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cp02-14-23HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, FEBRUARY 14, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff' committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — River at MSP Church
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15569 — Resolution Accepting Cash Donations from Steve Cook/Kay Nelson and
MITGI for Public Arts
PUBLIC COMMENTS
(I his is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 24, 2023
CONSENT AGENDA
(The items listedJor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on
March 11, 2023, at McLeod County Fairgrounds
(b) Consideration for Approval of Issuing Short Term Gambling License to The Hutchinson Rotary
Foundation on May 5, 2023, at Art's Place
(c) Consideration for Approval of Premises permit Application for Brownton Baseball Association
at River House Kitchen + Drinks Located at 122 Main Street South
(d) Consideration for Approval of Items for Roberts Road SW Project (Letting No. 1, Project No.
23-01)
CITY COUNCIL AGENDA —February 14, 2023
1. Resolution No. 15561 - Resolution Declaring Cost to be Assessed and Ordering Preparation
of Proposed Assessment
2. Resolution No. 15562 - Resolution for Hearing on Proposed Assessment
(e) Consideration for Approval of Items for 2023 Pavement Improvement Projects (Letting No. 2,
Project No. 22-02, 22-03 and 23-02)
1. Resolution No. 15563 - Resolution Declaring Cost to be Assessed and Ordering Preparation
of Proposed Assessment
2. Resolution No. 15564 - Resolution for Hearing on Proposed Assessment
(f) Consideration for Approval of Items for Jefferson Street SE Project (Letting No. 4, Project No.
23-05)
1. Resolution No. 15565 - Resolution Declaring Cost to be Assessed and Ordering Preparation
of Proposed Assessment
2. Resolution No. 15566 - Resolution for Hearing on Proposed Assessment
(g) Consideration for Approval of Items for Uptown Grand Sanitary Sewer Realignment (Letting
No. 5, Project No. 23-06)
1. Resolution No. 15567 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15568 - Resolution Receiving Report and Calling Hearing on Improvement
(h) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M.
8. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 23-837 —
ORDINANCE GRANTING FRANCHISE RENEWAL TO CITIZENS BANK & TRUST CO.
MMUNICATIONS RE UESTS AND PETITIONS
purpose o this portion o the agenda is to provi e the ounci with information necessary to craft wise policy.
tdes items like monthly or annual reports and communications from other entities.)
9. UPDATE FROM PUBLIC ARTS COMMISSION ON 2023-2024 SCULPTURE STROLL
10. FIRE DEPARTMENT YEAR END REPORT
UNFINISHED BUSINESS
NEW BUSINESS
11. APPROVE/DENY ENTERING CONTRACT WITH CIVIC SYSTEMS FOR SOFTWARE
SERVICES
GOVERNANCE
(T to purpose o t tis portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
2
CITY COUNCIL AGENDA —February 14, 2023
(a) Hutchinson Utilities Commission Minutes from December 21, 2022
�b) Preliminary City of Hutchinson December 2022 Financial and Investment Reports
c) EDA Board Meeting Minutes from January 9, 2023
(d) Public Arts Commission Minutes from January 11, 2023
MISCELLANEOUS
13. STAFF UPDATES
14. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Resolution No. 15569
RESOLUTION ACCEPTING DONATIONS
WHEREAS, The City of Hutchinson is generally authorized to accept donations of
real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of
its citizens and is specifically authorized to accept gifts and bequests for the benefit of the
community pursuant to Minnesota Statutes Section 471.17; and,
WHEREAS, the individuals have offered to contribute the cash amount set forth
below to the City of Hutchinson:
Name of Donor Amount
Steve Cook and Kay Nelson $500.00
Midwest Industrial Tool Grinding, Inc. (MITGI) $250.00
WHEREAS, the donation made by Steve Cook and Kay Nelson has been made to
sponsor the 2023 Sculpture Stroll "Judges Award" within the public arts program; and
WHEREAS, the donation made by MITGI has been requested to be used within
the Public Arts Funds; and
WHEREAS, The City Council hereby finds that it is appropriate to accept the
donations offered and assign their use as requested by the donators,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
THAT, the donation described above is hereby accepted by the City of Hutchinson
with the conditions as laid out in the resolution.
Adopted by the City Council this 14t' day of February 2023.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JANUARY 24, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff' committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Pat May, Dave Sebesta, Chad
Czmowski and Tim Burley. Others present were Matt Jaunich, City Administrator and Marc Sebora,
City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Burley, second by Sebesta, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Hunter's Ridge Community Church
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15558 — Resolution Accepting $500.00 Donation from Heartland Ag Systems for
Fireman's Park Project
(b) Resolution No. 15559 — Resolution Accepting $100.00 Donation from Russell & Lorraine
Erickson to Hutchinson Police Department for the Law Enforcement Memorial Park Fund
(c) Resolution No. 15560 — Resolution Accepting $7700.00 from Various Donors for Shady Ridge
Park Project
Motion by Czmowski, second by Sebesta, to approve Resolution Nos. 15558, 15559, and 15560.
Motion carried unanimously.
Matt Jaunich introduced the new Public Works Director, Mike Stifter, who began employment
with the City on January 17, 2023. Mr. Stifter introduced himself to the Council.
PUBLIC COMMENTS
(This is an opportunityor members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor—stateyour name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Pam Wagner, 565 Lakewood Drive, presented before the Council. Ms. Wagner expressed to the
Council some concerns she has with snowplowing being conducted in front of her property. Ms.
Wagner expressed that she feels the snowplow drivers ate leaving too much snow in front of her
driveway. Ms. Wagner noted she has lived at her property for 36 years and this has always been the
case. She feels that there must be a different way for the road to be plowed so as not to leave so
much snow in front of her property. She asked for the Council's help.
Carol Johnson, 550 Lakewood Drive, presented before the Council. Ms. Johnson stated that she has
lived at her property for 10 years and can attest to Ms. Wagner's concerns. Ms. Johnson noted that
CITY COUNCIL MINUTES —January 24, 2023
when Ms. Wagner spoke with city staff about moving the snow from her property, the snow was
pushed way too far and may have damaged items on her property.
Matt Jaunich spoke before the Council and stated that staff did try to accommodate Ms. Wagner and
admittedly did most likely push the snow too far. He noted that if there were items outside of the
right of way that were damaged, the City would remedy that with Ms. Wagner. He also noted that
staff will look into ways to remedy the snow plowing process if at all possible.
Ms. Wagner noted that it is not just this year that there have been issues but all the years she has
lived at her residence. She expressed that she truly feels there is a different way to plow this area so
that so much snow is not accumulated on her property. Ms. Wagner noted that she has complained
about this before and has been told by public works staff that "that's what you get for living on a
corner".
Mayor Forcier noted to Ms. Wagner that Council and staff will review the situation and do what they
can to remedy it.
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 10, 2023
Motion by Czmowski, second by Burley, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of the 2023 City of Hutchinson Pay Equity Report
(b) Consideration for Approval of Issuing Temporary Liquor License to McLeod County
Agriculture Association on February 25, 2023, at McLeod County Fairgrounds
(c) Consideration for Approval of Issuing Short -Term Gambling License to 3M Club from March 1
— April 30, 2023
(d) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by May, to approve consent agenda. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
Purpose of this portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy.
Ides items like monthly or annual reports and communications from other entities.)
8. CREEKSIDE YEAR END REPORT
Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek provided a review of
2022 activities at Creekside Soils. Mr. Kosek reviewed the refuse fund/budget and the compost
fund/budget. Items to mention for 2022 included the MPCA funding a grant project for Outreach
and Education on the curbside organics program; bagged sales volume decreasing by nearly 12%
with revenue decreasing only by 6%; starting to see margins decrease with rising costs; bit -con was
2
CITY COUNCIL MINUTES —January 24, 2023
available and sold out resulting in approximately $200,000 in bulk sales; and several minor capital
improvements were completed along with the delivery of a new wheel loader. Objective for 2023
include constructing and implementing a new composting system/equipment for source -separated
organic material processing; continuation of Educational Outreach campaign for curbside SSOM
program to increase participation and minimize contamination (three year campaign ending in
2025); transition staffing agency employees to City employees; continue to strive to manage costs to
maintain future competitiveness as well as healthy margins as economic uncertainty is entered into.
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY FIRST READING OF ORDINANCE NO. 23-837 — ORDINANCE GRANTING
FRANCHISE RENEWAL TO CITIZENS BANK & TRUST CO.
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that in February
2003 the City granted a franchise to Citizens Bank & Trust to construct a canopy/overhang and
vestibule area into the right of way on First Avenue SW. The franchise is expiring in in February
and Citizens Bank representatives have requested that another franchise be granted for 20 years.
Franchise agreements are entered into via ordinance and public hearing — the public hearing will be
held at the February 14, 2023, City Council meeting.
Motion by May, second by Burley, to approve first reading of Ordinance No. 23-837. Motion
carried unanimously.
10. APPROVE/DENY ADOPTING LEGISLATIVE PRIORITIES FOR 2023
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that staff has
put together a list of legislative priorities for 2023. This is a document that staff would use to
communicate legislative concerns/issues both to the public and local legislators and could be a
document to use when trips to the State Capitol are made. Many items on the list are carry overs
from last year's list and include input from department directors.
Motion by May, second by Czmowski, to approve 2023 legislative priorities. Council Member
Czmowski asked if a meeting is going to try to be coordinated with state legislators this year. Mr.
Jaunich noted that a meeting will be try to be set in the near future. Motion carried unanimously.
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Motor Vehicle Department 2022 Recap
�b) Public Arts Commission Minutes from December 14, 2022
c) Hutchinson Housing & Redevelopment Authority Board Minutes from December 20, 2022
MISCELLANEOUS
12. STAFF UPDATES
CITY COUNCIL MINUTES — January 24, 2023
13. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by May, second by Czmowski, to adjourn at 6:20 p.m. Motion carried unanimously.
HUTCHINSON CITY COUNCIL c`=yaf
Request for Board Action 7AZ O-m-
Agenda Item: Temporary Liquor License - Hutchinson Jaycees
Department: Administration
LICENSE SECTION
Meeting Date: 2/14/2023
Application Complete Yes
Contact: Melissa Starke
Agenda Item Type:
Presenter: Melissa Starke
Reviewed by Staff ❑✓
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Jaycees have submitted a temporary liquor license to dispense liquor at an event being held at the
McLeod County Fairgrounds on March 11, 2023. The Hutchinson Jaycees are a nonprofit organization and meet the
requirements for a temporary liquor license.
BOARD ACTION REQUESTED:
Approve issuing temporary liquor license to Hutchinson Jaycees on March 11, 2023, at McLeod County Fairgrounds
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Minnesota Department of Public Safety
ailAlcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 222, St. Paul, MN 55101
651-201-7500 Fax 651-297-5259 TfY 651-282-6555
Alcohol & Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
Name of organization Date organized Tax exempt number
Hutchinson Jaycees 01/18/2019 41-1430060
Address
City State Zip Code
P.O. Box 624
Hutchinson
Minnesota
55350
Name of person making application
Business phone Home phone
Brian Gauger
612-730-4881
Date(s) of event
Type of organization
March 11, 2023
Club Charitable Religious ❑ ❑ ❑ g' ❑X Other non-profit
Organization officer's name
City State Zip Code
Kati Klitzke
Hutchinson Minnesota 55350
Organization officer's name
City State Zip Code
Minnesota
Organization officer's name
City State Zip Code
Minnesota
Organization officer's name
City State Zip Code
1 - -
Minnesota
Location where permit will be used. If an outdoor area, describe.
McLeod County Fairgrounds, 729 Century Ave. SW, Hutchinson, MN 55350 - Commercial Building
If the applicant will contract for ihtoxicating liquor service give the name and address of the liquor license providing the service.
Hutchinson Jaycee members will be providing bartending services. Several members are TIPS certified and will be supervising
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
Scottsdale Insurance Company -Scott Rupp - $1,000,000.00 - see attached
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
City or County approving the license
17,�,o-V
Fee Amount
vl�lvpZ3
Date Fee Paid
Date Approved
Permit Date
City or County E-mail Address
City or County Phone Number
Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement
CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT
BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION(@5TATE.MN.US
/
ACCOR " CERTIFICATE OF LIABILITY INSURANCE
DATE(MM/DD/YYYY)
01 /18/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT. If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
CONTACT Scott Rupp
NAME:
Insurance by Design, LLC
(952) 808-7002 FAX(952) 808-7004
PHIC0,14.E.,
Ext : No):
4131 Old Sibley Mem Highway
E-MAIL scottr@insurancedesign.net
ADDRESS:
INSURER(S) AFFORDING COVERAGE
NAIC #
Ste 201
Eagan MN 55122
INSURER A: Michigan Millers
14508
INSURED
INSURER B : Michigan Millers Mutual Ins
JCI Minnesota
INSURER C :
INSURER D :
DBA: Minnesota Jaycees
56633 150th St
INSURER E :
INSURER F :
Austin MN 55912
COVERAGES CERTIFICATE NUMBER: CL22123004692 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL
INSD
SUBR
WVD
POLICY NUMBER
POLICY EFF
MMIDDIYYYY
POLICY EXP
MMIDDIYYYY
LIMITS
X
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
$ 1,000,000
CLAIMS -MADE X OCCUR
DAMAGE TO RENTED
PREMISES Ea occurrence
300,000
$
X
MED EXP (Any one person)
$ 10,000
$2,000 Deductible
PERSONAL & ADV INJURY
$ 1,000,000
A
Y
C012637203
01/01/2023
01/01/2024
AGGREGATE LIMITAPPLIES PER:
GENERAL AGGREGATE
$ 3,000,000
OLICY ElPROFX LOC
JECT
RLTHER
PRODUCTS-COMP/OPAGG
$ 3,000,000
$
:
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
Ea accident
$
BODILY INJURY (Per person)
$
ANYAUTO
OWNED SCHEDULED
AUTOS ONLY AUTOS
BODILY INJURY (Per accident)
$
PROPERTY DAMAGE
Per accident
$
HIRED NON -OWNED
AUTOS ONLY AUTOS ONLY
X
UMBRELLA LAB
X
OCCUR
EACH OCCURRENCE
$ 1,000,000
AGGREGATE
$ 1,000,000
B
EXCESS LIAB
CLAIMS -MADE
L010647803
01/01/2023
01/01/2024
DED I I RETENTION $
$
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
PER OTH-
STATUTE ER
ANY PROPRIETOR/PARTNER/EXECUTIVE ❑
OFFICER/MEMBER EXCLUDED?
NIA
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOYEE
$
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
$
Each Occurence
$1,000,000
A
Liquor Liability
C012637203
01/01/2023
01/01/2024
General Aggregate
$1,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 109, Additional Remarks Schedule, may be attached if more space is
required)
City of Hutchinson is named Additional Insured under the General Liability per written contract.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Hutchinson
ACCORDANCE WITH THE POLICY PROVISIONS.
111 Hassan St SE
AUTHORIZED REPRESENTATIVE
Hutchinson MN 55350
@ 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
HUTCHINSON CITY COUNCIL c`=yaf 0
-
Request for Board Action 7A"Z�7
Agenda Item: Short -Term Gambling Licenses - Hutchinson Rotary Foundation
Department: Administration
LICENSE SECTION
Meeting Date: 2/14/2023
Application Complete Yes
Contact: Melissa Starke
Agenda Item Type:
Presenter: Melissa Starke
Reviewed by Staff 0
consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Rotary Foundation has submitted a short-term gambling license application into administration for
review and processing. The application is for an event the organization is holding on May 5, 2023, at Art's Place.
The applicant has completed the appropriate application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Hutchinson Rotary Foundation on May 5, 2023
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
_ HUTCHI SON
A CITY ON PURPOSE.
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151 Fax: (320) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance Chapter 114
and Minnesota Statutes Chapter 349
T)
All applications are to be received at least 30 days before event in order to be considered
ApElication T e
Short TermDate(s)�rt0}��0Fee:
$30.00
Month/DavTear — Month/Da/Year
✓47!w5
Or anization Information
e1►vte-A nse, h koN FOondotrao 5'07—`-57— �90�
Name
Phone Number
�L
j A el iYi S Y e e f Alef- h l l v`-` Al h 50h
/W/r ✓�.0'.3-0
Address where regular meeting are held City
State Zip
Federal State ID: A .Z - 3 8 y y / 95-
Day and time of meetings? 11 ups 01 CI 1I H 0 0 A
Is this organization organized under the laws of the State of Minnesota? IN yes
❑ no
How long has the organization been in existence? ;-.� ve-5. How may members in the organization?
What is the purpose of the organization? C O !H M V 1k; �X 3 e ry it C e
In whose custody will organization records be kept?
3e ►, �B d Ck M it h
Name
Phone Number
T? 36G A`fo-fk St'NPef- passe/
IHAI
Address Croy
State zip
Dulv Authorized Officer of the Oreanization Information
,-u5
Name
s`07- 9-5-1- 99' 06
Phone Number
� $
G Nand Ave- 14vf-cif1nt,AN
/YIN
Residence Address
City State
zip
Date of Birth:
03 / IT / I `l7I Place of Birth: RO r-h e,,fel-
A4N
Month/day/year
City
State
Have you ever been convicted of any crime other than a traffic
offense?
❑ yes 18,no
If yes, explain:
City of Hutchinson
Application for Gambling Devices License
Page 2 of 3
Designated Gambling Manager LQualyled under Minnesota Statute §349
A rf h e r Xoh n KgS'd 32_0^r5$3- S✓�
True Name Phone Number
0 D R %G S'h- ,&--f 5 . W. ,Hvc`j 14,41 �5' -!d5 62
Residence Address City State Zip
Date of Birth: 10 / 90 / / 9 y Place of Birth: 51-0 wn'-0h Al /Y
Month/day/year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes ® no
If yes, explain:
How long have you been a member of the organization? e
Game Information
Location 7
A rt 's P !R c e 320 797
Name of location where game will be played Phone Number
3 J— Is y e n ✓-e 17 5 aA,
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: O'A 3. through S 3
AM AM
Hours of the day gambling devices will be used: From .S� 0 O To 9 • 0 1
Maximum number of player: •9 0 d
Will prizes be paid in money or merchandise? l(money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? J.yes ❑ no
If yes, will a charge be made for such refreshments? 9 yes ❑ no
Game Information
Location #2
Name of location where game will be played Phone Number
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From pM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
City of Hutchinson
Application for Gambling Devices License
Page 3 of 3
0 Officers of the Organization [ifnecessam list additional names on separate sheet] I
44ffeh -'rest 5vrcr,
Name Title
Residence 5r8dress City State Zip
8th Beikmtn f Pei,
Name Title
7 A 3 111AI J�'S3.L✓r
Residence Address City State Zip
X-e a h Wa jf har`4 Acrrkcroh jp cA4 f -
Name Ptle
n3 n0 0� �2- r A�&
S.
Residence Address Cih' State Zip
Officers or Other Persons Paid for Services Information i necessary, list additional names on se arate sheet
Name
Title
Residence Address
City State Zip
Name
Title
Residence Address
City State Zip
Name
Title
Residence Address
Lill. State zip
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager 9 yes ❑ no Authorized Officer 0 yes ❑ no 1177
10
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof.
Signature of authorized
Of,
Internal Use
of organization
manager of organization
City Council ❑ approved ❑ denied Notes:
Date
,Az / r 0 0
OF Date
HUTCHINSON CITY COUNCIL c`=yaf
Request for Board Action 7AZ Owl-7
Agenda Item: Gambling Premises Permit Application - Brownton Baseball Association
Department: Administration
LICENSE SECTION
Meeting Date: 2/14/2023
Application Complete Yes
Contact: Melissa Starke
Agenda Item Type:
Presenter:
Reviewed by Staff ❑✓
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Brownton Baseball Association has submitted an application to provide gambling devices at River House Kitchen +
Drinks located at 122 Main Street South in Hutchinson, Minnesota. State law requires that cities grant approval of the
premises permit application. The applicant will then submit the final application to the State Gambling Control Board
for their authorization.
BOARD ACTION REQUESTED:
Approve premises permit application to Brownton Baseball Association to operate gambling devices at 122 Main
Street South.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
MINNESOTA LAWFUL GAMBLING
LG214 Premises Permit Application
REQUIRED ATTACHMENTS TO LG214
1. If the premises is leased, attach a copy of your lease. Use LG215
Lease for Lawful Gambling Activity.
2. $150 annual premises permit fee, for each permit (non-refundable).
Make check payable to "State of Minnesota."
ORGANIZATION INFORMAT�IjON
Organization Name: &.A,
Chief Executive Officer (CEO) &';n
Gambling Manager: ,ArJvzt,3 ,Av"_Iv
6115 Page 1 of 2
Annual Fee $150 (NON-REFUNDABLE)
Mail the application and required attachments to:
Minnesota Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
Questions? Call 651-539-1900 and ask for Licensing.
License Number:
Daytime Phone:(
Daytime Phone: 7✓ TTt ^ �� 7 1
GAMBLING PREMISES INFORMATION
Current name of site where gambling will be conducted: ellcrtrAust— eI / 1 'If
List any previous names for this location:
r
Street address where premises is located: 00 Akia-r-, 5�, S
(Do not use a P.O. box number or mailing address.)
City: OR Township: I County:
Does your organization own the building where the gambling will be conducted?
_ Yes K_ No If no, attach LG215 Lease for Lawful Gambling Activity.
A lease is not required if only a raffle will be conducted.
Zip Code:
Is any other organization conducting gambling at this site? X_ Yes _ No _ Don't know
Note: Bar bingo can only be conducted at a site where another form of lawful gambling is being conducted by the applying organi-
zation or another permitted organization. Electronic games can only be conducted at a site where paper pull -tabs are played.
Has your organization previously conducted gambling at this site? _ Yes )( No _ Don't know
GAMBLING BANK ACCOUNT INFORMATION; MUST BE IN MINNESOTA
Bank Name: ��l^ 35+ &L. _ _ Bank Account Number: olo(� f 0
1
Bank Street Address: _ 3M J 37- 4 City: '►►�lsafl State: MN Zip Code:_
ALL TEMPORARY AND PERMANENT OFF -SITE STORAGE SPACES
Address (Do not use a P.O. box number):
y00 esker- sk so
A +
M
State: Zip Code:
MN
MN !I�'ZM
MN 'is-3a)
LG214 Premises Permit Application
6/15 Page 2 of 2
ACKNOWLEDGMENT BY LOCAL UNIT OF GOVERNMENT: APPROVAL BY RESOLUTION
CITY APPROVAL
for a gambling premises
located within city limits
City Name:
Date Approved by City Council:
Resolution Number:
(If none, attach meeting minutes.)
Signature of City Personnel:
Title:
COUNTY APPROVAL
for a gambling premises
located in a township
County Name:
Date Approved by County Board:
Resolution Number:
(If none, attach meeting minutes.)
Signature of County Personnel:
Date Signed: I Title: Date Signed:
Local unit of government
must sign.
ACKNOWLEDGMENT !`.ND OATH
1. I hereby consent that local law enforcement officers,
the Board or its agents, and the commissioners of
revenue or public safety and their agents may enter
and inspect the premises.
2. The Board and its agents, and the commissioners of
revenue and public safety and their agents, are
authorized to inspect the bank records of the gambling
account whenever necessary to fulfill requirements of
current gambling rules and law.
3. I have read this application and all information
submitted to the Board is true, accurate, and complete.
4. All required information has been fully disclosed.
S. I am the chief executive officer of the organization.
TOWNSHIP NAME:
Complete below only if required by the county.
On behalf of the township, I acknowledge that the organization is
applying to conduct gambling activity within the township limits.
(A township has no statutory authority to approve or deny an
application, per Minnesota Statutes 349.213, Subd. 2.)
Print Township Name:
Signature of Township Officer:
Title: _ Date Signed:
6. I assume full responsibility for the fair and lawful operation of
all activities to be conducted.
7. I will familiarize myself with the laws of Minnesota governing
lawful gambling and rules of the Board and agree, if licensed,
to abide by those laws and rules, including amendments to
them.
S. Any changes in application information will be submitted to the
Board no later than ten days after the change has taken
effect.
9. I understand that failure to provide required information or
providing false or misleading information may result in the
denial or revocation of the license.
10. I understand the fee is non-refundable regardless of license
approval/denial.
Signature of Chief Executive Officer (designee may not sign)
Data privacy notice: The information requested on this
form (and any attachments) will be used by the
Gambling Control Board (Board) to determine your
organization's qualifications to be involved in lawful
gambling activities in Minnesota. Your organization has
the right to refuse to supply the information; however,
if your organization refuses to supply this information,
the Board may not be able to determine your
organization's qualifications and, as a consequence,
may refuse to issue a permit. If your organization
supplies the information requested, the Board will be
able to process your organization's application. Your
organization's name and address will be public
information when received by the Board.
All other information provided will be
private data about your organization until
the Board issues the permit. When the
Board issues the permit, all information
provided will become public. If the Board
does not issue a permit, all information
provided remains private, with the
exception of your organization's name and
address which will remain public. Private
data about your organization are available
to: Board members, Board staff whose
work requires access to the information;
Date
Minnesota's Department of Public Safety,
Attorney General, Commissioners of
Administration, Minnesota Management &
Budget, and Revenue; Legislative Auditor,
national and international gambling
regulatory agencies; anyone pursuant to
court order; other individuals and agencies
specifically authorized by state or federal law
to have access to the information; individuals
and agencies for which law or legal order
authorizes a new use or sharing of
information after this notice was given; and
anyone with your written consent.
This form will be made available in alternative format, i.e. large print, braille, upon request.
An equal opportunity employer
- HUTCHINSON CITY COUNCIL
H UTC H I N SO N Request for Board Action
A CITY ON PURPOSE.
Items for Roberts Rd SW (L1/P23-01)
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/14/2023
Application Complete N/A
Contact: Mike Stifter
Agenda Item Type:
Presenter: Mike Stifter
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Ye�-
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set the
Assessment Hearing and potential Project Award for the above referenced letting at their
February 28th meeting. Construction bids were received on Wednesday, February 1st.
Please note that the estimated construction costs and potential funding options will be reviewed
by the Resource Allocation Committee at their upcoming meeting. Also, City staff has had
ongoing communications with adjacent property owners in regards to the proposed project
improvements and estimated improvement special assessment amounts throughout the project
development process.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON, III HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON
LETTING NO. 1/PROJECT NO. 23-01
Roberts Rd SW
BID OPENING: 02/01/2023 @ 11:00 AM ENGINEER'S ESTIMATE $1,821,188.65 COMPLETION DATE: 06/28/2024
i i
ITEM DESCRIPTION
L
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BID PRICE B;D TOTAL
BIDPRICE I BIDT OAL
BID PRICE BID TOTAL
BID PRICE BID TOTAL
BID PRICE BID TOTAL
BID PRICE BID TOTAL
BID PRICE Bo. -
BASE BID
$1,821,188.65
$1,543,616.42
$1,572,580.04
$1,673,719.81
$1,706,025.00
$1,755,618.31
$2,389,715.90
DBE GOAL
0.00 %
0.00 %
0.00 %
0.00 %
0.00 %
0.00 %
0.00
BASE BID
D.
pNM111Y
BID PRICE
BIDTOTAL
so PRICE
BID TOTAL
BID PRICE
BIDTOTAL
so PRICE
BID TOTAL
BID PRICE
BIDTOTAL
so PRICE
BID TOTAL
BID PRICE
BID TOTAL
1 2D21.1
2 21D1502
MOBILIZATION
CLEARING
LUMPSUM
FACT
1GO
60o
$BSOOO.00
$32500
5000.DO
1950.OD
$15]3]]4
2]500
1573174
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$]9]33Do
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$1D]41500
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$303]500
fi30.00
3D3750O
3]8000
$98236Do
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3 21D15D2
GRUBBING
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600
$135.00
1000
$100.00
fiD000
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iB00.0D
$172.
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$1$0Do
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$13125
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4 2104.502
5 2104.5D2
REMOVE MANHOLE
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$300.00
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31219
$169.41
fi2438
1D1646
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12W.OD
560.00
$42100
112000
25fi200
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1000.OD
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800.00
$800.00
1fiD000
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5DO DD
6 2104.5D2
] 2104.502
REMOVE CASING
REMOVE GATE VALVE
EACH
EACH
90O
1600
$12500
$185.00
11250D
960.0D
$11295
$69.91
1D1655
111856
$125 DD
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11250D
i600.0D
$111 DO
$134.00
9990o
2,144.00
$150Do
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135O.0D
400.OD
$250.00
$300.00
225000
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150DD
12,33O DD
8 2104.502
9 2104.5D2
REMOVE HYDRANT
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11 2104.502
SALVAGE SIGN
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12 2104.503
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SA ING CONCRETE PAVEMENT FULLDEPTH
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14 2104.503
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REMOVE WATER MAIN
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LIN FT
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$3906.o0
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96.
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JOINT ADHESIVE
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TYPE SP 95 WEARING COURSE MIXTURE 2C 2D THICK
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LIN FT
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$230o
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$53B2.00
$1150
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$3131860
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$6.44
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$329940
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42 25D2fi02
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$500.00
$750o
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$20175 DD
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$36100
$91JX1
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44 25D3 fi02
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CONNECT TO EXISTING SANITARY SEWER
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EACH
EACH
1JX1
1JX1
ifi50.DO
$29W.00
1D. 00
900.OD
9]936
$102891
9]9?6
1D2891
14DO DD
$2DD6DD
1400.OD
600.OD
152600
$-1
152600
9]000
ODO DD
$14DO DD
WO.OD
1400.OD
2069.BB
$2-DO,
2Ofi988
250000
533 DD
E30DO DD
50000
ODO DD
46 25D3 fi02
47 25D3 fi02
CONNECTTOEXISTINGSTORMSEWER
CONNECT INTO EXISRNG DRAINAGE STRUCTURE
EACH
EACH
DOD
2.
$1300.00
$1-DO,
11 ]OO.DD
600.OD
$11]].O6
$]98.99
1D 593.54
1$9198
E700DD
E15D00D
300.00
WOOD
$690.GO
$92000
fi21000
194000
$1436DD
$1436Do
1260O.DD
-Do
$2000.00
$3000.00
18D00.0P
6133000
j2000.00
$3$36Do
iB DDO DD
],ODD DD
48 25D3 fi02
49 25D36OG
CONNECT TO EXISTING DRAIN DISCHARGE
CLEAN AND VIDEO TAPE PIPE SEWER
EACH
LIN FT
2.
24]200
Jo
$225
0O
562.OD
246.5E
$115
9316
32600
ODD
E2.5D
0O
180.OD
180.0O
$1 fi5
36000
D]880
50 DD
E2.5D
1100.OD
180.OD
10]5
$226
82150
5586 ]2
IT— Oil
E4.OD
ODO DD
BBB DD
5D 25D3 o03
51 25D4fi01
8"PVC PIPE SEWER
TEMPORARY WATER SERVICE
LIN FT
LUMPSUM
32W
1GO
$135.00
$125W.00
320.OD
12,500.02
$12869
$5000.00
11808
5,000'
E104_DD
$13DDODD
3280D
13,-00
$250.00
$91W.
BDD000
9,185 Do
E120DD
$15 DDODo
B90.OD
15,-00
$10362
$.,.151
331584
.,.151
E150 DD
j2000000
BDO DD
0000D
52 2504_fi02
53 2504_602
WATER MAIN OFFSET B"
WATER MAIN OFFSET 17
EACH
EACH
1ED
200
5500.00
$]500.00
5OO.OD
15000.DD
1320810
$1590]89
13208.10
31815 ]8
1DO DD
E]BO6DD
100A
15600.DD
480.00
$65]000
48000
13190.00
533 DD
E6 BDO DD
5OO.OD
13GW.DD
4133E
$681180
4-
13 623 fi0
9DO DD
E11 fiO0 DD
9DO DD
32DO DD
54 2504_602
55 2504_fi02
CONNECT TO EXISTING WATER MAIN
HYDRANT
EACH
EACH
12M
4G0
$2200.00
$6500.00
64W.DD
6,000.DD
$1 ]8111
$9566.27
21445.32
38,2G5.08
EI BDO DD
E6 BDO DD
i600.DD
],2W.DD
$1500.00
$6300.00
18 D00.Do
25,200.00
$2ODD Do
E64DO DD
4000.DD
5,GW.DD
$19]945
$63313B
237..
25,349.52
$22DO Do
E6350 DD
ADD DD
5,4DO DD
56 25D4fi02
57 2504_fi02
S. 2DD4602
1" CORPORATION STOP
Z CORPORATION STOP
6"GATE VALVE
EACH
EACH
EACH
3.
200
1300
950.0O
6
$29W.00
B50.OD
0600.00 2(IO.00
D
19fi0.]O
$2386.B]
$31]].00
5
11 ]4
1301JX1
0DD
E1 IDO DD
E2 BDO DD
090.DO
2W.OD
400.DD
101100
$2 ]4100
$2500.00
3 D51JX1
548200
33540.00
75 DD
$1436Do
$2$0D_DD
0250D
BOO.OD
2500.DD
590.80
$592.91
$2543.60
1622.
118582
33 Ofi6.80
1250DD
$175D Do
$3 ODD Do
]50DD
533 Do
9DDO DD
PS ld2
CITY OF HUTCHINSON, III HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON
LETTING NO. 1/PROJECT NO. 23-01
Roberts Rd SW
BID OPENING: 02/01/2023 @ 11:00 AM ENGINEER'S ESTIMATE $1,821,188.65 COMPLETION DATE: 06/28/2024
L
Bgimda bSalrM
R 6 R EacavaSrM, Irc.
Bren[Reirer
1149 Hwy Y25MM1
HNCM1i MN 55350
Wm. Mueller B Sore
Cory HrenMmann
BNPark Ave Po Bm 2�]
Hamburg MN SS3M
I
IaW.drf urnm,z
M65oXM1]]NyPO Bm 15M
y,im fbd NX 56l@
Dom Inc
-j-Manager
408fiM St
PHrebvg MN 56261
Nwtllrble Corntruc5on
CmrWrlylrc
M]tnS ME Nil
bawi;k MX 533m
J.0. FerNe, Ire.
