02-28-2023HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, FEBRUARY 28, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Dave Sebesta, Chad Czmowski,
Tim Burley and Pat May. Others present were Matt Jaunich, City Administrator and Marc Sebora, City
Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that an item needs to be added as 10.5. The item is to
consider authorization to advertise for bids for two airport projects.
Motion by Czmowski, second by Burley, to approve the agenda with the additional item noted.
Motion carried unanimously.
2. INVOCATION — CrossPoint Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Chief Tom Gifferson introduced the force's newest police officer, Eamonn McCormick. Officer
McCormick presented before the Council and provided background information on himself.
6. APPROVAL OF MINUTES
(a) Regular Meeting of February 14, 2023
Motion by May, second by Sebesta, to approve minutes as presented. Motion carried unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Memorandum of Agreement with MNPEA — Police Officer's
Union
CITY COUNCIL MINUTES February 28, 2023
(b) Consideration for Approval of Authorizing Commitment Letter for EV (Electric Vehicle) Smart
Program
(c) Consideration for Approval of Sunsetting the City of Hutchinson's COVID-19 Preparedness Plan
(d) Consideration for Approval of Purchase of 2023 John Deere 6195M Tractor for Creekside
(e) Consideration for Approval of Resolution No. 15571 — Resolution Adopting Findings of Fact and
Reasons for Approval of Conditional Use Permit for Office Space in an Industrial/Commercial
Zoning District Located at 756 Century Avenue SW With Favorable Planning Commission
Recommendation
(f) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by May, to approve consent agenda. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
8. ASSESSMENT HEARING AND PROJECT AWARD FOR ROBERTS ROAD SW PROJECT
(LETTING NO. 1, PROJECT NO. 23-01)
1. Resolution No. 15572 - Resolution Accepting Bid and Awarding Contract
2. Resolution No. 15573 - Resolution Adopting Assessment
Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained the Roberts
Road project runs from Alan Street SW to Dale Street SW and includes roadway partial
reconstruction and water utility infrastructure installation by construction of water main, storm sewer,
drain tile, surface reclamation/removal, grading, aggregate base, select granular borrow, concrete
curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances. Six bids were
received for the project with the low bidder being identified as R&R Excavating, Inc. with a bid of
$1,543,616.42 which is approximately 15% lower than the engineer's estimate.
No public comments were received.
Motion by Czmowski, second by May, to close public hearing. Motion carried unanimously.
Motion by Czmowski, second by Burley, to approve Resolution Nos. 15572 and 15573. Motion
carried unanimously.
9. ASSESSMENT HEARING FOR JEFFERSON STREET SE PROJECT (LETTING NO. 4,
PROJECT NO. 23-05)
1. Resolution No. 15574 - Resolution Adopting Assessment
Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained the
Jefferson Street SE project runs from Airport Road to Edmonton Avenue SE and is being done in
conjunction with McLeod County. McLeod County has not bid out their portion of the project yet so
some of the numbers and information are tentative. The City's project includes roadway partial
reconstruction by construction of storm sewer, drain tile, surface and reclamation/removal, grading,
aggregate base, select granular borrow, concrete curb and gutter, bituminous base, bituminous
surfacing, restoration and appurtenances. Again, this project is contingent upon project approval by
McLeod County.
No public comments were received.
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CITY COUNCIL MINUTES February 28, 2023
Motion by Czmowski, second by May, to close public hearing. Motion carried unanimously.
Motion by Czmowski, second by Burley, to approve Resolution No. 15574. Motion carried
unanimously.
Mr. Stifter did mention that there are deferral options available in relation to age, ability and service.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
10. APPROVE/DENY RESOLUTION NO. 15570 — RESOLUTION ESTABLISHING
RECREATION PROGRAMMER POSITION AND AMENDING CLASSIFICATION TABLE
AND SEASONAL/TEMPORARY PAY TABLE
Matt Jaunich, City Administrator, informed the Council that two retirements are occurring within the
PRCE Department in March. Because of this, staff is recommending to make some adjustments to
positions and the organizational structure.
Lynn Neumann, Director of PRCE, presented before the Council. Ms. Neumann explained that John
McRaith and Mary Haugen, whom hold significant positions with the department, are retiring after
serving for decades. Ms. Neumann explained that staff is recommending to create the position of
Recreation Programmer, which will be a combination of the current Aquatic Center Manager and
Recreation Services Coordinator and will report to the new position of Recreation Manager.
Therefore, the current position classification table and part time/seasonal/temporary pay scheduled
need to be adjusted for these changes. Mr. Jaunich also noted that a couple of other changes are
being suggested to the position classification table due to a change in duties to a position last year
and a title change for a position within the Parks Department.
Motion by Czmowski, second by May, to approve Resolution No. 15570. Motion carried
unanimously.
10.5 APPROVE/DENY AUTHORIZATION TO ADVERTISE FOR BIDS FOR 2023 AIRPORT
IMPROVEMENTS
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that there are
two projects being considered at the airport for 2023 — an LED airfield lighting and hangar
construction provided appropriate funding is available. The current runway lighting system was
installed 30 years ago and the intent is to replace the system with an LED system to lower operating
costs and reduce maintenance efforts. The anticipated cost of this project is $900,000 with 90% of
the project being paid with FAA funds, 5% being paid with MnDOT Aeronautics funds and 5% or
approximately $45,000 with City funds. The intent of the hangar construction project is to construct
a multi -bay hangar using allocation of Bipartisan Infrastructure Law (BIL) funding to the airport.
The anticipated cost is $821,200 with $739,000 coming from the BIL funding and 10% or $82,100
being funded by the City.
John Olson explained how and why the City's municipal airport receives funding on an annual basis
from the FAA.
Motion by May, second by Burley, to approve authorizing advertisement for bids for 2023 airport
improvement projects. Motion carried unanimously.
CITY COUNCIL MINUTES February 28, 2023
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Library Board Minutes from November 28, 2022
(b) Planning Commission Minutes from December 21, 2022
c) Hutchinson Housing & Redevelopment Authority Board Minutes from January 17, 2023
d) City of Hutchinson Financial and Investment Reports for January 2023
MISCELLANEOUS
12. STAFF UPDATES
Tom Gifferson — Chief Gifferson explained that the police department is updating the department's
policy and procedure manual. The policy states that the Council must review the manual at Council
meetings and he will be providing more information in Council packets in the near future. The plan is to
review the manual in 25% increments.
Matt Jaunich — Mr. Jaunich reminded the negotiating committee that the labor negotiation meeting with
the sergeant's union is scheduled for this Friday at City Center.
13. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by Czmowski, second by Burley, to adjourn at 6:10 p.m. Motion carried unanimously.
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