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cp11-08-22HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, NOVEMBER 8, 2022
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions
regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions
or information that has not yet been presented or discussed regarding an agenda item.)
1. CALL MEETING TO ORDER — 4:00 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Christ the King Lutheran Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City
Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the
invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15505 — Resolution Accepting $50,000 Grant for Burich Foundation for Crow River
Fountain Replacement
(b) Resolution No. 15510 — Resolution Accepting Cash Donations for Fireman's Park Project
PUBLIC COMMENTS
(T is is an opportunity or members of thepublic to address the City Council. If the topic you would like to discuss is on the agenda, please
ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or
comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes.
Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments
are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 25, 2022
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Issuing Parade Permit to Hutchinson Lions on December 10, 2022
(b) Consideration for Approval of Items for 2023 Pavement Improvements Project (Letting No. 2/Project No.
22-02, 23-02, 22-03)
1. Resolution No. 15506 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15507 - Resolution Receiving Report and Calling Hearing on Improvement
(c) Consideration for Approval of Items for Alley Improvements (Letting No. 3/Project No. 23-03, 23-04)
1. Resolution No. 15508 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15509 - Resolution Receiving Report and Calling Hearing on Improvement
CITY COUNCIL AGENDA —November 8, 2022
(d) Consideration for Approval of Improvement Project Change Orders
1. Change Order No. 22 —Letting No. 3, Project No. 21-03 (Wastewater Treatment Facility Headworks
Improvements)
2. Change Order No. 1-3 - Letting No. 8, Project No. 22-08 (Wastewater Treatment Facility Oxidation
Ditch Aeration Improvements)
(e) Claims, Appropriations and Contract Payments — Register A
APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 22-835 — AN
ORDINANCE AMENDING CHAPTER 95 — PUBLIC PARKS
NEW BUSINESS
10. APPROVE/DENY PFAS MEMORANDUM OF UNDERSTANDING WITH MINNESOTA POLLUTION
CONTROL AGENCY
GOVERNANCE
hepurpose o this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Utilities Commission Minutes from September 28, 2022
(b) EDA Board Minutes from September 28, 2022
(c) PRCE Board Minutes from October 3, 2022
MISCELLANEOUS
12. STAFF UPDATES
13. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
c. HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Accepting a Grant from the Burich Foundation
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 11/8/2022
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑�
Recognition of Gifts/Donations
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Burich Foundation has sent a grant in the amount of $50,000 to the City for the purpose of
replacing the Crow River Fountain. The estimated cost of the fountain is $115,000 and this one
of three expected grants. The Burich Foundation is expected to fund the remaining costs in 2023
and 2024 as the fountain is complete.
Staff is asking the council to accept the grant and assign its use to replacing the Crow River
Fountain.
BOARD ACTION REQUESTED:
Approve/Deny Resolution 15505 - Accepting a Grant
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Yes 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resolution No. 15505
RESOLUTION ACCEPTING A GRANT
WHEREAS, The City of Hutchinson is generally authorized to accept donations or
grants of real and personal property pursuant to Minnesota Statutes Section 465.03 for the
benefit of its citizens and is specifically authorized to accept gifts and bequests for the
benefit of recreational service pursuant to Minnesota Statutes Section 471.17; and,
WHEREAS, the following organization has offered to contribute the cash amount
set forth below to the City of Hutchinson:
Name of Donor
Burich Foundation
Amount
$50,000.00
WHEREAS, the grant is being made to assist the City in replacing the Crow River
Fountain; and
WHEREAS, The City Council hereby finds that it is appropriate to accept the
grant offered and assign its use to the purpose noted above; and
WHEREAS, the City Council would like to especially thank the Burich
Foundation for this generous gift.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
THAT, the grant described above is hereby accepted by the City of Hutchinson
with the conditions as laid out in the resolution.
Adopted by the City Council this 8t' day of November 2022.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
CITY OF HUTCHINSON
RESOLUTION NO. 15510
RESOLUTION ACCEPTING DONATIONS
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor
Ameriprise Financial
Mike & Carrie Schumann
Valley Sales of Hutchinson
James & Judith Sondergaard
Amount
Donation Date
$2,500.00
11 /2/2022
$2,000.00
10/31 /2022
$500.00
11 /2/2022
$20.00
10/23/2022
WHEREAS, such a donation has been contributed to the City of Hutchinson Fire
Department towards the Fireman's park project.
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donations described above are hereby accepted by the City of Hutchinson.
Adopted by the City Council this 8th day of November 2022.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, OCTOBER 25, 2022
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy and practices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Pat May, Mary Christensen,
Chad Czmowski and Dave Sebesta. Others present were Matt Jaunich, City Administrator and Marc
Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by May, second by Christensen, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Hope Family Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have
a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 11, 2022
Motion by Czmowski, second by Sebesta, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedJbr consideration will be enacted by one motion unless the Mayor, a member of'the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Items for Roberts Rd SW (Letting No. 1/Project No. 23-01)
1. Resolution No. 15499 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15500 - Resolution Receiving Report and Calling Hearing on Improvement
(b) Consideration for Approval of Items for Jefferson St SE (Letting No. 4/Project No. 23-05)
1. Resolution No. 15501 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15502 - Resolution Receiving Report and Calling Hearing on Improvement
CITY COUNCIL MINUTES — October 25, 2022
(c) Consideration for Approval of Resolution No. 15503 — Resolution Adopting Findings of Fact
and Reasons for Approval of a Final Plat for Ravenwood South
(d) Consideration for Approval of Resolution No. 15504 — Resolution for Certification of Special
Assessments From the City of Hutchinson to McLeod County Auditor
(e) Consideration for Approval of Engineering Supplemental Agreement Letters With SEH, Inc. for
2023 Improvement Projects
(f) Consideration for Approval of Premises Permit Application for Brownton Baseball Association
at River House Kitchen + Drinks
(g) Consideration for Approval of Issuing Temporary Liquor License to Bobbing Bobber Brewing
Company on November 25, 2022
(h) Claims, Appropriations and Contract Payments
Motion by May, second by Christensen, to approve consent agenda. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose o t is portion o t e agenda is to provide the Council with information necessary to craft wise policy.
Ides items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
8. APPROVE/DENY FIRST READING OF ORDINANCE NO. 22-835 — AN ORDINANCE
AMENDING CHAPTER 95
Lynn Neumann, Director of Parks/Recreation/Community Education, presented before the Council.
Ms. Neumann explained that Parks staff is recommending some changes to the Public Parks section
of the city code pertaining to dogs and animals in parks. Staff is recommending that language be
added to Section 95.09 prohibiting dogs and other domestic animals on any designated athletic fields
or in sports complexes at any time. Additional language is being recommended to prohibit dogs and
other domestic animals in enclosed park shelters/facilities and public restrooms/shower facilities.
Ms. Neumann explained that the changes are being requested to allow for the most sanitary and
user-friendly facilities.
Motion by Czmowski, second by Sebesta, to approve first reading of Ordinance No. 22-835. Motion
carried unanimously.
2
CITY COUNCIL MINUTES — October 25, 2022
9. APPROVE/DENY SETTING BUDGET WORKSHOP (ENTERPRISE FUNDS) FOR
NOVEMBER 22, 2022, AT 4:00 P.M.
Motion by Christensen, second by May, to approve setting budget workshop for November 22,
2022, at 4:00 p.m. Motion carried unanimously.
GOVERNANCE
(T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Utilities Commission Minutes from August 31, 2022
(b) City of Hutchinson Financial Report and Investment Report for September 2022
(c) Public Arts Commission Minutes from September 14, 2022
(d) Planning Commission Minutes from September 20, 2022
(e) Hutchinson Housing & Redevelopment Authority Board Minutes from September 20, 2022
MISCELLANEOUS
11. STAFF UPDATES
John Olson — Mr. Olson spoke about some accidental damage done to the HAWK system at the
intersection of Hwy 7 West/Montana Street. The system has been shut off until repairs can be made.
Matt Jaunich — Mr. Jaunich reminded the Council that the City recognition event is next Thursday,
November 3, 2022. He also reminded the Council that the November 8, 2022, City Council meeting
will begin at 4:00 p.m. due to the general election.
12. COUNCIL/MAYOR UPDATE
Dave Sebesta — Council Member Sebesta noted that he is a member of the Mid -Minnesota
Development Commission and sits on a subcommittee - Regional Transportation Coordinators
Committee. That committee has distributed over 12,000 transportation tokens to individuals 55+
through a grant from AARP. Council Member Sebesta noted that the tokens are not being used as
much as the committee was hoping for and he encouraged any individuals age 55 and over that
might be interested in the tokens to reach out to a coordinator at the Mid -Minnesota Development
Commission at 320-262-5859.
Gary Forcier — Mayor Forcier noted that there openings on City boards and commission and
encouraged citizens/residents to complete an interest form at City Center if they desire to serve on a
City board or commission. Matt Jaunich noted that there are currently open seats on the Planning
Commission, PRCE Board, Bicycle -Pedestrian Committee, Public Arts Commission and Charter
Commission. Mayor Forcier also noted that absentee voting is taking place at City Center Monday
— Friday 8:00 a.m. — 4:00 p.m., Saturday November 51h from 10:00 a.m. — 3:00 p.m. and Monday
November 7th from 8:00 a.m. — 5:00 p.m.
ADJOURNMENT
Motion by May, second by Czmowski, to adjourn at 6:00 p.m. Motion carried unanimously.
FM
H U T C H I N S O N Received: i u ZOt"Z2 -
11f FiaSsar► Street Scx&VMt
Hub:hinsw, MN 55350
(320) 5s7-5151/Fax: (320) 234-4240 City of Hutchinson
APPLICATION FOR PARADE PERMIT
(Under Ordinance No. 71.01)
All applications must be received at least 20 da,;-s before event in order to be considered
OM2nization Information -
25C, e
Name
- Phone Number
/ _ 2
kodU_I. '
oAdes
znt
State
__
Authorized officer and Parade Chairman Information
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- �- -
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- � Officer Name
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Phwone Number
/�i/{I
State ZiP
Reside v Ada'ieys
Parade Lnainnan Name
ber
LAIC
Reskenae Address
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Parade Information
Parade Date: 2 , 2. Z _ Assembly Time: _
Location and Description of ty Area: T
Starting Time of Parade: &Aed Time of Parade:
Starting Point of Parade: —
Route of Parade Travel: WS5a-4 oret-+ Gh
Sz
Ending Point of Parade: r— LtfA
Approximate Number of Units, Animals, and Vehicles which will constitute Parade:
110
Type and Description of Animals and Vehicles:
Maximum Interval of Space to be Maintained Between Units:
Maximum Length of Parade: - 0 WyX
Minimum and -Maximum Speed of 'Parade: MPH
4)
Orytf`AWM�
Auphca1W for Avade Permit
Pa,w 2 of
I declare that the info ,, 0, ;tion I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the inforr ;On submitted. Z
r
Intemal Use On _ -
Police approved ❑ denied Notes:
City Council❑" approved ❑ denied Notes:
KA
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Items for 2023 Pavement Improvement Projects (1-2/P22-02, 23-02, 22-03)
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/8/2022
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff Fvl
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public
Hearing for the above referenced project letting during their December 13th meeting. Please
note that City staff will be communicating project related information (including estimated
assessment amounts) to adjacent property owners and hopefully address any
questions/concerns prior to the forthcoming Public Hearing.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCXINSON
PUBLIC WORKS AND ENGINEERING
City of Hutchinson
Public Works Department
Engineering
111 Hassan St SE
Hutchinson, MN 55350
FEASIBILITY STUDY & ENGINEERING REPORT
DATE: October 25, 2022
TO: Honorable Mayor & City Council members
FROM: John Olson, interim Public Works Director
PROJECT: 2022 Pavement Improvements
Century Ave SW (Dale St SW to Boston St SW)
School Rd NW (Golf Course Rd to North High Dr NW)
Trail - Highway 15 S (Grove St SW to Linden Ave SW)
Having studied the following proposed improvement, Public Works staff finds that the proposed
project is feasible and recommend that it be constructed:
L2/P22-02 Century Ave SW (Dale St SW to Boston St NW)
L2/P23-02 School Rd NW (Golf Course Rd -North High Dr NW)
by construction of mill -overlay
L2/P22-03 Highway 15 South Trail
by removal of sidewalk and construction of bituminous trail)
ESTIMATED COSTS TOTAL
Construction Cost $ 615,750
Engineering and administration 86,665
Consulting engineering 5,000
TOTAL ESTIMATED COSTS $ 707,415
ESTIMATED FUNDING TOTAL
Municipal State Aid - State of Minnesota $ 408,100
Special assessments 245,000
City - GO Improvement Bonds 54,315
City - Water Funds -
City - Wastewater Funds -
City - Stormwater Funds
TOTAL ESTIMATED FUNDING $ 707,415
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RESOLUTION NO. 15506
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 2/PROJECT NO. 22-02, 23-02, 22-03
WHEREAS, it is proposed to improve:
2023 Pavement Improvements Project: 22-02 & 23-02 Roadway rehabilitation by milling,
bituminous resurfacing, minor repairs to curb and gutter, restoration and appurtenances.
22-03 New multi -use trail facility by construction of tree removals, grading, bituminous
surfacing, landscaping, restoration and appurtenances,
and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to
Minnesota Statutes, Chapter 429.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 2/Project No. 22-02, 23-02, 22-03, be referred to the
Engineer for study and that that person is instructed to report to the Council with all convenient speed advising
the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and
feasible; whether it should best be made as proposed or in connection with some other improvement; the
estimated cost of the improvement as recommended; and a description of the methodology used to calculate
individual assessments for affected parcels.
Adopted by the Council this 8th day of November 2022.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
RESOLUTION NO. 15507
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 2/PROJECT NO. 22-02, 23-02, 22-03
WHEREAS, pursuant to a resolution of the Council adopted November 8, 2022, a report has been
prepared by John Olson, Interim Public Works Director with reference to the following proposed
improvements:
2023 Pavement Improvements Project: 22-02 & 23-02 Roadway rehabilitation by milling,
bituminous resurfacing, minor repairs to curb and gutter, restoration and appurtenances. 22-
03 New multi -use trail facility by construction of tree removals, grading, bituminous
surfacing, landscaping, restoration and appurtenances, and
said report was received by the Council on November 8, 2022, and
WHEREAS, the report provides information regarding whether the proposed improvement is necessary,
cost-effective, and feasible; whether it should best be made as proposed or in connection with some other
improvement; the estimated cost of the improvement as recommended; and a description of the methodology
used to calculate individual assessments for affected parcels.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s) in accordance with the report and the
assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429 at an estimated total cost of the improvement of $707,415.00.
2. A public hearing shall be held on such proposed improvement on the 13th day of December 2022,
at the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing
and improvement as required by law.
Adopted by the Hutchinson City Council this 8th day of November 2022.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
PUBLICATION NO. 8481
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO. 2/PROJECT NO. 22-02, 23-02, 22-03
(L2/P22-02, 23-02, 22-03)
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers at the
Hutchinson City Center, 111 Hassan St SE, Hutchinson, MN, at 6:00 pm on the 13th day of December 2022, to
consider the making of an improvement of Letting No. 2/Project No. 22-02, 23-02, 22-03, an improvement of:
2023 Pavement Improvements Project: 22-02 & 23-02 Roadway rehabilitation by milling,
bituminous resurfacing, minor repairs to curb and gutter, restoration and appurtenances. 22-03
New multi -use trail facility by construction of tree removals, grading, bituminous surfacing,
landscaping, restoration and appurtenances,
pursuant to Minnesota Statutes, Sections 429.011 to 429.111.
The estimated City cost of said improvement is $457,581.97 and an estimated Assessable cost of
$249,833.03 for the total estimated cost of $707,415.00. A reasonable estimate of the impact of the
assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed
improvement will be heard at this meeting.
Dated: 11 /08/2022
Matthew Jaunich, City Administrator
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR
AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE
REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, NOVEMBER 30, 2022 AND ON
WEDNESDAY, DECEMBER 7, 2022.
KA
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Items for Alley Improvements (1-3/P23-03, 23-04)
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/8/2022
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff Fvl
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public
Hearing for the above referenced project letting during their December 13th meeting. Please
note that City staff will be communicating project related information (including estimated
assessment amounts) to adjacent property owners and hopefully address any
questions/concerns prior to the forthcoming Public Hearing.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCH114SON
PUBLIC WORKS AND ENGINEERING
City of Hutchinson
Public Works Department
Engineering
111 Hassan St SE
Hutchinson, MN 55350
FEASIBILITY STUDY & ENGINEERING REPORT
DATE: October 25, 2022
TO: Honorable Mayor & City Council members
FROM: John Olson, interim Public Works Director
PROJECT: 2023 Alley Improvements
Having studied the following proposed improvement, Public Works staff finds that the proposed
project is feasible and recommend that it be constructed:
1-3/1323-03 Alley #12 between Hwy 7 W & 3rd Ave NW from James St NW to Glen St NW by
construction of storm sewer and roadway
1-3/1323-04 Alley #55 between Jefferson St SE & Adams from 2nd Ave SE to 3rd Ave SE by
construction of storm sewer and roadway
ESTIMATED COSTS TOTAL
Construction Cost $ 166,250
Engineering 24,938
Administration 9,975
TOTAL ESTIMATED COSTS $ 201,163
ESTIMATED FUNDING TOTAL
Assessments $ 47,025
City - GO Improvement Bond 141,138
City - Water Funds -
City - Wastewater Funds -
City - Stormwater Funds 13,000
TOTAL ESTIMATED FUNDING $ 201,163
HIGHWAY 7 W
1 54 13 4 126
_ _ l
Z
M 305
son
m �4
Z
3R0 AVE NW �T
174
Es KoVgP
ia,azozz,z:zA:. nn
-1
234
135
cj
e.
2ND AVE SE;,.., . ,.
WAN"
205 �222;
LU 215
0 z 215
"I I
1w,
200
I
246
3RD AVE SE
205, �j OA6W
215
ui
0 . . . . . . .
all
UT'
rM
305
RESOLUTION NO. 15508
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 3/PROJECT NO. 23-03, 23-04
WHEREAS, it is proposed to improve:
Alley Improvements: (Alley #12 between Hwy 7 W & 3rd Ave NW from James St NW to Glen
St NW & Alley #55 between Jefferson St SE & Adams from 2nd Ave SE to 3rd Ave SE)
Alley construction by construction of storm sewer, drain tile, surface reclamation/removal,
grading, aggregate base, select granular borrow, concrete curb and gutter, bituminous base,
bituminous surfacing, restoration and appurtenances,
and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to
Minnesota Statutes, Chapter 429.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 3/Project No. 23-03, 23-04, be referred to the Engineer
for study and that that person is instructed to report to the Council with all convenient speed advising the
Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and
feasible; whether it should best be made as proposed or in connection with some other improvement; the
estimated cost of the improvement as recommended; and a description of the methodology used to calculate
individual assessments for affected parcels.
Adopted by the Council this 8th day of November 2022.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
RESOLUTION NO. 15509
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 3/PROJECT NO. 23-03, 23-04
WHEREAS, pursuant to a resolution of the Council adopted November 8, 2022, a report has been
prepared by John Olson, Interim Public Works Director with reference to the following proposed
improvements:
Alley Improvements: (Alley #12 between Hwy 7 W & 3rd Ave NW from James St NW to Glen
St NW & Alley #55 between Jefferson St SE & Adams from 2nd Ave SE to 3rd Ave SE)
Alley construction by construction of storm sewer, drain tile, surface reclamation/removal,
grading, aggregate base, select granular borrow, concrete curb and gutter, bituminous base,
bituminous surfacing, restoration and appurtenances, and
said report was received by the Council on November 8, 2022, and
WHEREAS, the report provides information regarding whether the proposed improvement is necessary,
cost-effective, and feasible; whether it should best be made as proposed or in connection with some other
improvement; the estimated cost of the improvement as recommended; and a description of the methodology
used to calculate individual assessments for affected parcels.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s) in accordance with the report and the
assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429 at an estimated total cost of the improvement of $201,163.00.
2. A public hearing shall be held on such proposed improvement on the 13th day of December 2022,
at the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing
and improvement as required by law.
Adopted by the Hutchinson City Council this 8th day of November 2022.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
PUBLICATION NO. 8482
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO. 3/PROJECT NO. 23-03, 23-04
(L3/P23-03, 23-04)
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers at the
Hutchinson City Center, 111 Hassan St SE, Hutchinson, MN, at 6:00 pm on the 13th day of December 2022, to
consider the making of an improvement of Letting No. 3/Project No. 23-03, 23-04, an improvement of:
Alley Improvements: (Alley #12 between Hwy 7 W & 3rd Ave NW from James St NW to Glen St NW &
Alley #55 between Jefferson St SE & Adams from 2nd Ave SE to 3rd Ave SE) Alley construction by
construction of storm sewer, drain tile, surface reclamation/removal, grading, aggregate base, select
granular borrow, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and
appurtenances
pursuant to Minnesota Statutes, Sections 429.011 to 429.111.
The estimated City cost of said improvement is
$47,025.00 for the total estimated cost of $201,163.00.
will be available at the hearing. Such persons as
improvement will be heard at this meeting.
Dated: 11 /08/2022
$154,138.00 and an estimated Assessable cost of
A reasonable estimate of the impact of the assessment
desire to be heard with reference to the proposed
Matthew Jaunich, City Administrator
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR
AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE
REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, NOVEMBER 30, 2022 AND ON
WEDNESDAY, DECEMBER 7, 2022.
KA
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Approval of Project Change/Work Orders and Supplemental Agreements
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/8/2022
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff Fvl
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work,
project scope revisions, and/or construction completion date changes. The items specified
below have been identified and deemed necessary to satisfactorily complete the projects per the
intent of the original construction contract. The following Change Orders, Supplemental
Agreements and/or Work Orders are proposed as noted:
- Change Order No. 22 — Letting No. 3Project No. 21-03 — WWTF Headworks Improvement
Project. This Change Order addresses the issues with the sump pump control panel resulting in
a increase to the Contract in the amount of $671.51. This action does not change the Final
Completion Date. Issue is resolved already and 5% retainage will be dropped to 2% on next pay
estimate.
BOARD ACTION REQUESTED:
Approval of Change Orders
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON, MN
CHANGE ORDER
HUTCH INSON Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350
A CITY ON PURPOSE. 320-234-4209
11/08/2022
SP/SAP(s)
NA
MN Project No.
NA
Change
Order No.
22
Project Description:
WWTF Headworks Improvements
Project
CitNo.
L3P21-03
Wastewater Treatment Facility (W WTF) Headworks Improvements Project: Procurement and construction of forcemains, pumps, drum screens, grit removal system,
Project Location splitter box, process mechanical upgrades, structural improvements, electrical implementations and appurtenances.
Local Agency City of Hutchinson Local Project No. L3P21-03
Contractor Rice Lake Construction Group Contract No. L3P21-03
Address/City/State/Zip PO Box 517, Deerwood, MN 56444
Total Change Order Amount
Issue: Issues with sump pump control panel
Resolution: Modifications to sump pump control panel.
$671.61
Estimate Of
.
**Group/fundi Item No.
Description
Unit
Price
+or —
+or—
ng Category
Quantity
Amount $
Change
Order 22
Sump pump control panel modifications
Lump Sum
$671.51
1
$671.51
$0.00
$0.00
Net Change this Change Order
$671.51
**Group/funding category is required for federal aid projects
Approved by Project Engineer: Jennifer Svennes Approved by Contractor: Rice Lake Construction Group
Signed: Signed:
Date: Phone: 605-690-9073 Printed Name: Jaime Barry
Date: Phone: 218-546-5519
Approved by Interim Public Works Director: John Olson
Signed:
Date: 11/08/2022 Phone: 320-234-4212
City Council Approval: 11/08/2022
WORK CHANGE DIRECTIVE NO.: 29
Owner:
City of Hutchinson Owner's Project No.: 1_31321-03
Engineer:
Nero Engineering Engineer's Project No.: 10035
Contractor:
Rice Lake Construction Group Contractor's Project No.: 2127
Project:
WWTF Headworks Improvements
Contract Name:
Letting No. 3/Project No. 21-03
Date Issued:
10/28/2022 Effective Date of Work Change Directive: 10/18/2022
Contractor is directed to proceed promptly with the following change(s):
Description:
Sump pump control panel modifications.
Attachments:
WCD Proposal 29 from Rice Lake.
Purpose for the Work Change Directive:
To proceed with the Work.
Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract
Price and Contract Time, is issued due to:
❑ Non -agreement on pricing of proposed change. ❑X Necessity to proceed for schedule or other reasons.
Estimated Change in Contract Price and Contract Times (non -binding, preliminary):
Contract Price: $671.51
Contract Time: 0 days
Basis of estimated change in Contract Price:
❑X Lump Sum ❑ Unit Price ❑ Cost of the Work ❑ Other
Recommended by Engineer
By: Jennifer Svennes
Title: Project Manager
Date: 10/28/2022
[increase] rd,,,...,,asej [no% ye% es%im , ee
Authorized by Owner
EJCDC° C-940, Work Change Directive.
Copyright° 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 1
Ricer L E
,C--aIVSTRUC'T'AQ" C--t2QlJP
22360 County Road 12, PO Box 517
Deerwood, MN 56444
CONSTRUCTION F.STIIMATE
PROJECT NAME
RLCG PROJECT NO. 2127
Work Change Directive Proposal 29
Sump Pump Control Panel Modifications
Date: 10/18/2022
Reference: Per coordination between AE2S, Villmer & Automatic Systems
LABOR
MATERIAL
SUB
EQUIP.
LINE
DESCRIPTION
QTY
UNIT
RATE HOURS $RATE TOTAL
RATE TOTAL
TOTAL
TOTAL
TOTAL
Smorp Pump Control Panel Modifications
1.0
LS
0.00 $0.00 $0.00
$0.00 $0.00
$1,525.27
$0.00
$1,525.27
1.0
LS
0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
1.0
LS
0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
Misc Small Tools and Materials
1.0
is
0.00 $0.00 $0.00
$0.00 $0.00
$0.00
$0.00
$0.00
5%oflabor
0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00 $0.00
$0.00
$0.00
$0.00
$0.00
Sales Tax
1.0
Ls
0.08 $0.00 $0.00
$0.00 $0.00
$0.00
$0.00
$0.00
0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
0
0.00 $0.00 $0.00 $1,525.27 $0.00 $1.525
up u o
Rice bake Mark-up @ 15%
Bond Cost @ 1%
Total Change Order Request
From: Mark Ruda <M.&Fh da@AUS.com>
Sent: Tuesday, October 18, 2022121 PM
To: Jennifer Svennes <jsvennes@neroeng.com>; a,th,,y.piuman@ae2,.,,m
Subject: RE: Hutchinson - Sump Pump Control Panel & 1 WCE
Did they provide a duple, sump pump panel, yes. If one of the two pumps fails to operate does the panel also fail to
operate the second pump, also yes. What is the point in having a duplex sump pump if it only runs when both pumps are
operating correctly. I would think they should and behind their product a little more fix what are in my opinion flaws in
how the panel operates. The panel was called out as a having a lead pump alternator, this generally implies lag pump
functionality is also included if the lead pump fails or cannot keep up.
Assuming $150/hr for labor here is what I believe the costs should be.
2 hours to IN the panel.
1 hour to update the CAD drawing (this hour is generous because they have not submitted O&Ms on that panel yet)
$80 for the timer relay (they can use the relay that the timer relay replaces so the net parts add is 1 timer relay)
$20 in wiring cable.
Travel should be no cost because I assume they will be nsite for the EQ panel in the future.
Engineering should be no cost as they were not the ones who proposed the solution to IN the panel.
Total price $550
With sales ta,: $587.40
With Killmer markup on top of the sales ta, number: $675.51
Thankyou,
R- ` Mark Rutla, PE (MN, ND)
`ril`i Project Engineer
Yr Yw E&GOr." loan, Rutlarbaas on
yYNNl7 rnyetrjL Office _7634(0 W36
Mobile: 763 567 8886
1 ..All-
Q ©® water F,sh Buainess cemer
6901 E Fish Lake Rd. suite tan
Maple G-. MN 55369
$0.00
$671.51 $1
From: Jaime Barry <jaime_barry@rirdake.org>
Sent: Thursday, October 20, 2022 12:42:39 PM
To: Jennifer Svennes <jsvennes@nemeng.com>
subject: Re: Hutchinson - Sump Pump Control Panel & 1 WCE
Jennifer,
I am good with the $671.51 amount - does this email work or do you need an official WCD document?
Thanks,
Jaime Barry
Project Manager & Estimator
Rice Lake Construction Group
22360 County Rd 12
Deerwood, MN 56444
jaime_barry@ricelake.org
218-8311-4311 Cell
www.ricelake.ore
A Water Resources Group Company
www.wrgroup.us
"Nobody Gets Hurt"
Industrial 5141 Lakeland Avenue North
Commercial Crystal, Minnesota &W9
Underground (KIEIL MIC Caq Imo, Telephone: (763) 425-2525
Fax: (763) 424-1258
October 12, 2022
Mr. Jaime Barry
Rice Lake Construction Group
Re: Hutchinson WWTF Headworks Improvements
1300 Adams St NE
Hutchinson, MN 55350
Dear Jaime,
Killmer Electric Company proposes to the following change to our contract for the
subject project:
Sump Pump Panel Control Change
The following cost add is being submitted to provide Relay and Control change for the
sump pump Control Panel 30-LCP-2-55.
Equipment Cost Add
Sales Tax: $85.32
Mark-up: $198.95
Total Cost Add:
$1,241.00
$1,525.27
Please call with any questions or comments.
Regards,
Matthew Pettit
Project Manager
An Equal Opportunity Employer
Automatic
Systems
Co.
AUTOMATIC SYSTEMS CO.
To: Mr. Matthew Pettit
Killmer Electric Company, Inc.
5141 Lakeland Avenue North
Crystal Lake, MN 55429
Project: Hutchinson, MN
WWTF Headworks Improvements
Change Order Proposal #: ASC-4
Date: October 12, 2022
Expires: 45 Days
Page: 1
Reference: B30 Headworks Building Panel 30-LCP-2-55 Modifications for Lead/Lag Sump Pump Control
CPR# : ASC-4
Change Order Proposal
Dear Matt:
Per your 10/11/22 email and the attached drawings requesting modifications to the Headworks Building
Panel 30-LCP-2-55 we are pleased to offer the following:
A One (1) Lot of Modifications to B30 Headworks Building Control Panel, including timer,
relay, and customer terminal blocks.
B One (1) Lot of engineering to update the project documentation.
Your net price for Items A & B, FOB factory with freight allowed to jobsite including one
(1) year warranty from date of startup (not to exceed 18 months from date of
shipment).............$1,241.00 (plus tax).
• Please note price does not include any sales or use tax.
Thank you very much for the opportunity of providing you with the above proposal, should you wish to
proceed with an order please sign on the space provided below and return a copy to this office. Upon receipt
we will immediately proceed with engineering drawings and equipment release to manufacturing.
We look forward to hearing from you, should you have any questions please don't hesitate to give me a call.
MANUFACTURERS REPRESENTITIVES •
0 MAIN OFFICE P.O. BOX 120359
❑ BRANCH OFFICE P.O. BOX 787
❑ BRANCH OFFICE
SYSTEMS INTEGRATION •
ST. PAUL, MINNESOTA 55112 PHONE 651-631-9005
AMES, IOWA 50010 PHONE 515-232-4770
CHICAGO, ILLINOIS PHONE 815-927-3386
INSTRUMENTATION
FAX (651) 631-0027
FAX (515) 232-0795
FAX (651) 631-0027
AUTOMATIC SYSTEMS CO.
MANUFACTURERS REPRESENTATIVE
CHANGE ORDER
PROPOSAL NO.: ASC-4
DATE: October 12, 2022
PAGE: 2
CHANGE ORDER PROPOSAL
Sincerely,
Tod d.F. izaey
Todd E. Riley
Automatic Systems Company
Items Ordered Total Net Price
Customer Firm Name
Authorized By Purchase Order No.
Cc: Ms. Jane Kramer
KA
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Approval of Project Change/Work Orders and Supplemental Agreements
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/8/2022
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff Fvl
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project
scope revisions, and/or construction completion date changes. The items specified below have been
identified and deemed necessary to satisfactorily complete the projects per the intent of the original
construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders
are proposed as noted:
- Change Order No. 1 — Letting No. 8Project No. 22-08 — WWTF Oxidation Ditch Aeration
Improvements. This Change Order addresses the need for 50 ft of blower and mixer cables resulting
in a increase to the Contract in the amount of $1,942.00. This action does not change the Final
Completion Date.
- Change Order No. 2 — Letting No. 8Project No. 22-08 — WWTF Oxidation Ditch Aeration
Improvements. This Change Order addresses the issue with aerator 320 platform in conflict with 20"
plug valve on EQ force main resulting in a increase to the Contract in the amount of $2,908.00. This
action does not change the Final Completion Date.
- Change Order No. 3 — Letting No. 8Project No. 22-08 — WWTF Oxidation Ditch Aeration
Improvements. This Change Order addresses the long lead times for critical components resulting in
a change to the Contract completion dates. This action will change the Substantial Completion Date
and Final Completion Date to approximately 4 months later than initially specified in the contract.
BOARD ACTION REQUESTED:
Approval of Change Orders
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON, MN
CHANGE ORDER
HUTCH INSO)i Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350
A CITY ON PURPOSE. 320-234-4209
11/08/2022
SP/SAP(s)
NA
MN Project No.:
NA
Change
Order No.
1
Project Description:
WWTF Oxidation Ditch Aeration Improvements
City Project
L8/P22-08
WWTF Oxidation Ditch Aeration Improvements: removing the remaining two rotors and replacing them with aerator/mixers, constructing structural platforms for
Project Location mounting the aerator/mixers, extending two VFD circuits from the existing rotors to the new mixers, installing starters within an existing electrical room, and wiring
between the electrical room and aerator/mixer locations and appurtenances.
EocalAgency City of Hutchinson Local Project No. L8/P22-08
Contractor Gridor Constr., Inc. Contract No. L8/P22-08
Address/City/State/Zip 3990 27th St SE, Buffalo, MN 55313
Total Change Order Amount $
Issue: Additional length needed for this location.
Resolution: Add 50 ft of blower cable and 50 ft of mixer cable for installation of AER-320 and BLR-320
$1,942.00
Estimate Of
.
**Group/fundi Item No.
Description
Lump Sum
Price +or — +or—
ng Category
Quantity Amount $
Change
Order 1
1
Additional blower and mixer cables
1
$1,942.00 1 $1,942.00
Net Change this Change Order $1,942.00
"Group/funding category is required for federal aid projects
Approved by Project Engineer: Jennifer Svennes Approved by Contractor: Gridor Constr., Inc.
Signed: Signed:
Date: 10/31/ 22 Phone: 605-690-9073 Printed Name:
Date: Phone: 218-546-5519
Approved by Interim Public Works Director: John Olson
Signed:
Date: 11/08/2022 Phone: 320-234-4212
City Council Approval: 11/08/2022
WORK CHANGE DIRECTIVE NO.: 1
Owner: City of Hutchinson Owner's Project No.: L8P22-08
Engineer: Nero Engineering Engineer's Project No.: HUT-024
Contractor: Gridor Constr., Inc. Contractor's Project No.:
Project: WWTF Oxidation Ditch Aeration Improvements
Contract Name: Letting No. 8/Project No. 22-08
Date Issued: 6/22/2022 Effective Date of Work Change Directive: 4/26/2022
Contractor is directed to proceed promptly with the following change(s):
Description:
Add 50 ft of blower cable and 50 ft of mixer cable for installation of AER-320 and BLR-320. Cable
included in allowance price did not account for additional length needed at this location.
Attachments:
Change Item #1 Proposal from Gridor Constr., Inc.
Purpose for the Work Change Directive:
To proceed with ordering additional cable length.
Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract
Price and Contract Time, is issued due to:
❑ Non -agreement on pricing of proposed change. ❑X Necessity to proceed for schedule or other reasons.
Estimated Change in Contract Price and Contract Times (non -binding, preliminary):
Contract Price: $1,942.00
Contract Time: 0 days
Basis of estimated change in Contract Price:
❑X Lump Sum ❑ Unit Price ❑ Cost of the Work ❑ Other
Recommended by Engineer
By: Jennifer Svennes
Title: Project Manager
Date: 6/20/2022
increase
[increase] [decrease] [not yet estimated].
Authorized by Owner
Tim Gratke
Wastewater Manager
6/23/2022
EJCDC° C-940, Work Change Directive.
Copyright° 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 1
COST ESTIMATE
GRIDOR CONSTR., INC.
PLAN
SPEC
JOB OXIDATION DITCH AERATION - HUTCHINSON, MN DATE 4/26/2022
ITEM * CHANGE ITEM 91 - ADDITIONAL CABLE LENGTH FOR BLOWER/ AERATOR
SHEET 1 OF 1 EST GS CKD GS ITEM
ITEM
NO
DESCRIPTION
QUANTITY
LABOR
MATERIAL
EQUIP
E.O.E.
SUB
UNIT
AMOUNT
UNIT
I AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
0
0
0
0
0
FURNISH AND INSTALL ADDITIONAL
j
0
0
0
0
0
BLOWER & AERATOR CABLE
LS
0
1550
0
0
0
0
0
0
0
0
0
0
0
0
0
01
0
01
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
PAGE TOTALS
0
1550
0
0
0
Labor: 0
Labor - Taxes, Ins., Fringes: 70% 0
Material: 1550
Sales Tax: 7.875% 122
Equipment/EOE: 0
SUBTOTAL $1,672
Overhead & Margin: 15% 251
SUBCONTRACT $0
Margin - Subcontract Only: 5% 0
Bond &Insurance: 1% 19
TOTAL $1,942
Aeration Industries -
International
iVjMjW a newterra company
TO: Gregg Schreiner - Vice President
greggs(d)gridor.com
PROJECT NUMBER: 19-3-9635
DATE: 4/13/2022
PROJECT NAME: Hutchinson, MN — Change Order
SALES MANAGER: Brad Sciulli / (412) 607-7100
ORIGINAL SCOPE:
Two (2) AIRE-02 Triton® 2.0 Aerator, consisting of:
0 60HP, 230/460 volt, 3-phase, 60Hz, 900RPM, TEFC, premium efficiency motor
0 10HP regenerative blower with motor heaters
o Field replaceable, water -lubricated lower bearing
o Field replaceable, water-resistant sleeve
0 316 SS Dual -Blade primary PowerMixTM propeller
0 316 SS Saturn Ring diffuser
0 304 SS housing, mounting flanges, and hollow shaft
Note: Aerators shall arrive fully assembled for immediate mounting
Two (2) Universal Bridge Mount, consisting of:
0 304 SS rails and mounting hardware
o Vortex shield attached to aerator housing
o SS Blower pedestal
o Built in hand -winch
Note: Bridge mount devices require minimal field assembly
100' 2/4 SEOOW Electrical Cable (standard non-UL)
100' 12/4 SEOOW Electrical Cable (standard non-UL)
Freight, FOB Jobsite
Start -Up and Installation Supervision
ADD TO SCOPE:
50' 214 SEOOW Electrical Cable (Standard non-UL cable)
60' 1214 SEOOW Electrical Cable (Standard non-UL cable)
CHANGE ORDER PRICE: $1,550 USD
4100 Peavey Road - Chaska, Minnesota 55318 & USA
Telephone: (952) 448-6789 - Email: aiii@aireo2.com o Fax: (952) 448-7293
M
ISM
HUTCH INSON
A CITY ON PURPOSE,
CITY OF HUTCHINSON, MN
CHANGE ORDER
Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350
320-234-4209
11/08/2022
SP/SAP(s)
NA
MN Project No.:
NA
Change
Order No.
