10-10-23HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, OCTOBER 10, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Chad Czmowski,
Pat May and Dave Sebesta. Others present were Matt Jaunich, City Administrator and Marc Sebora, City
Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Sebesta, second by May, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — CrossPoint Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of September 26, 2023
(b) Council Workshop of September 26, 2023
Motion by Burley, second by Sebesta, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 15633 — Resolution Setting Interest Rate for the
2023 Adopted Assessment Rolls
CITY COUNCIL MINUTES— October 10, 2023
(b) Consideration for Approval of Resolution No. 15640 — Resolution Supporting Capital
Improvements and Betterments of Otter Lake and Campbell Lake, the South Fork of the Crow
River and Other Tributaries to the Lakes
(c) Consideration for Approval of Resolution No. 15641 — Resolution Supporting Capital
Improvements at the Hutchinson Area Transportation Services Building
(d) Consideration for Approval of Recycle Aggregate Crushing Services
(e) Consideration for Approval of Grant Agreement with the State of Minnesota Department of
Employment and Economic Development
(f) Consideration for Approval of Non -Federal Reimbursable Agreement Between Federal Aviation
Administration and City of Hutchinson
(g) Consideration for Approval of Summary of Ordinance No. 23-842 — Ordinance Amending
Chapters 95 and 113 of the Hutchinson City Code
(h) Consideration for Approval of Spooky Sprint Event on October 28, 2023
(i) Claims, Appropriations and Contract Payments — Register A
Motion by Czmowski, second by Sebesta, to approve Consent Agenda L Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowski, second by Burley, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
UNFINISHED BUSINESS
9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 23-843 — AN
ORDINANCE VACATING DRAINAGE AND UTILITY EASEMENTS LOCATED IN
SANTELMAN'S THIRD ADDITION AND APPROVE RESOLUTION NO. 15637 —
APPROVING THE VACATION OF UTILITY EASEMENTS AT 505 HILLTOP DRIVE NE AND
515 HILLTOP DRIVE NE
2
CITY COUNCIL MINUTES— October 10, 2023
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that there have
been no changes to the proposed ordinance since the first reading approved at the last meeting.
Motion by May, second by Czmowski, with Forcier abstaining, to approve second reading and
adoption of Ordinance No. 23-843 and Resolution No. 15637. Motion carried unanimously.
NEW BUSINESS
10. APPROVE/DENY FIRST READING OF ORDINANCE NO. 23-840 — AN ORDINANCE
AMENDING CHAPTER 92 OF THE HUTCHINSON CITY CODE PERTAINING TO WEEDS
Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained that state
legislation passed during the 2023 session required cities to allow natural landscaping concepts.
Based on this, staff is recommending to amend the "weed ordinance". Staff has developed a process
for property owners to use in cases that natural landscaping would be desired in place of turf grass,
which will include a written natural landscaping plan.
Motion by May, second by Burley, to approve first reading of Ordinance No. 23-840. Motion
carried unanimously.
11. APPROVE/DENY RESOLUTION NO. 15642 — RESOLUTION APPROVING 2024 EMPLOYEE
BENEFITS PACKAGE
Kellie Wendland, Human Resources Director, presented before the Council. Ms. Wendland
explained that there are proposed additions/changes to the 2024 benefits package. It is being
recommended that a vision and short-term disability plan be offered on a voluntary basis for
employees. Both plans would be offered through Unum, which is currently a provider for other
services to the City. Ms. Wendland explained in more detail options as part of both of these plans.
Renewal for the health plan will see a 25% average increase. Staff is recommending to leave the
current plan structure in place for 2024 with hopes that claims data will return to what is considered
normal for the City's group. Staff is recommending to maintain the lower deductible plans at this
time. Ms. Wendland noted the current $3000/$6000 deductible plan must increase to $3200/$6400
due to IRS requirements for an embedded deductible plan.
Motion by May, second by Czmowski, to approve Resolution No. 15642. Motion carried
unanimously.
12. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR OCTOBER 24, 2023, AT 4:00 P.M.
TO REVIEW COMMUNITY SURVEY RESULTS
Motion by Burley, second by Sebesta, to approve setting Council workshop for October 24, 2023, at
4:00 p.m. to review community survey results. Motion carried unanimously.
GOVERNANCE
CITY COUNCIL MINUTES— October 10, 2023
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Tall Grass/Noxious Weed Report for Summer 2023
MISCELLANEOUS
14. STAFF UPDATES
Mike Stifter — Mr. Stifter noted that leaf vacuuming started today and will last for the next six weeks.
He also noted that milling of 2nd Avenue, Dale Street and Market Street will be done next week.
Matt Jaunich — Mr. Jaunich reminded the council members to RSVP for the recognition event.
15. COUNCIL/MAYOR UPDATE
16. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO
DISCUSS SALE OF REAL PROPERTY LOCATED AT 44 WASHINGTON AVENUE
WEST, 10 FRANKLIN STREET SW, 28 FRANKLIN STREET SW, AIND 1227 IsT
AVENUE SIA
Motion by May, second by Burley, to convene into closed session at 5:57 p.m. Motion carried
unanimously.
Motion by May, second by Sebesta, to reconvene into open session at 6:08 p.m. Motion carried
unanimously.
Motion by May, second by Burley, to authorize city administrator to go out for Request for Proposals
for real estate services to sell 44 Washington Avenue West, 10 Franklin Street SW and 28 Franklin
Street SW. Motion carried unanimously.
ADJOURNMENT
Motion by May, second by Czmowski, to adjourn at 6:10 p.m. Motion carried unanimously.
11