a leave of absence in order to accept a different position with another employer. Acceptance of a full-time position with another employer shall be deemed a resignation of the employee's position with RUC. FAMILY DEATH See Union Contract. EMERGENCY LEAVE The General Manager may approve time off without pay to an employee who has no vacation or compensatory time available, if in the General Manager's discretion, the employee is experiencing an emergency requiring the employee's attention. MILITARY LEAVE HUC shall comply with Minnesota statutes relating to military leave. JURY, WITNESS OR BOARD DUTY A regular full-time and part-time employee called to jury duty will be granted paid leaves of absence. Employees are required to notify their supervisor as soon as possible after receiving notice to report for jury duty. Such employees will be required to turn over any compensation they receive for jury duty, minus mileage reimbursement, to HUC in order to receive their regular wages for the period. Time spent on jury duty will not be counted as time worked in computing overtime. Employees excused or released from jury duty during their regular working hours will report to their regular work duties as soon as reasonably possible or will take accrued vacation or compensatory time to make up the difference. Employees will be paid their regular wage to testify in court for HUC-related business or to serve on a work -related board or committee which pays a per diem. Any compensation received for court appearances (e.g. subpoena fees) or as meeting per diems arising out of or in connection with HUC employment, minus mileage reimbursement, must be turned over to HUC. VOLUNTEER FIRE OR RESCUE SQUAD DUTY In the event of an HUC emergency, the General Manager reserves the right to retain essential employees from Hutchinson volunteer fire or rescue squad duties or require employees to return to their HUC duties and assist the operation of HUC. HUC employees who are called out as members of the Hutchinson volunteer fire or rescue squad while on duty with HUC will be paid up to four hours regular pay while on the emergency call. SCHOOL CONFERENCE LEAVE Any employee who has worked half-time or more may take unpaid leave for up to a total of sixteen (16) hours during any 12-month period to attend school conferences or classroom activities related to the employee's child (under 18 or under 20 and still attending secondary school), provided the conference or school related activities cannot be scheduled during non - work hours. When the leave cannot be scheduled during non -work hours and the need for the leave is foreseeable, the employee must provide reasonable prior notice of the leave and make a reasonable effort to schedule the leave so as not to disrupt unduly the operations of HUC. Employees may choose to use vacation leave hours or compensatory time for this absence, but are not required to do so. BONE MARROW/ORGAN DONATION LEAVE Employees working an average of 20 or more hours per week must be granted paid leave, not to exceed 40 hours unless agreed to by HUC, to undergo medical procedures to donate bone marrow or to donate an organ or partial organ. HUC may require a physician's verification of the purpose and length of the leave requested. If there is a medical determination that the employee does not qualify as a bone marrow or organ donor, the paid leave of absence granted to the employee prior to that medical determination is not forfeited. RETIREMENT PROGRAM HUC is a member of the State Public Employees Retirement Association ("PERA") and also participates in the federal FICA (Social Security) program. Full-time employees must become members of PERA effective the date of employment. Both HUC and the employee contribute to PERA. Information on PERA is available from Human Resources. DEFERRED COMPENSATION HUC offers a 457 deferred compensation plan, which allows employees to place a portion of their earnings through payroll deduction into a tax deferred investment program. Taxes on money set aside are deferred until the time the money is withdrawn. HUC does not contribute to this 457 deferred compensation plan. For enrollment information, contact payroll. PERSONAL USE OF UTILITY FACILITIES AND EQUIPMENT No employee may use HUC facilities or equipment for personal use. REQUIRED CLOTHING HUC will provide employees required uniforms and safety clothing at no cost to the employee. This clothing may differ by Department. See Staff Personnel for a list of the clothing HUC will provide to those employees. All clothing issued to employees by HUC may only be worn while the employee is on -duty for HUC. Failure to wear flame resistant clothing at the appropriate times is a violation of HUC policy and will subject the employee to discipline. SMALL HAND TOOLS HUC shall furnish the hand tools specified by the Director or Manager as necessary to perform the employee's job duties. RUC will replace any small tools damaged or broken on the job. The damaged hand tool must be turned into the employee's Director or Manager. It is the responsibility of the employee to replace any missing hand tools. RECOGNITION POLICY — SERVICE AWARDS AND RETIREMENT GIFTS Obiective Service awards and retirement gifts are provided to recognize and reward employees for service with the company. Awards are granted without regard to position or salary. Scope of Policy Full-time, active employees are eligible for a service award for every five (5) years of service completed. The service awards may increase in value based on longevity, per the table listed in Service Award Procedures below. Service Credit Service credit for service awards will count from the first day an individual is considered a full- time employee of HUC and continue while the employee remains on full-time, active status. If an individual has a break in service, their service credit may resume accumulating when they return to full-time status, depending on the nature of the break. Service Award Procedures HUC will inform the individual employee of their eligibility for a service award. Eligible employees may select a gift card in the amount noted on the table below. Employee will receive a Certificate of Appreciation signed by the General Manager and presented to them at the Recognition Banquet. Gift cards must be for personal, tangible property and may not be redeemed for cash. Amount Years of Service $50 5 Years $100 10 Years $125 15 Years $150 20 Years $175 25 Years $200 30 Years $250 35 Years $300 40 Years Retirement Recognition Procedures Retirees have the option of a potluck luncheon in their honor. A gift from HUC valued at no greater than $300 will be given to the retiree. The immediate supervisor will be responsible for coordinating the purchase of the gift. Non -Exempt SECTION 5 — EMPLOYEE BENEFITS VACATION See Union Contract. HOLIDAYS Employees are eligible for holiday pay effective immediately upon hire. HUC shall observe the following days as holidays: • New Year's Day • Martin Luther King Day • President's Day • Memorial Day • Fourth of July • Labor Day • Veteran's Day • Thanksgiving Day • Christmas Day If the holiday falls on a Sunday, the following Monday shall be the holiday. If the holiday falls on a Saturday, the preceding Friday shall be the holiday. If Christmas falls on a Tuesday, Wednesday, Thursday or Friday, then the preceding day shall be a Christmas Eve Day holiday. Additionally, there shall be two (2) floating holidays determined by mutual agreement between the employee and Director or Manager. If Christmas falls on a Saturday, Sunday, or Monday, there shall be no Christmas Eve Day holiday but there shall be three (3) floating holidays determined by mutual agreement between the employee and Director or Manager. Floating holidays must be used by the end of each calendar year. Employees shall be paid eight (8) hours straight time for each of the holidays. However, those employees governed by the Memorandum of Agreement, must comply with section 13.2 of that Agreement. Temporary employees who work on a holiday shall be paid at the employee's regular base pay rate and shall not receive holiday pay for hours not worked. LIFE INSURANCE HUC provides group term life insurance with accidental death and dismemberment for all full- time employees. HUC also offers voluntary term life insurance for all full-time employees. Information on life insurance is available through human resources/payroll. HEALTH/DENTAL INSURANCE HUC provides an opportunity for employees to participate in a group (HSA)/dental insurance program. Employees are eligible for coverage the first of the month following hire date. Contact human resources/payroll for information regarding benefits and participation levels. Contact human resources/payroll for information about continuation of health/dental insurance coverage after leaving. See Union Contract. DISABILITY INSURANCE HUC pays the entire premium of a long-term disability insurance policy for all employees. Information on disability insurance is available through human resources/payroll. FAMILY AND MEDICAL LEAVE (FMLA) Pursuant to the Family and Medical Leave Act, employees are allowed up to 12 weeks unpaid leave during a 12-month period for the following reasons: • Birth or care of the newborn child of the employee • Placement with the employee of a child for adoption or foster care • Serious health condition of the employee that makes the employee unable to perform the functions of the position of such employee • In order to care for an employee's dependent child, spouse, or parent suffering from a serious health condition • Any qualifying exigency arising out of the fact that the spouse, or a son, daughter or parent of the employee is on active duty, or has been notified of an impending call or order to active duty) in the Armed Forces in support of a contingency operation. Up to twenty-six (26) weeks of protected leave per twelve (12) month period shall be granted to all eligible employees for the following reasons: • An eligible employee who is the spouse, son, daughter, parent, or next of kin of a covered service member shall be entitled to a total of 26 workweeks of leave during a twelve (12) month period to care for the service member. The leave described in this paragraph shall only be available during a single twelve (12) month period. • A covered service member is defined as a member of the Armed Forces, including a member of the National Guard or Reserves, who is undergoing medical treatment, recuperation, or therapy, is otherwise in outpatient status, or is otherwise on the temporary disability retired list, for a serious injury or illness. The term "serious injury or illness", in the case of a member of the Armed Forces, including a member of the National Guard or Reserves, means an injury or illness incurred by the member in the line of duty on active duty in the Armed Forces that may render the member medically unfit to perform the duties of the member's office, grade, rank, or rating. Spouses employed by HUC, both in regular positions, are jointly entitled to a combined total of 12 work weeks of family leave for the birth and care of a newborn child, for placement of a child for adoption or foster care, and to care for a parent who has a serious health condition. Spouses are entitled to a combined total of 26 weeks during a single twelve (12) month period to care for an eligible service member. During the single twelve (12) month period, an eligible employee shall be entitled to a combined total of 26 work weeks of total leave allowed under the FMLA. To be eligible for FMLA leave, the employee must have worked at least one year for HUC and worked at least 1,040 hours during the previous 12 months. In order to receive FMLA leave, the employee must request the leave by providing human resources/payroll 30-day's notice prior to the requested starting date of the leave. If 30-day's notice is not possible, the employee must provide as much notice as possible. Human resources/payroll shall provide the employee a "Medical Certificate" which must be completed by the employee's physician and returned to human resources/payroll. Pursuant to the FMLA, HUC may request a second opinion from another medical provider at HUC's expense. If the second opinion is different from the employee's physician's opinion, HUC shall seek a third opinion at HUC's expense. The third opinion shall prevail. HUC may require that a request for leave related to active duty or call to active duty be supported by a certification issued by the health care provider of the service member being cared for by the employee. The 12 weeks of available FMLA leave extend over 12 months. To determine whether the employee has any FMLA leave remaining, human resources/payroll shall review the 12 months preceding the request for FMLA leave. An employee may use the 12 weeks of FMLA leave intermittently over the 12-month period if necessary and may take the leave in increments of one hour or more. HUC may require a medical certificate attesting to the employee's fitness for duty prior to return to work. The fitness for duty report must be based on the particular health condition(s) for which the leave was approved and must address whether the employee can perform the essential functions of his/her regular position. An employee on FMLA leave for serious illness of the employee, the employee's spouse, dependent child or parent shall be required to use vacation or sick leave concurrent with the FMLA leave. HUC shall continue to pay its contribution toward health and dental insurance while an employee is on FMLA leave. The employee shall be required to continue payment of the employee portion of the premiums during the leave. If the employee fails to pay their portion of the premiums, HUC may terminate their insurance coverage subject to COBRA requirements. At the end of FMLA leave, an employee shall be returned to his/her former position or an equivalent position. For more information on FMLA leave, see human resources/payroll. PREGNANCY AND PARENTING LEAVE Pursuant to the Minnesota Pregnancy and Parenting Act, employees who have worked for HUC for at least twelve (12) months and average at least twenty (20) hours per week are entitled to take an unpaid leave of absence. Female employees are eligible for prenatal care, or incapacity due to pregnancy, childbirth, or related health conditions as well as a biological or adoptive parent in conjunction with the birth or adoption of a child are eligible for up to twelve (12) weeks of unpaid leave and must begin within twelve (12) months of the birth or adoption of the child. In the case where the child must remain in the hospital longer than the mother, the leave must begin within twelve (12) months after the child leaves the hospital. Eligible employees must provide thirty (30) days written notice to human resources/payroll of their desire to take parental leave. Employees are required to use their paid leave banks, such as sick leave or vacation. If the employee is also eligible for FMLA leave, the pregnancy and parenting leave under this section and FMLA leave shall run concurrently. The employee is entitled to return to work in the same position and at the same rate of pay the employee was receiving prior to commencement of the leave. Group insurance coverage will remain available while the employee is on leave pursuant to the Pregnancy and Parenting Leave Act, but the employee will be responsible for the entire premium unless otherwise provided in this policy (i.e., where leave is also FMLA qualifying). For employees on an FMLA leave absence as well, the employer contributions toward insurance benefits will continue during the FMLA leave absence. REASONABLE PAID WORK TIME FOR NURSING MOTHERS Nursing mothers will be provided reasonable paid break times to express milk for nursing her child for one year after the child's birth. HUC will provide a room (other than a bathroom) as close as possible to the employee's work area, that is shielded from view and free from intrusion from coworkers and the public and includes access to an electrical outlet, where the nursing mother can express milk in private. REASONABLE ACCOMMODATIONS TO AN EMPLOYEE FOR HEALTH CONDITIONS RELATING TO PREGNANCY HUC will attempt to provide a female employee who requests reasonable accommodation with the following for her health conditions related to her pregnancy or childbirth. • More frequent restroom, food and water breaks; • Seating; • Limits on lifting over 20 pounds and/or Temporary transfer to a less strenuous or hazardous position, should one be available. Unless such accommodations impose an undue hardship, HUC will engage in an interactive process with respect to an employee's request for a reasonable accommodation. SICK LEAVE 15. Sick leave shall be granted to all probationary and non -probationary employees at a rate of eight (8) hours per month. 16. Sick leave may be granted for absence from duty due to personal illness, or for the illness of an immediate family (See Definitions) member on the same terms the employee is able to use sick leave benefits for their own illness, including appointments for necessary medical, dental or eye care, legal quarantine, or brief emergency situation (not to exceed one day) in the immediate family (See Definitions). 17. Sick leave cannot be accumulated beyond 720 hours. After the accumulation of 720 hours, a payback of one-third of the amount over 720 hours shall be made annually on or about February 1. 18. Upon retirement or death before retirement, a payback of one-third of the amount over 240 hours shall be made. If the employee resigns or is dismissed, the above payment shall not be made. In case of death during employment, the unused sick leave shall be paid to his/her estate on the same percentage as above. 