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cp01-10-23HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, JANUARY 10, 2023
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Hunter's Ridge Community Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Shady Ridge Park Playground Project/Donation
(b) Resolution No. 15554 — Resolution Accepting $25.00 Donation from Emily Schermann to
Hutchinson Police Department
(c) Resolution No. 15555 — Resolution Accepting $1000.00 I.J. Burich Family Foundation for
Donation from VFW Post 906 for VFW Park Improvements For Upgraded Playground
Equipment at Shady Ridge Park
(d) Resolution No. 15556 — Resolution Accepting $2000.00 Donation from the Village Ranch for
Fireman's Park Project
PUBLIC COMMENTS
(T is is an opportunity or members qf the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of December 27, 2022
(b) Organizational Meeting of January 3, 2023
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Authorization to Approve the Grant Language and Sign Grant
Agreement Between City of Hutchinson and DNR Conservation Partners Legacy Grant Program
(b) Claims, Appropriations and Contract Payments
CITY COUNCIL AGENDA —January 10, 2023
PUBLIC HEARINGS — 6:00 P.M.
8. APPROVE/DENY RESOLUTION NO. 15557 - RESOLUTION ADOPTING A MODIFICATION
TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4; AND
MODIFYING TAX INCREMENT FINANCING DISTRICT NO. 4-23 THEREIN AND
ADOPTING A MODIFIED TAX INCREMENT FINANCING PLAN THEREFOR
MMUNICATIONS RE UESTS AND PETITIONS
purpose o t is portion o the agenda is to provi e the unci w .oith information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities)
9. LIQUOR HUTCH YEAR END REPORT
UNFINISHED BUSINESS
10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 22-836 - AN
ORDINANCE AMENDING CHAPTER 53 OF THE HUTCHINSON CITY CODE
NEW BUSINESS
11. APPROVE/DENY ISSUING TAXI LICENSE TO BENJAMIN KRANZ OF KINGDOM
TRANSPORT
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
MISCELLANEOUS
13. STAFF UPDATES
14. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
SHADY RIDGE PARK PLAYGROUND PROJECT/DONATION
Agenda Item:
Department: PRCE
LICENSE SECTION
Meeting Date: 1/10/2023
Application Complete N/A
Contact: Lynn Neumann
Agenda Item Type:
Presenter: n/a
Reviewed by Staff ❑�
Recognition of Gifts/Donations
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Hutchinson resident Tyriina Kalenberg approached PRCE Director and Parks Supervisor about a
potential Shady Ridge Park Playground Improvement Project. Kalenberg spearheaded a
fundraising effort and collected a total of $8,800.000 in donations for the project. The donated funds
will be used to compliment the designated CIP Playground Replacement dollars. Shady Ridge Park
playground will be upgraded in 2023.
Please see attached for the presentation and documentation provided by Tyriina Kalenberg. She
will be present at the meeting to showcase her fundraising efforts and hand over the donations to
the city for the project.
Tyriina Kalenberg will donate the funds to city staff at the meeting. Staff is requesting City Council
accept the $7,700.00 donation for Shady Ridge Park Playground Improvements. Formal resolution
for acceptance of the funds will take place at the Tuesday, January 24th council meeting.
Other donations that have been or will be accepted for this project:
**City Council formally accepted $100.00 from the Kamrath Family previously for this project on
December, 27th.
**City Council will be formally accepting $1,000.00 from the Burich Foundation at the January 10th
council meeting.
BOARD ACTION REQUESTED:
Accept the donation of $7,700.00 for playground improvements to Hutchinson Shady Ridge Park.
Fiscal Impact: Funding Source: Neighborhood Donation
FTE Impact: Budget Change: No 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: Neighborhood Donation
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Shady Ridge Park Update Initiative
Aimed at raising community support and funds to update the Shady
Ridge Park —
• GoFundMe: LINK gofundme
• Facebook Group: LINK [lb wl
• Door to Door Campaign
Vision
Nature inspired oasis to stop and let the kiddos run primarily visited by
foot traffic
-A
Tentative Budget
Phase
Item/Description
Features requested by neighborhood kids
Estimated Cost
1
Play Structure
2 slides and monkey bars
$ 16,138
1
Swing set
2 bay swing set, includes swing with me swing
$ 6,000
1
Mulch
$ 3,000
1
Installation
$ 3,000
2
Balance Beam
$ 720
2
Spinning Play Equipment
$ 2,500
3
Nature Themed Learning Board
$ 1,700
3
Nature Themed Sculpture (Turtle)
$ 10,000
Totals
Phase 1
$ 28,138
Phase 2
$ 3,220
Phase 3
$ 11,700
43,058
Fundraising
Funding
City Budget
$ 20,000
Community Fundraising (Phase 1)
$ 8,000
Community Fundraising (Phase 2)
$ 3,300
Community Fundraising (Phase 3)
$ 111800
Status
Complete
$ 800
Not Yet Started
Results to Date
125
]12
87
4 40
125 Signatures 45
of Support
Kids ages 0-12
from 87 homes
146
Visiting Kids ages 0-12
Breakdown:
$2,650 from 25 homes
$2,900 from 3Mers
$1,000 from U Burich Found.
$250 Citizen's Bank
$2,000 from 3M Hutchinson
e Hidden Gem o utc inson�;
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Thank you!
Shady Ridge Park Update Fundraiser
Hello, my name is Tyriina Oneil Kalenberg, for the past 6 months, I have been spearheading an effort to
raise funds to support the update of the Shady Ridge Park in Hutchinson, MN. To date, we have raised
$8,800 to support this initiative. A full record of our donor list can be found on Page 6.
Below is the tentative plan, budget and future fundraising efforts to be undertaken as well as the
signatures of support collected in our neighborhood for this project.
Current Playground
Tentative Rendering
pg. 1
Tentative Budget
Phase
Item/Description
Features requested by neighborhood kids
Estimated Cost
1
Play Structure
2 slides and monkey bars
$ 16,138
1
Swing set
2 bay swing set, includes swing with me swing
$ 6,000
1
Mulch
$ 3,000
1
Installation
$ 3,000
2
Balance Beam
$ 720
2
Spinning Play Equipment
$ 2,500
3
Nature Themed Learning Board
$ 1,700
3
Nature Themed Sculpture (Turtle)
$ 10,000
Totals
Phase 1
$ 28,138
Phase 2
$ 3,220
Phase 3
$ 11,700
$ 43,058
Current breakdown of the estimated cost of the proposed project. The numbers are estimates from
knowledge of past projects and current pricing. The cost could increase due to product availability in the
current market. There are factors to consider in the prices being slightly higher in the upcoming year and
based on availability of products from the company
Phased Funding Plan
Funding
City Budget
$
20,000
Community Fundraising (Phase 1)
$
8,000
Community Fundraising (Phase 2)
$
3,300
Community Fundraising (Phase 3)
$
11,800
Status
Complete
$ 800
Not Yet Started
Signatures of Support
Shady Ridge Park Update Project
The play structure at Shady Ridge Park is over 30 years old and has been there since I was a little girl. And while I have
fond memories of playing on the play structure, it might be time to polish up this gem; so that a new generation of kids
can enjoy time in this beautiful location.
Please join mein supporting the Shady Ridge Park update initiative by signing our petition or donating to our cause. All
moneys collected will be donated to the city to update the Shady Ridge Park.
N
Name(s)
Address
M of Kids
(Ages 0-
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(Ages 0-12)
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Donor List
Row Labels
Sum of Amount
Paid to Hutch Health Foundation
$
HHF
$
3M Hutchinson
$
3M Match
$
Jodi Elliot
$
Kalenberg's
$
Steve and Ann Lamecker
$
Paid Directly to City
$ _
Check
$
I.J. Burich Foundation
$
Kamraths
$
Paid to Tyriina Kalenberg
$
Cash
$
Diana Kalenberg
$
Kim Kruse
$
Richard Larson
$
Stranger on the street
$
Tyriina Kalenberg
$
Check
$
Bryn and Pundyk Families
$
Carol Dummer
$
Charlie and Carolyn Ulrich
$
Citizen's Bank and Trust
$
Herb Oneil
$
Mary Meyers-Reinarts
$
Sam Scholl
$
The Hagens
$
The Jensens
$
The McClures
$
The Olsons
$
The Spaudes
$
Tim and Linda Vigil
$
GoFundMe
$
Angela Ashton
$
Bob and Cathy Swanson
$
Destini Doring
$
Josh and Nikki Vandenberg
$
Judy Coleman
$
Liz Stearns
$
Pat Chelin
$
Tiina Rodrigue
$
Tim and Pam Robinson
$
Venmo
$
Josh and Nikki Vandenber
$
g
Grand Total $
pg. 6
4,900
4,900
2,000
1,450
50
900
500
1,100
1,100
1,000
100
2,800
120
20
40
40
10
10
1,480
150
50
50
250
300
50
200
100
100
50
100
30
50
625
50
50
40
100
110
20
50
155
50
575
575
8,800
Thank you!
pg. 7
CITY OF HUTCHINSON
RESOLUTION NO. 15554
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
Emily Schermann $25.00 12/30/2022
WHEREAS, such a donation has been contributed to the City of Hutchinson Police
Department towards future equipment purchases.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 10th day of January 2023.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
CITY OF HUTCHINSON
RESOLUTION NO. 15555
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
I.J. Burich Family Foundation $1,000.00 12/30/2022
WHEREAS, such a donation has been contributed to the City of Hutchinson Parks
Department towards updated playground equipment at Shady Ridge Park.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 10th day of January 2023.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
CITY OF HUTCHINSON
RESOLUTION NO. 15556
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
Village Ranch $2,000.00 12/30/2022
WHEREAS, such a donation has been contributed to the City of Hutchinson Fire
Department towards the Fireman's park project.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 10th day of January 2023.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, DECEMBER 27, 2022
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that an item needs to be added under New Business. The
item pertains to setting a public hearing to consider establishing a TIF District. It will be added as
Item 20.5.
Motion by Christensen, second by May, to approve the agenda with the additional item noted.
Motion carried unanimously.
2. INVOCATION — A moment of silence was held in lieu of an invocation.
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for; any religiouslspiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Proclamation — One Book, One Community
Mayor Forcier read a proclamation proclaiming January as "One Book, One Community"
Month. Mary Henke of the One Book, One Community committee presented before the Council.
Ms. Henke noted that the Community Book Read for the month of January is The Seed Keeper
by Diane Wilson. Ms. Henke explained the events throughout the year associated with the
community book read.
(b) Resolution No. 15540 — Resolution Accepting $100.00 Donation from Keith & Lisa Kamrath for
Upcoming Shady Ridge Playground Improvements
(c) Resolution No. 15546 — Resolution Accepting $2000.00 Donation from the Village Ranch to the
Hutchinson Police Department Towards Future Equipment Purchases
Motion by Czmowski, second by Sebesta, to approve Resolution Nos. 15540 and 15546. Motion
carried unanimously.
PUBLIC COMMENTS
(T is is an opportunity or members qf the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor—stateyour name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of December 13, 2022
Motion by Christensen, second by May, to approve the minutes as presented. Motion carried
CITY COUNCIL MINUTES — December 27, 2022
unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Appointment of Wanda Lambert to Public Arts Commission to August 2025
(b) Consideration for Approval of Resolution No. 15541 — Resolution Establishing Polling
Locations for 2023
(c) Consideration for Approval of Resolution No. 15542 — MnDOT Agency Agreement
(d) Consideration for Approval of Resolution No. 15543 — Resolution Adopting Findings of Fact
and Reasons for Approval of Conditional Use Permit for Apartment Project in an R-4 Zoning
District Located at Michael Court NW With Favorable Planning Commission Recommendation
(e) Consideration for Approval of Resolution No. 15547 — Resolution Authorizing an Interfund
Loan for Advance of Certain Costs in Connection With Tax Increment Financing District Nos. 4-
5 and 4-16
(f) Consideration for Approval of Purchasing Brush Chipper
(g) Consideration for Approval of Purchasing Biosolids Spreader
(h) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County
Pheasants Forever on March 11, 2023, at McLeod County Fairgrounds
(i) Consideration for Approval of 2023 License Renewals (Massage License - Shantelle Huls; Taxi
Service License - Quality Transportation)
0) Consideration for Approval of Lease Agreement With Rodney and Leann Olson
(k) Consideration for Approval Intercreditor Agreement for Firelake Manufacturing, LLC
(1) Claims, Appropriations and Contract Payments
Motion by May, second by Czmowski, to approve consent agenda. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose oftofth is portion o th e agen da is to provide th e Counci with info rm a tio n necessary to craft wise policy.
rdes items like monthly or annual reports and communications from other entities.)
8. REVIEW OF COUNCIL MEMBER APPOINTMENTS TO CITY BOARDS AND
COMMISSIONS
2
CITY COUNCIL MINUTES — December 27, 2022
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that at the
organizational meeting set for January 3, 2023, new Council Member board appointments will be
made. With a new council member coming on board in January, he felt that a discussion should be
held amongst the council members to see if any changes should be made to the boards/commissions'
appointments.
Mayor Forcier noted that he intends to appoint Pat May to the EDA Board to replace Mary
Christensen who is leaving the Council. Tim Burley will then take Pat May's place on the Public
Arts Commission. The mayor noted that he intends to keep the rest of the appointments the same
and just replace Tim Burley, the new council member, with the boards Council Member Christensen
was on.
There was discussion regarding the Hutchinson Downtown Association and the Regional Radio
Board. The Council Member appointees noted that either those boards have not been meeting or
other staff representatives have been attending. Matt Jaunich noted that he will follow up on those
two boards.
UNFINISHED BUSINESS
9. APPROVE/DENY RESOLUTION NO. 15519 — ADOPTING THE 2023 CITY OF HUTCHINSON
FEE SCHEDULE
Matt Jaunich noted that at the last Council meeting there was some questions related to the rental
rates for the depot and the outdoor pavilion. Lynn Neumann, PRCE Director, spoke before the
Council and noted that some changes were made to these rental rates. She noted that the rates were
separated out for various reasons and staff is trying to keep it consistent amongst other similar -type
rentals.
Motion by Czmowski, second by Christensen, to approve Resolution No. 15519. Motion carried
unanimously.
NEW BUSINESS
10. APPROVE/DENY UTILITY SERVICE REPAIR POLICY
John Olson, Interim Public Works Director, presented before the Council. Mr. Olson explained that
this item was discussed at the last Council meeting and noted that staff is recommending to expand
the current policy to include repair/replacement of water and wastewater services from the main up
to approximately four feet from the building (all work on private property would require a written
agreement). The recommendation is to adopt the policy and include a $2 per month charge ($1 for
water, $1 for wastewater) in the City's fee schedule. This amount would provide maximum
coverage of $8500 per incident, anticipating approximately 14 incidents per year.
Motion by Christensen, second by May, to approve utility service repair policy. Motion carried
unanimously.
11. APPROVE/DENY FIRST READING OF ORDINANCE NO. 22-836 - AN ORDINANCE
AMENDING CHAPTER 53 OF THE HUTCHINSON CITY CODE
CITY COUNCIL MINUTES — December 27, 2022
John Olson, Interim Public Works Director, presented before the Council. Mr. Olson explained that
staff is requesting an amendment to Chapter 53 which addresses deduct meters to make the language
compatible with the proposed water and wastewater utility rates proposed to be implemented in
2023.
Motion by May, second by Sebesta, to approve first reading of Ordinance No. 22-836. Motion
carried unanimously.
12. APPROVE/DENY JEFFERSON STREET SE TURNBACK AGREEMENT
John Olson, Interim Public Works Director, presented before the Council. Mr. Olson explained that
as part of the proposed improvements on Jefferson Street SE (Airport Road to Edmonton Avenue
SE) and the construction of a roundabout intersection at Jefferson Street SE and Airport Road,
McLeod County will be conducting a construction project. Following completion of the project, the
entire length of Jefferson Street SE that lies north of the roundabout intersection will be turned back
to the City. The City will participate in construction costs as outlined in the agreement and will
perform inspection services for the portion of the project being done by the City. The McLeod
County Board approved this agreement at its December meeting.
Motion by May, second by Christensen, to approve Jefferson Street SE Turnback Agreement.
Motion carried unanimously.
13. APPROVE/DENY RESOLUTION NO. 15544 - RESOLUTION ADOPTING 2023
COMPENSATION PLAN, POSITION CLASSIFICATION TABLE AND PAY GRID EFFECTIVE
l/l/2023
Matt Jaunich noted that this is the City's annual resolution for its compensation plan. The plan
includes a 4% market adjustment to the grid pay rates and an employee's pay increase is based on
employee performance. The market adjustment is recommended per the results of the research
conducted by the Wage Committee. The position classification table reflects the position title and
grade changes that are recommended per the budgeting process.
Motion by Czmowski, second by May, to approve Resolution No. 15544. Motion carried
unanimously.
14. APPROVE/DENY RESOLUTION NO. 15545 — RESOLUTION ADOPTING PAID ON -CALL
FIREFIGHTER COMPENSATION PLAN EFFECTIVE 1/l/2023
Matt Jaunich explained that there is no formal policy in place for paid on call firefighters'
compensation, therefore this resolution details the plan that has been in place procedurally.
Motion by May, second by Sebesta, to approve Resolution No. 15545. Motion carried unanimously.
15. APPROVE/DENY RESOLUTION NO. 15534 — RESOLUTION ADOPTING 2023 GENERAL
FUND BUDGET
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the proposed
budget remains unchanged from what was presented at the Truth in Taxation hearing on December
6, 2022. This budget includes a 3.6% tax levy increase; enterprise fund transfers are the same as in
2022; the self insurance fund transfer, funding employee HSA contributions, was decreased $23,000;
F1
CITY COUNCIL MINUTES — December 27, 2022
wages & benefits increased 2.4%; scaled back operations for the Event Center reducing the tax levy
by $59,000 since September; and vehicle & equipment funding was unchanged at $350,000 in the
budget presented at the Truth in Taxation hearing. Mr. Reid noted that another optional budget to
consider is an additional $25,000 increase in vehicle funding. The additional $25,000 of expense
would result in a 4.1% general fund tax levy increase. Increasing replacement costs have placed a
greater burden on the City's already insufficient vehicle replacement fund.
Motion by Czmowski, second by May, to approve Resolution No. 15534 including Option 213,
which includes the additional $25,000 in fleet funding and a 4.1% levy increase. The total budget
included in Resolution No. 15534 is $14,354,436. Motion carried unanimously.
16. APPROVE/DENY RESOLUTION NO. 15535 — RESOLUTION ADOPTING THE 2023
GENERAL FUND AND DEBT SERVICE FINAL TAX LEVIES
Andy Reid, Finance Director, presented before the Council. Mr. Reid noted with the adoption of the
2023 general fund budget including Option 2B for additional vehicle funding, the Resolution
adopting the General Fund and debt service final tax levies will also include Option 2B and includes
a 4.1% general fund levy increase; a 3.7% city levy increase; and a 3.4% total levy increase.
Motion by Christensen, second by May, to approve Resolution No. 15535 including Option 2B with
a final tax levy of $8,244,328. Motion carried unanimously.
17. APPROVE/DENY 2023 ENTERPRISE FUND BUDGETS
Resolution No.
15528
— Resolution Approving 2023 Liquor Fund Budget
�a)
b) Resolution No.
15529
— Resolution Approving 2023 Water Fund Budget
Resolution No.
15530
— Resolution Approving 2023 Wastewater Fund Budget
�c)
d) Resolution No.
15531
— Resolution Approving 2023 Stormwater Fund Budget
Resolution No.
15532
— Resolution Approving 2023 Refuse Fund Budget
�e)
f) Resolution No.
15533
— Resolution Approving 2023 Compost Fund Budget
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that some minor
changes have been made to the Water, Wastewater, and Storm Water capital expenditures since
presented at the Truth in Taxation hearing. The other funds have stayed the same. In total, these
funds will transfer $820,000 of excess profits into the general fund reducing the city tax levy by
15%. Without these transfers, the median home value would pay an additional $114 in city taxes for
2023. Mr. Reid reviewed each enterprise fund budget in detail.
Motion by Czmowski, second by Sebesta, to approve Resolution Nos. 15528, 15529, 15530, 15531,
15532 and 15533. Motion carried unanimously.
18. APPROVE/DENY RESOLUTION NO. 15536 — RESOLUTION ADOPTING 2023 HRA FINAL
TAX LEVY
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the proposed
tax levy will fund the 2023 operations of the Housing & Redevelopment Authority. The HRA Board
is requesting a levy amount of $160,000 which is below the statutory levy limit.
Motion by Sebesta, second by Czmowski, to approve Resolution No. 15536. Motion carried
unanimously.
19. APPROVE/DENY RESOLUTION NO. 15537 — RESOLUTION ADOPTING 2023 EDA FINAL
TAX LEVY
CITY COUNCIL MINUTES — December 27, 2022
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the proposed
tax levy will fund the 2023 operations of the Economic Development Authority. The EDA Board
is requesting a levy amount of $$258,169 which is the maximum statutory limit.
Motion by Christensen, second by May, to approve Resolution No. 15537. Motion carried
unanimously.
20. APPROVE/DENY FIVE YEAR CAPITAL IMPROVEMENT PLAN
Andy Reid, Finance Director, presented before the Council. Mr. Reid noted that the five-year
capital improvement plan forecasts the City's capital expenditures over the next five years by
department and potential funding sources.
Motion by Czmowski, second by May, to approve five-year capital improvement plan. Council
Member May reminded everyone that all of the budgets and levies and the capital improvement plan
approved this evening have been reviewed several times by the Council since May. Motion carried
unanimously.
20.5 APPROVE/DENY RESOLUTION 15548 — RESOLUTION CALLING FOR A PUBLIC HEARING
ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE DEVELOPMENT
PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND THE PROPOSED
ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 4-23
Matt Jaunich explained that a local manufacturer is hoping to expand its existing building with a
larger building addition. Due to the extensive soil corrections needed and the resulting higher
project cost a nine-year economic development TIF District is being proposed to assist the company.
As part of that process, a public hearing needs to be called at which the TIF District will be
considered. The public hearing is proposed for January 10, 2023, at 6:00 p.m.
Motion by May, second by Sebesta, to approve Resolution No. 15548. Motion carried unanimously.
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
21. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Library Board Minutes from October 20, 2022
(b) Public Arts Commission Minutes from November 9, 2022
(c) Hutchinson Housing & Redevelopment Authority Board Minutes from November 15, 2022
(d) Planning Commission Minutes from November 15, 2022
(e) City of Hutchinson Financial Report and Investment Report for November 2022
(f) 2022 Annual Residential Leaf Vacuum Service Report
MISCELLANEOUS
22. STAFF UPDATES
Tom Gifferson — Chief Gifferson spoke about the recent snow emergencies that the City has called. He
noted that there have been two this winter season so far. He explained that the first snow emergency
police staff issued citations only. The second snow emergency police staff towed vehicles. Chief
71
CITY COUNCIL MINUTES — December 27, 2022
Gifferson noted that the police department uses CARS on Patrol for tow services
John Olson — Mr. Olson reported a water main break on a 12" water main at Hwy 15 South &
Baltimore Avenue SW. He noted that three repair attempts failed, so a section of pipe will be
replaced tomorrow.
Marc Sebora — Mr. Sebora thanked Council Member Christensen for all of her years of service on the
City Council as this is her last Council meeting.
Matt Jaunich — Mr. Jaunich noted that City offices will be closed January 2, 2023, in observance of
New Year's Day. He also reminded the Council of the organizational meeting set for January 3, 2023,
at 9:00 a.m. He also thanked Mary Christensen for all of her years of service.
23. COUNCIL/MAYOR UPDATE
Chad Czmowski — Council Member Czmowski thanked Mary Christensen for all of her years of
service.
Gary Forcier — Mayor Forcier thanked Mary Christensen for all of her years of service as well.
Mayor Forcier also asked residents to "adopt a fire hydrant" and remove snow from the areas
surrounding them.
Mary Christensen — Council Member Christensen noted her farewell and expressed everything she
has learned over the years and praised the City Council and city staff.
ADJOURNMENT
Motion by Forcier, second by Christensen, to adjourn at 6:55 p.m. Motion carried unanimously.
7
MINUTES
HUTCHINSON CITY COUNCIL
SPECIAL ORGANIZATIONAL MEETING
TUESDAY, JANUARY 3, 2023 - 9:00 A.M.
L INSTALLATION OF NEWLY ELECTED CITY COUNCIL MEMBERS:
♦ MAYOR GARY T. FORCIER
♦ COUNCIL MEMBER TIM BURLEY
♦ COUNCIL MEMBER DAVE SEBESTA
2. CALL TO ORDER — 9:00 A.M.
3. CONSENT AGENDA
(a) RESOLUTIONS
1. RESOLUTION NO. 15551 - Appointing Matthew Jaunich as City Administrator
for 2023
2_ RESOLUTION NO_ 15552 - Designating Official Newspaper as Hutchinson
Leader
3. RESOLUTION NO. 15550 - Designating Depositories of City Funds in
Commercial Banks and Institutions
4. RESOLUTION NO. 15549 — Resolution Recognizing Mary Christensen for Her
Years of Service as a Council Member to the Residents of Hutchinson
(b) CONSIDERATION OF 2023 CITY CALENDAR
Motion by May, second by Sebesta, to approve consent agenda. Motion carried
unanimously.
4. OLD BUSINESS
(a) RESOLUTION NO. 15553 — Resolution Modifying the 2023 Fee Schedule
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich
explained that a few fees were missed for inclusion on the fee schedule when
approved in December.
Motion by Czmowski, second by May, to approve Resolution No. 15553. Motion
carried unanimously.
5. NEW BUSINESS
Organizational Meeting Minutes — January 3, 2023
(a) Selection of Council's Vice President — Chad Czmowski
Motion by Burley, second by May, to select Chad Czmowski as Council Vice
President. Motion carried unanimously.
(b) Designation of Council Representatives to City Boards & Commissions:
1. AIRPORT COMMISSION — Gary Forcier
2. HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY (EDA) —
Chad Czmowski and Pat May
3. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY
(HRA) — Gary Forcier
4. LIBRARY BOARD — Tim Burley
5. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY
BOARD — Chad Czmowski
6. PLANNING COMMISSION — Dave Sebesta
7. PUBLIC ARTS COMMISSION — Pat May
8. BICYCLE -PEDESTRIAN ADVISORY COMMITTEE — Pat May
9. SUSTAINABILITY BOARD — Tim Burley
Motion by May, second by Sebesta, to ratify Mayor's appointments. Motion
carried unanimously.
(c) Designation of Council Representatives to Other Standing Boards/Committees:
I . MID-MINNESOTA COMMISSION — Dave Sebesta
2. JOINT PLANNING BOARD — Dave Sebesta
3. HUTCHINSON DOWNTOWN ASSOCIATION — Gary Forcier
4. FIRE RELIEF ASSOCIATION — Fire Chief Mike Schumann, City
Administrator Matthew Jaunich, Mayor Gary Forcier
5. RESOURCE ALLOCATION COMMITTEE — Gary Forcier and Chad
Czmowski
6. WAGE COMMITTEE — Pat May and Dave Sebesta
7. LABOR UNION NEGOTIATION COMMITTEE — Gary Forcier and Tim
Burley
8. MARKETING AND BRANDING COMMITTEE — Tim Burley and Pat
May
Matt Jaunich noted as a follow up to the last Council meeting that the
Hutchinson Downtown Association is currently on hiatus, however is
anticipating that they will convene again in the coming year.
Motion by May, second by Sebesta, to ratify Mayor's appointments.
Motion carried unanimously.
(d) Designation of Council Representatives to Other Temporary Committees:
Organizational Meeting Minutes — January 3, 2023
1. NEW POLICE FACILITY CORE PLANNING GROUP — Gary Forcier
and Tim Burley
2. LAKES/RIVER BASIN STUDY TECHNICAL ADVISORY PANEL
(TAP) — Gary Forcier and Chad Czmowski
Motion by Czmowski, second by Burley, to ratify Mayor's appointments.
Motion carried unanimously.
6. MISCELLANEOUS
7. ADJOURNMENT
Motion by May, second by Czmowski, to adjourn at 9:15 a.m. Motion carried
unanimously.
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
AUTHORIZATION TO APPROVE THE GRANT LANGUAGE AND SIGN GRANT AGREEMENT between
Agenda Item: THE CITY OF HUTCHINSON and DNR CONSERVATION PARTNERS LEGACY GRANT PROGRAM
Department: PRCE
LICENSE SECTION
Meeting Date: 1/10/2023
Application Complete N/A
Contact: Lynn Neumann
Agenda Item Type:
Presenter: n/a
Reviewed by Staff ❑�
Consent Agenda 0
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City of Hutchinson PRCE Department applied for and obtained a grant in the amount of
$50,000.00 from the Department of Natural Resources (DNR) - Conservation Partners Legacy
Grant Program.
The grant dollars will be used to contract prairie maintenance with Minnesota Native Landscapes
(MNL). This work will help to restore and maintain 7 prairie sites and the conversion of
approximately 1 mile of mowed and bare rock riverbank to native prairie riverbank in parks
around Hutchinson. Attached is the Grant Work Plan that provides an overview of locations and
project details.
The grant agreement has been reviewed by the City Attorney and a copy is attached for your
review. Upon approval of the grant language, the DNR will input the City of Hutchinson's
information on the grant agreement prior to the Mayor and City Administrator signing the grant.
Staff is requesting City Council authorization for the Mayor and City Administrator to approve the
grant language and sign the grant agreement on behalf of the City of Hutchinson.
If there is any questions or need additional information, Lynn Neumann will be at the City Council
meeting.
BOARD ACTION REQUESTED:
Authorization for the Mayor and City Administrator to approve the grant language and sign the grant
agreement with the MN Department of Natural Resources (DNR).
Fiscal Impact: $ 0.00 Funding Source: n/a
FTE Impact: 0.00 Budget Change: No 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
State Accounting Information PO Number:
CONSERVATION PARTNERS LEGACY GRANT PROGRAM
ENCUMBRANCE WORKSHEET
«Organization_Name»/ «Project_Name»
State Accounting information:
SWIFT Contract Doc. Type:
SWIFT Contract Line # (Annual Plans):
SWIFT Contract #:
SWIFT Purchase Order #:
Agency:
Submitted By:
Origin:
Vendor #:
Category
R2901
David Stein
A24
«Vendor_Number»
Code:
84101501
Total Amount of
$((TOtal_Grant_Amount Reque
Total Amount of Contract: $
For FY:
Contract for ALL
—
23
years:
sted))
«Total_ Grant_Amount—Requested))
Total Amount of
For FY:
For FY:
Contract:
Total Amount of Contract: $
Contract Start Date: Upon Execution Speedchart Name:
Contract Expiration Date: June 30, 2026 Speedchart Number:
Grantee Name and Address: ((Organization Name))
((Fiscal -Street Address 1»
«Fiscal_City», «Fiscal_State»
«Fiscal_Zip_Code»
Did you remember to:
Check for debarred vendor? ❑ Yes ❑ No
Check for annual plan limit? ❑ Yes ❑ No
Work on state lands? ❑ Yes ❑ No
PO Reference: DS-FY23 CPL cProject_Name»
Description: FY2023 ECP 1; ((Organization_Name)), cProject_Name». «Recital»
Statewide/ Agency Reporting Funding String
Line
Budget/
Bond Year
Amount
Fund
FinDeptlD
ApproplD
Account
Statewide
Cost
Agency
Cost 1
Agency
Cost 2
$«Total_Gra
nt_Amount
«Account
1
22
2300
R2936725
«Appr_ID»
2W205
_Requested
-Code))
------------ T
Project/ Grant Reporting Funding String
Line
PC Business
Unit
Project
Activity
Source Type
Category
Sub -Category
Rev. 8/21
State Accounting Information PO Number:
This page intentionally left blank
Rev. 8/21
State Accounting Information PO Number:
STATE OF MINNESOTA
CONSERVATION PARTNERS LEGACY GRANT PROGRAM
GRANT CONTRACT
((Organization —Name))/ «Project_Name»
This grant contract is between the State of Minnesota, acting through its Commissioner of Natural Resources, ("State")
and «Organization_Name», «Fiscal_Street_Address_1», «Fisca]_City)>, «Fiscal_State>> «Fiscal_Zip_Code» ("Grantee").
Recitals
1. Under Minnesota Laws 2022, Regular Session, Chapter 77, Article 1, Section 2, Subd. 5(v), and Minnesota Statute §
84.026 the State is empowered to enter into this grant.
2. «Recital»
3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to
the satisfaction of the State. Pursuant to Minn.Stat.�16B.98, Subd. 1, the Grantee agrees to minimize administrative
costs as a condition of this grant.
Grant Contract
1 Term of Grant Contract
1.1 Effective date: The date the State obtains all required signatures under Minn. Stat.§16B.98, Subd. 5. Per,
Minn.Stat.§16B.98 Subd. 7, no payments will be made to the Grantee until this grant contract is fully executed.
The Grantee must not begin work under this grant contract until this contract is fully executed and the
Grantee has been notified by the State's Authorized Representative to begin the work.
1.2 Expiration date: June 30, 2026, or until all obligations have been satisfactorily fulfilled, whichever occurs first.
1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 2.4.
Signage; 11. Liability; 13. State Audits; 14. Government Data Practices and Intellectual Property Rights; 15. Data
Compatibility and Availability Requirements; 16. Publicity and Endorsement; 17. Governing Law, Jurisdiction,
and Venue; 23. Data Disclosure; and 24. Use of Funds for Match or Reimbursement.
2 Duties
Grantee's Duties
The Grantee, who is not a state employee, will:
2.1 Comply with required grants management policies and procedures set forth through Minn.Stat.§16B.97, Subd. 4
(a) (1).
2.2 Perform each of the duties outlined in Attachment A, Work Plan, which is attached and incorporated into this
grant contract. Any changes to the Work Plan must have prior written approval from the State's Authorized
Representative.
2.3 Apply for and receive all necessary approvals and permits to complete the project and comply with all applicable
local, state and federal laws, ordinances, rules, and regulations. This includes all legal restrictions and
requirements contained in Minnesota Laws 2022, Regular Session, Chapter 77, Article 1, Section 2, Subd. 5(v),
and MN Statute 97A.056.
2.4 Meet all grant program requirements, as described in the Conservation Partners Legacy Grant Program (CPL)
FY2023 Request for Proposal, which is incorporated into this grant contract by reference. The Request for
Proposal (RFP) may be located at https://files.dnr.state.mn.us/fish wildlife/cpl/fy23-rfp.pdf?20221011-53.
2.5 Erect signage in accordance with Minnesota Laws 2009, Chapter 172, Article 5, Section 10, and MN Statute
97A.056. Signs have been designed and created and will be ordered and mailed to Grantee towards the end of
the grant period. Grantee is not responsible for the cost of signs but is responsible for placing signs according to
M N Laws.
2.6 Submit a progress report based on expenditures made and work performed during the previous year, in a form
prescribed by the State, by December 31 of each year during the term of this grant contract. A final report must
be submitted prior to or with the request for final payment.
Rev. 8/21
State Accounting Information PO Number:
2.7 To provide match as pledged in the approved Work Plan in non -state cash or in -kind services for the costs
incurred for the completion of the Project.
2.8 Follow all Invasive Species regulations, policies and procedures of the Department of Natural Resources (DNR) to
prevent or limit the introduction, establishment, and spread of invasive species (see section 4.2). This
requirement applies to all activities performed on all lands under this grant contract and is not limited to lands
under DNR control or public waters.
State's Duties
2.9 To provide Grantee up to $«Total_Grant_Amount_Requested» for the costs incurred for the completion of the
Project.
2.10 For grants over $50,000, the State's Authorized Representative(s) or other designated State Representative will
conduct at least one monitoring visit per grant period. For grants over $250,000, these visits will be on an annual
basis. A monitoring visit may be in person or by telephone.
3 Time
The Grantee must comply with all the time requirements described in this grant contract. In the performance of this
grant contract, time is of the essence.
4 Project Requirements
4.1 Vegetation Requirements. All projects funded in whole or in part by this grant use only seed mixes or plant lists
approved by the Land Manager of the project site. Approval by land manager should be kept on file by grantee
for auditing purposes.
4.2 Invasive Species Prevention. The DNR requires active steps to prevent or limit the introduction, establishment,
and spread of invasive species during all activities performed on all lands under this grant contract. The grantee
and/or hired contractor shall prevent invasive species from entering into or spreading within a project site by
cleaning equipment prior to arriving at the project site.
If the equipment, vehicles, gear, or clothing arrives at the project site with soil, aggregate material, mulch,
vegetation (including seeds) or animals, it shall be cleaned by grantee/contractor furnished tool or equipment
(brush/broom, compressed air or pressure washer) at the staging area. The grantee/contractor shall dispose of
material cleaned from equipment and clothing at a location determined by the land manager. If the material
cannot be disposed of onsite, secure material prior to transport (sealed container, covered truck, or wrap with
tarp) and legally dispose of offsite.
The grantee/contractor shall ensure that all equipment and clothing used for work in infested waters has been
adequately decontaminated for invasive species (ex. zebra mussels) prior to being used in non -infested waters.
All equipment and clothing including but not limited to waders, tracked vehicles, barges, boats, turbidity curtain,
sheet pile, and pumps that comes in contact with any infested waters must be thoroughly decontaminated.
4.3 Project Sites. All restoration and enhancement projects funded with this grant must be on land
permanently protected by a conservation easement or public ownership or in public waters as defined in
Minnesota Statutes, section 103G.005, subdivision 15.
4.4. Restoration and Management Plan. Hereinafter known as R&M Plan.
(a) For all restorations, prepare and retain an ecological restoration and management plan that, to the
degree practicable, is consistent with current conservation science and ecological goals for the
restoration site. Consideration should be given to soil, geology, topography, and other relevant factors
that would provide the best chance for long-term success and durability of the restoration. The plan
shall include the proposed timetable for implementing the restoration, including, but not limited to,
site preparation, establishment of diverse plant species, maintenance, and additional enhancement to
establish the restoration; identify long-term maintenance and management needs of the restoration
and how the maintenance, management, and enhancement will be financed; and use the current
conservation science to achieve the best restoration.
(b) The R&M plan shall be prepared on a form provided by the State's Authorized Representative.
Rev. 8/21
State Accounting Information PO Number:
4.5 Timely written contact of Conservation Corps Minnesota. All grantees must give consideration to and make
timely written contact with the Conservation Corps Minnesota or its successor for consideration of
possible use of their services to contract for restoration and enhancement services. A copy of the written
contact must be filed with the State's Authorized Representative within 10 days of grant execution.
4.6 Pollinator Best Management Practices. Habitat restorations and enhancements conducted on DNR lands and
prairie restorations on state lands or on any lands using state funds are subject to pollinator best management
practices and habitat restoration guidelines pursuant to Minnesota Statutes, section 84.973. Practices and
guidelines ensure an appropriate diversity of native species to provide habitat for pollinators through the
growing season. Current specific practices and guidelines to be followed for contract and grant work can be
found here: http://files.dnr.state.mn.us/natural resources/npc/bmp contract language.pdf.
4.7 Prescribed Burning on State Lands. For prescribed burns on state lands, contractors must meet the equipment
and personnel requirements (including training and experience) called for in the prescribed burn plan provided
by the State. Requirements can be found at https://files.dnr.state.mn.us/forestry/wildfire/rxfire/prescribed-
burn-handbook.pdf .
4.8 Revenues. Any revenues generated during the grant period from activities on land acquired, restored, or
enhanced with CPL funding must be disclosed to CPL staff and used for habitat purposes to be agreed
upon.
Additional Restrictions
CPL funded projects may not be used as future mitigation for any loss or destruction of habitat.
Consideration and Payment
6.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as
follows:
(a) Compensation. The Grantee will be paid according to the breakdown of costs contained in Attachment A,
which is attached and incorporated into this grant contract. Partial payments are allowed. Grantees may
vary by 10% between budget categories without prior approval from the State's Authorized Representative.
Reasonable amounts may be advanced to accommodate cash flow needs or to match federal share. The
advances must be approved in the Work Plan.
(b) Travel Expenses. Payment for travel and subsistence expenses actually and necessarily incurred by the
Grantee as a result of this grant contract will not exceed $((Travel_ instate_ Grant)); provided that the
Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater
amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of
Minnesota Management and Budget (MMB). The Grantee will not be reimbursed for travel and subsistence
expenses incurred outside Minnesota unless it has received the State's prior written approval for out of
state travel. Minnesota will be considered the home state for determining whether travel is out of state.
