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cp11-08-22HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, NOVEMBER 8, 2022 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER — 4:00 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Christ the King Lutheran Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15505 — Resolution Accepting $50,000 Grant for Burich Foundation for Crow River Fountain Replacement (b) Resolution No. 15510 — Resolution Accepting Cash Donations for Fireman's Park Project PUBLIC COMMENTS (T is is an opportunity or members of thepublic to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of October 25, 2022 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Issuing Parade Permit to Hutchinson Lions on December 10, 2022 (b) Consideration for Approval of Items for 2023 Pavement Improvements Project (Letting No. 2/Project No. 22-02, 23-02, 22-03) 1. Resolution No. 15506 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15507 - Resolution Receiving Report and Calling Hearing on Improvement (c) Consideration for Approval of Items for Alley Improvements (Letting No. 3/Project No. 23-03, 23-04) 1. Resolution No. 15508 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15509 - Resolution Receiving Report and Calling Hearing on Improvement CITY COUNCIL AGENDA —November 8, 2022 (d) Consideration for Approval of Improvement Project Change Orders 1. Change Order No. 22 —Letting No. 3, Project No. 21-03 (Wastewater Treatment Facility Headworks Improvements) 2. Change Order No. 1-3 - Letting No. 8, Project No. 22-08 (Wastewater Treatment Facility Oxidation Ditch Aeration Improvements) (e) Claims, Appropriations and Contract Payments — Register A APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. - NONE purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS 9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 22-835 — AN ORDINANCE AMENDING CHAPTER 95 — PUBLIC PARKS NEW BUSINESS 10. APPROVE/DENY PFAS MEMORANDUM OF UNDERSTANDING WITH MINNESOTA POLLUTION CONTROL AGENCY GOVERNANCE hepurpose o this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Utilities Commission Minutes from September 28, 2022 (b) EDA Board Minutes from September 28, 2022 (c) PRCE Board Minutes from October 3, 2022 MISCELLANEOUS 12. STAFF UPDATES 13. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 c. HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Accepting a Grant from the Burich Foundation Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 11/8/2022 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Recognition of Gifts/Donations Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Burich Foundation has sent a grant in the amount of $50,000 to the City for the purpose of replacing the Crow River Fountain. The estimated cost of the fountain is $115,000 and this one of three expected grants. The Burich Foundation is expected to fund the remaining costs in 2023 and 2024 as the fountain is complete. Staff is asking the council to accept the grant and assign its use to replacing the Crow River Fountain. BOARD ACTION REQUESTED: Approve/Deny Resolution 15505 - Accepting a Grant Fiscal Impact: Funding Source: FTE Impact: Budget Change: Yes 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Resolution No. 15505 RESOLUTION ACCEPTING A GRANT WHEREAS, The City of Hutchinson is generally authorized to accept donations or grants of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational service pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, the following organization has offered to contribute the cash amount set forth below to the City of Hutchinson: Name of Donor Burich Foundation Amount $50,000.00 WHEREAS, the grant is being made to assist the City in replacing the Crow River Fountain; and WHEREAS, The City Council hereby finds that it is appropriate to accept the grant offered and assign its use to the purpose noted above; and WHEREAS, the City Council would like to especially thank the Burich Foundation for this generous gift. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the grant described above is hereby accepted by the City of Hutchinson with the conditions as laid out in the resolution. Adopted by the City Council this 8t' day of November 2022. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator CITY OF HUTCHINSON RESOLUTION NO. 15510 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Ameriprise Financial Mike & Carrie Schumann Valley Sales of Hutchinson James & Judith Sondergaard Amount Donation Date $2,500.00 11 /2/2022 $2,000.00 10/31 /2022 $500.00 11 /2/2022 $20.00 10/23/2022 WHEREAS, such a donation has been contributed to the City of Hutchinson Fire Department towards the Fireman's park project. WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 8th day of November 2022. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, OCTOBER 25, 2022 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Pat May, Mary Christensen, Chad Czmowski and Dave Sebesta. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by May, second by Christensen, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Hope Family Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of October 11, 2022 Motion by Czmowski, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedJbr consideration will be enacted by one motion unless the Mayor, a member of'the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Items for Roberts Rd SW (Letting No. 1/Project No. 23-01) 1. Resolution No. 15499 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15500 - Resolution Receiving Report and Calling Hearing on Improvement (b) Consideration for Approval of Items for Jefferson St SE (Letting No. 4/Project No. 23-05) 1. Resolution No. 15501 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15502 - Resolution Receiving Report and Calling Hearing on Improvement CITY COUNCIL MINUTES — October 25, 2022 (c) Consideration for Approval of Resolution No. 15503 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Ravenwood South (d) Consideration for Approval of Resolution No. 15504 — Resolution for Certification of Special Assessments From the City of Hutchinson to McLeod County Auditor (e) Consideration for Approval of Engineering Supplemental Agreement Letters With SEH, Inc. for 2023 Improvement Projects (f) Consideration for Approval of Premises Permit Application for Brownton Baseball Association at River House Kitchen + Drinks (g) Consideration for Approval of Issuing Temporary Liquor License to Bobbing Bobber Brewing Company on November 25, 2022 (h) Claims, Appropriations and Contract Payments Motion by May, second by Christensen, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE purpose o t is portion o t e agenda is to provide the Council with information necessary to craft wise policy. Ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 8. APPROVE/DENY FIRST READING OF ORDINANCE NO. 22-835 — AN ORDINANCE AMENDING CHAPTER 95 Lynn Neumann, Director of Parks/Recreation/Community Education, presented before the Council. Ms. Neumann explained that Parks staff is recommending some changes to the Public Parks section of the city code pertaining to dogs and animals in parks. Staff is recommending that language be added to Section 95.09 prohibiting dogs and other domestic animals on any designated athletic fields or in sports complexes at any time. Additional language is being recommended to prohibit dogs and other domestic animals in enclosed park shelters/facilities and public restrooms/shower facilities. Ms. Neumann explained that the changes are being requested to allow for the most sanitary and user-friendly facilities. Motion by Czmowski, second by Sebesta, to approve first reading of Ordinance No. 22-835. Motion carried unanimously. 2 CITY COUNCIL MINUTES — October 25, 2022 9. APPROVE/DENY SETTING BUDGET WORKSHOP (ENTERPRISE FUNDS) FOR NOVEMBER 22, 2022, AT 4:00 P.M. Motion by Christensen, second by May, to approve setting budget workshop for November 22, 2022, at 4:00 p.m. Motion carried unanimously. GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Utilities Commission Minutes from August 31, 2022 (b) City of Hutchinson Financial Report and Investment Report for September 2022 (c) Public Arts Commission Minutes from September 14, 2022 (d) Planning Commission Minutes from September 20, 2022 (e) Hutchinson Housing & Redevelopment Authority Board Minutes from September 20, 2022 MISCELLANEOUS 11. STAFF UPDATES John Olson — Mr. Olson spoke about some accidental damage done to the HAWK system at the intersection of Hwy 7 West/Montana Street. The system has been shut off until repairs can be made. Matt Jaunich — Mr. Jaunich reminded the Council that the City recognition event is next Thursday, November 3, 2022. He also reminded the Council that the November 8, 2022, City Council meeting will begin at 4:00 p.m. due to the general election. 12. COUNCIL/MAYOR UPDATE Dave Sebesta — Council Member Sebesta noted that he is a member of the Mid -Minnesota Development Commission and sits on a subcommittee - Regional Transportation Coordinators Committee. That committee has distributed over 12,000 transportation tokens to individuals 55+ through a grant from AARP. Council Member Sebesta noted that the tokens are not being used as much as the committee was hoping for and he encouraged any individuals age 55 and over that might be interested in the tokens to reach out to a coordinator at the Mid -Minnesota Development Commission at 320-262-5859. Gary Forcier — Mayor Forcier noted that there openings on City boards and commission and encouraged citizens/residents to complete an interest form at City Center if they desire to serve on a City board or commission. Matt Jaunich noted that there are currently open seats on the Planning Commission, PRCE Board, Bicycle -Pedestrian Committee, Public Arts Commission and Charter Commission. Mayor Forcier also noted that absentee voting is taking place at City Center Monday — Friday 8:00 a.m. — 4:00 p.m., Saturday November 51h from 10:00 a.m. — 3:00 p.m. and Monday November 7th from 8:00 a.m. — 5:00 p.m. ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 6:00 p.m. Motion carried unanimously. FM H U T C H I N S O N Received: i u ZOt"Z2 - 11f FiaSsar► Street Scx&VMt Hub:hinsw, MN 55350 (320) 5s7-5151/Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR PARADE PERMIT (Under Ordinance No. 71.01) All applications must be received at least 20 da,;-s before event in order to be considered OM2nization Information - 25C, e Name - Phone Number / _ 2 kodU_I. ' oAdes znt State __ Authorized officer and Parade Chairman Information eoe v\ ax-k - �- - i 6 2 - � Officer Name y 0�r) p Phwone Number /�i/{I State ZiP Reside v Ada'ieys Parade Lnainnan Name ber LAIC Reskenae Address -LP Parade Information Parade Date: 2 , 2. Z _ Assembly Time: _ Location and Description of ty Area: T Starting Time of Parade: &Aed Time of Parade: Starting Point of Parade: — Route of Parade Travel: WS5a-4 oret-+ Gh Sz Ending Point of Parade: r— LtfA Approximate Number of Units, Animals, and Vehicles which will constitute Parade: 110 Type and Description of Animals and Vehicles: Maximum Interval of Space to be Maintained Between Units: Maximum Length of Parade: - 0 WyX Minimum and -Maximum Speed of 'Parade: MPH 4) Orytf`AWM� Auphca1W for Avade Permit Pa,w 2 of I declare that the info ,, 0, ;tion I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the inforr ;On submitted. Z r Intemal Use On _ - Police approved ❑ denied Notes: City Council❑" approved ❑ denied Notes: KA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Items for 2023 Pavement Improvement Projects (1-2/P22-02, 23-02, 22-03) Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 11/8/2022 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Fvl Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project letting during their December 13th meeting. Please note that City staff will be communicating project related information (including estimated assessment amounts) to adjacent property owners and hopefully address any questions/concerns prior to the forthcoming Public Hearing. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCXINSON PUBLIC WORKS AND ENGINEERING City of Hutchinson Public Works Department Engineering 111 Hassan St SE Hutchinson, MN 55350 FEASIBILITY STUDY & ENGINEERING REPORT DATE: October 25, 2022 TO: Honorable Mayor & City Council members FROM: John Olson, interim Public Works Director PROJECT: 2022 Pavement Improvements Century Ave SW (Dale St SW to Boston St SW) School Rd NW (Golf Course Rd to North High Dr NW) Trail - Highway 15 S (Grove St SW to Linden Ave SW) Having studied the following proposed improvement, Public Works staff finds that the proposed project is feasible and recommend that it be constructed: L2/P22-02 Century Ave SW (Dale St SW to Boston St NW) L2/P23-02 School Rd NW (Golf Course Rd -North High Dr NW) by construction of mill -overlay L2/P22-03 Highway 15 South Trail by removal of sidewalk and construction of bituminous trail) ESTIMATED COSTS TOTAL Construction Cost $ 615,750 Engineering and administration 86,665 Consulting engineering 5,000 TOTAL ESTIMATED COSTS $ 707,415 ESTIMATED FUNDING TOTAL Municipal State Aid - State of Minnesota $ 408,100 Special assessments 245,000 City - GO Improvement Bonds 54,315 City - Water Funds - City - Wastewater Funds - City - Stormwater Funds TOTAL ESTIMATED FUNDING $ 707,415 _ SOUTH_GRADE RD S1N r" ', ..; •., ..:: , a .. l.' 4's ��: �� r. — r- _ ...� - "fKt�MUN AVI'SE! .. Y CEAIFURY AVE SE— �, rn CENTURY AVE_S_W_ AI LAN TA AVE SW 4 jr,l ,y r: r �J. n `T BALTIMORE -.� . fi r 2 _.AE9 W r ar DENVER)AV E 5 ,,,,,",� ■tea 1` !.'• 4 1 LL Lu PORT ROAD A1R_ ~EDMONTON _ AVE SE Q. 1 erc022 - 57 i1�ip.l - _ --- - F a ROO / 4�i YYYY0Y nT'(7' -------------� '> a 12TH AVE NW rr___ _ r -- 26. r F r Riri LING GREEN LN NVa � Q.� r c o .' ". - f ,•. �t x` iM ] _ :€t- j9- V r r 4, - r_ � ��. � � � -, - ti . .� r c~n � _. _ _ { ; -'_- � z to y � �` ' ' '+ ` �� •� , w s sXs LINDEN AVE SW _r` rt _-.:,zlrJ az LL 41 i ESQ LLI Ali, I LYNDALE AVE,SW. '+�; - I I k r r AL5$-Aa►' w I s �: CLINTONNo AVE SW V T*'y'� a k„ najw .b O ul uj Q s -- _ . W QQQ. . SOUTH GRADE RD S k $ECHO CIR SE ro Avj • - -�•� ki 10+14!2Q�2, &92 7 ui AM : ?� Ii�r by i- v RESOLUTION NO. 15506 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 2/PROJECT NO. 22-02, 23-02, 22-03 WHEREAS, it is proposed to improve: 2023 Pavement Improvements Project: 22-02 & 23-02 Roadway rehabilitation by milling, bituminous resurfacing, minor repairs to curb and gutter, restoration and appurtenances. 22-03 New multi -use trail facility by construction of tree removals, grading, bituminous surfacing, landscaping, restoration and appurtenances, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 2/Project No. 22-02, 23-02, 22-03, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 8th day of November 2022. Mayor: Gary Forcier City Administrator: Matthew Jaunich RESOLUTION NO. 15507 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 2/PROJECT NO. 22-02, 23-02, 22-03 WHEREAS, pursuant to a resolution of the Council adopted November 8, 2022, a report has been prepared by John Olson, Interim Public Works Director with reference to the following proposed improvements: 2023 Pavement Improvements Project: 22-02 & 23-02 Roadway rehabilitation by milling, bituminous resurfacing, minor repairs to curb and gutter, restoration and appurtenances. 22- 03 New multi -use trail facility by construction of tree removals, grading, bituminous surfacing, landscaping, restoration and appurtenances, and said report was received by the Council on November 8, 2022, and WHEREAS, the report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street(s) in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $707,415.00. 2. A public hearing shall be held on such proposed improvement on the 13th day of December 2022, at the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Hutchinson City Council this 8th day of November 2022. Mayor: Gary Forcier City Administrator: Matthew Jaunich PUBLICATION NO. 8481 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 2/PROJECT NO. 22-02, 23-02, 22-03 (L2/P22-02, 23-02, 22-03) TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers at the Hutchinson City Center, 111 Hassan St SE, Hutchinson, MN, at 6:00 pm on the 13th day of December 2022, to consider the making of an improvement of Letting No. 2/Project No. 22-02, 23-02, 22-03, an improvement of: 2023 Pavement Improvements Project: 22-02 & 23-02 Roadway rehabilitation by milling, bituminous resurfacing, minor repairs to curb and gutter, restoration and appurtenances. 22-03 New multi -use trail facility by construction of tree removals, grading, bituminous surfacing, landscaping, restoration and appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $457,581.97 and an estimated Assessable cost of $249,833.03 for the total estimated cost of $707,415.00. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 11 /08/2022 Matthew Jaunich, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, NOVEMBER 30, 2022 AND ON WEDNESDAY, DECEMBER 7, 2022. KA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Items for Alley Improvements (1-3/P23-03, 23-04) Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 11/8/2022 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Fvl Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project letting during their December 13th meeting. Please note that City staff will be communicating project related information (including estimated assessment amounts) to adjacent property owners and hopefully address any questions/concerns prior to the forthcoming Public Hearing. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCH114SON PUBLIC WORKS AND ENGINEERING City of Hutchinson Public Works Department Engineering 111 Hassan St SE Hutchinson, MN 55350 FEASIBILITY STUDY & ENGINEERING REPORT DATE: October 25, 2022 TO: Honorable Mayor & City Council members FROM: John Olson, interim Public Works Director PROJECT: 2023 Alley Improvements Having studied the following proposed improvement, Public Works staff finds that the proposed project is feasible and recommend that it be constructed: 1-3/1323-03 Alley #12 between Hwy 7 W & 3rd Ave NW from James St NW to Glen St NW by construction of storm sewer and roadway 1-3/1323-04 Alley #55 between Jefferson St SE & Adams from 2nd Ave SE to 3rd Ave SE by construction of storm sewer and roadway ESTIMATED COSTS TOTAL Construction Cost $ 166,250 Engineering 24,938 Administration 9,975 TOTAL ESTIMATED COSTS $ 201,163 ESTIMATED FUNDING TOTAL Assessments $ 47,025 City - GO Improvement Bond 141,138 City - Water Funds - City - Wastewater Funds - City - Stormwater Funds 13,000 TOTAL ESTIMATED FUNDING $ 201,163 HIGHWAY 7 W 1 54 13 4 126 _ _ l Z M 305 son m �4 Z 3R0 AVE NW �T 174 Es KoVgP ia,azozz,z:zA:. nn -1 234 135 cj e. 2ND AVE SE;,.., . ,. WAN" 205 �222; LU 215 0 z 215 "I I 1w, 200 I 246 3RD AVE SE 205, �j OA6W 215 ui 0 . . . . . . . all UT' rM 305 RESOLUTION NO. 15508 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 3/PROJECT NO. 23-03, 23-04 WHEREAS, it is proposed to improve: Alley Improvements: (Alley #12 between Hwy 7 W & 3rd Ave NW from James St NW to Glen St NW & Alley #55 between Jefferson St SE & Adams from 2nd Ave SE to 3rd Ave SE) Alley construction by construction of storm sewer, drain tile, surface reclamation/removal, grading, aggregate base, select granular borrow, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 3/Project No. 23-03, 23-04, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 8th day of November 2022. Mayor: Gary Forcier City Administrator: Matthew Jaunich RESOLUTION NO. 15509 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 3/PROJECT NO. 23-03, 23-04 WHEREAS, pursuant to a resolution of the Council adopted November 8, 2022, a report has been prepared by John Olson, Interim Public Works Director with reference to the following proposed improvements: Alley Improvements: (Alley #12 between Hwy 7 W & 3rd Ave NW from James St NW to Glen St NW & Alley #55 between Jefferson St SE & Adams from 2nd Ave SE to 3rd Ave SE) Alley construction by construction of storm sewer, drain tile, surface reclamation/removal, grading, aggregate base, select granular borrow, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances, and said report was received by the Council on November 8, 2022, and WHEREAS, the report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street(s) in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $201,163.00. 2. A public hearing shall be held on such proposed improvement on the 13th day of December 2022, at the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Hutchinson City Council this 8th day of November 2022. Mayor: Gary Forcier City Administrator: Matthew Jaunich PUBLICATION NO. 8482 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 3/PROJECT NO. 23-03, 23-04 (L3/P23-03, 23-04) TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers at the Hutchinson City Center, 111 Hassan St SE, Hutchinson, MN, at 6:00 pm on the 13th day of December 2022, to consider the making of an improvement of Letting No. 3/Project No. 23-03, 23-04, an improvement of: Alley Improvements: (Alley #12 between Hwy 7 W & 3rd Ave NW from James St NW to Glen St NW & Alley #55 between Jefferson St SE & Adams from 2nd Ave SE to 3rd Ave SE) Alley construction by construction of storm sewer, drain tile, surface reclamation/removal, grading, aggregate base, select granular borrow, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $47,025.00 for the total estimated cost of $201,163.00. will be available at the hearing. Such persons as improvement will be heard at this meeting. Dated: 11 /08/2022 $154,138.00 and an estimated Assessable cost of A reasonable estimate of the impact of the assessment desire to be heard with reference to the proposed Matthew Jaunich, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, NOVEMBER 30, 2022 AND ON WEDNESDAY, DECEMBER 7, 2022. KA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approval of Project Change/Work Orders and Supplemental Agreements Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 11/8/2022 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Fvl Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 22 — Letting No. 3Project No. 21-03 — WWTF Headworks Improvement Project. This Change Order addresses the issues with the sump pump control panel resulting in a increase to the Contract in the amount of $671.51. This action does not change the Final Completion Date. Issue is resolved already and 5% retainage will be dropped to 2% on next pay estimate. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON, MN CHANGE ORDER HUTCH INSON Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350 A CITY ON PURPOSE. 320-234-4209 11/08/2022 SP/SAP(s) NA MN Project No. NA Change Order No. 22 Project Description: WWTF Headworks Improvements Project CitNo. L3P21-03 Wastewater Treatment Facility (W WTF) Headworks Improvements Project: Procurement and construction of forcemains, pumps, drum screens, grit removal system, Project Location splitter box, process mechanical upgrades, structural improvements, electrical implementations and appurtenances. Local Agency City of Hutchinson Local Project No. L3P21-03 Contractor Rice Lake Construction Group Contract No. L3P21-03 Address/City/State/Zip PO Box 517, Deerwood, MN 56444 Total Change Order Amount Issue: Issues with sump pump control panel Resolution: Modifications to sump pump control panel. $671.61 Estimate Of . **Group/fundi Item No. Description Unit Price +or — +or— ng Category Quantity Amount $ Change Order 22 Sump pump control panel modifications Lump Sum $671.51 1 $671.51 $0.00 $0.00 Net Change this Change Order $671.51 **Group/funding category is required for federal aid projects Approved by Project Engineer: Jennifer Svennes Approved by Contractor: Rice Lake Construction Group Signed: Signed: Date: Phone: 605-690-9073 Printed Name: Jaime Barry Date: Phone: 218-546-5519 Approved by Interim Public Works Director: John Olson Signed: Date: 11/08/2022 Phone: 320-234-4212 City Council Approval: 11/08/2022 WORK CHANGE DIRECTIVE NO.: 29 Owner: City of Hutchinson Owner's Project No.: 1_31321-03 Engineer: Nero Engineering Engineer's Project No.: 10035 Contractor: Rice Lake Construction Group Contractor's Project No.: 2127 Project: WWTF Headworks Improvements Contract Name: Letting No. 3/Project No. 21-03 Date Issued: 10/28/2022 Effective Date of Work Change Directive: 10/18/2022 Contractor is directed to proceed promptly with the following change(s): Description: Sump pump control panel modifications. Attachments: WCD Proposal 29 from Rice Lake. Purpose for the Work Change Directive: To proceed with the Work. Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract Price and Contract Time, is issued due to: ❑ Non -agreement on pricing of proposed change. ❑X Necessity to proceed for schedule or other reasons. Estimated Change in Contract Price and Contract Times (non -binding, preliminary): Contract Price: $671.51 Contract Time: 0 days Basis of estimated change in Contract Price: ❑X Lump Sum ❑ Unit Price ❑ Cost of the Work ❑ Other Recommended by Engineer By: Jennifer Svennes Title: Project Manager Date: 10/28/2022 [increase] rd,,,...,,asej [no% ye% es%im , ee Authorized by Owner EJCDC° C-940, Work Change Directive. Copyright° 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 1 Ricer L E ,C--aIVSTRUC'T'AQ" C--t2QlJP 22360 County Road 12, PO Box 517 Deerwood, MN 56444 CONSTRUCTION F.STIIMATE PROJECT NAME RLCG PROJECT NO. 2127 Work Change Directive Proposal 29 Sump Pump Control Panel Modifications Date: 10/18/2022 Reference: Per coordination between AE2S, Villmer & Automatic Systems LABOR MATERIAL SUB EQUIP. LINE DESCRIPTION QTY UNIT RATE HOURS $RATE TOTAL RATE TOTAL TOTAL TOTAL TOTAL Smorp Pump Control Panel Modifications 1.0 LS 0.00 $0.00 $0.00 $0.00 $0.00 $1,525.27 $0.00 $1,525.27 1.0 LS 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1.0 LS 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Misc Small Tools and Materials 1.0 is 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5%oflabor 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sales Tax 1.0 Ls 0.08 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 0.00 $0.00 $0.00 $1,525.27 $0.00 $1.525 up u o Rice bake Mark-up @ 15% Bond Cost @ 1% Total Change Order Request From: Mark Ruda <M.&Fh da@AUS.com> Sent: Tuesday, October 18, 2022121 PM To: Jennifer Svennes <jsvennes@neroeng.com>; a,th,,y.piuman@ae2,.,,m Subject: RE: Hutchinson - Sump Pump Control Panel & 1 WCE Did they provide a duple, sump pump panel, yes. If one of the two pumps fails to operate does the panel also fail to operate the second pump, also yes. What is the point in having a duplex sump pump if it only runs when both pumps are operating correctly. I would think they should and behind their product a little more fix what are in my opinion flaws in how the panel operates. The panel was called out as a having a lead pump alternator, this generally implies lag pump functionality is also included if the lead pump fails or cannot keep up. Assuming $150/hr for labor here is what I believe the costs should be. 2 hours to IN the panel. 1 hour to update the CAD drawing (this hour is generous because they have not submitted O&Ms on that panel yet) $80 for the timer relay (they can use the relay that the timer relay replaces so the net parts add is 1 timer relay) $20 in wiring cable. Travel should be no cost because I assume they will be nsite for the EQ panel in the future. Engineering should be no cost as they were not the ones who proposed the solution to IN the panel. Total price $550 With sales ta,: $587.40 With Killmer markup on top of the sales ta, number: $675.51 Thankyou, R- ` Mark Rutla, PE (MN, ND) `ril`i Project Engineer Yr Yw E&GOr." loan, Rutlarbaas on yYNNl7 rnyetrjL Office _7634(0 W36 Mobile: 763 567 8886 1 ..All- Q ©® water F,sh Buainess cemer 6901 E Fish Lake Rd. suite tan Maple G-. MN 55369 $0.00 $671.51 $1 From: Jaime Barry <jaime_barry@rirdake.org> Sent: Thursday, October 20, 2022 12:42:39 PM To: Jennifer Svennes <jsvennes@nemeng.com> subject: Re: Hutchinson - Sump Pump Control Panel & 1 WCE Jennifer, I am good with the $671.51 amount - does this email work or do you need an official WCD document? Thanks, Jaime Barry Project Manager & Estimator Rice Lake Construction Group 22360 County Rd 12 Deerwood, MN 56444 jaime_barry@ricelake.org 218-8311-4311 Cell www.ricelake.ore A Water Resources Group Company www.wrgroup.us "Nobody Gets Hurt" Industrial 5141 Lakeland Avenue North Commercial Crystal, Minnesota &W9 Underground (KIEIL MIC Caq Imo, Telephone: (763) 425-2525 Fax: (763) 424-1258 October 12, 2022 Mr. Jaime Barry Rice Lake Construction Group Re: Hutchinson WWTF Headworks Improvements 1300 Adams St NE Hutchinson, MN 55350 Dear Jaime, Killmer Electric Company proposes to the following change to our contract for the subject project: Sump Pump Panel Control Change The following cost add is being submitted to provide Relay and Control change for the sump pump Control Panel 30-LCP-2-55. Equipment Cost Add Sales Tax: $85.32 Mark-up: $198.95 Total Cost Add: $1,241.00 $1,525.27 Please call with any questions or comments. Regards, Matthew Pettit Project Manager An Equal Opportunity Employer Automatic Systems Co. AUTOMATIC SYSTEMS CO. To: Mr. Matthew Pettit Killmer Electric Company, Inc. 5141 Lakeland Avenue North Crystal Lake, MN 55429 Project: Hutchinson, MN WWTF Headworks Improvements Change Order Proposal #: ASC-4 Date: October 12, 2022 Expires: 45 Days Page: 1 Reference: B30 Headworks Building Panel 30-LCP-2-55 Modifications for Lead/Lag Sump Pump Control CPR# : ASC-4 Change Order Proposal Dear Matt: Per your 10/11/22 email and the attached drawings requesting modifications to the Headworks Building Panel 30-LCP-2-55 we are pleased to offer the following: A One (1) Lot of Modifications to B30 Headworks Building Control Panel, including timer, relay, and customer terminal blocks. B One (1) Lot of engineering to update the project documentation. Your net price for Items A & B, FOB factory with freight allowed to jobsite including one (1) year warranty from date of startup (not to exceed 18 months from date of shipment).............$1,241.00 (plus tax). • Please note price does not include any sales or use tax. Thank you very much for the opportunity of providing you with the above proposal, should you wish to proceed with an order please sign on the space provided below and return a copy to this office. Upon receipt we will immediately proceed with engineering drawings and equipment release to manufacturing. We look forward to hearing from you, should you have any questions please don't hesitate to give me a call. MANUFACTURERS REPRESENTITIVES • 0 MAIN OFFICE P.O. BOX 120359 ❑ BRANCH OFFICE P.O. BOX 787 ❑ BRANCH OFFICE SYSTEMS INTEGRATION • ST. PAUL, MINNESOTA 55112 PHONE 651-631-9005 AMES, IOWA 50010 PHONE 515-232-4770 CHICAGO, ILLINOIS PHONE 815-927-3386 INSTRUMENTATION FAX (651) 631-0027 FAX (515) 232-0795 FAX (651) 631-0027 AUTOMATIC SYSTEMS CO. MANUFACTURERS REPRESENTATIVE CHANGE ORDER PROPOSAL NO.: ASC-4 DATE: October 12, 2022 PAGE: 2 CHANGE ORDER PROPOSAL Sincerely, Tod d.F. izaey Todd E. Riley Automatic Systems Company Items Ordered Total Net Price Customer Firm Name Authorized By Purchase Order No. Cc: Ms. Jane Kramer KA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approval of Project Change/Work Orders and Supplemental Agreements Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 11/8/2022 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Fvl Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 1 — Letting No. 8Project No. 22-08 — WWTF Oxidation Ditch Aeration Improvements. This Change Order addresses the need for 50 ft of blower and mixer cables resulting in a increase to the Contract in the amount of $1,942.00. This action does not change the Final Completion Date. - Change Order No. 2 — Letting No. 8Project No. 22-08 — WWTF Oxidation Ditch Aeration Improvements. This Change Order addresses the issue with aerator 320 platform in conflict with 20" plug valve on EQ force main resulting in a increase to the Contract in the amount of $2,908.00. This action does not change the Final Completion Date. - Change Order No. 3 — Letting No. 8Project No. 22-08 — WWTF Oxidation Ditch Aeration Improvements. This Change Order addresses the long lead times for critical components resulting in a change to the Contract completion dates. This action will change the Substantial Completion Date and Final Completion Date to approximately 4 months later than initially specified in the contract. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON, MN CHANGE ORDER HUTCH INSO)i Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350 A CITY ON PURPOSE. 320-234-4209 11/08/2022 SP/SAP(s) NA MN Project No.: NA Change Order No. 1 Project Description: WWTF Oxidation Ditch Aeration Improvements City Project L8/P22-08 WWTF Oxidation Ditch Aeration Improvements: removing the remaining two rotors and replacing them with aerator/mixers, constructing structural platforms for Project Location mounting the aerator/mixers, extending two VFD circuits from the existing rotors to the new mixers, installing starters within an existing electrical room, and wiring between the electrical room and aerator/mixer locations and appurtenances. EocalAgency City of Hutchinson Local Project No. L8/P22-08 Contractor Gridor Constr., Inc. Contract No. L8/P22-08 Address/City/State/Zip 3990 27th St SE, Buffalo, MN 55313 Total Change Order Amount $ Issue: Additional length needed for this location. Resolution: Add 50 ft of blower cable and 50 ft of mixer cable for installation of AER-320 and BLR-320 $1,942.00 Estimate Of . **Group/fundi Item No. Description Lump Sum Price +or — +or— ng Category Quantity Amount $ Change Order 1 1 Additional blower and mixer cables 1 $1,942.00 1 $1,942.00 Net Change this Change Order $1,942.00 "Group/funding category is required for federal aid projects Approved by Project Engineer: Jennifer Svennes Approved by Contractor: Gridor Constr., Inc. Signed: Signed: Date: 10/31/ 22 Phone: 605-690-9073 Printed Name: Date: Phone: 218-546-5519 Approved by Interim Public Works Director: John Olson Signed: Date: 11/08/2022 Phone: 320-234-4212 City Council Approval: 11/08/2022 WORK CHANGE DIRECTIVE NO.: 1 Owner: City of Hutchinson Owner's Project No.: L8P22-08 Engineer: Nero Engineering Engineer's Project No.: HUT-024 Contractor: Gridor Constr., Inc. Contractor's Project No.: Project: WWTF Oxidation Ditch Aeration Improvements Contract Name: Letting No. 8/Project No. 22-08 Date Issued: 6/22/2022 Effective Date of Work Change Directive: 4/26/2022 Contractor is directed to proceed promptly with the following change(s): Description: Add 50 ft of blower cable and 50 ft of mixer cable for installation of AER-320 and BLR-320. Cable included in allowance price did not account for additional length needed at this location. Attachments: Change Item #1 Proposal from Gridor Constr., Inc. Purpose for the Work Change Directive: To proceed with ordering additional cable length. Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract Price and Contract Time, is issued due to: ❑ Non -agreement on pricing of proposed change. ❑X Necessity to proceed for schedule or other reasons. Estimated Change in Contract Price and Contract Times (non -binding, preliminary): Contract Price: $1,942.00 Contract Time: 0 days Basis of estimated change in Contract Price: ❑X Lump Sum ❑ Unit Price ❑ Cost of the Work ❑ Other Recommended by Engineer By: Jennifer Svennes Title: Project Manager Date: 6/20/2022 increase [increase] [decrease] [not yet estimated]. Authorized by Owner Tim Gratke Wastewater Manager 6/23/2022 EJCDC° C-940, Work Change Directive. Copyright° 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 1 COST ESTIMATE GRIDOR CONSTR., INC. PLAN SPEC JOB OXIDATION DITCH AERATION - HUTCHINSON, MN DATE 4/26/2022 ITEM * CHANGE ITEM 91 - ADDITIONAL CABLE LENGTH FOR BLOWER/ AERATOR SHEET 1 OF 1 EST GS CKD GS ITEM ITEM NO DESCRIPTION QUANTITY LABOR MATERIAL EQUIP E.O.E. SUB UNIT AMOUNT UNIT I AMOUNT UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT 0 0 0 0 0 FURNISH AND INSTALL ADDITIONAL j 0 0 0 0 0 BLOWER & AERATOR CABLE LS 0 1550 0 0 0 0 0 0 0 0 0 0 0 0 0 01 0 01 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 PAGE TOTALS 0 1550 0 0 0 Labor: 0 Labor - Taxes, Ins., Fringes: 70% 0 Material: 1550 Sales Tax: 7.875% 122 Equipment/EOE: 0 SUBTOTAL $1,672 Overhead & Margin: 15% 251 SUBCONTRACT $0 Margin - Subcontract Only: 5% 0 Bond &Insurance: 1% 19 TOTAL $1,942 Aeration Industries - International iVjMjW a newterra company TO: Gregg Schreiner - Vice President greggs(d)gridor.com PROJECT NUMBER: 19-3-9635 DATE: 4/13/2022 PROJECT NAME: Hutchinson, MN — Change Order SALES MANAGER: Brad Sciulli / (412) 607-7100 ORIGINAL SCOPE: Two (2) AIRE-02 Triton® 2.0 Aerator, consisting of: 0 60HP, 230/460 volt, 3-phase, 60Hz, 900RPM, TEFC, premium efficiency motor 0 10HP regenerative blower with motor heaters o Field replaceable, water -lubricated lower bearing o Field replaceable, water-resistant sleeve 0 316 SS Dual -Blade primary PowerMixTM propeller 0 316 SS Saturn Ring diffuser 0 304 SS housing, mounting flanges, and hollow