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10-11-2022 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, OCTOBER 11, 2022 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Pat May, Mary Christensen, Chad Czmowski and Dave Sebesta. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — River of Hope Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15497 — Accepting Cash Donations for Fireman's Park Project Motion by May, second by Christensen, to approve Resolution No. 15497. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Tony Rancour, 1042 8th Avenue SW, presented before the Council. Mr. Rancour addressed the Council regarding a water line issue he had last winter. The issue was from the curb to his home, therefore he is responsible for the costs of the repair according to City Code, which is a little over $1000.00. Mr. Rancour requested that the Council consider updating/revising the code as it was adopted 13 years ago and inflation should now be considered. 6. APPROVAL OF MINUTES (a) Regular Meeting of September 27, 2022 Motion by Czmowski, second by May, to approve the minutes as presented. Motion carried unanimously. CITY COUNCIL MINUTES October 11, 2022 CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Affirmation of Board Appointments/Reappointments 1. Reappointment of Andy Nissen and Steve Hahn to Airport Commission to September 2025 2. Reappointment of Deb Card and Mark Hanneman to Bicycle -Pedestrian Committee to August 2025 3. Appointment of Tracy Marquardt to Bicycle -Pedestrian Committee to August 2024 4. Reappointment of Patrick Hiltner to Public Arts Commission to August 2025 5. Reappointment of Mark Lansink to PRCE Board to August 2025 (b) Consideration for Approval of Resolution No. 15496 - Resolution Appointing Election Judges for General Election (c) Consideration for Approval of Resolution No. 15498 — Resolution Setting Interest Rate for the 2022 Adopted Assessment Rolls (d) Consideration for Approval of Change Order No. 7 — Letting No. 1, Project No. 22-01 (2022 Pavement Management Program) (e) Consideration for Approval of Spooky Spring Event on October 29, 2022 (f) Claims, Appropriations and Contract Payments Motion by Christensen, second by May, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. APPROVE/DENY ORDINANCE NO. 22-831 - AN ORDINANCE AMENDING CHAPTER 54 (STORM WATER MANAGEMENT) OF THE HUTCHINSON CITY CODE ADDING LANGUAGE IN SECTION 54.03 (SECOND READING AND ADOPTION) John Paulson, Project/Environmental/Regulatory Manager, presented before the Council. Mr. Paulson reviewed the proposed revisions to the ordinance which are required to continue to meet the requirements of the City's MS4 permit. The changes are related to chloride management to reduce discharges of chlorides to public waters in accordance with state permit requirements. Mr. Paulson also provided a presentation on chlorides - the benefits, the concerns and how they can be reduced. Motion by Christensen, second by Sebesta, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Sebesta, to approve second reading and adoption of Ordinance No. 22-831. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS (Thepurpose of this portion of the agenda is to provide the Council with information necessary to craft wisepolicy. Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.) 2 CITY COUNCIL MINUTES October 11, 2022 9. UPDATE ON CURBSIDE ORGANICS (SSOM) COLLECTION PROGRAM EDUCATIONAL OUTREACH CAMPAIGN PROJECT Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek introduced staff from Amplify for Change, a consultant group that focuses on behavioral changes, to design and implement the educational outreach campaign for the curbside organics collection program. Creekside's main goal is to minimize contamination and create awareness to the curbside organics collection program. This project is funded by an MPCA awarded grant. Betsy Lipson, Amplify for Change, presented before the Council. Ms. Lipson reviewed the goals of the project which are to increase the number of households that set out their organics cart and reduce contamination. The community engagement part of the project has included a survey (of which over 600 residents responded to), four one -hour resident interviews and two focus groups meeting this week. Ms. Lipson shared some survey results and survey comments. Mimi Shah, Amplify for Change, shared highlights and feedback received from the interviews held. Ms. Shah noted that following the interviews and focus group meetings, a findings report will be completed, an outreach/education strategy and plan will be developed, an evaluation/monitoring plan will be developed and a campaign guide will be developed for other Minnesota municipalities that models Creekside's program. UNFINISHED BUSINESS 10. APPROVE/DENY ORDINANCE NO. 22-832 - AN ORDINANCE AMENDING SECTION 154.142 (E) AND (F) OF THE HUTCHINSON CITY CODE REGARDING SIGNS PERMITTED IN THE MAIN STREET AREA DISTRICT AND DOWNTOWN DESIGN REVIEW (SECOND READING AND ADOPTION) Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that currently murals require a conditional use permit from the City to be put on a building. Community members have expressed that they feel the requirements for a CUP are excessive and the cost and the time it takes to go through the process is hindering more creative projects in the downtown area. Staff has discovered that murals are regulated in many different ways throughout the state. Some communities regulate murals through their sign ordinance and require some type of permit to put up a mural. Generally, sign ordinances regulate commercial signage. Some communities, like Hutchinson, regulate murals