19. Requests for sick leave consideration in case of other emergency situations may be brought to the Director, Manager or Supervisor. 20. A maximum of five days funeral leave may be allowed when necessary in the case of death in the immediate family (See Definitions). 21. If an employee becomes ill and must stay home from work, he/she shall notify their Director, Manager or Supervisor before their work day begins. 22. If an employee becomes ill during his/her regular work day, they shall notify their Director, Manager or Supervisor that it is necessary to leave due to illness. 23. Employees may be required to submit a medical certificate for any sick leave, at the discretion of the Director, Manager or Supervisor. 24. The use or claim of sick leave for apurpose not authorized may be cause for disciplinary action. 25. For the purpose of accumulating additional vacation or sick leave, an employee using earned vacation or sick leave is considered to be in a paid or working status. 26. Employees that are injured while engaged in after hours' employment of others or while self employed, shall not be covered under f UC's Sick Leave Policy, or Worker's Compensation benefits. 27. An employee who is determined to be eligible for workers compensation benefits during absence from duty shall receive such benefits pursuant to "Worker's Compensation" in the Employee Handbook. 28. HUC shall comply with the Family and Medical Leave Act, the Minnesota Parental Leave Act and the Americans with Disabilities Act. 15. Safety leave. Employees are authorized to use sick leave for reasonable absences for themselves or immediate family (See Definitions) who are providing or receiving assistance because they, or a relative, is a victim of sexual assault, domestic abuse, or stalking. Safety leave for those listed, other than the employee and the employee's child, is limited to 160 hours in any calendar year. After accrued sick leave has been exhausted, vacation leave may be used upon approval of the General Manager, to the extent the employee is entitled to such leave. SICKNACATION LEAVE DONATION The HUC recognizes that a catastrophic illness and/or serious health condition of an employee or immediate family member (spouse or dependent child) may deplete an employee's available paid leave (sick/vacation/compensatory time). This policy is meant to provide employees with the option of assisting fellow employees at such a time. HUC employees having accrued sick or vacation leave shall be allowed to donate a portion of such accrued leave to fellow employees experiencing a catastrophic illness and/or serious health condition suffered by the employee, the employee's spouse, or the employee's dependent child(ren). A catastrophic illness and/or serious health condition includes but is not limited to, heart attack, stroke, organ transplant, or other life threatening illness or debilitating condition as defined by a physician's diagnosis. The donation of leave from one employee to another shall be subject to the following terms and conditions. 8. An employee is only eligible to receive donated leave for time lost from normal work hours due to a life threatening disease or condition as defined above. 9. An employee shall be eligible to receive donated leave only after the employee's accrued sick, vacation, and compensatory time have been exhausted. 10. All requests to receive donated leave must be in writing to human resources/payroll and must be accompanied by supporting medical data. No full time employee shall be allowed to receive more than a total of twenty (20) work days or 160 hours of donated leave per single major life threatening disease or condition unless requested and approved by the General Manager. There is no limit on catastrophic events per year. 11. An employee may only use donated leave up to the time of eligibility for a long-term disability benefit (if applicable), or for the maximum number of days allowed to be donated, whichever occurs first. 12. A full time employee may donate no more than sixteen (16) hours of leave per calendar year to a single fellow employee. This shall not be construed to prohibit donating sixteen (16) hours per year to additional employees. Leave donation shall be calculated using time and not an equivalent cash amount. 13. An employee who is donating paid leave must do so from the employee's accrued sick and/or vacation leave balance. A written request to donate leave must be made to human resources/payroll on forms designated by HUC for that purpose. All donations made shall be kept confidential. 14. The General Manager shall have the right to deny use of donated leave or limit its use if it is determined to be in the best interests of HUC. Donated leave shall be subtracted from the donor's accumulated balance and added to the requested employee as part of the payroll function. Donated time shall be processed and used by the date of submission until the eligible amount of donated leave is reached. Contributions of leave hours exceeding the eligible amount shall be returned to the donating employee, and shall not be transferred. Donated hours shall be used in the order they are received. TRAINING AND EDUCATION ASSISTANCE HUC encourages its employees to seek individual and career development through job -related training and education. HUC provides financial assistance for successful completion of qualifying programs and courses. Tuition, registration fees and other course -related fees would be reimbursed after successful completion of a course. To apply for education assistance, employees must submit a request to their Director, Manager, or Supervisor no later than five working days prior to registration. The Director, Manager or Supervisor and the General Manager must approve the course, seminar, or program. Only courses that are job -related and provide potential for career advancement with HUC are eligible for reimbursement. The following criteria must be met: The maximum amount of reimbursement will be $6,000 per calendar year. If coursework or tuition exceeds this amount, then the Director or General Manager will approach the Commission to request a waiver. To request a waiver, the coursework must be directly related to the employee's position within the company, or if the degree the employee is seeking is beneficial to the company; in other words, it would be difficult to hire someone who already has that degree. Reimbursement is contingent on receiving a "pass" or minimum grade of "C". Employee must study on their own time. Use of HUC computers is allowed in accordance with the IT policy. An employee must remain employed at HUC for twenty-four (24) calendar months after completion of a course, or must repay HUC all reimbursements received for the course. WORKPLACE ACCOMMODATION HUC shall make workplace accommodations in accordance with state and federal law. An employee who believes he or she qualifies for a reasonable accommodation under the Americans with Disabilities Act (ADA) shall submit a request for accommodations to the General Manager. HUC shall engage in an interactive process with employees who request accommodation in order to identify the specific physical and mental abilities and limitations as they relate to essential job functions; barriers to the performance of essential job functions; and how these barriers could be overcome with reasonable accommodation. The employee may be requested to provide written documentation from a healthcare provider relating to the employee's medical condition and request for accommodation. If an employee refuses to provide such written documentation and/or sign an authorization allowing HUC to contact the healthcare provider, HUC will evaluate the employee's request based on the information available to HUC. HUC shall, in the process of evaluating potential accommodations, determine which, if any, potential accommodations present an undue hardship to HUC or the department in which the employee works. UNPAID EXTENDED LEAVE OF ABSENCE The General Manager may grant an employee's request for an extended leave of absence without pay. The unpaid leave of absence shall be a minimum length of one month and a maximum length of six months. Employees on an extended leave of absence for one month or longer which is not governed by the FMLA, are required to pay the full cost of any health, long-term disability or life insurance premium during the leave of the absence. Employees on unpaid leave of absence shall not earn vacation and sick leave. No employee shall be granted a leave of absence in order to accept a different position with another employer. Acceptance of a full-time position with another employer shall be deemed a resignation of the employee's position with RUC. FAMILY DEATH See Union Contract. EMERGENCY LEAVE The General Manager may approve time off without pay to an employee who has no vacation or compensatory time available, if in the General Manager's discretion, the employee is experiencing an emergency requiring the employee's attention. MILITARY LEAVE HUC shall comply with Minnesota statutes relating to military leave. JURY, WITNESS OR BOARD DUTY A regular full-time and part-time employee called to jury duty will be granted paid leaves of absence. Employees are required to notify their supervisor as soon as possible after receiving notice to report for jury duty. Such employees will be required to turn over any compensation they receive for jury duty, minus mileage reimbursement, to HUC in order to receive their regular wages for the period. Time spent on jury duty will not be counted as time worked in computing overtime. Employees excused or released from jury duty during their regular working hours will report to their regular work duties as soon as reasonably possible or will take accrued vacation or compensatory time to make up the difference. Employees will be paid their regular wage to testify in court for HUC-related business or to serve on a work -related board or committee which pays a per diem. Any compensation received for court appearances (e.g. subpoena fees) or as meeting per diems arising out of or in connection with HUC employment, minus mileage reimbursement, must be turned over to HUC. VOLUNTEER FIRE OR RESCUE SQUAD DUTY In the event of an HUC emergency, the General Manager reserves the right to retain essential employees from Hutchinson volunteer fire or rescue squad duties or require employees to return to their HUC duties and assist the operation of HUC. HUC employees who are called out as members of the Hutchinson volunteer fire or rescue squad while on duty with HUC will be paid up to four hours regular pay while on the emergency call. SCHOOL CONFERENCE LEAVE Any employee who has worked half-time or more may take unpaid leave for up to a total of sixteen (16) hours during any 12-month period to attend school conferences or classroom activities related to the employee's child (under 18 or under 20 and still attending secondary school), provided the conference or school related activities cannot be scheduled during non - work hours. When the leave cannot be scheduled during non -work hours and the need for the leave is foreseeable, the employee must provide reasonable prior notice of the leave and make a reasonable effort to schedule the leave so as not to disrupt unduly the operations of HUC. Employees may choose to use vacation leave hours or compensatory time for this absence, but are not required to do so. BONE MARROW/ORGAN DONATION LEAVE Employees working an average of 20 or more hours per week must be granted paid leave, not to exceed 40 hours unless agreed to by HUC, to undergo medical procedures to donate bone marrow or to donate an organ or partial organ. HUC may require a physician's verification of the purpose and length of the leave requested. If there is a medical determination that the employee does not qualify as a bone marrow or organ donor, the paid leave of absence granted to the employee prior to that medical determination is not forfeited. RETIREMENT PROGRAM HUC is a member of the State Public Employees Retirement Association ("PERA") and also participates in the federal FICA (Social Security) program. Full-time employees must become members of PERA effective the date of employment. Both HUC and the employee contribute to PERA. Information on PERA is available from Human Resources. DEFERRED COMPENSATION HUC offers a 457 deferred compensation plan, which allows employees to place a portion of their earnings through payroll deduction into a tax deferred investment program. Taxes on money set aside are deferred until the time the money is withdrawn. HUC does not contribute to this 457 deferred compensation plan. For enrollment information, contact payroll. PERSONAL USE OF UTILITY FACILITIES AND EQUIPMENT No employee may use HUC facilities or equipment for personal use. REQUIRED CLOTHING HUC will provide employees required uniforms and safety clothing at no cost to the employee. This clothing may differ by Department. See Staff Personnel for a list of the clothing HUC will provide to those employees. All clothing issued to employees by HUC may only be worn while the employee is on -duty for HUC. Failure to wear flame resistant clothing at the appropriate times is a violation of HUC policy and will subject the employee to discipline. SMALL HAND TOOLS HUC shall furnish the hand tools specified by the Director or Manager as necessary to perform the employee's job duties. RUC will replace any small tools damaged or broken on the job. The damaged hand tool must be turned into the employee's Director or Manager. It is the responsibility of the employee to replace any missing hand tools. RECOGNITION POLICY — SERVICE AWARDS AND RETIREMENT GIFTS Obiective Service awards and retirement gifts are provided to recognize and reward employees for service with the company. Awards are granted without regard to position or salary. Scope of Policy Full-time, active employees are eligible for a service award for every five (5) years of service completed. The service awards may increase in value based on longevity, per the table listed in Service Award Procedures below. Service Credit Service credit for service awards will count from the first day an individual is considered a full- time employee of HUC and continue while the employee remains on full-time, active status. If an individual has a break in service, their service credit may resume accumulating when they return to full-time status, depending on the nature of the break. Service Award Procedures HUC will inform the individual employee of their eligibility for a service award. Eligible employees may select a gift card in the amount noted on the table below. Employee will receive a Certificate of Appreciation signed by the General Manager and presented to them at the Recognition Banquet. Gift cards must be for personal, tangible property and may not be redeemed for cash. Amount Years of Service $50 5 Years $100 10 Years $125 15 Years $150 20 Years $175 25 Years $200 30 Years $250 35 Years $300 40 Years Retirement Recognition Procedures Retirees have the option of a potluck luncheon in their honor. A gift from HUC valued at no greater than $300 will be given to the retiree. The immediate supervisor will be responsible for coordinating the purchase of the gift. 225 Michigan Street SE Hutchinson Hutchinson, MN 55350-1905 320-587-4746 1 Fax 320-587-4721 Utilities www.hutchinsonutilities.com Commission Putting All of Our Energy into Serving You For more information: Jeremy Carter, General Manager Hutchinson Utilities Commission 320-587-4746 Tobias Sellier, American Public Power Association, 202-467-2927, MediaRelations@PublicPower.org HUTCHINSON UTILITIES COMMISSION RECOGNIZED AS A RELIABLE PUBLIC POWER PROVIDER Hutchinson Utilities Commission has earned a Reliable Public Power Provider (RP3)® designation from the American Public Power Association for providing reliable and safe electric service. The RP3 designation, which lasts for three years, recognizes public power utilities that demonstrate proficiency in four key disciplines: reliability, safety, workforce development, and system improvement. Criteria include sound business practices and a utility -wide commitment to safe and reliable delivery of electricity. Hutchinson Utilities joins 271 public power utilities nationwide that hold the RP3 designation. "Receiving an RP3 designation is a great honor signifying a utility has demonstrated commitment to industry best practices," says Troy Adams, Chair of APPA's RP3 Review Panel and General Manager at Manitowoc Public Utilities, Wisconsin. "And ultimately, the culture developed from this pursuit of excellence and continued improvement through the RP3 program results in measurable value delivered to the local community" "We couldn't be prouder to be honored with this designation," said Dave Hunstad, Electric Transmission/Distribution Manager of Hutchinson Utilities. "This is the culmination of a lot of work from a lot of people who really care about powering our community. But this designation is not a final destination. We are committed to continuing to look for ways to improve our operations and service to our customers." The American Public Power Association has offered the RP3 designation for 18 years now. APPA is the voice of not -for -profit, community -owned utilities that power 49 million people in 2,000 towns and cities nationwide. APPA advocates and advises on electricity policy, technology, trends, training, and operations. HUTCHINSON UTILITIES COMMISSION��` Board Action Form �r�turscti mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm Agenda Item: Approve Req 009550 Phase 3 Cooling Tower Repair Presenter: Mike Gabrielson Agenda Item Type: Time Requested (Minutes): 5 New Business Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: This is for the repair of the dog house and the East Cell structure of the cooling Tower at Plant 1. Also during this phase we will be adding an emergency ladder to get us compliant with OSHA standards. BOARD ACTION REQUESTED: Approve Req 009550 Phase 3 Cooling Tower Repair Fiscal Impact: $157,500 Included in current budget: Yes Budget Change: PROJECT SECTION: Total Project Cost: Remaining Cost: HUTCHINSON UTILITIES ra,�itiak° tt ni'i ni'it II ss�io ni Note PURCHASE REQUISITION HUTCHINSON UTILITIES COMMISSION 225 MICHIGAN ST SE HUTCHINSON, MN 55350 Phone:320-587-4746 Fax:320-587-4721 COOLING TOWER DEPOT 651 CORPORATE CIRCLE STE 206 GOLDEN, CO 80401 Description: Phase 3 Cooling Tower Date Requisition No. 05/15/2023 009550 Required by: Requested by: mgabrielson Item No. Part No. Description Qty Unit Due Date Unit Price Ext. Amount DOG HOUSE, E. CELL STRUCTURE, ESC LADDER- 1 MFG. PART: 1.00 EA 10/22/2023 $157,500.000 $157,500.00 Total: 157,500.00 Date Printed: 05/15/2023 Requisitioned By: mgabrielson Page: 1/1 DEPOT. Cooling Tower Depot, Inc. Hutchinson Utilities CTD PROPOSAL R062-0223 March 16, 2023 225 Michigan Street Hutchinson, MN 55350 Attn: Mr. Mike Gabrielson Mr. Gabrielson, Cooling Tower Depot, Inc. (CTD) is pleased to provide our quotation for your cooling tower repair project. With our extensive cooling tower experience, CTD is adept in identifying the necessary repairs to get the most efficient life out of your cooling tower(s). As a leading designer and manufacturer of industrial cooling towers, CTD is providing you with the highest quality -cooling tower parts and materials, which meet or exceed your requirements. Our designs utilize components that have proven to be reliable in the cooling tower industry. With CTD's experience, convenient website to purchase parts, and our cost advantages, we hope to be of service to you well into the future. CTD appreciates the opportunity to submit our proposal and we look forward to being of further service to you on this project. If you have any questions or require further clarification, please let us know. Sincerely, Brian Fuqua Regional Sales Director 816-331-5536 Office 816-585-3025 Mobile bfuquakctdinc.com R062-0223 Page 1 of 5 March 16, 2023 All Information Contained Herein is Proprietary and Confidential DEPOT. Cooling Tower Depot, Inc. Hutchinson Utilities SCOPE OF WORK Proposal is as follows: 3 CELL COOLING TOWER MARLEY SINGLE FLOW PHASE 3 - PLANT 1 REPAIRS Item 1— Hot Water Basin "Doghouse": Three (3) Cells: • Remove the existing hot water basin doghouse and place into disposal bins supplied by others. • Supply, fabricate and install a new hot water basin doghouse. • The new doghouse shall include new internal structure supports and overhead support joists framed to the existing tower on 4'-0 centers with new mid -bays on 24" centers to prevent the cover from sagging. • The doghouse shall include new 3/4" treated plywood covers secured to the new structure and shall be notched around access ladders for entry into the basin area. • All new materials shall be #1 and better, pressure treated Douglas fir. • All connecting hardware shall be 304 stainless steel. Item 2 — East Cell Plenum Structure Repairs: One (1) Cell: • Remove the plenum columns, diagonal braces, tie lines and fan deck joist supports and place into disposal bins supplied by others (plenum structure defined as the structure between the drift eliminators and partition/end wall). • Supply, fabricate and install new plenum structure including new 2x4 tie lines, splice blocks, 4x4 columns from the basin to the fan deck, 4x4 diagonal braces and fan deck joist supports. • All original splice locations shall be maintained and diagonal brace straps reused to maintain original OEM design. • All new materials shall be #1 and better, pressure treated Douglas fir. • All connecting hardware shall be 304 stainless steel. Note: Structure along partition & end walls excluded due to interference. Additional discovery work shall be replaced as required and agreed to on a time and material basis. BUDGET PRICING ITEMS 1 & 2 $97,500 ESTIMATED FREIGHT PRICE: $10,000 ESTIMATED DURATION: 9-10 Days ADD PRICE FOR FIBERGLASS DOGHOUSE & DOGHOUSE STRUCTURE: $ 6,500 ADD PRICE FOR FIBERGLASS EXTENDED FAN DECK: $24,000 R062-0223 Page 2 of 5 March 16, 2023 All Information Contained Herein is Proprietary and Confidential DEPOT. Cooling Tower Depot, Inc. Hutchinson Utilities Note: Fiberglass doghouse option includes 16oz FRP casing and longitudinal stiffeners spaced on 24 " centers for added strength. Extended fan deck handrails & columns shall be cut and removed and new handrails shall be installed at the perimeter of the new fan deck. Proposal pricing is based upon purchasing base scope and all add options and completing during one (1) mobilization. Add Item 1. Escape Ladder: One (1) Ladder & Landing • Design, supply and install a new HDG escape ladder with temporary landing per OSHA regulations. • The ladder shall extend from the fan deck down to grade and shall be secured to the existing concrete pad. • The new escape ladder shall secure to the existing tower structure with new tie backs and supports where required. • All new materials shall be #1 and better, pressure treated Douglas fir. • All connecting hardware shall be 304 stainless steel. BUDGET ADD PRICE ESTIMATED DURATION: $19,500 1-2 Days Note: Escape ladder shall require the movement of the display sign and the fence to be moved out about 4'-0 for access by others. Any required concrete work shall be by others. R062-0223 Page 3 of 5 March 16, 2023 All Information Contained Herein is Proprietary and Confidential DEPOT. Cooling Tower Depot, Inc. Hutchinson Utilities Terms and Conditions: Pricing Notes: 1. Pricing is valid for 30 days from date of proposal. 2. Labor and supervision is CTD, Open Shop (50 hour week Monday — Friday). No provision included for prevailing wages (if required). 3. No sales or use tax included. Customer to provide tax information to CTD at the time of issuing purchase order. 4. Prices do not include any bonds, building permits, certificates or special licenses that may be required. Also, no PE stamp is included in this pricing. 5. CTD General Terms and Conditions are attached hereto and are incorporated as part of the document. 6. Electrical wiring and connections are not included in this proposal. 7. Any additional work outside the written scope must be approved by customer management prior to work being performed. 8. Items priced separately for accounting and estimating purposes only. Pricing valid only when all items are purchased simultaneously. Add prices do not include mobilization/demobilization costs. 9. Freight FOB shipping points. Freight will be prepaid and added at cost plus 12% plus $199.00 per truck for packaging and handling charges unless otherwise noted. Equipment Responsibilities: Man Lift Fork Lift Crane All Waste Disposal Scaffolding Included Sanitation Included 110V Power at Tower Not Included Asbestos By Others Pneumatic Tools Not Included Not Included Not Included By Others By Others Site Conditions: 1. CTD assumes site conditions to be accessible and reserves the right to adjust invoices to reflect additional charges resulting in unreasonable time delays due to work permitting, process operations, plant alarms, customer -supplied equipment, evacuations, or unsatisfactory site conditions per the current CTD Time and Material rate sheet. 2. Time delays exceeding (1) hour due to work permitting or unsatisfactory site conditions will be billed per our T&M rate sheet. Safetv Responsibilities DISA Not Included TWIC Not Included Confined Space Not Included MSHA Not Included Hole Watch Not Included Basic Plus (BOP) Not Included CPR Not Included Site Specific Not Included Respirators Not Included Fire Retardant Clothing Not Included Drug Testing Not Included Continuous Monitoring Not Included Background Checks Not Included Site Safety Manager Not Included R062-0223 Page 4 of 5 March 16, 2023 All Information Contained Herein is Proprietary and Confidential DEPOT. Cooling Tower Depot, Inc. Hutchinson Utilities Safety: 1. Any additional screening/orientation requirements will be provided at an additional expense. Warranty: Cooling Tower Depot warrants the Work against defects in materials and workmanship for a period of 18 months from the date of shipment to the site, or 12 months after the date of completion, whichever shall first occur, provided that the Client shall give Cooling Tower Depot written notice of any such defects within 10 days after the discovery of the defect. All liability of Cooling Tower Depot under this provision shall be limited to the repair or replacement of the defective parts, FOB shipping point. Cooling Tower Depot shall not be liable for defects, which are the result of corrosion, erosion, deterioration from unusual causes, defects due to normal wear and tear or operating conditions. ADDITIONALLY, COOLING TOWER DEPOT SPECIFICALLY DISCLAIMS ANY AND ALL EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY, AND WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. Payment Terms: I. Materials (freight if applicable): 100% of material price net 30 days from shipment. 2. Labor: Monthly progress billing for labor. 3. A lump sum mobilization invoice of 20% will be issued upon receipt of purchase order to cover offsite mobilization, preplanning activities and material procurement. 4. All invoices due Net 30 days from invoice date. Submitted by, COOLING TOWER DEPOT, INC. Micky Fisher Vice President of Reconstruction R062-0223 Page 5 of 5 March 16, 2023 All Information Contained Herein is Proprietary and Confidential COOLING TOWER General Conditions of Sale Any fully executed Master Service Agreement currently in place between Cooling Tower Depot, Inc. and Client shall take precedence. Cooling Tower Depot, Inc. (CTD) shall provide the materials, equipment, and where applicable, the labor and services described in their proposal (hereinafter the "Work") strictly in accordance with, and subject to, the following terms and conditions, which shall be deemed accepted by the Client in the event that the Client either signs this proposal, or issues a purchase order or contract covering the Work or authorizes Cooling Tower Depot to proceed to perform the Work, in writing or orally. The terms contained herein shall govern should any conflict between these terms and conditions and those to the Client contained in any purchase order or contract regardless of whether these terms and conditions were tendered prior to receipt by Cooling Tower Depot of the conflicting terms from the Client. TERMS OF PAYMENT. Unless otherwise agreed to in writing between Cooling Tower Depot and the Client, Cooling Tower Depot shall be entitled to payment within thirty (30) days of the date of invoice for all Work performed in accordance with the following schedule: a. Drawings, if required, shall be invoiced at 15% of contract value, net 30 days from invoice submittal b. Materials shall be invoiced progressively as materials ship, net 30 days from invoice date; C. Field Construction Labor shall be invoiced as work progresses, net 30 days from invoice date. In the event payment is not made in accordance with the above stated terms, Client agrees to pay Cooling Tower Depot interest on the outstanding, overdue invoices at the rate of one; one half percent (1.5%) per month until paid. In addition, Cooling Tower Depot shall be entitled to all reasonable costs associated with the collection of past due invoices, including reasonable attorney's fees. In the event that Client delays the commencement of the project and/or shipment of the materials, Client agrees to pay all reasonable storage costs, handling, increased costs of transportation and increased administrative costs incurred by Cooling Tower Depot. CHANGES. The Client has the right to make changes or deletions to the Work on the project. In the event that the Client directs a change to the Work, Cooling Tower Depot agrees to perform the change in Work subject to an equitable adjustment in the contract amount as well as additional time for completion. CANCELLATION. Client acknowledges that Cooling Tower Depot's time in preparing and tendering its expertise is an important asset of Cooling Tower Depot and therefore Client agrees that upon cancellation of a contract or purchase order, Client will pay Cooling Tower Depot in accordance with the following: a. If fabrication has not been started, Ten percent (10%) of the contract amount (or estimated contract amount if on a time and material basis) plus any other charges incurred on purchase orders issued by Cooling Tower Depot and/or design and engineering completed if required. Fifteen percent (15%) of the contract price for engineering and administrative costs incurred on behalf of the Client. b. If fabrication has been started, Client shall pay Cooling Tower Depot an amount equal to all of Cooling Tower Depot's direct costs, plus Twenty percent (20%) overhead and profit. Cooling Tower Depot agrees to cooperate with Client and place no additional orders upon receipt of notice of cancellation and further agrees to return all non -specialty component parts and materials to the manufacturer as may be possible. Cooling Tower Depot, thereafter, will tender an invoice reflecting the cancellation charges to the Client, which shall be due and payable within 15 days after having been tendered by Cooling Tower Depot. 4. SALESIUSE TAX, FEES AND PERMITS. Unless otherwise agreed in writing by Cooling Tower Depot and the Client, Cooling Tower Depot's proposal does not include any applicable sales tax, use tax, fees or permits required to perform the Work. Client agrees to pay for such sales and/or use taxes along with all fees and permits required to perform the Work. Client shall indemnify and hold harmless Cooling Tower Depot for such taxes, fees and permits as well as any and all related penalties, interest charges or fines assessed by any Federal, State of Local authority on account of nonpayment. FREIGHT AND TRANSPORTATION CHARGES. Unless otherwise agreed in writing by Cooling Tower Depot and the Client, Cooling Tower Depot does not include freight or other transportation charges associated with the Work specified or requested by addendum or change order. Client agrees to pay all such charges to Cooling Tower Depot upon Cooling Tower Depot tendering an invoice for such freight costs. RISKS OF LOSS AND TITLE. On and after delivery to the carrier for transportation to the Client's site, Client shall be responsible for all loss or damage to materials and equipment due to any cause including but not limited to loss or damage 651 Corporate Circle, Ste. 206 Golden, CO 80401 Phone: (720) 746-1234 Fax: (720) 746-1110 COOLING TOWER resulting from casualty. Title to all materials and equipment purchase shall pass to Client as each item is loaded upon the carrier for transportation to the project site. OVERTIME. This proposal is based upon wages computed at standard hourly rates for a work week of five standard eight hour days, Monday through Friday, or such shorter work week or day as may prevail at the project for similar classes of work. If overtime work is required by the Client, or if overtime is generally prevailing in the vicinity of the project for any class of labor employed by the Client, then the labor and supervision portion of the contract shall be increased to allow for overtime compensation plus additional overhead at the rate of Fifteen percent (15%). TIME FOR COMPLETION / SCHEDULE. Unless otherwise agreed in writing by Cooling Tower Depot and the Client, Cooling Tower Depot shall perform such word as required by its contract within a reasonable time and in accordance with a mutually acceptable form of project schedule. LIMITATION OF LIABILITY. Cooling Tower Depot shall not be liable for any loss, damage, or expense, direct, or indirect resulting from delay or failure in the performance of Cooling Tower Depot's obligations hereunder if such delay or failure is due to acts of God, or the public enemy, strikes, labor trouble, fire, explosions, floods, riots, war, governmental orders or restrictions, shortages of materials or labor, delay of transportation, theft, accidents, or any other cause for which Cooling Tower Depot is not solely responsible (herein collectively referred to as "force majeure"). Cooling Tower Depot shall, upon the occurrence of a force majeure event, provide notice to the Client of the event. Cooling Tower Depot shall, after cessation of the force majeure event be entitled to a reasonable time to complete its obligations under this contract. Cooling Tower Depot's total liability for damages related to the performance of this contract shall be limited to the amount of the contract price and in no event shall Cooling Tower Depot be liable for INCIDENTAL or CONSEQUENTIAL DAMAGES, or for loss of profits, lost profit by reason of plant shutdown, non -operation, or increase of expense of operation of other equipment or facilities or for any special or indirect damages, including but not limited to loss of profits or revenues, loss of use of equipment, cost of replacement power, additional expense incurred in the use of equipment, facilities and claims of customers of the Client, regardless of whether the claim arises out of contract, tort, warranty (express or implied), product liability, strict liability, negligence, or any other equitable or legal theory. Unless otherwise agreed in writing by Cooling Tower Depot and the Client, Cooling Tower Depot shall assume no liability for the structural integrity or the strength of the Work. 10. NEGLIGENCE AND INDEMNITY. Unless otherwise agreed in writing between Cooling Tower Depot and the Client, Cooling Tower Depot shall not be liable far any claim, damage, judgment, cost or expense arising out of the negligence of the Client. In the