2
Project Description:
WWTF Oxidation Ditch Aeration Improvements
City Project
L8/P22-08
WWTF Oxidation Ditch Aeration Improvements: removing the remaining two rotors and replacing them with aerator/mixers, constructing structural platforms for
Project Location mounting the aerator/mixers, extending two VFD circuits from the existing rotors to the new mixers, installing starters within an existing electrical room, and wiring
between the electrical room and aerator/mixer locations and appurtenances.
Local Agency City of Hutchinson Local Project No. L8/P22-08
Contractor Gridor Constr., Inc. Contract No. `L8/P22-08
Address/City/State/Zip 3990 27th St SE, Buffalo, MN 55313
Total Change Order Amount $
Issue: Aerator 320 platform in conflict with 20"plug valve on EQ force main.
$2,908.00
Resolution: Relocate platform for Aerator 320 to east side of rotor opening to avoid conflict. Change to handrail as well as additional drilling and cold
galvanizing bolt holes.
Estimate Of
.
**Group/fundi Item No.
Description
Lump Sum
Price +or — +or—
ng Category
Quantity Amount $
Change
Order 2
Relocate Aerator 320 platform
1
$2,908.00 1 $2,908.00
Net Change this Change Order $2,908.00
"Group/funding category is required for federal aid projects
Approved by Project Engineer: Jennifer Svennes Approved by Contractor: Gridor Constr., Inc.
Signed: 4 Signed:
Date: 10/31/ 22 Phone: 605-690-9073 Printed Name:
Date: Phone: 218-546-5519
Approved by Interim Public Works Director: John Olson
Signed:
Date: 11/08/2022 Phone: 320-234-4212
City Council Approval: 11/08/2022
WORK CHANGE DIRECTIVE NO.: 2
Owner: City of Hutchinson Owner's Project No.: L8P22-08
Engineer: Nero Engineering Engineer's Project No.: HUT-024
Contractor: Gridor Constr., Inc. Contractor's Project No.:
Project: WWTF Oxidation Ditch Aeration Improvements
Contract Name: Letting No. 8/Project No. 22-08
Date Issued: 10/26/2022 Effective Date of Work Change Directive: 10/19/2022
Contractor is directed to proceed promptly with the following change(s):
Description:
Relocate platform for Aerator 320 to east side of rotor opening to avoid conflict with 20" plug valve
on EQ force main. Requires a change to the handrail as well as additional drilling and cold
galvanizing bolt holes.
Attachments:
Change Item #2 Proposal from Gridor Constr., Inc. Revised Drawings 050-S-01 and 050-P-01.
Purpose for the Work Change Directive:
To proceed with the installation of the equipment.
Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract
Price and Contract Time, is issued due to:
❑ Non -agreement on pricing of proposed change. ❑X Necessity to proceed for schedule or other reasons.
Estimated Change in Contract Price and Contract Times (non -binding, preliminary):
Contract Price: $2,908.00
Contract Time: 0 days
Basis of estimated change in Contract Price:
❑X Lump Sum ❑ Unit Price ❑ Cost of the Work ❑ Other
Recommended by Engineer
By: Jennifer Svennes
Title: Project Manager
Date: 10/25/2022
increase
[increase] [decrease] [not yet estimated].
Authorized by Owner
Tim Gratke
Wastewater Manager
10/27/2022
EJCDC° C-940, Work Change Directive.
Copyright° 2018 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 1
COST ESTIMATE
GRIDOR CONSTR., INC.
PLAN
SPEC
JOB OXIDATION DITCH AERATION - HUTCHINSON, MN DATE 10/19/2022
ITEM * CHANGE ITEM #2 - REPLACE HANDRAIL DUE TO EXISTING EQUIPM
SHEET 1 OF
EST GS
CKD GS
'CONFLICT
ITEM
ITEM
NO
DESCRIPTION
QUANTITY
LABOR
MATERIAL
EQUIP
E.O.E.
SUB
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
0
0
0
0
0
0
0
0
0
0
FIELD MODIFY/ DRILL GALV STL
1
LS
240
100
100
0
0
FRAMING
0
0
0
0
0
01
0
0
0
0
REFABRICATE ALUMINUM RAILIN
I
LS
0
17501
01
01
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
01
0
0
1 0
1 0
0
01
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
01
0
0
01
0
0
0
0
0
0
0
0
PAGE TOTALS
240
1850
100
0
0
Labor: 240
Labor -Taxes, Ins., Fringes: 70% 168
Material: 1850
Sales Tax: 7.875 % 146
Equipment/EOE: 100
SUBTOTAL $2,504
Overhead & Margin: 15 % 376
SUBCONTRACT SO
Margin - Subcontract Only: 5 % 0
Bond & Insurance: 1% 29
TOTAL $2,908
Jennifer Svennes
From: Nate Voegele <Nate@gridor.com>
Sent: Wednesday, October 19, 2022 3:58 PM
To: Gregg Schreiner
Subject: Fwd: Aluminum Railing - Hutchinson WWTF
Attachments: I magej peg
This is what I got from Hecksel, in addition to this we'll have to field drill 4 7/8" holes like the attached sheet and cold
galvanize the new openings
Thanks again
Thanks,
Nathan Voegele
Gridor Construction
Mobile - 6517264077
From: Erica Hecksel <Erica@heckselmachine.com>
Sent: Wednesday, October 19, 2022 2:40 PM
To: Nate Voegele <Nate@gridor.com>
Cc: Al Hecksel <AI@heckselmachine.com>
Subject: Aluminum Railing - Hutchinson WWTF
Hello!
We just spoke with you on the phone about refabricating MK-4R1 railing for Hutchinson WWTF.
The total for (1) refabricated aluminum railing = $1,750.00, not including sales tax.
Please let me know if you have any questions!
Thank you!
Erica Hecksel
Hecksel Machine Inc.
609 Carter Street NE
Watertown, MN
952-955-1754
1
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e It �, �c —
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HUTCH INSON
A CITY ON PURPOSE,
CITY OF HUTCHINSON, MN
CHANGE ORDER
Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350
320-234-4209
11/08/2022
SP/SAP(s)
NA
MN Project No.:
NA
Change
Order No.
3
Project Description:
WWTF Oxidation Ditch Aeration Improvements
City Project
L8/P22-08
Project Location
Local Agency
Contractor
WWTF Oxidation Ditch Aeration Improvements: removing the remaining two rotors and replacing them with aerator/mixers, constructing structural platforms for
mounting the aerator/mixers, extending two VFD circuits from the existing rotors to the new mixers, installing starters within an existing electrical room, and wiring
between the electrical room and aerator/mixer locations and appurtenances.
City of Hutchinson Local Project No. L8/P22-08
Gridor Constr., Inc. Contract No. L8/P22-08
Address/City/State/Zip 3990 27th St SE, Buffalo, MN 55313
Total Change Order Amount $
$0.00
Issue: Long lead times for critical controls equipment. Thus the original substantial completion date of November 11, 2022 and final completion date of
November 18, 2022 can not be attained.
Resolution: Extend contract dates to substantial completion March 24, 2023 and final completion March 31, 2023. Also, extending the payment of the
first Pay Application.
Estimate Of Cost: (Include
any increases or decreases in contract items, any negotiated
or force
account items.)
.
.
-..
Quantity
Net Change this Change Order r rr
"Group/funding category is required for federal aid projects
Approved by Project Engineer: Jennifer Svennes Approved by Contractor: Gridor Constr., Inc.
Signed: Signed:
Date: 10/31/ 22 Phone: 605-690-9073 Printed Name:
Date: Phone: 218-546-5519
Approved by Interim Public Works Director: John Olson
Signed:
Date: 11/08/2022 Phone: 320-234-4212
City Council Approval: 11/08/2022
C-�
J
October 31, 2022
Jennifer Svennes
GRIDOR CONSTR., INC.
3990 27t" St Se (763) 746-9070
Buffalo, MN 55313 (Fax) 559-3736
Improving America's Water Quality since 1970
RE: Hutchinson Contract Extension
Jennifer:
ASI (Automated Systems) has been unable to source the equipment needed for the completion of
the aeration upgrade project in a timely manner_ They have indicated there is no individual
component specifically that has caused the delay, rather they have found components may ship
promptly, or have a hindrance of months, without any appointable cause. In purely speculative
terms they may get the items within a matter of weeks, or not for months.
It was indicated to me, by the electrical subcontractor, that as of today (Oct 31 ") the soft starters
will not be expected to ship until 12/8/2022, and the control panel will not be expected to ship
until the end of February 2023.
This will delay the installation of miscellaneous electrical components. The eastern oxidation
ditch can be functional before the proposed new date, this is solely to finalize the entirety of the
contract. Please consider this my formal request to extend the completion date to March 31Sc
2023.
Sincerely,
Nathan J. Voegele
Project Manager
u HUTCHINSON CITY CENTER
ENGINEERING DEPARTMENT
HUTCHINS011, 111HASSANSTREET SE, HUTCINSON MN 55350
A CITY ON PURPOSE.
PHONE: 320-234-4209
ESTIMATE FOR PAYMENT
LETTING NO. 8/PROJECT NO. 22-08
WWTF Oxidation
Ditch Aeration Improvements
LBIP22-08: R emoving the remaining two rotors and replacing them with aerator/mixers, constructing structural platforms for mounting the aeratorlmixers, extending two VFD circuits from the existing
rotors to the new mixers, installing starters within an existing electrical room, and wiring between the electrical room and aeratorlmixerlocations and appurtenances.
ESTIMATE NO. 01
FOR THE PERIOD FROM 05/312022 thru 05/24/2022
CONTRACTOR: Gridor Constr., Inc.
DATE: 05/25/2022
ADDRESS: 3990 27th St SE
PREPARED BY: J Sevennes/
Buffalo MN 55313
CHECKED BY: J Jacobson
PHONE: 763-559-3734
FINAL COMPLETION DATE: 11/18/2022
RECORD OF PREVIOUS PAYMENTS MADE:
FUND:
ESTIMATE 1 $0.00
ORIGINAL CONTRACT AMOUNT: $419,900.00
ESTIMATE 2 $0.00
CHANGE ORDERS: $4,850.00
ESTIMATE 3 $0.00
WORK ORDERS: $0.00
ESTIMATE 4 $0.00
SUPPLEMENTAL AGREEMENTS: $0.00
ESTIMATE 5 $0.00
REVISED CONTRACT AMOUNT: $424,750.00
ESTIMATE 6 $0.00
ESTIMATE 7 $0.00
TOTAL WORK COMPLETED TO DATE: $212,850.00
ESTIMATE 8 $0.00
MATERIALS ON HAND: $0.00
ESTIMATE 9 $0.00
TOTAL RETAINED: 5% $10,642.50
ESTIMATE 10 $0.00
SUB -TOTAL DUE CONTRACTOR: $202,207.50
ESTIMATE 11 $0.00
ALL PREVIOUS PAYMENTS: $0.00
ESTIMATE 12 $0.0
LIQUIDATED DAMAGES: $0.00
ESTIMATE 13 $0.00
DUE ON THIS ESTIMATE: $202,207.50
ESTIMATE 14 $0.00
TOTAL: $0.00
AMOUNT REMAINING ON CONTRACT: $222,542.50
THE UNDERSIGNED CONTRACTOR CERTIFIES THAT TO THE REST OF THE
IN ACCORDANCE WITH THE CONTRACT DOCUMENTS, BASED ON ON -SITE OBSERVATIONS
CONTRACTOR'S KNOWLEDGE, INFORMATION AND BELIEF, THE WORK COVERED BY THIS
AND THE DATA COMPRISING THE APPLICATION, THE ARCHITECT AND/OR ENGINEER
APPLICATION FOR PAYMENT HAS BEEN COMPLETED IN ACCORDANCE WITH THE
CERTIFIES TO THE OWNER THAT TO THE BEST OFTHE ARCHITECT'S AND/OR ENGINEER'S
CONTRACT DOCUMENTS, THAT AI.I- AMOUNTS HAVE SEEN PAID BY THE CONTRACTOR
KNOWLEDGE, INFORMATION AND BELIEF, THE WORK HAS PROGRESSED TO THE POINT
FOR WORK FOR WHICH PREVIOUS CERTIFICATES FOR PAYMENT WERE ISSUED AND
INDICATED, THE QUALITY OF THE WORK IS IN ACCORDANCE WITH THE CONTRACT
PAYMENTS FROM T , AND THAT CURRENT PAYMENT -SHOWN
DOCUMENTS, AND THAT THE CONTRACTOR IS ENTITLED TO PAYMENT OF AMOUNT
HERE W DUE
CERTIFIED.
SIGNATURE OF CONTRACTOR: GGrlddo-r Con_str., Inc. DATED:
Intrim Public Works Director: John Olson DATED:
A1,1_41k
PRINT NAME: /✓44 /
O:Wate VMaent pnjMeWUrCHINSONM dtyofH hpayapp-PAY REQUEST NO. 1-Page 1of2
HUTCHINSON CITY CENTER, ENGINEERING DEPARTMENT, 111 HASSAN STREET SE, HUTCHINSON, MN 55350
LETTING NO. 81PROJECT NO. 22-08
ESTIMATE NO. 01 FOR THE PERIOD FROM 05/3/2022 thru 05/24/2022
ITEM
NO.
REF.
NO.
