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cp10-11-22HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, OCTOBER 11, 2022 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Cross Point Church (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference ffor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15497 — Accepting Cash Donations for Fireman's Park Project PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of September 27, 2022 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Affirmation of Board Appointments/Reappointments 1. Reappointment of Andy Nissen and Steve Hahn to Airport Commission to September 2025 2. Reappointment of Deb Card and Mark Hanneman to Bicycle -Pedestrian Committee to August 2025 3. Appointment of Tracy Marquardt to Bicycle -Pedestrian Committee to August 2024 4. Reappointment of Patrick Hiltner to Public Arts Commission to August 2025 5. Reappointment of Mark Lansink to PRCE Board to August 2025 (b) Consideration for Approval of Resolution No. 15496 - Resolution Appointing Election Judges for General Election CITY COUNCIL AGENDA — October 11, 2022 (c) Consideration for Approval of Resolution No. 15498 — Resolution Setting Interest Rate for the 2021 Adopted Assessment Rolls (d) Consideration for Approval of Change Order No. 7 — Letting No. 1, Project No. 22-01 (2022 Pavement Management Program) (e) Consideration for Approval of Spooky Spring Event on October 29, 2022 (f) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. 8. APPROVE/DENY ORDINANCE NO. 22-831 - AN ORDINANCE AMENDING CHAPTER 54 (STORM WATER MANAGEMENT) OF THE HUTCHINSON CITY CODE ADDING LANGUAGE IN SECTION 54.03 (SECOND READING AND ADOPTION) purpose o t is portion o t e agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. UPDATE ON CURBSIDE ORGANICS (SSOM) COLLECTION PROGRAM EDUCATIONAL OUTREACH CAMPAIGN PROJECT UNFINISHED BUSINESS 10. APPROVE/DENY ORDINANCE NO. 22-832 - AN ORDINANCE AMENDING SECTION 154.142 (E) AND (F) OF THE HUTCHINSON CITY CODE REGARDING SIGNS PERMITTED IN THE MAIN STREET AREA DISTRICT AND DOWNTOWN DESIGN REVIEW (SECOND READING AND ADOPTION) 11. APPROVE/DENY ORDINANCE NO. 22-833 - AN ORDINANCE AMENDING SECTION 154.064 (E)(2) AND 154.067 (E)(2) OF THE HUTCHINSON CITY CODE REGARDING MINIMUM LOT SIZES (SECOND READING AND ADOPTION) 12. APPROVE/DENY ORDINANCE NO. 22-834 - AN ORDINANCE TO REZONE PROPERTY LOCATED AT 490 HWY 7 EAST TO I-1 (LIGHT INDUSTRIAL) AS REQUESTED BY WILDFLOWER PROPERTIES, LLC, PROPERTY OWNER WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION) NEW BUSINESS 13. APPROVE/DENY AMENDMENT TO RESOLUTION NO. 15403 - 2022 PART TIME/SEASONAL/TEMPORARY PAY SCHEDULE GOVERNANCE 2 CITY COUNCIL AGENDA — October 11, 2022 (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Economic Development Authority Board Minutes from August 24, 2022 (b) Liquor Hutch Quarterly Report (c) Tall Grass/Noxious Weed Report for August & September 2022 (d) October Project Summary MISCELLANEOUS 15. STAFF UPDATES 16. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 15497 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Walt & Diane Ferguson $20.00 10/3/2022 James & Judith Sondergaard $70.00 10/3/2022 Bonnie Knorr $25.00 10/3/2022 Beverly Bonte $150.00 10/3/2022 WHEREAS, such a donation has been contributed to the City of Hutchinson Fire Department towards the Fireman's park project. WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 11th day of October 2022. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, SEPTEMBER 27, 2022 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Pat May, Mary Christensen and Chad Czmowski. Member absent was Dave Sebesta. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by May, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — A moment of silence was held. (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Anthony Sellner, 1359 Westwood Road NW, presented before the Council. Mr. Sellner commented on the professionalism and maturity of police officers that had to respond to his home early this morning. He appreciated the culture of the police department and making him and his family feel so safe in the community. Ryan Hansch, candidate for McLeod County Attorney, presented before the Council. Mr. Hansch introduced himself and provided information on his background and his campaign. 6. APPROVAL OF MINUTES (a) Regular Meeting of September 13, 2022 (b) Workshop Minutes of September 13, 2022 Motion by May, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) CITY COUNCIL MINUTES —September 27, 2022 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short -Term Gambling Licenses to Crow River Cutters on December 10, 2022, at Hutchinson Elks Lodge and on February 11, 2023, at McLeod County Fairgrounds (b) Consideration for Approval of Caterer's Permit to River House Kitchen + Drinks LLP (c) Consideration for Approval of Resolution No. 15494 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit and Site Plan Review for a Car Wash Facility Located at 1490 Montreal Street SE With Favorable Planning Commission Recommendation (d) Consideration for Approval of Purchase of Street Replay Application (e) Consideration for Approval of Setting Public Hearing for October 11, 2022, to Consider City Stormwater Ordinance Revisions (f) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Christensen, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — NONE purpose o this portion o the agenda is to provi e t e ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 8. APPROVE/DENY FIRST READING OF ORDINANCE NO. 22-831 - AN ORDINANCE AMENDING CHAPTER 54 (STORM WATER MANAGEMENT) OF THE HUTCHINSON CITY CODE ADDING LANGUAGE IN SECTION 54.03 John Paulson, Environmental/Regulatory/Project Manager, presented before the Council. Mr. Paulson explained that the City is permitted to discharge in accordance with requirements of the Minnesota Pollution Control Agency's Municipal Separate Storm Sewer System permit. The requirements of this permit include specific ordinance language that must meet or exceed the permit requirements. Revisions are required to be made to the City Code to continue to meet the requirements of the permit. The changes will be related to chloride management to reduce 2 CITY COUNCIL MINUTES —September 27, 2022 discharges of chlorides to public waters in accordance with state permit requirements. The second reading and public hearing are scheduled for October 11, 2022. Council Member Sebesta arrived at 5:40 p.m, Motion by May, second by Czmowski, to approve first reading of Ordinance No. 22-831. Motion carried unanimously. 9. APPROVE/DENY ORDINANCE NO. 22-832 - AN ORDINANCE AMENDING SECTION 154.142 (E) AND (F) OF THE HUTCHINSON CITY CODE REGARDING SIGNS PERMITTED IN THE MAIN STREET AREA DISTRICT AND DOWNTOWN DESIGN REVIEW Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that staff has been getting feedback from community members regarding the requirements to put up a mural for the past 12-18 months. Currently murals require a conditional use permit from the City to be put on a building. Community members have expressed that they feel the requirements for a CUP are excessive and the cost and the time it takes to go through the process is hindering more creative projects in the downtown area. Staff has discovered that murals are regulated in many different ways throughout the state. Some communities regulate murals through their sign ordinance and require some type of permit to put up a mural. Generally, sign ordinances regulate commercial signage. Some communities, like Hutchinson, regulate murals which is art and not advertising. Staff does have concerns that it may not be legal to regulate artwork if there are not "design standards" for the Downtown Zoning District that would regulate the appearance of everything in downtown. Also, the current sign ordinance references a Downtown Design Review Committee. The Committee has not been active for more than 10-20 years and was developed from the Downtown Plan of 2002 but never became active. Staff is recommending striking any reference to the Downtown Design Review Committee and utilizing the standards set forth in the zoning ordinance to regulate signs. Motion by Christensen, second by May, to approve first reading of Ordinance No. 22-832. Motion carried unanimously. 10. APPROVE/DENY ORDINANCE NO. 22-833 - AN ORDINANCE AMENDING SECTION 154.064 (E)(2) AND 154.067 (E)(2) OF THE HUTCHINSON CITY CODE REGARDING MINIMUM LOT SIZES Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that staff has updated the lot dimensions in the I-1 and C-4 districts as discussed at the Planning Commission meeting in August. Lot sizes are required to be one acre in size however staff is recommending more flexibility in lot depth and width due to rising land and infrastructure costs. In the I-1 district the width was reduced from 200 feet to 150 feet and the depth was reduced from 250 feet to 200 feet. In the C-4 district the width was reduced from 200 feet to 125 feet. The lot depth remains unchanged at 180 feet. CITY COUNCIL MINUTES —September 27, 2022 Motion by May, second by Sebesta, to approve first reading of Ordinance No. 22-833. Motion carried unanimously. 