event that both Cooling Tower Depot and the Client are named in an action or claim arising out of the joint or several negligence of the parties hereunder, Cooling Tower Depot will only be responsible for that portion of damage, claim, judgment, cost or expense that its negligence bears in proportion to the total negligence of all responsible parties. It is expressly understood between Cooling Tower Depot and the Client that Cooling Tower Depot shall not be responsible to Client for any indirect or special damage including incidental or consequential damages arising from any action in which Cooling Tower Depot is named as a party responsible for any and all of the claimed damages. Additionally, Cooling Tower Depot shall have no indemnity obligation and shall not be required to hold harmless and defend the Client for any claim, damage, judgment, cost or expense except as may have been caused by the negligence, proportional or otherwise, of Cooling Tower Depot. Both Cooling Tower Depot and Client agree to waive their rights to subrogation under any policy of insurance relating to or covering the project. The forgoing indemnity shall be further limited as follows: a. as between Cooling Tower Depot and the Client, Cooling Tower Depot's liability for loss of or damage to property of Client, including property constituting the Work, shall be limited to the extent and scope of insurance as provided. b. the Cooling Tower Depot's construction liability for damage to or destruction of property of Client, including the Work to be performed hereunder, shall terminate upon the transfer of care, custody, and control thereof, and c. when the Work has been completed, Cooling Tower Depot shall give Client written notice to such effect. Unless Client shall, upon receipt of such notice, give Cooling Tower Depot written notice of any item of the Work not completed and acceptable, the care, custody, and control shall pass to Client. it. WARRANTY. Cooling Tower Depot warrants the Work against defects in materials and workmanship for a period of 18 months from the date of shipment to the site, or 12 months after the date of completion, whichever shall first occur, provided that the Client shall give Cooling Tower Depot written notice of any such defects within 10 days after the discovery of the defect. All liability of Cooling Tower Depot under this provision shall be limited to the repair or replacement of the defective parts, FOB shipping point. Cooling Tower Depot shall not be liable for defects, which are the result of corrosion, erosion, deterioration from unusual causes, defects due to normal wear and tear or operating conditions. ADDITIONALLY, COOLING TOWER DEPOT SPECIFICALLY DISCLAIMS ANY AND ALL EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY, AND WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. 651 Corporate Circle, Ste. 206 Golden, CO 80401 Phone: (720) 746-1234 Fax: (720) 746-1110 COOLING TOWER 12. INDEPENDENT CONTRACTOR. Cooling Tower Depot shall perform the Work hereunder as an independent contractor and shall have the right to select the means and method of construction and operation of its employees and subcontractors. Cooling Tower Depot shall conform to all applicable safety standards required by any Federal, State, or Local government and shall comply with all OSHA requirements as may be applicable to the project. Cooling Tower Depot shall have the right to subcontract those portions of the Work that Cooling Tower Depot deems in its best interest without interference from the Client. 13. PERFORMANCE TESTS. In the event that performance tests are required, the tests shall be performed by either Cooling Tower Depot or a neutral third party as may be mutually agreed upon by Cooling Tower Depot and Client and shall be performed pursuant to the procedures set forth by Cooling Technology Institute as specified by ATC-105, and shall be subject to the tolerances specified herein. 14. ENTIRE AGREEMENT AND CHOICE OF LAW. Unless otherwise agreed in writing by Cooling Tower Depot and Client, this agreement shall be governed by the laws of the state of Colorado. The contract represented by this proposal constitutes the entire understanding of the parties. All prior understandings, writings, proposals, between the parties are hereby merged and supersede hereby. This agreement may not be modified or amended except by written instrument signed by a duly authorized representative of each party. AGREED TO AND ACCEPTED THIS DAY OF , 20 Cooling Tower Depot, Inc. Client 651 Corporate Circle, Ste. 206 Golden, CO 80401 Phone: (720) 746-1234 Fax: (720) 746-1110 HUTCHINSON UTILITIES COMMISSION��` Board Action Form �r�turscti mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm Agenda Item: Approve Req 009551 Phase 1 Tuck Point Repair Plant 1 Presenter: Mike Gabrielson Agenda Item Type: Time Requested (Minutes): 5 New Business Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: This is for the repair of the tuck pointing on the brick on Plant 1 which will be done by American Masonry. This project will be made up of 3 phases over a few years. BOARD ACTION REQUESTED: Approve Req 009551 Phase 1 Tuck Point Repair Fiscal Impact: $164, 810 Included in current budget: Yes Budget Change: PROJECT SECTION: Total Project Cost: Remaining Cost: HUTCHINSON UTILITIES ra,�itiak° tt ni'i ni'it II Ewa s�io ni AMERICAN MASONRY 7701 EAST RIVER ROAD FRIDLEY, MN 55432 Note Description: Phase 1 Tuck Pointing PURCHASE REQUISITION HUTCHINSON UTILITIES COMMISSION 225 MICHIGAN ST SE HUTCHINSON, MN 55350 Phone:320-587-4746 Fax:320-587-4721 Date Requisition No. 05/15/2023 009551 Required by: Requested by: mgabrielson Item No. part No. Description Qty Unit Due Date Unit Price Ext. Amount PHASE 1 TUCK POINTING NWE SIDES - MFG. PART: 1 1.00 EA 10/22/2023 $164,810.000 $164,810.00 Total: 164,810.00 Date Printed: 05/15/2023 Requisitioned By: mgabrielson Page: 1/1 oouo�8 6 �o� �wpoyA41� A ,,gip �i /��+1 Y MERICAN 7701 East River Road Fridley, MN 55432 763-502-1400 Fax 763-502-1400 WWW.americanmasonry.net May 5, 2023 Mr. Mike Gabrielson Production Manager 225 Michigan Street SE Hutchinson, MN 55350 Re: Masonry Repair Proposal Dear Mike, Thank you for contacting American Masonry Restoration in regard to your upcoming masonry repair project. Please see attached for our proposal for the exterior of the building masonry repairs and contact me with any questions or revisions that may be needed. The proposal can be adjusted to accommodate the timing of the work. At this time our budget includes completing these repairs over two years. Coordination with the plant would be needed to complete some of the repairs that may be located in safety sensitive areas and to maintain operation of the plant. Sincerely, AMERICAN MASONRY RESTORATION 1000 Dustin R. Sly Exterior Building Maintenance & Repair Repointing Caulking Brick/Stone Repair Exterior Painting Chemical Cleaning 7701 East River Road Fridley, MN 55432 763-502-1400 Fax 763-502-1400 WWW.americanmasonry.net Date: May 5, 2023 Presented To: Mr. Mike Gabrielson Project: Hutchinson Power Plant Masonry Repairs Disclosure Statement The data contained herein shall not be duplicated by anyone without prior written permission of American Masonry Restoration and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than evaluation by the party intended. Exterior Building Maintenance & Repair Repointing Caulking Brick/Stone Repair Exterior Painting Chemical Cleaning RAIEE", A111C ., r i i May 5, 2023 Repair Key: Phase 1, Year 1: Original Building North, West Addition and East Addition Roof and North Elevation. Phase 2, Year 2: Original Building South, East Addition South and Garage Buildings Phase 3, Year 3: Precast Building. 7701 IF.:«asIP IRiiveir IRoad, If:iriidley, MIN 55432 63 502 1400 11:, K 763 502 1300 mj mm erGmd,mirm mmm irm iry, irmmd�^Ih RAIEE", A111C ., r i i May 5, 2023 The work at the original building includes full repointing of all brick and stone mortar joints throughout the facade including roof levels. The sealant at the vertical joints in the columns will be replaced and the sills will be coated with a color to simulate the limestone appearance of the decorative limestone on the building. 7701 IF.:«asIP IRiiveir IRoad, If:iriidley, MIN 55432 6 502 1400 11:, K 763 502 1300 armm eirrGmd,miYm mmm iYm iry, iYmmd�^Ih RAIEE", A111C ., r i i May 5, 2023 Sealants have a 15-20 year life at perimeters and will be replaced as part of this project. 7701 IF.:«asIP IRiiveir IRoad, If:iriidlley, MIN 55432 63 502 1400 11:, K 763 5021300 armm eirrGmd,miYm mmm iYm iry, iYmmd�^Ih RAIEE", A111C ., r i i May 5, 2023 Three louver areas will be infilled with brick and toothed to match the plane of exterior facade. All penetrations that are now abandoned will be filled with brick. This will be coordinated so the holes that are still in use are not filled. 7701 IF.:«asIP IRiiveir IRoad, If:iriidley, MIN 55432 6 502 1400 IFAK 763 502 1300 mj mm eirrGmd,miYm mmm iYm iry, iYmmd�^Ih RAIEE", A111C ., r i i May 5, 2023 Several smaller roof level walls are exposed and will be repointed as part of this work. 7701 IF.:«asIP IRiiveir IRoad, If:iriidley, MIN 55432 6 502 1400 IFAK 763 502 1300 mj mm eirrGmd,miYm mmm iYm iry, iYmmd�^Ih RAIEE", A111C ., r i i May 5, 2023 The mortar joints vary from poor to fair throughout the exterior of the original building. The deterioration is widespread and located on all of the original wall facades. 7701 IF.:«asIP IRiiveir IRoad, If:iriidley, MIN 55432 6 502 1400 IFAK 763 502 1300 armm eirrGmd,miYm mmm iYm iry, iYmmd�^Ih RAIEE", A111C ., r i i May 5, 2023 This facede will be selectively repointed up to 100 LF and the sealants at the brick to window perimeters replaced. 7701 IF.:«asIP IRiiveir IRoad, If:iriidlley, MIN 55432 63 502 1400 11:, K 763 5021300 mj mm eirrGmd,miYm mmm iYm iry, iYmmd�^Ih RAIEE", A111C ., r i i May 5, 2023 The roof level mortarjoints at the roofline should be repointed and the sealants at the window perimeters should be replaced. 7701 IF.:«asIP IRiiveir IRoad, If:iriidley, MIN 55432 6 502 1400 11:, K 763 502 1300 mj mm eirrGmd,miYm mmm iYm iry, iYmmd�^Ih RAIEE", A111C ., r i i The precast sealants are starting to lose bond and will be replaced. May 5, 2023 7701 IF.:«asIP IRiiveir IRoad, If:iriidley, MIN 55432 6 502 1400 11:, K 763 502 1300 mj mm erGmd,mirm mmm irm iry, irmmd�^Ih RAIEE", A111C ., r i i May 5, 2023 The mortar patches will be replaced with a concrete material at the precast building. 7701 IF.:«asIP IRiiveir IRoad, If:iriidley, MIN 55432 6 502 1400 11:, K 763 502 1300 mj mm eirrGmd,miYm mmm iYm iry, iYmmd�^Ih RAIEE", A111C ., r i i May 5, 2023 All of the vertical expansion joints will be replaced with new backer rod and sealant. The door perimeters and penetrations will have the sealant replaced. The sealant at the brick to concrete will also be included for replacement. 7701 IF.:«asIP IRiiveir IRoad, If:iriidley, MIN 55432 6 502 1400 IFAK 763 502 1300 armm eirrGmd,miYm mmm iYm iry, iYmmd�^Ih RAIEE", A111C ., r i i May 5, 2023 A repointing allowance of up to 50 LF has been included at the precast building. 7701 IF.:«asIP IRiiveir IRoad, If:iriidley, MIN 55432 63 502 1400 11:, K 763 5021300 mj mm erGmd,mirm mmm irm iry, irmmd�^Ih RAIEE", A111C ., r i i May 5, 2023 The garage structures are in need of repointing and limited block replacement. 7701 IF.:«asIP IRiiveir IRoad, If:iriidley, MIN 55432 6 502 1400 11:, K 763 502 1300 mj mm eirrGmd,miYm mmm iYm iry, iYmmd�^Ih RAIEE", A111C ., r i i May 5, 2023 The block garages mortar is deteriorating and will be repointed 100% and painted after the repairs are completed. 7701 IF.:«asIP IRiiveir IRoad, If:iriidley, MIN 55432 63 502 1400 11:, K 763 5021300 mj mm eirrGmd,miYm mmm iYm iry, iYmmd�^Ih AMEE", A111C ., r i i May 5, 2023 Repair Key: iiiiiiiiiiiiiiiiiiiiiillillillillillliiiiiiiiiiiiiiiiiiiiiiiiiiiiii Phase 1, Year 1: Original Building North, West Addition and East Addition Roof and North Elevation. Phase 2, Year 2: Original Building South, East Addition South and Garage Buildings Phase 3, Year 3: Precast Building. 7701 IF.:«asIP IRiiveir IRoad, If:iriidley, MIN 55432 63 502 1400 11:, K 763 502 1300 mj mm erGmd,mirm mmm irm iry, irmmd�^Ih AMEE", A111r ., r i i Date: May 5 , 2023 To: Mr. Mike Gabrielson Project: Hutchinson Powerplant Exterior Masonry Repairs Architect: N/A Addenda: N/A May 5, 2023 American Masonry Restoration proposes to furnish all the necessary materials and to provide skilled labor to perform the following scope of work. Prices listed include standard contractors liability insurance, compliance with all OSHA regulations, all labor, materials and equipment for our scope of work. We reserve the right to withdraw this proposal if it is not accepted within thirty days. Our payment terms are net 10 days on all progress invoices. Interest in the amount of 1 1/2 percent will be charged on all past due balances. Phase 1 scone of repair work includes (orignal building North. West Addition. East Addition Roof & North): 1. Full repointing of all brick and stone joints, coating of sills, brick replacement allowance of up to 60 units, caulking of all window perimeters all mobilization and access equipment needed to complete our work. 2. The west addition will have the window perimeter sealants replaced, expansion joint sealants replaced and a selective repointing allowance of up to 100 LF to repair any cracked mortar joints. 3. Selective repointing at the east addition (mostly roof line) up to 100 LF. replacement of sealants at the east addition window perimeters. Total Cost: $164,810.00 Phase 1 Phase 2 scope of repair work includes (East Addition South, South Orignal Building, & Garages): 1. Full repointing of all brick and stone joints, brick replacement allowance of up to 40 units, brick infills at three louvers, caulking of all window perimeters all mobilization and access equipment needed to complete our work at the south elevation.. 2. The garage buildings will will be fully repointed, a block patching allowance to replace 20 deteriorated block and repainting of both buildings. 3. Selective repointing at the east addition (mostly roof line) up to 100 LF. replacement of sealants at the east addition window perimeters. Total Cost: $138,695.00 Phase 2 Phase 3 scope of repair work includes (Precast Building_ 1. The precast building will have all exterior sealants replaced, door perimeter sealants replaced, brick repointing allowance of up to 50 LF and a concrete patching allowance to replace deteriorated mortar patches. Total Cost: $38,400.00 Phase 3 Assumptions: Staging area will be provided for equipment and material. Work is to be performed 2023- 20251, access to water and power will be needed at no charge. Exclusions: Removal or disposal of hazardous material, building permits, bonds, sheet metal work, interior work, mechanical or electrical removal, protection or installation, cold weather conditions, overtime or premium work hours and any item not specifically listed above. AMERICAN MASONRY RESTORATION Dustin R. Sly 7701 I::.::ass- IRiveir IR a , If::lridl� ey, MIN 55432 6 02 1400 1:::AK 763 502 1300 aI"@er"IIcaIY"hiImasoIY"hiIr"y.IY"hiWdt Top Tier Masonry Solutions LLC 1796 Eldridge Ave Saint Paul. MN 55113 11MMUSUMMMM Bill to Hutchison Utilities I1110W;:dui 1 0u sollvli! o 1. Building restoration TopTiermasonry@gmail.com +1 3202968353 hftps://www.TopTierMasonrySolutions.com Estimate details Estimate no.: 127 Estimate date: 03/09/2023 mortar removal and replacement on exterior brick where discussed caulking removal and replacement on control joints on exterior removing and replacing deteriorated brick and replacing with matching brick on exterior acid wash after install Note to customer This estimate includes all labor, materials, and rentals to complete the job. All materials and products are premium commercial grade products for maximum lifespan. Work Scope Would Be Completed In Phases Over The Next 5-6 Years. 30% Downpayment Needed For Each Phase Before We Start Each Year For Scheduling And Material Purposes. The Rest Of Payment Of Each Phase Is Due On Completion. We Appreciate Your Patience. Thanks, John wa rMW01 NY S017U;rXS Aii i uoariu`d $726,397.00 Total $726,397.00 HUTCHINSON UTILITIES COMMISSION Board Action Form r�turit mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm Agenda Item: REQ #9552 - Hutchinson Substation Transformer LTC Repair Presenter: Dan L. Agenda Item Type: Time Requested (Minutes):; 5 New Business Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: This requisition is for the repair of the Hutchinson Substation transformer Load Tap Changer (LTC) which began in the fall of 2022. Upon inspection and replacement of the LTC motor in 2022 it was determined that further repairs were required. The parts needed were not available until now. The total cost includes the labor/travel and a parts "kit", however it is likely that only a portion of the kit will be used and the purchase order will be credited with any parts returned. It is estimated that approximately $5500-$7500 worth of parts of the $44,937 kit will be used, resulting in a total project cost around $20,000. Attachments: -Quote #856205 -Requistion #9552 MAY 2023 BOARD ACTION REQUESTED: Approval of requisition #9552 to Qualus Services, LLC. Fiscal Impact: $57,091 Included in current budget:No Budget Change: PROJECT SECTION: Total Project Cost: Remaining Cost: HUTCHINSON UTILITIES ra,�itiaa° oni'initIIIEwasrioI'll Note PURCHASE REQUISITION HUTCHINSON UTILITIES COMMISSION 225 MICHIGAN ST SE HUTCHINSON, MN 55350 Phone:320-587-4746 Fax:320-587-4721 QUALUS SERVICES, LLC 100 COLONIAL CENTER PARKWAY SUITE 400 LAKE MARY, FL 32746 Description: Hutch Sub XFMR LTC Repair Date Requisition No. 05/15/2023 009552 Required by: Requested by: Mang Item No. part No. Description Qty Unit Due Date Unit Price Ext. Amount LTC REPAIR WORK SCOPE - QUOTE #85205 MFG. PART: 1 1.00 EA $12,154.000 $12,154.00 REINHAUSEN LTC PARTS KIT RENTAL - UNUSED MATERIAL TO BE RETURNED TO 2 VENDOR FOR CREDIT 1.00 EA $44,937.000 $44,937.00 QUOTE #85205 MFG. PART: Total: 57,091.00 Date Printed: 05/15/2023 Requisitioned By: DLang Page: 1/1 %� i% % j�''°. %o % % D /, / i / / r ,, EXECUTIVE SUMMARY 04/24/2023 Attention: Daniel Lang Subject: LTC Inspection -repair Dear Daniel, Qualus Services, LLC appreciates this opportunity to be of service to Hutchinson Utilities Commission. After careful review, it is our pleasure to submit this fixed price proposal for your consideration. The execution strategy described in this proposal has been prepared to define the scope of work and overall approach that Qualus intends to follow throughout the execution of this project. Staffed with experienced engineers, field service technicians, operational professionals, and outfitted with the most up-to-date software and equipment, Qualus prides itself on being at the forefront in terms of industry standards, testing & design capabilities and quality assurance processes. Our proven business philosophy is to invest in building long-term relationships with our clients based on our strong client -centric culture emphasizing safety, quality, and project execution track record. We appreciate the opportunity to work with you on this project. If you have any questions or concerns, please contact me at 218-242-2308 or by email jamie.foster@gualuscorp.com Sincerely, Jamie Foster Sr. Client Manager 100 Colonial Center Parkway, Suite 400 • Lake Mary, FL 32746 • 833-QUALUSI • qualuscorp,corn 1of101 DESCRIPTION OF PROJECT....................................................................................................................... 