shaft Note: Aerators shall arrive fully assembled for immediate mounting Two (2) Universal Bridge Mount, consisting of: 0 304 SS rails and mounting hardware o Vortex shield attached to aerator housing o SS Blower pedestal o Built in hand -winch Note: Bridge mount devices require minimal field assembly 100' 2/4 SEOOW Electrical Cable (standard non-UL) 100' 12/4 SEOOW Electrical Cable (standard non-UL) Freight, FOB Jobsite Start -Up and Installation Supervision ADD TO SCOPE: 50' 214 SEOOW Electrical Cable (Standard non-UL cable) 60' 1214 SEOOW Electrical Cable (Standard non-UL cable) CHANGE ORDER PRICE: $1,550 USD 4100 Peavey Road - Chaska, Minnesota 55318 & USA Telephone: (952) 448-6789 - Email: aiii@aireo2.com o Fax: (952) 448-7293 M ISM HUTCH INSON A CITY ON PURPOSE, CITY OF HUTCHINSON, MN CHANGE ORDER Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350 320-234-4209 11/08/2022 SP/SAP(s) NA MN Project No.: NA Change Order No. 2 Project Description: WWTF Oxidation Ditch Aeration Improvements City Project L8/P22-08 WWTF Oxidation Ditch Aeration Improvements: removing the remaining two rotors and replacing them with aerator/mixers, constructing structural platforms for Project Location mounting the aerator/mixers, extending two VFD circuits from the existing rotors to the new mixers, installing starters within an existing electrical room, and wiring between the electrical room and aerator/mixer locations and appurtenances. Local Agency City of Hutchinson Local Project No. L8/P22-08 Contractor Gridor Constr., Inc. Contract No. `L8/P22-08 Address/City/State/Zip 3990 27th St SE, Buffalo, MN 55313 Total Change Order Amount $ Issue: Aerator 320 platform in conflict with 20"plug valve on EQ force main. $2,908.00 Resolution: Relocate platform for Aerator 320 to east side of rotor opening to avoid conflict. Change to handrail as well as additional drilling and cold galvanizing bolt holes. Estimate Of . **Group/fundi Item No. Description Lump Sum Price +or — +or— ng Category Quantity Amount $ Change Order 2 Relocate Aerator 320 platform 1 $2,908.00 1 $2,908.00 Net Change this Change Order $2,908.00 "Group/funding category is required for federal aid projects Approved by Project Engineer: Jennifer Svennes Approved by Contractor: Gridor Constr., Inc. Signed: 4 Signed: Date: 10/31/ 22 Phone: 605-690-9073 Printed Name: Date: Phone: 218-546-5519 Approved by Interim Public Works Director: John Olson Signed: Date: 11/08/2022 Phone: 320-234-4212 City Council Approval: 11/08/2022 WORK CHANGE DIRECTIVE NO.: 2 Owner: City of Hutchinson Owner's Project No.: L8P22-08 Engineer: Nero Engineering Engineer's Project No.: HUT-024 Contractor: Gridor Constr., Inc. Contractor's Project No.: Project: WWTF Oxidation Ditch Aeration Improvements Contract Name: Letting No. 8/Project No. 22-08 Date Issued: 10/26/2022 Effective Date of Work Change Directive: 10/19/2022 Contractor is directed to proceed promptly with the following change(s): Description: Relocate platform for Aerator 320 to east side of rotor opening to avoid conflict with 20" plug valve on EQ force main. Requires a change to the handrail as well as additional drilling and cold galvanizing bolt holes. Attachments: Change Item #2 Proposal from Gridor Constr., Inc. Revised Drawings 050-S-01 and 050-P-01. Purpose for the Work Change Directive: To proceed with the installation of the equipment. Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract Price and Contract Time, is issued due to: ❑ Non -agreement on pricing of proposed change. ❑X Necessity to proceed for schedule or other reasons. Estimated Change in Contract Price and Contract Times (non -binding, preliminary): Contract Price: $2,908.00 Contract Time: 0 days Basis of estimated change in Contract Price: ❑X Lump Sum ❑ Unit Price ❑ Cost of the Work ❑ Other Recommended by Engineer By: Jennifer Svennes Title: Project Manager Date: 10/25/2022 increase [increase] [decrease] [not yet estimated]. Authorized by Owner Tim Gratke Wastewater Manager 10/27/2022 EJCDC° C-940, Work Change Directive. Copyright° 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 1 COST ESTIMATE GRIDOR CONSTR., INC. PLAN SPEC JOB OXIDATION DITCH AERATION - HUTCHINSON, MN DATE 10/19/2022 ITEM * CHANGE ITEM #2 - REPLACE HANDRAIL DUE TO EXISTING EQUIPM SHEET 1 OF EST GS CKD GS 'CONFLICT ITEM ITEM NO DESCRIPTION QUANTITY LABOR MATERIAL EQUIP E.O.E. SUB UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT 0 0 0 0 0 0 0 0 0 0 FIELD MODIFY/ DRILL GALV STL 1 LS 240 100 100 0 0 FRAMING 0 0 0 0 0 01 0 0 0 0 REFABRICATE ALUMINUM RAILIN I LS 0 17501 01 01 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 01 0 0 1 0 1 0 0 01 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 01 0 0 01 0 0 0 0 0 0 0 0 PAGE TOTALS 240 1850 100 0 0 Labor: 240 Labor -Taxes, Ins., Fringes: 70% 168 Material: 1850 Sales Tax: 7.875 % 146 Equipment/EOE: 100 SUBTOTAL $2,504 Overhead & Margin: 15 % 376 SUBCONTRACT SO Margin - Subcontract Only: 5 % 0 Bond & Insurance: 1% 29 TOTAL $2,908 Jennifer Svennes From: Nate Voegele <Nate@gridor.com> Sent: Wednesday, October 19, 2022 3:58 PM To: Gregg Schreiner Subject: Fwd: Aluminum Railing - Hutchinson WWTF Attachments: I magej peg This is what I got from Hecksel, in addition to this we'll have to field drill 4 7/8" holes like the attached sheet and cold galvanize the new openings Thanks again Thanks, Nathan Voegele Gridor Construction Mobile - 6517264077 From: Erica Hecksel <Erica@heckselmachine.com> Sent: Wednesday, October 19, 2022 2:40 PM To: Nate Voegele <Nate@gridor.com> Cc: Al Hecksel <AI@heckselmachine.com> Subject: Aluminum Railing - Hutchinson WWTF Hello! We just spoke with you on the phone about refabricating MK-4R1 railing for Hutchinson WWTF. The total for (1) refabricated aluminum railing = $1,750.00, not including sales tax. Please let me know if you have any questions! Thank you! Erica Hecksel Hecksel Machine Inc. 609 Carter Street NE Watertown, MN 952-955-1754 1 *omm e It �, �c — PLAN NOTES: NEw Pu,�caLL LE DE I%r a�s�wc awa ro EXISTING TOP PLAN PROPOSED TOP PLAN b°0 a o ENLARGED PLAN z www.a e� aA�en N HIR-024 aAi.n �� 3/]/2022 6 HEzS. NERD 0505"l A p ® ® tl 1 b�77 PROCESS PLAN 2 a GENERAL NOTES: 3 (� WSRii v 11 ix°uu�urox ARPv D �xvEExsu B uWroxrsgsD(ivBW sD� i TIE IitusEwiix .�un°x w°usEs PxiOx 10 1. HIR-024 CUTTIK AID M00-0 THE rvEa� exiDDE u wrx T" rx N' uxc°xcx�rE wu� ouxr PLAN NOTES3/]/2022 eI ENLARGED PROCESS PLAN n mx I-S PE wiu aeo �e noawe - dm ® DSD-u-Dz ; L ,w`o fe)ewc PEP Dw DxoEwxE.,n aurora. wE�D w '°aPu MD P. (.) sas'D` - POD ww�c�wxx�SHED e. _ Dwx MLE T nn°x Ox wnu O ]: zud OrO�HFZ ZWO. w a �waz a -- — 0 w pwp 3 yy o afro D ase a F �O 3 SECTION aso x B 02 SCALI NA NERO _ � ENGINEERING EL loses' 8 SECTION SCALE a ®r,. 050-P-02 HUTCH INSON A CITY ON PURPOSE, CITY OF HUTCHINSON, MN CHANGE ORDER Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350 320-234-4209 11/08/2022 SP/SAP(s) NA MN Project No.: NA Change Order No. 3 Project Description: WWTF Oxidation Ditch Aeration Improvements City Project L8/P22-08 Project Location Local Agency Contractor WWTF Oxidation Ditch Aeration Improvements: removing the remaining two rotors and replacing them with aerator/mixers, constructing structural platforms for mounting the aerator/mixers, extending two VFD circuits from the existing rotors to the new mixers, installing starters within an existing electrical room, and wiring between the electrical room and aerator/mixer locations and appurtenances. City of Hutchinson Local Project No. L8/P22-08 Gridor Constr., Inc. Contract No. L8/P22-08 Address/City/State/Zip 3990 27th St SE, Buffalo, MN 55313 Total Change Order Amount $ $0.00 Issue: Long lead times for critical controls equipment. Thus the original substantial completion date of November 11, 2022 and final completion date of November 18, 2022 can not be attained. Resolution: Extend contract dates to substantial completion March 24, 2023 and final completion March 31, 2023. Also, extending the payment of the first Pay Application. Estimate Of Cost: (Include any increases or decreases in contract items, any negotiated or force account items.) . . -.. Quantity Net Change this Change Order r rr "Group/funding category is required for federal aid projects Approved by Project Engineer: Jennifer Svennes Approved by Contractor: Gridor Constr., Inc. Signed: Signed: Date: 10/31/ 22 Phone: 605-690-9073 Printed Name: Date: Phone: 218-546-5519 Approved by Interim Public Works Director: John Olson Signed: Date: 11/08/2022 Phone: 320-234-4212 City Council Approval: 11/08/2022 C-� J October 31, 2022 Jennifer Svennes GRIDOR CONSTR., INC. 3990 27t" St Se (763) 746-9070 Buffalo, MN 55313 (Fax) 559-3736 Improving America's Water Quality since 1970 RE: Hutchinson Contract Extension Jennifer: ASI (Automated Systems) has been unable to source the equipment needed for the completion of the aeration upgrade project in a timely manner_ They have indicated there is no individual component specifically that has caused the delay, rather they have found components may ship promptly, or have a hindrance of months, without any appointable cause. In purely speculative terms they may get the items within a matter of weeks, or not for months. It was indicated to me, by the electrical subcontractor, that as of today (Oct 31 ") the soft starters will not be expected to ship until 12/8/2022, and the control panel will not be expected to ship until the end of February 2023. This will delay the installation of miscellaneous electrical components. The eastern oxidation ditch can be functional before the proposed new date, this is solely to finalize the entirety of the contract. Please consider this my formal request to extend the completion date to March 31Sc 2023. Sincerely, Nathan J. Voegele Project Manager u HUTCHINSON CITY CENTER ENGINEERING DEPARTMENT HUTCHINS011, 111HASSANSTREET SE, HUTCINSON MN 55350 A CITY ON PURPOSE. PHONE: 320-234-4209 ESTIMATE FOR PAYMENT LETTING NO. 8/PROJECT NO. 22-08 WWTF Oxidation Ditch Aeration Improvements LBIP22-08: R emoving the remaining two rotors and replacing them with aerator/mixers, constructing structural platforms for mounting the aeratorlmixers, extending two VFD circuits from the existing rotors to the new mixers, installing starters within an existing electrical room, and wiring between the electrical room and aeratorlmixerlocations and appurtenances. ESTIMATE NO. 01 FOR THE PERIOD FROM 05/312022 thru 05/24/2022 CONTRACTOR: Gridor Constr., Inc. DATE: 05/25/2022 ADDRESS: 3990 27th St SE PREPARED BY: J Sevennes/ Buffalo MN 55313 CHECKED BY: J Jacobson PHONE: 763-559-3734 FINAL COMPLETION DATE: 11/18/2022 RECORD OF PREVIOUS PAYMENTS MADE: FUND: ESTIMATE 1 $0.00 ORIGINAL CONTRACT AMOUNT: $419,900.00 ESTIMATE 2 $0.00 CHANGE ORDERS: $4,850.00 ESTIMATE 3 $0.00 WORK ORDERS: $0.00 ESTIMATE 4 $0.00 SUPPLEMENTAL AGREEMENTS: $0.00 ESTIMATE 5 $0.00 REVISED CONTRACT AMOUNT: $424,750.00 ESTIMATE 6 $0.00 ESTIMATE 7 $0.00 TOTAL WORK COMPLETED TO DATE: $212,850.00 ESTIMATE 8 $0.00 MATERIALS ON HAND: $0.00 ESTIMATE 9 $0.00 TOTAL RETAINED: 5% $10,642.50 ESTIMATE 10 $0.00 SUB -TOTAL DUE CONTRACTOR: $202,207.50 ESTIMATE 11 $0.00 ALL PREVIOUS PAYMENTS: $0.00 ESTIMATE 12 $0.0 LIQUIDATED DAMAGES: $0.00 ESTIMATE 13 $0.00 DUE ON THIS ESTIMATE: $202,207.50 ESTIMATE 14 $0.00 TOTAL: $0.00 AMOUNT REMAINING ON CONTRACT: $222,542.50 THE UNDERSIGNED CONTRACTOR CERTIFIES THAT TO THE REST OF THE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS, BASED ON ON -SITE OBSERVATIONS CONTRACTOR'S KNOWLEDGE, INFORMATION AND BELIEF, THE WORK COVERED BY THIS AND THE DATA COMPRISING THE APPLICATION, THE ARCHITECT AND/OR ENGINEER APPLICATION FOR PAYMENT HAS BEEN COMPLETED IN ACCORDANCE WITH THE CERTIFIES TO THE OWNER THAT TO THE BEST OFTHE ARCHITECT'S AND/OR ENGINEER'S CONTRACT DOCUMENTS, THAT AI.I- AMOUNTS HAVE SEEN PAID BY THE CONTRACTOR KNOWLEDGE, INFORMATION AND BELIEF, THE WORK HAS PROGRESSED TO THE POINT FOR WORK FOR WHICH PREVIOUS CERTIFICATES FOR PAYMENT WERE ISSUED AND INDICATED, THE QUALITY OF THE WORK IS IN ACCORDANCE WITH THE CONTRACT PAYMENTS FROM T , AND THAT CURRENT PAYMENT -SHOWN DOCUMENTS, AND THAT THE CONTRACTOR IS ENTITLED TO PAYMENT OF AMOUNT HERE W DUE CERTIFIED. SIGNATURE OF CONTRACTOR: GGrlddo-r Con_str., Inc. DATED: Intrim Public Works Director: John Olson DATED: A1,1_41k PRINT NAME: /✓44 / O:Wate VMaent pnjMeWUrCHINSONM dtyofH hpayapp-PAY REQUEST NO. 1-Page 1of2 HUTCHINSON CITY CENTER, ENGINEERING DEPARTMENT, 111 HASSAN STREET SE, HUTCHINSON, MN 55350 LETTING NO. 81PROJECT NO. 22-08 ESTIMATE NO. 01 FOR THE PERIOD FROM 05/3/2022 thru 05/24/2022 ITEM NO. REF. NO. ITEM UNIT BID QUANTITY BID UNIT PRICE BID TOTAL TOTAL QUANI TO DATE TOTAL PAYMENI TO DATE ESTIMATE QUANTITY ESTIMATE PAYMENT 1 1000.000 MOBLIZATION INSURANCE & BONDS LUMP SUM 1.00 $10,000.00 $10,000.00 1.00 $10,000.00 1.00 $10.000.00 2 2060.000 DEMOLITION OF EXISTING FACILITIES LUMP SUM 1.00 $20,000.00 $20,000.00 1.00 $20,000.00 1.00 $20,000.00 3 552D.000 MISC METALS LUMP SUM 1.0D $60,000.00 $60,000.00 1.00 $60,000.00 1.00 $60,OOD.00 4 11230.000 WATER AERATION EQUIPMENT LUMP SUM 1.00 $236,000.00 $236,000.00 0.50 $118,000.00 0.50 $118,000.00 5 16050.000 ELECTRICAL SUBCONTRACT LUMP SUM 1.00 $93,900.00 $93,900.00 0.00 $0.00 $0.00 BASE BID TOTAL - LBP22-08 $419,900.00 $208,000.00 $208,000.DO CHANGE ORDER NO. 01 6 1000.001 ADDITIONAL BLOWER AND MIXER CABLES LUMP SUM 1 $1,942.00 $1,942.00 1.00 $1,942.00 1.00 $1,942.00 TOTAL CHANGE ORDER NO. 01 $1,942.00 $1,942.00 $1,942.00 CHANGE ORDER NO.02 7 1000.002 RELOCATE AERATOR 320 PLATFORM LUMP SUM 1 $2,908.00 $2,908.00 1.00 $2,908.00 1.00 $2,908.00 TOTAL CHANGE ORDER NO.02 $2,908.00 $2,908.00 $2,908.00 TOTAL CHANGE ORDERS $4,850.00 $4,860.00 $4,860.00 TOTAL - LSP22-08 $419,900.00 $208,000.00 $208,000.00 TOTAL - CHANGE ORDERS $4,860.00 $4,850.00 $4,850.00 TOTAL - WORK ORDERS I 1 $0.001 $0.00 $0.00 TOTAL -SUPPLEMENTAL AGREEMENT $0.00 $0.00 $D.00 TOTAL - LBP22-OS - INCLUDING CHANGE ORDERSIWORK ORDERS/SUPPLEMENTAL AGREEMENTS 1 1 $424.750.00 $212,850.00 $212,850.00 O:Wete W.I projecbl CHINSON MM-dry of HN pay app- PAV REQUESTN0. 