Jaon FerrlN
PO MN1
PM1ore 320393d625
i i
ITEM DESCRIPTION
320
PM1ane 320d$]�46
m;mene@reacaaa;re.nel
Pyl L 953J6l-Z]S'0
<oryM1ES.n.nueller.�m
PM1w,e RO]51-164
•"°°'Mp°"e^°"m'•°"•°�'u°"'
-MI208
PM1ore31'0-9]BE011
]61A29ABM
yk��„�y�oeyx
-MN553$]
yIORSIDLIerNemmparies.w
Ivror�tluin rckmm
BID PRICE B;D TOTAL
&DPRICE I BIDI-1-
BID PRICE BID TOTAL
BID PRICE BID TOTAL
BID PRICE BID TOTAL
BID PRICE BID TOTAL
BID PRICE BID TOTAL
BASE BID
$1,821,188.65
$1,543,616.42
$1,572,580.04
$1,673,719.81
$1,706,025.00
$1,755,618.31
$2,389,715.90
DBE GOAL
0.00 %
0.00 %
0.00 %
0.00 %
0.00 %
0.00 %
0.00
BASE BIB
D.
DDMITRY
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
59 2504_fi02
fiD 2504fi02
8"GATE VALVE
12"GATE VALVE
EACH
EACH
40O
100
$3900.G0
$6800.00
15600.00
800.00
$481314
$]]08.69
1925256
]]0869
E350800
$5 B0800
14 WD.00
800.00
$3334.00
$58]200
13336.00
58]200
E330800
E5 ]0800
132W.00
]00.00
$34fi0.63
$5840.]3
1384252
5840 ]3
E3 ]5800
E650800
1500800
50800
61 2504fi02
ADJUST CURB STOP
EACH
100
$385.0o
B500
$101 fi4
101 fi4
$6$8D0
50.00
$4250O
250O
E30a a
0O
$303]5
30375
$359D0
ODD
fit 2504_fi021"
63 2504_fiO3
CURB STOP AND BOX
1" TYPE K COPPER PIPE
EACH
LIN FT
300
1010o
85D.00
$45.00
550.00
54500
608.82
$2523
186646
254823
800
$28D0
100.D0
.Do.
1249.00
$56.0o
37410O
5fi560O
a
$59D0
]00.D0
row D0
.118
$1.93
288354
10395.93
125800
$55 D0
]500
55500
64 2504603
65 25046D3
Z TYPE PE PIPE
T'PVC WATERMAIN
LIN FT
LIN FT
3000
1010o
$450o
$80.00
1 350.00
$8080.Do
91557
$30.23
9467 10
$305323
$24D0
$5100
]20.00
$5151 Do
99.55
$]5]5
$1,48650
$]65]5
$61 00
W5 D0
i B30.00
$656500
$39.38
$S9.94
1 18140
$605394
$55 D0
$6500
165800
$656500
fib 2504_fid3
67 25046L3
8'PVC WATERMAIN
12' PVC WATERMAIN
LIN FT
LIN FT
1593.W
613.
80.00
$135.00
123440.00
2]5500
47
$104.64
102563.21
fi41M.32
500
$99_D0
10029500
6B]DO
56.45
$86.00
8]10235
52 ]1800
00
$10300
101 B3B_00
313900
69.33
$94.57
10fi-19
5]9]141
]800
E11500
120354.0
70495 DO
fib 2504_608
69 2506S02
DUCTILE IRON FITTINGS
CONSTRUCT CATCH BASIN TYPE A
POUND
EACH
1]6200
80o
WOO
$29W.00
1]1600
19,2W.Do
$1314
$431731
23152W
34,538.48
$1100
E352500
19382.00
B,2W.00
$1282
$3068.00
22588.84
24,541.00
$13D0
E390800
906.00
12W.00
$1593
$3645.60
28068.fi6
29,164.80
E1200
$3]59D0
1144.00
00800
]D 2596S02
]i 2506S02
CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-002D
CONSTRUCTDRAINAGESTRUCTU EDESIGN604020
EACH
EACH
10o
1.
3800.00
$]800.00
800.00
]800.00
695294
$127.71
6Dh294
12 ]04.]i
300.00
$]B09D0
300.00
] ODD. .Do
695.AD
$9590.00
64500
959000
20800
$910800
2W.00
100.00
.141
$9882.5B
fi0141
988258
60800
$B409D0
60800
40800
72 2506502
]3 2506S02
CONSTRUCT DRAINAGE STRUCTURE DESIGN BN-4020
CASTINGABSEMBLV
EACH
EACH
100
90O
$10500.00
$1300.00
10500.00
$11]00.00
$19408.BB
$226209
19408.88
$20358.81
E1300800
$1209D0
13 W0.00
$10800.00
$14153.00
$142400
14153.00
$12.1600
E13 ]0800
EB5900
13 ]D0.00
$]650.00
$152]].B3
$1 ]fi m
152]].83
$1589715
$1350800
$125DD0
1350800
$1125DD0
]4 2506S03
]5 2506fi02
RECONSTRUCT!) INAGESTRUCTURE
RECONSTRUCT DRAINAGE STRUCTURE SPECIAL
LIN FT
EACH
aw
2DO
1200.00
$3200.00
OD
400.00
212710
$2]06.91
1]0168
541382
160800
$310900
128000
-oil
15411.
12.- 0
1231 fi0
5460O
20800
$1 ODD D0
1]G0.00
2DO.D0
3219 BB
$25]590
25]590
5151W
50800
$250800
00800
00800
76 2506fi02
]] 2521618
ADJUST FRAME AND RING CASTING
CONCRETE WALK
EACH
SQ FT
1100
2183.00
$92500
$16.
15 ]2500
92800
$145161
$1401
24 fi]].3]
3L583.83
E]5800
$1385
12 ]50.00
234.55
$63100
$1510
10 ]2100
32,963.30
$4$8D0
$1950
]650.00
92150
$11. DO,
$12 fi5
194.OD
2],fi1495
$6$9D0
$1250
1105800
1,-W
78 2531603
79 2531604
CONCRETE CURB AND GUTTER DESIGN B6I13
T' CONCRETE DRNEWAV PAVEMENT
LIN FT
SOVD
409400
553 DO
2400
$85.00
3256.00
]00500
19.
$]4 ]2
]9833.0o
132I
1740
$Bi]5
]1235.fi0
520]]5
21 SO
$106.50
8924920
N 94.W
50
E6200
392]00
2B6.00
-Ob
$84.38
83845.12
fi66214
50
E82.50
11500
5fi22.50
8D 2531603
81 2531604
CONCRETE CURB DESIGN V
8"CONCRETE VALLEY GUTTER
LIN FT
SO VD
560D
5800
$S5 Do
$135.00
080.00
1B30.00
$50.00
$95.00
280000
5,51000
E60.00
E13850
360.00
1569.00
$56.00
$1.20
313600
D,15960
E50.00
$90_DD
800.00
220.D0
$5250
$12125
294000
],-W
E5]_50
$118D0
22800
38800
82 2531618
83 2548fi02
TRUNCATED DOMES
INSTALL MAIL BOX SUPPORT
SOFT
EACH
22800
3W
750O
$22500
1]10000
]500
80.00
$1]500
18240.0O
52500
500
E20800
14820.00
OD
89.50
$22800
20406.00
fi84.00
00
E20800
iB 240.00
OD
86.15
$21000
19 fi4220
fi3800
00
E30800
9]600
ODD
84 2-DO2
2545501
MAILBOX
LIGHTING SYSTEM
EACH
LUMP SUM
24.
100
$95.00
$125W.00
280.00
12,500.00
$]500
$839900
180000
8,39900
E]500
EB 39823
1800.00
39823
$85.S5
$9500.00
205320
9,58000
$]500W
E95080000
00
$]8]5
$881814
180000
8,81,14ODD
E108004080085
0080086
2563 fi01
25fi4.518
TRAFFIC CONTROL
SIGN PANELS TVPEC
LUMP SUM
SQ FT
1TO
105.40
105W00
$G5.00
10500.00
85100
8000.00
$50.00
BOOBOO
52]000
00800
E60.00
W0.00
32400
912500912500
$5100
fi00180
008mDO
E50.0000
]350.00
$]350
]35000
]]4690
1000800
E]900
10008008]
]3]800882564602
89 25]3502
INSTALLSIGN
STORM DRAIN INLET PROTECTION
EACH
EACH
80o
3000
$285.0o
$18500
280.D0
550.00
$200.0o
$12500
1fi0000
3,]5000
$1]5 D0
E22800
1400.00
600.00$20300
$230.00
184000
fi09000
120900.00
E15800.D0
$26250
$31500
210000
9,45800
E20800160800
$329D0
OO-9D
25]45D]
91 2575505
COMMON TOPSOIL BORROW LV
RAPID STABILIZATION METHOD 2
CU VD
ACRE
43300
8fi4
00
$3500.00
194B500
240.00
31 ]6
$120o00
1fi 350.08
]fi$2909D0
00
1905200
iB5600
00
$1350.DO,
1]32000
Bfi40o
00
$1209D0.DD
Do
31.
$3045.00
13fi39.50
194880
500
$]509D0
B14500
B080092
25]5 fi05
93 25825D3
TURFESTABLISHMENT
4" SOLID LINE PAINT
ACRE
LIN FT
8fi4
5500
$5. DO
5425
520.00
$233.]5
$84]000
$115
5421 SO
$Do I3D
$600800
B9000
$291.
$956400
$6.
fi12096
$332]5
WA7D D0D,
$5.30.
$6300.00
$S.ST
D3200
$30635
$2000800
$600
1280800
$339D0
94 25825D3
95 2582503
8" SOLID LINE PAINT
4" BROKEN LINE PAINT
LI FT
LI FT
11500
33000
800
$4251402.50
UP
60
$100
02SO191219
fi2]00
$5.30
DO
1]4900
1200
$6.
IaEM
L006 SO
10 Do
$5.30
DO
DO
1113
$SST
12]995
18381D
1200
$600
138800
198800
96 2582503
2582518
4" DOUBLE SOLID LINE PAINT
PAVEMENT MESSAGE PAINT
LI FT
SOFT
]500
30.00
$850
$16 DO
3]50
80.W
$3.2]
$6.6]
24525
20810
E19Do
$5.50
]95.
16500
$1210
$6.30
90]50
1890o
E19fi000
$5.$D
$1113
$5.]8
834_]5
1]340
$12D0
V350
8009]
sighon
TOTAL- LETTING NO. IIPROJECT NO. 23-01
1 $1,821,188.65
$1,543,616.42
$1,572,580.04
$1,673,719.81
$1,706,025.00
$1,755,618.31
$2,369,715.90
P. 2m2
RESOLUTION NO. 15561
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5129
LETTING NO. 1/PROJECT NO. 23-01
SAP 133-116-004
WHEREAS, cost has been determined for Letting No. 1/Project No. 23-01, the improvement of:
Roberts Rd SW: (Alan St SW to Dale St SW) Roadway partial reconstruction and water
utility infrastructure installation by construction of water main, storm sewer, drain tile, surface
reclamation/removal, grading, aggregate base, select granular borrow, concrete curb and
gutter, bituminous base, bituminous surfacing, restoration and appurtenances,
and the construction cost for such improvement is $1,543,616.42. With expenses incurred or to be
incurred in the making of such improvement in the amount of $324,139.00, the total cost of the
improvement is $1,867,775.42.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be
$1,762,131.86, and the portion of the cost to be assessed against benefited property owners is
declared to be $105,643.56.
2. Assessments shall be payable in equal annual installments extending over a proposed period of
ten (10) years, the first of the installments to be payable on or before the first Monday in January,
2024 and shall bear interest at the rate of _ percent per annum from November 1, 2023.
3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the
proper amount to be specially assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided by law,
and he shall file a copy of such proposed assessment in his office for public inspection.
4. The City Administrator shall, upon the completion of such proposed assessment, notify the
Council thereof.
Adopted by the Council this 14th day of February 2023.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
RESOLUTION NO. 15562
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5129
LETTING NO. 1/PROJECT NO. 23-01
SAP 133-116-004
WHEREAS, by a resolution passed by the Council on the 14th day of February 2023, the City
Engineer was directed to prepare a proposed assessment of the cost of improving:
Roberts Rd SW: (Alan St SW to Dale St SW) Roadway partial reconstruction and water
utility infrastructure installation by construction of water main, storm sewer, drain tile, surface
reclamation/removal, grading, aggregate base, select granular borrow, concrete curb and
gutter, bituminous base, bituminous surfacing, restoration and appurtenances, and
WHEREAS, the City Engineer has notified the Council that such proposed assessment has been
completed and filed in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. A hearing shall be held on the 28th day of February, 2023, in the Council Chambers at
Hutchinson City Center at 6:00 p.m. to pass upon such proposed assessment and at such place
and time, all persons owning property affected by such improvement will be given an opportunity to
be heard with reference to such assessment.
2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the hearing,
and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice
to be given to the owner of each parcel described in the assessment roll not less than two weeks
prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the assessment
to the County Auditor, pay the whole of the assessment on such property, with interest accrued to
the date of payment, to the City Administrator, except that no interest shall be charged if the entire
assessment is paid by November 15th, 2023. An owner may at any time thereafter, pay to the City
Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the succeeding year.
Adopted by the Council this 14th day of February 2023.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
PUBLICATION NO. 8492
NOTICE OF HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA-5129
LETTING NO. 1/PROJECT NO. 23-01
SAP 133-116-004
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council will meet at 6:00 P.M. on the 28th day of February, 2023, in the
Council Chambers at City Hall at Hutchinson, Minnesota, and possibly adopt, the proposed assessment for
Letting No. 1/Project No. 23-01, the improvement of:
Roberts Rd SW: (Alan St SW to Dale St SW) Roadway partial reconstruction and water
utility infrastructure installation by construction of water main, storm sewer, drain tile, surface
reclamation/removal, grading, aggregate base, select granular borrow, concrete curb and
gutter, bituminous base, bituminous surfacing, restoration and appurtenances,
Adoption by the Council of the proposed assessment against abutting property may occur at the hearing
This assessment is proposed to be payable in equal annual installments extending over a period of ten years,
the first of the installments to be payable on or before the first Monday in January 2024, and will bear interest
at the rate of percent (plus or minus) per annum from the date of the adoption of the assessment
resolution. To the first installment shall be added interest on the entire assessment from the November 1, 2023
until December 31, 2024. To each subsequent installment when due shall be added interest for one year on
all unpaid installments.
You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment
on such property, with interest accrued to the date of payment, to the City of Hutchinson. No interest shall be
charged if the entire assessment is paid by November 15, 2023. At any time thereafter, you may pay to the
City of Hutchinson, the entire amount of the assessment remaining unpaid, with interest accrued to December
31 of the year in which such payment is made. Such payment must be made before November 15 or interest
will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment
before the date given above, the rate of interest that will apply is percent (plus or minus) per year. The
right to partially prepay the assessment shall be until November 15, 2023.
The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of
the proposed assessment is $105,643.56. Written or oral objections will be considered at the meeting.
No appeal to district court may be taken as to the amount of an assessment unless a written objection, signed
by the affected property owner is filed with the City Administrator prior to the assessment hearing or presented
to the presiding officer at the hearing. The Council may upon such notice consider any objection to the
amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected
property owners as it deems advisable.
If an assessment is contested or there is an adjourned hearing, the following procedure will be followed:
1. The City will present its case first by calling witnesses who may testify by narratives or by examination,
and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to
ask questions. This procedure will be repeated with each witness until neither side has further questions.
2. After the City has presented all its evidence, the objector may call witnesses or present such
testimony as the objector desires. The same procedure for questioning of the City's witnesses will be
followed with the objector's witnesses.
3. The objector may be represented by counsel.
PUBLICATION NO. 8492
ASSESSMENT ROLL NO. SA5129
LETTING NO. 1/PROJECT NO. 23-01
PAGE 2
4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and
argued to the Council as to the weight of items of evidence or testimony presented to the Council.
5. The entire proceedings will be tape-recorded (videotaped).
6. At the close of presentation of evidence, the objector may make a final presentation to the Council based
on the evidence and the law. No new evidence may be presented at this point.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes Section 429.081 by
serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the
assessment and filing such notice with the district court within ten days after service upon the Mayor or City
Administrator.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment
of this special assessment for any homestead property owned by a person 65 years of age or older, any one
retired by virtue of a permanent and total disability, or a member of the National Guard or other reserves
ordered to active military service, for whom it would be a hardship to make the payments. When deferment of
the special assessment has been granted and is terminated for any reason provided in that law, all amounts
accumulated, plus applicable interest, becomes due. Any assessed property owner meeting the requirements
of the law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment,
apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on
his/her property.
Matt Jaunich, City Administrator
City of Hutchinson, Minnesota
PUBLISHED IN THE HUTCHINSON LEADER ON
WEDNESDAY, FEBRUARY 15, 2023 AND WEDNESDAY, FEBRUARY 22, 2023.
- HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Items for 2023 Pavement Improvement Projects (1-2/P22-02, 23-02 & 22-03)
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/14/2023
Application Complete N/A
Contact: Mike Stifter
Agenda Item Type:
Presenter: Mike Stifter
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set the
Assessment Hearing and potential Project Award for the above referenced letting at their March
14th meeting. Construction bids will be received on Wednesday, February 15th.
Please note that the estimated construction costs and potential funding options will be reviewed
by the Resource Allocation Committee at their upcoming meeting. Also, City staff has had
ongoing communications with adjacent property owners in regards to the proposed project
improvements and estimated improvement special assessment amounts throughout the project
development process.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15563
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5130
LETTING NO. 2/PROJECT NO. 22-02, 23-02, 22-03
WHEREAS, cost has been determined for Letting No. 2/Project No. 22-02, 23-02 & 22-03, the
improvement of:
2023 Pavement Improvements Project: 22-02 & 23-02 Roadway rehabilitation by milling,
bituminous resurfacing, minor repairs to curb and gutter, restoration and appurtenances. 22-
03 New multi -use trail facility by construction of tree removals, grading, bituminous
surfacing, landscaping, restoration and appurtenances,
and the construction cost for such improvement is $539,358.00. With expenses incurred or to be
incurred in the making of such improvement in the amount of $113,265.00, the total cost of the
improvement is $652,623.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be
$445,947.11, and the portion of the cost to be assessed against benefited property owners is
declared to be $206,675.89.
2. Assessments shall be payable in equal annual installments extending over a proposed period of
ten (10) years, the first of the installments to be payable on or before the first Monday in January,
2024 and shall bear interest at the rate of _ percent per annum from November 1, 2023.
3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the
proper amount to be specially assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided by law,
and he shall file a copy of such proposed assessment in his office for public inspection.
4. The City Administrator shall, upon the completion of such proposed assessment, notify the
Council thereof.
Adopted by the Council this 14th day of February 2023.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
RESOLUTION NO. 15564
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5130
LETTING NO. 2/PROJECT NO. 22-02, 23-02, 22-03
WHEREAS, by a resolution passed by the Council on the 14th day of February 2023, the City
Engineer was directed to prepare a proposed assessment of the cost of improving:
2023 Pavement Improvements Project: 22-02 & 23-02 Roadway rehabilitation by milling,
bituminous resurfacing, minor repairs to curb and gutter, restoration and appurtenances. 22-
03 New multi -use trail facility by construction of tree removals, grading, bituminous
surfacing, landscaping, restoration and appurtenances, and
WHEREAS, the City Engineer has notified the Council that such proposed assessment has been
completed and filed in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. A hearing shall be held on the 14th day of March, 2023, in the Council Chambers at Hutchinson
City Center at 6:00 p.m. to pass upon such proposed assessment and at such place and time, all
persons owning property affected by such improvement will be given an opportunity to be heard
with reference to such assessment.
2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the hearing,
and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice
to be given to the owner of each parcel described in the assessment roll not less than two weeks
prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the assessment
to the County Auditor, pay the whole of the assessment on such property, with interest accrued to
the date of payment, to the City Administrator, except that no interest shall be charged if the entire
assessment is paid by November 15th, 2022. An owner may at any time thereafter, pay to the City
Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the succeeding year.
Adopted by the Council this 14th day of February 2023.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
PUBLICATION NO. 8493
NOTICE OF HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5130
LETTING NO. 2/PROJECT NO. 22-02, 23-02, 22-03
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council will meet at 6:00 P.M. on the 14th day of March, 2023, in the
Council Chambers at City Hall at Hutchinson, Minnesota, and possibly adopt, the proposed assessment for
Letting No. 2/Project No. 22-02, 23-02 & 22-03, the improvement of:
2023 Pavement Improvements Project: 22-02 & 23-02 Roadway rehabilitation by milling,
bituminous resurfacing, minor repairs to curb and gutter, restoration and appurtenances. 22-
03 New multi -use trail facility by construction of tree removals, grading, bituminous
surfacing, landscaping, restoration and appurtenances,
Adoption by the Council of the proposed assessment against abutting property may occur at the hearing
This assessment is proposed to be payable in equal annual installments extending over a period of ten years,
the first of the installments to be payable on or before the first Monday in January 2024, and will bear interest
at the rate of percent (plus or minus) per annum from the date of the adoption of the assessment
resolution. To the first installment shall be added interest on the entire assessment from the November 1, 2023
until December 31, 2024. To each subsequent installment when due shall be added interest for one year on
all unpaid installments.
You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment
on such property, with interest accrued to the date of payment, to the City of Hutchinson. No interest shall be
charged if the entire assessment is paid by November 15, 2023. At any time thereafter, you may pay to the
City of Hutchinson, the entire amount of the assessment remaining unpaid, with interest accrued to December
31 of the year in which such payment is made. Such payment must be made before November 15 or interest
will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment
before the date given above, the rate of interest that will apply is percent (plus or minus) per year. The
right to partially prepay the assessment shall be until November 15, 2023.
The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of
the proposed assessment is $206,675.89. Written or oral objections will be considered at the meeting.
No appeal to district court may be taken as to the amount of an assessment unless a written objection, signed
by the affected property owner is filed with the City Administrator prior to the assessment hearing or presented
to the presiding officer at the hearing. The Council may upon such notice consider any objection to the
amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected
property owners as it deems advisable.
If an assessment is contested or there is an adjourned hearing, the following procedure will be followed:
1. The City will present its case first by calling witnesses who may testify by narratives or by examination,
and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to
ask questions. This procedure will be repeated with each witness until neither side has further questions.
2. After the City has presented all its evidence, the objector may call witnesses or present such
testimony as the objector desires. The same procedure for questioning of the City's witnesses will be
followed with the objector's witnesses.
3. The objector may be represented by counsel.
PUBLICATION NO. 8493
ASSESSMENT ROLL NO. SA5130
LETTING NO. 2/PROJECT NO. 22-02, 23-02, 22-03
PAGE 2
4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and
argued to the Council as to the weight of items of evidence or testimony presented to the Council.
5. The entire proceedings will be tape-recorded (videotaped).
6. At the close of presentation of evidence, the objector may make a final presentation to the Council based
on the evidence and the law. No new evidence may be presented at this point.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes Section 429.081 by
serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the
assessment and filing such notice with the district court within ten days after service upon the Mayor or City
Administrator.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment
of this special assessment for any homestead property owned by a person 65 years of age or older, any one
retired by virtue of a permanent and total disability, or a member of the National Guard or other reserves
ordered to active military service, for whom it would be a hardship to make the payments. When deferment of
the special assessment has been granted and is terminated for any reason provided in that law, all amounts
accumulated, plus applicable interest, becomes due. Any assessed property owner meeting the requirements
of the law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment,
apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on
his/her property.
Matt Jaunich, City Administrator
City of Hutchinson, Minnesota
PUBLISHED IN THE HUTCHINSON LEADER ON
WEDNESDAY, FEBRUARY 22, 2023 AND WEDNESDAY, MARCH 01, 2023.
- HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Items for Jefferson St SE (L4/P23-05)
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/14/2023
Application Complete N/A
Contact: Mike Stifter
Agenda Item Type:
Presenter: Mike Stifter
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set the
Assessment Hearing for the above referenced letting at their February 28th meeting.
Please note that the estimated construction costs and potential funding options will be reviewed
by the Resource Allocation Committee at their upcoming meeting. Also, City staff has had
ongoing communications with adjacent property owners in regards to the proposed project
improvements and estimated improvement special assessment amounts throughout the project
development process.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15565
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5132
LETTING NO. 4/PROJECT NO. 23-05
WHEREAS, cost has been determined for Letting No. 4/Project No. 23-05, the improvement of:
Jefferson St SE (Airport Rd — Edmonton Ave SE) Roadway partial reconstruction by
construction of storm sewer, drain tile, surface reclamation/removal, grading, aggregate
base, select granular borrow, concrete curb and gutter, bituminous base, bituminous
surfacing, restoration and appurtenances,
and the construction cost for such improvement is $340,863.00. With expenses incurred or to be
incurred in the making of such improvement in the amount of $25,000.00, the total cost of the
improvement is $365,063.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be
$328,052.00, and the portion of the cost to be assessed against benefited property owners is
declared to be $37,011.00.
2. Assessments shall be payable in equal annual installments extending over a proposed period of
ten (10) years, the first of the installments to be payable on or before the first Monday in January,
2024 and shall bear interest at the rate of _ percent per annum from November 1, 2023.
3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the
proper amount to be specially assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided by law,
and he shall file a copy of such proposed assessment in his office for public inspection.
4. The City Administrator shall, upon the completion of such proposed assessment, notify the
Council thereof.
Adopted by the Council this 14th day of February 2023.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
RESOLUTION NO. 15566
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5132
LETTING NO. 4/PROJECT NO. 23-05
WHEREAS, by a resolution passed by the Council on the 14th day of February 2023, the City
Engineer was directed to prepare a proposed assessment of the cost of improving:
Jefferson St SE (Airport Rd — Edmonton Ave SE) Roadway partial reconstruction by
construction of storm sewer, drain tile, surface reclamation/removal, grading, aggregate
base, select granular borrow, concrete curb and gutter, bituminous base, bituminous
surfacing, restoration and appurtenances, and
WHEREAS, the City Engineer has notified the Council that such proposed assessment has been
completed and filed in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. A hearing shall be held on the 28th day of February, 2023, in the Council Chambers at
Hutchinson City Center at 6:00 p.m. to pass upon such proposed assessment and at such place
and time, all persons owning property affected by such improvement will be given an opportunity to
be heard with reference to such assessment.
2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the hearing,
and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice
to be given to the owner of each parcel described in the assessment roll not less than two weeks
prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the assessment
to the County Auditor, pay the whole of the assessment on such property, with interest accrued to
the date of payment, to the City Administrator, except that no interest shall be charged if the entire
assessment is paid by November 15th, 2023. An owner may at any time thereafter, pay to the City
Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the succeeding year.
Adopted by the Council this 14th day of February 2023.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
PUBLICATION NO. 8494
NOTICE OF HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5132
LETTING NO. 4/PROJECT NO. 23-05
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council will meet at 6:00 P.M. on the 28th day of February, 2023, in the
Council Chambers at City Hall at Hutchinson, Minnesota, and possibly adopt, the proposed assessment for
Letting No. 4/Project No. 23-05, the improvement of:
Jefferson St SE (Airport Rd — Edmonton Ave SE) Roadway partial reconstruction by
construction of storm sewer, drain tile, surface reclamation/removal, grading, aggregate
base, select granular borrow, concrete curb and gutter, bituminous base, bituminous
surfacing, restoration and appurtenances,
Adoption by the Council of the proposed assessment against abutting property may occur at the hearing
This assessment is proposed to be payable in equal annual installments extending over a period of ten years,
the first of the installments to be payable on or before the first Monday in January 2024, and will bear interest
at the rate of percent (plus or minus) per annum from the date of the adoption of the assessment
resolution. To the first installment shall be added interest on the entire assessment from the November 1, 2023
until December 31, 2024. To each subsequent installment when due shall be added interest for one year on
all unpaid installments.
You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment
on such property, with interest accrued to the date of payment, to the City of Hutchinson. No interest shall be
charged if the entire assessment is paid by November 15, 2023. At any time thereafter, you may pay to the
City of Hutchinson, the entire amount of the assessment remaining unpaid, with interest accrued to December
31 of the year in which such payment is made. Such payment must be made before November 15 or interest
will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment
before the date given above, the rate of interest that will apply is percent (plus or minus) per year. The
right to partially prepay the assessment shall be until November 15, 2023.
The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of
the proposed assessment is $37,011.00. Written or oral objections will be considered at the meeting.
No appeal to district court may be taken as to the amount of an assessment unless a written objection, signed
by the affected property owner is filed with the City Administrator prior to the assessment hearing or presented
to the presiding officer at the hearing. The Council may upon such notice consider any objection to the
amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected
property owners as it deems advisable.
If an assessment is contested or there is an adjourned hearing, the following procedure will be followed:
1. The City will present its case first by calling witnesses who may testify by narratives or by examination,
and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to
ask questions. This procedure will be repeated with each witness until neither side has further questions.
2. After the City has presented all its evidence, the objector may call witnesses or present such
testimony as the objector desires. The same procedure for questioning of the City's witnesses will be
followed with the objector's witnesses.
3. The objector may be represented by counsel.
PUBLICATION NO. 8494
ASSESSMENT ROLL NO. SA5132
LETTING NO. 4/PROJECT NO. 23-05
PAGE 2
4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and
argued to the Council as to the weight of items of evidence or testimony presented to the Council.
5. The entire proceedings will be tape-recorded (videotaped).
6. At the close of presentation of evidence, the objector may make a final presentation to the Council based
on the evidence and the law. No new evidence may be presented at this point.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes Section 429.081 by
serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the
assessment and filing such notice with the district court within ten days after service upon the Mayor or City
Administrator.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment
of this special assessment for any homestead property owned by a person 65 years of age or older, any one
retired by virtue of a permanent and total disability, or a member of the National Guard or other reserves
ordered to active military service, for whom it would be a hardship to make the payments. When deferment of
the special assessment has been granted and is terminated for any reason provided in that law, all amounts
accumulated, plus applicable interest, becomes due. Any assessed property owner meeting the requirements
of the law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment,
apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on
his/her property.
Matt Jaunich, City Administrator
City of Hutchinson, Minnesota
PUBLISHED IN THE HUTCHINSON LEADER ON
WEDNESDAY, FEBRUARY 15, 2023 AND WEDNESDAY, FEBRUARY 22, 2023.
- HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Items for Uptown Grand Sanitary Sewer Realignment (1-5/P23-06)
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/14/2023
Application Complete N/A
Contact: Mike Stifter
Agenda Item Type:
Presenter: Mike Stifter
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public
Hearing for the above referenced project letting during their March 14th meeting. Please note
that City staff will be communicating project related information (including estimated assessment
amounts) to adjacent property owners and hopefully address any questions/concerns prior to the
forthcoming Public Hearing.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
NUTCFIINSON
PUBLIC WORKS AND ENGINEERING
City of Hutchinson
Public Works Department
Engineering
111 Hassan St SE
Hutchinson, MN 55350
FEASIBILITY STUDY & ENGINEERING REPORT
DATE: February 14, 2023
TO: Honorable Mayor & City Council members
FROM: Mike Stifter, Public Works Director
John Olson, Public Works Manager
PROJECT: 2023 Uptown Grand Sanitary Sewer Realignment
Having studied the following proposed improvement, Public Works staff finds that the proposed
project is feasible and recommend that it be constructed:
L5/P23-06 Remove Sanitary Sewer line between Glen St NW and Franklin St NW, North of
1st Ave NW. Install new Sewer on Glen St NW, 1st Ave NW, and Franklin St NW.
Reclaim and Repave these Streets.
ESTIMATED COSTS TOTAL
Construction Cost $ 564,809
Alt #1 $ 113,193
Engineering 108,492
Administration 33,889
TOTAL ESTIMATED COSTS $ 820,383
ESTIMATED FUNDING TOTAL
Assessments $162,681
Economic Development Funds $500,000
City - GO Improvement Bond
City - Water Funds $30,456
City - Wastewater Funds
City - Stormwater Funds $127,246
TOTAL ESTIMATED FUNDING $ 820,383
CEDAR AVE NW •
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RESOLUTION NO. 15567
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 5/PROJECT NO. 23-06
WHEREAS, it is proposed to improve:
2023 Uptown Grand Sanitary Sewer Realignment: Remove Sanitary Sewer line between
Glen St NW and Franklin St NW, North of 1 st Ave NW. Install new Sewer on Glen St NW,
1 st Ave NW, and Franklin St NW. Reclaim and repave these streets,
and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to
Minnesota Statutes, Chapter 429.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 5/Project No. 23-06, be referred to the Engineer for study
and that that person is instructed to report to the Council with all convenient speed advising the Council in a
preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it
should best be made as proposed or in connection with some other improvement; the estimated cost of the
improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 14th day of February 2023.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
RESOLUTION NO. 15568
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. &PROJECT NO. 23-06
WHEREAS, pursuant to a resolution of the Council adopted February 14, 2023, a report has been
prepared by Mike Stifter, Public Works Director with reference to the following proposed improvements:
2023 Uptown Grand Sanitary Sewer Realignment: Remove Sanitary Sewer line between
Glen St NW and Franklin St NW, North of 1 st Ave NW. Install new Sewer on Glen St NW,
1 st Ave NW, and Franklin St NW. Reclaim and repave these streets, and
said report was received by the Council on February 14, 2023, and
WHEREAS, the report provides information regarding whether the proposed improvement is necessary,
cost-effective, and feasible; whether it should best be made as proposed or in connection with some other
improvement; the estimated cost of the improvement as recommended; and a description of the methodology
used to calculate individual assessments for affected parcels.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s) in accordance with the report and the
assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429 at an estimated total cost of the improvement of 820,383.00.
2. A public hearing shall be held on such proposed improvement on the 14th day of March 2023, at
the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing
and improvement as required by law.
Adopted by the Hutchinson City Council this 14th day of February 2023.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
PUBLICATION NO. 8495
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO. 5/PROJECT NO. 23-06
(1-5/P23-06)
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers at the
Hutchinson City Center, 111 Hassan St SE, Hutchinson, MN, at 6:00 pm on the 14th day of March 2023, to
consider the making of an improvement of Letting No. 5/Project No. 23-06, an improvement of:
2023 Uptown Grand Sanitary Sewer Realignment: Remove Sanitary Sewer line between Glen St NW
and Franklin St NW, North of 1st Ave NW. Install new Sewer on Glen St NW, 1 st Ave NW, and Franklin
St NW. Reclaim and repave these streets
pursuant to Minnesota Statutes, Sections 429.011 to 429.111.
The estimated City cost of said improvement is $657,702.00 and an estimated Assessable cost of
$162,681.00 for the total estimated cost of $820,383.00. A reasonable estimate of the impact of the
assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed
improvement will be heard at this meeting.
Dated: 02/14/2023
Matthew Jaunich, City Administrator
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR
AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE
REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, FEBRUARY 22, 2023 AND ON
WEDNESDAY, MARCH 1, 2023.
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 1/25/23 - 2/14/23
Check Date
-----------------------------------------------------------------------------------------
01/27/2023
Check
EFT
Vendor Name
EFTPS
Description
-----------------------------------------------------------------
Payroll Report 1/8/23 - 1/21/23
Amount
----------------------------------------
73,780.04
O1/27/2023
EFT
Child Support
Payroll Report 1/8/23 - 1/21/23
659.43
O1/27/2023
EFT
MN Dept of Revenue
Payroll Report 1/8/23 - 1/21/23
14,080.12
O1/27/2023
EFT
Provident Life - Vol Ins
Payroll Report 1/8/23 - 1/21/23
401.24
01/27/2023
EFT
PERA
Payroll Report 1/8/23 - 1/21/23
59,404.27
O1/27/2023
EFT
Further HSA
Payroll Report 1/8/23 - 1/21/23
14,867.29
O1/27/2023
EFT
Mission Square
Payroll Report 1/8/23 - 1/21/23
3,303.84
01/27/2023
EFT
VOYA
Payroll Report 1/8/23 - 1/21/23
460.00
O1/27/2023
EFT
MNDCP
Payroll Report 1/8/23 - 1/21/23
350.00
O1/27/2023
110342
Manual Employee Check
Payroll Report 1/8/23 - 1/21/23
22.90
O1/27/2023
110343
MNPEA
Payroll Report 1/8/23 - 1/21/23
816.00
O1/27/2023
110344
UNUM Life Insurance
Payroll Report 1/8/23 - 1/21/23
1,077.15
01/27/2023
110345
LELS Union Dues
Payroll Report 1/8/23 - 1/21/23
337.50
O1/27/2023
110346
HART
Payroll Report 1/8/23 - 1/21/23
443.75
O1/26/2023
110347
SECURITY BANK & TRUST CO
GEN OBLIGATION IMPRV BONDS, SERIES 2020A
185,718.75
02/14/2023
110348
A R ENGH HEATING & AIR CONDITIONING
FALL MAINT VAC'S, FURNACES - FIRE
788.50
02/14/2023
110349
AARP
FEB AARP INSTRUCTION - SR CTR
650.00
02/14/2023
110350
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
877.36
02/14/2023
110351
VOID
VOIDED CHECK
-
02/14/2023
110352
ACE HARDWARE - 1790
SCREWDRIVERS, ZIPLOC, CLEANER, NUTS - FIRE
60.84
02/14/2023
110353
ACE HARDWARE - 1825
KEYS, HANDLE - POLICE
48.29
02/14/2023
110354
ADVANCED POWER SERVICES, INC
GENERATOR MAINT - POLICE
1,935.00
02/14/2023
110355
AMERICAN BOTTLING CO
COST OF GOODS SOLD - LIQUOR HUTCH
341.65
02/14/2023
110356
AMPLIFY FOR CHANGE
SUPPORT TO MPCA GRANT - CREEKSIDE
1,600.00
02/14/2023
110357
ANIMAL MEDICAL CENTER ON CROW RIVER
JAN BOARDING/PROCESSING - POLICE
1,251.00
02/14/2023
110358
AQUATIC INFORMATICS INC
BASIC SUPPORT - WWTP & WATER
3,392.00
02/14/2023
110359
ARMSTRONG, DIANNA M
1/19 COURT REPORTING - LEGAL
45.00
02/14/2023
110360
ARROWHEAD FORENSICS
FUMING CHAMBER, DRYING CABINET - POLICE
13,764.55
02/14/2023
110361
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
846.90
02/14/2023
110362
AUTO VALUE - GLENCOE
O-RINGS, JICS, PIPE - HATS
236.88
02/14/2023
110363
AUTO-CHLOR SYSTEM
1/20 DISHWASHER SERVICE - SR DIN
220.00
02/14/2023
110364
AXON ENTERPRISE, INC.
2023 BODY CAMERAS - POLICE
45,223.87
02/14/2023
110365
B & C PLUMBING & HEATING INC
DUCTWORK REPAIR - WWTP
1,400.00
02/14/2023
110366
B & C PLUMBING & HEATING INC
TIF: JAMES & STEFANIE MORGAN - HRA
1,950.00
02/14/2023
110367
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
10,431.31
02/14/2023
110368
BENEFIT EXTRAS INC
JAN COBRA/RETIREE BILLING
86.00
02/14/2023
110369
BENTZ, DAVID
TREE REIMB, TEMP CONST EASEMENT
4,121.05
02/14/2023
110370
BENTZ, KENNETH
TREE REIMB, TEMP CONST EASEMENT
4,121.05
02/14/2023
110371
BERNICK'S
COST OF GOODS SOLD - LIQUOR HUTCH
709.51
02/14/2023
110372
BERWALD ROOFING COMPANY INC
NEW POLICE FACILITYTHRU 2/1/23 PAY#2
55,271.00
02/14/2023
110373
BLUE NOTE
BAR FEE FOR HOLIDAY PARTY
200.00
02/14/2023
110374
BOLTON & MENK INC.
STORMWATER ED & OTTER/CAMPBELL DESIGN
14,404.00
02/14/2023
110375
BORSTAD, TRAVIS
REIMB: BATTERIES/WATER - POLICE
70.42
02/14/2023
110376
BRANDED SOLUTIONS
APPAREL - LIQUOR HUTCH
158.00
02/14/2023
110377
BRASS FOUNDRY BREWING CO
COST OF GOODS SOLD - LIQUOR HUTCH
65.94
02/14/2023
110378
BRAUN INTERTEC CORP
NEW POLICE FACILITY THRU 1/6/23
2,116.50
02/14/2023
110379
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
15,778.53
02/14/2023
110380
BUFFALO CREEK ENTERPRISES
COST OF GOODS SOLD - LIQUOR HUTCH
2O5.35
02/14/2023
110381
BURMEISTER, JEROME
REIMB: WINTER BOOTS - WWTP
175.00
02/14/2023
110382
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
80,236.35
02/14/2023
110383
CASH DRAWER #4
PETTY CASH RECONCILIATION
53.40
02/14/2023
110384
CENTER FOR ENERGY & ENVIRONMENT
NEW POLICE FACILITY THRU 2/1/23
3,000.00
02/14/2023
110385
CENTRAL HYDRAULICS
EQUIPMENT PARTS - MULTIPLE DEPTS
1,041.81
02/14/2023
110386
CENTRAL MCGOWAN
ACETYLENE, HIGH PRESSURE - MULTIPLE DEPTS
176.90
02/14/2023
110387
CINTAS CORPORATION
SUPPLIES & SERVICE - MULTIPLE DEPTS
275.05
02/14/2023
110388
COAST TO COAST SOLUTIONS
LOLLIPOPS LICK CRIME - POLICE
268.21
02/14/2023
110389
COKER COMPOSTING AND CONSULTING
SUPPORT TO MPCA GRANT - CREEKSIDE
100.00
02/14/2023
110390
CONTEGRITY GROUP
NEW POLICE FACILITY THRU 2/1/23
21,948.09
02/14/2023
110391
CORE & MAIN LP
METERS - WATER
5,961.65
02/14/2023
110392
CORRA GROUP
NOV CREDIT REPORT - POLICE
12.00
02/14/2023
110393
CROW RIVER FLORAL & GIFTS
ARRANGEMENTS - MULTIPLE DEPTS
97.50
02/14/2023
110394
CROW RIVER PRESS INC
SR NEWSLETTERS - SR CENTER
35.11
02/14/2023
1110395
1 CROWN LIFT TRUCKS
V-053 MAINT-CREEKSIDE
203.75
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 1/25/23 - 2/14/23
Check Date
-----------------------------------------------------------------------------------------
02/14/2023
Check
110396
Vendor Name
CULLIGAN WATER
Description
-----------------------------------------------------------------
NEW POLICE FACILITY THRU 2/1/23
Amount
----------------------------------------
40.75
02/14/2023
110397
DAHLHEIMER BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
52,321.11
02/14/2023
110398
DELL MARKETING L.P.
COMPUTERS - MULTIPLE DEPTS
8,545.23
02/14/2023
110399
DEMING CONSTRUCTION INC
NEW POLICE FACILITY THRU 2/1/23 PAY#13
9,975.00
02/14/2023
110400
DESIGN ELECTRIC INC
LAMPS - LIBRARY
118.50
02/14/2023
110401
DIMLER, KYLE
REIMB: AIBO CONF - BLDG INSP
242.98
02/14/2023
110402
DRAHOS, EMMA
UB refund for account: 1-786-2290-8-00
51.17
02/14/2023
110403
E2 ELECTRICAL SERVICES INC
VARIOUS REPAIRS - MULTIPLE DEPTS
2,687.03
02/14/2023
110404
EBERT CONSTRUCTION
NEW POLICE FACILITY THRU 2/1/23 PAY #4
11,495.00
02/14/2023
110405
EHLERS & ASSOCIATES INC
1ST HALF TIF 4-23 - EDA
5,000.00
02/14/2023
110406
ELECTRO WATCHMAN
ADDED CODE TO PANEL - LIBRARY
25.00
02/14/2023
110407
ENGINEERED SUPPLY
HANGAR #1720 DOOR REPAIR (INSURED)
21,021.91
02/14/2023
110408
FAIR MANUFACTURING INC.
SHAFT, SPROCKET, BEARINGS, CHAIN, KEY -STREETS
1,350.46
02/14/2023
110409
FALCON MECHANICAL
NEW POLICE FACILITY THRU 2/1/23 PAY#15
30,495.00
02/14/2023
110410
FARM -RITE EQUIPMENT
EQUIPMENT PARTS - MULTIPLE DEPTS
1,686.26
02/14/2023
110411
FASTENAL COMPANY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
461.76
02/14/2023
110412
FINANCE & COMMERCE
PUBLIC NOTICES - ENG
508.20
02/14/2023
110413
FIRE SAFETY USA INC
RESCUE VESTS - FIRE
440.00
02/14/2023
110414
FIRST ADVANTAGE LNS OCC HEALTH SOLU
DRUG TESTING
323.69
02/14/2023
110415
FOBBE ELECTRIC
NEW POLICE FACILITY THRU 2/1/23 PAY#16
89,399.13
02/14/2023
110416
FOSTER MECHANICAL
MAINT & REPAIRS - MULTIPLE DEPTS
2,948.01
02/14/2023
110417
FOSTER'S INC.
FOS CATALOG - CREEKSIDE
134.42
02/14/2023
110418
FRANSEN DECORATING INC
NEW POLICE FACILITY THRU 2/1/23 PAY#6
7,517.63
02/14/2023
110419
FURTHER
January 2023 HSA/FSA Adm. Fees
325.00
02/14/2023
110420
GALCO INDUSTRIAL ELECTRONICS
INNER PANEL, FANS, FAN GUARDS - WWTP
187.46
02/14/2023
110421
GALLS LLC
PANTS - MULTIPLE DEPTS
259.98
02/14/2023
110422
GAVIN, JANSSEN & STABENOW, LTD
DEC PROSECUTIONS
3,500.00
02/14/2023
110423
GEIKEN'S GUIDE & GUARD, LLC
DARE TEACHING - POLICE
1,032.22
02/14/2023
110424
GONZALEZ, YESSICA
REFUND: CANCELLED DUE TO COVID-19 - REC
30.00
02/14/2023
110425
GRAINGER
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
873.78
02/14/2023
110426
GRANDVIEW VALLEY WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
1,020.00
02/14/2023
110427
HACH COMPANY
INSTRUMENTATION FOR DITCH OPT- WWTP
13,272.99
02/14/2023
110428
HAGER JEWELRY INC.
GIFT FOR VIRGENE - LIQUOR HUTCH
65.00
02/14/2023
110429
HANSEN GRAVEL INC.
DIRT, ROCK, SNOW REMOVAL - MULTIPLE DEPTS
1,502.00
02/14/2023
110430
HANSON & VASEK CONSTRUCTION
1/20 SNOW REMOVAL - STREETS
770.00
02/14/2023
110431
HCVN-TV
4TH QTR FRANCHISE FEES
25,199.08
02/14/2023
110432
HEALTHPARTNERS INC
February MEDICAL INSURANCE
117,939.74
02/14/2023
110433
HILLYARD / HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
958.28
02/14/2023
110434
HJERPE CONTRACTING
EMERG WATER LEAK REPAIRS
16,638.33
02/14/2023
110435
HOLT MOTORS INC
MS441T: SHAFT AXLE - STREETS
1,368.51
02/14/2023
110436
HOLT-PETERSON BUS
2/14 IVES AUDITORIUM - SR TRIP
695.00
02/14/2023
110437
HUTCHFIELD SERVICES
FEB CLEANING - HATS
1,485.75
02/14/2023
110438
HUTCHINSON CHAMBER & TOURISM
DEC 2022 LODGING TAX
5,475.90
02/14/2023
110439
HUTCHINSON CO-OP
JAN FUEL & SERVICES - MULTIPLE DEPTS
42,054.21
02/14/2023
110440
HUTCHINSON JUNIOR LEAGUE BASEBALL
2022 FINAL REIMB - REC
1,619.85
02/14/2023
110441
HUTCHINSON LEADER
JAN ADVERTISING - MULTIPLE DEPTS
1,934.80
02/14/2023
110442
HUTCHINSON WHOLESALE #1550
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
574.51
02/14/2023
110443
HUTCHINSON WHOLESALE #1551
TIRE VALVE - COMPOST
73.99
02/14/2023
110444
HUTCHINSON WHOLESALE #1552
REPAIR & MAINT SUPPLIES - PARKS
977.67
02/14/2023
110445
HUTCHINSON WHOLESALE #2520
MINI BULBS - FIRE
7.99
02/14/2023
110446
HUTCHINSON YOUTH BASKETBALL ASSN
REIMB: LATE REGISTRATION 3-4 GRADE - REC
2,630.00
02/14/2023
110447
HUTCHINSON, CITY OF
REPLENISH ATM
5,000.00
02/14/2023
110448
ICE SPORTS INDUSTRY
ICE SHOW - ARENA
25.00
02/14/2023
110449
INNOVATIVE OFFICE SOLUTIONS LLC
TOWELS, TP - LIQUOR HUTCH
162.66
02/14/2023
110450
INSELMANN, ERIC
REIMB: RANGER TRAILER PARTS- FIRE
48.17
02/14/2023
110451
INTERNATIONAL CODE COUNCIL INC
REG III SINGLE DAY CLASS: K DIMLER - BLDG INSP
330.00
02/14/2023
110452
INTERSTATE BATTERY SYSTEM MINNEAPOL
BATTERIES - HATS
631.80
02/14/2023
110453
IXOM WATERCARE INC
AIRPOWERED MIXER - WWTP
4,673.00
02/14/2023
110454
JAUNICH, MATT
REIMB:MCMAWINTERCONF -ADMIN
85.15
02/14/2023
110455
JEFFERSON FIRE & SAFETY INC
E2: VORTEX NOZZLE, STRAIGHT TIP - FIRE
966.35
02/14/2023
110456
JLR GARAGE DOOR SERVICE
DOOR REPAIR - PARKS
157.00
02/14/2023
110457
JOHNSON BROTHERS LIQUOR CO.
COST OF GOODS SOLD - LIQUOR HUTCH
49,334.74
02/14/2023
1110458
IJUERGENSEN, JUSTIN
REIMB: EHLERS CONF - FINANCE
85.16
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 1/25/23 - 2/14/23
Check Date
-----------------------------------------------------------------------------------------
02/14/2023
Check
110459
Vendor Name
J U U L CONTRACTI NG CO
Description
-----------------------------------------------------------------
SNOWREMOVAL- STREETS
Amount
----------------------------------------
825.00
02/14/2023
110460
KERI'S CLEANING & HANDYMAN SERVICES
JAN CLEANING - MULTIPLE LOCATIONS
6,129.06
02/14/2023
110461
KOSEK, JEFFREY
1/28 SNOW REMOVAL - STREETS
440.00
02/14/2023
110462
KRANZ LAWN & POWER
RESTOCK FEE, BAR, CHAINS - MULTIPLE DEPTS
102.70
02/14/2023
110463
L & P SUPPLY CO
EQUIPMENT PARTS - MULTIPLE DEPTS
626.27
02/14/2023
110464
LAWSON PRODUCTS INC
CLAMPS, LURE, SCREWS, WASHER - WWTP
462.31
02/14/2023
110465
LEAGUE OF MN CITIES
PEACE OFFICE ACC TRAINING - POLICE
2,430.00
02/14/2023
110466
LEAGUE OF MN CITIES -INS TRUST
Ql WORKER COMP PREMIUM
96,189.00
02/14/2023
110467
LET IT GROW
SIGN & AWNING GRANT - EDA
2,000.00
02/14/2023
110468
LOGIS
NETWORK SERVICES
562.50
02/14/2023
110469
M-R SIGN
ANCHOR BOLTS, POSTS, SIGNS - HATS
2,716.53
02/14/2023
110470
MACQUEEN EQUIP LLC
EQUIPMENT PARTS - MULTIPLE DEPTS
13,387.45
02/14/2023
110471
MARCO TECHNOLOGIES, LLC
PRINTING CONTRACTS- MULTIPLE DEPTS
189.07
02/14/2023
110472
MARCO TECHNOLOGIES, LLC
PRINTING CONTRACTS- MULTIPLE DEPTS
1,997.66
02/14/2023
110473
MARIE RIDGEWAY & ASSOCIATES
DEC SESSIONS - POLICE
1,054.00
02/14/2023
110474
MARTIN-MCALLISTER
PUBLIC SAFETY ASST: A SANCHEZ - POLICE
625.00
02/14/2023
110475
MATT RAUSCH MASONRY
BURICH ARENA REROOF & FACADE IMPV THRU 2
3,712.00
02/14/2023
110476
MAVERICK WINE
COST OF GOODS SOLD - LIQUOR HUTCH
2,513.31
02/14/2023
110477
MCLEOD COUNTY RECORDER
RESOLUTION, EASEMENTS - MULTIPLE DEPTS
138.00
02/14/2023
110478
MEI TOTAL ELEVATOR SOLUTIONS
FEB/MAR SERVICE - LIBRARY
216.50
02/14/2023
110479
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
1,853.30
02/14/2023
110480
MID CENTRAL DOOR
NEW POLICE FACILITY THRU 2/1/23 PAY #9
4,096.97
02/14/2023
110481
MIDWEST MACHINERY CO
STRT-312 TRC: FITTINGS, SEAL, HYD RAM - STREETS
938.00
02/14/2023
110482
MINI BIFF
RENTALS - MULTIPLE DEPTS
439.92
02/14/2023
110483
MINNESOTA DEPT OF HEALTH
2O23 LICENSE RENEWAL- PARKS
175.00
02/14/2023
110484
MINNESOTA PETROLEUM SERVICE
EMERGENCY REBUILD OF HATS DIESEL PUMP
10,302.00
02/14/2023
110485
MINNESOTA UNEMPLOYMENT INSURANCE
4TH QTR 2022 UNEMPLOYMENT BENEFITS
54.68
02/14/2023
110486
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
1,706.40
02/14/2023
110487
MN DEPT OF NATURAL RESOURCES
2022 DNR WATERCRAFT REG RENEWALS - PARKS
102.40
02/14/2023
110488
MR CUTTING EDGE LLC
ZAMBONI BLADE SHARPENING -ARENA
234.00
02/14/2023
110489
NAGEL, JOSEPH
REIMB: SAFETY FOOTWEAR - POLICE
165.56
02/14/2023
110490
NAVARRO, GERMAN
REFUND: HUSA BOYS SOCCER - REC
105.00
02/14/2023
110491
NERO ENGINEERING LLC
DEC WASTEWATER TREATMENT EFFORTS
9,486.00
02/14/2023
110492
NEUMANN, LYNN
REIMB: JURY DUTY MILEAGE - PARK/REC ADMIN
16.20
02/14/2023
110493
NORTH CENTRAL INTERNATIONAL
DRIVE TOOL - HATS
579.00
02/14/2023
110494
NORTH STAR BBQ LLC
HOLIDAY PARTY CATERING
2,229.26
02/14/2023
110495
NORTHERN SAFETY & INDUSTRIAL
EAR PLUGS, EYEWEAR -STREETS
273.59
02/14/2023
110496
NORTHERN SMOKE BBQ
COST OF GOODS SOLD - LIQUOR HUTCH
240.00
02/14/2023
110497
NORTHERN STATES SUPPLY INC
PLOWBOLTS - HATS
29.55
02/14/2023
110498
NOWAK, MITCHELL
REFUND: ROOM CANCELLATION - EV CTR
125.00
02/14/2023
110499
NUVERA
FEB PHONE SERVICES - MULTIPLE DEPTS
5,621.98
02/14/2023
110500
O'REILLYAUTO PARTS
EQUIPMENT PARTS- MULTIPLE DEPTS
167.57
02/14/2023
110501
ODP BUSINESS SOLUTIONS LLC
FOLDERS - STREETS
36.19
02/14/2023
110502
ORIGIN WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
154.40
02/14/2023
110503
PARK NICOLLET CLINIC
FEB 2023 CAM
1,500.00
02/14/2023
110504
PAULSON,JOHN
REIMB: MECACONF-STORMWATER
128.38
02/14/2023
110505
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
2,195.00
02/14/2023
110506
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
6,028.62
02/14/2023
110507
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
22,115.13
02/14/2023
110508
PINE PRODUCTS INC
YARDS OF YARD, PINE BARK - COMPOST
690.00
02/14/2023
110509
P LU N KETTS P EST CO NTRO L
1/9PEST CONTROL -ARENA
82.40
02/14/2023
110510
PREMIER TECH CHRONOS
BAGGER: CONV ROLLER, HEX -COMPOST
855.18
02/14/2023
110511
PREMIUM WATERS
5 GALLONS - PARKS
36.99
02/14/2023
110512
PRO AUTO MN INC
2013 CARAVAN: BRAKE LIGHT REPAIR - IT
137.68
02/14/2023
110513
QUILL CORP
TOWELS, TRASH BAGS -ARENA, REC
747.86
02/14/2023
110514
RACO MANUFACTURING & ENGINEERING CO
ALARM AGENT SERVICE 1 YR - WATER
1,350.00
02/14/2023
110515
RAHN PAINTING & CONTRACTING LLC
FEB SNOW CONTRACT - MULTIPLE DEPTS
5,412.50
02/14/2023
110516
READ, TIM
REIMB: SAFETY FOOTWEAR - STREETS
149.99
02/14/2023
110517
RED BULL DISTRIBUTION COMPANY, INC.
COST OF GOODS SOLD - LIQUOR HUTCH
252.72
02/14/2023
110518
REVIER WELDING
HR FLAT BARS - STREETS
120.00
02/14/2023
110519
RICE COMPANIES, INC.
REPLACE SERVICE COUNTER WINDOW - REC BLDG
14,310.00
02/14/2023
110520
RIDGEWATER COLLEGE
EMR REFRESHER 1/26 - POLICE
1,500.00
02/14/2023
1110521
1 RIVER PLACE MANAGEMENT
UB refund for account: 1-570-5350-2-01
1,069.05
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 1/25/23 - 2/14/23
Check Date
-----------------------------------------------------------------------------------------
02/14/2023
Check
110522
Vendor Name
RUNNING'S SUPPLY
Description
-----------------------------------------------------------------
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
Amount
----------------------------------------
325.58
02/14/2023
110523
SALON MONTAGE
SIGN & AWNING GRANT - EDA
1,769.11
02/14/2023
110524
SCHERER & SONS TRUCKING INC
1/30 CREEKSIDE FREIGHT TO BFG
525.00
02/14/2023
110525
SCHMELING, TYLER
REIMB: SAFETY FOOTWEAR, GLOVES - POLICE
141.94
02/14/2023
110526
SHAFER, TINA
UB refund for account: 3-755-4050-2-01
36.82
02/14/2023
110527
SHORT-ELLIOT-HENDRICKSON, INC
VARIOUS PROJECTS & CITY ENGINEERING FEES
53,150.85
02/14/2023
110528
SMALL LOT MN LLC
COST OF GOODS SOLD - LIQUOR HUTCH
826.50
02/14/2023
110529
SOLUS LED
REPLACE HALF WEST RINK LIGHTS - ARENA
5,474.00
02/14/2023
110530
SONUS INTERIORS INC
NEW POLICE FACILITY THRU 2/1/23 PAY#3
40,337.00
02/14/2023
110531
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
63,664.82
02/14/2023
110532
STACEY, LINDA
REFUND: RENTAL CERTIFICATE - BLDG INSP
25.00
02/14/2023
110533
STANDARD PRINTING-N-MAILING
POSTAGE, PRINTING - MULTIPLE DEPTS
1,368.30
02/14/2023
110534
STAPLES ADVANTAGE
OFFICE SUPPLIES - MULTIPLE DEPTS
929.12
02/14/2023
110535
STAR TRIBUNE
1/4-4/5SUBSCRIPTION -SRCTR
61.00
02/14/2023
110536
STARWIND SOFTWARE INC
1 YR ASM FOR 2-NODE - MULTIPLE DEPTS
5,286.00
02/14/2023
110537
STATE OF MN DEPT OF PUBLIC SAFETY
RIGHT -TO KNOW ACT - MULTIPLE DEPTS
50.00
02/14/2023
110538
STRETCHER'S
PANTS, SHIRTS, JACKETS -POLICE
731.99
02/14/2023
110539
SUN LIFE FINANCIAL
DECEMBER DENTAL CLAIMS
6,040.80
02/14/2023
110540
TERMINAL SUPPLY CO
DIRECTIONAL LED'S - HATS
278.20
02/14/2023
110541
THE HOME CITY ICE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
70.15
02/14/2023
110542
THOMSON REUTERS-WEST
DEC/JAN SUBSCRIPTIONS - MULTIPLE DEPTS
1,409.21
02/14/2023
110543
TITAN MACHINERY
T-16TTOWMASTERTRAILER
16,177.44
02/14/2023
110544
TOWMASTER INC.
RANGER TRAILER PARTS - FIRE
348.36
02/14/2023
110545
TRI COUNTY WATER
BOTTLE WATER DELIVERY- MULTIPLE DEPTS
236.00
02/14/2023
110546
UNITED FARMERS COOP
MID -GRADE FUEL - HATS
25,556.67
02/14/2023
110547
UNUM LIFE INSURANCE CO OF AMERICA
FEBRUARY LIFE INSURANCE
3,078.07
02/14/2023
110548
VERIZON WIRELESS
DEC 24-JAN 23 PHONE SERVICES
3,465.20
02/14/2023
110549
VESSCO INC
EQUIPMENT PARTS - MULTIPLE DEPTS
1,067.40
02/14/2023
110550
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
16,491.30
02/14/2023
110551
VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
671.41
02/14/2023
110552
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
7,736.54
02/14/2023
110553
VOS CONSTRUCTION INC
BURICH ARENA REROOF & FACADE IMPV THRU 2/1
96,682.62
02/14/2023
110554
WAGNER, BENJAMIN L
HANGER DOOR INSPECTION - AIRPORT
140.00
02/14/2023
110555
WASTE MANAGEMENT OF WI -MN
REFUSE TAKEN TO LANDFILL
14,106.99
02/14/2023
110556
WATER CONSERVATION SERVICE INC
LEAK LOCATE - WATER
829.62
02/14/2023
110557
WELCOME NEIGHBOR
NEW RESIDENT VISITS - LIQUOR HUTCH
60.00
02/14/2023
110558
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
7,113.00
02/14/2023
110559
WINE MERCHANTS INC
COST OF GOODS SOLD - LIQUOR HUTCH
5,051.60
02/14/2023
110560
WOLD ARCHITECTS & ENGINEERS
NEW POLICE FACILITY THRU 1/31/23
4,877.39
02/14/2023
110561
YAM RY CONSTRUCTION
NEW POLICE FACILITY THRU 2/1/23 PAY#8
44,598.39
02/14/2023
110562
ZEP SALES AND SERVICE
CLEANER - HATS
1,068.18
02/14/2023
110563
ZOLL MEDICAL CORPORATION
DEFIB ELECTRODES - FIRE
66.52
Total - Check Register A:
I
1$
1,868,490.83
HUTCHINSON CITY COUNCIL ci=yaf► a-N
Request for Board Action 7AZ Owl-7
Agenda Item: Ordinance No. 23-837 - Authorizing Franchise with Citizens Bank & Trust Co.
Department: Legal
LICENSE SECTION
Meeting Date: 2/14/2023
Application Complete N/A
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc A. Sebora
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
In February 2003, the City granted Citizens Bank & Trust Company a 20-year franchise to place and construct a
canopy/overhang and vestibule into the right of way area on 1 st Avenue SW. That franchise is nearing expiration and
Citizens Bank & Trust Co. has requested another 20-year franchise with the same terms as adopted in 2003.
Under the Hutchinson City Charter, franchises must be granted pursuant to an ordinance and a public hearing must
be held before final approval.
Staff requests that you approve this agreement. If you have any additional questions, I would be happy to answer
them at the Council meeting.
BOARD ACTION REQUESTED:
Approve second reading and adoption of Ordinance No. 23-837 to issue franchise to Citizens Bank & Trust Company
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 23-837
Publication No.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING CITIZENS BANK
AND TRUST COMPANY THE RIGHT TO ENCROACH IN PUBLIC RIGHT OF WAY ON 1ST
AVENUE SW, WEST OF MAIN STREET
THE CITY OF HUTCHINSON ORDAINS:
Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter
referred to as Grantor, hereby grants the Citzens Bank and Trust Company, hereafter referred to as Grantee,
a franchise to place and construct a canopy/overhang 12 feet into the right of way and a vestibule 5 feet into
the right of way of 1st Avenue SW, as drawn in Exhibit A, on certain property owned by the City of
Hutchinson, described as follows:
The southern portion of right of way on 1st Avenue SW, approximately 59 feet west of Main Street right of
way, adjacent to the Citizen Bank and Trust building, for a length of approximately 22 feet.
Section 2. The franchise is granted for a term of up to 20 years (see section 8) commencing on the
date of the acceptance of the franchise. Grantee shall file a written acceptance of the franchise with the
City Administrator of the City of Hutchinson within ten (10) days after the effective date of this ordinance.
The franchise shall become effective only when the acceptance has been filed and evidence of general
comprehensive and liability insurance provided for in this grant of franchise has been filed and approved.
Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction,
operation and maintenance of facilities located along, over and under the public premises before mentioned
and the placement of such facilities.
Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents
and employees, in any and all other public agencies, and their members, officers, agents and employees,
against any and all liabilities for injury to or death of any person or any damage to any property caused by
Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or
arising out of the exercise of any right or privilege under the franchise.
Section 5. At all times during the term of the franchise, Grantee will, at its own expense, maintain
in force general comprehensive liability insurance, with an insurance company approved by the City of
Hutchinson, with limits approved by the policies being for the protection of Grantor and its officers, agents
and employees, against liability for loss or damage for bodily injury, death or property damage occasioned
by the activities of the Grantee under the franchise.
Section 6. Grantee shall not have the right to assign the franchise otherwise transfer it in any
manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner
whatsoever any interest in all or any part of its facilities that are installed or operated under this grant,
except on prior written approval by ordinance of the City Council of the City of Hutchinson.
Section 7. In the event that the Citizens Bank and Trust Company should cease to exist or should
fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert
to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever.
Section 8. The City may at the point of expiration of this franchise or for public purposes request
that the encroachments be removed from the rights of way at the Grantees expense.
Section 9. This ordinance shall take effect from and after passage and publication, subject to the
provision above requiring written acceptance by the Citizen's Bank and Trust Company.
Adopted by the City Council, this day of 12023.
Mayor
Attest:
City Administrator
Published in the Hutchinson Leader on
First Reading: Second Reading:
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c� HUTCHINSON CITY COUNCIL
Request for Board Action
A CITY ON PURPOSE.
Public Arts Commission 2023-2024 Sculpture Stroll
Agenda Item:
Department: PRCE
LICENSE SECTION
Meeting Date: 2/14/2023
Application Complete N/A
Contact: Lynn Neumann
Agenda Item Type:
Presenter: n/a
Reviewed by Staff ❑�
Communications, Requests
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Public Arts Commission met on Wednesday, February 8th to review all the submissions and
select the sculptures that will be featured in the 2023-2024 Sculpture Stroll. There were a total of
31 submissions from 16 artists for the 2023-2024 Sculpture Stroll. The Public Arts Commission
reviewed and selected 11 pieces that will be featured around Hutchinson.
Two additional sculptures will be selected and featured from the remaining submissions.
Ridgewater College and Citizen's Bank review the remaining submissions and will select the
sculpture that will be featured at their designated location. The Public Arts Commission will
update the council once those two pieces have been selected.
Attached is the proposed 2023-2024 Sculpture Stroll line up. Pictures of each sculpture are
included with the designated location.
If there is any questions or need additional information, please reach out to Lynn Neumann prior
to the meeting. A member of the Public Arts Commission will be present at the meeting to
answer any additional questions.
BOARD ACTION REQUESTED:
No action required.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
PROPOSED 2023-2024
HUTCHINSON SCULPTURE STROLL
Sung-hee Min: Triangle Ryan & James Pedersen: Hilde DeBruyne: Flight
Play 2020 Aloft
16 West River Park 17 Riverside Park
Marty Leenhouts: YOU Tim Nelsen: Flying V
22 Library Square
18 MITGI
Pedersen: Natural
Alterations
Tim Adams: Lupine
19 Pedestrian Bridge
Karman Rheault:
Surrender
Jodie Bliss: What it Takes Tim Nelsen: King Norway
20 Historic
Depot/Farmer's Market
Tim James & Aidan
Demarais: Outer Limits
OWN
w
7 1,� -
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1
23 Main St & 1 st Ave S 24 Main St & 1st Ave S 25 Church at Hassan St 27 Main St & 3rd Ave S
(N.E.) [Library Sq Block] (S.W.) [Bank Block] & 2nd Ave (N.E.) [Post Office Block]
21 Main St & 1st Ave N
(S.W.) [DQ Block]
Hutchinson Fire Department
2022 Annual Report
"Do what you can with all you have, wherever you are."