2 EQUIPMENTSCOPE....................................................................................................................................3 SCOPEOF SERVICE.....................................................................................................................................3 EXCLUSIONS................................................................................................................................................ 3 NOTES AND CLARIFICATIONS..................................................................................................................3 RESPONSIBILITIES......................................................................................................................................4 PROJECT SCHEDULE...................................................................................................................................5 HSSE & HUMAN PERFORMANCE.............................................................................................................5 QUALITYPROGRAM...................................................................................................................................5 PRICE............................................................................................................................................................ 5 TERMS.......................................................................................................................................................... 6 PROPOSAL ACCEPTANCE.......................................................................................................................... 6 STANDRAD TERMS AND CONDITIONS OF SALE...................................................................................7 100 Colonial Center Parkway, Suite 400 • Lake Mary, FL 32746 • 833-QUALUSI • gLAalLAscorp,com 2 of 101 Description of Project LTC Inspection -repair EQUIPMENT SCOPE LOTO by Hutchinson Utilities Estimated two days to complete work. Drain LTC mineral oil into storage tote Remove LTC door hardware & Gasket Clean inside LTC and compartment Inspect all contacts, reversing contacts Inspect LTC components & (resistors if applicable) Replace any worn or defective parts (communicate defective parts to Utilities Manger) Operate LTC to make sure moveable parts are working correctly. Replace door gasket and tighten all hardware. Pump oil in LTC and sample. Provide reports. EXCLUSIONS Qualus excluding the services listed below. Should any of these services be desired, please contact Qualus for more information: NOTES AND CLARIFICATIONS 1. Unless otherwise specifically agreed -to in this proposal document, all job -specific electronic files produced, modified, developed, utilized or incorporated as part of a 100 Colonial Center Parkway, Suite 400 • Lake Mary, FL 32746 • 833-QUALUSI • gUakAscorp,corn 3of101 project, including (but not limited -to): Autodesk Autocad drawing files, system study project files, electronic test set files, electronic data collection medium files and any associated dll files remain the intellectual property of Qualus and are not included in the deliverable package of test reports, study reports, report documentation or presentation documentation. The files in the intellectual property includes (but is not limited -to) documents with the extensions of:.gcm, .bdf, .ovt, .rmp, .occ, .xml, .xIs, .xIsx, .doc, .docx, .axt, .axd, .mdb, .dal, .epr, .db, .rdb, .dxf, .dwg, .set, .ddb, .dv6, .plan, etc. 2. Sales tax is not included in this proposal but will be added to all applicable invoices. If this project is tax exempt, please submit applicable tax-exempt certificate with purchase order or order acknowledgement upon award of the project. 3. Any delays experienced on site, not caused by Qualus, such as inclement weather, de- energizing/energizing equipment for the outage, equipment malfunction, other schedule of coordination between trade(s), etc. may be subject to additional charges 4. Any equipment found defective during inspection or testing will be brought to your immediate attention. Any repairs to equipment will require written authorization prior to repairs being performed and charged per Qualus rates. 5. Notice of delays or change orders will be brought to your attention before charges are incurred. The customer must provide written authorization to proceed with any additional work. 6. A written purchase order or signed copy of the Work Authorization / Service Agreement is required before materials can be ordered and/or before site work can be performed. 7. Payment is due on receipt of invoice. No retainage is agreed to or accepted for this project. Hutchinson Utilities Commission RESPONSIBILITIES 1. Provide access and parking into the building. 2. Cleaning site/locations from any/all obstructions. 3. Provide snow and or ice removal, as needed. 4. Provide all documents necessary for SOW 5. Provide LOTO 6. Provide grounding of transformer 100 Colonial Center Parkway, Suite 400 • Lake Mary, FL 32746 • 833-QUALUSI • gUakAscorp,corn 4 of 101 PROJECT SCHEDULE The pricing is based on work being performed during normal working hours, Monday through Friday, 7 AM — 5:00 PM. Work after, Saturdays, Sundays, and Holidays is not included. Any specific schedule or time frame offered for accomplishing the Work Scope in this proposal is subject to prior sale and the availability of Qualus resources. Confirm the schedule for performance of this Work Scope with Qualus at the time of order placement. : KI;1-1:IIJ M FA 011»:19101:d M FA 01 Cdi] I Safety First, We All Own It is a core value and atop priority for all projects. Qualus operates with a strict zero -tolerance policy when it comes to non-compliance of safety protocols. In addition to our Corporate Safety Manual and our Live Saving Rules, a site -specific safety plan will be created, tailored, and distributed in order to meet the specific needs and challenges of the project. Our teams also utilize Job Task Hazard Analyses and HP utilization checklists to ensure that we maintain our heightened state of awareness when it comes to your infrastructure. Any elements of your programs not covered in our standards will be included as a requirement in the working conditions. C0 07�1:L1 Ji Commit to Quality — This Is Why We Check is another core value. We have worked to foster a culture rooted in quality, continuous improvement, and responsiveness. As a result, we have developed and tested a unique set of quality assurance and control practices that is setting the standard in the industry and has proven to be effective in reducing errors at every level. PRICE Qualus is proposing to complete the Work Scope listed above for.......... $ 12,154.00 Reinhausen rental cost for LTC parts kit is........................................................................ $ 44,937.00 see below Qualus must rent the LTC repair kit from vendor and we only get charged for the material we use on the LTC. LTC contact cost is estimated at $ 5500-7500 depending on the quantity used 100 Colonial Center Parkway, Suite 400 • Lake Mary, FL 32746 • 833-QUALUSI • gUakAscorp,corn 5of101 Standard [lua|usTerms and Conditions apply Terms: Net ]Odays This proposal isvalid for ]Odays :2:101:1011fil Willdcal 42 ril 01 [a] I Upon acceptance of this proposal, please send contract/purchase order to: Email: 100 Colonial [enter Parkvay, Sude4OQ ^ Lake Mary, FL32745 ^ 833-QUALUS1 ^ qua|uscorpxom STANDRAD TERMS AND CONDITIONS OF SALE Unless a separate agreement on terms and conditions exist between the Company and the Purchaser, the following terms and conditions shall apply to all sales by Qualus Corp. and its affiliates, including Qualus, LLC, Qualus Services, LLC, Qualus Solutions, LLC, and Qualus Solutions of FL, LLC (collectively, hereinafter the "Company"). 1. Terms of Payment — Payment terms are net cash due thirty (30) days from the date of invoice. If payment is not made within thirty (30) days of the invoice date, a late payment charge of one and one half percent (1 i/2%) per month shall be imposed on the unpaid balance. With respect to goods purchased, pro rata payments shall become due as partial shipments are made. When shipments are delayed by the Purchaser, payment shall become due from the date the Company is prepared to make shipment. Goods which at Purchaser's request (i) are held for delayed shipment or (ii) are placed in off -site storage, will be invoiced as if shipped when originally scheduled and will be held and stored at the risk and expense of the Purchaser. 2. Payment - If, in the sole opinion of the Company, the financial condition of the Purchaser at the time the equipment is ready for shipment does not justify the terms of payment specified, then as a condition of shipment, Company may require (i) that the Purchaser provide adequate assurances of payment or (ii) payment terms satisfactory to the Company, in its sole discretion. 3. Quotations - 3.1 Quotations are void unless accepted within thirty (30) days from the date thereof, unless otherwise stated and, in the meantime, are subject to change or withdrawal upon notice. Orders made thereon are not binding until and unless accepted by the Company. Shipping dates are approximate and based upon prompt receipt of all necessary information and approved drawings whenever required. Stenographic and clerical errors are subject to correction. 3.2 Unless otherwise specified in writing, all quotes are on a straight time basis, excluding work on Saturdays, Sundays and Holidays. 4. Changes, Deletions and Extra Work — Purchaser, without invalidating the Contract, may order extra work scope and make changes in addition to or deducting from the work, and the Contract sum shall be adjusted accordingly. All such work shall be executed under the conditions of this Contract except that any claim for extension of time caused thereby shall be adjusted at the time of ordering such change. The value of any such extra work or change shall be determined in one or more of the following ways: (a) by estimate and acceptance of lump sum. (b) by unit prices named in the Contract or subsequently agreed upon. (c) by cost and percentage of cost or by cost and a fixed fee. 5. Minimum Billing Charge - The minimum billing charge shall be $100.00. 6. Delivery - Unless otherwise specified, all products are delivered f.o.b. point of shipment regardless of transportation costs being "allowed”, "pre -paid", or "collect". 7. Shipment Delays - The Company shall not be liable for delays in starting work or in shipment or non - shipment due to causes beyond it's reasonable control or due to acts of God, acts of the Purchaser, fires, strikes, labor disturbances, floods, pandemics, epidemics, quarantine restrictions, war, insurrections or riot, civil or military authority, compliance with priority orders or preference ratings issued by the Government, freight embargo's, car shortages, wrecks or delays in transportation, unusually severe weather, or inability to obtain necessary labor, materials or manufacturing facilities due to such causes or any of them. In the event of any such delay, the date of shipment will be extended, at the minimum, for a period equal to the period of the delay. The contract of sale will in no event be subject to cancellation by the Purchaser, whether due to delay in delivery or to any other cause, except by mutual agreement of the parties, nor shall the Company be liable under any circumstances for special or consequential damages on any account of delay. 8. Suspension/Cancellation — In the event Purchaser requests a suspension of work under this Contract, Purchaser shall, in writing, notify Company reasonably in advance of the suspension date; this notification will indicate the anticipated suspension period. Company shall advise Purchaser of the price adjustment resulting from the planned suspension of the work. The price adjustment will be based on Company's ability to reasonably relocate manpower, and any materials, and equipment during the suspension period. Remobilization costs will be priced on the same basis. Purchaser may cancel this contract upon thirty (30) days written notice to the Company, and upon payment to Company of reasonable and proper cancellation charges; including but not limited to charges for engineering, testing, repair, upgrade and installation work completed, and for materials on order / in manufacture / in storage and lost profits ("Cancellation Charges"). 100 Colonial Center Parkway, Suite 400 • Lake Mary, FL 32746 • 833-QUALUSI • gUakAscorp,corn 7of101 If the financial condition of Purchaser at any time does not, in the judgment of Company, justify continuance of the work to be performed hereunder on the terms of payment agreed upon, Company may require full or partial payment in advance or shall be entitled to cancel the Contract and shall receive reimbursement for its reasonable and proper Cancellation Charges. In the event of bankruptcy or insolvency of Purchaser or in the event any proceeding is brought against the Purchaser, voluntarily or involuntarily, under the bankruptcy or any insolvency laws, Company shall be entitled to cancel the Contract at any time during the period allowed for filing claims against the estate and shall receive reimbursement for its reasonable and proper cancellation charges. Company's rights under this paragraph are in addition to all rights available to it at law or in equity. 9. Limitation of Liability - The Company shall not accept any penalty or liquidated damage clauses of any kind, or any liability arising from such clauses, unless specifically approved in writing by a duly authorized representative of the Company. The Company shall not be liable for any indirect, special, consequential, or punitive damages (including lost profits, loss of use, business interruption, lost productivity, loss of communications) arising out of or relating to this purchase (whether for breach of contract, breach of warranty, tort, negligence, or other form of action) and irrespective of whether Company has been advised of the possibility of any such damage. In no event shall the Company's liability exceed the price the Purchaser paid to the Company for the specific Goods or Services provided by the Company giving rise to the claim or cause of action. 10. Damage and Loss Claims — . The Company shall not be responsible for loss, shortage, or damage after receipt of "in good order” receipts from the transportation company. The Company's responsibility for loss, shortage, or damage ceases with the delivery to a common carrier, at which time title and risk of loss pass to the purchaser, and all claims for loss, shortage, damage, or delay must be made to the carrier by the Purchaser. Concealed damage claims must be reported to the carrier within fifteen (15) days from the date of delivery. The Company will reasonably assist the Purchaser in securing satisfactory adjustment of any claims. 11. Warranty — 11.1 The Company warrants that the (i) goods shall be as provided by the specifications provided by Purchaser and new (unless otherwise directed or permitted), and if new, without apparent damage or defect, (ii) services will be performed in accordance with the specifications provided by Purchaser and performed in a workmanlike manner. In the event Purchaser notifies Company of defective materials or workmanship within the lesser of eighteen (18) calendar months from shipment of materials or completion of the work, or twelve (12) calendar months from installation of the goods, the Company will, (i) at its option either repair or replace defective new materials, and correct the defective workmanship free of charge. Repairs or warranty work shall be performed f.o.b. factory or at a Purchaser's site, at the Company's option. 