ITEM
UNIT
BID
QUANTITY
BID
UNIT PRICE
BID
TOTAL
TOTAL QUANI
TO DATE
TOTAL PAYMENI
TO DATE
ESTIMATE
QUANTITY
ESTIMATE
PAYMENT
1
1000.000
MOBLIZATION INSURANCE & BONDS
LUMP SUM
1.00
$10,000.00
$10,000.00
1.00
$10,000.00
1.00
$10.000.00
2
2060.000
DEMOLITION OF EXISTING FACILITIES
LUMP SUM
1.00
$20,000.00
$20,000.00
1.00
$20,000.00
1.00
$20,000.00
3
552D.000
MISC METALS
LUMP SUM
1.0D
$60,000.00
$60,000.00
1.00
$60,000.00
1.00
$60,OOD.00
4
11230.000
WATER AERATION EQUIPMENT
LUMP SUM
1.00
$236,000.00
$236,000.00
0.50
$118,000.00
0.50
$118,000.00
5
16050.000
ELECTRICAL SUBCONTRACT
LUMP SUM
1.00
$93,900.00
$93,900.00
0.00
$0.00
$0.00
BASE BID TOTAL - LBP22-08
$419,900.00
$208,000.00
$208,000.DO
CHANGE ORDER NO. 01
6
1000.001
ADDITIONAL BLOWER AND MIXER CABLES
LUMP SUM
1
$1,942.00
$1,942.00
1.00
$1,942.00
1.00
$1,942.00
TOTAL CHANGE ORDER NO. 01
$1,942.00
$1,942.00
$1,942.00
CHANGE ORDER NO.02
7
1000.002
RELOCATE AERATOR 320 PLATFORM
LUMP SUM
1
$2,908.00
$2,908.00
1.00
$2,908.00
1.00
$2,908.00
TOTAL CHANGE ORDER NO.02
$2,908.00
$2,908.00
$2,908.00
TOTAL CHANGE ORDERS
$4,850.00
$4,860.00
$4,860.00
TOTAL - LSP22-08
$419,900.00
$208,000.00
$208,000.00
TOTAL - CHANGE ORDERS
$4,860.00
$4,850.00
$4,850.00
TOTAL - WORK ORDERS
I
1
$0.001
$0.00
$0.00
TOTAL -SUPPLEMENTAL AGREEMENT
$0.00
$0.00
$D.00
TOTAL - LBP22-OS - INCLUDING CHANGE ORDERSIWORK
ORDERS/SUPPLEMENTAL AGREEMENTS
1
1
$424.750.00
$212,850.00
$212,850.00
O:Wete W.I projecbl CHINSON MM-dry of HN pay app- PAV REQUESTN0. 1-Pope2M2
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/26/22 - 11/8/22
Check Date
----------------
10/21/2022
Check
-----------
EFT
Vendor Name
-------------------------------------------------------
EFTPS
Description
---------------------------------------------------------------
Payroll Report 10/2/22 - 10/15/22
Amount
-------------------
69,964.63
10/21/2022
EFT
Child Support
Payroll Report 10/2/22 - 10/15/22
659.43
10/21/2022
EFT
MN Dept of Revenue
Payroll Report 10/2/22 - 10/15/22
13,679.10
10/21/2022
EFT
Provident Life -Vol Ins
Payroll Report 10/2/22 - 10/15/22
436.50
10/21/2022
EFT
PERA
Payroll Report 10/2/22 - 10/15/22
59,445.68
10/21/2022
EFT
Further HSA
Payroll Report 10/2/22 - 10/15/22
14,037.97
10/21/2022
EFT
Mission Square
Payroll Report 10/2/22 - 10/15/22
2,953.20
10/21/2022
EFT
VOYA
Payroll Report 10/2/22 - 10/15/22
460.00
10/21/2022
EFT
MNDCP
Payroll Report 10/2/22 - 10/15/22
350.00
10/21/2022
105657
MNPEA Union Due
Payroll Report 10/2/22 - 10/15/22
624.00
10/21/2022
105658
UNUM Life Voluntary
Payroll Report 10/2/22 - 10/15/22
1,096.22
10/21/2022
105659
LELS Union Dues
Payroll Report 10/2/22 - 10/15/22
325.00
10/21/2022
105660
HART
Payroll Report 10/2/22 - 10/15/22
222.56
10/27/2022
105661
UNITED STATES TREASURY
FEDERAL WITHHOLDING TAXES
10.96
11/08/2022
105662
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
490.11
11/08/2022
105663
ACE HARDWARE - 1825
LIGHTER - POLICE
3.99
11/08/2022
105664
ADVANCED ENGINEERING & ENVIRONMENTA
SCADA IMPVS THRU 9/30/22 - WWTP & WATER
29,220.42
11/08/2022
105665
ALLIED PRODUCTS
NYLON FLAGS - POLICE
179.61
11/08/2022
105666
ALTERNATIVE BUSINESS FURNITURE
ARMCHAIR - EDA
386.40
11/08/2022
105667
AMPLIFY FOR CHANGE
SUPPORT TO MPCA GRANT - CREEKSIDE
9,531.29
11/08/2022
105668
ANNANDALE, CITY OF
SHOOTHOUSE INSTRUCTOR TRAINING - POLICE
850.00
11/08/2022
105669
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
663.95
11/08/2022
105670
AUTO VALUE - GLENCOE
COUPLERS, JICS, PIPE - HATS
139.89
11/08/2022
105671
B & C PLUMBING & HEATING INC
FURNACE, BOILER REPAIRS - MULTIPLE DEPTS
300.00
11/08/2022
105672
BALDWIN SUPPLY COMPANY
C RETURN IDLER - COMPOST
131.49
11/08/2022
105673
BATTLE LAKE SENIOR CENTER
CARDS & ENVELOPES - SR CTR
93.61
11/08/2022
105674
BCATRAINING EDUCATION
M SALAZAR RECERT TRAINING - POLICE
75.00
11/08/2022
105675
BECKER ARENA PRODUCTS
POLYCARBONATE - ARENA
1,080.00
11/08/2022
105676
BEHRENDT, JENNIFER
REIMB: MRPA CONF - PARK & REC
150.00
11/08/2022
105677
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
5,776.10
11/08/2022
105678
BERNICK'S
COST OF GOODS SOLD - LIQUOR HUTCH
958.44
11/08/2022
105679
BERTRAM ASPHALT COMPANY, INC.
2022 CREEKSIDE PAVEMENT MGMT PROGRAM
96,599.99
11/08/2022
105680
BETTER HALF EMBROIDERY
SHIRTS - VARIOUS CITY EMPLOYEES
968.54
11/08/2022
105681
BRASS FOUNDRY BREWING CO
COST OF GOODS SOLD - LIQUOR HUTCH
431.79
11/08/2022
105682
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
13,727.43
11/08/2022
105683
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
35,859.35
11/08/2022
105684
CARD SERVICES
SUPPLIES - MULTIPLE DEPTS
214.92
11/08/2022
105685
CARS ON PATROL SHOP LLC
2013 DURANGO: VERTEX, TAIL LIGHTS - FIRE
241.99
11/08/2022
105686
CENTRAL HYDRAULICS
EQUIPMENT PARTS - HATS
142.82
11/08/2022
105687
CINTAS CORPORATION
CLEANING SUPPLIES & SERVICE - MULTIPLE DEPTS
346.66
11/08/2022
105688
CIVICPLUS LLC
2ND HALF PYMT FOR NEW CIVIC REC SOFTWARE
13,120.75
11/08/2022
105689
COKER COMPOSTING AND CONSULTING
SUPPORT MPCA GRANT - CREEKSIDE
100.00
11/08/2022
105690
CROW RIVER GOLF CLUB
BANQUET - LIQUOR HUTCH
638.25
11/08/2022
105691
CROW RIVER PRESS INC
SR NEWSLETTERS - SR CTR
40.07
11/08/2022
105693
CROW RIVER WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
1,117.20
11/08/2022
105694
DAHLHEIMER BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
44,032.12
11/08/2022
105695
DUININCK CONCRETE
CONCRETE EXTERIOR MIX, ACCELERATOR - FIRE
4,225.50
11/08/2022
105696
E2 ELECTRICAL SERVICES INC
INSTALL & REPAIRS - MULTIPLE DEPTS
2,743.89
11/08/2022
105697
ECOLAB PEST ELIMINATION
10/20 PEST CONTROL- CREEKSIDE
206.50
11/08/2022
105698
EHLERS & ASSOCIATES INC
2022 CONTINUING DISCLOSURE
3,800.00
11/08/2022
105699
ELECTRO WATCHMAN
ADDED CODES TO PANEL- LIBRARY
25.00
11/08/2022
105700
FASTENAL COMPANY
SCREWS, BOLTS, NUTS, WASHERS, BAGS - PARKS
383.55
11/08/2022
105701
FORESTEDGE WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
264.00
11/08/2022
105702
FOSTER MECHANICAL
SINK REPAIR - ARENA
921.07
11/08/2022
105703
GALLS LLC
HATS - POLICE
50.00
11/08/2022
105704
GOPHER STATE FIRE EQUIPMENT CO.
ANNUAL INSPEC/CERT - MULTIPLE DEPTS
753.00
11/08/2022
105705
GRAINGER
AIR FILTERS, VALVES - MULTIPLE DEPTS
805.74
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/26/22 - 11/8/22
11/08/2022
105706
GRANDVIEW VALLEY WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
576.00
11/08/2022
105707
HANSON & VASEK CONSTRUCTION
CURB & CATCH BASIN REPAIRS - STREETS
2,725.00
11/08/2022
105708
HCVN-TV
3RD QTR MEDIACOM FRANCHISE FEES
9,643.56
11/08/2022
105709
HENNEPIN TECHNICAL COLLEGE
S PETERSON VEHICLE INSPECTOR RECERT - STREETS
1,370.00
11/08/2022
105710
HERGENRADER, LISA
REIMB: LUNCH FOR OFFICE - MV
23.72
11/08/2022
105711
HOISINGTON KOEGLER GROUP INC
HUTCH GROWTH AREA PLANNING - P/Z
2,885.00
11/08/2022
105712
HUTCHFIELD SERVICES INC
OCT 2022 CLEANING - HATS
1,485.75
11/08/2022
105713
HUTCHINSON CHAMBER & TOURISM
SEPT 2022 LODGING TAX
14,241.23
11/08/2022
105714
HUTCHINSON CO-OP
SEPT FUEL & SERVICES - STREETS
132.61
11/08/2022
105715
HUTCHINSON WHOLESALE #1550
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
190.61
11/08/2022
105716
HUTCHINSON WHOLESALE #1551
GRINDER: BATTERIES, STARTER FLUID - CREEKSIDE
963.84
11/08/2022
105717
HUTCHINSON WHOLESALE #2520
UTILITY 3 - HITCH REDUCER SLEEVE - FIRE
43.98
11/08/2022
105718
JACK'S UNIFORMS & EQUIPMENT
SHIRTS - POLICE
83.94
11/08/2022
105719
JOHNSON BROTHERS LIQUOR CO.
COST OF GOODS SOLD - LIQUOR HUTCH
35,542.02
11/08/2022
105720
JORGENSON, RICHARD
UB refund for account: 3-690-7460-8-00
19.48
11/08/2022
105721
KAHL, DENNIS
MOWING - STORMWATER
585.00
11/08/2022
105722
KELLER, MATTHEW
REIMB: SAFETY FOOTWEAR - WWTP
172.00
11/08/2022
105723
KENT, JOHN
REIMB: SAFETY FOOTWEAR - WWTP
175.00
11/08/2022
105724
KERI'S CLEANING & HANDYMAN SERVICES
OCT CLEANING - MULTIPLE LOCATIONS
5,381.06
11/08/2022
105725
KLM ENGINEERING INC
WATER TOWER -CENTURY AVE RECOND - WATER
93,340.35
11/08/2022
105726
KRANZ LAWN & POWER
PARTS & SERVICES - MULTIPLE DEPTS
60.00
11/08/2022
105727
KRISS PREMUIM PRODUCTS INC
COOLING WATER TREATMENT -ARENA
563.78
11/08/2022
105728
LANDSKAPINGS
2022 LANDSCAPING MAINT - MULTIPLE DEPTS
2,800.00
11/08/2022
105729
LANDWEHR CONSTRUCTION INC
L1P22-01 2022 PAVEMENT MGMT PROGRAM #7
79,785.02
11/08/2022
105730
LEAGUE OF MN CITIES -INS TRUST
PROPERTY/CASUALTY COVERAGE PREMIUM
15,064.00
11/08/2022
105731
LOGIS
OCT SUP-GIS BASE & SERVICES - MULTIPLE DEPTS
8,366.50
11/08/2022
105732
M-R SIGN
SIGNS, POSTS - STREETS
3,205.83
11/08/2022
105733
MAGNUSSON, BRIAN
REIMB: SAFETY FOOTWEAR - PARKS
175.00
11/08/2022
105734
MARCO TECHNOLOGIES, LLC
SEP COST PER PRINT - VARIOUS DEPTS
531.56
11/08/2022
105735
MARCO TECHNOLOGIES, LLC
10/20 - 11/20'22 CONTRACT - VARIOUS DEPTS
1,758.16
11/08/2022
105736
MAVERICK WINE
COST OF GOODS SOLD - LIQUOR HUTCH
4,757.44
11/08/2022
105737
MAXFIELD RESEARCH & CONSULTING
COMP HOUSING ANALYSIS - BLDG
6,886.00
11/08/2022
105738
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
869.59
11/08/2022
105739
MINI BIFF
RENTALS - MULTIPLE DEPTS
369.41
11/08/2022
105740
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - WWTP
1,320.00
11/08/2022
105741
NELSON-RUDIE & ASSOCIATES INC
DESIGN WORK FOR BURICH ARENA EAST RINK
2,670.25
11/08/2022
105742
NERO ENGINEERING LLC
DRONE SERVICES & VARIOUS WW EFFORTS
9,466.00
11/08/2022
105743
NORTH CENTRAL INTERNATIONAL
STRT115: CONNECTORS, MUD FLAPS - STREETS
24.12
11/08/2022
105744
NORTH CENTRAL LABORATORIES
BUFFER SOLUTION, BAGS, BEAKERS, TIPS - WWTP
329.67
11/08/2022
105745
NORTHERN STATES SUPPLY INC
HEX CAP SCREWS, RODS - HATS
16.86
11/08/2022
105746
O'REILLY AUTO PARTS
MUSCLE MAGIC - PARKS
42.88
11/08/2022
105747
OUTDOOR MOTION
SIGN & AWNING GRANT - EDA
2,000.00
11/08/2022
105748
PAGEL, NICK
REIMB: SAFETY FOOTWEAR - STREETS
175.00
11/08/2022
105749
PAL-SERV
PALLETS - COMPOST
13,832.00
11/08/2022
105750
PARK NICOLLET CLINIC
PARTIAL SEPT, OCT, NOV 2022 CAM
3,419.50
11/08/2022
105751
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
3,401.50
11/08/2022
105752
PEAT INC.
