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07-25-2023HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JULY 25, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Dave Sebesta, Tim Burley, Pat May and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by May, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — A moment of silence was held in lieu of an invocation. (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Molly Morphew, 365 West Pishney Lane SW, presented before the Council. Ms. Morphew expressed concerns about her new water/sewer rate structure. She feels residents are being charged for something they are not using as sewer is now billed on actual water usage rather than January/February average consumption, especially when it comes to watering lawns/flowers/gardens. Mr. Jaunich explained the old method used (average of January/February) and the new method used. The State requires cities of Hutchinson's size to have a conservation rate structure that promotes less water usage. He noted there are other mechanisms that could be considered by the city for the rate structure. Ms. Morphew stated that she feels the rates should be based on water consumption and not based on sewer. Colby Smith presented before the Council. Mr. Smith spoke about accessible, affordable housing and the challenge to find such for people with disabilities. Mr. Smith asked how to set up an unofficial assistive living — apartment style living with assistance. This idea came to him as he was going by the now vacant police facility. Mr. Jaunich spoke to the Request For Proposals that will be going out for the old police facilities and spoke about the housing study recently completed that has shown that all types of housing are in dire need. Mayor Forcier also noted that he is a member of the HRA Board and he will bring this to the board as a discussion item. 6. APPROVAL OF MINUTES (a) Regular Meeting of July 11, 2023 CITY COUNCIL MINUTES July 25, 2023 (b) Council Workshop of July 11, 2023 Motion by May, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Reaffirmation of City of Hutchinson Data Practices Policies (b) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire Department Relief Association on September 9, 2023 (c) Claims, Appropriations and Contract Payments — Register A Motion by Czmowski, second by Burley, to approve Consent Agenda I. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Consideration for Approval of Resolution No. 15612 — Resolution Adopting Findings of Fact and Reasons for Approval of a Preliminary and Final Plat for Forcier Addition (b) Claims, Appropriations and Contract Payments — Register B Motion by Czmowski, second by May, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (Thepurpose of this portion of the agenda is to provide the Council with information necessary to craft wisepolicy. Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.) UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY SENDING OUT REQUEST FOR PROPOSALS FOR THE OLD POLICE FACIILTY SITES Matt Jaunich, City Administrator, presented before the Council. Mr. Janich explained that following a closed session held by the Council, it has been determined to sell the old police sites (former police station, former EOC building and former police station parking lot) via a request for proposals process. Staff is recommending that the proposals be due by September 29, 2023, and with the evaluation and negotiation process anticipate closing on the properties in December. 2 CITY COUNCIL MINUTES July 25, 2023 Motion by May, second by Czmowski, to approve sending out Request for Proposals for the old police facility sites. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from May 22, 2023 (b) Hutchinson Utilities Commission Minutes from May 31, 2023 (c) Hutchinson Housing & Redevelopment Authority Board Minutes from June 20, 2023 MISCELLANEOUS 11. STAFF UPDATES Tom Gifferson — Chief Gifferson spoke about the Lexipol policy project and that a draft of the document will be coming to the Council soon for their review. Lexipol specializes in policy and procedure management and has written the draft policy document for the police department. Lynn Neumann — Ms. Neumann spoke about some mechanical issues that had occurred in the leisure pool at the aquatic center last week. Last Thursday the pool had to be closed to deal with some mechanical failures and staff is waiting for parts to arrive, however as of this morning the pool has re- opened and staff is monitoring the filtration system manually. Ms. Neumann also noted the pool will be fully operational until August 11, 2023, at which point there will have to be modified hours due to staffing reductions due to staff going to school/college and participating in athletic activities. Also, the Fall brochure will be going out mid -August. Mike Stifter — Mr. Stifter provided an update on improvement projects — Roberts Road will be paved Thursday/Friday this week and is scheduled to be open August 17, as well as the School Road bridge. Matt Jaunich — Mr. Jaunich reminded the Council of the workshop prior to the next Council meeting on August 8, 2023, at 4:30 p.m. with the Coalition of Greater Minnesota Cities. 12. COUNCIL/MAYOR UPDATE Mayor Forcier — Mayor Forcier asked if staff is up to speed on the new adult use cannabis law that will take effect August 1, 2023. Matt Jaunich noted that effective August 1 cannabis can be possessed, used and grown. He noted that the City doesn't currently have any regulations on where it can be used, similar to there are no regulations on where tobacco can be used other than in accordance with the Smoke -Free Workplace ordinance and Clean Indoor Air Act. He noted that staff will lean on the Council if they wish to put more regulations in place that cities are allowed to do. ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 6:15 p.m. Motion carried unanimously.