1-Pope2M2 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 10/26/22 - 11/8/22 Check Date ---------------- 10/21/2022 Check ----------- EFT Vendor Name ------------------------------------------------------- EFTPS Description --------------------------------------------------------------- Payroll Report 10/2/22 - 10/15/22 Amount ------------------- 69,964.63 10/21/2022 EFT Child Support Payroll Report 10/2/22 - 10/15/22 659.43 10/21/2022 EFT MN Dept of Revenue Payroll Report 10/2/22 - 10/15/22 13,679.10 10/21/2022 EFT Provident Life -Vol Ins Payroll Report 10/2/22 - 10/15/22 436.50 10/21/2022 EFT PERA Payroll Report 10/2/22 - 10/15/22 59,445.68 10/21/2022 EFT Further HSA Payroll Report 10/2/22 - 10/15/22 14,037.97 10/21/2022 EFT Mission Square Payroll Report 10/2/22 - 10/15/22 2,953.20 10/21/2022 EFT VOYA Payroll Report 10/2/22 - 10/15/22 460.00 10/21/2022 EFT MNDCP Payroll Report 10/2/22 - 10/15/22 350.00 10/21/2022 105657 MNPEA Union Due Payroll Report 10/2/22 - 10/15/22 624.00 10/21/2022 105658 UNUM Life Voluntary Payroll Report 10/2/22 - 10/15/22 1,096.22 10/21/2022 105659 LELS Union Dues Payroll Report 10/2/22 - 10/15/22 325.00 10/21/2022 105660 HART Payroll Report 10/2/22 - 10/15/22 222.56 10/27/2022 105661 UNITED STATES TREASURY FEDERAL WITHHOLDING TAXES 10.96 11/08/2022 105662 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 490.11 11/08/2022 105663 ACE HARDWARE - 1825 LIGHTER - POLICE 3.99 11/08/2022 105664 ADVANCED ENGINEERING & ENVIRONMENTA SCADA IMPVS THRU 9/30/22 - WWTP & WATER 29,220.42 11/08/2022 105665 ALLIED PRODUCTS NYLON FLAGS - POLICE 179.61 11/08/2022 105666 ALTERNATIVE BUSINESS FURNITURE ARMCHAIR - EDA 386.40 11/08/2022 105667 AMPLIFY FOR CHANGE SUPPORT TO MPCA GRANT - CREEKSIDE 9,531.29 11/08/2022 105668 ANNANDALE, CITY OF SHOOTHOUSE INSTRUCTOR TRAINING - POLICE 850.00 11/08/2022 105669 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 663.95 11/08/2022 105670 AUTO VALUE - GLENCOE COUPLERS, JICS, PIPE - HATS 139.89 11/08/2022 105671 B & C PLUMBING & HEATING INC FURNACE, BOILER REPAIRS - MULTIPLE DEPTS 300.00 11/08/2022 105672 BALDWIN SUPPLY COMPANY C RETURN IDLER - COMPOST 131.49 11/08/2022 105673 BATTLE LAKE SENIOR CENTER CARDS & ENVELOPES - SR CTR 93.61 11/08/2022 105674 BCATRAINING EDUCATION M SALAZAR RECERT TRAINING - POLICE 75.00 11/08/2022 105675 BECKER ARENA PRODUCTS POLYCARBONATE - ARENA 1,080.00 11/08/2022 105676 BEHRENDT, JENNIFER REIMB: MRPA CONF - PARK & REC 150.00 11/08/2022 105677 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 5,776.10 11/08/2022 105678 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 958.44 11/08/2022 105679 BERTRAM ASPHALT COMPANY, INC. 2022 CREEKSIDE PAVEMENT MGMT PROGRAM 96,599.99 11/08/2022 105680 BETTER HALF EMBROIDERY SHIRTS - VARIOUS CITY EMPLOYEES 968.54 11/08/2022 105681 BRASS FOUNDRY BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 431.79 11/08/2022 105682 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 13,727.43 11/08/2022 105683 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 35,859.35 11/08/2022 105684 CARD SERVICES SUPPLIES - MULTIPLE DEPTS 214.92 11/08/2022 105685 CARS ON PATROL SHOP LLC 2013 DURANGO: VERTEX, TAIL LIGHTS - FIRE 241.99 11/08/2022 105686 CENTRAL HYDRAULICS EQUIPMENT PARTS - HATS 142.82 11/08/2022 105687 CINTAS CORPORATION CLEANING SUPPLIES & SERVICE - MULTIPLE DEPTS 346.66 11/08/2022 105688 CIVICPLUS LLC 2ND HALF PYMT FOR NEW CIVIC REC SOFTWARE 13,120.75 11/08/2022 105689 COKER COMPOSTING AND CONSULTING SUPPORT MPCA GRANT - CREEKSIDE 100.00 11/08/2022 105690 CROW RIVER GOLF CLUB BANQUET - LIQUOR HUTCH 638.25 11/08/2022 105691 CROW RIVER PRESS INC SR NEWSLETTERS - SR CTR 40.07 11/08/2022 105693 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 1,117.20 11/08/2022 105694 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 44,032.12 11/08/2022 105695 DUININCK CONCRETE CONCRETE EXTERIOR MIX, ACCELERATOR - FIRE 4,225.50 11/08/2022 105696 E2 ELECTRICAL SERVICES INC INSTALL & REPAIRS - MULTIPLE DEPTS 2,743.89 11/08/2022 105697 ECOLAB PEST ELIMINATION 10/20 PEST CONTROL- CREEKSIDE 206.50 11/08/2022 105698 EHLERS & ASSOCIATES INC 2022 CONTINUING DISCLOSURE 3,800.00 11/08/2022 105699 ELECTRO WATCHMAN ADDED CODES TO PANEL- LIBRARY 25.00 11/08/2022 105700 FASTENAL COMPANY SCREWS, BOLTS, NUTS, WASHERS, BAGS - PARKS 383.55 11/08/2022 105701 FORESTEDGE WINERY COST OF GOODS SOLD - LIQUOR HUTCH 264.00 11/08/2022 105702 FOSTER MECHANICAL SINK REPAIR - ARENA 921.07 11/08/2022 105703 GALLS LLC HATS - POLICE 50.00 11/08/2022 105704 GOPHER STATE FIRE EQUIPMENT CO. ANNUAL INSPEC/CERT - MULTIPLE DEPTS 753.00 11/08/2022 105705 GRAINGER AIR FILTERS, VALVES - MULTIPLE DEPTS 805.74 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 10/26/22 - 11/8/22 11/08/2022 105706 GRANDVIEW VALLEY WINERY COST OF GOODS SOLD - LIQUOR HUTCH 576.00 11/08/2022 105707 HANSON & VASEK CONSTRUCTION CURB & CATCH BASIN REPAIRS - STREETS 2,725.00 11/08/2022 105708 HCVN-TV 3RD QTR MEDIACOM FRANCHISE FEES 9,643.56 11/08/2022 105709 HENNEPIN TECHNICAL COLLEGE S PETERSON VEHICLE INSPECTOR RECERT - STREETS 1,370.00 11/08/2022 105710 HERGENRADER, LISA REIMB: LUNCH FOR OFFICE - MV 23.72 11/08/2022 105711 HOISINGTON KOEGLER GROUP INC HUTCH GROWTH AREA PLANNING - P/Z 2,885.00 11/08/2022 105712 HUTCHFIELD SERVICES INC OCT 2022 CLEANING - HATS 1,485.75 11/08/2022 105713 HUTCHINSON CHAMBER & TOURISM SEPT 2022 LODGING TAX 14,241.23 11/08/2022 105714 HUTCHINSON CO-OP SEPT FUEL & SERVICES - STREETS 132.61 11/08/2022 105715 HUTCHINSON WHOLESALE #1550 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 190.61 11/08/2022 105716 HUTCHINSON WHOLESALE #1551 GRINDER: BATTERIES, STARTER FLUID - CREEKSIDE 963.84 11/08/2022 105717 HUTCHINSON WHOLESALE #2520 UTILITY 3 - HITCH REDUCER SLEEVE - FIRE 43.98 11/08/2022 105718 JACK'S UNIFORMS & EQUIPMENT SHIRTS - POLICE 83.94 11/08/2022 105719 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 35,542.02 11/08/2022 105720 JORGENSON, RICHARD UB refund for account: 3-690-7460-8-00 19.48 11/08/2022 105721 KAHL, DENNIS MOWING - STORMWATER 585.00 11/08/2022 105722 KELLER, MATTHEW REIMB: SAFETY FOOTWEAR - WWTP 172.00 11/08/2022 105723 KENT, JOHN REIMB: SAFETY FOOTWEAR - WWTP 175.00 11/08/2022 105724 KERI'S CLEANING & HANDYMAN SERVICES OCT CLEANING - MULTIPLE LOCATIONS 5,381.06 11/08/2022 105725 KLM ENGINEERING INC WATER TOWER -CENTURY AVE RECOND - WATER 93,340.35 11/08/2022 105726 KRANZ LAWN & POWER PARTS & SERVICES - MULTIPLE DEPTS 60.00 11/08/2022 105727 KRISS PREMUIM PRODUCTS INC COOLING WATER TREATMENT -ARENA 563.78 11/08/2022 105728 LANDSKAPINGS 2022 LANDSCAPING MAINT - MULTIPLE DEPTS 2,800.00 11/08/2022 105729 LANDWEHR CONSTRUCTION INC L1P22-01 2022 PAVEMENT MGMT PROGRAM #7 79,785.02 11/08/2022 105730 LEAGUE OF MN CITIES -INS TRUST PROPERTY/CASUALTY COVERAGE PREMIUM 15,064.00 11/08/2022 105731 LOGIS OCT SUP-GIS BASE & SERVICES - MULTIPLE DEPTS 8,366.50 11/08/2022 105732 M-R SIGN SIGNS, POSTS - STREETS 3,205.83 11/08/2022 105733 MAGNUSSON, BRIAN REIMB: SAFETY FOOTWEAR - PARKS 175.00 11/08/2022 105734 MARCO TECHNOLOGIES, LLC SEP COST PER PRINT - VARIOUS DEPTS 531.56 11/08/2022 105735 MARCO TECHNOLOGIES, LLC 10/20 - 11/20'22 CONTRACT - VARIOUS DEPTS 1,758.16 11/08/2022 105736 MAVERICK WINE COST OF GOODS SOLD - LIQUOR HUTCH 4,757.44 11/08/2022 105737 MAXFIELD RESEARCH & CONSULTING COMP HOUSING ANALYSIS - BLDG 6,886.00 11/08/2022 105738 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 869.59 11/08/2022 105739 MINI BIFF RENTALS - MULTIPLE DEPTS 369.41 11/08/2022 105740 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - WWTP 1,320.00 11/08/2022 105741 NELSON-RUDIE & ASSOCIATES INC DESIGN WORK FOR BURICH ARENA EAST RINK 2,670.25 11/08/2022 105742 NERO ENGINEERING LLC DRONE SERVICES & VARIOUS WW EFFORTS 9,466.00 11/08/2022 105743 NORTH CENTRAL INTERNATIONAL STRT115: CONNECTORS, MUD FLAPS - STREETS 24.12 11/08/2022 105744 NORTH CENTRAL LABORATORIES BUFFER SOLUTION, BAGS, BEAKERS, TIPS - WWTP 329.67 11/08/2022 105745 NORTHERN STATES SUPPLY INC HEX CAP SCREWS, RODS - HATS 16.86 11/08/2022 105746 O'REILLY AUTO PARTS MUSCLE MAGIC - PARKS 42.88 11/08/2022 105747 OUTDOOR MOTION SIGN & AWNING GRANT - EDA 2,000.00 11/08/2022 105748 PAGEL, NICK REIMB: SAFETY FOOTWEAR - STREETS 175.00 11/08/2022 105749 PAL-SERV PALLETS - COMPOST 13,832.00 11/08/2022 105750 PARK NICOLLET CLINIC PARTIAL SEPT, OCT, NOV 2022 CAM 3,419.50 11/08/2022 105751 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 3,401.50 11/08/2022 105752 PEAT INC. BLACK PEAT - COMPOST 2,242.50 11/08/2022 105753 PELLINEN LAND SURVEYING PREPARE EASEMENT EXHIBITS ALLEY #55- ENG 300.00 11/08/2022 105754 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 8,746.15 11/08/2022 105755 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 19,266.56 11/08/2022 105756 PREMIUM WATERS 5 GALLONS - PARKS 32.99 11/08/2022 105757 PRO AUTO MN INC VEHICLE REPAIRS - MULTIPLE DEPTS 1,400.70 11/08/2022 105758 QUADE ELECTRIC BREAKERS, FUSE - MULTIPLE DEPTS 83.40 11/08/2022 105759 QUADE INVESTMENTS LLC FACADE IMPROVEMENT GRANT - EDA 6,750.00 11/08/2022 105760 QUALITY FLOW SYSTEMS SERVICE CHECKS LS - WWTP 250.00 11/08/2022 105761 QUILL CORP WALL CALENDERS, MARKERS - REC 186.53 11/08/2022 105762 RAHN PAINTING & CONTRACTING LLC NOV 2022 SNOW CONTRACT - MULTIPLE DEPTS 3,575.00 11/08/2022 105763 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 14,604.22 11/08/2022 105764 RICE LAKE CONSTRUCTION GROUP L3P21-03 WWTF HEADWORKS IMPVS #14 86,210.33 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 10/26/22 - 11/8/22 11/08/2022 105765 RIGID HITCH STRT857: JACK, REC TUBES - STREETS 420.85 11/08/2022 105766 ROCK ON TRUCKS INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 31,851.29 11/08/2022 105767 ROTOCHOPPER BOLTS, KIT - COMPOST 2,441.15 11/08/2022 105768 ROYAL WASH HOUSE 9/12 - 9/30 LAUNDRY SERVICES - EV CTR 365.51 11/08/2022 105769 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 157.55 11/08/2022 105770 SAM'S TIRE SERVICE #475 TIRE REPAIR - COMPOST 92.95 11/08/2022 105771 SHAW, KAREN SEPT CLASSES - SR CTR 210.00 11/08/2022 105772 SHORT-ELLIOT-HENDRICKSON, INC VARIOUS PROJECTS, ENG SERVICES THRU SEPT 23,543.76 11/08/2022 105773 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 12,888.82 11/08/2022 105774 STANDARD PRINTING-N-MAILING OCT UTILITY BILLS & POSTAGE - MULTIPLE DEPTS 1,282.73 11/08/2022 105775 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 530.10 11/08/2022 105776 STEILE CONSTRUCTION INSTALL 24 FIBER FROM CC TO NEW PD 10,875.00 11/08/2022 105777 STONEBROOKE ENGINEERING INC JEFFERSON ST IMPV THRU 9/30/22 - ENG 919.37 11/08/2022 105778 STREICH TRUCKING CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 1,830.00 11/08/2022 105779 SUMMER LAKES BEVERAGE LLC COST OF GOODS SOLD - LIQUOR HUTCH 1,181.25 11/08/2022 105780 SUN LIFE FINANCIAL SEPTEMBER DENTAL CLAIMS 6,864.30 11/08/2022 105781 TITAN MACHINERY 2022 CASE 721GXR WHEEL LOADER - REFUSE 193,090.00 