11-23-2022 HUCMMINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, November 23, 202,2
Call to order — 3:010 p.mi.
President Matt Cheney called the meeting to order. Members present: President Matt
Q41:41 'm . 0
1. Conflict of Interest
2. Approve Consent Agenda
a. Approve Minutes
b. Ratify Payment of Bills
Motion by Commissioner Martinez, second by Commissioner Hanson to Approve
the Consent Agenda. Motion carried unanimously.
3. Approve Financial Statements
Motion by Commissioner Silv,ernale second by Commissioner Wendorff to Approve
the Financial Statements. Motion carried unanimously.
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5. Communication
a. City Administrator — Matthew Jaunich —
1. Working on, Finalizing budgets
2�. Truth and Taxation December 6th
3. Getting ready for next year's construction projects
b. Divisions
i. Dan Lang, Engineering Services Manager — Absent
ii. Dave Hunstad, EllectricTransmission/Dist(ibuition Manager-
1. Caught up with Fall projects
iiE Mike Gabrielsoni, Production Manager —
1. November 12-19 had 4 Mechanics and 2 Electricians over in Ki�el
Germany for Caterpillar training.
2. Caterpillar Staff from Germany was on site a couple of weeks ago
to do warranty work on Ulnit 6 and completed oi,l consumption test
on Units 6 & 7 which was part of the retainer. Initial reports are
within specs.
3. Abatement of units 3 & 4 will be starting this next week.
4. Phase 1 of Cooling Tower project will be starting next week along
with tower pipe, rework that needs to be completed.
iv. Johin Webster, Natural Gas Division Director —
1. Performed requiired verification digs on 12"' lateral line
v. Jared Martig, Financial Manager —
1. Nothing to Report
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e. General Manager — Jeremy Carter — INothiing to report
6. Policies
a. Review Policies
i� CIP Rebate Level of Authority
ii. Delegation of Authority Policy
iii� Financial Reserve Policy
iv, Investment Policy
v. Purchasing Policy/Credit Cards/Fixed Assets
vi. Service Beyond City Limits of Hutchinson
Surplus Property Policy
b. Approve Changes
ii. Payments of HUC Payables
Ms. Radke spoke of the changes to the Payments of HUC Payments. Looking to
update the year to 2023 along with amending the date of the change,
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7. Unfinished Business
8. New Business,
a. Approve Non -Waiver of Tort Liabillity Limits for General Liability Insurance
GM Carter presented the requirement by League of Minnesota Cities Insurance
Trust. Staff is recommending to not waiive the tort liability limits. Completion of the
Wavier form is done annually. In the past HUC has not waived the miuin,icipal tort
liirnit.
Motion by Commissioner Hanson, second by Commissioner Wendorff to Approve
Non -Waiver of Tort Liability Limits for General Liability Insurance. Motion carried
unanimously.
Mr. Martig presented the Customer Uncollectable Write -Offs. HUC is requesting to,
approve write-offs of $7,492.23. This amount is less than last year.,
2
Motion by Commissioner Silvernale second by Commissioner Wendorff to Approve
Customer Uncollectabe-offs. Motion carried unanimously
c. Approve Req#009373 - Re-Workingi oif Cooling Tower Piping Plant I for Engine
Removal
Mr. Giabrielsoin presented Approval of Req#0109373 — Re -working of Cooling Tower
Piping Plant 1 for Engine Removal. The cooiling waiter pipping from the Cooling tower
needs to be removed from Units 3, 4 and 8 and! looped back to the cooling tower.
The cooling tower will be down and drained during this time for Phase I of the cooling
tower repair so this will be a good time to do this project. Pioneer Power was the
lowest bid at $38,,500.00.
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Req#009373 — Re -Working of Cooling Tower Piping Plant 1 for Engine Removal.
Motion carried unanimously.
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Mr. Webster presented Approval of Req#009374 — WSB 2023 Regulatory Program
Updates. The Natural Gas Division is requ,ilred to update the Division's Operations
and Maintenance Manual�, Emergency Response Plan and Transmission Integrity
Management Plan due to, PHMSA. Looking to have WSB help with the updates.
WSB proposes to have the updates completed in 2023. Engineering work in, 2023
budget,
Motion by Commissioner Silvernalesecond by Commissioner Hanson to
Approve Req#009374—WSB 2023 Regulatory Program Updates. Motion carried
unanimously.
e. Discuission/Approval of Rescheduling the December 28, 2022 Regular
Commission Meeting if needed.
Ms. Radke presented Approval of Rescheduling the December 28, 202i2 Regular
Commission Meeting if needled. Looking at rescheduling the meeting to December
21, 2�022�.
Motion by Commissioner Hanson, second by Commissioner Martinez to Approve
Rescheduling the December 28, 2iO22 meeting to December 21, 2022 at 3pri
Motion carried unanimously.
f. Discussion of reappointment of Matthew Cheney to the Hutchison Utilities
Commission
a
Commission. President Cheney stated he has enjoyed his time spent on the
Commission Board and is willing to be re -appointed for his first 5-year term.
Commissioner Hanson took over the agenda item and looked for a motion to re-
appoiint Matthew Cheney to the Hutchinson Utilities Commission.
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Motion by Commissioner Martinez, second by Commissioner Wendorff to Re-
appoint Matthew Cheney to the H�uitchinson Utilities Commission for a full 5,-year
term. Motion carried unanimously.
g. Discuss Date for Performance Review of Hutchinson Utilities General Manager
Mrs, Radke discussed the Date for Performance Review of Huitch,inson Utilities
General Manager. Per the General Manager's contract with Utilities, an annual
Performance Review is to, be conducted. Generally, this review has occurred in
December at the scheduled Commission Meeting or it can occur at a Special
Meeting, It is up to the Commission on when, the Performance Review should be
held. GM Carter would have the opportunity to decide if it would be an open or closed
session, When the date is decided, review forms will be sent to all the
Commissioners. After Commissioners have completed and returned review forms,
all results will be compiled for discussion at the review.
After discussion, GM Carter and Commissioners agreed to have the review at the
regular re -scheduled Commission Meetin+gi on December 21, 2022,
9. Adjourn
There being no further lbusiness, a motion by Commissioner Silvernale, second by
Commissioner Martinez to adjourn the meeting at 3:211p.m, Motion carried
unanimously.
ATTEST:
Maft'Chen 4y, Presit'
M
Don Martinez, Secretary