(c) Total Obligation. The total obligation of the State for all compensation and reimbursements to the
Grantee under this grant contract will not exceed$cTotal_Grant_Amount_Requested».
6.2 Payment
(a) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the
services actually performed and the State's Authorized Representative accepts the invoiced services.
Invoices must be submitted, on or before 4 pm local time, July 27, 2026. Invoices must include copies of
appropriate documentation to prove the work has been completed. Invoices must be submitted in a timely
manner and in the manner described in the CPL Payment Manual, which is incorporated into this grant
contract by reference and can be found at:
http://files.dnr.state.mn.us/assistance/grants/habitat/lessard sams/grantee/payment manual.pdf
(b) Hold Back. No less than 5% of the amount of the grant must be held back from payment until the grant
recipient has completed a grant accomplishment report by the deadline in the form prescribed by and
satisfactory to the State and LSOHC.
(c) Direct Expenditures. Grant and match funds may only be used for the eligible direct expenditures as
described in the approved Work Plan. Indirect costs and institutional overhead costs are ineligible.
Rev. 8/21
State Accounting Information PO Number:
(d) Match Requirements Met. All match requirements must have been fulfilled by the Grantee prior to final
payment by the State.
(e) Federal Funds. No Federal funds will be used.
6.3 Work assigned to the State. The Grantee may provide portions of the proceeds of this contract to the
State. Work done by the State must be so specified in the Work Plan. A letter shall be sent to the State's
Authorized Representative and include: the specific area of the Work Plan authorizing the work; the
portion of the proceeds to be used by the State; the name, title, address, phone number and e-mail
address for the State's representative assigned to accomplish the work; the expected completion date of
the work; and a brief description of the nature of the work sufficient as the basis for judgment of
whether or not the work was accomplished. If the work authorized by the Grantee is acquisition of land
or an interest in land, the amount made available to the State shall include the Grantee's proportionate
cost of professional services to complete the acquisition. The Grantee's proportion shall be determined
by the ratio of its contribution to the acquisition price as a portion of the whole acquisition price. The
Grantee's proceeds available under Clause 8, Payment Procedures, of this contract shall be reduced by
the amount provided for State use.
6.4 Contracting and Bidding Requirements.
(a) Municipalities. Per Minn. Stat.§471.345, grantees that are municipalities as defined in Subd. 1 must
do the following if contracting funds from this grant contract for any supplies, materials, equipment or
the rental thereof, or the construction, alteration, repair or maintenance of real or personal property.
i. If the amount of the contract is estimated to exceed $175,000, a formal notice and bidding process
must be conducted in which sealed bids shall be solicited by public notice. Municipalities may, as a best
value alternative, award a contract for construction, alteration, repair, or maintenance work to the vendor
or contractor offering the best value under a request for proposals as described in Minn. Stat.§16C.28,
Subd. 1, paragraph (a), clause (2).
ii. If the amount of the contract is estimated to cost between $25,000 and $174,999, the contract may
be made either upon sealed bids or by direct negotiation, by obtaining two or more quotations for the
purchase or sale when possible, and without advertising for bids or otherwise complying with the
requirements of competitive bidding. All quotations obtained shall be kept on file for a period of at least
one year after receipt thereof. Municipalities may, as a best value alternative, award a contract for
construction, alteration, repair, or maintenance work to the vendor or contractor offering the best value
under a request for proposals as described in Minn. Stat.§16C.28, Subd. 1, paragraph (a), clause (2) and
paragraph (c).
iii. If the amount of the contract is estimated to be $25,000 or less, the contract may be made either
upon quotation or in the open market, in the discretion of the governing body. If the contract is made upon
quotation it shall be based, so far as practicable, on at least two quotations which shall be kept on file for a
period of at least one year after their receipt. Alternatively, municipalities may award a contract for
construction, alteration, repair, or maintenance work to the vendor or contractor offering the best value
under a request for proposals as described in Minn. Stat.§16C.28, Subd. 1, paragraph (a), clause (2).
(b) Nonprofit Organizations.
i. Any services and/or materials that are expected to cost $100,000 or more must undergo a formal
notice and bidding process.
ii. Services and/or materials that are expected to cost between $25,000 and $99,999 must be
competitively awarded based on a minimum of three verbal quotes or bids.
iii. Services and/or materials that are expected to cost between $10,000 and $24,999 must be
competitively awarded based on a minimum of two verbal quotes or bids or awarded to a targeted
vendor.
iv. The grantee must take all necessary affirmative steps to assure that targeted vendors from
businesses with active certifications through these entities are used when possible:
Rev. 8/21
State Accounting Information PO Number:
• State Department of Administration's Certified Targeted Group, Economically Disadvantaged
and Veteran -Owned Vendor List
• Metropolitan Council's Targeted Vendor list: Minnesota Unified Certification Program
• Small Business Certification Program through Hennepin County, Ramsey County, and City of St.
Paul: Central Certification Program
v. The grantee must maintain written standards of conduct covering conflicts of interest and governing
the actions of its employees engaged in the selection, award and administration of contracts.
(c) Support documentation. Documentation of the bidding process utilized to contract services must be
included in the grantee's financial records, including support documentation justifying a single/sole source
bid, if applicable, for both municipalities and nongovernmental organizations.
(d) Prevailing wage. For any project that includes construction work of $25,000 or more, prevailing wage
rules apply per; Minn. Stat. §§177.41 through 177.44 consequently, the bid request must state the project
is subject to prevailing wage. These rules require that the wages of laborers and workers should be
comparable to wages paid for similar work in the community as a whole. A prevailing wage form should
accompany these bid submittals. Additional information on prevailing wage requirements is available on
the Department of Labor and Industry (DOLI) website at https://www.dli.mn.gov/business/employment-
practices/prevailing-wage-information. Questions about the application of prevailing wage rates should be
directed to DOLI at 651-284-5091. The Grant recipient is solely responsible for payment of all required
prevailing wage rates.
(e) The grantee must not contract with vendors who are suspended or debarred in MN:
http://www.mmd.admin.state.mn.us/debarredreport.asp.
Conditions of Payment
All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as
determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable
federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work
found by the State to be unsatisfactory or performed in violation of federal, state, or local law.
Payment Procedures
8.1 Documentation Requirements. To obtain the payment approved for work under this grant contract, the
grantee must follow all payment procedures documented within the CPL Payment Manual.
Authorized Representative
The State's Authorized Representatives:
Kathy Varble
David Stein
CPL Program Coordinator
CPL Program Administrator
500 Lafayette Road Box #20
500 Lafayette Road Box #20
St. Paul, MN 55155
St. Paul, MN 55155
651-259-5216
651-259-5375
kathy.varble@state.mn.us
david.stein@state.mn.us
or successor(s) have the responsibility to monitor the Grantee's performance and the authority to accept the
services provided under this grant contract. If the services are satisfactory, the State's Authorized
Representative will certify acceptance on each invoice submitted for payment.
The Grantee's Authorized Representative(s) are:
Project Manager
Fiscal Contact
«Project_Manager»
«Fiscal Name»
Rev. 8/21
State Accounting Information PO Number:
«Title»
((Fiscal
Title»
«Mailing_Address 1»
«Fiscal
Street Address 1»
cMailing_Address 2»
«City», «State» «Zip_Code»
«Fiscal_City»,
«Fiscal_Zip_Code>>
«Fiscal_State»
«Project_Manager_Email»
«Fiscal
email»
«Phone»
«Fiscal_phone»
If the Grantee's Authorized Representative(s) changes at any time during this grant contract, the Grantee must
immediately notify the State.
10 Assignment, Amendments, Waiver, and Grant Contract Complete
10.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this grant
contract without the prior consent of the State, approved by the same parties who executed and approved
this grant contract, or their successors in office.
10.2 Amendments. Any amendment to this grant contract must be in writing and will not be effective until it
has been executed and approved by the same parties who executed and approved the original grant
contract, or their successors in office.
10.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the
provision or the State's right to enforce it.
10.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State
and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be
used to bind either party.
11 Liability and Insurance
11.1 Liability. The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from
any claims or causes of action, including attorney's fees incurred by the State, arising from the performance
of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be
construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations
under this grant contract.
11.2 General Insurance Requirements. The Grantee shall not commence work under the contract until proof of
insurance or compliance with insurance requirements has been met. Grantee must meet the insurance
requirements applicable to grantee's project, as described in the FY2023 Conservation Partners Legacy
Grant Program Request for Proposal, which is incorporated into this grant contract by reference.
11.3 Worker's Compensation. The Grantee certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2,
pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be
considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on
behalf of these employees and any claims made by any third party as a consequence of any act or omission
on the part of these employees are in no way the State's obligation or responsibility.
12 In the Event of a Lawsuit
12.1 An appropriation or portion of an appropriation from a legacy fund is canceled to the extent that a court
determines that the appropriation unconstitutionally substitutes for a traditional source of funding.
12.2 Any grant contract or similar contract that awards money from a legacy fund must contain the information
in paragraph 11.1, Liability.
13 State Audits
Under Minn. Stat. § 16B.98, Subd.B, the Grantee's books, records, documents, and accounting procedures and
practices of the Grantee or other party relevant to this grant contract or transaction are subject to examination
by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the
Rev. 8/21
State Accounting Information PO Number:
end of this grant contract, receipt and approval of all final reports, or the required period of time to satisfy all
state and program retention requirements, whichever is later.
14 Government Data Practices and Intellectual Property Rights
14.1 Government Data Practices. The Grantee and State must comply with the Minnesota Government Data
Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract,
and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the
Grantee under this grant contract. The civil remedies of Minn. Stat. §13.08 apply to the release of the data
referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release
the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the
Grantee instructions concerning the release of the data to the requesting party before the data is
released. The Grantee's response to the request shall comply with applicable law.
14.2 Intellectual Property Rights.
(a) Intellectual Property Rights. All rights, title, and interest to all intellectual property rights, including all
copyrights, patents, trade secrets, trademarks, and service marks in the works and documents funded
through the State of Minnesota Conservation Partners Legacy Grant Program, shall be jointly owned by
the Grantee and the State. Works shall mean all inventions, improvements, or discoveries (whether or not
patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs,
drawings, specifications, materials, tapes or disks, conceived, reduced to practice, created, or originated
by the Grantee, its employees and subcontractors, either individually orjointly with others, in the
performance of this contract. Documents shall mean the originals of any databases, computer programs,
reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks,
or other materials, whether intangible or electronic forms, prepared by the Grantee, its employees, or
subcontractors, in the performance of this contract. The ownership interests of the State and the Grantee
in the works and documents shall equal the ratio of each party's contributions to the total costs described
in the Budget of this contract. The party's ownership interest in the works and documents shall not be
reduced by any royalties or revenues received from the sale of the products or the licensing or other
activities arising from the use of the works and documents. Each party hereto shall, at the request of the
other, execute all papers and perform all other acts necessary to transfer or record the appropriate
ownership interests in the works and documents.
(b) Obligations
1. Notification: Whenever any invention, improvement, or discovery (whether or not
patentable) is made or conceived for the first time, or actually or constructively reduced to
practice by the Grantee, including its employees and subcontractors, in the performance of this
contract, the Grantee shall immediately give the State's Authorized Representative written
notice thereof, and shall promptly furnish the Authorized Representative with complete
information and/or disclosure thereon. All decisions regarding the filing of patent, copyright,
trademark or service mark applications and/or registrations shall be the joint decision of the
Grantee and the State, and costs for such applications shall be divided as agreed by the parties
at the time of the filing decisions. In the event the parties cannot agree on said filing decisions,
the filing decision will be made by the State.
2. Representation: The Grantee shall perform all acts, and take all steps, necessary to ensure
that all intellectual property rights in the Works and Documents are the sole property of the
Grantee and the State as agreed herein, and that no Grantee employee, agent, or contractor
retains any interest in and to the Works and Documents. The Grantee represents and warrants
that the Works and Documents do not and shall not infringe upon any intellectual property
rights of others. The Grantee shall indemnify, defend, and hold harmless the State, at the
Grantee's expense, from any action or claim brought against the State to the extent that it is
based on a claim that all or part of the Works and Documents infringe upon the intellectual
property rights of others. The Grantee shall be responsible for payment of any and all such
Rev. 8/21 9
State Accounting Information PO Number:
claims, demands, obligations, liabilities, costs, and damages including, but not limited to,
attorney fees. If such a claim or action arises, or in the Grantee's or the State's opinion is likely
to arise, the Grantee shall, at the State's discretion, either procure for the State the right or
license to use the intellectual property rights at issue or replace or modify the allegedly
infringing Works and Documents necessary and appropriate to obviate the claim. This remedy
shall be in addition to, and not exclusive of, other remedies provided by law.
(c) Uses of the Works and Documents.
The State and Grantee shall jointly have the right to make, have made, reproduce, modify, distribute,
perform, and otherwise use the works, including Documents produced under this Contract, for
noncommercial research, scholarly work, government purposes, and other noncommercial purposes
without payment or accounting to the other party. No commercial development, manufacture, marketing,
reproduction, distribution, sales or licensing of the Works, including Documents, shall be authorized
without a future written contract between the parties.
(d) Possession of Documents.
The Documents may remain in the possession of the Grantee. The State may inspect any of the
Documents at any reasonable time. The Grantee shall provide a copy of the Documents to the State
without cost upon the request of the State.
1s Data Compatibility and Availability Requirements
15.1 Data Compatibility. Data collected by the Projects funded under this contract that have value for planning
and management of natural resources, emergency preparedness, and infrastructure investments shall
conform to the enterprise information architecture developed by the Office of Enterprise Technology (or its
successor). Spatial data must conform to geographic information system guidelines and standards outlined
in that architecture and adopted by the Minnesota Geographic Data Clearinghouse at the Land
Management Information Center. A description of these data that adheres to the Office of Enterprise
Technology (or its successor) geographic metadata standards shall be submitted to the Land Management
Information Center to be made available online through the clearinghouse and the data must be accessible
and free to the public unless made private under the Data Practices Act, Minnesota Statutes, Chapter 13.
15.2 Data Availability. To the extent practicable, summary data and results of projects funded by this grant
program should be readily accessible on the Grantee's website and identified as a Lessard -Sams Outdoor
Heritage Council and Conservation Partners Legacy Grant Program project.
16 Publicity, Advertising and Endorsement
16.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State and L-
SOHC as the sponsoring agency. A copy of any publicity shall be furnished to the State's Authorized
Representative upon its release. For purposes of this provision, publicity includes notices, informational
pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the
Grantee individually or jointly with others, or any subcontractors, with respect to the program,
publications, or services provided resulting from this grant contract.
16.2 Endorsement. The Grantee must not claim that the State endorses its products or services.
17 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice -of -law provisions, governs this grant contract. Venue for all legal
proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
18 Accessibility and Safety
18.1 Accessibility. Structural and nonstructural facilities and programs must meet all state and federal
accessibility laws, regulations, and guidelines, including the American with Disabilities Act (ADA).
Accessibility guidelines and standards can be found at http://www.access-board.gov.
18.2 Safety. All programs must adhere to federal safety regulations, which can be found on the Occupational
Health and Safety Administration's website at www.osha.gov/law-regs.html.
19 Subgrantees/ Vendor Services
Rev. 8/21 10
State Accounting Information PO Number:
If any subgrants or contracts for any portion of the work covered under this grant contract are made to another
entity, the contract with the subgrantee or contractor will contain all appropriate provisions of this grant
contract. It is recommended that all Subgrantees/Contractors carry the same insurance as the Grantee.
Subgrantee or Vendor services must follow requirements listed in the Conservation Partners Legacy Grant
Program (CPL) Requestfor Proposal, located at https://files.dnr.state.mn.us/fish_wildlife/cpl/fy22-rfp.pdf
as applicable.
20 Purchase of Recycled or Recyclable Materials
The purchase of recycled, repairable, and durable materials must be in compliance with Minn. Stat. §
16C.0725. The purchase and use of paper stock and printing must be in compliance with Minn. Stat.
16C.073.
21 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered
Transactions
21.1. The prospective lower tier participant certifies, by submission of this contract, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
21.2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this contract.
22 Termination
22.1 Termination by the State. The State may immediately terminate this grant contract with or without
cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to
payment, determined on a pro rata basis, for services satisfactorily performed.
22.2 Termination forCause. The State may immediately terminate this grant contract if the State finds that
there has been a failure to comply with the provisions of this grant contract, that reasonable progress has
not been made or that the purposes for which the funds were granted have not been or will not be
fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal
to disburse additional funds and requiring the return of all or part of the funds already disbursed.
23 Data Disclosure
Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social
security number, federal employer tax identification number, and/or Minnesota tax identification number,
already provided to the State, to federal and state tax agencies and state personnel involved in the payment of
state obligations. These identification numbers may be used in the enforcement of federal and state tax laws
which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities.
24 Use of Funds for Match or Reimbursement
Grant funds cannot be used by the Grantee as match or for reimbursement for any other grant or program
without prior written authorization from the State's Authorized Representative.
(a) The Grantee must submit a written request for authorization no less than 10 business days prior to
applying for the new funds or program to the State's Authorized Representative. This request must
include the following information: CPL project name, CPL grant contract number, the amount of CPL
grant funds to be used, location where CPL grant funds were or will be used, activity the grant funded,
and current landowner. The project name, location where the new funds will be used, activity to be
funded, funding source of the new grant or program, and a brief description of the grant or program
being applied for must also be included.
(b) If the new grant or program will add any encumbrances to the land where grant funds were or will be
spent, these encumbrances must be approved in writing by the State's Authorized Representative and
the current landowner.
25 Conflict of Interest
Under the Minnesota Department of Administration's Office of Grants Management Conflict of Interest Policy
for State Grant Making (available at http://mn.gov/admin/images/grants policy 08-01.pdf) and other
applicable laws, Grantees must disclose actual, potential, perceived, and organizational conflicts of interest.
Rev. 8/21 11
State Accounting Information PO Number:
1. STATE ENCUMBRANCE VERIFICATION
Individual certifies that funds have been encumbered
as required by Minn. Stat. '§ 16A.15 and 16C.05.
By:
Date:
Purchase Order Number:
Contract #:
2. GRANTEE
The Grantee certifies that the appropriate person(s)
have executed the grant contract on behalf of the
Grantee as required by applicable articles, bylaws,
resolutions, or ordinances.
3. DEPARTMENT OF NATURAL RESOURCES
By:
with delegated authority
Name: Dave Olfelt
Title: Director, Division of Fish and Wildlife
Date:
By:
By:
Name:
Name:
Title:
Title:
Date:
Date:
By:
By:
Name:
Name:
Title:
Title:
Date:
Date:
Rev. 8/21 12
DEPARTMENT OF
NATURAL RESOURCES
DIVISION OF FISH AND WILDLIFE
CONSERVATION PARTNERS LEGACY GRANT
Revision: 20191104
Data Date:December 13, 2022
PROJECT CONTACT
Project Name: Hutchinson Prairie Management Plan
Project Manager: Dan Howk
Organization Name: Hutchinson PRCE
Title: Parks Maintenance
Organization Type: Government
Phone: 320-583-3731
Mailing Address 1: 900 Harrington Street SW
Email: dhowk@hutchinsommn.gov
City, State ZIP Code: Hutchinson, MN 55350
PROJECT OVERVIEW
Sites / Location
Land Ownership
County Name: McLeod
Primary Land Ownership: Local Government
Project Site Name: Hutchinson Prairies
Additional Land Ownerships: (N/A)
Total Project Sites: 7
Total Project Acres: 50
Habitat
Activities
Primary Type: Prairie
Primary Activity: Restoration
Additional Types: (N/A)
Additional Activities: (N/A)
PROJECT FUNDING SUMMARY
Grant Type: (N/A)
Grant Request Level: (N/A)
Total GrantAmount Requested: $50,000
Total Match Amount Pledged: $29,200
Additional Funding Amount: $0
Total Project Cost: $793200
PROJECT SUMMARY
The purpose of this grant application is to secure funding for the restoration of 7 prairie sites and the conversion of
approximately 1 mile of mowed and bare rock riverbank to native prairie riverbank in city parks . The prairies in Hutchinson have
become degraded due to a lack of resources and dedicated funding. This grant would allow the City of Hutchinson to contract
prairie maintenance with Minnesota Native Landscapes (MNL) and avoid the total deterioration of our prairies. Millers Woods,
which is intended for a prairie savanna - the underlying vegetation is currently a mix of pockets of native woodland species and
mostly invasive grass species with pockets of red sumac. Roberts Park - large area of willow saplings, mixed native prairie
plants interspersed with hybrid cattails, reed canary grass and sweet clover. Riverside Park - fair numbers of native plants
mixed with large area of willow and poplar saplings, pockets of canary grass. Tartan Park - low in native species diversity,
mostly cool season grasses. East Tartan Park - cool season grasses and box elder saplings. East River Park - good mix of
prairie species with pockets of reed canary grass, thistles and willow tree saplings. The Depot - mostly degraded to cool
season grasses and various invasive species. Drift riders - completely overgrown with buckthorn, ash and box elder saplings
and weeds. The shoreline is currently mowed turf grass and barren riprap interspersed with willow saplings and noxious weeds.
