12-5-2022 HUCM Special MeetingMINUTES
Special Meeting — Hutchinson Utilities Commission
Thursday, December 5, 2022
Call to order — 7:�35 a.m.
President Matt Cheney called the meeting to order. Members present: President Matt
Cheney; Vice President Anthony Hanson; Secretary Don Martinez; Commissioner Robert
Wendlorff; Commissioner Kathy Silvernale; GM Jeremy Carter; Attorney Marc Sebora
Others Present: Mike Gabrielson, Angie Radke
1. Reject Bids - Unit 1 hill Leak Repair and Depot Service
Mr, Gabrielson presented Rejecting Bids — Unit 1 Oil Leak Repair and Depot Service.
There were 2 Bids that were received from the November 21, 2022 Bid Opening. Both
companies that provided a bid did not provide a bid bond at time of bid submittal:,
therefore both companies are non -responsive and both bids need to be rejected.
Discussion was held on when the proposed date to have the Unit back and running which
is looking to be June 1, 2023.
Motion by Commissioner Hanson, second by Commissioner Martinez to Approve Reject
Bids - Unit 1 Oil Leak Repair and Depot Service. Motion carried unanimously.
2. Approve new RFP for Unit 1 Oil Leak Repair and Depot Service
Mr. Gabrielson presented Approval of new RFP for Unit I Oil Leak Repair and Depot
Service. The revised RFP now clearly states that a Bid Bond is mandatory upon Bid
submittal along with stating when a Performance Bond and Payment Bond are required.
Motion by Commissioner Silvernale, second by Commissioner Wendorff to Approve new
RFP for Unit 1 Oil Leak Repair and Depot Service. Motion carried unanimously.
3. Approve Re -Advertisement for Bid — Unit 1 Oil Leak Repair and Depot Service
Mr. Gabrielson presented Approval of Re -Advertisement for Bid for Unit 1 Oil Leak Repair
and Depot Service. Advertisement for Bid has updated dates along with clarification of
what is needled.
Motion by Commissioner Martinez, second by Commissioner Hanson to Approve Re -
Advertisement of Bid — Unit 1 Oil Leak Repair and Depot Service. Motion carried
unanimously.
4. Approve Requisition for Voltage Regulator Unit 1
Mr. Gabrielson presented Approval of Requisition for Voltage Regulator Unit 1. The
regulator needs to be replaced in order for unit 1 to run. Staff would like to have a new
regulator in place to ensure adequate performance prior to the LM6000 going out of
service as a result of the oil leak issues.
Turbine Diagnostic Services has an aftermarket option that will replace the old analog
regulator with a new digital regulator which will provide greater reliability. This option is
more cost effective and timely then the secondquote.
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There being no further business, a motion by Commissioneon, second by
Commissioner Martinez to adjourn the meeting at 7:44a.mi. Motion carried unanimously,
ATTEST
�att Iheney;m President
2
Don Martinez, Secretary,,,/