-Theodore Roosevelt
Our Mission Statement "To Help People"
Our Mission "Be Honest, Be Safe, Be Nice, Treat People Like They Are Family"
Our Vision "To Provide the Best Service and Protection Possible"
Our Guiding Principles "Pride, Honor and Integrity"
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To the Community We Serve
2022 was another successful year in many ways. Our call volume stayed very consistent with the
previous year. We took delivery, trained on and put into service a new City -Rural rescue/grass rig. In
order to keep our staffing levels where we need them, we conducted a hiring event and have taken on
four new recruits. The annual open house was another huge success with great weather, many activities
and a tremendous turnout from the public. All the playground equipment was obtained and installed for
the Fireman's Park project. There were countless people and organizations involved that contributed
time and money to get this park done. We temporarily obtained another house to conduct more live fire
training again. We worked with our neighbors and acquired the vacant lot just north of the fire station
for a future parking lot.
Thank you to the Townships and Cities that we serve for their continued support of our Firefighters and
of our organization. We could not do it without you!
Chief Schumann —Assistant Chief Abelson — Battalion Chief Sturges — Battalion Chief Vik
Dedication:
We honor those who have come before us and paved the way for the current and future
success of our organization and we thank them for their dedicated service to the community.
Thankfully in 2022 there were no retired Firefighters that passed away. We pray for
continued good health for those that built this great organization and have set the standard
for how our fire department functions today.
Awards: Our peer recognition program annually votes on
awards that celebrate the accomplishments of those who
have performed at the highest levels throughout the year.
These individuals have been excellent performers throughout
their careers and we proudly honor them.
22
"Distinguished Service" Hugo Reyes -Jimenez & Ben Schmidt
"Officer of the Year" Chris Dostal
"Firefighter of the Year" Tony Mackedanz
2
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Special Events
-September Annual Open House event with special thanks to the open house/fundraiser committees.
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-Fireman's Park Fundraising events with great community partners.
-McLeod County Fair grandstand events (fire suppression and EMS support).
-Annual Memorial Day Parade, Water Carnival parade and activities including "Tiger Time Challenge."
-Engaged with community members at multiple city and rural "National Night Out" locations.
3
HUTCHINSON FIRE DEPARTMENT
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Accomplishments
-Worked on many small and large projects at our training facility to improve usage for our
Firefighters as well as other Regional Fire Departments that utilize the space. We installed a
large concrete pad for conducting auto extrication, added a new burn container and
reconfigured the live burn area. We also started replacing windows and installing new siding on
our search and rescue house (this will be completed in 2023).
-Acquired the vacant lot to the north of the fire station to allow for parking lot expansion. We
are working closely with our neighbors to the north to ensure we improve the space for all.
-Worked closely with all fire departments in the county as well as McLeod County Sherriff's
Office setting up and finalizing details regarding the new 800mhz communications equipment
upgrades for the entire county. This will go live in early 2023.
-After working with the Townships, McLeod County and the MN DNR to develop and change
the burn permit process throughout the county, we helped get the system live at the start of
2022. This new, simple and free system has been working well and has been very well received
by the residents of the county, township representatives and fire departments alike.
-Conducted a hiring event for new potential Firefighters. We had sixteen
applicants and after the multiday hiring event we ultimately hired four
new recruits. They immediately began their FFI and FFII training with
outside instructors. Our fire station serves as the host location for twenty
recruits from neighboring towns. Classes are going well and they are
scheduled to test out in early/mid 2023.
-Summer duty crews (from Memorial Day to Labor Day) continued with great success.
-Held live fire training at an acquired structure in the county. Utilized outside instructors to
conduct low- and high-level burn evolutions throughout the structure. Entire training event was
partially reimbursed by the state grant program.
Accomplishments
-The Fireman's Park Committee, led by Assistant Chief Abelson, worked very hard on the final
planning, details, fund raising and ultimately the installation of all of the playground equipment
and shelter/park upgrades in 2022. This was an amazing project with a tremendous outpouring
of help and support from multiple partners and the community and yes ... the park is now OPEN!
11
Accomplishments
-Completed all annual requirements to maintain Firefighter licensing and certification. Worked
with our medical training partner (Allina) to keep up with all EMS continuing education needs.
-Conducted annual Firefighter physicals, blood tests, SCBA and N95 fit testing along with all
other health and safety requirements.
-Completed annual testing, certification and required maintenance on all apparatus, breathing
air compressor, SCBA packs, and small/tools equipment.
-Continued annual replacement of PPE/gear to stay ahead of minimum NFPA requirements.
-Continued using hybrid and online training whenever possible to improve our training delivery
methods to all of our Firefighters.
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-The truck committee spent many hours finishing the details, training the whole department
and then put into service New Rescue-8. This City/Rural shared truck is a true multi -purpose
unit providing EMS, grass fire fighting capabilities and more. The truck turned out great and has
been a massive functional upgrade from what we had previously.
-Major one-time repairs and maintenance items were completed on Utility-3 (formerly Rescue-
8) to extend its useful life and ultimately save money for both the City and Rural entities.
7
Operational Data
Emergency Call Breakdown
Year
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
FIRE-
General
47
28
20
42
40
41
33
27
47
57
35
FIRE-
Structure
15
12
14
12
16
19
17
7
12
11
8
Rescues &
M VA
21
23
47
46
75
81
69
70
74
81
71
Medicals
117
109
124
125
156
167
170
155
155
178
190
Alarms &
Sprinklers
92
97
116
105
92
83
91
70
85
63
90
Hazardous
Condition
96
73
93
87
78
89
64
95
67
60
60
Other
49
47
51
50
48
52
48
39
44
48
43
Emergency Calls Total
Year
1990
1 2000
2014
2015
2016
2017
2018
2019
2020
2021
2022
City
156
215
317
309
342
348
307
318
332
318
318
Rural
76
132
148
158
163
184
185
145
152
180
179
Total
232
347
465
467
505
532
492
463
484
498
497
Structure and General Fires
Year
2001
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
General
Fires
50
40
34
54
56
60
50
34
59
68
43
Firefighter Injuries (per OSHA)
Year
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
Injuries
1
4
0
1
0
2
2
1
4
1
1
Fire Event Fatalities
Year
2001
2002
2003-2010
2011
2012-2020
2021
2022
Fatalities
*3
1
0
1
0
2
0
Response Time (Alarm to Truck Out the Door for All Full Page Out Calls)
Year
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
Time
3:48
3:24
3:58
4:27
5:06
5:33
6:10
1 5:50
5:39
5:17
5:21
Officer Only Calls (*Indicates Hourly Pay Multiplier Increase)
Year
2012
2013
2014
2015
*2016
2017
2018
2019
2020
2021
*2022
Number
of Calls
126
106
149
143
156
161
130
130
135
126
123
Dollars
Saved
$22,932
$19,292
$27,118
$26,026
$30,576
$31,564
$25,480
$25,480
$26,460
$24,696
$27,675
Hours
Saved
1,890
1,590
2,235
2,145
2,340
2,415
1,950
1,950
2,025
1,890
1,845
Estimated Property Value Saved: $4,295,000
Property Value Lost: $216,050
Emergency Call Hours: City-2,731 Rural- 2,365
Total Training Hours: 3,073 Total Training Events: 56
Public Relations and Fire Safety Education
Lives Saved: 4
We hosted multiple tours and education events at the fire station as well as on location at businesses
and schools as requested.
We appreciate the relationship we have with the Hutchinson Schools and conducted our first fire safety
education for the 2nd graders at the New Tiger Elementary School. We also conducted fire safety
education for the kindergartners at the West Elementary School as normal. The Northwoods
Elementary group came to the fire Station for their education. Several early childhood and preschool
classes were also provided with a fire safety education message.
36 Public Relations Events / 756 Hours
11 Fire Safety Education Events / 192 Hours
1,585 Total Students
Inspections and Permits
-Our approach on rental inspections for 2022 remained similar to the previous year and we limited
entering private living units (apartments, rentals, etc.) or occupied commercial spaces unless there was
an emergency or an immediate safety concern that required attention.
-Daycare and Foster Care facilties were inspected as requested through our partnership with the
county/state (approx 24) and all new and remodeled construction (commercial properties) were
inspected to ensure proper installation and operations of fire alarm and sprinkler systems (approx 77).
-Building plan reviews were also conducted jointly with the City of Hutchinson Building Department.
-The new paperless burn permit system for Mcleod County went live in 2022 and has worked well.
Goals for 2023
-Continue our firefighter health and safety initiative by making facility and equipment
improvements as needed and also focusing on personal health and well-being.
-Ensure timely replacement of PPE items (helmets, etc.) as needed to ensure NFPA compliance.
-Proactively conduct maintenance and upgrades to all apparatus and analyze future CIP needs.
-Form a committee for the replacement of the Polaris Ranger.
-Form a committee to evaluate all aspects of refurbish vs. replacement of the Ladder Truck.
-Host our first ever regional one day hands on one day training school at our training site
utilizing instructors from multiple agencies.
-Conduct a detailed evaluation of staffing needs for the next five years and beyond. Focusing on
daytime emergency response needs, fire safety -education delivery and an expanded
commercial fire safety inspection program.
-Expand on technology upgrades where possible for apparatus and tools. Research, demo and
purchase new battery -operated extrication tools. Develop a complete retrofit plan.
-Utilize grant opportunities to offset cost for new FF turn out gear and for live burn training.
-Draw up plans, secure funding and plan for north parking lot expansion.
-Complete the last finishing touches on the
Fireman's Park project.
-Order and put into service a new command
vehicle (Durango replacement).
-Promote Firefighter & Officer participation
in Regional/state training schools.
-Conduct training using alternative delivery
models, hybrid and staggered start models.
-Complete new recruit training.
-Expand commercial fire safety inspection
program.
-Complete the siding and window project at
the training site search and rescue house.
-Program, install, train on and put into service
new 800mhz radio equipment.
-Conduct a thorough review and update to
the current SOG/policies
-Continue training on new armor vests and
protocols with HPD, MCSO and Allina.
-Hold more frequent officer
level/leadership training.
-Continue with summer duty crews on
weekends from Memorial Day to Labor Day.
10
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Cos
Vehicle
2016
2017
2018
2019
2020
2021
2022
Ladder 1
$1,863
$10,624
$1,136
$5,469
$6,895
$12,128
$1,845
2001 Pierce
Utility 5
n/a
n/a
$6,867
$1,545
$31
$333
sold / $719
2009 Chevy CC
Engine 2
n/a
$1,496
$2,742
$2,048
$3,348
$11 299
$3,204
2016 Rosenbauer
Tanker 4
n/a
n/a
n/a
n/a
n/a
New / $0
$518
2021 International
Tanker 6
$1,201
$1,570
$1,949
$8,783
$3,773
$24,860
$703
1996 International
Engine 7
$3,936
$7,133
$8,414
$1,362
$6,334
$5,700
$7,192
2008 General
Utility 3
$1,161
$2,631
$402
$2,744
$487
$538
$7,691
2002 Ford CC
Rescue 8
n/a
n/a
n/a
n/a
n/a
n/a
New ! $2,077
2021 Chevy CC
Ranger
$0
$0
$72
$0
$18
$4,569
$70
Polaris 6x6
Chief1
$1,352
$2,672
$722
$2,228
$311
$2,098
$2,587
2013 Dodge Drg.
Command
$110
$154
$73
$81
$1,696
$1,258
$921
2017 Ford Int.
2016 Miles
2017 Miles
2018 Miles
2019 Miles
2020 Miles
2021 Miles
2022 Miles
Vehicle
/ Hours
/ Hours
/ Hours
/ Hours
/ Hours
/ Hours
/ Hours
Ladder 1
584 / 94
694 / 91
434 / 60
410 / 71
729 / 65
461 / 84
492 / 58
Utility 5
n/a
n/a
250
3,523
1,402
3,192
sold / 237
Engine 2
1,241 / 73
1,989 / 135
2,462 / 144
2,325 / 158
3,086 / 209
3,543 / 210
2,649 / 168
Tanker 4
n/a
n/a
n/a
n/a
n/a
n/a
2,635 / 134
Tanker 6
533 / 52
516 / 39
423 / 45
317 / 30
944 / 80
215 / 22
200 / 21
Engine 7
3,022 / 163
1,720 / 113
1,388 / 88
957 / 85
1,440 / 87
2217 / 130
1,434 / 90
Utility 3
1,758
2,031
1,656
1,435
1,536
1,785
1,842
Rescue 8
n/a
n/a
n/a
n/a
n/a
n/a
2,010 / 121
Polaris (6x6)
20 hrs
10 hrs
10 hrs
11 hrs
12 hrs
19 hrs
6 hrs
Dodge
Diirnnfyn
9,248 / 697
8,496 / 681
7,040 / 630
7,430 /655
6,868 / 585
8,530 / 660
8,825 / 712
Ford Intercept.
New *2,246
9,448 / 697
8,827 / 691
9,806 /680
9,104 / 631
9,548 / 628
10,160 / 908
11
Major Capital Improvement Schedule
15+ Year Equipment Replacement Plan (2023 estimates)
Vehicle
Description / Code Model Replace Total Total Original
_Year Year Miles Hours Cost
Estimated
11hohomaNd Cost
Ladder 1
Pierce, 100' Aerial Ladder 2001 2026 13,855 2,099 $730,000
$200,000 Refurbish
$1.8 mil Replace
Chief 1
Dodge Durango
2013
2023
77,410
5,913
$28,000
$50,000
Command
Ford Interceptor
2017
2027
59,139
1 4,330
1 $38,000
$56,000
HERT Trailer
Hazardous Material Trailer
2000
2023
-
-
$6,000
$9,000
Tanker 4
Midwest Fire, Tanker 3000
2021
2046
2,635
134
$265,000
$530,000
Tanker 6
International, Tanker 3000
1996
2031
13,676
1 1,230
1 $77,912
$375,000
Rosenbauer, Engine/Pumper
2016
2036
17,295
1,097
$579,000
$850,000
Rosenbauer, Engine/Pumper
2008
2028
31,233
1,808
$321,955
$750,000
Ford, F350 pickup
2002
2032
32,181
-
$33,164
$80,000
Chevy, 3500HD Med/grass ri
2021
2041
2,010
121
$104,000
$200,000
Polaris 6 Wheeler w/skid
2006
2024
-
233
$17,752
No skid $27,000
Inflatable w/25hp Yamaha
2007
2032
-
-
$5,961
boat only $5,000
Metal Ice Boat
1998
-
-
-
$300
Do Not Replace
Med. Trailer
Mass Casualty Trailer' 2004 - - - -
N/A
"Owned by private health care group and housed by HFD
City Owned vehicle
Rural Owned vehicle
Shared 50150 vehicle
Note. Estimated replacement cost is speculative assuming a 3-6% annual inflation rate and/or current market analysis.
Thank you again to the citizens of the Hutchinson Fire District for your continued
support of our organization, our firefighters and our mission!
12
Primary Services
We will continue to delivery excellent emergency response with a focus on professionalism and
consistency. Community fire safety education will remain one of our cornerstone programs.
Utilizing technology and analytics, we will strive to make improvements to our operations
whenever and wherever possible. High quality and frequent training will continue ensuring
Firefighter proficiency in all duties. Firefighter health and safety is, and will continue to be, our
#1 priority so that "Everyone Goes Home."
Firefighters in Action
13
HUTCHINSON FIRE DEPARTMENT 2022 ANNUAL REPORT
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HUTCHINSON FIRE DEPARTMENT
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cR HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Consideration for Approval of Entering into Contract with Civic Systems for
Agenda Item:
Software Services
Department: Finance
LICENSE SECTION
Meeting Date: 2/14/2023
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Staff is requesting approval to enter into a contract with Civic Systems for software services to manage HR,
Payroll, Finance, Business Licensing, Special Assessments, and Utility Billing. Attached is the Financial impact
to the various departmental budgets along with the proposed contract with Civic Systems.
The City transitioned away from an expensive software system in 2013, saving approximately $125,000 per
year as a result. The system we went with was Civic Systems, which was the City's number one choice from
RFP submissions. Six months into Civic Systems, significant operating issues with the utility billing module
necessitated another system change to the BS&A software system, which was our number two choice from the
RFPs. The City has been using BS&A since mid-2015 and has experienced severe deficiencies in the reporting
capabilities as well as operational issues with the Payroll process. Paying our employees is one of the most
important functions of our software and we cannot afford to risk errors due to software limitations. Regarding
the reporting, it often requires downloading multiple reports into an Excel spreadsheet in order to create a useful
report, which is a time consuming process. Unfortunately, BS&A is not able to address these limitations to our
liking.
Civic Systems has made significant improvements over the past several years and it is now able to provide the
utility billing service we require. Additionally, Civic Systems always had a very robust and efficient reporting
system, and that has not changed. A fall conversion is anticipated.
The General fund portion of costs in prior conversions was funded by the Capital Projects fund while Enterprise
funds paid for their allocated costs. The same is being proposed for this conversion but is open for discussion.
This would result in an unbudgeted expenditure of $32,768 to the Capital Projects fund in 2023.
BOARD ACTION REQUESTED:
Consider and Approve the contract for Civic Systems software services
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 78,950.00
Total City Cost: $ 46,182.00 Funding Source: Various Enterprise Fund budgets
Remaining Cost: $ 32,768.00 Funding Source: Capital Projects Fund (General fund portion)
Caselle Software
Conversion Costs
License Fee
Conversion
Gross Cost
Discount
Net Cost
& Training
Total Cost
Site License
25,000
(23,566)
1,434
-
1,434
Accounts Payable
11,000
(10,369)
631
3,400
4,031
Accounts Receivable
5,000
(4,713)
287
2,200
2,487
Animal Licenses
3,000
(2,828)
172
1,100
1,272
Business Licenses
3,000
(2,828)
172
1,600
1,772
Building Permits
-
-
-
-
Cash Receipting
5,000
(4,713)
287
1,700
1,987
Fixed Assets
3,000
(2,828)
172
1,600
1,772
General Ledger
5,000
(4,713)
287
6,800
7,087
Human Resources
5,000
(4,713)
287
3,700
3,987
miViewPoint
8,000
(7,541)
459
1,200
1,659
miAP Workflow
4,500
(4,242)
258
3,000
3,258
Payroll
20,000
(18,852)
1,148
13,500
14,648
Special Assessments
5,000
(4,713)
287
2,700
2,987
Utility Billing
19,500
(18,381)
1,119
20,650
21,769
Implementation Project Mgmt
-
-
6,300
6,300
Hosted (8 named users)
-
-
2,500
2,500
Total Conversion Cost
122,000
(115,000)
7,000
71,9509d
Licensing Discount
(115,000)
Net Licensing Cost
7,000
Allocation
of Total Conversion Cost
Stone
Annual
Gen Fund
Liquor
Water
Sewer
Water
Compost
Refuse
HATS
Total
Fees
718
143
143
143
72
143
72
-
1,434
-
1,813
403
403
403
202
403
202
202
4,031
2,200
2,363
-
-
-
-
-
-
124
2,487
1,000
1,272
1,272
300
1,772
1,772
600
696
-
497
497
99
99
99
1,987
1,000
974
89
177
177
89
177
89
-
1,772
600
4,609
354
354
354
354
354
354
354
7,087
1,000
1,993
399
399
399
199
399
199
-
3,987
1,000
829
166
166
166
83
166
83
-
1,659
1,600
1,465
326
326
326
163
326
163
163
3,258
900
7,324
1,465
1,465
1,465
732
1,465
732
-
14,648
5,800
2,540
-
149
149
149
-
-
2,987
1,000
-
-
8,707
8,708
2,177
-
2,177
21,769
4,400
3,150
630
630
630
315
630
315
6,300
-
1,250
250
250
250
125
250
125
2,500
7,680
32,768
4,225
13,666
13,667
4,759
4,313
4,610
942
78,950
29,080
Year One Fees: 20,840 768 2,528 2,528 824 768 824 nan
Computer Software and
Services Contract
Prepared by Civic Systems, LLC
(71 • •
civics y stems
strong software, strong community
A SUBSIDIARY OF BAKER TILLY US, LLP
Civic Systems, LLC
4807 Innovate Ln
P.O. Box 7398
Madison, WI 53707-7398
Phone: 888.241.1517
Fax: 608.249.1050
mlaesch@civicsystems.com
www.civicsystems.com
February 1, 2023
This "Contract Agreement" is made this day of 2023 ("Effective
Date") by and between the City of Hutchinson, 111 Hassan St. SE, Hutchinson, MN 55350 and Civic
Systems, LLC, 4807 Innovate Ln, Madison, Wisconsin 53707-7398.
1. Definitions
For purposes of this Contract Agreement, the subsequent capitalized terms will have the following meanings:
A. "Client" - Will denote the City of Hutchinson, MN.
B. "Civic" - Will denote Civic Systems, LLC.
C. "Services" — Will denote services related to software training, onsite implementation assistance, and
conversion services, as more specifically set forth in the "Conversion Services" attached hereto as
Attachment "B".
D. "Software" —Will denote end user computer programs and modules purchased by the Client from Civic, as
more specifically set forth in the "Cost Detail" attached hereto as Attachment "A".
E. "Product" — Will denote any goods or services produced by a third -party entity other than Civic.
F. "Accident" — Will denote an unexpected happening at the Client's premises causing loss or injury which is
not due to any fault or misconduct on the part of the person injured.
2. Contract Agreement
The following Attachments are a part of this Contract Agreement:
A. Cost Detail
B. Conversion Services
C. Hardware Requirements
D. Caselle Software License Agreement
E. Civic Support Agreement
3. Scope of Agreement
Client agrees to license the Software and receive the Services and Civic agrees to provide same subject to the
terms and conditions stated in this Contract Agreement, the Caselle Software License Agreement attached
hereto as Attachment D, and the Civic Support Agreement attached hereto as Attachment E.
4. General Conditions
A. This is not a Contract Agreement of partnership or employment of Civic or any of Civic's employees by Client.
Civic is an independent contractor for all purposes under this Contract Agreement.
B. Civic shall perform its services in a professional and workmanlike manner and shall only use qualified and
experienced personnel.
C. Civic agrees at all times to maintain an adequate staff of experienced and qualified employees for efficient
performance under this Contract Agreement. Civic agrees that, at all times, the employees of Civic furnishing or
performing any services shall do so in a proper, workmanlike, and dignified manner.
D. Civic agrees that all persons working for or on behalf of Civic whose duties bring them upon Client's premise shall
obey the rules and regulations that are established by Client and shall comply with the reasonable directions of
Client personnel.
E. Civic shall be responsible for the acts of its employees and agents while on Client's premises. Accordingly, Civic
agrees to take all necessary measures to prevent injury and loss to persons or property located on Client
premises. Civic shall be responsible for all damages to persons or property caused by Civic or any of its agents
or employees. Civic shall promptly repair any damage that it, or its employees or agents may cause to Client's
premises or equipment; on Civic's failure to do so, Client may repair such damage and Civic shall reimburse
Client promptly for the cost of repair.
F. Civic agrees that, in the event of an Accident of any kind, Civic will immediately notify Client's contact person and
thereafter, if requested, furnish a full written report of such accident.
G. Civic shall perform the services contemplated in this Contract Agreement without interfering in any way with the
activities of Client's staff or visitors.
H. Civic and its employees or agents shall have the right to use only those facilities of Client that are necessary to
perform services under this Contract Agreement and shall have no right to access any other facilities of Client.
5. Entire Agreement Clause
This Contract Agreement, including other referenced documents, constitutes the entire Contract Agreement
between Client and Civic and supersedes all proposals, presentations, representations, and communications,
whether oral or in writing, between the parties on this subject.
6. Non -Assignment; Non -Delegation; Binding Effect
Both Civic and Client shall be clearly identified by name. Neither of the identified parties to this Contract
Agreement shall assign or encumber any of its rights, or delegate or any of its duties defined in this Contract
Agreement, in whole or in part, to other third parties unless the other party to this Contract Agreement gives prior
written consent. Subject to the foregoing covenant against assignment and delegation, the rights created by this
Contract Agreement shall pass to the benefit of the identified party and the duties and obligations resulting from
this Contract Agreement shall bind the identified party and their respective successors and assignees.
7. Assignments
Civic shall not assign, transfer or pledge this Contract Agreement and/or the services to be performed, whether
in whole or in part, nor assign any monies due or to become due to it without the prior written consent of Client.
A consent to assign shall be subject to such conditions and provisions as Client may deem necessary,
accomplished by execution of a form signed by Client, Civic, and the assignee.
8. Subcontractors
Civic shall not subcontract this Contract Agreement and/or the services to be performed, whether in whole or in
part, without the prior written consent of Client. Permission to subcontract, however, shall under no
circumstances relieve, Civic of its liabilities and obligations under this Contract Agreement. Further, Civic shall
be fully responsible for the acts, omissions, and failure of its subcontractors in the performance of the specified
contractual services, and of person(s) directly employed by subcontractors. Contracts between Civic and each
subcontractor shall require that the subcontractor's services be performed in accordance with the terms and
conditions specified. Civic shall make contracts between Civic and subcontractors available upon request.
9. Agreement Extensions and Modification Clause
This Contract Agreement may be modified or extended in accordance with the following procedures. In the
event that all parties to this Contract Agreement agree that such changes would be of a minor and non -material
nature, such changes may be effected by a written statement that describes the situation and is signed, prior to
the effectiveness, by all parties. In the event that the changes are determined by either or all parties to this
Contract Agreement to be of a major or complex nature, then the change shall be by formal amendment of this
Contract Agreement signed by the parties and made a permanent part of this Contract Agreement.
Under no circumstances, however, shall any parties to this Contract Agreement forfeit or cancel any right
presented in this Contract Agreement by delaying or failing to exercise the right or by not immediately and
promptly notifying the other party in the event of a default. In the event that a party to this Contract Agreement
waives a right, this does not indicate a waiver of the ability of the party to, at a subsequent time, enforce the
right.
10. Termination
A. This Contract Agreement may be terminated for cause in the event Civic does not cure a material breach of this
Contract Agreement within thirty (30) days' of receiving written notice of such breach from Client.
B. This Contract Agreement may be terminated by either party effective immediately and without notice, upon: (i)
the dissolution, termination of existence, liquidation or insolvency of the other party, (ii) the appointment of a
custodian or receiver for the other party, (iii) the institution by or against the other party of any proceeding under
the United States Bankruptcy Code or any other foreign, federal or state bankruptcy, receivership, insolvency or
other similar law affecting the rights of creditors generally, or (iv) the making by the other party of any
assignment for the benefit of creditors.
C. Client shall pay Civic for all Services rendered, Software delivered or incurred, and expenses incurred prior to
the date of termination, and shall reimburse Civic for all reasonable costs associated with any termination.
D. Except for disputes related to confidentiality or intellectual property rights, all disputes and controversies
between the parties hereto of every kind and nature arising out of or in connection with this Contract Agreement
as to the existence, construction, validity, interpretation or meaning, performance, nonperformance,
enforcement, operation, breach, continuation, or termination of this Contract Agreement shall be resolved as set
forth in this Section using the following procedure: In the unlikely event that differences concerning the Services
or fees should arise that are not resolved by mutual agreement, both parties agree to attempt in good faith to
settle the dispute by engaging in mediation administered by the American Arbitration Association under its
mediation rules for professional accounting and related services disputes before resorting to litigation or any
other dispute -resolution procedure. Each party shall bear their own expenses from mediation and the fees and
expenses of the mediator shall be shared equally by the parties. Further, in the unlikely event that differences
concerning the Services or fees should arise that are not resolved by mutual agreement or mediation, both
parties agree to waive a jury trial to facilitate judicial resolution and save time and expense of both parties.
E. Because a breach of any of the provisions of this Contract Agreement concerning confidentiality or intellectual
property rights will irreparably harm the non -breaching party, Client and Civic agree that if a party breaches any
of its obligations thereunder, the non -breaching party shall, without limiting its other rights or remedies, be
entitled to seek equitable relief (including, but not limited to, injunctive relief) to enforce its rights thereunder,
including without limitation protection of its proprietary rights. The parties agree that the parties need not invoke
the procedures set forth in Section 10(d) in order to seek injunctive or declaratory relief.
F. Any rights and duties of the parties that by their nature extend beyond the expiration or termination of this
Contract Agreement, including but not limited to, limitation of liability, confidentiality, ownership of work product,
and survival of obligations, any accrued rights to payment and remedies for breach of this Contract Agreement
shall survive the expiration or termination of this Contract Agreement or any Statement of Work.
11. Applicable and Governing Law Clause
The validity, construction and enforcement of this Contract Agreement shall be determined in accordance with
the laws of the State of Minnesota, without reference to its conflicts of laws principles, and any action (whether
by arbitration or in court) arising under this Contract Agreement shall be brought exclusively in the State of
Minnesota. Both parties consent to the personal jurisdiction of the state and federal courts located in Minnesota.
12. Title and Confidentiality
A. Both parties recognize that their respective employees and agents, in the course of performance of this Contract
Agreement, may be exposed to confidential information and that disclosure of such information could violate
rights to private individuals and entities. Each party agrees that it will not disclose any confidential information of
the other party and further agrees to take appropriate action to prevent such disclosure by its employees or
agents. The confidentiality covenants contained herein shall survive the termination or cancellation of this
Contract Agreement. This obligation of confidentiality shall not apply to (a) information that at the time of the
disclosure is in the public domain; (b) information that, after disclosure, becomes part of the public domain by
publication or otherwise, except by breach of this Contract Agreement by a party; (c) information that a party can
establish by reasonable proof was in that party's possession at the time of disclosure; (d) information that a party
receives from a third party who has a right to disclose it to that party; or (e) information that is subject to FOIA
requests and data practices requests.
B. Client shall take all reasonable steps necessary to protect the confidential nature of the Software, as Client would
take to protect its own confidential information. Client further agrees that it shall not make any disclosure of any
or all such Software (including methods or concepts utilized therein) to anyone, except to employees working for
Client to whom such disclosure is necessary to the use for which rights are granted hereunder. Client shall
appropriately notify all employees to whom any such disclosure is made that such disclosure is made in
confidence and shall be kept in confidence by them. The obligations imposed by this section upon Client, its
employees, agents, and subcontractors, shall survive and continue after any termination of rights under this
Contract Agreement. It shall not be a breach of this Contract Agreement if Client is required to disclose or make
the Software available to a third party or to a court if the Software is required to be disclosed pursuant to a state's
"open records" law, or is subpoenaed or otherwise ordered by an administrative agency or court of competent
jurisdiction to be produced.
13. Notices
All notices or communications required or permitted as a part of this Contract Agreement shall be in writing
(unless another verifiable medium is expressly authorized) and shall be deemed received (i) on the date
personally delivered; or (ii) the date of confirmed receipt if sent by Federal Express, DHL, UPS or any other
reputable carrier service, to applicable party (sending it to the attention of the title of the person signing this
Contract Agreement) at the address specified below.
Civic Systems, LLC
4807 Innovate Ln
P.O. Box 7398
Madison, WI 53707-7398
City of Hutchinson
111 Hassan St. SE
Hutchinson, MN 55350
14. Survival Clause
All duties and responsibilities of any party that, either expressly or by their nature, extend into the future, shall
extend beyond and survive the end of the contract term or cancellation of this Contract Agreement.
15. Force Majeure Clause
In the event that either party is prevented from performing, or is unable to perform, any of its obligations under
this Contract Agreement due to any act of God, fire, casualty, flood, war, strike, lock out, failure of public utilities,
injunction or any act, exercise, assertion or requirement of any governmental authority, epidemic, destruction of
production facilities, insurrection, inability to obtain labor, materials, equipment, transportation or energy
sufficient to meet needs, or any other cause beyond the reasonable control of the party invoking this provision
("Force Maieure Event"), and if such party shall have used reasonable efforts to avoid such occurrence and
minimize its duration and has given prompt written notice to the other party, then the affected party's failure to
perform shall be excused and the period of performance shall be deemed extended to reflect such delay as
agreed upon by the parties.
16. Nondiscrimination by Civic or Agents of Civic
Neither Civic nor anyone with whom Civic shall contract shall discriminate against any person employed or
applying for employment concerning the performance of Civic responsibilities under this Contract Agreement.
This discrimination prohibition shall apply to all matters of initial employment, tenure, and terms of employment,
or otherwise with respect to any matter directly or indirectly relating to employment concerning race, color,
religion, national origin, age, sex, sexual orientation, ancestry, disability that is unrelated to the individual's ability
to perform the duties of a particular job or position, height, weight, marital status, or political affiliation. A breach
of this covenant may be regarded as a default by Civic of this Contract Agreement.
17. Replication of Software
Client shall not copy Software for any purposes other than for backup or disaster recovery.
18. Non -Collusion
Civic hereby represents and agrees that it has in no way entered into any contingent fee arrangement with any
firm, employee of Client, or other person or entity concerning the obtaining of this Contract Agreement. In
addition, Civic agrees that a duly authorized Civic representative will sign a non -collusion affidavit, in a form
acceptable to Client, that Civic has received from Client no incentive or special payments, or considerations not
related to the provision of the system described in this Contract Agreement.
19. Warranty
A. Each party represents and warrants to the other that it has full power and authority to enter into and perform this
Contract Agreement and the person signing this Contract Agreement on behalf of each party hereto has been
properly authorized and empowered to enter into this Contract Agreement.
B. Client warrants that it has the legal right and authority, and will continue to have the legal right and authority
during the term of this Contract Agreement, to operate, configure, provide, place, install, upgrade, add, maintain
and repair (and authorize Civic to do any of the foregoing to the extent the same are included in the Services) the
hardware, software and data that comprises any of Client's information technology system upon which or related
to which Civic provides Services under this Contract Agreement.
C. Civic represents and warrants that materials produced or used under this contract, including but not limited to
software, hardware, documentation, and/or any other item, do not and will not infringe upon any intellectual
property rights of another, including without limitation patents, copyrights, trade secrets, trade names, and service
marks and names.
D. Civic warrants that any Services that it provides to Client under this Contract Agreement will be performed in
accordance with generally accepted industry standards of care and competence Client's sole and exclusive
remedy for a breach of Civic's warranty will be for Civic, in its sole discretion, to either: (i) use its reasonable
commercial efforts to re -perform or correct the Services, or (ii) refund the fee Client paid for the Services that are
in breach of Civic's warranty. Client must make a claim for breach of warranty in writing within thirty (30) days of
the date that the Services that do not comply with Civic's warranty are performed. This warranty is voided in the
event that Client makes alterations to the Services provided by Civic or to the environment in which Services are
used (including the physical, network and systems environments). If Client does not notify Civic of a breach of
Civic's warranty during that 30-day period, Client will be deemed to have irrevocably accepted the Services.
E. Civic does not warrant any third -party product (each, a "Product"). All Products are provided to Client by Civic "AS
IS." Civic will, to the extent it is allowed to by its vendors, pass through any warranties and indemnifications
provided by the manufacturer of the Product. Client expressly waives any claim that Client may have against Civic
based upon any product liability or infringement or alleged infringement of any patent, copyright, trade secret or
other intellectual property right with respect to any Product and also waives any right to indemnification from Civic
against any such Claim made against Client by another. Client acknowledges that no employee of Civic or any
other party is authorized to make any representation or warranty on behalf of Civic that is not in this Contract
Agreement.
20. Limitation on Damages and Indemnification
A. Except as specifically stated in the Warranty section of this Contract Agreement, the Software is Licensed "AS
IS", but not limited to implied warranties of merchantability. The maximum liability of Civic for all damages from
any claims shall not exceed the license, services, and support fees paid to date by Client to Civic, unless as
otherwise stated herein. This limitation of liability is intended to apply to the full extent allowed by law, regardless
of the grounds or nature of any claim asserted, including the negligence of either party. In no event shall either
party be liable for any lost profits, lost business opportunity, lost data, consequential, special, incidental,
exemplary or punitive damages delays, interruptions, or viruses arising out of or related to this Contract
Agreement.
B. As Civic is performing Services solely for the benefit of Client, Client will indemnify Civic, its subsidiaries and their
present or former owners, employees, officers and agents against all costs, fees, expenses, damages and
liabilities (including attorneys' fees and all defense costs) associated with any third -party claim, relating to or
arising as a result of the Services of this Contract Agreement.
C. Because of the importance of the information that Client provides to Civic with respect to Civic's ability to perform
the Services, Client hereby releases Civic and its present and former owners, employees, officers and agents
from any liability, damages, fees, expenses and costs, including attorney fees, relating to the Services, that arise
from or related to any information, including representations by management, provided by Client, its personnel or
agents, that is not complete, accurate or current.
D. Civic will indemnify Client against any damage or expense relating to bodily injury or death of any person or
tangible damage to real and/or personal property incurred while Civic is performing Services to the extent such
damage is caused solely by the negligent acts or willful misconduct of Civic's personnel or agents in performing
the Services.
E. Each party recognizes and agrees that the warranty disclaimers and liability and remedy limitations in this
Contract Agreement are material bargained for basis of this Contract Agreement and that they have been taken
into account and reflected in determining the consideration to be given by each party under this Contract
Agreement and in the decision by each party to enter into this Contract Agreement.
F. The terms of this Section shall apply regardless of the nature of any claim asserted (including, but not limited to,
contract, tort, or any form of negligence, whether of Client, Civic, or others), but these terms shall not apply to the
extent finally determined to be contrary to the applicable law or regulation. These terms shall also continue to
apply after any termination of this Contract Agreement.
G. Client accepts and acknowledges that any legal proceedings arising from or in conjunction with the services
provided under this Contract Agreement must be commenced within twelve (12) months after the performance of
the Services for which the action is brought, without consideration as the time of discovery of any claim.
H. In the event that the parties are unable to resolve differences that may arise relating to this Contract Agreement,
all disputes arising from this Contract Agreement shall be resolved through the courts of the State of Minnesota,
unless both parties agree to binding arbitration. If arbitration is agreed to, the arbitration shall be governed by the
most recently published Commercial Arbitration Rules of the American Arbitration Association. Both parties agree
to submit disputes to a single arbitrator acceptable to both parties. The arbitrator will be selected from a list
compiled by the parties' respective legal counsels. Every person named on the list of potential arbitrators must be
a neutral and impartial lawyer who has at least ten (10) years specializing in the field of general commercial
litigation and is knowledgeable about software. The arbitrator shall base its award on applicable law and judicial
precedent and unless both parties agree, otherwise shall include in such award the finding of fact and conclusions
of law upon which the award is based. Judgment on the award rendered by the arbitrator may be entered in any
court having jurisdiction thereof.
21. Standards of Performance
Civic shall perform its Services in conformity with the terms expressly set forth in this Contract Agreement,
including all applicable professional standards. Accordingly, Civic's Services shall be evaluated on its substantial
conformance with such terms and standards. Any claim of nonconformance (and applicability of such standards)
must be clearly and convincingly shown.
22. Personnel
During the term of this Contract Agreement, and for a period of six (6) months following the expiration or
termination thereof, neither party will actively solicit the employment of the personnel of the other party involved
directly with providing Services hereunder. Both parties acknowledge that the fee for hiring personnel from the
other party, during the project term and within six months following completion, will be a fee equal to the hired
person's annual salary at the time of the violation so as to reimburse the party for the costs of hiring and training
a replacement.
23. Email Communication
Client acknowledges that: (i) Civic and Client may correspond or convey documentation via Internet e-mail
unless Client expressly requests otherwise, (ii) neither party has control over the performance, reliability,
availability, or security of Internet e-mail, and (iii) Civic shall not be liable for any loss, damage, expense, harm or
inconvenience resulting from the loss, delay, interception, corruption, or alteration of any Internet e-mail.
24. Business License
In the event a local business license is required for Civic to perform services hereunder, Client will notify Civic
prior to the Effective Date and will provide Civic with the necessary paperwork and/or contact information.
25. Taxes
The fees set forth in Section 27 — Investment Summary do not include any taxes, including, without limitation,
sales, use or excise tax. All applicable taxes shall be paid by Client. In the event Client fails to pay any Taxes
when due, Client shall defend, indemnify, and hold harmless Civic from and against any and all fines, penalties,
damages, and claims.
26. Payment Terms
The total fees for Software and Services are estimated to be $78,950 as set forth in following section. The Client
agrees to the following Payment Terms.
A. Civic shall invoice Client $39,475 upon the Effective Date.
B. Civic shall invoice Client $39,475 after training.
C. Civic shall invoice Client fees for all other Services, plus all expenses, if and as provided/incurred.
27. Investment Summary
The following Investment Summary reflects an estimated range of costs related to the Software and Services.
Detailed costs are provided in Attachment A — Cost Detail
License Fees (Site License)
Less: Discount
Training
Conversion
TOTAL INVESTMENT
ANNUAL SUPPORT (Software For Life")
ANNUAL Hosting Fee (8 Named Users)
$ 122,000
(115,000)
24,000
47,950
$ 78,950
$ 21,400
$ 7,680
*Above amounts do not include travel costs. Travel costs will be invoiced as incurred and are estimated
below. Mileage will be invoiced at the federally mandated mileage rate currently at $0.625 per mile for round
trip travel. Hotel will be invoiced for the amount incurred by Civic staff. Civic's staff stays at a Holiday Inn
or equivalent. Hotel rates vary; we estimate those rates to be $175 nightly. Meals are invoiced as actual with
a daily maximum of $35.
Travel costs are a not -to -exceed and based on six (6) round trips and 20 overnights.
Mileage (Six 654 mile round trips @ $0.625/mile) $ 2,452
Hotel (20 nights at $175/night) 3,500
Meals (20 days at $35/day) 700
TOTAL INVESTMENT
28. Additional Service Fees
Training and/or consulting services utilized in excess of those set forth in the Investment Summary and
additional related services not set forth in the Investment Summary will be billed at Civic's then -current rates.
29. Optional Items
Pricing for optional Products and services shall be valid for ninety (90) days from the Effective Date.
30. Contract Agreement Execution
The parties hereto have executed this Contract Agreement and any applicable attachments as specified in
Section 2 of this Contract Agreement as of the dates set forth below.
CITY OF HUTCHINSON
Signature:
Title:
Date:
CIVIC SYSTEMS, LLC
Signature:
Title:
Date:
SELECTED MODULES (Included in the agreement)
Selected Product Descriptions
License
Fee
Purchase
Price
One -Time
conversion
/
setup
Training and
Onsite
Assistance
Cost/Days
Year one Total
w/o Sup ort
Annual
Fees*
Site License
$ 25,000
$ 0
$ 0
$ 25,000
$ 0
Accounts Payable
11,000
1,600
1,800
14,400
2,200
ACH
Included
Included
Included
Included
Included
Check on Demand
Included
Included
Included
Included
Included
miExcel AP
Included
Included
Included
Included
Included
Purchase Orders
Included
Included
Included
Included
Included
Requisitions
Included
Included
Included
Included
Included
Accounts Receivable
51000
1,000
1,200
7,200
1,000
Animal Licenses
3,000
500
600
4,100
300
Business Licenses
3,000
1,000
600
4,600
600
Cash Receipting
5,000
500
1,200
6,700
1,000
Fixed Assets
3,000
1,000
600
4,600
600
General Ledger
5,000
5,600
1,200
11,800
1,000
Activity Reporting
Included
Included
Included
Included
Included
Budgeting
Included
Included
Included
Included
Included
miExcel GL
Included
Included
Included
Included
Included
Human Resources
51000
2,500
1,200
8,700
1,000
miViewPoint
8,000
NA
1,200
9,200
1,600
miAP Workflow with Laser Fiche Integration
4,500
1,800
1,200
7,500
900
miBud et
Included
Included
Included
Included
Included
Payroll
12,000
6,500
4,800
23,300
2,400
Direct Deposit
Included
Included
Included
Included
Included
Electronic Submittals
Included
Included
Included
Included
Included
miExcel PR
Included
Included
Included
Included
Included
miPa (Self Service)
Included
1,000
Included
1,000
1,800
miTime (Remote Entry)
8,000
Included
1,200
9,200
1,600
Special Assessments
5,000
1,500
1,200
7,700
1,000
Utility Billing
17,000
14,650
6,000
37,650
4,400
Direct Pay
Included
Included
Included
Included
Included
Electronic Read Interface
Included
Included
Included
Included
Included
Service Orders
Included
Included
Included
Included
Included
S litter
Included
Included
Included
Included
Included
Web Service Real Time Interface Invoice Cloud
2,500
--
--
2,500
Implementation Project Management
--
4,800
--
4,800
--
Attachment Links for AP, GL, AR
1,500
1,500
Hosted (8 Named Users)
--
2,500
--
2,500
7,680
Less: Past Purchase Discount
11( 5,000)
--
_
11( 5,000)
_
TOTALS COSTS
7.000
47.950
24. 000
78.950
29.080
*First Year Annual Support Fees are prorated based on your Go -Live date.
**If a Credit Card Interface is chosen there could be additional setup costs from the Online Bill pay company along with
transactional credit card fees. Please contact one of our preferred vendors for that information.
***Conversion will be estimated at a later date when we can verify the reports that can provide. See next page for an estimate.
OPTIONAL MODULES (Not Included in the ap-reement)
Optional Product Descriptions of Selected
License Fee
Purchase Price
One -Time
conversion/
setup
Training
Cost *
$1,200/Day
Year one
Total w/o
Support
Annual
Fees
Community Development Applications
Building Permits
Grandfathered
2,500
2,400
16,900
2,400
Code Enforcements
Grandfathered
Included
Included
Included
Included
Citizen Portal 5 Permits
2,500
3,600
1,200
7,300
500
Field Inspection
3,500
300
300
4,100
825
Utility Billing Add Ons
Mobile Service Orders
3,500
1 300
1 300
4,100
825
*Above amounts include the discount provided.
The following outlines the conversion services to be provided for the core modules
included as a part of this Agreement. Depending on the data integrity in the legacy
system, below is our typical data conversion when converting from a legacy system.
Accounts Payable
> Vendor Information
> 7 years of invoice and check history (More Years Available)
> Report preparation
> AP check formatting
> Attachment Links
Cash Receipting
> Setup receipt categories and corresponding GL accounts
> Report preparation
General Ledger
> Chart of Accounts
> Financial statements
> Report preparation
> 7 years detail information (More Years Available)
> 7 years of budget information (More Years Available)
> Attachment Links
Payroll
> Employee information
> Pay code setup
> Current Year to Date Totals
> Recalculate payroll to ensure data accuracy
> Report preparation
> Leave time balances
> Paycheck formatting
> Attachment Links
Utility Billing
> Customer information
> Customer balances by service
> Meter information
> Location information
> 7 years consumption History
> Report preparation
> Utility billing formatting
> Recalculate bill run to ensure data accuracy
> Setup rates and services
> Attachment Links
HARDWARE REQUIREMENTS (ONLY NEEDED IF ON PREMISE
Network System Requirements — Caselle® Connect — Network
Important! Using servers or workstations that do NOT meet the specified network system requirements may result in
unsatisfactory performance and response times. This document lists the minimum hardware and software requirements
for installing Connect.
Network Server Operating System Microsoft ® Windows 2012, 2012 R2, 2016 Server (64-bit) or 2019 (64-bit)
Network Server Equipment Intel® Xeon® Quad -Core Processor 3.0 Ghz or higher Minimum 16 GB of available RAM 130
GB available disk space for Caselle Connect applications (180 MB) and data I Separate physical
hard drive for SQL log file 8-15 K SAS HDD preferred I Color SVGA .28 Monitor I 1 GB
Ethernet Network Card I 1 GB Ethernet Switch I DVDRW Drive
All hardware must be Microsoft® certified (request printed certification documents). Intel® Core— i3, Intel® Celeron®, and AMD
Sempron—, and Intel® Pentium processors are NOT recommended.
Database Server Equipment and • Use the Recommended Network Server. For better performance, increase memory on network
Operating System server or, use a separate Database Server (same specifications as the Network Server).
• Networks with more than ten workstations may require faster processors and/or more memory
than the recommended.
Database Software Microsoft® SQL Server 2012 (64-bit), 2014 (64- bit) or 2016 (64-bit), or 2019 (64-bit)
Network Server and Database Server True On -Line UPS, 600 Voltamps minimum with UPS Monitoring card, cable, and software.
Power Protection
Workstation Computer Intel Core 2 Duo, i5, or i7 (3 GHz or higher) 18 GB of available RAM 130 GB available disk
space for Caselle Connect applications (180 MB) and data I LCD Monitor
All hardware must be Microsoft® certified (request printed certification documents). Intel® Core— i3, Intel® Celeron®, and AMD
Sempron—, and hitel® Pentium processors are NOT recommended.
Workstation Operating System Windows IOTM Professional (64-bit).
Workstation Power Protection UPS/Battery backup unit
Backup System Network quality system to back up fileserver hard drive on one tape and provide tape read after
write verification. Make sure the backup system supports backing up MSSQL Databases.
Example: Backup Exec with SQL Agent.
Data File Transfer DVDRW Drive
Printer HP Laser Printer or Canon Copiers with PCL or Postscript Drivers
Receipt Printer Ithaca 9000 and 1500 Series Printers I Star TSP 100 1 Epson TM — U325, TM-U675, and Epson
TM — H6000IV
Internet Access DSL, ISDN, or T1
Explanation: Caselle® Applications require Internet access to download program updates. Using an
Intemet connection that is slower than 256 Kbps will take significantly longer to download data.
Email Email that is compatible with Microsoft® Windows.
Network Installer Microsoft® Certified
Web Services IIS 7 (Windows Server 2008, 2012)
miViewPoint IIS 7 or later 130 GB of available disk space for miViewPoint on the IIS and SQL Servers
Only needed if Modern Web Browser on any PC using miViewPoint (IE11 or greater, up to date Chrome, or up
miViewPoint is
being installed. to date Firefox) If miViewPoint is made internet available a modern mobile browser is required.
Caselle
1656 S East Bay Blvd, Ste 100
Provo, UT 84606
CASELLE, INC.
SOFTWARE LICENSE AGREEMENT
Casette Agrees to provide the software to you, subject to the following terms and conditions_
1. GRANT OF LICENSE
Casette, Inc. and its Licensors agrees to grant, and You agree to accept a limited, non -transferable, non-exclusive license
("License") to use the computer programs, with the accompanying manuals, literature and other materials ("Software") as
detailed under Items, subject to the terms and conditions of this Software License Agreement and subject to termination as
provided herein. The term Software shall also include all revisions, updates, enhancements and new modules or add-ons to the
existing Software as detailed under Items.
2. TITLE AND CONFIDENTIALITY
Title and full ownership rights to the Software licensed under this agreement, including, without limitation, all intellectual
property rights therein and thereto, and any copies You make, remain with Casette. It is agreed the Software is the proprietary,
confidential, trade secret property of Casette, whether or not any portions thereof are or may be copyrighted and You shall take
all reasonable steps necessary to protect the confidential nature of the Software as You would take to protect Your own
confidential and trade secret information. You further agree that You shall not make any disclosure of any or all such Software
(including methods or concepts utilized therein) to anyone, except to employees, agents, or contractors working for You to
whom such disclosure is necessary to the use for which rights are granted hereunder. You shall appropriately notify all
employees, agents, and contractors to whom any such disclosure is made that such disclosure is made in confidence and shall be
kept in confidence by them. Upon Casette's request, such employees, agents, and contractors shall enter into an appropriate
confidentiality agreement for secrecy and nonuse of such information which by its terms shall be enforceable by injunctive relief
at the request of Casette. If Casette makes such a request, it shall provide You with the appropriate confidentiality agreements.
The obligations imposed by this section upon You, Your employees, agents, and contractors, shall survive and continue after
any termination of rights under this Agreement_ It shall not be a breach of this agreement if you are required to disclose or make
the Software available to a third party or to a court if the Software is required to be disclosed pursuant to a state's "open records"
law, or is subpoenaed or otherwise ordered by an administrative agency or court of competent jurisdiction to be produced.
3. LICENSE
You may:
A_ Use the Software on a single CPU or network ("System") for the appropriate number of users_ The Software may be moved to
and used on another System, but shall under no circumstances be used on more than one System at a time.
B. Make System readable copies of the software media provided with the Software as required for backup protection. Such copies
may only be used in support of Your use of the Software on the System and may not be used for any other purpose. Each of
these copies must have a label placed on the media indicating the Software is a proprietary product of Casette.
You may not:
A_ Rent, lease, sublicense, assign, sell, loan or otherwise transfer this Software, in whole or in part, except as expressly permitted
by this Agreement-
B. Inspect, disassemble, decompile, reverse engineer or in any way attempt to determine the internal methods of the Software_
C_ Modify the Software or merge it into any other product without the express written consent of Casette-
D. Reproduce, prepare derivative works based upon, transmit or distribute the Software, or any part of it, in any form or by any
means except as expressly permitted in this Agreement_
E_ Permanently transfer or assign the Software and the rights under this License to another party without the express written
consent of Casette.
F_ Use the Software to provide accounting services to multiple government agencies other than Your own.
Any attempt to do any of the above (A to F) shall void and terminate this Agreement.
4. TERM
This Software License Agreement is and shall be effective from the date of full execution and shall remain in force until
terminated. You may terminate this Agreement at any time by notifying Casette in writing and returning all copies and
modifications of the Software within 30 days of such notification_ Your License terminates automatically if you materially fail to
comply with any terms or conditions of this Agreement and You must return all copies and modifications of the Software to
Casette or its agent within 30 days of receipt of written notification of such termination. For each day You retain the
Software without a valid License You agree to pay Casette $100.
5. WARRANTY
Caselle warrants that it has sufficient right and title to the Software to grant You this License. For one (1) year from the date of
receipt of the Software ("Warranty Period"), Caselle also warrants the Software media to be free from defects in materials and
workmanship under normal use, and Software operation will substantially conform to the specification published by Caselle. If
an error or a defect in the Software or its media becomes apparent within the Warranty Period, You must promptly notify
Caselle, in writing, describing the defect. Upon confirming the error or defect Caselle will, at its exclusive option, repair or
replace the item or refund the price paid for the defective item. Caselle does not warrant that the functions contained in the
Software will meet Your requirements or that the operation of the Software will be uninterrupted or error free. The entire risk as
to the results and performance of the Software is assumed by You. The warranty does not cover Software modified by anyone
other than Caselle and problems with, or caused by, computer hardware or non-Caselle software.
6. DISCLAIMERS AND LIMITATIONS OF REMEDIES
Except as specifically stated in this Agreement, the Software is Licensed "as is" without warranty of any kind, either express or
implied, including, but not limited to implied warranties of merchantability and fitness for a particular purpose. In no event shall
Caselle be liable for any indirect, special or consequential damages, including, but not limited to, loss of anticipated profits,
revenue or savings, business interruption or loss of business information arising from the use of or inability to use the Software
or breach of any expressed or implied warranty, even if Caselle or its agent has been advised of the possibility of such damages.
These limitations shall apply notwithstanding the failure of an essential purpose of any limited remedy_ Caselle's aggregate
liability under this agreement for damage will not, in any event, whether based upon contract, negligence, strict liability in tort,
warranty or any other basis, exceed the License fees paid by You for the Software.
7. ADDITIONAL SERVICES
Support, Training and Data Conversion for the Software will be provided directly by Caselle, or its authorized agent, and are
subject to separate agreements.
8. GENERAL
A_ The Warranty and Limitation of Remedies gives You specific legal rights. You may also have other rights, which varyfrom
state to state, in which case the greater right will apply.
B_ This Agreement shall be governed and construed in accordance with the laws of the State of Minnesota and You hereby consent
to the jurisdiction of State and Federal courts in Minnesota. If any part of this Agreement violates applicable law, that part shall
be deemed to be amended to the extent necessary to comply with the law.
C_ This Agreement constitutes the entire Agreement between Caselle and You and supersedes any prior Agreement or
understanding, written or oral. Except as provided herein, this Agreement may not be amended or supplemented except in
writing and properly executed by both parties.
D. If any provision of this Agreement shall be adjudged by a court to be void or unenforceable, the same shall in no way affect any
other provision of this Agreement or the validity or the enforceability of this Agreement_
E_ All rights and remedies provided herein are cumulative and are in addition to all other rights and remedies available at law or
equity.
F_ In the event that either party successfully takes legal action to enforce any provision of this Agreement the unsuccessful party
shall pay full costs and expenses of such action, including reasonable attorney's fees.
G_ Any notice required by this Agreement shall be deemed to have been properly given if sent by registered or certified mail.
H. The waiver of any breach or default of this Agreement shall constitute a waiver only as to such particular breach or default and
shall not constitute a waiver of any other breach or default. Failure to act by either party in exercising any right, power, or
remedy under this Agreement, except as specifically provided herein, shall not operate as a waiver of any such right, power or
remedy, and will not affect the validity of the whole or any part of this Agreement, or prejudice such party's right to take
subsequent action.
I_ Neither party shall be held liable for delays in any of its performance resulting from acts of God, war, civil disturbance, court
order, labor dispute or any other cause beyond its control.
J. The relationship of the Parties shall be solely that of independent contractors. No partnership, joint venture, employment,
agency or other relationship is formed, intended or to be inferred under this Agreement_ Neither party to this Agreement shall
attempt to bind the other, incur liabilities on behalf of the other, act as agent of the other, or authorize any representation
contrary to the foregoing.
K. This Agreement is binding upon and shall inure to the benefit of the parties, their successors and assigns. However, this
Agreement is not assignable by you. This Agreement is personal to you and neither the Agreement, nor the rights or duties
hereunder, may be voluntarily or involuntarily, directly or indirectly, assigned or otherwise transferred without the prior written
consent of Caselle. Any unauthorized assignment or transfer shall constitute a breach hereof and shall be voidable by Caselle.
CIVIC SUPPORT AGREEMENT
This Support Agreement is made by and between the City of Hutchinson, 111 Hassan St. SE, Hutchinson,
MN 54868 and Civic Systems, LLC, 4807 Innovate Ln, Madison, Wisconsin 53707-7398.
TERMS AND CONDITIONS
1. DEFINITIONS
For purposes of this Civic Support Agreement, the subsequent capitalized terms will have the following
meanings:
A. "Client' — Will denote the City of Hutchinson, MN.
B. "Civic" — Will denote Civic Systems, LLC.
C. "Services" — Will denote services related to software training, onsite implementation assistance, and
conversion services, as more specifically set forth in the "Conversion Services" attached hereto as Attachment
"B„
D. "Software" — Will denote end user computer programs and modules purchased by the Client from Civic, as
more specifically set forth in the "Cost Detail' attached hereto as Attachment "K.
E. "Product' — Will denote any goods or services produced by a third -party entity other than Civic.
2. TERM
The initial term of this Support Agreement is for a period of 1 year(s) from the date of use. The date of use is
defined as the date the first module is implemented and considered "live". Upon expiration of the initial term of
the Support Agreement, it shall be deemed renewed with the same terms and conditions for further successive
periods of one (1) year(s) unless either party has given the other party written notice not less than thirty (30)
days prior to the expiration of the initial term or subsequent renewal term(s).
3. CHARGES
Civic will invoice Client on the effective date and semi-annually thereafter. Invoices are sent in December for
Support services rendered in the subsequent six (6) months for January through June. Invoices are sent in
June for Support services rendered in the subsequent six (6) months for July through December. All invoices
are due within 30 days of the invoice date. Invoices not paid within 30 days are subject to 1.5% interest per
month or an annual interest rate of 18% per year. Civic will cease any and all Support services for any
invoice not paid within 90 days until payment is made in full. Civic has the right to increase support charges at
each anniversary or the effective date. Written notice of such increases shall be given to Client not less than
thirty (30) days before the anniversary of the effective date.
Initial support fees are billed and prorated for that six-month period based upon the specific modules "go -live"
date.
4. SERVICE HOURS
Civic will provide telephone and web support service five business days a week, from 7 AM to 5 PM Central
Standard Time, excluding nationally recognized holidays. Annual support charges do not cover on -site support.
5. SERVICE NOTIFICATION
Client shall notify Civic of support tickets, by contacting Civic support and identifying the issue and symptoms.
Notification may be made to Civic via telephone, web, e-mail or fax, as outlined below and in any of the methods
outlined in the SOFTWARE SUPPORT section below.
Telephone:
608 240 2600
Toll -Free:
800 241 1517
Fax:
608 249 1050
E-mail:
supporta-civicsystems.com
Website:
http://www.civicsystems.com
6. TERMINATION OF AGREEMENT
This Support Agreement may be terminated as outlined under the TERM section above. In addition, Civic or
Client shall terminate this agreement immediately upon written notice thereof to the other party, in the event the
other party shall have breached a material provision of this Support Agreement, which breach shall not have
been cured within a thirty (30) day period. If breach is not capable of being cured within such thirty (30) day
period, this Support Agreement shall not be terminable so long as the party committing such breach shall have
established to the reasonable satisfaction of the other party that it is using all diligent efforts to effect such cure.
This Support Agreement may be terminated by either party effective immediately and without notice, upon: (i)
the dissolution, termination of existence, liquidation or insolvency of the other party, (ii) the appointment of a
custodian or receiver for the other party, (iii) the institution by or against the other party of any proceeding
under the United States Bankruptcy Code or any other foreign, federal or state bankruptcy, receivership,
insolvency or other similar law affecting the rights of creditors generally, or (iv) the making by the other party
of any assignment for the benefit of creditors.
7. ASSIGNMENTS
Civic shall not assign, transfer or pledge this Support Agreement and/or the services to be performed,
whether in whole or in part, nor assign any monies due or to become due to it without the prior written consent
of Client. A consent to assign shall be subject to such conditions and provisions as Client may deem
necessary, accomplished by execution of a form signed by Client, Civic, and the assignee.
8. PLACE OF USE
The Customer shall provide a suitable, clean location for the installation and operation of the Product, including
adequate surge protection on the electrical supply source.
9. RISK OF LOSS
This Support Agreement does not cover service, maintenance or repair necessitated by loss or damage
resulting from any cause beyond the control of Civic, including, but not limited to loss or damage due to fire,
water, lightning, earthquake, riot, unauthorized service or modifications, theft, or any other cause originating
outside the Product.
10. PERFORMANCE
Civic shall exercise its best efforts in performing services covered under this Support Agreement, but shall not
be liable for damages, direct or otherwise, for failure to perform services at a location deemed hazardous to
health or safety or arising out of delays or failure in furnishing parts or services caused by Acts of God, Acts of
Government, labor disputes or difficulties, failure of transportation or other causes beyond its control, or for any
consequential damage whatsoever.
11. LIABILITY
Civic is only obligated to provide software support services for the most currently released version of the
Software, and the immediately preceding version. Civic shall not be responsible, nor incur liability of any kind,
nature or description to Client, its agents or employees or any other firm or corporation, whether direct or
consequential, in event of failure or fault in condition or operation of the Product or for errors of omission in the
transmission or display of information arising from the actual or alleged use of operation of the Product.
12. Warranty
A. Each party represents and warrants to the other that it has full power and authority to enter into and perform
this Agreement and the person signing this Agreement on behalf of each party hereto has been properly
authorized and empowered to enter into this Agreement.
B. Client warrants that it has the legal right and authority, and will continue to have the legal right and authority
during the term of this Agreement, to operate, configure, provide, place, install, upgrade, add, maintain and
repair (and authorize Civic to do any of the foregoing to the extent the same are included in the Services) the
hardware, software and data that comprises any of Client's information technology system upon which or
related to which Civic provides Services under this Agreement.
C. Civic represents and warrants that materials produced or used under this contract, including but not limited to
software, hardware, documentation, and/or any other item, do not and will not infringe upon any intellectual
property rights of another, including without limitation patents, copyrights, trade secrets, trade names, and
service marks and names.
D. If a third party claim that the Software infringes upon any intellectual property rights of another which causes
Client's reasonable use of the software or other material supplied under this contract to be seriously
endangered or disrupted, Civic shall promptly, without additional charge to Client either procure for Client the
right to continue using the software or other material, or replace or modify that software or material so that it
becomes non -infringing, provided that such replacement or modified software or material has the same
functional characteristics as the infringing software or material. If none of the foregoing alternatives are
possible even after Civic's best efforts, Client shall have the right at its election, to terminate the license to the
infringing software and Civic shall promptly refund to Client all fees, costs, and charges paid by Client to Civic
for that software or material and any other software or material reasonably rendered ineffective as the result
of said infringement.
E. Civic warrants that any Services that it provides to Client under this Agreement will be performed in
accordance with generally accepted industry standards of care and competence. Client's sole and exclusive
remedy for a breach of Civic's warranty will be for Civic, in its sole discretion, to either: (i) use its reasonable
commercial efforts to re -perform or correct the Services, or (ii) refund the fee Client paid for the Services that
are in breach of Civic's warranty. Client must make a claim for breach of warranty in writing within thirty (30)
days of the date that the Services that do not comply with Civic's warranty are performed. This warranty is
voided in the event that Client makes alterations to the Services provided by Civic or to the environment in
which Services are used (including the physical, network and systems environments). If Client does not notify
Civic of a breach of Civic's warranty during that 30-day period, Client will be deemed to have irrevocably
accepted the Services.
F. Civic does not warrant any third -party product (each, a "Product"). All Products are provided to Client by Civic
"AS IS." Civic will, to the extent it is allowed to by its vendors, pass through any warranties and
indemnifications provided by the manufacturer of the Product. Client acknowledges that no employee of Civic
or any other party is authorized to make any representation or warranty on behalf of Civic that is not in this
Agreement.
13. LIMITATION ON LIABILITY
In no event will Civic's liability exceed the support fees paid to date by the Customer to Civic. This limitation of
liability is intended to apply to the full extent allowed by law, regardless of the grounds or nature of any claim
asserted, including the negligence of either party. In no event shall either party be liable for ANY lost profits,
LOST Business opportunity, lost data, consequential, special, incidental, exemplary or punitive damages arising
out of or related to this Agreement.
Customer will indemnify Civic, its parent company (Baker Tilly US, LLP) and their present or former partners,
principals, employees, officers and agents against all costs, fees, expenses, damages and liabilities (including
attorney's fees and all defense costs) associated with any third -party claim, relating to or arising as a result of
the Services of this Agreement.
In the event Civic is requested by the Customer; or required by government regulation, subpoena, or other legal
process to produce its engagement working papers or its personnel as witnesses with respect to its Services
rendered for the Customer, so long as Civic is not a party to the proceeding in which the information is sought,
Customer will reimburse Civic for its professional time and expenses, as well as the fees and legal expenses,
incurred in responding to such a request.
Civic will indemnify Customer against any damage or expense relating to bodily injury or death of any person or
tangible damage to real and/or personal property incurred while Civic is performing the Services to the extent
such damage is caused solely by the negligent acts or willful misconduct of Civic's personnel or agents in
performing the Services.
Customer accepts and acknowledges that any legal proceedings arising from or in connection with the services
provided under this Agreement must be commenced within twelve (12) months after the performance of the
Services for which the action is brought, without consideration as to the time of discovery of any claim.
14. DEFAULT
In the event of payment default by Client, Civic shall be entitled to collect interest and collection costs, including
court costs and reasonable attorney fees. In the event of default by the Customer in any term or condition
herein, Civic may, at its option, refuse service or terminate its obligations under this Agreement.
15. FORCE MAJEURE
In the event that either party is prevented from performing, or is unable to perform, any of its obligations under
this Agreement due to any act of God, fire, casualty, flood, war, strike, lock out, failure of public utilities,
injunction or any act, exercise, assertion or requirement of any governmental authority, epidemic, destruction of
production facilities, insurrection, inability to obtain labor, materials, equipment, transportation or energy
sufficient to meet needs, or any other cause beyond the reasonable control of the party invoking this provision
("Force Majeure Event"), and if such party shall have used reasonable efforts to avoid such occurrence and
minimize its duration and has given prompt written notice to the other party, then the affected party's failure to
perform shall be excused and the period of performance shall be deemed extended to reflect such delay as
agreed upon by the parties.
16. NOTIFICATION
All notices or communications required or permitted as a part of the Support Agreement shall be in writing
(unless another verifiable medium is expressly authorized) and shall be deemed received (i) on the date
personally delivered; or (ii) the date of confirmed receipt if sent by Federal Express, DHL, UPS or any other
reputable carrier service, to applicable party (sending it to the attention of the title of the person signing this
Agreement) at the address specified below.