It is proposed to convert this shoreline to native vegetation to improve water quality and reduce runoff. Hutchinson PRCE's
overall goal for this project is to restore, protect and enhance our community assets.
U:07-3111114 T,&3VA1;I T,I;Iki III I
The City of Hutchinson Parks maintenance staff, along with volunteers and Minnesota Native Landscapes will use prescribed
burning, spot removal(both manual and mechanical), mowing, and selective herbicide treatments. Please see attached for the 5
year Maintenance Plan provided by Minnesota Native Landscapes (MNL). The maintenance plan includes an overview of the
methods of maintenance at the sites for the next five years. The plan will be modified based on initial site visits to make
accommodations and changes to the plan specifically for each site.
(CPL Grant Application ID = 2163)
CONSERVATION PARTNERS LEGACY GRANT
PROBLEM STATEMENT (continued)
PROJECT OBJECTIVES
The funding for the seven prairie sites in Hutchinson has been sporadic with no monies regularly set aside specifically for prairie
maintenance and restoration. In recent years, money from the city's annual operating budget and private donations have fallen
short of the cost of maintenance costs. A shortage of volunteers and the availability of parks maintenance staff have caused the
prairies to greatly deteriorate and severely limit it's biodiversity and health. If no other source of funding is found, the prairies will
likely be overgrown with non-native grasses and woody brush completely devoid of native grasses and flowers. Currently, we
rely on the Hutchinson Fire Department for yearly prescribed burns. The burning schedule is created based around the
availability of volunteer fire department staff and weather conditions. Based off a variety of factors and limited resources, the
prescribed burns occasionally will not take place which further leads to more invasive growth.
METHODS
(N/A)
EXPERIENCE / ABILITIES
(N/A)
PROJECT TIMELINE
Time Frame Goal
Starting in spring of 2023 Prairie restoration and creation of native shorelines
Estimated Project Completion Date: 2026-06-15
PROJECT INFORMATION
1. Describe the degree of collaboration and local support for this project.
(N/A)
2. Describe any urgency associated with this project.
(N/A)
3. Discuss if there is full funding secured for this project, the sources of that funding and if CPL Grant funds will
supplement or supplant existing funding.
(N/A)
4. Describe public access at project site for hunting and fishing, identifying all open seasons.
(N/A)
5. Discuss use of native vegetation (if applicable).
(N/A)
6. Discuss your budget and why it is cost effective.
(N/A)
7. Provide information on how your organization encourages a local conservation culture. This includes your
organization's history of promoting conservation in the local area, visibility of work to the public and any activities
and outreach your organization has completed in the local area.
(N/A)
BUDGET INFORMATION
- Page 2 -
CONSERVATION PARTNERS LEGACY GRANT
BUDGET INFORMATION (continued)
Organization's Fiscal Contact Information
Name: Justin Juergensen
Title: Assistant Finance Director
Email: JJuergensen@hutchinsommn.gov
Phone: 320-234-4256
Budget Details
Personnel
Name
Additional Parks Staff
Daniel Howk
Contracts
Contractor Name
Minnesota Native Landscapes
Equipment/Tools/Supplies
Item
3-Point Sprayer
Brush Cutter
Chainsaw - 16 inch
Equipment Trailer - 30 ton
Skid Loader
Tool Cat
Truck - 1 ton
Wood Chipper - 15 inch
Additional Funding
Additional Funding Amount: $0
Budget Overview
Item Type
Street Address 1: 111 Hassan Street SE
City, State ZIP Code: Hutchinson, MN 55350
Title / Work to be completed
Amount
Grant/Match
In-kind/Cash
Labor (100 + hours)
$5,000
Match
In -Kind
Labor (100 + hours)
$5,000
Match
In -Kind
Contracted Work
Amount
Grant/Match
In-kind/Cash
Prairie Maintenance
$50,000
Grant
(N/A)
Purpose
Amount
Grant/Match
In-kind/Cash
60 hours
$600
Match
In -Kind
40 hours
$5,000
Match
In -Kind
100 hours
$500
Match
In -Kind
100 hours
$1,500
Match
In -Kind
100 hours
$5,000
Match
In -Kind
100 hours
$3,000
Match
In -Kind
100 hours
$2,000
Match
In -Kind
40 hours
$1,600
Match
In -Kind
Grant Match Total
Personnel - $10,000 $10,000
Contracts $50,000 - $50,000
Fee Acquisition with PILT - - -
Fee Acquisition without PILT - - -
Easement Acquisition - - -
Easement Stewardship - - -
Travel (in -state) - - -
Professional Services - - -
DNR Land Acquisition Cost - - -
Equipment/Tools/Supplies - $19,200 $19,200
Additional Budget Items - - -
Totals: $50,000 $29,200 $79,200
SITE INFORMATION
You may group your project sites together as long as land ownership, activity and habitat information is the same for the land
manager.
- Page 3 -
CONSERVATION PARTNERS LEGACY GRANT
SITE INFORMATION (continued)
Land Manager
Name: Sara Witte Phone: 320-234-4478
Organization: Hutchinson PRCE Email: switte@hutchinsommn.gov
Title: Parks Supervisor
Site Information
Habitat: Prairie Activity: Restoration Land Ownership: Local Government
(1) Site Name: 2nd Ave pond north Open to Public Hunting? No
DOW Lake #: (N/A) Open to Public Fishing? Yes - all
Acres: 2
PLS Section: Township - 116, Range - 29W, Section - 6
(2)
Site Name: 2nd Ave pond south
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
Yes
- all
Acres: 1
PLS Section: Township - 116, Range - 29W, Section - 6
(3)
Site Name: Depot prairie east
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
No
Acres: 1
PLS Section: Township - 116, Range - 29W, Section - 6
(4)
Site Name: Depot prairie south
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
No
Acres: 1
PLS Section: Township - 116, Range - 29W, Section - 6
(5)
Site Name: Depot water garden
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
No
Acres: 1
PLS Section: Township - 116, Range - 29W, Section - 6
(6)
Site Name: Drift Riders Park
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
Yes
- all
Acres: 1
PLS Section: Township - 116, Range - 30W, Section - 10
(7)
Site Name: East River Park
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
Yes
- all
Acres: 3
PLS Section: Township - 116, Range - 29W, Section - 6
(8)
Site Name: Millers Woods Park
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
No
Acres: 21
PLS Section: Township - 117, Range - 30W, Section - 36
(9)
Site Name: Riverside Park east
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
Yes
- all
Acres: 2
PLS Section: Township - 117, Range - 29W, Section - 31
(10)
Site Name: Riverside Park shoreline east
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
Yes
- all
Acres: 1
PLS Section: Township - 117, Range - 29W, Section - 31
- Page 4-
CONSERVATION PARTNERS LEGACY GRANT
SITE INFORMATION (continued)
(11) Site Name: Riverside Park shoreline new east
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
Yes
- all
Acres: 1
PLS Section: Township - 117, Range - 29W, Section - 31
(12) Site Name: Riverside Park shoreline new west
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
Yes
- all
Acres: 1
PLS Section: Township - 117, Range - 30W, Section - 36
(13) Site Name: Riverside Park shoreline west
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
Yes
- all
Acres: 1
PLS Section: Township - 117, Range - 29W, Section - 31
(14) Site Name: Riverside Park west
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
No
Acres: 1
PLS Section: Township - 117, Range - 29W, Section - 31
(15) Site Name: Roberts Park east
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
Yes
- all
Acres: 10
PLS Section: Township - 116, Range - 30W, Section - 2
(16) Site Name: Roberts Park shoreline west
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
Yes
- all
Acres: 1
PLS Section: Township - 116, Range - 30W, Section - 2
(17) Site Name: Roberts Park west
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
Yes
- all
Acres: 6
PLS Section: Township - 116, Range - 30W, Section - 2
(18) Site Name: Tartan Park
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
Yes
- all
Acres: 3
PLS Section: Township - 116, Range - 29W, Section - 6
(19) Site Name: West River Park
Open to Public Hunting?
No
DOW Lake #: (N/A)
Open to Public Fishing?
Yes
- all
Acres: 2
PLS Section: Township - 116, Range - 30W, Section - 1
NATURAL HERITAGE DATABASE REVIEW
Natural Heritage elements were found within my project site(s): No
FA a ffel:IJ,l;Iki Ill &I
Additional Documentation
Attach additional documentation as applicable using the appropriate cagtegories below. If you exceed the size limit while
uploading, contact CPL Grant staff to discuss your options.
Photo
File Name
East River Park invasive cottonwoods.docx
Description
East River Park
- Page 5-
CONSERVATION PARTNERS LEGACY GRANT
ATTACHMENTS (continued)
Photo (Continued)
File Name
Pictu res_M i Ile rwoods_invasive_Su mac_and_canary_reed_
grass.docx
Pictures Roberts invasive willows and cottonwoods.doc
x
Restoration Plan
File Name
General_Maintenance_Plan. pdf
Supplemental Document
File Name
NHIS Review Email.JPG
FINAL APPLICATION SUBMISSION
Description
Miller Woods
Roberts Park - East Prairie
Description
MNL General 5 Year Management Plan
Description
NHIS Review Email
p I certify that I have read the Conservation Partners Legacy Grants Program Request for Proposal, Program
Manual and other program documents, and have discussed this project with the appropriate public land
manager, or private landowner and easement holder.
p I certify I am authorized to apply for and manage these grant and match funds, and the project work by the
organization or agency listed below. I certify this organization to have the financial capability to complete this
project and that it will comply with all applicable laws and regulations.
p I certify that all of the information contained in this application is correct as of the time of the submission. If
anything should change, I will contact CPL Grant staff immediately to make corrections.
p I certify that if funded I will give consideration to and make timely written contact to Minnesota Conservation
Corps or its successor for consideration of possible use of their services to contract for restoration and
enhancement services. I will provide CPL Grant staff a copy of that written contact within 10 days after the
execution of my grant, should I be awarded.
p I certify that I am aware at least one Land Manager Review and Approval form is required for every application
and at least one Public Waters Contact form is required for all public waters work. I am aware I must submit all
completed forms by uploading them into this applidation. I have attached the required type and number of
forms as necessary for this project.
p I am aware that by typing my name in the box below, I am applying my signature to this online document.
Signature: Daniel Howk
Title: Parks Maintenance
(CPL Grant Application ID = 2163)
Organization / Agency: Hutchinson PRCE
Date signed: September 11, 2022
- Page 6 -
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 12/28/22-1/10/23
Check Date
-
230/2-0-2-2 -----
Check
-E-F--T ---------
Vendor Name
E--FT-P-S--------------------------------------------------------
Description
----------------------------------------------------------------------------
Payroll Report 12/11/22 - 12/17/22
Amount
------------------------
73,495.01
12/30/2022
EFT
Child Support
Payroll Report 12/11/22 - 12/17/22
659.43
12/30/2022
EFT
MSRS
Payroll Report 12/11/22 - 12/17/22
1,059.97
12/30/2022
EFT
MN Dept of Revenue
Payroll Report 12/11/22 - 12/17/22
14,467.62
12/30/2022
EFT
PERA
Payroll Report 12/11/22 - 12/17/22
58,953.50
12/30/2022
EFT
Further HSA
Payroll Report 12/11/22 - 12/17/22
13,729.15
12/30/2022
EFT
Mission Square
Payroll Report 12/11/22 - 12/17/22
3,003.20
12/30/2022
EFT
VOYA
Payroll Report 12/11/22 - 12/17/22
460.00
12/30/2022
EFT
MNDCP
Payroll Report 12/11/22 - 12/17/22
350.00
12/30/2022
110000
United Way
Payroll Report 12/11/22 - 12/17/22
600.00
12/30/2022
110001
HART
Payroll Report 12/11/22 - 12/17/22
443.75
01/03/2023
110002
AMERICAN PUBLIC WORKS ASSN - APWA
2023 MEMBERSHIP - STREETS
925.00
01/03/2023
110003
ARTHUR J GALLAGHER RISK
1/1 - 6/30'23 INSURANCE BROKER FEE
8,500.00
01/03/2023
110004
LEAGUE OF MN CITIES -INS TRUST
1ST QTR 2023 INSURANCE PREMIUMS
63,136.00
01/03/2023
110005
RAMAKER & ASSOCIATES INC
2023 SYSTEM SUPPORT - CEMETERY
2,650.00
01/03/2023
110006
THE TITLE TEAM
PROPERTY PURCHASE - OLSON
333,361.28
01/03/2023
110007
UNUM LIFE INSURANCE CO OF AMERICA
JANUARY LIFE INSURANCE
3,088.38
01/10/2023
110008
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
266.41
01/10/2023
110009
ALPHA WIRELESS
NEW COUNTY RADIO PROJECT: CHARGER - FIRE
2,812.50
01/10/2023
110010
AMERICAN LEGAL PUBLISHING CORP
2023 ANNUAL WEB HOSTING FEE - ADMIN
395.00
01/10/2023
110011
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,515.25
01/10/2023
110012
ASCAP
2023 LICENSE FEE - ARENA
420.00
01/10/2023
110013
ATOMIC TARP LLC
ATOMIC TARP GEAR REPAIR - FIRE
795.00
01/10/2023
110014
AUTO VALUE - GLENCOE
EQUIPMENT PARTS - HATS
133.40
01/10/2023
110015
AUTO-CHLOR SYSTEM
12/27 DISHWASHER SERVICE - SR DIN
220.00
01/10/2023
110016
AXON ENTERPRISE, INC.
FLEET STORAGE, LICENSES, WARRANTY- POLICE
10,900.00
01/10/2023
110017
B & C PLUMBING & HEATING INC
LEAK REPAIRS - MULTIPLE DEPTS
235.17
01/10/2023
110018
BEACON ATHLETICS
BASES, HOME PLATE, PITCHER'S SPIKE - REC
1,863.00
01/10/2023
110019
BECKER ARENA PRODUCTS
POLYCARBONATE - ARENA
720.00
01/10/2023
110020
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
3,559.79
01/10/2023
110021
BERNICK'S
COST OF GOODS SOLD - LIQUOR HUTCH
1,229.60
01/10/2023
110022
BRASS FOUNDRY BREWING CO
COST OF GOODS SOLD - LIQUOR HUTCH
942.85
01/10/2023
110023
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
7,820.36
01/10/2023
110024
BRITZ STORE EQUIPMENT INC.
KWIK-TORQUE CLOSERS - LIQUOR HUTCH
318.57
01/10/2023
110025
BUFFALO CREEK ENTERPRISES
COST OF GOODS SOLD - LIQUOR HUTCH
60.60
01/10/2023
110026
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
12,574.88
01/10/2023
110027
CARD SERVICES
MISC SUPPLIES - SR CENTER
137.90
01/10/2023
110028
CENTRAL HYDRAULICS
NEW V PLOW FOR TRUCK
10,661.84
01/10/2023
110029
CINTAS CORPORATION
SUPPLIES & SERVICE - MULTIPLE DEPTS
331.77
01/10/2023
110030
CITIZENS BANK & TRUST CO
2022 TIF PAYMENT COBBLESTONE
35,091.09
01/10/2023
110031
COKER COMPOSTING AND CONSULTING
MPCA GRANT SUPPORT - CREEKSIDE
100.00
01/10/2023
110032
COMMISSIONER OF TRANSPORTATION
2023 REGISTRATION CHAD MUCHOW - ENG
40.00
01/10/2023
110033
CORE & MAIN LP
WATER METERS - WATER
3,423.44
01/10/2023
110034
CRAIG, JULIE
REFUND: COOKIE EXCHANGE - COMM ED
25.00
01/10/2023
110035
CROW RIVER WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
747.60
01/10/2023
110036
CSG FORTE
MAGTEK EDYNAMO EQUIP - PARK & REC ADMIN
1,121.33
01/10/2023
110037
CUSTOMIZED FIRE RESCUE TRAINING INC
LIVE BURN, SCBA - FIRE
3,200.00
01/10/2023
110038
DAHLHEIMER BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
40,186.73
01/10/2023
110039
DELL MARKETING L.P.
PC ORDER 2022 - MV
5,696.82
01/10/2023
110040
DESIGN ELECTRIC INC
REPAIRS - MULTIPLE DEPTS
1,568.62
01/10/2023
110041
EHLERS & ASSOCIATES INC
ANNUAL FINANCE CONFERENCE
430.00
01/10/2023
110042
ELECTRO WATCHMAN
2023 FIRE/SECURITY ALARM SERVICES - MULTIPLE DEPTS
11,482.50
01/10/2023
110043
ENGINEERED SALES CO
MSA TROUBLESHOOTING - WWTP
923.67
01/10/2023
110044
FARM -RITE EQUIPMENT
EQUIPMENT PARTS - MULTIPLE DEPTS
1,269.46
01/10/2023
110045
FASTENAL COMPANY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
178.04
01/10/2023
110046
FIRE SAFETY USA INC
STREAMLIGHT, GLOVES - FIRE
4,035.75
01/10/2023
110047
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE - CITY CTR
270.20
01/10/2023
110048
FOSTER MECHANICAL
SERVICES PROVIDED AT EVENT CTR & ARENA
11,947.97
01/10/2023
110049
FUZE LOGISTICS SERVICES USA INC
CREEKSIDE FREIGHT TO MULTIPLE DEPTS
1,925.00
01/10/2023
110050
GALLS LLC
POLICE JACKETS
481.02
01/10/2023
110051
IGEARGRID CORPORATION
LOCKERS FOR SWAT LOCKER ROOM
8,341.42
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 12/28/22-1/10/23
Check Date
-------------------
01/10/2023
Check
-------------
110052
Vendor Name
--------------------------------------------------------------
GEIKEN'S GUIDE & GUARD, LLC
Description
----------------------------------------------------------------------------
DARE TEACHING - POLICE
Amount
------------------------
1,032.22
01/10/2023
110053
GEMPLER'S INC
FORK, HOE, SAW, PRUNER, LOPPER, SHARPENER - PARKS
1,289.83
01/10/2023
110054
GRAINGER
SCREWS - WWTP
56.60
01/10/2023
110055
GREATER MINNESOTA PARKS & TRAILS
2023 MEMBERSHIP DUES - PARK & REC ADMIN
250.00
01/10/2023
110056
HAGER JEWELRY INC.
BURLEY NAMEPLATE - COUNCIL
22.00
01/10/2023
110057
HANSON & VASEK CONSTRUCTION
12/17 SNOW REMOVAL - STREETS
605.00
01/10/2023
110058
HAYDAY EXPRESS
12/8, 12/13 CREEKSIDE FREIGHT
2,000.00
01/10/2023
110059
HIGHFIELD APARTMENTS OF HUTCHINSON
2ND HALF 2022 TIF PAYMENT
74,800.97
01/10/2023
110060
HILLYARD / HUTCHINSON
OPERATING SUPPLIES - MULTIPLE DEPTS
530.46
01/10/2023
110061
HJERPE CONTRACTING
REPAIR DROP BOWL- WATER
761.00
01/10/2023
110062
HUTCHINSON AREA CHAMBER OF COMMERCE
2023 BASIC LEVEL MEMBERSHIP
3,000.00
01/10/2023
110063
HUTCHINSON CHAMBER & TOURISM
NOV 2022 LODGING TAX
9,085.08
01/10/2023
110064
HUTCHINSON WHOLESALE #1550
EQUIPMENT PARTS - MULTIPLE DEPTS
207.26
01/10/2023
110065
HUTCHINSON WHOLESALE #1552
LIFT SUPPORTS - PARKS
42.48
01/10/2023
110066
HUTCHINSON WHOLESALE #2520
WIPER BLADES, CLIPS- FIRE
142.04
01/10/2023
110067
ICE SPORTS INDUSTRY
2023 ADMINISTRATIVE MEMBERSHIP -ARENA
395.00
01/10/2023
110068
ISD #423
NOV 2022 CLASSES - COMM ED
7,303.53
01/10/2023
110069
ISD423/PRCE
WINTER SPRING 2023 BROCHURES - PARK & REC ADMIN
2,519.11
01/10/2023
110070
JEFFERSON FIRE & SAFETY INC
FAN, RING ASSY - FIRE
3,185.14
01/10/2023
110071
JOHNSON BROTHERS LIQUOR CO.
