08-22-23HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, AUGUST 22, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order.
and Pat May. Member absent was Dave Sebesta.
and Marc Sebora, City Attorney.
Members present were Tim Burley, Chad Czmowski
Others present were Matt Jaunich, City Administrator
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that Item 7(d) can be pulled from the agenda as the applicant
has withdrawn his application to make some minor changes. This item will come before the Planning
Commission again in the near future and then on a future Council agenda.
Motion by May, second by Czmowkki, with the change noted. Motion carried unanimously.
2. INVOCATION — A moment of silence was held in lieu of the invocation.
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15616 — Resolution Accepting $26,401.00 Donation from Kiwanis Club of
Hutchinson for Improvements to Kiwanis Park
Members of the Kiwanis Club presented before the Council. Dan VanOverbeke, on behalf of the
Kiwanis, spoke before the Council presenting a check in the amount of $26,401 for improvements
to Kiwanis Park. Last year the Kiwanis Club donated over $5000 for improvements to the park.
A tentative ribbon cutting ceremony is set for September 8, 2023. Lynn Neumann, PRCE
Director, spoke on the improvements that will be made to the park with this donation.
(b) Resolution No. 15619 - Resolution Accepting Donation from Joyce Hochsprung (Varieties of
Daylilies to Parks Department)
Motion by Czmowski, second by Burley, to approve Resolution Nos. 15616 and 15619. Motion
carried unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
CITY COUNCIL MINUTES August 22, 2023
(a) Regular Meeting of August 8, 2023
(b) Council Workshop of August 8, 2023
Motion by Czmowski, second by Burley, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 15617 — Resolution to Donate Surplus Police
Department Property (Dispatch Console)
(b) Consideration for Approval of Resolution No. 15620 — Resolution Accepting Bid and Awarding
Contract for Campbell Lane Lift Station Rehabilitation Project
(c) Consideration for Approval of Resolution No. 15622 — Resolution Adopting Findings of Fact and
Reasons for Approval of a Preliminary and Final Plat for Les Schwab Subdivision With Favorable
Planning Commission Recommendation
' ' '
..asons fef Appfeval of a Pfelitninafy Plat fef Seeend Addition to the M.
adows With Fa-ve
(e) Consideration for Approval of Resolution No. 15624 — Resolution Adopting Findings of Fact and
Reasons for Approval of Conditional Use Permit for a Single -Family Residence in a C-3 Zoning
District Located at 6 Franklin Street SW With Favorable Planning Commission Recommendation
(f) Consideration for Approval of Water Conservation Plan Implementation — State Drought
Warning
(g) Claims, Appropriations and Contract Payments — Register A
Motion by May, second by Czmowski, to approve Consent Agenda L Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowski, second by Burley, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
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CITY COUNCIL MINUTES August 22, 2023
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
9. DISCUSSION ON REGULATING CANNABIS IN RELATION TO CURRENT CITY
ORDINANCES DEALING WITH TOBACCO AND SMOKING
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich provided an overview of
the new cannabis law as far as what is legal and the authorities cities have, which is rather limited.
Council Member Czmowski suggested that cannabis regulations be in line with the City tobacco
regulations. Council Members Burley and May agreed. Mr. Jaunich noted that staff will put together
a draft ordinance for the Council to consider.
UNFINISHED BUSINESS
10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 23-841 —
SALE OF MUNICIPALLY -OWNED PROPERTY (MITGI DEVELOPMENT PROPOSAL)
Mr. Jaunich explained that this ordinance was before the Council at its last meeting and no changes
have been made to it.
Motion by Czmowski, second by Burley, to approve second reading and adoption of Ordinance No.
23-841. Motion carried unanimously.
NEW BUSINESS
11. APPROVE/DENY RESOLUTION NO. 15621 — RESOLUTION APPROVING PROPOSED
HUTCHINSON UTILITIES COMMISSION RATE CHANGES
Matt Jaunich noted that at the last Council meeting HUC General Manager Jeremy Carter was before
the Council explaining a proposed rate structure change to electric/natural gas rates. The Council has
veto authority within 30 days of receiving notification from HUC, which was officially July 27, 2023.
No rate increases have occurred since 2006.
Motion by Czmowski, second by Burley, to approve Resolution No. 15 62 1. Motion carried
unanimously.
12. APPROVE/DENY RESOLUTION NO. 15625 — RESOLUTION ORDERING PREPARATION OF
REPORT ON NEW GRANDSTAND AND OTHER IMPROVEMENTS AT VMF BASEBALL
FIELD
Matt Jaunich reminded the Council of a couple of discussions that have been held regarding
improvements to the VMF grandstand/ballfield. The Hutchinson Huskies started a fundraising
campaign about a year ago and recently received a significant contribution to bring their total raised
up to $250,000. With the potential interest in constructing a new grandstand, the City hired Widseth
CITY COUNCIL MINUTES August 22, 2023
to complete a preliminary design and cost estimate on a new grandstand. Mr. Jaunich introduced
Dana Hlebichuk from Widseth who presented initial findings.
Mr. Hlebichuk explained items included in Phase 1 of the project which includes a 380-seat stadium
with canopy, press box, new concrete foundations, demolition, a new concrete walk along with
design and construction contingency with a conservative estimate of $624,910.79. If the project is
approved, the goal would be to have it completed for the State Tournament in 2025 which
Hutchinson is hosting. Mr. Hlebichuk suggested having the project bid in the Fall of this year to get
the project lined up to begin early August 2024.