Civic Systems, LLC
4807 Innovate Ln
P.O. Box 7398
Madison, WI 53707-7398
City of Hutchinson
111 Hassan St. SE
Hutchinson, MN 55350
Attachmen
17. WAIVER
This instrument contains the entire Agreement for support of the parties. It cannot be changed, altered or
modified orally. All changes or modifications must be in writing by the parties hereto.
18. SOFTWARE SUPPORT
The Client will supply the conditions and data which caused the malfunction and help reproduce the failure. The
following services are part of the Support Agreement:
A. Telephone and Internet Support — Unlimited and reasonable telephone technical support is provided during the
hours specified in the Service Hours section above. In addition, Client has the ability to log support issues and
search a knowledge base utilizing Civic's customer support portal over the internet twenty-four (24) hours a day,
seven (7) days a week. Technical support history, including issue and resolution, shall be available to Client via
the customer support portal over the intemet for a period of three (3) years. Civic shall, on occasion, employ
software tools that utilize the intemet to troubleshoot technical support issues.
B. Bug fixes and Updates — Civic shall provide Client with all bug fixes and updates within twenty (20) days of
receiving bug fixes and updates upon satisfactory software testing by Civic. Documentation communicating bug
fixes, updates, and changes to the database schema shall be sent to Client.
C. Software Upgrades — Civic shall provide Client with upgrades to the current platform when available. Civic shall
provide Client with all upgrades within thirty (30) days of satisfactory software testing by Civic. All relevant
documentation communicating enhancements, changes to user manuals, changes to the database schema, etc.
shall be sent to Client.
D. Trained Employees — Support will be provided to any employee that has completed formal training with Civic.
Client shall notify Civic of any new employees requiring software support. New employees must schedule
formal training with Civic at the current daily rate before support services are provided under the Support
Agreement. If software support is required before training takes place, Civic will provide support as long as
training has been scheduled with Civic
19. MISCELLANEOUS
This Support Agreement covers those Services rendered for post "go -live". Post "go -live" will be defined as the
first time that the Software is used in a production environment to perform the Client's daily processing.
This Hosted Services Agreement (the "Hosted Agreement') is between Ontech Systems, Inc., a Wisconsin
corporation ("ONTECH"), N85W16186 Appleton Avenue, Menomonee Falls, WI 53051, (262) 522-8560 and
"CLIENT".
"CLIENT" Organ ization/D BA: City of Hutchinson
Street: 111 Hassan St. SE
City: Hutchinson
State: MN
Zip Code: 55350
Phone: 320.234.4245
Date: 1 /12/23
Minimum # of Committed Named User for 36 Months: 8
1. PURPOSE
The purpose of this Hosted Agreement is to detail the understandings under which ONTECH will provide Hosted
IT services ("Services") to you. Additional Services to be provided will be mutually defined by ONTECH and you
based upon your current need. Client desires to hire ONTECH and ONTECH agrees to provide CLIENT with
certain Hosted Services within Microsoft Azure Data Centers. .
2. TERMS CONFIDENTIAL
The terms and conditions in this Hosted Agreement, the attachments hereto and Addendums are confidential,
and shall not be used or disclosed, in whole or in part, for any purpose other than evaluation within your
organization.
EXHIBIT A
Terms, Conditions and Definitions
1) General Terms. Exclusions, and Responsibilities.
a) General Responsibilities; ONTECH will provide:
i) Qualified personnel to perform all activities identified in this Statement of Work.
ii) Detailed time reporting and related expense information to support its billings in electronic documentation.
iii) Services in a professional manner and abide by the CLIENT's code of business conduct.
iv) Recommendations based upon its reasonable opinion, industry standards, and supported by
manufacturer information that certain equipment, software or security systems are obsolete, defective or
incapable of meeting CLIENT's needs.
b)General Responsibilities: Client will provide:
i) Reliable Internet access.
ii) ONTECH with remote access to its computer systems and equipment.
iii) ONTECH with convenient and timely access to the computer systems and equipment covered under any
Services Agreement,
iv) ONTECH with adequate workspace and facilities within a reasonable distance of the computer systems
and equipment, access to and use of all information, internal resources, and facilities determined
necessary by ONTECH to provide Services.
v)ONTECH with the results of preliminary diagnostic steps or additional information as requested by ONTECH
related to any requested Services.
vi) An assigned employee to be a liaison or contact person in order to make communications between both
parties effective.
vii) ONTECH with any network documentation updates made by CLIENT such as password changes,
network reconfigurations that will affect ONTECH ability to support CLIENT network
c)General Responsibilities: Client will agree:
i) To follow ONTECH's recommendations in respect to updates or upgrades of the security systems supporting
Client's computer systems and equipment to protect against hacking, malware, and other unauthorized
entries into CLIENT's computer systems.
d)Exclusions. Client understands and agrees that Services required in order to recover from failures and/or
incidents caused by any of the following circumstances may not be considered normal maintenance
CLIENT further understands and agrees that ONTECH shall have no liability for the failures, incidents or
work performed.
i) Service made necessary by the alteration or modification of hardware or software other than as authorized or
recommended by ONTECH
ii) Service made necessary by hardware or software operation problems caused by neglect, malicious activity, or
misuse including, without limitation, use of the system(s) for a purpose other than which it was designed,
by Client, its employees, or third -party contractors.
iii) Service made necessary by failure to follow ONTECH recommendations in regard to equipment,
software or security modifications or updates.
iv) Service made necessary due to acts of God, damage from fire originating outside of equipment, water,
wind, earthquakes, lightning, terrorism, transporting equipment, vandalism, or burglary.
v)Service made necessary due to electrical damage caused by electrical wiring at the system location or
resulting from electrical surges, sags, or spikes.
vi) Service made necessary by bugs or malware released by software installed by 3rd parties, adverse
effects from CLIENT installing 3rd party software updates or CLIENT's industry specific software.
vii) Service made necessary by Internet or telephone service provider outages.
viii) Service made necessary due to outdated, out of support data backup solution(s) causing loss of data
and/or slow data restore times.
M 11
2) Definitions. The following definitions apply to this Agreement:
"Addendum" are attachments to this Agreement that contain the specific scope of services that the Client has
requested and ONTECH has agreed to provide in exchange for the payment of fees described therein. An
Addendum that has been signed by the parties is incorporated into and subject to the terms of this Agreement.
"Affiliate" is any legal entity owned by one of the parties, that owns one of the parties, or is under common
ownership with one of the parties.
"Confidential Information" is information marked or otherwise identified in writing by a party to this Agreement
as proprietary or confidential or that, under the circumstances surrounding the disclosure, ought in good faith to
be treated as proprietary or confidential. Confidential Information includes non-public information regarding
either party's products, features, marketing and promotions, and the negotiated terms of our agreements, except
as otherwise required by action of law. All beta products are confidential unless accepted in the section
regarding Confidential Information later in this Agreement. Confidential information does not include information
which: (i) the recipient developed independently; (ii) the recipient knew before receiving it under the relevant
agreement; or (iii) is or subsequently becomes publicly available or is received from another source, in both
cases other than by a breach of an obligation of confidentiality.
"Client" is defined as the company, organization, board, or agency that has signed this Agreement with
ONTECH. "Client" also refers to any subdivision or parent of the signatory to this Agreement.
"Delivery" or "Delivered" means by hand, U.S. mail properly addressed and bearing adequate postage,
courier service, including expedited courier service, or by electronic transmission by email addressed to the
party that signed this Agreement at the last known address or email address of the other party.
"ONTECH" refers to the Corporation that has agreed to provide Services under this Agreement.
"You" means the CLIENT and "Your" means the request, facilities or operations of the CLIENT.
"Receipt" in the case of hand delivery means actual receipt, in the case of delivery by mail, means the date 3
days after the date of mailing, in the case of electronic mail shall mean the date of transmission, and in all other
cases, shall mean the date of actual receipt by the party to which delivery was intended.
"Services" are the professional services provided by ONTECH under this Agreement which may include
development, product support, or consulting services.
"Scope of Services" is the description of the Services to be provided by ONTECH to the CLIENT under the
terms of this Agreement and is included in an Addendum entered into by ONTECH and CLIENT.
"Signed" means the insertion of an original signature, a scanned original signature, or electronic signature into
a Quote or Proposal, an Agreement, Addendum or an Amendment and the delivery of the signed document to
the other party by hand, via U.S. mail, by courier service, or by electronic mail (e-mail").
"Subscription" means service, licensing, software, or hosted solutions in which CLIENT pays a monthly,
annual, or multi year subscription fee for those products and solutions.
Certain other terms are defined as set forth elsewhere in this Agreement.
3) Fees. As compensation for the Hourly Services provided by ONTECH, CLIENT agrees to pay ONTECH the
fees and charges for the Services selected by CLIENT under an Hourly Services Addendum entered into by and
between ONTECH and CLIENT (together with any sales or use tax that may be applicable). ONTECH reserves
the right to raise its hourly fees and charges upon forty-five (45) days written notice of amended terms delivered
to CLIENT; provided however fees and charges shall not be increased during the first one year from the date of
this Agreement or the date of any subsequent Hourly Services Addendum. CLIENT understands and agrees
that the following third -party costs are not covered by the fees set forth in ONTECH Services Agreements and
shall be charged by ONTECH to CLIENT:
-Parts, hardware, and software not covered by warranties
-Software licenses, subscription, or upgrade fees
-Manufacturer or vendor support fees, whether by annual contract or per incident
-Consumable materials, such as printer cartridges and removable storage tapes/disks
-Shipping costs
CLIENT shall also pay ONTECH for the one-way travel time between ONTECH's office and the CLIENT's
location at one hundred percent (100%) of the applicable rates. Emergency Services rates shall be as agreed
upon under an Hourly Services Addendum. There shall be a fifteen minute minimum charge for any Service
request.
CLIENT further agrees to reimburse ONTECH for all direct costs incurred by ONTECH in providing Services
including, without limitation, travel expenses from ONTECH's office to CLIENT's location. Upon CLIENT's
request, ONTECH shall provide CLIENT with itemization and documentation conceming such direct costs.
Travel in excess of 1.5 hours is subject to an additional charge which will be included within proposals approved
by CLIENT.
4) Invoices. Client will be invoiced on the effective date and semi-annually thereafter. Invoices are sent in
December for services rendered in the subsequent six (6) months for January through June. Invoices are sent
in June for Hosted services rendered in the subsequent six (6) months for July through December. New clients
added in the middle of the semi annual billing cycle will have a prorated fee for the remaining months of that
billing cycle.
All invoices are due within 30 days of the invoice date. Invoices not paid within 30 days are subject to 1.5%
interest per month or an annual interest rate of 18% per year. ONTECH has the right to increase Hosted
charges at each anniversary or the effective date. Written notice of such increases shall be given to Client not
less than thirty (30) days before the anniversary of the effective date.
5) Suspension/Termination of Services. ONTECH reserves the right to suspend the delivery of Services if
the CLIENT's account becomes 60 days or more past due effective upon CLIENT's receipt of written notice of
Suspension. Services will not be resumed until the CLIENT's past due balance is paid in full. ONTECH further
reserves the right to terminate Services for non-payment effective upon CLIENT's receipt of written notice of
termination for non-payment. In the event that ONTECH elects to terminate the delivery of Services due to non-
payment ONTECH's engagement will be deemed to have been completed even if ONTECH has not completed
the services described in the Scope of Services referred to in any Addendum and this Hosted Agreement. In
such event CLIENT remains obligated to compensate ONTECH for all time expended and to reimburse
ONTECH for all out-of-pocket expenditures through the effective date of termination. CLIENT shall still be
financially responsible for any remaining contracted services and subscriptions.
6) Hosted Agreement Term. This Agreement shall be effective as of the go live date and shall continue in
effect for a period of thirty-six (36) months (the "initial term") from the hosted go live date unless canceled by
either party upon sixty (60) days' written notice. Early termination by CLIENT will result in full payment of the
monthly contracted hosted services as defined in the signed Hosted Agreement.
7) Relationship. The relationship of ONTECH and CLIENT shall be that of independent contractors, not that
of employer/employee, partnership or joint venture. ONTECH shall be free to exercise independent judgment as
to the time, place and manner of performing the Services under this Agreement subject to the mutual agreement
of CLIENT.
8) Limited Warranties; Disclaimers. ONTECH represents and warrants that any Services that it provides
to CLIENT under this Agreement will be performed in accordance with generally accepted industry standards of
care and competence. CLIENT's sole and exclusive remedy for a breach of ONTECH's warranty relating to
Services shall be that ONTECH will, in its sole discretion, either (i) use reasonable efforts to re -perform the
Services, or (ii) refund the fee CLIENT paid for the Services that are alleged to be in breach of ONTECH's
warranty. A claim for breach of ONTECH's warranty relating to Services must be made by CLIENT in writing
delivered to ONTECH within fifteen (15) days of CLIENT's discovery of the alleged breach. If CLIENT does not
notify ONTECH of a breach of ONTECH's warranty relating to Services during such period, CLIENT shall be
deemed to have irrevocably accepted the Services.
ONTECH does not provide any warranty relating to any Products sold to CLIENT pursuant to this Agreement.
CLIENT shall pursue any warranty claim under such warranty as may be available from the manufacturer of the
Product. All Products are provided to CLIENT by ONTECH "AS IS." ONTECH shall, to the extent it is allowed by
its vendors, pass through any warranties provided by the manufacturer of the Product. In the event such
warranties are not assignable to CLIENT, ONTECH agrees to take commercially reasonable efforts to assist
CLIENT's efforts to obtain warranty coverage. ONTECH is not compensated by manufacturers for Services
performed as they relate to the Manufacturer's Warranty. Those services will be billed to the CLIENT in
accordance with the Hourly Services Addendum agreed upon rates. CLIENT acknowledges that no employee of
ONTECH or any other party is authorized to make any representations or warranties on behalf of ONTECH that
are not in this Agreement. ONTECH EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES RELATED TO
THE SERVICES AND/OR PRODUCTS, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF
ACCURACY, TITLE, NON -INFRINGEMENT, FITNESS FOR A PARTICULAR PURPOSE,
MERCHANTABILITY, OR OTHER PERFORMANCE.
9) Insurance. ONTECH shall, at its sole expense, maintain in effect at all times during the performance of
Services, insurance coverage as set forth below:
(a) Worker's Compensation in accordance with the law in the State of Wisconsin.
(b) Commercial General Liability, Professional Liability (Errors and Omissions) and Automobile Liability
Insurance.
(c) Evidences of Insurance — Upon execution of this Agreement, ONTECH will, if requested by CLIENT,
provide CLIENT with a certificate of insurance confirming the existence of the above described coverages.
10) Limitations of Liability; Indemnification. IN RECOGNITION OF THE RELATIVE RISKS AND
BENEFITS OF THE SERVICES TO BE PERFORMED BY ONTECH THE RISKS HAVE BEEN ALLOCATED
SUCH THAT THE CLIENT AGREES TO LIMIT THE LIABILITY OF ONTECH FOR ANY AND ALL CLAIMS,
LOSSES, COSTS, OR DAMAGES OF ANY NATURE SUCH THAT THE TOTAL AGGREGATE LIABILITY OF
ONTECH ON ANY CLAIM SHALL NOT EXCEED THE GREATER OF: (a) THE TOTAL FEE PAID BY
CLIENT TO ONTECH FOR THE SERVICES RENDERED TO CLIENT THAT ARE ALLEGED TO BE THE
CAUSE OF THE EVENT OR OCCURRENCE GIVING RISE TO CLIENT'S CLAIM; OR (b) THE TOTAL FEE
PAID BY CLIENT TO ONTECH FOR SERVICES RENDERED TO CLIENT OVER THE TWELVE (12)
MONTHS IMMEDIATELY PRECEDING THE EVENT OR OCCURRENCE GIVING RISE TO CLIENT'S
CLAIM. IT IS INTENDED THAT THIS LIMITATION SHALL APPLY TO ANY AND ALL LIABILITY OR
CAUSE OF ACTION HOWEVER ALLEGED OR ARISING. NOTWITHSTANDING THE FOREGOING
LIMITATIONS ONTECH SHALL IN NO EVENT BE LIABLE FOR DAMAGES IN EXCESS OF PAYMENTS, IF
ANY, MADE BY ONTECH'S INSURANCE CARRIER TO CLIENT.
EXCEPT AS PROVIDED IN PARAGRAPH EIGHT (8) IT IS FURTHER AGREED THAT ONTECH SHALL
NOT BE LIABLE FOR CLAIMS ASSERTING OR ARISING OUT OF AN ALLEGED BREACH OF EXPRESS
OR IMPLIED WARRANTY OR FOR DAMAGES RELATING TO INTERRUPTION OF BUSINESS,
CONSEQUENTIAL DAMAGES OR PUNITIVE DAMAGES. CLIENT WILL INDEMNIFY, DEFEND AND HOLD
ONTECH HARMLESS FROM AND AGAINST ANY CLAIM, LOSS, COST AND DAMAGE OF ANY NATURE,
INCLUDING CLAIMS OF THIRD PARTIES, THAT WOULD BE ABOVE, BEYOND OR OUTSIDE THE
SCOPE OF THE TERMS OF THE "LIMITATIONS OF LIABILITY" OR THE "LIMITED WARRANTIES
DISCLAIMERS" PROVISIONS SET FORTH IN THE AGREEMENT BY AND BETWEEN ONTECH AND
CLIENT.
11) Confidentiality. The Parties acknowledge and agree that during the course of the performance of the
parties' respective obligations under this Agreement, each parry may make available to the other Confidential
Information that is of value to the parry disclosing the information. Each parry agrees to maintain the
confidentiality of the Confidential Information of the other parry and not to disclose or disseminate such
Confidential Information to third parties. The party receiving Confidential Information agrees to use the same
standard of care in maintaining the confidentiality of the Confidential Information as it uses to avoid disclosure of
its most sensitive Confidential Information. Nothing in this Section shall preclude a party from disclosing
Confidential Information to the extent that the disclosure thereof is required by law. Upon termination or
expiration of this Agreement, the parties shall destroy or return all Confidential Information of the other and shall
not use any Confidential Information of the other in its business. ONTECH further acknowledges that CLIENT
owns all proprietary data, files and information maintained, within the files, records and electronic data systems
of CLIENT (other than software copyright protected or software licensed by third parties). ONTECH will protect
and not release any of CLIENT's data, files or information to any party except upon the express written direction
of CLIENT.
12) Non -solicitation of Ontech employees. CLIENT recognizes that ONTECH has invested valuable time
and resources in the selection, hiring, training and retention of employees that will be assigned to perform
Services on behalf of CLIENT. As a result, CLIENT agrees that it will not, during the term of this Agreement or
for a period of one (1) year following the termination of this Agreement, solicit for employment or offer
employment to any employee of ONTECH. If CLIENT violates this provision ONTECH may immediately
terminate this Agreement irrespective of any notice otherwise required herein and CLIENT agrees to pay
ONTECH a fee equal to 100% of the yearly wages of the employee or employees that CLIENT hires or attempts
to hire as liquidated damages, which amount CLIENT agrees to be a fair and reasonable amount.
13) Integration; merger. This Agreement, and the Addendums attached hereto and incorporated herein,
supersede all previous agreements whether oral or written between the parties with respect to the subject matter
hereof. This Agreement is expressly agreed to contain all of the terms, conditions and understandings of the
parties. This Agreement further contains all of the terms, conditions and understandings of the parties as may be
subsequently provided by ONTECH to CLIENT in a written notice of "amendment" electronically delivered to
CLIENT provided no written objection to any amended term is received by ONTECH within 45 days from the
date of the delivery of the notice of amendment to CLIENT.
14) Binding effect. This Agreement shall be binding upon the parties, their respective successors, merger
partners, assigns, subsidiaries, affiliates, legal representatives and administrators. This Agreement is also
binding by and between the parties if CLIENT requests ONTECH to provide services to a third party as a sub-
contractor of CLIENT.
15) Governing law. This Agreement shall be govemed by the laws of the state of Wisconsin and any claims
or actions arising under this Agreement shall be filed and heard in the Circuit Court of Washington County,
Wisconsin.
16) No modifications. Except as provided in paragraph 13, no modification, amendment or waiver of any
provision of this Agreement shall be effective unless approved in writing by both parties. The failure of either
party at any time to enforce any of the provisions of this Agreement shall in no way be construed as a waiver of
such provisions.
17) No assignments without consent. This Agreement may not be assigned without the written consent of
the other party.
18) Counter -parts. This Agreement may be executed by the parties hereto in counter -parts provided it shall
not be effective if not signed by both parties with an executed copy provided to the other party. Signatures on a
copy of this Agreement or on copies of any other documents provided pursuant to this Agreement delivered by
hand, U.S. Mail, courier service or by electronic mail shall be binding upon the parties and of the same legal
effect as original signatures.
19) Authority. The person executing and attesting to this Agreement on behalf of CLIENT hereby personally
represents and warrants that: they have full power, authority and right to execute this Agreement; the execution
and delivery of this Agreement has been duly authorized by all Managers, Members or owners of CLIENT
whose consent or approval may be required; and the execution of this Agreement by the below signatory is
sufficient and legally binding on CLIENT without the signature of any other Manager, Member, owner or party.
Upon receipt of this fully executed document, ONTECH will be available to schedule Services and will proceed
in a manner consistent with both organizations' needs. If this meets with your approval, please return a signed
copy of this Hosted Agreement and all applicable Addendums. We look forward to being of service to your
organization (CLIENT).
Ontech Systems, Inc. City of Hutchinson, MN
Signature: Signature:
Mark P. Dohnal Name:
President Title:
Date: Date:
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, December 21, 2022
Call to order — 3:00 p.m.
President Matt Cheney called the meeting to order. Members present: President Matt
Cheney; Vice President Anthony Hanson; Secretary Don Martinez; Commissioner Robert
Wendorff; Commissioner Kathy Silvemale; GM Jeremy Carter
Absent: Attorney Marc Sebora
1. Conflict of Interest
2. Approve Consent Agenda
a. Approve Minutes
b. Ratify Payment of Bills
Motion by Commissioner Martinez, second by Commissioner Hanson to Approve
the Consent Agenda. Motion carried unanimously.
3. Approve Financial Statements
Mr. Martig presented the financial statements. Electric Division net income
decreased by $77k over November 2021. Primary reason was the decrease in
revenue both in customer revenue as well as sales for resale. Gas Division net
income decreased by $59K mainly due to the increased purchased gas costs.
GM Carter elaborated on volumes for the different classes.
Commissioner Martinez inquired about the long-term CDs at Wells Fargo and if there
are other re -investment rate options.
Motion by Commissioner Silvernale second by Commissioner Wendorff to Approve
the Financial Statements. Motion carried unanimously.
4. Open Forum
5. Communication
a. City Administrator — Matthew Jaunich —
1. Snow Emergency declared for tonight
2. Finalizing budget/tax levy next week. Looking at a 3.3% tax levy increase
3. Anticipating Police Department construction to be completed by
March/April 2023
b. Divisions
i. Dan Lang, Engineering Services Manager — Absent
ii. Dave Hunstad, Electric Transmission/Distribution Manager —
1. Nothing to report
iii. Mike Gabrielson, Production Manager —
1. Tower piping wrapped up and is back in service.
2. Voltage Regulator at Unit 1 is scheduled to be installed 2"d week
of January
3. Bid Opening this Friday for Unit 1 Oil Leak Repair and Depot
Service
iv. John Webster, Natural Gas Division Director —
1. Working on End of Year
2. Heartland Corn easements are almost all in place and will be
moving forward
v. Jared Martig, Financial Manager —
1. Received a Sales Tax Audit — Looking to complete in February
c. Human Resources — Angie Radke — Nothing to Report
d. Legal — Marc Sebora — Absent
e. General Manager — Jeremy Carter
i. Wrapping up year end
ii. Spoke of the Fiscal Year 2023 Omnibus Spending Bill, which did not include
spending for distribution transformers.
6. Policies
a. Review Policies
No changes recommended at this time.
b. Approve Changes
7. Unfinished Business
8. New Business
a. Approve 2023 Pay Grid
GM Carter presented for approval the 2023 Pay Grid. GM Carter reviewed the
statistical findings. GM Carter stated that HUC annually considers a market
adjustment to the current pay grid based on market statistics. Based on the findings,
the recommendation would be for the non -union pay grid for 2023 to incorporate a
4% grid shift; which would mirror the union contract. This also has the Administrative
Coordinator moving to an Administrative/HR Coordinator position.
Motion by Commissioner Hanson, second by Commissioner Silvernale to Approve
2023 Pay Grid. Motion carried unanimously.
b. Approve 2023 Budgets & CIP
GM Carter presented for approval the 2023 Budgets & CIP. At the November, 23
2022 Commission meeting a high-level overview of the 2023 budgets were reviewed
and discussed in detail. Since that time, some additions and reductions have been
made on the revenue/expense side of the 2023 electric & natural gas division
operating budgets reflected in the final budgets. The adjustments increase the P/L
2
statements bottom line by $160K; which include GIS staff position reimbursement of
$64K, GRE O &M agreement expense of $10K and Equipment Insurance Premium
exp of a $106K.
Commissioner Hanson inquired about the changes in the deductibles and if
adjusting cash in designated funds to accommodate would be appropriate. Staff will
look into.
There were no adjustments on the CIP.
Commissioners thanked the Staff for the hard work throughout the year.
Motion by Commissioner Hanson second by Commissioner Wendorff to Approve
2023 Budgets & CIP. Motion carried unanimously
c. Approve Cancellation of PO#008631 — 2021 Ram 3500 Cab & Chassis
Mr. Webster presented Approval of Cancellation of PO#008631 — 2021 Ram 3500
Cab & Chassis. The Commission approved the purchase of the 2021 Ram 3500
Cab & Chassis on January 28, 2021 and the manufacturer has not accepted the
order to establish a build date. A utility body was also purchased for the vehicle in
2021 and is currently waiting to be installed. The purchased utility body can only be
installed on a Dodge/Ram or Ford cab and chassis due to the axle dimensions. Staff
recommends that the order be cancelled and allowed to purse a cab and chassis
through other channels.
Motion by Commissioner Martinez, second by Commissioner Hanson to Approve
Cancellation of PO#008631 — 2021 Ram 3500 Cab & Chassis. Motion carried
unanimously.
d. Approve Req#009402 — ABM Equipment Utility Body
Mr. Webster presented Approval of Req#009402 — ABM Equipment Utility Body.
Requisition is for the service body, related work equipment, miscellaneous materials
and all labor required for the installation on a 2022/23 GMC 3500 which is currently
on order. The utility body is being ordered through the Minnesota State Purchasing
Program.
Motion by Commissioner Hanson, second by Commissioner Silvernale to Approve
Req#009402 — ABM Equipment Utility Body. Motion carried unanimously
e. Approve Req#009403 — DUALDRAW Paint Booth
Mr. Webster presented Approval of Req#009403 — DUALDRAW Paint Booth. In
accordance with the report provided by the MMUA Safety Team on October 1, 2021
noting that the current shop -built paint booth does not meet the requirements
necessary for painting activities, Staff would like to purchase and install an approved
fume removal system. Based on the specifications of the two units that were found,
the Marathon unit is $10K cheaper however, it does not compare to what
3
DUALDRAW offers with the construction and safety specs. Staff recommends the
unit that is provided by DUALDRAW.
Motion by Commissioner Wendorff, second by Commissioner Silvernale to Approve
Req#009403 — DUALDRAW Paint Booth. Motion carried unanimously.
f. Approve Transmission Facilities Assignment Agreement - MRES
GM Carter presented the Approval of the Transmission Facilities Assignment
Agreement—MRES. This is a supplemental agreement to the Transmission Facilities
Assignment Agreement (TFAA) with Missouri River Energy Services (MRES)
entered into on October 31, 2016. The purpose of the agreement is to declare the
new equipment that is to be added to the Hutchinson Substation in the upcoming
years and include it in the TFAA. Mr. Sebora has also reviewed the agreement.
Motion by Commissioner Hanson, second by Commissioner Martinez to Approve
Transmission Facilities Assignment Agreement-MRES. Motion carried unanimously.
g. Conduct the Performance Review of Hutchinson Utilities Commission General
Manager Pursuant to Minnesota Statute 13D.05 Subd. 3(a)
President Cheney introduced the agenda item, the General Manager's annual
performance review. President Cheney advised GM Carter that he has the option to
have the performance review conducted as either an open session or a closed
session of the Utility Commission. GM Carter indicated his decision to have the
review as part of a closed session.
President Cheney entertained a motion to go into closed session to conduct the
twelve-month (annual) performance review as permitted under Minnesota Statute
13D.05, Subdivision 3(a). Motion by Commissioner Martinez, second by
Commissioner Hanson to go into closed session to conduct the General Manager's
performance review. The motion passed unanimously. The Commission then
proceeded into a closed session at 3:42 p.m.
4
Hutchinson Utilities Commission
Summary of Closed Meeting Proceedings
General Manager Performance Appraisal
Wednesday, December 21, 2022
On December 21, 2022, the Hutchinson Utilities Commission conducted a closed meeting for the
annual performance appraisal for General Manager, Jeremy Carter. Individuals present included
General Manager Jeremy Carter, Commission Members Matt Cheney, Anthony Hanson, Don
Martinez, Bob Wendorff, and Kathy Silvernale, and Administrative Coordinator Angie Radke. Mr.
Carter exercised his right to close the proceedings to the public as permitted under Minnesota
Statute 13D.05, Subdivision 3(a).
Motion by Martinez, second by Hanson to go into closed session to conduct the General
Manager's performance review. The motion passed unanimously. The Commission then
proceeded into a closed session at 3:42 p.m.
The Commission reviewed Mr. Carter's performance for the current calendar year. The review is
required per the terms of the employment contract in place between the Hutchinson Utilities
Commission and General Manager Carter.
Mr. Carter's performance was evaluated in the following areas: Organizational Management,
Fiscal/Business Management, Program Development, Relationship & Communication with the
Commission, Long -Range Planning, and Relationships with Public & Outside Organizations. The
consensus of the Commission is that Mr. Carter's cumulative performance for the review period
was found to be 4.29 on the rating scale of 0 — 5, and per the Hutchinson Utilities Commission, is
outstanding on the ratings scale.
The employment contract between Hutchinson Utilities and Mr. Carter indicates that salary
increases for the General Manager are subject to the provisions of the Compensation Plan section
of the Hutchinson Utilities Commission Exempt Employee Handbook.
Motion by Wendorff, second by Martinez to close the closed session. The motion passed
unanimously. The Commission moved back into open session at 4:32 p.m.
Motion by Hanson, second by Silvernale to establish the aggregate review score of 4.29 to
increase General Manager Jeremy Carter's annual salary to $197,572.28. The motion carried
unanimously.
Motion to adjourn by Martinez, second by Wendorff. The motion carried unanimously, and the
meeting adjourned at 4:34 p.m.
�} ATTEST: oMartinez, n Secretary
� `�
Matt Cheney, President
cR HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Preliminary December 2022 Financial and Investment Reports
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 2/14/2023
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Attached are the preliminary 2022 financial reports for the General fund and Enterprise funds.
While the financial activity is mostly complete, there may be some revenues and expenditures
yet to be booked as we progress through our audit process.
The General fund currently reflects a net surplus of $52,000. This takes into account an
estimated $140,000 reduction to our investment portfolio, and ultimately our revenue, at
year-end as a required by Generally Accepted Accounting Principals. The valuation reduction is
due to the fact that bond and CD yield rates increased significantly as a result of the Feds raising
the lending rate 4.25% in the year. That means our investments that are at lower rates would
have to be sold at a loss if we sold prior to maturity. I don't like this required adjustment as the
city holds it's investments to maturity and never has an investment loss. It's simply a book entry
that can have a substantial impact on our results.
Without the investment valuation reduction, we'd have a surplus of $192,000, which represents
1.4% of our budgeted expenditures.