COST OF GOODS SOLD - LIQUOR HUTCH
12,742.35
01/10/2023
110072
JUUL CONTRACTING CO
12/23SNOW REMOVAL -STREETS
1,430.00
01/10/2023
110073
KENNEDY & GRAVEN CHARTERED
STATE GRANT EVENT CENTER - LEGAL
22.00
01/10/2023
110074
KERI'S CLEANING & HANDYMAN SERVICES
DEC CLEANING - MULTIPLE LOCATIONS
6,029.06
01/10/2023
110075
KINNEY & LANGE
LEGAL FEES TO TRADEMARK NEW HUTCH LOGO
5,015.00
01/10/2023
110076
KLOCKMANN, JANET
UB refund for account: 3-855-7400-5-01
34.72
01/10/2023
110077
KOSEK, JEFFREY
12/17 SNOW REMOVAL- STREETS
605.00
01/10/2023
110078
LARSON, JESSICA
REFUND: CLASSES CANCELLED - COMM ED
35.00
01/10/2023
110079
LDF
2023 LDF MEMBERSHIP DUES - POLICE
304.00
01/10/2023
110080
LITTLE FALLS MACHINE INC
MOTOR / CYL - STREETS
1,441.23
01/10/2023
110081
LOGIS
NETWORK SERVICES THRU 12/10/22
1,755.00
01/10/2023
110082
M-R SIGN
SIGNS - HATS
183.74
01/10/2023
110083
MARCO TECHNOLOGIES, LLC
12/20/22 - 1/20/23 CONTRACT- MULTIPLE D
1,733.92
01/10/2023
110084
MCKAY, JEFF
REIMB: TANKER 4 EQUIP - FIRE
24.43
01/10/2023
110085
MCLEOD COUNTY FIRE CHIEFS ASSN
2023 ACTIVE911 - FIRE
512.85
01/10/2023
110086
MCLEOD COUNTY HHW
REFUSE - MULTIPLE DEPTS
30.00
01/10/2023
110087
MDRA
2023 MEMBERSHIP DUES - MV
440.00
01/10/2023
110088
MELLIES, ROSE
REFUND: COOKIE EXCHANGE - COMM ED
25.00
01/10/2023
110089
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
1,213.15
01/10/2023
110090
MESSNER, SANDRA
REPAIR PANTS - POLICE
25.00
01/10/2023
110091
MICHIGAN DEPARTMENT OF AGRICULTURE
2023 LICENSE RENEWAL, TONNAGE - COMPOST
132.56
01/10/2023
110092
MILK AND HONEY CIDERS
COST OF GOODS SOLD - LIQUOR HUTCH
234.00
01/10/2023
110093
MINNESOTA CHIEFS OF POLICE
2023 MEMBERSHIP RENEWAL- POLICE
434.00
01/10/2023
110094
MINNESOTA DEPT OF AGRICULTURE
2023 LICENSE RENEWALS - MULTIPLE DEPTS
120.00
01/10/2023
110095
MINNESOTA DEPT OF HEALTH
2O23 LICENSE RENEWALS - MULTIPLE DEPTS
1,485.00
01/10/2023
110096
MINNESOTA DEPT OF HEALTH
PLAN REVIEW FEE L1P23-01- ENG
150.00
01/10/2023
110097
MINNESOTA SAFETY COUNCIL
2023 MSC MEMBERSHIP FEES - SAFETY COMMITTEE
635.00
01/10/2023
110098
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
879.90
01/10/2023
110099
MISYS INC
2023 ANNUAL RENEWALS - COMPOST
1,620.00
01/10/2023
110100
MN STATE FIRE CHIEFS ASSOCIATION
2023 MEMBERSHIP RENEWAL- FIRE
520.00
01/10/2023
110101
MN STATE FIRE DEPT ASSN
2023 MEMBERSHIP DUES- FIRE
450.00
01/10/2023
110102
MORGAN CREEK VINEYARDS
COST OF GOODS SOLD - LIQUOR HUTCH
2O1.60
01/10/2023
110103
MPPOA
2023 MPPOA MEMBERSHIP DUES - POLICE
120.00
01/10/2023
110104
MRPA
2023 MRPA MEMBERSHIP - PARK & REC
1,754.00
01/10/2023
110105
NORTH CENTRAL LABORATORIES
PHOSPHATE, DISHES, BUFFER SOLUTION - WWTP
279.31
01/10/2023
110106
NORTHERN STATES SUPPLY INC
SCREWS, NUTS, PLOWBOLTS - STREETS
301.30
01/10/2023
110107
NUVANTAGE EMPLOYEE RESOURCE
2023 JAN - JUN CAP CONTRACT
2,084.05
01/10/2023
110108
O'REILLYAUTO PARTS
MUSCLE MAGIC- PARKS
38.59
01/10/2023
110109
ODP BUSINESS SOLUTIONS LLC
ADHESIVE, PARTY MIX -STREETS
36.16
01/10/2023
110110
PARK NICOLLET CLINIC
JAN 2023 CAM - EVENT CENTER
1,500.00
01/10/2023
110111
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
5,010.80
01/10/2023
110112
1 PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
15,533.27
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 12/28/22-1/10/23
Check Date
-------------------
01/10/2023
Check
-------------
110113
Vendor Name
--------------------------------------------------------------
PLUNKETTS PEST CONTROL
Description
----------------------------------------------------------------------------
12/12 PEST CONTROL - ARENA
Amount
------------------------
82.40
01/10/2023
110114
POSTMASTER
JAN 2023 SR NEWSLETTERS - SR CTR
120.00
01/10/2023
110115
PREMIUM WATERS
5 GALLONS- PARKS
34.49
01/10/2023
110116
PREVOLV INC
NEW POLICE FACILITY FURNITURE
112,520.23
01/10/2023
110117
PROFESSIONAL WATER TECHNOLOGIES INC
SPECTRAGUARD - WATER
6,207.00
01/10/2023
110118
QUALITY FLOW SYSTEMS
PUMP REPAIR - WWTP
496.00
01/10/2023
110119
QUILL CORP
LABELS - POLICE
54.95
01/10/2023
110120
RADWELL INTERNATIONAL
AUXILIARY CONTACTS - COMPOST
297.30
01/10/2023
110121
RAHN PAINTING & CONTRACTING LLC
JAN SNOW REMOVAL- LIQUOR HUTCH
1,900.00
01/10/2023
110122
RED BULL DISTRIBUTION COMPANY, INC.
COST OF GOODS SOLD - LIQUOR HUTCH
130.08
01/10/2023
110123
REINER ENTERPRISES INC
CREEKSIDE FREIGHT TO MULTIPLE DEPTS
503.69
01/10/2023
110124
RICE LAKE CONSTRUCTION GROUP
L3P21-03 WWTF HEADWORKS IMPVS #16 12/1-12/31
18,548.52
01/10/2023
110125
RIDGEWATER COLLEGE
12/5 EMT REFRESHER - POLICE
1,500.00
01/10/2023
110126
RNL TRANSPORT LLC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
31,120.00
01/10/2023
110127
ROLLING FORKS VINEYARDS
COST OF GOODS SOLD - LIQUOR HUTCH
540.00
01/10/2023
110128
RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
57.58
01/10/2023
110129
SAM'S TIRE SERVICE
TIRES - POLICE
642.48
01/10/2023
110130
SILVER LAKE CAPITAL PARTNERS
2ND HALF 2022 TIF PAYMENT
36,064.65
01/10/2023
110131
SKYVIEW DAIRY INC
COMPOST
4,051.52
01/10/2023
110132
SOIL CONTROL LAB
FINISHED COMPOST AND MANURE
1,047.00
01/10/2023
110133
SOUTH DAKOTA DEPT OF AGRICULTURE
2022 SEASON - COMPOST
470.12
01/10/2023
110134
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
13,362.07
01/10/2023
110135
STANDARD PRINTING-N-MAILING
POSTAGE, SHIPPING, SUPPLIES - MULTIPLE DEPTS
441.76
01/10/2023
110136
STAPLES ADVANTAGE
OFFICE SUPPLIES - MULTIPLE DEPTS
230.17
01/10/2023
110137
STAR TRIBUNE
2023 SUBSCRIPTION - POLICE
627.54
01/10/2023
110138
THOMPSON, SHEILA
REFUND: COOKIE EXCHANGE - COMM ED
25.00
01/10/2023
110139
TITAN MACHINERY
1000/2000 HR EQUIPMENT SERVICING - COMPOST
7,158.96
01/10/2023
110140
UPONOR INC
TAX ABATEMENT - 2ND HALF 2022
12,499.24
01/10/2023
110141
VEGA AMERICAS INC
MOUNTING BRACKETS -WWTP
217.67
01/10/2023
110142
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
2O,336.65
01/10/2023
110143
VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
421.45
01/10/2023
110144
VIKING SIGNS & GRAPHICS INC
SIGNS - MULTIPLE DEPTS
3,106.00
01/10/2023
110145
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
3,981.08
01/10/2023
110146
VIRGIN, ERIC
REFUND: WRONG SKATING CLASS
48.00
01/10/2023
110147
VIVID IMAGE
WEBSITE SUPPORT- HUC
865.25
01/10/2023
110148
WATERVILLE FOOD & ICE
COST OF GOODS SOLD - LIQUOR HUTCH
321.70
01/10/2023
110149
WEBER, AMANDA
REFUND: CLASS CANCELLED - ECFE
10.00
01/10/2023
110150
WEST METRO AVIATION
AIRCRAFT DOLLY
4,050.00
01/10/2023
110151
WILLIAMS, COURTNEY
REFUND: CLASS CANCELLED - ECFE
10.00
01/10/2023
110152
WOLD ARCHITECTS & ENGINEERS
NEW POLICE FACILITY THRU 12/31/22
8,905.59
01/10/2023
110153
ZIEGLER INC
AIR COMPRESSOR - PUB WORKS
23,900.00
Total - Check Register A:
I
$ 1,260,536.69
HUTCHINSON CITY COUNCIL C`ty'fl
Request for Board Action 7AL Zwl,7
Agenda Item: RESOLUTION ADOPTING A MODIFICATION TO THE DEVELOPMENT PROG�
Department: EDA
LICENSE SECTION
Meeting Date: 1/10/2023
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: Miles R. Seppelt
Reviewed by Staff ❑
Public Hearing 0
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
RD Machine, a growing local manufacturer, is hoping to expand its existing 15,000 square foot building with a 21,000
square foot addition.
Due to the extensive soil corrections needed, and the resulting higher project costs, a nine-year economic
development TIF District is being proposed to assist the company with its expansion.
There is no fiscal impact on the City, as the TIF District only captures the increase in property taxes paid by the
company as a result of the project and uses only those dollars to offset qualifying project costs, in this case soil
corrections and related items for the proposed expansion.
A public hearing is required before the City Council can consider adoption of the TIF District. Staff will have a short
presentation on the project and will be available to answer any questions that may arise.
Enclosed for review by the Council:
1. Staff Report
2. Plan for TIF District 4-23
3. Resolution Adopting TIF District 4-23
If you have any questions or need additional information, please give me a call any time at 234-4223.
BOARD ACTION REQUESTED:
Adoption of resolution enacting TIF District 4-23
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Hutchinson
MINNESOTA'S MANUFACTURING CITY
Staff Report
Proposal for TIF District 4-23
(an economic development district)
RD Machine
EXEUTIVE SUMMARY
RD Machine is precision manufacturer that has grown in Hutchinson for more than 20 years and continues
to grow. Their goal is to add 21,000 square feet (sf) to their existing 15,000 sf building, which is located
on Michigan Street in the city's industrial park.
The company currently employs 36 full-time and their goal is to add two newjobs as a result of the project.
(we're being very conservative in projectingjob creation due to the low unemployment rate, the potential
for an economic recession in 2023 and the difficulty in finding properly skilled workers).
An initial cost estimate for the project was $3.3 million. When soil borings came back however the need
for soil corrections was much greater than initially thought, driving the project cost to $4.2 million
Citizen's Bank and the Southwest Initiative Foundation can partner to advance the additional $900,000
needed for the project to move forward. Tax Increment Financing (TIF) is needed to help offset this
additional borrowing.
TIF DISTRICT 4-23
The City of Hutchinson is proposing to establish a 9-year economic development Tax Increment Financing
(TIF) District to assist with the expansion of RD Machine.
No taxpayer dollars are involved and there is no fiscal impact on the city.
TIF works by "capturing" the new property tax dollars generated by the project. When the planned
expansion is completed, the property will have a significantly higher estimated market value and will pay
a higher level of property taxes as a result. This increase in property taxes paid by the company (the "tax
increment") is captured by the TIF District and returned to the company to help pay for qualifying project
costs.
TIF District 4-23 will be a "pay-as-you-go" district: meaning that the company will pay its property taxes
twice per year, then approximately two months later a TIF check will be returned to the company, but
only up to the amount of tax increment the district actually generates.
Because TIF payments are based on what the company first pays in property taxes, there is no risk to the
City.
The TIF District will generate an estimated $637,802 for the project (present value), plus interest, over the
course of nine years.
WHY TIF IS NEEDED
Due to strong company growth over a number of years, RD Machine needs additional manufacturing
space. After reviewing a number of options, the company decided to expand on its current site with a
21,000 square foot addition to its existing building. The contractor for the project initially indicated an
estimated project cost of $3.3 million.
Soil borings for the building addition revealed the need to extensive soil corrections however, and the
project cost was revised upward to $4.2 million. The $900,000 in unexpected additional costs put the
project in jeopardy.
To remedy the situation, RD Machine reduced the scope of their project to cut costs. In addition, Citizen's
Bank and the Southwest Initiative Foundation stepped forward to provide additional financing to allow
the project to move forward. This additional financing is proposed to be repaid by tax increment
generated by the proposed TIF District.
ABOUTH THE COMPANY
RD Machine is a precision, high-tech manufacturer that makes components for the aerospace, energy and
medical industries, among others. The company was founded in 1991 on a farm in rural New Ulm.
In 1997 Jeff Leway and Dave Mueller purchased the company and moved it into Hutchinson, leasing some
space in the building of another company for the first two years. From there the company leased space
from Dick McClure on 51" Avenue SE in Hutchinson, and then purchased their own 15,000 square foot
building in the Hutchinson Industrial Park sometime around 2005.
In the fall of 2018, RD Machine leased 2,000 square feet in the Hutchinson Enterprise Center to
experiment with water jet cutting. This allowed the company to internalize its own waterjet cutting needs
and expand its range of services. The move into waterjet cutting was so successful that it — along with
growth in other product areas —triggered the planned 21,000 square foot expansion of the company.
The 21,000 square foot expansion will include 5,000 square feet of new office space and 16,000 square
feet of new projection areas. The existing building will also be upgraded with a new exterior.
The new building will be about 36,000 square feet when completed.
Adoption Date: January 10, 2023
City of Hutchinson
McLeod County, Minnesota
MODIFICATION TO THE
DEVELOPMENT PROGRAM
Development District No. 4
Tax Increment Financing (TIF) Plan
Establishment of Tax Increment
Financing District No. 4-23
(an economic development district)
5 EHLERS
0 PUBLIC FINANCE ADVISORS
Prepared by:
Ehlers
3060 Centre Pointe Drive
Roseville, Minnesota 55113
BUILDING COMMUNITIES. IT'S WHAT WE DO.
Modification to the Development Program for Development District No. 4 1
FOREWORD 1
Tax Increment Financing Plan for Tax Increment Financing District No. 4-232
FOREWORD
STATUTORY AUTHORITY
PA
2
STATEMENT OF OBJECTIVES 2
DEVELOPMENT PROGRAM OVERVIEW 3
DESCRIPTION OF PROPERTY IN THE DISTRICT AND PROPERTY TO BE
ACQUIRED 3
DISTRICT CLASSIFICATION
2
DURATION & FIRST YEAR OF DISTRICT'S TAX INCREMENT 5
ORIGINAL TAX CAPACITY, TAX RATE & ESTIMATED CAPTURED NET TAX
CAPACITY VALUE/INCREMENT & NOTIFICATION OF PRIOR PLANNED
IMPROVEMENTS 5
SOURCES OF REVENUE/BONDS TO BE ISSUED 7
USES OF FUNDS
N.
ESTIMATED IMPACT ON OTHER TAXING JURISDICTIONS 9
SUPPORTING DOCUMENTATION
11
DISTRICT ADMINISTRATION 11
Appendix A: Map of Development District No. 4 and the TIF District
Appendix B: Estimated Cash Flow for the District
Appendix C: Findings Including But/For Qualifications
Modification to the Development Program for
Development District No. 4
The following text represents a Modification to the Development Program for
Development District No. 4. This modification represents a continuation of the
goals and objectives set forth in the Development Program for Development
District No. 4. Generally, the substantive changes include the establishment of
Tax Increment Financing District No. 4-23.
For further information, a review of the Development Program for
Development District No. 4, is recommended. It is available from the City
Administrator at the City of Hutchinson. Other relevant information is
contained in the tax increment financing plans for the tax increment financing
districts located within Development District No. 4.
City of Hutchinson
Tax Increment Financing District No. 4-23
Tax Increment Financing Plan for Tax Increment
Financing District No. 4-23
FOREWORD
The City of Hutchinson (the "City"), staff and consultants have prepared the
following information to expedite the Establishment of Tax Increment
Financing District No. 4-23 (the "District"), an economic development tax
increment financing district, located in Development District No. 4.
STATUTORY AUTHORITY
Within the City, there exist areas where public involvement is necessary to
cause development or redevelopment to occur. To this end, the City has
certain statutory powers pursuant to Minnesota Statutes ("M.S.'), Sections
469.724 - 469.733, inclusive, as amended, and M.S., Sections 469.774 to
469.7794, inclusive, as amended (the "TIF Act"), to assist in financing public
costs related to this project.
This section contains the Tax Increment Financing Plan (the "TIF Plan") for the
District. Other relevant information is contained in the Modification to the
Development Program for Development District No. 4.
STATEMENT OF OBJECTIVES
The District currently consists of one (1) parcel of land and adjacent roads and
internal rights -of -way. The District is being created to facilitate a 21,000 sq. ft.
expansion of the RD Machine facility in the City. The City has not entered into
an agreement or designated a developer at the time of preparation of this TIF
Plan, but development is likely to occur in 2023. This TIF Plan is expected to
achieve many of the objectives outlined in the Development Program for
Development District No. 4.
The activities contemplated in the Modification to the Development Program
and the TIF Plan do not preclude the undertaking of other qualified
development or redevelopment activities. These activities are anticipated to
occur over the life of Development District No. 4 and the District.
City of Hutchinson
Tax Increment Financing District No. 4-23 2
DEVELOPMENT PROGRAM OVERVIEW
Pursuant to the Development Program and authorizing state statutes, the City
is authorized to undertake the following activities in the District:
1. Property to be Acquired - Selected property located within the
District may be acquired by the City and is further described in
this TIF Plan.
2. Relocation - Relocation services, to the extent required by law,
are available pursuant to M.S., Chapter 777 and other relevant state
and federal laws.
3. Upon approval of a developer's plan relating to the project and
completion of the necessary legal requirements, the City may sell
to a developer selected properties that it may acquire within the
District or may lease land or facilities to a developer.
4. The City may perform or provide for some or all necessary
acquisition, construction, relocation, demolition, and required
utilities and public street work within the District.
S. The City proposes both public and private infrastructure within
the District. The proposed reuse of private property within the
District will be for a manufacturing facility, and there will be
continued operation of Development District No. 4 after the
capital improvements within Development District No. 4 have
been completed.
DESCRIPTION OF PROPERTY IN THE DISTRICT AND PROPERTY
TO BE ACQUIRED
The District encompasses all property and adjacent roads rights -of -way and
abutting roadways identified by the parcels listed below.
Please also see the map in Appendix A for further information on the location
of the District.
