07-11-2023HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JULY 11, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Dave Sebesta, Tim Burley, Pat
May and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City
Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by May, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — A moment of silence was held.
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15611 — Resolution Accepting Donations for Fireman's Park Project
Motion by Czmowski, second by Burley, to approve Resolution No. 15611. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of June 27, 2023
(b) Council Workshop of June 27, 2023
Motion by May, second by Czmowski, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Uptown Grand Demolition
CITY COUNCIL MINUTES July 11, 2023
(b) Consideration for Approval of VFW/American Wrestling Federation Expo on August 12, 2023
(c) Consideration for Approval to Solicit Bid Proposals for the Construction and Installation of
Covered Aerated Static Pile Equipment at Creekside
(d) Consideration for Approval of Issuing Temporary Liquor License to McLeod County Agriculture
Association on August 17-20, 2023, for McLeod County Fair
(e) Consideration for Approval of Issuing Licenses to St. Anastasia Catholic Church
1. Short -Term Gambling License on September 22-24, 2023
2. Temporary Liquor License on September 22-24, 2023
(f) Claims, Appropriations and Contract Payments
Motion by Burley, second by Sebesta, to approve consent agenda. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
8. APPROVE/DENY 2022 COMPREHENSIVE ANNUAL FINANCIAL REPORT
Justin Juergensen, Assistant Finance Director, presented before the Council. Mr. Juergensen
introduced the City's financial auditor Layne Kockelman from Abdo.
Mr. Kockelman explained that the 2022 audit results include a clean opinion with no audit findings
and the City again received a GFOA certificate. A new auditing standard was also part of the 2022
financial audit. Mr. Kockelman explained that the majority of the City's governmental funds have
positive fund balance levels with the exception of a few capital funds.
Motion by May, second by Sebesta, to approve 2022 comprehensive annual financial report. Motion
carried unanimously.
9. APPROVE/DENY RESOLUTION NO. 15610 — SALE OF GENERAL OBLIGATION BONDS,
SERIES 2023A
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the following
projects will be funded by the general obligation bonds: Roberts Road improvements, Pavement
Management Program (Century Avenue, School Road NW, Hwy 15 South trail construction), alley
improvements and Jefferson Street SE improvements in conjunction with the McLeod County project
2
CITY COUNCIL MINUTES July 11, 2023
on Airport Road. The Resolution before the Council tonight is the first step in the process to move
forward with providing a bond issuance to finance the improvement costs. The City's financial
advisor, Ehlers, will initiate the process and will compile documents with city staff assistance,
coordinate a bond rating call with city staff and solicit competitive bids on behalf of the City. The
bond sale will be awarded to the winning bidder at the August 8, 2023, City Council meeting and the
bond proceeds are expected to be received in early September. The debt will be repaid by the City's
debt tax levy and special assessments levied against benefiting property owners. Mr. Reid then
reviewed the proposed debt issuance scheduled as provided within the pre -sale report.
Motion by May, second by Burley, to approve Resolution No. 15610. Motion carried unanimously.
10. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR AUGUST 8, 2023, AT 4:30 P.M.
FOR COALITION OF GREATER MINNESOTA CITIES ANNUAL UPDATE
Motion by May, second by Burley, to set Council workshop for August 8, 2023, at 4:30 p.m. for
Coalition of Greater Minnesota Cities annual update. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Liquor Hutch Quarterly Report
MISCELLANEOUS
12. STAFF UPDATES
Mike Stifter — Mr. Stifter provided updates on improvement projects — Century Avenue, School Road,
Roberts Road, Hwy 15 South trail, Adams Street bridge and School Road bridge.
Matt Jaunich — Mr. Jaunich reminded the Council of the strategic planning session scheduled prior to the
next meeting at 4:00 p.m.
13. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by May, second by Czmowski, to adjourn at 5:50 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator