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06-13-2023HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JUNE 13, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Dave Sebesta, Tim Burley, Pat May and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Sebesta, second by Burley, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Harvest Mission Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Minnesota Recreation and Parks Association (MRPA) Award of Excellence — Fireman's Park Playground Project Nick Jacobs, Parks and Recreation Director of Otsego, on behalf of the MRPA Awards Committee, presented an Award of Excellence for the Fireman's Park Playground Project. Mr. Jacobs explained the background of the Awards of Excellence Program which was created to acknowledge agencies for projects within communities. The Awards of Excellence for the Fireman's Park project was awarded from the MRPA Parks category. (b) Bicycle Friendly Community — Silver Designation Lynn Neumann, PRCE Director, presented before the Council. Ms. Neumann explained that the City's designation as a Bicycle Friendly Community has been upgraded after eights years from a bronze designation to a silver designation. There are nine silver bicycle friendly communities throughout the state to hold this designation. The five areas considered for this designation are equity/inclusion, engineering, education, encouragement and evaluation/planning. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Council Workshop of May 23, 2023 (b) Regular Meeting of May 23, 2023 CITY COUNCIL MINUTES June 13, 2023 Motion by Czmowski, second by May, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Massage License to Emily Troska of Nature's Touch Massage Located at 903 Hwy 15 South (b) Consideration for Approval of Issuing Short -Term Gambling License to American Cancer Society on August 14, 2023, at Muddy Cow (c) Consideration for Approval of Resolution No. 15605 — Resolution to Sell at Auction Unclaimed Bicycles (d) Consideration for Approval of Purchasing Bag Film for Creekside (e) Consideration for Approval of Resolution No. 15607 - Resolution Authorizing Airport Maintenance and Operation Agreement (f) Consideration for Approval of Resolution No. 15608 — Resolution Authorizing Business Development Infrastructure Application (g) Consideration for Approval of Engineering Agreement with SEH (h) Consideration for Approval of SEH Supplemental Agreement — SWC Resiliency Grant Project (i) Consideration for Approval of Purchase of Truck and Dump Body 0) Consideration for Approval of Purchase of Manhole Lining Repair Contract (k) Claims, Appropriations and Contract Payments Motion by May, second by Sebesta, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (Thepurpose of this portion of the agenda is to provide the Council with information necessary to craft wisepolicy. Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.) 8. PAVEMENT MANAGEMENT REPORT Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter reviewed the 2023 Pavement Management Report which includes approximately 90 miles of city streets, county roads and state highways. Mr. Stifter reviewed the Pavement Condition Index which rates the City's roadways in good condition. Data does indicate a need for additional maintenance funding, especially 2 CITY COUNCIL MINUTES June 13, 2023 for patching and maintenance overlays. More use of overlays should be considered as maintenance overlays and mill -overlay projects can provide a relatively low-cost improvement to overall network Pavement Condition Index. However, these repair techniques are not always suitable for all streets. To begin to address this, the five-year Capital Improvement Plan includes a number of mill -overlay projects. Mr. Stifter did note that areas with streets in poor condition (Washington, Hassan, Oakland and Clifton Heights) are being addressed within the five-year capital improvement plan. UNFINISHED BUSINESS 9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 23-839 — AN ORDINANCE AMENDING CHAPTER 31.29 — PUBLIC ARTS COMMISSION Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that this ordinance addresses some of the Supreme Court rulings related to freedom of speech. A portion of the code deals with art on private property and staff feels it is appropriate to eliminate some of that language at this time. In addition, there are a couple of minor updates that better defines the role of the Public Arts Commission. No changes have been made since the first reading at the last Council meeting. Motion by Czmowski, second by May, to approve second reading and adoption of Ordinance No. 23- 839. Motion carried unanimously. 10. APPROVE/DENY CUSTOM QUESTIONS FOR THE 2023 NATIONAL CITIZEN SURVEY Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reminded the Council that staff is in the process of putting together the 2023 "National Citizen Survey". The last part of putting the survey together is to select a half page of custom questions to be included within the survey. Mr. Jaunich presented some information on possible questions related to the sales tax to be considered. Questions 42 and 43 were asked in the last survey four years ago. Council Members felt Question 43 related to property tax increases dedicated to city streets is important. The consensus was to include Questions 43, 44, 45 and Option 43 under the proposed Sales Tax questions. Council Member Czmowski suggested eliminating Question 44 and add one of those bullet points to Question 45. Motion by May, second by Czmowski, to include Question 43, a combination of Questions 44 & 45 and Option 43 under the sales tax questions on the community survey. Motion carried unanimously. The survey will be distributed in July. NEW BUSINESS 11. APPROVE/DENY RESOLUTION NO. 15606 - RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 2023 MAINTENANCE OVERLAYS (LETTING NO. 6, PROJECT NO. 23-07) Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained that the City received five bids for this maintenance overlay project. The apparent low bidder is Wm. Mueller & Sons, Inc. with a bid of $283,793.55. The streets included in this project are portions of 2nd Avenue SW, Dale Street SW, and Market Street SW. Motion by Czmowski, second by Burley, to approve Resolution No. 15606. Motion carried unanimously. CITY COUNCIL MINUTES June 13, 2023 12. APPROVE/DENY LETTER OF INTENT FOR HUTCHINSON EVENT CENTER Lynn Neumann, PRCE Director, presented before the Council. Ms. Neumann explained that staff has been working with representatives of Hutchinson Health to work toward an agreement for the future ownership of the Hutchinson Event Center. The proposed letter of intent will remain open by either party until December 31, 2024. The City and Hutchinson Health are currently working jointly on a Facility Conditions Assessment to explore options for the future of the property. Ms. Neumann also noted that the Senior Center will remain at the Event Center through 2024 and plans are being developed for a future location. Mr. Jaunich noted that the assessment will hopefully show that the useful life of the event center has come to an end and therefore can be sold, as opposed to having to pay the state grant back, which may have to occur in accordance with the original grant contract. Motion by May, second by Czmowski, to approve letter of intent for Hutchinson Event Center. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Public Library Board Minutes from April 24, 2023 MISCELLANEOUS 14. STAFF UPDATES Tom Gifferson — Chief Gifferson provided an update on the new police facility. Chief Gifferson explained that an inspection is being held tomorrow by the DOC and if that passes the department can start moving into the facility, as long as the fire inspection is complete. Staff is tentatively planning for a dedication ceremony to be held on June 27, 2023, with public open houses being held that afternoon, as well as all day on June 29, 2023. The DMV intends to move to the new facility the first week of August. Matt Jaunich — Mr. Jaunich noted that Juneteenth is now a holiday effective this year, so city offices will be closed on June 19, 2023. Mr. Jaunich also noted that a $150,000 pledge from Citizens Bank came in for the new grandstand at VMF Stadium. He reminded the Council of the workshop on June 27, 2023, at 4:00 p.m. to review the Growth Planning Study. Lastly, Mr. Jaunich distributed a legislative session overview from the 2023 session which ended in May. Some highlights Mr. Jaunich reviewed included additional local government aid, a one-time lump sum for public safety and funds for affordable housing. He noted that there is a two-year moratorium on local sales tax requests. Other items include the new paid Family Medical Leave Act, the Sick/Safe time increase, updates in the building code — one of which is to allow native landscapes -, new voting requirements, and adult use cannabis. General discussion was held regarding what cities can/cannot due related to adult use cannabis. 15. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by Czmowski, second by Burley, to adjourn at 6:25 p.m. Motion carried unanimously. ATTEST: CITY COUNCIL MINUTES June 13, 2023 Gary T. Forcier Matthew Jaunich Mayor City Administrator