City of Hutchinson
Tax Increment Financing District No. 4-23 3
The City may acquire any parcel within the District including interior and
adjacent street rights of way. Any properties identified for acquisition will be
acquired by the City only in order to accomplish one or more of the following:
storm sewer improvements; provide land for needed public streets, utilities
and facilities; carry out land acquisition, site improvements, clearance and/or
development to accomplish the uses and objectives set forth in this plan. The
City may acquire property by gift, dedication, condemnation or direct
purchase from willing sellers in order to achieve the objectives of this TIF Plan.
Such acquisitions will be undertaken only when there is assurance of funding
to finance the acquisition and related costs.
DISTRICT CLASSIFICATION
The City, in determining the need to create a tax increment financing district
in accordance with M.S., Sections 469.774 to 469.7794, as amended, inclusive,
finds that the District, to be established, is an economic development district
pursuant to M.S., Section 469.774, Subd. 72.
The District is in the public interest because it will meet the statutory
requirement of discouraging commerce, industry, or manufacturing from
moving their operations to another state or municipality; resulting in
increased employment in the State; and resulting in preservation and
enhancement of the tax base of the State.
Pursuant to M.S., Section 469.776, Subd. 4c, revenue derived from tax
increment from an economic development district may not be used to
provide improvements, loans, subsidies, grants, interest rate subsidies, or
assistance in any form to developments consisting of buildings and ancillary
facilities, if more than 15% of the buildings and facilities (determined on the
basis of square footage) are used for a purpose other than:
1. The manufacturing or production of tangible personal property,
including processing resulting in the change in condition of the
property;
2. Warehousing, storage, and distribution of tangible personal property,
excluding retail sales;
3. Research and development related to the activities listed in items (1)
or (2);
4. Telemarketing if that activity is the exclusive use of the property; or
S. Tourism facilities;
City of Hutchinson
Tax Increment Financing District No. 4-23 4
6. Space necessary for and related to the activities listed in items (1) to
(5); or
7. A workforce housing project that satisfies the requirements of M.S.,
Section 469.776, Subd. 4c(d).
In meeting the statutory criteria the City relies on the following facts and
findings: The facilities in the District meet the conditions of Purposes 1, 2 and
6.
Pursuant to M.S., Section 469.776, Subd. 7, the District does not contain any
parcel or part of a parcel that qualified under the provisions of M.S., Sections
273.111, 273.112, or 273.114 or Chapter 473H for taxes payable in any of the five
calendar years before the filing of the request for certification of the District.
DURATION & FIRST YEAR OF DISTRICT'S TAX INCREMENT
Pursuant to M.S., Section 469.775, Subd. 7, and M.S., Section 469.776, Subd. 7, the
duration of the District must be indicated within the TIF Plan. Pursuant to M.S.,
Section 469.776, Subd. 7b., the duration of the District will be 8 years after
receipt of the first increment by the City. The date of receipt by the City of the
first tax increment is expected to be 2025.
Thus, it is estimated that the District, including any modifications of the TIF Plan
for subsequent phases or other changes, would terminate after 2033, or when
the TIF Plan is satisfied. If increment is received in 2024, the term of the District
will be 2032. The City reserves the right to decertify the District prior to the
legally required date.
ORIGINAL TAX CAPACITY, TAX RATE & ESTIMATED CAPTURED
NET TAX CAPACITY VALUE/INCREMENT & NOTIFICATION OF
PRIOR PLANNED IMPROVEMENTS
Pursuant to M.S., Section 469.774, Subd. 7 and M.S., Section 469.777, Subd. 7,
the Original Net Tax Capacity (ONTC) as certified for the District will be based
on the market values placed on the property by the assessor in 2022 for taxes
payable 2023.
Pursuant to M.S., Section 469.777, Subds. 7 and 2, the County Auditor shall
certify in each year (beginning in the payment year 2025) the amount by
which the original value has increased or decreased as a result of:
City of Hutchinson
Tax Increment Financing District No. 4-23 5
1. Change in tax exempt status of property;
2. Reduction or enlargement of the geographic boundaries of the District;
3. Change due to adjustments, negotiated or court -ordered abatements;
4. Change in the use of the property and classification;
S. Change in state law governing class rates; or
6. Change in previously issued building permits.
In any year in which the current Net Tax Capacity (NTC) value of the District
declines below the ONTC, no value will be captured and no tax increment will
be payable to the City.
The original local tax rate for the District will be the local tax rate for taxes
payable 2023, assuming the request for certification is made before June 30,
2023. The rates for 2023 were not available at the time the District was
established. The ONTC and the Original Local Tax Rate for the District that
appear in the table below are for 2022, which is the most recent data
available at the time of the Plan preparation.
Pursuant to M.S., Section 469.774 Subd. 4 and M.S., Section 469.777, Subd. 1, 2,
and 4, the estimated Captured Net Tax Capacity (CTC) of the District, within
Development District No. 4, upon completion of the projects within the
District, will annually approximate tax increment revenues as shown in the
table below. The City requests 100% of the available increase in tax capacity
be used for repayment of the obligations of the City and current expenditures,
beginning in the tax year payable 2025. The Project Tax Capacity (PTC) listed
is an estimate of values when the projects within the District are completed.
Project estimated Tax Capacity upon completion 78,712
Original estimated Net Tax Capacity 6,696
Fiscal Disparities 0
Estimated Captured Tax Capacity 72,016
Original Local Tax Rate
Estimated Annual Tax Increment
Pay
151.9020% 2022
$109,394
Percent Retained by the City 100%
Note: Tax capacity includes a 3% inflation factor for the duration of the District. The tax
capacity included in this chart is the estimated tax capacity of the District in year 9. The tax
capacity of the District in year two is estimated to be $64,000.
City of Hutchinson
Tax Increment Financing District No. 4-23 6
Pursuant to M.S., Section 469.777, Subd. 4, the City shall, after a due and
diligent search, accompany its request for certification to the County Auditor
or its notice of the District enlargement pursuant to M.S., Section 469.775,
Subd. 4, with a listing of all properties within the District or area of
enlargement for which building permits have been issued during the eighteen
(18) months immediately preceding approval of the TIF Plan by the
municipality pursuant to M.S., Section 469.775, Subd. 3. The County Auditor
shall increase the original net tax capacity of the District by the net tax
capacity of improvements for which a building permit was issued.
The City has reviewed the area to be included in the District and found no
parcels for which building permits have been issued during the 18 months
immediately preceding approval of the TIF Plan by the City.
SOURCES OF REVENUE/BONDS TO BE ISSUED
The total estimated tax increment revenues for the District are shown in the
table below:
Tax Increment
Interest
TOTAL
$ 900,000
90,000
$ 990,000
The costs outlined in the Uses of Funds will be financed primarily through the
annual collection of tax increments. The City reserves the right to issue bonds
(as defined in the TIF Act) or incur other indebtedness as a result of the TIF
Plan. As presently proposed, the projects within the District will be financed
by pay-as-you-go notes and interfund loans. Any refunding amounts will be
deemed a budgeted cost without a formal modification to this TIF Plan. This
provision does not obligate the City to incur debt. The City will issue bonds or
incur other debt only upon the determination that such action is in the best
interest of the City.
The City may issue bonds secured in whole or in part with tax increments
from the District in a maximum principal amount of $825,000. Such bonds
may be in the form of pay-as-you-go notes, revenue bonds or notes, general
obligation bonds, or interfund loans. This estimate of total bonded
indebtedness is a cumulative statement of authority under this TIF Plan as of
the date of approval.
City of Hutchinson
Tax Increment Financing District No. 4-23 7
USES OF FUNDS
Currently under consideration for the District is a proposal to facilitate a
21,000 sq. ft. expansion of the RD Machine facility. The City has determined
that it will be necessary to provide assistance to the project(s) for certain
District costs, as described herein.
The City has studied the feasibility of the development or redevelopment of
property in and around the District. To facilitate the establishment and
development or redevelopment of the District, this TIF Plan authorizes the use
of tax increment financing to pay for the cost of certain eligible expenses. The
estimate of public costs and uses of funds associated with the District is
outlined in the following table.
Land/Building Acquisition $ Site Improvements/Preparation 735,000
Affordable Housing -
Utilities -
Other Qualifying Improvements -
Administrative Costs (up to 10%) 90,000
PROJECT COSTS TOTAL $ 825,000
Interest 165,000
PROJECT AND INTEREST COSTS TOTAL $ 990,000
The total project cost, including financing costs (interest) listed in the table
above does not exceed the total projected tax increments for the District as
shown in the Sources of Revenue section.
Estimated capital and administrative costs listed above are subject to change
among categories by modification of the TIF Plan without hearings and
notices as required for approval of the initial TIF Plan, so long as the total
capital and administrative costs combined do not exceed the total listed
above. Further, the City may spend up to 20% of the tax increment revenues
from the District for activities (described in the table above) located outside
the boundaries of the District but within the boundaries of the Development
District No. 4 (including administrative costs, which are considered to be
spend outside the District), subject to all other terms and conditions of this
TIF Plan.
City of Hutchinson
Tax Increment Financing District No. 4-23 8
ESTIMATED IMPACT ON OTHER TAXING JURISDICTIONS
The estimated impact on other taxing jurisdictions assumes that the
redevelopment contemplated by the TIF Plan would occur without the
creation of the District. However, the City has determined that such
development or redevelopment would not occur "but for" tax increment
financing and that, therefore, the fiscal impact on other taxing jurisdictions is
$0. The estimated fiscal impact of the District would be as follows if the "but
for" test was not met:
McLeod County
City of Hutchinson
ISD 423 (Hutchinson)
44,566,555
13,166,940
19,737,782
72,016
72,016
72,016
0.1616%
0.5469%
0.3649%
Impact on Tax
Rates
Pay 2022
Percent of
PoteEntity ntial
•
•
-
McLeod County
57.5340%
37.88%
72,016 $ 41,434
City of Hutchinson
60.4070%
39.77%
72,016 43,603
ISD 423 (Hutchinson)
30.5150%
20.09%
72,016 21,976
Other
3.4460%
2.27%
72,016 2,482
161.9020%
100.00%
$ 109,394
The estimates listed above display the captured tax capacity when all
construction is completed. The tax rate used for calculations is the Pay 2022
rate. The total net capacity for the entities listed above are based on Pay
2022 figures. The District will be certified under the Pay 2023 rates, which
were unavailable at the time this TIF Plan was prepared.
Pursuant to M.S., Section 469.775 Subd. 2(b):
(1) Estimate of total tax increment. It is estimated that the total amount
of tax increment that will be generated over the life of the District is
$892,872;
City of Hutchinson
Tax Increment Financing District No. 4-23 9
(2) Probable impact of the District on city provided services and ability
to issue debt. The impact of the District on police protection is
expected to be insignificant. The City does not expect that the
proposed development, in and of itself, will necessitate new capital
investment in vehicles or facilities.
The probable impact of the District on fire protection is not expected
to be significant. Typically new buildings generate few calls, if any,
and are of superior construction. The City does not expect that the
proposed development, in and of itself, will necessitate new capital
investment in vehicles or facilities.
The impact of the District on public infrastructure is expected to be
minimal. The development is not expected to significantly impact
any traffic movements in the area. The current infrastructure for
sanitary sewer, storm sewer and water will be able to handle the
additional volume generated from the proposed development. Based
on the development plans, there are no additional costs associated
with street maintenance, sweeping, plowing, lighting and sidewalks.
The development in the District is expected to contribute an
estimated $20,2SO in sanitary sewer (SAC) and water (WAC)
connection fees.
The probable impact of the issuance of any general obligation tax
increment bonds payable from tax increment revenues from the
District on the City's ability to issue debt for general fund purposes is
expected to be minimal. It is not anticipated that there will be any
general obligation debt issued in relation to this project, therefore
there will be no impact on the City's ability to issue future debt or on
the City's debt limit.
(3) Estimated amount of tax increment attributable to school district
levies. It is estimated that the amount of tax increments over the life
of the District that would be attributable to school district levies,
assuming the school district's share of the total local tax rate for all
taxing jurisdictions remained the same, is $179,366;
(4) Estimated amount of tax increment attributable to county levies. It is
estimated that the amount of tax increments over the life of the
District that would be attributable to county levies, assuming the
county's share of the total local tax rate for all taxing jurisdictions
remained the same, is $338,182;
City of Hutchinson
Tax Increment Financing District No. 4-23 10
(5) Additional information requested by the county or school district. The
City is not aware of any standard questions in a county or school
district written policy regarding tax increment districts and impact on
county or school district services. The county or school district must
request additional information pursuant to M.S., Section 469.775 Subd.
2(b) within 15 days after receipt of the tax increment financing plan.
No requests for additional information from the county or school
district regarding the proposed development for the District have
been received.
SUPPORTING DOCUMENTATION
Pursuant to M.S., Section 469.775, Subd. 1 (a), clause 7 this TIF Plan must
contain identification and description of studies and analyses used to make
the determination set forth in M.S., Section 469.775, Subd. 3, clause (b)(2) and
the findings are required in the resolution approving the District.
(i) In making said determination, reliance has been placed upon (1)
written representation made by the Developer to such effects, (2)
the City's review of the Developer's proforma; and (3) City staff
awareness of the feasibility of developing the project site within the
District, which is further outlined in the City Council resolution
approving the establishment of the District and Appendix C.
(ii)A comparative analysis of estimated market value both with and
without establishment of the District and the use of tax increments
has been performed. Such analysis is included with the cashflow in
Appendix B and indicates that the increase in estimated market
value of the proposed development (less the indicated subtractions)
exceeds the estimated market value of the site absent the
establishment of the District and the use of tax increments.
DISTRICT ADMINISTRATION
Administration of the District will be handled by the City Administrator.
City of Hutchinson
Tax Increment Financing District No. 4-23 11
Appendix A: Map of Development District No. 4 and the TIF
District
City of Hutchinson
Tax Increment Financing District No. 4-23
Appendix B: Estimated Cash Flow for the District
City of Hutchinson
Tax Increment Financing District No. 4-23
RD Machine - 3% Inflation
City of Hutchinson, MN
Expansion
6W.'11EHLERS
DistrictType:
Economic Development
Tax Rates
District Name/Number: Tax Increment Financing District 4-23
County District #:
TBD
Exempt Class Rate (Exempt)
0.00 %
First Year Construction or Inflation on Value
2023
Commercial Industrial Preferred Class Rate (C/I Pref.)
Existing District - Specify No. Years Remaining
First $150,000
1.50 %
Inflation Rate - Every Year:
3.00%
Over $150,000
2.00%
Interest Rate:
4.00%
Commercial Industrial Class Rate (C/1)
2.00%
Present Value Date:
1-Feb-24
Rental Housing Class Rate (Rental)
1.25 %
First Period Ending
1-Aug-24
Affordable Rental Housing Class Rate (Aff. Rental)
Tax Year District was Cenifed:
Pay 2023
First $100,000
0.75%
Cashflow Assumes First Tax Increment For Development:
2025
Over $100,000
0.25%
Years of Tax Increment
9
Non -Homestead Residential (Non-H Res. 1 Unit)
Assumes Last Year of Tax Increment
2033
First $500,000
1.00%
Fiscal Disparities Election [Outside (A), Inside (B), or NA]
NA
Over $500,000
1.25%
Incremental or Total Fiscal Disparities
Incremental
Homestead Residential Class Rate (Hmstd. Res.)
Fiscal Disparities Contribution Ratio
0.0000%
Pay 2022
First $500,000
1.00%
Fiscal Disparities Metro -Wide Tax Rate
0.0000%
Pay 2022
Over $500,000
1.25%
Maximum/Frozen Local Tax Rate:
151.902%
Pay 2022
Agricultural Non -Homestead
1.00%
Current Local Tax Rate: (Use lesser of Current or Max.)
151.902%
Pay 2022
State-wide Tax Rate (Comm./Ind. only used for total taxes)
36.2890%
Pay 2022
Market Value Tax Rate (Used for total taxes)
0.16170%
Pay 2022
BASE
VALUE INFORMATION
(Original
Tax Capacity)
Building
Total
Percentage
Tax Year
Property
Current
Class After
Land
Market
Market
Of Value Used
Original
Original
Tax
Original
After Conversion
Map ID PID Owner Address Market Value
Value
Value
for District
Market Value
Market Value
Class
Tax Capacity
Conversion Ong. Tax Cap. Area/
1 23 256 0040 MLI, LLC 325 Michigan St SE 138,000
196,800
334,800
100 %
334,800
Pay 2023
C/I
6,696
C/I 6,696 1
138,000
196,800
334,800
334,800
6,696
Note:
1. Base values are for pay 2022 based upon review of County website on 9/28/22.
2. Located in SD # 423
RD Machine - 3% Inflation
City of Hutchinson, MN
Expansion
�\EHLERS
ll� PUBLIC FINANCE ADVISORS
PROJECT••
Estimated
Taxable
Total Taxable
Property
Percentage
Percentage
Percentage
Percentage
First Year
Market Value
Market Value
Total
Market
Tax
Project
Project Tax Completed
Completed
Completed
Completetl
Full Taxes
Area/Phase New Use
Per Sq. Ft./Unit
Per Sq. Ft./Unit
Sq. Ft./Units
Value
Class
Tax Capacity
Capacity/Unit 2023
2024
2025
2026
Payable
1 Manufacturing
35,000
35,000
91
3,200,000
C/I
64,000
700 100%
100%
100%
100%
2025
TOTAL
3,200,000
64,000
Subtotal Residential
0
0
0
Subtotal Commercial/Intl.
91
3,200,000
64,000
Note:
1. Market Values are based upon County Assessor estimates on 912712022.
o
isca
oca
TAX CALCULATIONS
oca
Isca
a e-wl a
et
Tax
Disparities
Tax
Property
Disparities
Property
Value
Total Taxes Per
New Use Capacity
Tax Ca aci
Capacity
Taxes
Taxes
Taxes
Taxes
Taxes Sq. Ft./Unit
Manufacturing 64,000
0
64,000
97,217
0
22,499
5,174
124,89' 1,365.99
64,000
0
64,0o0
97,217
o
22,499
5,174
124,891
Note
1. Taxes and tax increment will vary significantly from year to year depending upon values, rates, state law and other factors which cannot be predicted.
2. If tax increment in received in 2023, then the district will be one year shorter.
WHAT IS
• • FROM TIF?
MARKET VALUE BUT / FOR ANALYSIS
Total Property Taxes
124,891
Current Market Value -Est.
334,600
less State-wide Taxes
(22,499)
New Market Value - Est.
3,200,000
less Fiscal Disp. Adj.
0
Difference
2,865,200
less Market Value Taxes
(5,174)
Present Value of Tax Increment
711,229
less Base Value Taxes
(10,171)
Difference
2,153,571
Annual Gross TIF
87,046
Value likely to occur without Tax Increment is less than:
2,153,971
RD Machine - 3% Inflation
City of Hutchinson, MN
+� E H L E RS Expansion
PUBLIC FINANCE ADVISORS
P Original
Fiscal Captured
Local Annual Semi -Annual State
Admin.
Semi -Annual
Semi -Annual PERIOD
%of T Tax
Disparities Tax
Tax Gross Tax Gross Tax Auditor
at
Net Tax
Present ENDING Tax
Payment
OTC Capa Capacity
Incremental Capacity
Rate Increment Increment 0.36%
70%
Increment
Value Yrs. Year
Date
- -
-
-
08/01/24
-
-
-
-
02/01/25
100%
64,000
(6,696) -
57,304
151.902%
87,046
43,523
(157)
(4,337)
39,030
36,779
0.5
2025
08/01/25
43,523
(157)
(4,337)
39,030
72,836
1
2025
02/01/26
100%
65,920
(6,696) -
59,224
151.902%
89,962
44,981
(162)
(4,482)
40,337
109,371
1.5
2026
08/01/26
44,981
(162)
(4,482)
40,337
145,189
2
2026
02/01/27
100%
67,898
(6,696) -
61,202
151.902%
92,966
46,483
(167)
(4,632)
41,684
181,478
2.5
2027
08/01/27
46,483
(167)
(4,632)
41,684
217,055
3
2027
02/01/28
100%
69,935
(6,696) -
63,239
151.902%
96,061
48,030
(173)
(4,786)
43,072
253,095
3.5
2028
08/01/28
48,030
(173)
(4,786)
43,072
288,429
4
2028
02/01/29
100%
72,033
(6,696) -
65,337
151.902%
99,248
49,624
(179)
(4,945)
44,501
324,219
4.5
2029
08/01/29
49,624
(179)
(4,945)
44,501
359,308
5
2029
02/01/30
100%
74,194
(6,696) -
67,498
151.902%
102,530
51,265
(185)
(5,108)
45,972
394,846
5.5
2030
08/01/30
51,265
(185)
(5,108)
45,972
429,687
6
2030
02/01/31
100%
76,419
(6,696) -
69,723
151.902%
105,911
52,956
(191)
(5,276)
47,488
464,972
6.5
2031
08/01/31
52,956
(191)
(5,276)
47,488
499,565
7
2031
02/01/32
100%
78,712
(6,696) -
72,016
151.902%
109,394
54,697
(197)
(5,450)
49,050
534,594
7.5
2032
08/01/32
54,697
(197)
(5,450)
49,050
568,937
8
2032
02/01/33
100%
81,073
(6,696) -
74,377
151.902%
112,981
56,490
(203)
(5,629)
50,658
'03,710
8.5
2033
08/01/33
56,490
203
5,629
50,658
637,802
9
2033
02/01/34
Total
896,0"
(3,126)
(89,287)
803,585
Present
Value From 02/01/2024
Present Value Rate
4.00 %
711,229
(2,560)
(70,867)
637,802
Appendix C: Findings Including But/For Qualifications
The reasons and facts supporting the findings for the adoption of the Tax
Increment Financing Plan for Tax Increment Financing District No. 4-23 as
required pursuant to Minnesota Statutes (M.S.), Section 469.775, Subd. 3 are as
follows:
7. Finding that Tax Increment Financing District No. 4-23 is an economic
development district as defined in M.S., Section 469.774, Subd. 72.
Tax Increment Financing District No. 4-23 is a contiguous geographic area
within the City's Development District No. 4, delineated in the TIF Plan, for
the purpose of financing economic development in the City through the
use of tax increment. The District is in the public interest because it will
facilitate a 21,000 sq. ft. expansion of the RD Machine facility in the City
which will increase employment in the State and preserve and enhance
the tax base of the State.
2. Finding that the proposed development, in the opinion of the City Council,
would not reasonably be expected to occur solely through private
investment within the reasonably foreseeable future and that the increased
market value of the site that could reasonably be expected to occur
without the use of tax increment financing would be less than the increase
in the market value estimated to result from the proposed development
after subtracting the present value of the projected tax increments for the
maximum duration of Tax Increment Financing District No. 4-23 permitted
by the TIF Plan.
The proposed development, in the opinion of the City, would not
reasonably be expected to occur solely through private investment within
the reasonably foreseeable future: This finding is supported by the fact
that the development proposed in this plan is and expansion of an existing
manufacturing facility that meets the City's objectives for economic
development. The cost of elated site improvements necessary to
maximize development potential, makes development of the facility
infeasible without City assistance. The Developer was asked for and
provided a letter and a proforma as justification that the developer would
not have gone forward without tax increment assistance.
The increased market value of the site that could reasonably be expected
to occur without the use of tax increment financing would be less than the
increase in market value estimated to result from the proposed
development after subtracting the present value of the projected tax
increments for the maximum duration of the District permitted by the TIF
City of Hutchinson
Tax Increment Financing District No. 4-23
Plan: The City supported this finding on the grounds that the project
includes an addition of 21,000 square feet to the existing manufacturing
facility. The City reasonably determines that no other development of
similar scope is anticipated on this site without substantially similar
assistance being provided to the development.
Therefore, the City concludes as follows:
a. The City's estimate of the amount by which the market value of the
entire District will increase without the use of tax increment financing
is $0.
b. If the proposed development occurs, the total increase in market value
will be $2,865,200 (see Appendix B of the TIF Plan)
c. The present value of tax increments from the District for the maximum
duration of the district permitted by the TIF Plan is estimated to be
$711,229 (see Appendix B of the TIF Plan).
d. Even if some development other than the proposed development
were to occur, the Council finds that no alternative would occur that
would produce a market value increase greater than $2,153,971 (the
amount in clause b less the amount in clause c) without tax increment
assistance.
3. Finding that the TIF Plan for Tax Increment Financing District No. 4-23
conforms to the general plan for the development or redevelopment of the
municipality as a whole.
The Planning Commission reviewed the TIF Plan on December 20, 2022
and found that the TIF Plan conforms to the general development plan of
the City.
4. Finding that the Tax Increment Financing Plan for Tax Increment Financing
District No. 4-23 will afford maximum opportunity, consistent with the
sound needs of the City as a whole, for the development of Development
District No. 4 by private enterprise.
The project to be assisted by the District will result in increased
employment in the City and the State of Minnesota, increased tax base of
the State, and add a high -quality development to the City.
City of Hutchinson
Tax Increment Financing District No. 4-23
Council member
CITY OF HUTCHINSON
MCLEOD COUNTY
STATE OF MINNESOTA
introduced the following resolution and moved its adoption:
RESOLUTION NO. 15557
RESOLUTION ADOPTING A MODIFICATION TO THE DEVELOPMENT
PROGRAM FOR DEVELOPMENT DISTRICT NO. 4; AND MODIFYING TAX
INCREMENT FINANCING DISTRICT NO. 4-23 THEREIN AND ADOPTING A
MODIFIED TAX INCREMENT FINANCING PLAN THEREFOR
BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota (the
"City"), as follows:
Section 1. Recitals.
1.01. The Council has heretofore established Development District No. 4 and adopted the
Development Program therefor. It has been proposed by the City that the City adopt a Modification to the
Development Program (the "Development Program Modification") for Development District No. 4 (the
"Project Area") and modify Tax Increment Financing District No. 4-23 (the "District") therein to add an
addition parcel of land and adopt a modified Tax Increment Financing Plan (the "TIF Plan") therefor (the
Development Program Modification and the modified TIF Plan are referred to collectively herein as the
"Program and Plan"); all pursuant to and in conformity with applicable law, including Minnesota Statutes,
Sections 469.124 to 469.133 and Sections 469.174 to 469.1794, all inclusive, as amended, (the "Act") all
as reflected in the Program and Plan, and presented for the Council's consideration.
1.02. The City has investigated the facts relating to the Program and Plan and has caused the
Program and Plan to be prepared.
1.03. The Hutchinson Economic Development Authority (the "EDA") has conducted an internal
review of the Program and Plan, approved the Program and Plan, and recommended that the Program and
Plan be established and adopted by the Council.
1.04. The City has performed all actions required by law to be performed prior to the
establishment of the District and the adoption and approval of the proposed Program and Plan, including,
but not limited to, (i) providing the proposed TIF Plan and the information on the fiscal and economic
implications of the plan to the county auditor and the clerk of the school district board at least 30 days
before a public hearing to be held by the City on the Program Modification and TIF Plan and (ii) publishing
notice of the public hearing as required by the Act.
1.05. Certain written reports (the "Reports") relating to the Program and Plan and to the activities
contemplated therein have heretofore been prepared by staff and consultants and submitted to the Council
and/or made a part of the City files and proceedings on the Program and Plan. The Reports include data,
information and/or substantiation constituting or relating to the basis for the other findings and
determinations made in this resolution. The Council hereby confirms, ratifies and adopts the Reports, which
4887-9334-2021\2
are hereby incorporated into and made as fully a part- of this resolution to the same extent as if set forth in
full herein.
1.06. The City is not modifying the boundaries of the Project Area, but is however, modifying
the Development Program therefor.
Section 2. Findings for the Adoption and Approval of the Development Program Modification.
2.01. The Council approves the Development Program Modification, and specifically finds that:
(a) the land within the Project area would not be available for redevelopment without the financial aid to
be sought under this Development Program; (b) the Development Program, as modified, will afford
maximum opportunity, consistent with the needs of the City as a whole, for the development of the Project
by private enterprise; and (c) that the Development Program, as modified, conforms to the general plan for
the development of the City as a whole.
Section 3. Findings for the Modification of Tax Increment Financing District No. 4-23.
3.01. The Council hereby finds that the District is in the public interest and is an "economic
development district" under Minnesota Statutes, Section 469.174, Subd. 12 of the Act.
3.02. The Council further finds that the proposed development would not occur solely through
private investment within the reasonably foreseeable future and that the increased market value of the site
that could reasonably be expected to occur without the use of tax increment financing would be less than
the increase in the market value estimated to result from the proposed development after subtracting the
present value of the projected tax increments for the maximum duration of the District permitted by the Tax
Increment Financing Plan, that the Program and Plan conform to the general plan for the development or
redevelopment of the City as a whole; and that the Program and Plan will afford maximum opportunity
consistent with the sound needs of the City as a whole, for the redevelopment or development of the District
by private enterprise.
3.03. The Council further finds, declares and determines that the City made the above findings
stated in this Section and has set forth the reasons and supporting facts for each determination in writing,
attached hereto as Exhibit A.
Section 4. Public Purpose.
4.01. The adoption of the Program and Plan conforms in all respects to the requirements of the
Act and will help discourage commerce, industry, or manufacturing from moving their operations to another
state or municipality, will result in increased employment in the state, and will result in preservation and
enhancement of the tax base of the State and thereby serves a public purpose. For the reasons described in
Exhibit A, the City believes these benefits directly derive from the tax increment assistance provided under
the TIF Plan. A private developer will receive only the assistance needed to make this development
financially feasible. As such, any private benefits received by a developer are incidental and do not
outweigh the primary public benefits.
4887-9334-2021\2
Section 5. Approval and Adoption of the Program and Plan.
5.01. The Program and Plan, as presented to the Council on this date, including without
limitation the findings and statements of objectives contained therein, are hereby approved, ratified,
established, and adopted and shall be placed on file in the office of the City Administrator.
5.02. The staff of the City, the City's advisors and legal counsel are authorized and directed to
proceed with the implementation of the Program and Plan and to negotiate, draft, prepare and present to
this Council for its consideration all further plans, resolutions, documents and contracts necessary for this
purpose.
5.03 The Auditor of McLeod County is requested to certify the original net tax capacity of the
District, as described in the Program and Plan, and to certify in each year thereafter the amount by which
the original net tax capacity has increased or decreased; and the City of Hutchinson is authorized and
directed to forthwith transmit this request to the County Auditor in such form and content as the Auditor
may specify, together with a list of all properties within the District, for which building permits have been
issued during the 18 months immediately preceding the adoption of this resolution.
5.04. The City Administrator is further authorized and directed to file a copy of the Program and
Plan with the Commissioner of Revenue and the Office of the State Auditor pursuant to Minnesota Statutes
469.175, Subd. 4a.
The motion for the adoption of the foregoing resolution was duly seconded by Council member
, and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
Dated: January , 2023
Gary Forcier, Mayor
(Seal)
4887-9334-2021\2
ATTEST:
Matt Jaunich, City Administrator
EXHIBIT A
The reasons and facts supporting the findings for the adoption of the Tax Increment Financing Plan for Tax
Increment Financing District No. 4-23 as required pursuant to M.S., Section 469.175, Subd. 3 and Subd 4 are as
follows:
1. Finding that Tax Increment Financing District No. 4-23 is an economic development district as defined
in M.S., Section 469.174, Subd. 12.
Tax Increment Financing District No. 4-23 is a contiguous geographic area within the City's Development
District No. 4, delineated in the TIF Plan, for the purpose of financing economic development in the City
through the use of tax increment. The District is in the public interest because it will facilitate a 21,000
sq. ft. expansion of the RD Machine facility in the City which will increase employment in the State and
preserve and enhance the tax base of the State.
2. Finding that the proposed development, in the opinion of the City Council, would not reasonably be
expected to occur solely through private investment within the reasonably foreseeable future and that the
increased market value of the site that could reasonably be expected to occur without the use of tax increment
financing would be less than the increase in the market value estimated to result from the proposed development
after subtracting the present value of the projected tax increments for the maximum duration of Tax Increment
Financing District No. 4-23 permitted by the TIF Plan.
The proposed development, in the opinion of the City, would not reasonably be expected to occur solely
through private investment within the reasonably foreseeable future: This finding is supported by the fact
that the development proposed in this plan is and expansion of an existing manufacturing facility that
meets the City's objectives for economic development. The cost of elated site improvements necessary to
maximize development potential, makes development of the facility infeasible without City assistance.
The Developer was asked for and provided a letter and a proforma as justification that the developer
would not have gone forward without tax increment assistance.
The increased market value of the site that could reasonably be expected to occur without the use of tax
increment financing would be less than the increase in market value estimated to result from the proposed
development after subtracting thepresent value of theprojected tax increments for the maximum duration
of the District permitted by the TIF Plan: The City supported this finding on the grounds that the project
includes an addition of 21,000 square feet to the existing manufacturing facility. The City reasonably
determines that no other development of similar scope is anticipated on this site without substantially
similar assistance being provided to the development.
Therefore, the City concludes as follows:
a. The City's estimate of the amount by which the market value of the entire District will increase
without the use of tax increment financing is $0.
b. If the proposed development occurs, the total increase in market value will be $2,865,200 (see
Appendix B of the TIF Plan).
c. The present value of tax increments from the District for the maximum duration of the district
permitted by the TIF Plan is estimated to be $711,229 (see Appendix B of the TIF Plan).
4887-9334-2021\2
d. Even if some development other than the proposed development were to occur, the Council
finds that no alternative would occur that would produce a market value increase greater than
$2,153,971 (the amount in clause b less the amount in clause c) without tax increment assistance.
3. Finding that the TIF Plan for the District conforms to the general plan for the development or
redevelopment of the municipality as a whole.
The Planning Commission reviewed the TIF Plan on December 20, 2022 and found that the TIF Plan
conforms to the general development plan of the City.
4. Finding that the TIF Plan for the District will afford maximum opportunity, consistent with the sound
needs of the City as a whole, for the development or redevelopment of Development District No. 4 by private
enterprise.
The project to be assisted by the District will result in increased employment in the City and the State of
Minnesota, increased tax base of the State, and add a high -quality development to the City.
4887-9334-2021\2
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 01/01/23
Re: Liquor Hutch Sales January— Dec 2022 (Unaudited)
2021 Actual
2022 Actual
Change (from 2021 Actual)
2022 Budget
Change (from 2022 Budget)
Year to Date Sales:
$7,339,403
$7,298,303
-0.6%
$7,424,000
-1.7%
Liquor
$2,634,152
$2,692,467
+2.2%
$2,652,000
+1.5%
Beer
$3,461,507
$3,421,423
-1.2%
$3,520,000
-2.8%
Wine
$1,063,767
$ 999,725
-6.0%
$1,072,000
-6.8%
YTD Gross Profit Dollars:
$1,773,303
$1,836,307
+3.6%
$ 1,803,000
+1.8%
YTD Customer Count:
245,895
239,912
-2.5%
NA
NA
Average Sale/ Customer:
$29.85
$30.42
+1.9%
NA
NA
Gross Profit Percentage:
24.16%
25.2%
+4.3%
24.3%
+3.7%
NOTE: Although record high Pandemic sales have now adjusted, Gross Profit dollars have been managed to exceed Budget expectation.
Some 4rh Quarter Store Activity Highlights
• Three "First Tuesday" staff trainings with a focus on holiday wines and cordials
• Brewery Beer Price Increases reviewed and retail prices adjusted
• One Wine Tasting Event held at CRGC-1 event postponed to January due to weather
• Participated in the ChamberAmbassador's Taste of the Holidays event at the Crow River Winery
• Cooler reset completed to best promote the increasing sales of ready to drink items
• Two credit card readers updated
• 2022 Holiday Sales (Thanksgiving week through New Year's Eve) increased by $58,859 over 2021 sales for the same period
1/10/2023
Sales History
Sales - 17 years since Expansion/Remodel
$ 1 0,000,000 -
$8,000,000 -
$6,000,000 -
$4,000,000 - - - -
$2,000,000 -
$- - T T T T T T T
Cfl f'- 00 Ol O N M u1 l0 I� CO O N N
O O O O
O O O O O O O O O O O O O O O O O
N 04 N N N 04 N N N N fV N N N N N N
1/10/2023
General Fund Transfers
Transfers - $7,470,660
$600,000
$500,000 - - - - - -
$400,000 -
$ 300,000 - -
$200,000 - -
$100,000 - -
$0 r 7
l0 N 0
0 M O N M u1 l0 n DO 01 O N N
O O O O N N
O O O O O O O O CD
O O O O O O O
N N N N N N N N N N N N N N N N N
2021 2022 Change
Sales: $7,339,403 $7,298,303 0.6% decrease
Liquor S 2,634,152 S 2.692,467 2.2%increase
Beer $ 3,461,507 S 3,421,423 1.2% decrease
Wine $ 1,063,767 S 999,725 6.0%decrease
Customer Count: 245,895 239,912 2.5%decrease
Average Sale per Customer: $29.85 $30.42 1.9% increase
• Pandemic sales have now adjusted - 2022 Sales compared to 2019 (Pre -Pandemic) Sales = 14.6%Increase!
• 2022 Sales were 1.7%less than Budgeted but Gross Profits were managed to a 1.8% Increase over Budget
• 2022 First Qtr Sales were down 8.2%with poor weather and economic uncertainty- 4th Qtr Sales were strong
2
1/10/2023
Trends
Liquor sales remain high as consumers continue
to purchase Ready To Drink Cocktails
Low ABV "Healthy" Beer, Wine and Liquor
products continue to show sales increases
Supplier out of stocks, price increases,
discontinued items and labor shortages
continued to affect daily operations
Facebook, Instagram and Direct Email remain our
most effective advertising tools
Successful Ongoing Promotions
Loyalty Program
1 5% Off Craft/Import Beer on Thursdays
Online Purchasing
Holiday Sales on Items featured in Social
Media
Multiple Buys such as 3 For $30
1/10/2023
2023 Challenges/Goals
Staffing and Training
2023 Goal - 22+yr Retirement resulting in New Full Time hire training process
2023 Goal - Update Training Procedures for current employees
2023 Goal - Continue "First Tuesday Trainings" with an emphasis on the Beer Category
Budget Management
2023 Goal - Manage Labor to Sales to 1 1%
2023 Goal - Review Gross Profit on all items for potential increases
Inventory Management
2023 Goal - Wine Inventory - refine selection/inventory dollars outside of the best selling
$12 price point in order to increase annual inventory turns on wine
2023 Goal - Liquor Inventory - capitalize on increasing category sales with unique new
items added to product selection
2023 Goal - Beer Inventory - review sales and make appropriate changes to cooler space
2023 Goal - Improve Inventory Cycle Count procedures
2022 Facility Improvements Completed
Exterior Updates including paint and new awnings
> Roof repairs
Parking lot updated - Additional Parking remains an issue!
Domestic Cooler Refrigeration System Updated
2023 Facility Improvements Planned
Sales floor refinishing
Cash wrap updates - cabinets and countertops
Lighting updates throughout the store
Parking lot landscaping updates
4
KA
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Amendment of City Code Chapter 53.111 - Deduct Meters (Second Reading)
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 1/10/2022
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
New Business
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Public Works requests consideration of amending Chapter 53.111 of the City Code, which
addresses deduct meters, to make language compatible with the proposed water & wasteater
utility rates proposed for implementation in 2023.
A copy of the existing ordinance, with green -line additions and red -line deletions is attached. A
clean copy of the proposed amendment is also provided.
Public Works personnel will be available to answer any questions you may have.
Second reading and adoption is scheduled for January 10, 2023.
BOARD ACTION REQUESTED:
Consider amending City Code Chapter 53.111 - Deduct Meters (Second Reading)
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source: N/A
§ 53.111 DEDUCT METERS. (existing language)
If a user feels that a significant amount of metered water does not reach the sanitary sewer, a
customer may avail himself or herself of one of the following options.
(A) The customer may request the Council to have additional meters or metered services installed as
are necessary to calculate the volume of water not discharged to the sanitary sewer (i.e., a deduct
meter), or the customer may request the Council to have a meter installed to measure the actual
amount of sewage discharged to the sanitary sewer (i.e., a sewage meter). Requests for a second meter
or metered services must be made in writing to the Council. In the event the Council agrees to the
installations, the customer shall be charged all costs attendant thereto including, but not limited to, a
meter yoke for each meter (to be installed by a licensed plumber), meter rental (the meter will be
owned by the city and subject to access and inspection by the city personnel at all reasonable times) in
an amount set annually by the Council, remote reading device(s) if necessary and labor and
miscellaneous parts and supplies. No provision shall be made, nor shall any means be taken, to route
water from any deduct meter to the customer's general distribution system. In addition to the remedies
set forth in § A.151 of this chapter, any violation of this chapter will result in nullification of the deduct
readings and removal of the deduct meter.
(B) In the event it is physically impractical or impossible to install metering equipment, the customer
may request the Council to take means as it deems necessary to formulate an estimate of the amount of
water not being discharged into the sanitary sewerage system or, conversely, the amount of actual
sewage discharged thereto.
(C) (1) Neither of the options set forth in this section shall be applicable or available to customers for
reasons which are attendant to use of water for the filling of pools or watering of lawns and outdoor
greenery.
(2) This seasonal use of water (that does not reach the sewer system) has been figured into the
rates for the second and third quarter. The residential water usage for the second and third quarters are
compared with the water usage for the quarter containing the month of December (provided, this
quarter includes a full quarter of water usage). The water bills for the second and third quarters will be
based on the lowest measured water usage of the second quarter bill and the third quarter bill
compared to the quarter water bill containing the month of December.
(2004 Code, § 53.101) (Ord. 781, passed 7-19-1988)
§ 53.111 DEDUCT METERS. (changes)
If a useF sanitary sewer customer feels that a significant amount of metered water will not or does not
reach the sanitary sewer, a customer may avail himself AP heprelf Af select one of the following options.
(A) The customer may request +"�;eilto have additieRal deduct meter- A. teped- sel.
installed, as aye necessary to calculate the volume of water not discharged to the sanitary sewer(i.e., a
d- d-H .+ teF) 9F In the case of significant industrial users or other commercial, industrial or
institutional toe customers, they may request the + have a tee eArt ll d to measure the
actual amount of sewage discharged to the sanitary sewer (i.e., a sewage weteF) using other mutually
acceptable means. �(1) Requests for a deduct seeeAd meter or other means of measuring sewage
metered services must be made in writing he''R--HRe'. In the event the iI City agrees to the
installation-,, the customer shall make provisions for the installation of the deduct meter or other
mutually acceptable measuring devices at their own cost and shall be charged for all costs
related thereto '
r!„w,beF) tee F Rtal (the +,,. , ,;11 he AwRed incurred by the 6City. and sHbj et t acneers Rcj
No provision
shall be made, nor shall any means be taken, to route water into the customer's domestic water system
after having flowed through a 49w aay deduct meter *A- the g al ,-;,-+.;h.,,+;, .A System or
having been measured in any other way. �(3) In addition to the remedies set forth in § 53.151 of this
chapter, any violation of this chapter will result in nullification of the deduct readings and removal of the
deduct meter or other measuring device.
(B) In the event it is physically impractical or impossible to install metering equipment, the customer
may request the Council to take means as it deems necessary to formulate an estimate of the amount of
water not being discharged into the sanitary sewerage system or, conversely, the amount of actual
sewage discharged thereto and all related charges, credits or other provisions shall be identified in a
separate agreement with the customer.
(C) Water that flows through deduct meters and does not reach the sewer system shall be charged as
described in the rates identified within the City's fee schedule or be identified in a separate agreement
with the customer. {-1} W ithe-F of the ptieRs set fe-Ft , this sec-Aie—A Shall he pliG bl ep ailah-1 +
a.A. ,+
(2) This sease—Ral Hse ef WateF (that d-e-es Ret peaeh the re.4.40P+ System) has beeR figHFed 4.Ate *.he
(2004 Code, § 53.101) (Ord. 781, passed 7-19-1988)
Ordinance No. 22-836
The City Council hereby ordains:
§ 53.111 DEDUCT METERS
If a sanitary sewer customer feels that a significant amount of metered water will not or does not reach
the sanitary sewer, a customer may select one of the following options.
(A) The customer may request to have a deduct meter installed, as necessary to calculate the
volume of water not discharged to the sanitary sewer. In the case of significant industrial users or other
commercial, industrial or institutional customers, they may request to measure the actual amount of
sewage discharged to the sanitary sewer using other mutually acceptable means.
(1) Requests for a deduct meter or other means of measuring sewage must be made in writing. In
the event the City agrees to the installation, the customer shall make provisions for installation of
the deduct meter or other mutually acceptable measuring devices at their own cost and shall be
charged for all costs related thereto incurred by the City.
(2) No provision shall be made, nor shall any means be taken, to route any water into the
customer's domestic water system after having flowed through a deduct meter or having been
measured in any other way.
(3) In addition to the remedies set forth in § 53.151 of this chapter, any violation of this chapter
will result in nullification of the deduct readings and removal of the deduct meter or other
measuring device.
(4) Water that flows through deduct meters, or is measured though other mutually acceptable
means, and does not reach the sewer system shall be charged as described in the rates identified
within the City's fee schedule or be identified in a separate agreement with the customer.
(B) In the event it is physically impractical or impossible to install metering equipment, the
customer may request the Council to take means it deems necessary to formulate an estimate of the
amount of water not being discharged into the sanitary sewerage system or, conversely, the amount of
actual sewage discharged thereto and all related charges, credits or other provisions shall be identified
in a separate agreement with the customer.
Adopted by the Hutchinson City Council this 10th day of January, 2023.
Gary T. Forcier, Mayor Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL
City0f.
Request for Board Action
7AL Owl-7
Agenda Item: Taxi Service License - Kingdom Transport
Department: Administration
LICENSE SECTION
Meeting Date: 1/10/2023
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Benjamin Kranz of Kingdom Transport has applied for a taxi service license with the
City of Hutchinson. Mr. Kranz
has submitted the required documents to have the application considered and the required background investigation
has been completed.
BOARD ACTION REQUESTED:
Approval of issuing taxi service license to Benjamin Kranz of Kingdom Transport
Fiscal Impact: $ 0.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Cq
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151 Fax: (320) 234-4240
Business Information
Checklist
City of Hutchinson
Application for Taxi Service License
(Under Ordinance No. 115)
�Zq e&!7I 71'— i s�
Business M
-71WIfIVIe Se --
A-11-7
Manager/Owner
City
License Fee: $5.00 yer taxi
Number of taxi(s): A013r 1
Operating Year: d&-4"3
.3�76 as y 65:5-y
Phone Number
State Zip
The following items need to be completed and/or attached in order for the application to be processed:
A schedule of proposed rates to be charged for license year `'yes ❑ no
A certificate signed by competent and experienced mechanic (ordinance 115.06) A yes ❑ no
Copy of insurance that meets or exceeds limits established in the ordinance: ryes ❑ no
Application fee paid in full (check or money order): tkyes ❑ no
)leted in full and si
❑ no
I hereby certify that I have completely filled out the entire above application and that the application is true, correct,
and accurate.
I fully understand that any person who violates any provision of the Taxicabs Ordinance No. 115 is guilty of a
misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000 or by imprisonment for
a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
Internal Use Only
Police* 4approved ❑ denied Notes: _
City
Council ❑ approved ❑ denied Notes:
l?' X"kG ZZ
Date
*done by practice, not required by code
Z:/Lic nses/Applications/Taxi.doc
Purchase Requisition
Purchase Requisition No 020323
Requested Date 01/06/2023 Department 4945
Required Date
Requested By tgratke
Preferred Vendor 134737
ROSEDALE CHEVROLET
Address 2845 HWY 35W
ROSEVILLE, MN 55113
Req. Description 2023 CHEV SILVERADO 2500 DBL CAB 4X4 SERVICE TRUCK
01/10/2023
10:37 AM
Qty.
Description
GL Number 1
Unit Price
Amount
1
2023 CHEV 2500 DBL CAB 4X4
602-4945-90540
62,632.00
62,632.00
Total:
62, 632.00
Ton truck w/ Service Bode
The intent is to eventually install a 4,000# crane on this vehicle
Crane truck use.
1) Pump maintenance. The most common pump issue is 'ragging' — rags or other debris
caught in the pump's impeller. Routine pump inspections and maintenance require
lifting pumps out of wet wells. In many cases, operators lower and temporarily install a
spare pump. Operators repair the primary pump. After repairs, operators remove the
temporary spare pump and reinstall the primary pump. Operators then clean and store
the spare pump. Pump repair expenditures varied from $6,500 to $29,000 over the last
5 years, with an average of $19,420 per year. Of that, trip charges and crane truck
charges make up the largest percentage of the bills. Based on these costs, estimated
payback for the crane truck is about 5 years.
2) Inspections, routine repairs. City operators have tools and expertise to address
'ragging'. City operators also have the tools and expertise to perform most other pump
inspections, maintenance and repairs. Were a crane truck available, operators would
lift and remove the inoperable pump. After removing and lifting the primary pump for
repair, operators would lower and install a temporary pump in most cases. Operators
would transport the primary pump to the City's shop for repair. Operators would
transport the primary pump to another shop if they were unable to do the repair in-
house. Having the in-house capability to lift and lower pumps saves two separate
contractor trip charges and crane truck charges. It may still be necessary to have a
contractor remove and service large pumps beyond the capabilities of the proposed
vehicle, but that would be rare.
3) Opportunity cost. Without a crane truck, operators are subject to a contractor's
schedule, while at the same time service of the sewer system is negatively affected.
Operators could use the crane truck for emergency operations. The truck could service
remote lift stations immediately. Recent lift station rehabilitations included increasing
the ability of City operators to service City lift stations using spare pumps kept on -hand
at the Wastewater facility. There is no guarantee pump service contractors will dispatch
field technicians and service equipment in a timely manner. Sometimes contractors
cannot respond for several days. Most contractors come from the metro area or New
Prague, so their operations typically take a full day by the time they drive to Hutchinson,
perform the work and drive back. Operators have to drop what they are doing
whenever a contractor comes, interrupting their other tasks. The ability to perform
routine inspections and maintenance in-house and the ability to remove pumps, install
temporary pumps and transport pumps to a shop results in better service with fewer
interruptions. This is the reason most communities our size own at least one
wastewater crane truck. Willmar, for instance, owns two crane trucks.
4) Existing equipment inadequate. The current sign truck has a crane, but it is limited to a
15' flat reach lifting 750 lbs. Operators have occasionally used the sign truck for
maintenance of small pumps. The flat reach and lifting capacity of the sign truck is
inadequate for almost all wastewater operations. In comparison, the proposed crane
truck has a 20' flat reach lifting 800 lbs., which is adequate for the majority of
Wastewater lift stations.
5) Safety. Utilizing appropriate equipment to lift pumps is the safest work practice. Since
operators currently work directly with contractors, there would be no change to
operational safety conditions.
Crane requirements
1) Currently Public Works has a small crane truck, with a 3,200# crane, with a 15' reach.
This provides 3,200# of lift at 801 and 750# at 00which is inadequate for most lift
stations.
2) The anticipated need is for a 4,000# crane, with a 20' reach. This would provide 4,000#
of lift at 751 and 800# at 01.
3) A crane of this size and configuration could lift all of the department's pumps except:
HATS lift station
Equalization Basin
Sitework on the folloing lift stations will be undertaken to reduce the distance to pump
of 20 feet or less.
Campbell Ln lift station accessible off -road
Shady Ridge lift station accessible off -road
Elementary lift station accessible off -road
Hwy 15 lift station already completed
Our Saviors lift station accessible off -road
Lift Station Weight Distance'
Capacity: 4,000# crane @ 00 fully extended to 20'
Serviceable: Max wt.
Otter Lake
650
20
800
McDonald
450
14
800
Delaware
125
14
800
Roberts Rd
175
15
800
Stoney Point
650
15
800
Harmony Lane
650
20
800
North High Drive
250
14
800
5th Ave SE
250
12
800
Review distance to um s:
(serviceable, if distance can be reduced to 20')
Campbell Lane 250 22
800
Shady Ridge 250 25
800
Elementary 250 35
800
Highway 15 250 40
800
Our Saviors F 25U 22
800
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am
R
HUTCHINSON
A CITY ON PURPOSE.
111 Hassan Street Southeast
Hutchinson, MN 55350:
(320) 587-5151 Fax: (320) 234-4240
City of Hutchinson
.APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance Chapter 114
and Minnesota Statutes Chapter 349
All applications are to be received at least 30 days before event in order to be considered
Application T e
Short Term
❑ Date(s) i % 3 IZz j 2 -L - - Fee: $30.00
MrnnM1f)Pv/Yoar—Mont 1nav1YPAr
on Wbt-4;tit A55a e-i •E.'0V1
)`L1%191 C0339
Phone Number
3 5 Th i Y -t f (441h i vn sgy) M N 55350
Address where regular meeting are held City State Zip
Federal or State ID: CD
Day and time of meetings? Z- el a -7 -"3 0 r"
Is this organization organized under the laws of the State 6f A yes ❑ no
yes
How long has the organization been in existence? _How may members in the organization?
What is the purpose of the organization? L4 4 1, o a s
In whose custody will organization records be kept?
cif; -�ck-F z-� � -;- �12-gief-L"
Name Phone Number
0-e236 1S10+1_1 s+
Address
Duly Authorized Officer of the Organization Information
�yhrlli��Svvi
Cii v
M N 5 5-3 CD d
State Zip
+'2� ny,"-e to 12 • $1Cl .Cp'33el
True hame'J Phone Number
_l a23o 150 "_ St idu+ryiiyison MN 55350
Residence Address City State Zip
Date of Birth: j 215 ) i' 5 Place of Birth:
Month/day/year
Have you ever been convicted of any crime other than a traffic
offense?
If yes, explain:
Fa U 1-3
C State
❑ yes 8 no
City of Hutchinson
Application for Gambling Devices License
Page 1 of 3
-f'VYVf(1°i 1✓1
True Name
Z_ 22V _ iyfi kbi541v1
Residence Address City
'yz0-S�'3- -IC)
Phone Number
State Zip
Date of Birth: Z-1 �1 �1 Place of Birth: 1 E tn+-C h t n S ud1
Month/day/year City
Have you ever been convicted of any crime other than a traffic ❑ yes ® no
If yes, explain:
How long have you been a member of the organization? rj / ►� L s✓ 2U
Game Information
M�
state
Location #1 &
Name of location where game will be played Phone Number
Address of location Vkhere game will be played City state Zip
Date(s) and/or day(s) gambling devices will be used: . tA VI . Z2t�h (� h . ZGI , ZZ—
AM
Hours of the day. gambling devices will be used: From _ M To
Maximum number of players: Igo
Will prizes be paid in money or merchandise? ❑ money IN merchandise
Will refreshments be served during the time the gambling devices will be used?
If yes, will a charge be made for such refreshments? ® yes ❑ no
me Information
Location #2
Name of location where game will be played
Address of location where game will be played
Date(s) and/or days) gambling devices will be used:
Hours of the day gambling devices will be used
® yes 0 no
Phone Number
City State
through
AM
From pM To
Maximum number of players:
Will prizes be paid in money or ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
If Yes. will a charge be made for such refreshments? ❑ yes
❑ no
zip
❑ yes ❑ no
AM
City of Hutchinson
Application for Gambling Devices License
Page 3 of 3
Officers of the Organization (if necessar ; list additional names on se orarte sheet'
`f.S 5 i CGS
_�1 �f 15 41�-Pfti i U
f i iy 1 S p--e
1 2301
ame
0 ''^ s
Y 0 w »+VY1z-
Residence Address
City
State
�►P
zip
i3or5
6(
Name
Title
ob S
1 IAA WI VIJ C fi
nr1
553S U
Residence Address
City
State
Zip
r
Nat e
Tit
Ci
zip
State
Residence Address
Officers or Other Persons Paid for Services Information (if necessaD,, list additional names on separate sheet
Name Title
Residence Address City State zip
Name Title
Residence Address City State zip
Name Title
Residence Address City State zip
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and. regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance H 4.20 and Minnesota Statutes Chapter 349)?
Gambling Manager ❑ yes ❑ no Authorized Officer Oyes ❑ no
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 reWing,.to gambling and I will familiarize myself with the contents thereof.
1 /10/ZvZZ—
of horized officer 'organization Date
Signature of gambling manager of organization
Internal Use Only
City Council ❑ approved ❑ denied Notes:
Date
MINNESOTA LAWFUL GAMBLING
LG230 Application to Conduct Off -Site Gambling
ORGANIZATION INFORMATION
6/15 Page 1 of 2
No Fee
Organization Name: HUTCHINSON HOCKEY ASSOCIATION, INC. License Number: 02482 _
Address: PO BOX 594 City: HUTCHINSON MN Zip: 55350
Chief Executive Officer (CEO) Name: KATHERINE KATZENMEYER Daytime Phone: 612-819-6339
Gambling Manager Name: TERENCE DITLEFSEN
GAMBLING ACTIVITY
Daytime Phone: 320-583-7954
Twelve off -site events are allowed each calendar year not to exceed a total of 36 days.
From _ j_ 13 / 1- to
Check the type of games that will be conducted:
Raffle Pull -Tabs Bingo FTipboards Paddlewheel
GAMBLING PREMISES
Name of location where gambling activity will be conducted: ,BURICH ARENA —
Street address and
City (or township): 950 HARRINGTON ST SW_ HUTCHINSON, MN Zip: 55350 MCLEOD
County:
• Do not use a post office box.
• If no street address, write in road designations (example: 3 miles east of Hwy. 63 on County Road 42).
Does your organization own the gambling premises?
Yes If yes, a lease is not required.
ElNo If no, the lease agreement below must be completed, and signed by the lessor.
LEASE AGREEMENT FOR OFF -SITE ACTIVITY (a lease agreement is not required for raffles)
Rent to be paid for the leased area: $0 (if none, write "0")
All obligations and agreements between the organization and the lessor are listed below or attached.
• Any attachments must be dated and signed by both the lessor and lessee.
• This lease and any attachments is the total and only agreement between the lessor and the organization conducting lawful
gambling activities.
• Other terms, if any:
Lessor's Signature:
Print Lessor's Name:
Date:
CONTINUE TO PAGE 2
LG230 Application to Conduct Off -Site Gambling 6/15 Page 2 of 2
Acknowledgment by Local Unit of Government: Approval by Resolution
CITY APPROVAL
for a gambling premises
located within city limits
City Name:
Date Approved by City Council:
Resolution Number:
(If none, attach meeting minutes.)
Signature of City Personnel:
COUNTY APPROVAL
for a gambling premises
located in a township
County Name: .�
Date Approved by County Board:
Resolution Number:
(If none, attach meeting minutes.)
Signature of County Personnel:
Title: _ _ Date Signed: ! Title:
Local unit of government
must sign. j
TOWNSHIP NAME:
Date Signed:
Complete below only if required by the county.
On behalf of the township, I acknowledge that the organization is
applying to conduct gambling activity within the township limits.
(A township has no statutory authority to approve or deny an
application, per Minnesota Statutes 349.213, Subd. 2.)
Print Township Name:
Signature of Township Officer:
Title:
OFFICER (CEO) ACKNOWLEDGMENT
Date Signed:
lballilwokhis application must be your organization's CEO and have their name on file with the Gambling Control Board.
wed and the current CEO has not filed a LG200B Organization Officers Affidavit with the Gambling Control
or ,,jAe must do so at this time.
ad.�F'�s application, and all information is true, accurate, and complete and, if applicable, agree to the lease terms as
this application.
CEO (must be CEO's sig
Mail or fax to:
Minnesota Gambling Control Board
Suite 300 South
1711 West County Road B
Roseville, MN 55113
Fax: 651-639-4032
designee may not sign)
(3 Z 0-2--?—
Date
No attachments required.
Questions? Contact a Licensing Specialist at 651-539-1900.
This publication will be made available in alternative format (i.e. large print, braille) upon request.
Data privacy notice: The information requested on this form (and any
attachments) will be used by the Gambling Control Board (Board) to
determine your organization's qualifications to be involved in lawful
gambling activities in Minnesota. Your organization has the right to refuse
to supply the information; however, if your organization refuses to supply
this information, the Board may not be able to determine your
organization's qualifications and, as a consequence, may refuse to issue a
permit. If your organization supplies the information requested, the Board
will be able to process your organization's application.
Your organization's name and address will be public information when
received by the Board. All other information provided will be private data
about your organization until the Board issues the permit. when the
Board issues the permit, all information provided will become public.
If the Board does not issue a permit, all information provided remains
private, with the exception of your organization's name and address which
will remain public.
Private data about your organization are available to: Board members,
Board staff whose work requires access to the information; Minnesota's
Department of Public Safety; Attorney General; commissioners of
Administration, Minnesota Management & Budget, and Revenue;
Legislative Auditor; national and international gambling regulatory
agencies; anyone pursuant to court order; other individuals and agencies
specifically authorized by state or federal law to have access to the
information; individuals and agencies for which law or legal order
authorizes a new use or sharing of information after this notice was given;
and anyone with your written consent.
An equal opportulty employer