11. APPROVE/DENY FIRST READING OF ORDINANCE NO. 22-834 - AN ORDINANCE TO REZONE PROPERTY LOCATED AT 490 HWY 7 EAST TO I-1 (LIGHT INDUSTRIAL) AS REQUESTED BY WILDFLOWER PROPERTIES, LLC, PROPERTY OWNER WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that Wildflower Properties has applied for a rezoning of the south lot at 490 Hwy 7 East that was approved for a lot split in August. The applicant has applied to rezone the property to I-1, light industrial, from C-4, fringe commercial. The lot was approved to be split and the southern parcel is proposed to be zoned I-1, light industrial, hence the rezoning request. The adjacent property to the south is currently zoned I-1, light industrial. Motion by Czmowski, second by May, to approve first reading of Ordinance No. 22-834. Motion carried unanimously. 12. APPROVE/DENY RESOLUTION NO. 15491 — APPROVING THE 2023 HRA PRELIMINARY TAX LEVY Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that in accordance with Minnesota law, the City must certify a preliminary 2023 tax levy to McLeod County by September 30, 2022. This tax levy will fund the 2023 operations of the HRA. The HRA's 2023 statutory levy limit is $263,4376, however the HRA Board is requesting a lower levy of $160,000. This levy represents a 23.1% decrease from the 2022 levy. The decrease is due to personnel changes over the past year. Motion by May, second by Czmowski, to approve Resolution No. 15491, approving the 2023 HRA preliminary tax levy at $160,000. Motion carried unanimously. 13. APPROVE/DENY RESOLUTION NO. 15492 — APPROVING THE 2023 EDA PRELIMINARY TAX LEVY Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that in accordance with Minnesota law, the City must certify a preliminary 2023 tax levy to McLeod County by September 30, 2022. This tax levy will fund the 2023 operations of the EDA. The EDA's 2023 statutory levy limit is $258,169. The Council has two options to consider: 1. The original levy request of $239,819 as recommended by the EDA Board to fund the 2023 operations of the EDA; 2. The maximum levy amount of $258,169 which would provide additional resources for the EDA to advertise and market Hutchinson jobs to the 8000 county residents commuting to the metro area for employment. Motion by Czmowski, second by Christensen, to approve Resolution No. 15492, approving the 2023 EDA preliminary tax levy at $258,169. It was noted that all levies can be lowered prior to final adoption in December. Motion carried unanimously. F1 CITY COUNCIL MINUTES —September 27, 2022 14. APPROVE/DENY RESOLUTION NO. 15493 — APPROVING THE 2023 GENERAL FUND & DEBT SERVICE PRELIMINARY TAX LEVIES Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that in accordance with Minnesota law, the City must certify a preliminary 2023 tax levy to McLeod County by September 30, 2022. This tax levy is for the general fund and debt service funds. The proposed preliminary tax levy of $8,425,354 reflects an overall City tax levy increase of 5.9%. This is based on a 7.3% levy increase to the general fund levy and a 2.6% increase to the debt levy. Combined with the EDA and HRA tax levies, the total tax levy increase is 5.5%. The general fund increase is attributed to many factors with wages and benefits being the major area of increase. The budget for supplies and services/charges is also increasing due to inflationary pressures. Staff will continue to monitor the budget assumptions over the next few months and make adjustments as determined necessary. Fuel prices have been coming down and is expected that will be an area for reductions prior to the final budget and levy. As previously discussed, new debt required to finance the police facility construction project is the reason for the increase to the City's debt levy. The debt levy will have modest increases over the next several years until it levels off in 2031. The 30-year bonds issued for the police facility will mature in 2052, with 2051 being the last year the City needs to levy taxes for the police debt. At that time, the debt levy will drop significantly. Motion by May, second by Czmowski, to approve Resolution No. 15493 setting general fund and debt service preliminary tax levy at $8,425,354. Motion carried unanimously. 15. APPROVE/DENY RE -SETTING NOVEMBER 8, 2022, CITY COUNCIL MEETING Matt Jaunich, City Administrator, noted that November 8, 2022, is General Election day and no public meetings may be held between 6:00-8:00 p.m. Motion by May, second by Forcier, to approve re -setting November 8, 2022, City Council meeting to 4:00 p.m. Motion carried unanimously. 16. APPROVE/DENY SETTING SPECIAL MEETING TO CANVASS ELECTION RESULTS Matt Jaunich, City Administrator, explained that the City must canvass its election results following the general election. The county canvassing board is meeting November 14, 2022, at 10:00 a.m. and the City cannot canvass its returns until the county canvassing is complete. Motion by Czmowski, second by Christensen, to approve setting special meeting to canvass election results on November 15, 2022, at 9:00 a.m. Motion carried unanimously. 17. APPROVE/DENY SETTING TRUTH IN TAXATION HEARING FOR DECEMBER 6, 2022, AT 6:00 P.M. Matt Jaunich, City Administrator, explained that the truth in taxation public hearing is required by law to discuss the proposed tax levy and budget and provide a forum for the public to comment on it. The meeting must be held after November 25 and before December 28 and must be held at 6:00 p.m. or later. CITY COUNCIL MINUTES —September 27, 2022 Motion by Christensen, second by May, to set truth in taxation hearing for December 6, 2022, at 6:00 p.m. Motion carried unanimously. GOVERNANCE (Thep urpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 18. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for August 2022 (b) Library Board Minutes from July 25, 2022 (c) Public Arts Commission Minutes from August 10, 2022 (d) Hutchinson Housing & Redevelopment Authority Board Minutes from August 16, 2022 (e) Planning Commission Minutes from August 16, 2022 MISCELLANEOUS 19. STAFF UPDATES John Olson — Mr. Olson noted that leaf vacuuming begins October 11, 2022. He also noted there will be a brief road closure on School Road this Thursday for some patching work. Mr. Olson provided a status update on the civil air patrol hangar building. The foundation and dirt work should be completed this Fall with the building beginning construction in December. Matt Jaunich — Mr. Jaunich noted that absentee voting has begun and City residents can vote at the City Center until November 7, 2022. He also noted that white good pick up is October 1, 2022 — all items should be placed curbside by 6:00 a.m. A candidate forum is being held on October 12, 2022, for those running for city offices. 20. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by Czmowski, second by May, to adjourn at 6:20 p.m. Motion carried unanimously. I HUTCHINSON CITY COUNCIL City'fl Request for Board Action 7AL Zwl,7 Agenda Item: Resolution No. 15496 - Appointing Election Judges for General Election Department: Administration LICENSE SECTION Meeting Date: 10/11/2022 Application Complete N/A Contact: Melissa Starke Agenda Item Type: Presenter: Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The federal/state/local general election is being held November 8, 2022, at the previously established polling locations of Ridgewater College (Precinct 1) - 2 Century Avenue SE: Days Inn (Precinct 2) - 1000 Hwy 7 West and the Hutchinson Recreation Center (Precinct 3) - 900 Harrington Street. In accordance with State law, cities must appoint election judges for this election by October 14, 2022. Attached is Resolution No. 15496 appointing election judges to serve at the general election. BOARD ACTION REQUESTED: Approve Resolution No. 15496 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15496 RESOLUTION DESIGNATING THE LOCATION OF POLLING PLACE FOR ALL CITY PRECINCTS AND APPOINTING JUDGES FOR THE 2022 GENERAL ELECTION WHEREAS, Chapter 204B, Section 204B.16, Subd. 1 and Section 20413.21, Subd. 2 of the Laws of Minnesota states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the location of polling place of all precincts (one, two, and three) and naming of judges serving in their municipality. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the polling places to be used during the 2022 General Election are as follows: Precinct 1 — Ridgewater College, 2 Century Avenue SE Precinct 2 — Days Inn, 1000 Hwy 7 West Precinct 3 — Recreation Center, 900 Harrington Street SW 2. That the Election Judges for the General Election being held November 8, 2022, are hereby appointed in accordance with the attached list. Be It Further Resolved that the Hutchinson Election Administrator is with this authorized to make any substitutions or additions as deemed necessary. Adopted by the City Council this 11th day of October, 2022. Gary T. Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator GENERAL ELECTION NOVEMBER 8, 2022 ELECTION JUDGES JANET CONNER CATHY PRELLWITZ* NANCY NACKERUD MARK LEWANDOWSKI* GLADYS PILGRIM CAROL M. JOHNSON JOHN GREIN JOHN F. OLSEN III ANGIE RADKE* KELLY NELSON BEVERLY EMME ELLEN DRAHOS DIANE THOMAS DYSON DAHL CALYN LIESTMAN BRUCE DRAHOS KEAGEN PETERSEN ROB KUENZI CAROL DWINNELL GERI JOHNSON JULIE NORTROM LINDA RUZICKA VANESSA LAHR BETTY BRANDT *indicates head judge c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution 15498 Setting Interest Rate for the 2021 Adopted Assessment Rolls Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 10/11/2022 Application Complete N/A Contact: Justin Juergensen Agenda Item Type: Presenter: Justin Juergensen Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As we do each year that we bond for roadway/infrastructure improvements, Council must set the interest rate for the special assessments to be certified to the county. The interest on the assessments is at the true interest rate on the 2022 improvement bonds plus 1 %. City staff is asking the council to set the interest rate for the 2022 assessments at 4.508%, which is the true interest rate of 3.508% plus 1 %. BOARD ACTION REQUESTED: Approve Resolution 15498 setting the interest rate for the 2022 adopted assessment rolls at 4.508%. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON RESOLUTION NO. 15498 RESOLUTION SETTING INTEREST RATE NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That all assessment rolls, which have been adopted or will be adopted relating to the 2022 improvement bonds, are hereby changed to read an interest rate of 4.508%. This rate is the true interest rate of the 2022 improvement bonds plus 1 %. Adopted by the City Council this 11th day of October 2022. ATTESTED: Matthew Jaunich, City Administrator APPROVED: Gary T. Forcier, Mayor KA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approval of Project Change/Work Orders and Supplemental Agreements Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 10/11/2022 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Fvl Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 7 — Letting No. 1/Project No. 22-01 — 2022 Pavement Management Project. This Change Order addresses the variety of issues that required proper corrections resulting in a increase to the Contract in the amount of $8,184.67. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON, MN CHANGE ORDER HUTCH INSON Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350 A OITv ON PURPOSE. 320-234-4209 10/11/2022 SP/SAP(s) NA MN Project No.: NA Change Order No. 7 Project Description: 2022 Pavement Management Program City Project L1/P22-01 KTStreet SW (South Grade Road to Neal Avenue), Neal Avenue SW (Keith Street to Sunset Street), Sunset Street SW Project Location (South Grade Road to Linden Avenue), Laura Avenue SW (Approx. 150 LF West of Sunset Street to Sunset Street) and Linden Avenue SW (Dale Street to Harrington Street) Local Agency City of Hutchinson Local Project No. L1/P22-01 Contractor Landwehr Construction, Inc. Contract No. L1/P22-01 Address/City/State/Zip 846 S 33rd St, PO Box 1086, St. Cloud, MN 56302 Total Change Order Amount $ $8,184.67 Issue: The Contract calls for the Contractor to be paid incentive/disincentive for bituminous density and pavement thickness. Variety of extra work. Resolution: As per specifications 2360.3E.1 the Contractor has incurred a pavement disincentive in the amount of $7,230.29 due to not achieving thickness requirements. As per specification 2360.31).1.q the Contractor has received a bituminous density incentive in the amount of $5,012.74. Thus the total resulting disincentive is $2,217.55 Contractor's related efforts (see attachements). Estimate Of . **Group/fundi Item No. Description Unit Unit Price +or — +or— ng Category Quantity Amount $ Change Order 7 2360.601 Bituminous Incentive Lump Sum $6,443.04 1 $6,443.04 Change Order 7 2360.601 Bituminous Disincentive Lump Sum -$7,230.29 1 ($7,230.29) Change Order 7 Extra Metal Ring Risers Each $223.00 8 $1,784.00 Change Order 7 Irrigation Repairs Lump Sum $1,206.92 1 $1,206.92 Change Order 7 Additional Jet Cleaning Lump Sum $2,829.00 1 $2,829.00 Change Order 7 Additional Mobilization Sign Lump Sum $550.00 1 $550.00 Change Order 7 Mailbox Supports Lump Sum $196.00 1 $196.00 Change Order 7 Granite/Gravel Walking Path Lump Sum $2,406.00 1 $2,406.00 Net Change this Change Orderl $8,184.67 "Group/funding category is required for federal aid projects %pproved by Intrim Public Works Director: John Olson Approved by Contractor: Landwehr Construction, Inc. Signed: Signed: Date: 10/11/2022 Phone: 320-234-4209 Printed Name: City Council Approval: 10/11/2022 Date: Phone: 320-252-1494 M ,i,sp.2p22 Plant Mixed Asphalt Pavement (Mn/DOT Specification 2360) Density Incentive/Disincentive Worksheet 202O Spec. Total Tons Produced: 2957 Lots Required: 1 C.P. L122-01 Contractor MPM MDR# 3A-2022-030 Bid Price($/ton) $101.95 Max. DensityTons: 591 Over-rlde# of Lots: TH Linden Engineer Kent Exner Plant: 4604 % Passing#4 Sieve: 62 Max./rotal Ratio: 0.20 Tons/Lot 591.0 Location Date Payed 8/2/2022 1%Reduced Pr]ct? No SPNWB230C(MSCR) Date Cored R/3/2022 tone_ Jnc Densitw ves Mix Design Type SP (Gyratory) Mix Course NW(Non-Wearing) Max. Aggr. Sire B (3/4 inch) ESALS [Traffic Level] <1[Level 2( Air Voids 3% Asphalt Binder Grade C=PG SSH-34(MSCR) Shoulder? NO Tons or Sq yd in. Prjct? Tons MIn.Mat Density RaJrd: 93 uuy Use Laboratory Method 1810 Core Core+ Dry %water Gmb/ Density Bulk Lot Avg. Mat Pay Total Pay Tons Incentive Thickness Air Dry Pan Pan Pan SSD Immersed Weight absorbed Bulk Sp.G %of Gmm So Density Factor Facor Represent Disincentive 5 Contr. QC Contr. QC Agency GA Agency CIA, 5.1 2.50 1256.3 38 1310.1 57.3 1256.5 718.6 1252.8 0.0 2.329 94.7 2.329 94.1 1.02 591 $1,205.01 5.2 1.90 929.9 39 988.6 60.3 930.6 526.7 928.3 0.2 2.298 93.4 2.298 5.1c 5.2C 2.314=Avg.Gmb Longitudinal Joint Density Cores M., con duD Requbad: 92 Min. unconfined uD Required: 90.5 Assoc. Core Co.+ Dry %water Gmb/ Density Bulk Lot Avg. Edge Pay Net Inc./Disinc. Mat Core# Joint Thickness An Dry Pan Pan Pan SSD Immersed Weight absorbed Bulk Sp.G (%d Gmm) Sp.G Density Fao[or 1 $1,205.01 Iype llncnesl (9) (9) (9) (9) (9) Igl No Core 0.0 No Core 0.0 No Core No Core Max. Possible Incentive $1,807.52 Percent of Max. Earned 66.7% m t . enlb/yd'in. 1ns.1 Info: CC By: Notes: CA By: Field Check By: M ,i,ao.2p22 Plant Mixed Asphalt Pavement (Mn/DOT Specification 2360) Density Incentive/Disincentive Worksheet 2020 Spec. Total Tons Produced: 596 Lots Required: I C.P. L122-01 Contractor MPM MDR# 3A-2022-018 Bid Pdce($/ton) $105.02 Max. Density Tons: 454 Oyer-rlde# of Lots: 2 TH Keith &Linden Engineer Kent Exner Plant: 4604 % Passing#4 sieve: 62 Max./Fotal Ratio: 0.76 Tons/Lot 227.0 Location Date Payed 9/6/2022 1% Reduced Fria? No SPWEA240C(MSCR) Dare Cnred 9/7/2022 tone_ Jnc Densitw yes <sa Mix Design Type SP (Gyratory) Mix Course WE (Wear) Max. Aggr.$1. A(1/2 inch) ESALR [Traff< Leyel] <I[Level 21 Air Voids 4% Asphalt Binder Grade C=PG 58H-34(MSCR) Shoulder? NO Tons or Sq yd in. Prjct? Tons MIn.Mat Density Regrd: 92 uuy Use Laboratory Method 1810 Core Core+ Dry %water Grob/ Density Bulk Lot Avg. Mat Pay Total Pay Tons Incentive Thickness Air Dry Pan Pan Pan SSD Immersed Weight absorbed Bulk Sp.G %of Gmm Sp Density Factor Factor Represent Disincentiye 1 Cord, QC Cord, QC Agency QA Agency QA 1.1 1.2 1.IC 1.2C 1.60 1.90 779.6 869.0 1 1266.8 2 1354.8 488.0 487.5 779.9 869.6 448.1 494.6 778.8 867.3 0.1 0.2 2.347 2.313 95.2 93.8 2.347 94.5 1.03 227 $715.15 2.313 2.330 =Avg. Grob 2 Cont, QC Cont, QC Agency QA Agency QA 2.1 2.2 2.IC 2.2C 1.35 1.95 632.0 874.8 3 1117.9 4 1358.0 488.5 484.3 632.8 875.4 360.5 506.8 629.4 873.7 0.3 0.2 2.311 2.370 93.7 96.1 2.311 94.9 1.03 227 $715.15 2.370 2.340=Ayg.Gmb Longitudinal Joint Density Cores M., confined uD R,q.b,: 91 Min. unconfined uD Recuired: 89.5 Assoc. Core Co.