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cp07-11-23CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, July 11, 2023 4:30 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, July 11, 2023, at 4:30 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • REVIEW 2022 AUDIT REPORT Matthew Ja ' i, City Administrat DATED: July 6, 2023 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JULY 11, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hutchinson Evangelical Free Church (The invocation is a voluntary expression ojthe private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15611 — Resolution Accepting Donations for Fireman's Park Project PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor—stateyour name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of June 27, 2023 (b) Council Workshop of June 27, 2023 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Uptown Grand Demolition (b) Consideration for Approval of VFW/American Wrestling Federation Expo on August 12, 2023 (c) Consideration for Approval to Solicit Bid Proposals for the Construction and Installation of Covered Aerated Static Pile Equipment at Creekside (d) Consideration for Approval of Issuing Temporary Liquor License to McLeod County Agriculture Association on August 17-20, 2023, for McLeod County Fair (e) Consideration for Approval of Issuing Licenses to St. Anastasia Catholic Church 1. Short -Term Gambling License on September 22-24, 2023 CITY COUNCIL AGENDA — July 11, 2023 2. Temporary Liquor License on September 22-24, 2023 (f) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS REQUESTS AND PETITIONS (The purpose o this portion oj the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) UNFINISHED BUSINESS NEW BUSINESS 8. APPROVE/DENY 2022 COMPREHENSIVE ANNUAL FINANCIAL REPORT 9. APPROVE/DENY RESOLUTION NO. 15610 —SALE OF GENERAL OBLIGATION BONDS, SERIES 2023A 10. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR AUGUST 8, 2023, AT 4:30 P.M. FOR COALITION OF GREATER MINNESOTA CITIES ANNUAL UPDATE GOVERNANCE e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Liquor Hutch Quarterly Report MISCELLANEOUS 12. STAFF UPDATES 13. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 CITY OF HUTCHINSON RESOLUTION NO. 15611 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date McCormick's Family Restaurant $2,000.00 6/30/2023 Jay Malone Motors $100.00 6/30/2023 WHEREAS, such donations have been contributed to the City of Hutchinson Fire Department towards the Fireman's Park project. WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 11th day of July 2023. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JUNE 27, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Dave Sebesta, Tim Burley, Pat May and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by May, to approve agenda as presented. Motion carried unanimously. 2. INVOCATION —None (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of June 13, 2023 Motion by Czmowski, second by May, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedjbr consideration will be enacted by one motion unless the Mayor, a member of'the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Tax Increment Financing Development Agreement with RD Machine, Inc. (b) Consideration for Approval of Resolution No. 15609 — Resolution Adopting Findings of Fact and Reasons for Approval of Final Plat of Island View Heights Seventh Addition with Favorable Planning Commission Recommendation CITY COUNCIL MINUTES —June 27, 2023 (c) Claims, Appropriations and Contract Payments — Register A Motion by Czmowski, second by Sebesta, to approve Consent Agenda L Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Czmowski, second by May, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. COMMENTS AND INPUT ON THE STORM WATER POLLUTION PREVENTION PLAN FOR THE CITY OF HUTCHINSON John Paulson, Environmental/Regulatory/Project Manager, presented before the Council. Mr. Paulson provided an overview of the City's Storm Water Pollution Prevention Plan which is done annually. This public hearing requirement to consider comments is in accordance with the MPCA permitting process requirements. Mr. Paulson noted that the annual report that is required to be submitted to the State is being postponed due to a software and system improvements they are conducting so once that is complete the City's annual report will be submitted. Mr. Paulson's presentation included information on public education and outreach; illicit discharge detection and elimination; construction site stormwater runoff control and issues; post -construction stormwater management; and pollution prevention/good housekeeping. Mr. Paulson noted that future projects planned include pond cleanouts, lake/river basin nutrient trading analysis, ongoing MS4 activities, and seeking/evaluating funding sources for basin sediment management options. No public comments were received. Motion by Czmowski, second by May, to close public hearing. Motion carried unanimously purpose o t is portion o t e agenda is to provide the Council with information necessary to craft wise policy. Ides items like monthly or annual reports and communications from other entities.) 10. UPDATE FROM HUTCHINSON CENTER FOR THE ARTS Molly Rivera, Hutchinson Center for the Arts, presented before the Council. Ms. Rivera explained that the Hutchinson CIA is requesting funding in the amount of $45,000 for the next three years. This funding helps the CIA leverage other grants especially with other funding sources post - pandemic decreasing. The City has provided this funding for the last several years and the funds have been used to help cover operational expenses which allows the CIA to focus on its mission and provide vital arts programming to the community. Ms. Rivera then reviewed the Center's mission, programming, gallery/exhibitions, education, community outreach, and partner groups. Ms. Rivera also reviewed the cost of programming for the Center as well as the economic impact that arts and culture organizations bring in to the city Matt Jaunich asked Ms. Rivera the timeline that the CIA would like a decision by the Council on their request. Ms. Rivera noted that by the end of the Summer would be their request. Ms. Rivera noted she is the only full-time staff member, with a part-time programming assistant, the CIA volunteer board and other volunteers. Council Member May noted that he feels the CIA is a very worthwhile organization. Council Member Czmowski also commended the CIA on all the work they do and what they bring to the community. 2 CITY COUNCIL MINUTES — June 27, 2023 UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY ALLOCATING $500,000 of AMERICAN RESCUE PLAN ACT (ARPA) MONIES FOR THE UPTOWN COMMONS PROJECT (FRANKLIN STREET REDEVELOPMENT) Matt Jaunich explained that when ARPA funds were received, the Council had identified the Franklin Street Redevelopment project as a use for those funds so this is formal action to allocate those funds. Motion by Czmowski, second by May, to approve allocating $500,000 of American Rescue Plan Act monies for the Uptown Commons project. Motion carried unanimously. 12. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JULY 25, 2023, AT 4:00 P.M. FOR STRATEGIC PLANNING Matt Jaunich noted that this may be the first of many strategic planning sessions over the next few months. Motion by Czmowski, second by May, to set Council workshop for July 25, 2023, at 4:00 p.m. for strategic planning. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for May 2023 (b) Hutchinson Housing & Redevelopment Authority Board Minutes from May 16, 2023 MISCELLANEOUS 14. STAFF UPDATES Tom Gifferson — Chief Gifferson explained that a ribbon cutting ceremony was held today at 3:00 p.m. at the new police facility with an open house held prior. In addition, an open house is being held tonight and on Thursday June 29, 2023. Police staff will be moving in to the new facility and will be open for business on Monday July 3, 2023, at 7:00 a.m. The DMV office will be opening in the new facility on August 7, 2023. Chief Gifferson explained the safe room that is located at the new facility. Mike Stifter — Mr. Stifter explained that curb and gutter started on Roberts Road today; 51h Avenue bridge should open this weekend/early next week; trail is usable on Hwy 15 South and restoration is taking place currently. Century Avenue has been paved and closed to thru traffic so there is access to the movie theater and the housing complexes. Matt Jaunich — Mr. Jaunich reminded everyone that City offices will be closed on July 4, 2023, and there is a Council workshop scheduled for 4:30 p.m. on July 11, 2023, to review the 2022 financial audit. CITY COUNCIL MINUTES — June 27, 2023 15. COUNCIL/MAYOR UPDATE 16. