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04-25-2023HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, APRIL 25, 2023 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Dave Sebesta, Chad Czmowski, Tim Burley and Pat May. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by May, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Oak Heights Covenant Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Proclamation — Bike Month Mayor Forcier read a proclamation proclaiming May as Bike Month. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of April 11, 2023 Motion by Burley, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Carnival Permit to J&K Amusements May 26-29, 2023, in Hutchinson Mall Parking Lot CITY COUNCIL MINUTES April 25, 2023 (b) Consideration for Approval of Issuing Parade Permit to American Legion Post 96 on May 29, 2023 (c) Consideration for Approval of Issuing Short -Term Gambling License to Shady Lane Sportsmen's Club on June 16 & 17, 2023, at McLeod County Fairgrounds (d) Consideration for Approval of Issuing Temporary Liquor License to Minnesota Pottery Festival on July 29-30, 2023, at Masonic West River Park (e) Consideration for Approval of Lease Agreement with RD Machine at Hutchinson Enterprise Center (f) Consideration for Approval of Letter of Support for Southwest Minnesota Housing Partnership's Application for Low Income Housing Tax Credits (g) Consideration for Approval of Non -Waiver of Tort Liability Limits for General Liability (h) Consideration for Approval of 2023 Street Repairs (i) Consideration for Approval of Resolution No. 15601 - Resolution Sunsetting the Use of Paid COVID Leave 0) Claims, Appropriations and Contract Payments Motion by Czmowski, second by May, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 8. HUTCHINSON HUSKIES UPDATE — NEW GRANDSTAND/PRESS BOX — VMF DAVE MOONEY BASEBALL COMPLEX Kyle Messner, Hutchinson Huskies Board, presented before the Council. Mr. Messner explained that the Huskies Baseball Association has been conducting fundraising efforts over the last two years for upgrades to the Dave Mooney Baseball Complex — specifically for a new grandstand and press box. Mr. Messner provided a history of Veterans' Memorial Field which was built in 1985/1986. Mr. Messner spoke about various projects conducted over the years at the field, such as concession stand upgrades, press box upgrades, new sound system, new dugout benches, new scoreboard, batting cages, bathroom upgrades, etc. These improvements have totaled $240,112 funded by the Huskies or private donations. The City has also completed projects at the field over the years including new sod, backstop/dugout/lighting, asphalt repairs and fencing replacements totaling $263,566. Mr. Messner explained that the current grandstand may not meet ADA regulations per the League of Minnesota Cities. The current grandstand also does not have handrails nor handicap seating areas. The grandstand seats around 250 fans but only the middle section is covered from the sun, rain or foul balls. The new grandstand design includes handrails, six handicap seating areas, seating for 381 fans with all seating areas covered. Mr. Messner spoke about the promotions the Huskies put on throughout the year at the home 2 CITY COUNCIL MINUTES April 25, 2023 baseball games for young and old fans and everyone in between. Future opportunities for events at VMF Field include Fox 9 Town Ball Classic in 2024 and hosting of the State Amateur Tournament in 2025. These are great opportunities to showcase the field and the community and also bring revenue into the city. Mr. Messner reviewed the partnership the Huskies currently have with the City of Hutchinson. The Huskies maintain whatever is within the fenced area (mowing, field prep, clean up and conduct smaller projects). The City provides field and bathroom supplies and fix major issues. Mr. Messner is requesting that the Council consider committing $250,000/$300,000 to the grandstand project, which will total approximately $600,000 when all completed. Matt Jaunich, City Administrator, noted that if the Council desires to help fund this project, it will need to be placed in the capital improvement plan and would need to follow the bidding process for it to be completed in Fall of 2024. 9. ECONOMIC DEVELOPMENT AUTHORITY YEAR END REPORT Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt provided a year-end report of the Economic Development Authority's activities for 2022. Activities included downtown redevelopment (large Uptown Commons development project, Jorgensen Hotel), business retention and expansion, manufacturing projects, business incubation, business development, talent development, and the TigerPath program. Mr. Seppelt also spoke about challenges the EDA faces which include no manufacturing building space, shortage of work force, housing shortage and childcare shortage. UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY RESOLUTION NO. 15600 - RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT FOR A DRIVING RANGE AND BATTING CAGE PRIVATE CLUB LOCATED AT 940 NORTH HIGH DRIVE NW WITH SPLIT PLANNING COMMISSION RECOMMENDATION Dan Jochum, Planning/Zoning Director, presented before the Council. Mr. Jochum explained that Gus Wurdell of Bonneville Land & Cattle LLC is seeking approval of a conditional use permit for a Driving Range and Batting Cage Private Club at 940 North High Drive NW. This site formerly had a driving range and nine -hole golf course on it. A public hearing was held at the Planning Commission and two concerns were brought up by neighbors. One was the possibility of golf balls hitting homes and the other was pertaining to noise from the batting cage. Mr. Jochum explained that the driving range is proposed almost 1000 feet from the homes so the likelihood of balls hitting homes is low. Mr. Jochum also explained that the noise ordinance was explained and if the use violated the noise ordinance it would have to be corrected to be in compliance. The facility would be operated more during day time hours or until sunset. The Planning Commission voted to recommend approval of the request by a vote of 5-1. The dissenting vote had concerns about possible noise and the use of portable toilets. Motion by May, second by Burley, to approve Resolution No. 15600. Motion carried unanimously. 