BLACK PEAT - COMPOST
2,242.50
11/08/2022
105753
PELLINEN LAND SURVEYING
PREPARE EASEMENT EXHIBITS ALLEY #55- ENG
300.00
11/08/2022
105754
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
8,746.15
11/08/2022
105755
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
19,266.56
11/08/2022
105756
PREMIUM WATERS
5 GALLONS - PARKS
32.99
11/08/2022
105757
PRO AUTO MN INC
VEHICLE REPAIRS - MULTIPLE DEPTS
1,400.70
11/08/2022
105758
QUADE ELECTRIC
BREAKERS, FUSE - MULTIPLE DEPTS
83.40
11/08/2022
105759
QUADE INVESTMENTS LLC
FACADE IMPROVEMENT GRANT - EDA
6,750.00
11/08/2022
105760
QUALITY FLOW SYSTEMS
SERVICE CHECKS LS - WWTP
250.00
11/08/2022
105761
QUILL CORP
WALL CALENDERS, MARKERS - REC
186.53
11/08/2022
105762
RAHN PAINTING & CONTRACTING LLC
NOV 2022 SNOW CONTRACT - MULTIPLE DEPTS
3,575.00
11/08/2022
105763
REINER ENTERPRISES INC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
14,604.22
11/08/2022
105764
RICE LAKE CONSTRUCTION GROUP
L3P21-03 WWTF HEADWORKS IMPVS #14
86,210.33
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/26/22 - 11/8/22
11/08/2022
105765
RIGID HITCH
STRT857: JACK, REC TUBES - STREETS
420.85
11/08/2022
105766
ROCK ON TRUCKS INC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
31,851.29
11/08/2022
105767
ROTOCHOPPER
BOLTS, KIT - COMPOST
2,441.15
11/08/2022
105768
ROYAL WASH HOUSE
9/12 - 9/30 LAUNDRY SERVICES - EV CTR
365.51
11/08/2022
105769
RUNNING'S SUPPLY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
157.55
11/08/2022
105770
SAM'S TIRE SERVICE
#475 TIRE REPAIR - COMPOST
92.95
11/08/2022
105771
SHAW, KAREN
SEPT CLASSES - SR CTR
210.00
11/08/2022
105772
SHORT-ELLIOT-HENDRICKSON, INC
VARIOUS PROJECTS, ENG SERVICES THRU SEPT
23,543.76
11/08/2022
105773
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
12,888.82
11/08/2022
105774
STANDARD PRINTING-N-MAILING
OCT UTILITY BILLS & POSTAGE - MULTIPLE DEPTS
1,282.73
11/08/2022
105775
STAPLES ADVANTAGE
OFFICE SUPPLIES - MULTIPLE DEPTS
530.10
11/08/2022
105776
STEILE CONSTRUCTION
INSTALL 24 FIBER FROM CC TO NEW PD
10,875.00
11/08/2022
105777
STONEBROOKE ENGINEERING INC
JEFFERSON ST IMPV THRU 9/30/22 - ENG
919.37
11/08/2022
105778
STREICH TRUCKING
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
1,830.00
11/08/2022
105779
SUMMER LAKES BEVERAGE LLC
COST OF GOODS SOLD - LIQUOR HUTCH
1,181.25
11/08/2022
105780
SUN LIFE FINANCIAL
SEPTEMBER DENTAL CLAIMS
6,864.30
11/08/2022
105781
TITAN MACHINERY
2022 CASE 721GXR WHEEL LOADER - REFUSE
193,090.00
11/08/2022
105782
TRAXLER, SANDY
UB refund for account: 2-610-2550-8-00
65.17
11/08/2022
105783
TRI COUNTY WATER
BOTTLE WATER DELIVERY - CREEKSIDE
97.65
11/08/2022
105784
TRIMBLE, ERNEST
UB refund for account: 2-241-5050-5-00
63.48
11/08/2022
105785
UNITED FARMERS COOP
FUEL - HATS
27,193.46
11/08/2022
105786
USA BLUE BOOK
SOCKET FLANGES - WWTP
102.24
11/08/2022
105787
VEGA AMERICAS INC
VEGAPULS - WWTP
1,348.91
11/08/2022
105788
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
11,444.50
11/08/2022
105789
VIKING COCA COLA
SUPPLIES - EV CTR
756.90
11/08/2022
105790
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
2,023.91
11/08/2022
105791
VISU-SEWER INC
CCTV 8' & 15' SANITARY SEWER
2,756.25
11/08/2022
105792
WAGNER, ROSE
UB refund for account: 3-910-8450-2-00
37.79
11/08/2022
105793
WASTE MANAGEMENT OF WI -MN
REFUSE TAKEN TO LANDFILL, HARD GOODS PICKUP
12,404.33
11/08/2022
105794
WATERVILLE FOOD & ICE
COST OF GOODS SOLD - LIQUOR HUTCH
298.00
11/08/2022
105795
WHALEN, STEPHANIE
UB refund for account: 2-975-8500-6-05
4.22
11/08/2022
105796
WIN-911 SOFTWARE
ANNUAL RENEWAL - IT & WATER
4,320.00
11/08/2022
105797
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
1,046.00
11/08/2022
105798
WM MUELLER & SONS
SAND & ASPHALT - STREETS
130.00
11/08/2022
105799
ZIEMAN, DALE
UB refund for account: 3-800-5650-3-00
56.75
11/08/2022
105800
JUNEAU, BRENDA
REFUND: OVERPAYMENT FOR AIRPORT HANGAR
1,200.00
Total - Check Register A:
1 $ 1,265,068.47
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/26/22 - 11/8/22
Check Date
----------------
11/08/2022
Check
-----------
105692
Vendor Name
-------- ------- ---- ---- --------------------------------
CROW RIVER SIGNS
Description
------------------------------------- --------- ----- ------------
LEARN TO RIDE TRAILER WRAP - PARK & REC
Amount
-------------------
4,350.00
Total - Check Register B:
$ 4,350.00
Em
HUTCHINSON CITY COUNCIL
HUTCHINSOK Request for Board Action
A CITY ON PURPOSE.
Second Reading of Ordinance 22-835 - Amending Chapter 95 - Public Parks
Agenda Item:
Department: PRCE
LICENSE SECTION
Meeting Date: 11/8/2022
Application Complete N/A
Contact: Lynn Neumann
Agenda Item Type:
Presenter: Lynn Neumann
Reviewed by Staff ❑�
Unfinished Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As discussed at the last City Council meeting, City of Hutchinson Parks Department has seen an increase in patrons utilizing sports complexes
as "off -leash" dog parks. Patrons will enter into the sports complexes and allow their dogs to run "off -leash" because there is a fence to contain
them. While using the space, there has been an increase in patrons not cleaning up after their pets resulting in an increase in staff time to clean
the facilities. The City of Hutchinson does have an off -leash dog park for patrons to allow their dogs to run and play off -leash.
City parks staff spend time to prepare the designated athletic fields to be utilized for sports competitions. There has been an increase in damage
to the prepared fields prior to the competition because pets were allowed to run over the prepped field, resulting in parks staff having to return to
the field or turf to re -prep the athletic field/turf to be adequate to start the sporting activity. This results in utilizing more staff time and resources.
In addition to the athletic fields, there has been an increase in patrons utilizing the Masonic West River Campground shower facilities as a pet
wash station. The campground shower/restroom facility should be utilized for the recreational camping patrons and park users that need to use
the restroom facilities. It would be recommended by city staff that pets are not allowed inside the park public restrooms and shower facilities to
help maintain the standard cleanliness of our park facilities.
95.09 DOGS AND ANIMALS IN PARKS.
All dogs and other domestic animals must be leashed in public parks, except for a designated off leash dog park. An animal owner or person
having custody or control of an animal shall immediately clean up and sanitarily dispose of any feces of the animal.
Parks Staff are recommending the addition of the following language to the current ordinance:
All dogs and other domestic animals are NOT allowed on any designated athletic fields or in sports complexes at any time. Domestic animals are
not allowed in park shelters/facilities and public restrooms/shower facilities.
Sports Complexes are defined as a group of sports fields and/or facilities (For example, Roberts Park, Veteran's Memorial Field, Park Elementary
Tennis Courts).
Designated Athletic Fields are defined as piece of turf/field prepared and used for playing a game or sporting activity and regularly hosting
sporting practices and events. (For example, sand volleyball courts, baseball/softball field, soccer field, lacrosse field, etc.)
BOARD ACTION REQUESTED:
Approval of second reading and adoption of Ordinance 22-835 - Amending Chapter 95 - Public
Parks
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No 0
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
Publication No.
ORDINANCE 22-835
AN ORDINANCE AMENDING CHAPTER 95 OF THE HUTCHINSON CITY CODE —
PUBLIC PARKS
The City Council hereby ordains that Chapter 95 of the City Code is hereby amended to read as
follows:
§ 95.01 DEFINITIONS.
For the purposes of this chapter, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
DESIGNATED ATHLETIC FIELDS. Turf or field prepared and used for playing a
game or sporting activity and regularly hosting sporting= practices and events (e.g. sand volleyball
court, baseball/softball field, soccer field, lacrosse field, etc).
DIRECTOR. Shall mean and refer to the authorized and acting director of the
Hutchinson Parks, Recreation, and Community Education (PRCE) Department.
OFF LEASH DOG PARK. A public, city -designated area where a dog owner is
permitted to allow a dog or dogs to socialize and exercise off leash, subject to the rules and
regulations for such an area.
PARK or PARKS. A park, parkway, greenway, playground, open area, athletic field,
outdoor ice skating rink, dog park, skateboarding park, and the materials and equipment therein
owned, leased or in use by the City of Hutchinson for recreational purposes and for such uses
that are normally associated with parks.
RECREATIONAL FACILITIES. This includes the Aquatic Center, Recreation Center,
Event Center, and Civic Arena.
SHELTERS. Open or enclosed structures located within city parks, including
bandstands, the Depot, the Historical Church, and music stages.
SPORTS COMPLEX. Group of sports fields and/or facilities (e.g. Roberts Park,
Veterans' Memorial Field, Park Elementary tennis courts, etc.).
§ 95.09 DOGS AND ANIMALS IN PARKS.
All dogs and other domestic animals must be leashed in public parks, except for a
designated off -leash dog park. All dogs and other domestic animals are NOT allowed on any
designated athletic fields or in sports complexes at any time. Dogs and other domestic animals
are not allowed in enclosed park shelters/facilities and public restrooms/shower facilities. An
animal owner or person having custody or control of an animal shall immediately clean up and
sanitarily dispose of any feces of the animal.
ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 81h DAY OF NOVEMBER, 2022.
Attest:
Matthew Jaunich, City Administrator Gary T. Forcier, Mayor
KA
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
PFAS Memorandum of Understanding with Minnesota Pollution Control Agency
Agenda Item:
Department: PW/WW
LICENSE SECTION
Meeting Date: 11/8/2022
Application Complete N/A
Contact: John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff Fvl
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Per and poly -fluorinated substances (PFAS) are manmade chemicals that are pervasive in the
environment. It is the Minnesota Pollution Control Agency's (MPCA) goal to prevent, manage and clean
up PFAS.
These chemicals come from a very diverse family of compounds that are used in many different consumer
and industrial products, including cosmetics, fast food containers, firefighting foams, non-stick cookware,
stain -resistant carpets and upholstered furniture, electronics, waterproof apparel and manufacturing aids.
PFAS does not break down easily. Once they enter our water cycle they are nearly impossible remove
them.
The MPCA has developed a number of resources to help better understand PFAS chemicals and where
they can be found. These documents include the MN PFAS Blueprint and PFAS Monitoring Plan.
The MPCA is requesting cooperation from nearly 100 wastewater facilities to collect influent wastewater
samples, evaluate and inventory PFAS used by significant industrial users and educate wastewater
customers about PFAS impacts and how to reduce sources. The MPCA will be paying for the cost of the
initial sampling events. If a city does not voluntarily agree to participate the MPCA has the authority to
require the sampling be done at the city's expense.
City staff will be available to answer any questions you may have.
BOARD ACTION REQUESTED:
City staff recommends approval of the PFAS Memorandum of Understanding.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
DocuSign Envelope ID: CB7F7E8C-874B-4C71-86BE-33B5D9D913BC
Memorandum of Understanding Between your Minnesota District or City and the Minnesota
Pollution Control Agency for the Statewide Monitoring of Per- and Polyfluoroalkyl Substances
(PFAS)
This Memorandum of Understanding is between your City and the Minnesota Pollution Control Agency
(MPCA).
