10-20-2022 HUCM Special MeetingMINUTES
Special Meeting — Hutchinson Utilities Commission,
Thursday, October 20, 2022
Calll to order — 7:38 a.m.
President Matt Cheney called the meeting to order. Members present: President Matt
Cheney; Vice, President Anthony Hanson; Secretary Don Martinez; Commissioner Robert
Wendorff; Commissioner Kathy Silvernale; GM Jeremy Carter; Attorney Marc Sebora
Others Present: Mike Gabrielson, Angie Radke
The purpose of the special meeting is to Approve RFP and Advertisement for Bid — Unit
1 Oil Leak Repair and Depot Service.
Mr. Gabrielson recapped discussions that were held at previous meetings regarding Unit
1 LM6000. There is a concern of the amount of oil that is leaking which is currently
averaging .66/Gal/Hr and could overrun the drain lines ability to keep the auxiliary gear
box evacuated. If it gets beyond this, oil will start to back up into the gearbox eventually
washing over the bearings which wi,ll cause additional errors. Once oil leak reaches
1 /Gal/Hr the unit needs to be shut down.
Many troubleshooting steps were completed that consisted of replacing the L/S pump,
starter clutch, and the oil/air separator filters. However, the issues could not be rectified.
Mr. Gabrielson reviewed the RFP for scope of work to repair the LM6000 and address
any service bulletins that can only be done when the unit is out of service.,
GM Carter noted with a project of this size, Staff needs to go out and publicly bid. The
Advertisement for Bid would be in the newspaper next week with Bid opening on Monday,
Nov 21, 2022. Staff will, review the bids, look to the Commission to award the bid and
then have the Commission approve the contract before the work can start. The RFP' has
an aggressive timeline. Staff is looking to puill out the Unit in December and having it back
by March 1, 2023. Staff would like to have the Unit back before Spring. Mr. Laing has
notified MISO about the Unit being out of service. GM Carter stated Staff will be utilizing
the downtown plant for the Dynasty Power contract along with market purchases and
continue to hedge against the market for retail customers when the units are available.
GM Carter reviewed the extended warranty.
Discussion was held on, the timeframe and evaluating exceptions the contractors may
have.
Motion by Commissioner Martinez, second by Commissioner Hanson to Approve RFP
and Advertisement for Bid — Unit 1 Oil Leak Repair and Depot Service. Motion carried
unanimously.
There being no further business, a motion by Commissioner Martinez, second by
Commissioner Silver'nale to adjourn the meeting at 7:54a.m. Motion carried unanimously.
Don Martinez, Secretary . .... Y"
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ATTEST:. _ 4
Matt Cheney, President