09-12-23HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, SEPTEMBER 12, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Chad Czmowski,
Pat May and Dave Sebesta. Others present were Matt Jaunich, City Administrator and Marc Sebora, City
Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Burley, second by May, to approve the agenda as presented. Motion carried unanimously.
2. INVOCATION — A moment of silence was held in lieu of an invocation.
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of August 22, 2023
(b) Council Workshop of August 22, 2023
Motion by Czmowski, second by May, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Issuing Massage License to Healing Vine LLC Located at 903
Hwy 15 South
CITY COUNCIL MINUTESSeptember 12, 2023
(b) Consideration for Approval of Issuing Parade Permit to Hutchinson High School Student Council
on September 22, 2023, for Homecoming Parade
(c) Consideration for Approval of Out of State Travel for Firefighters to Visit Pierce Manufacturing
in Appleton, Wisconsin
(d) Consideration for Approval of 2023 Maintenance Overlay on California Street NW
(e) Consideration for Approval of Resolution No. 15627 — Resolution to Donate Surplus Police
Department Property
(f) Affirm Board Appointments/Reappointments
1. Peggy Godina to Hutchinson Housing & Redevelopment Authority Board to August 2025
2. Dan Masog to Hutchinson Housing & Redevelopment Authority Board to August 2028
3. Andrew Webster to Public Arts Commission to August 2024
4. Janeen Sorrell to Public Arts Commission to August 2024
5. Kris Haag to Public Arts Commission to August 2026
6. Justin Beck to Public Arts Commission to August 2026
(g) Claims, Appropriations and Contract Payments — Register A
Motion by May, second by Sebesta, to approve Consent Agenda L Motion carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by May, second by Sebesta, with Czmowski abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(Thepurpose of thisportion of the agenda is to provide the Council with information necessary to craft wisepolicy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
9. EMERALD ASH BORER UPDATE
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that on
August 18, 2023, the Minnesota Department of Agriculture placed McLeod County on an emergency
Emerald Ash Borer quarantine. EAB was detected in McLeod County between Hutchinson and
Silver Lake. Due to the infestation within the county, the City's plan is to initiate and continue
pesticide treatments of specific, high -value ash trees. The City will continue its proactive removal and
replacement of ash trees in poor to moderate health conditions. Staff anticipates finding EAB within
city limits soon. Once a verified infestation is detected, the City will then shift its focus to inspecting
trees, identifying infested trees and removing them. Staff will also be notifying property owners of
their need to remove any dead trees. In addition, a registration list for tree -care contractors will be
built. Mr. Olson spoke of the EAB fund established by the City many years ago, which has a healthy
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CITY COUNCIL MINUTESSeptember 12, 2023
balance and will continue to in order to remove and replace publicly -owned ash trees over the next
several years.
UNFINISHED BUSINESS
NEW BUSINESS
10. APPROVE/DENY FIRST READING OF ORDINANCE NO. 23-842 - AN ORDINANCE
AMENDING CHAPTERS 95 AND 113 OF THE HUTCHINSON CITY CODE TO REFLECT
CANNABIS USE, VAPING AND E-CIGARETTES AND INCREASING THE AGE FOR THE
SALE, USE AND POSSESSION OF TOBACCO FROM 18 TO 21 YEARS OF AGE
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora noted that at the last City
Council meeting discussion was held regarding the new cannabis use law which became effective
August 1, 2023. As part of that discussion, the Council directed staff to amend the City Code to
align cannabis use with tobacco use and smoking, as well as to change the tobacco use and possession
age from 18 to 21 as adopted by state law several years ago. Matt Jaunich, City Administrator, noted
that staff had indicated that perhaps the McLeod County Board was considering completely banning
cannabis use on public property, but that may not be the case and they are still in discussion on the
issue. Council Member May voiced that he hopes that the county will not be more restrictive than
Hutchinson as he feels banning cannabis use could be hard to enforce.
Motion by Czmowski, second by May, to approve first reading of Ordinance No. 23-842. Motion
carried unanimously.
11. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR SEPTEMBER 26, 2023, AT 4:00
P.M. TO DISCUSS UPDATES TO THE CITY'S ENDS STATEMENTS/CORE VALUES
DOCUMENT
Motion by Czmowski, second by Burley, to set Council workshop for September 26, 2023, at 4:00
p.m. to discuss updates to the City's Ends Statements/Core Values document. Motion carried
unanimously.
12. APPROVE/DENY SETTING ANNUAL CITY RECOGNITION EVENT FOR NOVEMBER 2,
2023, AT 5:30 P.M. AT HUTCHINSON EVENT CENTER
Motion by Czmowski, second by Burley, to set annual City recognition event for November 2, 2023,
at 5:30 p.m. at the Hutchinson Event Center. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
CITY COUNCIL MINUTES September 12, 2023
(a) Sustainability Advisory Board Minutes from April 17, 2023
MISCELLANEOUS
14. STAFF UPDATES
Mike Stifter — Mr. Stifter provided updates on projects such as the alley next to the fire department;
California Street overlay will begin next Friday; 2n Avenue/Dale/Market overlay will take place over
MEA break in October; small repair will take place on School Road bridge next week; and School Road
North patching project will be completed yet this Fall. The Airport Road/Jefferson Street roundabout
project is scheduled for 2024.
Matt Jaunich — Mr. Jaunich noted that the white goods Fall clean-up is Saturday, September 30, 2023.
15. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by May, second by Czmowski, to adjourn at 6:10 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator
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