11.2 Whenever work is performed at Purchaser's site, it will be performed during a normal eight -hour straight -time day. If the Purchaser requests that product warranty work be performed during any other time period, Purchaser will be invoiced for the premium portion of the work; i.e. the difference between the applicable rate and the overtime rate for the services performed 11.3 This warranty does not apply to, nor is any expense or other damages or liability assumed for, any goods which are used, which have been improperly stored, or installed, or from any accidental or intentional attempts to operate the goods in excess of their rating, or in any abnormal atmosphere or environments, or to which unauthorized repairs have been made whether or not such goods are defective or in accord with the specifications. Any such repairs or modifications must be authorized by the Company in writing. 11.4 This warranty does not apply to, nor is any expense or other damages or liability assumed for work performed on serviced equipment that has been subsequently serviced by another firm without authorization by the Company in writing. 12. Equipment and Materials of Others - The Company's responsibility does not extend to equipment not manufactured by the Company. The Company will reasonably assist Purchaser in making claims under any warranty provided by the supplier or manufacturer of such equipment. 12.1 The Company's responsibility does not extend to used equipment supplied in any other than "fully reconditioned" state. 12.2 THE FORGOING WARRANTY IS EXCLUSIVE AND EXPRESSLY IN LIEU OF ALL OTHER WARRANTIES (EXCEPT TITLE), WHETHER EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THE FORGOING REMEDIES OF REPAIR OR REPLACEMENT SHALL CONSTITUTE THE SOLE REMEDY OF THE PURCHASER AND SOLE LIABILITY OF THE COMPANY FOR ANY BREACH OF WARRANTY. 13. Nuclear Insurance — Indemnity - For applications in nuclear projects, the Purchaser/Owner 100 Colonial Center Parkway, Suite 400 • Lake Mary, FL 32746 • 833-QUALUSI • gUakAscorp,com 8of101 Client Name I Project Name I Services shall have a complete and proper insurance protection against liability and property damage resulting from a nuclear incident and shall indemnify the Company, its suppliers and subcontractors against all claims resulting from a nuclear incident. 14. Returned Goods — No goods shall be returned without the Purchaser having secured approval and terms of return from the Company. The return of all goods including, but not limited to, returnable shipping materials such as cable reels, end plates or covers, oil drums, gas bottles, etc. will not be permitted under any condition without the Company's properly executed Returned Goods Authorization Form. Goods returned without complete identification in accordance with the Company's instructions or without charges prepaid shall not be accepted. The Company reserves the right to refuse any goods returned for credit. 15. Termination - After acceptance by the Company, an order shall not be terminated, in whole or part by the Purchaser except by agreement in writing from the Company and such agreement shall be contingent upon payment of reasonable Cancellation Charges based upon expenses already incurred and commitments made by the Company plus a charge of 10% of the contract price to compensate the Company for indirect costs resulting from the termination. 16. Rescheduling - Rescheduling of an order by the Purchaser shall require agreement in writing executed by the Company and renegotiation of the price and escalation terms to reasonably cover additional costs and commitments occasioned by the change. Delivery commitments made by the Company are based upon complete specifications and/or information supplied by the Purchaser with the order and upon prompt return of approval drawings (if required by the Purchaser) by the date requested by the Company. Rescheduling of any order by the Company as a result of the Purchaser's delay in returning approval drawings shall require renegotiation of price and escalation terms to reasonably cover additional costs and commitments occasioned by the delay. 17. Drawing Approval and Changes - If at drawing approval, the Company has failed to design the product in accordance with the Purchaser's specifications, the Company shall, at its expense, make appropriate changes. Where Purchaser's specifications are not definitive, the Company reserves the right to design the product in line with, in the Company's judgment, good engineering practice. If at drawing approval, the Purchaser makes changes outside the scope of the design as covered in Purchaser's specifications, the price and delivery terms shall be renegotiated to reasonably cover any additional cost and commitments occasioned by the change. Such change must be in writing executed by the Purchaser and Company. Changes made to an order by the Purchaser after engineering is completed or entry of the order into manufacturing shall result in substantially greater costs and delivery delays. 18. Taxes - Prices quoted are exclusive of any present or future federal or state taxes or local sales, use or excise taxes. If any such present or future sales, use or excise taxes apply, then they shall be added to the invoice as a separate item unless Purchaser has furnished an acceptable tax exemption certificate from such tax prior to shipment. 19. Indemnification — Purchaser shall fully indemnify, defend and hold harmless Company, its affiliates and all of its and their respective co -owners, partners, joint venturers, officers, directors, employees and agents (collectively the "Company Indemnified Parties”) from and against all claims directly or indirectly arising out of or resulting from or relating to any of the following: (a) Personal injury or death of any person, or damage to the extent in any way directly or indirectly arising out of or related to the negligence (of any type) or willful misconduct of Purchaser or anyone directly or indirectly employed by them or anyone for whose acts they may be liable (other than any Contractor Indemnified Parties") (b) Personal injury to or death of any employees of Purchaser, regardless of the cause of such damages, losses, costs, and expenses, including the sole or joint negligence, breach of contract or other basis of liability of any Contractor Indemnified Parties. 20. Dispute Resolution — Any controversy or claim arising out of or relating to this Contract, or the breach thereof, shall be settled by arbitration by the American Arbitration Association under its Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. The arbitration shall be conducted in accordance with the Federal Arbitration Act, 9 U.S.C. 1 et seq, and the venue for the arbitration shall be the Circuit Court of Seminole County, Florida. 20.1 Both Company and Purchaser hereby knowingly, voluntarily, and intentionally waive and forever relinquish any and all claims or rights that such party may have to any trial by jury on any issue arising out of any litigation or disputes or claims under this Contract or any order or in any way associated therewith. Both parties intend to waive and forever relinquish any right under the Seventh Amendment of the United States Constitution to trial by jury and any claims or rights to a trial by jury under the constitution of any state or any other constitutional, statutory, or otherwise applicable law providing for a right to trial by jury. 21. General — 2L1Company shall not be responsible for the acts and workmanship of the employees, contractors, subcontractors or agents of the Purchaser. The 100 Colonial Center Parkway, Suite 400 • Lake Mary, FL 32746 • 833-QUALUSI • gUakAscorp,com 9of101 Client Name I Project Name I Services Company reserves the right to subcontractor any of the work to one or more subcontractors. 21.2 The delegation or assignment by Purchaser of any or all of its duties or rights hereunder without Company's prior written consent shall be void. 21.3 The rights and obligations of the parties under this Contract shall be interpreted and governed in all respects by the laws of the state of Florida. If either party brings against the other party any proceeding arising out of this agreement, that party may bring that proceeding only in the United States District Court for the Middle District of Florida or, only if there is no federal subject matter jurisdiction, in Circuit Court of Seminole County, Florida. 21.4 Any information, suggestions or ideas transmitted by Purchaser to Company in connection with performance hereunder are not to be regarded as secret or submitted in confidence except as may be otherwise provided in a writing signed by a duly authorized representative of Purchaser. 21.5 Company shall comply with all state and federal safety and health laws, including but not limited to the Occupational Safety and Health Act of 1970 (OSHA) and all standards, rules, regulations and orders issued pursuant to such state and federal safety and health laws and laws related to non -segregated facilities and equal employment opportunity. 21.6 This Contract contains the complete agreement between the parties and no modification, amendment, revision, waiver or other change will be binding on Company unless assented to in writing by Company's authorized representative. Any oral or written representation, warranty, course of dealing or trade usage not contained or referenced herein will not be binding on Company. 21.7 Purchaser shall obtain and pay for all necessary permits for the work to be done and shall hold company harmless from any liability for work done without said permits. 21.8 Should any term or provisions of this Contract be held invalid, illegal, or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby and such provision shall be ineffective only to the extent of such invalidity, illegality, or unenforceability. INITIALS: COMPANY PURCHASER CL2:459754 v4 Revised August 1, 2022 100 Colonial Center Parkway, Suite 400 • Lake Mary, FL 32746 • 833-QUALUSI • gUakAscorp,com 10 of 10 Client Name I Project Name I Services HUTCHINSON UTILITIES COMMISSION��` Board Action Form �r�turscti mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm Agenda Item: Approve Req 009557 Unit 1 and BOP Controls Mods 2023 Presenter: Mike Gabrielson Agenda Item Type: Time Requested (Minutes): 5 New Business Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Lone Star Controls is a single source vendor for addressing issues HUC is having with the control systems and the balancing of unit #1's boiler system at plant 2. These issues are software related and this requisition will address re -balancing and resetting the controls to ensure the boiler system and unit #1 are running efficiently in the combined cycle phase. Some of the work will be done off site while other portions of the work will be done on -site when the boiler is running as part of the testing. This project will be completed in 2 phases. The first phase will be completed this year and the second phase will be completed in the spring of 2024 once unit #1 has returned from the depot. Lone Star Controls will honor current pricing through both phases. This is a budgeted item in the production operating budget. BOARD ACTION REQUESTED: Approve Req 009557 Fiscal Impact: $43,828 Included in current budget: Yes Budget Change: PROJECT SECTION: Total Project Cost: Remaining Cost: HUTCHINSON UTILITIES ra,�itiaa° oni'initIIIEwasrioI'll LONE STAR CONTROLS 11642 TELGE ROAD PO BOX 2708 CYPRESS, TX 77410 Note PURCHASE REQUISITION HUTCHINSON UTILITIES COMMISSION 225 MICHIGAN ST SE HUTCHINSON, MN 55350 Phone:320-587-4746 Fax:320-587-4721 Description: HUC - Unit 1 and BOP Controls Mods 2023 Date Requisition No. 05/25/2023 009557 Required by: Requested by: mgabrielson Item No. part No. Description Qty Unit Due Date Unit Price Ext. Amount UNIT 1 AND BOP CONTROLS MODS 2023 - MFG. PART: 1 1.00 EA 07/14/2023 $43,828.000 $43,828.00 Total: 43,828.00 Date Printed: 05/25/2023 Requisitioned By: mgabrielson Page: 1/1 1, l� 171 AU VO h1[B,TI'Y N & c:ON B W1u;,11 l� Company Hutchinson Utilities Name Tony Hand Address Operations Crew Chief Address Hutchinson Utilities Commission vwvw.lonestarcontrols. net 11642 Telge Road n Cypress, TX 77429 281-741-7098 Quote # 20230524_1.1 Quote Type / Terms Fixed Price per Scope / Net 30 Quote Date / Expire Date 05/24/2023 / 06/23/2023 Lead Time 6 Weeks Phone 320-582-1564 Email thand@hutchinsommn.gov Reference HUC - Unit 1 and BOP Controls Mods 2023 Note: Unless otherwise stated, quotations are valid for 30 days. Project Summary This quotation is based on the email from Tony Hand at Hutchinson Utilities Commission stating: Mark, Tony Hand here at Hutchinson Utilities Commission. I have a punch list of items that we would like to address from back when our MK6E was installed or upgraded. Please review attachment and let me know if this is something you will be interested in. We have had Steve Carr and Ann Marie on site back when this was upgraded. Steve Carr did our BOP through Lonestarcontrols and Ann Marie did our Gas valve update through Lonestarcontrols. Is this something you would be willing to contract them or one of them out to complete this list. I have spoken to Steve unknown that he left lonestarcontrols but sounded like they would be willing to help us out through lonestarcontrols if you would be onboard. Please discuss and let me know.. We would be looking at doing this in June or July. 1 1 ENGINEERING $ 24,210.00 $24,210.00 1) Project Management 2) Project Meetings 3) Obtain and Review Project Documents and Software 4) ISSUES TO BE ADDRESSED ON UNIT 1 CONTROL SYSTEM: 5) When 6E is powered down or rebooted, the power factor set point goes to .60pf. Should default to .99pf. Last update from gas valve configuration defaulted back to 6) When 6E is powered down or rebooted the MVAR set point goes to 0.0 setpoint. It should default to .5. Last update from gas valve configuration defaulted 7) When 6E is powered down or rebooted device name AUXA K32 defaults to 25 seconds. Needs to default to 90 seconds. 8) Gen/exciter page, Generator field volts and amps should be generator stator volts and amps. 9) Site plan page, Cooling tower circ pump's labeled 1,2,3. The order is backwards should be 3,2,1. Was fixed but reverted back on Last update GE build and download. 10) Historian not backing up all computers properly. Was fixed when Steve Carr on site and quit about one month after Steve left. Backup system quit functioning after a 11) Thrust balance is going in and out of alarm. No issues with this being in alarm before 6E upgrade. 12) Generator breaker closed and water injection starts at the same time. Should not start until 10MW. This is not always an issue but seems to be 90% of the time. 13) Clean up nuisance alarms. These alarms come in and get locked due to continuously alarming. (Chiller supply temp HI and HI HI only alarm when glycol 14) 25 and 40 RO alarm contact are also alarming 25 and 40 Demin. These 25 and 40 Demin alarms Are separate and should alarm on alarm page not SCE page. The 25 15) Transfer volts on Generator / Exciter page, remove in display on center of page X:\PnojectsArchive\Hutchinson Utilities\HUC - Unit 1 Mods 2023\LSC_HUC_HUTUIMODS23_WKS_20230524_1.1.xlsm Lone Star Controls Confidential 5/23/2023 Page 1/2 16) Transfer volts on Generator / Exciter page, remove regulator control auto. Rename Regulator Control manual to Regulator control active mode 17) Unit T1 main page, rename Regulator control manual to Regulator control active mode 18) Generator window display on upper right of screen on multiple pages, remove XFER V display 19) Add 2 new digital inputs for alarms. General voltage regulator alarm and AVR in manual 20) ISSUES TO BE ADDRESSED IN BOP CONTROL SYSTEM: 21) On the boiler overview page, and LP boiler pages the level probes read level low, level high, LWCO, HWCO. Can we have them in order like they appear on HP boiler 22) Steam flow values are showing flow when not running. LP, HP, steam flows can be removed from operation when diverter is closed. This is causing nuisance alarms 23) Boiler overview page, HP Boiler page, and LP Boiler page. Add NOL reading or level indication. 24) HP boiler feed water valve does not keep up when HP boiler is blowing down or any small load Upset. Worked great when Steve Carr was on site. When GE did GE 25) Unit #9 there seems to be no audible for some alarms. 26) B1.L30CTWXO_POS_ALM, Cooling tower water xover valve limit switch position error. Lengthen the time to alarm. Did not see time delay built in to adjust. 27) 31130CHLR_TWXOVR_ALM, Chiller tower water crossover failed to open. Lengthen the time to alarm. 28) ISSUES TO BE ADDRESSED AS A RESULT OF NEW GAS VALVE INTALLATION AND PROGRAMMING: 29) Stays in startup mode till around 40 MW. Unit stalls on loading on the way up to 41 MW. At 36 MW It will stall for about 3 to 5 minutes. 30) Water injection to fuel ratio range check goes into alarm. (L30WXG ALM) A: Water injection to gas fuel flow ratio range check B: Water injection to fuel flow ratio 31) PPM set point to maintain 25 ppm. Now 32 PPM set point = roughly 25 PPM actual. We are over Injecting water. 2 1 COMMISSIONING $ 19,618.00 $19,618.00 One (1) Engineer(s) for Seven (7) Day(s) with One (1) Mobilization(s) including Engineering, Hotel, Auto, and Meals. Work Week: Seven (7) Days per Week. Ten (10) Hours per Day M-SAT. Five (5) Hours per Day on Sunday. Work Week: Ten (10) Hours per Day M-FRI. 3 1 ASSUMPTIONS / CLARIFICATIONS 1) All pricing is in USD and does not include taxes, duties, or withholding. 