05-23-2023HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, MAY 23, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Dave Sebesta, Tim Burley, Pat
May and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City
Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by May, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Faith Lutheran Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Proclamation — National Poppy Day
(b) Resolution No. 15603 — Resolution Accepting $500.00 from Hutchinson Health Foundation for
Shady Ridge Park Project
Motion by Czmowski, second by May, to approve Resolution No. 15603. Motion carried una
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of May 9, 2023
Motion by May, second by Burley, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
CITY COUNCIL MINUTES May 23, 2023
(a) Consideration for Approval of Granting Permission to Crow River Winery to Dispense Liquor at
Upcoming Events: Minnesota Pottery Festival — West River Park; Garlic Festival — McLeod
County Fairgrounds; Arts & Crafts Fair — Library Square
(b) Consideration for Approval of Resolution No. 15604 — Amending Resolution No. 15452
Establishing Income Guidelines and Asset Limitations for Senior Citizens 65 Years or Older,
Disabled Citizens, Active Duty Military Reserves or National Guard Deferred Assessments and
Senior Citizens Reduced Refuse Rate
(c) Consideration for Approval of Stormwater, Wastewater and Community Resiliency Grant
Agreement
(d) Consideration for Approval of Issuing Temporary Liquor License to Glencoe Fire Department
Relief Association on June 16 & 17, 2023, for National Power Pull at McLeod County
Fairgrounds
(e) Consideration for Approval of Issuing Temporary Liquor License to Bobbing Bobber Brewing
Company on July 8, 2023
(f) Consideration for Approval of Issuing Temporary Liquor License to River Song Music Festival
on July 14 & 15, 2023, at Masonic West River Park
(g) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by May, to approve consent agenda. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
8. UPDATE FROM RIVERSONG MUSIC FESTIVAL COMMITTEE
Jan Johnson and Ryan Williams of the River Song Music Festival Committee presented before the
Council. Johnson and Williams provided an update to the Council on the festival events which is
being held July 14 & 15, 2023, at Masonic West River Park. They also provided a copy of the line up
for the performance acts.
9. PRESENTATION OF CITY OF HUTCHINSON 2022 YEAR END REPORT
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the City's
year end report is a culmination of all department reports into one document. The report will be
posted on the City's web site. One thing staff will be looking at for next year is a publishing software
so the document appears cleaner. Mr. Jaunich asked for Council feedback for information to provide
in future reports.
UNFINISHED BUSINESS
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CITY COUNCIL MINUTES May 23, 2023
NEW BUSINESS
10. APPROVE/DENY FIRST READING OF ORDINANCE NO. 23-839 — AN ORDINANCE
AMENDING CHAPTER 31.29 — PUBLIC ARTS COMMISSION
Mr. Jaunich explained that some of the changes included in this ordinance correlate with changes
made to the City's zoning code last Fall in regard to signage and murals essentially eliminating the
requirement for a conditional use permit for murals as long as they are not commercial speech. These
changes were in part due to recent Supreme Court rulings related to freedom of speech. The
proposed ordinance updates the portion of the City Code that deals with the Public Arts Commission.
Language is being suggested to be eliminated that deals with art on private property and a couple of
other minor updates that better defines the role of the Public Arts Commission.
Motion by May, second by Sebesta, to approve first reading of Ordinance No. 23-839. Motion
carried unanimously.
11. APPROVE/DENY WATER AND WASTEWATER SERVICE REPAIRS POLICY
Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained that
beginning this year, the City implemented a new water and wastewater service repairs policy. Public
Works staff is requesting adoption of some minor changes to the policy to address issues that have
arisen in the first quarter of the year. Mr. Stifter noted that more minor changes to the policy will
most likely be proposed near the end of the year.
Motion by May, second by Burley, to approve water and wastewater service repairs policy. Motion
carried unanimously.
12. APPROVE/DENY CUSTOM QUESTIONS FOR THE 2023 NATIONAL CITIZEN SURVEY
Matt Jaunich asked of the Council if they had any custom questions they would like included on the
2023 National Citizen Survey. Staff had suggested some questions related to the mosquito spraying
service and leaf vacuuming service. Council Member Czmowski suggested not including a question
related to mosquito spraying and/or leaf vacuuming as those always receives positive feedback and
the Council feels confident that is something highly regarded by the community. Council Member
Burley suggested adding a question related to renewing the City sales tax in 2026. Other council
members noted that would be a good idea however suggested adding language to a specific project.
Mr. Jaunich noted that the 2019 survey had a question included on it related to the half cent sales tax
and the same question could be included on the 2023 survey. Mr. Jaunich will present some sales tax
questions for the Council to consider.
Motion by Czmowski, second by May, to table this item to the next Council meeting. Motion carried
unanimously.
13. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JULY 11, 2023, AT 4:30 P.M. TO
REVIEW 2022 AUDIT REPORT
Motion by Czmowski, Burley, to set Council workshop for July 11, 2023, at 4:30 p.m. to review
2022 audit report. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
CITY COUNCIL MINUTES May 23, 2023
(a) Hutchinson Housing & Redevelopment Authority Board Minutes from March 21 and April 18,
2023
(b) Public Arts Commission Minutes from April 12, 2023
(c) City of Hutchinson Financial Report and Investment Report for April 2023
MISCELLANEOUS
15. STAFF UPDATES
Mike Stifter — Mr. Stifter provided project updates on Roberts Road and the bridge repairs. The South
Grade Road bridge and 2Ad Avenue bridge projects should be complete this week.
Matt Jaunich — Mr. Jaunich noted that mosquito spraying starts tomorrow. Aquatic center is opening
June 9, 2023. City offices will be closed May 29, 2023, in honor of Memorial Day. He also reminded
the Council of the workshop scheduled for June 27, 2023, at 4:00 p.m. to review the growth planning
study. He also reminded the Council that Juneteenth will be honored this year on June 19, 2023.
16. COUNCIL/MAYOR UPDATE
Mayor Forcier — Mayor Forcier gave several reminders: He noted that dogs that are
spayed/neutered/microchipped can have their fee waived for an animal license; He asked that dog
walkers/owners to please pick up after their dogs; He asked that those that participate in the recycle
program to sort appropriately; And he asked that everyone take care of the City's playgrounds and not
to vandalize them.
ADJOURNMENT
Motion by May, second by Czmowski, to adjourn at 6:10 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator
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