04-11-2023HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, APRIL 11, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, requested that an item be added to the agenda under 14.5. The
item is to consider closing Roberts Road from School Road to Kay Street on April 19, 2023, for a
short time for a mock crash demonstration.
Motion by Burley, second by Sebesta, to approve agenda with the additional item. Motion carried
unanimously.
2. INVOCATION — Hutchinson Evangelical Free Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15594 — Resolution Accepting $3000.00 Donation from Troy Pullis For Shady
Ridge Park Project
Motion by May, second by Czmowski, to approve Resolution No. 15594. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of March 28, 2023
Motion by Sebesta, second by Burley, to approve minutes as presented. Motion carried unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Center for the
Arts on April 27, 2023
CITY COUNCIL MINUTES —April]], 2023
(b) Consideration for Approval of Out of State Travel for Firefighters to Attend the FDIC
International Fire Conference in Indianapolis, IN from April 27-29, 2023
(c) Consideration for Approval of Resolution No. 15596 — Resolution to Sell at Auction Surplus
Property (BDH-134 Gas Series Dehumidification Unit (Civic Arena — East Rink))
(d) Consideration for Approval of Resolution No. 15597 — Resolution to Sell at Auction Surplus
Property (Hutchinson Fire Department — Set of Tires from Tanker Truck 46)
(e) Consideration for Approval of Purchasing a Total Mix Ration Mixer for Creekside Soils
(f) Consideration for Approval of Hutchinson Jaycee Water Carnival Requests
(g) Consideration for Approval of Dairy Day Celebration on June 2, 2023, in Library Square
(h) Consideration for Approval of RiverSong Music Festival on July 14 & 15, 2023, in Masonic West
River Park
(i) Consideration for Approval of Minnesota Pottery Festival on July 29 & 30, 2023, in Masonic
West River Park
(j) Consideration for Approval of Relay for Life Event Being Held August 4, 2023, at West River
Park
(k) Consideration for Approval of Board Reappointments
1. Tim Hacker to Planning Commission to March 2028
2. Dave Husfeldt to Senior Advisory Board to January 2026
3. Julie Lofdahl to Library Board to April 2026
(1) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Sebesta, to approve consent agenda. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
8. PARKS/RECREATION/COMMUNITY EDUCATION YEAR END REPORT
Lynn Neumann, Director of PRCE, provided a year end report on highlights of department activities
for 2022. The full annual report is included in the Council packet.
UNFINISHED BUSINESS
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CITY COUNCIL MINUTES -April]], 2023
9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 23-838 —
ORDINANCE AMENDING CHAPTER 95 — PUBLIC PARKS
Matt Jaunich explained that the first reading of this ordinance was held at the last Council meeting
and no changes have been made to it.
Motion by May, second by Czmowski, to approve second reading and adoption of Ordinance No. 23-
8383. Motion carried unanimously.
NEW BUSINESS
10. APPROVE/DENY RESOLUTION NO. 15595 - RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT FOR BRIDGE DECK REHABILITATION (LETTING NO. 10,
PROJECT NO. 22-10)
Mike Stifter, Public Works Director, explained that this project addresses all bridges throughout the
city. The rehabilitation project will take place this summer. The low bid was received from Paragon
Restoration II, Inc. in the amount of $383,585.00.
Motion by Czmowski, second by May, to approve Resolution No. 15595. Motion carried
unanimously.
11. APPROVE/DENY 2023 AIRPORT IMPROVEMENTS — LIGHTING REPLACEMENT PROJECT
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the
current lighting in place at the airport is approximately 30 years old and are incandescent. This LED
replacement project will reduce utility costs for the airport. Mr. Olson explained that certain lighting
systems receive priority from the FAA related to runways and taxiways. State -apportioned funds are
anticipated to be applied to this project. The low bid was received from Neo Electrical Solutions in
the amount of $704,672.00.
Action on this item was taken under Item 12.
12. APPROVE/DENY 2023 AIRPORT IMPROVEMENTS — NAVAIDS PROJECT
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained the
components of the project which includes LED upgrades among other things. State -apportioned
funds are also anticipated to be applied to this project. Again, operating costs should be decreased
due to these upgrades. The low bid was received from Neo Electrical Solutions in the amount of
$704,672.00.
Motion by May, second by Czmowski, to approve lighting replacement project and NavAids project
at Hutchinson municipal airport on the condition the state -apportioned funds are received from the
FAA. Motion carried unanimously.
13. APPROVE/DENY LABOR AGREEMENT WITH LAW ENFORCEMENT LABOR SERVICES,
INC. (HUTCHINSON POLICE DEPARTMENT SERGEANT'S UNION)
CITY COUNCIL MINUTES —April]], 2023
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that this labor
agreement is with the police sergeant's union. Mr. Jaunich noted some of the changes made from the
previous agreement.
Motion by Czmowski, second by May, to approve labor agreement with Law Enforcement Labor
Services, Inc. Motion carried unanimously.
14. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR APRIL 25, 2023, AT 4:00 P.M. TO
REVIEW HOUSING STUDY
Matt Jaunich, City Administrator, explained that staff is requesting a workshop to review the housing
study recently completed by Maxfield. This workshop will be held jointly with the HRA Board.
Motion by May, second by Burley, to approve setting Council workshop for April 25, 2023, at 4:00
p.m. to review housing study. Motion carried unanimously.
14.5 APPROVE/DENY ROAD CLOSURE FOR 2023 MOCK CRASH DEMONSTRATION
Matt Jaunich explained that the McLeod County Towards Zero Deaths Coalition along with McLeod
County First Responders and McLeod County school district are sponsoring a mock crash in the east
parking lot of the Hutchinson High School on April 19, 2023. As part of this, the organizers are
requesting to close Roberts Road from School Road to Kay Street from 11:45 a.m. — 1:30 p.m. on
April 19, 2023, for the demonstration.
Motion by Czmowski, second by Forcier, to approve closing Roberts Road on April 19, 2023, for
mock crash demonstration. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Library Board Minutes from February 27, 2023
(b) Liquor Hutch Quarterly Report for January -March 2023
MISCELLANEOUS
16. STAFF UPDATES
Matt Jaunich — Mr. Jaunich reminded the Council of the joint meeting with the Hutchinson Utilities
Commission on April 17, 2023, at 2:00 p.m. In addition, a cost of service study presentation will be
given at HUC on April 20, 2023, at 2:00 p.m. Also, the white good pick up is scheduled for April 22,
2023. Lastly, Mr. Jaunich spoke about local sales tax and legislative procedures.
17. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by Czmowski, second by May, to adjourn at 6:30 p.m. Motion carried unanimously.
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CITY COUNCIL MINUTES -April]], 2023
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator