02-14-2023HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, FEBRUARY 14, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Dave Sebesta, Chad Czmowski
and Tim Burley. Member absent was Pat May. Others present were Matt Jaunich, City Administrator
and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Burley, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — River at MSP Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15569 — Resolution Accepting Cash Donations from Steve Cook/Kay Nelson and
MITGI for Public Arts
Motion by Czmowski, second by Sebesta, to approve Resolution No. 15569. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 24, 2023
Motion by Burley, second by Czmowski, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on
March 11, 2023, at McLeod County Fairgrounds
CITY COUNCIL MINUTES February 14, 2023
(b) Consideration for Approval of Issuing Short Term Gambling License to The Hutchinson Rotary
Foundation on May 5, 2023, at Art's Place
(c) Consideration for Approval of Premises Permit Application for Brownton Baseball Association at
River House Kitchen + Drinks Located at 122 Main Street South
(d) Consideration for Approval of Items for Roberts Road SW Project (Letting No. 1, Project No.
23-01)
1. Resolution No. 15561 - Resolution Declaring Cost to be Assessed and Ordering Preparation
of Proposed Assessment
2. Resolution No. 15562 - Resolution for Hearing on Proposed Assessment
(e) Consideration for Approval of Items for 2023 Pavement Improvement Projects (Letting No. 2,
Project No. 22-02, 22-03 and 23-02)
1. Resolution No. 15563 - Resolution Declaring Cost to be Assessed and Ordering Preparation
of Proposed Assessment
2. Resolution No. 15564 - Resolution for Hearing on Proposed Assessment
(f) Consideration for Approval of Items for Jefferson Street SE Project (Letting No. 4, Project No.
23-05)
1. Resolution No. 15565 - Resolution Declaring Cost to be Assessed and Ordering Preparation
of Proposed Assessment
2. Resolution No. 15566 - Resolution for Hearing on Proposed Assessment
(g) Consideration for Approval of Items for Uptown Grand Sanitary Sewer Realignment (Letting No.
5, Project No. 23-06)
1. Resolution No. 15567 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15568 - Resolution Receiving Report and Calling Hearing on Improvement
(h) Claims, Appropriations and Contract Payments
Motion by Sebesta, second by Czmowski, to approve consent agenda. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M.
8. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 23-837 —
ORDINANCE GRANTING FRANCHISE RENEWAL TO CITIZENS BANK & TRUST CO.
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora reminded the Council that in
February 2003 the City granted a franchise to Citizens Bank & Trust to construct a canopy/overhang
and vestibule area into the right of way on First Avenue SW. The franchise is expiring this month and
Citizens Bank representatives have requested that another franchise be granted for 20 years. In
accordance with the City Charter, franchise agreements are entered into via ordinance and public
hearing. Mr. Sebora noted that no changes have been made to the franchise agreement since the last
Council meeting.
Motion by Czmowski, second by Burley, to close public hearing. Motion carried unanimously.
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CITY COUNCIL MINUTES February 14, 2023
Motion by Czmowski, second by Sebesta, to approve second reading and adoption of Ordinance No.
22-837. Motion carried unanimously.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.)
9. UPDATE FROM PUBLIC ARTS COMMISSION ON 2023-2024 SCULPTURE STROLL
Morgan Baum, Public Arts Commission, presented before the Council. Ms. Baum explained that the
Public Arts Commission annually selects 11 pieces to be featured throughout Hutchinson as part of
the Sculpture Stroll. Those pieces have been selected and are before the Council tonight for their
review. Two additional sculptures will be selected and featured at Ridgewater College and Citizens
Bank. Ms. Baum spoke about criteria the Commission looks for when selecting pieces and choosing
the locations where they are featured.
10. FIRE DEPARTMENT YEAR END REPORT
Fire Chief Mike Schumann presented before the Council. Chief Schumann provided an overview of
the department's 2022 annual report. Chief Schumann reviewed rewards, special events,
accomplishments, statistical data, public relations/fire safety education, inspections/permits, and 2023
goals.
UNFINISHED BUSINESS
NEW BUSINESS
11. APPROVE/DENY ENTERING CONTRACT WITH CIVIC SYSTEMS FOR SOFTWARE
SERVICES
Tom Kloss, Information Technology Director, presented before the Council. Mr. Kloss explained
that staff is requesting approval to enter into a contract with Civic Systems for software services to
manage Human Resources, payroll, finance, business licensing, special assessments and utility billing.
The current software system with vendor BS&A has had severe deficiencies in the reporting
capabilities as well as operational issues with the payroll process that are unable to be addressed.
Civic Systems has a very robust and efficient reporting system and a Fall conversion is anticipated.
The expenditure for this project would come from the Capital Projects fund.
Motion by Czmowski, second by Forcier, to approve contract with Civic Systems for software
services. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process iten2s.)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
a) Hutchinson Utilities Commission Minutes from December 21, 2022
b) Preliminary City of Hutchinson December 2022 Financial and Investment Reports
(c) EDA Board Meeting Minutes from January 9, 2023
(d) Public Arts Commission Minutes from January 11, 2023
CITY COUNCIL MINUTES February 14, 2023
MISCELLANEOUS
13. STAFF UPDATES
Matt Jaunich — Mr. Jaunich noted that City offices will be closed on February 20, 2023, in observance of
Presidents' Day. In addition, staff will be looking to schedule a joint meeting with the Hutchinson
Utilities Commission in the near future.
14. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by Czmowski, second by Sebesta, to adjourn at 6:20 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator
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