I will submit for the March 14 council meeting another set of preliminary financial reports that will
provide a much more complete picture of the 2022 operations. I will also submit my annual
narrative of each fund's operations at that time.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Govern,
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2022
2022
2021
2022 ACTUALS
2022
AVAILABLE
% BDGT
2021 YTD
2021
% BDGT
DECEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
General Fund
Taxes
37,373
5,600,340
5,617,556
17,216
99.7
5,408,925
5,442,779
99.4
Other Taxes
59,961
329,028
320,000
(9,028)
102.8
336,865
305,000
110.4
Licenses & Permits
(22,562)
493,675
443,600
(50,075)
111.3
564,539
380,300
148.4
Intergovernmental Revenue
12,447
1,795,728
1,744,821
(50,907)
102.9
1,745,433
1,716,788
101.7
Charges for Services
650,565
2,773,740
2,816,325
42,585
98.5
2,698,269
2,786,834
96.8
Miscellaneous Revenues
(56,785)
257,874
256,500
(1,374)
100.5
223,366
246,250
90.7
Transfers -In
843,000
2,710,192
2,710,191
(1)
100.0
2,723,192
2,723,191
100.0
Fines & Forfeitures
3,026
48,241
55,000
6,759
87.7
45,356
55,000
82.5
Capital Contributions
-
-
-
-
-
-
40,000
-
TOTAL REVENUES 1,527,026 14,008,818 13,963,993 (44,825) 100.3 13,745,945 13,696,142 100.4
Wages & Benefits
1,161,757
9,499,287
9,443,650
(55,637)
100.6
9,121,528
9,240,778
98.7
Supplies
78,288
868,570
934,515
65,945
92.9
790,048
882,622
89.5
Services & Charges
302,086
2,750,909
2,756,429
5,520
99.8
2,581,030
2,760,282
93.5
Miscellaneous Expenses
56,762
708,202
714,086
5,884
99.2
870,386
684,310
127.2
Transfers -Out
-
110,313
110,313
-
100.0
134,398
108,150
124.3
Capital Outlay
9,771
19,375
5,000
(14,375)
387.5
71,798
20,000
359.0
TOTAL EXPENDITURES
1,608,664
13,956,656
13,963,993
7,337
99.9
13,569,188
13,696,142
99.1
NET REVENUE
(81,638)
52,163
-
(52,163)
176,757
-
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2022
2022 ACTUALS
DECEMBER YTD
General Fund Expense by Department
2022 2021
2022 AVAILABLE % BDGT 2021 YTD 2021 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Mayor & City Council
5,623
40,779
50,077
9,298
81.4
46,092
50,099
92.0
City Administrator
59,374
525,440
482,617
(42,823)
108.9
480,737
491,611
97.8
Elections
1,151
20,365
18,700
(1,665)
108.9
62
-
-
Finance Department
46,302
392,722
404,170
11,448
97.2
374,224
382,169
97.9
Motor Vehicle
43,192
302,042
296,160
(5,882)
102.0
276,808
251,241
110.2
Assessing
-
61,478
61,205
(273)
100.4
61,205
61,152
100.1
Legal
37,148
310,728
328,734
18,006
94.5
303,492
321,917
94.3
Planning
20,563
163,672
170,514
6,842
96.0
160,991
164,302
98.0
Information Services
70,046
575,121
598,135
23,014
96.2
559,911
587,903
95.2
City Hall Building
23,556
185,449
193,849
8,400
95.7
206,305
190,079
108.5
Police Department
519,472
3,669,702
3,497,529
(172,173)
104.9
3,865,658
3,607,758
107.1
Hospital Security
47,527
332,204
361,679
29,475
91.9
319,291
328,598
97.2
Emergency Management
271
11,118
16,980
5,862
65.5
14,319
17,280
82.9
Safety Committee
-
9,840
11,370
1,530
86.5
11,099
11,210
99.0
Fire Department
36,226
403,154
411,094
7,940
98.1
397,461
369,510
107.6
Protective Inspections
41,524
327,458
334,179
6,721
98.0
300,077
326,560
91.9
Engineering
30,194
439,355
441,310
1,955
99.6
454,423
465,890
97.5
Streets & Alleys
230,367
1,645,306
1,630,466
(14,840)
100.9
1,508,970
1,588,741
95.0
Park/Recreation Administration
27,543
265,459
249,716
(15,743)
106.3
287,766
316,616
90.9
Recreation
21,061
210,153
278,533
68,380
75.5
243,842
260,435
93.6
Senior Citizen Center
9,766
89,265
96,796
7,531
92.2
59,809
93,715
63.8
Civic Arena
80,695
381,737
411,332
29,595
92.8
320,537
373,185
85.9
Park Department
127,560
1,070,430
1,072,754
2,324
99.8
955,498
994,819
96.0
Recreation Building
30,325
238,840
265,600
26,760
89.9
200,939
248,129
81.0
Events Center
24,091
254,772
261,357
6,585
97.5
248,101
275,259
90.1
Evergreen Building
4,123
33,990
31,375
(2,615)
108.3
29,782
30,725
96.9
Library
6,211
226,163
230,492
4,329
98.1
214,581
222,820
96.3
Waterpark
2,508
468,795
396,659
(72,136)
118.2
359,904
355,833
101.1
Cemetery
14,003
143,880
145,838
1,958
98.7
137,690
138,320
99.5
Airport
14,030
120,545
145,123
24,578
83.1
133,260
131,541
101.3
Unallocated General Expense
54,211
1,056,692
1,069,650
12,958
98.8
1,036,356
1,038,725
99.8
TOTAL EXPENDITURES
1,628,664
13,976,656
13,963,993
12,663
100.1
13,569,188
13,696,142
99.1
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2022
2022
2021
2022 ACTUALS
2022
AVAILABLE
% BDGT
2021 YTD
2021
% BDGT
DECEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Liquor Fund
Sales
822,986
7,298,303
7,424,000
125,697
98.3
7,334,887
6,809,000
107.7
Miscellaneous Revenues
4,372
9,280
3,000
(6,280)
309.3
9,160
2,500
366.4
TOTAL REVENUES
827,358
7,307,582
7,427,000
119,418
98.4
7,344,048
6,811,500
107.8
Cost of Sales
613,030
5,516,884
5,666,000
149,116
97.4
5,623,422
5,159,602
109.0
Wages & Benefits
118,931
840,810
812,108
(28,702)
103.5
748,263
757,179
98.8
Supplies
3,066
23,069
21,100
(1,969)
109.3
28,090
22,600
124.3
Services & Charges
38,100
309,871
285,550
(24,321)
108.5
278,600
259,365
107.4
Miscellaneous Expenses
147
6,073
6,700
627
90.6
5,879
6,700
87.7
Transfers -Out
550,000
550,000
550,000
-
100.0
550,000
550,000
100.0
Capital Outlay
(15,825)
26,604
15,000
(11,604)
177.4
8,011
15,000
53.4
Depreciation Expense
70,700
70,700
70,700
-
100.0
76,737
77,000
99.7
TOTAL EXPENDITURES 1,378,149
7,344,011
7,427,158
83,147
98.9
7,319,001
6,847,446
106.9
NET REVENUE
(550,791)
(36,428)
(158)
36,270
25,047
(35,946)
Year to Date Sales
December Sales
Comments
2022
2021
Change
2022
2021
Change
Liquor Sales Revenue:
Liquor
2,692,467
2,632,530
2.3%
341,163
316,022
8.0%
Beer
3,421,423
3,459,348
-1.1%
306,018
294,331
4.0%
Wine
999,725
1,063,103
-6.0%
155,297
160,778
-3.4%
Other
184,688
179,906
2.7%
20,508
16,969
20.9%
Total Sales
7,298,303
7,334,887
-0.5%
822,986
788,100
4.4%
Gross Profit
$1,781,419
$1,711,466
$209,956
$193,143
Gross Margin on Sales
24.4%
23.3%
25.5%
24.5%
Customer Count
239,912
245,903
-2.4%
23,083
23,104
-0.1%
Average Sale per Customer
$30.42
$29.83
2.0%
$35.65
$34.11
4.5%
Labor to Sales Ratio
11.5%
10.2%
14.5%
13.1 %
Water Fund
Sales
Sales - Other
Local Sales Tax
Charges for Services
Miscellaneous Revenues
Capital Contributions
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2022
2022 ACTUALS
DECEMBER YTD
2022 2021
2022 AVAILABLE % BDGT 2021 YTD 2021 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
126,064
1,890,034
1,715,000
(175,034)
110.2
1,940,218
1,715,000
113.1
49,106
600,675
549,950
(50,725)
109.2
606,448
549,950
110.3
153,766
937,481
812,000
(125,481)
115.5
875,964
737,000
118.9
10,140
81,527
71,685
(9,842)
113.7
69,968
65,700
106.5
29,297
87,201
42,000
(45,201)
207.6
45,979
47,000
97.8
-
-
-
-
57,153
-
-
368,371
3,596,919
3,190,635
(406,284)
112.7
3,595,731
3,114,650
115.4
67,409
561,006
579,241
18,235
96.9
530,459
546,882
97.0
11,440
199,914
168,150
(31,764)
118.9
154,362
140,150
110.1
53,883
452,660
507,750
55,090
89.2
511,319
500,950
102.1
30
1,101
13,500
12,400
8.2
11,388
15,000
75.9
278,836
278,836
70,000
(208,836)
398.3
119,092
70,000
170.1
45,361
410,284
998,450
588,166
41.1
177,953
865,219
20.6
1,132,000
1,132,000
1,132,000
-
100.0
1,139,426
1,160,000
98.2
50,858
1,451,885
1,465,433
13,548
99.1
1,452,131
1,465,215
99.1
TOTAL EXPENDITURES 1,639,817 4,487,686 4,934,524 446,838 90.9 4,096,130 4,763,416 86.0
NET of REVENUES & EXPENDITURES (1,271,446) (890,768) (1,743,889) (853,121) (500,399) (1,648,766)
Year to Date Water Sales
Comments
2022
2021
Change
Water Sales Revenue: Residential
1,268,725
1,314,395
-3.5%
Commercial
370,266
386,699
-4.2%
Industrial
251,043
239,124
5.0%
Water Sales
1,890,034
1,940,218
-2.6%
Base Charge
445,225
439,784
1.2%
Water Connection Charge
72,765
98,053
-25.8%
Other
82,685
68,611
20.5%
Other Sales
600,675
606,448
-1.0%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2022
Wastewater Fund
Sales
Sales - Other
Local Sales Tax
Licenses & Permits
Charges for Services
Miscellaneous Revenues
Capital Contributions
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2022 ACTUALS
DECEMBER YTD
2022
BUDGET
AVAILABLE
BALANCE
2022
% BDGT
USED
2021 YTD
ACTUAL
2021
BUDGET
2021
% BDGT
USED
221,621
2,873,007
2,755,000
(118,007)
104.3
2,740,312
2,782,000
98.5
36,037
491,561
559,300
67,739
87.9
517,043
568,150
91.0
153,766
937,481
812,000
(125,481)
115.5
875,964
737,000
118.9
-
6,000
6,500
500
92.3
6,000
6,500
92.3
-
11,190
7,500
(3,690)
149.2
4,700
7,500
62.7
94,003
196,970
90,000
(106,970)
218.9
84,444
97,500
86.6
-
-
-
-
41,913
-
-
505,426
4,516,209
4,230,300
(285,909)
106.8
4,270,376
4,198,650
101.7
94,770
772,111
776,934
4,823
99.4
762,961
752,715
101.4
24,535
259,105
246,500
(12,605)
105.1
204,244
225,000
90.8
77,441
616,232
769,000
152,768
80.1
787,143
762,200
103.3
2,302
26,863
40,000
13,137
67.2
26,714
40,000
66.8
148,893
148,893
80,000
(68,893)
186.1
170,686
80,000
213.4
292,724
3,556,643
984,400
(2,572,243)
361.3
2,680,087
2,358,219
113.6
1,182,000
1,182,000
1,182,000
-
100.0
1,108,375
1,125,000
98.5
92,073
1,519,849
1,526,311
6,462
99.6
1,478,016
1,389,965
106.3
1,914,738
8,081,697
5,605,145
(2,476,552)
144.2
7,218,226
6,733,099
107.2
(1,409,312)
(3,565,488)
(1,374,845)
2,190,643
(2,947,851)
(2,534,449)
Year to Date Sewer Sales
Comments
2022
2021
Change
Wastewater Sales Revenue: Residential
1,605,203
1,615,044
-0.6%
Commercial
414,017
420,629
-1.6%
Industrial - Flow
464,754
396,616
17.2%
Industrial - Violation Surcharges
389,032
308,023
26.3%
Sewer Sales
2,873,007
2,740,312
4.8%
Base Charge
384,201
379,937
1.1%
Sewer Connection Charge
88,110
128,869
-31.6%
Other
19,249
8,236
133.7%
Other Sales
491,561
517,043
-4.9%
Capital Outlay The large expenditure for 2022 includes the headworks and SCADA projects. The majority of the headworks costs are being
funded by the $4M in bonds that we issued in 2021.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2022
2022
2021
2022 ACTUALS
2022
AVAILABLE
% BDGT
2021 YTD
2021
% BDGT
DECEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
Sales
107,444
1,283,674
1,267,000
(16,674)
101.3
1,263,623
1,220,000
103.6
Sales - Other
3,906
44,875
44,800
(75)
100.2
39,196
49,600
79.0
Intergovernmental Revenue
10,132
36,550
12,500
(24,050)
292.4
12,888
12,500
103.1
Miscellaneous Revenues
4,415
28,074
15,000
(13,074)
187.2
4,262
20,000
21.3
TOTAL REVENUES
125,897
1,393,173
1,339,300
(53,873)
104.0
1,319,969
1,302,100
101.4
Wages & Benefits
26,281
217,282
259,732
42,450
83.7
198,598
225,933
87.9
Supplies
2,566
49,511
59,900
10,389
82.7
31,950
64,400
49.6
Services & Charges
130,374
886,352
848,350
(38,002)
104.5
830,143
817,220
101.6
Miscellaneous Expenses
-
253
1,000
747
25.3
331
1,000
33.1
Transfers -Out
55,000
55,000
55,000
-
100.0
55,000
55,000
100.0
Capital Outlay
-
339,093
1,207,500
868,407
28.1
66,771
865,500
7.7
Depreciation Expense
169,000
169,000
169,000
-
100.0
134,067
162,000
82.8
TOTAL EXPENDITURES
383,221
1,716,491
2,600,482
883,991
66.0
1,316,859
2,191,053
60.1
NET of REVENUES & EXPENDITURES
(257,323)
(323,318)
(1,261,182)
(937,864)
3,110
(888,953)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2022
Comoost Fund
Sales
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Inventory Cost Adjustment
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2022 ACTUALS
DECEMBER YTD
2022 2021
2022 AVAILABLE % BDGT 2021 YTD 2021 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
42,812 2,896,178 2,706,000 (190,178) 107.0 2,791,862 2,289,000 122.0
75,548 112,477 87,000 (25,477) 129.3 72,000 70,000 102.9
7,584 45,593 32,000 (13,593) 142.5 (1,906) 32,000 (6.0)
125,944 3,054,248 2,825,000 (229,248) 108.1 2,861,956 2,391,000 119.7
43,144
2,016,707
1,837,000
(179,707)
109.8
1,766,548
1,582,500
111.6
(46,829)
(745,243)
(712,500)
32,743
104.6
(642,763)
(674,000)
95.4
95,196
765,428
808,198
42,770
94.7
747,417
798,104
93.6
9,188
154,976
129,000
(25,976)
120.1
143,296
123,500
116.0
54,084
303,360
304,850
1,490
99.5
300,649
259,000
116.1
2,540
13,882
11,000
(2,882)
126.2
21,302
11,000
193.7
120,000
120,000
120,000
-
100.0
110,000
110,000
100.0
21
102,304
221,000
118,696
46.3
337,616
376,500
89.7
278,000
278,000
278,000
-
100.0
279,651
282,500
99.0
4,162
72,500
73,808
1,308
98.2
159,392
161,642
98.6
559,505
3,081,915
3,070,356
(11,559)
100.4
3,223,108
3,030,746
106.3
(433,561)
(27,667)
(245,356)
(217,689)
(361,153)
(639,746)
Year to Date Sales
Comments
2022
2021
Change
Compost Sales
Bagged
2,186,853
2,321,222
-5.8%
Bulk
361,858
186,825
93.7%
Other (Freight)
347,467
283,815
22.4%
Total Sales
2,896,178
2,791,862
3.7%
Gross Profit
879,471
1,025,314
Gross Margin
30.4%
36.7%
Bagged Sales Our gross margin is slipping from last year due to higher input costs and the inability to raise sales prices in a competitive sales
market.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING DECEMBER 31, 2022
2022
2021
2022 ACTUALS
2022
AVAILABLE
% BDGT
2021 YTD
2021
% BDGT
DECEMBER
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Storm Water Utility
Sales
86,366
1,033,122
1,033,000
(122)
100.0
1,004,487
1,000,000
100.4
Sales - Other
447
5,646
3,500
(2,146)
161.3
1,658
3,500
47.4
Licenses & Permits
500
8,515
4,800
(3,715)
177.4
4,940
4,800
102.9
Miscellaneous Revenues
8,052
31,214
14,350
(16,864)
217.5
15,622
15,350
101.8
TOTAL REVENUES
95,365
1,078,497
1,055,650
(22,847)
102.2
1,096,732
1,023,650
107.1
Wages & Benefits
32,136
295,914
290,084
(5,830)
102.0
276,064
276,724
99.8
Supplies
12,788
45,563
51,325
5,762
88.8
31,494
35,425
88.9
Services & Charges
6,560
102,793
212,150
109,357
48.5
112,212
196,350
57.1
Miscellaneous Expenses
190
9,560
18,000
8,440
53.1
13,024
18,000
72.4
Transfers -Out
682,818
682,818
-
(682,818)
-
158,600
-
-
CapitalOutlay
-
-
746,600
746,600
-
205,197
739,000
27.8
Depreciation Expense
254,000
254,000
254,000
-
100.0
229,362
240,000
95.6
Debt Service
55,163
219,864
221,589
1,725
93.5
224,064
225,789
70.2
TOTAL EXPENDITURES
1,043,655
1,610,511
1,793,748
183,237
89.8
1,250,016
1,731,288
72.2
NET of REVENUES & EXPENDITURES
(948,290)
(532,014)
(738,098)
(206,084)
(153,284)
(707,638)
Oppenheimer & Co. Inc.
85 Broad Street STATEMENT OF
OZPENHE�IM�k New York, 00 10004
Trans ctsBu in ACCOUNT
Transacts Business on All Principal Exchanges
Assets maturing during the next 60 days appear at the end of this statement.
Special Message
This statement has been provided to you through electronic delivery.
Thank you for helping us 'Go Green'!
Oppenheimer is acting in a Brokerage capacity for this account.
Portfolio Summary
This
Previous
Estimated
Period
Period
Annual Income
12/31/22
11/30/22
Advantage Bank Deposits'
$362.47
$0.00
$0.36
Mutual Funds
86,430.91
475,812.02
3,043.14
Government Agency Bonds
939,280.00
939,175.00
22,150.00
Municipal Bonds
9,911,629.60
9,764,808.85
257,234.10
Certificates of Deposit
6,456,708.26
6,173,058.08
195,831.50
CashAomuntBelenoB
664m
1ASSW
Total Asset Value
y19,39 S,47S t6
$17,954 411"
FI7$,2 10
Net Value of Accrued Interest $106,454.41 $77,319.51
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities.
Eligible for FDIC insurance up to standard maximum insurance amounts; Not SIPC insured.
Account Number: D25-5019707 Tax ED Number: ON FILE
For the Period: 12/01/22 - 12/31/22 Last Statement: 11/30/22
Page 1 of 16
CITY OF HUTCHINSON MINNESOTA
III HASSAN ST SE
HUTCHINSON MN 55350-2522
Financial Professional
SULLIVAN,C/FAY,J
5HX
(800)258-3387
Internet Address: www.opco.com
Income Summary
Office Serving Your Account
100 SOUTH 5TH ST
SUITE 2200
MINNEAPOLIS, MN 55402
Reportable
This Period
Year to Date
Advantage Bank Dep Interest
$0.05
$0.12
Corporate Interest
12,034.87
136,160.98
Municipal Interest
687.50
185,044.45
Government Interest
0.00
9,872.22
Dividends
3,438.54
117,126.35
TOW 11*p*M"
51d,18496
90121wl2
Non -Reportable
Municipal Accrued Int Paid
$-3,704.07
$-18,15225
Corporate Accrued Int Paid
0.00
-20.14
Tow b
PPENHEIMEK Executive Summary CITY OF HUTCHINSON
report as of 01/0112023 XXXXXX9707
Summary Totals
Original Face
$17,974,000
Current Face (Par)
$17,974,000
Market Principal
$17,307,618
Accrued Interest
$93,442
Cash & Cash Alternatives
$0
Fixed Income Funds
$0
Equity Balance
$0
Total Portfolio Value
$17,401,060
Next 12mo Cpn Cash Flow
$433,337
Generic Annual Cpn Cash Flow
$475,216
Weighted Averages
Coupon'
2.644 %
Maturity"
2.14 yrs
Duration
1.98
Yield to Worst
4.681 %
Yield to Maturity
4.699 %
Market Price'
96.293
Tax Lots Holdings Included
54 of 54
'Par-Wtd, all else Mkt-Wtd.
* Avg lire used for principal paydowns,
and perpetual securities
are assigned a 40 year maturity.
. Muni- 57.3%
CD- 37.3%
Agy - 5.4 %
Moody's S&P
Fed Tax -Exempt Fed Taxable Subj to Cap Gains Subj to AMT
UST/AGY/CD -
PR/ETM
$54,000
Aaa
AAA
$45,000
AA
AA
$36,000
A
A
$27,000
Bea
BBB
Be
BB
$18,000
<BB
NR
$9,000
1
NR
None
None
$U
c'�' ,'�' l� ,'�' ,'�' ,,tb'�+
_
,,rd,� c'La
0% 20% 40% 60% 80% 100%
�\'�'
)0 �� �mi o X
�oS''�+
P )0
40%
20%
o%
O�'O�'01'O�'01^O O�'0�00 O�O��O O O�O�^O O�ObObObOaObOaOaObOa0a0y0y0yry'��Ja\
Qe
60%
40%
20%
0% II
O'r0'k0"�OPOh000'1000o''rO;r'r;r'l';r"�;rP;rh;r0'r'1;r0;ro"y0,'k�';y�';y�,'ka;yy;yb,'k1;yO;ye';yOpx
Includes coupon cash Mows for the next 12 months, from 01/01/2023 to 12/31/2023.
Includes all tax lot holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash flows for the next 12 months, from 01/012023 to 12/31/2023. Projected Principal Paydowns for
CMOs are produced by applying current pool speeds which are updated weekly. Assuming similar market conditions going forward, Projected Principal Paydowns for Pass-7hru securities are produced by calculating and applying concurrent
historical speeds to future paydown schedules.
Page 3 of 24
PPENHEIMEK Totals & Averages @ Current Market CITY OF HUTCHINSON
report as of 01/0112023 XXXXXX9707
Original Face Value
Current Face Value
Valid Tax Lot Holdings
Unrecognized Tax Lot Holdings
Total Tax Lot Holdings
$17,974,000
$17,974,000
54
0
54
Valid Tax Lot Holdings' includes all tax lot holdings with recognized CUSIP and quantity.
Priced Original Face Value
$17,974,000
Priced Current Face Value
$17,974,000
Tax Lot Holdings Included
54 of 54
Priced Market Principal
$17,307,618
Average Coupon
2.644%
Average Market Price
96.293
Includes all tax lot holdings with recognized CUSIP, quantity and market price on reporting
date. Average coupon and market price weighted by market principal.
Portfolio Totals
Original Face Value
Current Face Value
Market Principal Value
Accrued Interest
Total Market Value
Cash & Cash Alternatives
Fixed Income Funds
Equity Balance
Total Portfolio Value
Next 12mo Cpn Cash Flow
Generic Annual Cpn Cash Flow
Tax Lot Holdings Included
Portfolio Averages
$17,974,000
Coupon
$17,974,000
Maturity
$17,307,618
Duration
$93,442
Convexity
$17,401,060
Current Yield
$0
Yield to Worst
$0
Yield to Maturity
$0
After Tax YTW
$17,401,060
Taxable Equivalent YTW
$433,337
After Tax YTM
$475,216
Taxable Equivalent YTM
54 of 54
Market Price
2.644%
2.14 yrs
1.98
0.063
2.746%
4.681 %
4.699%
4.681 %
4.681 %
4.699%
4.699%
96.293
Includes all tax lot holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date.
Portfolio average values are market -weighted, unless otherwise rioted.
Coupon and market price are par -weighted.
All prices have been normalized to par.
Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity.
Includes coupon cash flows for the next 12 months, from 01101/2023 to 1213112023.
ATY/rEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.00%, a State of WA, and a State Tax rate of WA.
Generic Annual Cpn Cash Flow is simply coupon rate times current face value, and does not consider acquisition date, redemption dates, lorg'Mort
first coupons, ex -dividend dates, payment delays, etc.
Duration and convexity figures represent modified duration to worst.
Page 4 of 24
PPENHEIMEK Totals & Averages @ Acquisition CITY OF HUTCHINSON
report as of 01/0112023 XXXXXX9707
Original Face Value
Current Face Value
Valid Tax Lot Holdings
Unrecognized Tax Lot Holdings
Total Tax Lot Holdings
$17,974,000
Portfolio Totals
Portfolio Averages
$17,974,000
Original Face Value
$17,974,000
Yield to Worst (cost)
2.731 %
54
Face Value at Acquisition
$17,974,000
Yield to Worst (mkt)
4.681%
0
Original Principal Cost
$17,965,463
Yield to Maturity (cost)
2.770%
54
Adjusted Principal Cost
$17,917,608
Yield to Maturity (mkt)
4.699%
Current Market Principal
$17,307,618
Original Acquisition Price
99.953
Estimated Gain/(Loss)
-$609,990
Adjusted Cost Price
99.686
Tax Lot Holdings Included
54 of 54
Current Market Price
96.293
Valid Tax Lot Holdings' includes all tax lot holdings with recognized CUSIP and quantity.
Original Face Value
$17,974,000
Face Value at Acquisition
$17,974,000
Tax Lot Holdings Included
54 of 54
Original Principal Cost
$17,965,463
Average Acquisition Price
99.953
Includes all tax lot holdings with recognized CUSIP, quantity, acquisition date/price, full analytical calculations at acquisition, market price, and full
analytical calculations on reporting date.
Average values Qa cost are weighted by respective original total acquisition costs.
Includes all tax lot holdings with recognized CUSIP, quantity, and acquisition date/price. All prices have been normalized to par.
Average acquisition price is weighted by original principal cost. Average life used for principal paydowns, and perpetual securities are assigned a 40 year maturity.
Page 5 of 24
PPENHEIMEK
Position Details
CITY OF HUTCHINSON
report as of 01/0112023
XXXXXX9707
Position
Details
CUSIP
Curr Face Account #
Mdy / S&P
Coupon
Mkt Px
Acq Date
Tot Adj Cost Mkt Principal
Unreal GIL
Asset
% Port Held
(Underlying)
Issue Description
Maturity Duration Px To Date
Yield
ATY TEY
Acq Px / Yid
Adj Cost Px
Accr Int
% Adj Cost
949495AQ8
245 xxxxxx9707
4-
WELLS FARGO NATL BK WEST LAS 1.900%
99.895 Maturity 01/17/2023
5.094% (w)
5.094% 5.094 %
01/17/2020
$245,000
$244,743
($257)
CD
1.36% Held
V
01/172023
0.03 Cum Yield -
1.902%
100.000/1.900%
100.000
$242
'9.1%)
FDIC Cert A, 27389
Death Put I I WFC I Monthly Pay
58404DDMO
245 xxxxxx9707
-/-
MEDALLION BK UTAH
2.850%
99.776 Maturity 03/06/2023
4.220% (w)
4.220% 4.220%
03/05/2019
$245,000
$244,451
($549)
CD
1.36% Held
FDIC Cert A, 57449
03/062023
0.17 Cur -Yield -
2.856 %
100.000 / 2.850 %
100.000
$0
(0.2%)
Death Put I I MEDBNK I Monthly Pay I Restricted
States: AL,OH,TX
149159MQ5
245 xxxxxx9707
-/-
CATHAY BK LOS ANGEL CALIF
3.150%
99.524 Maturity 06/08/2023
4.288% (w)
4.288% 4.288%
06/08/2018
$245,000
$243,834
($1,166)
CD
1.36% Held
FDIC Cert A, 18503
06/082023
0.41 Cun- Yield -
3.165 %
100.000 / 3.150 %
100.000
$592
(0.5%)
Death Put I I CATY I Semi -Annual Pay I Restricted Stales: CA NY
856425AR4
245 xxxxxx9707
-/-
STATE BANK OF LISMORE
3.100%
99.429 Maturity 06/27/2023
4.319% (w)
4.319% 4.319%
06/27/2018
$245,000
$243,601
($1,399)
CD
1.36% Held
LISMOREMN
061272023
0.47 Cuff Yield -
3.118%
100.00013.100%
100.000
$187
(0.6%)
FDIC Cert#., 8190
Death Put I I SBKLIS I Monthly Pay
45581 EAX9
245 xxxxxx9707
4-
INDUSTRIAL& COML BK CHINA
3.300%
99.515 Maturity 06/30/2023
4.318% (w)
4.318% 4.318%
08/30/2018
$245,000
$243,812
($1,188)
CD
1.36% Held
USA
06/30/2023
0.48 Cuff Yield -
3.316%
100.00013.300%
100.000
$133
(0.5%)
FDIC Cert A, 24387
Death Put I I INDCMB I Monthly Pay I Restricted States: NON-USACCOUNTS
75472RAW1
245 xxxxxx9707
-/-
RAYMOND JAMES BK NATL ASSN
1.700%
98.334 Maturity 08/14/2023
4.510% (w)
4.510% 4.510%
02/14/2020
$245,000
$240,918
($4,082)
CD
1.36% Held
FDIC Cert A, 33893
08/14/2023
0.59 Cun- Yield -
1.729%
100.000 / 1.700%
100.000
$1,643
(1.7%)
Death Put I I RJF I Semi -Annual Pay
59633LAF9
245 xxxxxx9707
-/-
MIDWEST INDPT BK MO
3.150%
99.028 Maturity 09/18/2023
4.560% (w)
4.560% 4.560%
09/17/2018
$245,000
$242,619
($2,381)
CD
1.36% Held
FDIC Cert A, 25849
09/182023
0.69 Cur -Yield -
3.181 %
100.000 / 3.150 %
100.000
$402
(1.0%)
Death Put I I MIDINB I Monthly Pay
5944TTKJ1
300 xxxxxx9707
Aa2/AA-
MICHIGAN FIN AUTH REV
2.744%
98.163 Maturity 11/01/2023
5.048% (w)
5.048% 5.048%
07/26/2022
$298,308
$294,489
($3,819)
Muni
1.67% Held
(cow-)
11/012023
0.80 Cun- Yield -
2.795%
99.436 / 3.201%
99.436
$1,463
(1.3%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Make Whole Call I Extraordinary Calls I Revenue I Government I Semi -Annual Pay
61760ARSO
245 xxxxxx9707
-1-
MORGAN STANLEY PRIVATE BK
3.550%
99.073 Maturity 11/08/2023
4.674% (w)
4.674% 4.674%
11/08/2018
$245,000
$242,729
($2,271)
CD
1.36% Held
NATL
11/082023
0.81 Cun- Yield -
3.583%
100.00013.550%
100.000
$1,382
(0.9%)
FDIC Cert A, 34221
Death Put I I MS I Semi -Annual Pay
Includes all tax lot holdings with recognized CUSIP. For
preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000).
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW.
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA.
Page 6 of 24
PPENHEIMEK Position Details (continued...) CITY OF HUTCHINSON
report as of 01/0112023 XXXXXX9707
CUSIP
Curr Face Account #
Mdy / S&P
Coupon
Mkt Px
Asset
% Port Held
(Underlying)
Issue Description
Maturity Duration Px To
Date
Yield
54627CAX1
250 xxxxxx9707
Aaa/-
LOUISIANA HSG CORP
0.550%
96.555 Next Call
01/20/2023
85.975%
Muni
1.39% Held
09
MULTIFAMILY HSG REV -
12/012023
0.88 Maturity
12/01/2023
4.474% (w)
HOLLYWOOD ACRES LLC-
Cuff Yield
-
0.570%
HOLLYWOOD HEIGHTS PROJS
Material Events I Revenue I Housing I Semi
-Annual Pay
538036CZ5
245 xxxxxx9707
-/-
LIVE OAK BANKING COMPANY
2.500%
98.022 Maturity
12/13/2023
4.662% (w)
CD
1.36% Held
WILMINGTON NC
12/132023
0.93 Cuff Yield
-
2.550%
FDIC Cart A, 58665
Death Put I I LIVOAK I Monthly Pay
03784JSL9
245 xxxxxx9707
-/-
APPLE BANK FOR SAVINGS
0.600%
95.859 Maturity
01/22/2024
4.699% (w)
CD
1.36% Held
FDIC Cart #: 16068
01222024
1.02 Cuff Yield
-
0.626 %
Death Put I I APPBNK I Semi -Annual Pay I Restricted States: TX
06251AV80
245 xxxxxx9707
-/-
BANK HAPOALIM B M NEW YORK
3.200%
98.522 Maturity
01/23/2024
4.656% (w)
CD
1.36% Held
FDIC Cart A, 33686
01232024
1.00 Cuff Yield
-
3.248 %
Death Put I I Foreign I Emerging I HAPOAL
I Semi -Annual Pay I Restricted States: MT,TX
20033AP91
245 xxxxxx9707
-/-
COMENITY CAP BK UTAH
3.100%
98.320 Maturity
02/15/2024
4.652% (w)
CD
1.36% Held
FDIC Cart A, 57570
02/15/2024
1.09 Cuff Yield
-
3.153 %
Death Put I I ADS I Monthly Pay I Restricted States: OH,TX
057864AZ3
485 xxxxxx9707
Aa2/AA
BALDWIN CNTY ALA PUB BLDG
3.000%
100.041 Maturity
03/01/2024
2.962% (w)
Muni
270% Held
(Aa2/-)
AUTH BLDG REV - JAIL PROJ
03/012024
1.12 Cuff Yield
-
2.999 %
Material Events I S&P Outlook Stable I Extraordinary Calls I
Revenue I Government I Semi -Annual Pay
65621XAN9
580 xxxxxx9707
-/AA+
NORMANDYSCHS
0.550%
95.369 Maturity
03/01/2024
4.714%(w)
Muni
3.23% Held
(-/A)
COLLABORATIVE MO JT
03/012024
1.12 Cuff Yield
-
0.577%
EXECUTIVE GOVERNING BRD ST
LOUIS CNTY
FEDERALLY TAXABLE I STATE TAXABLE
I S&P Outlook Stable I General Obligation
I Education I Semi -Annual Pay
90348JJQ4
245 xxxxxx9707
-/-
UBS BK USA SALT LAKE CITY UT
2.900%
97.889 Maturity
04/03/2024
4.650 % (w)
CD
1.36% Held
FDIC Cart A, 57565
0410312024
1.22 Cuff Yield
-
2.963%
Acq Date Tot Adj Cost Mkt Principal Unreal GIL
ATY TEY Acq Px / Yid Adj Cost Px Accr Int % Adj Cost
85.975% 85.975% 05/11/2022 $240,758 $241,388 $630
4.474% 4.474% 96.303 / 3.000 % 96.303 $130 0.3%
4.662% 4.662% 12/13/2017 $245,000 $240,164 ($4,846)
100.000 / 2.500 % 100.000 $67 (2.0%)
4.699% 4.699% 01/26/2022 $243,456 $234,855 ($8,602)
99.370 / 0.920 % 99.370 $677 (3.5%)
4.656% 4.656% 01/23/2019 $245,000 $241,379 ($3,621)
100.000 / 3.200 % 100.000 $3,566 (1.5%)
4.652% 4.652% 02/15/2019 $245,000 $240,884 ($4,116)
100.000 / 3.100 % 100.000 $437 (1.7%)
2.962 % 2.962 % 03/20/2020
101.867 / 2.500 %
4.714 % 4.714 % 12/07/2021
99.491 / 0.780 %
4.650 % 4.650 % 04/03/2019
100.000 / 2.900 %
$487,735 $485,199 ($2,537)
100.564 $5,012 (0.5%)
$577,048 $553,140 ($23,908)
99.491 $1,099 (4.1%)
$245,000 $239,828 ($5,172)
100.000 $39 (2.1%)
Death Put I I UBS I Monthly Pay
43870IY73 675 xxxxxx9707 Aa2/- HONOLULU HAWAII CITY & CNTY 0.545% 94.204 Maturity 07/01/2024 4.618 % (w) 4.618 % 4.618 % 03107/2022 $658,112 $635,877 ($22,235)
Muni 3.76% Held (Aa2/-) WASTEWTR SYS REV 07/012024 1.45 Cuff Yield - 0.579% 97.498 / 1.650% 97.498 $41 (3.4%)
Material Events I FEDERALLY TAXABLE I Make Whole Call I Pm -Rats I Revenue I Utilities I Semi -Annual Pay
Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000).