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO DISCUSS SALE OF REAL PROPERTY LOCATED AT 44 WASHINGTON AVENUE WEST, 10 FRANKLIN STREET SW, 28 FRANKLIN STREET SW AND 127 1ST AVENUE SW Motion by May, second by Burley, to convene into closed session at 6:30 p.m. Motion carried unanimously. Motion by Burley, second by May, to reconvene into open session at 6:58 p.m. Motion carried unanimously. ADJOURNMENT Motion by May, second by Burley, to adjourn at 6:59 p.m. Motion carried unanimously. F1 HUTCHINSON CITY COUNCIL SPECIAL WORKSHOP MEETING MINUTES TUESDAY, JUNE 27, 2023, AT 4:00 P.M. CITY CENTER — COUNCIL CHAMBERS Call to Order — 4:00 p.m. Mayor Gary Forcier called the meeting to order. Members present were Pat May, Chad Czmowski, Tim Burley and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Planning Commission members and other city directors and staff. DISCUSSION/REVIEW ITEMS Planning Commission members introduced themselves: John Lofdahl, Dan Janssen, Jim Fahey, Tim Hacker, Bill Garberg, Tom Wirt 1. Review of Growth Planning Study Dan Jochum, Planning/Zoning/Building Director, introduced Bryan Harjes of Hoisington Koegler Group, who completed the study. Mr. Har es noted that the plan has a few different areas included with the first section including a marketing piece for developers and builders. The marketing section includes information on housing sale prices, trends in population and income, who the major employers are, City and downtown highlights, and athletics and education. Mr. Har es noted that if additional information should be included in the marketing section to please let him know. Mr. Harjes explained that the growth plan identifies three identified growth areas — the North and South growth areas are intended to be a mix of residential housing product types and the East Growth Area is primarily comprised of industrial growth with a focus of commercial development along the Hwy 7 and Hwy 22 corridors. Mr. Harjes reviewed two large parcels that are available for development in the South Growth Area. These parcels are owned by Hazel M Sitz Living Trust and Timothy R & Rebecca Albrecht and are located in the Edmonton Avenue/Airport Road/Sherwood Street area. Mr. Harjes spoke of potential roadway and infrastructure stubs and access points to the parcels. Mr. Harjes also reviewed two plan concepts for the types of housing identified for each parcel as well as the type of development for each parcel. Mr. Har es provided an overview of a couple of park concepts for the South Area as well. Mr. Harjes then reviewed three individual parcels available for development in the North Growth Area which is in the area of North High Drive/School Road/County Road 12. Mr. Harjes explained that the plan identifies mainly low -density residential neighborhoods in this area with some medium density residential in the southeast corner of the identified area. Mr. Harjes reviewed two plan concepts for this area with these housing concepts. The East Growth Area is comprised of several parcels that are available for development. This area has a focus on commercial/retail uses along the Hwy 7 frontage including convenience retail, goods and services, support services and hospitality. The area has a focus on office/business park uses on the north side of Hwy 7 near Hutchinson Technologies and Uponor and the south side of Hwy 7 has been identified for industrial/warehouse uses. Mr. Harjes also reviewed areas of access and support for future development in this area. Mr. Harjes lastly reviewed information on implementation of the growth area plan. The implementation section reviewed the roles and responsibilities of businesses/property owners, the City, Public Works Department, PRCE Department, Planning/Zoning/Building Department, Planning Commission, City Council and the community -at -large. Various land use controls were reviewed, funding sources (both city sources and external sources), and financial gaps_ Dan Jochum, Planning/Zoning/Building Director, noted that there is an estimated $10 million in infrastructure costs for south side development and estimated upper $20 million in infrastructure costs for north side development. Mr. Jochum also noted that lots are now costing approximately $65,000-$95,000. General discussion surrounded around the housing needs throughout the community and the high building and development costs over the last 20 years. Matt Jaunich noted that the City may need to be more proactive when it comes to infrastructure expansion for future developments. The Council noted that they need to be provided financial information on what it would take to put in infrastructure for these future developments. Motion by Czmowski, second by May, to adjourn at 5:20 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Purchase Order - Uptown Grand Demolition Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 7/11/2023 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: A Proposal was submitted to the City from Hjerpe Contracting, Inc. City staff recommends that a purchase order be authorized to administer the demolition of existing structures, trees, and driveways in the amount of $97,300.00. BOARD ACTION REQUESTED: Approval of purchase. Fiscal Impact: Funding Source: Land FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 97,300.00 Total City Cost: $ 97,300.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: 06/29/2023 Purchase Requisition 03:14 PM Purchase Requisition No 020376 Requested Date 06/29/2023 Department 4301 Required Date Requested By mstifter Preferred Vendor 123081 HJERPE CONTRACTING Address 16246 HWY 15 S PO BOX 517 HUTCHINSON, MN 55350 Req. Description UPTOWN GRAND DEVELOPMENT DEMOLITION Qty. Description GL Number 1 Unit Price Amount 1 DEMOLITION OF SITE 145 GLEN 383-4700-90510 22,500.00 22,500.00 1 DEMOLITION OF SITE 135 GLEN 383-4700-90510 21,500.00 21,500.00 1 DEMOLITION OF SITE 125 GLEN 383-4700-90510 24,500.00 24,500.00 1 DEMOLITION OF SITE 145 1ST 383-4700-90510 17,500.00 17,500.00 1 DEMOLITION OF SITE 135 1ST 383-4700-90510 11,800.00 11,800.00 Total: 97,800.00 UPTOWN GRAND DEVELOPMENT DEMOLITION COST PROPOSAL PROPERTY ADDRESS ITEM DESCRIPTION UNIT COST #145 GLEN ST NW DEMOLITION OF HOUSE / GARAGE, DETACHED GARAGE, SITE CLEARING #135 GLEN ST NW DEMOLITION OF HOUSE / GARAGE, DETACHED GARAGE, SITE CLEARING #125 GLEN ST NW DEMOLITION OF HOUSE / GARAGE, SITE CLEARING #145 FIRST AVE NW A) DEMOLITION OF HOUSE, SITE CLEARING (SEE NOTE 1) B) DEMOLITION OF DETACHED GARAGE (SEE NOTE 2) #135 FIRST AVE NW A) SITE CLEARING (SEE NOTE 1) B) DEMOLITION OF HOUSE (SEE NOTE 2) 4a OO NOTES: / O, 3z 1. SITE CLEARING FOR PROPERTIES LOCATED AT #145 AND #135 FIRST AVENUE NW INCLUDE THE DEMOLITION AND REMOVAL OF BASEMENTS AND FOUNDATIONS IF STILL IN PLACE AFTER RELOCATION OF STRUCTURES BY OTHERS. 2. ITEM PAID ONLY IF DETACHED GARAGE AND / OR HOUSE IS NOT RELOCATED BY OTHERS. Posass>a h�nao.,�ree�ef UPTOWN GRAND DEVELOPMENT DEMOLITION COST PROPOSAL PROPERTY ADDRESS ITEM DESCRIPTION UNIT COST #145 GLEN ST NW DEMOLITION OF HOUSE / GARAGE, DETACHED GARAGE, SITE CLEARING $22,500.00 #135 GLEN ST NW DEMOLITION OF HOUSE / GARAGE, DETACHED GARAGE, SITE CLEARING $21,500.00 #125 GLEN ST NW DEMOLITION OF HOUSE / GARAGE, SITE CLEARING $24,500.00 #145 FIRST AVE NW A) DEMOLITION OF HOUSE, SITE CLEARING (SEE NOTE 1) $17,500.00 B) DEMOLITION OF DETACHED GARAGE (SEE NOTE 2) $500.00 #135 FIRST AVE NW A) SITE CLEARING (SEE NOTE 1) $11,300.00 B) DEMOLITION OF HOUSE (SEE NOTE 2) $500.00 Sub Total: $97,300.00 Grand Total: $98,300.00 NOTES: 1. SITE CLEARING FOR PROPERTIES LOCATED AT #145 AND #135 FIRST AVENUE NW INCLUDE THE DEMOLITION AND REMOVAL OF BASEMENTS AND FOUNDATIONS IF STILL IN PLACE AFTER RELOCATION OF STRUCTURES BY OTHERS. 