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cp04-11-23HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, APRIL 11, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff' committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Hutchinson Evangelical Free Church
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15594 — Resolution Accepting $3000.00 Donation from Troy Pullis For Shady
Ridge Park Project
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of March 28, 2023
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Center for the
Arts on April 27, 2023
(b) Consideration for Approval of Out of State Travel for Firefighters to Attend the FDIC
International Fire Conference in Indianapolis, IN from April 27-29, 2023
(c) Consideration for Approval of Resolution No. 15596 — Resolution to Sell at Auction Surplus
Property (BDH-134 Gas Series Dehumidification Unit (Civic Arena — East Rink))
(d) Consideration for Approval of Resolution No. 15597 — Resolution to Sell at Auction Surplus
Property (Hutchinson Fire Department — Set of Tires from Tanker Truck #6)
CITY COUNCIL AGENDA — April 11, 2023
(e) Consideration for Approval of Purchasing a Total Mix Ration Mixer for Creekside Soils
(f) Consideration for Approval of Hutchinson Jaycee Water Carnival Requests
(g) Consideration for Approval of Dairy Day Celebration on June 2, 2023, in Library Square
(h) Consideration for Approval of RiverSong Music Festival on July 14 & 15, 2023, in Masonic
West River Park
(i) Consideration for Approval of Minnesota Pottery Festival on July 29 & 30, 2023, in Masonic
West River Park
(j) Consideration for Approval of Relay for Life Event Being Held August 4, 2023, at West River
Park
(k) Consideration for Approval of Board Reappointments
1. Tim Hacker to Planning Commission to March 2028
2. Dave Husfeldt to Senior Advisory Board to January 2026
3. Julie Lofdahl to Library Board to April 2026
(1) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Ides items like monthly or annual reports and communications from other entities.)
8. PARKS/RECREATION/COMMUNITY EDUCATION YEAR END REPORT
UNFINISHED BUSINESS
9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 23-838 —
ORDINANCE AMENDING CHAPTER 95 — PUBLIC PARKS
NEW BUSINESS
10. APPROVE/DENY RESOLUTION NO. 15595 - RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT FOR BRIDGE DECK REHABILITATION (LETTING NO. 10,
PROJECT NO. 22-10)
11. APPROVE/DENY 2023 AIRPORT IMPROVEMENTS — LIGHTING REPLACEMENT PROJECT
12. APPROVE/DENY 2023 AIRPORT IMPROVEMENTS — NAVAIDS PROJECT
13. APPROVE/DENY LABOR AGREEMENT WITH LAW ENFORCEMENT LABOR SERVICES,
INC. (HUTCHINSON POLICE DEPARTMENT SERGEANT'S UNION)
2
CITY COUNCIL AGENDA —April]], 2023
14. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR APRIL 25, 2023, AT 4:00 P.M. TO
REVIEW HOUSING STUDY
GOVERNANCE
lie purpose oj t is portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Library Board Minutes from February 27, 2023
(b) Liquor Hutch Quarterly Report for January -March 2023
MISCELLANEOUS
16. STAFF UPDATES
17. COUNCIL/MAYOR UPDATE
ADJOURNMENT
CITY OF HUTCHINSON
RESOLUTION NO. 15594
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
Troy Pullis $3,000.00 4/3/2023
WHEREAS, such a donation has been contributed to the City of Hutchinson Parks
Department towards the Shady Ridge Playground project.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 11th day of April 2023.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, MARCH 28, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff' committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Dave Sebesta, Chad Czmowski,
Tim Burley and Pat May. Other present was Matt Jaunich, City Administrator.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that a couple of items need to be added to the agenda.
These items include an assessment agreement that will be included as Item 9(b). Also Resolution
No. 15593 will be considered as Item 14(a) which is a resolution authorizing an interfand loan
related to the hanger project. He also noted that a revised resolution has been distributed related to
the continued assessment hearing under Item 9.
Motion by May, second by Burley, to approve the agenda with the additional items noted. Motion
carried unanimously.
2. INVOCATION — Rivef ef Hope Hunter's Ridge Community Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of March 14, 2023
Motion by Sebesta, second by May, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Out of State Travel for Public Works Employees to Attend the
2023 APWA North American Snow Conference in Omaha, NE from April 16-19, 2023
CITY COUNCIL MINUTES — March 28, 2023
(b) Consideration for Approval of Authorizing National Community Survey for 2023
(c) Consideration for Approval of Issuing Transient Merchant License to Virginia Hightower of
TNT Fireworks from June 20 — July 5, 2023, in Walmart Parking Lot
(d) Consideration for Approval of Resolution No. 15588 - Resolution Approving State of Minnesota
Joint Powers Agreement With the City of Hutchinson on Behalf of Its City Attorney and Police
Department (Use of BCA Systems and Tools)
(e) Consideration for Approval of Resolution No. 15589 — Resolution Authorizing the City of
Hutchinson to Complete an LCCMR Grant Application for Funding of the Otter and Campbell
Lakes Restoration Project
(f) Consideration for Approval of Resolution No. 15590 - Resolution Adopting Findings of Facts
and Reasons for Approval of Site Plan Review and Lot Split Located at 955 Hwy 7 West with
Favorable Planning Commission Recommendation
(g) Consideration for Approval of Change Order No. 3 & 4 — Letting No. 6, Project No. 21-06
(Water and Wastewater SCADA Systems Improvements)
(h) Claims, Appropriations and Contract Payments — Register A
Motion by Czmowski, second by Sebesta, to approve Consent Agenda L Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by May, second by Czmowski, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
9. CONTINUED ASSESSMENT HEARING FOR 2023 PAVEMENT IMPROVEMENT PROJECTS
(LETTING NO. 2, PROJECT NO. 22-02, 23-02 & 22-03)
(a) Resolution No. 15581 - Resolution Adopting Assessment
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that a revised
resolution was distributed this evening with a revised assessment roll. One property on the roll
is being deferred in accordance with the assessment agreement that was also distributed this
evening. Mr. Jaunich reminded the Council that at the public hearing at the last council meeting,
the property owner of 951 Golf Course Road NW requested that the assessments on the property
be deferred
No public comments were received.
Motion by Czmowski, second by Burley, to close public hearing. Motion carried unanimously.
Motion by Czmowski, second by Burley, to approve Resolution No. 15581 as revised. Motion
carried unanimously.
(b) Approve/Deny Assessment Agreement with Mark and Lora Bullert
2
CITY COUNCIL MINUTES — March 28, 2023
Matt Jaunich explained that this assessment agreement relates to the assessments that will be
deferred on 951 Golf Course Road. This agreement allows for access to and from School Road,
Golf Course Road and 12th Avenue NW to and from the property. The agreement also outlines
the deferred assessment amount and interest accrual.
Motion by Burley, second by Czmowski, to approve assessment agreement with Mark and Lora
Bullert. Motion carried unanimously.
10. ASSESSMENT HEARING AND PROJECT AWARD FOR ALLEY IMPROVEMENTS PROJECT
(LETTING NO. 3, PROJECT NO. 23-03 & 23-04)
(a) Resolution No. 15591 — Resolution Adopting Assessment
(b) Resolution No. 15592 — Resolution Accepting Bid and Awarding Contract
Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter reviewed the
project which includes alley improvements in the following areas: Alley 912 between Hwy 7
West and 3rd Avenue NW from James Street to Glen Street NW and Alley 955 between Jefferson
Street SE and Adams Street SE from 2nd Avenue SE to 3rd Avenue SE. The projects include
paving and stormwater improvements. Four bids were received for the project with the low bid
coming in from Wm. Mueller & Sons, Inc. in the amount of $223,796.22. Funding will come
from general obligation improvement bonds, assessments and the stormwater fund.
No public comments were received.
Motion by Czmowski, second by May, to close public hearing. Motion carried unanimously.
Motion by Czmowski, second by May, to approve Resolution No. 15591 and 15592. Motion
carried unanimously.
MMUNICATIONS REQUESTS AND PETITIONS
purpose o this portion oJ the agenda is to provide the ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
11. PLANNING & ZONING DEPARTMENT YEAR END REPORT
Dan Jochum, Planning and Zoning Director, presented before the Council. Mr. Jochum provided an
annual update on 2022 activities for the Planning/Zoning/Building Department. Mr. Jochum
reviewed the staff and primary services provided. He reviewed the accomplishments for the year
and
an overview of each area. Mr. Jochum also reviewed data related to building permits, construction
valuation/activity, inspections and information related to the rental registration/inspection program.
Lastly Mr. Jochum provided an outlook for 2023 related to local construction activity, residential
housing lot inventory and lower than average new housing starts due to interest rates.
12. PUBLIC WORKS DEPARTMENT YEAR END REPORT
John Olson, Public Works Manager, presented before the Council. Mr. Olson provided a year end
review for the Public Works Department which includes engineering, streets & roadways, cemetery,
airport, HATS facility, water, wastewater and stormwater. Mr. Olson reviewed primary services,
workforce and budgets within engineering, operations & maintenance, water and wastewater. Mr.
Olson also reviewed significant accomplishments for 2022 as well as major goals and objectives for
2023.
UNFINISHED BUSINESS
NEW BUSINESS
CITY COUNCIL MINUTES — March 28, 2023
13. APPROVE/DENY REQUEST RELATED TO DEFERRED ASSESSMENTS ON PROPERTY
LOCATED AT 845 HWY 7 WEST
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the
property owner of 845 Hwy 7 West has submitted an official request to the City asking that all
interest on a deferred assessment on the property be waived. Mr. Jaunich noted that staff does not
have the authority to waive such fees. This is a deferred assessment from a project that was done in
2004 on Texas Avenue. The deferral was in place until the land was either developed or sold. In
August of 2018 the property was sold and the deferred assessment became activated. When the
assessments became activated, the property owners submitted letters stating that the intended use of
the property would continue to be commercial use and they requested continued deferral of the
assessment relative to residential development along Texas Avenue until rezoning and residential
development occurred. In December 2018 the Council agreed to continue with the deferred
assessment until rezoning and residential development occurred along Texas Avenue. The request
of the property owner is for the Council to consider waiving the interest fees on the deferred
assessment. In exchange for waiving those interest fees, the owner would pay off the principal
balance of $36,931.05. Mr. Jaunich asked that the Council consider a couple of things related to this
request: 1. The deferred assessment is in place due to an agreement the City entered into with the
owner of the property back in 2004 and once again in 2018 — nothing in those agreements talked
about waiving interest fees; 2. Approving this request would set a precedent; 3. The City's policy for
deferred assessments on undeveloped property does not offer any language to waive deferrals, but
does give the Council flexibility to adjusting accrued interest on assessments; 4. To staffs
knowledge, the City has never waived deferred assessments or interest fees for a property that was
undeveloped and had requested a deferral; 5. Mr. Jaunich believes that there is a valid point in the
amount of accrued interest that is incurring on the deferred assessment and that is likely a policy
issue for the Council to consider. Should the Council decide to work with the owner on the their
request, Mr. Jaunich also provided a few scenarios for the Council to consider.
Motion by Czmowski, second by Burley, to deny the request, however noted that the assessment
policy should be reviewed for revisions. Council Member May requested that a revised policy be
presented to the Council in June. Motion carried unanimously.
14. APPROVE/DENY AIRPORT HANGER PROJECT — AWARD BID, APPROVE WORK ORDER,
AUTHORIZE INTERFUND LOAN
(a) Consideration for Approval of Resolution No. 15593 — Resolution Authorizing an Interfund
Loan for Advance of Certain Costs in Connection With the Airport Hangar Construction Project
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the low
bid for this hanger construction project came in at $596,192 from Everstrong Construction. Staff is
requesting that the Everstrong Construction be awarded the bid, that Work Order 97 be approved
with Bolton -Meek for construction administration in the amount of $95,000 and that Resolution No.
15593 be approved authorizing an interfund loan for advance of certain costs in connection with the
project. Construction of the building would start in the Fall with everything being open early next
year.
Motion by Czmowski, second by Burley; to approve project award, Work Order #7 and Resolution
No. 15593. Motion carried unanimously.
15. APPROVE/DENY FIRST READING OF ORDINANCE NO. 23-838 — ORDINANCE
AMENDING CHAPTER 95 — PUBLIC PARKS
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the
changes being proposed relate to public gatherings in parks and allowing staff to approve and
authorize the events within city parks rather than permits having to be obtained from the City
Council. Larger -type events and/or events with special considerations will still come to the Council
for approval.
Motion by Czmowski, second by May, to approve first reading of Ordinance No. 23-838. Motion
carried unanimously.
CITY COUNCIL MINUTES — March 28, 2023
16. APPROVE/DENY SETTING JOINT MEETING WITH HUTCHINSON UTILITIES
COMMISSION
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich provided some options
for the Council to consider in April.
Motion by Czmowski, second by May, to set joint meeting with Hutchinson Utilities Commission
for April 17, 2023, with a time to be determined. Motion carried unanimously.
GOVERNANCE
(The purpose o t zis portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) December 2022 Preliminary Financial Statements & Local Sales Tax Update
(b) City of Hutchinson Financial Report and Investment Report for February 2023
(c) Library Board Minutes from January 23, 2023
(d) Hutchinson Housing & Redevelopment Authority Board Minutes from February 21, 2023
MISCELLANEOUS
18. STAFF UPDATES
Tom Gifferson — Chief Gifferson reported that the new police facility is nearing completion and final
inspections are anticipated to take place the end of April. The department is hoping to move in the first
part of May. Open houses will be conducted prior to the department being open for business.
Matt Jaunich — Mr. Jaunich noted that the Spring clean-up (white good pick up) is set for April 22,
2023.
19. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by Czmowski, second by May, to adjourn at 7:05 p.m. Motion carried unanimously.
V HUTCHINSON CITY COUNCIL
r�
HUTCHI NSON Request for Board Action
A CITY ON PURPOSE.
Agenda Item: Temporary Liquor License - Hutchinson Center for the Arts
Department: Administration
LICENSE SECTION
Meeting Date: 4/11/2023
Application Complete Yes
Contact: Melissa Starke
Agenda Item Type:
Presenter:
Reviewed by Staff ❑✓
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Center for the Arts has submitted a temporary liquor license to dispense liquor at an event being held
at the Center for the Arts on April 27, 2023. The Hutchinson Center for the Arts is a non-profit organization that has
been in existence for at least three years and meets the requirements for a temporary liquor license.
BOARD ACTION REQUESTED:
Approve issuing temporary liquor license to Hutchinson Center for the Arts on April 27, 2023.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
rAll =8
MG
MINNESOTA DEPARTMENT OF PUBLIC SAFETY
Name of
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 222, St. Paul, MN 55101
651-201-7500 Fax 651-297-5259 TTY 651-282-6555
APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
iization Date organized Tax exempt number
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Date(s) of event
Type of organization
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❑ Religious Other non-profit
Organization office'r's name —
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Location where permit will be used. If an outdoor area, describe.
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
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If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
APPROVAL
AP LICATIUN MUS II BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
vkth r5ey')
City ot County approving the license Date Approved
Fee Amount Permit Date
Cate Fee Paid City or County E-mail Address
City or County Phone Number
Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement
CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT
BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US
u
HUTCHINSON CITY COUNCIL
HUTCHINSON
Request for Board Action
A CITY ON PURPOSE.
Agenda Item: Firefighters - Out of State Travel
Department: Fire
LICENSE SECTION
Meeting Date: 4/11/2023
Application Complete N/A
Contact: Mike Schumann
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Fire Department is requesting to send up to four firefighters to the "FDIC International Fire
Conference" in Indianapolis, IN April 27-29, 2023. The purpose of this travel will be for the committee members that
are working on the refurbishment or replacement of our current ladder truck to gather information and discuss in detail
with vendors and manufacturers about all options for our truck. They will all travel in one city vehicle and have lodging
for two nights.
BOARD ACTION REQUESTED:
Approve up to four firefighters to travel to Indiana for the FDIC International Fire Conference April 27-29, 2023.
Fiscal Impact: $ 3,000.00 Funding Source: General Fund, 100-4204-54320
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
cR HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
RESOLUTION NO. 15596 RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY
Agenda Item:
Department: PRCE
LICENSE SECTION
Meeting Date: 3/14/2023
Application Complete N/A
Contact: Lynn Neumann
Agenda Item Type:
Presenter: n/a
Reviewed by Staff M
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Due to the HVAC upgrades at Burich Arena, the City of Hutchinson has accumulated surplus property.
The unit is a BDH-134 Gas Series Dehumidification Unit (Civic Arena — East Rink). This unit is no longer
needed for operating functions of the East Rink.
City staff reached out to Climate by Design (CDI) for information about the until and the approximate
value of the unit. Attached you will find the submittal information provided by CDI for the
dehumidification unit.
CDI representatives worked -out that the unit as configured today (if it was a new quote) would be valued
at around $45,000.00 (not including the duct -system). Their estimate for resale was that it would be able
to sell for maybe half of that, however given the long lead-times for new desiccant equipment and the
lack of used desiccant equipment, it might be worth more to a desperate arena.
The dehumidification unit will be sold through a competitive bid process and proceeds from the sale be
credited to the appropriate account.
Staff is requesting City Council authorization to approve Resolution No. 15596 to sell at auction the City
of Hutchinson surplus property (BDH-134 Gas Series Dehumidification Unit (Civic Arena — East Rink).
If there is any questions or need additional information, Lynn Neumann will be at the City Council
meeting.
BOARD ACTION REQUESTED:
Approve Resolution No. 15596 to sell at auction the City of Hutchinson surplus property (BDH-134 Gas
Series Dehumidification Unit (Civic Arena — East Rink).
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
RESOLUTION NO. 15596
RESOLUTION TO SELL AT AUCTION
SURPLUS PROPERTY
WHEREAS, the City of Hutchinson has accumulated surplus property; and
WHEREAS, the Hutchinson City Code, Section 91, Subdivision 3, Paragraph C, provides for
the sale at auction of surplus property; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
That the following surplus City property be sold at auction and proceeds from the sale be
credited to the appropriate account:
1. BDH-134 Gas Series Dehumidification Unit (Civic Arena— east rink)
Adopted by the City Council this 1 lth day of April, 2023.
Gary Forcier, Mayor
ATTEST:
Matthew Jaunich, City Administrator
BDH-134 GAS SERIES
460v 3PH UNIT
SUBMITTAL
Climate by Design
INTERNATIONAL
PO Box 288 / Owatonna MN 55060
Phone: (507) 451-2198 / Fax: (507) 451-1177
E-mail: customerservice@cdihvac.com
Web Site:www.cdihvac.com
After Hour Technical Support: (507) 451-2198
Table of Content
Unit Nameplate .................................. 4 Unit Construction Detail: .............12
Unit Drawing ...................................... 5
Electrical Drawings .........................6-7
Gas Train Drawing ............................. 8
Installation:
1.0 Locating the unit ................................ 9
2.0 Clearance ........................................ 10
3.0 Handling the Equipment .................. 10
4.0 Preparing unit for Use ..................... 10
5.0 Assembling the unit ..........................11
6.0 Electrical connections .......................11
7.0 Duct connections..............................11
8.0 Unit Shut Down Can Result From-... 11
Desiccant Dehumidification Rotor
Section..............................................13
Motor Information:
Supply Motor Data ................................... 14
Reactivation Motor Data .......................... 15
Fan Run Information:
Process Fan Run ..................................... 16
Process Fan Curve .................................. 17
Reactivation Fan ...................................... 18
Reactivation Fan Curve ........................... 19
c(%Conforms to ANSI Std Z83.8
US Certified to CSA Std 2.
Control No. 70459
n tertek
2100 Park Drive
Owatonna, MN.
55060
CDT11
Climate by Design
INTEPNATIONAL
MANUFACTURED FOR INDOOR OR DESHUMIDIFICATEUR POUR INTERIEUR OU
OUTDOOR USE AS A DEHUMIDIFICATION EXTERIEUR A USAGE INDUSTRIEL OU
UNIT FOR INDUSTRIAL / COMMERCIAL USE COMMERICAL
MODEL# BDH-134 N MODELE: BDH-134
OPTIONS: 4.0-DSOEELOR OPTION: 4.0-DSOEELOR
SERIAL# N SERIE:
UNIT ELEC. SUPPLY 13.3 FLA
460 VOLTS 3 PH 60 HZ
MINIMUM CIRCUIT AMPACITY 16.6
MAXIMUM OVERCURRENT
PROTECTION 25 AMP
SHORT-CIRCUIT CURRENT: 5 KA RMS
SYMMETRICAL, 480 V MAXIMUM
SUPPLY FAN SPECIFICATION
TYPE: BIA SIZE: 16"
FAN MOTOR HP: 7.5 FLA: 8.7
460 VOLTS 3 PH 60 HZ
SUPPLY AIR CFM: 4000 @ 3.5"W.C. ESP
REACTIVATION FAN SPECIFICATION
TYPE: RADIAL BLADE SIZE: 12.25"
FAN MOTOR HP: 3.0 FLA: 3.5
460 VOLTS 3 PH 60 HZ
REACTIVATION AIR CFM: 1109
MAXIMUM ESP: 0.0" W.C.
DH ROTOR SPECIFICATION
TYPE: SILICA GEL SIZE: 34"
PRESSURE DROP:
(PROCESS) 1.5" W.C.
(REACTIVATION) 1.9" W.C.
BURNER NATURAL OR PROPANE GAS
SUPPLY PRESSURE:
7"W.C. MIN. 14"W.C. MAX.
BURNER MAX. MANIFOLD PRESSURE:
NATURAL 2.8"W.C. PROPANE 1.3"W.C.
INPUT (MBTUH): 287 MAX. 18.3 MIN.
AIR FILTERS:
QTY
3
20"X20"X2"
AIR FILTERS:
QTY
1
16"X20"X2"
FILTRES A AIR:
QTE
3
20"X20"X2"
FILTRES A AIR:
QTE
1
16"X20"X2"
ALIMENTATION ELECTRIQUE DE L'UNITE
13.3 APC.(AMPERES A PLEINE CHARGE)
460 VOLTS 3 PH 60 HZ
COURANT ADMISSIBLE MIN. 16.6
PROTECTION SURINTENSITE MAX. 25 AMP
CARACTERISTIQUES DU VENTILATEUR
D'ALIMENTATION:
TYPE: BIA DIMENSION: 40.6cm
PUISSANCE DU MOTEUR DU VENTATEUR: 7.5
APC.(AMPERES A PLEINE CHARGE): 8.7
460 VOLTS 3 PH 60 HZ
AIR DE ALIMENTATION (PCM): 6796 M3/H
CHUTE DE PRESSION MAXIMALE: 8.9 cm
PO. COL. D'EAU
CARACTERISTIQUES DU VENTILATEUR
DE REACTIVATION:
TYPE: RADIAL BLADE DIMENSION: 31.1 cm
PUISSANCE DU MOTEUR DU VENTATEUR: 3.0
APC.(AMPERES A PLEINE CHARGE): 3.5
460 VOLTS 3 PH 60 HZ
AIR DE REACTIVATION (PCM): 1884 M3/H
CHUTE DE PRESSION MAXIMALE: 0.0 cm
CARACTERISTIQUES DU ROTOR DH
TYPE: SILICA GEL DIMENSION: 864 mm
CHUTE DE PRESSION D'AIR:
ALIMENTATION: 3.8 cm PO. COL. D'EAU
REACTIVATION: 4.8 cm PO. COL. D'EAU
BRULEUR DE REACTIVATION: GAZ
NATURAL , PROPANE
PRESSION D'ALIMENTATION:
35 cm MAX 17,8 cm MIN
PRESSION A LA RAMPE DU BRULEUR:
NATURAL 7.1 CM PO. COL. D'EAU
PROPANE 3.3 CM PO. COL. D'EAU
PUISSANCE D'ENTREE KW:84 MAX 5.4 MIN
25101351
3.00
48.00
ELECTRICAL
93.50
114.50 APPROX.
SECTION A -A
TYR
to67.00
5.00
4.00
17.00
TYP.
3.00
10.50 47,00
UFTING LUGS (4)
APPROX, PIPING
PENETRATION
UNIT INFORMATION
MODEL NO.
BDH-134�.0-DSOEELOF
CFM ® ESP
4000 @ 3.5 W.C.
CFM @ ESP
4800 @ 0.0 W.C.
BHP / RPM
6.6713500
BLOWER MODEL
16" BIA, CLS 3, 90%
a
a
MOTOR HP I RPM
7.5 1 3600
N
MOTORTYPE
TEFC -PREM. EF.
MOTOR FLA
6.7
FILTER SIZE & QTY
(3) 20' x 20" x 2"
FILTER STYLE
PERMANENT
CFM @ ESP
1109 @ 0.0 W.C.
BHP I RPM
2.92 / 3550
z
BLOWERMODEL
JRW 807F, CLS SO
0
MOTOR HP I RPM
3 / 3600
2
MOTORTYPE
TEFC -PREM. EF.
>
r
MOTOR FLA
3.5
FUELTYPE
PROPANE/NATURAL
GAS PRESSURE
7"- 14" W.C.
PIPING DIAGRAM NO.
r04080020
FILTER SIZE&OiV
(1)16"x21"x 2"
FILTER STV LE
PERMANENT
SUPPLY VOLTAGE
UNIT FLA
460V 3-PHASE 60HZ
113.3
UNITMCA
116.6
MOP
25AMP
ELECTRICAL DWG NO.
25,00940, 25100899
NOTES:
1.) UNIT IS CONSTRUCTED FOR WEATHERIZED
APPUCATIONS. CASING IS 2' DOUBLE WALL
=55 CONSTRUCTION USING G-90 GALVANIZED EXT,
CASING AND S.S. INTER. CASING, UNIT IS
FULLY INSULATED WITH 2" THICK 39 DENSITY
FIBERGLASS INSULATION.
2.) ALL DECALS AND NAMEPLATES MUST BE IN
ENGLISH AND FRENCH. ALL UNITS OF MEASURE
MUST BE IN ENGLISH AND METRIC VALUES.
3.) BASE IS FOR PAD, RAIL OR CURB MOUNTING.
A 4.) UNIT SHIPS IN ONE PIECE WEIGHING
APPROXIMATELY 1625 LBS.
CD
Owa Park Drive NW
lhvatonna, MN 55060
phone: 507.451.2198
�fax: 507.451.1177
www.cdlhvac.com
BDH-134-4,0/460/3/GAS/DW
aE F-10134-00 p�
sHE�r i of i
Hsi ,T3
460 VOLT ----
L
m
a—o
1
E
�T2
l
----
60 F�
L2
I �"Mt SUPPLY FAN
Tl nOTOR
2
POWER ----- —b
SUPPLY DISCI
L1
`e_--o_H_-_ 7.5 HP
BY OTHERS GRIN IOOA
DISTRIBUTION
M52 ,T3
3
- —�
BLOCK
�o--oH
T2 REACT IYAT
o�H X2
TI FAN MOTOR
3 HE
4
N---
5
6
J
FP
S
9
115V
10
RS
4WOV
F8 B TSOR1OYA
—
115Y REPLACE FUSES
3
1
UNIT RUN/STOP
IISV _
2
WITH THESE SIZES ONLY
LABEL ALL FUSE
11
RELAY CONTACT
SIZES ON PANEL
M51
AFsI
qq SUPPLY
AIR FLOW RELAY
F3 FRN-R-S/10
12
4
5
N0.58 FZ FNO-R-2 I,
W.IPPLY FAN
SUPPLY
Fe 5 AMP
13
AIR FLOW SW.
F9 3 AMP
0.50" W.C.
FIG 2 AMP
A2
M51 Hsi
14
/
9 SUPPLY MOTOR STARTER
NO WU2 NOTES:
SUPPLY
FAN ENABLE
RIJ REACTIVATION AIR
ALL WIRES TAGGED AT BOTH
15
FLOW RELAY
ENDS WITH TERMINAL OR WIRE
NOW DESIGNATION
TERMINAL - 199 IIS YAC
16
FLAME SAFEGUARD
TERMINALS 200• - 24V OR LESS
MAIN GAS VALVE
RELAY GY2
WIRE COLORS
17
�CONTROL
40VA
BLACK HIGH VOLTAC#
410 T_Ow1z4Y1 413
RED IISV ONE
WHITE IISY NEUTRAL
18
S
411
YELLOW 24V OR LESS CONTROL
HIGH LIMIT ALAI
4 2 9Y1 TM91
j
19
I LFC4PW0400MAM1
IIOS00325•1OBO03391
q3
AF 52
SPARK -
IS2 1q R) ,,,------yy �0���I g���UOpp��pp �� r� TO IGNITOR
SYMBOLS
C 13
4
�� q-SENSE
FACTORY CONNECTION
DEHUMIDIFICATION
R
REACT REAL ENERGY TO GAS wE;6 R A P
20
S1 2
ON
AEACTIVATION
IR FLOW 5W.
FAN ENABLE RELAY VALVE
FIELD CONNECTION
0.20" W.C.
M82 Mu REACTIVATION MOTOR
FACTORY WIRING
ex
y STARTER
NO.3,4SJ9
21
F3 H3
___- WIRING BY OTHERS
DX MOTOR
❑I UNIT PANEL WIRING
22
=
TERMINAL
RIB HIGH LIMIT
FAULT RELAY
© COMPONENT MIRING
NCbD TERMINAL
23 3
z
115V
IISV
PAGE 1
DATE
REV
REVISION DESCRIPTION
~
PRO.ECT NAME
_
0 Pok Rive00
Omlom 7- SSC9
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STATIONARY UNIT BDF+134-4.0-GAS-46OV - E01
_
02/26/14
BETS OF DRAW"M DRAWM e
❑FOR APPROVAL Cl FOR RECORD 25101540
000
OPTIONAL REMOTE PANEL32
33
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DATE
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REVISION DESCRIPTION
ECO
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PY— 507-4F-1NB
CDObalwvn MV 55060
F.- 507-4-7477
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STATIONFAY LKT BD+134-4,0{iAS-460/3 E02
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SETS OF DRANNCS
p FOR APPROVALQ FOR RECOf4)
DRA", *:
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TEM
INO.
QTY.
PART
NUMBER
DESCRIPTION
1
2
15000002
VALVE 3/4-BLOCKING (P)
2
1
15100102
VALVE 1/2-COMBINATION GAS CONTROL
3
1
15200015
VALVE 3/4" MODULATING (M61 1 B-66)(P)
4
1
15300005
REGULATOR, 3/4' (RV53) (5-12"WC)
5
1
15300051
ORIFICE, VENT LIMITING 12A04(P)
6
2
15400016
NIPPLE 3/4 X1.1/2 BLK
7
2
15400017
NIPPLE 3/4 X 2 BLK
8
2
15400018
NIPPLE 3/4 X2-1/2 BLK
9
2
15400021
NIPPLE 3/4 X 4 BLK
10
3
15400026
ELBOW 3/4 BLK 90 DEGREE
11
3
15400028
UNION 3/4 BLK 150R GJ
12
2
15400081
BUSHING HEX 3/4 X 1/8 BLK
13
2
15400110
PLUG 1/8" SO. HEAD PIPE
14
3
15400200
NIPPLE 3/4 X 5 BLK
15
2
15400230
TEE 3/4-BLK
16
2
15400231
NIPPLE 3/4 X 8 BLK
17
1
15400317
NIPPLE 3/4 X 9.25 BLK
18
2
15400673
BOLT,3/4 PIPE U
19
1
25000070
GROMMET 3/4" PIPE PVC SEALING
20
2
46800168
GAS TRAIN SUPPORT
Installation
The following recommendations are not in-
tended to supplant any requirements of fed-
eral, state, or local codes having jurisdiction.
This equipment shall be installed and wired in
accordance with regulations of the National
Boards of Fire Underwriters, National Electric
Code, and local governing bodies. In Canada,
equipment should be installed in accordance
with the applicable provincial regulations. Fur-
thermore this document does not exempt the
installer, designer, or user of this equipment
from its correct application, nor from the safe
and correct operation of this unit.
1.0 Locating the unit
The Climate by Design International BDH-134
unit must be installed on a LEVEL surface
and located so that there is enough clear-
ance for opening the access doors or service
clearances (See unit drawing for clearances).
In addition to allowing room for access door
swing and service clearances.
Refer to the drawing below for an example of
REACTIVATION
PREFILTER
REACTIVATIOP
�®
AIR INLET
PROCESS
AIR OUTLET
the airflow to and from the unit, but be sure to
check the Unit Drawing for the proper airflow
direction through the unit so that the unit may
be positioned to accommodate necessary duct
work. Also note from the Unit Drawing where
approximate electrical and gas hookup points
are located so that the proper connections can
be made. At a minimum, all BDH-134 units are
to be supported around the perimeter.
Be sure to locate the unit so that any unit air
intakes are remote from any building exhaust
fan outlets, gasoline storage facilities, or any
other contaminants that could potentially
cause dangerous situations. The use and
storage of gasoline or other flammable vapors
and liquids in the vicinity of this unit is very
hazardous.
On the direct fired gas reactivation BDH-134
series dehumidifier the gas is burning directly
into the reactivation air stream being heated,
therefore anything passing across the burner
may be combusted. If this type BDH-134 se-
ries unit is used in a hazardous environment,
insure that contaminants cannot enter the unit
intake.
REACTIVATION
DESICCANT WHEEL
PROCESS
REFILTERS
ACTIVATION
R OUTLET
ETURN
R INLET
2.0 Clearance
Except where required for service access,
BDH series units may be installed on top of
combustible surfaces with 0" of clearance. A
minimum of 6" (152 mm) clearance on other
sides, and top is to be provided. (Will need
extra clearance on top to access electrical
panel.)
The unit should be located so that prevailing
winds do not blow into the unit inlet. The reac-
tivation fresh air inlet hood is not designed for
extreme weather conditions. If the application
is critical, other provisions must be made to
protect the unit inlet from driving winds.
3.0 Handling the Equipment
The BDH-134 unit is designed for handling
by two methods. In both cases it is lifted from
the bottom base in a fashion that holds it level
and keeps it from tipping, falling or twisting. If
the unit is severely twisted during handling,
permanent damage may occur. The unit is not
to be lifted from the top unless the optional
top lifting or suspension package has been
provided. It is the installer's responsibility to
verify the handling equipment's ability to safely
handle the equipment.
The preferred method of handling is from the
unit's channel base frame where special lifting
lug brackets are installed on the unit, see the
Figure to the right for an example of units
with only four lifting lugs. All lifting operations
must be accomplished with a load spreader
of sufficient width to insure that the lifting
cables clear the side of the unit to prevent any
damage to the unit. If this type of spreader is
not available, wood strips should be inserted
between the cables and unit where necessary.
The alternative method of lifting would be by
forklift (but not recommended unless neces-
sary), provided that the forks extend com-
pletely underneath the unit and reach the unit
base frame on the opposite side. Forks which
do not reach to the other side of the unit could
cause it to tip resulting in unsafe conditions or
damage to the unit.
All lifting points must be used and will be
marked "LIFT HERE" on the unit.
4.0 Preparing unit for Use
Be sure to look for shipping brackets or other
packaging that should be removed prior to
using the unit. It is the user's responsibility
to remove protective coverings and shipping
supports. All such items should be removed
prior to unit startup.
FOUR LIFTING LUGS
SPREADER BAR
r
y
y IFTING POINT
BASE FRAME
5.0 Assembling the unit 5. Caulk perimeter of opening to make con-
nection water tight.
Any pieces not shipped attached to the basic
unit must be installed at the job site, using as-
sembly hardware provided with the unit. The
determination of the general arrangement of
the assembly can be made by referencing the
unit drawing.
6.0 Electrical connections
All wiring must comply with all applicable local,
state, provincial, and national electric codes.
Visually inspect nameplate on the unit prior
to running power to the unit. Check voltage to
insure that the voltage option ordered is the
voltage received.
Comply with unit nameplate data when sizing
power wiring to the unit.
Check the supply voltage before energizing
the unit. Maximum variation should not exceed
+/-10%. Phase voltage imbalance must not
exceed 2%.
7.0 Duct Connections
A. Indoor Units
6. Reactivation ducts require external
insulation because of the potential for
condensation.
7. Pitch reactivation discharge duct down
away from the BDH unit, and toward the
building exterior.
8. Avoid traps in reactivation discharge
duct! Provide low point drains if neces-
sary.
9. Avoid locating reactivation discharge
near fresh air intakes.
10. Seal all duct work to prevent moisture
infiltration.
B. Outdoor Units
1. Lifting lugs may serve as suspension
points on all indoor style units. (Cus-
tomer should provide service platforms 8.0
for suspended units.)
2. Make required fresh air opening(s) in
wall and line with an angle frame. Inside
should be completed before outside is
started to avoid any crumbling of pen-
etrated wall.
3. Utilize an insulated fresh air collar
through the opening with flanges turned
out to provide rigidity.
Fasten weather -hoods to any air inlets or
outlets to unit. Caulk the mating surfaces
to make the connection water tight. Con-
nect supply and return ducts as specified
in the submittal documents. Insure that
duct opening(s) to building is adequately
flashed and sealed to prevent moisture
leakage.
Unit Shut Down Can Result
From:
A) High reactivation heating element inlet
temperature.
B) Supply fan failure to prove.
C) Failure to prove rotation of desiccant rotor.
D) Low reactivation outlet temperature.
These can result from plugged filters, motor
4. Anchor an intake hood with bird screen failure, blocked inlets and outlets or tripped
(if supplied) to outside of wall. motor protectors or fuses.
2" DOUBLE WALL GALV.
# 10 SELF DRILLER
CONSTRUCTION DETAILS
6GG EXTERIOR
FORM #' F-200410
CAULK BETWEEN FLANGES
2" FIBERGLASS INSULATION
BEFOREASSEMBLY
r EN SEAMS CAULK BETWEEN
1 EXTERIOR WALL PANEL
%
INTERIOR WALL PANEL
2"FIBERGLASS INSULATION
Z..
INTERIOR LINER
3116" RIVET
# 10 SELF DRILLER
# 10 SELF DRILLER WITH WASHER
NOTES:
1 . Wall panels are 16 G.G..
ROOF PANEL CROSS SEC11 CN
WALL PANEL CROSS SECTION
2. Interor wall skins are 20 G.G..
2" FIBERGLASS
INSULATION OPTIONAL
DOOR HANDLE
CAULK BETWEEN ROOF EXTERIOR
DOOR EXTERIOR
AND WALL BEFORE ASSEMBLY
WALL EXTERIOR
# 10 SELF DRILLERS
WALL INTERIOR
CAULK
.S. PIANO HINGE
WITH NEOPRENE WASHER
ROOF EXTERIOR
FLOOR
CAULK
# 10 SELF DRILLER
ROOF LINER
12 GA FORMED BASE
CAULK
DOOR INTERIOR
WALL PANEL
2" FIBERGLASS
WALL EXTERIOR
INSULATION
2" FIBERGLASS INSULATION
DOOR PANEL CROSS SECTION
ROOF AND WALL MATING DETAIL
CURB OR FLAT MOUNTED
Climate by Design
INTERNATIONAL
Desiccant Dehumidification Rotor Selection
Project: BDH-134 Rotor Run
Date: Friday, January 18, 2013
Model Number: BDH-130 (770x200mm)
Heated Air / Direct Fired Gas
284.0°F
244,345 BTU/h
Reactivation Air
1,109 Scfm
80.0°F
92.5 gr/lb
Dry Air
4,000 Scfm
121.3°F
50.4 gr/lb
Rotor Speed: 16 RPH
Rotor Depth: 200 mm
Elevation: 0 ft.
704.0 sfpm
1.93 in. W.C. Direct
Gas -Fired Wet Exhaust Air
1,109 Scfm
135.0°F
244.5 gr/lb
Process Air
4,000 Scfm
Process Air 80.0°F
f -- — 92.5 gr/lb
-
846 Scfm
1.53 in. W.C.
108.30 lb H2O/h
1,648 BTU/Ib H2O
Climate by Design International
2100 Park Drive
P.O. Box 288
Owatonna, MN 55060
Phone: 507-451-2198
Fax: 507-451-1177
Website: www.cdihvac.com
T E Westinghouse
ISSUED
ENCLOSURE
12/1/2010
PERFORMANCE DATA
3-PHASE INDUCTION MOTOR
TEFC
TYPE
CATALOG#
AEHH8P
NP7/52
NAMEPLATE INFORMATION
OUTPUT
POLE
FRAME
SIZE
VOLTAGE
HZ
RATED
AMBIENT
INS.
CLASS
NEMA
DESIGN
TIME
RATING
SERVICE
FACTOR
HP
KW
7.5
5.6
2
213T
230/460
60
40°C
F
B
CONT.
1.15
VARIABLE FREQUENCY DRIVE SERVICE
OHMS/PHASE EQUIVALENT WYE CIRCUIT
VARIABLE TORQUE
(AT RATED OPERATING TEMPERATURE 25°C)
HZ
HP
RPM
TORQUE
R1
R2
Xi
X2
XR,
(lb-ft)
3-60
0.001-7.5
180-3600
0.029-11.22
0.4946
0.7508
2.2045
4.2561
101.99
CONSTANT TORQUE
CONSTANT HORSEPOWER
HZ
HP
RPM
TORQUE
HZ
HP
RPM
TORQUE
(lb-ft)
(lb-ft)
6-60
.75-7.5
360-3600
11.22
60--90
7.5
3600-5400
11.22-7.480
TYPICAL PERFORMANCE
FULL
EFFICIENCY
POWER FACTOR
SOUND
FULL LOAD
3/4 LOAD
1/2 LOAD
FULL LOAD
3/4 LOAD
1/2 LOAD
LOAD
PRESSURE
RPM
%
%
%
%
%
LEVEL @ 3 FT
MIN.%
NOM.%
Db(A)
3510
89.5
1 91
91
90.2
89
87
80
70
CURRENTS
NEMA
SAFE STALL
TIME IN
NO LOAD
FULL LOAD
LOCKED ROTOR
KVA
CODE
SECONDS
AT
AT
AT
AT
AT
AT
AT
AT
AT
208
230
460
208
230
460
208
230
460
LETTER
COLD
HOT
VOLT
VOLT
VOLT
VOLT
VOLT
VOLT
VOLT
VOLT
VOLT
5.63
5.10
2.55
19.12
17.30
8.67
141.0
128.0
64
1 H
17
12
ALLOWABLE
TORQUE
INERTIA
ACCEL TIME (DOL)
STARTS
PER HOUR
FULL
LOCKED
PULL
BREAK
ROTOR
NEMA
LOAD
MAX
ALLOWABLE
NEMA
LOAD
MAX
ALLOWABLE
LOAD
ROTOR
UP
DOWN
WR2
WK 2
WK2
WK
WK"
COLD
HOT
(lb-ft)
%FLT
`icFLT
%FLT
(Ib_ft2)
(lb-ft2)
(Ib-ft2)
Sec
Sec
11.22
200
175
275
0.448
8.3
19
4.02
8.94
2
1
APPROVED:
M. PRATER
DRAWING NO.
31057NFr
REVISION.
Reactivation Motor Data
TECH (9) Westi ngh o use
ISSUED ENCLOSURE
12/1/2010 PERFORMANCE DATA T ��
TYPE 3-PHASE INDUCTION MOTOR CATALOG#
AEHH8P NP0032
NAMEPLATE INFORMATION
OUTPUT
POLE
FRAME
SIZE
VOLTAGE
HZ
RATED
AMBIENT
INS.
CLASS
NEMA
DESIGN
I
TIME
RATING
SERVICE
FACTOR
FIP
I KW
3
12.24
2
1 182T
230/460
60
1 40°C
F
B
I CONT.
1.15
VARIABLE FREQUENCY DRIVE SERVICE
VARIABLE TORQUE
HZ
HP
RPM
TORQUE
(lb-ft)
3-60
0.0004-3
1 80-3600
0.01 2-4.51 3
OHMS/PHASE EQUIVALENT WYE CIRCUIT
(AT RATED OPERATING TEMPERATURE 25°C)
R1 R2 Xi X2 X,,,
2.0665 2.3722 5.0282 7.2668 217.4
HZ
I HP
I
RPM
I (Ib-ft)
I HZ
I FIP
I RPM
I
(lb-ft)
6-60
.3-3
360-3600
1 4.513
1 60-1 20
1 3
3600-7200
4.51 3-2.2565
TYPICAL PERFORMANCE
FULL
EFFICIENCY
I POWER FACTOR
SOUND
FULL LOAD
3/4 LOAD
1/2 LOAD
FULL LOAD
3/4 LOAD
1/2 LOAD
LOAD
PRESSURE
RPM
%
%
%
%
LEVEL Ca 3 FT
MIN./
NOM.%
Db(A)
3490
86.5
88.5
90.2
89.5
90
87
79.5
64
CURRENTS
NEMA
SAFE STALL
TIME IN
NO LOAD
FULL LOAD
LOCKED ROTOR
KVA
CODE
SECONDS
AT
AT
AT
AT
AT
AT
AT
AT
AT
208
230
460
208
230
460
208
230
460
LETTER
COLD
HOT
VOLT
VOLT
VOLT
VOLT
VOLT
VOLT
VOLT
VOLT
VOLT
2.63
2.38
1.19
7.80
7.06
3.53
70.7
64.0
32
K
17
12
TORQUE I INERTIA I ACCEL TIME (DOL) I ALLOWABLE
HOUR
FULL
LOCKED I
PULL
BREAK
ROTOR
LOAD
ALLOWABLE
LAD O
ALLOWABLE
LOAD
ROTOR
UP
DOWN
WRZ
WK2
WK2
WK2
WR2
COLD
HOI
(lb-ft)
% FLT
% FLT
% FLT
(Ib-ft2)
(Ib-ft2)
(lb-ft2)
Sec
Sec
4.51
280 1
250
1 380
1 0.19
3.5
13
3.09
11.04
2
1
APPROVED: I i _ I DRAWING NO.I 31057NP003'"_ I REVISION:
029�
A Tian Q# 16n C"wov
9;" T.� L. -1H��Fw MN g"2 3238 Q
,
Am C 55l-= . Fu C163J551-M - wwwwwMLO= ♦�
Customer:
Job Name:
Job ID: CDH-R-134
Fan Description
Tag ..............................
Supply Fan
Type ...............................
CPN-BIA
Size.....................................
16
Width ..................................
SWSI
Class.....................................
III
Wheel diameter (in.) ......................
15.75
Percentage width .........................
90%
Percentage diameter ......................
100%
Modifiers
% width: 90%
Sound
Sound Power Levels in dB re. 10-12/Vatts:
November 04, 2009
Page: 1
Fan Performance
CFM...................................
4,000
Operating SP (in.wg) ........................
6.4
Standard SP (in.wg) .......................
7.01
RPM..................................
3500
Tip Speed (fpm) ........................
14,432
Oper. BHP ...............................
6.09
Standard BHP ............................
6.67
Outlet area (sq. ft) .........................
N/A
Outlet Velocity (fpm) .......................
N/A
Temperature (°F) ..........................
120
Altitude (ft) .................................
0
Density (lb/ft3) ...........................
0.069
Max RPM for Class .......................
4402
Static Efficiency ..........................
66.05
Mechanical Efficiency .....................
66.05
Octave Bands
1
2
3
4
5
6
7
8
LwA
Level at Inlet
88
85
1
85
88
83
1
82
81
78
1
90
Level at Outlet
88
88
90
92
90
88
87
82
1 95
Estimated sound pressure level in dBA (re: 0.0002 microbar) based on a single` ducted installation:
Distance in ft
1
3
5
dBA at Inlet
90
80
1
76
dBA at Outlet
95
85
1 81
`To estimate dBA level for ducted inlet and ducted outlet (into and out of the room) type installation, deduct 20 from the
LWA value shown.
Using a directivity factor of 1.
Estimated Sound Pressure based on free field, spherical (Q = 1) radiation at the stated distance.
Definitions:
LwA The overall (single value) fan sound power level, 'A' weighted.
dBA The environment for each fan installation influences its measured sound value, therefore dBA levels cannot
be guaranteed. Consult AMCA Publication 303 for further details.
A fan's dBA is influenced by nearby reflective surfaces.
I Fan Tag: Supply Fan
Represented By: Twin City Fan Companies, Ltd. (763) 551-7600 1 Model: 16 CPN-BIA
90
o,xovswr psn,onmowC, CURVE
o --' zu
n --' n^
r — ,o
~
�
� o --' ^n
_
~
~
=
= , --' ^»
� �s,s�EwcuRv
�
�
~ 4 ------'-------' --' xz
—
�
�
61 o----------- ------------------------ --------------- ------ --- u^
u------ --------------- --------------- ---------------- ------------ --- 1.6
' ------------------------------ --------------'-------'-------'-------' --- o^
n /n z^ 32 40 48 56 m
Crw (i" ,00")
Corrected for:
%wimu90w
Temperature 120'F
j 4
Twin City Fan & Blower
910 A T�cvn Qy Fwn Ca www (16)
SW9 T=k. I. • M6.p. 4 MN 55>42r3238 Asa SIMI
A. (763) 561-7h00 • F. (763) 551-7o1 e
Customer: November 13, 2009
Job Name: Page: 1
Job ID: CDH-R-134
Fan Description Fan Performance
Tag ............................... React Fan
Type...................................
JRW
Size ...................................
807F
Width ..................................
SWSI
Class....................................
SD
Wheel diameter (in.)
...................... 12.25
Percentage width ........................
100%
Percentage diameter
...................... 100%
Modifiers
Compressibility
Sound
Sound Power Levels in dB re. 10-12/Vatts:
CFM...................................
1,109
Operating SP (in.wg) ........................
6.6
Standard SP (in.wg) .......................
7.41
RPM ..................................
3480
Tip Speed (fpm) ........................
11,161
Oper. BHP ...............................
2.35
Standard BHP ............................
2.63
Outlet area (sq. ft) .........................
0.27
Outlet Velocity (fpm) ......................
4,107
Temperature (OF) ..........................
135
Altitude (ft) .................................
0
Density (lb/ft3) ...........................
0.067
Max RPM for Class .......................
4380
Static Efficiency ..........................
49.04
Mechanical Efficiency .....................
56.00
Octave Bands
1
2
3
4
5
6
7
8
LwA
Level at Inlet
106
105
102
100
93
84
74
68
100
Estimated sound pressure level in dBA (re: 0.0002 microbar) based on a single` ducted installation:
Distance in ft
1
3
5
dBA at Inlet
100
90
86
*To estimate dBA level for ducted inlet and ducted outlet (into and out of the room) type installation, deduct 20 from the
LWA value shown.
Using a directivity factor of 1.
Estimated Sound Pressure based on free field, spherical (Q = 1) radiation at the stated distance.
Definitions:
LwA The overall (single value) fan sound power level, 'A' weighted.
dBA The environment for each fan installation influences its measured sound value, therefore dBA levels cannot
be guaranteed. Consult AMCA Publication 303 for further details.
A fan's dBA is influenced by nearby reflective surfaces.
Customer: Fen Tag: React Fe
Job ID: CDH-R-1 34 Model: 807F JRVV
Represented By: Twin City Fan Companies, Ltd. (763) 551-7600
100 TWIN CITY FAN AND BLOWER PERFORMANCE CURVE
12.0 ---------------------- ----------------------------------------------------------------- -------------------- -------------------- - 8
10.5 ------------------------------------------------------------------ --------------------- -------------------- -------------------- - 7
SP
--------------------- ---------------- I ...................... ................ I ......................................... 6
7.5 ----------------------------------------- ------ ----------- ---------------------- -------------------- -------------------- 5 0
Iff
0
6.0 --------------------------------------------------------- ------- ------------------- ------ 4
--------------
C, BHP 4
SYSTEM CURVE
< 4.5 ----------------------
--------------------- ----- --------------- ------------- ----- ----------------------------------------- 3 M
En
3.0 -----------------------
----------------- ---------- ------------------------ ---------------- 2
1.5 ----------------- ----- ------------- I ---------------------- ---------------------- L --------------- ---------------- 1
4 8 12 16 20 24
CFM (in I 00s)
CFM: ------- 1,109
SF': ----- 6.6 in.wg
RPM: ------- 3480
BHP: ------ — 2.35
Outlet Velocity: Aj 07
Density: ---- 0.067
Corrected for:
Compressibility
Temperature 1357
Inlet Sound Power
Octave ----- Level
1 ----------- 106
2 ----------- 105
3 ----------- 102
4 ----------- 100
5 ------------ 93
6 ------------ 84
7 ------------ 74
8 ------------ 68
in db re 10-11 watts
11 M 3t2009 14:15
----------- #844
MADE IN
AMERICA
Property of
Climate by Design
I N T E R N A T 1 0 N A L
HUTCHINSON CITY COUNCIL c`=yaf
Request for Board Action 7AZ O-m-
Agenda Item: Sale of excess equipment - Tanker Fire Truck tires
Department: Fire
LICENSE SECTION
Meeting Date: 4/11/2023
Application Complete N/A
Contact: Mike Schumann
Agenda Item Type:
Presenter: Mike Schumann
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Mayor and Council,
The Hutchinson Fire Department is requesting approval to sell via advertised sealed bid auction a complete set of
tires (10 total) off of our Tanker Truck #6. These tires are very low miles and in excellent condition, but because of
mandated NFPA guidlines they have surpassed the service life maximum and must be replaced. These tires still have
value yet which is why we are asking to sell them.
This truck is 100% rural owned and all maintenance and repairs are 100% rural. All proceeds from this sale will go
back into the appropriate rural fire account.
BOARD ACTION REQUESTED:
Request to sell via advertised sealed bid auction 10 total tires off of HFD Tanker #6.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION TO SELL AT AUCTION
SURPLUS FIRE DEPARTMENT PROPERTY
Resolution No. 15597
WHEREAS, the Hutchinson Fire Department has accumulated surplus property.
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91.42 for the
sale at auction of surplus property.
AND WHEREAS, the fire department has determined that it is in possession of surplus
property.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA.
That the following surplus City property be sold at auction and proceeds from the sale be
credited to the appropriate account:
- Set of tires from Tanker Truck 96
Adopted by the City Council this 1 lth day of April, 2023.
Mayor
City Administrator
HUTCHINSON CITY COUNCIL
Request for Board Action
Consideration for Approval of Requisition #20349 to Schlauderaff Implement Co. to
Agenda Item: purchase a new Kuhn/Knight VTC280 TMR Mixer
Department: Creekside - Refuse Fund
LICENSE SECTION
Meeting Date: 4/11/2023
Application Complete N/A
Contact: Andy Kosek
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As brought forth at the 2/28/23 Council meeting regarding the approval to purchase a tractor,
staff is continuing to procure supporting equipment for the upcoming Source Separated Organic
Material (SSOM) processing/composting system that will be constructed in late 2023.
Identified in the Refuse Funds 2023 CIP is a TMR (Total Mix Ration) mixer that will be used to
mix/blend received feedstocks from the curbside organics program to prepare the materials for
the composting process in the new system, $125,000 is budgeted. Staff solicited quotes from the
two prominent TMR mixers manufacturers that have mixers designed for the composting
industry; Kuhn/Knight and Roto-Mix. TMR mixers were originally designed as livestock feed
mixers but have become more and more common in the composting industry. Quotes are
attached but for simplicity sake, the prices from each are below -
Brand Model Dealer Quoted Price
Kuhn/Knight VTC280 Schlauderaff Implement Co. $114,500.00
Roto-Mix 865 Roto-Mix, Inc $122,235.00
Lead times from both manufacturers are pushing one year from time of order. Should the
construction for new system be completed and operational by the end of 2023, we still have a
means to mix materials with the current, antiquated, apparatus until the TMR is delivered.
Staff will be available at the meeting to answer any questions.
BOARD ACTION REQUESTED:
Approve Req #20349 to Schlauderaff Implement Co. for a New Kuhn/Knight VTC280 TMR Mixer in the
amount of $114,500.00
Fiscal Impact: $ 114,500.00 Funding Source: Refuse Fund
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
Purchase Requisition
Purchase Requisition No 020349
Requested Date
Required Date
Requested By
04/05/2023
akosek
Department 4943
Preferred Vendor 124353
SCHLAUDERAFF IMPLEMENT CO
Address 60240 US HWY 12
LITCHFIELD, MN 55355
Req. Description NEW KUHN/KNIGHT VTC280 TMR MIXER
04/05/2023
03:23 PM
Qty.
Description
GL Number 1
Unit Price
Amount
1
1
NEW KUHN/KNIGHT VTC280 TRAIT
PER QUOTE & BUILD SPEC
603-4943-90540
603-4943-90540
114,500.00
114,500.00
Total:
114,500.00
2023 TMR Mixer Quote Tabulation
REFUSE FUND
SSOM Mixer
CIP Project # - REFS-2102
Dealer
Make
Model
Model Year
New, Used or Demo Unit
# of Hours on Machine at Delivery
Schlauderaff Implement Co.
Roto-Mix, Inc
Kuhn/Knight
Roto-Mix
VTC280
865
2023/2024
2023/2024
New
New
0
0
Cubic Foot Capacity
Inline dual wheel axle
Road light Kit
Constant Velocity PTO Shaft
2 spd gearbox; shiftable from cab
2 Hydraulic discharge doors; FR left and RR right
Stainless Steel liner
Front Viewing Platform
Capacity Extension Belting
Load Cell Scale w/Readout
Equipped w/ High Wear Knives
FOB Point
880
860
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No (AR 400 steel)
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
Del'd to Creekside
Del'd to Creekside
Quoted Purchase Price
Estimated Lead Time from Time of Order
$114,500.00
-1 year
$122,235.00
-1 year
60240 US Highway 12
Litchfield, MN 55355
320 693-7277
Creekside it
1500 Adams Street SE
Hutchinson, MN 55350
Kuhn/Knight VTC280 Twin Auger TMR Mixer
Includes
- Used 4.25x 22.5 truck tiresi
- 1000 PTO cvdriveline ligh'
- Scale I
pffiffm�I We
Price includes freight/setup/tires cash discount withe+# government agency
disco-L t.