4 1 ADDITIONAL SCOPE / ENGINEERING / COMMISSIONING All additional scope, engineering, or commissioning will be billed according to the latest -SC rate sheet. All expenses associated with additional scope, engineering, and or commissioning will be billed at cost+ 15%. Rev 1 - 5/24/2023 - Initial Quotation SUBTOTAL $43,828.00 SALES TAX $ SHIPPING $ TOTAL $43,828.00 X:\ProjectsArchive\Hutchinson Utilities\HUC - Unit 1 Mods 2023\LSC_HUC_HUTUIMODS23_WKS_20230524_1.1.xlsm Lone Star Controls Confidential 5/23/2023 Page 2/2 HUTCHINSON UTILITIES COMMISSION��` Board Action Form �r�turscti mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm Agenda Item: Reject Bids - Filter and Meter Skids for Hutchinson/HCP Natural Gas Interconnect Station 0 Presenter: John Webster Agenda Item Type: Time Requested (Minutes): 5 New Business Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Two (2) bids were received on May 17th, 2023 for the "Filter and Meter Skids for Hutchinson/HCP Natural Gas Interconnect Station" Request for Bids. Neither bidder submitted bids that met the full requirements of the specifications, as provided. The Natural Gas Division requests that both bids be rejected. BOARD ACTION REQUESTED: Reject bids for "Filter and Meter Skids for Hutchinson/HCP Natural Gas Interconnect Station". FiscalImpact: Included in current budget: Budget Change: PROJECT SECTION: Total Project Cost: Remaining Cost: HUTCHINSON UTILITIES COMMISSION��` Board Action Form �r�turscti mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm Agenda Item: Approve RFB and Re -Advertisement for Bid - Filter and Meter Skids for Hutchinson/HCP Natural Gas Interconnect Station 0 Presenter: John Webster Agenda Item Type: Time Requested (Minutes): 5 New Business Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Hutchinson Utilities must have the Filter and Meter Skids fabricated for installation in the Hutchinson/HCP Natural Gas Interconnect Station. All expenses for the fabrication of the Filter and Meter Skids will be reimbursed by Heartland Corn Products within 45 days of invoicing. Attached to this document are the Re -Advertisement and the Request for Bid (RFB). BOARD ACTION REQUESTED: Approve RFB and Re -Advertisement for Bid. Fiscal Impact: $400,000 Included in current budget: Yes Budget Change: No PROJECT SECTION: Total Project Cost: $875,000 Remaining Cost: $475,000 Request for Bid for the Filter and Meter Skids for Hutchinson/HCP Natural Gas Interconnect Station 1.0 Project Overview — Introduction 1. Hutchinson Utility Commission ("Owner') is currently seeking bids from qualified bidders for the fabrication of a meter skid and a filter skid for the future Hutchinson/HCP Natural Gas Interconnect Station, and as such is issuing this Request for Bid ("RFB"), to: a. Fabricate a steel meter skid as indicated in the specifications and drawings; b. Fabricate a steel filter skid as indicated in the specifications and drawings; c. Test, inspect, and coat equipment in accordance with specifications and drawings; d. Provide drawings, documentation, MTRs, and all other job data books in accordance with specifications; e. Deliver both skids to the delivery location specified in Section 2.0 of this RFB. f. Delivery date to be on, or prior to, November 15, 2023 to the delivery location specified in Section 2.0 of RFB. 2. By issuing this RFB, the Owner is under no obligation to select any bid submitted by any of the bidders and reserves the exclusive right to accept or reject any and all bids received. 3. This RFB establishes the major terms and conditions which will be incorporated into any resulting agreement between the parties. However, this document does not reflect final contract language, nor does it cover or address every provision which may ultimately be incorporated into any such agreement. Consequently, this RFB is not intended to be a final representation of any agreement that may result from this process and the parties will only be bound by a final Contract. 2.0 Project Information 1. Project Location: Approximately 5.0 miles West of Winthrop, MN on 595 Avenue. 2. Alternative Delivery Address if Project Location is Unavailable: 175 Michigan Street, SE Hutchinson, MN 55350 3. Project Kickoff Meeting Required: DYes ❑ No 4. Reoccurring Meetings Required: DYes ❑ No 5. Inspection Required: DYes ❑No 6. Required on Site: Best Delivery 'No. tem Equipment Tag / Description Re RFBTY v.q ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, SK-100 Gas Meter skid Steel skid complete with piping, valves, junction boxes, instrumentation etc. as indicated in the specifications and drawings. B 1 1 (2) 3" sales meter (15 MMSCFD total) Vendor responsible for final piping/skid/structural design subject to Customer approval. FL-200 Gas Filter skid B 2 1 Horizontal Gas Filter skid per the data sheets and specifications Factory Acceptance Testing inclusive of verification of instrument tags, B 3 calibration range, and point-to-point 1 continuity check of wiring. Each skid. B 4 Drawings, documentation, and job data books in accordance with 1 specifications. 3.0 Instruction to Bidder 1. Bidders are requested to confirm their intent to bid and request the additional project specifications and drawings by June 51h, 2023, with telephone being sufficient notice, to: Brandi Wolfe (304) 993-3034 2. Bids are due to Owner no later than 10AM CDT June 201h, 2023, to the attention of Mr. John Webster. Bids can be submitted either by mail at 225 Michigan St. SE, Hutchinson, MN 55350, or by email at jwebster@hutchinsommn.gov. Bids will be publicly opened and read aloud on June 20th, 2023, at 10am CDT. Bids must be valid for at least sixty (60) Days. Bidders are responsible for verifying their Bid has been received by Owner. Reference Exhibit 5. 3. All correspondence between the bidders and Owner related to this RFB and the submittal process shall be in accordance with the instructions set forth in Article 10, Correspondence. 4. Any Contractor exceptions to the RFB should be clearly noted in a form similar to Exhibit 4. 5. Contractor shall perform the Work on a least cost, non -expedited basis to minimize Owner cost. If the need arises, additional shifts or hours and/or expedited shipping can be added by mutual agreement between the Parties on a case -by -case basis. 4.0 Definitions "Bid" is bidder's response to the RFB "Commissioning Services" means those services described in Exhibit 1. "Contract" means the final contract by and between the Owner and Contractor for the fulfillment of the scope of work described herein. "Contractor" means the bidder selected by Owner for the Work, which has entered into a final Contract. "Contractor's Depot" is the facility where Contractor will fabricate the equipment as described herein. "Day(s)" means calendar day. "Extra Work" means those parts or services beyond Contractor's Contract obligations for which, upon agreement between the Parties, the Contractor will provide on a time and material basis or at a price agreed to by the Parties pursuant to a change order. "Owner" shall have the meaning ascribed to it in Section 1, including its permitted assigns. "Owner's Representative" means anyone appointed by the Owner to witness the work and/or act on the Owner's behalf during the performance of the work, irrespective of whether such work takes place at the Site or Contractor's facility. Such Owner's Representative may include non- affiliated third -parties and independent contractors. "Prudent Industry Practice(s)" means the utilization of methods, processes, procedures and acts exercised at a level of skill, diligence and prudence expected from an experienced owner or contractor in accordance with generally accepted standards applicable to and employed by the natural gas utility industry in the United States for facilities which are similar in kind and size to the Hutchinson/HCP Natural Gas Interconnect Station. Prudent industry Practices are not limited to the optimum methods or practices to the exclusion of others, but rather to commonly used and reasonable practices that could be expected to achieve the desired outcome, safely, reliably, and economically while meeting all statutory and regulatory guidelines. "Site" means the location at approximately 5.0 miles West of Winthrop, MN on 595 Avenue. "Work" means the provision of meter and filter skid fabrication, testing, and transportation, excluding Extra Work, referenced in the RFB, per the specifications and plans. 5.0 Work Scope 1. The Contractor shall provide all Work described herein, conforming at all times to Prudent Industry Practices. The Work scope shall be as described in this Section 5.0 and Exhibit 1, however the scope of Work described herein is meant to be representative and may not be all inclusive and the Owner is relying upon the experience and expertise of the bidders to identify gaps within the scope of Work presented. 2. Within one (1) week of award, Contractor shall name a project lead and single point contact for Owner communication. At a mutually agreeable time and location, the Parties shall hold a project kick off meeting, any additional meetings that may be required will be mutually agreed. The project lead may consist of a headquarters or supervisory person, until such time a contract or project manager is permanently assigned to the project. 3. Contractor will provide Owner with periodic updates, in a form and frequency as agreed between the Parties. 4. Prior to Contractor replacing or initiating the design or fabrication of any part, Contractor will provide Owner with any written recommendations. Owner shall be provided reasonable time to respond to Contractor's recommendation without affecting Contractor price or schedule. 5. All subcontractors performing any portion of the Work or Extra Work, either on -Site or Contractor's Depot must be approved by Owner, such approval not to be unreasonably withheld or conditioned. Bidders must provide a list of anticipated subcontractors at time of bid submission. Any portions of the Work or Extra Work performed by subcontractors shall be warranted as if such portions of the Work or Extra Work had been performed by the Contractor directly. Any subcontractors performing work at Site must comply with all necessary insurance and Site safety requirements as noted elsewhere herein. 6.0 Safety 1. Contractor shall, at all times comply, with all Site safety requirements. 2. Contractor shall conduct safety briefings with Owner's personnel prior to all critical lifts, heavy lifts and other similar lifts as may be requested by Owner and/or Owner's Representative. Such briefings shall include a review of applicable procedures, rigging, and lifting devices. 7.0 Foreign Materials Exclusion 1. Contractor shall utilize a foreign material exclusion ("FME") program satisfactory to Owner and consistent with Prudent Industry Practices at all times during performance of Work. 8.0 Owner's Representative 1. Owner shall have the right, but not the obligation, to have on Site or in the Contractor's Depot, at any and all times during the performance Work, an Owner's Representative to ensure the Contractor is performing the Work or Extra Work in a safe and workmanlike manner, in accordance with Prudent Industry Practices, and the intent of this work scope. The Owner's Representative shall monitor schedule compliance and any Extra Work being performed by Contractor on a time and material basis. Such Owner's Representative shall have the right at any and all times to stop any work which the Owner's Representative believes is being done in such a manner that it poses a risk to personnel safety or to Owner's equipment. Neither the presence nor the absence of the Owner's Representative shall relieve the Contractor from its obligations under the Contract, nor shall it be deemed as acceptance or approval of Contractor's work. Other than as allowed for herein, Owner's Representative shall not (i) interfere with the performance of Contractor's work, (ii) direct Contractor's personnel, nor (iii) provide technical direction. 9.0 Warranty 1. Contractor warrants all Services shall be performed in a diligent and competent manner consistent with Prudent Industry Practices and shall be free from defects for a period of twenty-four (24) months from performance of the Service. 2. Contractor warrants all Parts provided under the Contract shall be free of defects in materials and workmanship for the earlier to occur of thirty-six (36) months date of installation. 3. In the event of a defect within the warranty period, Contractor will promptly, at its option replace or repair the defective Part or reperform the defective Service. 10.0 Correspondence 1. During the RFB process, all questions of a commercial nature are to be addressed to: John Webster jwebsterhutchinsomm�.gov (320) 234-0507 2. All technical questions shall be submitted to: Brandi Wolfe (304) 993-3034 11.0 Insurance Requirements During the performance of the Work, Contractor shall maintain at a minimum the insurance coverages indicated below, and shall provide to Owner a certificate of insurance, which lists the Owner as an additional insured: a. Workers' Compensation & Employers Liability. The company shall provide Workers' Compensation insurance for all its employees in accordance with the statutory requirements of the State of Minnesota. The company shall also carry Employers' Liability Coverage with minimum limits as follows: i. $500,000 - Bodily Injury by Disease per employee ii. $500,000 - Bodily Injury by Disease aggregate iii. $500,000 - Bodily Injury by Accident b. Commercial General Liability. The company shall maintain Commercial General Liability insurance in a minimum amount of $1,500,000 per occurrence; $2,000,000 annual aggregate. The $2M aggregate threshold can be provided in two ways: 1) either strictly through a general liability policy or 2) through a $1.5M general liability policy with an additional umbrella policy where the aggregate totals at least to $2M. c. Automobile Liability. If a company operates a motor vehicle in performing the Services under an agreement with Owner they should maintain Business Automobile Liability Insurance, including owned, hired, and non -owned automobiles, with a minimum combined single liability limit of$1,000,000 per occurrence. d. Excess Liability Insurance. Excess liability insurance coverage at a minimum should be $2M. 12.0 Coordination with Other Contractors & Other Work During the delivery of the Work, the Owner may have other work being performed at the Site. Contractor, through Owner, will coordinate activities with other contractors on site in order to ensure that all work under Owner's purview is completed in a timely manner and that all contractors are granted the necessary and required access in order to facilitate their respective work scopes. To this end, the Contractor will coordinate all deliveries with the Owner to ensure that the appropriate equipment and certified personnel are available and on site to accept the delivery. 13.0 Bid Submittal (Form of Bid) 1. All bidder exceptions must be clearly detailed on the Clarification and Exception table in Exhibit 4. All Extra Work will be performed on a T&M basis, unless agreed otherwise, and awarded under a change order, subject to the terms and conditions agreed upon under the Contract. Contractor shall not proceed with any Extra Work until authorized in writing by the Owner. 2. The following bonds will also be required: a. Bid bond in amount of five percent (5%) of the total bid price; and, 14.0 Contracts Items Required Before Approval Performance bond in the amount of one hundred percent (100%) of the contract price. 2. Certificate of insurance identifying appropriate thresholds and listing Hutchinson Utilities Commission as additional insured. 15.0 Submittals Following Award Contractor shall submit the following documents within fourteen (14) Days of Contract award: a. Anticipated crane needs to support delivery of skids; b. Final scope of work; c. Final schedule; and d. Site interface requirements such as power, water, air, etc. 14.0 Terms & Conditions 1. Payment terms shall be as follows: a. Upon receipt of the Two (2) Week After Receipt of Order (ARO) Items 50% b. Upon shipment confirmation of Work to Project Location 40% c. Upon receipt of all Job Data Book information, and Work completion 10% 2. Pricing to be submitted in accordance with Exhibit 3. Exhibit 1 - Scope of Work 1. Exhibit 1 represents the work scope and is in addition or complimentary to the requirements identified in Article 5, Article 6 and Article 7 of this RFB. The following scope is a guideline only and not intended to be a step-by-step instruction or replace bidder's process. Owner is relying on bidder's skills and expertise to perform all necessary fabrications, inspections, tests, and reassembly necessary to fulfill the intended scope with Owner providing the following scope as the basis for the Bid. 2. Project specifications can be found in the following pages of this Exhibit 1. 3. Bidders are asked to request the additional project specifications and drawings by June 5cn 2023, with telephone being sufficient notice, to: Brandi Wolfe (304) 993-3034 4. Design Parameters: a. Flow Rate: 15 MMSCFD b. Operating pressure: 1,440 psig Max c. Commodity: Dry Natural Gas 5. Testing Requirements: a. 100% x-ray on pipe welds b. Hydrostatic pressure test: 2200 psig for 8 hours 6. Coating of all equipment will be required. 