2. ITEM PAID ONLY IF DETACHED GARAGE AND / OR HOUSE IS NOT RELOCATED BY OTHERS. HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. VFW / American Wrestling Federation Expo Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 7/11/2023 Application Complete N/A Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson VFW would like to host the American Wrestling Federation Expo on their property on August 12th, 2023 from 5:00 p to 7:30 pm. They are requesting to be exempt from the sound amplification ordinance during the entirety of the event. The VFW is also asking for permission to serve alcoholic beverages outside of the establishment in an enclosed area for the entirety of the event. There will be food trucks on site which do not require Council Action. Event Contact: Holly Sturges 320-583-9155 Location: VFW Parking Lot See attached memo for additional details. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Honorable Mayor Gary Forcier and City Councilors FROM: Chief Thomas D. Gifferson DATE: 07-05-2023 RE: American Wrestling Federation Event hosted by VFW This memorandum outlines Hutchinson VFW Post 906's request to host American Wrestling Federation Expo on August 12t", 2023 from 5 pm to 7.30 pm. Event Name: American Wrestling Federation Expo Primary Contact: Holly Sturges 320-583-9155 Event Location: Hutchinson VFW Parking Lot Event Dates/Times: August 12t", 2023 5-7.30 pm Brief Description: Please see attached letter Alcohol -Alcohol will be served within a fenced -in area in the parking lot of the VFW property. Security -VFW will provide 11 private security officers Amplified Sound- A sound system will be used for the event Tents and Canopies -Unknown Stages/Platforms-A wrestling ring will be utilized Trash Collection -The VFW will be responsible for this function Restrooms- The VFW will be responsible for this function u HUTCHINSON A CITY ON PURPOSE. City Departments affected: Police -Monitor event Administration- u HUTCHINSON A CITY ON PURPOSE. VFW Post 906 247 151 Ave SE Hutchinson, MN 55350 (320)587-9929 To Whom It May Concern: The VFW Post 906 would like to host a family fun filled American Wrestling Federation Expo in our parking lot on Aug 12th, 2023. Our hopes are that this family fun filled event will raise funds for the VFW and Veterans needs as well as give exposure to the City of Hutchinson. This would be a televised event with KSTC45. The following are details for the event... • The portion of the VFW parking lot will be fenced off with only one entrance and exit, leaving the rest of the parking lot for parking for the event, plus utilizing parking on the street and across the street in the public parking lot (Please see attached diagram). • Admission, with wrist bands for those over 21 and stamped hands. • AWF will arrive around 2:30/313M to set up the wrestling ring. • AWF has its own lighting and sound. • This is a 2-hour event with a 35-minute intermission. • The show is from 5 PM — 7:30 PM. • AWF with then take down ring and all other equipment. • AWF will have 11 gentlemen to help with security and any other needs throughout the day. • The VFW plans to have a couple food trucks. • This event will be televised event on KSTC 45. • Would like to have outdoor alcohol sales in the parking lot during the event. Thank you, VFW Post 906 i c q� r en40, , c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration for approval to solicit bid proposals for the construction and Agenda Item: installation of CASP equipment at Creekside Department: Creekside-Refuse Fund LICENSE SECTION Meeting Date: 7/11/2023 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: As a continuation, and what is hopefully the final step, of the Covered Aerated Static Pile (GASP) composting system project at Creekside, staff is near a point to solicit bids for the construction and installation of the previously purchased CASP equipment. The final bid package is currently being put together by the hired engineering firm working on the project for us, Foth Engineering. Staff is requesting Council's approval to request proposals from contractors based on project specifications. Items to be included in the bid specifications may include, but are not limited to- -sub -grade preparations -pour and finish approx 21,000 sq ft of 8" thick concrete pad -construct 6 - 12ft x 24ft poured wall concrete bunkers -install previously purchased sub -grade air/control system from Green Mountain Technologies -install/construct sanitary sewer connected drainage system -install all necessary electrical A final engineer's estimated cost for construction and installation is not yet available, but it is projected that costs may be in the range of $400k-$500k. $837,500 total has been budgeted for this project with $371,000 being expensed to date, leaving a budget balance of approximately $466,500. The prices received will certainly be subjective to the "temperature" of the construction industry at the time bids are received. A formal request for bid will be publicly advertised and available to interested contractors in late July/early August. Thank you for your consideration. BOARD ACTION REQUESTED: Approve/Deny request to solicit construction and installation bid proposals for the CASP system Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A IX RROUGH' IN CONCRETE DIRECTING STORM WATER TO 1w _ CATCH BASIN I/ ; d IX. CURRENT CURING AREA = . PROP.'TROUGH'IN CONCRETE ~ LEGENu TO SANITARY SEE SHEET 53 FOR CONNECTION DIRECTINGSTORMWATERTO CATCH BASIN o� DETAIL ' �~ xl _ PROP. DRAINAFROM PRESSURE TRAP 2 TO SANITARYBASIN a a ovTroxnL -----_ ROp PROP. PRESSURE TRAP 2 oxux sToam (BYGMT) snxlTn eNSTlxc av /$$p ERG/,ygGe m �R _____'___ PRII comet Al NE �A PROP. PRESSURE TMP 1 (BY GMT) s� �- � w a • iJIQii9 4 PROP. OPTIONAL CONCRETE DRIVEWAY a C R PROP. 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CLASS SGRAVEL GRADE UP TO CONCRETE PAD v'xmm ixr MTO am P; ROPOSED s ra _-----_-_—. -- INFRASTRUCTURE s CONCEPT DRAWINGS 3a rvi2 I C 0 1 C B IGIES & SHALL NOT BE USED, COPIED OR LESS WRITTEN PERMISSION IS OBTAINED 'SIN TECHNOLOGIES - I ASSY SITE DO NOT SCALE DRAWING BREAK SHAW EDGES THIRDANGLE PROJECTION I MATE- FlN6H ASSY SITE DRAWING + ( NiA " 1:50 1 1 of 4 3 2 11 A I C i 0 - A 1 IC4 PROPRIETARY & CONFIDENTIAL INFORMATION: THIS DRAWING IS THE PROPERTY OF GREEN MOUNTAIN TECHNOLOGIES & SHALL NOT BE USED, COPIED OR REPRODUCED IN WHOLE OR IN PART, NOR SHALL THE CONTENTS BE REVEALED IN ANY MANNER TO ANYONE UNLESS WRITTEN PERMISSION IS OBTAINED FROM GREEN MOUNTAIN TECHNOLOGIES. iNLESS OTHERWISE SPEARED, NPME DATE ""'°"EA"E'"—ES GREEN MOUNTAIN TECHNOLOGIES --too- = DRAWN DO NOT SCALE DRAWING BREAKALLSN W DGESAD TI'N01 I ASSY SITE ~ THIRDANGLE PROJECTION MATERIAL FINISH ASSY SITE DRAWING CROSSSEMON * Q NIA 1:80 °°tt 1 1 Of 1 4 3 2 1 A u HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Agenda Item: Temporary Liquor License - McLeod County Agriculture Association Department: Administration LICENSE SECTION Meeting Date: 7/11/2023 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The McLeod County Agriculture Association has submitted a temporary liquor license application to dispense alcoholic beverages at the McLeod County Fair being held August 17-20, 2023. The McLeod County Agriculture Association is a non-profit organization that meets the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing a temporary liquor license to McLeod County Agriculture Association from August 17-20, 2023. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Alcohol & Gambling Enforcement Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 1600, St. Paul, MN 55101 651-201-7507 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date of organization Tax exempt number McLeod County Agricultural Association 1872 1-0758751 Organization Address (No PO Boxes) City State Zip Code 840 Century Avenue SW Hutchinson MN 55350 Name of person making application Business phone Home phone Casey Walters 20-587-2499 1 k20-583-7981 Date(s) of event Type of organization ❑ Microdistillery ❑ Small Brewer tl7hursday, August 17 - Sunday, August 20, 2023 ❑ Club ❑ Charitable ❑ Religious Other non-profit Organization officer's name City State Zip Code ohn Brunkhorst, President Hutchinson MN 55350' Organization officer's name City State Zip Code_ oug Tuman, Vice President Hutchinson MN 55350 Organization officer's name City State Zip Code_ onnieLambert, Treasurer _ _ Hutchinson MN 55350 Location where permit will be used. If an outdoor area, describe. Event is at the McLeod County Fairground for the McLeod County Fair. Sales will be made in the Pavilion and the Grandstand. The entire perimeter of the fairgrounds is fenced in. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Minnesota Joint Underwriting Association 50,000 per occurence /100,000 aggregate APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or, County approving the license Date Approved Fee Amount Permit Date Event in conjunction with a community festival ❑ Yes ❑ No City or County E-mail Address Current population of city Please Print Name of City Clerk or County Official Signature City Clerk or County Official CLERK'S K9070CE0 SM2Dmo� $hag form 4o S=Inln wz Enfb emen4 1D!W1T0@w S0 rings pAw �o ezw Mo Tempe &PPkMt[3UT2 �Ulw] (Dp V MEL-CL Q)H0y anLp . virc .PL1fM1bjwiv rcn cmnirL, r%rrL.#,_nr jrO i VIVLY, PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THEAPPLICATION SIGNED BY CITY/COUNTY TO AGE. TEMPORARYAPPLICATION STATEANNS � HUTCHINSON CITY COUNCIL HUTCHINSON+r Request for Board Action A CITY ON PURPOSE. Agenda Item: Short -Term Gambling License/Temp. Liquor License - St. Anastasia Church Department: Administration LICENSE SECTION Meeting Date: 7/11/2023 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: St. Anastasia Catholic Church has submitted a short-term gambling license application and a temporary liquor license application into administration for review and processing. The applications are for an annual event the church is holding September 22-24, 2023. The applicant has completed the appropriate applications in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license and temporary liquor lilcense to St. Anastasia Catholic Church September 22-24, 2023. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: KA = f ona" HUTCHIN ON A CITY ON PURPOSE. 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 da s before event in order to be considered T Short Term � �a �� Date(s) onth/ ay1Ye, Organization Information ArnP-N — L( _� Fee: $30.00 — Mnn!-h/r)a�/Yaar Phone Number Ll (-PC) C-LK S� s -D �' wx _AM- Address where regular meeting are held �City state Zip Federal or State ID: —( I — C777!� C�, 132,51 - - Day and time of meetings? �02 Is this organization organized and r the laws of the �tef yes ❑ no How long has the organization been in existence? 3� How may may member in the organization? 906 What is the purpose of the organization? F4M I'� � In whose custody will on records b kept? 5'0 7 6'A1. a °$ 6 S Name Phone Number Address Cit'y state Zip t Authorized Officer c 0" C Name ion Information True Name U Residence Address Phone Number City State Zip Date of Birth: 0�_ ', _ 1 \9 `U Place of Birth Month/day/year Have you ever been convicted of any crime other than a traffic offense? If yes, explain: City State ❑ yes )(no City of Hutchinson Application for Gambling Devices License Page 1 of 3 nated Gambling Mbna Phone Number Residence Address !! city J State Zip Date of Birth: �� / /I��CQ_ Place of Birth: /ui,k) Month/day/year C�ity% State Have you ever been convicted of any crime other than a traffic ❑ yes Yno If yes, explain: How long have you been a member of the organization? Game Information Location 1�— _ Name of location where game will be played Phone Number H�Oy 1O-Sk ti� c Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: +,w o f True Name D cKC7- through 1 AM Hours of the day gambling devices w' be used: From I Maximum number of players: Will prizes be paid in money or merchandise? oney Will refreshments be served during the time the gambling, If ves, will a charge be made for such refreshments? To ❑ merchandise 7vis will be used? es Elno Game Information ' Location #2 Name of location where game will be played Address of location where game will be played yes ❑ no Phone Number city State zip Date(s) and/or day(s) gambling devices will be used: through AM Hours of the day gambling devices will be used: From pM To Maximum number of players: Will prizes be paid in money or ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? If ves, will a 6, mndP fnr Inch refreshments? ❑ ❑ no ❑ yes ❑ no City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the_OrganizatioU__Cif nee list additional names on W Name ,iute I(7�u &-IMP 1��-, -6fihl� L Residence Address City State Zip Name Title Residence Address Name Residence Address Officers or Other Persons Paid for Services Information Name Residence Address Name Residence Address City State Zip Title State list additional names on City City Title State Zip Title State zip Name Title Residence Address CitV State zi Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager yes ❑ no Authorized Officer yes ❑ no (((((( Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of authorized office organization Date Signature of gambling managgVof organization Date Internal Use Only City Council 0 approved ❑ denied Notes: Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 1600, St. Paul, MN 55101 651-201-7507 TTY 651-282-6555 Alcohol & Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE O`C� M r !x na�� ice, �k Name of organization Organization Address (No PO Boxes) Name of person making application Date(s) of event Organization officer's name J � Date of organization Tax exempt number _L ES35 City State Zip Code �1l(t t5 [N== 65350- Business phone Home phone sp -moo Type of organization ❑ Microdistillery ❑ Small Brewer ❑ Club ❑ Charitable eligious ❑ Other non-profit City State Zip Code {1�t` IMN o55 Organization officer's name City StamN Zip Code — MN Organization officer's name City State Zip Code MN Location where permit will be used. If an outdoor area, describe. fit- vtc - L—k U I C7\ ( li uo�'license providing the service. If the applicant well contract for intoxicating liquor service give the name and address of the q p 9 If the applicant will carry liquor liability insurance please provide th carrier's name and amount of coverage. C �_�OVN c, �_ , \,- APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT l� it or County approving the license Date Approved ' Fee Amount Permit Date Event in conjunction with a community festival ❑ Yes ❑ No Current population of city City or County E-mail Address Please Print Name of City Clerk or County Official Signature City Clerk or County Official CLERKS NOTICE; Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event No Temp Applications faxed or mailed. Only emailed. ONE SUBMISSION PER EMAIL APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THEAPPLICATION SIGNED BY CITY/COUNTY TO AGE. TEMPORARYAPPLICA TION,;STA TE.MN. US CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 6/28/23 - 7/11/23 Check Date Check ---------- 112118 Vendor Name ------------------------------------------------------ SYSCO WESTERN MN Description ---------------------------------------------------------------- CONCESSION SUPPLIES - WATERPARK Amount ---------------------- 3,188.55 ---------------- 06/27/2023 06/30/2023 EFT EFTPS Payroll Report 6/11/23 - 6/24/23 90,014.18 06/30/2023 EFT Child Support Payroll Report 6/11/23 - 6/24/23 450.39 06/30/2023 EFT MN Dept of Revenue Payroll Report 6/11/23 - 6/24/23 17,542.22 06/30/2023 EFT PERA Payroll Report 6/11/23 - 6/24/23 61,872.03 06/30/2023 EFT Further HSA Payroll Report 6/11/23 - 6/24/23 15,156.13 06/30/2023 EFT Mission Square Payroll Report 6/11/23 - 6/24/23 4,137.08 06/30/2023 EFT VOYA Payroll Report 6/11/23 - 6/24/23 460.00 06/30/2023 EFT MNDCP Payroll Report 6/11/23 - 6/24/23 350.00 06/30/2023 112119 Manual Employee Check Payroll Report 6/11/23 - 6/24/23 504.23 06/30/2023 112120 HART Payroll Report 6/11/23 - 6/24/23 404.62 07/11/2023 112121 