06-27-2023HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JUNE 27, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Dave Sebesta, Tim Burley, Pat
May and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City
Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by May, to approve agenda as presented. Motion carried unanimously.
2. INVOCATION — None
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of June 13, 2023
Motion by Czmowski, second by May, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Tax Increment Financing Development Agreement with RD
Machine, Inc.
(b) Consideration for Approval of Resolution No. 15609 — Resolution Adopting Findings of Fact and
Reasons for Approval of Final Plat of Island View Heights Seventh Addition with Favorable
Planning Commission Recommendation
CITY COUNCIL MINUTES June 27, 2023
(c) Claims, Appropriations and Contract Payments — Register A
Motion by Czmowski, second by Sebesta, to approve Consent Agenda L Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowski, second by May, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
9. COMMENTS AND INPUT ON THE STORM WATER POLLUTION PREVENTION PLAN FOR
THE CITY OF HUTCHINSON
John Paulson, Environmental/Regulatory/Project Manager, presented before the Council. Mr.
Paulson provided an overview of the City's Storm Water Pollution Prevention Plan which is done
annually. This public hearing requirement to consider comments is in accordance with the MPCA
permitting process requirements. Mr. Paulson noted that the annual report that is required to be
submitted to the State is being postponed due to a software and system improvements they are
conducting so once that is complete the City's annual report will be submitted. Mr. Paulson's
presentation included information on public education and outreach; illicit discharge detection and
elimination; construction site stormwater runoff control and issues; post -construction stormwater
management; and pollution prevention/good housekeeping. Mr. Paulson noted that future projects
planned include pond cleanouts, lake/river basin nutrient trading analysis, ongoing MS4 activities,
and seeking/evaluating funding sources for basin sediment management options.
No public comments were received.
Motion by Czmowski, second by May, to close public hearing. Motion carried unanimously
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
10. UPDATE FROM HUTCHINSON CENTER FOR THE ARTS
Molly Rivera, Hutchinson Center for the Arts, presented before the Council. Ms. Rivera explained
that the Hutchinson CFA is requesting funding in the amount of $45,000 for the next three years.
This funding helps the CFA leverage other grants especially with other funding sources post -
pandemic decreasing. The City has provided this funding for the last several years and the funds have
been used to help cover operational expenses which allows the CFA to focus on its mission and
provide vital arts programming to the community. Ms. Rivera then reviewed the Center's mission,
programming, gallery/exhibitions, education, community outreach, and partner groups. Ms. Rivera
also reviewed the cost of programming for the Center as well as the economic impact that arts and
culture organizations bring in to the city.
Matt Jaunich asked Ms. Rivera the timeline that the CFA would like a decision by the Council on
their request. Ms. Rivera noted that by the end of the Summer would be their request. Ms. Rivera
noted she is the only full-time staff member, with a part-time programming assistant, the CFA
volunteer board and other volunteers. Council Member May noted that he feels the CFA is a very
worthwhile organization. Council Member Czmowski also commended the CFA on all the work they
do and what they bring to the community.
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CITY COUNCIL MINUTES June 27, 2023
UNFINISHED BUSINESS
NEW BUSINESS
11. APPROVE/DENY ALLOCATING $500,000 of AMERICAN RESCUE PLAN ACT (ARPA)
MONIES FOR THE UPTOWN COMMONS PROJECT (FRANKLIN STREET
REDEVELOPMENT)
Matt Jaunich explained that when ARPA funds were received, the Council had identified the Franklin
Street Redevelopment project as a use for those funds so this is formal action to allocate those funds.
Motion by Czmowski, second by May, to approve allocating $500,000 of American Rescue Plan Act
monies for the Uptown Commons project. Motion carried unanimously.
12. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JULY 25, 2023, AT 4:00 P.M. FOR
STRATEGIC PLANNING
Matt Jaunich noted that this may be the first of many strategic planning sessions over the next few
months.
Motion by Czmowski, second by May, to set Council workshop for July 25, 2023, at 4:00 p.m. for
strategic planning. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) City of Hutchinson Financial Report and Investment Report for May 2023
(b) Hutchinson Housing & Redevelopment Authority Board Minutes from May 16, 2023
MISCELLANEOUS
14. STAFF UPDATES
Tom Gifferson — Chief Gifferson explained that a ribbon cutting ceremony was held today at 3:00 p.m. at
the new police facility with an open house held prior. In addition, an open house is being held tonight
and on Thursday June 29, 2023. Police staff will be moving in to the new facility and will be open for
business on Monday July 3, 2023, at 7:00 a.m. The DMV office will be opening in the new facility on
August 7, 2023. Chief Gifferson explained the safe room that is located at the new facility.
Mike Stifter — Mr. Stifter explained that curb and gutter started on Roberts Road today; 5th Avenue
bridge should open this weekend/early next week; trail is usable on Hwy 15 South and restoration is
taking place currently. Century Avenue has been paved and closed to thru traffic so there is access to
the movie theater and the housing complexes.
Matt Jaunich — Mr. Jaunich reminded everyone that City offices will be closed on July 4, 2023, and there
is a Council workshop scheduled for 4:30 p.m. on July 11, 2023, to review the 2022 financial audit.
CITY COUNCIL MINUTES June 27, 2023
15. COUNCIL/MAYOR UPDATE
16. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO
DISCUSS SALE OF REAL PROPERTY LOCATED AT 44 WASHINGTON AVENUE
WEST, 10 FRANKLIN STREET SW, 28 FRANKLIN STREET SW AND 127 1ST
AVENUE SW
Motion by May, second by Burley, to convene into closed session at 6:30 p.m. Motion carried
unanimously.
Motion by Burley, second by May, to reconvene into open session at 6:58 p.m. Motion carried
unanimously.
ADJOURNMENT
Motion by May, second by Burley, to adjourn at 6:59 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
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