+ Dry %water Grob/ Density Bulk Lot Ayg. Edge Pay Net Inc./Disinc. Mat Core# Joint Thickness An Dry Pan Pan Pan SSD Immersed Weight absorbed Bulk Sp.G (%d Gmm) Sp.G Density Factor 1 $1,430.30 Iypc lincnesl (9) (9) (9) (9) (9) Igl No Core 0.0 No Core 0.0 No Core No Core Max. Possible Incentive $1,430.30 Percent of Max. Earned 100.0% n, ra . nlb/yd' in. 1 e., Info: CC By: Erin Banks Notes: CA By: Field Check By: ��,�tuctio�0�c s� f Ctoud,� LANDWEHR CONSTRUCTION, INC. PO Box 1086 St. Cloud, MN 56302 (320) 252-1494 phone (320) 252-2380 fax Request for Extra Work/Change Order Project Name: 2022 Hutchinson Pavement Management Project Contractor: Landwehr Construction Description of Work: Provide Extra Metal Ring Risers — Materials Only Scope of Work/Services: Provide metal riser rings for manholes in the green spaces. Two rings per manhole structure, includes a tube of glue per each ring. Done on one manhole on Sunset, and each of the three 96" manholes on Linden. Price per each ring with tube of adhesive: $223 Total of eight rings Total amount: $ 1,784 Landwehr Construction Andrew Sikkila I Estimator Project Manager 'i Box 218 Hutchinson, MN 1 Landwehr Construction 851 60th St S Saint Cloud, MN 56301 0-' code Date Invoice # 8/8/2022 21784 Ve Balattc e ��--�1,206 42 P.t?. No. Terms Due Date Please remit top portion with payment, Thank You NET 15 Days 8/23/2022 Quantity Item Code Description Price Each Amount 6.8 IRRIGATIONSERI Irrigation repairs labor 85.00 578.00T 13 RB5004PCR Rain Bird 5004 PCR Rotor sprinkler head 23.55 306.15T 36 Funny Pipe 1/2" Funny Pipe 2.00 72.00T 75 1poly 1" Poly Water pipe 2.10 157.50T Sales Tax 8.375% 93.27 Subtotal $1,113.65 Total $1,206.92 Hutchinson:320.587.5807 Payments/Credits $0.00 W aconia : 952.442.6108 Balance Due $1,206.92 °St��ction��c LANDWEHR CONSTRUCTION, INC. °HR PO Box 1086 St. Cloud, MN 56302 (320) 252-1494 phone Cloua� (320) 252-2380 fax Request for Extra Work/Change Order Project Name: 2022 Hutchinson Pavement Management Project Contractor: Landwehr Construction Description of Work: Additional jet cleaning for televising Scope of Work/Services: Additional jet cleaning of the sanitary sewers during televising inspection, and hauling debris to the landfill in Glencoe Total amount: $ 2,829 Landwehr Construction Andrew Sikkila I Estimator Project Manager °St��ction��c LANDWEHR CONSTRUCTION, INC. °HR PO Box 1086 St. Cloud, MN 56302 (320) 252-1494 phone Cloua� (320) 252-2380 fax Request for Extra Work/Change Order Project Name: 2022 Hutchinson Pavement Management Project Contractor: Landwehr Construction Description of Work: Additional mobilization for the sign subcontractor Scope of Work/Services: Sign placards for stop signs not available when all the original signs are to be installed, will have to come back at a later date to install those signs. Single mob for the sign subcontractor: $550 Total amount: $ 550 Landwehr Construction Andrew Sikkila I Estimator Project Manager °St��ction��c LANDWEHR CONSTRUCTION, INC. °HR PO Box 1086 St. Cloud, MN 56302 (320) 252-1494 phone Cloua� (320) 252-2380 fax Request for Extra Work/Change Order Project Name: Hutchinson Pavement Management Project Contractor: Landwehr Construction Description of Work: Providing new mailbox supports Scope of Services: Subcontractor provided new mailbox supports for existing mailboxes/supports that were to damaged to be reinstalled. Mailbox supports were not damaged during salvaging of the existing, but were in poor condition at the start of the project where they couldn't be reused. Total of two mailbox supports were replaced. Replacement of two mail box supports: $196 Total amount: $196 Landwehr Construction Andrew Sikkila I Estimator Project Manager °St��ction��c LANDWEHR CONSTRUCTION, INC. °HR PO Box 1086 St. Cloud, MN 56302 (320) 252-1494 phone Cloua� (320) 252-2380 fax Request for Extra Work/Change Order Project Name: Hutchinson Pavement Management Project Contractor: Landwehr Construction Description of Work: Building granite/gravel walking path Scope of Services: Sub cut area between the bituminous bike trail and the existing bituminous path. Placed a layer of excess reclaim material, separation geotextile fabric, and granite Class-2 for the surface aggregate. Labor: $875 Equipment: $1,323 Materials: $208 Class-2 granite and geotextile fabric **Reclaim material was access from the project that is being stored at the City's property. ** Total amount: $2,406 Landwehr Construction Andrew Sikkila I Estimator Project Manager cS HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. 2022 Spooky Sprint Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 10/11/2022 Application Complete N/A Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff � Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The 13th Annual Spooky Sprint Committee is requesting permission to conduct a 5k run and a 1/2 mile sprint beginning and ending near Library square. The event would take place on October 29th, 2022. The event will require assistance from Police, Parks and Streets. Once again the committee is asking for 1 st Ave. S to be closed from the intersection with Main St to the intersection with Hassan St. for the duration of the event. Although not addressed in the request letter, the event has traditionally used a PA system. Therefore, I am also requesting the council approve a waiver to the sound amplification equipment ordinance for this event. I have attached a memo outlining the event as well as the request letter and maps from Mr. Jason Werowinski. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: Police Budget FTE Impact: 4.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Honorable Mayor Forcier and Hutchinson City Council FROM: Chief Tom Gifferson DATE: 10-04-22 RE: Spooky Sprint This memorandum outlines Jason Werowinski's request to host the 13t" annual Spooky Sprint on October 29t" 2022 within the City of Hutchinson. The event will utilize Library Square park and several streets and sidewalks within the city. Event Name: Spooky Sprint Primary Contact: Jason Werowinski 16650 206t" Circle Hutchinson Mn 55350 Event Location: Library Square Park, City Streets and Sidewalks Event Dates/Times: Saturday October 29th, 2022. Event begins at 9 a.m. Brief Description: The event is a 5k (3.1 mile) family fun run and walk along with a shorter'/2 mile sprint. The proceeds of this run will go to the REACH program at the Hutchinson High School. Alcohol -No Alcohol will be provided Security -Officers will be stationed along the route for traffic control Amplified Sound- Amplified Music in the Bandshell Tents and Canopies -N/A Other -N/A u == HUTCHINSON A CITY ON PURPOSE. Stages/Platforms-Use of the Bandshell Refuse -Current containers in park with recommendations from Parks. Restrooms-Current facilities, will contact parks department for additional direction. Street Closures - Closure of 1 st Ave SE from Main Street to Hassan. Barricades at 1 st Ave SE and Jefferson St and 1st Ave SE and Adams St during the race. Traffic cones along Adams St and 3rd Ave NW to create a wider running/walking lane. City Departments affected Police -Monitor route, weather and aid with planning and organization. Place cones and barricades with possible assistance from the Street Department. Parks -Park Maintenance, set up and clean up. Streets- Stage cones and barricades. Attached: request letter and route map u HUTCHINSON A CITY ON PURPOSE. Jason Werowinski 16650 206th Circle Hutchinson, MN 55350 September 23th, 2022 Hutchinson City Council 111 Hassan ST SE Hutchinson, MN 55350 Re: 5K Family Run and Walk in Hutchinson on Saturday October 29th, 2022 To The Members of the Hutchinson City Council, I am writing today regarding the 13th annual Spooky Sprint event we are planning for Saturday October 29th 2022, in Hutchinson. The event is a 5k (3.1 mile) family fun run and walk with a start time of 9AM. The proceeds of this run will go to the REACH program at the Hutchinson High School. We want to take advantage of a great resource in town, the area around the library (Library Square). As such, we would like to start and end this race there, on 15t Ave SE. We realize that having a 3 mile run throughout the city may cause disruption, so we are attempting to run on city streets for about 20% of the total run distance. The remainder would be run on the Luce Line Trail (obtaining a permit for use from the DNR). Our goal is to offer 2 runs, a 5k run and walk, and a % mile dash for children. The % mile dash will begin at 9:15AM, the 5k run and walk will begin at 9:30AM. Each participant will be required to sign a waiver stating the following: "I am properly trained and enter this walk/run totally at my own risk and hereby waive all claims that I or my heirs may have against all sponsors, walk/run directors and all others associated with this walk/run, for any injuries or problems I may sustain, regardless of any negligence. I am totally responsible for my safety and any injury I may suffer." I am attaching a map of the proposed courses. I have met with Sergeant Nagel about the course and modified it as suggested. I am seeking approval for closure of 15t Ave SE for this run. We will also be running down Adams Street towards the Luce Line, but our belief is that Adams will not need to be closed off. We will be using cones to create a separation lane on Adams. As I stated, I have discussed this with Sergeant Nagel. So, in essence, the matter before the Council on this issue is the approval or denial for the Police Department to use their discretion to close/block 1" Ave SE for some period of time on Saturday October 29th, 2022. We understand there may be costs associated with this traffic control and have accounted for this in our budget. We are looking forward to this event in Hutchinson, and to continuing it in the years to come. Sincerely, Jason Werowinski � $ � # ¥ m m� ©44� ® _ J - %t1�a � Q q d .ate ! §A02mit. St 51 ? : -r !