Whereas, PFAS is a known class of environmental contaminants with thousands of unique chemical
structures which are persistent in the environment, bioaccumulative, and are in widespread use in
industrial, commercial, and household applications;
Whereas, municipal wastewater treatment facilities are a receiver of PFAS and can be a conduit for the
discharge of PFAS into the environment;
Whereas, municipal wastewater treatment facilities have regulatory authority over their significant
industrial users and generally all users through National Pollutant Discharge Elimination Discharge
(NPDES) permits issued to permittees in Minnesota;
Whereas, your permitted wastewater treatment facility has been identified as having at least one
significant industrial user;
Whereas, significant industrial users may be a contributing source of PFAS to wastewater treatment
facilities;
Whereas, to protect human health and the environment, the MPCA established goals to identify and
reduce PFAS in the environment through implementation of its 2022 PFAS Monitoring Plan, that seeks
to partner with all sources to reduce releases to the air, water, and land;
Whereas, funding has been appropriated by the Minnesota Legislature to develop tools to assist
municipal wastewater treatment facilities in source identification and source reduction of PFAS. This
appropriation is specific to these activities and will not be used for sample collection or sample analysis.
A contract has been executed between Antea Group and the MPCA where PFAS Source Identification &
Reduction tools will be developed. These tools will be available for use in conjunction with the
development of PFAS pollutant management plans and;
Whereas, response thresholds will be developed based on data collected from the first two sampling
events. The response thresholds will be statistically based, not risked based, to help prioritize source
identification and reduction activities. All facilities will be assigned one of three priority categories which
will include specific actions for the facilities to complete.
A. Category one - No further sampling required at this time, unless state or federal funding is
obtained. It is strongly encouraged that these facilities complete an inventory of industrial users
who may be potential contributors of PFAS. If the MPCA obtains funding to collect and analyze
PFAS we reserve the right to collect two additional samples at these facilities.
B. Category two - Complete an inventory of potential industrial sources of PFAS and start a dialog
with those potential sources to initiate source identification and reduction work. Develop,
complete, and submit a PFAS Pollutant Management Plan (PFAS PMP) and complete and submit
the final two sampling events.
October 5, 2022 Page 1
DocuSign Envelope ID: CB7F7E8C-874B-4C71-86BE-33B5D9D913BC
C. Category three - Complete an inventory of potential industrial sources of PFAS and start a dialog
with those potential sources to initiate source identification and reduction work. Develop,
complete, and submit a PFAS Pollutant Management Plan (PFAS PMP) and complete and submit
the final two sampling events. Based on the industrial user inventory MPCA will work with you
to identify further actions to verify PFAS discharges from these potential sources.
Whereas, the MPCA will continue to pursue funding to offset the cost of sample collection and sample
analysis. If funding is obtained, an MPCA identified contractor will be used to coordinate and collect
samples from designated influent monitoring locations at the wastewater treatment facilities identified
in the MPCA PFAS monitoring plan. The collected influent samples will then be sent to an MPCA
designated certified laboratory for analysis. Related costs associated with sample collection and analysis
will be covered pursuant to the amount of funding obtained and any potential eligibility requirements.
The results of the monitoring will be shared with both the monitored wastewater facilities and the
MPCA. Data will be submitted via the EQuIS system.
Whereas, MPCA Municipal wastewater contacts for the PFAS Monitoring Plan are:
Jaramie Logelin, iaramie.logelin@state.mn.us, 218-302-6640 or
Sherry Bock, sheryl.bock@state.mn.us, 218-316-3882.
Therefore, Phase I of the 2022 PFAS Monitoring Plan includes a goal that all municipal wastewater
treatment facilities, which have delegated pretreatment programs or have identified one or more
significant industrial users, will:
A. Participate in influent wastewater sampling; and
B. Participate in the identification and understanding of sources of PFAS entering into your
wastewater treatment facility; and
C. If a category two, complete an inventory of potential industrial sources of PFAS and start a
dialog with those potential sources to initiate source identification and reduction work. Develop,
complete, and submit a PFAS Pollutant Management Plan (PFAS PMP) and complete and submit
the final two sampling events; and
D. If a category three, complete an inventory of potential industrial sources of PFAS and start a
dialog with those potential sources to initiate source identification and reduction work. Develop,
complete, and submit a PFAS Pollutant Management Plan (PFAS PMP) and complete and submit
the final two sampling events. Based on the industrial user inventory, MPCA will work with you
to identify further actions to verify PFAS discharges from these potential sources.
In furtherance of these goals, your District or City and MPCA agree to the following actions:
Wastewater Treatment Facility Actions
1. PFAS sampling plan.
a. By January 1, 2023, develop and submit, for review and approval to the MPCA, a PFAS
Sampling Plan specific to the District's or City's PFAS influent monitoring.
i. The PFAS Sampling Plan must follow MPCA's updated analytical fact sheet for
Per- and Polyfluoroalkyl substances: Guidance for Per- and Polyfluorinated Alkyl
Substance: Analytical (state.mn.us).
October 5, 2022 Page 2
DocuSign Envelope ID: CB7F7E8C-874B-4C71-86BE-33B5D9D913BC
The PFAS Sampling Plan must include, but not be limited to, specific sample
location, sample collection type, who will be collecting samples (Permittee or
contractor), selected lab for analysis and sample analysis method the lab will be
using including the reporting limit of each of the PFAS compounds. All samples
should be unfiltered and collected at your facility's influent waste stream (WS)
station. Each sample shall include at a minimum all PFAS compounds listed in
Appendix A. Please note the reporting limits in Appendix A for the six bolded
parameters. All other parameters have a goal of under 4 nanograms per liter
(ng/L) but will be subject to change upon guidance revisions.
iii. The PFAS Sampling Plan should be submitted electronically to both Jaramie
Logelin and Sherry Bock to their noted emails.
2. Collect Influent Samples.
a. Collect and submit to the lab round one influent sample by March 31, 2023, in
accordance with the completed PFAS sampling plan. By June 30, 2023, submit the first
round of influent monitoring data to the MPCA's EQuIS database. The monitoring data
may be submitted by the District or City or your accredited laboratory.
b. Collect and submit to the lab round two influent sample by June 30, 2023.
c. By August 31, 2023, submit the second round of influent monitoring data into MPCA's
EQuIS database. The monitoring data may be submitted by the District or City or your
accredited lab.
d. Collect and submit to the lab round three influent sample by June 30, 2024.
e. By September 31, 2024, submit the third round of influent monitoring data to the
MPCA's EQuIS database. The monitoring data may be submitted by the District or City or
your accredited laboratory.
f. Collect and submit to the lab round four influent sample by September 31, 2024.
g. By December 31, 2024, submit the results of the fourth round of influent sampling
monitoring data into MPCA's EQuIS database. The monitoring data may be submitted by
the District or City or your accredited lab.
3. Inventory of potential HAS sources.
a. By August 31, 2023, start inventorying industrial users that may be potential PFAS
contributors to your wastewater collection system
The initial inventory should identify all industrial users, including but not limited
to, all significant industrial users, categorical industrial users, and nonsignificant
industrial users based on the NAICS Codes identified in Appendix F of the
MPCA's PFAS Monitoring Plan (starting on page 32).
b. Complete the inventory of potential sources for use in your pollutant management plan
by December 31, 2023. Maintain the inventory onsite.
October 5, 2022 Page 3
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4. PFAS Pollutant Management Plan.
a. By September 15, 2023, start to develop a PFAS Pollutant Management Plan. The goal
will be to identify any non -domestic wastewater sources of PFAS entering your facility
and to promote source reduction activities for those sources.
b. By March 15, 2024, submit the completed PFAS Pollutant Management Plan to the
MPCAfor review.
S. Implementation of PFAS Pollutant Management Plan.
By 30 days after the submittal of the PFAS Pollutant Management Plan, provide
continuing education and information to industrial users and the community on
reducing PFAS. Implement the PFAS Pollutant Management Plan and begin
implementing follow-up PFAS reduction actions based on MPCA developed response
thresholds as identified in MPCA Responsibilities item #5.
6. Continual
a. Operating and maintaining your wastewater treatment systems to optimize PFAS
reduction activities.
MPCA Responsibilities
1. By November 1, 2022, establish monitoring and sampling criteria, and a process to capture the
data in MPCA's EQuIS database.
2. By November 1, 2022, finalize and distribute a final sampling and analysis guide to be used by all
facilities.
3. Develop and, when available, distribute a Legislative PFAS Source Identification & Reduction
Tool Kit to all applicable permittees.
4. By September 15, 2023, or within 15 days of substantial submittal of round 1 and 2 monitoring
data, develop and communicate response thresholds based on the first two sample results.
5. Continue to pursue funding to help cover costs of sample collection and sample analysis. If
funding is obtained, it will be dispersed pursuant to any eligibility requirements.
Joint District or City/MPCA Responsibilities
1. Collaborate on efforts to work with suppliers, manufacturers, educational institutions, and other
interested parties to reduce the use of PFAS in products and procedures where pragmatic
alternatives exist.
2. Collaborate to develop communication strategies for the public to understand the data and
information gained from this joint effort to manage PFAS.
October 5, 2022 Page 4
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Terms and Conditions
This is a voluntary agreement and can be nullified by either party at any time.
This agreement does not amend, nor shall it be construed as part of the National Pollutant Discharge
Elimination System (NPDES) permit for your wastewater treatment facility, however the MPCA expects
compliance with provisions within this agreement and reserves the right to utilize MPCA authority under
Minn. Stat. § 115.03 to obtain and collect data and information as needed.
This agreement will expire upon the completion of collection and submittal of the final requested
sampling data.
Authorized Representatives
The District's or City's Authorized Representative
for purposes of administration of the
Memorandum of Understanding is:
Hutchinson Wastewater Treatment Plant
By:
Name: Gary Forcier
Title:
Date:
The MPCA's Authorized Representative for
purposes of administration of this Memorandum
of Understanding is:
STATE OF MINNESOTA
POLLUTION CONTROL AGENCY
By: �re4z 'C'-�?�
Katrina Kessler, P.E.
Commissioner
Date: October 5, 2022
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Appendix A
Minimum list of requested PFAS Compounds
Compound (Acronym) (Source of Compound list and Reporting Limit
(RL) goals* found here) *Subject to change upon guidance revision
Aqueous
Reporting Limit
(RL) Goals (ng/L)
CAS Number
Perfluorobutanate (PFBA)
under 6
375-22-4
Perfluoropentanoate (PFPeA)
2706-90-3
Perfluorohexanoate (PFHxA)
under 4
307-24-4
Perfluoroheptanoate (PFHpA)
375-85-9
Perfluorooctanoate (PFOA)
under 4
335-67-1
Perfluorononanoate (PFNA)
375-95-1
Perfluorodecanoate (PFDA)
335-76-2
Perfluoroundecanoate (PFUnA)
2058-94-8
Perfluorododecanoate (PFDoA)
307-55-1
Perfluorotridecanoic Acid (PFTrDA)
72629-94-8
Perfluorotetradecanoic acid (PFTeDA)
376-06-7
Perfluorobutanesulfonate (PFBS)
under 4
375-73-5
Perfluoropentanesulfonate (PFPeS)
2706-91-4
Perfluorohexanesulfonate (PFHxS)
under 4
355-46-4
Perfluoroheptanesulfonate (PFHpS)
375-92-8
Perfluorooctanesulfonate (PFOS)
under 4
1763-23-1
Perfluorononanesulfonate (PFNS)
474511-07-4
Perfluorodecanesulfonate (PFDS)
335-77-3
Perfluorododecanesulfonate (PFDoS)
79780-39-5
4:2 Fluorotelomer sulfonic acid (4:2 FTS)
757124-72-4
6:2 Fluorotelomer sulfonic acid (6:2 FTS)
27619-97-2
8:2 Fluorotelomer sulfonic acid (8:2 FTS)
39108-34-4
N-Methylperfluorooctanesulfonamidoacetic acid (N-McFOSAA)
2355-31-9
N-Methylperfluorooctanesulfonamidoacetic acid (N-EtFOSAA)
2991-50-6
Perfluorooctane Sulfonamide (PFOSA)
754-91-6
N-Methyl perfluorooctane sulfonamide (N-McFOSA)
31506-32-8
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Compound (Acronym) (Source of Compound list and Reporting Limit
(RL) goals* found here) *Subject to change upon guidance revision
Aqueous
Reporting Limit
(RL) Goals (ng/L)
CAS Number
N-Ethyl perfluorooctane sulfonamide (N-EtFOSA)
4151-50-2
N-Methyl perfluorooctane sulfonamidoethanol (N-McFOSE)
24448-09-7
N-Ethyl perfluorooctane sulfonamidoethanol (N-EtFOSE)
1691-99-2
Hexafluoropropylene oxide dinner acid (HFPO-DA)
13252-13-6
3H-Perfluoro-3-[(3-methoxy-propoxy) propanoic acid] (ADONA)
919005-14-4
9-Chlorohexadecafluoro-3-oxane-l-sulfonic acid (9CI-PF30NS)
756426-58-1
11-chloroeicosafluoro-3-oxaundecane-l-sulfonic acid (11CL-PF30UcIS)
763051-92-9
October 5, 2022 Page 7
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Municipal Wastewater PFAS Monitoring and MOU Summary for local
decision makers:
• Per- and polyfluoroalkyl substances (PFAS) are a family of nearly 5,000 chemicals which have
been widely used in industrial, commercial, and residential applications, are resistant to
breakdown, and are found virtually everywhere in our environment.