Council Member Czmowski raised concerns about the cost of the project and bumping other projects
in the CIP for this to move forward. He also raised concerns about donations not coming in until the
City commits to funding. Mr. Jaunich noted that with the $250,000 donation, the City would be
looking at funding $400,000-$450,000 with the Huskies continuing to seek donations. Council
Member May raised concerns with the cost of the project and the potential of a large tax levy increase
all ready.
Mr. Jaunich noted that this step in the process is only to complete a schematic design with cost
estimates and documents that could be used to bid the project out. Approving this item does not
guarantee the project - it just moves forward with planning. The next phase would cost the City
approximately $10,000-$15,000.
Motion by Czmowski, second by Burley, to approve Resolution No. 15625. Czmowski encouraged
the Huskies to continue to seek donations/funds for this project to move forward. Roll call vote was
taken: Burley — aye; May — nay; Czmowski — aye; Forcier — aye. Motion carried 3 to 1. Czmowski
noted that $650,000 is all ready being allocated for lighting improvements at the ball park.
13. APPROVE/DENY FUNDING REQUESTS FROM THE HUTCHINSON CENTER FOR THE
ARTS
Matt Jaunich noted that last June the City Council heard an update from the Center for the Arts.
During the update, the CFA requested the City's continued financial support. Their request was for
another three-year commitment at $15,000 per year. Mr. Jaunich reminded the Council that the City
is currently a member of the CFA first joining in 2012 with a three-year commitment. The City has
extended its three-year agreement since that time and the current commitment ends at the end of this
year. Funding for this membership has historically come out of the Community Improvement Fund.
Motion by Czmowski, second by May, to approve funding request from the Hutchinson Center for
the Arts. Motion carried unanimously.
14. APPROVE/DENY PRIVATE HANGER CONSTRUCTION AT MUNICIPAL AIRPORT
Mike Stifter, Public Works Director, introduced Troy Pullis who is making the request to construct a
private hangar at the municipal airport.
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CITY COUNCIL MINUTES August 22, 2023
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that at the
July Airport Commission meetings, Mr. Pullis made a formal request for a private hangar to be
constructed on the remaining area south of the two new city hangars that are being built this Fall.
The request before the Airport Commission was denied on a 2-2 vote, therefore is before the Council
for their consideration. Mr. Olson explained that staff supports Mr. Pullis's request for three reasons:
1. There are no current plans to construct a new hangar in the five-year CIP; 2. If the City had
available funds, the better return for city -owned hangars would be to build them on the south end of
the airport, per the master plan, constructing up to three new multi -bay hangars on the south end of
the taxiway; and 3. While the site south of ASI could currently support a future ASI addition as well
as one additional hangar, there is already a potential request for that space and only two hangars
could be accommodated there. Mr. Olson explained that staff is comfortable with the plan presented
by Mr. Pullis, he is in the allowable limits for other planes to safely pass, the building characteristics
are expected to match, and it allows for better sizing given the space that remains. Staff is suggesting
that the City negotiate a right of first refusal on the Pullis hangar in the event he were to sell in the
future.
Council Member May noted that he was informed that ASI had made a request to build in the same
location however was denied, and now an Airport Commission member made a request that is being
deemed favorable. Mayor Forcier provided some background related to the time when ASI made the
request and the reasons they were denied at the time. Since the Airport Commission meetings in July,
Mr. Pullis modified his design plan and the door would face the east as opposed to the south, which
was originally proposed and one of the reasons some Airport Commissioners voted against the
request.
Motion by Czmowski, second by Burley, to approve private hanger construction at municipal airport.
Roll call vote was taken: Burley — aye; May — nay; Czmowski — aye; Forcier — aye. Motion carried 3
to 1.
15. APPROVE/DENY RESOLUTION NO. 15618 — RESOLUTION AUTHORIZING EXECUTION
OF MN/DOT AERONAUTICS GRANT AGREEMENT 1054611 — AIRFIELD LIGHTING
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that MnDOT
Aeronautics has approved the airfield lighting project that the City applied for. The grant agreement
allows for pass -through of federal funds as well as state funds for the project. The project includes
medium intensity runway lighting, medium intensity taxiway lighting and taxiway signage. The
lighting systems are LED so they will result in lower operating and maintenance costs. The total
project costs are estimated at $560,216 with FAA funds and MnDOT funds covering most of the
project and the City -Airport construction fund covering $28,011.
Motion by Burley, second by Czmowski, to approve Resolution No. 15618. Motion carried
unanimously.
16. APPROVE/DENY RESOLUTION NO. 15626 — RESOLUTION AUTHORIZING EXECUTION
OF MN/DOT AERONAUTICS GRANT AGREEMENT 1054622 — HANGER
CITY COUNCIL MINUTES August 22, 2023
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the
FAA-AIG program approved the hangar project that the City applied for. The project consists of
construction of a multi -bay hangar (two large units). The project costs are estimated at $752,192
with the City's share being $75,219.
Motion by May, second by Burley, to approve Resolution No. 15626. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) City of Hutchinson Financial Report and Investment Report for July 2023
(b) Hutchinson Housing Redevelopment Authority Board Minutes from July 18, 2023, and Annual
Board Meeting Minutes from August 16, 2022
(c) Planning Commission Minutes from July 18, 2023
MISCELLANEOUS
18. STAFF UPDATES
Matt Jaunich — Mr. Jaunich reminded the public that there are Request for Proposals currently out for
the old police facilities. Open houses will be held on those facilities on August 24 and September 7. He
also noted that City offices will be closed on September 4, 2023, for Labor Day. Lastly, he reminded the
Council of the budget workshop scheduled prior to the next City Council meeting.
19. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by Burley, second by Czmowski, to adjourn at 6:50 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator