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cp03-28-23HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, MARCH 28, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff' committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — River of Hope
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(T is is an opportunityor members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of March 14, 2023
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Out of State Travel for Public Works Employees to Attend the
2023 APWA North American Snow Conference in Omaha, NE from April 16-19, 2023
(b) Consideration for Approval of Authorizing National Community Survey for 2023
(c) Consideration for Approval of Issuing Transient Merchant License to Virginia Hightower of
TNT Fireworks from June 20 — July 5, 2023, in Walmart Parking Lot
(d) Consideration for Approval of Resolution No. 15588 - Resolution Approving State of Minnesota
Joint Powers Agreement With the City of Hutchinson on Behalf of Its City Attorney and Police
Department (Use of BCA Systems and Tools)
(e) Consideration for Approval of Resolution No. 15589 — Resolution Authorizing the City of
Hutchinson to Complete an LCCMR Grant Application for Funding of the Otter and Campbell
Lakes Restoration Project
CITY COUNCIL AGENDA —March 28, 2023
(f) Consideration for Approval of Resolution No. 15590 - Resolution Adopting Findings of Facts
and Reasons for Approval of Site Plan Review and Lot Split Located at 955 Hwy 7 West with
Favorable Planning Commission Recommendation
(g) Consideration for Approval of Change Order No. 3 & 4 — Letting No. 6, Project No. 21-06
(Water and Wastewater SCADA Systems Improvements)
(h) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — 6:00 P.M.
9. CONTINUED ASSESSMENT HEARING FOR 2023 PAVEMENT IMPROVEMENT PROJECTS
(LETTING NO. 2, PROJECT NO. 22-02, 23-02 & 22-03)
(a) Resolution No. 15581 - Resolution Adopting Assessment
10. ASSESSMENT HEARING AND PROJECT AWARD FOR ALLEY IMPROVEMENTS PROJECT
(LETTING NO. 3, PROJECT NO. 23-03 & 23-04)
(a) Resolution No. 15591 — Resolution Adopting Assessment
(b) Resolution No. 15592 — Resolution Accepting Bid and Awarding Contract
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or anmsal reports and communications from other entities.)
11. PLANNING & ZONING DEPARTMENT YEAR END REPORT
12. PUBLIC WORKS DEPARTMENT YEAR END REPORT
UNFINISHED BUSINESS
NEW BUSINESS
13. APPROVE/DENY REQUEST RELATED TO DEFERRED ASSESSMENTS ON PROPERTY
LOCATED AT 845 HWY 7 WEST
14. APPROVE/DENY AIRPORT HANGER PROJECT — AWARD BID, APPROVE WORK ORDER,
AUTHORIZE INTERFUND LOAN
15. APPROVE/DENY FIRST READING OF ORDINANCE NO. 23-838 — ORDINANCE
AMENDING CHAPTER 95 — PUBLIC PARKS
16. APPROVE/DENY SETTING JOING MEETING WITH HUTCHINSON UTILITIES
COMMISSION
GOVERNANCE
2
CITY COUNCIL AGENDA —March 28, 2023
(The purpose of this portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) December 2022 Preliminary Financial Statements & Local Sales Tax Update
(b) City of Hutchinson Financial Report and Investment Report for February 2023
(c) Library Board Minutes from January 23, 2023
(d) Hutchinson Housing & Redevelopment Authority Board Minutes from February 21, 2023
MISCELLANEOUS
18. STAFF UPDATES
19. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, MARCH 14, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff' committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Dave Sebesta, Tim Burley and
Pat May. Member absent was Chad Czmowski. Others present were Matt Jaunich, City Administrator
and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Burley, second by Sebesta, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — The River Church Hutchinson
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(T is is an opportunityor members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of February 28, 2023
Motion by May, second by Sebesta, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedJor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 15575 — Resolution Transferring Funds to the
2022 Construction Fund, General Fund and Capital Projects Fund
(b) Consideration for Approval of Resolution No. 15576 — Resolution Transferring American
Rescue Plan Act Monies to the Capital Projects Fund
CITY COUNCIL MINUTES — March 14, 2023
(c) Consideration for Approval of Resolution No. 15578 — Amending Resolution No. 15451
Transferring from the Community Improvement Fund to the 2013 Debt Service Fund
(d) Consideration for Approval of Resolution No. 15579 — Resolution Transferring Funds to the
2020 Construction Fund
(e) Consideration for Approval of Resolution No. 15580 - Traffic Control Resolution (No Parking -
Boulder Street/Roberts Road)
(f) Consideration for Approval of Items for Alley Improvement Project (Letting No. 3, Project No.
23-03 & 23-04)
1. Resolution No. 15583 - Resolution Declaring Cost to be Assessed and Ordering Preparation
of Proposed Assessment
2. Resolution No. 15584 - Resolution for Hearing on Proposed Assessment
(g) Consideration for Approval of Resolution No. 15587 — Resolution Authorizing an Interfund
Loan from the Downtown Loan Fund for Advance of Certain Costs in Connection with Tax
Increment Financing District No. 4-16
(h) Consideration for Approval of Purchasing Planning and Building Department Software with
Brightly Software, Inc.
(i) Claims, Appropriations and Contract Payments
Motion by May, second by Sebesta, to approve consent agenda. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
ASSESSMENT HEARING AND PROJECT AWARD FOR 2023 PAVEMENT IMPROVEMENT
PROJECTS (LETTING NO. 2, PROJECT NO. 22-02, 23-02 & 22-03)
(a) Resolution No. 15581 - Resolution Adopting Assessment
(b) Resolution No. 15582 - Resolution Accepting Bid and Awarding Contract
Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained that the
project includes improvements on School Road NW, Century Avenue SW and a trail project on
Hwy 15 South. The low bid came in from Valley Paving, Inc. with a bid of $452,154.33 which
was 15% lower than the final engineer's estimate. Mr. Stifter reviewed the proposed
assessments of each property for each area of the project.
Mr. Jaunich noted that the staff did receive a written objection to the assessments proposed on
the School Road portion of the project. As part of this, staff is requesting that the hearing be
continued to March 28, 2023, and that Resolution No. 15581 be tabled.
Mark Bullert, 951 Golf Course Road, presented before the Council. Mr. Bullert explained that
the property has been in his family for 55 years and he and his wife have owned it for two years.
Mr. Bullert explained that over the last 40 years there have been eight proposed or potential
assessments totaling $240,000. The principal amount that has been paid in assessments is
$51,000. Mr. Bullert stated that he and his wife have concerns with the current proposed
assessments and they have been working with staff on solutions and discussions have been very
favorable and they look forward to agreeing on a solution.
Motion by May, second by Sebesta, to continue public hearing to 6:00 p.m. on March 28, 2023.
Motion carried unanimously.
2
CITY COUNCIL MINUTES - March 14, 2023
Motion by May, second by Burley, to approve Resolution No. 15582. Motion carried
unanimously.
Motion by May, second by Burley, to table Resolution No. 15581 to March 28, 2023, at 6:00
p.m. Motion carried unanimously.
9. UPTOWN GRAND SANITARY SEWER REALIGNMENT (LETTING NO. 5, PROJECT NO. 23-
06)
(a) Resolution No. 15585 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
(b) Resolution No. 15586 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
Justin Black, City Engineer, presented before the Council. Mr. Black explained that this is the
first of two hearings related to this project with the hearing tonight being considered as the
improvement hearing and the following hearing in the future will be the assessment hearing. Mr
Black explained that the project consists of removing the sanitary sewer line between Glen Street
NW and Franklin Street NW, north of 1 st Avenue NW. New sewer will be installed on Glen
Street NW, 1st Avenue NW and Franklin Street NW with reclaiming and repaving of these
streets. The main purpose of this project is to assist in supporting the new Uptown Grand
development. The project is estimated at $753,000 with the City proposing to assess abutting
properties a small portion of the total project cost.
Matthew Fitzgerald, 316 1st Avenue NW, presented before the Council. Mr. Fitzgerald stated
that he and neighboring property owners have some concerns with the development project itself
related to potential increased traffic. Mr. Fitzgerald asked if there is a timeline for the
development project and if there will be an opportum for property owners to speak on it. Mr.
Fitzgerald had questions regarding the letter received by him and other property owners
regarding assessments. Black clarified the properties that will be assessed for the sewer
realignment.
Geoff Davis, 335 1st Avenue NW, presented before the Council. Mr. Davis raised concerns with
the increased traffic the Uptown Grand development will bring to the neighborhood. Mr. Davis
also asked questions related to the sewer realignment itself Mr. Jaunich explained that staff is
aware that the sewer line needs to be realigned regardless of the development project. The sewer
line currently runs under private property and needs to be realigned to run under the streets. The
hearing tonight is not for the purpose of discussing the development project and there may be
future hearings related to it dependent on what the developer submits for plans.
Jean Witt, 125, 135, 145 Glen Street NW, presented before the Council. Ms. Witt asked if staff
has a timeline of project start. Mr. Black is anticipating the project to start in July but staff will
know more when the bids are opened and awarded. The project is estimated to be completed in
6-8 weeks from the start date.
Motion by Sebesta, second by May, to close public hearing. Motion carried unanimously.
Motion by May, second by Burley, to approve Resolution Nos. 15585 and 15586. Motion
carried unanimously.
MMUNICATIONS REQUESTS AND PETITIONS
purpose o this portion oJ the agenda is to provide the ounce with information necessary to craft wise policy.
Ides items like monthly or annual reports and communications from other entities.)
10. POLICE DEPARTMENT YEAR END REPORT
Chief Tom Gifferson provided the Council a review of the department's 2022 year-end report. Items
covered included information on staffing, fleet, calls for service, crime statistics, patrol, school
resource officer, child protection officer, drug task force, hospital security program, and Citizens
CITY COUNCIL MINUTES — March 14, 2023
Police Academy. Chief Gifferson also reviewed 2023 goals for the department. Chief Gifferson
also provided an overview of the new police facility project with intentions of moving in late April
or early May. A series of open houses will be held when the project is completed and the
department is fully moved in. Chief Gifferson also spoke about how the department addresses and
maintains officers' mental health. Lastly Chief Gifferson commented on the benefits of the body
camera program.
UNFINISHED BUSINESS
NEW BUSINESS
11. APPROVE/DENY RESOLUTION NO. 15577 — RESOLUTION TRANSFERRING FROM THE
GENERAL AND COMMUNITY IMPROVEMENT FUNDS TO THE CAPITAL PROJECTS
FUND
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that in 2022 the
Council approved an improvement project for the civic arena's east rink. At the time the project was
approved, staff made the Council aware that the City's facility plan did not have sufficient funds to
finance the project and that other reserved funds would be needed to fill the funding gap. Analysis
completed by the finance department shows that $1,300,000 needs to be transferred from reserve
funds into the Facility Plan (within the Capital Projects fund) to cover the gap in project costs. This
funding will essentially provide the Facility Plan with a net zero balance at the end of 2022. The
Facility Plan receives annual funding of $700,000 from the City's LGA fund. Mr. Reid then
reviewed an analysis of current reserve funds and the impact of the Civic Arena roof project
in addition to the final funding for the new police facility. Mr. Reid is proposing to transfer $800,000
from the Community Improvement Fund to the Capital Projects Fund and transfer $500,000 from the
general fund reserves to the Capital Projects Fund to cover the $1,300,000 shortfall. With this
proposed transfer, a 55% fund balance remains in the general fund which is very healthy and should
not affect the City's bond rating.
Motion by May, second by Forcier, to approve Resolution No. 15577. Motion carried unanimously.
12. APPROVE/DENY BURICH ARENA — EAST RINK GUTTER/DOWNSPOUT DRAINAGE
PROJECT
Lynn Neumann, PRCE Director, presented before the Council. Ms. Neumann explained that the
Facilities Committee is recommending that a gutter/downspout drainage project be conducted at the
Burich Arena — East Rink this Spring. This project will connect the north side roof
gutters/downspouts to underground piping leading to the existing storm sewer in the parking lot. It
will also add underground drain tile along the building. Quotes have been received with the low
quote coming in at $69,955.00 from Hjerpe Contracting, Inc. The project will be funded from the
Facilities Fund.
Motion by May, second by Sebesta, to approve Burich Arena — East Rink gutter/downspout drainage
project. Motion carried unanimously.
13. APPROVE/DENY CITY CENTER PARKING LOT REPLACEMENT
JJ Verhey, Facilities Manager, presented before the Council. Mr. Verhey explained that the
Facilities Committee is recommending that the City Center parking lot be replaced at this time. The
project has been delayed for a number of years due to other project priorities. Two quotes were
received for the project with the low quote coming in at $93,565.00 from Wm Mueller & Sons.
Motion by May, second by Burley, to approve city center parking lot replacement. Motion carried
unanimously.
0
CITY COUNCIL MINUTES — March 14, 2023
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Public Arts Commission Minutes from February 8, 2023
MISCELLANEOUS
15. STAFF UPDATES
Lynn Neumann — Ms. Neumann explained that Mary Haugen and John McRaith have retired from
the PRCE Department after serving over 80 years combined. Ms. Neumann acknowledged all that
they have done for the City during their tenure. Ms. Neumann also noted that in February 2023, the
City submitted an application to the League of American Bicyclists to renew its Bicycle Friendly
Community status. The City currently holds a bronze designation and has been working hard to
move up to a silver designation. The application is currently under review. A community survey is
out for use for participants to complete for the City and the League to gain a better understanding of
bicyclists' experiences. Staff is encouraging people to complete the survey which is out on various
social media sites and web sites.
John Olson — Mr. Olson spoke about impending Spring flooding and the City's flood planning
procedure.
John Paulson — Mr. Paulson explained that the annual rain barrel sale will be held on April 29, 2023,
from 1:00-4:00 p.m. Mr. Paulson also noted that the lakes/river improvement project continues to
move forward. He requested the public to provide input on the project. Also, if there are those
interested in being more involved with a local Crow River Waters group, they should contact him and
he will get them in touch with the appropriate representatives.
Matt Jaunich — Mr. Jaunich spoke about public hearing procedures and how the process is designed for
the Council to receive public comments and not necessarily provide feedback to the public. He also
noted that the Spring clean-up (hard good pickup) date is scheduled for April 22, 2023.
16. COUNCIL/MAYOR UPDATE
17. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO
DISCUSS SALE OF REAL PROPERTY LOCATED AT 715 JEFFERSON STREET SE
Motion by May, second by Sebesta, to convene into closed session at 7:15 p.m. Motion carried
unanimously.
Motion by Sebesta, second by May, to reconvene into open session at 7:47 p.m. Motion carried
unanimously.
ADJOURNMENT
Motion by May, second by Burley, to adjourn at 7:48 p.m. Motion carried unanimously.
- HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Out of State Travel for Jerome Burmeister, Tim Read, Nick Pagel, and Josh Alnes
Agenda Item: to attend Annual American Public Works Association's Snow Conference
Department: PW/Eng
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete N/A
Contact: Mike Stifter
Agenda Item Type:
Presenter: Mike Stifter
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Per City Policy, it is requested that the City Council formally approve the out of state travel for
Jerome Burmeister, Tim Read, Nick Pagel, and Josh Alnes to attend Annual American Public
Works Association's Snow Conference from April 15-April 19, 2023 in Omaha, NE. Conference
expenses will be covered by conference and training dollars in departmental budget.
BOARD ACTION REQUESTED:
Approval of Request
Fiscal Impact: $ 2,500.00 Funding Source: Streets & Roadways
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
cR HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Authorizing National Community Survey for 2023
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Every four years, the City conducts the National Community Survey (NCS). Having conducted
the survey in 2007, 2011, 2015, and 2019, we are now schedule to do it again this year. The
NCS is a comprehensive statistical accurate survey for local governments. It is a collaboration of
the National Research Center and the International City/County Management Association. The
survey assesses aspects of community life, local government service quality, and resident
participation in community activities and benchmarks those results against other local
governments. Past surveys have been useful in setting policy for the community. Additional
information is available upon request.
Attached is a quote in the amount of $22,500 with add-ons totaling an addtional $4,150 for a
total cost of $26,650 (or less if we don't do the add-ons). Cost have increased significantly since
we last did it in 2019. The cost for us to do it at that time, which included the spanish translation
and 3 custom questions was $16,600. Since the last time we conducted the survey, the National
Research Center was purchased by POLCO. The costs include a one-year subscription to
POLCO's online survey services, which may be an additional benefit to the City as well.
Staff is recommending approval of the proposal and there will be additional action items in the
future regarding this project, which will include the final survey questions. In the meantime, the
Council should be thinking about potential custom questions that you may want to ask the
community.
BOARD ACTION REQUESTED:
Approval of proposal, authorizing staff to begin working on the National Citizens Survey for 2023
Fiscal Impact: $ 26,650.00 Funding Source: General and Capital Fund
FTE Impact: Budget Change: No 0
Included in current budget: Yes 0
PROJECT SECTION:
Total Project Cost: $ 26,650.00
Total City Cost: $ 26,650.00 Funding Source: General and Capital Fund
Remaining Cost: $ 0.00 Funding Source: N/A
Products & Services
Engage Module (all) + Assess Module (10K- 25K Population) 1 x $22,500.00 /year
1/2 Page of Custom Questions
Spanish Translation
Annual subtotal
Total
This quote expires on May14, 2023
1 x $2,800.00 / year
1 x $1,350.00 /year
$26,650.00
$26,650.00
Questions? Contact me
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HUTCHINSON CITY COUNCIL
�'� $14 Request for Board Action
A CITY ON PURPOSE.
Agenda Item: Transient Merchant License - Virginia Daniel Hightower - TNT Fireworks
Department: Administration
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete Yes
Contact: Melissa Starke
Agenda Item Type:
Presenter: Melissa Starke
Reviewed by Staff ❑✓
consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Virginia Daniel Hightower of TNT Fireworks has submitted a transient merchant license application to hold a fireworks
tent sale in the Walmart parking lot from June 20, 2023, to July 5, 2023. Walmart has submitted correspondence
indicating that they have no objection to this tent sale on their property.
BOARD ACTION REQUESTED:
Approve issuing transient merchant license to Virginia Daniel Hightower of TNT Fireworks from June 20, 2023, to July
5, 2023, in Walmart parking lot.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ccynf
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-515]/Fax: (320) 234-4240
City of Hutchinson
APPLICATION FOR PEDDLERS AND TRANSIENT MERCHANTS
(Under Ordinance No. 111)
Application T e choose one
❑ Peddler $125.00 Date of 03.02.2023
Transient Merchant $125.00 Application:
❑ Parade Peddler $ 30.00
it Information
2" X 2" Picture Required
❑ Valid for the
following dates:
June 20 - July 5, 2023
Name: VIRGINIA DANIEL HIGHTOWER
Height: 5'4 Weight: 170 Eye Color: BROWN
Driver's License Number:
Permanent Address: 4003 HELTON DRIVE
FLORENCE AL
State: AL
35630
City Slate Zip
Permanent Telephone:
Temporary Address: 1300 HIGHWAY 15 S
HUTCHINSON MN 35630
City Slate Zip
Temporary Telephone Access:
Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than
traffic violations? ❑ yes ❑ no
If yes, state the nature of offense and punishment or penalty assessed therefore:
City of Hutchinson
Application for Peddlers and Transient Merchants
Page 2 of 4
Location Information
WALMART PARKING LOT
Location Name (CANNOT OCCUPY PUBLIC RIGHT-OF-WA)9
1300 HIGHWAY 15 S HUTCHINSON MN 55350
Location Address City State Zip
If the applicant is not the property owner, the
property owner must sign below granting
permission for use of said property:
SEE PERMISSION LETTER
Propert , owner signature Pro erne owner name
Business Information
Describe relationship between applicant and employer:
PERMITTING COORDINATOR
Describe nature of business and describe item(s) offered:
RETAIL SALES OF MN STATE APPROVED FIREWORKS
Describe method of delivery:
BY TRUCK
Describe source of supply:
AMERICAN PROMOTIONAL EVENTS 800.243.1189
Supplier Name
Suppler Phone Number
Supplier Address City
State Zip
Supplier Name
Suppler Phone Number
Supplier Address City
State Zip
Supplier Name
Suppler Phone Number
SupplierAddress City
State zip
Reference Information
Provide two (2) property owners (in McLeod County) for character references:
WALMART, INC 479.273.4298
Property Owner Name Property Owner Phone Number
702 SW 8TH STREET BENTONVILLE AR 72716
Property Owner Address City State Zip
Property Owner Name Property Owner Phone Number
Pro erti Owner Address City State Zip
City of Hutchinson
Application for Peddlers and Transient Merchants
Page 3 of 4
Reference Information continued
List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's
date):
WEST ST PAUL to
City State Date(s) of Activity
ST CLOUD
City State
SARTELL
City
State
_ to
Date(s) of Activity
to
Date(s) of Activity
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application/Investigation fee paid in full (check or money order): X yes no
Application completed in full and signed: X yes no
I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate.
I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance
No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by
imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
03.02.2023
Internal Use Only
Police 'E approved ❑ denied Notes:
City Council 0 approved ❑ denied Notes:
HAicensestApplicationdPeddler, Solicitor, Tr icnt.doc
Date
STATEMENT OF PURPOSE
American Promotional Events dba TNT Fireworks is submitting for approval for the
attached application.
Location address: 1300 Hwy 15 S, Hutchinson, MN 55350
The purpose is to sell Minnesota State approved fireworks in a temporary tent from,
approximately, June 201h 2023 - July 51h 2023. The tent will be erected about three days
prior to the sale and removed within two to five days of completion of the sale. The hours
of operation will be from 8am-10pm, or as dictated by local location ordinances.
There will be two fire extinguishers readily accessible. "No Smoking," age limit signs, as
well as "No Discharging Fireworks within 300f ' signs will be posted and enforced. There
will be a minimum of two people onsite at all times and the product will be secured 2417
to ensure safety.
If you have any questions, please do not hesitate to call me at 256-740-6158.
Sincerely,
Virginia Hightower
Permitting Coordinator
hightowerv@tntrireworks.com
AMERICAN PROMOTIONAL EVENTS, INC.
P.O. BOX 1318 •4511 HELTON DRIVE • FLORENCE, AL 35630
PHONE (256) 764-6131 - FAX (205) 533-6043
www.tntriireworks. co m
DocuSign Envelope ID: 41A91D7B-FEM-44EF-83FD-005175C46677
Walmart
702 SW 81h Street
Bentonville, AR 72716
Pete.Rosen@waImart.com
August 15, 2022
To Whom It May Concern,
American Promotional Events, Inc. dba TNT Fireworks is an approved National Supplier
to conduct fireworks promotions on our Walmart parking lots where this type of
promotion is legal. All stores have been researched and approved by the Walmart
Realty Department. The approximate time frame for the promotions are:
• December 26th, 2022 through and including January 101h, 2023.
• June 12th, 2023 through and including July 12th, 2023 with the exception of Utah
which has an additional selling period through the end of July for Pioneer Days.
American Promotional Events, Inc. dba TNT Fireworks is authorized to sign for and
obtain all necessary permits and/or licenses for the promotion and must display such
permits and/or licenses at each stand/tent. Walmart grants permission for all patrons of
the sale to utilize the restroom facilities at each participating store.
An American Promotional Events, Inc. dba TNT Fireworks representative will call you to
introduce the company and discuss your participation in the event. Participation is
encouraged and does add additional income to your other income account. Store
Management must approve the store's participation and placement on the parking lot.
Thank you in advance for your cooperation in this matter and if you have any questions,
please contact TNT Fireworks at 256-767-7142.
Best Regards,
CDxu3lgned by:
-f�
377556219E43439...
Pete Rosen
Manager II
Walmart Retail Services
V
c� HUTCHINSON CITY COUNCIL
Request for Board Action
A CITY ON PURPOSE.
BCA and court system agreements with the Police Department and Lego!
Agenda Item: Department
Department: Police/Legal
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff M
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The city police and legal departments currently have agreements with the State of Minnesota so
that our city departments can access criminal and court records. Those current agreements have
expired. For your consideration are new agreements with the BCA in the state court system that
will allow the police department and legal department to access criminal records so that the city
departments can fulfill their duties. The cost to access the State records for the city is $600 per
year. The agreements address how state records are to be accessed, responsibility for the
record that are accessed and assurances of confidentiality of those records by city Attorney's
office and the police department.
For your consideration of approval are a joint powers agreement with the State of Minnesota, a
court data services subscriber agreement and a resolution memorializing the council's approval
of these agreements.
City staff has review the agreements and asked that the council approve the agreements for both
the city's legal department and Hutchinson police services.
BOARD ACTION REQUESTED:
Approval of agreements with the State of Minnesota for access to criminal records for the city's Legal
Department and Hutchinson Police Services
Fiscal Impact: $ 600.00 Funding Source: Police and Legal Budgets
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
RESOLUTION NO. 15588
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF
HUTCHINSON ON BEHALF OF ITS CITY ATTORNEY AND POLICE DEPARTMENT
WHEREAS, the City of Hutchinson on behalf of its Prosecuting Attorney and Police Department
desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public
Safety, Bureau of Criminal Apprehension to use systems and tools available over the State's
criminal justice data communications network for which the City is eligible. The Joint Powers
Agreements further provide the City with the ability to add, modify and delete connectivity,
systems and tools over the five year life of the agreement and obligates the City to pay the costs
for the network connection.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Hutchinson, Minnesota as follows:
1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota
acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of
Hutchinson on behalf of its Prosecuting Attorney and Police Department, are hereby approved.
2. That the Police Chief, Tom Gifferson, or his or her successor, is designated the Authorized
Representative for the Police Department. The Authorized Representative is also authorized to
sign any subsequent amendment or agreement that may be required by the State of Minnesota
to maintain the City's connection to the systems and tools offered by the State.
3. That the City Attorney, Marc Sebora, or his or her successor, is designated the Authorized
Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to
sign any subsequent amendment or agreement that may be required by the State of Minnesota
to maintain the City's connection to the systems and tools offered by the State.
4. That Gary T. Forcier, the Mayor for the City of Hutchinson, and Matthew Jaunich, the City
Administrator, are authorized to sign the State of Minnesota Joint Powers Agreements.
Passed and Adopted by the Council on this 28th day of March, 2023.
CITY OF HUTCHINSON
By: Gary T. Forcier
Its Mayor
ATTEST:
By: Matthew Jaunich
Its City Administrator
SWIFT Contract # 223944
M N0430200
rin State of Minnesota
Joint Powers Agreement
MINN@SOTA
This Agreement is between the State of Minnesota, acting through its Department of Public Safety on behalf of the
Bureau of Criminal Apprehension ("BCA"), and the City of Hutchinson on behalf of its Police Department ("Governmental
Unit"). The BCA and the Governmental Unit may be referred to jointly as "Parties."
Recitals
Under Minn. Stat. § 471.59, the BCA and the Governmental Unit are empowered to engage in agreements that are
necessary to exercise their powers. Under Minn. Stat. § 299C.46, the BCA must provide a criminal justice data
communications network to benefit political subdivisions as defined under Minn. Stat. § 299C.46, subd. 2 and subd. 2(a).
The Governmental Unit is authorized by law to utilize the criminal justice data communications network pursuant to the
terms set out in this Agreement. In addition, BCA either maintains repositories of data or has access to repositories of
data that benefit authorized political subdivisions in performing their duties. The Governmental Unit wants to access
data in support of its official duties.
The purpose of this Agreement is to create a method by which the Governmental Unit has access to those systems and
tools for which it has eligibility, and to memorialize the requirements to obtain access and the limitations on the access.
Agreement
Term of Agreement
1.1 Effective Date. This Agreement is effective on the date the BCA obtains all required signatures under Minn.
Stat. § 16C.05, subdivision 2.
1.2 Expiration Date. This Agreement expires five years from the date it is effective.
Agreement Between the Parties
2.1 General Access. BCA agrees to provide Governmental Unit with access to the Minnesota Criminal Justice
Data Communications Network (CJDN) and those systems and tools which the Governmental Unit is
authorized by law to access via the CJDN for the purposes outlined in Minn. Stat. § 299C.46.
2.2 Methods of Access.
The BCA offers three (3) methods of access to its systems and tools. The methods of access are:
A. Direct access occurs when individual users at the Governmental Unit use the Governmental Unit's
equipment to access the BCA's systems and tools. This is generally accomplished by an individual user
entering a query into one of BCA's systems or tools.
B. Indirect Access occurs when individual users at the Governmental Unit go to another Governmental
Unit to obtain data and information from BCA's systems and tools. This method of access generally
results in the Governmental Unit with indirect access obtaining the needed data and information in a
physical format like a paper report.
C. Computer -to -Computer System Interface occurs when the Governmental Unit's computer exchanges
data and information with BCA's computer systems and tools using an interface. Without limitation,
interface types include: state message switch, web services, enterprise service bus and message
queuing.
For purposes of this Agreement, Governmental Unit employees or contractors may use any of these
methods to use BCA's systems and tools as described in this Agreement. Governmental Unit will select a
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method of access and can change the methodology following the process in Clause 2.10.
2.3 Federal Systems Access. In addition, pursuant to 28 CFR §20.30-38 and Minn. Stat. §299C.58, BCA may
provide Governmental Unit with access to the Federal Bureau of Investigation (FBI) National Crime
Information Center.
2.4 Governmental Unit Policies. Both the BCA and the FBI's Criminal Justice Information Systems (FBI-CJIS) have
policies, regulations and laws on access, use, audit, dissemination, hit confirmation, logging, quality
assurance, screening (pre -employment), security, timeliness, training, use of the system, and validation.
Governmental Unit has created its own policies to ensure that Governmental Unit's employees and
contractors comply with all applicable requirements. Governmental Unit ensures this compliance through
appropriate enforcement. These BCA and FBI-CJIS policies and regulations, as amended and updated from
time to time, are incorporated into this Agreement by reference. The policies are available at
https:Hbcanextest.x.state.mn.us/launchpad/.
2.5 Governmental Unit Resources. To assist Governmental Unit in complying with the federal and state
requirements on access to and use of the various systems and tools, information is available at
https:Hsps.x.state.mn.us/sites/bcaservicecatalog/defauIt.aspx. Additional information on appropriate use is
found in the Minnesota Bureau of Criminal Apprehension Policy on Appropriate Use of Systems and Data
available at https:Hbcanextest.x.state.mn.us/launchpad/coisdocs/docs.cgi?cmd=FS&ID=795&TYPE=DOCS.
2.6 Access Granted.
A. Governmental Unit is granted permission to use all current and future BCA systems and tools for
which Governmental Unit is eligible. Eligibility is dependent on Governmental Unit (i) satisfying all
applicable federal or state statutory requirements; (ii) complying with the terms of this Agreement;
and (iii) acceptance by BCA of Governmental Unit's written request for use of a specific system or tool.
B. To facilitate changes in systems and tools, Governmental Unit grants its Authorized Representative
authority to make written requests for those systems and tools provided by BCA that the
Governmental Unit needs to meet its criminal justice obligations and for which Governmental Unit is
eligible.
2.7 Future Access. On written request from the Governmental Unit, BCA also may provide Governmental Unit
with access to those systems or tools which may become available after the signing of this Agreement, to
the extent that the access is authorized by applicable state and federal law. Governmental Unit agrees to be
bound by the terms and conditions contained in this Agreement that when utilizing new systems or tools
provided under this Agreement.
2.8 Limitations on Access. BCA agrees that it will comply with applicable state and federal laws when making
information accessible. Governmental Unit agrees that it will comply with applicable state and federal laws
when accessing, entering, using, disseminating, and storing data. Each party is responsible for its own
compliance with the most current applicable state and federal laws.
2.9 Supersedes Prior Agreements. This Agreement supersedes any and all prior agreements between the BCA
and the Governmental Unit regarding access to and use of systems and tools provided by BCA.
2.10 Requirement to Update Information. The parties agree that if there is a change to any of the information
whether required by law or this Agreement, the party will send the new information to the other party in
writing within 30 days of the change. This clause does not apply to changes in systems or tools provided
under this Agreement.
This requirement to give notice additionally applies to changes in the individual or organization serving the
Governmental Unit as its prosecutor. Any change in performance of the prosecutorial function must be
provided to the BCA in writing by giving notice to the Service Desk, BCA.ServiceDesk@state.mn.us.
2.11 Transaction Record. The BCA creates and maintains a transaction record for each exchange of data utilizing
its systems and tools. In order to meet FBI-CJIS requirements and to perform the audits described in Clause
7, there must be a method of identifying which individual users at the Governmental Unit conducted a
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particular transaction.
If Governmental Unit uses either direct access as described in Clause 2.2A or indirect access as described in
Clause 2.213, BCA's transaction record meets FBI-CJIS requirements.
When Governmental Unit's method of access is a computer -to -computer interface as described in Clause
2.2C, the Governmental Unit must keep a transaction record sufficient to satisfy FBI-CJIS requirements and
permit the audits described in Clause 7 to occur.
If a Governmental Unit accesses data from the Driver and Vehicle Services Division in the Minnesota
Department of Public Safety and keeps a copy of the data, Governmental Unit must have a transaction
record of all subsequent access to the data that are kept by the Governmental Unit. The transaction record
must include the individual user who requested access, and the date, time and content of the request. The
transaction record must also include the date, time and content of the response along with the destination
to which the data were sent. The transaction record must be maintained for a minimum of six (6) years
from the date the transaction occurred and must be made available to the BCA within one (1) business day
of the BCA's request.
2.12 Court Information Access. Certain BCA systems and tools that include access to and/or submission of Court
Records may only be utilized by the Governmental Unit if the Governmental Unit completes the Court Data
Services Subscriber Amendment, which upon execution will be incorporated into this Agreement by
reference. These BCA systems and tools are identified in the written request made by the Governmental
Unit under Clause 2.6 above. The Court Data Services Subscriber Amendment provides important additional
terms, including but not limited to privacy (see Clause 8.2, below), fees (see Clause 3 below), and transaction
records or logs, that govern Governmental Unit's access to and/or submission of the Court Records
delivered through the BCA systems and tools.
2.13 Vendor Personnel Screening. The BCA will conduct all vendor personnel screening on behalf of
Governmental Unit as is required by the FBI CAS Security Policy. The BCA will maintain records of the
federal, fingerprint -based background check on each vendor employee as well as records of the completion
of the security awareness training that may be relied on by the Governmental Unit.
Payment
The Governmental Unit currently accesses the criminal justice data communications network described in Minn.
Stat. §299C.46. The bills are sent annually for a total cost of One Thousand Five Hundred Sixty Dollars ($1,560.00).
The Governmental Unit will identify its contact person for billing purposes, and will provide updated information
to BCA's Authorized Representative within ten business days when this information changes.
If Governmental Unit chooses to execute the Court Data Services Subscriber Amendment referred to in Clause
2.12 in order to access and/or submit Court Records via BCA's systems, additional fees, if any, are addressed in
that amendment.
4 Authorized Representatives
The BCA's Authorized Representative is the person below, or her successor:
Name: Dana Gotz, Deputy Superintendent
Address: Minnesota Department of Public Safety; Bureau of Criminal Apprehension
1430 Maryland Avenue
Saint Paul, MN 55106
Telephone: 651.793.1007
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Email Address: Dana.Gotz@state.mn.us
The Governmental Unit's Authorized Representative is the person below, or his/her successor:
Name:
Chief Thomas Gifferson
Address:
10 Franklin Street SW
Hutchinson, MN 55350-2464
Telephone:
320.587.2242
Email Address:
tifferson@hutchinsommn.gov
Assignment, Amendments, Waiver, and Agreement Complete
5.1 Assignment. Neither party may assign nor transfer any rights or obligations under this Agreement.
5.2 Amendments. Any amendment to this Agreement, except those described in Clauses 2.6 and 2.7 above
must be in writing and will not be effective until it has been signed and approved by the same parties who
signed and approved the original agreement, their successors in office, or another individual duly
authorized.
5.3 Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the
provision or the right to enforce it.
5.4 Agreement Complete. This Agreement contains all negotiations and agreements between the BCA and the
Governmental Unit. No other understanding regarding this Agreement, whether written or oral, may be
used to bind either party.
Liability
Each party will be responsible for its own acts and behavior and the results thereof and shall not be responsible or
liable for the other party's actions and consequences of those actions. The Minnesota Torts Claims Act, Minn. Stat.
§ 3.736 and other applicable laws govern the BCA's liability. The Minnesota Municipal Tort Claims Act, Minn. Stat.
Ch. 466 and other applicable laws, governs the Governmental Unit's liability.
Audits
7.1 Under Minn. Stat. § 16C.05, subd. 5, the Governmental Unit's books, records, documents, internal policies
and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA,
the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this
Agreement.
Under Minn. Stat. § 6.551, the State Auditor may examine the books, records, documents, and accounting
procedures and practices of BCA. The examination shall be limited to the books, records, documents, and
accounting procedures and practices that are relevant to this Agreement.
7.2 Under applicable state and federal law, the Governmental Unit's records are subject to examination by the
BCA to ensure compliance with laws, regulations and policies about access, use, and dissemination of data.
7.3 If the Governmental Unit accesses federal databases, the Governmental Unit's records are subject to
examination by the FBI and BCA; the Governmental Unit will cooperate with FBI and BCA auditors and make
any requested data available for review and audit.
7.4 If the Governmental Unit accesses state databases, the Governmental Unit's records are subject to
examination by the BCA: the Governmental Unit will cooperate with the BCA auditors and make any
requested data available for review and audit.
7.5 To facilitate the audits required by state and federal law, Governmental Unit is required to have an
inventory of the equipment used to access the data covered by this Agreement and the physical location of
each.
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8 Government Data Practices
8.1 BCA and Governmental Unit. The Governmental Unit and BCA must comply with the Minnesota
Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data accessible under this Agreement,
and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the
Governmental Unit under this Agreement. The remedies of Minn. Stat. §§ 13.08 and 13.09 apply to the
release of the data referred to in this clause by either the Governmental Unit or the BCA.
8.2 Court Records. If Governmental Unit chooses to execute the Court Data Services Subscriber Amendment
referred to in Clause 2.12 in order to access and/or submit Court Records via BCA's systems, the following
provisions regarding data practices also apply. The Court is not subject to Minn. Stat. Ch. 13 but is subject to
the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court.
All parties acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires that the BCA and the
Governmental Unit comply with the Rules of Public Access for those data received from Court under the
Court Data Services Subscriber Amendment. All parties also acknowledge and agree that the use of, access
to or submission of Court Records, as that term is defined in the Court Data Services Subscriber Amendment,
may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal
law. All parties acknowledge and agree that these applicable restrictions must be followed in the
appropriate circumstances.
9 Investigation of Alleged Violations; Sanctions
For purposes of this clause, "Individual User" means an employee or contractor of Governmental Unit.
9.1 Investigation. The Governmental Unit and BCA agree to cooperate in the investigation and possible
prosecution of suspected violations of federal and state law referenced in this Agreement. Governmental
Unit and BCA agree to cooperate in the investigation of suspected violations of the policies and procedures
referenced in this Agreement. When BCA becomes aware that a violation may have occurred, BCA will
inform Governmental Unit of the suspected violation, subject to any restrictions in applicable law. When
Governmental Unit becomes aware that a violation has occurred, Governmental Unit will inform BCA
subject to any restrictions in applicable law.
9.2 Sanctions Involving Only BCA Systems and Tools.
The following provisions apply to BCA systems and tools not covered by the Court Data Services Subscriber
Amendment. None of these provisions alter the Governmental Unit internal discipline processes, including
those governed by a collective bargaining agreement.
9.2.1 For BCA systems and tools that are not covered by the Court Data Services Subscriber Amendment,
Governmental Unit must determine if and when an involved Individual User's access to systems or
tools is to be temporarily or permanently eliminated. The decision to suspend or terminate access
may be made as soon as alleged violation is discovered, after notice of an alleged violation is
received, or after an investigation has occurred. Governmental Unit must report the status of the
Individual User's access to BCA without delay. BCA reserves the right to make a different
determination concerning an Individual User's access to systems or tools than that made by
Governmental Unit and BCA's determination controls.
9.2.2 If BCA determines that Governmental Unit has jeopardized the integrity of the systems or tools
covered in this Clause 9.2, BCA may temporarily stop providing some or all the systems or tools
under this Agreement until the failure is remedied to the BCA's satisfaction. If Governmental Unit's
failure is continuing or repeated, Clause 11.1 does not apply and BCA may terminate this Agreement
immediately.
9.3 Sanctions Involving Only Court Data Services
The following provisions apply to those systems and tools covered by the Court Data Services Subscriber
Amendment, if it has been signed by Governmental Unit. As part of the agreement between the Court and
the BCA for the delivery of the systems and tools that are covered by the Court Data Services Subscriber
DPS/BCA CJDN JPA_March 2021
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Amendment, BCA is required to suspend or terminate access to or use of the systems and tools either on its
own initiative or when directed by the Court. The decision to suspend or terminate access may be made as
soon as an alleged violation is discovered, after notice of an alleged violation is received, or after an
investigation has occurred. The decision to suspend or terminate may also be made based on a request
from the Authorized Representative of Governmental Unit. The agreement further provides that only the
Court has the authority to reinstate access and use.
9.3.1 Governmental Unit understands that if it has signed the Court Data Services Subscriber Amendment
and if Governmental Unit's Individual Users violate the provisions of that Amendment, access and
use will be suspended by BCA or Court. Governmental Unit also understands that reinstatement is
only at the direction of the Court.
9.3.2 Governmental Unit further agrees that if Governmental Unit believes that one or more of its
Individual Users have violated the terms of the Amendment, it will notify BCA and Court so that an
investigation as described in Clause 9.1 may occur.
10 Venue
Venue for all legal proceedings involving this Agreement, or its breach, must be in the appropriate state or federal
court with competent jurisdiction in Ramsey County, Minnesota.
11 Termination
11.1 Termination. The BCA or the Governmental Unit may terminate this Agreement at any time, with or without
cause, upon 30 days' written notice to the other party's Authorized Representative.
11.2 Termination for Insufficient Funding. Either party may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued
at a level sufficient to allow for the payment of the services covered here. Termination must be by written
notice to the other party's authorized representative. The Governmental Unit is not obligated to pay for any
services that are provided after notice and effective date of termination. However, the BCA will be entitled
to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds
are available. Neither party will be assessed any penalty if the agreement is terminated because of the
decision of the Minnesota Legislature, or other funding source, not to appropriate funds. Notice of the lack
of funding must be provided within a reasonable time of the affected party receiving that notice.
12 Continuing Obligations
The following clauses survive the expiration or cancellation of this Agreement: Liability; Audits; Government Data
Practices; 9. Investigation of Alleged Violations; Sanctions; and Venue.
THE BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK
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The Parties indicate their agreement and authority to execute this Agreement by signing below.
1. GOVERNMENTAL UNIT
Name:
(PRINTED)
Signed:
Title:
(with delegated authority)
Date:
Name:
(PRINTED)
Signed:
Title:
(with delegated authority)
Date:
7
2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION
Name:
(PRINTED)
Signed:
Title:
(with delegated authority)
Date:
3. COMMISSIONER OF ADMINISTRATION
As delegated to the Office of State Procurement
By:
Date:
DPS/BCA CJDN JPA_March 2021
COURT DATA SERVICES SUBSCRIBER AMENDMENT TO
CJDN SUBSCRIBER AGREEMENT
This Court Data Services Subscriber Amendment ("Subscriber Amendment") is entered into by the
State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal
Apprehension, ("BCA") and the City of Hutchinson on behalf of its Police Department ("Agency"),
and by and for the benefit of the State of Minnesota acting through its State Court Administrator's
Office ("Court") who shall be entitled to enforce any provisions hereof through any legal action
against any party.
Recitals
This Subscriber Amendment modifies and supplements the Agreement between the BCA and
Agency, SWIFT Contract number 223944, of even or prior date, for Agency use of BCA systems
and tools (referred to herein as "the CJDN Subscriber Agreement"). Certain BCA systems and
tools that include access to and/or submission of Court Records may only be utilized by the Agency
if the Agency completes this Subscriber Amendment. The Agency desires to use one or more BCA
systems and tools to access and/or submit Court Records to assist the Agency in the efficient
performance of its duties as required or authorized by law or court rule. Court desires to permit
such access and/or submission. This Subscriber Amendment is intended to add Court as a parry to
the CJDN Subscriber Agreement and to create obligations by the Agency to the Court that can be
enforced by the Court. It is also understood that, pursuant to the Master Joint Powers Agreement for
Delivery of Court Data Services to CJDN Subscribers ("Master Authorization Agreement")
between the Court and the BCA, the BCA is authorized to sign this Subscriber Amendment on
behalf of Court. Upon execution the Subscriber Amendment will be incorporated into the CJDN
Subscriber Agreement by reference. The BCA, the Agency and the Court desire to amend the
CJDN Subscriber Agreement as stated below.
The CJDN Subscriber Agreement is amended by the addition of the following provisions:
1. TERM; TERMINATION; ONGOING OBLIGATIONS. This Subscriber
Amendment shall be effective on the date finally executed by all parties and shall remain in effect
until expiration or termination of the CJDN Subscriber Agreement unless terminated earlier as
provided in this Subscriber Amendment. Any party may terminate this Subscriber Amendment
with or without cause by giving written notice to all other parties. The effective date of the
termination shall be thirty days after the other party's receipt of the notice of termination, unless a
later date is specified in the notice. The provisions of sections 5 through 9, 12.b., 12.c., and 15
through 24 shall survive any termination of this Subscriber Amendment as shall any other
provisions which by their nature are intended or expected to survive such termination. Upon
termination, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof.
2. Definitions. Unless otherwise specifically defined, each term used herein shall have
the meaning assigned to such term in the CJDN Subscriber Agreement.
1
a. "Authorized Court Data Services" means Court Data Services that have
been authorized for delivery to CJDN Subscribers via BCA systems and tools pursuant to an
Authorization Amendment to the Joint Powers Agreement for Delivery of Court Data
Services to CJDN Subscribers ("Master Authorization Agreement") between the Court and
the BCA.
b. "Court Data Services" means one or more of the services set forth on the
Justice Agency Resource webpage of the Minnesota Judicial Branch website (for which the
current address is www.courts.state.mn.us) or other location designated by the Court, as the
same may be amended from time to time by the Court.
C. "Court Records" means all information in any form made available by the
Court to Subscriber through the BCA for the purposes of carrying out this Subscriber
Amendment, including:
i. "Court Case Information" means any information in the Court Records
that conveys information about a particular case or controversy, including
without limitation Court Confidential Case Information, as defined
herein.
ii. "Court Confidential Case Information" means any information in the
Court Records that is inaccessible to the public pursuant to the Rules of
Public Access and that conveys information about a particular case or
controversy.
iii. "Court Confidential Security and Activation Information" means any
information in the Court Records that is inaccessible to the public
pursuant to the Rules of Public Access and that explains how to use or
gain access to Court Data Services, including but not limited to login
account names, passwords, TCP/IP addresses, Court Data Services user
manuals, Court Data Services Programs, Court Data Services Databases,
and other technical information.
iv. "Court Confidential Information" means any information in the Court
Records that is inaccessible to the public pursuant to the Rules of Public
Access, including without limitation both i) Court Confidential Case
Information; and ii) Court Confidential Security and Activation
Information.
d. "DCA" shall mean the district courts of the state of Minnesota and their
respective staff.
e. "Policies & Notices" means the policies and notices published by the Court
in connection with each of its Court Data Services, on a website or other location designated
by the Court, as the same may be amended from time to time by the Court. Policies &
Notices for each Authorized Court Data Service identified in an approved request form
under section 3, below, are hereby made part of this Subscriber Amendment by this
reference and provide additional terms and conditions that govern Subscriber's use of Court
Records accessed through such services, including but not limited to provisions on access
and use limitations.
L "Rules of Public Access" means the Rules of Public Access to Records of
the Judicial Branch promulgated by the Minnesota Supreme Court, as the same may be
amended from time to time, including without limitation lists or tables published from time
to time by the Court entitled Limits on Public Access to Case Records or Limits on Public
Access to Administrative Records, all of which by this reference are made a part of this
Subscriber Amendment. It is the obligation of Subscriber to check from time to time for
updated rules, lists, and tables and be familiar with the contents thereof. It is contemplated
that such rules, lists, and tables will be posted on the Minnesota Judicial Branch website, for
which the current address is www.courts.state.mn.us.
Office.
g. "Court" shall mean the State of Minnesota, State Court Administrator's
h. "Subscriber" shall mean the Agency.
i. "Subscriber Records" means any information in any form made available
by the Subscriber to the Court for the purposes of carrying out this Subscriber Amendment.
3. REQUESTS FOR AUTHORIZED COURT DATA SERVICES. Following
execution of this Subscriber Amendment by all parties, Subscriber may submit to the BCA one or
more separate requests for Authorized Court Data Services. The BCA is authorized in the Master
Authorization Agreement to process, credential and approve such requests on behalf of Court and
all such requests approved by the BCA are adopted and incorporated herein by this reference the
same as if set forth verbatim herein.
a. Activation. Activation of the requested Authorized Court Data Service(s)
shall occur promptly following approval.
b. Rejection. Requests may be rejected for any reason, at the discretion of the
BCA and/or the Court.
C. Requests for Termination of One or More Authorized Court Data
Services. The Subscriber may request the termination of an Authorized Court Data Services
previously requested by submitting a notice to Court with a copy to the BCA. Promptly
upon receipt of a request for termination of an Authorized Court Data Service, the BCA will
deactivate the service requested. The termination of one or more Authorized Court Data
Services does not terminate this Subscriber Amendment. Provisions for termination of this
Subscriber Amendment are set forth in section 1. Upon termination of Authorized Court
Data Services, the Subscriber shall perform the responsibilities set forth in paragraph 7(f)
hereof.
4. SCOPE OF ACCESS TO COURT RECORDS LIMITED. Subscriber's access to
and/or submission of the Court Records shall be limited to Authorized Court Data Services
identified in an approved request form under section 3, above, and other Court Records necessary
for Subscriber to use Authorized Court Data Services. Authorized Court Data Services shall only be
used according to the instructions provided in corresponding Policies & Notices or other materials
and only as necessary to assist Subscriber in the efficient performance of Subscriber's duties
3
required or authorized by law or court rule in connection with any civil, criminal, administrative, or
arbitral proceeding in any Federal, State, or local court or agency or before any self -regulatory
body. Subscriber's access to the Court Records for personal or non -official use is prohibited.
Subscriber will not use or attempt to use Authorized Court Data Services in any manner not set
forth in this Subscriber Amendment, Policies & Notices, or other Authorized Court Data Services
documentation, and upon any such unauthorized use or attempted use the Court may immediately
terminate this Subscriber Amendment without prior notice to Subscriber.
5. GUARANTEES OF CONFIDENTIALITY. Subscriber agrees:
a. To not disclose Court Confidential Information to any third parry except
where necessary to carry out the Subscriber's duties as required or authorized by law or
court rule in connection with any civil, criminal, administrative, or arbitral proceeding in
any Federal, State, or local court or agency or before any self -regulatory body.
b. To take all appropriate action, whether by instruction, agreement, or
otherwise, to insure the protection, confidentiality and security of Court Confidential
Information and to satisfy Subscriber's obligations under this Subscriber Amendment.
C. To limit the use of and access to Court Confidential Information to
Subscriber's bona fide personnel whose use or access is necessary to effect the purposes of
this Subscriber Amendment, and to advise each individual who is permitted use of and/or
access to any Court Confidential Information of the restrictions upon disclosure and use
contained in this Subscriber Amendment, requiring each individual who is permitted use of
and/or access to Court Confidential Information to acknowledge in writing that the
individual has read and understands such restrictions. Subscriber shall keep such
acknowledgements on file for one year following termination of the Subscriber Amendment
and/or CJDN Subscriber Agreement, whichever is longer, and shall provide the Court with
access to, and copies of, such acknowledgements upon request. For purposes of this
Subscriber Amendment, Subscriber's bona fide personnel shall mean individuals who are
employees of Subscriber or provide services to Subscriber either on a voluntary basis or as
independent contractors with Subscriber.
d. That, without limiting section 1 of this Subscriber Amendment, the
obligations of Subscriber and its bona fide personnel with respect to the confidentiality and
security of Court Confidential Information shall survive the termination of this Subscriber
Amendment and the CJDN Subscriber Agreement and the termination of their relationship
with Subscriber.
e. That, notwithstanding any federal or state law applicable to the nondisclosure
obligations of Subscriber and Subscriber's bona fide personnel under this Subscriber
Amendment, such obligations of Subscriber and Subscriber's bona fide personnel are
founded independently on the provisions of this Subscriber Amendment.
6. APPLICABILITY TO PREVIOUSLY DISCLOSED COURT RECORDS.
Subscriber acknowledges and agrees that all Authorized Court Data Services and related Court
Records disclosed to Subscriber prior to the effective date of this Subscriber Amendment shall be
subject to the provisions of this Subscriber Amendment.
7. LICENSE AND PROTECTION OF PROPRIETARY RIGHTS. During the
term of this Subscriber Amendment, subject to the terms and conditions hereof, the Court hereby
grants to Subscriber a nonexclusive, nontransferable, limited license to use Court Data Services
Programs and Court Data Services Databases to access or receive the Authorized Court Data
Services identified in an approved request form under section 3, above, and related Court Records.
Court reserves the right to make modifications to the Authorized Court Data Services, Court Data
Services Programs, and Court Data Services Databases, and related materials without notice to
Subscriber. These modifications shall be treated in all respects as their previous counterparts.
a. Court Data Services Programs. Court is the copyright owner and licensor
of the Court Data Services Programs. The combination of ideas, procedures, processes,
systems, logic, coherence and methods of operation embodied within the Court Data
Services Programs, and all information contained in documentation pertaining to the Court
Data Services Programs, including but not limited to manuals, user documentation, and
passwords, are trade secret information of Court and its licensors.
b. Court Data Services Databases. Court is the copyright owner and licensor
of the Court Data Services Databases and of all copyrightable aspects and components
thereof. All specifications and information pertaining to the Court Data Services Databases
and their structure, sequence and organization, including without limitation data schemas
such as the Court XML Schema, are trade secret information of Court and its licensors.
C. Marks. Subscriber shall neither have nor claim any right, title, or interest in
or use of any trademark used in connection with Authorized Court Data Services, including
but not limited to the marks "MNCIS" and "Odyssey."
d. Restrictions on Duplication, Disclosure, and Use. Trade secret information
of Court and its licensors will be treated by Subscriber in the same manner as Court
Confidential Information. In addition, Subscriber will not copy any part of the Court Data
Services Programs or Court Data Services Databases, or reverse engineer or otherwise
attempt to discern the source code of the Court Data Services Programs or Court Data
Services Databases, or use any trademark of Court or its licensors, in any way or for any
purpose not specifically and expressly authorized by this Subscriber Amendment. As used
herein, "trade secret information of Court and its licensors" means any information
possessed by Court which derives independent economic value from not being generally
known to, and not being readily ascertainable by proper means by, other persons who can
obtain economic value from its disclosure or use. "Trade secret information of Court and its
licensors" does not, however, include information which was known to Subscriber prior to
Subscriber's receipt thereof, either directly or indirectly, from Court or its licensors,
information which is independently developed by Subscriber without reference to or use of
information received from Court or its licensors, or information which would not qualify as
a trade secret under Minnesota law. It will not be a violation of this section 7, sub -section d,
for Subscriber to make up to one copy of training materials and configuration
documentation, if any, for each individual authorized to access, use, or configure Authorized
Court Data Services, solely for its own use in connection with this Subscriber Amendment.
Subscriber will take all steps reasonably necessary to protect the copyright, trade secret, and
trademark rights of Court and its licensors and Subscriber will advise its bona fide personnel
who are permitted access to any of the Court Data Services Programs and Court Data
Services Databases, and trade secret information of Court and its licensors, of the
restrictions upon duplication, disclosure and use contained in this Subscriber Amendment.
5
e. Proprietary Notices. Subscriber will not remove any copyright or
proprietary notices included in and/or on the Court Data Services Programs or Court Data
Services Databases, related documentation, or trade secret information of Court and its
licensors, or any part thereof, made available by Court directly or through the BCA, if any,
and Subscriber will include in and/or on any copy of the Court Data Services Programs or
Court Data Services Databases, or trade secret information of Court and its licensors and any
documents pertaining thereto, the same copyright and other proprietary notices as appear on
the copies made available to Subscriber by Court directly or through the BCA, except that
copyright notices shall be updated and other proprietary notices added as may be
appropriate.
L Title; Return. The Court Data Services Programs and Court Data Services
Databases, and related documentation, including but not limited to training and
configuration material, if any, and logon account information and passwords, if any, made
available by the Court to Subscriber directly or through the BCA and all copies, including
partial copies, thereof are and remain the property of the respective licensor. Except as
expressly provided in section 12.b., within ten days of the effective date of termination of
this Subscriber Amendment or the CJDN Subscriber Agreement or within ten days of a
request for termination of Authorized Court Data Service as described in section 4,
Subscriber shall either: (i) uninstall and return any and all copies of the applicable Court
Data Services Programs and Court Data Services Databases, and related documentation,
including but not limited to training and configuration materials, if any, and logon account
information, if any; or (2) destroy the same and certify in writing to the Court that the same
have been destroyed.
8. INJUNCTIVE RELIEF. Subscriber acknowledges that the Court, Court's
licensors, and DCA will be irreparably harmed if Subscriber's obligations under this Subscriber
Amendment are not specifically enforced and that the Court, Court's licensors, and DCA would not
have an adequate remedy at law in the event of an actual or threatened violation by Subscriber of its
obligations. Therefore, Subscriber agrees that the Court, Court's licensors, and DCA shall be
entitled to an injunction or any appropriate decree of specific performance for any actual or
threatened violations or breaches by Subscriber or its bona fide personnel without the necessity of
the Court, Court's licensors, or DCA showing actual damages or that monetary damages would not
afford an adequate remedy. Unless Subscriber is an office, officer, agency, department, division, or
bureau of the state of Minnesota, Subscriber shall be liable to the Court, Court's licensors, and DCA
for reasonable attorneys fees incurred by the Court, Court's licensors, and DCA in obtaining any
relief pursuant to this Subscriber Amendment.
9. LIABILITY. Subscriber and the Court agree that, except as otherwise expressly
provided herein, each party will be responsible for its own acts and the results thereof to the extent
authorized by law and shall not be responsible for the acts of any others and the results thereof.
Liability shall be governed by applicable law. Without limiting the foregoing, liability of the Court
and any Subscriber that is an office, officer, agency, department, division, or bureau of the state of
Minnesota shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota
Statutes, section 3.376, and other applicable law. Without limiting the foregoing, if Subscriber is a
political subdivision of the state of Minnesota, liability of the Subscriber shall be governed by the
provisions of Minn. Stat, Ch. 466 (Tort Liability, Political Subdivisions) or other applicable law.
Subscriber and Court further acknowledge that the liability, if any, of the BCA is governed by a
separate agreement between the Court and the BCA dated December 13, 2010 with DPS-M -0958.
0
10. AVAILABILITY. Specific terms of availability shall be established by the Court
and communicated to Subscriber by the Court and/or the BCA. The Court reserves the right to
terminate this Subscriber Amendment immediately and/or temporarily suspend Subscriber's
Authorized Court Data Services in the event the capacity of any host computer system or legislative
appropriation of funds is determined solely by the Court to be insufficient to meet the computer
needs of the courts served by the host computer system.
11. [reserved]
12. ADDITIONAL USER OBLIGATIONS. The obligations of the Subscriber set
forth in this section are in addition to the other obligations of the Subscriber set forth elsewhere in
this Subscriber Amendment.
a. Judicial Policy Statement. Subscriber agrees to comply with all policies
identified in Policies & Notices applicable to Court Records accessed by Subscriber using
Authorized Court Data Services. Upon failure of the Subscriber to comply with such
policies, the Court shall have the option of immediately suspending the Subscriber's
Authorized Court Data Services on a temporary basis and/or immediately terminating this
Subscriber Amendment.
b. Access and Use; Log. Subscriber shall be responsible for all access to and
use of Authorized Court Data Services and Court Records by Subscriber's bona fide
personnel or by means of Subscriber's equipment or passwords, whether or not Subscriber
has knowledge of or authorizes such access and use. Subscriber shall also maintain a log
identifying all persons to whom Subscriber has disclosed its Court Confidential Security and
Activation Information, such as user ID(s) and password(s), including the date of such
disclosure. Subscriber shall maintain such logs for a minimum period of six years from the
date of disclosure, and shall provide the Court with access to, and copies of, such logs upon
request. The Court may conduct audits of Subscriber's logs and use of Authorized Court
Data Services and Court Records from time to time. Upon Subscriber's failure to maintain
such logs, to maintain accurate logs, or to promptly provide access by the Court to such logs,
the Court may terminate this Subscriber Amendment without prior notice to Subscriber.
C. Personnel. Subscriber agrees to investigate, at the request of the Court
and/or the BCA, allegations of misconduct pertaining to Subscriber's bona fide personnel
having access to or use of Authorized Court Data Services, Court Confidential Information,
or trade secret information of the Court and its licensors where such persons are alleged to
have violated the provisions of this Subscriber Amendment, Policies & Notices, Judicial
Branch policies, or other security requirements or laws regulating access to the Court
Records.
d. Minnesota Data Practices Act Applicability. If Subscriber is a Minnesota
Government entity that is subject to the Minnesota Government Data Practices Act, Minn.
Stat. Ch. 13, Subscriber acknowledges and agrees that: (1) the Court is not subject to Minn.
Stat. Ch. 13 (see section 13.90) but is subject to the Rules of Public Access and other rules
promulgated by the Minnesota Supreme Court; (2) Minn. Stat. section 13.03, subdivision
4(e) requires that Subscriber comply with the Rules of Public Access and other rules
promulgated by the Minnesota Supreme Court for access to Court Records provided via the
BCA systems and tools under this Subscriber Amendment; (3) the use of and access to Court
Records may be restricted by rules promulgated by the Minnesota Supreme Court,
applicable state statute or federal law; and (4) these applicable restrictions must be followed
in the appropriate circumstances.
13. FEES; INVOICES. Unless the Subscriber is an office, officer, department,
division, agency, or bureau of the state of Minnesota, Subscriber shall pay the fees, if any, set forth
in applicable Policies & Notices, together with applicable sales, use or other taxes. Applicable
monthly fees commence ten (10) days after notice of approval of the request pursuant to section 3 of
this Subscriber Amendment or upon the initial Subscriber transaction as defined in the Policies &
Notices, whichever occurs earlier. When fees apply, the Court shall invoice Subscriber on a
monthly basis for charges incurred in the preceding month and applicable taxes, if any, and payment
of all amounts shall be due upon receipt of invoice. If all amounts are not paid within 30 days of
the date of the invoice, the Court may immediately cancel this Subscriber Amendment without
notice to Subscriber and pursue all available legal remedies. Subscriber certifies that funds have
been appropriated for the payment of charges under this Subscriber Amendment for the current
fiscal year, if applicable.
14. MODIFICATION OF FEES. Court may modify the fees by amending the Policies
& Notices as provided herein, and the modified fees shall be effective on the date specified in the
Policies & Notices, which shall not be less than thirty days from the publication of the Policies &
Notices. Subscriber shall have the option of accepting such changes or terminating this Subscriber
Amendment as provided in section 1 hereof.
15. WARRANTY DISCLAIMERS.
a. WARRANTY EXCLUSIONS. EXCEPT AS SPECIFICALLY AND
EXPRESSLY PROVIDED HEREIN, COURT, COURT'S LICENSORS, AND DCA
MAKE NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, INCLUDING
BUT NOT LIMITED TO THE WARRANTIES OF FITNESS FOR A PARTICULAR
PURPOSE OR MERCHANTABILITY, NOR ARE ANY WARRANTIES TO BE
IMPLIED, WITH RESPECT TO THE INFORMATION, SERVICES OR COMPUTER
PROGRAMS MADE AVAILABLE UNDER THIS AGREEMENT.
b. ACCURACY AND COMPLETENESS OF INFORMATION.
WITHOUT LIMITING THE GENERALITY OF THE PRECEDING PARAGRAPH,
COURT, COURT'S LICENSORS, AND DCA MAKE NO WARRANTIES AS TO THE
ACCURACY OR COMPLETENESS OF THE INFORMATION CONTAINED IN THE
COURT RECORDS.
16. RELATIONSHIP OF THE PARTIES. Subscriber is an independent contractor
and shall not be deemed for any purpose to be an employee, partner, agent or franchisee of the
Court, Court's licensors, or DCA. Neither Subscriber nor the Court, Court's licensors, or DCA
shall have the right nor the authority to assume, create or incur any liability or obligation of any
kind, express or implied, against or in the name of or on behalf of the other.
17. NOTICE. Except as provided in section 2 regarding notices of or modifications to
Authorized Court Data Services and Policies & Notices, any notice to Court or Subscriber
hereunder shall be deemed to have been received when personally delivered in writing or seventy-
two (72) hours after it has been deposited in the United States mail, first class, proper postage
prepaid, addressed to the parry to whom it is intended at the address set forth on page one of this
Agreement or at such other address of which notice has been given in accordance herewith.
18. NON -WAIVER. The failure by any parry at any time to enforce any of the
provisions of this Subscriber Amendment or any right or remedy available hereunder or at law or in
equity, or to exercise any option herein provided, shall not constitute a waiver of such provision,
remedy or option or in any way affect the validity of this Subscriber Amendment. The waiver of
any default by either Party shall not be deemed a continuing waiver, but shall apply solely to the
instance to which such waiver is directed.
19. FORCE MAJEURE. Neither Subscriber not Court shall be responsible for failure
or delay in the performance of their respective obligations hereunder caused by acts beyond their
reasonable control.
20. SEVERABILITY. Every provision of this Subscriber Amendment shall be
construed, to the extent possible, so as to be valid and enforceable. If any provision of this
Subscriber Amendment so construed is held by a court of competent jurisdiction to be invalid,
illegal or otherwise unenforceable, such provision shall be deemed severed from this Subscriber
Amendment, and all other provisions shall remain in full force and effect.
21. ASSIGNMENT AND BINDING EFFECT. Except as otherwise expressly
permitted herein, neither Subscriber nor Court may assign, delegate and/or otherwise transfer this
Subscriber Amendment or any of its rights or obligations hereunder without the prior written
consent of the other. This Subscriber Amendment shall be binding upon and inure to the benefit of
the Parties hereto and their respective successors and assigns, including any other legal entity into,
by or with which Subscriber may be merged, acquired or consolidated.
22. GOVERNING LAW. This Subscriber Amendment shall in all respects be
governed by and interpreted, construed and enforced in accordance with the laws of the United
States and of the State of Minnesota.
23. VENUE AND JURISDICTION. Any action arising out of or relating to this
Subscriber Amendment, its performance, enforcement or breach will be venued in a state or federal
court situated within the State of Minnesota. Subscriber hereby irrevocably consents and submits
itself to the personal jurisdiction of said courts for that purpose.
24. INTEGRATION. This Subscriber Amendment contains all negotiations and
agreements between the parties. No other understanding regarding this Subscriber Amendment,
whether written or oral, may be used to bind either party, provided that all terms and conditions of
the CJDN Subscriber Agreement and all previous amendments remain in full force and effect
except as supplemented or modified by this Subscriber Amendment.
IN WITNESS WHEREOF, the Parties have, by their duly authorized officers, executed this
Subscriber Amendment in duplicate, intending to be bound thereby.
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1. SUBSCRIBER (AGENCY)
Subscriber must attach written verification of
authority to sign on behalf of and bind the entity,
such as an opinion of counsel or resolution.
Name:
(PRINTED)
Signed:
Title:
(with delegated authority)
Date:
Name:
(PRINTED)
Signed:
Title:
(with delegated authority)
Date:
2. DEPARTMENT OF PUBLIC SAFETY,
BUREAU OF CRIMINAL APPREHENSION
Name:
(PRINTED)
Signed:
Title:
(with delegated authority)
Date:
3. COMMISSIONER OF ADMINISTRATION
delegated to Materials Management Division
By:
Date:
4. COURTS
Authority granted to Bureau of Criminal Apprehension
Name:
(PRINTED)
Signed:
Title:
(with authorized authority)
Date:
10
SWIFT Contract # 223945
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r1l State of Minnesota
Joint Powers Agreement
MINN@SOTA
This Agreement is between the State of Minnesota, acting through its Department of Public Safety on behalf of the
Bureau of Criminal Apprehension ("BCA"), and the City of Hutchinson on behalf of its Prosecuting Attorney
("Governmental Unit"). The BCA and the Governmental Unit may be referred to jointly as "Parties."
Recitals
Under Minn. Stat. § 471.59, the BCA and the Governmental Unit are empowered to engage in agreements that are
necessary to exercise their powers. Under Minn. Stat. § 299C.46, the BCA must provide a criminal justice data
communications network to benefit political subdivisions as defined under Minn. Stat. § 299C.46, subd. 2 and subd. 2(a).
The Governmental Unit is authorized by law to utilize the criminal justice data communications network pursuant to the
terms set out in this Agreement. In addition, BCA either maintains repositories of data or has access to repositories of
data that benefit authorized political subdivisions in performing their duties. The Governmental Unit wants to access
data in support of its official duties.
The purpose of this Agreement is to create a method by which the Governmental Unit has access to those systems and
tools for which it has eligibility, and to memorialize the requirements to obtain access and the limitations on the access.
Agreement
Term of Agreement
1.1 Effective Date. This Agreement is effective on the date the BCA obtains all required signatures under Minn.
Stat. § 16C.05, subdivision 2.
1.2 Expiration Date. This Agreement expires five years from the date it is effective.
Agreement Between the Parties
2.1 General Access. BCA agrees to provide Governmental Unit with access to the Minnesota Criminal Justice
Data Communications Network (CJDN) and those systems and tools which the Governmental Unit is
authorized by law to access via the CJDN for the purposes outlined in Minn. Stat. § 299C.46.
2.2 Methods of Access.
The BCA offers three (3) methods of access to its systems and tools. The methods of access are:
A. Direct access occurs when individual users at the Governmental Unit use the Governmental Unit's
equipment to access the BCA's systems and tools. This is generally accomplished by an individual user
entering a query into one of BCA's systems or tools.
B. Indirect Access occurs when individual users at the Governmental Unit go to another Governmental
Unit to obtain data and information from BCA's systems and tools. This method of access generally
results in the Governmental Unit with indirect access obtaining the needed data and information in a
physical format like a paper report.
C. Computer -to -Computer System Interface occurs when the Governmental Unit's computer exchanges
data and information with BCA's computer systems and tools using an interface. Without limitation,
interface types include: state message switch, web services, enterprise service bus and message
queuing.
For purposes of this Agreement, Governmental Unit employees or contractors may use any of these
methods to use BCA's systems and tools as described in this Agreement. Governmental Unit will select a
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method of access and can change the methodology following the process in Clause 2.10.
2.3 Federal Systems Access. In addition, pursuant to 28 CFR §20.30-38 and Minn. Stat. §299C.58, BCA may
provide Governmental Unit with access to the Federal Bureau of Investigation (FBI) National Crime
Information Center.
2.4 Governmental Unit Policies. Both the BCA and the FBI's Criminal Justice Information Systems (FBI-CJIS) have
policies, regulations and laws on access, use, audit, dissemination, hit confirmation, logging, quality
assurance, screening (pre -employment), security, timeliness, training, use of the system, and validation.
Governmental Unit has created its own policies to ensure that Governmental Unit's employees and
contractors comply with all applicable requirements. Governmental Unit ensures this compliance through
appropriate enforcement. These BCA and FBI-CJIS policies and regulations, as amended and updated from
time to time, are incorporated into this Agreement by reference. The policies are available at
https:Hbcanextest.x.state.mn.us/launchpad/.
2.5 Governmental Unit Resources. To assist Governmental Unit in complying with the federal and state
requirements on access to and use of the various systems and tools, information is available at
https:Hsps.x.state.mn.us/sites/bcaservicecatalog/default.aspx. Additional information on appropriate use is
found in the Minnesota Bureau of Criminal Apprehension Policy on Appropriate Use of Systems and Data
available at https://bcanextest.x.state.mn.us/launchpad/coisdocs/docs.cgi?cmd=FS&ID=795&TYPE=DOCS.
2.6 Access Granted.
A. Governmental Unit is granted permission to use all current and future BCA systems and tools for
which Governmental Unit is eligible. Eligibility is dependent on Governmental Unit (i) satisfying all
applicable federal or state statutory requirements; (ii) complying with the terms of this Agreement;
and (iii) acceptance by BCA of Governmental Unit's written request for use of a specific system or tool.
B. To facilitate changes in systems and tools, Governmental Unit grants its Authorized Representative
authority to make written requests for those systems and tools provided by BCA that the
Governmental Unit needs to meet its criminal justice obligations and for which Governmental Unit is
eligible.
2.7 Future Access. On written request from the Governmental Unit, BCA also may provide Governmental Unit
with access to those systems or tools which may become available after the signing of this Agreement, to
the extent that the access is authorized by applicable state and federal law. Governmental Unit agrees to be
bound by the terms and conditions contained in this Agreement that when utilizing new systems or tools
provided under this Agreement.
2.8 Limitations on Access. BCA agrees that it will comply with applicable state and federal laws when making
information accessible. Governmental Unit agrees that it will comply with applicable state and federal laws
when accessing, entering, using, disseminating, and storing data. Each party is responsible for its own
compliance with the most current applicable state and federal laws.
2.9 Supersedes Prior Agreements. This Agreement supersedes any and all prior agreements between the BCA
and the Governmental Unit regarding access to and use of systems and tools provided by BCA.
2.10 Requirement to Update Information. The parties agree that if there is a change to any of the information
whether required by law or this Agreement, the party will send the new information to the other party in
writing within 30 days of the change. This clause does not apply to changes in systems or tools provided
under this Agreement.
This requirement to give notice additionally applies to changes in the individual or organization serving the
Governmental Unit as its prosecutor. Any change in performance of the prosecutorial function must be
provided to the BCA in writing by giving notice to the Service Desk, BCA.ServiceDesk@state.mn.us.
2.11 Transaction Record. The BCA creates and maintains a transaction record for each exchange of data utilizing
its systems and tools. In order to meet FBI-CJIS requirements and to perform the audits described in Clause
7, there must be a method of identifying which individual users at the Governmental Unit conducted a
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particular transaction.
If Governmental Unit uses either direct access as described in Clause 2.2A or indirect access as described in
Clause 2.213, BCA's transaction record meets FBI-CJIS requirements.
When Governmental Unit's method of access is a computer -to -computer interface as described in Clause
2.2C, the Governmental Unit must keep a transaction record sufficient to satisfy FBI-CJIS requirements and
permit the audits described in Clause 7 to occur.
If a Governmental Unit accesses data from the Driver and Vehicle Services Division in the Minnesota
Department of Public Safety and keeps a copy of the data, Governmental Unit must have a transaction
record of all subsequent access to the data that are kept by the Governmental Unit. The transaction record
must include the individual user who requested access, and the date, time and content of the request. The
transaction record must also include the date, time and content of the response along with the destination
to which the data were sent. The transaction record must be maintained for a minimum of six (6) years
from the date the transaction occurred and must be made available to the BCA within one (1) business day
of the BCA's request.
2.12 Court Information Access. Certain BCA systems and tools that include access to and/or submission of Court
Records may only be utilized by the Governmental Unit if the Governmental Unit completes the Court Data
Services Subscriber Amendment, which upon execution will be incorporated into this Agreement by
reference. These BCA systems and tools are identified in the written request made by the Governmental
Unit under Clause 2.6 above. The Court Data Services Subscriber Amendment provides important additional
terms, including but not limited to privacy (see Clause 8.2, below), fees (see Clause 3 below), and transaction
records or logs, that govern Governmental Unit's access to and/or submission of the Court Records
delivered through the BCA systems and tools.
2.13 Vendor Personnel Screening. The BCA will conduct all vendor personnel screening on behalf of
Governmental Unit as is required by the FBI CAS Security Policy. The BCA will maintain records of the
federal, fingerprint -based background check on each vendor employee as well as records of the completion
of the security awareness training that may be relied on by the Governmental Unit.
Payment
The Governmental Unit currently accesses the criminal justice data communications network described in Minn.
Stat. §299C.46. The bills are sent annually for a total cost of Six Hundred Dollars ($600.00).
The Governmental Unit will identify its contact person for billing purposes, and will provide updated information
to BCA's Authorized Representative within ten business days when this information changes.
If Governmental Unit chooses to execute the Court Data Services Subscriber Amendment referred to in Clause
2.12 in order to access and/or submit Court Records via BCA's systems, additional fees, if any, are addressed in
that amendment.
4 Authorized Representatives
The BCA's Authorized Representative is the person below, or her successor:
Name: Dana Gotz, Deputy Superintendent
Address: Minnesota Department of Public Safety; Bureau of Criminal Apprehension
1430 Maryland Avenue
Saint Paul, MN 55106
Telephone: 651.793.1007
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Email Address: Dana.Gotz@state.mn.us
The Governmental Unit's Authorized Representative is the person below, or his/her successor:
Name:
Marc Sebora, Attorney
Address:
111 Hassan Street SE
Hutchinson, MN 55350-2522
Telephone:
320.587.5151
Email Address:
msebora@hutchinsommn.gov
Assignment, Amendments, Waiver, and Agreement Complete
5.1 Assignment. Neither party may assign nor transfer any rights or obligations under this Agreement.
5.2 Amendments. Any amendment to this Agreement, except those described in Clauses 2.6 and 2.7 above
must be in writing and will not be effective until it has been signed and approved by the same parties who
signed and approved the original agreement, their successors in office, or another individual duly
authorized.
5.3 Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the
provision or the right to enforce it.
5.4 Agreement Complete. This Agreement contains all negotiations and agreements between the BCA and the
Governmental Unit. No other understanding regarding this Agreement, whether written or oral, may be
used to bind either party.
Liability
Each party will be responsible for its own acts and behavior and the results thereof and shall not be responsible or
liable for the other party's actions and consequences of those actions. The Minnesota Torts Claims Act, Minn. Stat.
§ 3.736 and other applicable laws govern the BCA's liability. The Minnesota Municipal Tort Claims Act, Minn. Stat.
Ch. 466 and other applicable laws, governs the Governmental Unit's liability.
Audits
7.1 Under Minn. Stat. § 16C.05, subd. 5, the Governmental Unit's books, records, documents, internal policies
and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA,
the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this
Agreement.
Under Minn. Stat. § 6.551, the State Auditor may examine the books, records, documents, and accounting
procedures and practices of BCA. The examination shall be limited to the books, records, documents, and
accounting procedures and practices that are relevant to this Agreement.
7.2 Under applicable state and federal law, the Governmental Unit's records are subject to examination by the
BCA to ensure compliance with laws, regulations and policies about access, use, and dissemination of data.
7.3 If the Governmental Unit accesses federal databases, the Governmental Unit's records are subject to
examination by the FBI and BCA; the Governmental Unit will cooperate with FBI and BCA auditors and make
any requested data available for review and audit.
7.4 If the Governmental Unit accesses state databases, the Governmental Unit's records are subject to
examination by the BCA: the Governmental Unit will cooperate with the BCA auditors and make any
requested data available for review and audit.
7.5 To facilitate the audits required by state and federal law, Governmental Unit is required to have an
inventory of the equipment used to access the data covered by this Agreement and the physical location of
each.
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8 Government Data Practices
8.1 BCA and Governmental Unit. The Governmental Unit and BCA must comply with the Minnesota
Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data accessible under this Agreement,
and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the
Governmental Unit under this Agreement. The remedies of Minn. Stat. §§ 13.08 and 13.09 apply to the
release of the data referred to in this clause by either the Governmental Unit or the BCA.
8.2 Court Records. If Governmental Unit chooses to execute the Court Data Services Subscriber Amendment
referred to in Clause 2.12 in order to access and/or submit Court Records via BCA's systems, the following
provisions regarding data practices also apply. The Court is not subject to Minn. Stat. Ch. 13 but is subject to
the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court.
All parties acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires that the BCA and the
Governmental Unit comply with the Rules of Public Access for those data received from Court under the
Court Data Services Subscriber Amendment. All parties also acknowledge and agree that the use of, access
to or submission of Court Records, as that term is defined in the Court Data Services Subscriber Amendment,
may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal
law. All parties acknowledge and agree that these applicable restrictions must be followed in the
appropriate circumstances.
9 Investigation of Alleged Violations; Sanctions
For purposes of this clause, "Individual User" means an employee or contractor of Governmental Unit.
9.1 Investigation. The Governmental Unit and BCA agree to cooperate in the investigation and possible
prosecution of suspected violations of federal and state law referenced in this Agreement. Governmental
Unit and BCA agree to cooperate in the investigation of suspected violations of the policies and procedures
referenced in this Agreement. When BCA becomes aware that a violation may have occurred, BCA will
inform Governmental Unit of the suspected violation, subject to any restrictions in applicable law. When
Governmental Unit becomes aware that a violation has occurred, Governmental Unit will inform BCA
subject to any restrictions in applicable law.
9.2 Sanctions Involving Only BCA Systems and Tools.
The following provisions apply to BCA systems and tools not covered by the Court Data Services Subscriber
Amendment. None of these provisions alter the Governmental Unit internal discipline processes, including
those governed by a collective bargaining agreement.
9.2.1 For BCA systems and tools that are not covered by the Court Data Services Subscriber Amendment,
Governmental Unit must determine if and when an involved Individual User's access to systems or
tools is to be temporarily or permanently eliminated. The decision to suspend or terminate access
may be made as soon as alleged violation is discovered, after notice of an alleged violation is
received, or after an investigation has occurred. Governmental Unit must report the status of the
Individual User's access to BCA without delay. BCA reserves the right to make a different
determination concerning an Individual User's access to systems or tools than that made by
Governmental Unit and BCA's determination controls.
9.2.2 If BCA determines that Governmental Unit has jeopardized the integrity of the systems or tools
covered in this Clause 9.2, BCA may temporarily stop providing some or all the systems or tools
under this Agreement until the failure is remedied to the BCA's satisfaction. If Governmental Unit's
failure is continuing or repeated, Clause 11.1 does not apply and BCA may terminate this Agreement
immediately.
9.3 Sanctions Involving Only Court Data Services
The following provisions apply to those systems and tools covered by the Court Data Services Subscriber
Amendment, if it has been signed by Governmental Unit. As part of the agreement between the Court and
the BCA for the delivery of the systems and tools that are covered by the Court Data Services Subscriber
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Amendment, BCA is required to suspend or terminate access to or use of the systems and tools either on its
own initiative or when directed by the Court. The decision to suspend or terminate access may be made as
soon as an alleged violation is discovered, after notice of an alleged violation is received, or after an
investigation has occurred. The decision to suspend or terminate may also be made based on a request
from the Authorized Representative of Governmental Unit. The agreement further provides that only the
Court has the authority to reinstate access and use.
9.3.1 Governmental Unit understands that if it has signed the Court Data Services Subscriber Amendment
and if Governmental Unit's Individual Users violate the provisions of that Amendment, access and
use will be suspended by BCA or Court. Governmental Unit also understands that reinstatement is
only at the direction of the Court.
9.3.2 Governmental Unit further agrees that if Governmental Unit believes that one or more of its
Individual Users have violated the terms of the Amendment, it will notify BCA and Court so that an
investigation as described in Clause 9.1 may occur.
10 Venue
Venue for all legal proceedings involving this Agreement, or its breach, must be in the appropriate state or federal
court with competent jurisdiction in Ramsey County, Minnesota.
11 Termination
11.1 Termination. The BCA or the Governmental Unit may terminate this Agreement at any time, with or without
cause, upon 30 days' written notice to the other party's Authorized Representative.
11.2 Termination for Insufficient Funding. Either party may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued
at a level sufficient to allow for the payment of the services covered here. Termination must be by written
notice to the other party's authorized representative. The Governmental Unit is not obligated to pay for any
services that are provided after notice and effective date of termination. However, the BCA will be entitled
to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds
are available. Neither party will be assessed any penalty if the agreement is terminated because of the
decision of the Minnesota Legislature, or other funding source, not to appropriate funds. Notice of the lack
of funding must be provided within a reasonable time of the affected party receiving that notice.
12 Continuing Obligations
The following clauses survive the expiration or cancellation of this Agreement: Liability; Audits; Government Data
Practices; 9. Investigation of Alleged Violations; Sanctions; and Venue.
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The Parties indicate their agreement and authority to execute this Agreement by signing below.
1. GOVERNMENTAL UNIT
Name:
(PRINTED)
Signed:
Title:
(with delegated authority)
Date:
Name:
(PRINTED)
Signed:
Title:
(with delegated authority)
Date:
7
2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION
Name:
(PRINTED)
Signed:
Title:
(with delegated authority)
Date:
3. COMMISSIONER OF ADMINISTRATION
As delegated to the Office of State Procurement
By:
Date:
DPS/BCA CJDN JPA_March 2021
COURT DATA SERVICES SUBSCRIBER AMENDMENT TO
CJDN SUBSCRIBER AGREEMENT
This Court Data Services Subscriber Amendment ("Subscriber Amendment") is entered into by the
State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal
Apprehension, ("BCA") and the City of Hutchinson on behalf of its Prosecuting Attorney
("Agency"), and by and for the benefit of the State of Minnesota acting through its State Court
Administrator's Office ("Court") who shall be entitled to enforce any provisions hereof through any
legal action against any party.
Recitals
This Subscriber Amendment modifies and supplements the Agreement between the BCA and
Agency, SWIFT Contract number 223945, of even or prior date, for Agency use of BCA systems
and tools (referred to herein as "the CJDN Subscriber Agreement"). Certain BCA systems and
tools that include access to and/or submission of Court Records may only be utilized by the Agency
if the Agency completes this Subscriber Amendment. The Agency desires to use one or more BCA
systems and tools to access and/or submit Court Records to assist the Agency in the efficient
performance of its duties as required or authorized by law or court rule. Court desires to permit
such access and/or submission. This Subscriber Amendment is intended to add Court as a parry to
the CJDN Subscriber Agreement and to create obligations by the Agency to the Court that can be
enforced by the Court. It is also understood that, pursuant to the Master Joint Powers Agreement for
Delivery of Court Data Services to CJDN Subscribers ("Master Authorization Agreement")
between the Court and the BCA, the BCA is authorized to sign this Subscriber Amendment on
behalf of Court. Upon execution the Subscriber Amendment will be incorporated into the CJDN
Subscriber Agreement by reference. The BCA, the Agency and the Court desire to amend the
CJDN Subscriber Agreement as stated below.
The CJDN Subscriber Agreement is amended by the addition of the following provisions:
1. TERM; TERMINATION; ONGOING OBLIGATIONS. This Subscriber
Amendment shall be effective on the date finally executed by all parties and shall remain in effect
until expiration or termination of the CJDN Subscriber Agreement unless terminated earlier as
provided in this Subscriber Amendment. Any party may terminate this Subscriber Amendment
with or without cause by giving written notice to all other parties. The effective date of the
termination shall be thirty days after the other party's receipt of the notice of termination, unless a
later date is specified in the notice. The provisions of sections 5 through 9, 12.b., 12.c., and 15
through 24 shall survive any termination of this Subscriber Amendment as shall any other
provisions which by their nature are intended or expected to survive such termination. Upon
termination, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof.
2. Definitions. Unless otherwise specifically defined, each term used herein shall have
the meaning assigned to such term in the CJDN Subscriber Agreement.
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a. "Authorized Court Data Services" means Court Data Services that have
been authorized for delivery to CJDN Subscribers via BCA systems and tools pursuant to an
Authorization Amendment to the Joint Powers Agreement for Delivery of Court Data
Services to CJDN Subscribers ("Master Authorization Agreement") between the Court and
the BCA.
b. "Court Data Services" means one or more of the services set forth on the
Justice Agency Resource webpage of the Minnesota Judicial Branch website (for which the
current address is www.courts.state.mn.us) or other location designated by the Court, as the
same may be amended from time to time by the Court.
C. "Court Records" means all information in any form made available by the
Court to Subscriber through the BCA for the purposes of carrying out this Subscriber
Amendment, including:
i. "Court Case Information" means any information in the Court Records
that conveys information about a particular case or controversy, including
without limitation Court Confidential Case Information, as defined
herein.
ii. "Court Confidential Case Information" means any information in the
Court Records that is inaccessible to the public pursuant to the Rules of
Public Access and that conveys information about a particular case or
controversy.
iii. "Court Confidential Security and Activation Information" means any
information in the Court Records that is inaccessible to the public
pursuant to the Rules of Public Access and that explains how to use or
gain access to Court Data Services, including but not limited to login
account names, passwords, TCP/IP addresses, Court Data Services user
manuals, Court Data Services Programs, Court Data Services Databases,
and other technical information.
iv. "Court Confidential Information" means any information in the Court
Records that is inaccessible to the public pursuant to the Rules of Public
Access, including without limitation both i) Court Confidential Case
Information; and ii) Court Confidential Security and Activation
Information.
d. "DCA" shall mean the district courts of the state of Minnesota and their
respective staff.
e. "Policies & Notices" means the policies and notices published by the Court
in connection with each of its Court Data Services, on a website or other location designated
by the Court, as the same may be amended from time to time by the Court. Policies &
Notices for each Authorized Court Data Service identified in an approved request form
under section 3, below, are hereby made part of this Subscriber Amendment by this
reference and provide additional terms and conditions that govern Subscriber's use of Court
Records accessed through such services, including but not limited to provisions on access
and use limitations.
L "Rules of Public Access" means the Rules of Public Access to Records of
the Judicial Branch promulgated by the Minnesota Supreme Court, as the same may be
amended from time to time, including without limitation lists or tables published from time
to time by the Court entitled Limits on Public Access to Case Records or Limits on Public
Access to Administrative Records, all of which by this reference are made a part of this
Subscriber Amendment. It is the obligation of Subscriber to check from time to time for
updated rules, lists, and tables and be familiar with the contents thereof. It is contemplated
that such rules, lists, and tables will be posted on the Minnesota Judicial Branch website, for
which the current address is www.courts.state.mn.us.
Office.
g. "Court" shall mean the State of Minnesota, State Court Administrator's
h. "Subscriber" shall mean the Agency.
i. "Subscriber Records" means any information in any form made available
by the Subscriber to the Court for the purposes of carrying out this Subscriber Amendment.
3. REQUESTS FOR AUTHORIZED COURT DATA SERVICES. Following
execution of this Subscriber Amendment by all parties, Subscriber may submit to the BCA one or
more separate requests for Authorized Court Data Services. The BCA is authorized in the Master
Authorization Agreement to process, credential and approve such requests on behalf of Court and
all such requests approved by the BCA are adopted and incorporated herein by this reference the
same as if set forth verbatim herein.
a. Activation. Activation of the requested Authorized Court Data Service(s)
shall occur promptly following approval.
b. Rejection. Requests may be rejected for any reason, at the discretion of the
BCA and/or the Court.
C. Requests for Termination of One or More Authorized Court Data
Services. The Subscriber may request the termination of an Authorized Court Data Services
previously requested by submitting a notice to Court with a copy to the BCA. Promptly
upon receipt of a request for termination of an Authorized Court Data Service, the BCA will
deactivate the service requested. The termination of one or more Authorized Court Data
Services does not terminate this Subscriber Amendment. Provisions for termination of this
Subscriber Amendment are set forth in section 1. Upon termination of Authorized Court
Data Services, the Subscriber shall perform the responsibilities set forth in paragraph 7(f)
hereof.
4. SCOPE OF ACCESS TO COURT RECORDS LIMITED. Subscriber's access to
and/or submission of the Court Records shall be limited to Authorized Court Data Services
identified in an approved request form under section 3, above, and other Court Records necessary
for Subscriber to use Authorized Court Data Services. Authorized Court Data Services shall only be
used according to the instructions provided in corresponding Policies & Notices or other materials
and only as necessary to assist Subscriber in the efficient performance of Subscriber's duties
3
required or authorized by law or court rule in connection with any civil, criminal, administrative, or
arbitral proceeding in any Federal, State, or local court or agency or before any self -regulatory
body. Subscriber's access to the Court Records for personal or non -official use is prohibited.
Subscriber will not use or attempt to use Authorized Court Data Services in any manner not set
forth in this Subscriber Amendment, Policies & Notices, or other Authorized Court Data Services
documentation, and upon any such unauthorized use or attempted use the Court may immediately
terminate this Subscriber Amendment without prior notice to Subscriber.
5. GUARANTEES OF CONFIDENTIALITY. Subscriber agrees:
a. To not disclose Court Confidential Information to any third parry except
where necessary to carry out the Subscriber's duties as required or authorized by law or
court rule in connection with any civil, criminal, administrative, or arbitral proceeding in
any Federal, State, or local court or agency or before any self -regulatory body.
b. To take all appropriate action, whether by instruction, agreement, or
otherwise, to insure the protection, confidentiality and security of Court Confidential
Information and to satisfy Subscriber's obligations under this Subscriber Amendment.
C. To limit the use of and access to Court Confidential Information to
Subscriber's bona fide personnel whose use or access is necessary to effect the purposes of
this Subscriber Amendment, and to advise each individual who is permitted use of and/or
access to any Court Confidential Information of the restrictions upon disclosure and use
contained in this Subscriber Amendment, requiring each individual who is permitted use of
and/or access to Court Confidential Information to acknowledge in writing that the
individual has read and understands such restrictions. Subscriber shall keep such
acknowledgements on file for one year following termination of the Subscriber Amendment
and/or CJDN Subscriber Agreement, whichever is longer, and shall provide the Court with
access to, and copies of, such acknowledgements upon request. For purposes of this
Subscriber Amendment, Subscriber's bona fide personnel shall mean individuals who are
employees of Subscriber or provide services to Subscriber either on a voluntary basis or as
independent contractors with Subscriber.
d. That, without limiting section 1 of this Subscriber Amendment, the
obligations of Subscriber and its bona fide personnel with respect to the confidentiality and
security of Court Confidential Information shall survive the termination of this Subscriber
Amendment and the CJDN Subscriber Agreement and the termination of their relationship
with Subscriber.
e. That, notwithstanding any federal or state law applicable to the nondisclosure
obligations of Subscriber and Subscriber's bona fide personnel under this Subscriber
Amendment, such obligations of Subscriber and Subscriber's bona fide personnel are
founded independently on the provisions of this Subscriber Amendment.
6. APPLICABILITY TO PREVIOUSLY DISCLOSED COURT RECORDS.
Subscriber acknowledges and agrees that all Authorized Court Data Services and related Court
Records disclosed to Subscriber prior to the effective date of this Subscriber Amendment shall be
subject to the provisions of this Subscriber Amendment.
7. LICENSE AND PROTECTION OF PROPRIETARY RIGHTS. During the
term of this Subscriber Amendment, subject to the terms and conditions hereof, the Court hereby
grants to Subscriber a nonexclusive, nontransferable, limited license to use Court Data Services
Programs and Court Data Services Databases to access or receive the Authorized Court Data
Services identified in an approved request form under section 3, above, and related Court Records.
Court reserves the right to make modifications to the Authorized Court Data Services, Court Data
Services Programs, and Court Data Services Databases, and related materials without notice to
Subscriber. These modifications shall be treated in all respects as their previous counterparts.
a. Court Data Services Programs. Court is the copyright owner and licensor
of the Court Data Services Programs. The combination of ideas, procedures, processes,
systems, logic, coherence and methods of operation embodied within the Court Data
Services Programs, and all information contained in documentation pertaining to the Court
Data Services Programs, including but not limited to manuals, user documentation, and
passwords, are trade secret information of Court and its licensors.
b. Court Data Services Databases. Court is the copyright owner and licensor
of the Court Data Services Databases and of all copyrightable aspects and components
thereof. All specifications and information pertaining to the Court Data Services Databases
and their structure, sequence and organization, including without limitation data schemas
such as the Court XML Schema, are trade secret information of Court and its licensors.
C. Marks. Subscriber shall neither have nor claim any right, title, or interest in
or use of any trademark used in connection with Authorized Court Data Services, including
but not limited to the marks "MNCIS" and "Odyssey."
d. Restrictions on Duplication, Disclosure, and Use. Trade secret information
of Court and its licensors will be treated by Subscriber in the same manner as Court
Confidential Information. In addition, Subscriber will not copy any part of the Court Data
Services Programs or Court Data Services Databases, or reverse engineer or otherwise
attempt to discern the source code of the Court Data Services Programs or Court Data
Services Databases, or use any trademark of Court or its licensors, in any way or for any
purpose not specifically and expressly authorized by this Subscriber Amendment. As used
herein, "trade secret information of Court and its licensors" means any information
possessed by Court which derives independent economic value from not being generally
known to, and not being readily ascertainable by proper means by, other persons who can
obtain economic value from its disclosure or use. "Trade secret information of Court and its
licensors" does not, however, include information which was known to Subscriber prior to
Subscriber's receipt thereof, either directly or indirectly, from Court or its licensors,
information which is independently developed by Subscriber without reference to or use of
information received from Court or its licensors, or information which would not qualify as
a trade secret under Minnesota law. It will not be a violation of this section 7, sub -section d,
for Subscriber to make up to one copy of training materials and configuration
documentation, if any, for each individual authorized to access, use, or configure Authorized
Court Data Services, solely for its own use in connection with this Subscriber Amendment.
Subscriber will take all steps reasonably necessary to protect the copyright, trade secret, and
trademark rights of Court and its licensors and Subscriber will advise its bona fide personnel
who are permitted access to any of the Court Data Services Programs and Court Data
Services Databases, and trade secret information of Court and its licensors, of the
restrictions upon duplication, disclosure and use contained in this Subscriber Amendment.
5
e. Proprietary Notices. Subscriber will not remove any copyright or
proprietary notices included in and/or on the Court Data Services Programs or Court Data
Services Databases, related documentation, or trade secret information of Court and its
licensors, or any part thereof, made available by Court directly or through the BCA, if any,
and Subscriber will include in and/or on any copy of the Court Data Services Programs or
Court Data Services Databases, or trade secret information of Court and its licensors and any
documents pertaining thereto, the same copyright and other proprietary notices as appear on
the copies made available to Subscriber by Court directly or through the BCA, except that
copyright notices shall be updated and other proprietary notices added as may be
appropriate.
L Title; Return. The Court Data Services Programs and Court Data Services
Databases, and related documentation, including but not limited to training and
configuration material, if any, and logon account information and passwords, if any, made
available by the Court to Subscriber directly or through the BCA and all copies, including
partial copies, thereof are and remain the property of the respective licensor. Except as
expressly provided in section 12.b., within ten days of the effective date of termination of
this Subscriber Amendment or the CJDN Subscriber Agreement or within ten days of a
request for termination of Authorized Court Data Service as described in section 4,
Subscriber shall either: (i) uninstall and return any and all copies of the applicable Court
Data Services Programs and Court Data Services Databases, and related documentation,
including but not limited to training and configuration materials, if any, and logon account
information, if any; or (2) destroy the same and certify in writing to the Court that the same
have been destroyed.
8. INJUNCTIVE RELIEF. Subscriber acknowledges that the Court, Court's
licensors, and DCA will be irreparably harmed if Subscriber's obligations under this Subscriber
Amendment are not specifically enforced and that the Court, Court's licensors, and DCA would not
have an adequate remedy at law in the event of an actual or threatened violation by Subscriber of its
obligations. Therefore, Subscriber agrees that the Court, Court's licensors, and DCA shall be
entitled to an injunction or any appropriate decree of specific performance for any actual or
threatened violations or breaches by Subscriber or its bona fide personnel without the necessity of
the Court, Court's licensors, or DCA showing actual damages or that monetary damages would not
afford an adequate remedy. Unless Subscriber is an office, officer, agency, department, division, or
bureau of the state of Minnesota, Subscriber shall be liable to the Court, Court's licensors, and DCA
for reasonable attorneys fees incurred by the Court, Court's licensors, and DCA in obtaining any
relief pursuant to this Subscriber Amendment.
9. LIABILITY. Subscriber and the Court agree that, except as otherwise expressly
provided herein, each party will be responsible for its own acts and the results thereof to the extent
authorized by law and shall not be responsible for the acts of any others and the results thereof.
Liability shall be governed by applicable law. Without limiting the foregoing, liability of the Court
and any Subscriber that is an office, officer, agency, department, division, or bureau of the state of
Minnesota shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota
Statutes, section 3.376, and other applicable law. Without limiting the foregoing, if Subscriber is a
political subdivision of the state of Minnesota, liability of the Subscriber shall be governed by the
provisions of Minn. Stat, Ch. 466 (Tort Liability, Political Subdivisions) or other applicable law.
Subscriber and Court further acknowledge that the liability, if any, of the BCA is governed by a
separate agreement between the Court and the BCA dated December 13, 2010 with DPS-M -0958.
0
10. AVAILABILITY. Specific terms of availability shall be established by the Court
and communicated to Subscriber by the Court and/or the BCA. The Court reserves the right to
terminate this Subscriber Amendment immediately and/or temporarily suspend Subscriber's
Authorized Court Data Services in the event the capacity of any host computer system or legislative
appropriation of funds is determined solely by the Court to be insufficient to meet the computer
needs of the courts served by the host computer system.
11. [reserved]
12. ADDITIONAL USER OBLIGATIONS. The obligations of the Subscriber set
forth in this section are in addition to the other obligations of the Subscriber set forth elsewhere in
this Subscriber Amendment.
a. Judicial Policy Statement. Subscriber agrees to comply with all policies
identified in Policies & Notices applicable to Court Records accessed by Subscriber using
Authorized Court Data Services. Upon failure of the Subscriber to comply with such
policies, the Court shall have the option of immediately suspending the Subscriber's
Authorized Court Data Services on a temporary basis and/or immediately terminating this
Subscriber Amendment.
b. Access and Use; Log. Subscriber shall be responsible for all access to and
use of Authorized Court Data Services and Court Records by Subscriber's bona fide
personnel or by means of Subscriber's equipment or passwords, whether or not Subscriber
has knowledge of or authorizes such access and use. Subscriber shall also maintain a log
identifying all persons to whom Subscriber has disclosed its Court Confidential Security and
Activation Information, such as user ID(s) and password(s), including the date of such
disclosure. Subscriber shall maintain such logs for a minimum period of six years from the
date of disclosure, and shall provide the Court with access to, and copies of, such logs upon
request. The Court may conduct audits of Subscriber's logs and use of Authorized Court
Data Services and Court Records from time to time. Upon Subscriber's failure to maintain
such logs, to maintain accurate logs, or to promptly provide access by the Court to such logs,
the Court may terminate this Subscriber Amendment without prior notice to Subscriber.
C. Personnel. Subscriber agrees to investigate, at the request of the Court
and/or the BCA, allegations of misconduct pertaining to Subscriber's bona fide personnel
having access to or use of Authorized Court Data Services, Court Confidential Information,
or trade secret information of the Court and its licensors where such persons are alleged to
have violated the provisions of this Subscriber Amendment, Policies & Notices, Judicial
Branch policies, or other security requirements or laws regulating access to the Court
Records.
d. Minnesota Data Practices Act Applicability. If Subscriber is a Minnesota
Government entity that is subject to the Minnesota Government Data Practices Act, Minn.
Stat. Ch. 13, Subscriber acknowledges and agrees that: (1) the Court is not subject to Minn.
Stat. Ch. 13 (see section 13.90) but is subject to the Rules of Public Access and other rules
promulgated by the Minnesota Supreme Court; (2) Minn. Stat. section 13.03, subdivision
4(e) requires that Subscriber comply with the Rules of Public Access and other rules
promulgated by the Minnesota Supreme Court for access to Court Records provided via the
BCA systems and tools under this Subscriber Amendment; (3) the use of and access to Court
Records may be restricted by rules promulgated by the Minnesota Supreme Court,
applicable state statute or federal law; and (4) these applicable restrictions must be followed
in the appropriate circumstances.
13. FEES; INVOICES. Unless the Subscriber is an office, officer, department,
division, agency, or bureau of the state of Minnesota, Subscriber shall pay the fees, if any, set forth
in applicable Policies & Notices, together with applicable sales, use or other taxes. Applicable
monthly fees commence ten (10) days after notice of approval of the request pursuant to section 3 of
this Subscriber Amendment or upon the initial Subscriber transaction as defined in the Policies &
Notices, whichever occurs earlier. When fees apply, the Court shall invoice Subscriber on a
monthly basis for charges incurred in the preceding month and applicable taxes, if any, and payment
of all amounts shall be due upon receipt of invoice. If all amounts are not paid within 30 days of
the date of the invoice, the Court may immediately cancel this Subscriber Amendment without
notice to Subscriber and pursue all available legal remedies. Subscriber certifies that funds have
been appropriated for the payment of charges under this Subscriber Amendment for the current
fiscal year, if applicable.
14. MODIFICATION OF FEES. Court may modify the fees by amending the Policies
& Notices as provided herein, and the modified fees shall be effective on the date specified in the
Policies & Notices, which shall not be less than thirty days from the publication of the Policies &
Notices. Subscriber shall have the option of accepting such changes or terminating this Subscriber
Amendment as provided in section 1 hereof.
15. WARRANTY DISCLAIMERS.
a. WARRANTY EXCLUSIONS. EXCEPT AS SPECIFICALLY AND
EXPRESSLY PROVIDED HEREIN, COURT, COURT'S LICENSORS, AND DCA
MAKE NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, INCLUDING
BUT NOT LIMITED TO THE WARRANTIES OF FITNESS FOR A PARTICULAR
PURPOSE OR MERCHANTABILITY, NOR ARE ANY WARRANTIES TO BE
IMPLIED, WITH RESPECT TO THE INFORMATION, SERVICES OR COMPUTER
PROGRAMS MADE AVAILABLE UNDER THIS AGREEMENT.
b. ACCURACY AND COMPLETENESS OF INFORMATION.
WITHOUT LIMITING THE GENERALITY OF THE PRECEDING PARAGRAPH,
COURT, COURT'S LICENSORS, AND DCA MAKE NO WARRANTIES AS TO THE
ACCURACY OR COMPLETENESS OF THE INFORMATION CONTAINED IN THE
COURT RECORDS.
16. RELATIONSHIP OF THE PARTIES. Subscriber is an independent contractor
and shall not be deemed for any purpose to be an employee, partner, agent or franchisee of the
Court, Court's licensors, or DCA. Neither Subscriber nor the Court, Court's licensors, or DCA
shall have the right nor the authority to assume, create or incur any liability or obligation of any
kind, express or implied, against or in the name of or on behalf of the other.
17. NOTICE. Except as provided in section 2 regarding notices of or modifications to
Authorized Court Data Services and Policies & Notices, any notice to Court or Subscriber
hereunder shall be deemed to have been received when personally delivered in writing or seventy-
two (72) hours after it has been deposited in the United States mail, first class, proper postage
prepaid, addressed to the parry to whom it is intended at the address set forth on page one of this
Agreement or at such other address of which notice has been given in accordance herewith.
18. NON -WAIVER. The failure by any parry at any time to enforce any of the
provisions of this Subscriber Amendment or any right or remedy available hereunder or at law or in
equity, or to exercise any option herein provided, shall not constitute a waiver of such provision,
remedy or option or in any way affect the validity of this Subscriber Amendment. The waiver of
any default by either Party shall not be deemed a continuing waiver, but shall apply solely to the
instance to which such waiver is directed.
19. FORCE MAJEURE. Neither Subscriber nor Court shall be responsible for failure
or delay in the performance of their respective obligations hereunder caused by acts beyond their
reasonable control.
20. SEVERABILITY. Every provision of this Subscriber Amendment shall be
construed, to the extent possible, so as to be valid and enforceable. If any provision of this
Subscriber Amendment so construed is held by a court of competent jurisdiction to be invalid,
illegal or otherwise unenforceable, such provision shall be deemed severed from this Subscriber
Amendment, and all other provisions shall remain in full force and effect.
21. ASSIGNMENT AND BINDING EFFECT. Except as otherwise expressly
permitted herein, neither Subscriber nor Court may assign, delegate and/or otherwise transfer this
Subscriber Amendment or any of its rights or obligations hereunder without the prior written
consent of the other. This Subscriber Amendment shall be binding upon and inure to the benefit of
the Parties hereto and their respective successors and assigns, including any other legal entity into,
by or with which Subscriber may be merged, acquired or consolidated.
22. GOVERNING LAW. This Subscriber Amendment shall in all respects be
governed by and interpreted, construed and enforced in accordance with the laws of the United
States and of the State of Minnesota.
23. VENUE AND JURISDICTION. Any action arising out of or relating to this
Subscriber Amendment, its performance, enforcement or breach will be venued in a state or federal
court situated within the State of Minnesota. Subscriber hereby irrevocably consents and submits
itself to the personal jurisdiction of said courts for that purpose.
24. INTEGRATION. This Subscriber Amendment contains all negotiations and
agreements between the parties. No other understanding regarding this Subscriber Amendment,
whether written or oral, may be used to bind either party, provided that all terms and conditions of
the CJDN Subscriber Agreement and all previous amendments remain in full force and effect
except as supplemented or modified by this Subscriber Amendment.
IN WITNESS WHEREOF, the Parties have, by their duly authorized officers, executed this
Subscriber Amendment in duplicate, intending to be bound thereby.
0
1. SUBSCRIBER (AGENCY)
Subscriber must attach written verification of
authority to sign on behalf of and bind the entity,
such as an opinion of counsel or resolution.
Name:
(PRINTED)
Signed:
Title:
(with delegated authority)
Date:
Name:
(PRINTED)
Signed:
Title:
(with delegated authority)
Date:
2. DEPARTMENT OF PUBLIC SAFETY,
BUREAU OF CRIMINAL APPREHENSION
Name:
(PRINTED)
Signed:
Title:
(with delegated authority)
Date:
3. COMMISSIONER OF ADMINISTRATION
delegated to Materials Management Division
By:
Date:
4. COURTS
Authority granted to Bureau of Criminal Apprehension
Name:
(PRINTED)
Signed:
Title:
(with authorized authority)
Date:
10
- HUTCHINSON CITY COUNCIL
H UTC H I N SO N Request for Board Action
A CITY ON PURPOSE.
Consideration of Resolution No. 15589 Authorizing the City LCCMR Grant
Agenda Item: Application for the Restoration and Access Improvement to Otter Lake
Department: PW/Eng
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete N/A
Contact: John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff has identified additional grant funding availability through the LCCMR for improvements
to Otter and Campbell Lake. The LCCMR grant application process requires a City Council
resolution to submit the application, which has a cycle that is due the end of March 2023. The
application is currently under development and will not include any additional cost share
commitments from the City at this time.
City staff will be available to answer any questions that you may have at the meeting.
We recommend that the attached Resolution No. 15589 be approved.
BOARD ACTION REQUESTED:
Approval of Resolution No. 15589
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
RESOLUTION NO. 15589
RESOLUTION AUTHORIZING THE CITY OF HUTCHINSON TO COMPLETE AN LCCMR
GRANT APPLICATION FOR FUNDING OF THE OTTER AND CAMPBELL LAKES
RESTORATION PROJECT
WHEREAS, the City of Hutchinson seeks $1.4 million to create accessible recreational
opportunities on Otter and Campbell Lakes;
WHEREAS, the City of Hutchinson has completed previous phases of this project including an
Environmental Assessment Worksheet in support of the activities proposed in this LCCMR grant
application;
WHEREAS, the City of Hutchinson has previously received Funding from the Minnesota
Legislature to reduce the sediment load coming into Otter and Campbell Lakes by constructing a
sediment forebay and stabilizing the stream banks on the South Fork of the Crow River;
NOW, THEREFORE, BE IT RESOLVED, That the City of Hutchinson supports the above referenced
project and authorizes the submittal of a proposal for funding of this project on behalf of the City of
Hutchinson to the Legislative -Citizen Commission on Minnesota Resources (LCCMR) in response to the
2024 Environmental and Natural Resources Trust Fund (ENRTF) Request for Proposal; and
BE IT FURTHER RESOLVED, That, if funding is awarded, the City of Hutchinson agrees to accept
the award and may enter into an agreement with the state of Minnesota for the above referenced
project. The City of Hutchinson will comply with all applicable laws, environmental requirements, and
regulations and any additional conditions stated in the grant agreement and the approved LCCMR work
plan; and
BE IT FURTHER RESOLVED, That the City of Hutchinson understands that grants from the ENRTF
are generally paid out on a reimbursement basis. The City of Hutchinson has the financial capability to
pay for project expenses prior to seeking reimbursement; and
BE IT FURTHER RESOLVED, That Matt Jaunich, City Administrator, is hereby authorized to
execute such agreements and work plans as necessary and John Paulson, City Project / Environmental /
Regulatory Manager, is authorized to implement the project on behalf of the City of Hutchinson.
BE IT FURTHER RESOLVED, That the City of Hutchinson has the financial capability to meet the
match requirements (if any) and ensure adequate construction, operation, and maintenance of the
project once completed;
Passed and duly adopted by the Council of the City of Hutchinson this day March 281h, 2023.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
cR HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
A. CONSIDERATION OF A SITE PLAN AND LOT SPLIT LOCATED AT 955 HWY
Agenda Item:
7 W.
Department: Planning
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The applicant is proposing building a 10,500 square foot Family Dollar retail store at 955 Hwy 7
West. The lot is 3.6 acres and 1.14 acres is proposed to be split off for creation of a lot for
Family Dollar.
This item was discussed at the March 21, 2023 Planning Commission Meeting. A representative
for the design team, Andy Gabbert spoke on behalf of the developer and gave a project
overview. He noted they are working with MnDOT on the access and drainage permits.
The Planning Commission asked if adding this Dollar Tree store will effect the Dollar Tree on the
south side of town and the answer was they don't believe there will be any issues with multiple
Dollar type stores. Nobody from the Public spoke regarding this request.
The Planning Commission voted unanimously (7-0) to recommend approval of the site plan and
lot split.
BOARD ACTION REQUESTED:
Approval of site plan and lot split applications.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 15590
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE PLAN
REVIEW AND LOT SPLIT AT 955 HWY 7 W, HUTCHINSON, MN.
FACTS
T & M Enterprises of MN is the owner of the lot at 955 Hwy 7 W; and,
2. The subject property is legally described as: 4.28 AC of NW 1/4 and of SW 1/4 of Hwy 22. Section 36-
117-30.
3. Andy Gabbert, RIC Consulting, has applied for site plan approval and lot split located at 955 Hwy 7
W, Hutchinson MN.
4. The City of Hutchinson requires site plan approval to preserve and promote attractive, well -planned,
stable urban conditions.
5. The Planning Commission met on March 21, 2023 and considered the request and recommended
approval of the site plan and lot split with the following considerations:
a. The proposed building and site improvements shall comply with the standards of the C-4
zoning district and the Zoning Ordinance.
b. The applicant must obtain all appropriate permits for MnDOT regarding access and
stormwater.
C. The retaining wall will need to be engineered and have a railing or fence on top.
d. Final landscape plans shall identify the size and species of the plantings and shall be
approved by the City Arborist.
e. SAC and WAC fees will be calculated and due at the time of building permits.
f. Approval of the storm water plan and erosion control permits are required prior to
construction on site.
g. Applicable permits are required prior to any construction starting on the site.
h. The applicant shall record the lot split with McLeod County pending City approval.
6. The City Council of the City of Hutchinson reviewed the site plan approval at its meeting on March
28, 2023 and has considered the recommendation and findings of the Planning Commission and
hereby does recommend approval of the site plan and lot split with the following conditions.
a. The proposed building and site improvements shall comply with the standards of the C-4
zoning district and the Zoning Ordinance.
b. The applicant must obtain all appropriate permits for MnDOT regarding access and
stormwater.
C. The retaining wall will need to be engineered and have a railing or fence on top.
d. Final landscape plans shall identify the size and species of the plantings and shall be
approved by the City Arborist.
e. SAC and WAC fees will be calculated and due at the time of building permits.
f. Approval of the storm water plan and erosion control permits are required prior to
construction on site.
Findings of Fact — Resolution # 15590
955 Hwy 7 W Site Plan and Lot Split
Page 2
g. Applicable permits are required prior to any construction starting on the site.
h. The applicant shall record the lot split with McLeod County pending City approval.
APPLICABLE LAW
7. The site plan review and lot split request meets the following standards as required in Section 154.174
and 153.005 of the City of Hutchinson Municipal Code:
CONCLUSIONS OF THE LAW
The proposed site plan preserves and promotes attractive, well -planned, stable urban conditions.
9. The requested site plan is consistent with the comprehensive plan.
10. The proposed use is designed, arranged and operated so as to permit the development and use of
neighboring property in accordance with the applicable district regulations.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a site plan approval and lot split located at 955 Hwy 7 W, Hutchinson, MN is approved.
Adopted by the City Council this 28th day of March, 2023.
ATTEST:
Matthew Jaunich Gary T. Forcier
City Administrator Mayor
STAFF REPORT — PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP
Date: March 16, 2023, for March 21, 2023, Planning Commission Meeting
Application: Site Plan and Lot Split for construction of Family Dollar Retail store, 955
Hwy 7 W. Hutchinson
Applicant: Andy Gabbert, RIC Consulting
SITE PLAN AND LOT SPLIT APPLICATION
The applicant is proposing building a 10,500 square foot Family Dollar retail store at 955 Hwy 7
West. The lot is 3.6 acres and 1.14 acres is proposed to be split off for creation of a lot for
Family Dollar.
— -- -- — - ----- lrq�-- —
N * Indicates property described in this notice
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Planning Commission — March 21, 2023
Site Plan Review & LOT Split
955 Highway 7 West
Page 2
GENERAL INFORMATION
Existing Zoning: C-4 Fringe Commercial District
Property Location: 955 Hwy 7 W.
Lot Size: 3.6 acres (new lot to be 1.14 acres)
Existing Land Use: Retail and open land
Adjacent Land Use: Commercial and Residential
Adjacent Zoning: C-4 and R-4
Comprehensive
Land Use Plan: Commercial
Zoning History: Carpet Plus Building built in 199.5/96
Applicable Regulations: Section 154.174 and 153.005
Building:
The building is proposed to be a 10,500 square feet steel structure with a combined brick
veneer/steel facade (see building elevations attached). The majority of the building is retail area
and the other portion is receiving, offices/breakroom and restrooms.
Access, Circulation and Parking:
Access to the site will be come from Hwy 7. The access proposed is a shared access with Carpet
Plus. The applicant will need to work with MnDOT to secure all of the necessary access permits
and ensure the access meets all of the appropriate criteria. Site circulation is straightforward. The
loading dock/receiving area is on the NW side of the building. Staff would like to get an
understanding of the type of trucks that deliver to the building and if they are straight trucks or
semi -trucks. If the majority are semi -trucks and back up distance is fairly long. If necessary, the
City Engineer can run some turning movement models to ensure there will be no issues. The main
customer entrance is on the south side of the building and there are 44 parking stalls located in this
area and the west side of the lot. The parking lot will have concrete curb and gutter around the
entire lot.
Setbacks:
The proposed building setbacks and requirements for the C-4 (Fringe Commercial) district are
identified below. The plans would meet the building setbacks as follows:
Required
Structure Setback
Structure Setback
Street Right of Way
25 feet
Meets or exceeds
Interior Lot Line
20 feet
Meets or exceeds
Residential zoning
boundary
50 feet
Meets or exceeds
Planning Commission — March 21, 2023
Site Plan Review & LOT Split
955 Highway 7 West
Page 3
Landscaping and Lighting:
This project features a fairly significant retaining wall along the north and east sides of the
proposed building. The retaining wall is between 6.5' and 10' tall. It should also be noted that
the distance between the building and retaining wall is only 8' in some areas and doesn't allow
for vehicle access or emergency vehicle access. A retaining wall of this height is required to be
engineered and will also require a railing or fence on top. The full landscaping plan will be
reviewed with the building permit. Lighting will have to be down cast and not shine on adjacent
properties.
Stormwater Management/Erosion Control:
The applicant will need a permit from MnDOT to discharge water from the site into the storm
sewer adjacent to Hwy 7, which is a MnDOT drainage facility. Work to obtain this permit
should begin very soon. Additionally, there may be a requirement for a full stormwater analysis
on the site to determine impacts to the MnDOT drainage. The City needs to understand
stormwater impact to determine if any rate control or stormwater treatment will be required on -
site to meet State requirements.
A City Excavation/Erosion Control Permit will be required in addition to a State NPDES
Construction Stormwater Permit.
Lot Split
The lot split is relatively straightforward. The minimum lot size is 1-acre. Staff recommends
that the developer understand stormwater requirements fully. For instance, if a pond would be
required the lot may need to be larger to accommodate the pond.
Recommendation:
Staff recommends approval of the site plan review with the following findings and conditions:
1. The proposed building and site improvements shall comply with the standards of the C-4
district and the Zoning Ordinance.
2. The applicant must obtain all appropriate permits from MnDOT regarding access and
stormwater.
3. The retaining wall will need to be engineered and have a railing or fence on top.
4. Final landscape plans shall identify the size and species of the plantings and shall be
approved by the City Arborist.
5. SAC and WAC fees will be calculated and due at the time of building permit.
6. Approval of the storm water plan and erosion control permits are required prior to
construction on site.
7. Applicable permits are required prior to any construction starting on the site.
8. The applicant shall record the lot split with McLeod County pending City approval.
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SECTION 36, TOWNSHIP 117 NORTH, RANGE 30 WEST OF THE 5TH P.M., MCLEOD COUNTY, MINNESOTA
- HUTCHINSON CITY COUNCIL
H UTC H I N SO N Request for Board Action
A CITY ON PURPOSE.
Approval of Project Change/Work Orders and Supplemental Agreements
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete N/A
Contact: Mike Stifter
Agenda Item Type:
Presenter: Mike Stifter
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work,
project scope revisions, and/or construction completion date changes. The items specified
below have been identified and deemed necessary to satisfactorily complete the projects per the
intent of the original construction contract. The following Change Orders, Supplemental
Agreements and/or Work Orders are proposed as noted-
- Change Order No. 3 — Letting No. 6Project No. 21-06 — Water & Wastewater SCADA System
Improvements Project. This Change Order addresses the various modifications resulting in a
$3,330.49 increase and a change to the Contract completion dates. This action will change the
Substantial Completion Date to August, 2, 2023 and Final Completion Date to September 20,
2023.
- Change Order No. 4 — Letting No. 6Project No. 21-06 — Water & Wastewater SCADA System
Improvements Project. This Change Order addresses the removal of construction notes 7 & 9
from the scope of work resulting in a $2,662.91 decrease.
Net Change $667.58
BOARD ACTION REQUESTED:
Approval of Change Orders
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON, MN
OF M-1 CHANGE ORDER
HUTCH INSON Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350
A CITY ON PURPOSE. 320-234-4209
03/28/2023
SP/SAP(s)
NA
MN Project No.:
NA
Change
Order No.
3
Project Description:
Water & Wastewater SCADA Systems
CityrPrroject
L6P21-06
Water & Wastewater SCADA System Improvements Project: In general, work consists of the removal of existing programmable logic controllers
Location (PLCs), operator interface terminals (OITs), radios, and the supply and installation of new PLCs, OITs, radios, and other appurtenances for
improvements to existing control panels within the Water and Wastewater systems. This also includes providing new supervisory control and dal
acquisition (SCADA) servers and software and implementing system monitoring redundancies.
Agency (City of Hutchinson (Local Project No. IL6P21-06
Primex
(Contract No. IL6P21-06 1
,ddress/City/State/Zip I13005 16th Ave N Ste 100, Plymouth, MN 55441
otal Change Order Amount $ $3,330.49
Issue: Various modifications/additions at the Water Treatment Plant (WTP)
Resolution: Add floor sensor in the meter room. Add 24-volt power for the seven new bio-filter mag meters. Add reservoir hatch monitoring. Also
extend project substantial completion date to August 2, 2023 and final completion date to September 20, 2023.
Estimate Of Cost: (Include
""Group/fundi Item No.
ng Category
any increases or decreases in contract items, any negotiated
Description
or force
Unit
account items.)
Unit Price
+or —
Quantity
+or—
Amount $
Change
Order 3
Project modifications
Lump Sum
$3,330.49
1
$3,330.49
Net Change this Change Order
$3,330.49
;Group/funding category is required for federal aid projects
Approved by Public Works Director: Mike Stifter Approved by Contractor: Primex
Signed: Signed:
Date: 03/28/2023 Phone: 320-234-4212 Printed Name:
City Council Approval: 03/28/2023 Date: Phone: 763-559-0568
WORK CHANGE DIRECTIVE NO.: 5
Owner:
City of Hutchinson
Owner's Project No.:
L6P21-06
Engineer:
AE2S
Engineer's Project No.:
02008-2020-003
Contractor:
PRIMEX
Contractor's Project No.:
3007522
Project:
Water & Wastewater SCADA System Improvements
Contract Name:
Letting No. 6/Project No. 21-06
Date Issued:
1/26/2023
1 Effective Date of Work Change Directive:
1 03/21/2023
Contractor is directed to proceed promptly with the following change(s):
Description:
Make the following modifications/additions at the Water Treatment Plant (WTP):
- Add flood sensor in the meter room — use existing wiring, provide GEMS float sensor (24VDC)
- Add 24-volt power for the seven (7) new bio-filter mag meters
o Provide fusing and wiring to supply 24VDC to four (4) flow meter "pucks"
o Reuse existing analog feedback wiring and inputs on PLC
- Add reservoir hatch monitoring - install magnetic switch, pull 2-pair wire back to control panel
Attachments:
Change Order 3 Estimate of Costs from Primex
Purpose for the Work Change Directive:
Provide the above project modifications, and update substantial completion to Aug. 2, 2023, and final
completion to Sept. 20, 2023 due to estimated spare parts delivery.
Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract Price and
Contract Time, is issued due to:
❑ Non -agreement on pricing of proposed change. ® Necessity to proceed for schedule or other reasons.
Estimated Change in Contract Price and Contract Times (non -binding, preliminary):
Contract Price: $ 3,330.49
Contract Time: 243 days
Basis of estimated change in Contract Price:
® Lump Sum ❑ Unit Price ❑ Cost of the Work ❑ Other
Recommended by Engineer
By: Anthony Pittman
Title: Project Manager
Date: 3/20/23
[increase] rdeGF - el [R9t Yet tiff..,+ ,�,
[increase] rd,,,..-,,. Sel [R9t Yet tiff..,+ ,�,
Authorized by Owner
Eric Levine
Water Manager
03/21/2023
EJCDC® C-940, Work Change Directive.
Copyright' 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 1
III PRIMEE>C
PROPOSAL
TEL: (844) 477-4639
www.primexcontrols.com
Referenc
Hutchinson, MN Water & Wastewater SCADA System Change Order 03 08/19/22 IS
Improvements
Dear Customer:
Thank you for your continued interest in SJE products, services and solutions. We are pleased to quote the following scope of we
the materials/services listed in the scope below.
City of Hutchinson has asked PRIMEX to quote items discussed during 08/19/22 visit.
This change order includes new work to be performed at WTP and extends contract dates.
Due to long lead time on Allen-Bradley components,
we must extend contract dates to substantial completion August 2, 2023 and final completion September 20, 2023.
Scope of work
WTP #1: Procure and install new Magnetic Switch for Reservoir Hatch Monitoring
• Install magnetic switch, pull 2-pair wire back to control panel
SJE Confidential Information. Valid for 30 days. Generated on Wed February 8, 2023 - 07:24 PM UTC
Proposal
Page: 2 of 5
rMG-297tjN
WTP #2: Procure and install Flood Switch in the Meter Room
• Use existing wiring, provide GEMS float sensor (24VDC)
SJE Confidential Information. Valid I�IGenerated on Wed February 8,
for 30 days. II PRIIVIE=-><, 2023 - 07:24 PM UTC
Proposal
Page: 3 of 5
IMG_2983.jPg
IMG_2979.jpg
WTP #3: Procure and install 24V power supply for QTY 7 Bio-Filter Mag Meters
• Provide fusing and wiring to provide 24VDC to 4 flow meter "pucks"
• Reuse existing analog feedback wiring and inputs on PLC
SJE Confidential Information. Valid Generated on Wed February 8,
for 30 days. 111111, ., PRIME=->< 2023 - 07:24 PM UTC
Proposal
Page: 4 of 5
a.
flow
Palo —
Mob --
Lead time is 4 to 6 weeks after receipt of approval
Change Order 03 Total for WTP: $3,330.49
Clarifications / Exclusions
Items specifically not included in this proposal
1. Sales or use tax.
2. Installation of equipment and job site labor other than as specified.
3. Receiving and storage of equipment on the job site.
4. Installation materials, brackets, wire, clamps, piping, junction boxes, etc., not specifically described in our material list.
5. Performance, payment or equipment bond of any kind.
6. Installation of any instruments.
7. Field Terminations.
8. Mounting of any control panels or hardware.
9. Mounting stands, brackets, channel strut or field assemblies of any kind.
10. Permits.
11. Fiber optic cable, connectors, patch panels, termination and/or testing.
12. Electrical testing services.
SJE Confidential Information. Valid Generated on Wed February 8,
for 30 days. 111111PRI lVIE=-><. 2023 - 07:24 PM UTC
Proposal
Page: 5 of 5
Respectfully submitted by,
0�vS01--
Anya Point
Project Manager
anya.point@sjeinc.com
(763) 559-3926
Proposal Amount Includes freight and taxes $ 3,330.49
SJE Confidential Information. Valid Generated on Wed February 8,
for 30 days. 111111PRIlVIE=-><. 2023 - 07:24 PM UTC
CITY OF HUTCHINSON, MN
OF M-1 CHANGE ORDER
Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350
A CITY ON PURPOSE. 320-234-4209
03/28/2023
SP/SAP(s)
NA
MN Project No.:
NA
Change
Order No.
4
Project Description:
Water & Wastewater SCADA Systems
City rPr ject
L6P21-06
Water & Wastewater SCADA System Improvements Project: In general, work consists of the removal of existing programmable logic controllers
Location (PLCs), operator interface terminals (OITs), radios, and the supply and installation of new PLCs, OITs, radios, and other appurtenances for
improvements to existing control panels within the Water and Wastewater systems. This also includes providing new supervisory control and dal
acquisition (SCADA) servers and software and implementing system monitoring redundancies.
Agency (City of Hutchinson (Local Project No. IL6P21-06
(Contractor IPrimex (Contract No. IL6P21-06
13005 16th Ave N Ste 100, Plymouth, MN 55441
Change Order Amount $
Issue: Modifications needed on Building 80 deemed unnecessary.
($2,662.91)
Resolution: Remove Construction Note 7 from scope of work. Remove Construction Note 9 from scope of work
Estimate Of Cost: (Include
""Group/fundi Item No.
ng Category
any increases or decreases in contract items, any negotiated
Description
or force
Unit
account items.)
Unit Price
+or —
Quantity
+or—
Amount $
Change
Order 4
Removal of Construction Notes 7 & 9
Lump Sum
$2,662.91
-1
($2,662.91)
Net Change this Change Order
($2,662.91)
" `Group/funding category is required for federal aid projects
Approved by Public Works Director: Mike Stifter Approved by Contractor: Primex
Signed: Signed:
Date: 03/28/2023 Phone: 320-234-4212 Printed Name:
City Council Approval: 03/28/2023 Date: Phone: 763-559-0568
WORK CHANGE DIRECTIVE NO.: 3
Owner:
City of Hutchinson
Owner's Project No.:
L6P21-06
Engineer:
AE2S
Engineer's Project No.:
02008-2020-003
Contractor:
PRIMEX
Contractor's Project No.:
3007522
Project:
Water & Wastewater SCADA System Improvements
Contract Name:
Letting No. 6/Project No. 21-06
Date Issued:
12/8/2022
1 Effective Date of Work Change Directive:
1 03/21/2023
Contractor is directed to proceed promptly with the following change(s):
Description:
Make the following modifications to the original contract as it relates to BLDG 80 (Disinfection):
Remove Construction Note 7 on sheet E053 from the scope of work.
o Removing this note entails leaving the existing RS485 network as is, such that replacement with
CAT 6 is no longer needed.
Remove Construction Note 9 on sheet E053 from the scope of work.
o Removing this note entails leaving the existing PLC as is and not replacing it.
Attachments:
Sheet E053 from the project bidding set; Change Order 4 Estimate of Costs from Primex
Purpose for the Work Change Directive:
Remove labor and equipment associated with above project modifications.
Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract Price and
Contract Time, is issued due to:
❑ Non -agreement on pricing of proposed change. © Necessity to proceed for schedule or other reasons.
Estimated Change in Contract Price and Contract Times (non -binding, preliminary):
Contract Price: $ 2,662.91
Contract Time: 0 days
Basis of estimated change in Contract Price:
© Lump Sum ❑ Unit Price ❑ Cost of the Work ❑ Other
Recommended by Engineer
By: Anthony Pittman
Title: Project Manager
Date: 3/20/23
[iAGFease} [decrease] [net yet +imam dl
Authorized by Owner
Tim Gratke
Wastewater Manager
03/21/2023
EJCDC® C-940, Work Change Directive.
Copyright' 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 1
BLDG BO DISINFECTION
%t1 MAIN CO TROL PANEL 80-PLC-1) EXTERIOR
I
BLDG BO DISINFECTION
%z1 MAIN CO TROL PANEL 80-PLC-1) INTERIOR
BLDG BO DISINFECTION
TROJAN V MAIN CONT 40L PANEL EXTERIOR
gg
CONSTRU-N NOTES
Qi rsimxc EXLL65xxETOxEN.�H.
O � �
Owa N
x F
W
_ r.wacx�na P.xa �
Exx�.sM."x. w
K
xE Nw PowEx PPL. a 8 o
x arc PxocEssox. x�mx. isEmox Q z .a
Utz
Oas NHz
OpaxEssox ox rwcx Exo srawss uvsx QU
Remove per x..
WCD No. 3
$E BLDG BO DISINFECTION BLDG BO (DISINFECTION BLDG BO `rDISINFECTION
® TROJAN �V MAIN CONT4OL PANEL INTERIOR TROJAN POWER DISTRIBUTION PANEL EXTERIOR �TROJAN POWER DISTRIBUTION PANEL INTERIORFE06;5
Advanced Engineering and Environmerdsl Services, LLC • Water Tower PI Business Ch 6901 E Fish Lek, Rd St, 184 Maple Gmv,, MN 55W9 • (t) 763A6 5036 • w a,2s c
III PRIMEE><
PROPOSAL
TEL: (844) 477-4639
www.primexcontrols.com
Change Order Name Reference/ II[r#
Hutchinson, MN Water & Wastewater vVGU 03: 6LUG UU kUiair11iet;Elu11) 12/08 Email 7522-CO05
SCADA System Improvements
Dear Customer:
Thank you for your continued interest in SJE products, services and solutions. We are pleased to quote the following scope
of work pertaining to the above -referenced project. Only the materials/services listed in the scope below.
Reason for changeIIINE IF -
Per December 8th email, Trojan will be providing a new controller for the Power Distribution Panel (3007522P1).
PRIMEX will provide a deduction for the following hardware components and unused startup time.
• (QTY 2) Allen-Bradley L16 CompactLogix PLCs (QTY 1 ordered as spare)
• (QTY 2) Allen-Bradley Input Module (QTY 1 ordered as spare)
• (QTY 1) Allen-Bradley PLC base
• (QTY 1) Redlion Surge protection device
• Miscellaneous terminal blocks, fuses, and CAT6
Scope of work
Make the following modifications to the original contract as it relates to BLDG 80 (Disinfection):
Remove Construction Note 7 on sheet E053 from the scope of work.
• Removing this note entails leaving the existing RS485 network as is, such that replacement with CAT 6 is no longer
needed.
Remove Construction Note 9 on sheet E053 from the scope of work.
• Removing this note entails leaving the existing PLC as is and not replacing it.
Clarifications / Exclusions
NOTE: Customer Supplied Parts — Our scheduling team will issue a zero -cost PO for the parts approximately 14 days prior
to the beginning of panel manufacturing. This change will not affect ship date and will help the factory maintain the inventory
with customer -supplied parts. Please do not ship customer -supplied parts to the factory until you have received the zero -cost
PO from us with shipment instructions.
Items specifically not included in this proposal
1. Sales or use tax.
2. Installation of equipment and job site labor other than as specified.
SJE Confidential Information. Valid for 30 days. Generated on Tue March 7, 2023 - 05:08 PM UTC
Proposal
Page: 2 of 2
3. Receiving and storage of equipment on the job site.
4. Installation materials, brackets, wire, clamps, piping, junction boxes, etc., not specifically described in our material list.
5. Performance, payment or equipment bond of any kind.
6. Installation of any instruments.
7. Field Terminations.
Respectfully submitted by,
0.�v5��-
Anya Point
Project Manager
anya.point@sjeinc.com
(763) 559-3926
Proposal Amount $ - 2,662.91
SJE Confidential Information. Valid IIIGenerated on Tue March 7, 2023 -
for 30 days. II PRIlVIE=-><. 05:08 PM UTC
0�1 RRIMEX, Packing List - Detail Listing
Part Number Description
3007522PI
Part MFG Part
Line Component Descri to ion Number l Manufacturer Number
1 PLC,DIST 1/0,8 DIGI IN, POINTBLOCK 1037648 1 ALLEN BRADLEY 1734-1138
2 PLC,BASE,POINT 1049907
3 PLC, PROCESSOR,COMPACTLOGIXAB 1055108
4 FUSE,4 AMP,250VAC,GLASS,SLOW BLOW 1049546
5 CBL,CAT6,UTP,PATCH,W/MLD 1048680
BOOT,500MHZ,BLK,3FT,24 AWG
6 TERM, FUSED,LED,1P,UK6,3 1049087
HESILED,CARTRIDGE
7 SURGE,DATA,RJ45,10/100 BASE TX 1073079
1 ALLEN BRADLEY 1734-TB
1 ALLEN BRADLEY 1769-L16ER-BB1B
3 EATON BUSSMANN MDL-4-R
1 CABLE WHOLESAL 10X8-02203
3 PHOENIX CONTAC- 3004265
1 RED LION SP-ETH-2
Plymouth Location
13005 16th Ave North
Plymouth, MN 55441
Main: 763-559-0568
QTY
shims
Box/
Pallet Filled By:
® QTY 2 - 1 SPARE
QTY 1
IT]
11-1 QTY 2-1SPARE
51
1-11
�.
QTY 1
Total: * I Box/Pallet
Printed 6/17/2022 3:44:42 pm Page 1 of 1
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 3/15/23 - 3/28/23
Check Date
0--3-/-1-0--/-2-0--2-3-- --
Check
----
EFT
Vendor Name
------
EFTPS
Desco
p------ ----------
Payroll Report 2/19/23 3/4/23
Amount
------------
70,863.94
03/10/2023
EFT
Child Support
Payroll Report 2/19/23 - 3/4/23
659.43
03/10/2023
EFT
MN Dept of Revenue
Payroll Report 2/19/23 - 3/4/23
13,834.25
03/10/2023
EFT
Provident Life -Vol Ins
Payroll Report 2/19/23 - 3/4/23
399.94
03/10/2023
EFT
PERA
Payroll Report 2/19/23 - 3/4/23
59,617.48
03/10/2023
EFT
Further HSA
Payroll Report 2/19/23 - 3/4/23
16,825.75
03/10/2023
EFT
Mission Square
Payroll Report 2/19/23 - 3/4/23
3,013.84
03/10/2023
EFT
VOYA
Payroll Report 2/19/23 - 3/4/23
460.00
03/10/2023
EFT
MNDCP
Payroll Report 2/19/23 - 3/4/23
350.00
03/10/2023
110873
NCPERS
Payroll Report 2/19/23 - 3/4/23
224.00
03/10/2023
110874
HART
Payroll Report 2/19/23 - 3/4/23
443.75
03/10/2023
110875
FUZE LOGISTICS SERVICES USA INC
CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS
8,700.00
03/28/2023
110876
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS
97.85
03/28/2023
110877
ACE HARDWARE - 1825
QUICK CLEAN - POLICE
5.99
03/28/2023
110878
ADVANCED ENGINEERING & ENVIRONMENTA
FEB SCADA SERVICES- WWTP & WATER
53,002.96
03/28/2023
110879
ADVANCED POWER SERVICES INC
COOLANT SYSTEM MAINT- POLICE
2,315.00
03/28/2023
110880
AMERESCO INC
ANNUAL OPERATIONS & MAINT REPORT- WWTP
8,827.00
03/28/2023
110881
AMERICAN BOTTLING CO
COST OF GOODS SOLD - LIQUOR HUTCH
301.68
03/28/2023
110882
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
670.75
03/28/2023
110883
ASIJET AG LLC
CHAINSAW FUEL -STREETS
55.60
03/28/2023
110884
AUTO VALUE -GLENCOE
JIC, PIPE, WASHER FLUID- HATS
175.88
03/28/2023
110885
BAERTSCHI, PAUL
MN POLICE BRIEFS RENEWAL
170.00
03/28/2023
110886
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
4,438.43
03/28/2023
110887
BENEFIT EXTRAS INC
FEB COBRA/RETIREE BILLING
218.00
03/28/2023
110888
BENNY'S MEAT MARKET
ANNUAL BUDGET MTG - FIRE
181.21
03/28/2023
110889
BENTZ, DAVID
TREE REIMB,TEMP CONST EASEMENT
4,601.05
03/28/2023
110890
BENTZ, KENNETH
TREE REIMB,TEMP CONST EASEMENT
4,601.05
03/28/2023
110891
BERNICK'S
COST OF GOODS SOLD - LIQUOR HUTCH
307.44
03/28/2023
110892
BERWALD ROOFING COMPANY INC
NEW POLICE FACILITYTHRU 3/1/23 PAY#3
5,557.50
03/28/2023
110893
BLADES GROUP LLC
ROCKASPHALTPATCHINGMATERIAL- STREETS
7,068.00
03/28/2023
110894
BOLTON & MEN INC
MULTI -BAY HANGAR & RUNWAY - AIRPORT
22,500.00
03/28/2023
110895
BOLTON & MEN INC.
OTTER & CAMPBELL LAKES SERVICE - STREETS
25,239.50
03/28/2023
110896
BRASS FOUNDRY BREWING CO
COST OF GOODS SOLD - LIQUOR HUTCH
148.38
03/28/2023
110897
BRAUN INTERTEC CORP
BURICH ARENA REROOF & FACADE IMPV
761.00
03/28/2023
110898
BRAUN INTERTEC CORP
NEW POLICE FACILITYTHRU 3/1/23
4,339.00
03/28/2023
110899
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
18,869.16
03/28/2023
110900
BUREAU OF CRIMINAL APPREHENSION
MAR -JUN2023CJDNACCESS FEE -LEGAL
200.00
03/28/2023
110901
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
46,896.71
03/28/2023
110902
CARD SERVICES
SUPPLIES - MULTIPLEDEPTS
88.27
03/28/2023
110903
CARLOS CREEK WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
1,320.00
03/28/2023
110904
CENTRAL HYDRAULICS
PRESSURE WASHER HOSE, FITTINGS- PARKS
146.23
03/28/2023
110905
CINTAS CORPORATION
SUPPLIES&SERVICE - MULTIPLEDEPTS
83.51
03/28/2023
110906
CLAYTON HOLDINGS LLC
2023 PYMT: KOMPTECHTURNER- COMPOST
73,808.37
03/28/2023
110907
COLDSPRING
NICHE FRONT: M EGGERT- CEMETERY
335.00
03/28/2023
110908
CONTEGRITYGROUP
NEW POLICE FACILITYTHRU 3/1/23
20,601.75
03/28/2023
110910
CROW RIVER WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
1,234.80
03/28/2023
110911
CULLIGAN WATER
NEW POLICE FACILITYTHRU 3/1/23
46.75
03/28/2023
110912
DAHLHEIMER BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
39,206.23
03/28/2023
110913
DELEGARD TOOL CO
ALUM SERVICE JACK, PORTA POWER - HATS
768.78
03/28/2023
110914
DIMLER, KYLE
REIMB: CONT ED SEMINAR - BLDG INSP
162.44
03/28/2023
110915
DOG -ON -IT -PARKS
BAGS, LINERS - PARKS
656.00
03/28/2023
110916
E2 ELECTRICAL SERVICES INC
ELEC, RETRO FIT LIGHTS, ADD WAFFERS - REC BLDG
2,972.71
03/28/2023
110917
EBERT CONSTRUCTION
NEW POLICE FACILITYTHRU 3/1/23
1,171.50
03/28/2023
110918
EBERT CONSTRUCTION
NEW POLICE FACILITYTHRU 3/1/23 PAY#5
16,811.90
03/28/2023
110919
ECOLAB PEST ELIMINATION
3/20PEST CONTROL -CREEKSIDE
206.50
03/28/2023
110920
ENVIRONMENTAL RESOURCE ASSOC
COLIFORMMICROBE -WWTP
190.75
03/28/2023
110921
ERICKSON ENGINEERING CO LLC
FEB BRIDGE REPAIRS- ENG
923.00
03/28/2023
110922
EVANS, MICHAEL
UB refund for account: 2-070-7460-0-00
120.00
03/28/2023
110923
FAIR MANUFACTURING INC
CLUTCH, GEARBOX, PUMP, CHAIN -STREETS
3,556.94
03/28/2023
110924
FALCON MECHANICAL
NEW POLICE FACILITYTHRU 3/1/23 PAY#16
14,655.43
03/28/2023
110925
FARM -RITE EQUIPMENT
FILTERS -STREETS
243.08
03/28/2023
110926
FASTENAL COMPANY
WASHERS - PARKS
9.00
03/28/2023
110927
FINANCE & COMMERCE SUBSC SERVICES
1 YEAR SUBS RENEWAL- ENG
349.00
03/28/2023
110928
FIRSTADVANTAGE LNS OCC HEALTH SOLU
DRUG TESTING
90.82
03/28/2023
110929
FOBBE ELECTRIC
NEW POLICE FACILITYTHRU 3/1/23 PAY#17
71,345.00
03/28/2023
1110930
IFORESTEDGE WINERY
ICOSTOF GOODS SOLD - LIQUOR HUTCH
660.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 3/15/23 - 3/28/23
Check Date
----------------
03/28/2023
Check
-------------------------
110931
Vendor Name
-------- ---- ------------ ------------------------------
FOSTER MECHANICAL
Description
------------------------------------------------------------------------------
HVAC REPAIR - ENTERPRISE CENTER
Amount
-----------------
1,152.00
03/28/2023
110932
FOUNTAIN HILL WINERY & VINEYARD LLC
COST OF GOODS SOLD - LIQUOR HUTCH
504.00
03/28/2023
110933
FURTHER
March 2023 HSA/FSAAdm. Fees
337.40
03/28/2023
110934
GALLS LLC
TROUSER STRIPING, VELCRO - POLICE
15.44
03/28/2023
110935
GAVIN, JANSSEN & STABENOW LTD
FEB PROSECUTIONS
3,900.00
03/28/2023
110936
GRAINGER
AIR FILTERS- WWTP
481.92
03/28/2023
110937
HACH COMPANY
STIR BARS -WATER
136.94
03/28/2023
110938
HANSEN GRAVEL INC.
SNOW PUSHER - PARKS
507.00
03/28/2023
110939
HEALTHPARTNERS INC
APRIL MEDICAL INSURANCE
117,917.37
03/28/2023
110940
HILDI INC
ACTUARIAL VALUATION - FINANCE
2,900.00
03/28/2023
110941
HILLYARD/HUTCHINSON
MISCSUPPLIES- MULTIPLEDEPTS
535.40
03/28/2023
110942
HJERPE CONTRACTING
WATER LEAK REPAIR - WATER
3,850.50
03/28/2023
110943
HOME CITY ICE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
217.95
03/28/2023
110944
HOMETOWN SPORTS & APPAREL
T-SHIRTS - REC
1,972.00
03/28/2023
110945
HUTCHINSON UTILITIES
UTI LITI ES 2/1 - 3/1'23
100,657.89
03/28/2023
110946
HUTCHINSON UTILITIES
1ST QTR BILLING FITZPATRICK & LIGHTS REPAIR
18,934.49
03/28/2023
110947
HUTCHINSON WHOLESALE #1550
REPAIR&MAINTSUPPLIES- MULTIPLEDEPTS
158.42
03/28/2023
110948
HUTCHINSON, CITY OF
FEB 2023 STORM DRAINAGE
7,617.04
03/28/2023
110949
IXOM WATERCARE INC
AIRPOWERED MIXER - WWTP
2,500.00
03/28/2023
110950
JACOBS, JOHN & TANYA
UB refund for account: 3-288-9530-4-01
47.52
03/28/2023
110951
JOHNSON BROTHERS LIQUOR CO
COST OF GOODS SOLD - LIQUOR HUTCH
23,022.20
03/28/2023
110952
JOHNSON CONTROLS FIRE PROTECTION LP
CONTRACT PAYMENT- EV CTR
1,550.25
03/28/2023
110953
JRK STEEL
NEW POLICE FACILITY THRU 3/1/23 PAY #10
1,738.59
03/28/2023
110954
KEVITT EXCAVATING LLC
NEW POLICE FACILITY THRU 3/1/23 PAY#13
16,158.31
03/28/2023
110955
KONRAD MATERIAL SALES LLC
UPMSPRING/FALLASPHALT- STREETS
2,847.60
03/28/2023
110956
KRANZ LAWN & POWER
2023TORO SLIDER & HYDRO KIT- PARKS
15,080.97
03/28/2023
110957
L & P SUPPLY CO
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
832.37
03/28/2023
110958
LEAGUE OF MN CITIES
CONFERENCE, WORKSHOP, DUES - MULTIPLE DEPTS
1,265.00
03/28/2023
110959
LITCHFIELD BUILDING CENTER
4 X 8'S, CAPS, SCREWS - FIRE TRAINING SITE
245.63
03/28/2023
110960
LOCATORS & SUPPLIES
MARKING PAINT- WATER
564.34
03/28/2023
110961
LOGIS
CDW - NEW POLICE FACILITY
12,532.80
03/28/2023
110962
M-R SIGN
SIGNS&MATERIALS -STREETS
4,915.19
03/28/2023
110963
MADDEN GALANTER HANSEN LLP
FEB LABOR RELATIONS SERVICES
440.00
03/28/2023
110964
MARCO TECHNOLOGIES LLC
FEB COST PER PRINT- VARIOUS DEPTS
496.62
03/28/2023
110965
MCLEOD COUNTY HHW
BATTERIES REFUSE - POLICE
336.00
03/28/2023
110966
MENARDS HUTCHINSON
REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS
541.32
03/28/2023
110967
MINI BIFF
RENTALS- MULTIPLE DEPTS
452.37
03/28/2023
110968
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING -WWTP
608.00
03/28/2023
110969
MIRAN CREEK FURNITURE INC
NEW POLICE FACILITY THRU 3/1/23 PAY#4
45,620.04
03/28/2023
110970
MORGAN CREEK VINEYARDS
COST OF GOODS SOLD - LIQUOR HUTCH
2O1.60
03/28/2023
110971
MPCA
WATER PERMIT ANNUAL FEES- MULTIPLE DEPTS
14,750.00
03/28/2023
110972
MUETZEL, BRUCE
REIMB: MMBATOUR OF STORES- LH
114.62
03/28/2023
110973
NELSON, STEPHANIE
REIMB:LABELS -ADMIN
22.32
03/28/2023
110974
NICE HEALTHCARE PLLC
FEB EMPLOYER FEE
3,017.52
03/28/2023
110975
NORTH CENTRAL LABORATORIES
ACID, HYDROXIDE, BROTH, CUPS- WWTP
216.06
03/28/2023
110976
NORTHERN STATES SUPPLY INC
BOLTS, CABLE TIES, WASHERS, SCREWS - HATS
408.44
03/28/2023
110977
O'REILLYAUTO PARTS
PLUGS, COP COIL, SPRAYPAINT- PARKS
242.13
03/28/2023
110978
O-SUN COMPANY
SHOE POLISHER - POLICE
1,291.32
03/28/2023
110979
ODP BUSINESS SOLUTIONS LLC
PENS - WWTP
15.51
03/28/2023
110980
PAAPE DISTRIBUTING COMPANY
NEW POLICE FACILITY THRU 3/1/23 PAY#8
7,771.00
03/28/2023
110981
PACE ANALYTICAL SERVICES LLC
SAMPLING FROM STORMWATER POND
778.66
03/28/2023
110982
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,500.00
03/28/2023
110983
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
7,277.10
03/28/2023
110984
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
36,477.87
03/28/2023
110985
PIONEERLAND LIBRARY SYSTEM
1ST QTR 2023 FUNDING REQUEST
47,804.00
03/28/2023
110986
POSTMASTER
POSTAGE - UB BILLING
1,690.00
03/28/2023
110987
PREMIUM WATERS
5GALLONS -PARKS
30.74
03/28/2023
110988
PRIMEX
L6P21-06: W & WW SCADA SYSTEM IMPRVS PAY 3
271,303.69
03/28/2023
110989
PRO AUTO MN INC
2017 FORD INTERCEPTOR OIL CHANGE - FIRE
40.70
03/28/2023
110990
PRO-TEC DESIGN INC
SOFTWARE SUPPORT- LIQUOR HUTCH
413.66
03/28/2023
110991
RAHN PAINTING & CONTRACTING LLC
MAR SNOW REMOVAL - MULTIPLE DEPTS
3,512.50
03/28/2023
110992
READ,TIM
REIMB: WINTER BOOTS - STREETS
116.00
03/28/2023
110993
ROYAL WASH HOUSE
12/2 - 2/20 LAUNDRY SERVICES - EV CTR
373.53
03/28/2023
110994
RUNNING'S SUPPLY
REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS
58.62
03/28/2023
110995
SAM'STIRE SERVICE
TIRES & REPAIRS- MULTIPLE DEPTS
972.34
03/28/2023
1110996
ISEPPELT, MILES
REIMB: EHLERSCONF, RIDGEWATER FORUM - EDA
385.40
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 3/15/23 - 3/28/23
Check Date
----------------
0
Check
-------------------------
110997
Vendor Name
------------------------------------------------------
SHAW, KAREN
Description
------------------------------------------------------------------------------
FEB CLASSES - SR CENTER
Amount
----------- -------
150.00
03/28/2023
110998
SICKMANN, STEVEN
REIMB: SAFETY FOOTWEAR - POLICE
101.99
03/28/2023
110999
SMSC ENTERPRISES
FEB ORGANICS RECYCLING - COMPOST
8,325.00
03/28/2023
111000
SOLUS LED
REPLACE 2ND HALF OF WESTS RINK LIGHTS
5,985.00
03/28/2023
111001
SONUS INTERIORS INC
NEW POLICE FACILITY THRU 3/1/23 PAY#4
14,509.35
03/28/2023
111002
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
25,337.95
03/28/2023
111003
SOUTHWEST MN CHAPTER OF ICC
KYLE DIMLER MEMBERSHIP - BLDG INSP
75.00
03/28/2023
111004
SPARTAN STEEL ERECTORS INC
NEW POLICE FACILITY THRU 3/1/23 PAY #8
2,318.52
03/28/2023
111005
STANDARD PRINTING-N-MAILING
BUSINESS CARDS & POSTAGE - MULTIPLE DEPTS
1,202.39
03/28/2023
111006
STAPLES ADVANTAGE
OFFICE SUPPLIES- MULTIPLE DEPTS
162.83
03/28/2023
111007
SUMMER LAKES BEVERAGE LLC
COST OF GOODS SOLD - LIQUOR HUTCH
567.00
03/28/2023
111008
SYLVESTER CUSTOM GRINDING INC
MULCH GRINDING -COMPOST
12,421.20
03/28/2023
111009
TALL SALES COMPANY
FEB CREEKSIDE COMMISSIONS
14,963.98
03/28/2023
111010
THOMSON REUTERS-WEST
FEB SUBSCRIPTION - LEGAL
1,266.72
03/28/2023
111011
TOWMASTER INC
LED PLOWLAMP- STREETS
623.13
03/28/2023
111012
ULTIMATE PLAYGROUNDS INC
PLAYGROUND EQUIPMENT- PARKS
1,511.79
03/28/2023
111013
UNIQUE PAVING MATERIALS
UPM COLD MIX -STREETS
2,255.90
03/28/2023
111014
UNITED FARMERS COOP
DYED FUEL- HATS
24,923.14
03/28/2023
111015
USA BLUE BOOK
POTASSIUM PERSULFATE - WWTP
203.80
03/28/2023
111016
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
9,391.75
03/28/2023
111017
VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
376.25
03/28/2023
111018
VIKING SIGNS & GRAPHICS INC
SIGN - REC CTR
430.00
03/28/2023
111019
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
4,118.17
03/28/2023
111020
VOS CONSTRUCTION INC
NEW POLICE FACILITY THRU 3/1/23
3,560.00
03/28/2023
111021
WASTE MANAGEMENTOF WI -MN
REFUSE TAKEN TO LANDFILL
7,200.65
03/28/2023
111022
WEST CENTRAL SANITATION INC
FEB RESIDENTIAL REFUSE - MULTIPLEDEPTS
53,080.90
03/28/2023
111023
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
3,870.75
03/28/2023
111024
YAM RY CONSTRUCTION
NEW POLICE FACILITY THRU 3/1/23 PAY#9
16,150.00
03/28/2023
111025
ZENON ENVIRONMENTAL CORPORATION
CHECK VALVES- WWTP
603.08
Total - Check Register A:
1,648,767.73
Department Purchasing Card Activity - February 2023
Date
Department
Vendor Name
Description
Amount
2/19/2023
ADMIN DEPT
MCCORMICK'S FAMILY RESTAURANT
Lunch with Senator Gruenhagen
26.18
2/5/2023
CREEKSIDE DEPT
SPS COMMERCE
Jan 2023 SPS Fees; UH & Bomgaars
259.81
2/10/2023
EDA DEPT
DUNN BROTHERS COFFEE - 15
Coffee for HR Roundtable meeting
43.15
2/9/2023
EDA DEPT
DEED COMMUNICATIONS
MN Marketing Partnership membership
700.00
2/9/2023
EDA DEPT
DEED COMMUNICATIONS
MN Marketing Partnership membership cc fee
15.05
2/9/2023
EDA DEPT
CASH WISE FOODS
Snacks for HR Roundtable meeting
21.22
2/16/2023
EDA DEPT
MCCORMICKS FAMILY RESTAURANT
Lunch for Finance Team meeting
91.33
2/26/2023
EDA DEPT
BERGER PLUMING HEATING A/C LLC
Furnace repair, city -owned house @ 135 Glen
496.09
2/26/2023
EDA DEPT
BERGER PLUMING HEATING A/C LLC
Furnace repair, city -owned house @ 135 Glen
288.87
2/27/2023
EDA DEPT
JIMMYS PIZZA
Lunch for EDA Board
90.84
2/1/2023
FINANCE DEPT
MN POLLUTION CONTROL
WWTP - MPCA Training Certification
1.18
2/1/2023
FINANCE DEPT
MN POLLUTION CONTROL AGEN
WWTP -MPCA Training Certification
1.18
2/5/2023
FINANCE DEPT
EMBASSY SUITES MINNEAPOLIS
Finance conference hotel-J.Juergensen
166.71
2/5/2023
FINANCE DEPT
EMBASSY SUITES MINNEAPOLIS
Finance conference hotel -A. Reid
168.86
2/8/2023
FINANCE DEPT
HAYES INSTRUMENTCO
Engineering -Aervoe Inverted Paint
157.65
2/17/2023
FINANCE DEPT
MINNESOTAGFOA
2023MNGFOADues -J.Juergensen
70.00
2/17/2023
FINANCE DEPT
CUSTOMER ELATION INC
WTP - February Calling Tree Service
68.50
2/17/2023
FINANCE DEPT
CUSTOMER ELATION INC
WWTP-February Calling Tree Service
68.50
2/19/2023
FINANCE DEPT
MINNESOTAGFOA
2023 M NG FOA Dues - A. Reid
70.00
2/19/2023
FINANCE DEPT
EBAY
WWTP - manhole lid extractors (2)
250.00
2/22/2023
FINANCE DEPT
WAL-MART
City Center- soda for vending machine
70.26
2/28/2023
FINANCE DEPT
EZBUSINESS FEE
Credit Card Service Fee
15.00
2/2/2023
FIRE DEPT
CASH WISE FOODS
Annual rural township fire mtg
43.81
2/2/2023
FIRE DEPT
WAL-MART
Annual rural township fire mtg
44.99
2/3/2023
FIRE DEPT
CARIBOU COFFEE CO
Annual rural township fire mtg
38.72
2/8/2023
FIRE DEPT
EYEWASHDIRECT
Emergency eyewash station parts
192.71
2/28/2023
FIRE DEPT
BENNYS MEAT MARKET
Food for hosting quarterly McLeod Fire Chiefs mtg
71.91
2/28/2023
FIRE DEPT
CASH WISE FOODS
Food for hosting quarterly McLeod Fire Chiefs mtg
3.99
2/28/2023
FIRE DEPT
CASH WISE FOODS
Food & supplies for hosting quarterly McLeod Fire Chiefs mtg
86.03
2/1/2023
IT DEPT
VARIDESK
Mstifter stand up desk
863.00
2/5/2023
IT DEPT
AMAZON
Jbeck stand up desk
39.99
2/9/2023
IT DEPT
BESTBUY
Aradke Webcam
75.50
2/10/2023
IT DEPT
BESTBUY
Park Garage Printer
199.99
2/14/2023
IT DEPT
MOSYLE CORPORATION
Cell phone remote monitor
36.00
2/14/2023
IT DEPT
MOSYLE CORPORATION
Cell phone remote monitor
24.00
2/14/2023
IT DEPT
MOSYLE CORPORATION
Cell phone remote monitor
24.00
2/14/2023
IT DEPT
MOSYLE CORPORATION
Cell phone remote monitor
12.00
2/14/2023
IT DEPT
MOSYLE CORPORATION
Cell phone remote monitor
396.00
2/14/2023
IT DEPT
MOSYLE CORPORATION
Cell phone remote monitor
12.00
2/14/2023
IT DEPT
MOSYLE CORPORATION
Cell phone remote monitor
816.00
2/24/2023
IT DEPT
INTUIT QUICKBOOKS
Quickbooks- Creekside
2,423.30
2/26/2023
IT DEPT
FAXPRODUCTS
Tiff Viewer
49.99
2/26/2023
IT DEPT
FAXPRODUCTS
Tiff Viewer
12.50
2/26/2023
IT DEPT
FAXPRODUCTS
Tiff Viewer
12.50
2/26/2023
IT DEPT
FAXPRODUCTS
Tiff Viewer
12.50
2/27/2023
IT DEPT
AMAZON
Phone cables
36.98
2/27/2023
IT DEPT
AMAZON
Printer Cable
11.68
2/27/2023
IT DEPT
AMAZON
Toner
213.78
2/27/2023
IT DEPT
AMAZON
Toner
241.78
2/1/2023
LIQUOR HUTCH DEPT
FACEBOOK
Facebook advertising
14.99
2/5/2023
LIQUOR HUTCH DEPT
MENARDS HUTCHINSON
Misc cleaning supplies
94.18
2/5/2023
LIQUOR HUTCH DEPT
RITE INC
Replacement scanners for POS
930.94
2/16/2023
LIQUOR HUTCH DEPT
RITE INC
RITE PO5 system monthly maintenance fee
273.81
2/19/2023
LIQUOR HUTCH DEPT
MENARDS HUTCHINSON
Small tables purchased for events/displays
139.45
2/21/2023
LIQUOR HUTCH DEPT
RITE INC
RITE Annual fee for handheld device updates
244.82
2/28/2023
LIQUOR HUTCH DEPT
CONSTANTCONTACT.COM
Email blast advertising
70.00
2/1/2023
PARK & REC DEPT
WM SUPERCENTER
Printer Ink for Senior Center
67.12
2/1/2023
PARK & REC DEPT
WOODWORKER'S SUPPLY INC
Aluminim Oxide 120 Grit Feed Belt
61.19
2/1/2023
PARK & REC DEPT
AMAZON
Pocket File Folders
27.20
2/6/2023
PARK & REC DEPT
AMAZON
Bike Fleet Project Materials
552.41
2/8/2023
PARK & REC DEPT
SIDEKICK THEATRE
Senior Trips - Sidekick Theatre - Lunch and Show - 35 participants
1,715.00
2/9/2023
PARK & REC DEPT
PARTS TOWN
GearMotor, 24VDC
171.39
2/9/2023
PARK & REC DEPT
AMAZON
Paper Clips
7.99
2/10/2023
PARK & REC DEPT
DURACARD/PLASTIC RESOURCE
Hutchinson Aquatic Center Key Tags
780.00
2/12/2023
PARK & REC DEPT
AMAZON
Bike Fleet Project Materials
119.98
2/12/2023
PARK & REC DEPT
WHENIWORK.COM
Employee Scheduling Software
84.00
2/12/2023
PARK & REC DEPT
AMAZON
Bike Fleet Project Materials
135.99
Department Purchasing Card Activity - February 2023
Date
Department
Vendor Name
Description
Amount
2/12/2023
PARK & REC DEPT
AMAZON
Bike Fleet Project Materials
120.98
2/1/2023
PLANNING DEPT
AMAZON
Light filters
32.99
2/3/2023
PLANNING DEPT
BAVIS SALES AND SERVICE
Mic extension cable
107.60
2/5/2023
PLANNING DEPT
AMAZON
Wall clock
29.59
2/5/2023
POLICE DEPT
AMAZON
Planner
10.98
2/7/2023
POLICE DEPT
AMAZON
Chargers
26.43
2/14/2023
POLICE DEPT
AMAZON
Febreeze
17.99
2/16/2023
POLICE DEPT
SOTA
Schmeling training
360.00
2/16/2023
POLICE DEPT
SOTA
Schmeling training
25.00
2/16/2023
POLICE DEPT
SOTA
Berlandson training
25.00
2/16/2023
POLICE DEPT
SOTA
Berlandson training
360.00
2/21/2023
POLICE DEPT
AMAZON
Batteries
163.01
Total - P-Cards:
$15,906.06
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 3/15/23 - 3/28/23
Check Date
-------i0------
03/28/2023
Check
-------------------------
110909
Vendor Name
------------------------------------------------------
CROW RIVER GLASS INC
Description
#835---INDS-IELD-STRE-------------------------------------------------
#835 WINDSHIELD -STREETS
Amount
----------83.0-
383.06
Total - Check Register B:
383.06
c� HUTCHINSON CITY COUNCIL
Request for Board Action
A Cl- J ON PURPOSE.
Continued Assessment Hearing for 2023 Pavement Improvement Projects
Agenda Item:
Department: PW/Admin
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete N/A
Contact: Matt Jaunich/Mike Stifter
Agenda Item Type:
Presenter: Matt Jaunich/Mike Stifter
Reviewed by Staff ❑�
Public Hearing
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes 0
BACKGROUND/EXPLANATION OF AGENDA ITEM:
This is a continued assessment hearing from our March 14 City Council meeting.
Staff believes we have come to an arrangement with the Bullerts on their assessment and
should have that available for the Council at your meeting on Tuesday.
The final assessment roll resolution is attached for your consideration.
BOARD ACTION REQUESTED:
Approval of Assessment Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
RESOLUTION NO. 15581
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. SA5130
LETTING NO. 2/PROJECT NO. 22-02, 23-02 & 22-03
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of:
2023 Pavement Improvements Project: 22-02 & 23-02 Roadway rehabilitation by milling,
bituminous resurfacing, minor repairs to curb and gutter, restoration and appurtenances. 22-
03 New multi -use trail facility by construction of tree removals, grading, bituminous
surfacing, landscaping, restoration and appurtenances,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of ten (10)
years, the first of the installments to be payable on or before the first Monday in January, 2024 and shall bear
interest at the rate of % percent per annum as set down by the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from November 1, 2023, until the 31 st
day of December 2024. To each subsequent installment when due, interest shall be added for one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is
paid by the 15th day of November, 2023; and owner may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of
December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 28th day of March 2023.
Gary Forcier, Mayor
Matthew Jaunich, City Administrator
O.u.ao 234)2,
Pp�
G..d —1:
RESOLUTION NO. 15581
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. SA5130 & 5130A
LETTING NO. 2/PROJECT NO. 22-02,23-02 & 22-03
WHEREAS,; pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of:
2023 Pavement Improvements Project: 22-02 & 23-02 Roadway rehabilitation by milling,
bituminous resurfacing, minor repairs to curb and gutter, restoration and appurtenances. 22-
03 New multi -use trail facility by construction of tree removals, grading, bituminous
surfacing, landscaping, restoration and appurtenances,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period often (10)
years, the first of the installments to be payable on or before the first Monday in January, 2024 and shall bear
interest at the rate of_% percent per annum as set down by the adoption of this assessment resolution.
To the first installment shall be added interest on the entire assessment from November 1, 2023, until the 31 st
day of December 2024. To each subsequent installment when due, interest shall be added for one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is
paid by the 15th day of November, 2023; and owner may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of
December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 26th day of March 2023.
Gary Forcier, Mayor
Matthew Jaunich, City Administrator
7�Lu�-"tA �&-)
—OIG no. x/v =No. u-oz,xwx, xzm
zox3 v�enn�n in,mwemeee emkn:
Assessment Agreement between the City of Hutchinson and Mark and Lora Bullert
This agreement between the City of Hutchinson, Minnesota ("City") and Mark and Lora Bullert
(`Bullerts") concerns assessments attaching to 951 Golf Course Road NW in Hutchinson,
Minnesota legally described as:
Beginning at the Southeast corner of the Northeast quarter of the Northwest quarter
(NE 1/4 of NW 1/4) of Section36, Township 117, Range 30; thence West 1 chain, thence
North 31 1/2 degrees West 4 and 1/2 chains, thence North 241/2 degrees West 8
chains, thence North 11 degrees West 7.93 chains to the Section line; thence East 8.65
chains, thence South 20 chains to the place of beginning, containing 11 acres, more or
less, McLeod County Minnesota, EXCEPTING THEREFROM all the land described as
Parcels No. 2 and 2A of Right -of -Way Plat No. 4. (10.68 AC (.399 AC ROAD R/O/W) OF
NE 1/4 NW 1/4 SECTION 36-117-30) ("the property")
In order to resolve any misunderstandings concerning benefits to the property from public
improvement project assessments, and to remain consistent with City assessment policies and
practices, the parties agree to the following:
1. The deferred assessment associated with the city project for Golf Course Road NW
which was levied in 2015 as part of Letting 3/ Project 15-03 — 2015 Pavement
Management Program: Golf Course Road NW from School Rd to North High Drive,
shall be reduced from $45,305 to $ 9,464 and shall remain deferred but shall accrue
interest until the property or any part thereof is developed. Interest accrued shall be based
on the modified assessment of $9,464 and shall commence upon approval of this
agreement and the modified assessment. Any interest accrued prior to this agreement
and/or based on prior assessment sum is waived and released and by the City.
2. The assessment associated with Letting No. 2, Project No. 22-02, 23-02 and 22-03 for
School Road NW shall be in the amount of $13,365 and shall be deferred but shall accrue
interest until the property or any part of it is developed.
3. The City agrees that it will permit and allow vehicular driveway access to and from the
property onto School Road NW, Golf Course Road NW and 121' Avenue NW for
purposes of ingress and egress.
By entering into this agreement, the Bullerts' agree:
1. That the projects resulting in the assessments referenced herein have, or will, confer a
special benefit onto the property resulting in an increase in the market value of the
property.
2. With regard to the 2015 Golf Course Road NW assessment, the Bullerts' waive any
notice and hearing requirements under Chapter 429 or other Minnesota statutes.
3. That, upon the City's execution of this agreement and adoption of the assessments
contemplated herein, any objection to the assessments proposed or actually levied
including the objection served on the City on March 14a', 2023 in conjunction with project
No. 22-02, 23-02 and 22-03 are withdrawn and waived.
By
Mark Bullert
Date:
The City of Hutchinson
By:
Gary Forcier, Mayor
By: Date:
Lora Bullert
By: — -
Date: Matt Jaunich, City Administrator
Date:
4854-8459-5290, v. 1
- HUTCHINSON CITY COUNCIL
H UTO H I N SO N Request for Board Action
A CITY ON PURPOSE.
Assessment Hearing & Award for Alley Improvements Project (1-3/P23-03 & 23-04)
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete N/A
Contact: Mike Stifter
Agenda Item Type:
Presenter: Mike Stifter
Reviewed by Staff ❑�
Public Hearing
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City received four (4) bids (see attached Bid Tabulation) for the Alley Improvements project
letting on Wednesday, March 8th. The apparent low bidder is Wm. Mueller & Sons of Hamburg
MN, with a bid of $223,796.22 (approximately 15% lower than the final Engineer's Estimate).
This project's total cost and associated funding contributions were reviewed by the Resource
Allocation Committee and are accounted for within the City's proposed 2023 Infrastructure
Improvement Program.
City staff will provide a brief overview of the project scope, bids and associated improvement
special assessments prior to opening the public communication portion of the Assessment
Hearing. City staff have worked with adjacent property owners as this project has proceeded to
address any construction and assessment questions.
The final Assessment Roll and necessary Resolutions to award this project are attached. We
recommend approving the provided Assessment Roll and Resolutions.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15591
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. SA5131
LETTING NO. 3/PROJECT NO. 23-03 & 23-04
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of:
Alley Improvements: (Alley #12 between Hwy 7 W & 3rd Ave NW from James St NW to Glen
St NW & Alley #55 between Jefferson St SE & Adams St SE from 2nd Ave SE to 3rd Ave
SE) Alley construction by construction of storm sewer, drain tile, surface
reclamation/removal, grading, aggregate base, select granular borrow, concrete curb and
gutter, bituminous base, bituminous surfacing, restoration and appurtenances,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of ten (10)
years, the first of the installments to be payable on or before the first Monday in January, 2024 and shall bear
interest at the rate of % percent per annum as set down by the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from November 1, 2023, until the 31 st
day of December 2024. To each subsequent installment when due, interest shall be added for one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is
paid by the 15th day of November, 2023; and owner may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of
December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 28th day of March 2023.
Gary Forcier, Mayor
Matthew Jaunich, City Administrator
RESOLUTION NO. 15592
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 3/PROJECT NO. 23-03 & 23-04
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
Alley Improvements: (Alley #12 between Hwy 7 W & 3rd Ave NW from James St NW to Glen St
NW & Alley #55 between Jefferson St SE & Adams St SE from 2nd Ave SE to 3rd Ave SE)
Alley construction by construction of storm sewer, drain tile, surface reclamation/removal,
grading, aggregate base, select granular borrow, concrete curb and gutter, bituminous base,
bituminous surfacing, restoration and appurtenances, and
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder Total Bid
Wm. Mueller & Sons, Inc. of Hamburg MN $223,796.22
R & R Excavating, Inc. of Hutchinson MN $247,240.19
Duininck, Inc. of Prinsburg MN $273,037.25
Landwehr Construction, Inc. of St. Cloud MN $279,113.70
and whereas, it appears that Wm. Mueller & Sons, Inc. of Hamburg MN is the lowest responsible bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
Wm. Mueller & Sons, Inc. of Hamburg MN in the amount of $223,796.22 in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 28th day of March 2023.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
ASSESSMENT ROLL NO. SA- 5131
LETTING NO.3 /PROJECT NO. 23-03 & 23-04
Alley ImPrpre —h
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Addr�1
Addr�2
Legal Desoiption
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TomI LF
ate,
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153N Ave NW
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1BIM l lac—F Add'M..
$6,602.50
$0.
$6,M
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PO601-$5,904.36
-$566
—5-1988 L3P8&1-1312.108
2311L860
1033NAve NW
GWM&Beta Afazpers
2BIM l,.cub'sF Addition
$9,509.M
10A.
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P0601-$5,904.36
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- POGOS-$1,2
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08M,n NW
Mnan.M Leasing LLC
I M M. 171
jd! Falk, MN 56283
--hie 1North Half
$6,1
SO.A.
$6,1
1-$8.890.44
- P0601-$0
3 BIM 22 Towasite of
- L1P0601-$3,12228
31-117-2311L]30
6M, Are NW
Meltzer uc
PauI, MN S 2
Hutchinson, North Hag
$3,300.00
$0.
$3,3m.
P0601-$2,952-
Meltzer uc
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]' of Lots 4 & STawnsite of
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$1ooB.BB
$o.
$6,wB.
wer-5a&9.86
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON
LETTING NO. 3/PROJECT NO. 23-03 & 23-04
Alley Improvement Projects
BID OPENING: 03/08/2023 @ 11:00 AM ENGINEER'S ESTIMATE $278,271.50 COMPLETION DATE: 09/15/2023
i
w
z=
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t
ITEM DESCRIPTION
-
a
'o
Engineer's Estimate
Wm. Mueller & Sons
Cory Hcememann
831 Park Ave PO Box 247
Hamburg MN 55339
Phone 952d67-2720
coryhLIDwmmueller.com
R & R Excavating, Inc.
Brent Reiner
1149 Hwy 22 South
Hutchinson, MN 55350
Phone 320-587-5918
michelleLIDrrexcava[ing.ne[
Duininck Inc
Project Manager
408 6th St
P O Box 208
Prins burg MN 56281
Phone 320-978{011
estimator@guininck.com
Lenawehr Construction, Inc.
E.U. Aing
846 South 99rd St PO Box 1086
Saint 320 MN 56302
' Phone 92g-252-149a
m,r„q@„pe¢nrcomvectioo.som
BID PRICE I BID TOTAL
BID PRICE I BID TOTAL
BID PRICE I BID TOTAL
BID PRICE I BID TOTAL
BID PRICE I BID TOTAL
BASE BID
$278,271.50
$2235796.22
$2475240.19
$273,037.25
$2795113.70
DBE GOAL
0.00%
0.00%
0.00%
0.00%
0.00%
BASE BID
UNIT
QUANTITY
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
1
2021.501
MOBILIZATION
LUMP SUM
1.00
$22,000.00
$22,000.00
$22250.00
$22,250.00
$14798.13
$14,798.13
$45000.00
$45,000.00
$48000.00
$48,000.00
2
2101.502
CLEARING
EACH
1.00
$375.00
$375.00
$500.00
$500.00
$500.00
$500.00
$2,000.00
$2,000.00
$560.00
$560.00
3
2101.502
GRUBBING
EACH
1.00
$150.00
$150.00
$100.00
$100.00
$100.00
$100.00
$750.00
$750.00
$560.00
$560.00
4
2104.502
REMOVE CASTING
EACH
1.00
$200.00
$200.00
$100.00
$100.00
$202.34
$202.34
$125.00
$125.00
$180.00
$180.00
5
2104.503
REMOVE CURB AND GUTTER
LIN FT
152.00
$7.00
$1,064.00
$6.31
$959.12
$5.24
$796.48
$10.00
$1,520.00
$7.75
$1,178.00
6
2104.503
SAWING CONCRETE PAVEMENT FULL DEPTH
LIN FT
20.00
$25.00
$500.00
$20.00
$400.00
$6.00
$120.00
$5.50
$110.00
$6.10
$122.00
7
2104.503
SAWING BITUMINOUS PAVEMEN FULL DEPTH
LIN FT
532.00
$5.00
$2,660.00
$10.00
5,320.00
$3.00
$1,596.00
$2.00
$1,064.00
$2.10
$1,1 7.20
8
2104.504
REMOVE CONCRETE WALK
SO YD
9.00
$ 5.00
$135.00
$8.80
79.20
$11.24
$101.16
$60.00
$540.00
$29.50
265.50
9
1 2104.504
IREMOVE CONCRETE DRIVEWAY PAVEMENT
SO YD
113.00
$8.00
$904.00
$8.80
$994.40
$11.52
$1,301.76
$30.00
$3,390.00
$14.90
$1,683.70
10
2104.504
REMOVE BITUMINOUS PAVEMENT
SO YD
884.00
$12.00
$10,608.00
$3.53
$3,120.52
$8.34
$7,372.56
$10.00
$8,840.00
$4.85
$4,287.40
11
2106.507
EXCAVATION-COMMON(EV)(P)
CU YD
412.00
$35.00
$14,420.00
$32.50
$13,390.00
$14.86
$6,122.32
$25.00
$10,300.00
$24.90
$10,258.80
12
2106.507
EXCAVATION-SUBGRADE EV
CU YD
100.00
$65.00
$6,500.00
$49.21
$4,921.00
$49.68
$4,968.00
$50.00
$5,000.00
$55.00
$5,500.00
13
2106.609
HAUL AND DISPOSE OF CONTAMINATED SOIL
TON
50.00
$140.00
$7,000.00
$75.00
$3,750.00
$50.03
$2,501.50
$100.00
$5,000.00
$85.00
$4,250.00
14
2108.504
GEOTEXTILE FABRIC TYPE V
SO YD
1003.00
$2.00
$2,006.00
$2.00
$2,006.00
$3.33
$3,339.99
$2.50
$2,507.50
$3.00
$3,009.00
15
2118.509
AGGREGATE SURFACING CLASS 5
TON
55.00
$30.00
$1,650.00
$42.57
$2,341.35
$37.14
$2,042.70
$30.00
$1,650.00
$24.00
$1,320.00
16
2112.604
SUBGRADE AND BASE PREPARATION
SO YD
1297.00
$2.00
7594.00
$1.97
2,555.69
$1.52
$1,971.44
$2.75
$3,566.75
$3.70
$4,798.90
17
2211.507
AGGREGATE BASE (CV) CLASS 5 (P)
CU YD
389.00
$56.00
$21,784.00
$31.56
$12,276.84
$72.82
$28,326.98
$45.00
17,505.00
$56.50
$21,978.50
18
2357.506
BITUMINOUS MATERIAL FOR TACK COAT
GAL
80.00
$10.00
$800.00
$5.50
$440.00
$0.01
$0.80
$3.75
$300.00
$0.05
$4.00
19
2360.504
TYPE SP 9.5 WEARING COURSE MIXTURE 2,B 1.5 THICK
SO YD
1060.00
$14.00
$14,840.00
$13.61
$14,426.60
$12.50
$13,250.00
$12.75
$13,515.00
$14.25
$15,105.00
20
2360.504
TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B) 2.5 THICK
SO YD
1060.00
$20.00
$21,200.00
$18.31
$19,408.60
$18.00
$19,080.00
$21.25
$22,525.001
$20.50
$21,730.00
21
2503.503
12" RC PIPE SEWER DESIGN 3006 CLASS 5
LIN FT
366.00
$88.00
$32,208.00
$78.00
$28,548.00
$85.31
$31,223.46
$75.00
$27,450.00
$72.00
$26,352.00
22
2503.602
CONNECT TO EXISTING STORM SEWER
EACH
2.00
$1,000.00
$2,000.00
$2000.00
$4,000.00
$1466.20
$2,932.40
$1150.00
$2,300.00
$570.00
$1,140.00
23
2503.602
CONNECT INTO EXISTING DRAINAGE STRUCTURE
EACH
1.00
$1,000.00
$1,000.00
$2,000.00
$2,000.00
$1,506.40
$1,506.40
$1,150.00
$1,150.00
$1,020.00
$1,020.00
24
2503.603
12" HDPE PIPE SEWER DUAL WALL
LIN FT
30.00
$110.00
$3,300.00
$89.00
$2,670.00
$79.46
2, 83.80
$60.00
$1,800.00
$40.00
$1,200.00
25
2506.502
CASTING ASSEMBLY (TYPE R-3237)
EACH
1.00
$1,200.00
$1,200.00
$1,740.00
$1,740.00
$3,462.93
3,462.93
$2,500.00
$2,500.00
$1,117.00
$1,1 7.00
26
2506.502
ADJUST FRAME AND RING CASTING
EACH
2.00
$250.00
$500.00
$750.00
$1,500.00
$1,061.95
2,123.90
$500.00
$1,000.00
$1,017.00
$2,034.00
27
2506.502
CATCH BASIN TYPE A
EACH
6.00
$3,000.00
$18,000.00
$2443.00
$14,658.00
$4826.56
$28,959.36
$3500.00
$21,000.00
$3505.00
$21,030.00
28
2506.502
CATCH BASIN TYPE B (CASTING ASSEMBLY TYPE R-3237)
EACH
1.00
$3,000.00
$3,000.00
$1,678.00
$1,678.00
$5,686.83
$5,686.83
$4,250.00
$4,250.00
$2,870.00
$2,870.00
29
2506.502
CATCH BASIN TYPE C
EACH
1.00
$3,000.00
$3,000.00
$1931.00
$1,931.00
$4105.22
$4,105.22
$2850.00
$2,850.00
$3780.00
$3,780.00
30
2506.503
CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020
EACH
1.00
$5,500.00
$5500.00
$412.00
$412.00
$fi 141.92
$6,141.92
$5 750.00
$5,750.00
$5 780.00
$5,780.00
31
2531.503
CONCRETE CURB AND GUTTER DESIGN D418 (MODIFIED 3" CURB HEIGHT
LIN FT
557.00
$50.00
$27,850.00
$37.00
$20,609.00
$29.83
$16,615.31
$32.00
$17,824.00
$33.60
$18,715.20
32
2531.503
CONCRETE CURB AND GUTTER DESIGN B618
LIN FT
130.00
$50.00
$6500.00
$39.00
$5,070.00
$43.47
$5,651.10
$55.00
$7, 150.00
$56.00
$7,280.00
33
2531.504
4" CONCRETE WALK
SO FT
85.00
9.10
$773.50
$14.00
1,190.00
$10.10
$858.50
$12.00
$1,020.00
$26.50
$2,252.50
34
2531.504
6" CONCRETE DRIVEWAY PAVEMENT
SO YD
192.00
$150.00
$28,800.00
$80.00
$15,360.00
$83.45
$16,022.40
$95.00
18,240.00
$121.001
$23,232.00
35
2545.602
RELOCATE BURIED POWER CA LE
EACH
2.00
$ ,500.00
3,000.00
$2250.00
,500.00
$2250.00
4,500.00
$3000.00
$6,000.00
$2570.00
$5,140.00
36
2563.601
TRAFFIC CONTROL
LUMP SUM
1.00
$3,500.00
$3,500.00
$1 900.00
$1,900.00
$1 650.00
$1,650.00
$1 650.00
$1,650.00
$1 845.00
$1,845.00
37
2573.502
STORM DRAIN INLET PROTECTION
1 EACH
9.00
$200.00
$1,800.00
$175.00
$1,575.00
$125.00
$1,125.00
$235.00
$2, 115.00
$170.00
$1,530.00
38
2574.507
COMMON TOPSOIL BORROW (LV)
CU YD
75.00
$50.00
$3,750.00
$50.62
$3,796.50
$40.26
$3,019.50
$40.00
$3,000.00
$80.00
$6,000.00
39
2575.605
TURF ESTABLISHMENT
ACRE
0.12
$10,000.00
$1,200.00
$11000.00
$1,320.00
$6500.00
$780.00
$6500.00
$780.00
$7,400.001
$888.00
TOTAL - LETTING NO. 3/PROJECT NO. 23-03 & 23-04
$278,271.501
$223,796.221
$247,240.191
$273,037.25
$279,113.70
Pege1 m 1
cR HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
2022 Planning, Zoning, Building Department Annual Update
Agenda Item:
Department: Planning
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
I will be giving the annual update for the Planning, Zoning, Building Department at the Council
Meeting. I have attached an overview of department activity for 2022. Please let me know if you
have any questions.
BOARD ACTION REQUESTED:
None. Informational only.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
PLANNING/BUILDING/ZONING
DEPARTMENT
Planning/Building/Zoning Department
Primary Services
Under the direction of the Planning Director, this
department provides long range planning services
and reviews land use plans for consistency with the
city plans. It also regulates properties to ensure
general health, safety, and welfare standards for
the community. In addition, it offers services that
provide minimum standards to safeguard life or
limb, health, property, and public welfare by
regulating and controlling the design, construction,
quality of materials, use and occupancy, location
and maintenance of all buildings within this
jurisdiction.
Overall Functions include:
■ Comprehensive Planning
■ Redevelopment Planning
■ Zoning and Subdivision Administration
■ Administration of State Building Code
■ Building Permit Issuance and Reporting
■ Plan Review
■ Commercial and Residential Building Inspections
■ Zoning and Property Maintenance Enforcement
■ Coordination of City Rental Inspection Program
■ Education
2022: THE YEAR IN REVIEW dM
2022 Accomplishments
• Permitted over $40,000,000 worth of construction projects
• Undertook City Housing Study
• Continued work on Growth Area Planning Study
• Continue to support Hutchinson Area Joint Planning Board
• Uptown Grand Project Development
2022 Planning/Zoning/Building Department Overview
• Local construction activity remained strong overall.
• Second half of 2022 saw a decline in new housing starts due to interest rates
• Hopeful that interest rates, inflation, and worker shortages will not impact growth of Hutchinson
• Expected Projects
o Uptown Grand Apartment Project
o Jorgenson Hotel
o Michael Court NW Apartment Project
o Dollar General/Dollar Tree Hwy 7 W
o RD Machine Expansion
o Continued Residential Development
PLANNING
Primary Services
Overview — Planning and Zoning Department staff
provide a variety of customer services,
coordination, and review services, including
processing and reviewing of land use applications.
The Department provides long range planning
services and reviews land use plans for consistency
with city plans. Demographic information, as well
as projections about population growth are
monitored and planned for by this department.
The Department also drafts policies and revises
ordinances to implement the goals of the City
regarding growth management and development
practices. The Department works closely with the
Engineering, Housing and Redevelopment, and
Economic Development Departments.
Zoning is the regulation of property to ensure
general health, safety, and welfare standards for
the community. The Zoning Department assists
residents and applicants with zoning requests,
development requests and flood plain information.
Staff coordinates efforts to communicate with the
property owner or developer by arranging pre -
development meetings "up -front" to get questions
answered at the beginning of the project.
Department staff issues applications for
Conditional Use Permits, Variances, Rezoning,
Annexations, Lot Splits, Platting, and Sign permits.
The Planning Department provides the following
services.
• Planning Commission support
• Development Review
• Long-range/Comprehensive planning
Special land use and redevelopment studies
Point of contact for lands use and zoning
inquiries and property research
• Document preparation for land -use
decisions, ordinance updates and
development decisions
• Permanent sign and zoning permit
coordination and administration
Building permit review for land use and
zoning conformity
• Zoning, Subdivision and FEMA Flood
Ordinance administration
2022 Accomplishments:
Reviewed and Processed:
• 18 Applications for Planning Commission
• 140 City Land Use Applications
• 65 zoning reviews of building permits.
• 38 sign permits reviewed.
• 52 predevelopment/application meetings.
2022 Planning Commission Items
o CUP for a Tattoo Establishment in the Main Street Area District located at 18 Main St S
o CUP to move a structure larger than 200 square feet from 135 Franklin St N to 225 Washington Ave W
o CUP to establish a use for Business/Professional office space in a C-5 Zoning District located at 96 4th
Ave NW
o Preliminary Plat for Ravenwood South
o CUP for a second drive thru lane in a C-4 Zoning District located at 1510 Montreal St SE
o Lot Split located at s1545 McDonald Dr SW
o CUP for a new dining hall building located at 700 Main St N
o CUP for an addition to an existing building in an I/C Zoning District located at 110 4th Ave NE
o CUP to move a building from 135 Monroe St SE to 490 Hwy 7 E
o Lot Split located at 490 Hwy 7 E
o Amendment to the Zoning Ordinance Section 154.142 (E) and (F) regarding downtown signage review
committee and murals
o Site Plan Review for Car Wash facility located at 1490 Montreal St SE
o CUP for Car Wash facility located at 1490 Montreal St SE
o Rezone a property form C-4 to 1-1 located at 490 Hwy 7 E (South 1/2)
o Amendment to the Zoning Ordinance Sections 154.064 and 154.067 regarding minimum lot dimension
requirements
o Final Plat for Ravenwood South
o Site Plan Review for parking lot plan located at 125 Main St N
o CUP for Apartment Buildings in an R-4 Zoning District located on Michael Ct
Building Department
it INNEW--
Primary Services
Overview of Building Department - MN Rule
1300.0030 states that the purpose of the MN State
Building Code is to establish minimum
requirements to safeguard the public health, safety
and general welfare, through structural strength,
means or egress facilities, stability, sanitation,
adequate light and ventilation, energy
conservation, and safety to life and property from
fire and other hazards attributed to the built
environment and to provide safety to firefighters
and emergency responders during emergency
operations.
The code applies to the design, construction,
addition, alteration, moving, replacement,
demolition, repair, equipment, installation, use and
occupancy, location, maintenance, and inspection
of any building, structure, or building service
equipment in a municipality.
The code includes among other provisions: The
MN Building Code, the MN Residential Code, the
MN Conservation Code for Existing Buildings, the
MN Floodproofing Regulations, the MN
Accessibility Code, the Prefabricated Structures
Code, the Industrialized/Modular Buildings Code,
the MN Plumbing Code, the MN Commercial
Energy Code, and the MN Residential Energy Code.
The purpose and scope of the MN State Building
Code clearly convey the complexity and
significance of building code administration. The
practical administration of the code includes
education, communication, plan review,
correspondence, permit administration, field
inspection, and enforcement to ensure the purpose
of the code is accomplished throughout the
breadth of its scope.
Under the direction of the Planning Director and
the Building Official, protective inspections
provides the following services:
o Plan Review for residential, commercial
properties and State licensed facilities
o Clearinghouse for the issuance of building,
mechanical, plumbing, erosion control,
grading, and sign permits.
o Field Inspections
o Enforcement of building, plumbing, and
mechanical codes (i.e. new and existing
building construction for fire, life, health
and safety)
o Education of homeowners and contractors
on the building code, permits, and
processes.
2022 Accomplishments
o Provided plan review and building inspection services as required.
o Educated property owners regarding permit requirements, licensed
contractors and state building codes
o Provided Inspection and plan review services:
■ New Police Facility 0
Rec Center Exterior Remodel
■ Park Elementary Demo/Remodel 0
Ridgewater College Remodel
■ Harbor Freight 0
Upper Midwest AC Club Building
■ New MITGI Building 0
Civil Air Patrol Building
■ 101 Park Place remodel/apartments 0
Citizens Bank Drive Thru Projects
■ Pride Solutions renovations 0
WUHF Buildings
■ Stearnswood Building 0
Due North Car Wash
■ 3M Oven Project 0
New Grain Elevator
Number of Building Permits Issued 2012 Through 2022
80
70
60
50
40
30
20
10
0
4000
3500
3000
2500
2000
1500
1000
500
0
CONSTRUCTION VALUATION
MILLION $ VALUATION
2012-2022
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
2012 — 2022 Total Building Inspections
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
New Dwelling Unit Construction
40
35
30
25
20
15
10
5
0
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Staff has researched recent trends of new residential construction in this region by surveying other
communities in the area with populations similar to Hutchinson in an effort to attempt to verify if
the level of new residential construction activity in Hutchinson is common to the surrounding
regions. The majority of similarly sized communities in this region indicate construction trends
similar to what Hutchinson has experienced in recent years. As may be expected, communities
that are metropolitan suburbs or regional hubs have experienced higher total volumes of
construction. However, the overall trend of construction activity in the surveyed region is very
similar between communities.
200 -
180
160
140
120
100
80 -
60 -
40 I -
20
01
w 2017
2018
2019
■ 2020
52021
■ 2022
Rental License Program
The City adopted the rental program in 2008 and the Planning/Building/Zoning Department took it
over from the Fire Department in 2014. The rental inspection program data suggests that most
property owners/managers are planning and preparing for the inspections. Staff are happy to educate
new rental property owners and new managers who are not familiar with the expectations of the
rental program. Most experienced property owners are actively checking units ahead of time and
preparing them prior to the inspection. They are making repairs to improve the general condition of
the units and this greatly reduces the likelihood of major violations and subsequent enforcement
action. City inspectors are now being viewed as a resource to help the business operate successfully
and the tenants express the support they receive when there are problems or concern that go
uncorrected.
Rental Inspection Report from January 1, 2021 to January 1,
2022:
• Rental Property Initial Inspections - 46
• Rental Property Re -inspections -10
• Number of Units Inspected - 231
• Number of Units with No Violations - 191
324
290
227
283
265
302
52
48
48
49
49
49
29
26
25
27
24
27
24
26
27
27
27
27
49
50
50
51
52
52
241
49
27
28
56
PLANNING, ZONING, BUILDING DEPARTMENT
ADDENDA
CITY OF HUTCHINSON
COUNT OF B UILDINGIPL UMBINGIMECHANICAL PERMITS
ISSUED AND VALUATION
2022
Total Number Inspections
1913
Building Permits Issued by Type
Year to Date
Number Permits
& Valuation
Commercial (new)
7 - $5,865,030
Commercial Additions/ Remodels
67 - $20,026,959
Industrial (new)
0 - $0
Industrial Additions/Remodels
2 - $1,800,000
Fire Sprinkling
32 - $1,055,715
Total New Residential Units (Single Family, twins, townhomes)
24 - $5,393,727
Residential misc. (additions, repairs, remodels, etc)
88- $875,765
Set fee permits (reside, reroof, window replacement, misc.)*
415
Subtotal Building Permits:
635 - $35,017,196
Mechanical
157 - $5,510,224
Plumbing*
107
Total Permits issued and valuation
899 - $40,527,420
*Set fees not included in valuation
Yearly Permit and Valuation Totals
YEAR TOTAL NO. OF PERMITS TOTAL VALUATION
2022
Building
635
$35,017,196
Mechanical
157
$ 5,510,224
Plumbing
107
$
$40,527,420
2021
Building
715
$34,346,923
Mechanical
197
$ 5,418,155
Plumbing
148
$
$39,765,078
2020
Building
839
$38,937,108
Mechanical
178
$ 2,495,764
Plumbing
137
$
$41,432,872
2019
Building
747
$42,560,147
Mechanical
198
$ 3,955,457
Plumbing
92
$
$46,515,604
2018
Building
1075
$40,161,512
Mechanical
239
$ 4,147,765
Plumbing
110
$
$44,309,277
2017
Building
1962
$60,949,672
Mechanical
232
$ 6,912,447
Plumbing
97
$
$67,862,119
2016
Building
788
$18,429,091
Mechanical
206
$ 1,000,062
Plumbing
94
$
$19,429,153
2015
Building
865
$13,690,216
Mechanical
166
$ 1,247,905
Plumbing
78
$
$14,938,121
2014
Building
779
$12,378,612
Mechanical
219
$ 1,821,629
Pluming
83
$
$14,200,241
2013
Building
879
$14,099,677
Mechanical
190
$ 898,781
Plumbing
70
$
$14, 998,458
2012
Building
946
$ 6,670,152
Mechanical
168
$ 1,183,714
Plumbing
68
$
$ 7,854,157
• Special permits are fixed fee permits for residential
reshingle, resides, window replacements, and
excavations, signs, manufactured homes, fences,
moving, demolitions, decks,
residential sheds, and fire
sprinkler permits.
New Residential Construction
YEAR HOUSING TYPE BUILDINGS UNITS CONSTRUCTION COST
2022
Single Family Dwelling
24
24
$ 5,393,727
2021
Single Family Dwelling
35
35
$ 7,397,267
2020
Single Family Dwelling
36
36
$ 7,582,886
2019
Single Family Dwelling
23
23
$ 5,027,559
2018
Single family Dwelling
34
34
$ 6,486,684
2017
Single Family Dwelling
25
25
$ 4,972,795
Twi nhomes
1
2
373,104
$ 5,234,899
2016
Single Family Dwelling
24
24
$ 4,722,278
Twi nhomes
3
6
895,100
$ 5,617,378
2015
Single Family Dwellings
20
20
$ 3,623,304
2014
Single Family Dwellings
23
23
$ 4,770,652
2013
Single Family Dwellings
12
12
$ 2,378,254
2012
Single Family Dwellings
5
5
$ 935,140
2022 Construction Activity
NEW CONSTRUCTION STARTS
Valuation
New Homes
$ 5,393,727
320 3rd Ave NW (Stearnswood new building)
986,646
120 Eastgate Dr SE (Pride Solutions new building)
1,836,997
720 Airport Rd SW (Upper Midwest AC Club)
300,000
840 Airport Rd SW (Civil Air Patrol)
678,582
357 Hwy 7 E (WUHF)
842,194
1060 5th Ave SE (new grain elevator)
240,000
1490 Montreal St SE(Due North car wash)
980,611
11,267,757
Detached Garages
310 Jefferson Ct SE 23,494
543 Adams St SE 21,686
225 Washington Ave W C 13,000
58,180
Total New Construction $11,325,937
COMMERCIAL AND INDUSTRIAL ADDITION AND REMODELS
Park Elementary
12,092,000
MITGI new building
2,000,000
3M (new Entry Oven)
1,800,000
Rec Center exterior
1,515,500
Runnings reroof
566,300
96 4th Ave NW office
500,000
Citizens Bank Drive Thru downtown
500,000
Armory reroof
372,480
1150 5th Ave SE office
320,000
Ridgewater College remodel
318,000
101 Park Place renovation
180,000
Firelake Manufacturing
175,000
Total Addition and Remodel Work $20,339,280
All Other Commercial/Industrial Work 1,478,679
All Other Residential Work 817,585
Mechanical 5,510,224
Plumbing 0
Fire Sprinkler 1,055,715
Total Construction Valuation $ 40,527,420
New Housing Starts
2022
Site Address Sub Type Owner Name Valuation Contractor Issued Date
1563 9"' Ave SW
Single Family
Castle Gate Construction Inc
$270,774
Castle Gate Construction
01/03/2022
1356 Southfork Dr SE
Single Family
Castle Gate Construction Inc
$254,507
Castel Gate Construction
01/31/2022
1270 Prairie View Dr SW
Single Family
4 Square Builders.
$352,793
4 Square Builders
02/24/2022
453 Grant Ave SE
Single Family
Castle Gate Construction Inc
$240,115
Castle Gate Construction
03/08/2022
500 Southfork Cir SE
Single Family
Bonneville Land & Cattle
$232,357
Utecht Construction
05/03/2022
1388 Heritage Ave NW
Single Family
Tom & Sharon Schwartz
$263,927
TTS Construction
05/16/2022
513 Southfork Cir SE
Single Family
Bonneville Land & Cattle
$206,415
Utecht Construction
06/07/2022
515 Southfork Cir SE
Single Family
Bonneville Land & Cattle
$206,415
Utecht Construction
06/07/2022
517 Southfork Cir SE
Single Family
Bonneville Land & Cattle
$206,415
Utecht Construction
06/07/2022
158 Eau Claire Ave SE
Single Family
First Class Builders Inc
$210,888
First Class Builders Inc
06/08/2022
519 Southfork Cir SE
Single Family
Bonneville Land & Cattle
$222,316
Utecht Construction
07/01/2022
457 Grant Ave SE
Single Family
Castle Gate Construction Inc
$227,874
Castle Gate Construction
07/11/2022
181 Denver Ave SE
Single Family
Betker Builders LLC
$220,574
Betker Builders LLC
07/13/2022
1272 Denver Ave SE
Single Family
Kris & Vanessa Betker
$288,781
Betker Builders LLC
07/29/2022
501 Southfork Cir SE
Single Family
Bonneville Land & Cattle
$208,885
Utecht Construction
08/30/2022
511 Southfork Cir SE
Single Family
Bonneville Land & Cattle
$212,439
Utecht Construction
09/06/2022
132 Denver Ave SE
Single Family
Betker Builders LLC
$256,955
Betker Builders LLC
09/28/2022
173 Eau Claire Ave SE
Single Family
First Class Builders Inc
$252,995
First Class Builders Inc
09/30/2022
1328 Bradford St SE
Single Family
First Class Builders Inc
$217,552
First Class Builders Inc
10/21/2022
173 Denver Ave SE
Single Family
Betker Homes Construction
$236,711
Betker Homes Construction
10/28/2022
825 Willow Dr SW
Single Family
Betker Builders LLC
$272,320
Betker Builders LLC
11/17/2022
535 Bluff St NE
Single Family
Excelsior Homes
$50,000
Excelsior Homes
11/22/2022
510 California St NW
Single Family
Excelsior Homes
$35,000
Excelsior Homes
11/22/2022
129 Detroit Ave SE
Single Family
First Class Builders Inc
$246,719
First Class Builders Inc
12/28/2022
New Construction Count
24
Total Valuation $5,393,727
2022 Annual Report
Public Works (Engineering, Operations & Maintenance, Water, Wastewater)
HIN ON
PUBLIC WORKS AND ENGINEERING
Public Works and Engineering Departments
Engineering
Streets & Roadways
Cemetery
Airport
HATS Facility
Water
Wastewater
Storm Water
Core Services
Public Works (Engineering, Operations & Maintenance, Water, Wastewater)
Essential Services
Basic Services
(Programs, services and infrastructure without
(Programs, services and infrastructure that
which the city would not survive)
significantly improve the quality of life or meet
basic needs of the majority of citizens)
• Snow removal & ice control
• Street maintenance
• Assessment administration
• Emergency management
• Cemetery services
• Storm water & flood management
• GIS mapping
• Wastewater treatment & collection
• Infrastructure planning
• Water treatment & distribution
• Mosquito control
• Property data management
Critical Services
• Residential leaf vacuum service
(Programs, services, and infrastructure critical
• Streetlights
to maintaining essential services or necessary to
• Sump pumps & drainage
support essential services)
• Traffic operations
• Trail/sidewalk maintenance
• Bridge maintenance
• Transportation planning
• Engineering services
• Forestry operations
Targeted Services
• Environmental services
(Programs, services and infrastructure that
• Fleet management
significantly improve the quality of life or meets
• Facility management
special needs of a specific subgroup of citizens)
• Planning & Development services
• Right -of -Way management
• Airport
• Risk management & legal review
• Alleys
• Biosolids management
• Parking Lots
• Dam maintenance
• Public Event support
• Lift stations, wastewater systems
• General customer service
• Meter reading
• Environmental regulations
Special Services
• Street sweeping &cleaning
• Utility coordination
(Programs, services and infrastructure that, if
• Utility locating
removed, would not significantly reduce the
quality of life of citizens)
•
Crow River fountain
The majority of Public Works services are classified
as Essential or Critical services. Many of the
2022 Public Works
services classified as Basic services and Targeted
Budgeted Expenditures
services either support higher -level services or
(all departments, CIP)
improve the quality of life within the City.
31.15 FTE
$24,596,611
Engineering
Public Works
Primary services
(Engineering, Operations & Maintenance, Water, Wastewater)
Under the leadership of the Public Works
Director & City Engineer, Engineering provides
the following primary services:
• Work with other departments to
develop, design and deliver public
infrastructure projects.
• Prepare and administer Capital
Improvement Plan (CIP), associated
financing.
• Oversee public improvement
construction contracts and funding from
outside sources.
• Calculate special assessments associated
with improvements, assist with
assessment records and searches.
• Correspond and coordinate with other
agencies and utilities regarding
infrastructure improvements affecting
the City.
• Review and provide support to
developments done by private entities
and the City's EDA.
• Oversee and ensure compliance with
environmental regulations for water,
wastewater and storm water.
Workforce (3.40 FTE):
• Kent Exner
DPW/City Engr
• John Paulson
Proj/Env/Reg Mgr
• Keith Messner
Sr Engr Tech
• Chad Muchow
Sr Engr Tech
• Jocelyn Jacobson Engr Secretary
• Seasonal labor
0.20 FTE
2022 Engineering budgets
Engineering:
CIP-infrastructure
CIP-Wastewater
CIP-Water
CIP-Storm Water
CiP-Engineering
All Funds:
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
Supplies,
8,700
$ 441,310
$ 3, 266, 762
$ 759,400
$ 705,000
$ 652,100
29,50
$ 5,854,072
Engineering
Wages,'
354,960
Misc.,
3,850
08/31 Kent Exner resigned as DPW/City Engineer
09/01 John Olson appointed as Interim Public Works Director
09/01 Justin Black, S.E.H., appointed as interim City Engineer
12/29 Mike Stifter hired as Public Works Director, starting 01/17
Under the guidance of the Public Works Director & City Engineer, in cooperation with other departments,
Engineering facilitates cost-effective management of the City's physical infrastructure to meet the City's
vision, goals, policies, ordinances and standards. Specifically, Engineering works to plan, administer and
deliver a variety of improvements that provide a multi -use transportation system, quality public facilities
and quality utility services (water, sanitary sewer, storm water), while striving to create a functional,
connected, clean and healthy environment within the City.
Operations & Maintenance:
Streets & Roadways, Cemetery, Airport, HATS Facility and Storm Water
Public Works (Engineering, Operations & Maintenance, Water, Wastewater)
Primary services 2022 Operations & Maintenance budgets
Under the leadership of the Public Works
Manager, Operations & Maintenance provides
the following primary services:
• Roadway maintenance
• Snow removal & ice control
• Distribution system maintenance
• Collection system maintenance
• Vehicle & equipment maintenance
• Forestry operations
• Facility maintenance
• Cemetery operations
• Traffic operations
• Street sweeping & cleaning
• General services
• Administration & training
Workforce (11.20 FTE):
•
John Olson
Public Works Manager
•
Bruce Fenske
Maint Lead Operator
•
Donovan Schuette
Arborist
•
Tim Read
Equipment Mechanic
•
Jerome Burmeister
Sr PW Maint Operator
•
Pete Dehn
Sr PW Maint Operator
•
DeNeil Thompson
Sr PW Maint Operator
•
Goeffrey Hansen
Sr PW Maint Operator
•
James Trnka
PW Maint Operator
•
Mitchell Thompson PW Maint Operator
•
Nicholas Pagel
PW Maint Operator
•
Joshua Alnes
PW Maint Operator
•
Sonja Muellerleile
PW Secretary
•
Seasonal labor
1.75 FTE
Streets & Roadways:
Storm Water:
HATS Facility:
Cemetery:
Airport:
CIP-HATS Facility
CiP-Misc. infra
CiP-Streets
CIP-Storm water
CIP-Cemetery
All funds:
100%
$1,630,466
$1,793,748
$ 656,145
$ 145,838
$ 145,123
$2, 700, 000
$ 400,000
$ 345,900
$ 94,500
22 700
$7,934,420
Operations & Maintenance
90% Wages,
1,153,59
80%
70%
�Sl,0710635
60%
50%
40%
30%
Depr,
254,000
20%
brbt pmt.
Ir
Transfer,
221,589
10%
110131-3
MIS€y
45,775
0%
06/11 Justin Rusch, resigned from Sr PW Maint Operator 06/13 Geoffrey Hansen, promoted to Sr PW Maint Operator
06/13 Mitchell Thompson, lateral to PW Maint Operator 08/29 Nicholas Pagel, hired to PW Maint Operator
Public Works operations & maintenance is interdisciplinary. Employees regularly work across all divisions
on a regular basis. The Public Works Director and the Public Works Manager are the two senior
management positions. The Management Team consists of them, along with the Water Manager,
Wastewater Manager and Project/Environmental/Regulatory Manager.
The Public Works Manager oversees operators, mechanics and technicians involved in day-to-day service
provision, operations and maintenance of infrastructure, equipment maintenance and facility
maintenance.
Water
Public Works (Engineering, Operations & Maintenance, Water, Wastewater)
Primary services 2022 Water budgets
Water: $4,934,524
Under the leadership of the Water Manager, CIP-Water 73,45
Water provides operations and maintenance $5,007,974
services in the following areas:
• Water treatment
• Treatment plant operations & maintenance
• Water towers and storage
• Water meters
• Distribution system maintenance
• Response to service interruptions
• Coordination with improvement projects
• Utility locates
• Facility maintenance
Workforce (5.65 FTE):
• Eric Levine
• Mike Lien
• Jim Navratil
• Finance staff
• Seasonallabor
Water Manager
Sr Water Plant Operator
Water Maint Operator
0.60 FTE
0.25 FTE
A half -cent sales tax generates revenue of over
$935,000 per year. This revenue helps to pay
outstanding treatment plant debt.
100%
90%
80% —
70% —
60%
50% —
40% —
Water
Debt pmt,
1,465,433
Depr,
1,132,000
30%
Supplies,
wages, i 1fi8,1Sb
20% 579,241
Transfer,
10% 70,00U,. - Mist„
13,500
0% —
The Water Manager oversees and coordinates staff involved in day-to-day operations and
maintenance of the wells, water treatment plant, water storage, water meters, related process
equipment and facilities. The Water and Wastewater divisions work together on a daily basis,
assisting one another to ensure both plants function properly to meet permit requirements.
Wastewater
Public Works
Primary services
(Engineering, Operations & Maintenance, Water, Wastewater)
Under the leadership of the Wastewater
Manager, Wastewater provides operations and
maintenance services in the following areas:
2022 Wastewater budgets
Wastewater: $5,605,145
CIP-Wastewater 195,00
$5,800,145
• Wastewater treatment A half -cent sales tax generates revenue of
• Treatment facility operations & maintenance over 935,000 per year. This revenue
• Collection system maintenance helps to pay outstanding treatment plant
• Response to service interruptions debt.
• Coordination with improvement projects
• Utility locates
• Facility maintenance Wastewater
100%
Workforce (7.95 FTE):
•
Tim Gratke
Wastewater Manager
90%
•
Randy Czech
Sr Wastewater Operator
•
Eric Moore
Sr WW Maint Operator
80%
•
Deb Paulson
Lab Tech/WW Operator
70%
•
John Kent
WW Maint Operator
•
Matt Keller
W/WW Technician
60%
•
Finance staff
0.60 FTE
•
Seasonallabor
0.50 FTE
50%
40%
30%
Capital,
984,400
Debt pmt,
1,182,0
Svc & Ch
769,000
20%
Wages, Supplies,
10% Transfer, 776,934 246,500
80,000
M isc.,
0% 40,000
The Wastewater Manager oversees and coordinates the staff involved in day-to-day operations and
maintenance of the wastewater treatment facility, lift stations, related process equipment and
facilities. The Water and Wastewater divisions work together on a daily basis, assisting one another
to ensure both plants function properly to meet permit requirements.
2022 Significant Accomplishments
Public Works
(Engineering, Operations & Maintenance, Water, Wastewater)
Major Improvements
Campbell/Otter Lakes Restoration
• Environmental Assessment Worksheet
South Central Drainage improvements
• Storm sewer & streets, west of Rec
Center/Civic Arena
Utilities Projects
Water
• Concentrate recovery bench testing &
pilot study
• Replace concentrate piping
• SCADA upgrades
• Water tower rehabs
Wastewater
• Complete preliminary treatment/EQ
system upgrades
• Initiated WWTF SCADA upgrades
• Lift station upgrade (Hwy 15)
• Remote lift station control update
• Aeration/mixing (E ditch) — Phase II
• Advanced phosphorous removal trials
Distribution/Collection
• Storm sewer (various locations)
• Manhole lining — Pishney
Infrastructure Maintenance
• Street repairs, patching &
maintenance overlays
• Trail repairs
• Replay pavement preservation
• Alleys & parking lots
• Storm water pond & pipe repair
Facility Projects
Airport —
Significant repair to door
damaged by wind 8/2/22.
Cemetery —
Tree removal
HATS Facility —
Mechanic storage, repair of
diesel pump
Water—
Planning security upgrades
Wastewater —
Planning security upgrades
Vehicles & Equipment
Significant cost inflation and supply issues
resulted in several Public Works vehicles and
equipment replacements to be deferred.
Operations & Maint Brush chipper
Operations & Maint Vacuum excavator
Wastewater Biosolids spreader
Sustainability
Maintained Green Step Cities Step 4 & 5 status
A $3.1 million project to improve Otter & Campbell lakes and the South Fork Crow River was funded by the
State's bonding bill in 2020. Project goals include: improve water quality, reduce watershed soil loss,
restore habitat, enhance recreation and replenish lost topsoil. Work continues to identify projects to meet
these goals.
Construction was substantially completed for the South -Central trunk storm sewer by installing
stormwater infrastructure and reconstructing streets west of the Recreation Center/Civic Arena. Finishing
touches next spring will bring this multi -year project to a close early in 2023.
Substantial completion of the wastewater facility preliminary treatment project ended one of the largest
projects at the facility since 2007, when a portion of the plant was constructed. This project improved the
preliminary treatment system, capturing more solids earlier in the treatment process and adding greater
operational control & flexibility.
2023 Major Goals & Objectives
Public Works
Maior Improvements
Campbell/Otter Lakes Restoration
(Engineering, Operations & Maintenance, Water, Wastewater)
Roberts Rd SW (Alan St SW to Dale St SW)
• Partial reconstruction + water main
Jefferson St SE (Airport Rd to Edmonton Ave SW)
• Partial reconstruction +trail
• Cooperative project w/ McLeod County
Pavement Improvements
• Century Ave SW (Dale St to Boston St)
• School Rd NW (Golf Course -North High)
• Hwy 15 S trail (Grove St -Linden Ave)
Uptown Grand sanitary sewer realignment
Alley Improvements
• Alley 12 (Taco Johns)
• Alley 55 (Fire Department)
Utilities Projects
Water
• SCADA upgrades
• Permeate pump VFD installation
• Biofilter air modifications
• Water tower rehabs
Wastewater
• Refine SCADA upgrades
• Lift station upgrade (Our Saviors)
• Install remote lift station controls
• Aeration/mixing optimization (E ditch)
Phase II commissioning
• Biosolids optimization project
• PFAS sampling & source identification
Distribution/Collection
• Storm sewer (Clean out 211 Ave SW &
Southfork ponds)
• Curtain grouting — California, Alaska, Golf
Course Rd, Hwy 15 N
Infrastructure Maintenance
• Street repairs, patching & maintenance
overlays
• Trail repairs
• Pavement preservation
• Alleys & parking lots
• Storm water pond & pipe repair
Facility Projects
Airport: Large box hangars, LED lighting,
tree removal & drainage ditch
Cemetery: Fencing (Southeast & Ballfield)
HATS Facility: Bonding (tempered storage,
fuel system, mechanic space)
Water: Planning security upgrades
Wastewater: Planning security upgrades
Vehicles & Equipment
Significant inflation and supply issues caused
deferral of several vehicle & equipment
replacements.
Operations & Maint Brush chipper
Operations & Maint Vacuum excavator
Wastewater Biosolids spreader
Sustainability
Maintain Green Step Cities Step 4 & 5 status
Otter & Campbell Lakes Restoration project goals include: improve water quality, reduce watershed soil
loss, restore habitat, enhance recreation and replenish lost topsoil. Work continues to secure funding and
identify projects to meet these goals.
Partial reconstruction on Roberts Rd SW will complete the work begun when the high school was built.
The City will take over Jefferson St SE between Airport Rd & Edmonton upon completion of improvements.
Mill -overlay project for Century Ave SW, School Rd NW to preserve pavement condition. The Hwy 15 S
trail, started when Hwy 15 was rehabilitated in 2020 will be done. Alley projects will complete paving in
these two alleys adjacent to commercial properties.
2023 Major Goals & Objectives
Public Works (Engineering, Operations & Maintenance, Water, Wastewater)
Funding, Studies, Planning & Initiatives
Street Corridor Project Initiatives
• Complete intersection improvements studies, begin to implement recommendations
• Construction cost analysis
• Assessment policy document
HATS Facility
• State bonding request for addition of 18,000 SF vehicle & equipment storage, fueling site
construction and mechanics' shop improvements.
Airport
• Support funding requests to complete the Mn CAP training facility, site construction.
Lakes and River Basin Improvements
• Pursue additional funding sources. State bonding request for additional funds.
• Coordinate proposed improvements with Mn Dept. of Natural Resources and Renville &
McLeod County Soil & Water Conservation Districts.
McLeod County Public Works
• Coordinate potential improvements with McLeod County
o North High Dr (west and east of Hwy 15 N)
Water Distribution System
• Water meter replacements
• Water valves in Clifton Heights Addition
• Mapping Michigan St SE/NE water infrastructure
• Cross-connection/backflow program
Water/Wastewater
• Respond to requests for information regarding water & wastewater rate structure (2023
implementation)
• PFAS monitoring and source reduction efforts; new SIU local limits
Stormwater Collection/Treatment Systems
• Storm water system resiliency hydrology & hydraulic modeling
City Sustainability Committee
• Develop climate action plan
• EV Smart City designation
On an ongoing basis, Public Works staff works closely with McLeod County Public Works, MnDOT, MnDNR,
MnPCA, MnDOH, and other government agencies to identify, develop and/or coordinate improvements and
initiatives.
Community Survey
Public Works (Engineering, Operations & Maintenance, Water, Wastewater)
Periodically the City conducts the National Community Survey. In the most recent 2019 survey,
citizens identified Safety and the Economy as their two most important issues. Several categories in
the survey relate to Public Works, including:
Category
Overall ease of travel
Paths & walking trails
Ease of walking
Travel by bicycle
Travel by public transportation
Travel by car
Public parking
Traffic flow
Street repair
Street cleaning
Street lighting
Snow removal
Sidewalk maintenance
Traffic signal timing
Drinking water
Sewer services
Storm drainage
Score Comparison to national benchmark
83% Similar
84% Higher
85% Higher
75% Higher
41% Similar
78% Similar
68% Similar
52% Similar
26% Lower
58% Similar
78% Higher
76% Similar
66% Similar
57% Similar
78% Similar
89% Similar
78% Similar
increase from 2015
decrease from 2015
increase from 2015
increase from 2015
increase from 2015
increase from 2015
These surveys help to identify strengths and weaknesses in services provided by the department.
About 8 in 10 residents positively assessed the overall ease of travel in Hutchinson. Several
categories were rated higher than national benchmarks, including ease of travel by bicycle and by
walking, the availability of paths and walking trails and street lighting. At least 75% of respondents
gave those categories high ratings. In 2019, residents gave higher ratings to public parking, street
lighting, snow removal, sidewalk maintenance and traffic signal timing when compared to 2015.
Street repair scored lower when compared to communities nationwide. Positive assessments of
street repair declined between 2015 and 2019. About 8 in 10 residents felt it was essential or very
important for the City to put additional funding toward street repair and maintenance. About 75%
of residents supported a $250,000 property tax increase dedicated to fixing, repairing and upgrading
city streets and related infrastructure. 60% of respondents supported a $500,000 tax increase. In
2020, the City Council approved additional funding of $25,000 for Infrastructure Maintenance,
raising the annual amount to $400,000. No additional funding was added in 2022.
Public Works staff believes the concerns respondents had regarding street repair were likely
influenced by the poor condition of a number of busy, private roadways and parking lots, coupled
with an unusual amount of frost damage in 2019. The City does not maintain private roadways and
parking lots. Frost damage repairs were not completed until late in 2019. In 2020 and 2022, several
private roadways and parking lots were repaired. These repairs may positively affect future survey
ratings.
Pavement Management
Public Works
0
H
Z
W
J
J
W
U
X
W
(Engineering, Operations & Maintenance, Water, Wastewater)
PCI (by mileage) 75.0 miles
86-100 71-85
25.60
22.90
51-70 36-50
2021 est. network PCI = 75
2020 network PCI = 76
13.80
0-35
Miles Category
75.0 — City rated
2.5 — City unrated
6.7 — MnDOT
6.1— McLeod Co.
90.3 -Total miles
Q Q 5.90 6.80
Z_
Cf
Q
Q � a
Excellent Good Adequate Marginal Poor
Since 1996, the City has used a pavement management system to help manage its significant
investment in pavements, worth well over $200 million replacement cost (+/- $15,000 per capita).
Pavement condition index (PCI) is determined by periodically conducting physical surveys of each
pavement section, usually every three years (next survey 2023). Surveyors catalog pavement
distresses and assign deduction values. PCI is based on a 100-point scale (100 = no distress; 0 =
fully deteriorated street). Further categories are: Excellent, Good, Adequate, Marginal and Poor.
The City's goal is to maintain network PCI at 65-75. The current estimated network PCI = 75. In
2020, the last survey, network PCI was 76, the same as it was in 2017. Between physical surveys,
pavement sections are assigned predetermined deterioration curves to calculate estimated PCI.
Using average costs for various maintenance options, a budget is calculated. The budget considers
increasing PCI by 10%, decreasing PCI by 10% or keeping PCI scores the same. Projects identified in
all three scenarios represent high value projects, so they typically end up in the Capital
Improvement Plan (CIP). Other considerations also affect project selection, such as traffic safety,
condition of related infrastructure, provision for pedestrian and bicycle facilities, etc.
The system continues to indicate a need for more overlay projects. This is likely because the City
had done seal coating projects every other year for many years, so many of those streets now have
PCI's that are too low to perform another seal coat project. Several small maintenance overlay
projects have been done recently and larger overlay projects are included in the CIP.
Utility Rates
Public Works (Engineering, Operations & Maintenance, Water, Wastewater)
r'
Data is from AE2S Annual Utility Rate Surveys, conducted for more than 20 years. These surveys consist
of a number of utilities located in the upper Midwest who voluntarily provide information to AE2S.
Utility Rate Comparison
140.00
120.00
100.00
80.00------------
..*'
##••• 60.00
40.00
20.00
0.00
c W M +' O m fa -O in in C c in c O :— oa N '.- a1 -O
O = C ] a1 •� 7 4; :� 4; — O •.� — O oa :O c a) c fa Y fa fa —
ro v s
O Ul N c �[a1 EL
fU N L
[Q ` pLL UX OU a� op LLco z
Uao n as °CLL o v= 3
a,
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Source: AE2S 2022 Annual Utility Rate Survey
Hutchinson's total utility rates are average (-0.1%), when compared to other outstate Minnesota
cities included in the survey. Total utility rates are substantially lower (-28.0%) than average rates of
the top five cities surveyed.
From 2007-2008, when treatment plants were upgraded, to 2012, when the local option sales tax
began, Hutchinson's rates were among the highest in outstate Minnesota. Debt service for
treatment plant improvements, combined with lower revenues following the 2008 recession, had
resulted in high rates.
In 2012, voters approved a local option sales tax, which ends in 2026. In 2022, actual sales tax
receipts were just over $1.87 million. This revenue helps to pay off debt. The sales tax, along with
stabilizing revenues over the years, has made it possible to keep rates stable since 2011.
Work on a rate study recently concluded. Changes to water and wastewater rates will begin in 2023.
The rate study sought to create a fair rate system to better distribute fixed and variable costs,
account for future needs at the plants, recognize debt service needs and address regulatory issues.
Utility Rates
Public Works (Engineering, Operations & Maintenance, Water, Wastewater)
90.00
80.00
70.00
60.00
50.00
40.00
30.00
20.00
10.00
0.00
Water Rate Comparison
O O1 O 00 O C p ] N -O C N C (0 v '� C f0 -O N 00 E Y_ N N C
t Q1 U O Y U E 7 J J N C J LL `O LL LL O
L ++ . Z 01 Q C (0 OC to L 'C U m L 3 (0 -O C
o o W 3 o LL m o v -o m `D = Z c >_ O `W°
Q m O U Ln � O a = Q a� `� 3
� N
to L OC
W H
Source: AE2S 2021 Annual Utility Rate Survey
Hutchinson's water rates are slightly below average (-2.0%), when compared to other outstate
Minnesota cities included in the survey. Water rates are substantially lower (-45.7%) than average
rates of the top five cities surveyed.
The recently completed rate study included changes to the City's current water rate structure that
will begin in 2023. The proposed water rate structure includes a conservation rate structure,
required by the State. The new rate structure segregates base charges for single-family residential
(1.0 REU), multi -family residential (0.65 REU) and commercial/industrial water use (based on meter
size). Residential increasing block rates are based on 6,000 gallons/month. Commercial/industrial
water rates are uniform. The new rate structure was designed to more fairly distribute fixed and
variable costs of operating the water supply system.
A separate classification for irrigation water is included in the new water rate structure. Customers
will need to purchase irrigation deduct meters to avoid being charged for wastewater, be charged a
seasonal fee and pay the highest residential block rate for irrigation water.
Utility Rates
Public Works
80.00
70.00
60.00
(Engineering, Operations & Maintenance, Water, Wastewater)
Wastewater Rate Comparison
50.00
40.00— — — — — — — — — — — — —
30.00
20.00'
10.00
0.00
C N C m 0 -O 3m E1 E -O O C C
C� N m=
a�+
N m Y
UUCO vLL LL =LL E N J
cu E
O GD LL Jm 0 arL
-0 0
o�y N L-�L7u co3 CU Z
van oa ° 322 OLL �
a _0f0
LL o
W
Source: AE2S 2022 Annual Utility Rate Survey
Hutchinson's wastewater rates are slightly above average (+4.1%), when compared to other outstate
Minnesota cities included in the survey. Rates are substantially lower (-29.0%) than average rates of
the top five cities surveyed.
The recently completed rate study includes changes to the City's current wastewater rate structure
that begin in 2023. The new rate structure segregates base charges for single-family residential (1.0
REU), multi -family residential (0.65 REU) and commercial/industrial wastewater (based on meter
size). The new rate structure was designed to fairly distribute fixed and variable costs of operating
the wastewater treatment system. Use rates will be the same for all customers. Proposed
wastewater rates will no longer be calculated using the average of January and February water use.
Rates will instead be applied to actual water use throughout the year. No wastewater rates will be
applied for irrigation deduct meters.
There are significant capital needs at the wastewater treatment facility. Much of the facility is over
30 years old. This aging infrastructure requires ongoing capital investments and upgrades to
maintain the capability for treating wastewater. Public Works staff also continues to work with
consultants and the MnPCA to consider how changes in permit requirements will affect future
operating costs, infrastructure costs and/or required plant improvements.
Utility Rates
Public Works (Engineering, Operations & Maintenance, Water, Wastewater)
12.00
10.00
8.00
6.00
4.00
2.00 .
Storm Water Rate Comparison
zl_fflws.�—��
—
-
f6 p0p
Q)
N m N
>
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O
m
-p N
c:
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c: N
f0
a_.+ -12
'' U
= a+
r
u
x >
E ro
O
E c
c
`
O
c U
ro
�—`
ro Q
Q m LL
O
= Y Z:i._
m N
N
ca X
L
N
Q =+
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n
7
cc
O
Q
L
O
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=
—
Q
i
i
LL
U
L
F
Source: AE2S 2022 Annual Utility Rate Study
Hutchinson's storm water rates are well below average (-14.9%), when compared to other outstate
Minnesota cities included in the survey. Rates are substantially lower (-53.6%) than average rates of
the top five cities surveyed.
Over the last few years, the focus has been on the area around the Recreation Center/Civic Arena. In
this phased project, the pond at Linden Park was constructed, storm water infrastructure was
installed on the east side of the project area and streets were reconstructed on the east side. A
project in 2022 addressed the project area west of the Recreation Center/Civic Arena. Finishing
touches in 2023 will complete this multi -year project.
Public Works staff has recommended adding $0.05/year for 2024-2028 to account for costs of the
Residential Leaf Vacuum service. The additional charges will likely keep rates below average.
There are significant capital needs for storm water infrastructure. Efforts in forthcoming years will
focus on understanding the resiliency of local storm water systems in specific areas. Using
information gathered, projects will be designed to better manage storm water in these areas.
Public Works staff also continues to work with consultants and the MnPCA to consider how changes
to future permit requirements will affect future operating and infrastructure costs.
The majority of time was spent in Operations & Maintenance, followed by Wastewater,
Engineering and Water.
Division/Hours: 2022 2021 2020 2019 2018 Change
Engineering
Operations & Maintenance
Water
Wastewater
Total Hours
Full-time Equivalent (FTE)
Change in Hours
Percent Change
Waste
13,01�
Water, 6,820
11%
10,770
10,559
11,903
11,104
10,871
211
29,195
30,249
30,325
30,049
28,153
(1,054)
6,820
6,332
6,936
6,595
6,776
488
13,019
13,082
14,311
13,088
13,450
(63)
59,803
60,222
63,475
60,836
59,250
(419)
28.75
28.95
30.52
29.25
28.49
(419)
(3,253)
2,639
1,586
-0.7%
-5.1%
4.3%
2.7%
Public Works
Total Hours
Operations &
Maintenance,
29,195 , 49%
Pay Category
2022
2021
2020
2019
2018
Change
Treatment plants
$ 503,001
$ 454,880 $
481,100 $
465,993 $
446,160
$
48,121
Compensated absences
315,920
288,242
348,233
244,259
254,067
$
27,678
Engineering
304,590
331,236
257,450
319,924
240,057
$
(26,647)
Admin & Training
187,570
168,201
178,266
109,900
179,768
$
19,369
Forestry
117,351
99,665
93,160
67,752
66,340
$
17,687
Vehicle/Equip maint
115,803
115,762
100,682
91,250
87,681
$
41
Dist/Coll systems
98,164
119,776
162,595
99,049
144,815
$
(21,612)
Snow removal
75,528
51,531
54,200
102,940
64,018
$
23,997
Cemetery
72,657
62,708
60,513
43,543
44,043
$
9,949
Roadway maint
68,972
97,756
101,956
117,380
72,877
$
(28,784)
Facility maint (HATS, AIRP)
65,478
60,975
55,115
64,064
47,898
$
4,503
Street cleaning
33,357
31,329
20,310
22,703
21,404
$
2,028
Traffic control & safety
19,625
16,545
14,891
26,024
21,033
$
3,080
Gen'I services
6,485
7,202
6,776
8,045
30,413
$
(716)
Fire Dept
4,579
-
-
14,054
-
$
4,579
PRCE Dept
791
-
-
14,054
-
$
791
$ 1,989,872 $ 1,905,807 $ 1,935,247 $ 1,810,934 $ 1,720,574 $ 84,065
$$ increase
%% increase
Street cleaning,...
Facility maint (HATS,
AIRP), 65,478, 3%
84,065 (29,440) 124,313
4.4% -1.5% 6.9%
90,360
5.3 %
Traffic control & safety, Gen'I services, Fire Dept,
19,625, 1°,6 � 6,485,0% 4,579 , 0°,6
_ 1 �_.,_ PRCE Dept, 791, 0%
Roadwaymaint
-/
72,657 , 4%
Snow removal,...
Dist/Coll systems,,
98,164, 5%
WIcEquip maint,`�\` •
03 , 6%
Compensated absences,
' 315,920, 16%
Engineering,
Admin & Training, 304,590,
187,570 , 9% 15°6
L'I
Public Works
Pay by Category
Treatment plants: Operations & maintenance at water, wastewater treatment plants.
Compensated absences: Compensated absences (vacation, holiday, sick leave, jury, etc.)
Engineering: Project planning, admin, design and construction management, inspections,
assessments and development support.
Admin & Training: Administrative support, meetings, and employee training.
Forestry: Management of the urban forest; planting, pruning and tree removal.
Vehicle/Equip maint: Acquisition, disposal, service & repair to ensure serviceable vehicles
and equipment.
Dist/Coll systems: Operation, maintenance & repair of water distribution system, sanitary
sewer and storm sewer collection systems.
Snow removal: Activities related to snowplowing, snow removal & ice control.
Cemetery: Operations & maintenance relating to funerals and funeral services.
Roadway maintenance: Maint. of bituminous, concrete, gravel surfaces and rights -of -way.
Facility maint (HATS, AIRP): Facility operations & maint, including janitorial, grounds maintenance,
security and mechanical systems.
Street cleaning: Spring sweeping, general sweeping, leaf vacuum service, litter pickup.
Traffic control & safety: Operations & maintenance related to traffic control & safety.
Gen'I services: Direct customer service and code enforcement.
Overtime is paid when employees work more than 40 hours in a week. Premium time is pay at
overtime rates from actual start time to the beginning of the regular shift start time. Premium time
is earned when employees are called in to work without notice. Most overtime and premium time is
paid for treatment plant operations and for snow/ice operations.
Overtime
Premium*
Total
Work
117.25
172.25
289.50
Treatment plants
58.25
184.25
242.50
Snow/Ice
25.00
5.50
30.50
Forestry
5.00
6.00
11.00
Traffic
10.50
-
10.50
Vehicles/equipment
10.25
-
10.25
Street cleaning
1.00
6.50
7.50
Distribution/collection
4.00
2.00
6.00
Cemetery
-
2.00
2.00
Facilities
1.50
-
1.50
Engineering
232.75
378.50
611.25
Total hours
10,563.10 18,899.17 29,462.27 Total pay
- (12,599.45) (12,599.45) Less regular pay*
232.8 126.2 358.9 Hrs at OT rates
10,563.10 6,299.72 16,862.82 Pay at OT rates
0.8% % of pay at OT rates:
*Premium reduced to adjust for pay at OT rates.
Street cleaning, Distribution/collection, Cemetery, 6.00, 1%
10.25 , 2% 7.50 , 1% Facilities, 2.00 , 0%
Engineering, 1.50 , 0%
Vehicles/equipment...
Traff11.00 , All
1.00 , 2%
Forestry, _
30.50 , 5%
ts,
Public Works
Overtime - Premium
Public Works Department
5-yr ending
5-year Average Pay
2022
Treatment plants
470,227
25.1%
Compensated absences
290,144
15.5%
Engineering
290,651
15.5%
Admin & Training
164,741
8.8%
Forestry
88,854
4.7%
Vehicle/Equip maint
102,236
5.5%
Dist/Coll systems
124,880
6.7%
Snow removal
69,643
3.7%
Cemetery
56,693
3.0%
Roadway maint
91,788
4.9%
Facility maint (HATS, AIRP)
58,706
3.1%
Street cleaning
25,821
1.4%
Traffic control & safety
19,624
1.0%
Gen'I services
11,784
0.6%
Fire Dept
3,727
0.2%
PRCE Dept
2,969
1,872,487
100.0%
Street cleaning, 25,821,
Facility maint 1%
(HATS, AIRP),
58,706 , 3%
Roadway ma i nt,
91J88, 5% - --_
Cemetery,
56,693 , 3%
Snow reromm!,-
69,643 , 4%
Dist/Coll systems, ..
124,880, 7%
Vehicle/Equip maint,
102,236, 5%
Forestry, 88,854, 5%
Traffic control & safety,
19,624, 1%
Gen'I services,
11,784, 1%
Fire Dept,
3,727, 0%
Treatment plants,
470,227, 25%
Compensated
absences,
290,144, 15%
Public Works
5-year Average Pay
cR HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Approve/Deny Request Related to Deferred Assessments on the Property
Agenda Item: Located at 845 Highway 7 West
Department: Administration
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff M
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Please see the attached letter of request by the property owner along with the staff memo on
this agenda item
BOARD ACTION REQUESTED:
Approve/Deny Request Related to Deferred Assessments on the Property Located at 845
Highway 7 West
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
u
HUTCHINSON
A CITY ON PURPOSE.
Memo
Office of the City Administrator
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-234-4241/Fax 320-234-4240
To: Mayor Forcier and City Council Members
From: Matt Jaunich, City Administrator
Date: 3/23/23
Re: Request to Waive Interest on Deferred Assessments at 845 Highway 7 West
On March 21, 2023, Michael Hentges, Owner of the property at 845 Highway 7 West, sent the
City Council an official request to waive all interest on a deferred assessment upon their
property (copy of letter is attached). This occurred following staffs denial of his request to
waive the interest fees on deferred assessment. Please note that staff does not have the
authority to waive such fees. The assessment total as it stands today is $68,761.87 (breakdown
of costs is attached). This is a deferred assessment from a project that was done in 2004 on
Texas Avenue. The deferral was in place until the land was either developed or sold.
In August of 2018, the property was sold and the deferred assessment became activated. At
the moment the assessments became activated, the property owners submitted letters stating
that the intended use of the property will continue to be commercial use and they requested
continued deferral of the assessment relative to residential development along Texas Avenue
until rezoning and residential development occurred. At that time, the owners also agreed that
there will be no accessing the property off of Texas Avenue and appropriate barriers/fencing
would be installed to prohibit that. In December of 2018, the City Council agreed to continue
with the deferred assessment (Resolution 14978) until rezoning and residential development
occurs along Texas Avenue. (See attached Board Action Form and Resolution from December of
2018)
You will note in the letter provided to Council that the current owner has run into a potential
issue in trying to sell the property with this deferral and is asking for the Councils consideration
in waiving the interest fees on the deferred assessment. In exchange for waiving those interest
fees, the owner would pay off the principal balance ($36,931.05).
Here are a couple of things to think about in considering this request:
• The deferred assessment is in place due to an agreement the City entered into with the
owner of the property back in 2004 and once again in 2018. There was nothing in those
agreements that talked about waiving interest fees.
• Approving it would set a precedent, especially if we waived all of the interest. We get
requests all of the time to waive city assessments/fees. Currently there are 76 deferred
assessments with a principle balance of over $963,000. We would need to be mindful of
what a decision like this would/could have an impact on those future assessments.
• The City's policy for deferred assessments on undeveloped property (special assessment
policy attached — page 19) does not offer any language to waive deferrals, but does give
the council flexibility when it comes to adjusting accrued interest on assessments.
• To staff's knowledge, the City has never waived deferred assessments or interest fees
for a property that was undeveloped and had requested a deferral. We have made
adjustments to properties that are in tax forfeiture and have done so according to our
special assessment policy (attached — page 18).
• I do believe there is a valid point in the amount of accrued interest that is incurring on
the deferred assessment and that is likely a policy issue for the Council to considered. If
you were to make adjustments with this deferred assessment, you would have to be
mindful of how this would impact all other and future deferred assessments.
Noting that there may be a desire to work with the owner, especially since they are not asking
for forgiveness of their principle amount, here are some scenarios that could be considered:
1. Scenario 1 (request from owner) would have the Owner simply pay the principal amount
of the original assessment from 2004 that was deferred. That amount would be
$36,931.05 and would save the Owner $31,398.73. The assessment would be due at
closing. Staff would have concerns with this scenario since this property would have
received a "better deal" then those that were also originally assessed for this project
back in the 2004 who were assumed to have paid both principal and interest for their
improvement.
2. Scenario 2 (attached) would have the Owner pay the principal and interest amount of
the original assessment from 2004 that was deferred (10-year deferral). The interest
after the original assessment term ended would be waived. That amount would be
$54,502.82 and would save the Owner $14,259.05. The assessment would be due at
closing. With this scenario, the City will get paid out for what they would have received
had the original assessment gone to its full term and payments were made according to
that term.
3. Scenario 3 (attached) would have the Owner pay the principal and interest amount of
the original assessment from 2004 that was deferred. The interest after the original
assessment term ended would be at 1% (instead of 4.68%). That amount would be
$57,549.63 and would save the Developer $11,212.24. The assessment would be due
at closing. With this scenario, the City will get paid out for what they would have
received had the original assessment gone to its full term and payments were made
according to that term. Along with that, we would receive additional monies (interest)
for the years we had to manage this without receiving the payment and having that
money available to us for use wherever. This is something we have considered as a
policy change to our Special Assessment Policy, but hasn't been implemented or
discussed yet by the City Council.
Staff will be seeking direction from the City Council on Tuesday on how to respond to the
Owner and the Owner may be attending the meeting. If you are in need of any additional
information prior to Tuesday, please don't hesitate to ask.
Matt
2
March 21, 2023
Hutchinson City Council
111 Hassan Street SE
Hutchinson, MN 55350
Dear Council Members;
As the fee owners of the property located at 845 Hwy 7 W Hutchinson, we are formally requesting a
waiver of all interest charges accrued related to the deferred assessment placed on this property in
approximately 2005.
The current Contract for Deed holders (Escapade Campers) are in the process of selling the property and
have a signed purchase agreement with a scheduled closing date of April 3, 2023. The new buyer is
concerned that the deferred assessment negatively affects the property value and as a condition to
continue with the closing is requiring that all deferred assessments be paid in full at the time of closing.
All parties have been in contact with the City and based on our conversations with Dan Jochum, Planning
Director for the City of Hutchinson, it is our understanding that the deferral of this assessment will
continue indefinitely as long as the zoning for this property does not change.
We are proposing that in exchange for a waiver of the accrued interest, the entire balance of the original
assessment amount of $36,931.05 would be paid in full by April 3rd, 2023.
By accepting this proposal, the City can achieve the following:
1. Collection of funds that may or may not ever be paid in the future.
2. Re-imbursement of the original balance of the assessment (dollars that have already been
spent), on or before April 3, 2023.
3. Assessment would be paid in full by April 3, 2023 rather than the typical 10 year repayment
term.
4. Potential new tax revenue from the new buyer (depending on their use)
5. Forego future issues if this deferral continues to grow. (at some point the deferred
assessment could be more than the value of the property)
We feel that this is a fair proposal for all parties and appreciate your consideration and prompt decision
in this matter.
Sincerely,
Michael Hentges
Secretary/Treasurer
Big Boat Holdings, LLC
HUTCHINSON CITY COUNCIL C
Request for Board Action fi
Agenda Item: Activation of Deferred Assessments
Department: PW/Eng
LICENSE SECTION
Meeting Date: 12/11/2018
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The original assessment was deferred due to potential development of the back half of the property abutting Texas
Ave NW as three residential lots and the terms of the deferral were "Until Sold or Developed". The property was sold
in August 2018 which prompted the City to activate the assessment on October 9, 2018 by Resolution No. 14958.
The property owners have submitted letters stating that the intended use of the property will continue to be
commercial use and they are requesting continued deferral of the assessment relative to residential development
along Texas Avenue until rezoning and residential development occurs. Owners agree that there will be no accessing
the property off of Texas Avenue and appropriate barriers/fencing will be installed to prohibit this.
City staff, having met with the owner(s) requests that the City Council approve Resolution No. 14978 for deferral of
these assessments.
BOARD ACTION REQUESTED:
Approval of Resolution Deferring Assessment.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14978
RESOLUTION DEFERRED ASSESSMENT
ASSESSMENT ROLLS SA5067
WHEREAS, the following properties have assessments in deferred status:
Interest Original
SA Roll City PID County PID Rate Assess.
SA5067 36-117-30-10-0010 23.036.2000 4.68% $36,931.05
AND WHEREAS, the original assessment was deferred due to potential development of the back half of the property
abutting Texas Ave NW as three residential lots.
AND WHEREAS, the original terms of the deferral were "Until Sold or Developed".
AND WHEREAS, due to the sale of the property in August 2018, the deferral expired and the City activated the
Assessment on October 9, 2018 by Resolution No. 14958.
AND WHEREAS, the property owners have submitted letters stating that the intended use of the property will
continue to be commercial use and they are requesting continued deferral of the assessment relative to residential
development along Texas Avenue until rezoning and residential development occurs.
AND WHEREAS, the property owners are aware that there will be no accessing the property off of Texas Avenue and
appropriate barriers/fencing will be installed to prohibit this.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
1. Resolution No. 14958 is hereby rescinded
2. Such assessment shall remain in a deferred status until rezoning and residential development occurs along Texas
Avenue.
3. The property owner shall not access the property off of Texas Avenue and appropriate barriers/fencing will be
installed to prohibit this.
Adopted by the Council this 11th day of December 2018.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
11/29/2018
Kent Exner P.E
Director of Public Works
City center
111 Hassan St. S.E.
Hutchinson MN 55350
RE: Assessment SA-5067A on 845 Hwy 7 West, Hutchinson MN, City PID# 36-117-30-10-0010
Dear Mr. Exner,
This property is being purchased on contract for deed (Due 8-01-2020) as commercial property
and is intended to be used as such by Big Boat Holdings LLC. We intend to add another
commercial building to the site in the near future. Also, with this intended commercial use, we
will not be accessing the property off of Texas Avenue and appropriate barriers/fencing will be
installed to prohibit this.
As discussed with Curtis Erickson at a meeting on 11/28/2018, we request continued deferral of
any assessment relative to residential development along Texas Avenue until rezoning and
residential development occurs.
Regards,= %
Curtis Erickson
530 Garrison Ave NE
Buffalo MN 55313
763-229-6331
11/29/2018
Kent Exner P.E
Director of Public Works
City center
111 Hassan St. S.E.
Hutchinson MN 55350
RE. Assessment SA-5067A on 845 Hwy 7 West, Hutchinson MN, City PID# 36-117-30-10-0010
Dear Mr. Exner,
This property is being purchased on contract for deed (Due 8-01-2020) as commercial property
and is intended to be used as such by Big Boat Holdings LLC. We intend to add another
commercial building to the site in the near future. Also, with this intended commercial use, we
will not be accessing the property off of Texas Avenue and appropriate barriers/fencing will be
installed to prohibit this.
As discussed with Curtis Erickson at a meeting on 11/28/2018, we request continued deferral of
any assessment relative to residential development along Texas Avenue until rezoning and
residential development occurs.
Regards,
Mike Jeseritz
Big Boat Holdings LLC
P.O. Box 272
Litchfield MN 55355
PRINCIPAL & INTEREST STATEMENT ON DEFERRED ASSESSMENT
CITY OF HUTCHINSON, 111 HASSAN STREET BE, HUTCHINSSON, MN 55350 32Q2344229
CITY PROPERTY ID NUMBER: 36-117-30-10-0010
COUNTY ID NUMBER: 23.036.2000
PROPERTY ADDRESS 845 Hwy 7W
PROPERTY DESCRIPTION:
TOTAL PRINCIPAL & INTEREST ON DEFERRED ASSESSMENTS COMPUTED THRU: 9/30/2022
DATE COMPUTED: 09/09I2022
A� MENT
ROLL
YEAR
FIRST
ASSESSED
PRO.ECT
YEAR
DEFERRED
PRINCIPAL
INTEREST
RATE
TERM
(NOFYEARS)
ANNUAL
INTEREST
COST
FIRST YEAR
INTEREST
NUMBERCF
MONTHS
FIRST
YEARS
INTEREST
ADDITIONAL
YEARS
TO
TERM
ADDITIONAL
TERM
INTEREST
NUMBEROF
YEARSAT
5Y
INTEREST
TOTAL
INTEREST AT
5Y
TOTAL
INTEREST
TOTAL
PRINCIPAL
&INTEREST
ENGINEERING
NEWS RECORD COST INDEX
AMOUNT
DUE
13173A3
b!ujl
TOTALS
36,931.05
1,728.37
2,016.44
15,555.36
13,394.89
30,966.69
68,378.65
67,897.74
THE AMOUNT DUE IS DETERMINED BY THE AMOUNT OF PRINCIPAL PLUS INTEREST OVER THE DEFERRAL PERIOD. IF THE DEFERRED ASSESSMENT IS MORE THAN 10 YEARS OLD, THE INTEREST IS FIGURED ON THE INTEREST RATE SET FOR THE ASSESSMENT ROLL FOR THE FIRST 10 YEARS AND
THEN IT IS DROPPED TO 5 FOR THE REMAINDER OF THE DEFERRAL PERIOD (NOTE: IF THE ORIDWAL WTEREST RATE IS LESS THAN -,THE LOWER RATE WILL BE USED FOR THE ENTIRE DEFERRAL PERIOD). IN ADDITION, IF THE ASSESSMENT IS OLDER THAN 10 YEARS, THE ENGINEERING NEWS
RECORD COST INDEX I NBC), WHICH IS A RATE TO DETERMINE PRESENT DAV COST OF PROJECTS OF THIS TYPE, WILL BE CALCULATED. THE AMOUNT DUE WILL BE THE LESSER OF THE INTEREST CALCULATION OR THE ENRCI CALCULATION. THE ENRCI RATES ARE UPDATED MONTHLY,
THEREFORE, IF YOUR CLOSING DATE IS AFTER THE COMPUTED THRU DATE SHOWN ABOVE, YOU MUST CALL AT LEAST U HOURS BEFORE YOUR CLOSING DATE TO OBTAIN UPDATED CALCULATIONS. THE ENRCI RATES ARE UPDATED THE FIRST WEEK OF EACH MONTH.
PRINCIPAL & INTEREST STATEMENT ON DEFERRED ASSESSMENT
CITY OF HUTCHINSON, 111 HASSAN STREET SE, HUTCHINSON, MN 55350
CITY PROPERTY ID NUMBER: 36-117-30-10-0010
COUNTY ID NUMBER: 23.036.2000
PROPERTY ADDRESS: 845 Hwy 7 W
Beginning
4.68%
Ending
#
Year
Balance Principal
Interest
Total P&I
Balance
2004
36,931.05
1
2005
36,931.05 -
2,016.44
2,016.44
36,931.05
2
2006
36,931.05 -
1,728.37
1,728.37
36,931.05
3
2007
36,931.05 -
1,728.37
1,728.37
36,931.05
4
2008
36,931.05 -
1,728.37
1,728.37
36,931.05
5
2009
36,931.05 -
1,728.37
1,728.37
36,931.05
6
2010
36,931.05 -
1,728.37
1,728.37
36,931.05
7
2011
36,931.05 -
1,728.37
1,728.37
36,931.05
8
2012
36,931.05 -
1,728.37
1,728.37
36,931.05
9
2013
36,931.05 -
1,728.37
1,728.37
36,931.05
10
2014
36,931.05 -
1,728.37
1,728.37
36,931.05
11
2015
36,931.05 -
1,728.37
1,728.37
36,931.05
12
2016
36,931.05 -
1,728.37
1,728.37
36,931.05
13
2017
36,931.05 -
1,728.37
1,728.37
36,931.05
14
2018
36,931.05 -
1,728.37
1,728.37
36,931.05
15
2019
36,931.05 -
1,728.37
1,728.37
36,931.05
16
2020
36,931.05 -
1,728.37
1,728.37
36,931.05
17
2021
36,931.05 -
1,728.37
1,728.37
36,931.05
18
2022
36,931.05 -
1,728.37
1,728.37
36,931.05
Totals
36,931.05 -
31,398.73
31,398.73
36,931.05
Original 10 year Deferral 2004-2014 17,571.77
Remaining Deferral thru 12/31/2022 13,826.96
2023 Interest 1/1/2023 - 3/31/2023 432.09
Total Interest as of 3/31/2023 31,830.82
Principal Balance 36,931.05
Total Payoff as of 3/31/2023 68,761.87
Daily Interest for April close 57.61 - add to Total Payoff above
PRINCIPAL & INTEREST STATEMENT ON DEFERRED ASSESSMENT
CITY OF HUTCHINSON, 111 HASSAN STREET SE, HUTCHINSON, MN 55350
CITY PROPERTY ID NUMBER: 36-117-30-10-0010
COUNTY ID NUMBER: 23.036.2000
PROPERTY ADDRESS: 845 Hwy 7 W
Beginning
4.68%
Ending
#
Year
Balance Principal
Interest
Total P&I
Balance
2004
36,931.05
1
2005
36,931.05 -
2,016.44
2,016.44
36,931.05
2
2006
36,931.05 -
1,728.37
1,728.37
36,931.05
3
2007
36,931.05 -
1,728.37
1,728.37
36,931.05
4
2008
36,931.05 -
1,728.37
1,728.37
36,931.05
5
2009
36,931.05 -
1,728.37
1,728.37
36,931.05
6
2010
36,931.05 -
1,728.37
1,728.37
36,931.05
7
2011
36,931.05 -
1,728.37
1,728.37
36,931.05
8
2012
36,931.05 -
1,728.37
1,728.37
36,931.05
9
2013
36,931.05 -
1,728.37
1,728.37
36,931.05
10
2014
36,931.05 -
1,728.37
1,728.37
36,931.05
11
2015
36,931.05 -
369.31
369.31
36,931.05
12
2016
36,931.05 -
369.31
369.31
36,931.05
13
2017
36,931.05 -
369.31
369.31
36,931.05
14
2018
36,931.05 -
369.31
369.31
36,931.05
15
2019
36,931.05 -
369.31
369.31
36,931.05
16
2020
36,931.05 -
369.31
369.31
36,931.05
17
2021
36,931.05 -
369.31
369.31
36,931.05
18
2022
36,931.05 -
369.31
369.31
36,931.05
Totals
36,931.05 -
20,526.25
20,526.25
36,931.05
Original 10 year Deferral 2004-2014
Remaining Deferral thru 12/31/2022
2023 Interest 1/1/2023 - 3/31/2023
Total Interest as of 3/31/2023
Principal Balance
Total Payoff as of 3/31/2023
Daily Interest for April close
17,571.77
2,954.48
9? 33
20,618.58
36,931.05
57,549.63
12.31 - add to Total Payoff above
Interest difference from Original calc: (11,212.24)
City of Hutchinson
C
Special Assessment Policy
April 8, 2008
Introduction
Special assessments are levies against properties used to finance public improvements.
Minnesota Statutes §429 (Statute) grants cities the authority to use special assessments as
a mechanism to finance a broad range of public improvements.
The primary purpose of special assessments is to apportion improvement project costs to
properties that benefit from the improvements. Apportioning costs of public
improvements to benefiting properties reduces reliance on general property taxes to fund
public improvements. In accordance with Statute provisions, special assessments are
limited to the amount that properties benefit from the improvement.
This policy describes the procedures used by the City of Hutchinson (City) to determine
benefit and apportion special assessments equitably to benefiting properties. Public
improvements may be constructed without using special assessments, but because the
City has limited options for funding improvements, it is generally not economically
feasible under current law to avoid use of special assessments.
General Policy Intent
The purpose of this policy is to establish an equitable manner of recovering and
distributing the cost of public improvements. Procedures used by the City for levying
special assessments are in accordance with the Statute, which states that "all or part of the
cost of improvements may be assessed against benefiting properties."
It is the City's intent to establish basic procedures to follow when establishing special
assessments. This policy is based on the Statute and the description of the Statute found
in the "Special Assessment Guide" (Guide), version 515ala.3- January 2008, produced
by the League of Minnesota Cities (LMC).
2
Disclaimer
The City maintains the right to vary from this policy without notice at any time and for
any reason determined to be in the best interest of the City or of principles set forth in the
Statute and the Guide:
■ The Statute does not specify any method or formula to be used in making the
special assessment. The City retains the right to use a variety of methods for
calculating special assessments so they are as equitable as is practicable.
■ Any formula or method used for calculating special assessments must operate so
assessments on all properties are proportional to the benefits they receive. Any
formula or method used represents an attempt to measure and distribute benefits,
the increase in market value, resulting from the public improvement.
■ The City Council has broad discretion in determining benefits. The City
Council's findings will not be upset by Courts, except in cases where there is
clear discrimination or inequalities.
■ This policy provides an outline of standard practices and procedures used by the
City beyond those noted in the Statute.
Initiating Public Improvements
There are five ways public improvements may be initiated. Under all of these, the City
Council reserves the right to reject improvements if it is determined they are not
necessary, cost-effective or feasible. Also, in all cases, provisions of the Statute must be
followed. The five ways projects are initiated include:
Petition by 100% oLproperty owners, with a waiver of appeal of special assessments:
This generally involves property owners that are developing previously undeveloped
property for the first time. When 100% of property owners request the improvement, the
City Council may order the improvement without a hearing. Under separate agreement,
property owners will generally waive provisions of the Statute that provide for the
property owner's right to appeal special assessments. In these cases, the property owners
pay 100% of the cost of public improvements.
Petition by 100% of property owners, without waiver of ppeal: This generally involves
all property owners agreeing that a public improvement is necessary. When 100% of
property owners request the improvement, the City Council may order the improvement
without a hearing. Once validated by the City Council, the resolution may not be
questioned, unless an action for that purpose is commenced within 30 days; however, the
amount of the special assessments may still be questioned pursuant to the Statute.
Petition by more than 35% oLproperU owners: This generally involves more than 35%
of abutting property owners agreeing that a public improvement is necessary. Once the
petition is validated, the City Council may not make substantial changes in the nature of
the improvement from that asked for in the petition. The City Council may, however,
deem substantial changes necessary or desirable, and may proceed on its own motion
without reference to the petition. If no substantial changes are necessary or desirable, the
City Council must declare the petition adequate under the Statute and order preparation
of a report regarding the improvement project's necessity, cost-effectiveness, and
feasibility.
City Council Resolution: This generally involves initiation of a potential public
improvement by resolution of the City Council. The City Council may order the
preparation of a report of a public improvement's necessity, cost-effectiveness and
feasibility. Such resolutions require a 4/5t' vote from the City Council, rather than a
simple majority.
City Council adoption of an asset management strategy The City Council may, by
resolution, adopt an asset management strategy identifying several potential public
improvements in one report. This method is considered, in essence, the same as having
produced separate resolutions for each public improvement identified in the asset
management strategy. Such resolutions require a 4/5t' vote from the City Council, rather
than a simple majority.
rd
New Development Improvements
The cost of infrastructure and public improvements for all new developments will be
borne by the developer and/or property owner.
Developers or property owners pay the entire cost of initially installing infrastructure and
improvements in accordance with City standards, subject to review by the City Engineer.
In cases where the City, at its discretion, provides financing for new development
improvements, all development costs will be assessed to the property.
Improvements to Existing Infrastructure
The remainder of this policy, including provisions identifying any cost being generally
paid by the City of Hutchinson, applies to local, area, and City-wide improvements, as
defined below.
Public Improvements
For purposes of this policy, there are three general classifications of improvements.
Local Improvements: Local improvements are generally the most common.
These improvements primarily provide benefit to abutting properties.
Area Improvements: Area improvements provide benefit to properties in a wider,
yet definable, area.
City-wide Improvements: City-wide improvements are typically large-scale
improvements of benefit to the entire City, regardless of their location.
Typical improvements are classified as:
Local Improvements
Area Im rovements
City-wide Improvements
Curb and gutter
Trunk sanitary sewer (greater
Bridges'
than 8" diameter)
Trunk water main (greater than
Sidewalks
8" diameter) and looped water
Community facilities'
main
Sanitary sewer laterals (8" or less
Collector and Arterial streets
Collector and Arterial streets'
diameter)
Sewer, storm sewer and water
Neighborhood parks &
Recreational facilities &
services
playgrounds'
Community arks'
Local streets and alleys
Storm drainage improvements —
Wastewater treatment facilititis`
area
Storm drainage improvements —
Parking lots
Water towersz
local
Boulevard trees, streetlights
Sidewalks and boulevard trees
Water treatment plant2
Other improvements authorized by law'
'Generally supported by Federal, State or County funds or funds other than special assessments
GGenerally paid using user charges
General provisions for improvements. All infrastructure improvements are required to be
extended through developments up to adjoining properties in order to serve future
developments. This includes, but is not limited to streets, waterworks, sanitary and storm
sewer, appurtenances and restoration, including improvements deemed necessary or
desirable.
Cul-de-sacs and Dead-end roadways. In general, cul-de-sacs and dead-end roadways are
discouraged due to maintenance, access, system continuity and other issues. The City
recognizes that these roadways will continue to be built in special circumstances. The
City reserves the right to require payment of fees identified in adopted rate schedules to
account for future costs specific to this type of development.
Removals or Abandonment of Improvements. Removals or abandonment of
improvements generally includes destruction, removal or abandonment of any
improvement and restoration of conditions at the site, whether surface or subsurface.
Improvement Projects
New
construct
0 0
Re -
construct Rehab
I
Repave
Alleys
Yes
Yes
Yes
Yes
Parking Lots
Yes
Yes
Yes
Yes
Sidewalks/Trails/Walkways
Yes
May
May
May
Street amenities/Streetsca es
Yes
Yes
Yes
n/a
Street boulevard trees
Yes
May
n/a
n/a
Streetlights
Yes
May
n/a
n/a
Traffic control devices
Yes
May
May
n/a
Dikes & flood control works
May
May
n/a
n/a
Retaining and area walls
May
May
n/a
n/a
Enhanced 911 markers
May
May
n/a
n/a
Parks, rec. facilities
May
May
n/a
n/a
Curb and gutter
Yes
Yes
Yes
n/a
Driveways & approaches
Yes
Yes
Yes
n/a
Street construction
Yes
Yes
Yes
Yes
Street maintenance
No
No
No
No
Safety improvements
Yes
May
May
n/a
Turn lanes
Yes
May
May
May
SAC / WAC; access charges
Yes
n/a
n/a
n/a
Sewer or Water Trunk Lines
Yes
May
No
n/a
Sewer or Water Main
Yes
May
No
n/a
Sewer or Water Laterals
Yes
May
No
n/a
Sewer or Water Services
Yes
Yes
May
n/a
Storm Sewer Trunk Lines
Yes
May
May
n/a
Storm Sewer Main
Yes
Yes
May
n/a
Storm Sewer Laterals
Yes
Yes
May
n/a
Storm Sewer Services
Yes
Yes
Yes
n/a
Rights -of -way / Easements
Yes
Yes
n/a
n/a
6
Public improvements, identified in the Statute, include, but are not limited to:
Alleys. Generally, all of the costs of new alleys are borne by property owners.
One-half of the costs of constructing new pavement in an existing alley or
repaving existing paved alleys will generally be assessed to property owners. The
City, however, reserves the right to participate at any level in the construction or
reconstruction of alleys or to assess costs using existing rate schedules.
Parking lots. Generally, one-half of the costs of constructing new parking lots or
repaving existing parking lots will be assessed to benefiting property owners.
Typically, for city -owned parking lots, benefiting properties will be identified
before the improvement project and the City will specify the area(s) to be
assessed. Assessments will be determined using the weighted average of a
property's valuation and its distance from the parking lot being improved. The
City, however, reserves the right to participate at any level in the construction,
reconstruction or rehabilitation of parking lots or assess costs using existing rate
schedules.
Sidewalks/trails/walkways. The costs of installing new sidewalks, trails and
walkways, including, but not limited to, provision of links from new
developments to the City's existing network, providing sidewalk on all major
arterial and major collector routes, and in all commercial and high -density
residential areas will generally be assessed to property owners. See
Sidewalk/Trail/Walkway policy included herein.
■ Street amenities and streetscapes. The costs of installing new street amenities
and streetscapes will generally be assessed to property owners. The City,
however, reserves the right to participate at any level in the construction of new
street amenities and streetscapes or to assess costs using existing rate schedules.
Street boulevard trees. Street boulevard trees in new development areas are
generally paid for with funds collected upon signing developers agreements. The
cost of replacing, maintaining and caring for existing street boulevard trees is
generally not assessed to property owners. The City, however, reserves the right
to participate at any level in costs associated with street boulevard trees or to
assess for costs allowable by the Statute or by using existing rate schedules.
■ Streetlights. The entire cost of installing new or decorative streetlights will
generally be assessed to benefiting property owners. Generally, replacement of
standard streetlights will not be assessed. The City, however, reserves the right to
participate at any level in the construction or replacement of streetlights or to
assess costs using existing rate schedules.
7
Traffic control devices, such as signs and signals, are generally included in the
cost of street construction, reconstruction and rehabilitation, and are assessed
accordingly. Traffic signals are generally assessed to adjacent properties based
either on traffic generated from sites or to properties located on the legs of the
intersection served by the traffic signal.
■ Dikes and flood control works. Costs for these facilities are generally not
assessed. The City, however, reserves the right to participate at any level in the
acquisition, construction or replacement of these facilities or to assess costs using
existing rate schedules.
■ Retaining walls and area walls. Costs for these facilities are generally not
assessed. The City, however, reserves the right to participate at any level in the
acquisition, construction or replacement of these facilities or to assess costs using
existing rate schedules.
■ Enhanced 911 markers. Costs for these facilities are generally not assessed. The
City, however, reserves the right to participate at any level in the acquisition,
construction or replacement of these facilities or to assess costs using existing rate
schedules.
■ Parks, open spaces, playgrounds and recreational facilities. Costs for these
facilities are generally not assessed. The City, however, reserves the right to
participate at any level in the acquisition, construction or replacement of these
facilities or to assess costs using existing rate schedules.
Miscellaneous Public Improvements
Pursuant to the Statute, the City intends to use special assessments, at their discretion, to
finance all or portions of the cost of a wide variety of public improvements identified in
the Statute.
The City intends to maximize the benefit of funding from outside sources. Benefiting
properties of projects funded in part or whole by outside sources will generally be
assessed in a manner equitable to benefiting properties for projects that do not receive
funding from outside sources. Funding from outside sources will generally be used to
reduce City costs for public improvements and will generally not benefit properties
directly, except when authorized by the City Council.
Private Infrastructure
In cases where approved developments were constructed with private roadways and
infrastructure, the entire cost of maintaining and improving the private infrastructure will
be the responsibility of the development. The City has the right to make necessary
repairs to water, sewer, storm water, and other necessary utilities at the cost of the private
development. The City intends to provide reasonable notice to private developments
when repairs to the water, sewer, storm water, or other utility systems are necessary,
however, the City retains the right to make necessary repairs or suspend service in the
case of emergencies. Restoration costs for roadways and other infrastructure disturbed
while making necessary repairs to utility systems are the responsibility of the
development.
Street Improvements
Pursuant to the Statute, the City intends to use special assessments, at their discretion, to
finance all or portions of the cost of street improvements identified in the Statute. In all
cases, the City reserves the right to combine components of street improvements into one
or more calculation, assess for the entire cost of projects, participate at any level in the
costs of construction, or to assess costs using existing rate schedules. Components of
street improvements include, but are not limited to:
Curb and gutter. Costs for curb and gutter are generally included in general street
construction assessment calculations. The City may assess for curb and gutter
separately, if it is determined to be necessary or desirable.
Driveways and approaches. Typically, 65% of the cost for driveway
reconstruction will be assessed to properties. Generally these assessments will be
determined on a per unit basis if all driveways are, for the most part, the same
size. Use of area calculations may be used if there are significant variations in the
size of driveways. The City may assess all costs for replacing driveways having
defective construction at the time of the improvement.
New construction of streets. Generally, the entire cost of newly constructed
streets, including all related components, appurtenances and restoration, will be
assessed to benefiting properties.
■ Reconstruction and partial reconstruction of streets. Generally, the cost of
reconstructed or partially reconstructed streets, including all components,
appurtenances and restoration, will be assessed to benefiting properties based on
existing rate schedules.
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■ Rehabilitation of streets. Rehabilitation includes, but is not limited to
reclamation, cold -in -place recycling, concrete pavement restoration, and mill
and/or overlay. Generally, the cost of rehabilitation, including all components,
appurtenances and restoration, will be assessed to benefiting properties based on
existing rate schedules.
■ Maintenance of streets. Maintenance includes, but is not limited to seal coat,
crack seal and patching. Maintenance of streets will not generally be assessed to
abutting property owners. The City, however, reserves the right to assess for
assess for street maintenance costs in accordance with the Statute.
■ Roadway safety improvements and Turn Lanes. Generally, the entire cost of
roadway safety improvements attributable to identifiable properties, including all
components appurtenances and restoration, will be assessed to benefiting
properties.
Sanitary Sewer & Waterworks Improvements
Pursuant to the Statute, the City intends to use special assessments, at their discretion, to
finance all or portions of the cost of sanitary sewer or waterworks improvements
identified in the Statute. Generally, maintenance of sanitary sewer and waterworks are
accounted for with utility funding. Significant improvements to the system, however,
may require assessments to benefiting properties. In all cases, the City reserves the right
to combine components of sanitary sewer and waterworks improvements into one or
more calculation, assess for the entire cost of projects, participate at any level in the costs
of improvements, or to assess costs using existing rate schedules. Components of
sanitary sewer and waterworks improvements include, but are not limited to:
Sanitary Sewer Access Charge (SAC). SAC charges identified on existing rate
schedules are generally applied at the time building permits are applied for. The
City, however, reserves the right to assess for SAC charges.
Water Access Charge (WAC). WAC charges identified on existing rate schedules
are generally applied at the time building permits are applied for. The City,
however, reserves the right to assess for WAC charges.
■ Sanitary sewer and waterworks, including
o Sanitary sewer or water trunk lines. The City generally pays the costs to over-
size trunk lines (over 8" diameter for low to mid -density residential areas or over
10" diameter for commercial/industrial/high-density residential areas).
Remaining costs are generally assessed to benefiting properties. Costs for
replacement of trunk improvements are generally included in monthly utility fees
and are paid by the City. The City, however, reserves the right to assess for
construction or reconstruction of trunk lines.
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o Sanitary sewer or water main. Costs for new standard size mains are generally
assessed to benefiting properties. Costs for replacement of mains are generally
included in monthly utility fees and are paid by the City. The City, however,
reserves the right to assess for mains.
o Sanitary sewer or water service laterals. Costs for new service laterals are
generally assessed to benefiting properties. Costs generally include all related
appurtenances and restoration, including any work done outside the right-of-way.
Assessments will generally be made on a per unit basis or be assessed using
existing rate schedules.
Storm Sewer Improvements
Pursuant to the Statute, the City intends to use financing from its Storm Water Utility,
Drainage Districts, and special assessments to benefiting properties, at their discretion, to
finance all or portions of the cost of storm sewer improvements identified in the Statute.
Generally, maintenance of storm sewer works is accounted for with Storm Water Utility
funding. Significant improvements to the system, however, may require assessments to
benefiting properties. In all cases, the City reserves the right to combine components of
storm sewer improvements into one or more calculation, assess for the entire cost of
projects, participate at any level in the costs of improvements, or to assess costs using
existing rate schedules. Components of storm sewer improvements include, but are not
limited to:
■ Storm Sewer Access Charge. At this time, the City does not have storm sewer
access charges. The City, however, reserves the right to establish these charges
and charge these costs at the time building permits are applied for using existing
rate schedules or to assess these costs.
■ Storm sewer works, including
o Storm sewer trunk lines. Costs for construction of storm sewer trunk lines may
be assessed to benefiting properties. Costs associated with regional ponds, trunk
storm sewer outlets and lines, or other infrastructure constructed by the City to
benefit the property being developed may also be assessed to benefiting
properties. Assessments will generally be based upon utilization of those
improvements and include all related components, appurtenances and restoration.
Assessments will generally be made on a per unit basis or be assessed using
existing rate schedules.
o Storm sewer main. All costs for construction of storm sewer mains will
generally be assessed to benefiting properties. Costs include all related
components, appurtenances and restoration. Assessments will generally be made
on a per unit basis or be assessed using existing rate schedules.
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o Storm sewer service laterals. All costs for construction of storm sewer service
laterals, including catch basins, storm sewer appurtenances, drainage tile, and
sump pump connections, will generally be assessed to benefiting properties.
Costs include all related components, appurtenances and restoration, including
any work done outside the right-of-way. Assessments will generally be made on
a per unit basis or be assessed using existing rate schedules.
Rights -of -Way and Easements related to Construction
Pursuant to the Statute, the City intends to use special assessments, at their discretion, to
finance all or portions of the cost of the acquisition of rights -of -way and easements
related to public improvements identified in the Statute.
Property owners who dedicate appropriate right-of-way or easements may be exempt
from these assessments.
If specific right-of-way and/or easement on any specific parcel(s) is/are deemed
necessary to the improvement, the costs of acquiring the right-of-way and/or easement,
including the cost of dedication of right-of-way or easement by any specific property
owner may be assessed as part of the project costs.
Rights -of -way and easements related to construction include but are not limited to:
■ Rights -of -Way
■ Construction easements
■ Temporary easements
■ Permanent easements, including
o Drainage and utility easements
o Other permanent easements
o Property acquisitions necessary to the improvement project
Zoning Multiplier for Special Assessments
The City may, at their discretion, use existing land uses and/or land -use zoning to
determine appropriate special assessments. The City may apply a multiplier to existing
rates for land uses and/or land -use zoning, other than single or two-family residential. In
general, the City intends to use the following existing land use categories and/or land -use
zoning to determine special assessments:
■ Single and Two -Family Residential
■ Commercial, Industrial, Institutional and/or Multi -Family Residential
■ Tax Exempt Properties
■ City -owned Properties
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Deferment of Special Assessments
Property owners may defer special assessments using provisions of the Statute and City
Policy, including:
Statutory deferments. Under separate policy, the City, at its discretion, will
generally defer special assessments on homestead property for property owners
meeting income guidelines who are either 65 years of age or older or are retired
by virtue of a permanent, total disability. Special assessments will be levied, but
payment of special assessments will generally be deferred until the death of the
owner (if the spouse is not otherwise eligible), the sale, transfer or subdivision of
the property, loss of homestead status of the property, or upon a determination by
the City Council that immediate or partial payment of the special assessment
would pose no hardship.
■ Unimproved and agricultural land. See attached policy.
■ Tax forfeited property. See attached policy.
In all cases of deferment, interest builds on the principal amount. If the assessment is
activated after a period of ten years, the principal plus interest is compared to the same
principal amount adjusted by the cumulative Engineering News Record (ENR) Cost
Index over the same period of time, or other selected index, and the lower of the two
costs is selected for activation.
Assessment Methods
In order to implement special assessments, it must be determined that the property has
received a benefit from the improvement, the assessment amount does not exceed the
benefit received, and the assessment is uniform in relation to similar classes of property
within the area assessed. The City intends to use special assessment rates, if applicable,
or one of the other commonly used methods to determine costs to be specially assessed:
Special Assessment Rates: The City Council may determine the value of various
common components of public improvements and establish rates for special
assessments. These rates shall be approved by resolution, be included in the
City's rate schedule, and be reviewed and approved annually. The City reserves
the right to assess using these rates, any other method described in this section, or
combinations of them as may be necessary or desirable to meet the intent of the
Statute.
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Front Footage & Adjusted Front Footage: Generally a measurement of the feet
of frontage a lot has along an improvement project. The City may utilize adjusted
front footage for lots that have irregular shapes. Generally, adjusted front footage
is calculated by using the average of the front and rear lot lines, or by using the
area of a lot divided by the average area of single and two-family lots. At the
City's discretion, corner lots will generally be assessed for the short side of the
lot, plus any footage on the long side over 132' in length. This credit only applies
to improvements constructed on more than one side of a corner lot within a
reasonable time period. The City reserves the right to assess all costs to a corner
lot if it is determined that the lot receives additional benefit from an improvement
to more than one side of the lot. The City reserves the right to develop an
equitable adjusted front footage due to the large variance in the shape of lots and
other conditions that may affect measurement of front footage.
Per Unit (or Per Loth Per unit or per lot assessments will apply equally to all
parcels of land within an area. Under per unit/per lot assessments, parcels may be
adjusted to residential lot equivalents by dividing the area of parcels by the
average areas of single and two-family lots. Rates adjusted based on actual land
use or land -use zoning may also apply. When lots in an affected area are
generally of the same size and/or character, per unit/per lot assessments may be
preferred.
■ Area: When it is determined to calculate special assessments using this method,
the actual area of parcels lying within the project area shall be used. The City will
generally deduct the area of various geographical features, including: public
rights -of -way and designated natural waterways, lakes, rivers and wetlands.
■ Fixed Cost: Total project costs are divided by the total number of assessable units
on a per lot or per unit basis, including assessable units based on the equivalent
number of lots that could be created from any particular parcel.
Miscellaneous Considerations
Project Cost Determination. Total project costs are determined by adding the assessable
costs and City costs. Assessable costs include that portion of public improvement costs
that include engineering, constructing, restoring, financing and implementing the public
improvement that are determined to be assessable by the City Council. City costs include
that portion of public improvement costs that include engineering, constructing, restoring,
financing and implementing the public improvement, other than those determined to be
assessable by the City Council. Engineering, administration, financing and other project
costs are assigned in accordance with the City's approved rate schedule.
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Funding from sources outside the City. Use of Municipal State Aid funding and funding
from other sources, including federal, state, local government or institutional grants will
generally defray City costs and will not generally reduce the assessable cost, except in
cases where the sum of funding sources exceeds the amount of City cost.
Project Expenses. Improvement project expenses will generally be added to all
construction costs to establish total project costs. Expenses generally include an applied
standard rate identified in the City's rate schedule of construction costs for engineering,
project administration, fiscal, legal, and other expenses. Additional expenses may be
added, including land acquisition, landscaping and other costs directly relating to
construction of the improvement. The City reserves the right to adjust the rate if
conditions on improvement projects warrant variation from standard rates.
Property Appraisals. Under special circumstances, the City may, at its discretion, call for
property appraisals to determine appropriate special assessments. This method will
generally not be used in the interest of timeliness and cost-effectiveness. This policy
does not grant individual property owners the right to request property appraisals at the
City's expense, nor does it guarantee that the City Council will use property appraisals in
any circumstance to determine special assessments.
Special Assessments on properties abutting roadways that are not owned by the City. To
maximize funding from outside sources, properties abutting roadways and rights -of -way
funded by sources other than the City will generally be assessed for any costs incurred to
facilitate the improvement in a manner equitable to properties that would abut City -
owned roadways and rights -of -way and/or for improvements not receiving funding from
any outside source.
Prepayment of Assessments. Property owners may prepay assessments, in accordance
with the Statute. The City Council may, at its discretion, authorize partial prepayments of
special assessments before assessments are certified to the County Auditor.
Extensions of Assessments. While no extensions will generally be granted, the City may,
at its discretion, may provide extensions of special assessments on a case -by -case basis.
Calculation of Assessment Rolls. Generally, assessment rolls will generally run for 10
years with equal principal payments. For projects with assessments of less than $3,000
principal, the City reserves the right to shorten the payment period. Interest rates will
generally be calculated at 1% over the true interest cost of the bond issued to finance the
improvement, rounded up to the nearest hundredth of a percent.
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Re -Assessment
Recognizing that various public improvements are perceived to have various life
expectancies, the City has, at its discretion, adopted limitations on special assessments for
an individual property or groups of properties based on the length of time that has expired
since the last time the individual property or groups of properties has been specially
assessed for a similar project.
In general, the City will use service life expectancies for public improvements unless they
are otherwise stated in the resolution ordering the improvement and preparation of plans.
For projects of a similar nature, special assessments may be adjusted by multiplying the
assessable cost for a property by the period of time that has expired since the last special
assessment was made, divided by the improvement project's expected service life.
Service lives for common projects include:
■ Street construction and reconstruction: 20 years
■ Water mains, sanitary sewer, and storm sewer construction: 30 years
■ Sidewalks and street rehabilitation: 10 years
Current Services Charges.
Pursuant to the Statute and City Code, the City intends to use special assessments, at their
discretion, to recover unpaid current services charges identified in the Statute, which
include but are not limited to:
■ Sidewalk snow and ice removal charges
■ Weed elimination from streets and private property
■ Elimination of public health hazards from private property
■ Installation or repair of water service lines
■ Street sprinkling and dust treatment
■ Trimming and care of trees, and removal of unsound trees
■ Repair of sidewalks and alleys
■ Operation of streetlight systems
■ Operation and maintenance of fire protections systems
■ Abatement of nuisances
■ Removal of obstructions from sightlines at intersections
■ Sump pump recertification
■ Delinquent utility bills
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Alternatives to Special Assessments
Pursuant to the Statute, the City may initiate alternative methods of financing certain
public improvements identified in the Statute, which may include:
■ Special Service Districts
■ Housing Improvement Areas
■ Storm Sewer Improvement Districts
■ Sidewalk Improvement Districts
Summary
The purpose of this Special Assessment Policy is to establish as fair and equitable manner
of recovering and distributing the cost of public improvements as is practicable.
Disclaimer
The City maintains the right to vary from this policy without notice at any time and for
any reason determined to be in the best interest of principals set forth in the Statute and
the Guide
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Special Assessments on Tax Delinquent/Tax Forfeited Property
This policy is intended to address issues surrounding special assessments on property where taxes
are currently delinquent or on property that has been forfeited for failure to pay taxes. This policy
is intended to be a guide for the benefit of the City Council, who will decide all questions
regarding special assessments on these properties on a case -by -case basis. The City Council
retains the right to deviate from this policy where necessary or beneficial to the City.
■ The City has made significant improvements in the City and has assessed some or all of
the costs of these improvements to benefiting properties.
• In some cases, the specially assessed cost of these improvements has not been recovered
because the property owner has failed to pay real estate tax obligations and interest has
continued to accumulate on the delinquent balances owed for special assessments.
■ While it would be in the public interest to promote the return of tax delinquent and tax
forfeited property to the tax rolls, any such return must be weighed against the cost of the
improvements.
■ The City Council has determined that a written policy would be helpful for guidance in
reaching appropriate decisions on a case -by -case basis. The City Council will decide
whether delinquent assessments are reinstated, reduced, or in some manner adjusted to
facilitate the return of the property to the tax rolls.
Based on the findings above, the City Council adopts the following policy related to special
assessments on tax delinquent and tax forfeited property.
■ Special assessments on a tax delinquent or tax forfeited property will be reinstated when
transactions occur related to the tax delinquent or tax forfeited property.
■ The City Council may, at their discretion, abate or adjust special assessments on
properties that are tax delinquent and tax forfeited property according to the following
terms and conditions:
o The original principal amount of the special assessment will be reinstated.
Accrued interest may be adjusted by the cumulative Engineering News Record
(ENR) Cost Index over the same period of time, or other selected index, with the
lesser of the two costs selected for reinstatement.
o The principal balance and calculated accrued interest so determined will bear an
interest rate of 7% and be payable in equal installments over a 5-year period.
o A written agreement will be entered into by all parities having interest in the
property. The agreement will recite that the City is entitled to collect the special
assessments, as provided by law or by foreclosure action, at the sole option of the
City.
■ Proposed land use of the property will be a factor in whether the City Council abates or
adjusts special assessments, but any development of the property or change in use
contemplated or agreed to by all parties must be completed within one year of the City
Council's decision to abate or adjust special assessments.
M
Deferral of Special Assessments on Undeveloped Property
Deferral of all or portions of special assessments on undeveloped property is allowed by City
policy and State Statute.
In all cases of deferral, interest builds on the principal amount, but no payment of special
assessments is due until assessments are activated. When special assessments are activated
during the period when the bond for the improvements is active, there will generally be no
adjustment to the special assessment. When the bond for the improvement is no longer active, the
City may, at its discretion, adjust accrued interest by cumulative Engineering News Record
(ENR) Cost Index over the same period of time, or other selected index, with the lesser of the two
costs selected for reinstatement.
■ Agricultural land: Special assessments may be deferred until the land is developed or
otherwise utilized for non-agricultural uses.
■ Land outside City limits: Special assessments may be deferred until the land is annexed
and/or developed.
■ Newly annexed platted land: Special assessments may be deferred, including:
o Lots with certified septic systems: Special assessments, for water and sewer
system improvements only, may be deferred. Documentation that the septic
system is certified must be provided to the City within 30 days of the Assessment
Hearing. Lots must also comply with existing zoning ordinances and all other
applicable state and federal laws. Water and sewer services must be installed and
assessed at the same time. Assessments will be deferred until a structure is built,
the lot is sold, subdivided, improved, until the septic system can no longer be
certified, or for a maximum of ten years, whichever occurs first.
o Lots with working wells: Special assessments may be deferred until the water
system is utilized, or for a maximum of ten years. Water and sewer services
must be installed and assessed at the same time. Assessments will be deferred
until a structure is built, the lot is sold, subdivided, improved, until the well no
longer functions, the septic system can no longer be certified, or for a maximum
of ten years, whichever occurs first.
o Lots with less than 250' of defined frontage: The City Council may, at its
discretion, adjust the minimum lot width or otherwise defer a portion of the
assessment for a maximum of ten years.
o Lots with 250' or more of defined frontage: The City Council may, at its
discretion, defer special assessments on that portion of platted lots with frontage
of 250' or more that is determined to be a separate lot that may be developed.
Assessments will be deferred on that portion of the lot determined to be a
separate lot until the lot is sold, subdivided, or for a maximum of ten years. The
City Council may, at its discretion, may adjust the minimum lot width or
otherwise defer a portion of the assessment for a maximum of ten years.
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Sidewalks/Trails/Walkways Policy
Overview
This City of Hutchinson promotes the installation and use of sidewalks, trails and walkways
within the City as part of an effort to be a `Bicycle and Pedestrian Friendly" community. It is the
intention of this effort to make it possible and safe for people using the option of walking or
bicycling, either for transportation or recreation, to travel safely throughout the City and access
schools, recreational facilities, businesses and other points of interest.
Construction. Repair and Maintenance Policies
According to City Code, Chapter 7, it is the adjacent property owner's responsibility to construct,
maintain and repair sidewalks adjacent to their properties. The City of Hutchinson has developed
this policy in an effort toward consistent quality, and to provide for periodic review and
maintenance of the City's sidewalk network. Under this policy, the City provides services, at its
discretion, that may exceed those required by the City Code. This policy and any related action
by the City Council or staff are not intended to reduce the responsibility of the adjacent property
owner. The City reserves the right to enforce the requirements of the City Code. The City also
reserves the right to deviate from this policy at any time and for any reason determined to be in
the best interest of the City.
Throughout this document, the term `sidewalk' includes sidewalks, trails, walkways and related
appurtenances.
1. Priority Criteria: The City will make provisions for sidewalks on or adjacent to public
roadways and in public rights -of -way in a systematic manner. Priority is given to routes
meeting the following criteria:
a) Routes connecting to the Luce Line Trail and major destinations (for example; major
employers, downtown business district, business centers, schools, recreational
facilities, and other commonly used public facilities).
b) Major commercial areas where foot traffic is essential.
c) Along major roadways with traffic volumes exceeding 1,000 vehicles per day.
d) Other areas indicated by the City.
2. Periodic, On -going Inspections: Inspections of sidewalk conditions are conducted in order to
identify and initiate repair and maintenance projects. Inspections can be initiated upon
receipt of information from outside sources or be scheduled inspections using City staff. The
general policy for prioritizing repair and maintenance projects is as follows:
a) Vertical deflections of over 3/4" identified during inspections have the highest priority
for repairs. Insofar as is practical, considering budget and time constraints, the City
shall have these identified locations repaired during the next repair project.
b) Vertical deflections of between %2" and 3/4" identified during periodic inspections are
reviewed for inclusion in future repair projects. Locations with these vertical
deflections that are not included in the next repair project will be considered for
future projects and/or be included in the interim repair procedure.
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c) Vertical deflections of less than %2" will not generally be included in inspection
reports unless the inspector determines that the location has a high potential for
exceeding these criteria in the near future.
d) Horizontal deflections, pitting and cracking will be analyzed on a case -by -case basis.
e) Interim repair procedures, such as grinding, bituminous patching, etc., may be
utilized in any situation to improve the safety of the sidewalk before being repaired.
These interim repairs are prioritized based on Section 1 criteria and available
resources, including staff time, technical ability, funding, etc.
Sidewalk Removal: Sidewalks in disrepair that do not connect to other significant sidewalks,
and are not on routes identified by the City, may be removed and the right-of-way restored to
turf.
4. Installation/Significant Repair Cost: The costs of sidewalk installations and significant
repairs within rights -of -way will generally be assigned in the following manner:
a) The new construction of sidewalks on routes identified and approved by the City and
listed in the Capital Improvement Plan will generally be completed at the City's cost,
although the City reserves the right to have the costs assessed to adjacent property
owners.
b) The entire cost of sidewalk installation, adjacent to properties requesting them, or
required by ordinance or agreement to have them, is generally assessed to adjacent
property owners. Assessments may be based on adjusted front footage, or in a
manner prescribed by the City Council, or by a subdivision agreement.
c) The cost of significant repairs or reconstruction is generally the adjacent property
owner's responsibility. Significant repairs and reconstruction are generally assessed
to adjacent property owners. Assessments are based on adjusted front footage, or in
a manner otherwise prescribed by the City Council, or by a subdivision agreement.
The City may agree, at its discretion, to pay for any portion of the repair or
reconstruction cost.
5. Removal, Maintenance and Minor Repair Cost: The costs of sidewalk removal, maintenance,
and minor repairs within rights -of -way will generally be paid for in the following manner:
a) Maintenance and minor repairs, in general, will be completed at the cost of the City,
although the adjacent property owner remains primarily responsible for this work.
Maintenance and minor repairs include the intermittent replacement or repair of
single panels or other improvements in which the cost of assessing is determined to
be too high. This work is done at the discretion of the City, which maintains the
right to assess for repairs.
b) Maintenance and minor repairs done for safety reasons, which exceed 33% of the
sidewalk frontage area of an adjacent property, may be billed to the property owner
upon completion of the repair. Unpaid bills will be assessed to the property owner.
c) Adjacent property owners may coordinate replacement of driveway panels or access
ways adjacent to the maintenance project. Replacements of driveway panels or
access ways will be billed to property owners and unpaid bills will be assessed to the
property owner.
d) The cost of removing sidewalk, rough grading the area, and providing topsoil and
seed is generally an expense of the City. The cost of completing the restoration in
disturbed areas, including turf, is generally the property owner's.
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e) If the City determines that the activities of or negligence of adjacent property owners
damaged sidewalks, property owners may complete repairs meeting City
specifications at their own expense, if they are inspected and approved by City staff.
Otherwise, the entire cost of restoring the sidewalk will be billed to the adjacent
property owner. Any unpaid bills will be assessed to the property owner.
Snow Removal: It is the responsibility of the adjacent property owner, using due diligence,
to keep sidewalks clear for pedestrian travel. There are certain sidewalks, identified by the
City, which may receive some snow removal services from City staff and equipment. These
services are provided at the City's discretion and do not relieve property owners of their
responsibilities. Snow remaining on sidewalks 24 hours after the snow has stopped falling is
a public nuisance. Property owners will be notified that their property is in violation.
Beginning 12 hours after notification, City crews may clean sidewalks and bill adjacent
property owners for that service. Unpaid bills will be certified to the following year's
property taxes.
7. Adjacent Property Owner Obligation: It is the responsibility of the adjacent property owner
to notify the Public Works department when a sidewalk that is potentially in need of repair is
observed. As noted in Section 7.31 of the City Code, "It is the primary responsibility of the
owner of property upon which there is abutting sidewalk to keep and maintain such sidewalk
in safe and serviceable condition."
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Description of typical residential street improvement projects:
See City rate/fee schedule for costs for typical residential utility improvement projects.
Total Street Reconstruction:
Total street reconstruction generally includes reconstructing all base, sub -grade, paving,
curb & gutter, and storm drainage improvements, including installation of sump water
services. Additional assessments will generally be made for new utility services (sanitary
sewer, storm sewer, or water) installed to serve properties.
Partial Street Reconstruction:
Partial street reconstruction generally includes limited improvements to base and sub -
grade. Partial reconstructions typically include paving, curb & gutter, and storm drainage
improvements, including installation of sump water services. Additional assessments
will be made for required utility services (sanitary sewer, storm sewer, or water) installed
to serve properties. Installations of utility services are generally not included in partial
street reconstructions, except for limited areas (generally no more than 25%) requiring
those installations.
Street Rehabilitation:
Street rehabilitation generally includes full -depth reclamation, limited improvements to
base and sub -grade, paving, limited replacement of sidewalk and curb & gutter (generally
no more than 25%), and storm drainage improvements, including installation of sump
water services. Typically in street rehabilitation projects, sanitary sewer and water
services are left in place. In some cases, utility services will be installed to serve
properties. In cases where utility services are installed, additional assessments will be
made for those services.
Mill/Overlay:
Mill/overlay projects generally include milling off a portion of the bituminous surface
and repaving. Manholes, valves and other structures at the surface may be repaired and
adjusted to meet the new surface. In some cases, minor repairs will be made to base, sub -
grade, sidewalk, and curb & gutter (generally to more than 10%) in specific areas prior to
repaving. Generally mill/overlay projects have no installation of utility services, but
minor repairs may be made to utility infrastructure and are generally not assessed.
These descriptions are based on typical improvement procedures and construction
methods used on typical residential applications. Applicable rates for these
improvements are identified in the City's rate schedule and may be modified at any time
if additional or unique construction methods or improvement procedures are deemed
necessary for specific improvements.
23
Description of typical residential utility improvement projects:
See City rate/fee schedule for costs for typical residential utility improvement projects.
Water services — Existing
Replace existing water service from main to property line during construction or reconstruction
project.
Sewer services — Existing
Replace existing sewer service from main to property line during construction or reconstruction
project.
Water services — New Tap
Install a new service by tapping into an existing PVC water main and extending the service to the
property line. Assessments shall include additional costs for restoration of street surface, if
required. There may be additions to this rate, if other types of water main are tapped.
Sewer services — New Tap
Install a new service by tapping an existing PVC sewer main and extending the service to the
property line. Assessments shall include additional costs for restoration of street surface, if
required. There may be additions to this rate, if other types of sewer main are tapped.
These descriptions are based on typical improvement procedures and construction
methods used on typical residential applications. Applicable rates for these
improvements are identified in the City's rate schedule and may be modified at any time
if additional or unique construction methods or improvement procedures are deemed
necessary for specific improvements.
24
- HUTCHINSON CITY COUNCIL
Request for Board Action
2023 Airport Improvements - Hangar project
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete NIA
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The final engineer's estimate for constructing two oversized hangars at the airport was just
slightly less than $780,000. At the bid opening on March 22, there were five bidders, with the
low bid coming from Everstrong Construction at $596,192, significantly lower than the enginee-'
estimate.
Considering the very good bid received, Public Works staff recommends proceeding with the
project, The action items required to proceed include:
1) Award the Everstrong Construction bid for $596,192 for the hangar project.
2) App-rove Bolton-Menk, Inc. Work Order #7, Construction administration for $95,000.
3) Authorize interfund loan of $372,972.80, to be paid back by Bipartisan Infrastructure Law
funding receipts in 2024, 2025 and 2026. These funding receipts are expected to be $145,000
per year for these years.
BOARD ACTION REQUESTED:
Consideration to Award bid, approve BM Work Order #7, authorize interfund loan
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 752,192,00 '
Total City Cost: $ 75,219.20 Funding Source: Misc Infrastructure Maint aect.
Remaining Cost: $ 676,972.80 Funding Source: Federal grants
HUTCHINSON
PUBLIC WORKS AND ENGINEERING
March 23, 2023
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
Subject: 2023 Airport Projects — Two -bay hangar
A project was reviewed by the Airport Commission and Public Works staff to construct two hangars that
are 56' x 52' x 16' to allow storage of larger aircraft at the airport.
At the Council meeting on February 28, authorization was granted to bid the 2023 airport projects.
Bids for the airport projects were opened by Bolton-Menk, Inc. on March 22. For the two -bay hangar
project, there were five bidders. Four of the bids were below the final engineer's estimate and one bid
was higher. The low bid was from Everstrong Construction, Inc. at $596,192.00
Engineer's estimate: $779,792.60
Everstrong Construction $596,192.00
Ebert Construction $645,715.79
Breitbach Construction $709,453.70
APX Construction Group $717,819.79
Boulder Creek, Inc. $813,599.00
Using the low bid pricing, the project would consist of the following components:
Hangar construction:
Design engineering:
Construction engineering:
City administrative:
TOTAL FEDERAL LOCAL
$596,192.00 $536,572.80 $ 59,619.20
$ 60,000.00 $ 54,000.00 $ 6,000.00
$ 95,000.00 $ 85,500.00 $ 9,500.00
$ 1,000.00 $ 900.00 $ 100.00
Total: $752,192.00 $676,972.80 $ 75,219.20
The intent is to fund construction of this project using Bipartisan Infrastructure Law (BIL) funding that
has been assigned to the airport.
TOTAL FEDERAL LOCAL
Total: $752,192.00 $676,972.80 $ 75,219.20
Less current BIL' $304,000.00'
2024 estimated BILz $145,000.002
2025 estimated BILz $145,000.002
2026 estimated BILz $ 82,972.802
Total $752,192.00 $676,972.80 $ 75,219.203
'The airport has received two years of BIL funding. 2022: $159,000 and 2023: $145,000, for a total of
$304,000.00.
z A total of $372,972.80 would be borrowed internally, to be paid back by BIL funds each year in 2024,
2025 and 2026. The estimated receipts of $145,000 per year result in a balance of $62,027.20 by 2026.
That balance would cover any shortfall, if 2024 and 2025 receipts were less than $145,000 per year.
3 The local share of $75,219.20 is anticipated to be paid out of the Misc. Infrastructure Maintenance
account. This was deemed the most appropriate option, considering BIL funding is a one-time
opportunity.
Here are the actions that need to be taken by the City Council, if this project is to proceed.
1) Award the Everstrong Construction bid for $596,192 for the hangar project.
2) Approve Bolton-Menk, Inc. Work Order #7, Construction Administration for the project in the
amount of $95,000.
3) Authorize interfund loan of $372,972.80, to be paid back by BIL funding receipts in 2024, 2025
and 2026.
OnIn BOLTON
& MENK
Real People. Real Solutions.
March 23, 2023
Mr. John Olson
Public Works Manager
City of Hutchinson
1400 Adams Street SE
Hutchinson, MN 55350
RE: Hutchinson Municipal Airport — Butler Field (HCD)
Multi -Bay Hangar Construction
BMI Work Order No.7
Proposal for Professional Services
Dear Mr. Olson,
7533 Sunwood Drive NW
Suite 206
Ramsey, MN 55303-5119
Ph: (763) 433-2851
Fax: (763) 427-0833
Bolton-Menk.com
Bolton & Menk is pleased to submit our proposal for Construction Administration Services for the Multi -
Bay Hangar construction project at the Hutchinson Municipal Airport — Butler Field.
Our understanding of the project is the City desires to construct a multi -bay hangar with two units. Each
unit shall be 56-feet wide, 52-feet deep, and have a 16-feet tall door opening clearance.
This proposal shall include construction and grant administration services.
SCOPE OF SERVICES:
TASK 2 CONSTRUCTION ADMINISTRATION:
2.1 Pre -Construction Meeting
Consultant will arrange for and conduct the pre -construction meeting. The Project Manager and
the Resident Project Representative will establish this meeting to review Local, State, Federal
Aviation Administration (FAA) and project specific requirements prior to commencing
construction. The meeting will be conducted at the Airport and will include the Sponsor/Owner,
MnDOT Aeronautics (if available), Subconsultants, FAA DMA -ADO (if available), Contractor,
Subcontractors and utility companies.
2.2 Initial Construction Layout
The Consultant shall layout all proposed pavement repair for the Contractor. This shall require
one trip to the Airport by the licensed surveyor.
2.3 Prepare Contract Manuals
The Consultant is required to check that the construction contracts are in order, verify Contractor
has met DBE goals (or made valid good faith effort), Contractor has provided proof of insurance,
H:\HOTC\0T5129269\0_Mu1ti-Bay Hangar Construction\A_Project Management\2_Contracts\Contract\HCD_Multt_Bay_Hangar_Cnst_Admin_Proposal_032323.doo
Bolton & Menk is vh rquat rpportuni.y r. yrplaycr
Name: HCD Multi -Bay Hangar Construction Project
Date: March 23, 2023
Page 2 of 5
the bonds have been completed, and the Sponsor, Contractor and applicable Agencies have been
provided with adequate copies of the executed Contract Manual to include the Agreement and
all addenda.
The Plans will be updated to include all addenda items issued during bidding as necessary and
adequate copies provided to the Contractor. Consultant will prepare the quantity sheets, field
book, testing sheets, construction report format, etc. for use by the RPR.
2.4 Construction Management
The Consultant and Sponsor agree that construction engineering services furnished shall be to
the extent necessary to determine compliance with plans and specifications, including necessary
general supervision of Resident Project Representative Services authorized by the Client.
Services shall include interpretation of the plans and specifications, review of pay applications,
explanation of bidding documents to contractor, review of field/change orders, and monitoring
of certified payroll reports.
2.5 Resident Project Representative Services
The Sponsor as part of this agreement authorizes Resident Engineering Services and the
Consultant agrees to provide a Resident Project Representative, materials acceptance testing,
and staking services in the execution of the Construction Engineering Services for the project
work. The Sponsor and Consultant agree that the Consultant may employ the Resident Project
Representative on other work during periods of temporary job shutdown when such services are
not required by this project. Normally, the Resident Project Representative will give intermittent
part-time service on this project when construction is in progress to include temporary
interruptions due to weather or mechanical failure.
For this Project Part -Time Resident Project Representative services will be provided. It is
anticipated the Project will be completed by December 31, 2023. Consultant estimates a start
date of July 2023. This will involve one (1) trip by the Project Manager, two (2) trips by the
Project Engineer, twenty-five (25) trips by the RPR, and two (2) trips by the structural engineer.
Resident Project Representative Services shall be completed in accordance with the following:
Coordinate with Contractor regarding schedule, work progress, quality of work, and
notify contractor of equipment and methods which do not comply with the Contract
requirements. The Resident Project Representative shall notify the Sponsor if the
Contractor elects to continue the use of questioned equipment and methods.
Maintain daily records of the Contractor's progress and activities during the course of
construction, to include progress of all work. These records document work in
progress, quality and quantity of materials delivered, test locations and results,
instructions provided the Contractor, weather, equipment use, labor requirements,
safety problems, and changes required.
Evaluate and discuss potential Field Orders and Change Orders with the Contractor as
necessary.
H:\HOTC\0T5129269\0_Mu1d-Bay Hangar Construction\A_Project Management\2_Contracts\Contract\HI:U_Mul1 i_Bay_Hangar_Cnst_Admin_Proposal_032323.doa
Bolton & M-nl- :, n . " ' . T
Name: HCD Multi -Bay Hangar Construction Project
Date: March 23, 2023
Page 3 of 5
• Evaluate possible material substitutions as requested by the Contractor.
• Prepare, process and distribute to Project Engineer weekly Construction Progress and
Inspection Reports (FAA Form 5370-1).
• Measure and compute as -built quantities of all materials incorporated in the work and
items of work completed and maintain an item record account.
• Prepare periodic Pay Requests for review by the Project Engineer and Contractor.
• Monitor the contractor's compliance with airport operations to include coordination
with airport manager, hangar owners and airport users and with the Construction
Safety Phasing Plan (CSPP).
• Attend and participate in construction progress meetings.
• Perform other services as reasonably required by the Client and as outlined in the
Contract Documents.
2.6 Final Inspection and Documentation
The Consultant will schedule and conduct a final inspection with the Sponsor, Contractor, MnDOT
and FAA representatives to determine whether the project has reached substantial completion
and the work is in accordance with the plans and specifications. The Consultant will document
items found to be deficient.
The Consultant will prepare a punch list correspondence including the deficient items and will
forward this correspondence to the Contractor requiring correction of the items and request a
schedule for completion. The Consultant will send a copy to the Sponsor and include a copy in
the Grant Closeout Report.
Once all the punch list items have been completed to the satisfaction of the Sponsor, State and
FAA, the Consultant will prepare a Certification of Construction Acceptance for the project. This
certification will also be included in the Grant Closeout Report. Assemble documentation for the
project closeout report once the project is complete. This will include gathering all construction
documentation, supplemental agreements (if applicable), weekly reports, pay requests, testing
result summaries, final certification documentation, and change orders in preparation for
closeout.
2.7 As -Built Plans
The project team will collaboratively assemble a set of as -built plans for the project. The as -built
plans will include field constructed conditions included as part of this Project including any field
surveying required to compute final quantities and the drawings will become record information.
The Consultant shall provide Sponsor with two (2) sets of reproducible "Record Drawings" in both
digital and hardcopy format.
H:\HOTC\0T5129269\0_Mu1d-Bay Hangar Construction\A_Project Management\2_Contracts\Contrart\HI:U_Multi_Bay_Hangar_Cnst_Admin_Proposal_032323.docs
Bolton & Menk is n : . . T :
Name: HCD Multi -Bay Hangar Construction Project
Date: March 23, 2023
Page 4 of 5
2.8 Airport Layout Plan Update
Consultant shall update the approved Airport Layout Plan (ALP) to depict as -built conditions and
submit to FAA for review and approval.
2.9 Project Closeout
Consultant shall prepare the FAA Project Financial Closeout Forms and Report and submit to the
Sponsor for submittal at the conclusion of the project.
CONSIDERATION:
The services described above in this proposal shall be completed on a basis as follows:
• Task 2 Construction Administration — $ 95,000.00
• TOTAL $ 95,000.00
The anticipated funding participation is as follows:
• Federal (90%): $ 85,500.00
• State (0%): $ 0.00
• Local (10%): $ 9,500.00
SCHEDULE:
We anticipate the work can be performed according to the following schedule.
• Construction: July — December 2023 (Contingent upon Federal Grant)
• Project Closeout: July 2024
H:\HIITC\0T5129269\0_MuId-Bay Hangar Construction\A_Project Management\2_Contracts\Contract\HCD_Multi_Bay_Hangar_Cnst_Admin_Proposal_032323.doa
Bolton & Menk is h rpGar'..^ -. urnl7wi'-
Name: HCD Multi -Bay Hangar Construction Project
Date: March 23, 2023
Page 5 of 5
Bolton & Menk, Inc. puts a high priority on ensuring that our company's efforts are consistent with our
clients' needs. If you find this proposal acceptable, please return a signed and dated copy our proposal.
Sincerely,
Bolton & Menk, Inc.
rsaftp V'ft�
Silas Parmar, P.E.
Aviation Project Manager
*************************************************************************************
Authorization and acceptance of this letter proposal.
City of Hutchinson, Minnesota
Mr. Gary Forcier - Mayor
Date
Mr. Matthew Jaunich - City Administrator Date
H:\H11TC\OT5129269\O_Mu1d-Bay Hangar Construction\A_Project Management\2_Contracts\Contract\HCD_Multi_Bay_Hangar_Cnst_Admin_Proposal_O32323.doa
Bolton & Menk is n , :; r.,rPi7p1'-
PROJECT FEE ESTIMATE
CLIENT:
City of Hutchinson, MN
DATE:
3/23/2023
PROJECT:
Hutchinson Municipal Airport (HCD) - Multi -Bay Hangar Construction
PREPARED BY:
SP
Task
Task Description
Estimated Person Hours Required
Totals
Sr. Eng.
Sr. Eng.
Grad. Eng.
Eng. Tech.
Surveyor
Struct. Eng.
Admin.
2
Construction Administration
2.1
Pre -Construction Meeting
8
0
0
J
EfJ
2.2
Initial Construction Layout
0
8
8
2.3
Prepare Contract Manuals
.)
0
0
6
2.4
Construction Management Services
16
0
16
84
2.5
Resident Project Representative Services
0
Number of Days
0
0
Hours Per Day
10
10
10
10
10
Total Hours
0
'
20
250
0
20
0
300
2.6
Final Inspection and Documentation
0
0
8
0
0
0
16
2.7
As -Built Plans
0
8
0
0
0
13
2.8
Airport Layout Plan Update
5
2
24
0
0
0
30
2.9
Project Closeout
0
4
8
0
0
0
8
20
Total Person Hours
4
66
52
298
8
40
29
497
Direct Labor Rate
$86.00
$76.00
$55.00
$47.00
$57.00
$62.00
$41.00
Total Direct Labor Cost
$344.00
$5,016.00
$2,860.00
$14,006.00
$456.00
$2,480.00
$1,168.91
$26,330.91
Overhead Rate 2.1373
$735.23
$10,720.70
$6,112.68
$29,935.02
$974.61
$5,300.50
$2,498.31
$56,277.05
Subtotal Labor Cost
$82,607.96
Direct Expenses
Total Expenses
$0.00
Fixed Fee 15% x Subtotal Labor Cost
$12,391.19
Total Task 2
$95,000.00
H:\HUTC\0T5129269\0_Mu1ti-Bay Hangar Construction\A_Project
Management\2_Contracts\Contract\HCD_Mult_Bay_Hangar_Cnst_Admin_Fee_Analysis_032323.xlsx Page 1
RESOLUTION NO. 15593
RESOLUTION AUTHORIZING AN INTERFUND LOAN FOR ADVANCE OF
CERTAIN COSTS IN CONNECTION WITH THE AIRPORT HANGAR
CONSTRUCTION PROJECT
BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota (the
"City"), as follows:
Section 1. Back ound.
1.01. The City has approved the construction of two oversized hangars ("Project") at the municipal
airport with an expected total cost of approximately $752,192.
1.02. The City expects to fund 90% of the Project with federal Bipartisan Infrastructure Law ("BIL")
dollars currently allocated to the City and to be received over the years 2024 through 2026.
1.03. The remaining project costs of 10% is to be funded by the City's Miscellaneous Infrastructure
Maintenance ("MIM") plan within the City's Capital Projects fund.
1.04. The City intends to reimburse the Wastewater fund from BIL monies received in future years, in
accordance with the terms of this resolution (which terms are referred to collectively as the "Interfund Loan").
Section 2. Terms of Interfund Loan.
2.01. The City hereby authorizes the advance of up to $400,000 from the Wastewater Fund. The City
shall reimburse itself for such advances from future BIL funds received together with interest at the rate of 4.0%,
which does not exceed the greater of the rates specified under Minnesota Statutes, Section 270C.40 or Section
549.09 as of the date the loan is authorized. Interest accrues on the principal amount from the date of each tranche.
2.02. Principal and interest ("Payments") on the outstanding Interfund Loan balance shall be paid on the
dates that BIL funds are actually received by the City.
2.03. The City fully expects that sufficient BIL funds will be received to satisfy the interfund loan debt
payments. If for some unforeseen reason the BIL funds fall short of the interfund loan obligations, then the City's
MIM funds would be used to cover any shortfall.
2.04. The principal sum and all accrued interest payable under this Interfund Loan are pre -payable in
whole or in part at any time by the City without premium or penalty. No partial prepayment shall affect the
amount or timing of any other regular payment otherwise required to be made under this Interfund Loan.
2.05. The City may amend the terms of this Interfund Loan at any time by resolution of the City Council.
Section 3. Effective Date. This resolution is effective upon the date of its approval.
The motion for the adoption of the foregoing resolution was duly seconded by Council member
, and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
Dated: March 28, 2023
Gary Forcier, Mayor
(Seal)
ATTEST:
Matt Jaunich, City Administrator
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Agenda Item: Ordinance No. 22-838 - Amending Chapter 95 - Public Parks
Department: Administration
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Current City code requires that permits be obtained from the City Council for various public gatherings in city parks.
These gatherings include carnivals, community celebrations, musical concerts, use of amplified instruments/music,
gathering of more than 75 persons including events such as picnics, graduations, weddings and political gatherings,
contests/exhibitions and to sell goods/services.
Staff is recommending amendments be made to this requirement and to allow the PRICE Department to approve and
authorize these types of events within city parks. This recommendation is for a few reasons: current and past
practice have not included actual permits being issued but rather reservations being made for park shelters and
facilities through PRICE for events such as these; licenses/permits are all ready issued for some of these events
(carnivals, transient merchants, etc.); many picnics, graduations, gatherings of 75 people are held in parks and to
require Council approval/permit for those events is not efficient; the PRICE Department and Police Department have
developed and use a detailed process for applicants who wish to have larger events in parks.
The ordinance still allows for staff to bring forth for Council approval very large community events, such as River
Song, Arts in the Park, etc. or any other event they feel the Council should be approving. These amendments simply
allow for efficiency and to mirror current practice.
BOARD ACTION REQUESTED:
Approve first reading of Ordinance No. 23-838 - Amending Chapter 95 - Public Parks
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Publication No.
ORDINANCE 23-838
AN ORDINANCE AMENDING CHAPTER 95 OF THE HUTCHINSON CITY CODE —
PUBLIC PARKS
The City Council hereby ordains that Chapter 95 of the City Code is hereby amended to read as
follows:
§ 95.01 DEFINITIONS.
For the purposes of this chapter, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
DESIGNATED ATHLETIC FIELDS. Turf or field prepared and used for playing a
game or sporting activity and regularly hosting sporting practices and events (e.g. sand volleyball
court, baseball/softball field, soccer field, lacrosse field, etc.).
DIRECTOR. Shall mean and refer to the authorized and acting director of the
Hutchinson Parks, Recreation, and Community Education (PRCE) Department.
OFF LEASH DOG PARK. A public, city -designated area where a dog owner is
permitted to allow a dog or dogs to socialize and exercise off leash, subject to the rules and
regulations for such an area.
PARE; or PARKS. A park, parkway, greenway, playground, open area, athletic field,
outdoor ice skating rink, dog park, skateboarding park, and the materials and equipment therein
owned, leased or in use by the City of Hutchinson for recreational purposes and for such uses
that are normally associated with parks.
RECREATIONAL FACILITIES. This includes the Aquatic Center, Recreation Center,
Event Center, and Civic Arena.
SHELTERS. Open or enclosed structures located within city parks, including
bandstands, the Depot, the Historical Church, and music stages.
SPORTS COMPLEX. Group of sports fields and/or facilities (e.g. Roberts Park,
Veterans' Memorial Field, Park Elementary tennis courts, etc.).
§ 95.02 PARK HOURS AND ACCESS.
(A) The recreational and educational opportunities of the parks and recreation
facilities shall be available to all members of the public regardless, of race, sex, age, creed,
national origin or place of residence; however, residency requirements and certain other
regulations may be placed upon the participation in various league activities and preferences may
be granted to residents of the City of Hutchinson over non-residents under certain circumstances.
(B) Public parks of the City will close at 10:00 p.m. each day and shall remain closed
to the public until 5:00 a.m. on the next day, unless otherwise posted, except that the following
parks will remain open until 11:00 p.m.:
Roberts Park
Tartan ParkNeterans Memorial Field
Library Square
(C) City park shelters shall be open and available to the public for rent from 9:00 a.m.
to 9:00 p.m. Shelters are open May 1 through Labor Day. After Labor Day and until the third
Sunday in October, shelters may be rented by reservation only. City Recreational facilities will
be opened and available at a time determined by the Director or their designee.
(D) Except as provided in section 95.03, no person may be in, remain in or enter any
public park between the park's closing time and 5:00 a.m., unless otherwise posted, and no
person may drive into or remain in a public parking area within or immediately adjacent to a
public park during the hours when the park is closed.
§ 95.03 ACTIVITES PERMITTED AFTER PARK CLOSING.
The following activities may continue in the public parks after the parks have closed:
(A) Camping at Masonic West River Park/Campground in designated camping sites.
"Quiet Time" is from 10:00 p.m. to 6:00 a.m.
(B) City sponsored and supervised activities, which because of the nature of the
activity, cannot be held during the time when the parks open.
(C) Activities sponsored by any other group, association or organization which has
applied for and received a permit for such activity pursuant to section 95.04.
(D) City custodial or maintenance authorized personnel who must perform their
services during the times when the parks are closed.
(E) Use of the Luce Line State Trail and the sidewalk within Library Square for
traversing purposes.
(F) City designated sidewalks and public trails not located within a park are open for
public use 24 hours a day unless posted.
§ 95.04 PUBLIC GATHERINGS PERMITS.
(A) A permApproval shall be obtained from the PRCE Department
before participating in any of the following activities or special events in a city park. TL.�or
(1) Carnivals;
(2) Community celebrations;
(3) Musical Concerts;
(4) Use of amplified instruments, music, communication systems or the like that
would exceed the requirements of Section 92.018 of the Hutchinson city code
(5) Gatherings of 75 or more persons, including picnics, graduations, weddings
and political gatherings; and
(6) Contests and exhibitions, including among other things, those that require
exclusive use or charging admission; and
(7) To sell or offer for sale any goods or services
(B) Pefffiits Approval shall not be required for those events and activities sponsored
by the City or the Parks, Recreation, and Community Education (PRCE) Department, and those
sporting events sanctioned by an official league (baseball, softball, etc.), whether admission is
charged or not, which is authorized to use a city park by the Director or their designee.
(C) A person seeking a pefmiapproval pursuant to this section shall file a written
application on a form supplied by the Director or their designee. The application will state the
following information:
(1) Name and address of applicant
(2) Name and address of the person(s), corporation or association sponsoring the
activity or special event
(3) Day(s), hour and year for which the permit is desired
(4) Park or portion of the park for which the permit is desired
(5) Estimate of anticipated attendance
(6) Detailed description of the proposed activity
(7) Variances required from city and park rules and regulations
(8) Other information requested by the Director that is reasonably necessary to
determine whether or not a permit will be issued
(D) For gatherings of more than two hundred fifty (250) persons or for any activities
or events where a fee or donation is being requested, except for those exempt under section
95.04(B), the applicant for a permit under this section shall be required to carry and maintain
public liability insurance, with the city as a named insured, providing insurance coverage for
bodily injury, death and property damage occurring in connection with applicant's use of the
park. Such insurance shall provide coverage in amounts at least equal to the city's maximum
liability limits as provided by state law.
(E) The applicant for a pern4iapproval under this article shall indemnify and save
harmless the city from all loss, cost and expense arising out of any liability or claims of liability
for injury or damages to persons or property sustained or claimed to have been sustained by
anyone whoever by reason of the use of occupation of the parks described in this section,
whether such use is authorized or not, or by any act or omission of the applicant or any of its
officers, agents, employees, players or guests. The applicant shall pay for any and all damage to
property of city or loss or theft of such property done or caused by such persons.
(F) No 4imiiiafily appfeved pe application may be transferred, and
the pemait h lde applicant will be bound by all park rules and regulations and applicable
ordinances.
(G) The Director or their designee is authorized to revoke a pefffliapproval
immediately upon fording of a violation of any park rule, ordinance or conditions of a pen -nit.
§ 95.05 RENTAL OF MUSIC STAGE AT MASONIC WEST RIVER PARK
Exclusive rental of the music stage at Masonic West River Park/Campground past the
hours permitted in section 95.02 will be allowed on the condition that the renter applies fer-a
pemait is approved under Section 95.04, and that the renter purchases all of the tent and electrical
only campground sites.
§ 95.06 TRAFFIC AND PARKING.
It is unlawful for any motorized vehicle or equipment to be parked or operated in any city
park or recreational area other than on established roadways and designated parking areas. This
section shall not be construed to prohibit the use or parking of a recreational vehicle in
designated camping areas in West River Park for a period not in excess of two weeks. This
section shall not apply to law enforcement and construction or maintenance equipment operated
by, or under a contract with, the city and within the scope of such operation or contract
§ 95.07 OPEN BURNING RESTRICTED.
No person shall start or maintain an open fire in a park, except in an area specifically
designated for such use. Cooking Fires made by picnic parties in the park are acceptable, but
only in freestanding gas or charcoal barbecue grills. It is also unlawful to leave an area
designated for an open fire or a freestanding grill before the fire is completely extinguished.
§ 95.08 TOBACCO -FREE PARKS.
It is unlawful for any person to smoke or use tobacco products within the confines of
Tartan Park, which includes the terrain park, skate park and north ball field. This area does not
include Veterans Memorial Field and the parking lot adjacent to VMF Park to the west.
§ 95.09 DOGS AND ANIMALS IN PARKS.
All dogs and other domestic animals must be leashed in public parks, except for a
designated off -leash dog park. All dogs and other domestic animals are NOT allowed on any
designated athletic fields or in sports complexes at any time. Dogs and other domestic animals
are not allowed in enclosed park shelters/facilities and public restrooms/shower facilities. An
4
animal owner or person having custody or control of an animal shall immediately clean up and
sanitarily dispose of any feces of the animal.
§ 95.10 SELLING FOOD, PRODUCTS OR SERVICES AND ADVERTISING
PROHIBITED.
No person may sell or offer for sale any product, food or service, or advertise in any
public park without the prior written approval of the City.
§ 95.11 DAMAGING VEGETATION IN PARKS.
No person may damage or disturb any flower bed, planting area, or ornamental
landscaped area within a park, open space or recreational facility. No person may cut, trim or
remove any wild flower, tree, shrub, plant, branch or portion thereof, or any soil or other material
from a park, open space or recreational facility with the exception of authorized City officials.
§ 95.12 DESTRUCTION OF PARK PROPERTY
No person shall tamper with, climb on, hinder or deface, destroy, disturb, damage or
remove any part of any building, structure, sign, light pole, drinking fountain, ornamental
fountain, hydrant, table, grill, equipment (other than play equipment specifically designed for
climbing, sliding, swinging, etc.), statues, public art or other property within public parks.
§ 95.13 ADDITIONAL RULES AND REGULATIONS.
The Director, or their designee, may establish reasonable rules and regulations for the use
of parks and recreation facilities and shelters, and for obtaining permits. Such rules and
regulations will be based on a due regard for the purpose for which the facility is established, the
safety of those using the facility, the need for supervisory personnel and the maximum number of
persons who can safely use the facilities at one time. Park and recreational facilities and shelters
may be used by members of the general public for recreational, athletic, and social purposes
consistent with the nature of the facility and the safety of the public and property, subject to
permit requirements. Specific rules and regulations for the use of park and recreation facilities
and shelters established by the Director or their designee should be posted where they apply, and
it is unlawful for any person to violate the same when so posted.
FURTHERMORE BE IT ORDAINED that the effective date of this Ordinance is ,
2023.
ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS DAY OF , 2023
Attest:
Matthew Jaunich, City Administrator
Gary T. Forcier, Mayor
cR HUTCHINSON CITY COUNCIL
fe.""HINSON Request for Board Action
A CITY ON PURPOSE.
Set Special Joint Workshop Meeting with HUC
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No 0
BACKGROUND/EXPLANATION OF AGENDA ITEM:
We are looking to schedule a special joint workshop meeting with the Hutchinson Utilities
Commission to hear an update on the operations of Hutchinson Utilities.
HUC has sent us some dates/times that work for them.
We are looking to do a meeting after 1 p.m. on any of the following dates:
April 17
April 19
April 20
April 21
April 24
The Council should pick a meeting date and time that works best for the majority of you and staff
will get the meeting scheduled.
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting with Hutchinson Utilities Commission
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
HUTCHINSON CITY COUNCIL c`=yaf
Request for Board Action 7AZ
Agenda Item: December 2022 Preliminary Financial Statements & Local Sales Tax Update
Department: Finance
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are preliminary 2022 financial statements for the general and enterprise funds. Also
attached is my narrative, summarizing the financial results of each fund.
The last page of this report provides an update on the historical local sales tax and excise tax collected within the
Water and Wastewater funds. As a reminder, these funds are entirely dedicated to paying annual debt service. If not
for this revenue source, both funds would have a significant cash deficit each year, most likely requiring user rate
increases.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
2022 Preliminary Financial Results
GENERAL FUND
SUMMARY
The preliminary 2022 financial statement for the General fund currently reflects a net deficit of
$433,900, based on expenditures exceeding revenues. These results are preliminary and subject to
change as we finalize the 2022 financial audit.
i
Actual
Total Revenues $14,044,989
Total Expenses 14,478,889
Net Revenue-$433,900
Bu et
$13,963,993
13,963,993
Budgetary
Variance
$80,996
-514,896
$0;-$433,900
% Variance
0.6%
-3.7%
Total revenues were greater than budgeted expectations by $80,996 while total expenses were higher
than budget by $514,896, leading to a negative net revenue (deficit) of $433,900.
Two non -operating items contributed to the 2023 deficit. First, $500,000 of reserves were used to fund
the Civic Arena roof improvement project. Second, the City's investment's reflect a 12/31/2022
valuation loss of $140,000 for the General fund due to rising bond rates/interest rates during the year.
It's important to point out that the City will not actually incur a loss on its investments as we hold our
investments to maturity. The valuation adjustment is a required accounting entry for financial
presentation purposes.
FUND BALANCE
The 2022 fund balance is estimated at 55.1% of the 2023 budgeted expenditures, down from 59.7%
last year. The significant drop in fund balance is simply due to $500,000 of reserves transferred to the
Capital Projects fund to finance the Civic Arena roof improvement project. We continue to maintain a
healthy fund balance in comparison to the State Auditor's recommendation of at least 35% to 50%,
affording flexibility to the city to address emergency issues or to fund other one-time needs. Use of
fund balance, however, needs to be done strategically and in a manner that doesn't negatively affect
the City's AA- bond rating.
PY Fund Balance
$8,342,255- 59.7%
CY Net Revenue _
-$433,900;
Cy Fund Balance
$7,908,354
Budgeted Expenses $14 354 436
Fund Balance % 55.1%
40% Working Capital $5,741,774 40.0%
Restricted FB $10,091 0.1 %
Unassigned FB _ $2,156,490 15.0%
$7,908,354 55.1%
REVENUES
Total revenues were $80,996 higher than budgeted expectations. The following is a summary of the
key activity within each revenue category.
Taxes ($17,216 less than budget)
Collection of property tax revenues dropped in 2022, likely due to the lingering impact of the
pandemic. Since 2011, we have averaged 99.5% of taxes collected in the first year. The collection
rate for 2022 is 98.9% and 2021 was at 99.1%. The recent downward trend in tax collection is
somewhat concerning as we are nearing the collection rate that we saw during the recession of 2007 to
2009.
Other Taxes ($21,670 greater than budget)
This category includes the collection of Lodging Taxes ($24,050 above budget) and Cable TV
Franchise Fees ($2,380 below budget). Lodging revenues continue to improve after the negative
impact from the pandemic. For lodging taxes collected, 95% is remitted to the Hutchinson Convention
& Visitors Bureau to fund its operations. For the cable TV franchise fees, 50% is remitted to HCVN to
help fund the public television cable network. Payments to HCVB and HCVN are reflected as a
Miscellaneous Expense within the general fund.
Licenses & Permits ($49,765 greater than budget)
The largest driver in this category was Building Permits, which exceeded the budget by $45,795.
Intergovernmental Revenue ($50,90 7 greater than budget)
Pension aid received from the State for Police was $28,142 higher than expected. Additionally, grants
received from various governmental agencies were $18,428 higher than budget. We purposely budget
conservatively as grant monies can be unpredictable.
Charges for Services ($47,141 less than budget)
Operations that underperformed compared to the budget include: Motor Vehicle Fees ($15,770),
Hospital Security ($13,568), Event Center Rentals ($27,246), Park & Rec Concessions ($10,005), and
Rental Inspection Fees ($29,850). The Rental Inspection fee results were lower due to a change in
accounting for the revenue. In the past, we recorded the revenue in November/December when they
were billed, however the revenue was actually for the following year. We corrected this accounting for
the 2022 financials, deferring that revenue to 2023, when the inspection services will actually occur.
The above budgetary losses were offset by some budgetary surpluses for Civic Arena fees ($38,908)
and Cemetery fees ($27,812). The higher Civic Arena fees came with additional expenses as this was
primarily due to longer ice during the summer.
Miscellaneous Revenues ($25,108 greater than budget)
A portion of this surplus is due to increased revenues while some is essentially a reimbursement of
expenses incurred. The League of Minnesota Cities Insurance Trust pays an annual dividend on the
property and general liability premiums paid by the cities. The dividends are unpredictable and subject
to the discretion of LMCIT's board based on the level of claims versus premiums. It also takes
potential future liabilities into consideration. Our 2022 dividend received was $35,236 compared to
our conservative budget assumption of $10,000.
We received insurance proceeds of $23,721 related to the February 2022 frozen/burst sprinkler system
riser at the Event Center. We incurred a $25,000 deductible with the claim. We also received
insurance proceeds of $15,195 related to repairs of the airport tractor. We incurred a $500 deductible
with the claim.
Our investment earnings increased due to the interest rate increases during the year. We received
$110,744 of earnings compared to $64,963 last year. As mentioned on the first page, this category also
includes the $140,000 fair market valuation loss on our investments. Again, this is just a paper entry
and not an actual loss of City monies.
Sponsorships and Contributions towards the various recreational programs and facilities totaled
$43,095 compared to the budgeted assumption of $12,000.
Overall, this revenue category performed incredibly well in order to absorb the $140,000 investment
valuation loss, and still show a $25,374 surplus.
Transfers In (Actual equals budget)
All transfers were received as expected.
Fines & Forfeitures ($2,098 less than budget)
This category consists of the City's portion of court fines received from the State. Revenues bounced
back to near budgeted levels after two years of reduced revenues due to the pandemic.
EXPENDITURES
Total expenditures were higher than the budget by $514,896. The following is a summary of the key
activity within each expenditure category.
Wages & Benefits ($51,836greater than budget)
Police wages and benefits are the main driver being this category exceeding budgeted expectations,
with the department being $159,932 over budget. The most significant factor behind the overage is a
vacancy factor used in the budget process to deal with historical police officer turnover. Past budgets
included a wage and benefits reduction to the police budget based on one full-time police officer. This
assumption lowered the 2022 budget by $97,000. This assumption proved fairly accurate prior to the
pandemic with fairly consistent officer turnover. Little to no turnover since the pandemic has resulted
in expenses exceeding our budget, therefore we reduced the turnover vacancy by 50% for the 2023
budget.
Police union contracts negotiated during 2022 resulted in an additional $45,200 of wages and benefits
paid for police officers and sergeants. This included wages increases retroactive to the start of the
contract period, additional pay for holidays worked and shift differential pay for working night shifts.
Wages and benefits related to the Waterpark operations exceeded expectations by $55,386. Several
factors were involved, including an additional week of open hours and seasonal pay rates that were
adjusted higher than budget.
Supplies ($53,514 less than budget)
Most departments were able to make operational adjustments to help offset the inflationary cost
increases to fuel and various supplies. Fuel expense came in $37,026 higher than expected while
Small Tools & Equipment and Repair & Maintenance supplies were under budget by $23,465 and
$22,933, respectively.
Services & Charges ($163 less than budget)
Departments did a good job controlling their budgets given the increasing costs due to inflationary
factors. We had some budgetary savings for most line items, with a few large surpluses for
Automotive R&M ($26,165) and Travel/Conference Expenses ($21,617).
Areas that exceeded the budget include Software & Licensing $(35,738) and Utilities ($35,013).
Miscellaneous Expenses ($2,362 greater than budget)
This category is over budget due to the higher level of lodging taxes collected during the year. The
City remits 95% of the lodging tax revenue to the Hutchinson Convention & Visitors Bureau to fund
its operation. Due to the higher revenue, the expenditure was over budget by $19,834. The City
retains the remaining 5% as operating revenues.
The tax abatement subsidy for Uponor was $5,002 below budgeted expectations as the facility's
valuation decreased 14% for 2021 and 2022. I expect that to change for 2023 or 2024 when the county
increases Uponor's valuation for the recent expansion.
Transfers -Out ($500, 000 greater than budget)
This category exceeded the budget due to the $500,000 transfer from General fund reserves to the
Capital Projects fund. The transfer was approved by city council at the March 14, 2023 meeting to
fund the Civic Arena roof improvement project. Another $800,000 was funded from the Community
Improvement fund.
Capital Outlay ($14,375 greater than budget)
These capital expenditures generally were for items that departments budgeted for within the Supplies
category. While this Capital Outlay category appears to be over budget, we actually have budgetary
savings within Supplies.
ENTERPRISE FUNDS
The 2022 financial statements for enterprise funds are substantially complete but have some necessary
work as we prepare for the audit. Accounting for our fixed asset activity is a major function prior to
the audit fieldwork in April. In accounting for fixed assets, we move all capital expenditures incurred
in the year from the P&L expense to the Balance Sheet asset accounts. We also calculate depreciation
expense for the year. These preliminary financials include estimates for the Depreciation expense
mainly for budgetary comparison purposes. We also will move the debt service principal payments
from the P&L to the Balance Sheet. While those entries have yet to be made, the preliminary
financials should give council a good understanding of how the various funds performed in comparison
to the budget since we do budget for those Balance Sheet items on our P&L (Capital and Debt).
LIQUOR FUND
Total revenues for 2022 fell below budgeted expectations by $111,718 and expenditures were below
budget by $81,236. The fund had a negative net revenue of $30,640, which fell short of the budget by
$29,720.
Sales revenue totaled $7,298,303, down 0.5% from 2021. That comparison is somewhat difficult since
2021's sales were higher due to the pandemic. Comparing sales from 2022 to 2019 (pre -pandemic)
may be more useful, with a 14.6% increase over the 3-year period. That 14.6% increase averages to
4.9% for each of the three years 2020-2022. For the years 2006 through 2019, our annual sales
increased on average by 2.8%.
The gross margin of 24.4% was higher than the budgeted margin of 23.7%, and a drop from last year's
margin of 23.7%. Candice and her staff did a great job managing operations to increase the gross
margin to a level that beat the budget and last year's margin despite lower sales levels. Gross margin
looks only at sales revenue and cost of goods, while net profit margin looks at total profit in relation to
total expenses before transfers -out. The 2022 net profit margin is estimated at 8.4%, which is down
from 2021's margin of 9.0%. The net margin decrease is due mainly to an increase in labor costs and
credit card fees. The labor to sales ratio was 11.5%, up from 10.2% in 2021. The increase in labor is
attributed to wages increases for the part-time and seasonal staff that were not factored into the budget.
After transferring $550,000 to the general fund, the Liquor fund ended the year with a positive cash
balance of $379,629, down about $33,000 from last year. This cash reserve balance will provide the
Liquor fund with the necessary funds for future capital improvements.
The Services and Charges expense category was over budget by $26,233 due to a combination of
factors. An unbudgeted expenditure to paint the building's exterior cost $23,250. Snow removal costs
exceeded the budget by $8,250 as the contract came in much higher than expected.
REFUSE FUND
Total revenues for 2022 exceeded budgeted expectations by $58,254 while expenditures were under
budget by $883,121. The fund ended the year with negative net revenue of $319,807 as expenses
exceeded revenues. The large budgetary difference for expenditures is due to $837,500 of budgeted
Capital Expenditures that did not occur in the year since the budgeted Source Separated expansion
project was delayed for a second year due to the MPCA permitting process.
The expense for the refuse hauling contract with West Central totaled $588,000, or $1,500 over
budget. The hauler's fees are adjusted each April and October based on any increase in the CPI -
Midwest Region. The budget assumed a 2% increase for April and a 1.75% increase for October, as
we thought inflation may slow for that October adjustment. Instead, that October increase was at the
maximum 2% due to the ongoing inflationary issue.
The landfill disposal expense totaled $186,897. This is unfavorable when compared to the budget of
$175,000, with residential and source -separated disposal each being slightly over budget. The largest
budgetary impact, however, was the disposal of the hard goods that are picked up in the spring and fall.
The cost to dispose hard goods at the landfill increased by over 70%, with the landfill charging extra
for certain items such as mattresses.
A breakdown of the disposed tonnage and cost is as follows:
2022 Actual
2022 Budget
2021 Actual
Residential tons
2,402
2,386
2,409
Source Separate tons
225
250
224
Hard Goods tons
120
125
129
Total tons
2,747
2,761
2,762
Residential cost
$153,852
$152,000
$150,538
Source Separate cost
16,390
16,000
14,006
Hard Goods cost
16,654
7,000
10,472
Total cost
$186,897
$175,000
$175,015
Total Cost per Ton
$ 67.95
$ 63.38
$ 63.38
The Refuse fund ended the year with a cash balance of $1,805,686, which is down $142,099 from
2021. This is after the $55,000 annual transfer to the Tree Disease Mitigation fund. The fund is
healthy with no customer rate increases since 2008, but with a rate increase likely for 2024 due to
increasing costs. These reserves will decrease substantially when the Source Separated expansion
project actually occurs but should still be at a healthy level.
COMPOST FUND
Total revenues for 2022 exceeded expectations by $229,248 and expenditures were over budget by
$24,514. The fund ended the year with a negative net revenue of $(40,623), which was favorable by
$204,733 when compared to the budgeted negative net revenue of $(245,356).
Bagged sales revenue exceeded the budget by $183,820 but was about $70,716 lower than 2021. Bulk
sales exceeded the budget by $6,358. Expenditures exceeded the budget due to the higher Cost of
Sales, which was necessary to support the higher sales levels. Inflation increases to direct costs also
had a negative impact on cost of sales.
The gross margin of 30.4% is quite lower than the budgeted margin of 32.1%, and significantly lower
than the 2021 margin of 36.7% due to increasing costs.
The Compost fund ended the year with a cash balance of $2,267,558, which is down $160,774 from
2021. This is after the $120,000 annual transfer to the General fund. Inflationary increases to direct
input costs had a negative impact on our cash balance since we create a significant amount of bagged
inventory each year-end for the upcoming spring sales. This resulted a higher inventory cost on our
year-end books for a similar level of inventory as last year. Ultimately, this will translate into a higher
cost of sales in 2023, putting further downward pressure on gross margins.
WATER FUND
Total revenues for 2022 surpassed the budget by $441,279 while expenditures were $444,552 lower
than budget. The 2022 negative net revenue of $(858,058) is favorable by $885,831 when compared to
the budgeted negative net revenue of $(1,743,889). The favorable variance was caused by some major
capital expenditures not occurring in the year as planned, mainly the water meter replacement project
budgeted at $400,000 for 2022.
The positive revenue results were due to several factors, including Residential water consumption
which exceeded expectations by $167,562. Other areas that exceeded expectations include local sales
taxes ($161,765) and water connection charges ($22,765). Water consumption was lower than 2021
for Residential (-3.6%) and Commercial (-5.2%) while Industrial consumption was 5.8% higher. The
increase for Residential and Commercial can be attributed to a dry summer and the need for lawn
irrigation. The increase in Industrial consumption was due to MNSY using more City water during the
year than its well water.
Transfers -Out exceeded the budget by $208,836. We budget for the $70,000 transfer to the General
fund, but in reality, we also transfer funds to the annual construction fund to pay for the water
infrastructure installed during the roadway improvement projects. The contributions to the
construction fund are actually budgeted as capital expenditures. Capital Outlay was less than budget
by $588,166 due to delaying the Water Meter replacement project ($400,000) and the SCADA project
not being completed in the year.
The Water fund ended the year with a cash balance of $3,998,730, which is up $243,364 from 2021.
The increase is due to the deferred capital expenditures. Those capital projects will be occurring in
2023/2024, reducing the cash balance accordingly. Annual local sales tax is definitely helping to
maintain a healthy cash balance and keep user rates stable. The local tax is devoted to paying the debt
service, covering approximately 66% of the 2022 debt payments.
WASTEWATER FUND
Total revenues for 2022 surpassed the budget by $323,247 while expenditures were $2,486,637 higher
than budget. The 2022 negative net revenue of $(3,538,235) is unfavorable by $2,163,390 when
compared to the budgeted negative net revenue of $(1,374,845). The unfavorable expense and net
revenue, when compared to the budget, is simply due to the Headworks and SCADA projects being
budgeted in prior years but were delayed into 2022 and 2023.
The positive revenue results were due to local sales taxes being $138,724 higher than expected.
Wastewater revenue was higher than budget for Residential (2.3%) while Commercial and Industrial
were 3.2% and 22.3% lower than budget. Industrial surcharges for flow violations exceeded the
budget by 15.4%. Sewer connection charges fell $48,631 short of budgeted expectations.
The Wastewater fund ended the year with a cash balance of $7,005,393, which is down $2,533,878
from 2021. The cash decrease is attributed to the Headworks and SCADA capital projects. The fund
is healthy with no rate increases since 2011, and is in good position to complete major capital
improvements over the next few years. Annual local sales tax is definitely helping to maintain a
healthy cash balance and keep user rates stable. The local tax is devoted to paying the debt service,
covering approximately 64% of the 2022 debt payments.
STORM WATER FUND
Total revenues for 2022 ended higher than budget by $22,847 while expenditures were $93,972 lower
than budget. The 2022 negative net revenue of $(621,279) is favorable by $(116,819) when compared
to the budgeted negative net revenue of $(738,098).
Transfers -Out was $771,820 higher than budget due to the various roadway construction projects
during the year. We budget for roadway project costs in the Capital Outlay line item, but in reality, it
is reflected as a Transfer -out to the Construction Fund.
The Storm Water fund ended the year with an operating cash balance of $901,112, which is down
$188,480 from 2021. This fund will have challenges in the next several years as the level of capital
improvement needs are greater than current funds available. Higher annual rate increases may be
necessary, starting with the 2024 budget.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2022
2022
2021
2022 ACTUALS
2022
AVAILABLE
% BDGT
2021 YTD
2021
% BDGT
DECEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
General Fund
Taxes
37,373
5,600,340
5,617,556
17,216
99.7
5,408,925
5,442,779
99.4
Other Taxes
72,603
341,670
320,000
(21,670)
106.8
336,865
305,000
110.4
Licenses & Permits
(22,872)
493,365
443,600
(49,765)
111.2
564,539
380,300
148.4
Intergovernmental Revenue
12,447
1,795,728
1,744,821
(50,907)
102.9
1,745,433
1,716,788
101.7
Charges for Services
646,009
2,769,184
2,816,325
47,141
98.3
2,698,269
2,786,834
96.8
Miscellaneous Revenues
(33,051)
281,608
256,500
(25,108)
109.8
223,366
246,250
90.7
Transfers -In
843,000
2,710,192
2,710,191
(1)
100.0
2,723,192
2,723,191
100.0
Fines & Forfeitures
7,688
52,902
55,000
2,098
96.2
45,356
55,000
82.5
Capital Contributions
-
-
-
-
-
-
40,000
-
TOTAL REVENUES 1,563,197 14,044,989 13,963,993 (80,996) 100.6 13,745,945 13,696,142 100.4
Wages & Benefits
1,157,956
9,495,486
9,443,650
(51,836)
100.5
9,121,528
9,240,778
98.7
Supplies
90,719
881,001
934,515
53,514
94.3
790,048
882,622
89.5
Services & Charges
307,443
2,756,266
2,756,429
163
100.0
2,581,030
2,760,282
93.5
Miscellaneous Expenses
65,009
716,448
714,086
(2,362)
100.3
870,386
684,310
127.2
Transfers -Out
500,000
610,313
110,313
(500,000)
553.3
134,398
108,150
124.3
Capital Outlay
9,771
19,375
5,000
(14,375)
387.5
71,798
20,000
359.0
TOTAL EXPENDITURES
2,130,897
14,478,889
13,963,993
(514,896)
103.7
13,569,188
13,696,142
99.1
NET REVENUE
(567,700)
(433,900)
-
433,900
176,757
-
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2022
2022ACTUALS
DECEMBER YTD
General Fund Expense by Department
2022 2021
2022 AVAILABLE % BDGT 2021 YTD 2021 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Mayor & City Council
5,623
40,779
50,077
9,298
81.4
46,092
50,099
92.0
City Administrator
58,442
524,508
482,617
(41,891)
108.7
480,737
491,611
97.8
Elections
1,151
20,365
18,700
(1,665)
108.9
62
-
-
Finance Department
46,353
392,773
404,170
11,397
97.2
374,224
382,169
97.9
Motor Vehicle
44,463
303,314
296,160
(7,154)
102.4
276,808
251,241
110.2
Assessing
-
61,478
61,205
(273)
100.4
61,205
61,152
100.1
Legal
37,148
310,728
328,734
18,006
94.5
303,492
321,917
94.3
Planning
20,563
163,672
170,514
6,842
96.0
160,991
164,302
98.0
Information Services
91,738
596,814
598,135
1,321
99.8
559,911
587,903
95.2
City Hall Building
23,556
185,449
193,849
8,400
95.7
206,305
190,079
108.5
Police Department
519,577
3,669,807
3,497,529
(172,278)
104.9
3,865,658
3,607,758
107.1
Hospital Security
47,527
332,204
361,679
29,475
91.9
319,291
328,598
97.2
Emergency Management
271
11,118
16,980
5,862
65.5
14,319
17,280
82.9
Safety Committee
-
9,840
11,370
1,530
86.5
11,099
11,210
99.0
Fire Department
38,887
405,815
411,094
5,279
98.7
397,461
369,510
107.6
Protective Inspections
41,543
327,477
334,179
6,702
98.0
300,077
326,560
91.9
Engineering
30,194
439,355
441,310
1,955
99.6
454,423
465,890
97.5
Streets & Alleys
196,859
1,611,798
1,630,466
18,668
98.9
1,508,970
1,588,741
95.0
Park/Recreation Administration
27,543
265,459
249,716
(15,743)
106.3
287,766
316,616
90.9
Recreation
21,159
210,252
278,533
68,281
75.5
243,842
260,435
93.6
Senior Citizen Center
9,766
89,265
96,796
7,531
92.2
59,809
93,715
63.8
Civic Arena
580,714
881,755
411,332
(470,423)
214.4
320,537
373,185
85.9
Park Department
127,989
1,070,858
1,072,754
1,896
99.8
955,498
994,819
96.0
Recreation Building
30,470
238,986
265,600
26,614
90.0
200,939
248,129
81.0
Events Center
24,620
255,301
261,357
6,056
97.7
248,101
275,259
90.1
Evergreen Building
4,123
33,990
31,375
(2,615)
108.3
29,782
30,725
96.9
Library
6,211
226,163
230,492
4,329
98.1
214,581
222,820
96.3
Waterpark
3,005
469,293
396,659
(72,634)
118.3
359,904
355,833
101.1
Cemetery
14,006
143,883
145,838
1,955
98.7
137,690
138,320
99.5
Airport
14,030
120,545
145,123
24,578
83.1
133,260
131,541
101.3
Unallocated General Expense
63,365
1,065,846
1,069,650
3,804
99.6
1,036,356
1,038,725
99.8
TOTAL EXPENDITURES
2,130,897
14,478,889
13,963,993
514,896
103.7
13,569,188
13,696,142
99.1
Liquor Fund
Sales
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
TOTAL EXPENDITURES
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2022
2022ACTUALS
DECEMBER YTD
2022 2021
2022 AVAILABLE % BDGT 2021 YTD 2021 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
822,986
7,298,303
7,424,000
125,697
98.3
7,334,887
6,809,000
107.7
12,072
16,980
3,000
(13,980)
566.0
9,160
2,500
366.4
835,058
7,315,282
7,427,000
111,718
98.5
7,344,048
6,811,500
107.8
613,030
5,516,884
5,666,000
149,116
97.4
5,623,422
5,159,602
109.0
118,931
840,810
812,108
(28,702)
103.5
748,263
757,179
98.8
3,066
23,069
21,100
(1,969)
109.3
28,090
22,600
124.3
40,011
311,783
285,550
(26,233)
109.2
278,600
259,365
107.4
147
6,073
6,700
627
90.6
5,879
6,700
87.7
550,000
550,000
550,000
-
100.0
550,000
550,000
100.0
(15,825)
26,604
15,000
(11,604)
177.4
8,011
15,000
53.4
70,700
70,700
70,700
-
100.0
76,737
77,000
99.7
1,380,061
7,345,922
7,427,158
81,236
98.9
7,319,001
6,847,446
106.9
(545,002) (30,640) (158) 30,482 25,047 (35,946)
Year to Date Sales December Sales
Comments
2022
2021
Change
Liquor Sales Revenue: Liquor
2,692,467
2,632,530
2.3%
Beer
3,421,423
3,459,348
-1.1%
Wine
999,725
1,063,103
-6.0%
Other
184,688
179,906
2.7%
Total Sales
7,298,303
7,334,887
-0.5%
Gross Profit
$1,781,419
$1,711,466
Gross Margin on Sales
24.4%
23.3%
Customer Count
239,912
245,903
-2.4%
Average Sale per Customer
$30.42
$29.83
2.0%
Labor to Sales Ratio
11.5%
10.2%
Net Profit Margin before Transfers
8.4%
9.0%
2022
2021
Change
341,163
316,022
8.0%
306,018
294,331
4.0%
155,297
160,778
-3.4%
20,508
16,969
20.9%
822,986
788,100
4.4%
$209,956
$193,143
25.5%
24.5%
23,083 23,104 -0.1%
$35.65 $34.11 4.5%
14.5% 13.1%
Water Fund
Sales
Sales - Other
Local Sales Tax
Charges for Services
Miscellaneous Revenues
Capital Contributions
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2022
2022ACTUALS
DECEMBER YTD
2022 2021
2022 AVAILABLE % BDGT 2021 YTD 2021 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
123,158
1,887,129
1,715,000
(172,129)
110.0
1,940,218
1,715,000
113.1
49,722
601,292
549,950
(51,342)
109.3
606,448
549,950
110.3
190,050
973,765
812,000
(161,765)
119.9
875,964
737,000
118.9
10,140
81,527
71,685
(9,842)
113.7
69,968
65,700
106.5
30,297
88,201
42,000
(46,201)
210.0
45,979
47,000
97.8
-
-
-
-
57,153
-
-
403,367
3,631,914
3,190,635
(441,279)
113.8
3,595,731
3,114,650
115.4
67,409
561,006
579,241
18,235
96.9
530,459
546,882
97.0
11,440
199,914
168,150
(31,764)
118.9
154,362
140,150
110.1
56,169
454,946
507,750
52,804
89.6
511,319
500,950
102.1
30
1,101
13,500
12,400
8.2
11,388
15,000
75.9
278,836
278,836
70,000
(208,836)
398.3
119,092
70,000
170.1
45,361
410,284
998,450
588,166
41.1
177,953
865,219
20.6
1,132,000
1,132,000
1,132,000
-
100.0
1,139,426
1,160,000
98.2
50,858
1,451,885
1,465,433
13,548
99.1
1,452,131
1,465,215
99.1
TOTAL EXPENDITURES 1,642,103 4,489,972 4,934,524 444,552 91.0 4,096,130 4,763,416 86.0
NET of REVENUES & EXPENDITURES (1,238,736) (858,058) (1,743,889) (885,831) (500,399) (1,648,766)
Year to Date Water Sales
Comments
2022
2021
Change
Water Sales Revenue: Residential
1,267,562
1,314,395
-3.6°/u
Commercial
366,485
386,699
-5.2%
Industrial
253,082
239,124
5.8%
Water Sales
1,887,129
1,940,218
-2.7%
Base Charge
445,842
439,784
1.4%
Water Connection Charge
72,765
98,053
-25.8%
Other
82,685
68,611
20.5%
Other Sales
601,292
606,448
-0.9%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2022
2022
2021
2022 ACTUALS
2022
AVAILABLE
% BDGT
2021 YTD
2021
% BDGT
DECEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Wastewater Fund
Sales
218,595
2,869,981
2,755,000
(114,981)
104.2
2,740,312
2,782,000
98.5
Sales - Other
36,616
492,140
559,300
67,160
88.0
517,043
568,150
91.0
Local Sales Tax
190,050
973,765
812,000
(161,765)
119.9
875,964
737,000
118.9
Licenses & Permits
-
6,000
6,500
500
92.3
6,000
6,500
92.3
Charges for Services
-
11,190
7,500
(3,690)
149.2
4,700
7,500
62.7
Miscellaneous Revenues
97,503
200,470
90,000
(110,470)
222.7
84,444
97,500
86.6
Capital Contributions
-
-
-
-
41,913
-
-
TOTAL REVENUES
542,763
4,553,547
4,230,300
(323,247)
107.6
4,270,376
4,198,650
101.7
Wages & Benefits
94,770
772,111
776,934
4,823
99.4
762,961
752,715
101.4
Supplies
24,535
259,105
246,500
(12,605)
105.1
204,244
225,000
90.8
Services & Charges
80,506
619,298
769,000
149,702
80.5
787,143
762,200
103.3
Miscellaneous Expenses
2,302
26,863
40,000
13,137
67.2
26,714
40,000
66.8
Transfers -Out
148,893
148,893
80,000
(68,893)
186.1
170,686
80,000
213.4
Capital Outlay
299,744
3,563,663
984,400
(2,579,263)
362.0
2,680,087
2,358,219
113.6
Depreciation Expense
1,182,000
1,182,000
1,182,000
-
100.0
1,108,375
1,125,000
98.5
Debt Service
92,073
1,519,849
1,526,311
6,462
99.6
1,478,016
1,389,965
106.3
TOTAL EXPENDITURES
1,924,823
8,091,782
5,605,145
(2,486,637)
144.4
7,218,226
6,733,099
107.2
NET of REVENUES & EXPENDITURES
(1,382,060)
(3,538,235)
(1,374,845)
2,163,390
(2,947,851)
(2,534,449)
Year to
Date Sewer Sales
Comments
2022
2021
Change
Wastewater Sales Revenue:
Residential
1,607,441
1,615,044
-0.53T.
Commercial
414,351
420,629
-1.5%
Industrial - Flow
459,156
396,616
15.8%
Industrial - Violation Surcharges
389,032
308,023
26.3%
Sewer Sales
2,869,981
2,740,312
4.7%
Base Charge
384,630
379,937
1.2%
Sewer Connection
Charge
88,110
128,869
-31.6%
Other
19,399
8,236
135.5%
Other Sales
492,140
517,043
-4.8%
Capital Outlay The large expenditure for 2022 includes the headworks and SCADA projects. The majority of the headworks costs are being
funded by the $4M in bonds that we issued in 2021.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2022
2022
2021
2022 ACTUALS
2022
AVAILABLE
% BDGT
2021 YTD
2021
% BDGT
DECEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
Sales
108,690
1,284,920
1,267,000
(17,920)
101.4
1,263,623
1,220,000
103.6
Sales - Other
3,906
44,875
44,800
(75)
100.2
39,196
49,600
79.0
Intergovernmental Revenue
13,268
39,686
12,500
(27,186)
317.5
12,888
12,500
103.1
Miscellaneous Revenues
4,415
28,074
15,000
(13,074)
187.2
4,262
20,000
21.3
TOTAL REVENUES
130,279
1,397,554
1,339,300
(58,254)
104.3
1,319,969
1,302,100
101.4
Wages & Benefits
26,281
217,282
259,732
42,450
83.7
198,598
225,933
87.9
Supplies
2,566
49,511
59,900
10,389
82.7
31,950
64,400
49.6
Services & Charges
131,244
887,223
848,350
(38,873)
104.6
830,143
817,220
101.6
Miscellaneous Expenses
-
253
1,000
747
25.3
331
1,000
33.1
Transfers -Out
55,000
55,000
55,000
-
100.0
55,000
55,000
100.0
Capital Outlay
-
339,093
1,207,500
868,407
28.1
66,771
865,500
7.7
Depreciation Expense
169,000
169,000
169,000
-
100.0
134,067
162,000
82.8
TOTAL EXPENDITURES
384,092
1,717,361
2,600,482
883,121
66.0
1,316,859
2,191,053
60.1
NET of REVENUES & EXPENDITURES
(253,812)
(319,807)
(1,261,182)
(941,375)
3,110
(888,953)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2022
Commst Fund
Sales
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Inventory Cost Adjustment
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2022ACTUALS
DECEMBER YTD
2022 2021
2022 AVAILABLE % BDGT 2021 YTD 2021 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
42,812 2,896,178 2,706,000 (190,178) 107.0 2,791,862 2,289,000 122.0
75,548 112,477 87,000 (25,477) 129.3 72,000 70,000 102.9
7,584 45,593 32,000 (13,593) 142.5 (1,906) 32,000 (6.0)
125,944 3,054,248 2,825,000 (229,248) 108.1 2,861,956 2,391,000 119.7
42,901
2,016,464
1,837,000
(179,464)
109.8
1,766,548
1,582,500
111.6
(46,829)
(745,243)
(712,500)
32,743
104.6
(642,763)
(674,000)
95.4
95,196
765,428
808,198
42,770
94.7
747,417
798,104
93.6
794
146,582
129,000
(17,582)
113.6
143,296
123,500
116.0
58,945
308,221
304,850
(3,371)
101.1
300,649
259,000
116.1
1,264
12,605
11,000
(1,605)
114.6
21,302
11,000
193.7
120,000
120,000
120,000
-
100.0
110,000
110,000
100.0
18,028
120,312
221,000
100,688
54.4
337,616
376,500
89.7
278,000
278,000
278,000
-
100.0
279,651
282,500
99.0
4,162
72,500
73,808
1,308
98.2
159,392
161,642
98.6
572,461
3,094,870
3,070,356
(24,514)
100.8
3,223,108
3,030,746
106.3
(446,517)
(40,623)
(245,356)
(204,733)
(361,153)
(639,746)
Year to Date Sales
Comments
2022
2021
Change
Compost Sales
Bagged
2,186,853
2,321,222
-5.8%
Bulk
361,858
186,825
93.7%
Other (Freight)
347,467
283,815
22.4%
Total Sales
2,896,178
2,791,862
3.7%
Gross Profit
879,714
1,025,314
Gross Margin
30.4%
36.7%
Bagged Sales Our gross margin is slipping from last year due to higher input costs and the inability to raise sales prices in a competitive sales
market.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2022
2022
2021
2022 ACTUALS
2022
AVAILABLE
% BDGT
2021 YTD
2021
% BDGT
DECEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Storm Water Utility
Sales
86,366
1,033,122
1,033,000
(122)
100.0
1,004,487
1,000,000
100.4
Sales - Other
447
5,646
3,500
(2,146)
161.3
1,658
3,500
47.4
Licenses & Permits
500
8,515
4,800
(3,715)
177.4
4,940
4,800
102.9
Miscellaneous Revenues
8,052
31,214
14,350
(16,864)
217.5
15,622
15,350
101.8
TOTAL REVENUES
95,365
1,078,497
1,055,650
(22,847)
102.2
1,096,732
1,023,650
107.1
Wages & Benefits
32,100
295,877
290,084
(5,793)
102.0
276,064
276,724
99.8
Supplies
12,788
45,563
51,325
5,762
88.8
31,494
35,425
88.9
Services & Charges
6,859
103,092
212,150
109,058
48.6
112,212
196,350
57.1
Miscellaneous Expenses
190
9,560
18,000
8,440
53.1
13,024
18,000
72.4
Transfers -Out
771,820
771,820
-
(771,820)
-
158,600
-
-
CapitalOutlay
-
-
746,600
746,600
-
205,197
739,000
27.8
Depreciation Expense
254,000
254,000
254,000
-
100.0
229,362
240,000
95.6
Debt Service
55,163
219,864
221,589
1,725
93.5
224,064
225,789
70.2
TOTAL EXPENDITURES
1,132,920
1,699,776
1,793,748
93,972
94.8
1,250,016
1,731,288
72.2
NET of REVENUES & EXPENDITURES
(1,037,555)
(621,279)
(738,098)
(116,819)
(153,284)
(707,638)
Local Option Sales Tax and Excise Tax
Year
State Administered Local Sales Tax
Gross Net
Sales Tax State Fees Receipts
Vehicle
Excise Tax
Total
Received
2012
1,303,707
(30,296)
1,273,411
27,500
1,300,911
2013
1,348,688
(22,660)
1,326,028
28,640
1,354,668
2014
1,311,213
(22,015)
1,289,198
34,100
1,323,298
2015
1,213,641
(21,733)
1,191,908
32,940
1,224,848
2016
1,261,682
(20,996)
1,240,686
30,128
1,270,814
2017
1,299,327
(20,186)
1,279,141
29,458
1,308,599
2018
1,481,090
(23,621)
1,457,469
24,598
1,482,067
2019
1,536,586
(23,622)
1,512,964
24,722
1,537,686
2020
1,572,435
(24,275)
1,548,160
23,818
1,571,978
2021
1,754,866
(24,903)
1,729,963
21,964
1,751,927
2022
1,951,958
(24,519)
1,927,439
20,094
1,947,533
Totals
16,035,193
(258,826)
15,776,367
297,962
16,074,329
Water Fund
% of Debt
Annual
Local Sales
Funded by
Debt Service
Tax Receipts
Local Tax
2012
1,210,884
546,383
45%
2013
1,251,870
568,961
45%
2014
1,229,016
661,476
54%
2015
1,311,514
612,424
47%
2016
1,407,710
635,407
45%
2017
1,480,405
654,300
44%
2018
1,485,176
741,034
50%
2019
1,485,073
768,843
52%
2020
1,485,505
785,989
53%
2021
1,464,765
875,964
60%
2022
1,464,983
973,767
66%
Totals 15,276,901 7,824,546 51%
Allocation of Local Sales Tax
Water Sewer %
Fund Fund Allocation
546,383
754,528
42% / 58%
568,961
785,707
42% / 58%
661,476
661,822
50%/50%
612,424
612,424
50%/50%
635,407
635,407
50%/50%
654,300
654,300
50%/50%
741,034
741,034
50%/50%
768,843
768,843
50%/50%
785,989
785,989
50%/50%
875,964
875,964
50%/50%
973,767
973,767
50%/50%
7,824,546 8,249,783 47% / 53%
Sewer Fund
% of Debt
Annual
Local Sales
Funded by
Debt Service
Tax Receipts
Local Tax
1,516,212
754,528
50%
1,558,722
785,707
50%
1,531,727
661,822
43%
1,514,931
612,424
40%
1,510,315
635,407
42%
1,402,110
654,300
47%
1,400,162
741,034
53%
1,403,226
768,843
55%
1,401,870
785,989
56%
1,389,515
875,964
63%
1,525,861
973,767
64%
16,154,651 8,249,783 51%
Notes: The State of Minnesota administers the Local Option Sales Tax, collecting the tax along with the State sales tax.
The State Fees average 1.8% of the gross local sales tax collected.
The City of Hutchinson administers the Vehicle Excise Tax, which is $20 per vehicle sold, applicable to retail dealers in the city.
The allocation percentages between the Water and Sewer funds is determined annually based on the total outstanding debt.
�'�
14 HUTCHINSON CITY COUNCIL
Request for Board Action
February 2023 Financial and Investment Reports
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 3/28/2023
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are the February Financial Reports for the general fund and
enterprise funds. Also attached is the February Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Govern,
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
General Fund
Taxes
Other Taxes
Licenses & Permits
Intergovernmental Revenue
Charges for Services
Miscellaneous Revenues
Transfers -In
Fines & Forfeitures
Capital Contributions
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
TOTAL EXPENDITURES
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2023
2023 ACTUALS
FEBRUARY YTD
2023
BUDGET
AVAILABLE
BALANCE
2023
% BDGT
USED
2022 YTD
ACTUAL
2022
BUDGET
2022
% BDGT
USED
-
-
5,846,751
5,846,751
-
-
5,617,556
-
6,937
12,701
330,000
317,299
3.8
5,198
320,000
1.6
11,104
54,255
442,100
387,845
12.3
121,581
443,600
27.4
15,193
23,855
1,793,941
1,770,086
1.3
15,178
1,744,821
0.9
158,399
324,283
2,872,308
2,548,025
11.3
333,785
2,816,325
11.9
44,867
86,990
289,800
202,810
30.0
46,004
256,500
17.9
-
476,134
2,724,536
2,248,402
17.5
466,798
2,710,191
17.2
6,163
6,163
55,000
48,837
11.2
3,971
55,000
7.2
242,663
984,380
14,354,436
13,370,056
6.9
992,515
13,963,993
7.1
665,795
1,212,897
9,672,602
8,459,705
12.5
1,236,775
9,443,650
13.1
63,958
125,107
986,823
861,716
12.7
80,703
934,515
8.6
166,146
359,132
2,827,889
2,468,757
12.7
279,024
2,756,429
10.1
43,425
60,295
748,500
688,205
8.1
23,324
714,086
3.3
-
-
113,622
113,622
-
-
110,313
-
40,962
40,962
5,000
(35,962)
819.2
44
5,000
0.9
980,285
1,798,393
14,354,436
12,556,043
12.5
1,619,870
13,963,993
11.6
(737,622)
(814,012)
-
814,012
(627,354)
-
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2023
2023 ACTUALS
FEBRUARY YTD
General Fund Expense by Department
2023 2022
2023 AVAILABLE % BDGT 2022 YTD 2022 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Mayor & City Council
3,184
5,311
50,087
44,776
10.6
4,994
50,077
10.0
City Administrator
35,789
65,252
486,246
420,994
13.4
65,507
482,617
13.6
Elections
-
-
-
-
-
229
18,700
1.2
Finance Department
24,660
46,701
406,320
359,619
11.5
46,968
404,170
11.6
Motor Vehicle
24,414
43,345
299,947
256,602
14.5
39,711
296,160
13.4
Assessing
-
-
61,478
61,478
-
-
61,205
-
Legal
24,427
41,171
325,697
284,526
12.6
40,167
328,734
12.2
Planning
12,859
22,953
170,925
147,972
13.4
21,949
170,514
12.9
Information Services
53,331
92,416
584,601
492,185
15.8
86,122
598,135
14.4
City Hall Building
14,309
23,940
201,625
177,685
11.9
24,505
193,849
12.6
Police Department
299,186
580,172
3,711,079
3,130,907
15.6
488,291
3,497,529
14.0
Hospital Security
26,858
50,082
373,964
323,882
13.4
44,969
361,679
12.4
Emergency Management
117
2,052
16,980
14,928
12.1
156
16,980
0.9
Safety Committee
1,319
11,720
12,000
280
97.7
9,780
11,370
86.0
Fire Department
17,307
36,346
410,444
374,098
8.9
37,005
411,094
9.0
Protective Inspections
25,684
46,506
359,241
312,736
12.9
42,786
334,179
12.8
Engineering
36,945
61,926
505,473
443,547
12.3
61,091
441,310
13.8
Streets & Alleys
99,526
176,968
1,677,692
1,500,724
10.5
135,932
1,630,466
8.3
Park/Recreation Administration
19,080
37,046
263,811
226,765
14.0
31,153
249,716
12.5
Recreation
10,904
20,171
232,197
212,026
8.7
19,024
278,533
6.8
Senior Citizen Center
5,575
9,192
84,861
75,669
10.8
13,728
96,796
14.2
Civic Arena
35,834
58,283
407,734
349,451
14.3
53,702
411,332
13.1
Park Department
85,746
145,239
1,145,736
1,000,497
12.7
115,272
1,072,754
10.7
Recreation Building
22,908
37,353
281,230
243,877
13.3
32,116
265,600
12.1
Events Center
13,735
21,862
171,156
149,294
12.8
37,085
261,357
14.2
Evergreen Building
2,719
4,169
34,880
30,711
12.0
4,575
31,375
14.6
Library
3,645
6,476
244,216
237,740
2.7
6,744
230,492
2.9
Waterpark
1,473
3,377
457,647
454,270
0.7
7,018
396,659
1.8
Cemetery
9,222
19,228
151,085
131,857
12.7
18,116
145,838
12.4
Airport
28,533
32,210
143,905
111,695
22.4
26,763
145,123
18.4
Unallocated General Expense
40,996
96,925
1,082,179
985,254
9.0
104,414
1,069,650
9.8
TOTAL EXPENDITURES
980,285
1,798,393
14,354,436
12,556,043
12.5
1,619,870
13,963,993
11.6
Liquor Fund
Sales
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
TOTAL EXPENDITURES
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2023
2023 ACTUALS
FEBRUARY YTD
2023 2022
2023 AVAILABLE % BDGT 2022 YTD 2022 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
491,101 968,162 7,281,000 6,312,838 13.3 924,579 7,424,000 12.5
65 154 10,500 10,346 1.5 634 3,000 21.1
491,166
968,316
7,291,500
6,323,184
13.3
925,213
7,427,000
12.5
375,169
742,571
5,504,000
4,761,429
13.5
700,617
5,666,000
12.4
74,750
129,542
904,864
775,322
14.3
108,685
812,108
13.4
2,512
3,266
25,500
22,235
12.8
2,756
21,100
13.1
22,151
44,926
298,750
253,824
15.0
42,086
285,550
14.7
-
65
6,700
6,635
1.0
-
6,700
-
-
550,000
550,000
-
550,000
15,000
15,000
15,000
-
-
61,000
61,000
-
-
70,700
-
474,582
920,370
7,365,814
6,445,444
12.5
854,144
7,427,158
11.5
16,585 47,946 (74,314) (122,260) 71,069 (158)
Year to Date Sales February Sales
Comments
2023
2022
Change
2023
2022
Change
Liquor Sales Revenue: Liquor
383,777
362,960
5.7%
194,161
182,342
6.5%
Beer
423,801
408,150
3.8%
212,684
207,590
2.5%
Wine
136,233
133,430
2.1%
71,689
68,325
4.9%
Other
24,351
20,039
21.5%
12,567
10,113
24.3%
Total Sales
968,162
924,579
4.751.
491,101
468,370
4.9%
Gross Profit
$225,592
$223,961
$115,932
$87,956
Gross Margin on Sales
23.3%
24.2%
23.6%
18.8%
Customer Count
32,623
32,580
0.1%
16,289
16,282
0.0%
Average Sale per Customer
$29.68
$28.38
4.6%
$30.15
$28.77
4.8%
Labor to Sales Ratio
13.4%
11.8%
1.6%
15.2%
12.9%
2.4%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2023
2023
2022
2023 ACTUALS
2023
AVAILABLE
% BDGT
2022 YTD
2022
% BDGT
FEBRUARY
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Water Fund
Sales
104,167
231,409
1,840,000
1,608,591
12.6
259,622
1,715,000
15.1
Sales - Other
73,000
122,084
614,000
491,916
19.9
99,644
549,950
18.1
Local Sales Tax
90,095
90,095
1,012,000
921,905
8.9
69,150
812,000
8.5
Charges for Services
3,373
39,788
71,685
31,897
55.5
38,681
71,685
54.0
Miscellaneous Revenues
13,902
27,249
44,500
17,251
61.2
10,714
42,000
25.5
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
284,537
510,626
3,582,185
3,071,559
14.3
477,811
3,190,635
15.0
Wages & Benefits
43,071
76,668
579,848
503,180
13.2
76,481
579,241
13.2
Supplies
14,691
34,500
185,800
151,300
18.6
18,575
168,150
11.0
Services & Charges
25,648
59,996
561,885
501,889
10.7
49,703
507,750
9.8
Miscellaneous Expenses
158
8,560
13,500
4,940
63.4
-
13,500
-
Transfers -Out
-
-
70,000
70,000
-
70,000
Capital Outlay
34,547
34,547
902,876
868,329
3.8
998,450
Depreciation Expense
-
-
1,090,000
1,090,000
-
-
1,132,000
-
Debt Service
40,812
114,254
1,371,173
1,256,920
8.3
208,342
1,465,433
14.2
TOTAL EXPENDITURES 158,926 328,525 4,775,082 4,446,557 6.9 353,101 4,934,524 7.2
NET of REVENUES & EXPENDITURES 125,611 182,102 (1,192,897) (1,374,999) 124,710 (1,743,889)
Year to Date Water Sales
Comments
2023
2022
Change
Water Sales Revenue: Residential
157,575
178,781
-11.9°/u
Commercial
39,168
49,662
-21.1%
Industrial
34,666
31,180
11.2%
Water Sales
231,409
259,622
-10.9%
Base Charge
105,773
73,535
43.8%
Water Connection Charge
-
5,250
0.0%
Other
16,311
20,859
-21.8%
Other Sales
122,084
99,644
22.5%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2023
2023
2022
2023 ACTUALS
2023
AVAILABLE
% BDGT
2022 YTD
2022
% BDGT
FEBRUARY
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Wastewater Fund
Sales
234,709
485,919
2,750,000
2,264,081
17.7
521,926
2,755,000
18.9
Sales - Other
76,311
110,553
549,000
438,447
20.1
73,664
559,300
13.2
Local Sales Tax
72,385
72,385
810,000
737,615
8.9
69,150
812,000
8.5
Licenses & Permits
-
5,800
6,000
200
96.7
6,000
6,500
92.3
Charges for Services
-
-
7,500
7,500
-
640
7,500
8.5
Miscellaneous Revenues
21,787
42,958
93,500
50,542
45.9
25,725
90,000
28.6
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
405,192
717,615
4,216,000
3,498,385
17.0
697,105
4,230,300
16.5
Wages & Benefits
59,596
105,750
813,235
707,485
13.0
103,373
776,934
13.3
Supplies
23,170
29,921
279,200
249,279
10.7
36,385
246,500
14.8
Services & Charges
58,969
78,068
855,920
777,852
9.1
75,647
769,000
9.8
Miscellaneous Expenses
3,800
4,085
36,000
31,915
11.3
405
40,000
1.0
Transfers -Out
-
-
80,000
80,000
-
-
80,000
-
Capital Outlay
135,082
237,968
1,638,085
1,400,117
14.5
1,022,644
984,400
103.9
Depreciation Expense
-
-
1,136,000
1,136,000
-
-
1,182,000
-
Debt Service
38,485
492,262
1,557,895
1,065,633
31.6
396,346
1,526,311
26.0
TOTAL EXPENDITURES
319,102
948,053
6,396,335
5,448,282
14.8
1,634,799
5,605,145
29.2
NET of REVENUES & EXPENDITURES
86,090
(230,438)
(2,180,335)
(1,949,897)
(937,695)
(1,374,845)
Year to Date Sewer Sales
Comments
2023
2022
Change
Wastewater Sales Revenue: Residential
261,475
264,616
-1.2°/u
Commercial
69,997
67,645
3.5%
Industrial - Flow
68,537
77,792
-11.9%
Industrial - Violation Surcharges
80,840
111,873
-27.7%
Sewer Sales
480,849
521,926
-7.9%
Base Charge
107,086
63,529
68.6%
Sewer Connection Charge
-
6,900
0.0%
Other
3,467
3,235
7.2%
Other Sales
110,553
73,664
50.1%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2023
2023
2022
2023 ACTUALS
2023
AVAILABLE
% BDGT
2022 YTD
2022
% BDGT
FEBRUARY
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
Sales
106,853
214,096
1,285,000
1,070,904
16.7
211,015
1,267,000
16.7
Sales - Other
3,610
7,334
45,000
37,666
16.3
7,203
44,800
16.1
Intergovernmental Revenue
1,700
1,800
12,500
10,700
14.4
-
12,500
-
Miscellaneous Revenues
5,986
12,031
15,000
2,969
80.2
5,252
15,000
35.0
TOTAL REVENUES
118,149
235,261
1,357,500
1,122,239
17.3
223,470
1,339,300
16.7
Wages & Benefits
14,619
27,097
343,101
316,004
7.9
23,542
259,732
9.1
Supplies
2,825
9,752
62,850
53,098
15.5
9,003
59,900
15.0
Services & Charges
74,322
92,293
897,590
805,297
10.3
80,082
848,350
9.4
Miscellaneous Expenses
-
-
750
750
-
-
1,000
-
Transfers -Out
-
-
55,000
55,000
-
-
55,000
-
CapitalOutlay
5,037
5,037
1,018,482
1,013,445
0.5
16,628
1,207,500
1.4
Depreciation Expense
-
-
172,000
172,000
-
-
169,000
-
TOTAL EXPENDITURES
96,802
134,179
2,549,773
2,415,594
5.3
129,254
2,600,482
5.0
NET of REVENUES & EXPENDITURES
21,347
101,082
(1,192,273)
(1,293,355)
94,215
(1,261,182)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2023
Comaost Fund
Sales
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Inventory Cost Adjustment
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2023 ACTUALS
FEBRUARY YTD
2023 2022
2023 AVAILABLE % BDGT 2022 YTD 2022 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
272,582 388,921 2,939,400
2,550,479 13.2
369,398
2,706,OOD
13.7
- - 97,000
97,000 -
20
87,000
0.0
6,560 13,631 32,000
18,369 42.6
5,657
32,000
17.7
279,142 402,551 3,068,400
2,665,849 13.1
375,075
2,825,000
13.3
182,604
268,958
2,158,000
1,889,042
12.5
229,331
1,837,000
12.5
(29,455)
(50,068)
(657,750)
(607,682)
7.6
(62,064)
(712,500)
8.7
58,992
108,605
838,147
729,542
13.0
106,379
808,198
13.2
11,127
17,966
162,500
144,534
11.1
8,929
129,000
6.9
25,811
31,881
304,980
273,099
10.5
39,582
304,850
13.0
-
1,640
11,000
9,360
14.9
1,896
11,000
17.2
-
-
120,000
120,000
-
-
120,000
-
4,537
4,537
349,652
345,115
1.3
5,085
221,000
2.3
-
-
290,000
290,000
-
-
278,000
-
-
(4,162)
73,808
77,970
(5.6)
(5,470)
73,808
(7.4)
253,617
379,358
3,650,337
3,270,979
10.4
323,669
3,070,356
10.5
25,526
23,194
(581,937)
(605,131)
51,406
(245,356)
Year to Date Sales
Comments
2023
2022
Change
Compost Sales
Bagged
388,084
361,932
7.2%
Bulk
307
6,027
-94.9%
Other (Freight)
529
1,439
-63.2%
Total Sales
388,921
369,398
5.3%
Gross Profit
119,963
140,066
Gross Margin
30.8%
37.9%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2023
2023
2022
2023 ACTUALS
2023
AVAILABLE
% BDGT
2022 YTD
2022
% BDGT
FEBRUARY
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Storm Water Utility
Sales
88,766
175,171
1,065,000
889,829
16.4
167,389
1,033,000
16.2
Sales - Other
398
788
3,500
2,712
22.5
922
3,500
26.3
Licenses & Permits
-
100
5,500
5,400
1.8
500
4,800
10.4
Miscellaneous Revenues
3,358
6,306
15,300
8,994
41.2
2,591
14,350
18.1
TOTAL REVENUES
92,522
182,365
1,089,300
906,935
16.7
171,401
1,055,650
16.2
Wages & Benefits
21,894
38,333
308,906
270,573
12.4
37,971
290,084
13.1
Supplies
24
24
53,625
53,602
0.0
3,001
51,325
5.8
Services & Charges
5,851
7,127
208,535
201,408
3.4
3,282
212,150
1.5
Miscellaneous Expenses
-
185
10,000
9,815
1.9
780
18,000
4.3
Transfers -Out
-
-
-
-
-
-
-
CapitalOutlay
247,293
247,293
746,600
Depreciation Expense
-
275,000
275,000
-
-
254,000
-
Debt Service
-
148,411
221,589
73,178
93.5
143,761
221,589
70.2
TOTAL EXPENDITURES
27,768
194,079
1,324,948
1,130,869
14.6
188,795
1,793,748
10.5
NET of REVENUES & EXPENDITURES
64,754
(11,713)
(235,648)
(223,935)
(17,394)
(738,098)
Oppenheimer & Co. Inc.
85 Broad Street STATEMENT OF
(WO)PPENHEIMEI� New York, 00 10004
Trans ctsBu in ACCOUNT M,�71r1.
Transacts Business on All Principal Exchanges
Assets maturing during the next 60 days appear at the end of this statement.
Special Message
This statement has been provided to you through electronic delivery.
Thank you for helping us 'Go Green'!
Oppenheimer is acting in a Brokerage capacity for this account.
Portfolio Summary
This
Previous
Estimated
Period
Period
Annual Income
02/28/23
01/31/23
Advantage Bank Deposits'
$988.42
$0.00
$2.47
Mutual Funds
170,534.14
1,014,144.62
7,240.70
Government Agency Bonds
933,885.00
944,650.00
23,400.00
Municipal Bonds
12,110,021.85
11,353,760.85
351,714.10
Certificates of Deposit
6,195,349.72
6,211,690.83
191,176.50
CaahA^-coulrtBelerloe
SA43.23
1r477,39
Total Asset Value
$49,416,2n-36
$49,625,723
$573,633.77
Net Value of Accrued Interest
$101,126.17
$116,31225
Account Number: D25-5019707 Tax ID Number: ON FILE
For the Period: 02/01/23 - 02/28/23 Last Statement: 01/31/23
Page 1 of 13
CITY OF HUTCHINSON MINNESOTA
III HASSAN ST SE
HUTCHINSON MN 55350-2522
Financial Professional
SULLIVAN,C/FAY,J
5HX
(800)258-3387
Internet Address: www.opco.com
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities.
Eligible for FDIC insurance up to standard maximum insurance amounts; Not SIPC insured Income Summary
Office Serving Your Account
100 SOUTH 5TH ST
SUITE 2200
MINNEAPOLIS, MN 55402
Reportable
This Period
Year to Date
Advantage Bank Dep Interest
$0.06
$0.17
Corporate Interest
13,329.69
31,272.76
Municipal Interest
42,813.40
60,814.19
Government Interest
4,062.50
4,062.50
Dividends
674.78
1,47121
T*tHlli1*pwt"
550,WA3
J624.63
Non -Reportable
Municipal Accrued Int Paid
$-3,947.64
$-7,789.94
Total N"4Nport b1*
54,94TR64
T,7L4J1114
PPENHEIMEK Executive Summary CITY OF HUTCHINSON
report as of 031012023 XXXXXX9707
Summary Totals
Original Face
$19,979,000
Current Face (Par)
$19,979,000
Market Principal
$19,239,257
Accrued Interest
$95,535
Cash & Cash Alternatives
$0
Fixed Income Funds
$0
Equity Balance
$0
Total Portfolio Value
$19,334,791
Next 12mo Cpn Cash Flow
$538,918
Generic Annual Cpn Cash Flow
$566,291
Weighted Averages
Coupon*
2.834 %
Maturity"
2.30 yrs
Duration
2.11
Yield to Worst
4.980 %
Yield to Maturity
4.992 %
Market Price'
96.297
Tax Lots Holdings Included
57 of 57
'Par-Wtd, all else Mkt-Wtd.
. Avg lire used Ior principal paydowns,
and perpetual securities
are assigned a 40 year maturity.
MOOdy's S&P
UST/AGY/CD -
PR/ETM
Aaa LAAA
AA
AA
A
A
Bea
BBB
. Muni- 62.9%
CD- 32.2%
Agy - 4.9 %
Fed Tax-Fxempt 0 Fed Taxable 0 Subj to Cap Gains Subj to AMT
$60,000
$50,000
$40,000
$30,000
40%
20%
Io%
O�'O�'01'O�'01^O O�'0�00 O�O��O O O�O�^O O�ObObObOaObOaOaObOa0a0y0y0yry'��Ja\
Qe
40%
Be $20,000 20%
BB
<BB $10,000
NR
NR
$0
None
0% 20% 40% 60% 80% 100%
Includes coupon cash flows for the next 12 months, from 03101/2023 to 0229/2024.
Includes all tax lot holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash flows for the next 12 months, Bom 031012023 to 02J29/2024. Projected Principal Paydowns for
CMOs are produced by applying current pool speeds which are updated weekly. Assuming similar market conditions going forward, Projected Principal Paydowns for Pass-7hru securities are produced by calculating and applying concurrent
historical speeds to future paydown schedules.
Page 3 of 25
PPENHEIMEK Totals & Averages @ Current Market CITY OF HUTCHINSON
report as of 0310112023 XXXXXX9707
Original Face Value
Current Face Value
Valid Tax Lot Holdings
Unrecognized Tax Lot Holdings
Total Tax Lot Holdings
$19,979,000
$19,979,000
57
0
57
Valid Tax Lot Holdings' includes all tax lot holdings with recognized CUSIP and quantity.
Priced Original Face Value
$19,979,000
Priced Current Face Value
$19,979,000
Tax Lot Holdings Included
57 of 57
Priced Market Principal
$19,239,257
Average Coupon
2.834%
Average Market Price
96.297
Includes all tax lot holdings with recognized CUSIP, quantity and market price on reporting
date. Average coupon and market price weighted by market principal.
Portfolio Totals
Original Face Value
Current Face Value
Market Principal Value
Accrued Interest
Total Market Value
Cash & Cash Alternatives
Fixed Income Funds
Equity Balance
Total Portfolio Value
Next 12mo Cpn Cash Flow
Generic Annual Cpn Cash Flow
Tax Lot Holdings Included
$19,979,000
$19,979,000
$19,239,257
$95,535
$19,334,791
$0
$0
$0
$19,334,791
$538,918
$566,291
57 of 57
Portfolio Averages
Coupon
Maturity
Duration
Convexity
Current Yield
Yield to Worst
Yield to Maturity
After Tax YTW
Taxable Equivalent YTW
After Tax YTM
Taxable Equivalent YTM
Market Price
2.834%
2.30 yrs
2.11
0.073
2.943%
4.980%
4.992%
4.980%
4.980%
4.992%
4.992%
96.297
Includes all tax lot holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date.
Portfolio average values are market -weighted, unless otherwise noted.
Coupon and market price are par -weighted.
All prices have been normalized to par.
Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity.
Includes coupon cash flows for the next 12 months, from 0310112023 to 0212912024.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.00%, a State of WA, and a State Tax rate of WA.
Generic Annual Cpn Cash Flow is simply coupon rate times current face value, and does not consider acquisition date, redemption dates, lorg'Mort
first coupons, ex -dividend dates, payment delays, etc.
Duration and convexity figures represent modified duration to worst.
Page 4 of 25
PPENHEIMEK Totals & Averages @ Acquisition CITY OF HUTCHINSON
report as of 0310112023 XXXXXX9707
Original Face Value
Current Face Value
Valid Tax Lot Holdings
Unrecognized Tax Lot Holdings
Total Tax Lot Holdings
$19,979,000
Portfolio Totals
Portfolio Averages
$19,979,000
Original Face Value
$19,979,000
Yield to Worst (cost)
2.911 %
57
Face Value at Acquisition
$19,979,000
Yield to Worst (mkt)
4.980%
0
Original Principal Cost
$19,965,786
Yield to Maturity (cost)
2.947%
57
Adjusted Principal Cost
$19,915,055
Yield to Maturity (mkt)
4.992%
Current Market Principal
$19,239,257
Original Acquisition Price
99.934
Estimated Gain/(Loss)
-$675,798
Adjusted Cost Price
99.680
Tax Lot Holdings Included
57 of 57
Current Market Price
96.297
Valid Tax Lot Holdings' Includes all tax lot holdings with recognized CUSIP and quanttty.
Original Face Value
$19,979,000
Face Value at Acquisition
$19,979,000
Tax Lot Holdings Included
57 of 57
Original Principal Cost
$19,965,786
Average Acquisition Price
99.934
Includes all tax lot holdings with recognized CUSIP, quantity, acquisition date/price, full analytical calculations at acquisition, market price, and full
analytical calculations on reporting date.
Average values Qa cost are weighted by respective original total acquisition costs.
Includes all tax lot holdings with recognized CUSIP, quantity, and acquisition date/price. All prices have been normalized to par.
Average acquisition price is weighted by original principal cost. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity.
Page 5 of 25
PPENHEIMEK
Position Details
CITY OF HUTCHINSON
report as of 0310112023
XXXXXX9707
Position
Details
CUSIP
Curr Face Account #
Mdy / S&P
Coupon
Mkt Px
Acq Date
Tot Adj Cost Mkt Principal
Unreal GIL
Asset
% Port Held
(Underlying)
Issue Description
Maturity Duration Px To
Date
Yield
ATY TEY
Acq Px / Yid
Adj Cost Px
Accr Int
% Adj Cost
58404DDMO
245 xxxxxx9707
MEDALLION BK UTAH
2.850%
99.976 Maturity
03/06/2023
5.760% (w)
5.760% 5.760 %
03/05/2019
$245,000
$244,941
($59)
CO
1.23% Held
FDIC Cart A, 57449
03/062023
0.01 Cum Yield
-
2.851 %
100.000 / 2.850 %
100.000
$497
(0.0%)
Death Put I I MEDBNK I Monthly Pay I Resrcted
States: AL,OH,TX
149159MQ5
245 xxxxxx9707
-/-
CATHAY BK LOS ANGEL CALIF
3.150%
99.587 Maturity
06/08/2023
4.689% (w)
4.689 % 4.689 %
06/08/2018
$245,000
$243,988
($1,012)
CO
1.23% Held
FDIC Cart A, 18503
06/082023
0.26 Cum Yield
-
3.163%
100.000 / 3.150 %
100.000
$1,797
(0.4%)
Death Put I I CATY I Semi -Annual Pay I Restricted Stales: CA, NY
856425AR4
245 xxxxxx9707
4-
STATE BANK OF LISMORE
3.100%
99.489 Maturity
06/27/2023
4.723% (w)
4.723% 4.723%
06/27/2018
$245,000
$243,748
($1,252)
CO
1.23% Held
LISMORE MN
06272023
0.31 Cuff Yield
-
3.116%
100.000 / 3.100%
100.000
$83
(0.5%)
FDIC Cert#., 8190
Death Put I I SBKLIS I Monthly Pay
45581 EAX9
245 xxxxxx9707
-/-
INDUSTRIAL & COML BK CHINA
3.300%
99.534 Maturity
06/30/2023
4.743% (w)
4.743% 4.743%
08/30/2018
$245,000
$243,858
($1,142)
CO
1.23% Held
USA
06730/2023
0.32 Cur -Yield
-
3.315%
100.00013.300%
100.000
$66
(0.5%)
FDIC Cart A, 24387
Death Put I I INDCMB I Monthly Pay I Restricted States: NON-USACCOUNTS
75472RAW1
245 xxxxxx9707
-/-
RAYMOND JAMES BK NATL ASSN
1.700%
98.566 Maturity
Oa/14/2023
4.959% (w)
4.959% 4.959%
02/14/2020
$245,000
$241,487
($3,513)
CO
1.23% Held
FDIC Cart A, 33893
08/142023
0.44 Cuff Yield
-
1.725%
100.000 / 1.700%
100.000
$194
(1.4%)
Death Put I I RJF I Semi -Annual Pay
59833LAF9
245 xxxxxx9707
-/-
MIDWEST INDPT BK MO
3.150%
99.037 Maturity
09/18/2023
4.943% (w)
4.943% 4.943%
09/17/2018
$245,000
$242,641
($2,359)
CO
1.23% Held
FDIC Cart A, 25849
09/182023
0.53 Cum Yield
-
3.181 %
100.000 / 3.150%
100.000
$296
(1.0%)
Death Put I I MIDINB I Monthly Pay
59447TKJ1
300 xxxxxx9707
Aa2/AA-
MICHIGAN FIN AUTH REV
2.744%
98.369 Maturity
11/01/2023
5.281% (w)
5.281% 5.281%
07/26/2022
$298,308
$295,107
($3,201)
Muni
1.50% Held
(cow-)
11/012023
0.64 Cur-Yleld
-
2.789%
99.436 / 3.201%
99.436
$2,790
(1.1%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Make Whole Call I Extraordinary Calls I Revenue I Government I Semi -Annual Pay
61760ARSO
245 xxxxxx9707
-/-
MORGAN STANLEY PRIVATE BK
3.550%
98.986 Maturity
11/08/2023
5.057% (w)
5.057% 5.057%
11/08/2018
$245,000
$242,516
($2,484)
CO
1.23% Held
NATL
11/082023
0.66 Cum Yield
-
3.586%
100.00013.550%
100.000
$2,740
(1.0%)
FDIC Cert A, 34221
Death Put I I MS I Semi -Annual Pay
54627CAX1
250 xxxxxx9707
Aaa/-
LOUISIANA HSG CORP
0.550%
96.947 Next Call
03/22/2023
60.083%
60.083% 60.083%
05/11/2022
$240,758
$242,368
$1,610
Muni
1.25% Held
1-0
MULTIFAMILY HSG REV -
12/012023
0.73 Maturity
12/01/2023
4.772% (w)
4.772% 4.772%
96.303 / 3.000%
96.303
$351
0.a,
HOLLYWOOD ACRES LLC-
Cum Yield
-
0.567%
HOLLYWOOD HEIGHTS PROJS
Material Events I Revenue I Housing I Semi -Annual
Pay
Includes all tax lot holdings with recognized CUSIP. For
preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000).
The (w) in the Yield column indicates which yield value is the Yield to Worst (YT149.
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of N/A, and a State Tax rate of N/A.
Page 6 of 25
PPENHEIMEK
Position Details (continued...)
CITY OF HUTCHINSON
report as of 0310112023
XXXXXX9707
Position
Details
CUSIP
Curr Face Account #
Mdy / S&P
Coupon Mkt Px
Acq Date
Tot Adj Cost Mkt Principal
Unreal GIL
Asset
% Port Held
(Underlying)
Issue Description
Maturity Duration Px To Date
Yield
ATY
TEY Acq Px / Yid
Adj Cost Px
Accr Int
% Adj Cost
538036CZ5
245 xxxxxx9707
4-
LIVE OAK BANKING COMPANY
2.500% 98.062 Maturity 12113/2023
5.037% (w)
5.037%
5.037% 12/13/2017
$245,000
$240,252
:$4,748)
CD
1.23% Held
WILMINGTON NC
12/132023 0.77 Cun- Yield -
2.549%
100.00012.500%
100.000
$34
,4.9%1
FDIC Cart A, 58665
Death Put I I LIVOAK I Monthly Pay
03784JSL9
245 xxxxxx9707
-/-
APPLE BANK FOR SAVINGS
0.600% 96.122 Maturity 01/22/2024
5.104% (w)
5.104%
5.104% 01/26/2022
$243,456
$235,499
($7,958)
CD
1.23% Held
FDIC Cart A, 16068
0122/2024 0.86 Cur, Yield -
0.624 %
99.370 / 0.920%
99.370
$165
(3.3%)
Death Put I I APPBNK I Semi -Annual Pay I Restricted States: TX
06251AV80
245 xxxxxx9707
-/-
BANK HAPOALIM B M NEW YORK
3.200% 98.374 Maturity 01/23/2024
5.075% (w)
5.075%
5.075% 01/23/2019
$245,000
$241,016
($3,984)
CD
1.23% Held
FDIC Cart A, 33686
01232024 0.86 Cun-Yield -
3.253 %
100.000 / 3.200 %
100.000
$838
C 6%)
Death Put I I Foreign I Emerging I HAPOAL
I Semi -Annual Pay I Restricted States: MT,TX
20033AP91
245 xxxxxx9707
-/-
COMENITY CAP BK UTAH
3.100% 98.146 Maturity 02115/2024
5.090% (w)
5.090%
5.090% 02/15/2019
$245,000
$240,458
($4,542)
CD
1.23% Held
FDIC Cart A, 57570
02/152024 0.93 Cun-Yield -
3.159 %
100.000 / 3.100 %
100.000
$333
(1.9%)
Death Put I I ADS I Monthly Pay I Restricted States: OH,TX
057864AZ3
485 xxxxxx9707
Aa2/AA
BALDWIN CNTY ALA PUB BLDG
3.000% 99.547 Maturity 03/01/2024
3.467% (w)
3.467%
3.467% 03/20/2020
$487,362
$482,803
($4,559)
Muni
2.43% Held
(Aa2r--)
AUTH BLDG REV - JAIL PROJ
03/012024 0.97 Cun-Yield -
3.014%
101.867 / 2.500 %
100.487
$81
(0.9%)
Material Events I S&P Outlook Stable I Extraordinary Calls I Revenue I Government I Semi -Annual Pay
65621XAN9
580 xxxxxx9707
-/AA+
NORMANDYSCHS
0.550% 95.547 Maturity 03/01/2024
5.203% (w)
5.203%
5.203% 12/07/2021
$577,048
$554,173
($22,875)
Muni
Z90% Held
(-/a)
COLLABORATIVE MOJT
03/012024 0.97 Cun-Yield -
0.576%
99.491 / 0.780%
99.491
$18
(4.0%)
EXECUTIVE GOVERNING BRD ST
LOUIS CNTY
Material Events I FEDERALLY TAXABLE I STATE TAXABLE I S&P Outlook Stable I General Obligation I Education I Semi -Annual Pay
90348JJQ4
245 xxxxxx9707
-/-
UBS BK USA SALT LAKE CITY UT
2.900% 97.675 Maturity 04/03/2024
5.102% (w)
5.102%
5.102% 04/03/2019
$245,000
$239,304
($5,696)
CD
1.23% Held
FDIC Cart A, 57565
04/032024 1.06 Cuff Yield -
2.969 %
100.000 / 2.900 %
100.000
$0
(2.3%)
Death Put I I UBS I Monthly Pay
438701Y73
675 xxxxxx9707
Aa2/-
HONOLULU HAWAII CITY & CNTY
0.545% 94.451 Maturity 07/01/2024
4.912% (w)
4.912%
4.912% 03/07/2022
$658,112
$637,544
($20,567)
Muni
3.38% Held
(Aa2/--)
WASTEWTR SYS REV
07/012024 1.29 Cun-Yield -
0.577 %
97.498 / 1.650%
97.498
$634
(3.1%)
Material Events I FEDERALLY TAXABLE I Make Whole Call I Pm -Rats I Revenue I Utilities I Semi -Annual Pay
14042RSR3
245 xxxxxx9707
-/-
CAPITAL ONE NATL ASSN VA
3.300% 97.685 Maturity 07/08/2024
5.087% (w)
5.087%
5.087% 07/07/2022
$245,000
$239,328
($5,672)
CD
1.23% Held
FDIC Cart A, 4297
07/082024 1.29 Cuff Yield -
3.378 %
100.000 / 3.300 %
100.000
$1,218
(2.3%)
Death Put I I COF I Semi -Annual Pay
Includes all tax lot holdings with recognized CUSIP. For
preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000).
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9.
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA.
Page 7 of 25
PPENHEIMEK Position Details (continued...) CITY OF HUTCHINSON
report as of 0310112023 XXXXXX9707
CUSIP
Curr Face Account #
Mdy / S&P
Coupon
Mkt Px
Acq Date
Tot Adj Cost Mkt Principal
Unreal GIL
Asset
% Port Held
(Underlying)
Issue Description
Maturity Duration Px To Date
Yield
ATY
TEY
Acq Px / Yid
Adj Cost Px
Accr Int
% Adj Cost
20056UAV6
500 xxxxxx9707
-IAA
COMMERCE CALIF CMNTY DEV
3.000%
96.851 Maturity 08/01/2024
5.344% (w)
5.344%
5.344%
05/09/2017
$505,520
$484,255
($21,265)
Muni
250% Held
(-IAI
COMMN SUCCESSOR AGY TAX
08/012024
1.35 Cum Yield -
3.098%
105.31912.200%
101.104
$1,333
(4.2%)
ALLOCATION
FEDERALLY TAXABLE I S&P Outlook Stable I OID I Revenue I Government I AGMC Insured I Semi -Annual Pay
438687KT1
1,000 xxxxxx9707
Aa2/-
HONOLULU HAWAII CITY 8 CNTY
1.832%
95.873 Maturity 08/01/2024
4.893% (w)
4.893%
4.893%
10/30/2019
$996,000
$958,730
($37,270)
Muni
5,0f% Held
(Aav--)
08/012024
1.36 Curr Yleld -
1.911%
99.600/1.920%
99.600
$1,628
(3.7%)
Material Events I FEDERALLY TAXABLE I Make Whole Call
I General Obligation I Government I Semi
-Annual Pay
02589ADM1
245 xxxxxx9707
-/-
AMERICAN EXPR NATL BK
3.350%
97.606 Maturity 08/12/2024
5.084% (w)
5.084%
5.084%
08/10/2022
$245,000
$239,135
($5,865)
Co
1.23% Held
FDIC Cart A, 27471
08/122024
1.38 Curr Yleld -
3.432 %
100.000 / 3.350 %
100.000
$472
(2.4%)
Death Put I I AXP I Semi -Annual Pay
20772,13,19
570 xxxxxx9707
Aa3/AA-
CONNECTICUT ST
2.400%
96.363 Maturity 08/15/2024
5.031 % (w)
5.031 %
5.031 %
07/11/2019
$568,906
$549,269
($19,637)
Muni
z85% Held
(Aa3/-)
08/152024
1.40 Cum Yield -
2.491 %
99.808 / 2.440%
99.808
$684
(3.5%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I General Obligation I Government I Semi -Annual Pay
3134GXR22
500 xxxxxx9707
Aaa/AA+
FEDERAL HOME LN MTG CORP
3.500%
98.722 Next Call 05/28/2023
8.961 %
8.961 %
8.961 %
08/30/2022
$500,000
$493,610
($6,390)
Agy
250% Held
08282024
0.96 Mid Call 02/28/2024
5.587 % (w)
5.587 %
5.587 %
100.000 / 3.250 %
100.000
$194
(1.3%)
Maturity 08/28/2024
6.047%
6.047%
6.047%
Cum Yield -
3.545%
S&P Outlook Stable I Short First Coupon I FHLMC
I Multi -Step Coupon 3.25% until 0212812023, 3.5% until 0512812023, 4.0% until 08/2812023, 4.5%until 1112812023, 5.0% until 022812024, 6.0% until 05/28/2024,
then 8.0% 1 Quarterly Pay
64971QJ38
500 xxxxxx9707
Aal/AAA
NEW YORK N Y CITY
2.600%
95.831 Next Call 04/01/2023
57.982%
57.982%
57.982%
05/09/2017
$486,750
$479,155
($7,595)
Muni
250% Held
(Aa1/-)
TRANSITIONAL FIN AUTH REV
11/012024
1.58 Maturity 11/01/2024
5.251 % (w)
5.251 %
5.251 %
97.350 / 2.998%
97.350
$4,406
(1.6%)
Cum Yield -
2.713%
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Revenue I Government I Semi -Annual
Pay
564759RJ9
244 xxxxxx9707
-/-
MANUFACTURERS 8 TRADERS TR
4.900%
99.735 Maturity 12/09/2024
5.049% (w)
5.049%
5.049%
12/07/2022
$244,000
$243,353
($647)
Co
1.22% Held
CO
12/09/2024
1.66 Cum Yield -
4.913 %
100.000 / 4.900 %
100.000
$2,817
(0.3%)
FDIC Cart A, 588
Death Put I I MTB I Senii-Annual Pay I Restrced States: CT,DE,MA,MD,ME,NH,NJ,NY,PA,VA,VT
795451 BAO
245 xxxxxx9707
-/-
SALLIE MAE BK MURRAY UTAH
1.000%
93.109 Maturity 12/16/2024
5.067% (w)
5.067%
5.067%
12/15/2021
$245,000
$228,117
($16,883)
Co
1.23% Held
FDIC Cart A, 58177
12/1&2024
1.73 Cur -Yield -
1.074 %
100.000 / 1.000 %
100.000
$524
(6.9%)
Death Put I I SALLMA I Semi -Annual Pay I Restricted States: OH,TX
287299MR9 150 xxxxxx9707 -/AA+ ELK GROVE VILLAGE ILL 1.000% 93.181 Maturity 01/01/2025 4.947% (w) 4.947% 4.947% 11/01/2021 $150,000 $139,772 ($10,229)
Muni 0.75% Held 1-0 01/012025 1.77 Cuff Yield - 1.073% 100.000 / 1.000 % 100.000 $258 (6.8%)
FEDERALLY TAXABLE I STATE TAXABLE I S&P Outlook Stable I General Obligation I Government I Semi -Annual Pay
Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000).
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM.
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of N/A, and a State Tax rate of N/A.
Page 8 of 25
PPENHEIMEK
Position Details (continued...)
CITY OF HUTCHINSON
report as of 0310112023
XXXXXX9707
Position
Details
CUSIP
Curr Face Account #
Mdy / S&P
Coupon Mkt Px
Acq Date
Tot Adj Cost Mkt Principal
Unreal GIL
Asset
% Port Held
(Underlying)
Issue Description Maturity Duration Px To Date
Yield
ATY TEY
Acq Px / Yid
Adj Cost Px
Accr Int
% Adj Cost
6860871.188
355 xxxoxx9707
Aa2!.
OREGON ST HSG & CMNTY SVCS 4.659% 98.551 Maturity 01/01/2025
5.499% (w)
5.499 % 5.499 %
10/27/2022
$354,677
$349,856
($4,821 )
Muni
1-78% Herd
(Ail')
DEPTMTGREV 01/012025 1.71 Cum Yield -
4.728%
99.90914.700%
99.909
$2,848
(1.4.6)
Material Events I FEDERALLY TAXABLE I Short First Coupon I Extraordinary Calls I Revenue I Housing I Semi-Annuai
F r;
696583GV9
460 xxxxxx9707
Aaa/AAA
PALM BEACH FLA REV 2.500% 95.534 Maturity 01/01/2025
5.088% (w)
5.088% 5.088%
01/08/2020
$463,685
$439,456
($24,228)
Muni
2-30% Held
(Aaa/-)
01/012025 1.75 CurrYleld -
2.617%
102.12012.050%
100.801
$1,981
(5.2%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Revenue I Government I Semi -Annual
Pay
59013KFJO
245 xxxxxx9707
-/-
MERRICK BK SOUTH JORDAN 1.800% 94.076 Maturity 01/31/2025
5.047% (w)
5.047% 5.047%
01/31/2020
$245,000
$230,486
1'i ! t,',• 14
CD
1.23% Held
UTAH 01/312025 1.87 Cum Yield -
1.913%
100.000/1.800%
100.000
$36
FDIC Cert A, 34519
Death Put I I MERICK I Monthly Pay I Restricted States: OH,TX
16166NCL7
300 xxxxxx9707
-/AA-
CHASKA MINN ECONOMIC DEV 3.430% 96.753 Maturity 02/01/2025
5.236% (w)
5.236% 5.236%
02/03/2020
$309,141
$290,259
($18,882)
Muni
1.50% Held
(-/-)
AUTHLEASE REV 021012025 1.81 Curr Yield -
3.545%
107.752 /1.800%
103.047
$915
(8.1%)
Material Events I FEDERALLY TAXABLE I STATE TAXABLE I S&P Outlook Stable I Revenue I Industrial
I Semi -Annual
Pay
927781UZ5
570 xxxxxx9707
Aal/AA+
VIRGINIA COLLEGE BLDG AUTH 4.250% 98.370 Maturity 02/01/2025
5.154% (w)
5.154% 5.154%
09/26/2022
$570,000
$560,709
($9,291)
Muni
2.85% Held
(Aai/--)
VAEDL FACS REV - 21 ST CENTURY 02/012025 1.80 Cum Yield -
4.320%
100.000 / 4.248%
100.000
$2,153
(1.6%)
COLL PROG
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I OID I Make Whole Call I Extraordinary Calls I Revenue I Education I Semi -Annual Pay
05465DAE8
245 xxxxxx9707
-/-
AXOS BK SAN DIEGO CALIF 1.650% 93.368 Maturity 03/26/2025
5.037% (w)
5.037% 5.037%
03/26/2020
$245,000
$228,752
($16,248)
CD
1.23% Held
FDIC Cart A, 35546 03262025 2.02 Curr Yield -
1.767%
100.000 / 1.650 %
100.000
$55
(8.8%)
Death Put I I BOR I Monthly Pay
59334PJA6
375 xxxxxx9707
-/AA
MIAMI-DADE CNTY FLA TRAN SYS 0.900% 91.315 Maturity 07/01/2025
4.892% (w)
4.892% 4.892%
11/23/2021
$373,012
$342,431
($30,581)
Muni
1.88% Held
(a)
SALES SURTAX REV 07/012025 2.25 Curr Yield -
0.986%
99.470 / 1.050%
99.470
$581
(8.2%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Revenue I Government I Semi -Annual
Pay
052405FP7
245 xxxxxx9707
Aa3/AA
AUSTIN TEX CMNTY COLLEGE 0.992% 90.693 Maturity 08/01/2025
5.145% (w)
5.145% 5.145%
04/29/2022
$229,482
$222,198
($7,284)
Muni
1.23% Held
(Aa3/-)
DISTPUB FAC CORP LEASE REV 081012025 2.32 Curr Yield -
1.094%
93.666 / 3.050%
93.666
$216
(3.2%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Extraordinary Calls I Revenue I Education I Semi -Annual Pay
34520LAD5
245 xxxxxx9707
-/-
FORBRIGHT BK POTOMAC MD 3.500% 96.573 Maturity 09/16/2025
4.937% (w)
4.937% 4.937%
09/16/2022
$245,000
$236,604
($8,396)
CD
1.23% Held
FDIC Cert A, 57614 09/162025 2.41 Curr Yield -
3.624%
100.000 / 3.500%
100.000
$352
(3.4%)
Death Put I I FORBBK I Monthly Pay
Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000).
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9.
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA.
Page 9 of 25
PPENHEIMEK Position Details (continued...) CITY OF HUTCHINSON
report as of 0310112023 XXXXXX9707
CUSIP
Curr Face Account #
Mdy / S&P
Coupon
Mkt Px
Acq Date
Tot Adj Cost Mkt Principal
Unreal GIL
Asset
% Port Held
(Underlying)
Issue Description Maturity Duration Px To
Date Yield
ATY TEY
Acq Px / Yid
Adj Cost Px
Accr Int
% Adj Cost
319477AN5
244 xxxxxx9707
-/-
FIRST CTZNS BK & TR CO 4.700%
99.465 Maturity
10/28/2025 4.912 % (w)
4.912 % 4.912 %
10/28/2022
$244,000
$242,695
($ I,d05)
CD
1.22% Held
RALEIGH 10/202025
2.43 Cuf-Yield
- 4.725%
100.00014.700%
100.000
$3,959
(0.5%)
FDIC Cart A, 11063
Death Put I I FCNCA I Semi -Annual Pay
29278TMJ6
245 xxxxxx9707
-/-
REGIONS BK BIRMINGHAM ALA 2.000%
92.727 Maturity
10/31/2025 4.917% (w)
4.917% 4.917%
10/31/2019
$245,000
$227,181
($17,819)
CD
1.23% Held
FDIC Cart A, 57293 10/312025
2.58 Cur -Yield
- 2.157 %
100.000 / 2.000 %
100.000
$40
(7.3%
Death Put I I RF I Monthly Pay I Restricted States: OH,TX
34387AFF1
245 xxxxxx9707
-/-
FLUSHING BANK 4.700%
99.473 Maturity
11/04/2025 4.910% (w)
4.910% 4.910%
11/04/2022
$245,000
$243,709
t$1,2911
CD
1.23% Held
FDIC Cart A, 58564 11/04/2025
2.50 Cur -Yield
- 4.725 %
100.000 / 4.700 %
100.000
$505
(0.5%)
Short First Coupon I Death Put I I FFIC I Monthly Pay
02007GC68
244 xxxxxx9707
-/-
ALLY BK SANDY UTAH 4.800%
99.725 Maturity
11/10/2025 4.905 % (w)
4.905 % 4.905 %
11/10/2022
$244,000
$243,329
($671)
CD
1.22% Held
FDIC Cart A, 57803 11/10/2025
2.46 Cuf-Yield
- 4.813 %
100.000 / 4.800 %
100.000
$3,626
(0.3%)
Death Put I I GMATBK I Semi -Annual Pay
47770VBF6
310 xxxxxx9707
Aa3/AA+
JOBSOHIO BEVERAGE SYS OHIO 2.034%
91.922 Maturity
01/01/2026 5.139% (w)
5.139% 5.139%
04/29/2022
$298,815
$284,958
($13,857)
Muni
1.55% Held
(Aa3l-)
STATEWIDE LIQUOR PROFITS REV 01/012026
2.68 Cuff Yield
- 2.213%
96.392 / 3.080%
96.392
$1,086
(4.6%)
FEDERALLY TAXABLE I S&P Outlook Stable I Make Whole
Call I Pre-Rata I Revenue I Industrial I Semi -Annual Pay
678553BUI
300 xxxxxx9707
Aa2/AA+
OKLAHOMA CITY OKLA ECONOMIC 1.118%
89.572 Maturity
03/01/2026 4.905 % (w)
4.905 % 4.905 %
02/10/2022
$292,833
$268,716
($24,117)
Muni
1.50% Held
(Aa2/--)
DEV TR TAX APPORTIONMENT- 03/012026
2.88 Cuf-Yield
- 1.248%
97.611 / 1.730%
97.611
$19
(8.2%)
INCREMENT DIST NO 8 PROJ
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Make Whole Call I Revenue I Government I Semi -Annual
Pay
6500354W5
190 xxxxxx9707
Aa1/AA+
NEW YORK ST URBAN DEV CORP 3.170%
95.583 Maturity
03/15/2026 4.750% (w)
4.750% 4.750%
08/30/2022
$187,925
$181,608
($6,318)
Muni
0.95% Held
(Aa1/--)
REV 03/152026
2.80 Curr Yield
- 3.316%
98.90813.500%
98.908
$2,811
(3.4%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Escn]w to Mat I Make Whole Call I Revenue I Government I Semi -Annual Pay
032879UV8
500 xxxxxx9707
-/AA
ANCHOR BAY MICH SCH DIST 1.250%
88.631 Maturity
05/01/2026 5.196% (w)
5.196% 5.196%
07/16/2020
$502,005
$443,155
($58,850)
Muni
2.50% Held
(-/-)
05/012026
3.01 Cuf-Yield
- 1.410%
100.726/1.120%
100.401
$2,118
(11.7%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I General Obligation I Education I Semi -Annual Pay
71884AH28
135 xxxxxx9707
Aa2/AAA
PHOENIX ARIZ CIVIC IMPT CORP 1.157%
88.997 Maturity
07/01/2026 4.772% (w)
4.772% 4.772%
12/14/2021
$134,150
$120,146
($14,004)
Muni
0.68% Held
(Aa2/--)
EXCISE TAX REV 07/012026
3.19 Cuf-Yield
- 1.300 %
99.370 / 1.300%
99.370
$269
(10.4%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Make Whole Call I Revenue I Government I Semi -Annual
Pay
Includes all tax lot holdings with recognized CUSIP. For
preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000).
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW.
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA.
Page 10 of 25
PPENHEIMEK
Position Details (continued...)
CITY OF HUTCHINSON
report as of 0310112023
XXXXXX9707
Position
Details
CUSIP
Curr Face Account #
Mdy / S&P
Coupon Mkt Px
Acq Date
Tot Adj Cost Mkt Principal
Unreal GIL
Asset
% Port Held
(Underlying)
Issue Description
Maturity Duration Px To Date
Yield
ATY
TEY
Acq Px / Yid
Adj Cost Px
Accr Int
% Adj Cost
89235MLD1
245 xxxxxx9707
4-
TOYOTA FINL SVGS BK HEND NV
0.950% 88.079 Maturity 07/22/2026
4.802% (w)
4.802%
4.802 %
07/22/2021
$245,000
$215,794
($29,206)
CD
1-23% Held
FDIC Cart A, 57542
07222026 3.26 Cum Yield -
1.079%
100.00010.950%
100.000
$255
lit.91K,-
Death Put I I TOYFBN I Semi -Annual Pay I Restricted States: OH,TX
798306WO5
140 xxxxxx9707
Aa2/-
SAN JUAN CALIF UNI SCH DIST
1.201% 87.842 Maturity 011/01/2026
5.131%(w)
5.131%
5.131%
11/12/2021
$140,000
$122,979
($17,U21)
Muni
0.70% Held
(Aa2/--)
08/012026 3.26 Curr Yield -
1.367%
100.000/1.201%
100.000
$149
/12.2%)
FEDERALLY TAXABLE I Make Whole Call
I General Obligation I Education I Semi -Annual Pay
3130APC45
500 xxxxxx9707
Aaa/AA+
FEDERAL HOME LOAN BANKS
1.180% 88.055 Next Call 03/26/2023
203.865%
203.865% 203.865%
10/26/2021
$500,000
$440,275
($59,725)
Agy
2-50% Held
10262026 3.48 Maturity 10/26/2026
4.785% (w)
4.785 %
4.785 %
100.000 / 1.180%
100.000
$2,065
(11.9%)
Curr Yield -
1.340%
Moodys Outlook Stable I S&P Outlook Stable I FHLB I Semi -Annual Pay
25483VPY4
400 xxxxxx9707
Aa2/AA
DISTRICT COLUMBIA REV-
4.232% 97.806 Next Call 06/01/2025
5.278%
5.278%
5.278%
02/16/2023
$397,684
$391,224
($6,460)
Muni
2.00% Held
(Aa2l--)
SOUTHWEST WATERFRONT
061012027 3.79 Maturity 06/01/2027
4.808% (w)
4.808%
4.808%
99.421 / 4.380%
99.421
$4,326
(1.6%)
PROJECT
Curr Yield -
4.327%
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Callable I Extraordinary Calls I Revenue
I Government I
Semi -Annual Pay
25483VPY4
350 xxxxxx9707
Aa2/AA
DISTRICT COLUMBIA REV-
4.232% 97.806 Next Call 06/01/2025
5.278%
5.278%
5.278%
01/20/2023
$349,734
$342,321
($7,413)
Muni
1.75% Held
(Aa2/--)
SOUTHWEST WATERFRONT
06/012027 3.79 Maturity 06/01/2027
4.808% (w)
4.808%
4.808%
99.92414.250%
99.924
$3,785
(2.1%)
PROJECT
Cum Yield -
4.327%
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Callable I Extraordinary Calls I Revenue
I Government I
Semi -Annual Pay
71884AH36
175 xxxxxx9707
Aa2/AAA
PHOENIX ARIZ CIVIC IMPT CORP
1.257% 86.669 Maturity 07/01/2027
4.696% (w)
4.696%
4.696%
04/01/2022
$161,088
$151,671
MA17)
Muni
0.88% Held
(Aa2/--)
EXCISE TAX REV
07/012027 4.11 Curr Yield -
1.450%
92.050 / 2.900%
92.050
$379
(5.8%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Make Whole Call I Revenue I Government I Semi -Annual
Pay
45506DUZ6
1,000 xxxxxx9707
Aa2/AA+
INDIANA ST FIN AUTH REV -
4.109% 97.668 Maturity 07/15/2027
4.705% (w)
4.705%
4.705%
01/31/2023
$1,000,000
$976,680
($23,320)
Muni
5.01% Held
(Aa2/--)
MOTORSPORTS IMPT PROJ
07/152027 3.92 Curr Yield -
4.207%
100.00014.109%
100.000
$5,479
(2.3%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Make Whole Call I Extraordinary Calls I Revenue I Recreation I Semi -Annual Pay
87165GV25
245 xx)0=9707
-/-
SYNCHRONY BANK
3.500% 95.158 Maturity 09/09/2027
4.700% (w)
4.700%
4.700%
09/09/2022
$245,000
$233,137
($11,863)
CD
123% Held
FDIC Cart A, 27314
09M2027 4.04 Curr Yield -
3.678%
100.000 / 3.500%
100.000
$4,111
(4.8%)
Death Put I I SYF I Semi -Annual Pay
649902T45 300 xxxxxx9707 Aa1/AA+ NEW YORK ST DORM AUTH ST 5.051% 100.510 Maturity 09/15/2027 4.924% (w) 4.924% 4.924% 12/13/2022 $307,941 $301,530 ($6,411)
Muni 1.50% Held (Aai/--) PERSINCOME TAX REV 09/152027 3.92 Cuff Yield - 5.025% 102.75914.400% 102.647 $7,071 (2.1%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Extraordinary Calls I Revenue I Education I Semi -Annual Pay
Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000).
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9.
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of N/A, and a State Tax rate of N/A.
Page 11 of 25
PPENHEIMEK Position Details (continued...) CITY OF HUTCHINSON
report as of 0310112023 XXXXXX9707
CUSIP Curr Face Account # Mdy / S&P
Coupon Mkt Px
Acq Date
Tot Adj Cost Mkt Principal
Unreal GIL
Asset % Port Held (Underlying)
Issue Description Maturity Duration Px To Date
Yield ATY
TEY
Acq Px / Yid
Adj Cost Px
Accr Int
% Adj Cost
2546732BI 242 xxxxxx9707
DISCOVER BK 4.900% 100.836 Maturity 11/30/2027
4.698%(w) 4.698%
4.698%
11/30/2022
$242,000
$244,023
$2,023
CD 1.21Hord
FDIC Cart A, 5649 11/30/2027 4.14 Curr Yield -
4.859%
100.00014.900%
100.000
$3,021
0.8%
Death Put I I DFS I Semi -Annual Pay
721664J1-5 1,000 xxxxxx9707 -/AA-
PIMA CNTY ARIZ CTFS PARTN 5.382% 100.487 Maturity 12/01/2027
5.263%(w) 5.263%
5.263%
11/17/2022
$1,013,760
$1,004,870
($8,890)
Muni 5.01% Held (-/-)
12/01/2027 4.08 Curr Yield -
5.356%
101.45815.050%
101.376
$15,847
(0.9%)
FEDERALLY TAXABLE I STATE TAXABLE I S&P Outlook Stable I Long First Coupon I Extraordinary Calls I Certificate of Participation I Government
I Semi -Annual Pay
977100HV1 500 xxxxxx9707 Aa2/-
WISCONSIN ST GEN FD ANNUAL 4.330% 98.416 Maturity 05/01/2028
4.678%(w) 4.678%
4.678%
02/23/2023
$497,905
$492,080
($5,825)
Muni 2.50% Held (Aa2/-)
APPROPRIATION REV 0&01/2028 4.56 Curr Yield -
4.400%
99.581 /4.420%
99.581
$1,022
(1.2%)
FEDERALLY TAXABLE I STATE TAXABLE I Make Whole Call I Long First Coupon I Revenue I Agriculture I Semi -Annual Pay
Includes all tax lot holdings with recognized CUSIP. For
preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000).
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9.
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA.
Page 12 of 25
r ppENHEIMEK
Coupon Cash Flow - Year 1
CITY OF HUTCHINSON
report as of 03/012023
XXXXXX9707
Coupon Cash Flow by Asset Class
'Type
Time
Period: W/0 112023 - 0212912024
Mal'23 Apl'23
May'23
Jun'23
Jul'23
Aug'23
Sep'23 Oct'23
Nov'23
Dec'23
Jan'24
Feb'24
htsr2,: Total %Tot
Agency $2,950
$4,375
$5,000
$2,950
$5,625
$6,250
$27,150 5.0%
Agency Pass-Thru -
-
-
-
-
-
- -
Asset -Backed -
-
-
-
-
-
- -
CD $10,886 $12,289
$22,410
$17,602
$14,900
$11,400
$9,583 $10,236
$20,850
$11,910
$14,035
$8,175
$164,276 30.5%
CMO - -
-
-
-
-
- -
-
-
-
-
- -
Corporate -
-
-
-
-
-
-
-
-
-
- -
Muni: Fed Tax $13,860
$13,741
$44,873
$43,875
$42,813
$13,860
$29,076
$42,780
$43,875
$42,813
$331,568 61.5%
Muni: Tax -Exempt $7,275
-
$688
-
-
$7,275
-
$688
-
-
$15,925 3.0%
Muni: Subj AMT -
-
-
-
- -
Pfd: Fed Tax
Pfd: Tax -Exempt
Pfd: Cap Gains
Treasury
Total $32,021 $15,239
$40,526
$63,163
$58,776
$59,213
$30,718 $13,186
$55,551
$55,377
$57,910
$57,239
$538,918100.0%
Fed Tax -Exempt $7,275 -
-
$688
-
-
$7,275 -
-
$688
-
-
$15,925 3.0
Fed Taxable
I $24,746 $15,239
$40,526
$62,475
$58,776
$59,213
$23,443 $13,186
$55,551
$54,690
$57,910
$57,239
-I
$522,993 97.0%
Subj to Cap Gains
Subj to AMT
Fed Tax -Exempt 0 Fed Taxable 0 Subj to cap Gains 0 Subj to AMT
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
$0
Mar'23 Apr'23 May'23 Jun'23 Jul'23 Aug'23 Sep'23 Oct'23 Nov'23 Dec'23 Jan'24 Feb'24 Mar'24
Includes all tax holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash Mows for the next 12 months, from 031012023 to 0229/2024. Totals are the sum of rounded displayed
values. The cash flows displayed are only estimates. Your actual interest and principal payments may be higher or lower than these estimates. Projected Principal Paydowns for CMOs are produced by applying current pool speeds which are updated
weekly. Assuming similar market conditions going forward, Projected Principal Paydowns for Pass-Thru securities are produced by calculating and applying concurrent historical speeds to future paydown schedules.
Page 13 of 25
PPENHEIMEK Maturity & Duration - All CITY OF HUTCHINSON
report as of 0310112023 XXXXXX9707
40%
v
0 �
20%
m
0
0,6
e I
i, n, 'P°paa�N"�p�� ti91,,
Qe
40% o
m
ry
20% be
v ~ o
0
0%
0~ Ary p'S pb ph Ob 91 00 p0 ,tio ,ti'l ,ti'L ,ti'S t 1ti ,tib t ,ti0 .5o Ox
DO 0~ Oti p'S ODl O<'i OH 01' 00 00' ,ti0 ,tiff ,tiff ti'N ,tiD: ,tick' ,tiH ,tit ,ti0 ,ti0' ,yo' ,yti ,yti .1^i .1ti ,yh' .1ry ,y1 ,y0 ,y0' 'S
Displays represent % ofmarket principal for all tax lot holdings with a recognized CUSIP, quantity, Current market price and full analytical
wiculations. Average Ilfe used for principal paydowns, and perpetual securities are assigned a 40 year maturity. Duration figure
represents modified duration to worst.
Year
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
2040
2041
2042
2043
2044
2045
2046
2047
2048
2049
2050
2051
2052
2053+
Perpetual
Page 14 of 25
Curr Face
$2,510,000 12.56%
$6,769,000 33.88%
$4,168,000 20.86%
$2,320,000 11.61%
$3,712,000 18.58%
$500,000 2.50%
Mkt Principal
%
Range
$2,480,905
12.90%
00-01
$6,545,749
34.02%
01-02
$3,997,436
20.78%
02-03
$2,077,630
10.80%
03-04
$3,645,456
18.95%
04-05
$492,080
2.56%
05-06
06-07
07-08
08-09
09-10
10-11
11-12
12-13
13-14
14-15
15-16
16-17
17-18
18-19
19-20
20-21
21-22
22-23
23-24
24-25
25-26
26-27
27-28
28-29
29-30
30+
Curr Face
%
Mkt Principal
$4,810,000
24.08%
$4,728,464
24.58%
$6,549,000
32.78%
$6,308,729
32.79%
$2,888,000
14.46%
$2,722,180
14.15%
$3,570,000
17.87%
$3,354,103
17.43%
$2,162,000
10.82%
$2,125,781
11.05%
Library Board Meeting
January 23, 2023
Members Present: Tim Burley, Sue Griep, Margaret Hoffman, Kay Hultgren, Julie Lofdahl,
Carolyn Ulrich, Dianne Wanzek, and Katy Hiltner, Ex-officio.
Carolyn called the meeting to order at 4:30.
Tim Burley was welcomed to the Board as the representative from the City Council.
Minutes from the November 28, 2022, meeting were reviewed and approved.
Old Business:
1. November Short Story Contest: Sixteen stories were submitted by nine
participants. Stories were to center around a historic photo found in the Library's brochure. The
stories have been placed in a binder and are available for reading.
2. 2022 Friends of the Library (FOL) Project Bookshelf Summary: Eighty-eight new
books plus donations resulted in 262 books being donated to UCAP for distribution.
3. Knitting Update: One -hundred pieces of knitting (hats, etc.) were donated to
McLeod Food Shelf, UCAP, and Common Cup Ministry for distribution at their sites.
4. Winter Reading (1/3 to 3/10/2023): Final numbers will result when completed logs
are turned in; but so far, 184 logs have been taken by participants. Monthly challenges are
given with small prizes for completion.
New Business:
1. Library Board Goals for 2023: The 2021-2022 goals were reviewed and consensus
was to continue with the goals as set at that time.
2. January Calendar: The calendar is full of many activities—Children's Story Time (8-
9 average attendance), scavenger hunt(s), Seek and Find, Lego club (17 att.), Coding (7 att.),
Teen meet -up evening(s) is in the beginning stage. In -House activities such as coloring and
puzzle tables are popular.
3. February Calendar:
Saturday, Feb. 4: Take Your Child to the Library Day with storytime, valentine
making, and other activities.
Wednesday, Feb. 15: 2 PM Tea Party (sponsored by FOL)—a program
presented by the Garden Tea Shoppe (Dassel). Reservations required by 2/10/2023.
4. One Book, One Community: two activities related to The Seed Keeper, by Diane
Wilson, have been scheduled. On 2/26, at 2 pm, a book discussion will take place at the
Hutchinson Center for the Arts. On 3/25, at 2 pm., Megan Schnitker will speak at the Museum.
5. Legacy Program: The Glencoe librarian has been holding swing dance classes.
6. MnLink.org—to use online, a pin is required and can be obtained at the library's
desk.
7. Library Buzz:
Sue: The Seed Keeper (F) by Diane Wilson
Julie: Red State Christians (NF) by Angela Denker
Kay: The Seed Keeper (F) by Diane Wilson
Katy: Lessons in Chemistry (F) by Bonnie Garmus
Margaret: Charles Finch mysteries and Red State Christians.
Carolyn: Over My Dead Body (NF) by Greg Melville
Dianne: Friends. Lovers, and The Big Terrible Thing (NF) by Matthew Perry
Tim: Swords of Lightning (NF) by Mark Nutsch
Next Meeting: Monday, February 27, 2023, 4:30 pm., in meeting room.
December 2022. Donations and Grants:
Friends of Library (funding for DVDs and audio books) $3,000.00
Russell and Lorraine Erickson (donation for books) $300.00
Jim and Shannon Lyons (donation for books) $500.00
Twice is Nice (donation) $100.00
Total = $3,900.00
Respectfully submitted: Kay Hultgren, secretary
111 Hassan Street SE
Hutchinson, MN 55350
Website: www.hutchinsonhra.com
HUTCHINSON HOUSING AND (320) A34-4251 c i3201234-4A40 Fax
REDEVELOPMENT AUTHORITY `
Hutchinson HRA Regular Board Meeting
February 21, 2023
Minutes
1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order.
Members Present: Renee Lynn Johnson Kotlarz, Gary Forcier, Robin Kashuba and Kimberly
Merwin. Staff Present: Judy Flemming
a. Gary Forcier seconded. The motion carried unanimously. Robin Kashuba moved to approve the
Hutchinson HRA Regular Board Meeting agenda.
2. PUBLIC COMMENTS No citizens addressed the HHRA Board of Commissioners.
3. MINUTES OF THE REGULAR BOARD MEETING ON JANUARY 17, 2023
a. Robin Kashuba moved to approve the minutes of the January 17, 2023 regular board meeting.
Kimberly Merwin seconded. The motion carried unanimously.
4. FINANCIAL REPORTS
Gary Forcier moved to approve the following:
a. City Center General Fund payments of $9,169.03 for checks 9314 to 9318
b. City Center December 31, 2022 Adjusted Financial Statements and January 31, 2023 Financial
Statements
c. Park Towers Operating Account payments of $45,803.91 for checks 15929 to 15959; 2/13/2023
EFT for Visa Bill and to void check 15932 to the City of Hutchinson, Water Department because
of a duplicate payment.
d. Park Towers Security Deposit Account Payments of $1,427.22 for checks 1614 to 1616.
Kimberly Merwin seconded and the motion carried unanimously.
5. PARK TOWERS
a. Park Towers February Newsletter was presented.
b. Judy Flemming presented the Park Towers Vacancy Report. Now that annual recertifications are
done we will be doing more marketing. The Board also suggested to try to simplify the
application packet.
c. Gary Forcier moved to approve the Small Purchase over $10,000 but not exceeding $175,000 for
Federal Pacific Breaker Panel and Breaker Replacement. Kimberly Merwin seconded and the
motion carried unanimously.
d. FYI: HUD's New HOTMA Rule
6. 1000 DALE STREET PROJECT UPDATE
The Board reviewed the updated estimates to renovate and relocate the home currently at 1000 Dale
Street. After a discussion of how to reduce costs took place, it was agreed to continue to pursue this
project.
February 21, 2023 Minutes Pagel of 2
111 Hassan Street SE
Hutchinson, MN 55350
Website: www.hutchinsonhra.com
HUTCHINSON HOUSING AND (320) 234-4251 a (320) 234-4240 Fax
REDEVELOPMENT AUTHORITY
7. 145 GLEN STREET NW PROJECT
Judy Flemming presented to the Board another possible house moving project. The EDA purchased
the home at 145 Glen Street NW that needs to be removed from the property. Judy Flemming will
get more details and bring it back to the Board. The Board thought maybe this home could be
adapted with more handicap accessible features.
8. COMMUNICATIONS
• FYI: 2022 Apartment Guide
• FYI: 2022 Foreclosure
• FYI: A Place to Call Home newsletter
9. ADJOURNMENT
a. Kimberly Merwin moved to adjourn and Gary Forcier seconded. The motion carried unanimously.
There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by Judy Flemming, HRA Executive Director
Gary F cier, Secretary/Treasurer
n
February 21, 2023 Minutes Page 2 of 2