• At concentrations which vary by specific chemical, PFAS can be toxic, causing adverse health
effects in humans, fish, and wildlife.
• In February of 2021, the MPCA released a PFAS Blueprint for addressing PFAS statewide. This
was followed by a PFAS Monitoring Plan (March 2022) which identifies how the MPCA will
collect PFAS monitoring data from all major regulatory program areas.
• Wastewater treatment plants (WWTPs) are a receiver of PFAS and can be a conduit for the
discharge of PFAS into the environment. PFAS can be present in wastewater which flows to
WWTPs and is not treated by conventional treatment technologies. PFAS treatment at the
wastewater treatment facility is not economically feasible at this point, so the MPCA is focusing
on source identification and source reduction.
• In an effort to collaborate with the WWTPs the MPCA has asked that the monitoring be
completed outside the City's wastewater permit, through the use of the MOU.
• The MPCA is requesting approximately 90 municipal WWTPs, which have identified significant
industrial users, to participate in phase 1 of the PFAS Monitoring Plan. By signing a
Memorandum of Understanding (MOU), these facilities agree to the following:
1. Submit a PFAS Sampling Plan
2. Collect four quarterly influent samples
3. Inventory potential sources, develop a PFAS Pollutant Management Plan, and work with
industrial users and other users to reduce PFAS in wastewater influent base on a defined
response threshold.
• The MPCA has secured funding to cover the costs of sample collection and analysis for the first
two influent samples for facilities who sign the MOU. The MPCA will continue to pursue funding
in an effort to potentially cover some or all of the costs of collecting and analyzing the last two
influent samples.
• The goal of this monitoring is to:
1. Evaluate PFAS concentrations discharged to WWTPs,
2. Identify sources of PFAS,
3. Begin to make progress reducing PFAS discharged to WWTPs, and
4. To inform future monitoring and regulatory decisions in future phases of the PFAS
monitoring plan in an effort to reduce PFAS discharged to the environment.
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, September 28, 2022
Call to order — 3:00 p.m.
President Matt Cheney called the meeting to order. Members present: President Matt
Cheney; Vice President Anthony Hanson; Secretary Don Martinez; Commissioner Robert
Wendorff; Commissioner Kathy Silvernale; GM Jeremy Carter; Attorney Marc Sebora
1. Conflict of Interest
2. Approve Consent Agenda
a. Approve Minutes
b. Ratify Payment of Bills
Motion by Commissioner Martinez, second by Commissioner Silvernale to Approve
the Consent Agenda. Motion carried unanimously.
3. Approve Financial Statements
Mr. Martig presented the Financial Statements. Electric Division Salaries and
Benefits were up due to accruing some wages back and charged less to work orders.
Operating Expense up by $86K; $50K parts for unit 1 and $35K distribution on
transformers and lines. Watching interest rates; pulled out most of the savings at
Home State Bank and moved it to Citizens Bank which has about a 2% interest rate
difference.
Motion by Commissioner Silvernale, second by Commissioner Hanson to Approve
the Financial Statements. Motion carried unanimously.
4. Open Forum
5. Communication
a. City Administrator — Matthew Jaunich —
1. Early voting has started for the upcoming election which can be done at
the City Center
2. Leaf Vacuuming Service starts Oct 11
3. Wrapping up street projects
4. Provided PD update
b. Divisions
i. Dan Lang, Engineering Services Manager — Nothing to report
ii. Dave Hunstad, Electric Transmission/Distribution Manager — Nothing to
report
iii. Mike Gabrielson, Production Manager — Nothing to report
iv. John Webster, Natural Gas Division Director —
1. Heartland Corn Transmission Line Project Update
v. Jared Martig, Financial Manager — Nothing to report
c. Human Resources — Angie Radke —
i. Continuing to work on 2023 health and dental insurance
d. Legal — Marc Sebora — Nothing to report
e. General Manager — Jeremy Carter
i. Working on 2023 Operating & Capital budget costs — looking at having
preliminary Workshop in November
ii. Missouri River— upgraded bond rating from AA3 to AA2 —refinancing $50M
in debt
iii. MRES Area meeting in Alexandria the last week of October
6. Policies
a. Review Policies
i. After Hours Reconnection Policy
ii. Landlord Acknowledgement
iii. Inserts with Utility Bills
iv. Identity Theft — Red Flag Program
v. MN Government Data Practices Act & Public Records Request
No changes recommended at this time.
b. Approve Changes
i. Travel Expenses — Exempt
ii. Travel Expenses — Non -Exempt
Ms. Radke spoke of the changes to the Travel Expenses Policies to now include
gratuity reimbursement to not exceed 20% of the bill and to be included in the daily
maximum meal allowance.
Motion by Commissioner Hanson, second by Commissioner Martinez to approve the
Policy Changes. Motion carried unanimously.
7. Unfinished Business
8. New Business
a. Approve Req#009328 — City of Hutchinson LED Street Lights 2022
Mr. Hunstad presented Approval of Req#009328 — City of Hutchinson LED Street
Lights 2022. Requisition is for the second year of LED fixtures that are scheduled
for delivery in February.
Motion by Commissioner Hanson, second by Commissioner Wendorff to Approve
Req#009328 — City of Hutchinson LED Street Lights 2022. Motion carried
unanimously.
2
9. Adjourn
There being no further business, a motion by Commissioner Wendorff, second by
Commissioner Silvernale to adjourn the meeting at 3:17p.m. Motion carried
unanimously.
ATTEST.
Matt Cheney, President
3
Don Martinez, Secre
EDA Board Meeting
Hutchinson Enterprise Center
11:30 AM Wednesday, September 28t", 2022
MEETING MINUTES
Members present in bold.
EDA Board Members
Mike McGraw
Jonny Block
Mike Cannon
Corey Stearns
Chad Czmowski
Mary Christensen
Jack Daggett
Jeremy Carter
Staff
Miles Seppelt, EDA Director
Matt Jaunich, City Administrator
Andy Reid, Finance Director
Maddie Newcomb, EDA Program Manager
Guest
Liz Danielson, McLeod County
I. Call to Order
Meeting called to order at 11:34 AM.
II. Review Agenda
III. Review Minutes
a. August 17t" Finance Team meeting
M/S/P: Daggett, Cannon to approve the minutes as written
b. August 24t" EDA Board Meeting
M/S/P: Czmowski, Block to approve the minutes as written
Economic Development Authority
Financial Summaryas of August 2022
Operations
Cash Available
$131,509
Reserved
$56,736
Unreserved
$70,797
Economic Development Loan Fund
Cash Available
$141,382
Zephyr Wind Services
$66,305
Laser Dynamics Balance (forgivable)
$23,000
Innovative Foam Balance (forgivable)
$14,355
Advances to other funds (Enterprise
$236,488
Center)
Downtown Revolving Loan Fund
Cash Available
$379,581
Loans Receivable
$353,703
Capital Assets
201 329
Total Assets
$1,071,526
MIF Loan Fund
Cash Available
$8,290
MOXY Loan Receivable
$9,052
Enterprise Center Fund
Cash Available
$42,702
SHOPKO TIF District (TIF 4-5)
Cash Available
$288,113
Interfund Loans Receivable
$384,685
MEDICAL CLINIC TIF District (TIF 4-16)
Interfund Loan Payable
$260,412
Passed unanimously.
Passed unanimously
IV. Review of EDA Financial Statements
Staff provided an update on the EDA financials. (Please refer to table)
M/S/P: Stearns, Cannon to approve the financial reports as presented. Passed unanimously.
V. Director's Report
A. Marketing Plan: FB = 767, T = 98, Facebook updates = 14, Twitter updates = 1, Website updates = 4
B. Business Recruitment / Expansions — staff gave an overview of projects.
C. Data Center — sent in a preliminary site plan, looking at a private lot next to the bus garage. Currently
working through City processes.
D. Jorgenson Hotel — staff met with developer, project to start in the spring. 27 room boutique hotel
E. Uptown Commons — inspections to confirm each property meets the criteria for a redevelopment TIF district
are done, this is so we can pool money from the neighboring TIF district as a funding source. Next step is
to have a builder cost out the improvements to ensure they meet the threshold required. Homeowners are
actively seeking new homes. Hoping to have a purchase agreement in place by the end of the year, demo
in the spring. Developer is ready to start.
F. Gold Coin — Staff will be checking in every month.
G. RFP's: Spec Building & Franklin House site — both RFP's are on the front page of the website, confident
that we will receive proposals for both projects by the end of the year.
H. Central Hydraulics — interested in the lot on 5t" Ave, waiting to hear more from them.
I. EDA Levy: $239,819 or $258,169 — City Council gave preliminary approval of the full levy amount of
$258,169.
J. Growth Area Planning — reviewed a concept site plan for future industrial/commercial growth, discussion.
K. 8,000 Workers campaign — forming up — staff will have a conversation with the Rochester Chamber as they
implemented a similar initiative - then will engage businesses.
L. Downtown Programs — overview of program usage over the last 20 years, 194 sign & awning grants, 87
fagade improvement grants, and 53 downtown loans for a total downtown investment of $2,836,690.
VI. Prospect Enterprise Center Client
• Staff briefed the Board on a potential new Enterprise Center client
• They specialize in engineering, prototyping, contract manufacturing, and medical devices.
• Company started in 2018, has 6 employees and has done $2 million in sales this year.
• Planning on giving a presentation to the EDA Board next month.
VII. RD Machine
• Discussion of expansion project and options for public assistance.
Vill. ISD 423 Levy
• Staff updated the Board on the upcoming school district operating referendum.
• Reviewed a comparison of the operating levy amount per pupil for Hutchinson and surrounding school
districts; Hutchinson is on the lower end of this at $311 per pupil.
• The state has not kept up with inflation. The school has been proactive by reducing their budget by
$2.9 million over the last 6 years due to declining enrollment.
• Discussion on the operating referendum, if passed it would increase the District's operating revenue by
about $998,000 per year.
IX. Grant & Loan Program Applications
Facade Improvement Matching Grant Program
101 Park Place — Fahey Equities, LLC $7,500
M/S/P: Block, Stearns to approve the fagade improvement grant in the amount of $7,500. Passed unanimously.
X. Other Business — None
XI. Set Next Meeting — 11:30 AM Wednesday, October 26', 2022
XII. Adjourn — M/S/P: Cannon, Daggett to adjourn the meeting at 12:45pm. Passed unanimously.
Respectfully Submitted,
Madison Newcomb
EDA Program Manager
Parks, Recreation & Community Education Advisory Board
Meeting Minutes
October 3, 2022
Members present were Josh Kamrath, Mark Lansink, Erin Knudtson, Jeff Hoeft, Kyle Wendling, and Chad
Czmowski. Staff present Lynn Neumann, Mary Haugen and Jody Harms.
The meeting was called to order at 5:15 pm.
Motion was made by Chad Czmowski to approve the minutes for August 1. Erin Knudtson second the
motion. Minutes were approved.
Old Business
Summer Project Updates
o Fireman's Park — Benches to be added (2). No bathroom at this time. May add a Porta
Potty next year to the park.
o Kiwanis Park — Sandblasting and painting rocket will be completed this fall.
o AFS Park — Invasive removal of plants and landscaping elements added this fall along with
regular fall clean-up.
o Darwin Wolf — provided clean-up and maintenance to sculptures around town. Funded by
Public Arts. He has done a wonderful job.
Summer Programs
0 Community Education had 1,035 students enrolled in a sport camp or activity.
0 536 students enrolled in swim lessons.
0 Park/Rec sports had 237 students participating (T-Ball and Tiger Ball).
0 Aquatic Center attendance for the 2022 summer season was approx. 20,400 (non -pass
holders).
0 Aquatic Center concessions sold $10,000 in soft serve ice cream. The machine was
purchased this year for $4,500.
0 Summer camping revenue is $74,137
Fall Program Updates
o Community Education offered a fall Future Showstoppers class, which was not advertised
in the fall brochure. There were 62 enrollments.
o Sports Day at Robert's Park (9/24) — raised $1,200 from concessions by selling leftover
products from summer programs.
o Free Open Gym for youth under 18. It does not include Indoor Playground. Sponsored by
Hutchinson Health. See attached flyer.
o Walk to school was October 5 with 60 Park Elementary students participating. Hutchinson
Health handed out goody bags to the participant.
New Business
PRCE Advisory Board:
0 There are two positions available. Contact Lynn if interested you know someone that would
be interested.
Bicycle Fleet Update:
o The school is utilizing the 40 bikes, vests, and helmets.
o Currently the bikes are stored under the high school stadium bleachers. Soon they will be
stored in a trailer strictly for the bikes. See attached graphic of trailer.
o Funding for ongoing maintenance of bikes is being explored. Conversation with SHIP for
funding.
Event Center/Senior Center Update:
o In 2023, the event center will be available for reservations during the week only. With
exception of an ongoing church rental.
o Letter to the Seniors was mailed out in September. See attachment.
Burich Arena Project Update
o Project completion target day is October 23. Main updates are the outer walls, roof, and
HVAC. Concession stand is being updated, too.
Burich Arena Tour
o Walk through the arena gave a closer look to the amount a work that has been done and
what is still needed to be completed.
Adjournment
A motion to adjourn was made by Erin Knudtson and Chad Czmowski second the motion. Meeting
adjourned at 6:20 pm.
Next Meeting Monday, November 7
