01-10-2023HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JANUARY 10, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Pat May, Dave Sebesta, Chad
Czmowski and Tim Burley. Others present were Matt Jaunich, City Administrator and Marc Sebora, City
Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that two items need to be added to the agenda. One item is
to consider purchasing a pickup truck with a service body to install a crane. The other item is
consideration of an application to conduct off -site gambling by the Hutchinson Hockey Association.
Motion by Czmowski, second by Sebesta, to approve the agenda with the additions noted. Motion
carried unanimously.
2. INVOCATION — Hunter's Ridge Community Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Shady Ridge Park Playground Project/Donation
Lynn Neumann, Parks/Recreation/Community Education Director, presented before the Council.
Ms. Neumann introduced Tyriina Kalenberg who has been spearheading an improvement project
at Shady Ridge Park. Ms. Kalenberg provided a presentation on an initiative she started aimed at
raising community support and funds to update the Shady Ridge Park. Ms. Kalenberg explained
that the vision for the improvements is to be a nature -inspired oasis to stop and let kids play and
primarily visited by foot traffic. Ms. Kalenberg explained that the budget for the project totals
$43,058 consisting of three phases. The first phase includes a play structure, swing set, mulch
and installation. The second phase includes a balance beam and spinning play equipment. The
third phase includes a nature-themed learning board and a nature-themed sculpture. The City had
all ready earmarked $20,000 for Shady Ridge Park improvements and community fundraising has
totaled approximately $8000 to date. Ms. Kalenberg plans to continue to fundraise approximately
$14,000 to complete all three phases of the project. A formal resolution accepting the donation
will be considered at the next City Council meeting.
(b) Resolution No. 15554 — Resolution Accepting $25.00 Donation from Emily Schermann to
Hutchinson Police Department
(c) Resolution No. 15555 — Resolution Accepting $1000.00 I.J. Burich Family Foundation for
Donation from VFW Post 906 for VFW Park Improvements For Upgraded Playground
Equipment at Shady Ridge Park
(d) Resolution No. 15556 — Resolution Accepting $2000.00 Donation from the Village Ranch for
Fireman's Park Project
Motion by Czmowski, second by Burley, to approve Resolution Nos. 15554, 15555 and 15556.
Motion carried unanimously.
CITY COUNCIL MINUTES January 10, 2023
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under S minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Mayor Forcier noted that he requested the Fire Chief and Natural Gas Division Director to speak
about clearing out fire hydrants and gas meters. Fire Chief Mike Schumann presented before the
Council and spoke about the importance of cleaning out fire hydrants so that they are accessible in
times of emergency. Chief Schumann noted that fire hydrants should have a three-foot clearance area
and a three-foot path leading to them. He did note that it is a property owner's responsibility to clean
out fire hydrants that are on their property. Natural Gas Division Director John Webster of
Hutchinson Utilities Commission presented before the Council. Mr. Webster spoke about the
importance of cleaning out gas meters. Mr. Webster noted that it is important that the regulators on
the gas meters be cleaned out as they have vents on them that need to be able to breath. Mr. Webster
also spoke about the importance of cleaning off roof eaves so that large icicles don't form above gas
meters.
6. APPROVAL OF MINUTES
(a) Regular Meeting of December 27, 2022
(b) Organizational Meeting of January 3, 2023
Motion by Czmowski, second by Burley, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Authorization to Approve the Grant Language and Sign Grant
Agreement Between City of Hutchinson and DNR Conservation Partners Legacy Grant Program
(b) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by May, to approve consent agenda. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
8. APPROVE/DENY RESOLUTION NO. 15557 - RESOLUTION ADOPTING A MODIFICATION
TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4; AND
MODIFYING TAX INCREMENT FINANCING DISTRICT NO. 4-23 THEREIN AND
ADOPTING A MODIFIED TAX INCREMENT FINANCING PLAN THEREFOR
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that RD Machine,
a growing local manufacturer, is hoping to expand its existing 15,000 square foot building with a
21,000 square foot addition. Due to the extensive soil corrections needed, and the resulting higher
project costs, a nine-year economic development TIF District is being proposed to assist the company
with its expansion. The establishment of a TIF District for this project has no fiscal impact on the
City as the TIF District only captures the increase in property taxes paid by the company as a result of
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CITY COUNCIL MINUTES January 10, 2023
the project and uses only those dollars to offset qualifying project costs, in this case soil corrections
and related items for the proposed expansion. The total project is $4.2 million. A public
hearing is required when considering adopting a TIF District. Mr. Seppelt reviewed the business
subsidies associated with the project.