11/08/2022 105782 TRAXLER, SANDY UB refund for account: 2-610-2550-8-00 65.17 11/08/2022 105783 TRI COUNTY WATER BOTTLE WATER DELIVERY - CREEKSIDE 97.65 11/08/2022 105784 TRIMBLE, ERNEST UB refund for account: 2-241-5050-5-00 63.48 11/08/2022 105785 UNITED FARMERS COOP FUEL - HATS 27,193.46 11/08/2022 105786 USA BLUE BOOK SOCKET FLANGES - WWTP 102.24 11/08/2022 105787 VEGA AMERICAS INC VEGAPULS - WWTP 1,348.91 11/08/2022 105788 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 11,444.50 11/08/2022 105789 VIKING COCA COLA SUPPLIES - EV CTR 756.90 11/08/2022 105790 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 2,023.91 11/08/2022 105791 VISU-SEWER INC CCTV 8' & 15' SANITARY SEWER 2,756.25 11/08/2022 105792 WAGNER, ROSE UB refund for account: 3-910-8450-2-00 37.79 11/08/2022 105793 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL, HARD GOODS PICKUP 12,404.33 11/08/2022 105794 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 298.00 11/08/2022 105795 WHALEN, STEPHANIE UB refund for account: 2-975-8500-6-05 4.22 11/08/2022 105796 WIN-911 SOFTWARE ANNUAL RENEWAL - IT & WATER 4,320.00 11/08/2022 105797 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 1,046.00 11/08/2022 105798 WM MUELLER & SONS SAND & ASPHALT - STREETS 130.00 11/08/2022 105799 ZIEMAN, DALE UB refund for account: 3-800-5650-3-00 56.75 11/08/2022 105800 JUNEAU, BRENDA REFUND: OVERPAYMENT FOR AIRPORT HANGAR 1,200.00 Total - Check Register A: 1 $ 1,265,068.47 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 10/26/22 - 11/8/22 Check Date ---------------- 11/08/2022 Check ----------- 105692 Vendor Name -------- ------- ---- ---- -------------------------------- CROW RIVER SIGNS Description ------------------------------------- --------- ----- ------------ LEARN TO RIDE TRAILER WRAP - PARK & REC Amount ------------------- 4,350.00 Total - Check Register B: $ 4,350.00 Em HUTCHINSON CITY COUNCIL HUTCHINSOK Request for Board Action A CITY ON PURPOSE. Second Reading of Ordinance 22-835 - Amending Chapter 95 - Public Parks Agenda Item: Department: PRCE LICENSE SECTION Meeting Date: 11/8/2022 Application Complete N/A Contact: Lynn Neumann Agenda Item Type: Presenter: Lynn Neumann Reviewed by Staff ❑� Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As discussed at the last City Council meeting, City of Hutchinson Parks Department has seen an increase in patrons utilizing sports complexes as "off -leash" dog parks. Patrons will enter into the sports complexes and allow their dogs to run "off -leash" because there is a fence to contain them. While using the space, there has been an increase in patrons not cleaning up after their pets resulting in an increase in staff time to clean the facilities. The City of Hutchinson does have an off -leash dog park for patrons to allow their dogs to run and play off -leash. City parks staff spend time to prepare the designated athletic fields to be utilized for sports competitions. There has been an increase in damage to the prepared fields prior to the competition because pets were allowed to run over the prepped field, resulting in parks staff having to return to the field or turf to re -prep the athletic field/turf to be adequate to start the sporting activity. This results in utilizing more staff time and resources. In addition to the athletic fields, there has been an increase in patrons utilizing the Masonic West River Campground shower facilities as a pet wash station. The campground shower/restroom facility should be utilized for the recreational camping patrons and park users that need to use the restroom facilities. It would be recommended by city staff that pets are not allowed inside the park public restrooms and shower facilities to help maintain the standard cleanliness of our park facilities. 95.09 DOGS AND ANIMALS IN PARKS. All dogs and other domestic animals must be leashed in public parks, except for a designated off leash dog park. An animal owner or person having custody or control of an animal shall immediately clean up and sanitarily dispose of any feces of the animal. Parks Staff are recommending the addition of the following language to the current ordinance: All dogs and other domestic animals are NOT allowed on any designated athletic fields or in sports complexes at any time. Domestic animals are not allowed in park shelters/facilities and public restrooms/shower facilities. Sports Complexes are defined as a group of sports fields and/or facilities (For example, Roberts Park, Veteran's Memorial Field, Park Elementary Tennis Courts). Designated Athletic Fields are defined as piece of turf/field prepared and used for playing a game or sporting activity and regularly hosting sporting practices and events. (For example, sand volleyball courts, baseball/softball field, soccer field, lacrosse field, etc.) BOARD ACTION REQUESTED: Approval of second reading and adoption of Ordinance 22-835 - Amending Chapter 95 - Public Parks Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Publication No. ORDINANCE 22-835 AN ORDINANCE AMENDING CHAPTER 95 OF THE HUTCHINSON CITY CODE — PUBLIC PARKS The City Council hereby ordains that Chapter 95 of the City Code is hereby amended to read as follows: § 95.01 DEFINITIONS. For the purposes of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. DESIGNATED ATHLETIC FIELDS. Turf or field prepared and used for playing a game or sporting activity and regularly hosting sporting= practices and events (e.g. sand volleyball court, baseball/softball field, soccer field, lacrosse field, etc). DIRECTOR. Shall mean and refer to the authorized and acting director of the Hutchinson Parks, Recreation, and Community Education (PRCE) Department. OFF LEASH DOG PARK. A public, city -designated area where a dog owner is permitted to allow a dog or dogs to socialize and exercise off leash, subject to the rules and regulations for such an area. PARK or PARKS. A park, parkway, greenway, playground, open area, athletic field, outdoor ice skating rink, dog park, skateboarding park, and the materials and equipment therein owned, leased or in use by the City of Hutchinson for recreational purposes and for such uses that are normally associated with parks. RECREATIONAL FACILITIES. This includes the Aquatic Center, Recreation Center, Event Center, and Civic Arena. SHELTERS. Open or enclosed structures located within city parks, including bandstands, the Depot, the Historical Church, and music stages. SPORTS COMPLEX. Group of sports fields and/or facilities (e.g. Roberts Park, Veterans' Memorial Field, Park Elementary tennis courts, etc.). § 95.09 DOGS AND ANIMALS IN PARKS. All dogs and other domestic animals must be leashed in public parks, except for a designated off -leash dog park. All dogs and other domestic animals are NOT allowed on any designated athletic fields or in sports complexes at any time. Dogs and other domestic animals are not allowed in enclosed park shelters/facilities and public restrooms/shower facilities. An animal owner or person having custody or control of an animal shall immediately clean up and sanitarily dispose of any feces of the animal. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 81h DAY OF NOVEMBER, 2022. Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor KA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. PFAS Memorandum of Understanding with Minnesota Pollution Control Agency Agenda Item: Department: PW/WW LICENSE SECTION Meeting Date: 11/8/2022 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff Fvl New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Per and poly -fluorinated substances (PFAS) are manmade chemicals that are pervasive in the environment. It is the Minnesota Pollution Control Agency's (MPCA) goal to prevent, manage and clean up PFAS. These chemicals come from a very diverse family of compounds that are used in many different consumer and industrial products, including cosmetics, fast food containers, firefighting foams, non-stick cookware, stain -resistant carpets and upholstered furniture, electronics, waterproof apparel and manufacturing aids. PFAS does not break down easily. Once they enter our water cycle they are nearly impossible remove them. The MPCA has developed a number of resources to help better understand PFAS chemicals and where they can be found. These documents include the MN PFAS Blueprint and PFAS Monitoring Plan. The MPCA is requesting cooperation from nearly 100 wastewater facilities to collect influent wastewater samples, evaluate and inventory PFAS used by significant industrial users and educate wastewater customers about PFAS impacts and how to reduce sources. The MPCA will be paying for the cost of the initial sampling events. If a city does not voluntarily agree to participate the MPCA has the authority to require the sampling be done at the city's expense. City staff will be available to answer any questions you may have. BOARD ACTION REQUESTED: City staff recommends approval of the PFAS Memorandum of Understanding. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: DocuSign Envelope ID: CB7F7E8C-874B-4C71-86BE-33B5D9D913BC Memorandum of Understanding Between your Minnesota District or City and the Minnesota Pollution Control Agency for the Statewide Monitoring of Per- and Polyfluoroalkyl Substances (PFAS) This Memorandum of Understanding is between your City and the Minnesota Pollution Control Agency (MPCA). Whereas, PFAS is a known class of environmental contaminants with thousands of unique chemical structures which are persistent in the environment, bioaccumulative, and are in widespread use in industrial, commercial, and household applications; Whereas, municipal wastewater treatment facilities are a receiver of PFAS and can be a conduit for the discharge of PFAS into the environment; Whereas, municipal wastewater treatment facilities have regulatory authority over their significant industrial users and generally all users through National Pollutant Discharge Elimination Discharge (NPDES) permits issued to permittees in Minnesota; Whereas, your permitted wastewater treatment facility has been identified as having at least one significant industrial user; Whereas, significant industrial users may be a contributing source of PFAS to wastewater treatment facilities; Whereas, to protect human health and the environment, the MPCA established goals to identify and reduce PFAS in the environment through implementation of its 2022 PFAS Monitoring Plan, that seeks to partner with all sources to reduce releases to the air, water, and land; Whereas, funding has been appropriated by the Minnesota Legislature to develop tools to assist municipal wastewater treatment facilities in source identification and source reduction of PFAS. This appropriation is specific to these activities and will not be used for sample collection or sample analysis. A contract has been executed between Antea Group and the MPCA where PFAS Source Identification & Reduction tools will be developed. These tools will be available for use in conjunction with the development of PFAS pollutant management plans and; Whereas, response thresholds will be developed based on data collected from the first two sampling events. The response thresholds will be statistically based, not risked based, to help prioritize source identification and reduction activities. All facilities will be assigned one of three priority categories which will include specific actions for the facilities to complete. A. Category one - No further sampling required at this time, unless state or federal funding is obtained. It is strongly encouraged that these facilities complete an inventory of industrial users who may be potential contributors of PFAS. If the MPCA obtains funding to collect and analyze PFAS we reserve the right to collect two additional samples at these facilities. B. Category two - Complete an inventory of potential industrial sources of PFAS and start a dialog with those potential sources to initiate source identification and reduction work. Develop, complete, and submit a PFAS Pollutant Management Plan (PFAS PMP) and complete and submit the final two sampling events. October 5, 2022 Page 1 DocuSign Envelope ID: CB7F7E8C-874B-4C71-86BE-33B5D9D913BC C. Category three - Complete an inventory of potential industrial sources of PFAS and start a dialog with those potential sources to initiate source identification and reduction work. Develop, complete, and submit a PFAS Pollutant Management