� g E +�« � w7L �$ - � m ev#�#� : Main Sl, Main,%* $ / w ! ■ $ t # ! i ! mow. Glen ,_.m_ -~ \ jognes t m f 5 ¥, � } ) \ \rr.,t a 6 \ wmm e S , . Dale# sw . \ % � f pjronme S� Monroe SL SE Monroe c h o, _` `m dims St w uo County Hwy 25 w Qj N O N L 4 g ef[erson St SE W `f y 3R'u].vao� n �.. v V 1— �' I _ %e L =rU a - - L.q y SE O tL �� eNl a 01 O Main St N 0 z U.� ? s z ca n y } Ci - Franklin StSW 3 Franklin St SW w Q _ c Glen St NW a ¢ U 12 Glen St SW Glt }� Z c 0 V/ V/ V1 __ � Gfmle Si NVA Grove St $W 1 y y Lynn Rd SW _ = Lyn www�eee later 0 .>r _ a CL Y m - N i a Y a� W^ ✓`+ n i w C7 NG C > O ^ r U i/� Vf N op Q Q y i Aye NW 4 Y � - J "s tr z a O � Y Q J m yto a a E ¢ Nl L AMH it 3 m N. � y m N a, � c m N = Lake St SW S N m F Lars CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 9/28/22 - 10/11/22 Check Date -------------- ------ 10/11/2022 Check -------------- 105280 Vendor Name ------------------------------------------------------------- ACE HARDWARE - 1315 Description -------------------------------------------------------------------------- REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS Amount -------------------------- 137.62 10/11/2022 105281 ACE HARDWARE - 1790 REPAIR & MAINT SUPPLIES - FIRE 55.55 10/11/2022 105282 ACE HARDWARE - 1825 VELCRO - POLICE 9.18 10/11/2022 105283 ADVANCED ENGINEERING & ENVIRONMENTA LIFT STATION IMPV THRU 9/2/22 - WWTP 1,533.00 10/11/2022 105284 AMENT, ADAM REIMB: LUNCH @ TRAINING - POLICE 51.50 10/11/2022 105285 jAMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 373.20 10/11/2022 105286 AMERICAN WATER WORKS ASSN 2022-23 E LEVINE MEMBERSHIP RENEWAL - WATER 355.00 10/11/2022 105287 AMPLIFY FOR CHANGE SUPPORT TO MPCA GRANT - REFUSE 6,000.00 10/11/2022 105288 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 758.90 10/11/2022 105289 BACHMAN'S ARBORVITAE - STREETS 1,553.25 10/11/2022 105290 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 2,275.88 10/11/2022 105291 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 333.14 10/11/2022 105292 BOCK, CINDY REIMB: SAFETY FOOTWEAR - POLICE 75.00 10/11/2022 105293 BOWERS, CHAD & AMY UB refund for account: 3-130-1550-0-01 80.79 10/11/2022 105294 BRASS FOUNDRY BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 1,028.42 10/11/2022 105295 BRAUN INTERTEC CORP PD FACILITY/MONTANA CROSSING SERVICES THRU 9/16 6,490.50 10/11/2022 105296 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 22,426.00 10/11/2022 105297 VOID VOIDED CHECK 0.00 10/11/2022 105298 BROUCEK, DANIEL REIMB: SAFETY FOOTWEAR - COMPOST 175.00 10/11/2022 105299 BUFFALO CREEK ENTERPRISES COST OF GOODS SOLD - LIQUOR HUTCH 90.96 10/11/2022 105300 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 52,048.78 10/11/2022 105301 CARLOS CREEK WINERY COST OF GOODS SOLD - LIQUOR HUTCH 828.00 10/11/2022 105302 CENTRAL MCGOWAN ARGON - HATS 139.80 10/11/2022 105303 CHAPPELL CENTRAL INC. INSTALL DUST COLLECTION SYSTEM - COMPOST 14,596.00 10/11/2022 105304 CHEMISOLV CORP FERRIC CHLORIDE - WWTP 9,008.30 10/11/2022 105305 CINTAS CORPORATION MISC SUPPLIES & SERVICE - MULTIPLE DEPTS 323.31 10/11/2022 105306 COAST TO COAST SOLUTIONS STICKERS, SHIRTS - POLICE 368.93 10/11/2022 105307 COKER COMPOSTING AND CONSULTING SUPPORT TO MPCA GRANT - REFUSE 150.00 10/11/2022 105308 COLDSPRING ROSE NICHE FRONT -CEMETERY 1,256.00 10/11/2022 105309 CORE & MAIN LP METERS - WATER 5,813.52 10/11/2022 105310 CREEKSIDE SOILS MULCH - PARKS 192.50 10/11/2022 105311 CROSS, AMBER UB refund for account: 2-700-2300-9-03 79.40 10/11/2022 105312 CROW RIVER PRESS INC SR NEWSLETTERS - SR CTR 43.72 10/11/2022 105313 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 1,360.80 10/11/2022 105314 CROWN LIFT TRUCKS C-SSLIDING HANDLE KIT -COMPOST 77.85 10/11/2022 105315 DELEGARD TOOL CO E CLIP SET, GEARBOX SET - HATS 294.90 10/11/2022 105316 DELL MARKETING L.P. MISC MONITORS & COMPUTERS FOR HUC 13,108.25 10/11/2022 105317 DUHAMEL, TROY & DESTINY EASEMENT ACQUISITION - ENG 75.00 10/11/2022 105318 DUININCK INC 1_21320-02 TH7/22 & MONTANA CROSSING 48,174.42 10/11/2022 105319 E2 ELECTRICAL SERVICES INC VARIOUS REPAIRS - MULTIPLE DEPTS 2,775.73 10/11/2022 105320 ECOLAB PEST ELIMINATION 9/23 PEST CONTROL - CREEKSIDE 187.10 10/11/2022 105321 EMERGENCY APPARATUS MAINT ANNUAL PUMP TESTS - FIRE 3,004.47 10/11/2022 105322 FAHEY EQUITIES LLC FACADE IMPV GRANT @ 101 PARK PLACE - EDA 7,500.00 10/11/2022 105323 FARM -RITE EQUIPMENT COUPLERS - STREETS 456.96 10/11/2022 105324 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 929.06 10/11/2022 105325 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE - CITY CENTER 246.00 10/11/2022 105326 FLAGSHIP RECREATION ENG WOOD FIBER - FIREMAN'S PARK 1,793.00 10/11/2022 105327 FORESTEDGE WINERY COST OF GOODS SOLD - LIQUOR HUTCH 132.00 10/11/2022 105328 FOSTER MECHANICAL VARIOUS REPAIRS - MULTIPLE DEPTS 2,469.18 10/11/2022 105329 GOLFIRE INC CUSTOM LEATHER HELMET SHIELDS - FIRE 748.02 10/11/2022 105330 GOOD NEWS HEATING & A/C TIF: KATHERINE STONE - HRA 4,025.00 10/11/2022 105331 GOPHER STATE FIRE EQUIPMENT CO. ABC RE -CHARGES - POLICE 220.20 10/11/2022 105332 GRAINGER EQUIPMENT PARTS - MULTIPLE DEPTS 931.97 10/11/2022 105333 GRATKE, TIM REIMB: EXAM PREP, MWOA MTG - WWTP 162.10 10/11/2022 105334 GREEN EARTH LAWN CARE INC LATE SUMMER APPLCIATION - EDA 115.13 10/11/2022 105335 HANSON & VASEK CONSTRUCTION 8' SIDEWALK - DENVER AVE SE - STREETS 14,775.00 10/11/2022 105336 HAWKINS INC HYDROFLUOSILICIC ACID, AZONE 15 - WATER 6,531.81 10/11/2022 105337 HAYDAY EXPRESS CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 900.00 10/11/2022 105338 HILLYARD / HUTCHINSON CLEANER, BAGS - POLICE 88.32 10/11/2022 105339 1 HUTCHINSON CHAMBER & TOURISM JAUG 2022 LODGING TAX 9,639.64 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 9/28/22 - 10/11/22 Check Date ------------------- 10/11/2022 Check -------------- 105340 Vendor Name ------------------------------------------------------------- HUTCHINSON FIRE DEPT RELIEF ASSN Description -------------------------------------------------------------------------- LOCAL FIRE PENSION CONTRIBUTION Amount -------------------------- 165,454.37 10/11/2022 105341 HUTCHINSON HRA MULTIPLE TIFS - HRA 1,083.00 10/11/2022 105342 HUTCHINSON LEADER SEPT ADVERTISING - MULTIPLE DEPTS 978.76 10/11/2022 105343 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS - HATS 500.05 10/11/2022 105344 HUTCHINSON WHOLESALE #2520 HOSE CLAMP, ELBOW, HOSE, BRACKET - FIRE 33.62 10/11/2022 105345 IDEXX LABORATORIES FECAL COLIFORM - WWTP 195.31 10/11/2022 105346 INNOVATIVE OFFICE SOLUTIONS LLC PAPER, TP, TOWELS, INK, MARKER - LIQUOR HUTCH 583.38 10/11/2022 105347 INTERSTATE BATTERY SYSTEM MINNEAPOL BATTERIES - HATS 725.20 10/11/2022 105348 JAY MALONE MOTORS 686W: SUPPORT, STUD - SEWER 119.44 10/11/2022 105349 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 50,010.50 10/11/2022 105350 JUUL CONTRACTING CO MULTIPLE REPAIRS -STREETS 1,815.00 10/11/2022 105351 KAHNKE BROTHERS NURSERY TREES - STREETS 1,082.70 10/11/2022 105352 KENNEDY SCALES INC ANNUAL CALIBRATION - REFUSE 1,112.88 10/11/2022 105353 KERI'S CLEANING & HANDYMAN SERVICES SEPT CLEANING - MULTIPLE LOCATIONS 5,381.06 10/11/2022 105354 KINNEY & LANGE LEGAL FEES TO TRADEMARK NEW HUTCH LOGO 192.00 10/11/2022 105355 KNIFE RIVER CORPORATION WASHED ROCK - PARKS 100.10 10/11/2022 105356 KRANZ LAWN & POWER GATOR BLADES, DUST CAPS - CEMETERY 211.26 10/11/2022 105357 L & P SUPPLY CO HELMET, VISOR - STREETS 214.38 10/11/2022 105358 LANDSCAPE STRUCTURES INC. FIREMAN'S PARK PHASE 3 36,710.76 10/11/2022 105359 LANDWEHR CONSTRUCTION INC L1P22-01 2022 PAVEMENT MGMT PROGRAM #6 93,672.66 10/11/2022 105360 LANO EQUIPMENT OF NORWOOD VARIOUS EQUIPMENT PARTS - MULTIPLE DEPTS 878.69 10/11/2022 105361 LEVINE, ERIC REIMB: SAFETY FOOTWEAR - WATER 228.11 10/11/2022 105362 LIEN, MIKE REIMB: AWWA CONF - WATER 795.58 10/11/2022 105363 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 49,050.27 10/11/2022 105364 MARCO TECHNOLOGIES, LLC LARGE FORMAT SCANNER - IT 7,651.19 10/11/2022 105365 MARCO