7. Post Depot Work a. Arrange appropriate transportation logistics from the Contractor's Depot to the Site. b. Logistics must comply with all standard delivery industry practices. c. Prior to initiating Work, conduct a pre -work meeting with Site personnel to step through work to be performed, safety requirements, job requirements, required Site operator support and lift plans. d. Owner and Contractor shall jointly review the skids and shipping container(s) and perform visual inspection of equipment. e. Provide the Owner with a Contractor's Depot Job Data Book detailing all work scope activities, drawings, certifications, test records, and documents applicable to the purchase order within fourteen (14) Days of shipment. Exhibit 2 — Division of Resnonsibility (DOR 2. Additional Contractor Disclaimers, Terms, Conditions, Notes Exhibit 5 — Advertisement for Bid ADVERTISEMENT FOR BIDS FOR FILTER AND METER SKIDS FOR HUTCHINSON/HCP NATURAL GAS INTERCONNECT STATION HUTCHINSON UTILITIES COMMISSION HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN THAT THE HUTCHINSON UTILITIES COMMISSION OF THE CITY OF HUTCHINSON, HUTCHINSON, MINNESOTA, HEREINAFTER REFERRED TO AS THE OWNER, WILL RECEIVE SEALED BIDS AT THE HUTCHINSON UTILITIES COMMISSION'S OFFICE UNTIL 1 0:00 AM ON THE 20TH DAY OF JUNE, 2023, AND WILL PUBLICLY OPEN AND READ ALOUD SUCH BIDS ON THE FOLLOWING: FILTER AND METER SKIDS FOR HUTCHINSONIHCP NATURAL GAS INTERCONNECT STATION BIDS SHALL BE PROPERLY ENDORSED AND DELIVERED IN AN ENVELOPE MARKED OR EMAILED WITH THE SUBJECT TITLE: "FILTER AND METER SKIDS FOR HUTCHINSON/HCP NATURAL GAS INTERCONNECT STATION" ENVELOPES SENT SHALL BE ADDRESSED TO: HUTCHINSON UTILITIES COMMISSION OF THE CITY OF HUTCHINSON 225 MICHIGAN ST SE HUTCHINSON, MINNESOTA 55350 ALL BIDS SHALL BE SUBMITTED ON THE BIDDER'S OWN LETTERHEAD IN FACSIMILE OF THE BID FORM ENCLOSED IN THE SPECIFICATIONS, OR BY UTILIZING THE BID FORM ENCLOSED WITH THE SPECIFICATIONS BY TYPING THE OFFICIAL NAME OF THE BIDDER AT THE TOP OF THE FORM. EACH BID SHOULD BE ACCOMPANIED BY A BID BOND, MADE PAYABLE TO THE HUTCHINSON UTILITIES COMMISSION OF THE CITY OF HUTCHINSON, HUTCHINSON, MINNESOTA, IN THE AMOUNT OF FIVE PERCENT (J%) OF THE BID, AS A GUARANTY THAT THE BIDDER WILL ENTER INTO THE PROPOSED CONTRACT AND PROVIDE A PERFORMANCE BOND AFTER THE BID SHALL HAVE BEEN ACCEPTED. THE SUCCESSFUL BIDDER SHALL FURNISH A PERFORMANCE BOND IN AN AMOUNT EQUAL TO ONE HUNDRED PER CENT (100%) OF THE CONTRACT PRICE AND A CERTIFICATE OF INSURANCE WITH APPROPRIATE LIMITS TO THE OWNER PRIOR TO THE APPROVAL OF THE CONTRACT. NO BIDDER MAY WITHDRAW A BID FOR A PERIOD OF SIXTY (60) DAYS AFTER DATE OF OPENING OF BIDS. AT THE AFOREMENTIONED TIME AND PLACE, OR AT SUCH LATER TIME AND PLACE AS THE OWNER THEN MAY FIX, THE OWNER WILL ACT UPON BIDS RECEIVED AND WITH ITS SOLE DISCRETION MAY AWARD CONTRACT(S) FOR THE FURNISHING OF SAID EQUIPMENT. SPECIFICATIONS AND PLANS ARE AVAILABLE BY CONTACTING: BRANDI WOLFE AT (304) 993-3034 THE HUTCHINSON UTILITIES COMMISSION OF THE CITY OF HUTCHINSON, HUTCHINSON, MINNESOTA RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, OR BID IRREGULARITIES. PRESIDENT DATE ATTESTED SECRETARY DATE HUTCHINSON UTILITIES COMMISSION��` Board Action Form �r�turscti mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm Agenda Item: Approval of Requisition 009559, 2023 Ford F-350 Cab & Chassis Presenter: John Webster Agenda Item Type: Time Requested (Minutes): 7 New Business Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: A 2021 Ram 3500 Crew Cab and Chassis was originally ordered on January 28th, 2021. The utility body for this vehicle was ordered from Crysteel Truck Equipment on the same date. Crysteel Truck Equipment received the utility body in the fall of 2021 and requested 50% payment to hold the body at their site. Hutchinson Utilities canceled the purchase order for the 2021 Ram at the December 2022 meeting due to the fact that the order had not been accepted by the manufacturer as of December 13, 2022. Hutchinson Utilities has since found a 2023 Ford F-350 Super Cab SRW 44, Cab Chassis at Tom Masano Ford Lincoln in Shillington, Pennsylvania that is available for purchase. The utility body purchased on 2021 from Crysteel Truck Equipment will fit this 2023 Ford. The total price for this Cab Chassis is $57,208, which includes shipping to Hutchinson, MN. Holt Motors, Cokato, MN, provided a bid for the identical 2023 truck with one exception. The vehicle from Holt Motors has optional running boards included in the total price. The running boards are listed at $445. Holt Motors total quoted price is $58,118.78. This would be ordered in Sept & still have a lead time of 4-6 months, 2024 price unavailable. BOARD ACTION REQUESTED: Approval of Requisition 009559. Fiscal Impact: $57,208.00 Included in current budget: Budget Change: No PROJECT SECTION: Total Project Cost: $84 548 Remaining Cost: HUTCHINSON UTILITIES papaw -Ili Nil f ', ;, [ c; TOM MASANO FORD 1600 LANCASTER AVE PO BOX 1030 SHILLINGTON, PA 19607 Note Description: 2023 Ford F-350 PURCHASE REQUISITION HUTCHINSON UTILITIES COMMISSION 225 MICHIGAN ST SE HUTCHINSON, MN 55350 Phone:320-587-4746 Fax:320-587-4721 Date Requisition No. 05/25/2023 009559 Required by: Requested by: JWebster Item Part No. Description Qty Unit Due Date Unit Price Ext. Amount No. I2023 FORD F-350 CHASSIS, 4X4, SD SUPER - :CAB, 168 WB, SRW, XL. VIN NUMBER - 1 1 FD8X3FN3PEC78077. QUOTED BY MICHAEL 1.00 EA 07/14/2023 $57,208.000 $57,208.00 WHITNEY, TOM MASANO FORD, 05/25/2023, QUOTE ID: HUF350. MFG. PART: MFG. PART: 2 0.00 $0.000 $0.00 Total: 67,208.00 Date Printed: 05/25/2023 Requisitioned By: JWebster Page: 1/1 `V f.\/ ■ weM ■ VIwo V r/M r\►■ \IMF/ VO4L/■ T/\Ty VMM \/MMMVV1V ,V \V Vf\ II fP\IVL./ // F Back To Search Results F Back To Search Results Stock #230279 jj Calculate Payments Share 2023 Ford F-350 Super Cab SRW U4, Cab Chassis (Stock #230279) $54,900 Photos may be stock images. Pricing Details Price Price above is for the bare chassis only. ® .(610) 467-3145 $54,900 Vehicle Financing ) 7"bye m mu° Financial Estimated payment for 60 months Calculate new p3rment Contact Tom Masano Ford Lincoln for more info. (610) 467-3145 See Dealership's Other Listings Vehicle available NOW in Reading, PA Get a quote to transport this specific vehicle from the dealer's location straight to your business. Powered by Crestline Auto Transport. Vehicle Notes 4WD 10-Speed Automatic 7.3L V8 PFI OHV 16V Federal 335hp 4WD.F-350SD 2023 Ford Hide Chassis Details Stock Number 230279 Stock Type New Year 2023 Make Ford Model F-350 Class 3 urive iraln 4x4 Cab Type Super Vehicle VIN 1 FD8X3FN3PEC78077 Interior Color Med Dk Slate Exterior Color Description White Engine Cylinder Count 8 Transmission Type Automatic Rear Wheels Single Fuel Type Gasoline Engine Make Ford Engine Size (L) 7.3 Brake Type Hydraulic Hide Vehicle Options o Electronic -Locking w/4.30 Axle Ratio o GVWR: 11,300 lb Payload Package 0 Ford Pro Upfit Integration System Removal 0 410 Amp Dual Alternators View All Hide A Build & Get a Quote < I�Jl�lff Irl i r r r r 1 ll IllllltlJllJJJllJlrflrlll/llffl I I I NJrr!!!1 11 I r i r rrr r 1 r '' I J 11 I I 1 f1 I Ill rll I ll l 1(11 I1,f 11(7 1111111,11111111111111, J111111/1JI DJJJJf111111,1/1/111/1f1J,11111111 UU 1111YNNNNI/!(G!/!d1>NJJNl,1111JUIlUUN11111N1111+11, r r G I I I� r. I IJ,JI IIIIJI 1 f 1fW JI ll 1f f JA1fN/J/!ll/1111JI11,1iJ1ff1(,llIIJIIIIIIJJJIIILIIIIl�lJrlffff(f(f((((f(Irl�llllflllllrl1111�fJ10lJJJIIIIIIIIIJIIf(IOIfff1101111111.1111 11 lll,llllQJU J111k11 V11�u0'f(ff�i�7(111I�(N(�N(�l>N`S>ZNlftillllll�l��ru?�iiiff4i(VfNi(4A61{1,1��lfilfN101�l�lLl�llIl01N6lfillllllll%Ilrld�f[NIlIGIl1/Ill1W�'JUIViV�i6`��I�AINN�NYNI11111YaU1JJIJ11�1.UUU�1110(lfllllllUflll(U Vocation Select Vocation... Body Options Select Body Option... Add-Ons and Accessories Back Up Camera Ladder Rack Tool Box Tow Package Add -On... Special Requests M Pricing Details Price $54,900 Price above is for the bare chassis only. Vehicle Financing aycop IIPw'ilinaiiwid $1,033 monthly Estimated payment for 60 months Calculate new p_yment Contact Tom Masano Ford Lincoln for more info. (610) 467-3145 See Dealership's Other Listings Vehicle available NOW in Reading, PA Vehicle Transportation Prepared for: Matt Maiers Hutchinson Utilities Prepared by: MICHAEL WHITNEY 0-1-0 05/25/2023 11 ont Masano Ford 11600 IILancaster Avenue Shlilillington Peninsyllvainia p 196071544 2'023 F:::-350 C� iass�D S s 4,x4 SIuper Cab 1 E58" VVE3 SFRW X1 ()(31::�) Quote ID: HUF350 As Configured Vehicle Code . ....... .. . . . ........... ..... Description MSRP . .. .......... ... Base Vehicle X3F Base Vehicle Price (X3F) $52,450.00 Packages 630A Order Code 630A N/C Includes: Engine: 7.31. 2V DEVCT NA PFI V8 Gas Transmission: TonlShift 10-Speed Automatic 10R140 with neutral idle. Includes SelertShift and selectable drive modes: normal, tow/haul, eco, slippery roads and off -road. Electronic -Locking w14.30 Axle Ratio GVWR: 11,300 lb Payload Package Tires: LT275165Rx18EBSWA1S Spare may not be the same as the road tire. Wheels: 18" Argent Painted Steel Includes painted hub covers/center ornaments. HD Vinyl 40120140 Split Bench Seat Includes center armrest, cupholder, storage, 2-way adjustable driver/passenger headrests and driver's side manual lumbar. - Radio: AM/FM Stereo wIMP3 Player Includes 6 speakers. - SYNC 4 Communications & Entertainment System Includes enhanced voice recognition, 911 Assist, 8" LCD center stack screen, Appl-ink, I smart - charging USB port and trailer brake controller. Flowortrain 99N Engine: 7.31- 2V DEVCT NA PFI V8 Included Gas 44G Transmission: TorqShift 10-Speed Included Automatic I0R140 with neutral idle. Includes SelectShift and selectable drive modes: normal, tow/haul, eco, slippery roads and off -road. X4M Electronic -Locking w/4.30 Axle Ratio Included STDGV GVWR: 11,300 lb Payload Package Included Complete restrictions/requirements not available. Wheels & I 1res TCH Tires: LT275/65Rx1BE BSW A/S Included Spare may not be the same as the road tire. 64F Wheels: 18" Argent Painted Steel Included Includes painted hub covers/center ornaments. PiNces and c"ncjiriitcntivailialblillilty as v,,fiowwin are subject to change and shoulld be treated as est�nnates oinlly, Achiall base vehicle, f)ackaga aind optiloirii Ipricling iinay vary frorn this estlirnate Ihsecmisse of spedall locau pidding, avaflabHity oii pi[ idnig aduwsiments inot refiected iIn i1he deMer's cmyqmteir systern, See sallespeirson foi the innosk current 'unfoirrnaficn% 16 Prepared for: Matt Malers Hutchinson Utilities Prepared by: MICHAEL WHITNEY 05/25/2023 Form IMlasaino Ford � 1600 Lancaster Avenue Sh0fingtoin Pennsylvania J 196071544 ........... . ............... 2023 F��-350 ('..',�Ihass�s 4A SID Super Cat) 168" VVB SRVV X� (X3F) Quote ID: HUF350 Code Description MSRP --- Seats & Seat Trim A HD Vinyl 40/20/40 Split Bench Seat Included Includes center armrest, curpholder, storage, 2-way adjustable driver/passenger headrests and driver's side manual lumbar. Other Options PAINT Monotone Paint Application 168WB 168" Wheelbase 1.119 f STD STDRD Radio: AM/FM Stereo w/MP3 Player Included Includes 6 speakers. Includes: - SYNC 4 Communications & Entertainment System Includes enhanced voice recognition, 911 Assist, 8" LCD center stack screen, AppLink, 1 smart - charging USB port and trailer brake controller. 473 Snow Plow Prep Package $250.00 Includes pre -selected springs (see order guide supplemental reference for springslFGA WR of specific vehicle configurations). Note 1: Restrictions apply; see supplemental reference or body builders layout book for details. Note 2: Also allows for the attachment of a winch. Note 3: Highly recommended to add (86M) dual battery on 7.3L gas engine. Adding (6713) 410 amp dual alternators for diesel engine is highly recommended for max power output. 18Y Ford Pro Upfit Integration System -$400.00 Removal 86M Dual 68 AH/65 AGM Battery Included 67B 410 Amp Dual Alternators $115.00 Includes 250 Amp + 160 Amp. 872 Rear View Camera & Prep Kit $415.00 Pre -installed content includes cab wiring and frame wiring to the rear most cross member. Upfitters kit includes camera with mounting bracket, 20'jumper wire and camera mountinglairning instructions. 43C 11 OV/40OW Outlet $175.00 Includes I in -dash mounted outlet. Includes: - Dual 68 AH165 AGM Battery Fleet Options WARANT Fleet Customer Powertrain Limited Warranty Requires valid FIN code. N/C Prices and coiii avalflabMity as sli are sube& to chainge and shoulld be tr6ated as estimates orally. Ac.luall base M')idol, package arid option i may vary froni this esftnaite Ibec<ause of special Ilocall Ita0cing, availabillity air pricling adJushimnts not roMected in the dealleit's coirnputeir systeiin, 13ee salesperson f(),I[r tJJ.W irnost current informaton, 17 Prepared for: Matt Maiers Hutchinson Utilities Prepared by: MICHAEL WHITNEY M-01" 05/25/2023 roiin Masano �::�ord 11600 11 ancastei[ Avenue Shillfingtoin Peninsy�varfia 1196071544 ............. 2023 350 Chass�is 4)(4 SD St,jiper Cab,168" WB %13FRW M ()(3F Quote ID: HUF350 As Configured Veliicle (cont'd) Code Description Ford is increasing the 5-goerae,60 000-mile hyriftedpoweyfrain warranylo 5--years, 100,000miles, Only F:ieet purrhasers, Mth a va�iil J les-t Identification Number (F-IN code) PAII receive the extended warranty, When Me sale; is entemd into the sales reporting system with as sales type fleet adoraq with a 013fid FIN code, the warranty extension will autornallrally be added to the vehicle. The oxtenslon will stay with ttw Vehicle eveh if It is subsequentiy salad to a non fleet customer before,- the expiration, 7 his 6 teriskin applies to both gas anddiesel powedrains, Dealens can check ft.)r the warranty exionsion on elkqible, fleet vehicles in OASIS, Please Wow to the Warrants and Policry Manual section,3,1100 Gas C"ornmercial Warranty, Mks change will ahso be re laded in Me pneited Warrargy Guided distributed with the purchase of evefy, new vehicle. Wz"M= 425 50-State Emissions System STD Exterior Color Z1101 Oxford White N/C Inteirlor Coloir AS-03 Medium Dark Slate w/HD Vinyl N/C 40/20/40 Split Bench Seat SUBTOTAL $53,()05 00 Destination Charge $1,895.00 T'OTAL $54,900.00 Prices and cordent avWWWRy as shown are sut)jeck k) chainge and shm.fld be heated as esfimates Only. Artuall base velhicle, Ipadolk ape and optiori piricing may vary firoirn this esfirnmate. because ofspr,,!c4l pocall pirl!&q, availlakAlftyr ar adding adjustiments not ;eflected lien the dimler's coirnpAeii systern, See sallesparsoin for the most cuneint pnforirnafloin, 18 Prepared for: Matt Malers, Hutchinson Utilities Prepared by: MICHAEL WHITNEY 05/25/2023 1 oirn Masaino For(J � 1600 11. an(,-,ast.er Av(-,�nue ShIlhington IPennsylivairga 1196071544 2(")23 311:50 (',.13-iassis 4x.4 SID Suiper Cab 168" VVE3 SR-W A... (X3f:::) Quote ID: HUF350 Pricing Sur nrnary - Single Vehicle Vehicle Pricing Base Vehicle Price Options Colors Upfitting Fleet Discount Fuel Charge Destination Charge Subtotal F're--T',,,ix Adjustinents Code ShIp, Subtotal Post -Tax Adjustments Code DOC TTF Subtotal Total Customer Signature $52,450.00 $555.00 $0.00 $0.00 $0.00 $0.00 $1,895.00 $54,900.00 Description MSRP Shipping Cost $1,900.00 ............. $56,800.00 Description MSRP Document Fee $374.00 Temporary Tag Fee $34.00 $57,208.00 $57,208.00 Acceptance Date PrIces and content avaflabflfty as shown are subjerct to change and shoulld The treated as esfirrWes only. Aclual base velhible, Ipad1kage and olptron IpirfcIrvtp may vaiiy fmim this esbawte because ofspecsA locall piNcing, availabilMy or, 1[xllcing aduuvftmieinks not irefllected in the deaku's conrlpfeir syslern, See sWesperson 11cm the ummost cunent liintaaenmmaatbin ToImMasano A_ U T 0 m. G R. O U P 1.800.TomMasano I www.TomMasano.com Tom Masano Ford Customer ACH / WIRE Instructions for vehicle purchase transactions Effective 2/20/2012 ACH Account # Routing # WIRE Account # Routing # International Swift 'Code Bank Address Telephone Sprinter': L 1 N 1 O L N VSasa'no ERESS COLLISION R E PmmA I-Rm 2000018164693 031000603', 200001'8164693 1.21000248. WFBIUS6S (all letters except the 6) Wells Fargo 1700 Lancaster Ave. Shillington, PA 19607 610-777-0776 ❑ BMW_._.__... ❑ Mercedes-Benz-- - ❑ Ford-l-Lincoln- --❑-Masano Auto 1015 Lancaster Ave. 815 Lancaster Ave. 1600 Lancaster Ave. Retailers USA Reading, PA 19607 PO Box 590 PO Box 1030 3930 Pottsville Pike 610,777,1500 Reading, PA 19607 Shillington, PA 19607 Reading, PA 19605 610.777.6587 610.777.1371 610.939.0660 f. -❑ Collision Repair 420 Gregg Ave. PO Box 590 Reading, PA 19607 610.375.9991 Z1 .. .. . . .. . MEN" H01,J'W ' OWNED MOTORS Raw CERVAGOOV of M"', `� 1; "'0 ,,,%,,, 1 , / 1/, 1 f"Y"ll f To Whom this may concern Hutch Utility Order for F350 Description F350 4X4 Supercab Chassis W"B 168 with a 60 Cab -to -Axle Oxford White in color Cloth console front seating. Medium Dark Slate Interior XL Trim 7.3 Gas V8 Engine 4.30 Electronic -Locking Axle Skid Plates 410 Amp Alternator 120v/400W Outlet Dual Battery Rear view Camera & Prep Kit Fog Lamps Remote Start Total Base and Options Price $54,412.00 Tax $3,536.78 Fee $170.00 Total for vehicle $58,118.78 245Wesi.',o�,,iibc��St,Cokal,c�,hA�45532,1 Sa�(:Is:320286-2'�76Seiiwi(,e-320.86217'v)PaTts,320286-,?178 hoftrnolors,coirn A 3/7/23, 10:21 AM Preview Order 4916 - X3F 4x4 Super Chas Cab SRW Preview Order 4916-X3F4s4 Super Chas Cab SRW: Order Summary Time of Preview: 03/07/2023 10:21:46 Receipt: 3/1/2023 Dealership Name: Halt Motors, Inc., Sales Code : F58633 Dealer Rep. Mitchell Holt Type Retail Vehicle Line Superduty Order Code 4916 Customer Name X XXXXX Priority Code 19 Model Year 2023 Price Level 330 DESCRIPTION MSRP DESCRIPTION MSRP F350 4X4 SUPERCAB CHAS CAB1168 $51450 SKID PLATES $100 ,168INCH WHEELBASE $0 SO STATE EMISSIONS $0 OXFORD WHITE $0 12OV/40OW OUTLET $175 CLOTH 40/MINI-CONSOLE/40 SEAT $515 JOB p1 ORDER $0 MEDIUM DARK SLATE $0 WHEEL WELL LINERS - FRONT $180 PREFERRED EQUIPMENT PKG.630A $0 410 AMP ALTERNATOR $115 .XLTRIM $0 DUAL BATTERY $0 .AIR CONDITIONING— CFC FREE $0 REAR VIEW CAMERA & PREP KIT $415 AM/FM STEREO MP3/CLK $0 PRIVACY GLASS $0 .7,3L DEVCT NA PFI V8 ENGINE $0 XL CHROME PACKAGE $225 10-SPEED AUTO TORQSHIFT $0 ,BACKGLASS DEFROST $0 LT275/70R18E SSW ALL TERRAIN $265 .POWER SLIDING REAR WINDOW $0 4.30 ELECTRONIC -LOCKING AXLE $0 .FOG LAMPS SO CV LOT MANAGEMENT $0 .BRIGHTGRILLE $O FRONT LICENSE PLATE BRACKET $0 .REMOTE START SYSTEM $0 PLATFORM RUNNING BOARDS $445 FUELCHARGE $0 FORD PRO UPFIT INTEGR REMOVAL S-400 PRICED DORA $0 11300N GVWR PACKAGE $0 ADVERTISING ASSESSMENT $0 ENGINE BLOCK HEATER $100 DESTINATION & DELIVERY $1895 TOTAL BASE AND OPTIONS DISCOUNTS TOTAL Customer Name: Customer Address: MSRP $55480 NA $55480 Customer Email: Customer Phone: Customer Signature Date This order has not been submitted to the order bank. 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