Plan (PFAS PMP) and complete and submit the final two sampling events. Based on the industrial user inventory MPCA will work with you to identify further actions to verify PFAS discharges from these potential sources. Whereas, the MPCA will continue to pursue funding to offset the cost of sample collection and sample analysis. If funding is obtained, an MPCA identified contractor will be used to coordinate and collect samples from designated influent monitoring locations at the wastewater treatment facilities identified in the MPCA PFAS monitoring plan. The collected influent samples will then be sent to an MPCA designated certified laboratory for analysis. Related costs associated with sample collection and analysis will be covered pursuant to the amount of funding obtained and any potential eligibility requirements. The results of the monitoring will be shared with both the monitored wastewater facilities and the MPCA. Data will be submitted via the EQuIS system. Whereas, MPCA Municipal wastewater contacts for the PFAS Monitoring Plan are: Jaramie Logelin, iaramie.logelin@state.mn.us, 218-302-6640 or Sherry Bock, sheryl.bock@state.mn.us, 218-316-3882. Therefore, Phase I of the 2022 PFAS Monitoring Plan includes a goal that all municipal wastewater treatment facilities, which have delegated pretreatment programs or have identified one or more significant industrial users, will: A. Participate in influent wastewater sampling; and B. Participate in the identification and understanding of sources of PFAS entering into your wastewater treatment facility; and C. If a category two, complete an inventory of potential industrial sources of PFAS and start a dialog with those potential sources to initiate source identification and reduction work. Develop, complete, and submit a PFAS Pollutant Management Plan (PFAS PMP) and complete and submit the final two sampling events; and D. If a category three, complete an inventory of potential industrial sources of PFAS and start a dialog with those potential sources to initiate source identification and reduction work. Develop, complete, and submit a PFAS Pollutant Management Plan (PFAS PMP) and complete and submit the final two sampling events. Based on the industrial user inventory, MPCA will work with you to identify further actions to verify PFAS discharges from these potential sources. In furtherance of these goals, your District or City and MPCA agree to the following actions: Wastewater Treatment Facility Actions 1. PFAS sampling plan. a. By January 1, 2023, develop and submit, for review and approval to the MPCA, a PFAS Sampling Plan specific to the District's or City's PFAS influent monitoring. i. The PFAS Sampling Plan must follow MPCA's updated analytical fact sheet for Per- and Polyfluoroalkyl substances: Guidance for Per- and Polyfluorinated Alkyl Substance: Analytical (state.mn.us). October 5, 2022 Page 2 DocuSign Envelope ID: CB7F7E8C-874B-4C71-86BE-33B5D9D913BC The PFAS Sampling Plan must include, but not be limited to, specific sample location, sample collection type, who will be collecting samples (Permittee or contractor), selected lab for analysis and sample analysis method the lab will be using including the reporting limit of each of the PFAS compounds. All samples should be unfiltered and collected at your facility's influent waste stream (WS) station. Each sample shall include at a minimum all PFAS compounds listed in Appendix A. Please note the reporting limits in Appendix A for the six bolded parameters. All other parameters have a goal of under 4 nanograms per liter (ng/L) but will be subject to change upon guidance revisions. iii. The PFAS Sampling Plan should be submitted electronically to both Jaramie Logelin and Sherry Bock to their noted emails. 2. Collect Influent Samples. a. Collect and submit to the lab round one influent sample by March 31, 2023, in accordance with the completed PFAS sampling plan. By June 30, 2023, submit the first round of influent monitoring data to the MPCA's EQuIS database. The monitoring data may be submitted by the District or City or your accredited laboratory. b. Collect and submit to the lab round two influent sample by June 30, 2023. c. By August 31, 2023, submit the second round of influent monitoring data into MPCA's EQuIS database. The monitoring data may be submitted by the District or City or your accredited lab. d. Collect and submit to the lab round three influent sample by June 30, 2024. e. By September 31, 2024, submit the third round of influent monitoring data to the MPCA's EQuIS database. The monitoring data may be submitted by the District or City or your accredited laboratory. f. Collect and submit to the lab round four influent sample by September 31, 2024. g. By December 31, 2024, submit the results of the fourth round of influent sampling monitoring data into MPCA's EQuIS database. The monitoring data may be submitted by the District or City or your accredited lab. 3. Inventory of potential HAS sources. a. By August 31, 2023, start inventorying industrial users that may be potential PFAS contributors to your wastewater collection system The initial inventory should identify all industrial users, including but not limited to, all significant industrial users, categorical industrial users, and nonsignificant industrial users based on the NAICS Codes identified in Appendix F of the MPCA's PFAS Monitoring Plan (starting on page 32). b. Complete the inventory of potential sources for use in your pollutant management plan by December 31, 2023. Maintain the inventory onsite. October 5, 2022 Page 3 DocuSign Envelope ID: CB7F7E8C-874B-4C71-86BE-33B5D9D913BC 4. PFAS Pollutant Management Plan. a. By September 15, 2023, start to develop a PFAS Pollutant Management Plan. The goal will be to identify any non -domestic wastewater sources of PFAS entering your facility and to promote source reduction activities for those sources. b. By March 15, 2024, submit the completed PFAS Pollutant Management Plan to the MPCAfor review. S. Implementation of PFAS Pollutant Management Plan. By 30 days after the submittal of the PFAS Pollutant Management Plan, provide continuing education and information to industrial users and the community on reducing PFAS. Implement the PFAS Pollutant Management Plan and begin implementing follow-up PFAS reduction actions based on MPCA developed response thresholds as identified in MPCA Responsibilities item #5. 6. Continual a. Operating and maintaining your wastewater treatment systems to optimize PFAS reduction activities. MPCA Responsibilities 1. By November 1, 2022, establish monitoring and sampling criteria, and a process to capture the data in MPCA's EQuIS database. 2. By November 1, 2022, finalize and distribute a final sampling and analysis guide to be used by all facilities. 3. Develop and, when available, distribute a Legislative PFAS Source Identification & Reduction Tool Kit to all applicable permittees. 4. By September 15, 2023, or within 15 days of substantial submittal of round 1 and 2 monitoring data, develop and communicate response thresholds based on the first two sample results. 5. Continue to pursue funding to help cover costs of sample collection and sample analysis. If funding is obtained, it will be dispersed pursuant to any eligibility requirements. Joint District or City/MPCA Responsibilities 1. Collaborate on efforts to work with suppliers, manufacturers, educational institutions, and other interested parties to reduce the use of PFAS in products and procedures where pragmatic alternatives exist. 2. Collaborate to develop communication strategies for the public to understand the data and information gained from this joint effort to manage PFAS. October 5, 2022 Page 4 DocuSign Envelope ID: CB7F7E8C-874B-4C71-86BE-33B5D9D913BC Terms and Conditions This is a voluntary agreement and can be nullified by either party at any time. This agreement does not amend, nor shall it be construed as part of the National Pollutant Discharge Elimination System (NPDES) permit for your wastewater treatment facility, however the MPCA expects compliance with provisions within this agreement and reserves the right to utilize MPCA authority under Minn. Stat. § 115.03 to obtain and collect data and information as needed. This agreement will expire upon the completion of collection and submittal of the final requested sampling data. Authorized Representatives The District's or City's Authorized Representative for purposes of administration of the Memorandum of Understanding is: Hutchinson Wastewater Treatment Plant By: Name: Gary Forcier Title: Date: The MPCA's Authorized Representative for purposes of administration of this Memorandum of Understanding is: STATE OF MINNESOTA POLLUTION CONTROL AGENCY By: �re4z 'C'-�?� Katrina Kessler, P.E. Commissioner Date: October 5, 2022 October 5, 2022 Page 5 DocuSign Envelope ID: CB7F7E8C-874B-4C71-86BE-33B5D9D913BC Appendix A Minimum list of requested PFAS Compounds Compound (Acronym) (Source of Compound list and Reporting Limit (RL) goals* found here) *Subject to change upon guidance revision Aqueous Reporting Limit (RL) Goals (ng/L) CAS Number Perfluorobutanate (PFBA) under 6 375-22-4 Perfluoropentanoate (PFPeA) 2706-90-3 Perfluorohexanoate (PFHxA) under 4 307-24-4 Perfluoroheptanoate (PFHpA) 375-85-9 Perfluorooctanoate (PFOA) under 4 335-67-1 Perfluorononanoate (PFNA) 375-95-1 Perfluorodecanoate (PFDA) 335-76-2 Perfluoroundecanoate (PFUnA) 2058-94-8 Perfluorododecanoate (PFDoA) 307-55-1 Perfluorotridecanoic Acid (PFTrDA) 72629-94-8 Perfluorotetradecanoic acid (PFTeDA) 376-06-7 Perfluorobutanesulfonate (PFBS) under 4 375-73-5 Perfluoropentanesulfonate (PFPeS) 2706-91-4 Perfluorohexanesulfonate (PFHxS) under 4 355-46-4 Perfluoroheptanesulfonate (PFHpS) 375-92-8 Perfluorooctanesulfonate (PFOS) under 4 1763-23-1 Perfluorononanesulfonate (PFNS) 474511-07-4 Perfluorodecanesulfonate (PFDS) 335-77-3 Perfluorododecanesulfonate (PFDoS) 79780-39-5 4:2 Fluorotelomer sulfonic acid (4:2 FTS) 757124-72-4 6:2 Fluorotelomer sulfonic acid (6:2 FTS) 27619-97-2 8:2 Fluorotelomer sulfonic acid (8:2 FTS) 39108-34-4 N-Methylperfluorooctanesulfonamidoacetic acid (N-McFOSAA) 2355-31-9 N-Methylperfluorooctanesulfonamidoacetic acid (N-EtFOSAA) 2991-50-6 Perfluorooctane Sulfonamide (PFOSA) 754-91-6 N-Methyl perfluorooctane sulfonamide (N-McFOSA) 31506-32-8 October 5, 2022 Page 6 DocuSign Envelope ID: CB7F7E8C-874B-4C71-86BE-33B5D9D913BC Compound (Acronym) (Source of Compound list and Reporting Limit (RL) goals* found here) *Subject to change upon guidance revision Aqueous Reporting Limit (RL) Goals (ng/L) CAS Number N-Ethyl perfluorooctane sulfonamide (N-EtFOSA) 4151-50-2 N-Methyl perfluorooctane sulfonamidoethanol (N-McFOSE) 24448-09-7 N-Ethyl perfluorooctane sulfonamidoethanol (N-EtFOSE) 1691-99-2 Hexafluoropropylene oxide dinner acid (HFPO-DA) 13252-13-6 3H-Perfluoro-3-[(3-methoxy-propoxy) propanoic acid] (ADONA) 919005-14-4 9-Chlorohexadecafluoro-3-oxane-l-sulfonic acid (9CI-PF30NS) 756426-58-1 11-chloroeicosafluoro-3-oxaundecane-l-sulfonic acid (11CL-PF30UcIS) 763051-92-9 October 5, 2022 Page 7 DocuSign Envelope ID: CB7F7E8C-874B-4C71-86BE-33B5D9D913BC Municipal Wastewater PFAS Monitoring and MOU Summary for local decision makers: • Per- and polyfluoroalkyl substances (PFAS) are a family of nearly 5,000 chemicals which have been widely used in industrial, commercial, and residential applications, are resistant to breakdown, and are found virtually everywhere in our environment. • At concentrations which vary by specific chemical, PFAS can be toxic, causing adverse health effects in humans, fish, and wildlife. • In February of 2021, the MPCA released a PFAS Blueprint for addressing PFAS statewide. This was followed by a PFAS Monitoring Plan (March 2022) which identifies how the MPCA will collect PFAS monitoring data from all major regulatory program areas. • Wastewater treatment plants (WWTPs) are a receiver of PFAS and can be a conduit for the discharge of PFAS into the environment. PFAS can be present in wastewater which flows to WWTPs and is not treated by conventional treatment technologies. PFAS treatment at the wastewater treatment facility is not economically feasible at this point, so the MPCA is focusing on source identification and source reduction. • In an effort to collaborate with the WWTPs the MPCA has asked that the monitoring be completed outside the City's wastewater permit, through the use of the MOU. • The MPCA is requesting approximately 90 municipal WWTPs, which have identified significant industrial users, to participate in phase 1 of the PFAS Monitoring Plan. By signing a Memorandum of Understanding (MOU), these facilities agree to the following: 1. Submit a PFAS Sampling Plan 2. Collect four quarterly influent samples 3. Inventory potential sources, develop a PFAS Pollutant Management Plan, and work with industrial users and other users to reduce PFAS in wastewater influent base on a defined response threshold. • The MPCA has secured funding to cover the costs of sample collection and analysis for the first two influent samples for facilities who sign the MOU. The MPCA will continue to pursue funding in an effort to potentially cover some or all of the costs of collecting and analyzing the last two influent samples. • The goal of this monitoring is to: 1. Evaluate PFAS concentrations discharged to WWTPs, 2. Identify sources of PFAS, 3. Begin to make progress reducing PFAS discharged to WWTPs, and 4. To inform future monitoring and regulatory decisions in future phases of the PFAS monitoring plan in an effort to reduce PFAS discharged to the environment. MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, September 28, 2022 Call to order — 3:00 p.m. President Matt Cheney called the meeting to order. Members present: President Matt Cheney; Vice President Anthony Hanson; Secretary Don Martinez; Commissioner Robert Wendorff; Commissioner Kathy Silvernale; GM Jeremy Carter; Attorney Marc Sebora 1. Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Martinez, second by Commissioner Silvernale to Approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Mr. Martig presented the Financial Statements. Electric Division Salaries and Benefits were up due to accruing some wages back and charged less to work orders. Operating Expense up by $86K; $50K parts for unit 1 and $35K distribution on transformers and lines. Watching interest rates; pulled out most of the savings at Home State Bank and moved it to Citizens Bank which has about a 2% interest rate difference. Motion by Commissioner Silvernale, second by Commissioner Hanson to Approve the Financial Statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator — Matthew Jaunich — 1. Early voting has started for the upcoming election which can be done at the City Center 2. Leaf Vacuuming Service starts Oct 11 3. Wrapping up street projects 4. Provided PD update b. Divisions i. Dan Lang, Engineering Services Manager — Nothing to report ii. Dave Hunstad, Electric Transmission/Distribution Manager — Nothing to report iii. Mike Gabrielson, Production Manager — Nothing to report iv. John Webster, Natural Gas Division Director — 1. Heartland Corn Transmission Line Project Update v. Jared Martig, Financial Manager — Nothing to report c. Human Resources — Angie Radke — i. Continuing to work on 2023 health and dental insurance d. Legal — Marc Sebora — Nothing to report e. General Manager — Jeremy Carter i. Working on 2023 Operating & Capital budget costs — looking at having preliminary Workshop in November ii. Missouri River— upgraded bond rating from AA3 to AA2 —refinancing $50M in debt iii. MRES Area meeting in Alexandria the last week of October 6. Policies a. Review Policies i. After Hours Reconnection Policy ii. Landlord Acknowledgement iii. Inserts with Utility Bills iv. Identity Theft — Red Flag Program v. MN Government Data Practices Act & Public Records Request No changes recommended at this time. b. Approve Changes i. Travel Expenses — Exempt ii. Travel Expenses — Non -Exempt Ms. Radke spoke of the changes to the Travel Expenses Policies to now include gratuity reimbursement to not exceed 20% of the bill and to be included in the daily maximum meal allowance. Motion by Commissioner Hanson, second by Commissioner Martinez to approve the Policy Changes. Motion carried unanimously. 7. Unfinished Business 8. New Business a. Approve Req#009328 — City of Hutchinson LED Street Lights 2022 Mr. Hunstad presented Approval of Req#009328 — City of Hutchinson LED Street Lights 2022. Requisition is for the second year of LED fixtures that are scheduled for delivery in February. Motion by Commissioner Hanson, second by Commissioner Wendorff to Approve Req#009328 — City of Hutchinson LED Street Lights 2022. Motion carried unanimously. 2 9. Adjourn There being no further business, a motion by Commissioner Wendorff, second by Commissioner Silvernale to adjourn the meeting at 3:17p.m. Motion carried unanimously. ATTEST. Matt Cheney, President 3 Don Martinez, Secre EDA Board Meeting Hutchinson Enterprise Center 11:30 AM Wednesday, September 28t", 2022 MEETING MINUTES Members present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Chad Czmowski Mary Christensen Jack Daggett Jeremy Carter Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Newcomb, EDA Program Manager Guest Liz Danielson, McLeod County I. Call to Order Meeting called to order at 11:34 AM. II. Review Agenda III. Review Minutes a. August 17t" Finance Team meeting M/S/P: Daggett, Cannon to approve the minutes as written b. August 24t" EDA Board Meeting M/S/P: Czmowski, Block to approve the minutes as written Economic Development Authority Financial Summaryas of August 2022 Operations Cash Available $131,509 Reserved $56,736 Unreserved $70,797 Economic Development Loan Fund Cash Available $141,382 Zephyr Wind Services $66,305 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Advances to other funds (Enterprise $236,488 Center) Downtown Revolving Loan Fund Cash Available $379,581 Loans Receivable $353,703 Capital Assets 201 329 Total Assets $1,071,526 MIF Loan Fund Cash Available $8,290 MOXY Loan Receivable $9,052 Enterprise Center Fund Cash Available $42,702 SHOPKO TIF District (TIF 4-5) Cash Available $288,113 Interfund Loans Receivable $384,685 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $260,412 Passed unanimously. Passed unanimously IV. Review of EDA Financial Statements Staff provided an update on the EDA financials. (Please refer to table) M/S/P: Stearns, Cannon to approve the financial reports as presented. Passed unanimously. V. Director's Report A. Marketing Plan: FB = 767, T = 98, Facebook updates = 14, Twitter updates = 1, Website updates = 4 B. Business Recruitment / Expansions — staff gave an overview of projects. C. Data Center — sent in a preliminary site plan, looking at a private lot next to the bus garage. Currently working through City processes. D. Jorgenson Hotel — staff met with developer, project to start in the spring. 27 room boutique hotel E. Uptown Commons — inspections to confirm each property meets the criteria for a redevelopment TIF district are done, this is so we can pool money from the neighboring TIF district as a funding source. Next step is to have a builder cost out the improvements to ensure they meet the threshold required. Homeowners are actively seeking new homes. Hoping to have a purchase agreement in place by the end of the year, demo in the spring. Developer is ready to start. F. Gold Coin — Staff will be checking in every month. G. RFP's: Spec Building & Franklin House site — both RFP's are on the front page of the website, confident that we will receive proposals for both projects by the end of the year. H. Central Hydraulics — interested in the lot on 5t" Ave, waiting to hear more from them. I. EDA Levy: $239,819 or $258,169 — City Council gave preliminary approval of the full levy amount of $258,169. J. Growth Area Planning — reviewed a concept site plan for future industrial/commercial growth, discussion. K. 8,000 Workers campaign — forming up — staff will have a conversation with the Rochester Chamber as they implemented a similar initiative - then will engage businesses. L. Downtown Programs — overview of program usage over the last 20 years, 194 sign & awning grants, 87 fagade improvement grants, and 53 downtown loans for a total downtown investment of $2,836,690. VI. Prospect Enterprise Center Client • Staff briefed the Board on a potential new Enterprise Center client • They specialize in engineering, prototyping, contract manufacturing, and medical devices. • Company started in 2018, has 6 employees and has done $2 million in sales this year. • Planning on giving a presentation to the EDA Board next month. VII. RD Machine • Discussion of expansion project and options for public assistance. Vill. ISD 423 Levy • Staff updated the Board on the upcoming school district operating referendum. • Reviewed a comparison of the operating levy amount per pupil for Hutchinson and surrounding school districts; Hutchinson is on the lower end of this at $311 per pupil. • The state has not kept up with inflation. The school has been proactive by reducing their budget by $2.9 million over the last 6 years due to declining enrollment. • Discussion on the operating referendum, if passed it would increase the District's operating revenue by about $998,000 per year. IX. Grant & Loan Program Applications Facade Improvement Matching Grant Program 101 Park Place — Fahey Equities, LLC $7,500 M/S/P: Block, Stearns to approve the fagade improvement grant in the amount of $7,500. Passed unanimously. X. Other Business — None XI. Set Next Meeting — 11:30 AM Wednesday, October 26', 2022 XII. Adjourn — M/S/P: Cannon, Daggett to adjourn the meeting at 12:45pm. Passed unanimously. Respectfully Submitted, Madison Newcomb EDA Program Manager Parks, Recreation & Community Education Advisory Board Meeting Minutes October 3, 2022 Members present were Josh Kamrath, Mark Lansink, Erin Knudtson, Jeff Hoeft, Kyle Wendling, and Chad Czmowski. Staff present Lynn Neumann, Mary Haugen and Jody Harms. The meeting was called to order at 5:15 pm. Motion was made by Chad Czmowski to approve the minutes for August 1. Erin Knudtson second the motion. Minutes were approved. Old Business Summer Project Updates o Fireman's Park — Benches to be added (2). No bathroom at this time. May add a Porta Potty next year to the park. o Kiwanis Park — Sandblasting and painting rocket will be completed this fall. o AFS Park — Invasive removal of plants and landscaping elements added this fall along with regular fall clean-up. o Darwin Wolf — provided clean-up and maintenance to sculptures around town. Funded by Public Arts. He has done a wonderful job. Summer Programs 0 Community Education had 1,035 students enrolled in a sport camp or activity. 0 536 students enrolled in swim lessons. 0 Park/Rec sports had 237 students participating (T-Ball and Tiger Ball). 0 Aquatic Center attendance for the 2022 summer season was approx. 20,400 (non -pass holders). 0 Aquatic Center concessions sold $10,000 in soft serve ice cream. The machine was purchased this year for $4,500. 0 Summer camping revenue is $74,137 Fall Program Updates o Community Education offered a fall Future Showstoppers class, which was not advertised in the fall brochure. There were 62 enrollments. o Sports Day at Robert's Park (9/24) — raised $1,200 from concessions by selling leftover products from summer programs. o Free Open Gym for youth under 18. It does not include Indoor Playground. Sponsored by Hutchinson Health. See attached flyer. o Walk to school was October 5 with 60 Park Elementary students participating. Hutchinson Health handed out goody bags to the participant. New Business PRCE Advisory Board: 0 There are two positions available. Contact Lynn if interested you know someone that would be interested. Bicycle Fleet Update: o The school is utilizing the 40 bikes, vests, and helmets. o Currently the bikes are stored under the high school stadium bleachers. Soon they will be stored in a trailer strictly for the bikes. See attached graphic of trailer. o Funding for ongoing maintenance of bikes is being explored. Conversation with SHIP for funding. Event Center/Senior Center Update: o In 2023, the event center will be available for reservations during the week only. With exception of an ongoing church rental. o Letter to the Seniors was mailed out in September. See attachment. Burich Arena Project Update o Project completion target day is October 23. Main updates are the outer walls, roof, and HVAC. Concession stand is being updated, too. Burich Arena Tour o Walk through the arena gave a closer look to the amount a work that has been done and what is still needed to be completed. Adjournment A motion to adjourn was made by Erin Knudtson and Chad Czmowski second the motion. Meeting adjourned at 6:20 pm. Next Meeting Monday, November 7