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 861.23 07/11/2023 112122 ACE HARDWARE - 1790 CLEANER, PADLOCKS, NUTS - FIRE 41.20 07/11/2023 112123 ACE HARDWARE - 1825 DRILL BITS, NUTS, HAMMER DRILL- POLICE 69.93 07/11/2023 112124 ADVANCED ENGINEERING & ENVIRONMENTA SCADA SERVICES, LS IMPVS - WWTP & WATER 14,764.44 07/11/2023 112125 AHLGREN ELECTRIC REPAIR 30AMP BREAKERS - CAMPGROUND 308.41 07/11/2023 112126 ALPHA WIRELESS IMPRESS LI-ION BATTERIES - POLICE 528.90 07/11/2023 112127 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 372.72 07/11/2023 112128 AMPLIFY FOR CHANGE SUPPORT TO MPCA GRANT - CREEKSIDE 3,000.00 07/11/2023 112129 APWA-MN CHAPTER CERTIFICATE PROGRAM COURSE REG -STREETS 1,400.00 07/11/2023 112130 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,818.80 07/11/2023 112131 ASHBY, KEVIN & SANDRA UB refund for account: 3-210-5850-3-01 118.15 07/11/2023 112132 AUTO VALUE - GLENCOE JICS, PIPE - HATS 35.97 07/11/2023 112133 AUTO-CHLOR SYSTEM 6/12 DISHWASHER SERVICE - SR DINING 229.25 07/11/2023 112134 BACKEN, JACKIE REFUND: OVERPAID INTERMENT- CEMETERY 20.00 07/11/2023 112135 BARTCO RENTALS UB refund for account: 1-725-1450-8-01 105.67 07/11/2023 112136 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 5,351.12 07/11/2023 112137 BENNY'S MEAT MARKET HOT DOGS, PATTIES - MULTIPLE DEPTS 1,682.14 07/11/2023 112138 BERNICK'S SUPPLIES - MULTIPLE DEPTS 3,176.28 07/11/2023 112139 BOLTON & MENK INC OTTER & CAMPBELL LAKES THRU 6/27/23 5,127.50 07/11/2023 112140 BORDER STATES ELECTRIC FIBER PATCH CABLE - IT 160.86 07/11/2023 112141 BOYER TRUCKS 2023 FORD F-550 - STREETS 55,085.00 07/11/2023 112142 BRASS FOUNDRY BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 794.45 07/11/2023 112143 BRAUN INTERTEC CORP ROBERTS ROAD THRU 6/23/23 -STREETS 1,708.00 07/11/2023 112144 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 27,606.74 07/11/2023 112145 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 63,036.32 07/11/2023 112146 CARD SERVICES SUPPLIES - POLICE 30.51 07/11/2023 112147 CARLOS CREEK WINERY COST OF GOODS SOLD - LIQUOR HUTCH 384.00 07/11/2023 112148 CASH DRAWER #4 PETTY CASH RECONCILIATION 30.00 07/11/2023 112149 CENTRAL HYDRAULICS FITTINGS, HOSE - WWTP 204.54 07/11/2023 112150 CENTRAL MCGOWAN BLADES - HATS 171.95 07/11/2023 112151 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 301.90 07/11/2023 112152 CITIZENS BANK & TRUST CO 2023 1ST HALF TIF PAYMENT 23,258.44 07/11/2023 112153 COKER COMPOSTING AND CONSULTING SUPPORT CASP IMPL & MPCA GRANT- CREEKSIDE 600.00 07/11/2023 112154 CORE & MAIN LP METERS & PARTS - WATER 20,141.64 07/11/2023 112155 CRANE ENGINEERING REPAIR OF DITCH ROTOR GEAR BOX- WWTP 12,709.08 07/11/2023 112156 CROW RIVER PRESS INC SR NEWSLETTERS - SR CTR 37.62 07/11/2023 112157 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 722.40 07/11/2023 112158 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 69,874.86 07/11/2023 112159 DELL MARKETING LP MONITORS - POLICE 1,959.54 07/11/2023 112160 DESIGN ELECTRIC INC VARIOUS REPAIRS - MULTIPLE DEPTS 768.20 07/11/2023 112161 E2 ELECTRICAL SERVICES INC INSTALL CROSSWALK SIGNAL @ CENTURY/SUNSET 19,205.34 07/11/2023 112162 EARTHLY DELIGHTS LTD JUNE TAX SETTLEMENT 2021 12,254.16 07/11/2023 112163 ECOLAB PEST ELIMINATION 6/28 PEST CONTROL - CREEKSIDE 206.50 07/11/2023 112164 ELK RIVER COMPOSTING INC FEB THRU APR COMPOST 60,577.16 07/11/2023 112165 EMBROIDERY PLUS SHIRTS - FIRE 298.00 07/11/2023 112166 FARM -RITE EQUIPMENT REFUSE BOBCAT SKIDLOADER REPAIR 2,357.63 07/11/2023 112167 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,503.90 07/11/2023 112168 FERGUSON WATERWORKS #2518 METER COUPLINGS - WATER 1,310.40 07/11/2023 112169 FIRST ADVANTAGE LNS OCC HEALTH SOLU DRUG TESTING 938.38 07/11/2023 112170 FORESTEDGE WINERY COST OF GOODS SOLD - LIQUOR HUTCH 264.00 07/11/2023 112171 GALLS LLC PANTS, SHIRTS - FIRE 348.78 07/11/2023 112172 GARDUNO, SHANNON REFUND: CAMPGROUND SITE - PARKS 35.00 07/11/2023 112173 GOLDEN TONGUE CONSULTANTS 6/11 SPANISH INTERPRETER - POLICE 135.00 07/11/2023 112174 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 2,140.08 07/11/2023 112175 GREVE, KAREN UB refund for account: 2-555-5080-2-00 61.96 07/11/2023 112176 HACH COMPANY ANNUAL SERVICE CONTRACT- WWTP 11,827.00 07/11/2023 112177 HANSEN, GEOFF REIMB: SAFETY FOOTWEAR - WATER 167.51 07/11/2023 112178 HAWKINS INC CHEMICALS - MULTIPLE DEPTS 17,214.77 07/11/2023 112179 HEARTLAND AG SYSTEMS SCREWS - PARKS 21.83 07/11/2023 112180 HIGHFIELD APARTMENTS OF HUTCHINSON 2023 1ST HALF TIF PAYMENT 49,217.25 07/11/2023 112181 HILLYARD / HUTCHINSON SUPPLIES - MULTIPLE DEPTS 2,379.42 07/11/2023 112182 HOME CITY ICE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 2,490.68 07/11/2023 112183 HUTCHINSON CHAMBER & TOURISM MAY 2023 LODGING TAX 8,334.75 07/11/2023 112184 HUTCHINSON FIRE DEPT RELIEF ASSN LOCAL FIRE PENSION CONTRIBUTION 37,500.00 07/11/2023 112185 HUTCHINSON LEADER 24 MO SUBSCRIPTION - LIQUOR HUTCH 125.00 07/11/2023 112186 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS - MULTIPLE DEPTS 127.92 07/11/2023 112187 HUTCHINSON WHOLESALE #1551 BOOSTER CABLE, PAC, BATTERY- CREEKSIDE 436.07 07/11/2023 112188 HUTCHINSON WHOLESALE #1552 200U MICRON FILTER - PARKS 265.77 07/11/2023 112189 INTERSTATE BATTE RY SYSTE M MINNEAPOL BATTERY- HATS 14.95 07/11/2023 112190 ISD #423 MAY 2023 CLASSES - COMM ED 729.14 07/11/2023 112191 JAUNICH, MATT REIMB: LMCCONF-ADMIN 262.00 07/11/2023 112192 JLR GARAGE DOOR SERVICE DOOR REPAIRS - POLICE 700.00 07/11/2023 112193 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 34,688.54 07/11/2023 112194 JUUL CONTRACTING CO CATCH BASIN & SEWER REPAIRS - MULTIPLE DEPTS 8,536.00 07/11/2023 112195 KERPS CLEANING & HANDYMAN SERVICES JUNE CLEANING - LIQUOR HUTCH 1,487.00 07/11/2023 112196 KGB CORNERSTONE COMMONS LLC JUNE TAX SETTLEMENT 2021 17,797.96 07/11/2023 112197 KINNEY & LANGE LEGAL FEES TO TRADEMARK NEW HUTCH LOGO 663.00 07/11/2023 112198 KRANZ LAWN & POWER MOWER, PARTS - MULTIPLE DEPTS 13,425.98 07/11/2023 112199 L & P SUPPLY CO REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,517.99 07/11/2023 112200 LANDWEHR CONSTRUCTION INC L1P22-01 2022 PAVEMENT MGMT PROGRAM #10 12,283.33 07/11/2023 112201 LAWSON PRODUCTS INC DRILL BITS, DISCS, CUTTING FLUID - HATS 1,259.57 07/11/2023 112202 LITTLE CROW SHOOTING SPORTS 9MM ROUNDS - POLICE 1,800.00 07/11/2023 112203 LYNN TOWNSHIP KOHLS SWEEPING GRADED UNDERWOOD - STREETS 398.75 07/11/2023 112204 MARCO TECHNOLOGIES LLC PRINTING CONTRACTS, SHREDDING - MULTIPLE DEPTS 743.09 07/11/2023 112205 MARCO TECHNOLOGIES LLC PRINTING CONTRACTS, SHREDDING - MULTIPLE DEPTS 1,778.22 07/11/2023 112206 MARTINEZ, JILLIAN REIMB: SAFETY FOOTWEAR - PARKS 139.99 07/11/2023 112207 MAVERICK WINE COST OF GOODS SOLD - LIQUOR HUTCH 696.02 07/11/2023 112208 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 997.08 07/11/2023 112209 MFR DESIGNS LLC LIFEGUARD SHIRTS - WATERPARK 340.00 07/11/2023 112210 MHSRC/RANGE EVOC/PIT REFRESHER: DOUVIER, DUENOW - PO 980.00 07/11/2023 112211 MIDWEST PLAYSCAPES INC SHADY RIDGE PLAYGROUND - PARKS 2,498.00 07/11/2023 112212 MINI BIFF EQUIPMENT RENTALS - MULTIPLE DEPTS 686.46 07/11/2023 112213 MINNESOTA ASSN OF CEMETERIES REMAINING DUES -CEMETERY 114.00 07/11/2023 112214 MINNESOTA DEPT OF MOTOR VEHICLE STRT-218-TRK TITLE & REGISTRATION -STREETS 8,247.58 07/11/2023 112215 MINNESOTA MUNICIPAL BEVERAGE ASSOC 7/23 - 7/24 DUES - LIQUOR HUTCH 5,700.00 07/11/2023 112216 MINNESOTA PETROLEUM SERVICE PROBE REPAIR - HATS 607.37 07/11/2023 112217 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,037.60 07/11/2023 112218 MISSISSIPPI TOPSOILS INC PREMIUM COMPOST 3,000.00 07/11/2023 112219 MISSOURI RIVER ENERGY SERVICES SCANNING, INSPECTIONS - WWTP 999.83 07/11/2023 112220 MN DEPT OF TRANSPORTATION JOB COST TRANSFERS - STREETS 8.65 07/11/2023 112221 MNDRIVE RSMANUALS.COM DRIVERS MANUALS - MV 181.15 07/11/2023 112222 NORTHERN SAFETY & INDUSTRIAL EXITSIGNS- CEMETERY 14.14 07/11/2023 112223 NORTHERN STATES SUPPLY INC BOLTS, NUTS, PINS, BUSHINGS, ELBOWS - HATS 376.80 07/11/2023 112224 NUSS TRUCK & EQUIPMENT INSTALL ENGINE MODULE - REFUSE 6,660.30 07/11/2023 112225 NUVANTAGE EMPLOYEE RESOURCE 2023 JUL-DEC EAP CONTRACT PYMT 