which is art and not advertising. Staff does have concerns that it may not be legal to regulate artwork if there are not "design standards" for the Downtown Zoning District that would regulate the appearance of everything in downtown. Also, the current sign ordinance references a Downtown Design Review Committee. The Committee has not been active for more than 10-20 years and was developed from the Downtown Plan of 2002 but never became active. Staff is recommending striking any reference to the Downtown Design Review Committee and utilizing the standards set forth in the zoning ordinance to regulate signs. Motion by May, second by Sebesta, to approve second reading and adoption of Ordinance No. 22- 832. Motion carried unanimously. CITY COUNCIL MINUTES October 11, 2022 11. APPROVE/DENY ORDINANCE NO. 22-833 - AN ORDINANCE AMENDING SECTION 154.064 (E)(2) AND 154.067 (E)(2) OF THE HUTCHINSON CITY CODE REGARDING MINIMUM LOT SIZES (SECOND READING AND ADOPTION) Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that staff has updated the lot dimensions in the I-1 and C-4 districts as discussed at the Planning Commission meeting in August. Lot sizes are required to be one acre in size however staff is recommending more flexibility in lot depth and width due to rising land and infrastructure costs. In the I-1 district the width was reduced from 200 feet to 150 feet and the depth was reduced from 250 feet to 200 feet. In the C-4 district the width was reduced from 200 feet to 125 feet. The lot depth remains unchanged at 180 feet. Motion by Christensen, second by Sebesta, to approve second reading and adoption of Ordinance No. 22-833. Motion carried unanimously. 12. APPROVE/DENY ORDINANCE NO. 22-834 - AN ORDINANCE TO REZONE PROPERTY LOCATED AT 490 HWY 7 EAST TO I-1 (LIGHT INDUSTRIAL) AS REQUESTED BY WILDFLOWER PROPERTIES, LLC, PROPERTY OWNER WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION) Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that Wildflower Properties has applied for a rezoning of the south lot at 490 Hwy 7 East that was approved for a lot split in August. The applicant has applied to rezone the property to I-1, light industrial, from C-4, fringe commercial. The lot was approved to be split and the southern parcel is proposed to be zoned I-1, light industrial, hence the rezoning request. The adjacent property to the south is currently zoned I-1, light industrial. Motion by May, second by Sebesta, to approve second reading and adoption of Ordinance No. 22- 834. Motion carried unanimously. NEW BUSINESS 13. APPROVE/DENY AMENDMENT TO RESOLUTION NO. 15403 - 2022 PART TIME/SEASONAL/TEMPORARY PAY SCHEDULE Kellie Wendland, Human Resources Director, presented before the Council. Ms. Wendland explained that the request is to make some adjustments on the part time/seasonal/temporary pay schedule. These adjustments include adding the title "Seasonal Ice Arena Worker" to the pay schedule/grid and place it in Level C. In addition, the title of "Ice Arena Worker" will be added to the pay schedule for those employees that serve in a capacity where they are required to be 18 and are also required to operate ice resurfacing equipment. Employees that serve as "Arena Attendant" are under the age of 18. In addition, the title "Seasonal Arena Lead Worker" will be retitled to "Seasonal Lead Ice Arena Worker" and will be placed in Level C, however will be * to allow for additional compensation for additional responsibilities. "Seasonal Arena Lead Worker" will have the title adjusted to better match the newly titled "Ice Arena Worker". This position would also fall in Level C and be * to allow for additional compensation for additional lead responsibilities. Motion by Czmowski, second by Sebesta, to approve amendment to Resolution No. 15403. Motion carried unanimously. 11 CITY COUNCIL MINUTES October 11, 2022 GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Economic Development Authority Board Minutes from August 24, 2022 (b) Liquor Hutch Quarterly Report (c) Tall Grass/Noxious Weed Report for August & September 2022 (d) October Project Summary MISCELLANEOUS 15. STAFF UPDATES Tom Gifferson — Chief Gifferson spoke about the process for the police department to obtain a permit from the DNR to harvest turkeys that are in the city. John Olson — Mr. Olson spoke about the leaf vacuum program that began today. John Paulson — Mr. Paulson spoke about brush removal and clean up that has been done by some local fishermen at the South Grade Road bridge area. Mr. Paulson also addressed a question from a student in the audience about pollution in the Crow River. Mr. Paulson spoke about actions and projects the City is undertaking to improve water quality of the Crow River. Marc Sebora — Mr. Sebora explained that earlier this month the Hutchinson Police Department designated an animal as dangerous and ordered it to be destroyed due to a specific incident that occurred. Under city code, the animal owner has the option to request a hearing appealing the designation and has done so. This hearing must be held in front of the City Council. Motion by Czmowski, second by Christensen, to set dangerous animal designation hearing for October 25, 2022, at 4:00 p.m. Motion carried unanimously. Matt Jaunich — Mr. Jaunich noted that a candidate forum is being held tomorrow beginning at 6:00 p.m. in the Council Chambers. These candidates are running for city and county local offices. Mr. Jaunich also addressed the fees put on utility bills for sewer repairs as was discussed earlier tonight and staff is considering increasing those fees. 16. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 6:40 p.m. Motion carried unanimously.