11. APPROVE/DENY PURCHASE AGREEMENT WITH GREG & JEAN WITT FOR 125 GLEN STREET NW, 135 1ST AVENUE NW AND 145 1ST AVENUE NW CITY COUNCIL MINUTES April 25, 2023 Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that as the Hutch Uptown Grand redevelopment project progresses additional property needs to be acquired. The Uptown Grand redevelopment project is a 75-unit apartment complex that will encompass the city block bounded by Franklin and Glen Streets from V Avenue North to the Crow River. An agreement has been reached with Greg & Jean Witt for the purchase of three properties they own —125 Glen Street NW, 135 V Avenue NW and 145 V Avenue NW. The total purchase price for all three properties is $537,000. Funding will come from a grant obtained from the Federal Emergency Management Agency, ARPA dollars and tax increment dollars from the former Shopko development district. All building on the properties should be removed by the end of the summer. Action was taken under Item 14 12. APPROVE/DENY LEASE AGREEMENTS WITH GREG & JEAN WITT FOR 125 GLEN STREET NW, 135 1ST AVENUE NW AND 145 1ST AVENUE NW Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that with the purchase of these properties by the City, the Witts would like to lease the properties back on a short- term basis until their new residence is ready for occupancy. Staff is proposing month -to -month leases at a rate of $100 per month for each property. These leases would run for a maximum of 5 '/z months or until the last day of September 2023. Action was taken under Item 14. 13. APPROVE/DENY RESOLUTION NO. 15599 - RESOLUTION TO PAY RELOCATION BENEFITS AS REQUIRED BY LAW (WITT PROPERTIES) Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt again explained that with the City acquiring property from the Witts as part of the Uptown Grand redevelopment project, the City is required under Minnesota law to pay relocation benefits to the property owners. Motion by Czmowski, second by May, to approve Witt purchase agreements, Witt lease agreements and Resolution No. 15599. Motion carried unanimously. 14. APPROVE/DENY RESOLUTION NO. 15598 — RESOLUTION DECLARING INTENT ON BONDING REIMBURSEMENT Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that on an annual basis, the City administers street and capital improvement projects that are financed by general obligation improvement bonds. The City's current business practice is to issue bonds in the Fall after the projects have been bid, awarded to the contractors and the contract costs are determined. The biggest benefit of this practice is that the City bonding amount is more accurate than if the City bonded earlier in the year based on engineering estimates. The downfall to waiting later in the year to issue bonds is that the City must cash flow the project costs during the summer and reimburse itself when the bond proceeds are received. As part of using bond proceeds to reimburse costs already paid, IRS regulations require the City Council to approve a Resolution declaring its intent to reimburse itself with the bond proceeds. Mr. Reid noted that a revised Resolution was distributed this evening. The revised Resolution includes the Jefferson Street improvement project under the list of 2023 projects, which was not included on the Resolution previously provided. 11 CITY COUNCIL MINUTES April 25, 2023 Motion by Czmowski, second by May, to approve Resolution No. 15598 as presented. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Public Arts Commission Minutes from March 8, 2023 (b) Planning Commission Minutes from March 21, 2023 (c) Sustainability Advisory Board Minutes from November 21, 2022, and March 20, 2023 (d) City of Hutchinson Financial Report and Investment Report for March 2023 (e) City of Hutchinson Annual Snow Removal Report for 2022-2023 MISCELLANEOUS 16. STAFF UPDATES Chief Gifferson spoke about scams that are going on throughout the community and advised residents to be skeptical of anyone asking for funds to be transferred from personal accounts. Matt Jaunich — Mr. Jaunich noted that staff will be requesting that Council workshops be held — May 23 (budget); June 27 (Growth Planning). Mr. Jaunich also noted that staff is working on putting together a community survey and asked Council Members to be thinking of any specific questions they would like included. Lastly, Mr. Jaunich noted that with the Huskies request on the grandstand/press box, if Council Members have questions they should present those to staff. This project and others can be discussed as part of the 2024 budget process. 17. COUNCIL/MAYOR UPDATE Pat May — Council Member May noted that May 3rd is Bike to School Day. ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 6:50 p.m. Motion carried unanimously.