2,084.05 07/11/2023 112226 ODP BUSINESS SOLUTIONS LLC OFFICE SUPPLIES - MULTIPLE DEPTS 43.75 07/11/2023 112227 ORIGINAL WATERMEN INC BOARDSHORTS - WATERPARK 175.23 07/11/2023 112228 PARAGON RESTORATION II INC L10P22-10 BRIDGE DECK REHAB PAY#2 THRU 6/30 100,213.13 07/11/2023 112229 PARK NICOLLET CLINIC JUL 2023 CAM - EVENT CENTER 1,500.00 07/11/2023 112230 PAULSON, DEB REIMB: MWOA LAB SEMINAR - WWTP 432.69 07/11/2023 112231 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 829.80 07/11/2023 112232 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 2,439.20 07/11/2023 112233 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 48,577.52 07/11/2023 112234 PINE PRODUCTS INC PINE BARK MULCH - COMPOST 3,700.00 07/11/2023 112235 PIONEER ATHLETICS / PIONEER MFG PAINT, HOSE, PLUGS - PARKS 190.00 07/11/2023 112236 POSTMASTER SR NEWSLETTER - SR CTR 126.00 07/11/2023 112237 PRO AUTO MN INC OIL CHANGES & REPAIRS - FIRE 819.54 07/11/2023 112238 PROSOURCE SPECIALTIES LLC STICKER BADGES - POLICE 590.70 07/11/2023 112239 QUALITY FLOW SYSTEMS PUMP REPAIR - WWTP 610.00 07/11/2023 112240 R & R EXCAVATING REPAIR ROBERTS RD WATERMAIN LEAK -WATER 2,628.62 07/11/2023 112241 R & R EXCAVATING L1P23-01: ROBERTS RD SW #4 5/23 - 6/26 347,326.02 07/11/2023 112242 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 3,453.03 07/11/2023 112243 RIDGEWATER COLLEGE EMIR REFRESHER COURSE - POLICE 1,500.00 07/11/2023 112244 ROSE TRUCKING INC DOT INSPECTION - COMPOST 80.00 07/11/2023 112245 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,546.53 07/11/2023 112246 SCHUETTE, DONOVAN REIMB: SAFETY FOOTWEAR - STREETS 225.00 07/11/2023 112247 SHAFF, ZACH UB refund for account: 1-415-0450-4-10 P 46.98 07/11/2023 112248 SILVER LAKE CAPITAL PARTNERS 2023 TIF PAYMENT 70,139.48 07/11/2023 112249 SITEONE LANDSCAPE SUPPLY SOIL SEPARATOR - PARKS 1,399.73 07/11/2023 112250 SORENSEN'S SALES & RENTALS CONCRETE MIXER - PARKS 125.00 07/11/2023 112251 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 27,597.26 07/11/2023 112252 STAMER, LEROY UB refund for account: 3-280-4800-4-00 135.63 07/11/2023 112253 STANDARD PRINTING-N-MAILING POSTAGE & SUPPLIES - MULTIPLE DEPTS 810.21 07/11/2023 112254 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 527.98 07/11/2023 112255 STAR TRIBUNE 7/5 - 10/4 SUBSCRIPTION - SR CTR 61.00 07/11/2023 112256 STARWIND SOFTWARE INC BROADCOM DUAL PORT NETWORK - MULTIPLE DEPTS 934.00 07/11/2023 112257 STREICH TRUCKING CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 10,010.00 07/11/2023 112258 SUMMER LAKES BEVERAGE LLC COST OF GOODS SOLD - LIQUOR HUTCH 1,071.00 07/11/2023 112259 SYSCO WESTERN MN CONCESSION SUPPLIES - WATERPARK 4,872.29 07/11/2023 112260 TALL SALES COMPANY MAY 2023 CREEKSIDE COMMISSIONS 20,645.11 07/11/2023 112261 TRI COUNTY WATER WATER, DEPOSITS - POLICE 21.00 07/11/2023 112262 TRUE BRANDS COST OF GOODS SOLD - LIQUOR HUTCH 234.20 07/11/2023 112263 UPONOR INC 2023 1ST HALF TAX ABATEMENT 10,665.27 07/11/2023 112264 UTTCH, TIM & KRISTI UB refund for account: 3-910-7150-9-05 182.08 07/11/2023 112265 VALLEY PAVING INC L2P22-02, 23-02, & 22-03: 2023 PAVEMENT IMPVS 384,438.82 07/11/2023 112266 VANDENLANGENBERG, TIM UB refund for account: 1-575-0260-1-03 25.43 07/11/2023 112267 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 23,501.30 07/11/2023 112268 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 858.80 07/11/2023 112269 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 3,995.75 07/11/2023 112270 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 14,094.50 07/11/2023 112271 WEIDNER PLUMBING & HEATING PIPE WELDING - WWTP 469.32 07/11/2023 112272 WILSON'S NURSERY INC TREES - STREETS 4,545.50 07/11/2023 112273 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 1,535.00 07/11/2023 112274 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 487.90 07/11/2023 112275 WM MUELLER & SONS CC PARKING LOT, SAND - MULTIPLE DEPTS 109,862.86 07/11/2023 112276 WOLD ARCHITECTS & ENGINEERS NEW POLICE FACILITY THRU 6/30/23 100.87 07/11/2023 112277 1 ZEP SALES AND SERVICE CLEANER - HATS 416.85 Total - Check Register A: $ 2,088,693.87 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Summary Review and Approval of the 2022 Audited Comprehensive Annual Agenda Item: Financial Report Department: Finance LICENSE SECTION Meeting Date: 7/11/2023 Application Complete N/A Contact: Justin Juergensen Agenda Item Type: Presenter: Layne Kockelman Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Layne Kockelman, audit manager of the City's independent audit firm Abdo, will present a summary review of the City's 2022 annual financial report. A more detailed review will take place at the 4:30pm council workshop prior to the council meeting. Summary financial statements will be printed in the July 12th edition of the Hutchinson Leader and an electronic copy of the audited financial report will be available on the City website. BOARD ACTION REQUESTED: Approve the 2022 comprehensive annual financial report. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Authorizing Resolution 15610 for the Sale of General Obligation Bonds, Series Agenda Item: 2023A Department: Finance LICENSE SECTION Meeting Date: 7/11/2023 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Nick Anhut Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Nick Anhut from Ehlers will present the 2023 pre -sale report for the issuance of General Obligation bonds with a total estimated par value of $1,455,000. The bonds will fund the following projects: 1) Roberts Road improvements (Dale Street SW to Alan Street SW) 2) Pavement Management Program - Century Avenue; mill & overlay (Dale Street SW to Boston Street SW) - School Road NW; mill & overlay (Golf Course Road NW to North High Drive NW) - Highway 15 South; trail construction (Grove Street SW to Linden Avenue SW) 3) Alley Improvements (#12 by Taco John's & #55 by Fire Dept) 4) Jefferson Street SE improvements; in conjunction with the County project on Airport Road The first step in this process is for council to authorize a resolution to move forward with providing a bond issuance to finance the improvement costs. Once the resolution is approved, Ehlers, who is the City's financial advisor, will initiate the process. Ehlers will compile documents with city staff assistance, coordinate a bond rating call with city staff and solicit competitive bids on behalf of the City of Hutchinson. The proposed Debt Issuance Schedule is provided within the Pre -Sale Report which accompanies this board action form. The bond sale will be awarded to the winning bidder at the August 8th council meeting and the bond proceeds are expected to be received in early September. The debt will be repaid by the City's debt tax levy and special assessments levied against benefiting property owners. BOARD ACTION REQUESTED: Approve Resolution 15610 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CERTIFICATION OF MINUTES RELATING TO GENERAL OBLIGATION BONDS, SERIES 2023A Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting, held on July 11, 2023, at 5:30 o'clock p.m., in the Council Chambers at the Hutchinson City Center. Councilmembers present: Councilmembers absent: Documents Attached: Minutes of said meeting (pages): RESOLUTION NO. _15610_ RESOLUTION PROVIDING FOR THE SALE OF GENERAL OBLIGATION BONDS, SERIES 2023A I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this 1 lth day of July, 2023. (SEAL) Matt Jaunich City Administrator 4891-6709-3613\2 Councilmember introduced the following resolution (the "Resolution") and moved its adoption, which motion was seconded by Councilmember RESOLUTION NO. _15610_ RESOLUTION PROVIDING FOR THE SALE OF GENERAL OBLIGATION BONDS, SERIES 2023A A. WHEREAS, the City Council (the "Council") of the City of Hutchinson, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue the City's General Obligation Bonds, Series 2023A (the "Bonds"), in the approximate principal amount of $1,455,000, pursuant to Minnesota Statutes, Chapters 429 and 475, to finance various public improvement projects and to pay costs of issuance of the Bonds; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9). NOW, THEREFORE, BE IT RESOLVED by the Council of the City, as follows: 1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City in the sale of the Bonds. 