D� M
Rick Schaefer
Schlauderaff implement Co
De a � a vs h � rp:
HENDERSON CONSIGNMENT
' T76 CONSIGNMENT ACCT
JACKSON, NIN 56143
Customer Reference: Creekside Soils
Customer name: Schlauderaff Implement
Machine Model: VTC 280
Item number
9FA1KNA
CONE KUHN KNA NORTH AMERICA
18968137
SIDE DISCHARGE
18960703
LEFT AND RIGHT DISCHARGE DOOR
18960678
1" MILD STEEL FLOOR NO STAINLESS STEEL LINER
18960642
INLINE DUAL WHEEL AXLE
18960670
NO BRAKES
18969930
WHEELS ONLY, 22.5 X 12.25 10HO
18968373
CLEVIS HITCH
18960694
AUGER SET, HIGH WEAR
18960660
2 SPEED SIDE DOOR SINGLE AXLE
18960640
1,000 RPM DRIVE KIT- 1 318" - 21 TOOTH SPLINE - CV PTO
18968100
FEATURE NOT USED
18968100
-FEATURE NOT USED
18970672
NO DISCHARGE, SIDE DOOR, BELTING
18968100
FEATURE NOT USED
18970672
18968,1100
18967920
71 12
18968,100","
189,60635,11,
18969794
18V2001
18960632''
18 96 0543
18960546
18990027
7M195ATL
NO DISCHARGE, SIDE DOOR, BELTING
FEATURE NOT USED
LINER,SS,LH&RH DOOR, 60"
-IN-CAB ,-SHIFTING II'MECHANISM ,--"ELECTRIC SHIFT
FEATURE NOT USED
KNIVES, 20", SET OF 10
LIGHT KIT
LADDER
I,N,D-1,CATOR,.,-EZ,2-8-10,/ElZ,21805
VTC280T
CAPACITY/BELT EXTENSION
"610"-STAINLESS I --BAFFLE LINERS
Ur-UML Or- 1, MINIOrl 1
TK.DOMESTIC DEL. LOADED AT KNA
VTC 280/2100/2120T
MAIN STATUTORY PLATE
BE USED W/HAY RETENTION RI
Qtv Item No. Descriation 980868 List Price As Ordered
BASE TRAILER MIXER
Must
Select One
1
660337
865 "Vertical" Trailer Mixer Mixer Assembl
87,075
87,075
MIXER ASSEMBLY
Must
Select One
1
760637
865 Mixer Assembl - Right Hand Discharge
0
0
1
760638
TRAILER
865 Trailer Assembly - Single Axle
0
0
760252
745 Trailer Assembly - Single Axle - Hydraulic Shift - Required with 980851
445
1
660372
Clevis Hitch Kit - Category 3
0
0
660373
Ball Hitch Kit - Category 4 - 2" Pin
270
AUGERTYPE
Must
Select Oh's
760640
865 S.P. Standard Pitch Auger
0
1
760613
865 A.P. 8ggressive Pitch Auger
0
0
KNIFE KITS
Must
Select One
660207
14 Standard Knives (Use with 760640)
0
660209
8 Carbide & 6 Standard-ILS (Use with 760640)
395
660208
14 Carbide-ILS (Use with 760640)
1,565
660340
10 Standard Knives (Use with 760613)
0
660430
4 Carbide Knives & 6 Standard Knives - ILS - (use with 760613)
545
1
660342
8 Aggressive & 2 Standard Knives-ILS (Use with 760613)
520
520
660341
10 Carbide Knives-ILS Use with 760613
1,070
1
980264
SCALES
4 - 2 1/2" 1/2 of 1% DB Full Bridge Weigh Bars & 30' Cord J-Box
Must
1,915
Select Twor
1,915
1
982001
Scale Installation
1,030
1,030
DRIVE
Must
Select One
1
338040
1000 RPM PTO Drive Shaft with 1-3/4" 20 Spline
0
0
338041
1000 RPM PTO Drive Shaft with 1-3/8" 21 Spline
0
OptionsSTAINLESS STEEL LINERS
980787
745/865 TOGA SS Liner Kit 20" High - Installed
4,040
980739
745/865 TOGA SS Liner Kit 42" High - Installed
9,970
980762
745/865 TOGA SS Floor Liner Kit - Installed
3,625
MISCELLANEOUSOptions-
660429
Side Discharge Hydraulic Spout Kit
1,225
1
660200
6" Rubber Extension Kit
925
925
1
980851
Hydraulic Shifter For 2 Speed Gear Box - Must Select 760252 Trailer
460
460
1
660211
Rear Discharge Door Kit
4,450
4,450
1
660139
Auger Wing Kicker - 2nd Door (Required with #660211)
250
250
982117
Hard Surface Edge of Auger Flighting ($1150 Each Auger) -(Choose 2)
1,150
780441
Tail Light Kit - Installed
420
412075
3/8" 20,000 Lb. Safety Chain - Installed (Required For Highway Transport)
110
412076
7/16" 30,000 Lb. Safety Chain - Installed (Required For Highway Transport)
130
760146
Remote Mounting Bracket Kit for Vertical Mixers (Required to Install Remote)
105
1
980209
Scale Satter
155
155
SCALES OR OTHER MISCELLANEOUS OPTIONS - Agfer-to SimplAgmAntalPrice She -et
1
3/4 AR 400 Steel Floor and ] ILS
10,460
10,460
1
2500V Indicator and Cord
1,190
1,190
1
Steel Surcharge
9,055
9,055
2
AR 7/8 Bottom Flit ILS
2,375
4,750
Doors one front left and one right rear
September 7, 2021 All Prices and Specifications are Subject to Change Without Notice. R092721
NET PRICE
982019 Installation - Scale Accessories (Remotes. Printers. Etc.
180
TOTAL - U.S. $ - FOB (Exworks) - Dodge City, Hoisington or Scott City, KS
List Price - Mixer 122,235.00
Discount 0.00% 0.00
Net Price - Mixer 122,235.00
Net Price - Installations 0.00
NET PRICE - MIXER AND INSTALLATIONS 122,235.00
Less Trade Allowance 0.00
TOTAL DUE 122,235.00
September 7, 2021 All Prices and Specifications are Subject to Change Without Notice. R092721
Standard
Features
* 860 Cubic Feet Mixing Capacity
* 14 Standard Knives ( 7 Per Auger )
* 2 Speed PTO Driven Gear Box With Manual Shifter
* Flanged Auger Tubes
* Two Matching Single Flighted Augers
* Heavy Duty High Strength Auger Tubes
With 5/8" & 1/2" Flighting
* 2 Right Angle Planetary Gearboxes
* 3/4" Tub Floor With 1/4" Tub Sides
* 4-2551170 x 22.5 Recap Tires on 10 Bolt Wheels
* Hydraulic Operated Door
* Heavy Wall Tubing Single Axle Trailer Frame
* 4 - 2 1/2" - 1/2 of 1% Full Briclige Weigh Bars & J-Box
* 1000 RPM PTO Drive -1-3 8" 21 Spline
Optional
Equipment
* Knife Kit - 8 Carbide & 6 Standard
* 6" Rubber Extensions
* Knife Kit -14 Carbide
* Rear Discharge Door Kit
* 6" Rubber Extensions
* Hydraulic Shift for 2 Speed Gear Box
* See Scale Price Pages For Indicators Etc.
* 1000 PTO Driveline 1-3 4" 20 Spline
Specffications
and Dimensions
Tub Bottom
3/4"
Weight -Trailer
15,540 Lbs
Tub Bottom Width
89"
Overall Length
281"
Tub Sides
1/4"
Overall Length -Mixer Only
225"
Auger Flighting
5/8" & 1/2"
Overall Width -Mixer Only At Top
110-1/2"
Auger Tube
16" OD
Height of Tub Side From Floor
78"
Loading Height - 37" OD Tires
115"
Minimum Tractor HP 1000 PTO
135 HP
LoadingHeight - With 6" Extensions
121"
Hay Ration (18-20#)
MOM28-.30#
15,480 Lbs
Cubic Ft Mixing Capacity
860
Heat/ Ration
21,500 Lbs
Bushel Mixing Capacity
688
September 7, 2021 All Prices and Specifications are Subject to Change Without Notice. R092721
cR HUTCHINSON CITY COUNCIL
NJT^HINSON Request for Board Action
A CITY ON PURPOSE.
2023 Water Carnival
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 4/11/2023
Application Complete Yes
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
I am in receipt of a letter from Don Demeyer and the Water Carnival Committee in reference to the 2023 Water Carnival Celebration. My
staff and I have reviewed the request and are confident that we can meet the needs of the Water Carnival Committee.
As in the past, the Water Carnival Committee has assured us that they have been in contact with the other city departments mentioned
in the attached request.
The Police Department looks forward to working those departments and the Hutchinson Jaycees to ensure another safe and successful
Water Carnival Celebration.
The Special Event request form has been completed with the organization and a synopsis of this request is as follows:
Event Name: 80th Hutchinson Jaycees Water Carnival
Primary Contact: Don Demeyer - Commodore
320-583-9728
Event Location: Several locations throughout the city including the Grand Day Parade route but most events including, but not limited to
the Boat Parade, Kiddy Day, and a Bean Bag tournament would be held at Masonic West River Park 103 Les Kouba Parkway.
Event Dates/Times: June 12-18 2023.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Honorable Mayor Gary Forcier and Hutchinson City Council
FROM: Chief Thomas Gifferson
DATE: 04-06-23
RE: 80th Annual Hutchinson Jaycees Water Carnival
This memorandum outlines the Hutchinson Jaycees Water Carnival Committee request
to hold the 80th Annual Water Carnival Festival June 12-18 2023.
The Special Events Request Form has been completed with the organization and a
synopsis of this request is as follows:
Event Name: 80th Annual Hutchinson Jaycees Water Carnival
Primary Contact: Don DeMeyer -Commodore
320-583-9728
Event Location: Several locations throughout the city including the Grand Day Parade
route which will be outlined later in this request, but most events
including, but not limited to the Boat Parade, Kiddy Day, and a Bean Bag tournament
would be held at Masonic West River Park 103 Les Kouba Parkway.
Event Dates/Times: June 12-18 2023.
Brief Description: Please see attached letter
Alcohol -Alcohol will be provided on Thursday June 15th at Masonic West River Park
during the Boat Parade and Saturday June 17th 2023 during other outdoor events in the
park. Mr. DeMeyer and the Jaycees have been working with the City of Hutchinson
Administration Department (Mellissa Starke)/State of Minnesota to obtain a liquor license
and would need to provide proof of license prior to serving.
Security -Officers would be present at nearly every event throughout the Water Carnival
week, if nothing more than to check in. However, officers will have a large presence at
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HUTCHINSON
A CITY ON PURPOSE.
the Boat Parade, and the Grande Day Parade.
Amplified Sound- Amplified Music on the "River Song" stage Thursday June 15th 2023
during the Boat Parade until 11 p.m.
Tents and Canopies -Unknown
Stages/Platforms-Use of the "River Song" stage
Refuse -Current containers in park/campground/streets, plus additional services
contracted through West Central Sanitation
Restrooms-Current public facilities plus additional services contracted through Mini Biff
Inc.
Street Closures -
June 18th 2023
3rd Ave NW from Main St N to Montana (Parade Staging)
Main St. N and Hwy 7 to 4th Ave SW
4tn Ave SW to Lynn Rd
Lynn Rd to Linden Ave SW
Linden Ave SW to Harington (Parade Route)
June 15th and 18th 2023
Close a portion of AFS Park for launching of the Fireworks. This will only occur if needed
as the fireworks may be launched from a barge on the river.
June 15th 2023
Close a portion of the Roberts Park Parking lot to help with organization and hopefully
minimize congestion during the staging of the Boat Parade.
June 15th, and 18th 2023
Close Les Kouba Parkway and direct all traffic to park in large grass area for events. This
does not include individuals who have paid to use the campground through reservations.
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HUTCHINSON
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City Departments affected: *below is only a snap shot of what city department contribute
to this festival. I can provide a more detailed list upon request.
Police -Monitor all events, monitor weather and aid with planning and organization.
Parks -West River Park maintenance, set up and clean up, stripe parking area near Les
Kouba Pkwy.
Streets- Parade Barricade set up and clean up. Street cleaning, before and after parade
assist with parking area near Les Kouba Pkwy.
Fire -Fireworks monitoring June 15th and 18th at approximately 10 pm.
Administration -Liquor license
Attached:
Jaycee Request
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A CITY ON PURPOSE.
chanson Jaycee
Water Carnival.
April 6th, 2022
Matt Jaunich, City Administrator
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
Matt,
The 801h Annual Hutchinson Jaycee Water Carnival city festival will be held from June 121h-181h this year,
and the entire committee is working hard to prepare for it. We are requesting that approvals and
permits be issued for the 2023 Water Carnival as follows:
1. Close the appropriate streets and issue a Parade permit for the Grande Day Parade on Sunday,
June 181h, from 11:00 AM to 4:00 PM. We are working to have this year's parade route the same
as last year's. We anticipate MN Dot will grant approval for the same route as last year. Again
this year we request there would be no parking on 1st Ave SE from Main Street to Hassan St., 2nd
Ave NW/ Franklin St. to Washington Ave., and no parking allowed in the parking lot behind Dunn
Brothers Coffee due to space needed for parade units.
2. Close or monitor intersections at all necessary points for Grande Day Parade Route on Sunday,
June 181h from 10:00 AM to 4:00 PM, including posting no parking signs in designated areas as
determined by Hutchinson Police Department.
3. We are planning a "Music in the Park" located in Library Square (McLeod County Fairgrounds in
case of inclement weather) for Monday June 121h as the official kickoff to Water Carnival week.
This event will be coordinated by the Music in the Park committee. Watercarnival will have
their medallion hunt kick off, food vendors, all planning and permitting will be done by Music in
the Park
4. Issue a permit for fireworks display on Thursday, June 15th and Sunday, June 18th beginning at
approximately 10:00 PM to be displayed over the Crow River. We are requesting that we could
launch the fireworks from a barge on the river. We have spoken with the fireworks company
and they are working on contacting necessary authorities to approve set back requirements etc.
The Fire Department Chief will be notified concerning the display of fireworks. The Water
Carnival committee will arrange to have Sheriff Department, Fire Department and Ambulance
support on hand. No parking will be allowed on School Rd from Hwy 7 W to Lewis Ave.
P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org
chanson Jaycee
Water Carnival.
5. We have contracted with Mini Biff, Inc. to provide portable lavatory services for the Grande Day
Parade route, Parade staging area and Community Day area.
6. Request permit to close V Ave SE between Main St. and Hassan St. NE beginning Saturday June
191h at approximately 5:00 P.M. until Sunday June 191h until parade completion or as determined
by police personnel.
7. Request a temporary suspension of the noise ordinance to allow the music following the Boat
Parade on Thursday, June 15th until up to 11:00 P.M.
8. The Boat Parade on Thursday, June 161h will require the use of the Roberts Park parking lot. The
Hutchinson Police Department has agreed to provide assistance for this event to minimize
parking congestion. We also plan to launch some boats from the landing at West River Park to
minimize congestion.
9. The Kiddy Day parade will be held Saturday, June 17th at West River Park and the Hutchinson
Police Department has been contacted and agrees to be present to monitor traffic flow.
10. We are requesting a temporary liquor license in order to sell beer and non-alcoholic beverages
during the boat parade on Thursday June 15th until the music ends at 10pm and the tentative
fireworks start, as well as during the events at West River Park on Saturday the 151h until 4pm.
We will have all of the necessary liability insurance through the MN Jaycees and have applied for
the permit through the city. We are working with the PD on coordinating this event to ensure
everything goes well.
11. We plan to have music on the Riversong Stage during the Boat parade on Thursday night June
151h until 10 pm. We would like to have spectators of the Boat Parade and Fireworks (tentative)
to be able to park in the parking spots throughout Masonic/West River Park.
12. We plan to have most of the 801h Water Carnival events on Saturday June 17h down at West
River Park. We will have activities for kids including bouncy houses, food trucks, among other
activities. We will also be having a cardboard boat race that we are working with the PD,
Sheriffs dept, and DNR on logistics. New this year will be a Carp fishing tournament —we are
working with the DNR and local law enforcement on logistics.
P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org
Aq
*i%V,.
tchinson Jaycee
Water Carnival.
13. The Hutchinson Jaycee Water Carnival sporting events and water events chairs will coordinate
traffic flow, park layout and control with the Hutchinson Police department and the Parks Dept
for the events including Entertainment, Sporting events, and Cardboard boat Races.
14. New this year — we are planning a concert for the night of Sunday, June 181h from 7-10pm. A
band has been tentatively booked (South 40) and we are looking to run the concert from 7-10
PM. We would like to have the concert at West River Park on the Riversong stage, at the
completion of the concert (10PM) we will have our fireworks show. We are working with the
Hutchinson Police Department on logistics and are requesting the presence of 2 police officers
and lighting from Creekside Soils to light up the parking area.
15. We would very much appreciate your continued support/contribution to the Sunday Night
Fireworks display of $2,000.
The Water Carnival is a non-profit event, and the Jaycees would appreciate the waiver of any fees or
rentals during the duration of the Water Carnival to help defray expenses. We appreciate the assistance
received from the City of Hutchinson and its staff, and we could not have a community celebration
without this support.
If you should have any questions or concerns, or would like additional information, please contact me
directly.
Thank you,
Don DeMeyer
2023 Commodore
Hutchinson Jaycee Water Carnival
320-583-9728
commodore@watercarnival.org
cc: Tom Gifferson, Police Chief
Pat Egan, Ambulance Services
Mike Schumann, Fire Chief
Lynn Neumann, PRCE Director
P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org
f�! HUTCHINSON CITY COUNCIL
Request for Board Action
2023 Dairy Days
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 4/11/2023
Application Complete N/A
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Chamber Ag Business Association is hosting its annual Dairy Days in Library
Square on June 2nd, 2023 from 11:00 am to 1:00 pm. A memo outlining this event is attached to
this form.
Event organizers are requesting approval of the following items:
Sound amplification equipment throughout the duration of the event and use of the band shell.
The closure of First Ave SE from Main St to Hassan St from 8.00am to 4:00 pm on the day of the
event.
This has always been a well organized event. Approval is recommended.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Honorable Mayor Gary Forcier and Hutchinson City Councilors
FROM: Chief Thomas D. Gifferson
RE: 2023 Dairy Days
This memorandum outlines the Hutchinson Chamber Ag Business Association request to
hold the annual Dairy Days event on June 2"d 2023 in Library Square.
Event Name: Dairy Days
Primary Contact: Mary Hodson
320-583-6828
Event Location: Library Square
Event Dates/Times: June 2, 2023 Event time: 11 am-1 pm / set up: 8am - 4pm
Brief Description: Event including music, contests and lunch being served by the
association.
Alcohol -No Alcohol will be provided
Security -No security will be required; however, officers will monitor the park on their
regular patrol
Amplified Sound- Amplified Music in the Bandshell
Tents and Canopies -N/A
Other -N/A
Stages/Platforms-Use of the Bandshell
Refuse -Current containers in park, plus extra from the Parks Department
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HUTCHINSON
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Restrooms-Current facilities and addition through Mini Biff
Street Closures- 1st Ave SE. from Main St. to Hassan St.
City Departments affected
Police -Monitor park, weather and aid with planning and organization Will also close 1st
Ave.
Parks -Park Maintenance, set up and clean up.
Streets- None
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HUTCHINSON
A CITY ON PURPOSE.
cR HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
2023 Riversong Music Festival
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 4/11/2023
Application Complete Yes
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
RiverSong Music Festival is requesting permission to hold an event in West River Park on July14th
and 15th, 2023. The event includes live music and vendors with crafts.
Food and beverages will also
be served on site.
Event Contact: Jan Johnson
320-583-0092
Location: West River Park
Requests: Allow amplified music in the park both days.
Approve sale of food and alcohol in the park on both days of
the event.
Security by Hutchinson Police.
See attached memo for additional details.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Honorable Mayor Gary Forcier and City Councilors
FROM: Chief Thomas D. Gifferson
RE: RiverSong Music Festival
This memorandum outlines the RiverSong Music Festival's request to hold an event in
West River Park on July 14th and 15thth 2023. The event includes live music, and
vendors with crafts. There will also be food and beverages on site.
Event Name: RiverSong Music Festival.
Primary Contact: Jan Johnson
320-583-0092
Event Location: Masonic West River Park 103 Les Kouba Parkway
Event Dates/Times: June 14th 5 pm -Midnight and 15th 11 am -Midnight 2023
Brief Description:
Alcohol -The organizers plan is to allow an outside vendor/trained RiverSong volunteer
to serve/provide alcohol at the event. They were instructed to work with Mellissa Starke
in administration for permits.
Security -Security will be present during the festival hours. Security will be provided by
Hutchinson Police Service and the organization will be invoiced for the associated costs.
Amplified Sound- Amplified sound will be on the "RiverSong" stage and a 2"d Stage
located on the west side of camping area near the river.
Tents and Canopies -Vendors will be using tents and canopies to help display and store
their merchandise.
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HUTCHINSON
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Vendors -Food, alcohol and craft vendors.
Stages/Platforms-Use of the "RiverSong" stage
Garbage -Current containers in park/campground, plus additional services contracted
through an outside vendor
Restrooms-Current public facilities plus additional services contracted through an
outside vendor.
Street Closures- Les Kouba Parkway
City Departments affected: *below is only a snap shot of what city department contribute
to this event. I can provide a more detailed list upon request.
Police -Monitor Events, provide security, monitor weather and aid with planning and
organization.
Parks -West River Park maintenance, set up and clean up. Parking lot mowing and
striping
Streets- Road Closure.
Administration -Liquor license and other misc. permits
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HUTCHINSON
A CITY ON PURPOSE.
cR HUTCHINSON CITY COUNCIL
HUTCHINS- - . Request for Board Action
A CITY ON PURPOSE.
2023 Minnesota Pottery Festival
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 4/11/2023
Application Complete Yes
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Organizers of the Minnesota Pottery Festival are hosting their event at Masonic West River Park
on July 29th and 30th, 2023. The event will include vendors of ceramics, food and alcohol.
Organizers are requesting approval of the following items:
Sound Amplification equipment on the River Song stage.
The sale of food and alcohol within the boundaries of West River Park
Parking on the green space north of Les Kouba Parkway
A document outlining the event is attached.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Honorable Mayor Gary Forcier and City Councilors
FROM: Chief Thomas D. Gifferson
DATE: 04-06-2023
RE: 2023 Minnesota Pottery Festival
This memorandum outlines the Minnesota Pottery Festival's request to hold an event in
West River Park on July 29th and 30St 2023. The event includes vendors with handmade
ceramics. There will also be food and beverages on site.
A synopsis of the event follows:
Event Name: Minnesota Pottery Festival.
Primary Contact: Betsy Price
320-587-2599
mnpf@claycyote.com
Event Location: Masonic West River Park 103 Les Kouba Parkway
Event Dates/Times: July 29th 10 am-5 pm and 30th 11 am-4 pm 2023
Set up: July 27th and July 28th
Brief Description:
Alcohol- The organizers plan is to allow an outside vendor(s) to provide alcohol at the
evert. Organizers have been advised to work with Melissa Starke for permits.
Security- Hutchinson Police will provide overnight security for the event. Organizers will
be invoiced for this expense.
Amplified Sound- Amplified sound will be on the "River Song" stage. This will be for
announcements and demonstrations throughout the day.
Tents and Canopies -Vendors will be using tents and canopies to help display and store
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HUTCHINSON
A CITY ON PURPOSE.
their merchandise.
Vendors -Food, alcohol and craft vendors.
Stages/Platforms-Use of the "River Song" stage
Refuse -Current containers in park/campground, plus additional services contracted
through an outside vendor
Restrooms-Current public facilities plus additional services contracted through an
outside vendor.
Street Closures- Les Kouba Parkway
City Departments affected: *Below is only a snap shot of what city department
contribute to this event. I can provide a more detailed list upon request.
Police -Monitor Events, provide security, monitor weather and aid with planning and
organization.
Parks -West River Park maintenance, set up and clean up. Parking lot mowing and
striping
Streets- Road Closure.
Administration -Liquor license and other misc. permits
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A CITY ON PURPOSE.
cR HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
2023 Relay For Life
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 4/11/2023
Application Complete Yes
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
McLeod County Relay for Life Committee is requesting to host the Annual Relay for Life Event
on Friday August 4, 2023. The event will begin at 3:00 pm and end at 12:00 midnight with setup
beginning at 8:00 am on the day of the event.
This is an annual event that draws 100's of people to the park.
The City's Special Event Form has been completed for the event.
A memo outlining the event and the request letter from the committee is attached to this form.
The McLeod County Relay for Life Committee is requesting approval of the following items:
Sound amplification equipment for the duration of the event.
Parking in the green space north of Les Kouba Parkway.
The closure of Les Kouba Parkway for the duration of the event.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Honorable Mayor Forcier and Hutchinson City Councilors
RE: McLeod County Relay for Life
This memorandum outlines the McLeod County Relay for Life's request to hold its annual
American Cancer Society fundraiser at West River Park in Hutchinson.
Event Name: McLeod County Relay for Life
Primary Contact: Erika Smith
Info.relayforlifemcleod@gmail.com
320-583-1209
Event Location: Masonic West River Park 103 Les Kouba Parkway
Event Dates/Times: August 4th 2023- 3pm to Midnight. Setup starting at 8 a.m.
Brief Description: McLeod County Relay for Life is a nonprofit associated with the
American Cancer Society. This free, open to the public event will assist with fundraising
and building awareness around all types of cancer.
Alcohol -N/A
Security -No security will be required; however, the event would request extra patrol
during the event.
Amplified Sound- Amplified Music and a PA system will be utilized thought the event.
Tents and Canopies -Tents and Canopies will be used during the event by vendors.
Other -Money will be collected individually by vendors and through a silent auction.
Stages/Platforms-Portable stage, possibly a flatbed trailer.
Refuse -Contract extra service with West Central Sanitation.
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HUTCHINSON
A CITY ON PURPOSE.
Restrooms-Contract extra service with Mini Biffs of Hutchinson.
Street Closures- Close Les Kouba Parkway.
City Departments affected
Police -Monitor campground, weather and aid with planning and organization. Provide
onsite security and allow use of Mobile Command Post as First Aid Center and on -site
office for event organizers.
Parks -West River Park maintenance, set up and clean up. Striping and setup of parking
area.
Streets- Barricades for road closer and set up of parking area
Creek Side- Use of two gators and portable lights
Administration- Liquor license
I recommend approval of this request
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HUTCHINSON
A CITY ON PURPOSE.
_ CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 3/29/23 - 4/11123
Check Date Che€k vendor Namo
----------------___-----_________________________---------.___
D31412023 EFT EFTPS- Payroll Report 3/5/23 - 3/18/23 79,098.23
D3/2412023 EFT Child Support Payroll Report 3/5/23 - 3/18/23 415.78
D3/24/2023 EFT IMSRS Payroll Report 3/5/23 - 3/18/23 7,792.47
D3/24/2023
EFT
I MN Dept of Revenue
Payroll Report 3/5/23 - 3/18/23
15,793.78
D3/24/2023
EFT
I Provident Life - Vol Ins
Payroll Report 3/5/23 - 3/18/23
399.94
D3/24/2023
EFT
IPERA
Payroll Report 3/5/23 - 3/18/23
61,512.60
D3/24/2023
EFT
I Further HSA
Payroll Report 3/5/23 - 3/18/23
14,825.75
D3/24/2023
EFT
Imission Square
Payroll Report 3/5/23 - 3/18/23
3,121.26
03/24/2023
EFT
IVOYA
Payroll Report 3/5/23 - 3/18/23
460.00
D3/24/2023
EFT
JMNDCP
Payroll Report 3/5/23 - 3/18/23
350.00
D3/24/2023
111026
JMNPEA
Payroll Report 3/5/23 - 3/18/23
768.00
D3/24/2023
111027
JUNUM Life Insurance
Payroll Report 3/5/23 - 3/18/23
1,085.80
D3/24/2023
111028
ILELS Union Dues
Payroll Report 3/5/23 - 3/18/23
337.50
D3/24/2023
111029
1 HART
Payroll Report 3/5/23 - 3/18/23
478.51
D4/11/2023
111030
JACE HARDWARE -1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
222.58
04/11/2023
111031
JACE HARDWARE -1790
REPAIR & MAINT SUPPLIES - FIRE
362.23
04/11/2023
111032
JACE HARDWARE -1825
NUTS/BOLTS/NAILS, KEYS - POLICE
14.59
D4/11/2023
111033
JACTIVE911 INC
ACTIVE ALERT- POLICE
823.50
D4/11/2023
111034
JALPHA TRAINING & TACTICS LLC
SHIELDS AND BAGS - POLICE
32,560.64
D4/11/2023
111035
JAMPLIFY FOR CHANGE
SUPPORTTO MPCA GRANT - COMPOST
4,000.00
D4/11/2023
111036
JARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
710.95
D4/11/2023
111037
JAUTO VALUE - GLENCOE
O-RINGS, PIPE SWIVEL - HATS
62.97
D4/11/2023
111038
AUTO-CHLOR SYSTEM
3/20 DISHWASHER SERVICE - SR DIN
220.00
D4/11/2023
111039
IBAUER BUILT INC
TIRES - STREETS
863.72
54/11/2023
111040
IBAYSINGER, KYLE
REIMB: FIRE SCHOOL
407.14
D4/11/2023
111041
BEILKE, TAMMY
REFUND OF PROPERTY TAXES PAID
109.16
D4/11/2023
111042
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
2,102.95
D4/11/2023
111043
BERNICK'S
COST OF GOODS SOLD - LIQUOR HUTCH
331.54
D4/11/2023
111044
IBOLTON & MENK INC
OTTER & CAMPBELL LAKES THRU 3/21 - STREETS
8,733.50
D4/11/2023
111045
1 BRADLEY SECURITY LLC
DUPLICATE KEYS - HATS
34.50
D4/11/2023
111046
IBRASS FOUNDRY BREWING CO
COST OF GOODS SOLD - LIQUOR HUTCH
413.72
04/11/2023
111047
JBREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
22,913.38
54/11/2023
111048
IBRIGHTLY SOFTWARE INC
NEW SOFTWARE - BLDG INSPECTIONS
8,718.11
D4/11/2023
111049
JBYRD, KAILEE
UB refund for account: 1-420-6360-2-06
95.80
D4/11/2023
111050
IC & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
35,426.84
D4/11/2023
111051
ICENTRAL HYDRAULICS
EQUIPMENT PARTS - MULTIPLE DEPTS
562.37
54/11/2023
111052
ICENTRAL MCGOWAN
SUPPLIES & RENTALS - MULTIPLE DEPTS
405.95
D4/11/2023
111053
ICINTAS CORPORATION
SUPPLIES & SERVICE - MULTIPLE DEPTS
342.54
D4/11/2023
111054
ICOKER COMPOSTING AND CONSULTING
SUPPORT TO MPCA GRANT & CASP - CREEKSIDE
450.00
D4/11/2023
111055
ICORE & MAIN LP
METERS - WATER
2,683.90
54/11/2023
111056
ICRANE ENGINEERING
LASER ALIGNMENT OF RAS PUMP - WWTP
357.03
D4/11/2023
111057
ICROW RIVER PRESS INC
SCULPTURE STROLL BROCHURE PRINTING
648.44
D4111/2023
111058
1 DAHLHEIMER BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
39,278.49
D4/11/2023
111059
IDEHN, PETER
REIMB: SAFETY FOOTWEAR - CEMETERY
224.99
D4/11/2023
111060
IDELL MARKETING LP
DELL WORKSTATION - HUC
1,303.28
D4/11/2023
111061
DOSTAL, CHRIS
REIMB: FIRE OFFICER SCHOOL
255.46
D4/11/2023
111062
DUENOW, TYLER
REIMB: SAFETY FOOTWEAR - POLICE
134.99
D4/11/2023
111063
JECOLAB PEST ELIMINATION
3/21 PEST CONTROL - POLICE
64.93
04/11/2023
111064
1 ENVIRONMENTAL TOXICITY CONTROL
CHRONIC TOXICITY TESTING - WWTP
1,400.00
D4/11/2023
111065
1EXCELSIOR HOMES INC
WATER SERVICE REPAIR -WATER
3,904.00
D4/11/2023
111066
FARM -RITE EQUIPMENT
SWITCH - CEMETERY
496.76
D4/11/2023
111067
FASTENAL COMPANY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
30.38
04/11/2023
111068
FINANCE & COMMERCE
PUBLIC NOTICES - ENG
232.32
04/11/2023
111069
FORKLIFTS OF MINNESOTA INC
IEMISSIONS TEST, INSPECTIONS - MULTIPLE DEPTS
317.62
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 3/29/23 - 4/11/23
Check Date Check Yendorlgl= PescHption + Amount
---------------------070=------------------.--.-_.--.--.----_-.__._.__._-.--.--.--.--.--.--.--.--.--.--.-_.--.--.---
04/11/2023 111070 FOSTER MECHANICAL HVAC REPAIR - CITY CENTER 577.68
04/11/2023
111071
FUZE LOGISTICS SERVICES USA INC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
950.00
04/11/2023
111072
GALLS LLC
SHIRTS, PANTS, TOOLS, HOLSTER, POUCH - POLICE
944.83
04/11/2023
111073
GAME TIME
SHADY RIDGE PLAYGROUND PROJECT
2,219.27
04/11/2023
111074
GRAINGER
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
1,645.53
04/11/2023
111075
GRIDOR CONSTRUCTION
WWTF OXIDATION DITCH AERATION IMPVS
44,602.50
04/11/2023
111076
HACH COMPANY
MAINT KITS - WATER
2,730.00
04/11/2023
111077
1 HAGER JEWELRY INC
NAMEPLATES - ENG
41.00
04/11/2023
111078
JHAWKINS INC
HYDROFLUOSILICIC ACID - WATER
3,494.70
04/11/2023
111079
HAYDAY EXPRESS
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
2,950.00
14/11/2023
111080
HILLYARD / HUTCHINSON
OPERATING SUPPLIES - MULTIPLE LOCATIONS
906.40
04/11/2023
111081
HOLT-PETERSON BUS
4/15 GRILLE, PARAMOUNT THEATRE - SR TRIP
845.00
04/11/2023
111082
1 HUTCHINSON CHAMBER & TOURISM
FEB 2023 LODGING TAX
6,925.98
04/11/2023
111083
1HUTCHINSON LEADER
MAR ADVERTISING - MULTIPLE DEPTS
2,212.36
04/11/2023
111084
1HUTCHINSON WHOLESALE #1550
EQUIPMENT PARTS - PARKS
42.76
04/11/2023
111085
1HUTCHINSON WHOLESALE #1552
EQUIPMENT PARTS - PARKS
577.42
04/11/2023
111086
JINNOVATIVE OFFICE SOLUTIONS LLC
TP, TOWELS, PAPER - LIQUOR HUTCH
251.64
04/11/2023
111087
JINSELMANN, ERIC
REIMB: FIRE OFFICER SCHOOL
255.46
04/11/2023
111088
IJOHNSON BROTHERS LIQUOR CO
COST OF GOODS SOLD - LIQUOR HUTCH
26,490.72
04/11/2023
111089
KERI'S CLEANING & HANDYMAN SERVICES
MAR CLEANING - MULTIPLE LOCATIONS
5,481.06
04/11/2023
111090
IKEYSTONE COMPENSATION GROUP LLC
CONSULTING/JOB EVALUATION - CREEKSIDE
850.00
04/11/2023
111091
1 KRANZ LAWN & POWER
BACKPACK BLOWERS: TUNE-UP - PARKS
319.79
04/11/2023
111092
ILAKELAND BROADCASTING
BIG COUNTRY ADVERTISING - LIQUOR HUTCH
160.00
04/11/2023
111093
ILAWSON PRODUCTS INC
CLAMPS, NUTS, DRILL BITS - WWTP
275.71
04/11/2023
111094
LOCATORS & SUPPLIES
FLAGS - WATER & WWTP
699.12
04/11/2023
111095
LOE'S OIL COMPANY
RECYCLING 55 GAL OIL FILTERS - HATS
600.00
04/11/2023
111096
ILOGIS
SWITCHES FOR NEW PD, MARCH SUPPORT/BASE FEES
24,059.86
04/11/2023
111097
M-R SIGN
SIGNS, PARTS - HATS
81.47
04/11/2023
111098
1 MACKEDANZ, TONY
REIMB: FIRE OFFICE SCHOOL
167.68
04/11/2023
111099
IMAPET
MEMBERSHIP: SHANNON SCHERMANN - POLICE
35.00
04/11/2023
111100
MARCO TECHNOLOGIES LLC
MAR SHREDDING - MULTIPLE DEPTS
90.00
04/11/2023
111101
MARCO TECHNOLOGIES LLC
3/20 - 4/20'23 CONTRACT - MULTIPLE DEPTS
1,787.47
04/11/2023
111102
IMATHEWS, AMBERLY
UB refund for account: 3-755-4200-3-02
189.00
04/11/2023
111103
1 MCKAY, JEFF
REIMB: FIRE OFFICER SCHOOL
255.46
04/11/2023
111104
IMED COMPASS
MED EXAM, BLOOD CHEM ANALYSIS - FIRE
3,680.00
04/11/2023
111105
IMENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
956.85
04/11/2023
111106
1 MIDWEST PLAYSCAPES INC
SHADY RIDGE PLAYGROUND PROJECT
1,212.00
04/11/2023
111107
IMINI BIFF
3/3 - 3/30 RENTAL @ COMPOST
121.89
04/11/2023
111108
IMINNESOTA CHIEFS OF POLICE
2023 A AMENT MEMBERSHIP - POLICE
193.00
04/11/2023
111109
IMINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
1,010.40
04/11/2023
111110
JMTI DISTIBUTING INC
LAWNMOWER REPAIR - PARKS
2,314.49
04/11/2023
111111
INORTHERN STATES SUPPLY INC
PLOWBOLTS - HATS
14.03
04/11/2023
111112
O'REILLY AUTO PARTS
HYD FILTER - PARKS
62.39
04/11/2023
111113
JORIGIN WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
439.48
04/11/2023
111114
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,900.00
04/11/2023
111115
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
4,097.30
04/11/2023
111116
IPHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
15,277.48
04/11/2023
111117
JPIEHL, ROBERT
REIMB: FIRE SCHOOL
83.35
04/11/2023
111118
1 PLUNKETTS PEST CONTROL
3/13 PEST CONTROL - ARENA
82.40
04/11/2023
111119
1PRAIRIE RIVER
UB refund for account: 2-791-7100-0-01
168.22
04/11/2023
111120
1 PREMIER TECH CHRONOS
FOOTS, PINS, WHEELS - COMPOST
1,474.81
04/11/2023
111121
PRO AUTO MN INC
2013 FIRE DURANGO: HVAC ACTUATOR
172.60
04/11/2023
111122
R & R EXCAVATING
L1P23-01: ROBERTS RD SW #13/21- 3/27'23
1,567.50
04/11/2023
111123
RAHN PAINTING & CONTRACTING LLC
SNOW REMOVAL @ NEW PD/DMV & CC
1,237.50
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 3/29/23 - 4/11/23
Cheek D.ae Chu€k Vendor Name Oescripj Amount
-=--------------- -----------------------=----------------------------------------------------------_.__.__.______.__.__.___.__.__.__._----------
04/11/2023 111124 RAMY TURF PRODUCTS TURF MIX, STREET SIDE . . _ . _.__.__.__----------
, MIXBAG - CEMETERY 2,350.00 -
04/11/2023 111125 RATH, DONALD UB refund for account: 2-590-4350-7-00 90.34
D4/11/2023
111126
IRED BULL DISTRIBUTION COMPANY INC
COST OF GOODS SOLD - LIQUOR HUTCH
260.16
D4/11/2023
111127
IREINER ENTERPRISES INC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
9,559.93
54/11/2023
111128
RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
652.76
04/11/2023
111129
ISCHERER & SONS TRUCKING INC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
7,050.00
D4/11/2023
111130
ISCHUETTE, JUSTIN
REIMB: FIRE SCHOOL
401.76
04/11/2023
111131
ISCHUMANN, MIKE
REIMB: PIZZA/FOOD FOR HOUSE FIRE
51.47
04/11/2023
111132
ISEPPELT, MILES
REIMB: LUNCHES FOR EDA BOARD MTG
142.04
D4/11/2023
111133
ISHAFF, ZACH
UB refund for account: 1-415-0450-4-10
138.92
D4/11/2023
111134
SHORT-ELLIOT-HENDRICKSON INC
ENG SERVICES FOR VARIOUS PROJECTS
15,624.00
D4/11/2023
111135
ISJOBERG, SAMUEL
REIMB: INSPECTOR COURSE - PARKS
112.55
D4/11/2023
111136
ISMALL LOT MN
COST OF GOODS SOLD - LIQUOR HUTCH
936.96
D4/11/2023
111137
ISOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
18,438.93
D4/11/2023
111138
ISTANDARD PRINTING-N-MAILING
POSTAGE, SUPPLIES - MULTIPLE DEPTS
1,047.81
D4/11/2023
111139
ISTAPLES ADVANTAGE
OFFICE SUPPLIES - MULTIPLE DEPTS
148.99
04/11/2023
111140
ISTAR TRIBUNE
4/5 - 7/5'23 SUBSCRIPTION - SR CTR
61.00
04/11/2023
111141
ISTREICH TRUCKING
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
6,695.00
D4/11/2023
111142
ISTURGES, JASON
REIMB: FIRE SCHOOL
673.72
D4/11/2023
111143
ITHOMAS SCIENTIFIC
ROSS TRIODES - WWTP
642.57
D4/11/2023
111144
ITIMECLOCK PLUS LLC
2023 SCHEDULEANYWHERE LICENSE - POLICE
950.40
D4/11/2023
111145
ITITAN MACHINERY
EQUIPMENT PARTS - CREEKSIDE
321.48
D4/11/2023
111146
ITRI COUNTY WATER
BOTTLE WATER DELIVERY - MULTIPLE DEPTS
75.00
D4/11/2023
111147
JUNUM LIFE INSURANCE CO OF AMERICA
APRIL LIFE INSURANCE
3,096.37
D4/11/2023
111148
JUPONOR INC
MIF GRANT FROM DEED - EDA
275,504.00
D4/11/2023
111149
1 USA BLUE BOOK
ELECTRODE KIT - WATER
1,578.00
D4/11/2023
111150
IVERIZON WIRELESS
PHONE SERVICES - MULTIPLE DEPTS
3,314.38
D4/11/2023
111151
IVIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
9,909.20
D4/11/2023
111152
IVIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
600.70
04/11/2023
111153
IVINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
1,238.25
0)4/11/2023
111154
IVIVID IMAGE
UPDATE ANNUAL REPORT FOR WEBSITE- FIRE
77.50
D4/11/2023
111155
IWECKMAN, JERROD
REIMB: FIRE SCHOOL
372.73
04/11/2023
111156
IWELCOME NEIGHBOR
NEW RESIDENT VISITS - LIQUOR HUTCH
60.00
04/11/2023
111157
IWINE MERCHANTS INC
COST OF GOODS SOLD - LIQUOR HUTCH
2,554.98
D4/11/2023
111158
WINEBOW FINE WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
1,822.75
0)4/11/2023
111159
WIRT, TOM
UB refund for account: 1-570-0580-7-04
10.96
0)4/11/_2023
111160
WONDERLIC INC
WPTR ONLINE TEMPLATE SCORE -POLICE
150.00
Total - Check Register A:
$ M,1$7,06
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HUTCHINSON PARKS, RECREATION
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30
REGISTRATION
OPENS
• AMI t1 a Activities
• AMI 20: Swim lessons
Peddlespom Open
Msyr 27
• EVIe1MM6 LISSONE._._ PAos TO
• CAMPS ..... PAGEEI2
• /GPIMILATiALL._._.PAGEU
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a
Hutchinson Parks, Recreation and Community Education
Mission Statement
The Hutchinson Parks, Recreation, and Community Education
Department is dedicated to serving the residents of Hutchinson
and surrounding communities by providing valuable recreational
facilities and programs that contribute to a healthy and active
quality of life.
Our Values:
Collaboration with:
• Local residents
• Service organizations
• Arts organizations, athletic groups, and local businesses
• Surrounding communities
Healthy Living for Our:
• Residents
• Visitors
• Environment
• Parks
Hard Work and Efficiency Through Our:
• Valuable service
• Operations of parks and programming
• Sustainable maintenance practices
• Design of parks and facilities
Connections Between:
• Community members
• Residents and staff
• Destinations within community
• Hutchinson and surrounding areas
Leadership by:
• Cooperation with multiple organizations and agencies
• Serving as a regional recreation hub
• Providing fair and inclusive programming
• Innovating our practices
Commitment and Dedication to:
• Serving our residents
• Maintaining our facilities
• Providing valuable service
• Exploring new ideas
Hutchinson Parks, Recreation and Community Education provides a comprehensive system of
facilities, programs and open spaces to enhance the quality of life for all people that live, work
and play in Hutchinson. We strive to work cooperatively, be highly organized, practice good
stewardship and have a positive attitude in all we do.
1
A
.-
Hutchinson Parks, Recreation & Community Education
Team Members
PRCE Administration
Lynn Neumann Director of Parks, Recreation and Community Education
Leslie Alberts PRCE Office Specialist
Jody Harms PRCE Receptionist
Parks
Sara Witte
Parks Manager
Randy Carter
Parks Maintenance Specialist
Christopher Hutton
Parks Maintenance Operator
Brian Magnusson
Parks Maintenance Operator
Daniel Howk
Parks Maintenance Operator
Trent Draeger
Parks Maintenance Operator
Samuel Sjoberg
Parks Maintenance Operator
Recreation
John McRaith Recreation Services Coordinator
Maggie Schroeder Aquatic Center Manager
Facilities
Mary Haugen Recreation Facilities & Operations Manager
Christina Burmeister PRCE Facilities and Operations Specialist
Patrick Benson PRCE Maintenance Technician
Jim Endres PT Custodian
Event Center/Senior Center
Jennifer Behrendt Event Center/Senior Center Programmer
Christopher Jensen PT Custodian
Community Education
Sharon Armstrong Community Education Coordinator
Mary Myers-Reinarts Early Childhood Family Education Coordinator
Shari Brunes Adult Basic Education Coordinator
Staffing Changes for Retirements
Hutchinson Event Center Coordinator, September Jacobsen, retired at the end of 2021. In
preparation for the retirement, the staffing situation was reevaluated for the longevity of the
Event Center/Senior Center in its current location. Due to the retirement, the Event Center
Coordinator position was transitioned into a new position, Hutchinson Event Center Programmer.
One of the PRCE Receptionist positions (Leslie Alberts) will transition into a new FT role as PRCE
Office Specialist to help fill the void at the Event Center/Senior Center.
Recreation Facilities Operations Manager, Mary Haugen, announced his retirement for March
2023. Mary will be retiring after 42 years of service to the City of Hutchinson PRCE Department.
Recreation Services Coordinator, John McRaith, also announced his retirement for March 2023.
John will be retiring after 41 years of service to the City of Hutchinson PRCE Department. In
preparation for the long-term employee retirements, PRCE Director began the process to look at
restructuring the department and the positions. Changes to the current positions and the
department will take place in 2023.
2
Hutchinson PRCE System at a Glance
41 City Parks
4 Shared School -Park sites
Aquatic Center (new in 2017)
Recreation Center
Ice Arena with 2 Sheets of Ice
• Farmers Market
• Overnight Campground
• 75 Acre County Fair Grounds
237.5 Acres of Park
• 138 Acres of Natural Areas/Open
Space
• 35 Miles of Paved Trails
• 3 Miles of Un-paved Trails
16 Miles of Bike Friendly Streets
• 33.5 Miles of Sidewalks
Terrain Park and Skate Park
• 3 Miles of Bike Lanes
Bike and Pedestrian Network
Hutchinson has made it a priority to create a connected system of bike trails, sidewalks, and on -
street bike lanes. Paved trails are typically along major collector roads and through parkland.
Sidewalks and bike lanes are mainly within the core downtown neighborhoods. The existing
system includes:
• 33.5 miles of sidewalks
• 35 miles of paved trails + 3 miles of unpaved trails
16 miles of bike friendly streets
• 3 miles of bike lanes
• Luce Line State Trail
The City is served regionally by the Luce Line State Trail, a 63-mile long former railroad grade
which was developed for biking, hiking, horseback riding, mountain biking, snowmobiling and
skiing. The trail connects the western Twin Cities with Independence, Watertown, Winsted, Silver
Lake, Hutchinson, Cedar Mills, and Cosmos. The trail surface varies along its course, including
limestone, with a parallel treadway of horseback riding, paved bituminous, crushed granite, and
natural (mowed grass). Snowmobiles are allowed on the trail west of Stubbs's Bay Road.
(Source: www.dnr.state.mn.us/state_trai/s//uce_/ine)
3
Hutchinson PRCE Advisory Board
The PRCE Board meets at 5:15 p.m. on the first Monday of the month at the City Center. The
PRCE Board shall be composed of seven representatives from the community at large, one
representative from the School Board, and one representative from the City Council. With the
exception of the School Board and City Council representative, all members shall be jointly
appointed by the Mayor and the School Board President, with the consent of the respective
boards and Council, and shall serve staggered three-year terms. The Board shall study and
determine the park, recreational and community education needs of the city and make
recommendations to the City Administrator relating thereto and shall submit an annual
operating budget to the City Administrator. In addition to the PRCE Advisory Board, there is also
an opportunity for involvement on the Senior Advisory Board.
PRCE Advisory Board Members:
Lynn Neumann - PRCE Director
Jody Harms/Leslie Alberts - PRCE Receptionist
Erin Knudtson - Hutchinson Public Schools Representative
Chad Czmowski - City Council Representative
Member
Joshua Kamrath
Ashley Gabbert
Kyle Wendling
Jeff Hoeft
Mark Lansink
Liz Stearns
Kim Schutt
Term Expires
August, 2023 • First Full Term
August, 2023 • First Full Term
August, 2024 • First Full Term
August, 2024 • First Full Term
August, 2025 • Second Full Term
August, 2025 • First Full Term
August, 2025 • First Full Term
Hutchinson PRCE Senior Advisory Board
The Senior Advisory Board meets at 9:30 a.m. on the third Monday of the month at the Senior
Center. The Board consists of seven members who serve staggered three-year terms. The board
shall advise the PRCE Board and staff concerning management and use of the multi -purpose
senior center, and shall develop and maintain a management plan which provides opportunity
for all senior -related activities to flourish.
Senior Advisory Board Members:
Jennifer Behrendt - Event Center/Senior Center Programmer
John McRaith -Recreation Services Coordinator
Al Barkeim
Dave Husfeldt
Randy Kandt
Connie Dahl
Mike Becker
Jeanette Meyer
Rhonda Schwarze
4
Bike and Pedestrian Committee
The Hutchinson Bicycle -Pedestrian Advisory Committee (BPAC) serves as an advisory committee
to the City Council and the Park, Recreation and Community Education Board. The BPAC
provides advice on issues related to bicycling and pedestrian needs in Hutchinson, advocates
for pedestrian and bicycling infrastructure improvements, and promotes recreational walking
and bicycling in the city.
Bike and Pedestrian Committee Members:
Sara Witte- Parks Manager
Pat May - City Council Representative
Aric Jensen
Deb Card
Mark Hanneman
Michelle Keifer
Tracy Marquardt
Sponsorships and Donations
The Parks, Recreation and Community Education
Department received sponsorships and donations
from a number of local businesses, organizations and
individuals throughout the year. PRCE staff recognize
the importance of community involvement and the
positive impact that this partnership has on the
quality of life in Hutchinson and its residents. PRCE
staff also would like to express our gratitude to the
many volunteer organizations and individuals who
donated their time to our PRCE programs, facilities
and events. We could not do it without all of you!
General Fund Sponsorships/Donations
Department Fund
Park & Recreation Admin
Recreation
Senior Center
Civic Arena
Parks Department
Recreation Building
Water Park
TOTAL Donations/Sponsorships
Va�AFPt4'rcp
Donation/Sponsorship Amount
$4,550.00
$15,985.00
$2,654.75
$10,400.00
$9,500.00
$3,500.00
$3,000.00
$49,589.75
"Donation/sponsorship amounts do not reflect donations/sponsorships collected and utilized for
capital projects or community improvement funds.
5
Park, Recreation and Community Education Administration
Staff Responsible: Lynn Neumann, PRCE Director
The Park, Recreation and Community Education Department
has responsibility for the planning, protection, maintenance
and improvement of city -owned parks and facilities, District
423 school grounds and facilities, open spaces, trails and
natural resources as well as designing and implementing
recreational activities and community education activities. The
separate divisions of the department accomplish these
responsibilities with funding from general taxes, funds from
MDE, grants, program fees, sponsorships and donations. There
are nearly 401 acres of parks and open spaces, including 38
miles of biking and walking trails.
PRCE Administration is responsible for the day-to-day administration and operation of the
department in support of Park Maintenance, Recreation, PRCE Facilities, Event Center and
Senior Center, and Community Education, including park development, park planning, facility
planning, capital improvement plans, budget management, construction, renovation and
maintenance of all PRCE facilities. PRCE Administration prepares grants, donation requests and
works with service organizations to develop and implement adopt -a -park programs. PRCE
Administration also provides public relations services and responds to public inquiries and
concerns.
Park, Recreation and Community Education Administration works closely with other City
departments, such as Public Works, Planning, Engineering, Finance, Economic Development and
City Administration to provide a comprehensive PRCE system. PRCE Administration also works
very closely with District 423 Directors and Administrators to provide quality facility reservations
and community education programs. PRCE Administration works work the PRCE Advisory Board,
City Council and District 423 School Board to make sound decisions that will enhance the City of
Hutchinson. PRCE Administration is responsible for the PRCE Annual Budget, Community
Education Budget, PRCE Master Plan and PRCE Annual Capital Improvement Budget.
PRCE Administration Objectives
• Establish and build upon the Joint Powers Agreement between the City of Hutchinson and
Hutchinson Public Schools.
• Provide excellent customer service and public relations in representation of the City of
Hutchinson and Hutchinson Public Schools.
• Prepare all PRCE department budgets.
• Expand sources of revenue by promoting sponsorship and donations.
• Solicit and apply for grants, donations and other funding for park improvements and
activities.
• Provide for a safe and efficient delivery of program services.
• Nurture collaborations between like service agencies in the community.
• Plan and provide park development, capital improvement plans, construction, renovation
and maintenance for all PRCE facilities and parks.
• Monitor and evaluate all department personnel and activities.
• Plan and implement recreational programs for the community that reach a diverse
population with a wide variety of ages and cultures represented.
• Encourage activities that promote intergenerational participation and strengthen
community, families and neighborhoods.
N.
Parks and Natural Resources
Staff Responsible: Sara Witte, Parks Manager
Many community improvements and activities
were made possible due to individuals, groups
and organizations that donate and see the
value in projects and events that make
Hutchinson the best place to live, work and play
Generous donations were made to the City of
LEARN TO RIDE
Hutchinson Parks through Hutchinson Community -'
Foundation (AFS Park), Hutchinson Health
Foundation/Community Wellness (Bike Fleet/Trail _
Cameras), Statewide Health Improvement
Partnership- SHIP (Bike Fleet), Kiwanis Club
(Kiwanis Park improvements), and many more.
Volunteer groups also assisted in many park
improvement projects. We had several small local agencies/groups assist with park and trail
clean ups, mulching, shelter and picnic table cleaning, invasive removals along riverbank and in
our prairies. The biggest volunteer activity occurred on Saturday, September 101h with 150
regional members of the Church of Latter -Day Saints. Hutchinson was the chosen location for
their annual "Day of Service" at multiple parks, City Center and Senior Dining location. Much
was accomplished that day!
. I-
0. Vandalism incidences and occurrences were
at an all-time high in the parks system and in
other public spaces throughout the
community. A great deal of Parks staff time
AFS and resources were allocated to clean up
PARK messes left by vandals. With help from the
�*+ Hutchinson Police Department portable
surveillance cameras were added into parks
with reoccurring incidences. These cameras
did deter this negative behavior and even
catch a few vandals.
Staffing of seasonal and full-time employees
was consistent for the Parks Department. The
latest Parks Maintenance Operator hire, Sam Sjoberg started in middle January. His background
of utility maintenance coming from a smaller community has made him a perfect fit for our Parks
Department crew. The number of summer seasonal Parks staff stayed the same as 2021. About
half of the 2022 seasonal summer crew was new to the Parks Department operations. We
continued to have seasonal staff lock and secure park shelters/restrooms in the evenings.
Staffing of Paddle Sport Rentals and Warming Houses was easier due to shared resources
between Parks and Recreation/Concessions.
7
Mowing
2110, 10%
Equip Maintenance
868, 4%
Winter Functions
1493, 7%
Athletic Fields
2680, 13%
Public Fund
1106,30
Training/Meetings
183, 5%
Total Park Hours
20875 hours
Land.scaplfi
1881, 9%
General Maintenance
5799, 28%
Admin/Training/Mtgs
1991, 10%
Paid Time Off
2117, 10%
Public Functions
j 1106, 6%
Forestry Operations
649, 3%
Non -Park Functions
3661 hours
M.
River Rentals
1, 5%
Warming House
383, 11%
Administration
1808, 49%
2022 Parks and Natural Resources Accomplishments
General Site Improvements:
• Fabricated and installed railing system at Girl Scout Park for the South Fork Crow River
Community Overlook bump out/pier project, added trail off curb cut to pier.
• Original Harrington Merrill barn moved from Franklin Street back to Harrington Merrill
property.
• Three ADA fire rings installed at Masonic West River full hook up sites: 12, 11 & 10.
• Improvements made to AFS Park (Hutchinson Leadership Institute- HLI) mulch all younger
park trees, park sign and center circle, invasive removal along riverbank and in ditch
running adjacent to Luce Line State Trail, reset AFS students/family pavers.
• Contracted restoration of public bronze art sculptures throughout the City of Hutchinson.
• Kiwanis Park new playground installed and Rocket repainted.
• Installation of three refurbished park benches and new cement pads: JC Women's and
Elks.
• Little library and park bench installed at Lions West Park (Eagle Scout project).
• Installation of new playground at Fireman's Park.
• Old Miracle playground modular removed at North Park Elementary.
• Cement pad and bike rack installed at Rotary Park.
• Old sidewalk removed on north side of Kiwanis shelter and new sidewalk poured leading
up to west door at Kiwanis shelter.
• Two Historical signs installed at the front of Harrington Merrill property.
• Addition of two large 6' snowflakes into Library Square for the holidays.
Athletic Field/Court Maintenance:
• Athletic Field Maintenance Hours = 2,680.
• New Windscreens ordered and installed around entire North Park Elementary tennis
courts.
• Load of aglime applied on Elks baseball field.
• Roberts Park NW field renovation project.
• Provided field maintenance at five summer baseball/softball tournaments, the annual
Pentacular softball event was canceled due to rain.
• 4 bulk totes (225 gallons each) or 900 gallons of white field marking paint was applied for
all activities in 2022: baseball, softball, soccer, football, lacrosse, etc.
Landscaping:
• First year of maintenance agreement with Liquor Hutch to provide outdoor landscaping
maintenance at their business.
• Mulch downtown boulevards.
• Irrigation installation at site of new Police Department.
• Soil amended at Community Garden Plots for 2023 planting season.
Forestry/Natural Resources:
• 46 trees planted in various Parks/School District property with mostly forestry/park staff
and one volunteer group.
• Tree removals: 47 in various Parks/School District property.
• HHS Landscape and Natural Resources students assisted with various projects on ISD#423
campus, Depot raingarden, City Center spring cleanup and School Ecology Site.
• Extended nature trail on east side of Northwood's Park- cut path and added wood chips
for ease of walking (HLI small group).
2
• Hutchinson Fire Department conducted native prairie burns along the Crow River from
the dam into Crow River Recreational area, Riverside Park, Northwoods Pond and East
River Park.
• Select prairies mowed down for invasive weed control.
180
160
140
120
100
80
69
58
60
45
40
37
40
20
0
b,
o
fey
oar
ON
ay
NI c\C3
y0
�a
Shelter Reservations 2022
41
32
119
4
as
O
154
Jar Q�h cacy ae�y J�� <b
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2023 Parks and Natural Resources Goals
• McLeod Veteran's Memorial Park: Redo pavers and landscaping around monuments
next to helicopter (HLI small group- April).
• Library Square: north landscaping renovation (HLI large group- May).
• Drift Rider Park: metal over look railing constructed and installed (May).
• Shady Ridge Park: old playground removed and new one installed (June).
• Community Dog Park cement front unleashing area/entrance (June).
• VFW Park improvements: new shelter roof, playground mulch, bench pads, etc. (July).
• Kiwanis Park: shelter improvements -gutters, new door on west side of shelter, close off
old non-functionable north door, retaining wall (August).
• JC Women's Club: construction of accessible trail from road up to playground
(September) .
• Maintenance of our Parks prairie locations that are included in the Hutchinson Prairie
Management Plan which is being partially funded the MN DNR Conservation Partners
Legacy Grant Program (November).
• Bike Fleet Program: Roll out of fleet to be utilized for community events and surrounding
trained school districts (December).
10
ISD 423 Functions
City
Parks/Boulevar
ds 1572, 74%
Mowing
462, 20%
Landscaping
101, 4 %
General
Maintenanc
2281 hours
Snow
399, 18%
thletic Fields
981, 43 %
Forestry
85, 4%
Mowing & Weedwhipping
Utilities
76, 4%
School District
462, 22%
Landsc-
Hutchinson Utilities
182 hours Mowing
76, 42%
Burich Arena
Staff Responsible: Mary Haugen, Facilities & Operations Manager
2022 was a year of construction planning,
management and implementation. City staff,
architects, engineers and consultants worked to have
the east rink roof and side -wall replacement project
substantially complete in time for our fall ice season to
begin in October. Construction began after ice
removal; the entire roofing system was replaced,
including the insulation, giving us a nice new clean
look. The sidewalls were replaced as well with
insulated metal panels providing an energy efficient
tight structure.
Staff was responsible for removal of the existing ceiling
curtain, recycling of the old light fixtures, purchasing
and installation of new light fixtures, hiring painter to clean and re -paint ceiling and general
painting and cleaning. Through the various contractors, we were able to complete these tasks,
re -install the ice sheet and re -open to the public by October 1 st, (all the while keeping and
maintaining ice in the west (nk). We will work with HVAC contractor St. Cloud Refrigeration in
spring of 2023 to complete the installation of the heating and ventilation systems for the locker
rooms and main arena spaces.
We are in the process of considering a partnership with a NA3HL Junior Hockey team. A team
from Iowa is looking to move to Minnesota. The team would have approximately 20 home
games from September -March and would compete with other teams from throughout
Minnesota.
The conceptual construction plan from Stevens
Engineering with an upper level concourse, west rink
improvements such as permanent spectator seating,
concrete refrigerated floor, and a common lobby
area providing access to both sheets of ice continues
to be a long-term goal. This conceptual plan was an
extension of the original study done by Stevens. This
plan gives us a road map for the future, helping us to
make decisions on future building improvements. We
will continue to work with city staff, Hutchinson Hockey
Association and Hutchinson Figure Skating Association
representatives to continue planning on how to
accomplish this project
2022 Burich Arena Accomplishments
• Ice Time Sold = 1,988 hours.
• Guided and managed the east rink construction project. Worked with Contegrity Group
(construction managers) Architect/Engineering firm ISG, Vos construction and Rausch
Masonry to have a quality project complete by September 1, 2022.
• As part of the summer construction project, staff removed interior ceiling curtain.
• Arena staff recycled 36 old light fixtures from above the ice surface.
• Rink staff removed the low emissivity ceiling curtain prior to construction.
12
• Staff completed removal of trees and shrubs around east rink in preparation for construction
project.
• City staff hired Rice Construction to clean and paint east rink east rink ceiling
• Purchased and installed 36 new LED light fixtures in east rink.
• Worked with architects and engineers at Nelson-Rudie to complete design and installation for
east rink HVAC replacement. Project is part of the bigger re -roof and sidewall improvement
work. We worked to improve heating and ventilation systems to bring conditions up to current
standards.
• Worked with HHA leadership to demo and decide which scheduling program will work best
for us. Decision was made to go with FinnlySport, created by the people that invented Max
Galaxy.
• Continue to improve and nurture our partnership with HFSA. Participation numbers remain
strong. PRCE continues to offer ISI (Ice Sports Industry), an opportunity for younger skaters,
and HFSA offers a competitive program for the more experienced skater. The annual ice
show is possible only with the city's support and volunteer help from HFSA.
• Work with the Burich family and Hutchinson Hockey Association on funding for Burich Arena
improvements. These groups have committed to contributing to the future improvements at
the facility.
• Worked with our user groups to grow our ice season. We created a new spring season,
extended our summer session and added a fall season.
• Through our partnership with Citizen's Bank, purchased a new scoreboard for the west rink.
Due to the long process of procurement, the installation took place in December, in time for
our winter tournament season.
• Staff did a complete renovation of the east rink concession stand. We re -painted, replaced
the serving window and removed and replaced old cabinets with stainless steel serving tables
• Created partnership with Hutchinson Hockey Association to upgrade our dasher board
advertising sign program. We added 12 additional signs, including ones in the west rink
• Began discussions with representatives from a NA3HLjunior hockey team. They are looking to
relocate their team from Iowa to Minnesota.
TOTAL ICE TIME
`I.I•1.1
0W11.1
F1•1.1.1
611111
2016 2017 2018 2019 2020 2021 2022
0 Total Ice Time 2222 2120 2160 2134 1003 1709 1988
13
2023 Burich Arena Goals
• When construction is complete, the parks and forestry departments will replace landscaping
around east rink, working to attain lower maintenance expenses.
• Continue to improve and nurture our partnership with HFSA. Participation numbers remain
strong. PRICE continues to offer ISI (Ice Sports Industry), an opportunity for younger skaters,
and HFSA offers a competitive program for the more experienced skater. The annual ice
show is possible only with the city's support and volunteer help from HFSA.
• Continue long-term planning for major building system's component replacement. Work with
the city's Facility Committee to help prioritize major projects and purchases involved with the
next phases of building improvements.
• Work with the Burich family and Hutchinson Hockey Association on funding for Burich Arena
improvements. These groups have committed to contributing to the future improvements at
the facility.
• Work with our user groups as we grow our ice season. We now have longer ice sessions in
spring, summer and fall. Work to best manage how we decide to keep ice in and when to
remove.
YOUTH HOCKEY
ICE TIME REPORT
x�
1 I'
I I� � I
1 ZR
■
1'_i 1.1
FIGURE SKATING
SUMMER ICE
SPRING ICE FALL ICE
BOYS HS HOCKEY
F
Total Ice Time Hours
2018 - 2160
2019 - 2134
2020 - 1003
2021 - 1709
2022 - 1988
■ 2018 E 2019 ■ 2020 W 2021 ■ 2022
14
s x Q
1 1 ■ I 1
GIRLS HS HOCKEY
TO
)TA
L ICE
g
ru,
Hutchinson Recreation Center/Hutchinson Aquatic Center
Staff Responsible: Mary Haugen, Facilities & Operations Manager
We will continue to work to keep Hutchinson Family Aquatic Center
and Recreation Center looking and performing like new. Our recent
investments continue to pay off as programs and participation at our
facilities remains strong.
r�'
City staff members traveled to New Ulm and toured their recent _ , # . , -
r
projects that were funded by a city-wide sales tax. We have had
conversations with other communities including St. Cloud and Willmar
regarding their journey and process to plan, promote and implement
projects that were funded through this source. 2023 is a pivotal year as
we begin our own journey to create a framework for success seeking to
better serve our citizens through
facility and park improvements. We
will work with citizen groups, our mayor/council and city staff
to create a road map to lead us to our shared goals of facility
and park improvements.
We will continue to hire, train, and coach quality seasonal
employees. These front-line people are the faces that
represent our department. We will reach out to former
aquatic staff members and recruit and train new staff.
Hutchinson Outdoor Pool Attendance
60,000
50,000
40,000
30,000
0,000
10,000
0
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
0 Seriesl 12,436 12,689 12,564 12,000 11,415 0 54,937 48,712 41,470 0 40,687 43,120
2022 Aquatic Center Attendance
June 16,250
July 17,145
August 9,725
Total 2022 Attendance - 43,120 patrons
**attendance does not include private rentals
2022 Sponsored Events
Hutchinson Health: Free Family Night Swim - 3 dates (1,065 swimmers)
Common Cup: Free Family Night Swim - 3 dates (656 swimmers)
Swim Lessons at Carlson Pool
613 participants
15
2022 Hutchinson Recreation Center/ Aquatic Center Accomplishments
• Pool Admissions = 43,120.
• Inspected and replaced additional tiles as needed in aquatic center lazy river.
• Recruited, hired, and trained 75 American Red Cross Swimming staff to serve the outdoor
pool, as well as, teach our summer American Red Cross learn -to -swim program.
• Began initiative to create framework for parks and recreation facility improvements and
building additions to be funded by 1/2 cent sales tax.
• Replaced lobby fluorescent bulbs with energy saving LED fixtures. This completes the goal of
re-lamping the entire facility with LED lamps, both inside and out.
• Completed replacement of reception area customer window. We now have a more
ergonomically correct set-up to better serve our customers and employees.
• Replaced reception area plank flooring. We added this project to complete the renovation
of the reception area.
• Added new "can" lighting over reception area, replacing original fluorescent lights.
• Continued training of our recent Facilities Technician. Patrick Benson is a valued and vital
member of our operations staff.
• Worked with contractor to improve control/functions of gymnasium HVAC system.
2023 Hutchinson Recreation Center/Aquatic Center Goals
• Through the parks department, repair and restore irrigation system that was partially
removed during the reconstruction of Sunset Street.
• Plan, design and complete re -painting of front and back entrances of the building. We will
work to complement and match the newer paint scheme that is used throughout the
building.
• Recruit, hire and train American Red Cross Swimming staff to serve the outdoor pool, as well
as teach our summer American Red Cross learn -to -swim program.
• Continue to offer American Red Cross swimming lessons at Carlson Pool and the aquatic
center. Modify existing offerings to help increase numbers of classes and participation
• Continue to work through the Facility Committee on future facility upgrades.
• Continue and refine maintenance policies and procedures for aquatic center operations.
• Work with maintenance team and summer aquatic staff to plan and respond to various
water quality challenges.
• Work with Facility Committee to fund addition of gutters and downspouts along north side of
gymnasium roof.
• Continue landscape improvements surrounding Recreation Center and Aquatic Center.
• Explore adding new play feature in zero depth area. This area was designed for future
improvement, addition could happen in fall 2023.
16
Recreation Programming
Staff Responsible: John McRaith, Recreation Services Coordinator
Collaboration is a big part of what PRCE is doing when it comes to
working with many of the youth sports associations within the community
The amount that we work together varies greatly with each association.
Hockey and volleyball have always been completely separated and
soccer is heading that way. Figure skating and the Hutchinson
Basketball Association have us run the younger levels while the
association works with the older kids. Lacrosse has our department take
registration for them and wrestling runs their program through
Community Ed.
We have worked very closely with Junior League Baseball and fastpitch
softball which involves the actual scheduling of their practices and
games. This past year the Girls Softball Association decided to disband and turn the program
completely over to PRCE. The only other activity that is solely
run by PRCE is youth football. As you can see, we have a lot
of different programs and a lot of different people to work
with to keep these activities running smoothly. As with any of
our programs, our goal is to assist in providing the best activity
possible at a reasonable cost to the citizens of our
350
300
250
0 150
a
E
3
Z 100
50
community.
Youth Program Participation
2012, 2021, 2022 Comparison
Indoor Soccer Baseball Basketball Softball Flag Football Tackle Football Outdoor Soccer Girl's Volleyball
Youth Participation
2012 =1846 2021=1396 2022 =1522
17
■ 2012 ■ 2021 ■ 2022
2022 Recreation Programming Accomplishments
• Registration System: We are at about the same place we were last year with our
registration system. The one we began using was not meeting our expectations and we
switched systems again near the end of the year. 2022 was another year of retraining
followed by setup of the new system- CivicRec. We feel this new software will be more
intuitive and easier for our customers to navigate.
• Girls Fastpitch: The Hutchinson Girls' Softball Association decided to disband and turn the
program over to PRCE. 2022 was our first year of operating the program. Overall, the
year was a success as we managed to find qualified coaches at all age levels and our
participation numbers grew. One of our goals was to put a competitive team on the
field in every age division meaning that they would experience some success during the
season. At different times throughout the season, each team managed to have that
experience.
• Burich Arena Construction: The construction at Burich Arena caused a disruption to our
indoor soccer program. With 43 teams and 282 participants this past year, we did some
facility shuffling to keep all the kids playing. We rearranged the Recreation Center to
host four matches at a time and were able to fit all the kids in while playing Monday
through Thursday.
• High School Participation in Fall Soccer: This past fall, the boy's high school soccer team
took over coaching our Saturday morning youth soccer program. The change from
parent coaches worked out very well. The children enjoyed interacting with the high
school players and parents were able to enjoy watching without having to be involved.
While we were able to get parents to coach in the past, most did it out of necessity and
not out of a love for the game of soccer.
• PRCE Concessions: Our longtime concessions manager had taken other employment so
we were starting over in concessions. We were able to land a college graduate who
had worked for us in the past to lead in this area. We also changed some of our
products and added soft serve ice cream. For the most part, the summer went smoothly
as we gained some knowledge of what processes were most effective and which
products were the better sellers. The soft serve ice cream was a big hit with almost
$10,000 in sales.
■ 1994
2012
2021
2022
18
70
60
50
N
m 40
a
H
0
N
E 30
Z
z
20
10
Adult Program Participation
2012, 2021, 2022 Comparison
Basketbal SB-Co-Rec SB-Men's VB-Co-Rec VB-Men's VB-Women's VB-Sand
Total Adult Teams ■ZOt2 ■2021 ■2022
2012=186 2021 = 89 2022 = 86
2023 Recreation Programming Goals
• Registration System: While the new registration system is up and running, we still have
much to learn about all its capabilities and how we can improve our online presence,
which is one of the reasons we made another switch. Each day we come across
something unfamiliar that takes some time to work through to get it working properly for
our needs. Hopefully, we have found a system now that will provide that online
presence that we've been looking for.
• Concessions: We need to look at revamping our staffing for the pool concession stand.
With major increases in the wages we now pay, we'll need to economize on when and
how many people we schedule to work. This may also involve having pool admissions
staff cross train to help out at the concession stand during peak times.
• Gymnastics Program: We've known for some time that there is a demand for youth
gymnastics in Hutchinson. The issue has always been finding a qualified instructor. We
think we have found that person and hope to put together a new gymnastics program in
the spring of 2023.
• Soccer Program Change: With the encouragement of the high school coach, we are
planning to change the format of our youth soccer program. The plan is down size the
number of players participating at a time so that the kids involved get more touches on
the ball.
• New Staff: With my retirement this March followed closely by Mary Haugen, the Civic
Arena manager, one of the important goals will be to get the new personnel onboard
and get them acclimated to their new work environment. There are a lot of moving
pieces in these positions so it will take a bit of time to familiarize them with the processes
currently in place.
19
Hutchinson Event Center/ Hutchinson Senior Center
Staff Responsible: Jennifer Behrendt, Senior Center/ Event Center Programmer
Hutchinson Event Center Coordinator retired R
at the end of 2021. In preparing for her
retirement, staffing situation was reevaluated
for the longevity of the Event Center/Senior
Center in its current location. Due to the
retirement, Coordinator position was
transitioned into a new position. Jennifer
Behrendt started 2022 in a new role as the
Hutchinson Event Center / Senior Center '
Coordinator. PRCE Receptionist transitioned
into a new FT role as PRCE Office Specialist to
help fill the void at the Event Center/Senior Center.
Jenni Behrendt had just started as the new HEC/ Senior Center programmer in January and was
still very much learning the operations when the building flooded in March; Rentals needed be
cancelled or rescheduled and the Event Center was operating with less staff than the year prior.
The Event Center was able to be a host location for 183 events. It was known there were to be
no bookings after December 31, 2022. Late fall it was made known to the HEC Programmer that
she should continue book rentals for 2023 in a modified fashion; Meaning all rentals must take
place Monday- Friday, between the hours of 9:00-3:OOpm. In December 2022 all part time staff
were relieved, leaving only 2 staff members to
— continue to make the Event Center run smoothly.
With HEC operations being modified, to bring in
more revenue, it was discussed to have a
pro
community church lease space in the Event
Center. River of Hope Church has been renting
space from the Event Center for many years. The
City and Church both approved. River of Hope will
lease half of the great room and a small meeting
room starting January 1, 2023.
The Senior Center was able to wrap up the
Flagpole project that was started in 2021. A "Thank -you" plaque listing all of the donors who
donated was installed next to the flagpole. The knitting project was completed. It brought in
over 300 items that were distributed between Common Cup and the McLeod County Food
Shelf.
In hopes of promoting more active programs for seniors, River walking/ Lary River which is held at
the Rec Center was advertised in our monthly Senior Newsletter. It was well received and many
seniors stopped in to get their free monthly visit. The Senior Advisory Board is also in favor of a
more active center and made a motion to purchase 2 bean bag board games. There is a good
weekly turnout, but are hoping to
attract more people. Our kayaking
group remains strong with
participation numbers, usually doing
two outings a month May -September.
20
Sr. Center Programmer and tour coordinator volunteer attended a tour expo at Canterbury
hoping to generate new ideas for upcoming tours. Our tour program is well received and most
tours sell out at 45 participants which is the max we can take. Our numbers are steadily
increasing from the last few years due to COVID.
The Card Making club meets once a week. They recycle old greeting cards into new ones and
sell them for $0.60/piece. This is a fundraiser for the Senior Center. In 2022 they brought in
$861.00! This is a $511.28 increase from 2021.
2022 Monthly Senior Center Usage
2022 Hutchinson Event Center/ Senior Center Accomplishments
• Installation of "Thank You" plaque near the flag pole was completed in August.
• Knitting project was completed- the project brought in over 300 items that were donated
to Common Cup and the McLeod County Food Shelf.
• Held a Holiday Plate Making Class.
• The Senior Center held its second annual Book and Puzzle sale.
• The Senior Center purchased 2 sets of Bean Bag boards to promote more active
programming.
• River Walking/ Lazy River was advertised for seniors at a discount- many took advantage
of this.
• Foot Care clinics started meeting in July (was paused Jan -July due to hiring a new nurse)
• The Senior Center raised $861.00 in card sales (1,435 cards), and $145.50 in misc. knitted
items.
• Continued building maintenance and cleaning after the February flood
• Host location for 183 events- this included businesses, city and private events (185 events
in 2021) .
• Roughly 15,640 people were through the Event Center and around 10,327 participants
through the Senior Center for 2022.
• Meetings were booked that we were able to accommodate in 2023, with reduced hours
and staffing.
21
2022 Facility Usage
i
NUMBER OF PEOPLE EVENT CENTER SENIOR CENTER TOTAL
THOUGH THE
FACILTITY
16
2023 Hutchinson Event Center/Senior Center Goals
• Continue to use social media to promote Senior Programming.
• Continue to look into more "active" Senior Programming- Promote River Walking/ Lazy
River again.
• Look at surrounding Senior Centers and see what they provide for their seniors.
• Continue to keep Seniors updated on the future of the Senior Center via Senior
Newsletter.
• Hold a Book and Puzzle Sale.
• Host a DECKO Party.
• Accommodate as many Event Center rentals as possible with limited staffing.
�t
22
Hutchinson Public Schools ISD 423 Community Education
Staff Responsible: Sharon Armstrong, Community Education Program Coordinator
Data for 2021-2022 Fiscal Year
ISD 423 Community Education Accomplishments and Highlights:
• Summer 2021: Offered 45 camps and activities throughout the
months of June, July and August with a total of 907
participants and three new activities +;
• Fall 2021: Offered 54 activities throughout the months of August, Thdt�S
September, October, November and December with a total of ', •
458 participants and 13 new activities Community Ed!
• Winter -Spring 2022: Offered 83 activities throughout the months
of January, February, March, April and May with a total of 717
participants and four new activities
Hutchinson Community Education provides lifelong learning
experiences for people of all ages, abilities, and cultures
through programs and services. Classes are creatively
designed and generated from interests and
trends. Instructors and coaches offer activities in which they
have knowledge, experience, or a skill creating a positive
impact in our community with an opportunity to grow as
individuals. Community Education is located in the
Recreation Center and activities are held at Hutchinson
Public Schools, Recreation Center, park shelters, and local
businesses.
The 2021-2022 school year started out uncertain in not knowing
how the adult customers would respond to attending in -person
activities. Past summer youth camps were well attended, but
adult activities attendance can be different. A noticeable
change is that participants waited to register for an activity
closer to the start date. Communication with instructors flowed
back and forth in an effort to help aid decision making
regarding holding or canceling the activity. Online activities
gained popularity amongst adult offerings. For the in -person
activities, instructors adjusted minimums needed and decided to hold their activity for less
attendance in an effort to help adults' transition into participating live. We are so grateful to our
instructors making this adjustment. In review of all the activities offered during the 2021-2022 school
year, 182 activities were offered with a total of 2,082 participants.
PRCE started a new registration system with ActiveNet, starting Fall 2021. PRCE staff participated
in online training sessions throughout the summer of 2021. Training provided was not the best, so
throughout the year, researching "how to" and learning the new system, simultaneously
monitoring activities, proved to be a bit challenging. By year-end the system was less of a
challenge, but not meeting expectations. Another new registration system was decided upon
and PRCE staff participated in online training for CivicRec with scheduled to start January 1,
2023. The new system, CivicRec, is more user friendly than the previous system. Extracting reports
and information is also more user friendly.
23
Community Education is required to submit an annual report to the Minnesota Department of
Education (MDE) from school districts having a community education levy. Report period is July 1
to June 30. This report is available to view at the Community Education office.
2021-22 Community Education Activities
1000 q
800 717
600 458 i
400
200 45 54 83 44 47 71
0 L_ _J L d
Offered Held Enrollment
w Summer o Fall .j Winter/Spring
School Facility Rentals and Usage
Community Education coordinates rentals and facility use for Hutchinson Public Schools. This
started as a minimal hand-written task and transformed into a detailed online system. Through the
years, school renovations changed inside - classrooms renumbered or demolished, new school
built, outdoor fields and parking lots, all these changes need to be changed in rSchool Today,
setting up the layout in location availability for each building to match the new building maps. This
type of maintenance in the online system, rSchool Today, is necessary to ensure the system is
working efficiently and locations are current. Other maintenance in rSchool Today is setting up
the calendar to match the School Board approved academic calendar.
For example, information is entered manually indicating first day of school, non -school days,
workshop days, conference days, holidays, scheduled late start days, and last day of school,
which days are reservable and which ones are non -reservable. This labeling process is helpful for
staff and customers to identify what may be happening within the school buildings as they are
creating their reservations from July 1 to June 30 and if a whether or not it affects a
reservation. Staff are asked to enter their reservations for the upcoming school year by June 30
and rentals for public open around July 15 each year.
ELEMENTARY 805
24
Chart below shows what is available to reserve in rSchool Today:
BUILDING/LOCATION # ROOM WITHIN
1
High School
81
2
Middle School
59
3
Park Elementary
30
4
West Elementary
31
5
Tiger Elementary
66
6
Parking Lot
8
7
Field - Outdoor School Campus
23
*8
Field - Northwoods
2
*9
Field - Roberts Park
4
*10
Field - Veteran's Memorial
1
*1 1
Recreation Center
5
310
*Non Reservable through rSchool Today, need listing for
Activity Scheduler to choose site for Wright County
Conference scheduling purposes. Contact PRCE to
reserve.
S
Park Elementary closed May 2022, after the last day of school for renovations and continued at
the start of 2022-23 school year, delaying the first day of school until September 12. The timelines
changed for availability a few times and the small gym was used as a temporary cafeteria until
they could get full access to the basement. Rentals in this building were on hold until completion.
Gyms are the main locations that are rented. Currently Park Elementary is available for rentals.
This school is now home to grades 4 and 5, previously was home to grades 2 to 5.
Two softball field were added to the Outdoor School Campus Fields. Softball Field #1 is located
closest to Roberts Street and tennis courts. Softball Field #2 is located in between the Middle
School Baseball Field and Softball Field # 1. These two fields have cement walkways making them
handicap accessible. Softball Field #1 has an electronic scoreboard.
Total rentals and usage show 62 groups submitted 668 permits estimating 378,795 participants.
Breakdown of reservation permits, rental customers submitted 89 permits, ISD 423 staff submitted
487 permits, Community Education submitted 73 permits, Rental Customers submitted 89 permits,
Personnel Charges Only customers submitted 19 permits. Majority of school use was for school
related items.
25
Facility Use by Building:
Building
Groups
Permits
Est. # of Participants
High School
35
307
188,586
Middle School
31
184
157,902
Park Elementary
11
35
4,968
West Elementary
6
24
8,801
Tiger Elementary (NEW School)
9
24
5,510
Fields -Outdoor Campus
13
93
12,861
Parking Lot
1
1
100
2021-22 School Facility Use Hour
LzoOO
10,245
ia000 I
8p00
6,403
i6p00
4,000 3,636
7 7&
606442
0 ■, 17 13 2111 0 . 5 1=9 04 606MOLML_
HS MS Park West Tiger Outdoor
■ PRCE ■ Public ■ ISD423 Cks d hours not included
ta,oao
10
SQ0
6po
4po
2po
0
10,245 ■P_RE C5P_ublic
o
■ ISD 423
a
6 403
a
3,636
a
1J52,78
0 097 17 13 218 0 230 5 139 94
0
HS MS Park West Tker
Tolle
PRCE lllllllllllllllllj Z007
Public 1,129
ECurricular 13,470rtre -
10,334
26
703
1,040
45
151
68
140
602
119
0
268
4,630
3,700
351
705
948
Middle School Activities (CE Fund Since 2003):
Submitted by William Tschida
Middle School Activities opportunities are offered to students in grades 6, 7, and 8. They are under
the Community Education funding umbrella and managed by the Activities Director in Hutchinson
High School.
Middle School Participation Numbers: )XV71MUO
• Fall 2021 season: Eight activities were offered with 139 participants. s—
• Winter 2022: Four activities offered with 67 participants.
• Spring 2022: Five activities offered with 144 participants.
• All Season Activities: two activities with 69 participants -
• Three fall activities ran as 9-12 program
6th Grade Participation Numbers:
• Fall 2021 season: Four activities were offered with 31 participants.
• Winter 2022: One activity offered with 10 participants, most students participate in
association level during this season
• Spring 2022: Four activities offered with 41 participants
60 511
53
50
42
40 ■
30
20
10
Middle School Activities
FY22, FY 1, FY 0 Comparison
■ 2021-22 ■ 2020-21 ■ 2019-20
37
30
15
12
]2
i0
�10
5
0
ry\ ry\ \
�y 4�
31
29
22
3-9 20
16 1 16 16
14
13
11 l 1
7
D D
erg die
27
44
10
��
60
52
25
Hutchinson Adult Basic Education
Submitted by Shari Brunes
Hutchinson Adult Education is located at
Ridgewater College in room 145. Our mission is
to provide adults age 17+ with educational Engage,EEmpower
opportunities to acquire and improve literacy ryry`iu�P, pover
skills. Certified teachers are in the room to meet Glacial Lakes Consortium
the needs of learners four days a week. Our
schedule includes both daytime and evening hours, and provides a total of 26 in -person
instructional hours weekly for students. Additional hours are available for students who want to
work remotely. Programming is offered twelve months a year.
The Hutchinson Adult Education site is co -located with Ridgewater College and the CareerForce
Center. Because of this, we have been able to develop programs to assist learners with academic
skills, employment preparation, obtaining certifications, and college goals.
We continue to build on relationships with groups in the community including the public library,
employers, and community organizations. Adult Education is a valuable component to
Hutchinson's Community Education program, meeting the needs of many individuals from the
surrounding area by making them better family members, employees, and citizens.
Adult Basic Education 2021-2022
As the pandemic restrictions end, we have gradually added days to our schedule, and as of
January 2023, we are back to pre -pandemic hours for in -person instruction.
The opportunity for students to use online learning, support, and
navigation has been a great outcome of the pandemic. GED
learners, especially, use online learning and this option accounts
for one third of all GED hours in our program.
For the 2021-2022 state academic year (May 1, 2021 to April 30,
2022), 233 students attended for a total of 4,838.25 contact
hours. These numbers are exciting and show a strong increase of
46% over last year. Students who attend 12 or more hours are
considered participants. Hutchinson Adult Education had 98
participants for the year. Currently, the average Adult Education
student attends for 20.75 hours.
Working with our Regional Transitions Coordinator, Mary Kate Lews in Mankato, we have designed
and delivered online career pathway courses with other Adult Education programs in Southwest
Minnesota. In the past, individual Adult Education programs have offered these kinds of classes,
but it is always a challenge to enroll enough students. We have received Transitions grant funding
to offer courses in Paraprofessional Training, Child Development, and Google Computer Skills. We
have recruited students from Hutchinson to Mankato and beyond. These courses were piloted in
2021 and this innovative model is now being replicated across the state.
Regional Online English Language classes are now offered three evenings per week. There are 5
different levels to meet the needs of all English language learners. These classes are very popular
and are often full.
28
Learners participated in a variety of programming including classroom hours, distance (online)
learning, basic computer classes, grant sponsored classes, and collaborative classes with the
college and CareerForce.
Students continue to take and pass GED tests. There were 18 Hutchinson Adult Education students
that earned a GED Diploma. The state of Minnesota has a legislative appropriation this year that
provides a $10 discount on each subject area GED test. Our local Free GED Testing Fund, in
partnership with the Ridgewater College Foundation, is being used to provide additional financial
support to students who study in our program for 12+ hours.
ABE Staffing
Shari Brunes manages the Hutchinson Adult
Education program. Ann Trochlil serves as the
Glacial Lakes Adult Education Consortium
Program Manager. The Hutchinson teaching staff
currently includes: Joyce Evenski, Barb Haugen,
Mary Horrocks, Alicia Boncquet and Jean
Abrahamson.
Professional development for ABE staff continues 1 y. j I i
to be offered mostly remotely. Staff attended Summer Institute, Spring and Fall Regional trainings,
the Language & Literacy Conference, and many webinars. Shari and Joyce have presented
numerous times to other adult educators across this state in the past year. Shari served on the
implementation team for HiSET, and is a member of the State Distance Learning Advisory Team.
Participation and involvement in these and other opportunities make Hutchinson Adult Basic
Education a leader among small rural programs.
ABE Data Summary Information
Hutchinson Adult Basic Education Compared to 2020-21
2020-21 Information
Total Enrollees 233 195
Total Hours 4.838.25 F48% increase
Total Participants I Must Attend 12+ hours 98 76
Total GED Earners I [ 18 15
Hutchinson Basic Education Participant Data
Race/Ethnicity
=Asian
.ABladc or African American
=Hispark
dMew =Two or MareRaces
White
Gender
30
=Female
JMale
Age Group
Education Level
= 16-18
19-24
= 25-44
= 45-54
55-59
= 60+
= G r 1-5
J G r 6-8
Gr 9-12(No Cipl)
=No Schooling
J Post Sec or Prof Degree
=SecSch Dip or Alt Cred
J Sec Sch Equiy
=Some Post Sec No degree
Early Childhood Family Education (ECFE)
Submitted by Mary Myers-Reinarts
Early Childhood Family Education (ECFE) offers a variety of class options OPS ECFE •
for families during the Hutchinson Public School District's school year.
Sibling care is available for most classes upon request. A sliding fee scale
and scholarships support and encourage families of all income levels to • *0,
participate in our classes. NO family is ever turned away due to inability EARLY CHILDHOOD
to pay. FAMILY EDUCATION
ECFE classes include separating and non -separating classes, parent only classes, family events,
and special one-time classes. Offerings this year include online parenting classes and outdoor
classes. Due to staffing changes, summer class offerings were put on hold until summer 2023.
ECFE recognizes and supports parents/guardians as a child's first and most significant teacher.
Our mission is to strengthen each family unit through education and support while providing the
best possible environment for healthy growth and development of their child.
i After a lengthy construction project, all ECFE classes from January thru December 2022 were held in our new ECFE space inside the
West Elementary school building. Our 2022 offerings included
classes for specific age levels such as Busy Babies, Wonderful Ones,
Terrific Twos, and Playful Preschoolers. Most were very well
attended. However, baby classes in both the winter/spring and fall
R� sessions were slow to fill, and winter/spring classes were eventually
canceled. Fall 2022 baby classes were again slow to fill, and
sections were combined to offer one section. When surveyed,
parents indicated reluctance to sign babies up for classes due to
COVID/RSV concerns. Cost was also cited as a concern and we will
address this in 2023.
In addition, we held successful onetime events and specialty
classes. A successful open house/dance event was held in January
2022. In October 2022 a very well attended Harvest Festival/dance
event was held, with over 150 participants. Adults and children enjoyed pizza, ice cream sundaes,
crafts, a photo op, and a dance with a light show. Specialty classes included Daddy/Grandpa
and I Build or Do Science classes in January 2022. These were not well attended. In December,
Daddy/Grandpa and I or Mommy/Grandma and I holiday classes were offered. Adults reported
that children were counting down the days until class day. Overall, these specialty classes were
well received and everyone had a great time!
2022-2023 Community Education Goals
• Manage, organize and develop activities throughout the year for multiple age levels,
current trends and interests to better serve customers and anticipate needs.
• Network and collaborate with people in businesses or as an individual for community
education programming.
• Organize at least one new activity per brochure targeting community needs.
• Interpersonal skills to interact and communicate successfully, build and maintain
relationships and dependability with instructors, customers, and staff.
• Stay current in lifelong learning by participating in Minnesota Community Education
Association (MCEA) Conferences, Leadership Days, training and classes in person or
Distance Learning.
31
2022-2023 Community Education Goals continued...
• Network with MCEA groups for sharing programming ideas, information, tips and facility
use information.
• Continue marketing and awareness of PRCE activities through direct email and provide
information to social media specialist to post on Facebook, Instagram and websites.
• Organize, revise and maintain rSchool Today, Hutchinson Public Schools online
reservation system.
Offer Free Open Swim - explore and seek sponsorships to make this happen.
Learn, research and explore functions, reports, tutorials in CivicRec, PRCE's 2023
registration system.
2022-2023 Adult Basic Education Goals
Submitted by Shari Brunes
• Reach out to learners in the community in need of Adult Education services; ongoing.
• Pretest and posttest to successfully meet national targets of 27.5% of students achieving
a measurable skill gain.
• Collaborate with Southwest Minnesota programs to expand regional classes.
• Develop grants with partners to assist students as they explore career pathways;
ongoing.
• Provide distance learning (online) opportunities using state approved platforms; ongoing.
• Offer digital literacy classes for CareerForce clients to empower them in their job search
and increase employability; ongoing.
• Collaborate with Ridgewater and CMJTS to offer adult training and certifications
• Partner with Head Start and ECFE/Family Literacy parents to earn a GED or with other
educational needs.
2022-2023 Early Childhood Family Education Goals
Submitted by Mary Myers-Reinarts
• Maintain ongoing quality in our ECFE programming.
• Restore collaborative efforts with other local community agencies and businesses.
• Continue ongoing assessments of our programming.
• Continue to evaluate and update parent and child class curriculum.
• Restore collaborations with local preschools, daycares and in -home daycare providers.
• Continue registration collaboration with PRCE to streamline the process for our families.
• Distribution of our Early Childhood Screening postcard to families; restore our Welcome
Baby postcard to parents of a newborn; restore our free baby bucket that contains a
hardcover children's storybook, a free ECFE baby class and other local businesses
information and /or gifts.
• Continue our marketing efforts through our ECFE trifold and Facebook page.
• Continue to evaluate current class trends through participant surveys and discussions
within our collaborative groups and adjust class offerings as needed.
• Continue to look for grant opportunities that would allow us to offer family literacy -based
classes and experiences.
• Continue to keep ECFE offerings affordable.
• Build participation in baby classes. _
A_ 11ahkE
National [o{�m Community Education Day
�7 ) murlikYEd,. plaid(mal
Second Thursday of November Each Year s�'�r` mi1nun
lEducedon
y
32 _
HUTCHINSON CITY COUNCIL
Request for Board Action
Agenda Item: Ordinance No. 22-838 - Amending Chapter 95 - Public Parks
Department: Administration
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Current City code requires that permits be obtained from the City Council for various public gatherings in city parks.
These gatherings include carnivals, community celebrations, musical concerts, use of amplified instruments/music,
gathering of more than 75 persons including events such as picnics, graduations, weddings and political gatherings,
contests/exhibitions and to sell goods/services.
Staff is recommending amendments be made to this requirement and to allow the PRCE Department to approve and
authorize these types of events within city parks. This recommendation is for a few reasons: current and past
practice have not included actual permits being issued but rather reservations being made for park shelters and
facilities through PRCE for events such as these; licenses/permits are all ready issued for some of these events
(carnivals, transient merchants, etc.); many picnics, graduations, gatherings of 75 people are held in parks and to
require Council approval/permit for those events is not efficient; the PRCE Department and Police Department have
developed and use a detailed process for applicants who wish to have larger events in parks.
The ordinance still allows for staff to bring forth for Council approval very large community events, such as River
Song, Arts in the Park, etc. or any other event they feel the Council should be approving. These amendments simply
allow for efficiency and to mirror current practice.
The first reading of this ordinance was held at the March 28, 2023, City Council meeting and no changes have been
made to it.
BOARD ACTION REQUESTED:
Approve second reading and adoption of Ordinance No. 23-838 - Amending Chapter 95 - Public Parks
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Publication No.
ORDINANCE 23-838
AN ORDINANCE AMENDING CHAPTER 95 OF THE HUTCHINSON CITY CODE —
PUBLIC PARKS
The City Council hereby ordains that Chapter 95 of the City Code is hereby amended to read as
follows:
§ 95.01 DEFINITIONS.
For the purposes of this chapter, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
DESIGNATED ATHLETIC FIELDS. Turf or field prepared and used for playing a
game or sporting activity and regularly hosting sporting practices and events (e.g. sand volleyball
court, baseball/softball field, soccer field, lacrosse field, etc.).
DIRECTOR. Shall mean and refer to the authorized and acting director of the
Hutchinson Parks, Recreation, and Community Education (PRCE) Department.
OFF LEASH DOG PARK. A public, city -designated area where a dog owner is
permitted to allow a dog or dogs to socialize and exercise off leash, subject to the rules and
regulations for such an area.
PARK or PARKS. A park, parkway, greenway, playground, open area, athletic field,
outdoor ice skating rink, dog park, skateboarding park, and the materials and equipment therein
owned, leased or in use by the City of Hutchinson for recreational purposes and for such uses
that are normally associated with parks.
RECREATIONAL FACILITIES. This includes the Aquatic Center, Recreation Center,
Event Center, and Civic Arena.
SHELTERS. Open or enclosed structures located within city parks, including
bandstands, the Depot, the Historical Church, and music stages.
SPORTS COMPLEX. Group of sports fields and/or facilities (e.g. Roberts Park,
Veterans' Memorial Field, Park Elementary tennis courts, etc.).
§ 95.02 PARK HOURS AND ACCESS.
(A) The recreational and educational opportunities of the parks and recreation
facilities shall be available to all members of the public regardless, of race, sex, age, creed,
national origin or place of residence; however, residency requirements and certain other
regulations may be placed upon the participation in various league activities and preferences may
be granted to residents of the City of Hutchinson over non-residents under certain circumstances.
(B) Public parks of the City will close at 10:00 p.m. each day and shall remain closed
to the public until 5:00 a.m. on the next day, unless otherwise posted, except that the following
parks will remain open until 11:00 p.m.:
Roberts Park
Tartan ParkNeterans Memorial Field
Library Square
(C) City park shelters shall be open and available to the public for rent from 9:00 a.m.
to 9:00 p.m. Shelters are open May 1 through Labor Day. After Labor Day and until the third
Sunday in October, shelters may be rented by reservation only. City Recreational facilities will
be opened and available at a time determined by the Director or their designee.
(D) Except as provided in section 95.03, no person may be in, remain in or enter any
public park between the park's closing time and 5:00 a.m., unless otherwise posted, and no
person may drive into or remain in a public parking area within or immediately adjacent to a
public park during the hours when the park is closed.
§ 95.03 ACTIVITES PERMITTED AFTER PARK CLOSING.
The following activities may continue in the public parks after the parks have closed:
(A) Camping at Masonic West River Park/Campground in designated camping sites.
"Quiet Time" is from 10:00 p.m. to 6:00 a.m.
(B) City sponsored and supervised activities, which because of the nature of the
activity, cannot be held during the time when the parks open.
(C) Activities sponsored by any other group, association or organization which has
applied for and received a permit for such activity pursuant to section 95.04.
(D) City custodial or maintenance authorized personnel who must perform their
services during the times when the parks are closed.
(E) Use of the Luce Line State Trail and the sidewalk within Library Square for
traversing purposes.
(F) City designated sidewalks and public trails not located within a park are open for
public use 24 hours a day unless posted.
§ 95.04 PUBLIC GATHERINGS PERMITS.
(A) A pefmi Approval shall be obtained from the PRCE Department
before participating in any of the following activities or special events in a city park. The fee fe
(1) Carnivals;
(2) Community celebrations;
(3) Musical Concerts;
(4) Use of amplified instruments, music, communication systems or the like that
would exceed the requirements of Section 92.018 of the Hutchinson city code
(5) Gatherings of 75 or more persons, including picnics, graduations, weddings
and political gatherings; and
(6) Contests and exhibitions, including among other things, those that require
exclusive use or charging admission; and
(7) To sell or offer for sale any goods or services
(B) Pefffiits Approval shall not be required for those events and activities sponsored
by the City or the Parks, Recreation, and Community Education (PRCE) Department, and those
sporting events sanctioned by an official league (baseball, softball, etc.), whether admission is
charged or not, which is authorized to use a city park by the Director or their designee.
(C) A person seeking a pefmiapproval pursuant to this section shall file a written
application on a form supplied by the Director or their designee. The application will state the
following information:
(1) Name and address of applicant
(2) Name and address of the person(s), corporation or association sponsoring the
activity or special event
(3) Day(s), hour and year for which the permit is desired
(4) Park or portion of the park for which the permit is desired
(5) Estimate of anticipated attendance
(6) Detailed description of the proposed activity
(7) Variances required from city and park rules and regulations
(8) Other information requested by the Director that is reasonably necessary to
determine whether or not a permit will be issued
(D) For gatherings of more than two hundred fifty (250) persons or for any activities
or events where a fee or donation is being requested, except for those exempt under section
95.04(B), the applicant for a permit under this section shall be required to carry and maintain
public liability insurance, with the city as a named insured, providing insurance coverage for
bodily injury, death and property damage occurring in connection with applicant's use of the
park. Such insurance shall provide coverage in amounts at least equal to the city's maximum
liability limits as provided by state law.
(E) The applicant for a pern4iapproval under this article shall indemnify and save
harmless the city from all loss, cost and expense arising out of any liability or claims of liability
for injury or damages to persons or property sustained or claimed to have been sustained by
anyone whoever by reason of the use of occupation of the parks described in this section,
whether such use is authorized or not, or by any act or omission of the applicant or any of its
officers, agents, employees, players or guests. The applicant shall pay for any and all damage to
property of city or loss or theft of such property done or caused by such persons.
(F) No 4imiiiafily appfeved pe application may be transferred, and
the pemait h lde applicant will be bound by all park rules and regulations and applicable
ordinances.
(G) The Director or their designee is authorized to revoke a pefffliapproval
immediately upon fording of a violation of any park rule, ordinance or conditions of a permit.
§ 95.05 RENTAL OF MUSIC STAGE AT MASONIC WEST RIVER PARK
Exclusive rental of the music stage at Masonic West River Park/Campground past the
hours permitted in section 95.02 will be allowed on the condition that the renter applies fer-a
pemait is approved under Section 95.04, and that the renter purchases all of the tent and electrical
only campground sites.
§ 95.06 TRAFFIC AND PARKING.
It is unlawful for any motorized vehicle or equipment to be parked or operated in any city
park or recreational area other than on established roadways and designated parking areas. This
section shall not be construed to prohibit the use or parking of a recreational vehicle in
designated camping areas in West River Park for a period not in excess of two weeks. This
section shall not apply to law enforcement and construction or maintenance equipment operated
by, or under a contract with, the city and within the scope of such operation or contract
§ 95.07 OPEN BURNING RESTRICTED.
No person shall start or maintain an open fire in a park, except in an area specifically
designated for such use. Cooking Fires made by picnic parties in the park are acceptable, but
only in freestanding gas or charcoal barbecue grills. It is also unlawful to leave an area
designated for an open fire or a freestanding grill before the fire is completely extinguished.
§ 95.08 TOBACCO -FREE PARKS.
It is unlawful for any person to smoke or use tobacco products within the confines of
Tartan Park, which includes the terrain park, skate park and north ball field. This area does not
include Veterans Memorial Field and the parking lot adjacent to VMF Park to the west.
§ 95.09 DOGS AND ANIMALS IN PARKS.
All dogs and other domestic animals must be leashed in public parks, except for a
designated off -leash dog park. All dogs and other domestic animals are NOT allowed on any
designated athletic fields or in sports complexes at any time. Dogs and other domestic animals
are not allowed in enclosed park shelters/facilities and public restrooms/shower facilities. An
4
animal owner or person having custody or control of an animal shall immediately clean up and
sanitarily dispose of any feces of the animal.
§ 95.10 SELLING FOOD, PRODUCTS OR SERVICES AND ADVERTISING
PROHIBITED.
No person may sell or offer for sale any product, food or service, or advertise in any
public park without the prior written approval of the City.
§ 95.11 DAMAGING VEGETATION IN PARKS.
No person may damage or disturb any flower bed, planting area, or ornamental
landscaped area within a park, open space or recreational facility. No person may cut, trim or
remove any wild flower, tree, shrub, plant, branch or portion thereof, or any soil or other material
from a park, open space or recreational facility with the exception of authorized City officials.
§ 95.12 DESTRUCTION OF PARK PROPERTY
No person shall tamper with, climb on, hinder or deface, destroy, disturb, damage or
remove any part of any building, structure, sign, light pole, drinking fountain, ornamental
fountain, hydrant, table, grill, equipment (other than play equipment specifically designed for
climbing, sliding, swinging, etc.), statues, public art or other property within public parks.
§ 95.13 ADDITIONAL RULES AND REGULATIONS.
The Director, or their designee, may establish reasonable rules and regulations for the use
of parks and recreation facilities and shelters, and for obtaining permits. Such rules and
regulations will be based on a due regard for the purpose for which the facility is established, the
safety of those using the facility, the need for supervisory personnel and the maximum number of
persons who can safely use the facilities at one time. Park and recreational facilities and shelters
may be used by members of the general public for recreational, athletic, and social purposes
consistent with the nature of the facility and the safety of the public and property, subject to
permit requirements. Specific rules and regulations for the use of park and recreation facilities
and shelters established by the Director or their designee should be posted where they apply, and
it is unlawful for any person to violate the same when so posted.
FURTHERMORE BE IT ORDAINED that the effective date of this Ordinance is ,
2023.
ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS DAY OF , 2023
Attest:
Matthew Jaunich, City Administrator
Gary T. Forcier, Mayor
- HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Project Award for Bridge Deck Rehabilitation Project (L10/P22-10)
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4Y11/2023
Application Complete N/A
Contact: Mike Stifter
Agenda Item Type:
Presenter: Mike Stifter
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City received two (2) bids (see attached Bid Tabulation) for the Bridge Deck Rehabilitation
project letting on Wednesday, April 5th. The apparent low bidder is Paragon Restoration II, Inc.
of Prior Lake, MN, with a bid of $383,585.00 (approximately 15% higher than the final Engineer's
Estimate). This project's total cost and associated funding contributions were reviewed by the
Resource Allocation Committee and are accounted for within the City's proposed 2023
Infrastructure Improvement Program.
This project's cost was recently reviewed by the City's Resource Allocation Committee and there
are no concerns with implementing these improvements as proposed.
The necessary Resolution to award this project is attached, and City staff recommends
approving it accordingly.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15595
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 10/PROJECT NO. 22-10
SAP 133-030-002
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
Bridge Deck Rehabilitations: School Road, South Grade Road, 5th Avenue SE, 2nd Avenue
SE and Adams Street; deck sealant application, concrete patching, joint repairs and
appurtenances,
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder Total Bid
Paragon Restoration II, Inc. of Prior Lake, MN $383,585.00
PCiRoads, LLC of St. Michael, MN $654,266.70
and whereas, it appears that Paragon Restoration II, Inc. of Prior Lake, MN is the lowest responsible bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
Paragon Restoration II, Inc of Prior Lake, MN in the amount of $383,585.00 in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 11th day of April 2023.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON
LETTING NO. 10/PROJECT NO. 22-10
SAP 133-030-002
Bridge Deck Rehabilitation
BID OPENING: 04/05/2023 @ 11:00 AM ENGINEER'S ESTIMATE $329,056.00 COMPLETION DATE: 09/01/2023
Paragon Restoration II, Inc.
PCiRoads, LLC
Dave Park
Kim Michels
F
5448 Cottonwood Ln SE
14123 42nd St NE
z
p
F
F
Engineer's Estimate
Prior Lake MN 55372
St. Michael MN 55376
Phone 612-644-9076
Phone 763-497-6101
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zw
o
dave.park@paragonrestorati
estimating@pciroads.com
i
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on2.com
f
BID PRICE BID TOTAL
BID PRICE I BID TOTAL
BID PRICE BID TOTAL
BASE BID
$329,056.00
$383,585.00
$654,266.70
DBE GOAL
0.00%
0.00%
0.00%
BASE BID
UNIT
QUANTITY
PRICE
TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
1
2021.501
MOBILIZATION
LUMP SUM
1.00
$50,000.00
$50,000.00
$75,000.00
$75,000.00
$66,013.00
$66,013.00
2
2104.503
SAWING CONCRETE PAVEMENT
LIN FT
87.00
$10.00
$870.00
$50.00
$4,350.00
$ 15.50
$1,348.50
3
2104.618
REMOVE AND REPLACE BITUMINOUS PAVEMENT
SQ FT
82.00
$30.00
$2,460.00
$50.00
$4,100.00
$325.00
$26,650.00
4
2402.508
STRUCTURAL STEEL (3306)
POUND
600.00
$15.00
$9,000.00
$30.00
$18,000.00
$12.75
$7,650.00
5
2433.501
STRUCTURE REMOVALS
LUMP SUM
1.00
$10,000.00
$10,000.00
$15,000.00
$15,000.00
$7,500.00
$7,500.00
6
2433.518
MMA FLOOD SEAL
SQ FT
45922.00
$3.00
$137,766.00
$2.50
$114,805.00
$6.60
$303,085.20
7
2433.603
CLEAN AND SEAL DECK JOINTS
LIN FT
1646.00
$20.00
$32,920.00
$15.00
$24,690.00
$27.50
$45,265.00
8
2433.603
RECONSTRUCT EXPANSION JOINT TYPE A
LIN FT
87.00
$500.00
$43,500.00
$850.00
$73,950.00
$1,225.001
$106,575.00
9
2433.618
REMOVE AND PATCH SLAB TYPE D
SQ FT
185.00
$40.00
$7,400.00
$60.00
$11,100.00
$325.00
$60,125.00
10
2433.618
REMOVE AND PATCH SLAB TYPE E
SQ FT
4.00
$55.00
$220.00
$160.00
$640.00
$550.00
$2,200.00
11
2433.618
REMOVE AND PATCH SLAB TYPE F
SQ FT
2.00
$65.00
$130.00
$500.00
$1,000.00
$750.00
$1,500.00
12
2473.503
EXPANSION JOINT DEVICES TYPE 4
LIN FT
87.00
$170.00
$14,790.00
$250.00
$21,750.00
$165.00
$14,355.00
13
2563.601
TRAFFIC CONTROL
ILUMP SUq
1.00
1 $20,000.001
$20,000.001
$19,200.001
$19,200.00
$12,000.00
$12,000.130
TOTAL - LETTING NO. 10/PROJECT NO. 22-10
1 $329,056.001
$383,585.001
$654,266.70
Pagel of 1
- HUTCHINSON CITY COUNCIL
Request for Board Action
2023 Airport Improvements - Lighting/NavAids improvements
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4Y11/2023
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The estimate for constructing lighting/NavAids improvements was $714,186. On March 22, there
were two bidders, with the low bid coming from Neo Electrical Solutions at $704,672 (-2%). The
other bid was $782,490 (+10%).
As the project was being let, we learned that FAA would prioritize MIRL, MITL, and signs, but not
other components of the project, which led to establishing two separate projects.
Considering the good bid received, Public Works staff recommends proceeding with the project,
The action items required to proceed include:
1) Lights: Award Neo Electrical Solutions the bid for $411,716.00 for the project.
2) Lights: Approve Bolton-Menk, Inc. Work Order #8, Construction admin for $90,000.
3) Lights: Approve use of $28,010.80 from Airport Construction Fund for City's 5% share.
All awards/approvals contingent upon receiving $272,716.40 of state apportionment funds from
FAA.
BOARD ACTION REQUESTED:
Consideration to Award bid, approve BM Work Order #8, contingent upon adequate FAA funding.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION: AW
Total Project Cost: $ 560,216.00'
Total City Cost: $ 28,010.80 Funding Source: Airport Construction funds
Remaining Cost: $ 532,205.20 Funding Source: Federal & state grants
FOR
HUTCHINSON
PUBLIC WORKS AND ENGINEERING
April 5, 2023
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
CC: Matt Jaunich, City Administrator
Mike Stifter, Public Works Director
Andy Reid, Finance Director
Subject: 2023 Airport Improvements — Lighting
In addition to the hangar construction that was approved using Bipartisan Infrastructure Law Airport
Infrastructure Grant funding, there was a Lighting and NavAids project prepared.
The project was to replace existing incandescent fixtures with LED fixtures, including:
Protect Components FAA priority
• Medium Intensity Runway Lights (MIRL) X
• Medium Intensity Taxiway Lights (MITL) X
• Taxiway Signage X
• Precision Approach Path Indicator system (PAPI)
• Runway End Identifier Lights (REIL)
• Beacon
• Windcone
During the engineering phase of the project, FAA indicated that they would not prioritize certain project
components, as indicated above. Since the project had already been bid with all components, the
project was split into two parts.
The engineer's estimate of project costs was $714,186. Two bidders responded. The low bid was from
Neo Electrical Solutions at $704,672 (approx. 2% below estimate). The other bid was $782,490 (approx.
10% above estimate).
During the engineering phase of the project, FAA indicated that they would not prioritize certain project
components, as indicated above. Since the project had already been bid including all components, the
project was split into two parts.
Based on the limited bidding environment for this type of project, Public Works staff recommends
awarding the Lighting and NavAids project to Neo Electrical Solutions.
MIRL, MITL, SIGNS (Project Costs)
Project component
Total cost
FAA Cost
State Cost
City Cost
Design engineering
57,500.00
51.750.00
2,875.00
2,875.00
Construction engineering
90,000.00
81,000.00
4,500.00
4,500.00
Const (Neo Electrical Solutions)
411,716.00
370,544.40
20,585.80
20,585.80
City Administration
1,000.00
900.00
50.00
50.00
Total Project
560,216.00
504,194.40
28,010.80
28,010.80
MIRL, MITL, SIGNS (Project Funding)
Project component
Total cost
FAA Cost
State Cost
City Cost
Total Project
560,216.00
504,194.40
28,010.80
28,010.80
2033 Entitlement Fund Balance
231,478.00
231,478.00
State Apportionment Request*
272,716.40
272,716.40
MnDOT participation (5%)
28,010.80
28,010.80
City (Airport Construction Fund)
28,010.80
28,010.80
Total Funding
560,216.00
504,194.40
28,010.80
28,010.80
*While the City expects to be awarded State Apportionment funds for this project, the request has not
yet been processed. Therefore, Public Works staff recommend awarding this project and related local
funding be contingent upon receipt of these funds.
O & ENK
Real People. Real Solutions.
March 22, 2023
Honorable Mayor and City Council
City of Hutchinson, MN
111 Hassan Street SE
Hutchinson, MN 55350
RE: Bid Results and Award Recommendation
2023 Airport Airfield Lighting Replacement Project
Dear Mayor and Council:
7533 Sunwood Drive NW
Suite 206
Ramsey, MN 55303-5119
Ph: (763) 433-2851
Fax: (763) 427-0833
Bolton-Menk.com
On March 22, 2023, two bids were received for the 2023 Airport Airfield Lighting Replacement project.
We recommend the city award the project to the lowest bidder, Neo Electrical Solutions., in the amount
of $704,671.75. The award should be contingent upon issuance of a Federal and State grant. The
anticipated funding participation rates are 90% Federal, 5% State, and 5% Local. Below is the bid
summary:
BIDDERS
TOTAL BID
1 Neo Electrical Solutions
$704,671.75
2 Design Electric, Inc.
$782,489.75
Engineer's Estimate
$714,185.52
If you have any questions about the 2023 Airport Airfield Lighting Replacement project, please feel
welcome to contact me at 612-987-0138 or silas.parmar@bolton-menk.com
Sincerely,
- Jce4eftP"VW"
Silas Parmar, P.E.
Aviation Project Manager
Enclosure: Bid Abstract
H:\HUTC\OT5129270\6_Plans-Specs\C_Bids Received\HCD_129270_Bid_ Results_Award _Rec_032223.doo
Bolton & Menk is a.} (- at -A v!)r--1-t ^ "+ (- ) e; IYQ
AIRFIELD LIGHTING REPLACEMENT
AIP NO. 3-27-0042-022-2023 / SP NO. A4304-44
HUTCHINSON MUNICIPAL AIRPORT (HCD)
CITY OF HUTCHINSON, MINNESOTA
BMI PROJECT NO. OTS.129270
03/22/2023 01:30 PM CDT
Engineer Estimate
1
Neo Electrical
Solutions
2
Design Electric. Inc.
Section Title Line Item Item Code
Item Description
UofM
Quantity
Unit Price
E#ension
Unit Price
Extension
Unit Price
Extension
SCHEDULE 1: RUNWAY 15/33 LIGHTING REPLACEMENT
1 GP 50-07
CONTRACTOR STAKING
LUMP SUM
1
$7,315.00
$7,315.00
$4,600.00
$4,600.00
$11,770.00
$11,770.00
2 GP 70-08
LOW PROFILE BARRICADES
EACH
10
$200.00
$2,000.00
$185.00
$1,850.00
$402.19
$4,021.90
3 GP 70-08
RUNWAY CLOSURE CROSSES
SET
1
$2,500.00
$2,500.00
$3,700.00
$3,700.00
$8,092.02
$8,092.02
4C-105
MOBILIZATION
LUMP SUM
1
$29,300.00
$29,300.00
$12,500.00
$12,500.00
$24,224.00
$24,224.00
5P-101-5.1
REMOVE EDGE LIGHT
EACH
80
$125.00
$10,000.00
$110.00
$8,800.00
$196.04
$15,683.20
6 P-101-5.3
REMOVE GUIDANCE SIGN
EACH
11
$500.00
$5,500.00
$375.00
$4,125.00
$568.12
$6,249.32
7P-101-5.6
REMOVE ELECTRICAL VAULT EQUIPMENT
LUMP SUM
1
$20,00(3.00
$20,000.00
$1,275.00
$1,275.00
$1,821.20
$1,821.20
8 L-108-5.1
NO.8 AWG, 5kV CABLE, INSTALLED IN DUCT BANK OR CONDUIT
LIN FT
12000
$2.00
$24,000.00
$1.63
$19,560.00
$1.62
$19,440.00
9L-108-5.2
NO.6 AWG, 600V CABLE, INSTALLED IN DUCT BANK OR CONDUIT
LIN FT
11000
$1.95
$20,350.00
$1.50
$16,500.00
$1.78
$19,580.00
10 L-108-5.5
NO. 6AWG, BARE COUNTERPOISE W/GROUND RODS
LIN FT
8000
$2.00
$16,000.00
$1.55
$12,400.00
$2.10
$16,800.00
11L-110-5.1
2-INCH SCHEDULE 40 PVC OR PE DUCT, INCLUDING TRENCH
LIN FT
12000
$3.50
$42,000.00
$4.25
$51,000.00
$5.26
$63,120.00
12L-125-5.1
MEDIUM INTENSITY RUNWAY LIGHT, LED(MIRL)
EACH
41
$1,700.00
$69,700.00
$1,925.00
$78,925.00
$2,469.98
$101,269.18
13L-125-5.2
MEDIUM INTENSITY TAXIWAY LIGHT, LED( MITL)
EACH
24
$1,700.00
$40,800.00
$1,945.00
$44,280.00
$2,400.98
$57,623.52
14 L-125-5.3
MEDIUM INTENSITY RUNWAYTHRESHOLD LIGHT,LED (MITHL)
EACH
16
$1,700.00
$27,200.00
$2,070.00
$33,120.00
$2,481.24
$39,699.84
15 L-125-5.5
L-867 HANDHOLE
EACH
23
$900.00
$20,700.00
$1,088.00
$25,024.00
$1,547.42
$35,590.66
16 L-125-5.6
AIRFIELD GUIDANCE SIGN, LED
EACH
11
$3,500.00
$38,500.00
$3,487.00
$38,357.00
$2,933.61
$32,269.71
17 L-125-5.7
CONSTANT CURRENT REGULATOR, 7.5 kW
EACH
1
$6,000.00
$6,000.00
$14,100.00
$14,100.00
$14,332.69
$14,332.69
18L-125-5.10
VAULT ELECTRICAL SYSTEMS&TESTING
LUMP SUM
1
$15,000.00
$15,000.00
$33,500.00
$33,500.00
$28,268.17
$28,268.17
19 L-125-5.11
SPARE PARTS
LUMP SUM
1
$10,000.00
$10,000.00
$5,900.00
$5,900.00
$5,752.12
$5,752.12
20 L-125-5.12
CONNECT EXISTING PAPIS, REILS, WINDCONE, BEACON
LUMP SUM
1
$5,000.00
$5,000.00
$2,200.00
$2,200.00
$4,473.76
$4,473.76
$411,865.00
$411,716.00
$510,081.29
SCHEDULE 1: RUNWAY 15/33 NAVAID REPLACEMENT
21 GP 50-07
CONTRACTOR STAKING
LUMP SUM
1
$4,944.52
$4,944.52
$2,300.00
$2,300.00
$11,984.00
$11,984.00
22C-105
MOBILIZATION
LUMP SUM
1
$19,800.00
$19,800.00
$4,500.00
$4,500.00
$12,077.00
$12,077.00
23 P-101-5.4
REMOVE WINDCONE
EACH
1
$1,000.00
$1,000.00
$1,850.00
$1,850.00
$1,234.94
$1,234.94
Engineer Estimate
1
Neo Electrical
Solutions
2
Design Electric. Inc.
Section Title Line Item Item Code
Item Description
U01,
Quantity
Unit Price
Extension
Unit Price
Extension
Unit Price
Extension
24P-101-5.5
REMOVE BEACON
EACH
1
$1,001.00
$1,001.00
$3,700.00
$3,700.00
$1,234.94
$1,234.94
25P-101-5.7
REMOVE PAPIS
SET
2
$2,500.00
$5,000.00
$3,420.00
$6,840.00
$1,940.76
$3,681.52
26 P-101-5.8
REMOVE REILS
SET
2
$1,000.00
$2,000.00
$925.00
$1,850.00
$1,423.96
$2,847.92
27 L-101-5.1
L-801A(L), CLASS 2 AIRPORT ROTATING BEACON (INCL. TOWER AND FOUNDATION) EACH
1
$55,000.00
$55,000.00
$65,374.00
$65,374.00
$54,958.29
$54,958.29
28 L-107-5.1
L-807(L), STYLE I-B, SIZE 2 PRIMARY WIND CONE AND FOUNDATION
EACH
1
$9,000.00
$9,000.00
$11,804.00
$11,804.00
$11,372.56
$11,372.56
29 L-108-5.1
NO.8 AWG, 5kV CABLE, INSTALLED IN DUCT BANK OR CONDUIT
LIN FT
10000
$2.00
$20,000.00
$1.63
$16,300.00
$1.64
$16,400.00
30L-108-5.2
NO.6 AWG, 600V CABLE, INSTALLED IN DUCT BANK OR CONDUIT
LIN FT
S00
$1.95
$925.00
$1.50
$750.00
$1.80
$900.00
31 L-108-5.3
NO. 10 AWG, 600V CABLE, INSTALLED IN DUCT BANK OR CONDUIT
LIN FT
6600
$1.75
$11,550.00
$0.90
$5,940.00
$1.05
$6,930.00
32 L-108-5.4
NO. 12 AWG, 600V CABLE, INSTALLED IN DUCT BANK OR CONDUIT
LIN FT
700
$1.50
$1,050.00
$1.20
$840.00
$0.92
$644.00
33 L-110-5.1
2-INCH SCHEDULE 40 PVC OR PE DUCT, INCLUDING TRENCH
LIN FT
2800
$3.50
$9,800.00
$4.25
$11,900.00
$5.29
$14,812.00
34 L-125-5.5
L-867 HANDHOLE
EACH
1
$900.00
$900.00
$1,088.00
$1,088.00
$1,564.76
$1,564.76
35L-125-5.8
RUNWAY END IDENTIFIER LIGHTING(REIL) SYSTEM, LED
SET
2
$15,000.00
$30,000.00
$16,200.00
$32,400.00
$15,479.94
$30,959.68
36 L-125-5.9
PRECISION APPROACH PATH INDICATOR (PAPI) SYSTEM, LED
SET
2
$42,000.00
$94,000.00
$48,128.00
$96,256.00
$34,602.23
$69,204.46
37L-125-5.10
VAULT ELECTRICAL SYSTEMS&TESTING
LUMP SUM
1
$10,000.00
$10,000.00
$1,200.00
$1,200.00
$3,570.68
$3,570.68
38L-125-5.12
CONSTANT CURRENT REGULATOR, 4 kW
EACH
1
$6,000.00
$6,000.00
$14,381.00
$14,381.00
$14,199.34
$14,199.34
$271,970.52
$279,273.00
$258,576.09
SCHEDULE 3: TAXIWAY RETRO-REFLECTORS
39P-101-5.2
REMOVE RETRO-REFLECTOR MARKER
EACH
123
$50.00
$6,150.00
$20.00
$2,460.00
$19.79
$2,434.17
40L-125-5.4
INSTALL RETRO-REFLECTOR MARKER
EACH
121
$200.00
$24,200.00
$92.75
$11,222.75
$94.20
$11,398.20
$30,350.00
$13,682.75
$13,832.37
T0TAL AMOUNT BID (Schedule 1+ 2+3)
$714,185.52
$704,671.75
$782,489.75
BOLTON
& MENK
Real People. Real Solutions.
April 4, 2023
Mr. John Olson
Public Works Manager
City of Hutchinson
1400 Adams Street SE
Hutchinson, MN 55350
7533 Sunwood Drive NW
Suite 206
Ramsey, MN 55303-5119
RE: Hutchinson Municipal Airport— Butler Field (HCD)
Airfield Lighting Replacement Project — Runway 15/33 Edge Lights (MIRL, MITL, Signs)
BMI Work Order No.8
Proposal for Professional Services
Dear Mr. Olson,
Ph: (763) 433-2851
Fax: (763) 427-0833
Bolton-Menk.com
Bolton & Menk is pleased to submit our proposal for Construction Administration Services for the
Runway 15/33 Edge Lighting Replacement project at the Hutchinson Municipal Airport — Butler Field.
Our understanding of the project is the city desires to replace the existing Runway 15/33 edge lights,
taxiway connector edge lights, and guidance signs with a new LED system.
This proposal shall include construction and grant administration services.
SCOPE OF SERVICES:
TASK 1 CONSTRUCTION ADMINISTRATION — MIRL, MITL, Signs:
1.1 Pre -Construction Meeting
Consultant will arrange for and conduct the pre -construction meeting. The Project Manager and
the Resident Project Representative will establish this meeting to review Local, State, Federal
Aviation Administration (FAA) and project specific requirements prior to commencing
construction. The meeting will be conducted at the Airport and will include the Sponsor/Owner,
MnDOT Aeronautics (if available), Subconsultants, FAA DMA -ADO (if available), Contractor,
Subcontractors and utility companies.
1.2 Initial Construction Layout
The Consultant shall layout all proposed pavement repair for the Contractor. This shall require
one trip to the Airport by the licensed surveyor.
H:\HUTC\0T5129270\0_Airfield Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_Edge Lighting_Replacement_Cnst_Admin_Proposal_040423.docx
Bolton & Menk is : '
Name: HCD Runway 15/33 Edge Lighting System Replacement Project
Date: April 4, 2023
Page 2 of 5
1.3 Prepare Contract Manuals
The Consultant is required to check that the construction contracts are in order, verify Contractor
has met DBE goals (or made valid good faith effort), Contractor has provided proof of insurance,
the bonds have been completed, and the Sponsor, Contractor and applicable Agencies have been
provided with adequate copies of the executed Contract Manual to include the Agreement and
all addenda.
The Plans will be updated to include all addenda items issued during bidding as necessary and
adequate copies provided to the Contractor. Consultant will prepare the quantity sheets, field
book, testing sheets, construction report format, etc. for use by the RPR.
1.4 Construction Management
The Consultant and Sponsor agree that construction engineering services furnished shall be to
the extent necessary to determine compliance with plans and specifications, including necessary
general supervision of Resident Project Representative Services authorized by the Client.
Services shall include interpretation of the plans and specifications, review of pay applications,
explanation of bidding documents to contractor, review of field/change orders, and monitoring
of certified payroll reports.
1.5 Resident Project Representative Services
The Sponsor as part of this agreement authorizes Resident Engineering Services and the
Consultant agrees to provide a Resident Project Representative, materials acceptance testing,
and staking services in the execution of the Construction Engineering Services for the project
work. The Sponsor and Consultant agree that the Consultant may employ the Resident Project
Representative on other work during periods of temporary job shutdown when such services are
not required by this project. Normally, the Resident Project Representative will give intermittent
part-time service on this project when construction is in progress to include temporary
interruptions due to weather or mechanical failure.
For this Project Full -Time Resident Project Representative services will be provided. It is
anticipated the Project will be completed in 30 working days. This will involve two (2) trips by the
Project Manager, twenty-five (25) trips by the RPR, and two (2) trips by the electrical engineer.
Resident Project Representative Services shall be completed in accordance with the following:
Coordinate with Contractor regarding schedule, work progress, quality of work, and
notify contractor of equipment and methods which do not comply with the Contract
requirements. The Resident Project Representative shall notify the Sponsor if the
Contractor elects to continue the use of questioned equipment and methods.
Maintain daily records of the Contractor's progress and activities during the course of
construction, to include progress of all work. These records document work in
progress, quality and quantity of materials delivered, test locations and results,
instructions provided the Contractor, weather, equipment use, labor requirements,
safety problems, and changes required.
H:\HUTC\OT5129270\0_Airfie1d Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_Edge Lighting_Replacement_Cnst_Admin_Proposal_040423.docx
Bolton & Menk is : '
Name: HCD Runway 15/33 Edge Lighting System Replacement Project
Date: April 4, 2023
Page 3 of 5
• Evaluate and discuss potential Field Orders and Change Orders with the Contractor as
necessary.
• Evaluate possible material substitutions as requested by the Contractor.
• Prepare, process and distribute to Project Engineer weekly Construction Progress and
Inspection Reports (FAA Form 5370-1).
• Measure and compute as -built quantities of all materials incorporated in the work and
items of work completed and maintain an item record account.
• Prepare periodic Pay Requests for review by the Project Engineer and Contractor.
• Monitor the contractor's compliance with airport operations to include coordination
with airport manager, hangar owners and airport users and with the Construction
Safety Phasing Plan (CSPP).
• Attend and participate in construction progress meetings.
• Perform other services as reasonably required by the Client and as outlined in the
Contract Documents.
1.6 Final Inspection and Documentation
The Consultant will schedule and conduct a final inspection with the Sponsor, Contractor, MnDOT
and FAA representatives to determine whether the project has reached substantial completion
and the work is in accordance with the plans and specifications. The Consultant will document
items found to be deficient.
The Consultant will prepare a punch list correspondence including the deficient items and will
forward this correspondence to the Contractor requiring correction of the items and request a
schedule for completion. The Consultant will send a copy to the Sponsor and include a copy in
the Grant Closeout Report.
Once all the punch list items have been completed to the satisfaction of the Sponsor, State and
FAA, the Consultant will prepare a Certification of Construction Acceptance for the project. This
certification will also be included in the Grant Closeout Report. Assemble documentation for the
project closeout report once the project is complete. This will include gathering all construction
documentation, supplemental agreements (if applicable), weekly reports, pay requests, testing
result summaries, final certification documentation, and change orders in preparation for
closeout.
1.7 As -Built Plans
The project team will collaboratively assemble a set of as -built plans for the project. The as -built
plans will include field constructed conditions included as part of this Project including any field
surveying required to compute final quantities and the drawings will become record information.
H:\HUTC\0T5129270\0_Airfie1d Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_Edge Lighting_Replacement_Cnst_Admin_Proposal_040423.docx
Bolton & Menk is -I'- 11, .
Name: HCD Runway 15/33 Edge Lighting System Replacement Project
Date: April 4, 2023
Page 4 of 5
The Consultant shall provide Sponsor with two (2) sets of reproducible "Record Drawings" in both
digital and hardcopy format.
1.8 Airport Layout Plan Update
Consultant shall update the approved Airport Layout Plan (ALP) to depict as -built conditions and
submit to FAA for review and approval.
1.9 Project Closeout
Consultant shall prepare the FAA Project Financial Closeout Forms and Report and submit to the
Sponsor for submittal at the conclusion of the project.
CONSIDERATION:
The services described above in this proposal shall be completed on a LUMP SUM basis as follows:
• Task 1 Construction Administration $ 90,000.00
• TOTAL $ 90,000.00
The anticipated funding participation is as follows:
• Federal (90%): $ 81,000.00
• State (5%): $ 4,500.00
• Local (5%): $ 4,500.00
SCHEDULE:
We anticipate the work can be performed according to the following schedule.
• Construction: August — November 2023 (Contingent upon Federal Grant)
• Project Closeout: July 2024
H:\HUTC\0T5129270\0_Airfield Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_Edge Lighting_Replacement_Cnst_Admin_Proposal_040423.docx
Bolton& Menk is an r I.A. car. �•..--; rT -.yr-
Name: HCD Runway 15/33 Edge Lighting System Replacement Project
Date: April 4, 2023
Page 5 of 5
Bolton & Menk, Inc. puts a high priority on ensuring that our company's efforts are consistent with our
clients' needs. If you find this proposal acceptable, please return a signed and dated copy our proposal.
Sincerely,
Bolton & Menk, Inc.
I241-ftPW' "
Silas Parmar, P.E.
Aviation Project Manager
*************************************************************************************
Authorization and acceptance of this letter proposal.
City of Hutchinson, Minnesota
Mr. Gary Forcier - Mayor
Date
Mr. Matthew Jaunich -City Administrator Date
H:\HUTC\OT5129270\0_Airfield Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_Edge Lighting_Replacement_Cnst_Admin_Proposal_040423.docx
Bolton & Menk is an equal opportunity employer.
PROJECT FEE ESTIMATE
CLIENT:
City of Hutchinson, MN
DATE:
4/4/2023
PROJECT:
Hutchinson Municipal Airport (HCD) - Rwy 15/33 Edge Lighting (MIRL, MITL, SIGN) Replacement Project
PREPARED BY:
SP
Task
Task Description
Estimated Person Hours Required
Totals
Sr. Eng.
Sr. Eng.
Grad. Eng.
Eng. Tech.
Surveyor
Elec. Eng. -
BARR
Admin.
1
Construction Administration - Edge Lighting
1.1
Pre -Construction Meeting
0
4
0
1
0
4
6
18
1.2
Initial Construction Layout
0
0
0
0
8
0
0
8
1.3
Prepare Contract Manuals
0
0
0
0
0
0
"
1.4
Construction Management Services
4
24
8
0
0
16
8
60
1.5
Resident Project Representative Services
4
Number of Days
0
2
0
25
0
2
0
Hours Per Day
10
10
10
10
10
10
10
Total Hours
0
20
0
250
0
20
0
290
1.6
Final Inspection and Documentation
0
4
0
4
0
4
0
12
1.7
As -Built Plans
0
1
4
8
0
4
0
17
1.8
Airport Layout Plan Update
0
4
8
32
0
0
2
46
1.9
Project Closeout
0
2
8
0
0
0
8
18
Total Person Hours
4
59
28
298
8
48
28
473
Direct Labor Rate
$86.00
$76.00
$55.00
$47.00
$57.00
$62.00
$41.00
Total Direct Labor Cost
$344.00
$4,484.00
$1,540.00
$14,006.00
$456.00
$2,976.00
$1,139.19
$24,945.19
Overhead Rate 2.1373
$735.23
$9,583.65
$3,291.44
$29,935.02
$974.61
$6,360.60
$2,434.78
$53,315.34
Subtotal Labor Cost
$78,260.53
Direct Expenses
Total Expenses
$0.00
Fixed Fee 15%x Subtotal Labor Cost
$11,739.08
Total Project Fee
$90,000.00
H:\HUTC\OT5129270\0_Airfield Lighting Replacement Project\A_Project
Manage ment\2_Contracts\Contract\HCD_Edge_Lighting_Cnst_Admin_Fee_AnaIysis_040423.xlsx Page 1
HUTCHINSON CITY COUNCIL
Request for Board Action
2023 Airport Improvements - Lighting/NavAids improvements
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4Y11/2023
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The estimate for constructing lighting/NavAids improvements was $714,186. On March 22, there
were two bidders, with the low bid coming from Neo Electrical Solutions at $704,672 (-2%). The
other bid was $782,490 (+10%). As the project was being let, we learned that FAA would
prioritize MIRL, MITL, and signs, but not other components of the project, leading to establishing
two separate projects.
Considering the good bid received, Public Works staff recommends proceeding with the project,
The action items required to proceed include:
1) NavAids: Award Neo Electrical Solutions the bid for $292,955.75 for the project.
2) NavAids: Approve Bolton-Menk, Inc. Work Order #9, Construction admin for $45,000.
3) NavAids: Approve use of $18,372.79 from Miscellaneous Infrastructure Maintenance account
for City's 5% share
4) NavAids: Approve use of $180,718.18 from Miscellaneous Infrastructure Maintenance account
to be reimbursed to the account with future AIP entitlements receipts in 2025 and 2026.
BOARD ACTION REQUESTED:
Consideration to Award bid, approve BM Work Order #9
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 367,455.75
Total City Cost: $ 18,372.79 Funding Source: Misc Infrastructure Maint acct.
Remaining Cost: $ 349,082.96 Funding Source: Federal & state grants
u
/ W"
NowW"
HUTCHINSON
PUBLIC WORKS AND ENGINEERING
April 5, 2023
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
CC: Matt Jaunich, City Administrator
Mike Stifter, Public Works Director
Andy Reid, Finance Director
Subject: 2023 Airport Improvements — NavAids
In addition to the hangar construction that was approved using Bipartisan Infrastructure Law Airport
Infrastructure Grant funding, there was a Lighting and NavAids project prepared.
The project was to replace existing incandescent fixtures with LED fixtures, including:
Protect Components FAA priority
• Medium Intensity Runway Lights (MIRL) X
• Medium Intensity Taxiway Lights (MITL) X
• Taxiway Signage X
• Precision Approach Path Indicator system (PAPI)
• Runway End Identifier Lights (REIL)
• Beacon
• Windcone
During the engineering phase of the project, FAA indicated that they would not prioritize certain project
components, as indicated above. Since the project had already been bid with all components, the
project was split into two parts.
The engineer's estimate of project costs was $714,186. Two bidders responded. The low bid was from
Neo Electrical Solutions at $704,672 (approx. 2% below estimate). The other bid was $782,490 (approx.
10% above estimate).
Based on the limited bidding environment for this type of project, Public Works staff recommends
awarding the NavAids project to Neo Electrical Solutions.
The NavAids portion of the project that was not prioritized by FAA was for PAPI's, REIL's, the beacon and
windcone.
PAPI, REIL, Beacon, Windcone (Project Costs)
Project component
Total cost
FAA Cost
State Cost
City Cost
Design engineering
17,500.00
15,750.00
875..00
875.00
Construction engineering
40,000.00
36,000.00
2,000.00
2,000.00
Const (Neo Electrical Solutions)
292,955.75
263,660.18
14,974.79
14,974.79
FAA flight check
16,000.00
14,400.00
800.00
800.00
City Administration
1,000.00
900.00
50.00
50.00
Total Project
367,455.75
330,710.18
18,372.79
18,372.79
PAPI, REIL, Beacon, Windcone (Project Funding)
Project component
Total cost
FAA Cost
State Cost
City Cost
Total Project
367,455.75
330,710.18
18,372.79
18,372.79
2024 AIP entitlement funds
150,000.00
150,000.00
FAA Funding Deficit*
180,718.18
180,718.18
MnDOT participation (5%)
18,372.79
18,372.79
City (Misc Infra Maint)
18,372.79
18,372.79
Total Funding
367,455.75
330,710.18
18,372.79
18,372.79
* Future collections of entitlement funds would be used to offset the upfront costs of this project that are
taken from the City's Misc. Infrastructure Maintenance account.
Initial City costs would be
2025 AIP entitlement funds
2026 AIP entitlement funds
Total Funds
$180, 718.18
- 150,000.00
- 30,718.18
- 180,718.18
O & ENK
Real People. Real Solutions.
April 4, 2023
Mr. John Olson
Public Works Manager
City of Hutchinson
1400 Adams Street SE
Hutchinson, MN 55350
7533 Sunwood Drive NW
Suite 206
Ramsey, MN 55303-5119
Ph: (763) 433-2851
Fax: (763) 427-0833
Bolton-Menk.com
RE: Hutchinson Municipal Airport— Butler Field (HCD)
Airfield Lighting Replacement Project — NAVAIDS, Beacon, Windcone, Retro-Reflector Markers
BMI Work Order No.9
Proposal for Professional Services
Dear Mr. Olson,
Balton & Menk is pleased to submit our proposal for Construction Administration Services for the
Runway 15/33 NAVAIDS, Beacon, Windcone, and Taxiway A Retro-Reflector Marker Replacement
project at the Hutchinson Municipal Airport — Butler Field.
Our understanding of the project is the city desires to replace the existing PAPI's, REIL's, Beacon, and
Windcone to a new LED system. The Taxiway A retro-reflectors will be replaced with new ones.
This proposal shall include construction and grant administration services.
SCOPE OF SERVICES:
TASK 1 CONSTRUCTION ADMINISTRATION — NAVAIDS, Beacon, Windcone, Retro-Reflectors:
1.1 Initial Construction Layout
The Consultant shall layout all proposed pavement repair for the Contractor. This shall require
one trip to the Airport by the licensed surveyor.
1.2 Construction Management
The Consultant and Sponsor agree that construction engineering services furnished shall be to
the extent necessary to determine compliance with plans and specifications, including necessary
general supervision of Resident Project Representative Services authorized by the Client.
Services shall include interpretation of the plans and specifications, review of pay applications,
explanation of bidding documents to contractor, review of field/change orders, and monitoring
of certified payroll reports.
1.3 Resident Project Representative Services
The Sponsor as part of this agreement authorizes Resident Engineering Services and the
H:\HUTC\0T5129270\0_Airfield Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_NAVAIDS_Replacement_Cnst_Admin_Proposal_040423.docx
Bolton & Menk is - : '
Name: HCD Runway 15/33 NAVAIDS, Beacon, Windcone, Retro-Reflector Replacement Project
Date: April 4, 2023
Page 2 of 4
Consultant agrees to provide a Resident Project Representative, materials acceptance testing,
and staking services in the execution of the Construction Engineering Services for the project
work. The Sponsor and Consultant agree that the Consultant may employ the Resident Project
Representative on other work during periods of temporary job shutdown when such services are
not required by this project. Normally, the Resident Project Representative will give intermittent
part-time service on this project when construction is in progress to include temporary
interruptions due to weather or mechanical failure.
For this Project Full -Time Resident Project Representative services will be provided. It is
anticipated the Project will be completed in 10 working days. This will involve one (1) trip by the
Project Manager, five (5) trips by the RPR, and one (1) trip by the electrical engineer.
Resident Project Representative Services shall be completed in accordance with the following:
Coordinate with Contractor regarding schedule, work progress, quality of work, and
notify contractor of equipment and methods which do not comply with the Contract
requirements. The Resident Project Representative shall notify the Sponsor if the
Contractor elects to continue the use of questioned equipment and methods.
Maintain daily records of the Contractor's progress and activities during the course of
construction, to include progress of all work. These records document work in
progress, quality and quantity of materials delivered, test locations and results,
instructions provided the Contractor, weather, equipment use, labor requirements,
safety problems, and changes required.
• Evaluate and discuss potential Field Orders and Change Orders with the Contractor as
necessary.
• Evaluate possible material substitutions as requested by the Contractor.
• Prepare, process and distribute to Project Engineer weekly Construction Progress and
Inspection Reports (FAA Form 5370-1).
• Measure and compute as -built quantities of all materials incorporated in the work and
items of work completed and maintain an item record account.
• Prepare periodic Pay Requests for review by the Project Engineer and Contractor.
• Monitor the contractor's compliance with airport operations to include coordination
with airport manager, hangar owners and airport users and with the Construction
Safety Phasing Plan (CSPP).
• Attend and participate in construction progress meetings.
• Perform other services as reasonably required by the Client and as outlined in the
Contract Documents.
H:\HUTC\0T5129270\0_Airfie1d Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_NAVAIDS_Replacement_Cnst_Admin_Proposal_040423.doa
Bolton & Menk is ' : - :
Name: HCD Runway 15/33 NAVAIDS, Beacon, Windcone, Retro-Reflector Replacement Project
Date: April 4, 2023
Page 3 of 4
1.4 Final Inspection and Documentation
The Consultant will schedule and conduct a final inspection with the Sponsor, Contractor, MnDOT
and FAA representatives to determine whether the project has reached substantial completion
and the work is in accordance with the plans and specifications. The Consultant will document
items found to be deficient.
The Consultant will prepare a punch list correspondence including the deficient items and will
forward this correspondence to the Contractor requiring correction of the items and request a
schedule for completion. The Consultant will send a copy to the Sponsor and include a copy in
the Grant Closeout Report.
Once all the punch list items have been completed to the satisfaction of the Sponsor, State and
FAA, the Consultant will prepare a Certification of Construction Acceptance for the project. This
certification will also be included in the Grant Closeout Report. Assemble documentation for the
project closeout report once the project is complete. This will include gathering all construction
documentation, supplemental agreements (if applicable), weekly reports, pay requests, testing
result summaries, final certification documentation, and change orders in preparation for
closeout.
1.5 FAA AGIS Safety -Critical Project
Table 4.1.3 Safety Critical Data of FAA Advisory Circular 150/5300-18B, General Guidance and
Specifications for Submission of Aeronautical Surveys to NGS, identifies safety critical data which
is required to be submitted to the FAA. Navaids and Visual Aids are included in the table. For
this project, safety critical data for the PAPIs, REI Ls, and Beacon will be uploaded onto the FAA
Airport Data and Information (ADIP) portal. An ESRI shape file will be provided for each Navaid
and Visual Aid and uploaded onto the ADIP portal. This task shall include two (2) site visits by a
licensed surveyor to collect as -built data for all safety critical data.
1.6 As -Built Plans
The project team will collaboratively assemble a set of as -built plans for the project. The as -built
plans will include field constructed conditions included as part of this Project including any field
surveying required to compute final quantities and the drawings will become record information.
The Consultant shall provide Sponsor with two (2) sets of reproducible "Record Drawings" in both
digital and hardcopy format.
1.7 Project Closeout
Consultant shall prepare the FAA Project Financial Closeout Forms and Report and submit to the
Sponsor for submittal at the conclusion of the project.
H:\HUTC\0T5129270\0_Airfie1d Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_NAVAIDS_Replacement_Cnst_Admin_Proposal_040423.doa
Bolton & Menk is an r ... r. ..- :; rT-
-.yr
Name: HCD Runway 15/33 NAVAIDS, Beacon, Windcone, Retro-Reflector Replacement Project
Date: April 4, 2023
Page 4 of 4
CONSIDERATION:
The services described above in this proposal shall be completed on a LUMP SUM basis as follows:
• Task 1 Construction Administration $ 45,000.00
• TOTAL $ 45,000.00
The anticipated funding participation is as follows:
• Federal (90%): $ 40,500.00
• State (5%): $ 2,250.00
• Local (5%): $ 2,250.00
We anticipate the work can be performed according to the following schedule.
• Construction: August — November 2023 (Contingent upon Federal Grant)
• Project Closeout: December 2024
Balton & Menk, Inc. puts a high priority on ensuring that our company's efforts are consistent with our
clients' needs. If you find this proposal acceptable, please return a signed and dated copy our proposal.
Sincerely,
Bolton & Menk, Inc.
-241-ftP610I "
Silas Parmar, P.E.
Aviation Project Manager
*************************************************************************************
Authorization and acceptance of this letter proposal.
City of Hutchinson, Minnesota
Mr. Gary Forcier - Mayor
Date
Mr. Matthew Jaunich - City Administrator Date
H:\HUTC\0T5129270\0_Airfie1d Lighting Replacement Project\A_Project Management\2_Contracts\Contract\HCD_NAVAIDS_Replacement_Cnst_Admin_Proposal_040423.doa
Bolton & Menk is an r ;..a r. r ..- -; r T.. -.yr
PROJECT FEE ESTIMATE
CLIENT:
City of Hutchinson, MN
DATE:
4/4/2023
PROJECT:
Hutchinson Municipal Airport (HCD) - NAVAIDS, Beacon, Windcone, Retro-Reflectors Replacement Project
PREPARED BY:
SP
Task
Task Description
Estimated Person Hours Required
Totals
Sr. Eng.
Sr. Eng.
Grad. Eng.
Eng. Tech.
Surveyor
Elec. Eng. -
BARR
Admin.
1
Construction Administration - NAVAIDS
1.1
Initial Construction Layout
0
0
0
0
8
0
0
8
1.2
Construction Management Services
2
16
8
0
0
8
4
38
1.3
Resident Project Representative Services
0
Number of Days
0
1
0
5
0
1
0
Hours Per Day
10
10
10
10
10
10
10
Total Hours
0
10
0
50
0
10
0
70
1.4
Final Inspection and Documentation
0
4
0
S
0
4
0
12
1.5
FAA AGIS Safety -Critical Project
0
4
8
16
24
0
4
56
1.6
As -Built Plans
0
1
4
3
0
4
5
22
1.7
Project Closeout
0
2
8
0
0
0
8
18
Total Person Hours
2
37
28
78
32
26
20.645
206
Direct Labor Rate
$86.00
$76.00
$55.00
$47.00
$57.00
$62.00
$41.00
Total Direct Labor Cost
$172.00
$2,812.00
$1,540.00
$3,666.00
$1,824.00
$1,612.00
$846.45
$12,472.45
Overhead Rate 2.1373
$367.62
$6,010.09
$3,291.44
$7,835.34
$3,898.44
$3,445.33
$1,809.11
$26,657.36
Subtotal Labor Cost
$39,129.80
Direct Expenses
Total Expenses
$0.00
Fixed Fee 15%x Subtotal Labor Cost
$5,869.47
Total Project Fee
$45,000.00
H:\HUTC\OT5129270\0_Airfield Lighting Replacement Project\A_Project
Manage ment\2_Contracts\Contract\HCD_NAVAIDS_Cnst_Admin_Fee_AnaIysis_040423.xlsx Page 1
Miscellaneous Infrastructure Maintenance Fund 04/05/23
Capital Projects Fund
2015 2016 2017 2018 2019 2020 2021
2022
2023
Chales Machine Works
FX208 Vac Excavator 23,699.14 23,699.14
23,699.14
Hanson & Vasek Const
Concrete prep for Century Ave mill -overlay 15,325.00 15,325.00
15,325.00
Bergen Inc
Trail repairs - SGR & School -Dale 13,275.0013,275.00
13,275.00
Bergen Inc
2022 Replay program 124,288.11124,288.11
124,288.11
Ziegler Inc
Sullair 185 CFM Compressor 23,900.00 23,900.00
23,900.00
Fund 2020 Const Fund
Cash deficit 60,493.7660,493.76
60,493.76
Trail repairs
Install ped-activated crossing light @ Century/Sunset
19,500.00
Alleys
Complete alley apron construction, rep[ damaged aprons
15,000.00
Retaining walls
Cehmicals for clearing retaining walls
7,000.00
Airport
2 ea. large hangars (55x52x16) - City share 10%
75,300.00
Airport
Lighting project (upfront FAA deficit)
180,718.00
Airport
Lighting project (local match 5%)
18,372.79
General maintenance
DB225 blast pot, extra hose, media, inhibitor (misc. tools trailer)
11,500.00
Pavement preservation
Biorestor computerized spray equipment
20,610.00
Pavement preservation
Biorestor -4 ea. totes
49,920.00
Maintenance overlays
2nd Ave SW (Dale St SW to Lynn Rd SW)
100,500.00
Maintenance overlays
2nd Ave SW (Lynn Rd SW to Glen St SW)
69,000.00
Maintenance overlays
Dale St SW (Century Ave SW to South Grade Rd SW)
80,000.00
Maintenance overlays
Dale St SW (Roberts Rd SW to 2nd Ave SW)
116,500.00
Maintenance overlays
Market St SW (Denver Ave SW to Century Ave SW)
79,000.00
EXPENDITURES
200,977.63 487,566.70 271,486.21 299,259.19 201,559.24 416,676.06 374,224.12
260,981.01
842,920.79
ANNUAL REVENUES
375,000.00 375,000.00 375,000.00 375,000.00 375,000.00 400,000.00 400,000.00
400,000.00
400,000.00
NET REVENUE
174,022.37 (112,566.70) 103,513.79 75,740.81 173,440.76 (16,676.06) 25,775.88
139,018.99
(442,920.79)
BEGINNING BALANCE
- 174,022.37 61,455.67 164,969.46 240,710.27 414,151.03 397,474.97
423,250.85
562,269.84
ENDING BALANCE
174,022.37 61,455.67 164,969.46 240,710.27 414,151.03 397,474.97 423,250.85
562,269.94
119,349.05
'
HUTCHINSON CITY COUNCIL
Request for Board Action
Approval of Labor Agreement with LELS
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 4111/2023
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The current union agreement with our Sergeant's Union (LELS) expired on December 31, 2022.