TECHNOLOGIES, LLC 9/20 - 10/20'22 CONTRACT - VARIOUS DEPTS 1,787.17 10/11/2022 105366 MAVERICK WINE COST OF GOODS SOLD - LIQUOR HUTCH 2,122.51 10/11/2022 105367 MEEKER WASHED SAND & GRAVEL 8/30 2 LOADS - FIREMANS PLAYGROUND 173.10 10/11/2022 105368 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 515.22 10/11/2022 105369 MIDWEST MACHINERY CO RENT 3 TRACTORS, PARTS - MULTIPLE DEPTS 27,307.49 10/11/2022 105370 MIKOLICHEK PLUMBING & HEATING LLC TIF PAUL & CAROLYN NIELSEN 6,805.00 10/11/2022 105371 MINI BIFF 8/22 - 9/26 RENTALS - MULTIPLE DEPTS 467.99 10/11/2022 105372 MINNESOTA PETROLEUM SERVICE INSTALL INTERFACE BOARD, POWER SUPPLY - HATS 969.00 10/11/2022 105373 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,115.60 10/11/2022 105374 MN FALL MAINTENANCE EXPO SONJA PETERSON REGISTRATION - STREETS 240.00 10/11/2022 105375 NERO ENGINEERING LLC AUG WASTEWATER TREATMENT EFFORTS 8,781.17 10/11/2022 105376 NORTH CENTRAL INTERNATIONAL EQUIPMENT PARTS & REPAIRS - MULTIPLE DEPTS 1,177.83 10/11/2022 105377 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS - HATS 162.55 10/11/2022 105378 ODP BUSINESS SOLUTIONS LLC CALENDARS, DINNERWARE - MULTIPLE DEPTS 324.52 10/11/2022 105379 OLSEN CHAIN & CABLE CO. HOOKS, CLEVIS - WWTP 554.70 10/11/2022 105380 ORACLE AMERICA INC TBE PERFORM SITE LICENSE - MULTIPLE DEPTS 1,312.50 10/11/2022 105381 PAL-SERV PALLETS - COMPOST 13,832.00 10/11/2022 105382 PAULSON, DEB REIMB: LICENSE RENEWAL - WWTP 23.00 10/11/2022 105383 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 2,479.50 10/11/2022 105384 PEAT INC. BLACK PEAT - COMPOST 2,093.00 10/11/2022 105385 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 5,366.80 10/11/2022 105386 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 37,014.17 10/11/2022 105387 PREMIUM WATERS 5 GALLONS - PARKS 14.49 10/11/2022 105388 QUADE ELECTRIC RECEPTACLE, LAMPS - MULTIPLE DEPTS 396.75 10/11/2022 105389 REID, ANDY REIMB: MNGFOA CONF - FINANCE 145.00 10/11/2022 105390 REINDERS IRRIGATION PARTS FOR NEW POLICE FACILITY 4,493.88 10/11/2022 105391 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 7,841.57 10/11/2022 105392 RICE COMPANIES, INC. PREP &PAINT CEILING/RAFTERS/JOISTS-ARENA 7,540.00 10/11/2022 105393 RICE LAKE CONSTRUCTION GROUP 1_31321-03 WWTF HEADWORKS IMPVS#13 42,398.51 10/11/2022 105394 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 261.92 10/11/2022 105395 SCHMIDT, BEN REIMB: SAFETY FOOTWEAR - COMPOST 172.00 10/11/2022 105396 SCHMIDT, MARK UB refund for account: 1-680-0340-5-00 49.71 10/11/2022 105397 SEPPELT, MILES REIMB: MTGS- EDA 291.25 10/11/2022 105398 SHORT-ELLIOT-HENDRICKSON, INC VARIOUS PROJECTS THRU 8/31- ENG 21,007.21 10/11/2022 105399 ISITEONE LANDSCAPE SUPPLY ISOIL SEPARATOR, SEED - PARKS 2,597.57 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 9/28/22 - 10/11/22 Check Date -------------- ------ 10/11/2022 Check -------------- 105400 Vendor Name ------------------------------------------------------------- SMALL LOT MN LLC Description -------------------------------------------------------------------------- COST OF GOODS SOLD - LIQUOR HUTCH Amount -------------------------- 474.02 10/11/2022 105401 SOCHER, ANTHONY UB refund for account: 1-270-7150-7-03 62.59 10/11/2022 105402 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 22,563.30 10/11/2022 105403 STANDARD PRINTING-N-MAILING POSTAGE, UB - MULTIPLE DEPTS 1,494.35 10/11/2022 105404 STATE CHEMICAL SOLUTIONS D-STROY - PARKS 284.05 10/11/2022 105405 STREICH TRUCKING CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 4,025.00 10/11/2022 105406 TARGET PEST CONTROL 9/26 PEST CONTROL - EDA 150.00 10/11/2022 105407 TERMINAL SUPPLY CO LUGS, CABLE TIES, FUSE, CONNECTORS - HATS 218.28 10/11/2022 105408 TITAN MACHINERY COMPOST WHEEL LOADER INJECTION FAILED ISSUE 1,712.05 10/11/2022 105409 TRI COUNTY WATER BOTTLE WATER DELIVERY - MULTIPLE DEPTS 75.00 10/11/2022 105410 TRI-COUNTY PALLET & CRATE PALLETS - COMPOST 6,160.00 10/11/2022 105411 TRUE BRANDS COST OF GOODS SOLD - LIQUOR HUTCH 500.38 10/11/2022 105412 TRUGREEN AND ACTION PEST CONTROL SPRING, SUMMER, FALL, GRUB CONTROL- CEMETERY 2,835.00 10/11/2022 105413 TWO-WAY COMMUNICATIONS INC MAXRAD MAG W/ BOOT PL CON - STREETS 70.00 10/11/2022 105414 USA BLUE BOOK PUMPS, BALL VALVES - WWTP 2,591.58 10/11/2022 105415 VALLEY SALES OF HUTCHINSON EQUIPMENT PARTS - MULTIPLE DEPTS 544.27 10/11/2022 105416 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 14,052.32 10/11/2022 105417 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 369.50 10/11/2022 105418 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 1,733.75 10/11/2022 105419 VIVID IMAGE RENEWALS, INSTALL - MULTIPLE DEPTS 2,780.00 10/11/2022 105420 WACONIA TREE FARMS REDPOINTE MAPLE TREES - STREETS 682.00 10/11/2022 105421 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 7,044.88 10/11/2022 105422 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 389.51 10/11/2022 105423 WILSON'S NURSERY INC TREES - STREETS 1,886.00 10/11/2022 105424 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 3,878.35 10/11/2022 105425 WOLD ARCHITECTS & ENGINEERS NEW POLICE FACILITY THRU 9/30/22 7,114.83 10/11/2022 105426 ZEP SALES AND SERVICE ZEP CLEANER - HATS 433.92 Total - Check Register A: I I $ 954,112.94 KA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Public Hearing & Second Reading for City Stormwater Ordinance Chloride Agenda Item: Revisions Department: PW/Eng LICENSE SECTION Meeting Date: 10/11/2022 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff Fvl Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City of Hutchinson is permitted to discharge in accordance with requirements of the Minnesota Pollution Control Agency's Municipal Separate Storm Sewer System (MS4) permit. The requirements of this permit include specific ordinance language that must meet or exceed the MS4 requirements. Revisions are needed to City Code, Chapter 54; Stormwater Management, to continue to meet the requirements of the MS4 permit. The changes will be related to chloride management to reduce discharges of chlorides to public waters in accordance with state MS4 requirements. The proposed changes to the ordinance are attached for your reference. Staff will provide a brief summary of the changes and will be available to answer any questions. Staff will review and consider all comments received and revise the ordinance as necessary. BOARD ACTION REQUESTED: City staff recommends approval of the Ordinance #22-831 second reading and adoption. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 22-831 AN ORDINANCE AMENDING CHAPTER 54 (STORM WATER MANAGEMENT) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 54.03 THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the Storm Water Management Ordinance to add language in Section 54.03 of the City Code as follows: CHAPTER 54 STORM WATER MANAGEMENT § 54.03 SCOPE A. Prohibited discharges. It shall be considered an offense for any person to cause or allow a prohibited discharge into waters of the state, including the city storm water system, or any natural water. 1. Anv commercial. institutional. or non-NPDES permitted industrial facility must employ best management practices to minimize the discharge of polluted runoff from salt and deicer storage and application as follows: a. Salt and deicer storage areas must be covered or indoors to prevent such materials from being affected by rain, snow and melt water; b. Salt and deicer storaae areas must be located on an impervious surface; and c. Implementation of practices to reduce exposure when transferring material in designated salt and deicer storage areas (e.g., sweeping, diversions, and/or containment). EFFECTIVE DATE OF ORDINANCE. This Ordinance shall take effect upon adoption and publication in accordance with the Hutchinson City Charter. Adopted by the City Council this 11t" day of October, 2022. ATTEST: Matt Jaunich, City Administrator Gary Forcier, Mayor First Consideration: 9/27/2022 Second Consideration: 10/11/2022 Date of Publication: Page 1 Stormwater Pollutants of Concern Sodium Chloride (road salt) Public Hearing Chloride Stormwater Ordinance Revision October 115 2022 John Paulson Project/Environmental/Regulatory Manager A CITY F! ON PURPOSE■ HUTCHINSON Chlorides Who needs them? Most people benefit from the use of chlorides • Water softener in the home or business • Discharges to wastewater plant after water is softened and used • Deicing of roadways, parking lots, driveways, sidewalks, etc. • Public safety material that is cost effective and readily available • Dust suppressant on gravel roads • People use fertilizer and manure that contain salt A CITY "__ ON PURPOSE® HUTCHINSON Salt pollution comes from several sources PW.ter softeners [6r A CITY "__ ON PURPOSE. HUTCHINSON Chlorides What is the concern? Can be harmful in the environment • Melt water from deicing flows into nearby lakes and streams • Chlorides usually dissolve so they do not settle in storm water ponds • Stays in solution until diluted or until it flows downstream • Deicing salt applied to paved surfaces gets plowed or blown onto turf • Vegetation can be stressed or die off due to high chloride concentrations • Accumulates in soils and can harm biological activity in soils over time • Stormwater treatment practices do not completely stop deicing chemicals • Salt can be very harmful to aquatic plants and animals • Can impact groundwater and wells • Some public waters are now impaired for chlorides A CITY u �� PURPOSE® HUTCHINSON - • How much salt A SALTY MESS �L..'