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9.
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA.
Page 7 of 24
PPENHEIMEK Position Details (continued...) CITY OF HUTCHINSON
report as of 01/0112023 XXXXXX9707
CUSIP
Curr Face Account #
Mdy / S&P
Coupon
Mkt Px
Acq Date
Tot Adj Cost Mkt Principal
Unreal GIL
Asset
% Port Held
(Underlying)
Issue Description
Maturity Duration Px To
Date
Yield
ATY
TEY
Acq Px / Yid
Adj Cost Px
Accr Int
% Adj Cost
14042RSR3
245 xxxxxx9707
4-
CAPITAL ONE NATL ASSN VA
3.300%
98.081 Maturity
07/08/2024
4.633% (w)
4.633 %
4.633 %
07/07/2022
$245,000
$240,298
($4,702)
CD
1.36% Held
FDIC Cart A,4297
07/082024
1.43 Cum Yield
-
3.365%
100.00013.300%
100.000
$4,031
(1.9%)
Death Put I I COF I Semi -Annual Pay
20056UAV6
500 xxxxxx9707
-/AA
COMMERCE CALIF CMNTY DEV
3.000%
96.984 Maturity
011/01/2024
5.017% (w)
5.017%
5.017%
06/09/2017
$506,145
$484,920
($21,225)
Muni
278% Held
(-/A)
COMMN SUCCESSOR AGY TAX
08/012024
1.49 Cum Yield
-
3.093%
105.31912.200%
101.229
$6,417
(4.2%)
ALLOCATION
FEDERALLY TAXABLE I S&P Outlook Stable I DID I Revenue I Government I AGMC
Insured I Semi -Annual Pay
438687KT1
1,000 xxxxxx9707
Aal/-
HONOLULU HAWAII CITY & CNTY
1.832%
96.223 Maturity
011/01/2024
4.342% (w)
4.342%
4.342%
10/30/2019
$996,000
$962,230
($33,770)
Muni
5.56% Held
(Aar/-)
08/012024
1.51 Cum Yield
-
1.904%
99.600 / 1.920%
99.600
$7,837
(3.4%)
Material Events I FEDERALLY TAXABLE I Moody's Watch Negative I Make Whole Call I General Obligation I Government I Semi -Annual
Pay
02589ADMI
245 xxxxxx9707
4-
AMERICAN EXPR NATL BK
3.350%
98.043 Maturity
011/12/2024
4.626% (w)
4.626%
4.626%
08/10/2022
$245,000
$240,205
($4,795)
CD
1.36% Held
FDIC Cart A, 27471
08/122024
1.52 Cum Yield
-
3.417%
100.000 / 3.350 %
100.000
$3,328
(2.0%)
Death Put I I AXP I Semi -Annual Pay
20772,13,19
570 xxxxxx9707
Aa3/AA-
CONNECTICUT ST
2.400%
96.558 Maturity
011/15/2024
4.640% (w)
4.640%
4.640%
07/11/2019
$568,906
$550,381
($18,525)
Muni
3.17% Held
(Aa3/-)
08/152024
1.54 Cun-Yield
-
2.486%
99.808 / 2.440%
99.808
$5,320
r3.1%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I General Obligation I
Government I Semi -Annual Pay
3134GXR22
500 xxxxxx9707
Aaa/AA+
FEDERAL HOME LN MTG CORP
3.250%
99.140 Next Call
02/28/2023
9.032%
9.032%
9.032%
08/30/2022
$500,000
$495,700
($4,300)
Agy
278% Held
08282024
0.88 Mid Call
11/28/2023
4.850% (w)
4.850%
4.850%
100.00013.250%
100.000
$1,625
(0.e%)
Maturity
08/28/2024
5.503%
5.503%
5.503%
Cum Yield
-
3.278%
S&P Outlook Stable I Short First Coupon I FHLMC
I Mufti -Step Coupon 3.25% un61021282023, 3.5% until 0512812023, 4.0% until 08/282023, 4.5% untll 1112812023, 5.0% until 021282024, 6.0% un6105/282024,
then 8.0% 1 Quarterly Pay
64971QJ38
500 xxxxxx9707
Aal/AAA
NEW YORK N Y CITY
2.600%
95.994 Next Call
01/30/2023
62.078%
62.078%
62.078%
05/09/2017
$486,750
$479,970
($6,780)
Muni
278% Held
(Aar/-)
TRANSITIONAL FIN AUTH REV
11/012024
1.74 Maturity
11/01/2024
4.923% (w)
4.923%
4.923%
97.350 / 2.998%
97.350
$2,311
(1.4%)
Cum Yield
-
2.709%
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Revenue I Government I Semi -Annual
Pay
564759RJ9
244 xxxxxx9707
4-
MANUFACTURERS & TRADERS TR
4.900%
100.546 Maturity
12/09/2024
4.597% (w)
4.597%
4.597%
12/07/2022
$244,000
$245,332
$1,332
CD
1.36% Held
CO
12/092024
1.81 Cum Yield
-
4.873%
100.00014.900%
100.000
$950
0.5%
FDIC Cart A, 588
Death Put I I MTB I Semi -Annual Pay I Restricted States: CT,DE,MA,MD,ME,NH,NJ,NY,PA,VA,VT
795451 BAO
245 xxxxxx9707
-/-
SALLIE MAE BK MURRAY UTAH
1.000%
93.301 Maturity
12/16/2024
4.635% (w)
4.635%
4.635%
12/15/2021
$245,000
$228,587
($16,413)
CD
1.36% Held
FDIC Cart A, 58177
12/16/2024
1.88 Cum Yield
-
1.072 %
100.000 / 1.000%
100.000
$141
(6.7%)
Death Put I I SALLMA I Semi -Annual Pay I Restricted States: OH,TX
Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000).
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9.
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA.
Page 8 of 24
pPENE
Position Details (continued...)
CITY OF HUTCHINSON
report as of 01/0112023
XXXXXX9707
Position
D-
CUSIP
Curr Face Account #
Mdy / S&P
Coupon Mkt Px
Acq Date
Tot Adj Cost Mkt Principal
Unreal GIL
Asset
% Port Held
(Underlying)
Issue Description Maturity Duration Px To Date
Yield
ATY TEY
Acq Px / Yid
Adj Cost Px
Accr Int
% Adj Cost
287299MR9
150 Xxxxxx9707
-/AA+
ELK GROVE VILLAGE ILL 1.000% 93.126 Maturity 01/01/2025
4.659%(w)
4.659% 4.659%
11/01/2021
$150,000
$139,689
($10,311)
Muni
0.83% Held
(-6)
01/012025 1.93 Cum Yield -
1.074%
100.000/1.000%
100.000
$17
(6.9%)
FEDERALLY TAXABLE I STATE TAXABLE I S&P Outlook Stable I General Obligation I Government I
Semi -Annual Pay
6860871.188
355 xxxxxx9707
Aa2/-
OREGON ST HSG & CMNTY SVCS 4.659% 99.260 Maturity 01/01/2025
5.054 % (w)
5.054% 5.054 %
10/27/2022
$354,677
$352,373
($2,304)
Muni
1.98% Held
(Aa2r--)
DEPT MTG REV 01/012025 1.87 Cum Yield -
4.694 %
99.909 / 4.700%
99.909
$184
(0.6%)
Material Events I FEDERALLY TAXABLE I Short First Coupon I Extraordinary Calls I Revenue I Housing I Semi -Annual Pay
696583GV9
460 xxxxxx9707
Aal/AAA
PALM BEACH FLA REV 2.500% 95.921 Maturity 01/01/2025
4.671%(w)
4.671% 4.671%
01/08/2020
$464,011
$441,237
($22,775)
Muni
2.56% Held
(Aa1/)
01/01/2025 1.91 Cum Yield -
2.606%
102.12012.050%
100.872
$128
(4.9%)
Material Events I FEDERALLY TAXABLE I MooEy's Watch Positive I S&P Outlook Stable I Revenue I Government I Semi -Annual Pay
59013KFJO
245 xxxxxx9707
-/-
MERRICK BK SOUTH JORDAN 1.800% 94.445 Maturity 01/31/2025
4.614% (w)
4.614% 4.614%
01/31/2020
$245,000
$231,390
($13,610)
CD
1.36% Held
UTAH 01/31/2025 2.02 Cum Yield -
1.906%
100.000/1.800%
100.000
$60
(5.6%)
FDIC Cart A, 34519
Death Put I I MERICK I Monthly Pay I Restricted States: OH,TX
16166NCL7
300 xxxxxx9707
-/AA-
CHASKA MINN ECONOMIC DEV 3.430% 97.022 Maturity 02/01/2025
4.959% (w)
4.959% 4.959%
02/03/2020
$309,897
$291,066
($18,831)
Muni
1.67% Held
(-/-)
AUTHLEASE REV 02/012025 1.94 Cuff Yield -
3.535%
107.752/1.800%
103.299
$4,402
(6.1%)
Material Events I FEDERALLY TAXABLE I STATE TAXABLE I S&P Outlook Stable I Revenue I Industrial
I Semi -Annual Pay
927781UZ5
570 xxxxxx9707
Aa1/AA+
VIRGINIA COLLEGE BLDG AUTH 4.250% 98.111 Maturity 02/01/2025
5.222% (w)
5.222% 5.222%
09/26/2022
$570,000
$559,233
($10,767)
Muni
3.17% Held
(Aa1/--)
VAEDL FACS REV - 21 ST CENTURY 02/012025 1.92 Curr Yield -
4.332%
100.000 / 4.248%
100.000
$10,363
(1.9%)
COLL PROG
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I OID I Make Whole Call I Extraordinary Calls I Revenue I Education
I Semi -Annual Pay
05465DAE8
245 xxxxxx9707
4-
AXOS BK SAN DIEGO CALIF 1.650% 93.740 Maturity 03/26/2025
4.620% (w)
4.620% 4.620%
03/26/2020
$245,000
$229,663
($15,337)
CD
1.36% Held
FDIC Cart A, 35546 03262025 2.17 Curr Yield -
1.760 %
100.000 / 1.650 %
100.000
$111
(6.3%)
Death Put I I BOR I Monthly Pay
59334PJA6
375 xxxxxx9707
-/AA
MIAMI-DADE CNTY FLA TRAN SYS 0.900% 90.962 Maturity 07/01/2025
4.796% (w)
4.796% 4.796%
11/23/2021
$373,012
$341,108
($31,905)
Muni
2.09% Held
(a)
SALES SURTAX REV 07/012025 2.41 Curr Yield -
0.989 %
99.470 / 1.050%
99.470
$38
(8.6%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Revenue I Government I Semi -Annual
Pay
052405FP7
245 xxxxxx9707
Aa3/AA
AUSTIN TEX CMNTY COLLEGE 0.992% 90.848 Maturity 08/01/2025
4.817% (w)
4.817% 4.817%
04/29/2022
$229,482
$222,578
($6,904)
Muni
1.36% Held
(Aa3/-)
DISTPUB FAC CORP LEASE REV 08/012025 2.47 Curr Yield -
1.092%
93.666 / 3.050%
93.666
$1,040
(3.0%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Extraordinary Calls I Revenue I Education I Semi -Annual Pay
Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000).
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9.
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA.
Page 9 of 24
PPENHEIMEK
Position Details (continued...)
CITY OF HUTCHINSON
report as of 0170112023
XXXXXX9707
Position
Details
CUSIP
Curr Face Account #
Mdy / S&P
Coupon
Mkt Px
Acq Date
Tot Adj Cost Mkt Principal
Unreal GIL
Asset
% Port Held
(Underlying)
Issue Description Maturity Duration Px To Date
Yield
ATY TEY
Acq Px / Yid
Adj Cost Px
Accr Int
% Adj Cost
34520LAD5
245 xxxxxx9707
J-
FORBRIGHT BK POTOMAC MD 3.500%
97.243 Maturity 09/16/2025
4.588 % (w)
4.588 % 4.588 %
09/16/2022
$245,000
$238,245
($6,755)
Co
1.36% Held
FDIC Cart A, 57614 09/162025
2.56 Cum Yield -
3.599 %
100.000 / 3.500 %
100.000
$470
(2.8%)
Death Put I I FORBBK I Monthly Pay
319477AN5
244 xxxxxx9707
-/-
FIRST CTZNS BK & TR CO 4.700%
100.311 Maturity 10/28/2025
4.576 % (w)
4.576 % 4.576 %
10/28/2022
$244,000
$244,759
$759
Co
1.36% Held
RALEIGH 10/28f2025
2.58 Cum Yield -
4.685%
100.00014.700%
100.000
$2,168
0.3%
FDIC Cart A, 11063
Death Put I I FCNCA I Semi -Annual Pay
29278TMJ6
245 xxxxxx9707
4-
REGIONS BK BIRMINGHAM ALA 2.000%
93.153 Maturity 10/31/2025
4.592% (w)
4.592% 4.592%
10/31/2019
$245,000
$228,225
($16,775)
Co
1.36% Held
FDIC Cart A, 57293 10/312025
2.73 Cum Yield -
2.147 %
100.000 / 2.000 %
100.000
$67
(6.6%)
Death Put I I RF I Monthly Pay I Restricted States: OH,TX
34387AFF1
245 xxxxxx9707
-/-
FLUSHING BANK 4.700%
100.323 Maturity 11/04/2025
4.578% (w)
4.578% 4.578%
11/04/2022
$245,000
$245,791
$791
Co
1.36% Held
FDIC Cart A, 58564 11/04/2025
2.64 Cum Yield -
4.685 %
100.000 / 4.700 %
100.000
$663
0.3%
Short First Coupon I Death Put I I FFIC I Monthly Pay
02007GC68
244 xxxxxx9707
-/-
ALLY BK SANDY UTAH 4.800%
100.583 Maturity 11/10/2025
4.575% (w)
4.575% 4.575%
11/10/2022
$244,000
$245,423
$1,423
Co
1.36% Held
FDIC Cart A, 57803 11/10/2025
2.61 Cuff Yield -
4.772 %
100.000 / 4.800 %
100.000
$1,797
0.6%
Death Put I I GMATBK I Semi -Annual Pay
47770VBF6
310 xxxxxx9707
Aa3/AA+
JOBSOHIO BEVERAGE SYS OHIO 2.034%
92.316 Maturity 01/01/2026
4.825 % (w)
4.825 % 4.825 %
04/29/2022
$298,815
$286,180
($12,636)
Muni
1.72% Held
(Aa3/-)
STATEWIDE LIQUOR PROFITS REV 01/012026
2.84 Cum Yield -
2.203%
96.392 / 3.080%
96.392
$70
(4.2%)
FEDERALLY TAXABLE I S&P Outlook Stable I Make Whole Call I Pro -Rats I Revenue I Industrial I Semi -Annual Pay
678553BUl
300 xxxxxx9707
Aa2/AA+
OKLAHOMA CITY OKLA ECONOMIC 1.118%
89.434 Maturity 03/01/2026
4.763% (w)
4.763% 4.763%
02/10/2022
$292,833
$268,302
($24,531)
Muni
1.67% Held
(Aa2i--)
DEV TR TAX APPORTIONMENT- 03/012026
3.02 Cum Yield -
1.250%
97.61111.730%
97.611
$1,155
(8.4%)
INCREMENT DIST NO 8 PROJ
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Make Whole Call I Revenue I Government I Semi -Annual
Pay
6500354W5
190 xxxxxx9707
Aa1/AA+
NEW YORK ST URBAN DEV CORP 3.170%
95.752 Maturity 03/15/2026
4.614% (w)
4.614% 4.614%
08/30/2022
$187,925
$181,929
($5,996)
Muni
1.06% Held
(Aa1/--)
REV 03/15r2026
2.96 Cuff Yield -
3.311%
98.908 / 3.500%
98.908
$1,840
(3.2%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Escrow to Mat I Make Whole Call I Revenue I Government I Semi -Annual Pay
032879UV8
500 xxxxxx9707
-/AA
ANCHOR BAY MICH SCH DIST 1.250%
88.868 Maturity 05/01/2026
4.923% (w)
4.923% 4.923%
07/16/2020
$502,110
$444,340
($57,770)
Muni
278% Held
(-/-)
05/012026
3.17 Cufr Yield -
1.407%
100.726 / 1.120%
100.422
$1,111
(11.5%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I General Obligation I Education I Semi
-Annual Pay
Includes all tax lot holdings with recognized CUSIP. For
preferred securities, # of shares is displayed instead of current face value, which is represented in thousands (000).
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTM9.
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of WA, and a State Tax rate of WA.
Page 10 of 24
PPENHEIMEK
Position Details (continued...)
CITY OF HUTCHINSON
report as of 01/0112023
XXXXXX9707
Position Details
CUSIP Curr Face Account #
Mdy / S&P
Coupon Mkt Px
Acq Date
Tot Adj Cost Mkt Principal Unreal GIL.
Asset % Port Held
(Underlying)
Issue Description Maturity Duration Px To Date Yield
ATY TEY Acq Px / Yid
Adj Cost Px Accr Int % Adj Cost
71884AH28 135 xxxxxx9707
Aa2/AAA
PHOENIX ARIZ CIVIC IMPT CORP 1.157% 88.884 Maturity 07/01/2026 4.W% (w)
4.645% 4.645% 12/14/2021
$134,160 $119,993 ($14,156)
Muni 0.75% Held
(Aa2/--)
EXCISE TAX REV 07/01/2026 3.35 Cum- Yield - 1.302%
99.370 / 1.300%
99.370 $17 (10.6%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Make Whole Call I Revenue I Government I Semi -Annual
P,
89235MLDI
245 xxxxxx9707
-/-
TOYOTA FINL SVGS BK HEND NV 0.950% 88.182 Maturity
07/22/2026 4.600% (cot
4.600% 4.600%
07/22/2021
CD
1.36% Held
FDIC Cart A, 57542 07222026 3.40 Cum Yield
- 1.077%
100.000 / 0.950
Death Put I I TOYFBN I Semi -Annual Pay I Restricted States: OH,TX
798306WQ5
140 xxxxxx9707
Aa2/-
SAN JUAN CALIF UNI SCH DIST 1.201% 87.855 Maturity
08/01/2026 4.952% (w)
4.952% 4.952 %
11/12/2021
Muni
0.78% Held
(Aa2/--)
08/012026 3.40 Cuff Yield
- 1.367%
100.000/1.201%
FEDERALLY TAXABLE I Make Whole Call I General Obligation I Education I Semi -Annual Pay
3130APC45
500 xxxxxx9707
Aaa/AA+
FEDERAL HOME LOAN BANKS 1.180% 88.716 Next Call
01/26/2023 208.938%
208.938% 208.938%
10/26/2021
Agy
278% Held
10262026 3.64 Maturity
10/26/2026 4.430% (w)
4.430 % 4.430 %
100.000 / 1.180%
Curr Yield
- 1.330%
Moody s Outlook Stable I S&P Outlook Stable I FHLB I Semi -Annual Pay
71884AH36
175 xxxxxx9707
Aa2/AAA
PHOENIX ARIZ CIVIC IMPT CORP 1.257% 86.271 Maturity
07/01/2027 4.684% (w)
4.684% 4.684%
04/01/2022
Muni
0.97% Held
(Aa2/--)
EXCISE TAX REV 07/012027 4.27 Cuff Yield
- 1.457%
92.050 / 2.900%
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Make Whole Call I Revenue I Government I Semi -Annual
Pay
87165GV25
245 xxxxxx9707
-/-
SYNCHRONY BANK 3.500% 95.417 Maturity
09/09/2027 4.597% (w)
4.597% 4.597%
09/09/2022
CD
1.36% Held
FDIC Cart A, 27314 09/092027 4.20 Cum Yield
- 3.668%
100.000 / 3.500%
$245,000 $216,046 ($28,954)
100.000 $1,065 (11.6%)
$140,000 $122,997 ($17,003)
100.000 $719 (12.1%)
$500,000 $443,580 ($56,420)
100.000 $1,114 (11.3%)
$161,088 $150,974 ($10,113)
92.050 $24 (6.3%)
$245,000 $233,772 ($11,228)
100.000 $2,772 (4.6%)
Death Put I I SYF I Semi -Annual Pay
649902T45 300 xxxxxx9707 Aal/AA+ NEW YORK ST DORM AUTH ST 5.051% 100.083 Maturity 09/15/2027 5.029% (w) 5.029%
5.029 % 12/13/2022
$308,181
$300,249
($7,932)
Muni 1.67% Held (Aa1/-) PERSINCOME TAX REV 09/15/2027 4.07 Curr Yield - 5.047%
102.75914.400%
102.727
$4,630
(2.6%)
Material Events I FEDERALLY TAXABLE I S&P Outlook Stable I Extraordinary Calls 1 Revenue I Education I Semi -Annual Pay
2546732131 242 xxlborx9707 -/- DISCOVER BK 4.900% 101.308 Maturity 11/30/2027 4.597% (w) 4.597%
4.597% 11/30/2022
$242,000
$245,165
$3,165
CD 1.35% Held FDIC Cart A,5649 11/30/2027 4.30 Curr Yield - 4.837%
100.00014.900%
100.000
$1,170
1.3%
Death Put I I DFS I Semi -Annual Pay
721664J1-5 1,000 xxxxxx9707 -/AA- PIMA CNTY ARIZ CTFS PARTN 5.382% 100.179 Maturity 12/01/2027 5.339% (w) 5.339%
5.339% 11/17/2022
$1,014,210
$1,001,790
($12A20)
Muni 5.56% Held (-/-) 12/012027 4.24 Cuff Yield - 5.372%
101.45815.050%
101.421
$7,176
(1.2%)
FEDERALLY TAXABLE I STATE TAXABLE I S&P Outlook Stable I Long First Coupon I Extraordinary Calls I Certificate of Participation I Govemment I Semi -Annual Pay
Includes all tax lot holdings with recognized CUSIP. For preferred securities, # of shams is displayed instead of current face value, which is represented in thousands (000).
The (w) in the Yield column indicates which yield value is the Yield to Worst (YTW.
Duration figure represents modified duration to worst.
ATY/TEY calculations use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.0091, a State of N/A, and a State Tax rate of N/A.
Page 11 of 24
r ppENHEIMEK
Coupon Cash Flow - Year 1
CITY OF HUTCHINSON
report as of 0110112023
XXXXXX9707
Coupon Cash Flowby
•'
Jan'23 Feb'23
Mar'23
Apr23
May'23
Jun'23 Jul'23
Aug'23
Sep'23
Oct'23
Nov'23
Dec'23
J21124 Total %Tot
Agency $4,062
$2,950
$4,375
$5,000
$2,950
$5,625
- $24,962 5.8%
Agency Pass-Thru -
-
-
-
-
-
- -
Asset -Backed -
-
-
-
-
-
-
- -
CD $17,007 $13,306
$10,886
$12,289
$22,410
$17,602 $14,900
$11,400
$9,583
$10,236
$20,850
$11,910
$172,378 39.8%
CMO - -
-
-
-
- -
-
-
-
-
-
- -
Corporate -
-
-
- -
-
-
-
-
- -
Muni: Fed Tax $42,813
$13,860
$13,741
$29,003 $23,330
$42,813
$13,860
$13,741
$26,910
$220,072 50.8%
Muni: Tax -Exempt -
$7,275
-
$688 -
-
$7,275
-
$688
$15,925 3.7%
Muni: Subj AMT
-
-
-
-
- -
Pfd: Fed Tax
Pfd: Tax -Exempt
Pfd: Cap Gains
Treasury
Total $17,007 $60,181
$32,021
$15,239
$40,526
$47,293 $38,231
$59,213
$30,718
$13,186
$40,216
$39,507
$433,337100.0%
Fed Tax -Exempt + - -
$7,275
-
-
$688 -
-
$7,275
-
-
$688
$15,925 3.7%
Fed Taxable
I $17,007 $60,181
$24,746
$15,239
$40,526
$46,605 $38,231
$59,213
$23,443
$13,186
$40,216
$38,820
$417,412 96.3%
Subj to Cap Gains
Subj to AMT
Fed Tax -Exempt 0 Fed Taxable 0 Subj to Cap Gains 0 Subj to AMT
$54,000
$45,000
$36,000
$27,000
$18,000
$9,000
S0 ■
Jan'23 Feb'23 Mar'23 Apr'23 May'23 Jun'23 Jul'23 Aug'23 Sep'23 Oct'23 Nov'23 Dec'23 Jan'24
Includes all tax holdings with recognized CUSIP, quantity, market price and full analytical calculations on reporting date. Includes coupon cash Mows for the next 12 months, from 0IM12023 to 1213112023. Totals are the sum of rounded displayed
values. The cash flows displayed are only estimates. Your actual interest and principal payments may be higher or lower than these estimates. Projected Principal Paydowns for CMOs are produced by applying current pool speeds which are updated
weekly. Assuming similar market conditions going forward, Projected Principal Paydowns for Pass-Thru securities are produced by calculating and applying concurrent historical speeds to future paydown schedules.
Page 12 of 24
PPENHEIMEK Maturity & Duration - All CITY OF HUTCHINSON
report as of 01/0112023 XXXXXX9707
X
0
20%
o e
0%
Qe
60%
0
a
a
40%
0
e �
20% 26
e
0% ' I
0~ Ary p'S pb ph Ob 91 00 p0 ,tio ,ti'l ,ti'L ,ti'S t 1ti ,tib t ,ti0 .5o Ox
DO 0~ Oti p'S ODl O<'i OH 01' 00 00' ,ti0 ,tiff ,tiff ti'N ,tiD: ,tick' ,tiH ,tit ,ti0 ,ti0' ,yo' ,yti ,yti .1^i .1ti ,yh' .1ry ,y1 ,y0 ,y0' 'S
Displays represent % ofmarket principal for all tax lot holdings with a recognized CUSIP, quantity, current market price and full analytical
tabulations Average Ilfe used for principal paydowns, andperpetual securities are assigned a 40 year maturity. Duration figure
represents modified duration to worst.
Year
Curr Face
%
Mkt Principal
%
Range
2023
$2,755,000
16.33%
$2,722,737
16.73%
00-01
2024
$6,769,000
37.66%
$6,658,786
37.90%
01-02
2025
$4,168,000
23.19%
$4,010,779
23.17%
02-03
2026
$2,320,000
12.91%
$2,083,367
12.04%
03-04
2027
$1,962,000
10.92%
$1,931,950
11.16%
04-05
2028
05-06
2029
06-07
2030
07-08
2031
08-09
2032
09-10
2033
10-11
2034
11-12
2035
12-13
2036
13-14
2037
14-15
2038
15-16
2039
16-17
2040
17-18
2041
18-19
2042
19-20
2043
20-21
2044
21-22
2045
22-23
2046
23-24
2047
24-25
2048
25-26
2049
26-27
2050
27-28
2051
28-29
2052
29-30
2053+
30+
Perpetual
Page 13 of 24
Curr Face
%
Mkt Principal
$3,255,000
18.11%
$3,218,437
18.60%
$8,104,000
45.09%
$7,846,683
45.34%
$2,833,000
16.76%
$2,695,290
15.57%
$1,820,000
10.13%
$1,615,258
9.33%
$1,962,000
10.92%
$1,931,950
11.16%
EDA Board Meeting
Hutchinson Enterprise Center
11:30 AM Monday, January 9, 2023 (December 2022 Meeting)
MEETING MINUTES
Members present in bold.
EDA Board Members
Mike McGraw
Jonny Block
Mike Cannon
Corey Stearns
Chad Czmowski
Pat May
Jack Daggett
Jeremy Carter
Staff
Miles Seppelt, EDA Director
Matt Jaunich, City Administrator
Andy Reid, Finance Director
Maddie Newcomb, EDA Program Manager
Guest
Liz Danielson, McLeod County Economic Dev.
I. Call to Order
Meeting called to order at 11:32 AM.
Introduced the new City Council
representative Pat May.
II. Review Agenda
III. Review Minutes
Economic Development Authority
Financial Summaiy as of November
2022
Operations
Cash Available
$186,229
Reserved
$56, 736
Unreserved
$125,981
Economic Development Loan Fund
Cash Available
$148,028
Zephyr Wind Services
$62,856
Laser Dynamics Balance (forgivable)
$23,000
Innovative Foam Balance (forgivable)
$14,355
Advances to other funds (Enterprise
$236,488
Center)
Downtown Revolving Loan Fund
Cash Available
$374,159
Loans Receivable
$340,180
Capital Assets
$201,329
Total Assets
$1,052,581
MIF Loan Fund
Cash Available
$9,068
MOXY Loan Receivable
$8,338
Enterprise Center Fund
Cash Available
$42,280
SHOPKO TIF District (TIF 4-5)
Cash Available
$282,239
Interfund Loans Receivable
$384,685
MEDICAL CLINIC TIF District (TIF 4-16)
Interfund Loan Payable
$260,412
a. November 1611 Finance Team meeting
M/S/P: Cannon, Czmowski to approve the minutes as written. Passed unanimously.
b. November 30th EDA Board Meeting
M/S/P: Czmowski, Block to approve the minutes as written. Passed unanimously
IV. Review of EDA Financial Statements
Staff provided an update on the EDA financials. (Please refer to table)
M/S/P: Block, Cannon to approve the financial reports as presented. Passed unanimously.
V. Director's Report
A. Marketing Plan: FB = 780, T = 98, Facebook updates = 13, T.• i#eF updates - 0, Website updates = 2
B. Business Recruitment ! Expansions - staff gave an overview of projects.
C. BR & E Visits - staff wrapped up the current round with visits to Rath Racing, Hutch Iron & Metal,
Hutchinson Mfg., and Minnesota Specialty Yeast.
D. Jorgenson Hotel - waiting on the development agreement to come back from developer, Spring project.
E. Uptown Grand — Closed on Olson & Rannow houses, staff will reach out to Witt for an update on his 3
houses. Next is to get reimbursed by FEMA for 75% of acquisition costs for the two houses we now own,
approximately $432,000. Pond design is done, cost to build estimated to be $115,173. Trail cost is $96,189
to link the new development to Girl Scout Park / Downtown.
F. Gold Coin — builder has been quiet, staff to reach out to owner for an update on this project.
G. Human Resources Roundtable -Dec 215t — this was the 3rd overall meeting and the turnout was great. Next
meeting in February 8tn. Shared updated workforce facts.
H. 8,998 9,500 Workers Campaign — staff met with 3M, Uponor, & Goebel Fixture Co., all of which are
interested in potentially partnering to get this going. Meetings with Impressions and Hutch Health to come.
Working on details for partner participation costs.
I. RFP's — Received one proposal for the Franklin House lot, a 4-unit, owner -occupied residential project. Will
bring back next month for consideration.
J. TigerPath — staff met with school representatives to discuss ways to ramp up Tiger Mfg. Sounds like
Andrea Moore will be retained as TigerPath Coordinator even though grant dollars funding that position
have ran out.
K. RD Machine — TIF District Public Hearing to be held tomorrow, Jan. 10tn
VI. Consideration of Resolution recommending the adoption of TIF District 4-23 (RD Machine)
■ Brief Discussion
M/S/P: Cannon, Block to approve Resolution No. 2023-1 recommending the adoption of TIF District 4-23.
Passed unanimously.
VII. 2023 Goals & Objectives
■ Further discussion of 2023 project list.
■ New items to include: Develop a new Downtown Plan, Recruit new tenants for 2024 at the Enterprise
Center, and Host the next TigerPath Conference.
M/S/P: Czmowski, Cannon to approve the 2023 Goals and Objectives as written. Passed unanimously.
Vill. Grant & Loan Program Applications — none.
IX. Other Business —
■ Reminder: Election of EDA Officers next month
■ Liz Danielson provided a brief update on the McLeod County EDA.
X. Set Next Meeting — 11:30 AM Wednesday, January 25tn, 2023
XI. Adjourn — M/S/P: Block, Cannon to adjourn the meeting at 12:18pm. Passed unanimously.
Respectfully Submitted,
Madison Newcomb
EDA Program Manager
MINUTES
Public Arts Commission Regular Meeting
Jan 11 2023, 5:30 PM
Hutchinson Center for the Arts
15 Franklin St SW, Hutchinson MN 55350
Call to order at 5:31 pm
Present: Morgan Baum, Justin Beck, Patrick Hiltner, Kay Johnson, Pat May, Lynn Neumann (ex-officio)
Absent: Jeri Jo Redman, Wanda Lambert, Dan Jochum (ex-officio)
Approve Minutes, motion by Pat, Kay 2nd, carries
Sculpture Stroll Updates
• We've been promoting the call for arts
• Morgan has been doing Facebook with Jeri Jo out
• We have 5 or 6 submissions in, we'll do a final push on 2/25
• The Selection meeting will be on Zoom, February 8 5:30-8:OOpm
• Morgan will send the selections ahead
• Lynn will invite Sara Witte from Park & Rec
• MITGI is still considering sponsoring a sculpture in this year's stroll, Morgan will follow up
• Remember to send a final stroll plan to City Council for consent agenda
pARTicipate Mural Project
• Justin and Lynn will get guidance from Dan on what PAC needs to do to approve murals
• What will be the criteria?
• What is the deadline for completing the murals?
• Invite Mary Hodson to one of the upcoming PAC meetings to talk about the project
Website Discussion
• Ween need to have the email address migrated to google or dns
• Use Facebook and Instagram as way to communicate upcoming and current PCA info
• End stand alone website
• Have a single page on the city's website that points to social where there's more current information
• motion by Pat, Kay 2nd, carries
Other questions/updates
• Is there any update on the Barn Quilt project?
Adjourned at 6:22pm