Motion by Czmowski, second by May, to close public hearing. Motion carried unanimously.
Motion by May, second by Czmowski, to approve Resolution No. 15557. Motion carried
unanimously.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
9. LIQUOR HUTCH YEAR END REPORT
Candice Woods, Liquor Hutch Manager, presented before the Council. Ms. Woods provided
information on sales history since 2006 and other data such as liquor, beer and wine sales in 2021 and
2022 as well as customer counts and average sales per customer. Ms. Woods provided information
on general fund transfers which totals $7,470,660 since 2006. Ms. Woods noted trends in the
industry which include "ready to drink" cocktails and "healthy" beer, wine and liquor. Supplier out of
stocks, price increases, discontinued items and labor shortages continued to affect daily operations.
Ms. Woods also noted that Facebook, Instagram and direct email remain the store's most effective
advertising tools. Successful ongoing promotions at the store include the loyalty program, 15% off
craft/import beer on Thursdays, online purchasing, holiday sales on items featured on social media
and multiple buys such as "3 for $30". Ms. Woods explained the challenges/goals for 2023 include
staffing and training, budget management and inventory management. Ms. Woods reviewed facility
improvements completed in 2022 which included exterior updates including paint and new awnings;
roof repairs; parking lot updated; and an updated domestic cooler refrigeration system. Facility
improvements planned for 2023 include sales floor refinishing; cash wrap updates to cabinets and
countertops; lighting updates throughout the store and parking lot landscaping updates.
UNFINISHED BUSINESS
10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 22-836 - AN
ORDINANCE AMENDING CHAPTER 53 OF THE HUTCHINSON CITY CODE
John Olson, Interim Public Works Director, presented before the Council. Mr. Olson explained that
this ordinance amendment addresses deduct meters to make the language compatible with the
proposed water and wastewater utility rates proposed for implementation in 2023.
Motion by Czmowski, second by May, to approve second reading and adoption of Ordinance No. 22-
836. Motion carried unanimously.
NEW BUSINESS
11. APPROVE/DENY ISSUING TAXI LICENSE TO BENJAMIN KRANZ OF KINGDOM
TRANSPORT
Motion by Czmowski, second by Sebesta, to approve issuing taxi license to Benjamin Kranz of
Kingdom Transport. Motion carried unanimously.
11.13 APPROVE/DENY PURCHASE OF PICK UP TRUCK WITH CRANE SERVICE CAPABILITY
CITY COUNCIL MINUTES January 10, 2023
John Olson, Interim Public Works Manager, presented before the Council. Mr. Olson explained that
the pickup truck being proposed to purchase will ultimately end up being a crane truck for all of the
lift stations. Mr. Olson noted that over the last five years lift station pump repair expenditures
averaged $19,420/year. Of that, trip charges and crane truck charges make up the largest percentage
of the bills. Based on these costs, estimated payback for the crane truck is approximately five years.
Mr. Olson spoke about the benefits of the City owning its own crane truck and not having to rely on
contractors. This item was budgeted for in 2023.
Motion by Sebesta, second by Burley, to approve purchase of pick up truck with crane service.
Council Member Burley asked if any additional training is needed for those that operate the crane.
Mr. Olson spoke about the required training which is minimal. Motion carried unanimously.
1 LC APPROVE/DENY APPLICATION TO CONDUCT OFF -SITE GAMBLING FOR HUTCHINSON
HOCKEY ASSOCIATION ON JANUARY 13 AND JANUARY 29, 2023
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the
Hutchinson Hockey Association submitted an application today for raffling events it plans to hold on
January 13 and January 29, 2023. The raffle events will be held at Burich Arena.
Motion by Czmowski, second by Burley, to approve application for Hutchinson Hockey Association
to conduct off -site gambling on January 13 and January 29, 2023. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
MISCELLANEOUS
13. STAFF UPDATES
John Olson — Mr. Olson spoke of the large snow events recently. He noted that 37 inches of snow fell in
23 days. He noted that staff is still working on clean up efforts and will continue to do so over the next
couple of weeks. Mr. Olson explained the priority routes of snow clean-up efforts.
Matt Jaunich — Mr. Jaunich noted that city offices are closed on Monday, January 16, 2023, in honor of
Martin Luther King, Jr. Day.
14. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by May, second by Czmowski, to adjourn at 6:50 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
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