2. Meeting, Proposal Opening. The City Council shall meet at 5:30 p.m. on August 8, 2023, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. 4. Staff Authorizations. City staff are authorized and directed to take all other actions necessary to carry out the intent of this resolution. 4891-6709-3613\2 Attest: Mayor City Administrator The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon, the following Councilmembers voted in favor thereof: and the following Councilmembers voted against the same: whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor, which was attested by the City Administrator. City Administrator 4891-6709-3613\2 July 11, 2023 PRE -SALE REPORT FOR City of Hutchinson, Minnesota $1,455,000 General Obligation Improvement Bonds, Series 2023A EHL E RS PUBLIC FINANCE ADVISORS Prepared by: Ehlers 3060 Centre Pointe Drive Roseville, MN 55113 Advisors: Nick Anhut, Senior Municipal Advisor Bruce Kimmel, Senior Municipal Advisor BUILDING COMMUNITIES. IT'S WHAT WE DO. BUILDING COMMUNITIES. IT'S WHAT WE DO. infoa,ehlers-inc.com 1 (800) 552-1171 www.ehiers-inc.com Proposed Issue: $1,455,000 General Obligation Improvement Bonds, Series 2023A (the "Bonds") Purposes: The proposed issue includes fixed-rate, tax-exempt financing for the City's various 2023 public improvement projects. Inclusive of estimated financing costs, the Bonds' sizing covers the various project amounts net of utility and municipal state aid contributions. Debt service will be paid from a combination of special assessments and ad valorem property taxes collected from 2024 to 2038. Authority: The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged. The Bonds are being issued pursuant to Minnesota Statutes (M.S.), Chapters 429 and 475. Under the provisions of M.S., Chapter 429, because the City is assessing at least 20% of the improvement projects costs, the Bonds can be a general obligation without a referendum and will not count against the City's debt limit. Term/Call Feature: The Bonds are being issued for a term of 15 years, five months. Principal on the Bonds will be due on February 1 in the years 2025 through 2039. Interest is payable every six months beginning August 1, 2024. The Bonds will be offered with a call provision allowing for prepayment at the discretion of the City starting February 1, 2033 or any date thereafter without penalty. Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during the calendar year, the City will be able to designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market, which can result in lower interest rates. Credit Rating: The City's most recent bond issues were rated by S&P Global Ratings. The current rating on those bonds is "AA-". The City will request a new evaluation to apply that rating to the Bonds. If the winning bidder on the Bonds elects to purchase bond insurance within the parameters of their bid, the rating for the issue may be higher than the City's bond rating in the event that the credit rating of the insurer is higher than that of the City. Presale Report July 11, 2023 City of Hutchinson, Minnesota Page 1 Method of Sale/Placement: We are recommending the Bonds be issued as municipal securities and offered through a competitive underwriting process. The process will solicit competitive bids, which we will compile on your behalf, for the purchase of the Bonds from underwriters and banks. An allowance for discount bidding will be incorporated in the terms of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to reduce the final borrowing amount. Premium Pricing: In some cases, investors in municipal bonds prefer "premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, requiring a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered "reoffering premium." The underwriter of the bonds will retain a portion of this reoffering premium as their compensation (the "discount" mentioned above) but will pay the remainder of the premium to the City in the form of additional bond proceeds for the projects. The amount of the premium varies, but it is not uncommon to see premiums for new issues in the range of 2.00% to 10.00% of the face amount of the issue. This means that an issuer with a $1,500,000 offering may receive bids that result in proceeds of $1,530,000 to $1,650,000. Ehlers will identify appropriate premium restrictions for the Bonds intended to achieve the City's objectives for this financing. For this issue of Bonds we have been directed to use the any net premium to reduce the size of the issue to correspond with the funding needs of the projects. The resulting adjustments may slightly change the calculation of the true interest cost of the final issue amount, but will not change the pricing of the original bid. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that there are no viable refunding opportunities to consider adding to the bond issue at this time. We will continue to monitor the market and the call dates for the City's outstanding debt and will alert you to any future refunding opportunities as they arise. Continuing Disclosure: The City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually, as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds and uses Ehlers to prepare and file the reports. Presale Report July 11, 2023 City of Hutchinson, Minnesota Page 2 Arbitrage Monitoring: The City must ensure compliance with certain sections of the Internal Revenue Code and Treasury Regulations ("Arbitrage Rules") throughout the life of the issue to maintain the tax- exempt status of the Bonds. Arbitrage Rules apply to amounts held in construction, reserve, debt service account(s), etc., along with related investment income on each fund/account. IRS audits will verify compliance with rebate, yield restriction and records retention requirements within the Arbitrage Rules. The City's specific arbitrage responsibilities will be detailed in the Signature, No -Litigation, Arbitrage Certificate and Purchase Price Receipt (the "Tax Compliance Document") prepared by your Bond Attorney and provided at closing. The Bonds may qualify for one or more exception(s) to the Arbitrage Rules by meeting 1) small issuer exception, 2) spend down requirements, 3) bona fide debt service fund limits, 4) investments yield restrictions, or 5) de minimis rules. An Ehlers arbitrage expert will contact the City within 30 days after the sale date to review the City's specific responsibilities within the Tax Compliance Document for the Bonds. Risk Factors: Special Assessments: The initial sizing assumes the city will levy $392,300 of special assessments for collection starting in 2024. If the City receives a significant amount of pre- paid assessments or subsequently changes the amount, it may need to adjust the debt service levy to make up for changes to the expected amount of assessment revenues. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre -sale bond sizing includes a good faith estimate of these fees, but the final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Counsel: Dorsey & Whitney LLP Paying Agent: Bond Trust Services Corporation Rating Agency: S&P Global Ratings (S&P) Basis for Recommendation: Based on our advisory relationship and the City's communicated objectives, financial situation, risk tolerance, liquidity needs, experience with the issuance of Bonds and long-term financial capacity, as well as the tax status considerations related to the Bonds and the structure, timing and other similar matters related to the Bonds, we are recommending the issuance of Bonds as a suitable option to fund the City's 2023 improvement projects. Presale Report July 11, 2023 City of Hutchinson, Minnesota Page 3 Summary: The decisions to be made by the City Council are to accept or modify the finance assumptions described in this report in consideration of a resolution provided by the City's bond counsel to schedule the sale of the Bonds to be awarded at the August 8, 2023 city council meeting. Pre -Sale Review by City Council: July 11, 2023 Due Diligence Call to review Official Statement: Week of July 17, 2023 Distribute Official Statement: Week of July 24, 2023 Conference with Rating Agency: Week of July 24, 2023 City Council Meeting to Award Sale of the Bonds: August 8, 2023 Estimated Closing Date: August 31, 2023 Attachments Estimated Sources and Uses of Funds Estimated Debt Service Schedule and Levy Calculations Nick Anhut, Senior Municipal Advisor (651) 697-8507 Bruce Kimmel, Senior Municipal Advisor (651) 697-8572 Silvia Johnson, Lead Public Finance Analyst (651) 697-8580 Alicia Gage, Senior Financial Analyst (651) 697-8551 Presale Report July 11, 2023 City of Hutchinson, Minnesota Page 4 Hutchinson, Minnesota $1,455,000 General Obligation Improvement Bonds, Series 2023A Assumes Current Market BQ AA- Rates + 30 bps Estimated Sources & Uses Dated 08/31/2023 1 Delivered 08/31/2023 Sources Of Funds Par Amount of Bonds $1,455,000.00 Total Sources Uses Of Funds $1,455,000.00 Underwriter's Discount Allowance (1.30%) 18,915.00 Costs of Issuance 47,000.00 Deposit to Project Construction Fund 1,387,648.00 Rounding Amount 1,437.00 Total Uses 2023A GO Imp Bonds - PreS I SINGLE PURPOSE 1 7/ 3/2023 1 10:28 AM 1i%NEHLERS PUBLIC FINANCE ADVISORS Hutchinson, Minnesota $1,455,000 General Obligation Improvement Bonds, Series 2023A Assumes Current Market BQ AA- Rates + 30 bps Estimated Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 08/31/2023 - - - 08/01/2024 - - 45,071.17 45,071.17 - 02/01/2025 80,000.00 3.450% 24,510.00 104,510.00 149,581.17 08/01/2025 - - 23,130.00 23,130.00 - 02/01/2026 100,000.00 3.300% 23,130.00 123,130.00 146,260.00 08/01/2026 - - 21,480.00 21,480.00 - 02/01/2027 100,000.00 3.200% 21,480.00 121,480.00 142,960.00 08/01/2027 - - 19,880.00 19,880.00 - 02/01/2028 105,000.00 3.150% 19,880.00 124,880.00 144,760.00 08/01/2028 - 18,226.25 18,226.25 - 02/01/2029 105,000.00 3.150% 18,226.25 123,226.25 141,452.50 08/01/2029 - - 16,572.50 16,572.50 - 02/01/2030 105,000.00 3.100% 16,572.50 121,572.50 138,145.00 08/01/2030 - - 14,945.00 14,945.00 - 02/01/2031 110,000.00 3.100% 14,945.00 124,945.00 139,890.00 08/01/2031 - - 13,240.00 13,240.00 - 02/01/2032 110,000.00 3.150% 13,240.00 123,240.00 136,480.00 08/01/2032 - - 11,507.50 11,507.50 - 02/01/2033 110,000.00 3.200% 11,507.50 121,507.50 133,015.00 08/01/2033 - - 9,747.50 9,747.50 - 02/01/2034 115,000.00 3.300% 9,747.50 124,747.50 134,495.00 08/01/2034 - - 7,850.00 7,850.00 - 02/01/2035 75,000.00 3.450% 7,850.00 82,850.00 90,700.00 08/01/2035 - - 6,556.25 6,556.25 - 02/01/2036 80,000.00 3.600% 6,556.25 86,556.25 93,112.50 08/01/2036 - - 5,116.25 5,116.25 - 02/01/2037 85,000.00 3.800% 5,116.25 90,116.25 95,232.50 08/01/2037 - - 3,501.25 3,501.25 - 02/01/2038 85,000.00 3.950% 3,501.25 88,501.25 92,002.50 08/01/2038 - - 1,822.50 1,822.50 02/01/2039 90,000.00 4.050% 1,822.50 91,822.50 93,645.00 Total $1,455,000.00 - $416,731.17 $1,871,731.17 - Yield Statistics Bond Year Dollars $11,985.29 Average Life 8.237 Years Average Coupon 3.4770215% Net Interest Cost (NIC) 3.6348400% True Interest Cost (TIC) 3.6453196% Bond Yield for Arbitrage Purposes 3.4560799% All Inclusive Cost (AIC) 4.1312361% IRS Form 8038 Net Interest Cost 3.4770215% 8.237 Years 2023A GO Imp Bonds - PreS I SINGLE PURPOSE 1 7/ 312023 1 10:28 AM i4'EHLERS 0 PUBLIC FINANCE ADVISORS Hutchinson, Minnesota $392,300 Special Assessments TIC plus 1.00% - Equal Principal Installments Estimated Assessments Revenue Date Principal Coupon Interest Total P+I 12/31/2024 39,230.00 4.650% 18,241.95 57,471.95 12/31/2025 39,230.00 4.650% 16,417.76 55,647.76 12/31/2026 39,230.00 4.650% 14,593.56 53,823.56 12/31/2027 39,230.00 4.650% 12,769.37 51,999.37 12/31/2028 39,230.00 4.650% 10,945.17 50,175.17 12/31/2029 39,230.00 4.650% 9,120.98 48,350.98 12/31/2030 39,230.00 4.650% 7,296.78 46,526.78 12/31 /2031 39,230.00 4.650% 5,472.59 44,702.59 12/31/2032 39,230.00 4.650% 3,648.39 42,878.39 12/31/2033 39,230.00 4.650% 1,824.20 41,054.20 Total $392,300.00 - $100,330.75 $492,630.75 Significant Dates Filing Date Fast Payment Date 2023A GO Imp Bonds - Asse I SINGLE PURPOSE 1 7/ 3/2023 1 10:28 AM 1/01/2024 12/31/2024 EHLER! PUBLIC FINANCE ADVISORS Hutchinson, Minnesota $1,455,000 General Obligation Improvement Bonds, Series 2023A Assumes Current Market BQ AA- Rates + 30 bps Estimated Debt Service Schedule and Tax Levy Calculation Less: Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy Calc 02/01/2024 - - - - - - - 02/01/2025 80,000.00 3.450% 69,581.17 149,581.17 157,060.23 57,471.95 99,588.28 02/01/2026 100,000.00 3.300% 46,260.00 146,260.00 153,573.00 55,647.76 97,925.24 02/01/2027 100,000.00 3.200% 42,960.00 142,960.00 150,108.00 53,823.56 96,284.44 02/01/2028 105,000.00 3.150% 39,760.00 144,760.00 151,998.00 51,999.37 99,998.63 02/01/2029 105,000.00 3.150% 36,452.50 141,452.50 148,525.13 50,175.17 98,349.96 02/01/2030 105,000.00 3.100% 33,145.00 138,145.00 145,052.25 48,350.98 96,701.27 02/01/2031 110,000.00 3.100% 29,890.00 139,890.00 146,884.50 46,526.78 100,357.72 02/01/2032 110,000.00 3.150% 26,480.00 136,480.00 143,304.00 44,702.59 98,601.41 02/01/2033 110,000.00 3.200% 23,015.00 133,015.00 139,665.75 42,878.39 96,787.36 02/01/2034 115,000.00 3.300% 19,495.00 134,495.00 141,219.75 41,054.20 100,165.55 02/01/2035 75,000.00 3.450% 15,700.00 90,700.00 95,235.00 - 95,235.00 02/01/2036 80,000.00 3.600% 13,112.50 93,112.50 97,768.13 97,768.13 02/01/2037 85,000.00 3.800% 10,232.50 95,232.50 99,994.13 99,994.13 02/01/2038 85,000.00 3.950% 7,002.50 92,002.50 96,602.63 96,602.63 02/01/2039 90,000.00 4.050% 3,645.00 93,645.00 98,327.25 98,327.25 Total $1,455,000.00 - $416,731.17 $1,871,731.17 $1,965,317.73 $492,630.75 $1,472,686.98 Significant Dates Dated 8/31/2023 First Coupon Date 8/01/2024 Yield Statistics Bond Year Dollars $11,985.29 Average Life 8.237 Years Average Coupon 3.4770215% Net Interest Cost (NIC) 3.6348400% True Interest Cost (TIC) 3.6453196% Bond Yield for Arbitrage Purposes 3.4560799% All Inclusive Cost (AIC) 4.1312361% 2023A GO Imp Bonds - PreS I SINGLE PURPOSE 1 7/ 3/2023 1 10:28 AM 4 EHLERS PUBLIC FINANCE ADVISORS HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Calling a Special Workshop Meeting for 4:30 p.m. on August 8 Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 7/11/2023 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Staff is looking for the City Council to call a special workshop meeting for 4:30 p.m. on August 8. The Coalition of Greater Minnesota Cities (CGMC) would like to give their annual update to the City Council. Bradley Peterson of the CGMC will be present to give the update. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:30 p.m. on August 8 for the annual update of the Coalition of Greater Minnesota Cities Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 07/01/2023 Re: Liquor Hutch Sales January —June 2023 2022 Actual 2023 Actual Change (from 2022 Actual) 2023 Budget Change (from 2023 Budget) Year to Date Sales: $3,336,243 $3,501,462 +5.0% $3,365,200 +4.1% Liquor $ 1,225,849 $ 1,319,153 +7.6% $ 1,238,100 +6.6% Beer $ 1,609,496 $ 1,651,394 +2.6% $ 1,625,600 +1.6% Wine $ 419,040 $ 434,157 +3.6% $ 418,400 +3.8% YTD Gross Profit Dollars: $846,102 $864,330 +2.2% $836,200 +3.4% YTD Customer Count: 113,003 114,544 +1.4% NA NA Average Sale/ Customer: $29.52 $30.57 +3.6% NA NA Gross Profit Percentage: 25.36% 24.68% -0.68% 25.0% -0.32% Some Store Activity Highlights: • Annual Beverage Alcohol Server Training completed by all employees • Domestic and Import Coolers were reset to reflect current sales trends • Shelf Resets completed in Mix, Bar Supply and Tequila sections • Tasting Events held: Spirits of Mexico and Center for the Arts Fundraiser • Four Full Time Employees attended the Minnesota Municipal Beverage Association Annual Conference • Development of new online order system in progress with launch date of August 1st • Floors were stripped, cleaned and refinished • THC product sales began on June 8' Sales are currently limited to cash only as we change credit card processors June Sales = $1,563 Anticipated to increase as customers discover that we are carrying (advertising opportunities for these products are limited!) and sales by credit/debit card become available