After a negotiation and mediation session, the Union agreed to the attached updated Labor
Agreement, which is a 3-year contract with wage reopeners in 2024 and 2025.
The agreement is similar to wage increases that non -union employees received except for the
fact that it includes a $0.75 per hour adjustment to eligible employees who received an
Outstanding Performance review, an Exceeds Expectations Review, or a Solid Performer review
in 2023. (Our Officer's Union received a $0.50 increase) The negotiating committee felt this was
appropriate based off of market data provided during mediation.
Additional changes to the contract include the following: Adding Juneteenth as a holiday in
2024; adding that the Sergeant assigned to the investigive functions will receive an additional
$200 month for additional duties; moving the shift differential time up from 6 p.m. to 5 p.m.; and
providing for 3 days of paid bereavement leave.
The negotiating committee, which includes council member Tim Burley and Mayor Forcier, are
recommending that the council approve this Labor Agreement.
BOARD ACTION REQUESTED:
Approval of Labor Agreement with LELS
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Yes 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
LABOR AGREEMENT
BETWEEN
City of Hutchinson MN
mn
LE s(LaborLaw Enforcement
Services, Inc.
REPRESENTING;
Hutchinson PD Sergeants
LOCAL # 458
TABLE OF CONTENTS
Article 1
Purpose of Agreement............................................................................................. 1
Article2
Recognition.............................................................................................................
1
Article3
Definitions...............................................................................................................
1
Article4
No Strike................................................................................................ .................
2
Article 5
Employer Authority.................................................................. ......
........................
2
Article6
Union Security........................................................................................................
2
Article 7
Employee Rights — Grievance Procedure...............................................................
3
Article8
Savings Clause........................................................................................................
5
Article9
Seniority................................................................................................ ..............
5
Article10
Discipline................................................................................................................
6
Article 11
Work Schedules and Overtime...............................................................................
7
Article 12
Court Time...................................................................... ...
.....................................
8
Article13
Insurance.................................................................................................................
8
Article14
Uniforms.................................................................................................................
9
Article15
Injury on Duty.........................................................................................................
9
Article16
Holidays..................................................................................................................
9
Article17
Vacations.................................................................................................................
9
Article 18
Sick Leave/Bereavement....................................................................................... to
Article19
Wages....................................................................................................................
10
Article20
Waiver...................................................................................................................
11
Article21
Duration...............................................................................................................11
7
ARTICLE 1. PURPOSE OF AGREEMENT
This Agreement is entered into between the City of Hutchinson, hereinafter called the Employer,
and the Law Enforcement Labor Services, Inc, Local #458 hereinafter called the Union, and
collectively, the Parties. It is the intent and purpose of this Agreement to:
1.1 Assure sound and mutually beneficial working and economic relations between the Parties
hereto;
1.2 Establish procedures for the resolution of disputes concerning this Agreement's
interpretation and/or application; and
1.3 Place in written form the Parties' agreement upon terms and conditions of employment for
the duration of this Agreement.
ARTICLE 2. RECOGNITION
2.1 The Employer recognizes the Union as the exclusive representative under Minn. Stat.
§ 179A.12, subd. 10, of a bargaining unit certified by the Bureau of Mediation Services on
May 5, 2020, BMS Case No. 20PCE2369, and described as:
All licensed essential employees within the rank of Sergeant employed by
the City of Hutchinson Police Department, Hutchinson, Minnesota, who are
public employees within the meaning of Minn. Stat. § 179A.03, subd. 14,
excluding confidential employees, and all other employees of the
Hutchinson Police Department.
2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion
of a new or modified job class, the issue shall be submitted to the Bureau of Mediation
Services for determination.
ARTICLE 3. DEFINITIONS
3.1 Union: Law Enforcement Labor Services, Local #458
3.2 Union Member: A member of the Law Enforcement Labor Services, Local #458
3.3 Employee: A member of the exclusively recognized bargaining unit.
3.4 Department: The Hutchinson Police Department.
3.5 Employer: The City of Hutchinson.
3.6 Chief: The Chief of the Hutchinson Police Department.
3.7 Union Officer: Officer elected or appointed by Law Enforcement Labor Services, Local
#458.
3.8 Overtime: Work performed at the express authorization of the Employer in excess of forty
(40) hours per work week.
3.9 Scheduled Shift: A consecutive work period including rest breaks and a lunch break,
3.10 Rest Break: Periods during the scheduled shift during which the employee remains on
continual duty and is responsible for assigned duties,
3.11 Lunch Break: A period during the scheduled shift during which the employee remains on
continual duty and is responsible for assigned duties.
3.12 Strike: Concerted action in failing to report for duty, the willful absence from one's
position, the stoppage of work, slowdown, or abstinence in whole or in part from the full,
faithful and proper performance of the duties of employment for the purposes ofinducing,
influencing or coercing a change in the conditions or compensation or the rights, privileges
or obligations of employment.
ARTICLE 4. NO STRIKE
4.1 The Union and employees covered by this Agreement agree that during the life of this
Agreement they will not cause, encourage, participate in or support any strike, slow -down
or other interruption of or interference with the normal functions of the Employer.
4.2 An employee who engages in the conduct prohibited in Article 4.1 shall be deemed to have
engaged in an illegal strike. Any employee who engages in an illegal strike shall be subject
to disciplinary action up to and including discharge.
ARTICLE 5. EMPLOYER AUTHORITY
5.1 The Employer retains the full and unrestricted right to operate and manage all employee,
facilities, and equipment; to establish functions and programs; to set and amend budgets; to
determine the utilization of technology; to establish and modify the organizational structure;
to select, direct and determine the number of personnel; to establish work schedules and to
perform any inherent managerial function not specifically limited by this Agreement.
5.2 Any term and condition of employment not specifically established or modified by this
Agreement shall remain solely within the discretion of the Employer to modify, establish or
eliminate.
ARTICLE 6. UNION SECURITY
6.1 The Employer shall deduct frorn the wages of an employee who authorizes such a deduction
in writing an amount sufficient to provide the payment of dues established by the Union.
Such monies shall be remitted as directed by the Union.
62 Each month the Employer will send to the Union office a written list of names of current
bargaining unit members and the amount of dues withheld, and a notice of new employees
2
and those exiting the unit.
6.3 The Union may designate no more than two (2) members of the bargaining unit to act as
steward(s) and/or alternate steward(s) and shall inform the Employer in writing of such
choice and changes in the position of steward and/or alternate. Those designated as steward
and/or alternate will be allowed time off scheduled duty to participate in negotiations with
the Employer without loss of pay.
6.4 The Employer shall snake space available on the Employer bulletin board for posting Union
notice(s) and announcement(s).
6.5 The Union agrees to indemnify and hold the Employer harmless against any and all claims,
suits, orders, or judgments brought or issued against the Employer as a result of any action
taken or not taken by the Employer under the provisions of this Article.
ARTICLE 7. EMPLOYEE RIGHTS — GRIEVANCE PROCEDURE
7.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the
interpretation or application of the specific terms and conditions of this Agreement.
7.2 Union Representatives. The Employer will recognize representatives designated by the
Union as the grievance representative(s) of the bargaining unit having the duties and
responsibilities established by this Article. The Union shall notify the Employer in writing
of the names of such Union representatives and of their successors when so designated.
7.3 Processing of a Grievance. It is recognized and accepted by the Union that the processing
of grievances as hereinafter provided is limited by the job duties and responsibilities of the
employees and shall, therefore, be accomplished during normal working hours only when
consistent with such employee's duties and responsibilities. The aggrieved employee and
Union representative(s) shall be allowed a reasonable amount of time without loss in pay
when a grievance is investigated and presented to the Employer during normal working
hours provided that the employee and the Union representative(s) have notified and
received the approval of the designated supervisor who has determined that such absence
is reasonable and would not be detrimental to the work programs of the Employer.
7.4 Procedure. Grievances, as defined in SectionT 1, shall be resolved in conformance with the
following procedure:
Step 1. An employee claiming a violation concerning the interpretation or application of
this Agreement shall, within twenty-one (21) calendar days after such alleged violation has
occurred, present personally or through a Union representative such grievance in writingto
the employee's supervisor as designated by the Employer. The employee's supervisor will
meet with the employee to discuss the grievance and give a written answer to such Step 1
grievance within twenty-one (21) calendar days after the meeting. A grievance not resolved
in Step 1 and appealed to Step 2 shall be placed in writing by the Union setting forth the
nature of the grievance, the facts on which it is based, the provision or provisions of the
Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within
ten (10) calendar days after the supervisor's final answer in Step 1. Any grievance not
appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered
waived.
Step 2. If appealed, the written grievance shall be presented by the Union to the Police
Chief, and a meeting shall be scheduled as soon as practicable between the Police Chief,
the aggrieved employee and the Union to discuss the grievance. The Police Chief shall
give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after
the Step 2 meeting. A grievance not resolved in Step 2 may be appealed to Step 3 within
ten (10) calendar days following the Police Chiefs final Step 2 answer. Any grievance not
appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered
waived.
Step 3. If appealed, the written grievance shall be presented by the Union to the City
Administrator, and a meeting shall be scheduled as soon as practicable between the City
Administrator, the aggrieved employee and the Union to discuss the grievance. The City
Administrator shall give the Union the Employer's answer in writing within ten (10)
calendar days after the Step 3 meeting. A grievance not resolved in Step 3 may be appealed
to Step 4 within ten (10) calendar days following the City Administrator's final answer in
Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10)
calendar days shall be considered waived.
Step 4. If the grievance is not resolved in Step 3 and the Union wishes to appeal the
grievance, the Union shall, within ten (10) calendar days after receipt of the City
Administrator's final answer is Step 3, petition the Bureau of Mediation Services (BMS)
for the sole purpose of attempting to resolve the grievance in mediation. If no settlement
is reached within twenty-one (21) calendar days following mediation, the Union may
appeal to Step 5.
Step 5. A grievance unresolved in Step 4 and appealed to Step 5 by the Union shall be
submitted to arbitration subject to the provisions of the Public Employment Labor
Relations Act of 1971 as amended. The selection of an arbitrator shall be made in
accordance with the "Rules Governing the Arbitration of Grievances" as established by the
Bureau of Mediation Services. However, a grievance arbitration for written disciplinary
action, discharge or termination shall include the arbitrator selection procedures established
in Minnesota Statute 626.892.
7.5 Arbitrator's Authority
A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or
subtract from the terms and conditions of this Agreement. The arbitrator shall
consider and decide only the specific issue(s) submitted in writing by the Employer
and the Union and shall have no authority to make a decision on any other issue not
so submitted.
B. The arbitrator shall be without power to make decisions contrary to, or inconsistent
with, or modifying or varying in any way the application of laws, rules, or
regulations having the force and effect of law. The arbitrator's decision shall be
submitted in writing within thirty (30) days following close of the hearing or the
4
parties agree to an extension. The decision shall be binding on both the Employer and
the Union and shall be based solely on the arbitrator's interpretation or application of the
express tenns of this Agreement and to the facts of the grievance presented.
C. The fees and expenses for the arbitrator's services and proceedings shall be borne
equally by the Employer and the Union provided that each party shall be
responsible for compensating its own representative and witnesses. If either party
desires a verbatim record of the proceeding, it may cause such a record to be made,
providing it pays for the record and the cost in providing to the other party. If both
parties desire a verbatim record of the proceedings, the cost shall be shared equally.
7.6 Waiver. If a grievance is not presented within the time limits set forth above, it shall be
considered "waived." If a grievance is not appealed to the next step within the specified
time limit or any agreed extension thereof, it shall be considered settled on the basis of the
Employer's last answer. If the Employer does not answer a grievance or an appeal thereof,
within the specified time limits, the Union may elect to treat the grievance as denied at that
step and immediately appeal the grievance to the next step. The time limit in each step may
be extended by mutual written agreement of the Employer and the Union.
7.7 Choice of Remedy. If, as a result of Step 4, the grievance remains unresolved, and if the
grievance involves the suspension, demotion or discharge of an employee who has
completed the required probationary period, the grievance may be appealed either to Step 5
of Article 7 or a procedure such as Civil Service, Veterans Preference or fair employment.
If appealed to any procedure other than Step 5 of Article 7, the grievance is not subject to
the arbitration procedure as provided in Step 5 of Article 7. An employee pursuing a
statutory remedy under the jurisdiction of the EEOC is not precluded from also pursuing
an appeal under this grievance procedure.
ARTICLE 8. SAVINGS CLAUSE
This Agreement is subject to the laws of the United States, the State of Minnesota, and the City of
Hutchinson. In the event any provision of this Agreement is declared to be contrary to law by a
court or state or federal administrative agency of competent jurisdiction from whose final judgment
or decree no appeal has been taken within the time provided, such provision shall be voided. All
other provisions of this Agreement shall continue in full force and effect. The voided provision
may be renegotiated at the written request of either party.
ARTICLE 9. SENIORITY
9.1 PROBATIONARY PERIOD: All original appointments shall be probationary and subject
to a probationary period of 2,080 hours after appointment. Any extended leave periods will
extend the probationary period by the amount of the leave. During the probationary period,
the City may at its sole discretion terminate an employee whose performance does not meet
the required work standards. Such terminations are not subject to the grievance procedure.
9.2 PROMOTIONAL TRIAL PERIOD: All promotional appointments shall be probationary
and subject to a trial period of 1,040 hours. Any extended leave periods will extend the trial
period by the amount of the leave. During the trial period, the City may at its sole discretion
demote an employee whose performance does not meet the required work standards. Such
demotions are not subject to the grievance procedure.
9.3 SENIORITY: Seniority shall be determined by the employee's total length of employment
with the police department and posted in an appropriate location. Classification seniority is
determined by date of promotion.
9.4 Layoff shall be by classification within the department in inverse order of classification
seniority. However, an employee about to be laid off shall have the right to bump (displace)
the least senior employee in the applicable police officer's unit, provided the Employer
determines the employee exercising bumping rights has previously held the position and is
adequately qualified to perform the duties of the classification into which s/he is moving and
s/he has greater seniority than the bumped employee.
ARTICLE 10. DISCIPLINE
10.1 The Employer will discipline employees who have completed the required probationary
period in Article 9.1 for just cause only. Discipline will be in one or more of the following
forms:
a. Oral reprimand;
b. Written reprimand;
C. Suspension;
d. Demotion; or
e. Discharge.
10.2 A written reprunand, suspension, demotion or discharge of an employee may be appealed
through the grievance procedure as contained in Article 7 of this Agreement, subject to the
limitations set forth in Article 7.7, Choice of Remedy.
10.3 Oral reprimands will not be placed in an employee's personnel file and the Police
Department Administration will document only the date, the existence of the oral
reprimand, and brief subject of the oral reprimand. Written reprimands, suspensions,
demotions, and discharges will be in written form.
10.4 Written reprimands, notices of suspension, notices of demotion, and notices of discharge
which are to become part of an employee's personnel file shall be read and acknowledged
by signature of the employee. The employee and the Union will receive a copy of such
reprimand and/or notices.
10.5 Employees may examine their own individual personnel files at reasonable times under the
direct supervision of the Employer.
10.6 An employee who is questioned by the Employer about a matter the employee reasonably
believes may lead to his/her discipline shall have the right to request Union representation.
10.7 Grievances relating to this Article shall be initiated by the Union at Step 2 of the grievance
procedure under Article 7.
6
ARTICLE 11. WORK SCHEDULES AND OVERTIME
11.1 The Employer is the sole authority in establishing work schedules.
11.2 This Article shall not be construed to provide a guarantee of the minimum or maximum
number of hours of work per day or per week.
11.3 Employees shall receive overtime compensation at the rate of one and one-half (1-1/2)
times their regular rate of pay for all hours worked in excess of forty (40) hours in a
seven (7) day work period. The Employer may modify an employee's work schedule
during the week to provide offsetting time off for time worked over a shift or to
minimize overtime but in a manner that considers work requirements, the employee's
preference, and safety. Paid sick leave is included as "hours worked" for purposes of
calculating overtime.
If an employee has pre -approved vacation on the schedule and the employee is called
out for an emergency, the employee may reduce their vacation usage by the equivalent
amount or the call out time shall be paid at time and one-half (1-1/2).
11.4 All employees are required to work overtime as requested by their supervisors as a
condition of continued employment. Refusal to work overtime may result in
disciplinary action. Supervisors will make reasonable efforts to balance the personal
needs of their employees when assigning overtime work.
11.5 Overtime will be calculated to the nearest fifteen (15) minutes.
11.6 Employees must receive prior authorization from the Employer's designated
representative before working any overtime, except in cases of emergency or required
duty related extension of shift.
11.7 Employees shall be permitted the option of banking overtime hours up to a maximum
of 80 hours, rather than receiving overtime pay, at the discretion of the department
head. Compensatory time must be used no more than twelve (12) months from the time
it is earned. Employees shall give advance notice to the department head of desired
dates for use of compensatory time and the department head shall determine whether
requested dates allow for reasonable scheduling of work within the department.
Compensatory time may be used to bring total paid hours only up to 40 in a week.
Employees shall be permitted to use earned time off and compensatory time in
combination with vacation time subject to the discretionary approval of the City
Administrator.
11.8 Neither the base rate nor overtime pay shall be pyramided, compounded, or paid twice
for the same hours worked under any provision of this Agreement.
11.9 If a special event is cancelled within 24 hours of the event start time, the employee
7
shall be given the option of working the hours for which the employee was scheduled
to work the special event overtime.
11.10 The Sergeant assigned to the investigative function will receive an additional $200.00
per month. This provision shall sunset December 31, 2025.
11.11 A shift differential of $1.00 per hour shall be paid for all hours wprked between 5:00
p.m. and 4:00 a.m. and all hours held over on that shift.
ARTICLE 12. COURT TIME
Employees who are required to testify in court related to their work during off -duty hours shall
receive a minimum of two (2) hours pay at one and one-half times their base rate. This Article
does not apply to an extension or early report to a regularly scheduled shift. If the employee is
required to meet with the prosecuting attorney, the employee will receive pay at straight time
provided the employee can adjust their shift. Employees shall be paid the two (2) hour minimum
set forth herein if court is cancelled after 5:00 p.m. on the day before an employee is required to
testify in court during off duty hours.
ARTICLE 13. INSURANCE
13.1 Health Insurance: For the duration of this Agreement, the Employer shall contribute the
same amount as that contributed for the City's non -union employees toward a health
insurance plan for eligible employees and their dependents. The Employer will meet and
discuss any reduction in the aggregate value of benefits with the Union prior to
implementing the change.
13.2 In the event the health insurance provisions of this Agreement fail to meet the requirements
of the Affordable Care Act and its related regulations or cause the Employer to be subject
to a penalty, tax or fine, the Union and the Employer will meet immediately to bargain over
alternative provisions so as to comply with the Act and avoid any penalties, taxes or fines
for the Employer.
13.3 Dental Insurance. For the duration of this Agreement, the Employer shall contribute the
same amount as that contributed for the City's non -union employees toward a dental
insurance plan for eligible employees and their dependents.
13.4 Life Insurance. The Employer will pay the full premium for life insurance coverage
equivalent to one time the employee's annual pay up to a $50,000 maximum.
13.5 Long -tern Disability Insurance. The Employer will pay the full premium for the long- term
disability insurance coverage for each employee. The cost of the premium is imputed as
income to the employee and taxed accordingly.
ARTICLE 14. UNIFORMS
The Employer will provide approved uniform items at no cost to employees. In accordance with
established procedures, the Employer will replace uniforms/equipment that has been worn out
through normal use or damaged in the line of duty.
The Employer shall provide employees with a $350.00 uniform allowance for 2022. Said uniform
allowance shall sunset effective December 31, 2022.
ARTICLE 15. INJURY ON DUTY
Worker's compensation lost wages benefits are paid at two-thirds (2/3) of the employee's regular
gross weekly wages on the date of the injury. The employee may use accrued sick leave, vacation
leave, or compensatory time to make up the difference between the lost wage payment and regular
gross wage as of the date of the injury. The total of the worker's compensation and anyadditionaI
payment may not be greater than the employee's gross weekly wage at the time of the injury. The
additional payment is not treated as taxable income for the employee, nor is the payment eligible
for PERA contributions.
ARTICLE 16. HOLIDAYS
16.1 The following calendar days, and such other days as the council may fix, are paid eight (8)
hour holidays for full-time employees. When a holiday falls on a Sunday, the following day
is a holiday. When it falls on a Saturday, the preceding day is a holiday.
1. New Year's Day 7. Veterans' Day
2. Martin Luther Icing Day 8. Thanksgiving Day
3. President's Day 9. Thanksgiving Friday
4. Memorial Day 10. Christmas Day
5. Independence Day 11.4-hour Individual Floating Holiday
6. Labor Day
Juneteenth will be a holiday effective in 2024.
16.2 Employees assigned to nonrotating shifts who are scheduled to work on an observed
holiday as set out in 16.1 shall be paid at a premium rate of one and one-half times (1 '/z )
their base rate for hours worked on the holiday and shall receive 8 hours of holiday
pay. Nonrotating Employees assigned to work on an actual holiday that falls on a Saturday
or Sunday will receive premium pay of one and one-half times (1 ''/Z) their base rate for all
hours worked on the actual holiday. The holiday premium rate will not be compounded
or pyramided with the overtime rate set out in Article 11 of this agreement.
16.3 Employees assigned to rotating shifts shall be paid at a premium rate of one and one-half
times (1 '/2 ) their base rate for hours worked on the holiday and shall receive 84 hours extra
pay per year in lieu of holidays, with payment made in December. In 2024, and each year
thereafter employees shall receive 92 hours extra pay in lieu of holidays, with payment
made in December. If the actual holiday falls on a Saturday or Sunday, the premium rate
of one and one-half times (1 %2 ) base pay applies only to the hours worked on the actual
holiday and not the observed. This payment shall be prorated for employees who are
employed less than a full calendar year. If City offices are closed on Christmas Eve and
non -union employees are provided with 4 hours of pay, then Sergeants shall receive an
addition of 4 hours pay with payment made in December.
ARTICLE 17. VACATIONS
17.1 Vacation leave benefits shall be provided in accordance with the Vacation Leave with Pay
policy set forth in the City Employee Handbook — Personnel Policy in effect as of August
2016.
17.1,1 Upon hire, vacation shall accrue each pay period at a rate of 80 hours per year, After
three months of continuous service, vacation leave may be used as it is earned, subject to
approval by the employee's supervisor,
17.1.2 After completion of seven years of continuous service, an additional lump sum of 40 hours
vacation shall be granted. Vacation then accrues at the rate of 120 hours per year.
17.1.3 After completion of twelve years of continuous service, an additional lump sum of 40
hours vacation shall be granted. Vacation then accrues at the rate of 160 hours per year
ARTICLE 18. SICK LEAVE/BEREAVEMENT
18.1 Sick leave and Bereavement leave shall be provided in accordance with the Sick/Bereavement
Leave policy set forth in the City Employee Handbook — Personnel Policy in effect as of
August 2016.
18.2 Sick leave shall accrue at eight hours per month, up to a maximum of 720 hours,
18.2.1 After the accumulation of 720 hours of sick leave, a payout of one-third of the amount
of sick leave over 720 hours will be made annually on or about February 1. No further
payment of sick leave will be made on termination or separation of employment.
18.2.2 On qualified retirement or upon death before retirement, a payout of one-third of the
amount of sick leave over 240 hours will be made.
18.3 A maximum of three (3) days paid bereavement leave may be allowed when necessary in the
case of death in the legally recognized immediate family. Paid bereavement leave is excluded
from "hours worked" for purposes of calculating overtime.
18.3.1 Immediate family is defined as husband, wife, son, stepson, son-in-law, daughter,
stepdaughter, daughter-in-law, grandchild, father, mother, sister, brother, father-in-
law, mother-in-law, grandfather, or grandmother,
ARTICLE 19. WAGES
For the term of this Agreement, compensation will be administered in accordance with the City of
Hutchinson Compensation Plan. If the City plans to modify the Merit Increase Guide for Open Salary
Ranges, the City will meet and confer with the Union. There shall be a 4.0% adjustment to the Pay
Grid effective the first day of the first pay period following January 1, 2023. Following the
merit/performance increases for eligible employees on March 5, 2023, there shall be a $0.75 per hour
adjustment to eligible employees' wage rate who received an Outstanding Performer, Exceeds
Expectations or Solid Performer performance rating. The parties agree to reopen the Wage Article
10
for negotiations regarding adjustments to the Pay Grid for 2024 and 2025. Employees who terminate
employment prior to the date this Agreement is ratified by both parties shall not be eligible for
retroactive wage increases provided in accordance with this Article. All employees to be eligible for
all increases regardless of whether discipline has been imposed.
Employer will reimburse employee for POST licensing fee.
ARTICLE 20. WAIVER
21.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations
regarding terms and conditions of employment, to the extent inconsistent with the provisions
of this Agreement, are hereby superseded.
21.2 The parties mutually acknowledge that during the negotiations which resulted in this
Agreement, each had the unlimited right and opportunity to make demands and proposals
with respect to any terms or conditions of employment not removed by law from bargaining.
All agreements and understandings arrived at by the parties are set forth in writing in this
Agreement for the stipulated duration of this Agreement. The parties mutually acknowledge
that during the negotiations which resulted in this Agreement, each had the unlimited right
and opportunity to make demands and proposals with respect to any terms or conditions of
employment not removed by law from bargaining. The Employer and the Union for the
duration of this agreement agree that the other party shall not be obligated to meet and
negotiate over any term and condition of employment whether addressed or not addressed
in this Agreement, unless mutually agreed to by the parties.
ARTICLE 21. DURATION
This Agreement shall be effective as of January 1, 2023, except as herein noted, and shall remain
in full force and effect until December 31, 2025.
In witness whereof, the parties hereto have executed this Agreement on the day of ,
2023.
CITY OF HUTCHINSON LAW ENFORCEMENT LABOR SERVICES, INC.
k?))'A -"
II
cR HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Set Workshop Meeting for 4 p.m. on April 25 to Review Housing Study
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 4/11/2023
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑]
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No 0
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The 2022 Housing Study is complete and staff would like to set aside a time for the Council to
receive the report and hear a presentation on the results of the report. This would be a joint
workshop meeting with the HRA. Matt Mullins from Maxfield would be at the meeting to give the
report.
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting for 4 p.m. on April 25
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
Library Board Meeting
February 27, 2023
Members Present: Sue Griep, Margaret Hoffman, Kay Hultgren, Julie Lofdahl, Carolyn Ulrich,
Dianne Wanzek, and Katy Hiltner, Ex-officio.
Excused/Absent: Tim Burley
Carolyn called the meeting to order at 4:30.
Minutes from the January 23, 2022, meeting were reviewed and approved.
Old Business:
1. February Tea Program: Due to inclement weather, the February 15, Tea Program
was rescheduled for Wednesday, March 15, at 2 p.m.
2. 2023 One Book, One Community Programs: Twenty-four people attended the
group discussion at the Hutchinson Center for the Arts, on Sunday, February 26. On Saturday,
March 25. Megan Schnitker, proprietor of Lakota Made, a store in Mankato, will present the
program "Bringing Nature Back to People", 2:00 p.m., at the McLeod History Museum
3. Winter Reading 2023: The challenges have been very popular. The current "Blind
Date with a Book" had 142 check-outs, so far. Katy praised library staff for their helpfulness
with online promotions, book selections, etc.
New Business:
1. Library Computer Updates: The library's new computers have been installed with
all updates made. Katy needs to sell the older computers and board members gave her some
suggestions for outlets within the community.
2. February/March Calendar of Events:
Story Time: averaging 25 in attendance. The February 4 event brought in 50
attendees, with 40 participating in activities. Craft activities connected with the stories have
been moved to the downstairs meeting room.
February Lego Club, Coding, etc. were well -attended. Chess club is a new
offering. Sushi Candy is on the agenda for the 2/27 teen meet -up evening.
In-house March Events: March 4—board games, March 11—puzzle
competition, March 17—Sharon Barton will be playing the harp from 2-3, for "Music in the
Library".
3. Annual Report: Katy submitted the annual report to the MN Dept of Education,
giving numbers participating in programs, types of activities, etc.
4. Friends of Library Annual Meeting: Monday, March 13, at 6:30 p.m.
5. Glencoe/Brownton Head Librarian: This job opening has been posted.
6. Library Buzz:
Sue: How Did You Find Me After All These Years? (NF) by Jean Voxland,
Andrew Voxland, Dennis Vinar, and Karen Vinar. (Note: local connection, family memoir)
Margaret: Crocodile on the Sandbank (F) by Elizabeth Peters
Carolyn: Wanderers: A History of Women Walking (NF) by Kerri Andrews
Katy: The New Neighbor (F) by Karen Cleveland
Kay: What's Mine and Yours (F) by Naima Coster
Julie: Suzanne's Diary for Nicholas (F) by James Patterson
Dianne: Last Circle of Love (F) by Lorna Landvik (Also read The Seed Keeper)
Note: The titles given by Sue, Maggie, and Julie, were all from Winter
Reading's February Challenge— "Blind Date With a Book"— selections.
Next Meeting: Monday, March 27, 2023, 4:30 pm., in meeting room.
Respectfully submitted: Kay Hultgren, secretary
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 04/01/2023
Re: Liquor Hutch Sales January— March 2023
2022 Actual
2023 Actual
Change (from2022Actual)
2023 Budget
Change (from 2023 Budget)
Year to Date Sales:
$1,435,142
$1,498,490
+4.4%
$1,447,300
+3.5%
Liquor
$ 560,390
$ 596,217
+6.4%
$ 566,000
+5.3%
Beer
$ 641,763
$ 658,495
+2.6%
$ 648,200
+1.6%
Wine
$ 201,732
$ 206,124
+2.2%
$ 201,400
+2.3%
YTD Gross Profit Dollars:
$365,467
$362,821
-1.0%
$363,300
-0.2%
YTD Customer Count:
50,652
50,608
-0.1%
NA
NA
Average Sale/ Customer:
$28.33
$29.61
+4.5%
NA
NA
Gross Profit Percentage:
25.5%
24.2%
-1.3%
25.0%
-0.8%
Some Store Activity Highlights:
• Brewery Price Changes completed for entire Beer Inventory
• Participated in the Minnesota Municipal Beverage Association Legislative Day
• Three Tasting Events held with sales of over$10,000
• Performance Reviews completed
• Safety Training completed by all employees
• 'First Tuesday" monthly staff trainings held focusing on wine, liqueurs and summer white goods
• Three new Part Time hires completed — Training materials reviewed and Training begun
• Loyalty Program — New redemption items ordered — Provides options to customers and reducing our costs
• Planning done for the Center for Arts Tasting Event on April27`h