. T- do you need? is teaspoon of AUU2tsalt Just one of salt catter.I to2nch sufficient salt scatter. 7 to 2 inches is enough to pollute five • between particles is usually enough! - . • r � A 12 oz. mug is enough salt gallons of water — forever. +� 29cirmiksquaresora Salt and deicers contain chloride, which is toxic ■ to fish and plants. When • the snow and ice melt, the chloride travels through stormdrains into our rivers and lakes. Once there, it's - �:� • nearly impossible to remove. •`+ 1._ " ■ Chlorides What we can do? There are many ways to reduce salt use in the environment • Shovel, plow, blow or scrape to remove snow before using salt • Cover salt piles or store indoors to prevent rain or meltwater salt leaching • If it is colder than 15 degrees salt will not work, use sand for traction • Slow down and drive for the conditions • More salt does not mean more melting • Use less than 4 pounds of salt per 1,000 ft2 • An average parking space is 150 ft2 • 1 pound of salt is equivalent to filling a 12 ounce cup • Sweep up and reuse extra salt once the pavement is dry • Use a water softener that recharges on demand • A typical home should use 1 bag of salt per month A CITY u ON PURPOSE® HUTCHINSON c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Update on Curbside Organics (SSOM) Collection Program Educational Outreach Agenda Item: Campaign Project Department: Creekside LICENSE SECTION Meeting Date: 10/11/2022 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Amplify for Change Reviewed by Staff ❑� Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As Council may recall, Creekside's efforts towards minimizing contamination and creating awareness to the curbside organics collection program is underway. These efforts are funded by an MPCA awarded grant. Staff hired Amplify for Change, a consultant group that focuses on behavioural changes, to design and implement the educational outreach campaign for this project. They will be present at the meeting to give a short presentation and brief the Council on the current efforts and the efforts moving forward with the project. The outreach campaign is projected to last through 2024. BOARD ACTION REQUESTED: None Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON Organics Collection Service: Outreach and Education Plan Update Project funded by Minnesota Pollution Control Agency Grant 1c-0N as GREE L1,6e HUTCHINSON S O L S ♦ GITY ON PYAPOSE 1ti� Creekside Outreach and Education Project Project Goals 1. Increase the number of households that set out their organics cart • 43% cart set out rate in 2021 • 40% cart set out rate YTD 2022 • Goal: increase cart set out rate by 20% 2. Reduce contamination • 15% current contamination rate • 224 tons landfilled in 2021 • Goal: less than 5% contamination rate z COMMUNITY ENGAGEMENT • Over 600 residents responded to recent survey • Four one -hour resident interviews • Two focus groups (this week) Other information reviewed: • Creekside materials and data: contamination rates, past survey results, outreach/education materials, and households flagged by hauler for contamination EXAMPLE SURVEY RESULTS I BELIEVE COMPOSTING FOOD SCRAPS HELPS OUR COMMUNITY DISAGREE SOMEWHAT DISAGREE SOMEWHAT AGREE STRONGLY AGREE 7=24% 73% COLLECTING FOOD SCRAPS IS EASY FOR ME DISAGREE 4% SOMEWHAT DISAGREE SOMEWHAT AGREE STRONGLY AGREE EXAMPLE SURVEY COMMENTS It might be nice to get a flyer teaching about the program and how to effectively use it. r I am sometimes a little confused on what can be put into the green bin. LE INTERVIEW HIGHLIGHli 1 think people just stop looking at the decals on the lids. 1 Engage the schools and get students involved. This would be such a big opportunity. Master Gardeners would also be great supporters. FEEDBACK ON MESSAGING 1 1) The City saves money when it composts food scraps instead of taking it to the landfill. 2) The City -owned Creekside Soils facility operates a business selling compost. Residents help the business when they use the green lid cart the right way. 3) The City uses compost made at Creekside to improve the soil in parks and beautification projects. 4) Households can help reduce the need for more landfills when they put their food scraps in the curbside collection service. "This will resonate with folks. It's about lowering the tax burden." "Helping our local business feeds back into the city and helps our community." j "We have an incredible parks system, a great greenway. We have killer playgrounds! This would be important for the community to know." * This message was not favored by residents we interviewed. PROJECT DELIVERABLES • Findings Report • Outreach/Education Strategy and Plan • Evaluation/Monitoring Plan • Campaign Guide for other Minnesota Municipalities Section 3. Use Existing Opportunities to C Getting the campaign message to the community requi opportunities to communicateEctheacampa goiiar vowds are great venues topromote Section S. Develop digital and print materials .V u. II Compost It Ri d Educa 9 e ital Item Description esc or print Frequency Rp MesagaQ om;; form[mWu�e and ioic it use updated as Taadrtg poems Partners neresvry Send letter m hau Ids in each/ dr^Pal9^ arcwu�ay ompaigo RiM pt laundr artnoul lelta =1 paimers, adraarh emts, goal; call m action _ _ — - Unpaign update m saitl to partn�,ek�a�da�� sdoobo1olrests ggital I-]rJmonl h in awr di. tree asmwre e- W riev�eVas and rely oig TOR remiMv is sent nigh before pick-uP signed"-W ogbl N-�� weddy .` pex[seviB. tt Smple messaaas a Mainly graph's Pl laundt and FAQ, yiwt Ntl� Dgiml modify guart^w Contact us How m sgn up for tert rariMars reressary QR oade that on goon outreach materials m oanreR resitlenlz m ogAal ON wets e Post to all Fa groups used by Hutrhiinan retldents smwe message Mainiv Oraphi6 Dgiml sl ke it fun h t I ampore & 0a�fied ogi al- ipotlight nhem mlkt&g food P. m One at lnn[h. asps in tor Mores, mall how- FaOlbl* thei atld 5-6 tion o�a b a a> Outreach an Strategy and Plan THANK YOU c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. CONSIDERATION OF AN AMENDMENT TO THE ZONING ORDINANCE SECTION 154.142 Agenda Item: (E) AND (F) REGARDING DOWNTOWN SIGNAGE REVIEW COMMITTEE AND MURALS. Department: Planning LICENSE SECTION Meeting Date: 10/11/2022 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Sign Ordinance Amendments Staff has been getting feedback from community members regarding the requirements to put up a mural for the past 12-18 months. If you recall, murals require a Conditional Use Permit from the City to be put on a building. Community members have noted to Staff that they feel the requirements for a Conditional Use Permit are excessive and the cost of the CUP and the time it takes to go through the process is hindering more creative projects in Downtown Hutchinson. Staff has researched this issue and has found that murals are regulated in many different ways throughout Minnesota. Some communities regulate murals through their sign ordinance and require some type of permit to put up a mural. Generally speaking, sign ordinances regulate commercial signage. However, some communities, including what we have in our ordinance in Hutchinson, are regulating murals, which is art and not advertising. Staff does have concerns that it may not be legal to regulate artwork if we do not have "design standards" for the Downtown Zoning District that would regulate the appearance of everything downtown. For example, right now, a building owner can make their building look however they chose, as long as the building meets building code. They can paint it any color they want as well. Lastly, the sign ordinance references a Downtown Design Review Committee. I have been with the City of Hutchinson since 2010 and this Committee has never met, nor do I know who sits on this committee. I was told when I started with the City that my predecessor also did not utilize this committee or know who was on it. I was told that the committee was started after the City adopted the Downtown Plan in 2002 and that it was loosely organized and while the intentions were good it never went anywhere. Additionally, the ordinance doesn't appear to give the committee any specifics to follow but rather basically leaves it to their discretion what they want to approve or deny a sign or mural if someone has a sign that doesn't meet the standards of the zoning ordinance. Staff recommends striking any reference to the Downtown Design Review Committee and utilizing the standards set forth in the zoning ordinance to regulate signs. BOARD ACTION REQUESTED: Approval of second reading of sign ordinance amendments. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A PUBLICATION NO. ORDINANCE NO. 22-832 AN ORDINANCE AMENDING SECTION 154.142 (E) AND (F) OF CITY CODE REGARDING SIGNS PERMITTED IN THE MAIN STREET AREA DISTRICT AND DOWNTOWN DESIGN REVIEW THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Sections 154.142 of the City Code regarding sign standards by district: (E) Signs permitted in the Main Street area district. Signage in the Main Street area, which is defined as the area located between the east side of Franklin Avenue from the Crow River to Fourth Avenue SW and the west side of Hassan Street from the Crow River to Fourth Avenue SE, shall be subject to the following additional requirements. Signage shall be designed to enhance and complement the character of buildings within the district. All new signs, or the replacement, alteration, painting and so forth of an existing sign, require a sign permit application, (5) Illumination. (a) External illumination of signs is permitted. Lighted signs shall emit a continuous white light that prevents direct light from shining onto the street. (b) Backlit plastic panel signs are not permitted. 4the„ are designed e4ff ^*er with doe eo he Backlit individual letters are permitted. (c) Exposed external conduit wiring is not permitted., approved b the P,,v,,4,,y. nos;,.., Review r,,,v.,v iAee (d) Neon or similar lighting meeting all other ordinance requirements is permitted. Neon or similar lights shall emit a continuous light. (10) Murals. Murals require eN4e .. by the T,^...w^...,, Pesi .., ReN4ew Gemmit4ee an an approved conditional use permit by the City Council. Murals Containing non-commercial speech do not count towards total site si��nyye and are exempt om the siyn ordinance. Murals are required to be reviewed by the Hutchinson Public Arts Commission. (12) Appeals. Upoi4 i4etiee of any apphea4ion being mjeeted by the eit-y staff-, the applie&4 shall 4a-ve aeeess to EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this I I' day of October, 2022. Attest: Matthew Jaunich Gary T. Forcier City Administrator Mayor c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. CONSIDERATION OF AN AMENDMENT TO THE ZONING ORDINANCE SECTIONS Agenda Item: 154.064 AND 154.067 REGARDING MINIMUM LOT DIMENSION REQUIREMENTS. Department: Planning LICENSE SECTION Meeting Date: 10/11/2022 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff has updated the lot dimensions in the 1-1 and C-4 districts as discussed last month at the Planning Commission meeting. Lot sizes are still required to be 1-acre in size, however staff is recommending more flexibility in lot depth and width due to rising land and infrastructure costs. In the 1-1 district the width was reduced from 200 feet to 150 feet and the depth was reduced from 250 feet to 200 feet. In the C-4 district the width was reduced from 200 feet to 125 feet. The lot depth remains unchanged at 180 feet. Nobody spoke at the public hearing regarding this request. BOARD ACTION REQUESTED: Approval of second reading of ordinance amendments. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A PUBLICATION NO. ORDINANCE NO. 22-833 AN ORDINANCE AMENDING SECTION 154.064 (E)(2) AND 154.067 (E)(2) OF CITY CODE REGARDING MINIMUM LOT SIZES THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Sections 154.064 (E)(2) and 154.067 (E)(2) of the City Code regarding minimum lot sizes: § 154.067 I-1, LIGHT INDUSTRIAL PARK DISTRICT. (E) Dimensional requirements; I-1 District. (2) Minimum lot dimension requirements. (a) Lot area: one acre; (b) Lot width: 200 150 feet; and (c) Lot depth: 250 200 feet. § 154.064 C-4, FRINGE COMMERCIAL DISTRICT. (E) Dimensional requirements; C-4 District. (2) Minimum lot dimension requirements. (a) Lot area: one acre; (b) Lot width: 2-00125 feet; and (c) Lot depth: 180 feet. EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this I I' day of October, 2022. Attest: Matthew Jaunich Gary T. Forcier City Administrator Mayor c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. SECOND READING CONSIDERATION TO REZONE A PROPERTY FROM C-4 Agenda Item: TO 1-1 LOCATED AT 490 HWY 7 E (SOUTH LOT). Department: Planning LICENSE SECTION Meeting Date: 10/11/2022 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Wildflower Properties has applied for a rezoning of the south lot of 490 Hwy 7 E that was approved for a lot split last month. The applicant has applied to rezone the property to 1-1 light industrial from C-4 fringe commercial. The lot was approved to be split and the southern parcel is proposed to be zoned 1-1 light industrial, hence the rezoning application. The adjacent property to the south is already zoned 1-1 light industrial. Roland Ebnet of Hutchinson spoke at the public hearing. He had three items to discuss 1) drainage 2) soil borings 3) setbacks. Staff answered Mr. Ebnet's questions and noted the site will not be hooking into the stormsewer system, the soil borings were done by the property owner and the setbacks need to be met for any building built on the site. The Planning Commission voted unanimously (6-0) to approve the rezoning application. BOARD ACTION REQUESTED: Approval of second reading of rezoning request. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A PUBLICATION NO. ORDINANCE NO. 22-834 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT 490 HWY 7 EAST TO I-1 (LIGHT INDUSTRIAL) AS REQUESTED BY WILDFLOWER PROPERTIES, LLC, PROPERTY OWNER. THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from C- 4 (Fringe Commercial) to I-1 (Light Industrial). Section 2. That the property to be rezoned to I-1 is described as follows: That part of the following described property: That part of Lot 12 of the Auditor's Plat of the West Half of Section 32, Township 117 North, Range 29 West, McLeod County, Minnesota, described as follows, to -wit: Commencing at the intersection of the East line of said Lot 12 with the Southerly right of way line of State Highway No. 7; thence Westerly, along said right of way line, a distance of 66.00 feet to the point of beginning of the land to be described; thence continuing Westerly, along said right of way line, a distance of 324.35 feet; thence Southerly, deflecting to the left 90 degrees 00 minutes, a distance of 130.00 feet; thence Westerly, deflecting to the right 90 degrees 00 minutes, a distance of 54.60 feet; thence Southerly, deflecting to the left 90 degrees 00 minutes, a distance of 463.50 feet to the South line of said lot 12; thence Easterly, along said South line a distance of 378.95 feet to the point distant 66.00 feet West of the southeast corner of said Lot 12; thence Northerly a distance of 593.50 feet to the point of beginning. EXCEPT: The South 300.50 feet of the above described tract. That lies South of the following described line: Commencing at the intersection of the East line of said Lot 12 with the Southerly right of way line of State Highway No. 7; thence Westerly, along said right of way line, a distance of 66.00 feet; thence continuing Westerly, along said right of way line, a distance of 324.35 feet; thence Southerly, deflecting to the left 90 degrees 00 minutes, a distance of 130.00 feet to the point of beginning of said line; thence deflect left 63 degrees 05 minutes 23 seconds, a distance of 18.83 feet; thence deflect left 27 degrees 00 minutes 58 seconds, a distance of 307.56 feet to the East line of the said parcel and said line there terminating. Section 3. This ordinance shall take effect from and after passage and publication. Ordinance # 22-834 Rezoning to I-1 490 Hwy 7 E — south lot October 11, 2022 Page 2 Adopted by the City Council this 1 lth day of October, 2022. ATTEST: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and Planning Staff Date: September 16, 2022, for September 20, 2022, Planning Commission Meeting Application: CONSIDERATION TO REZONE PROPERTY FROM C-4 TO I-1 LOCATED AT 490 HWY 7 E (South'/2). Applicant: Wildflower Properties, LLC REZONING Wildflower Properties has applied for a rezoning of the south half of 490 Hwy 7 E. The applicant has applied to rezone the property to I-1 light industrial from C-4 fringe commercial. The lot is in the process of being split and the southern parcel is proposed to be zoned I-1 light industrial, hence the rezoning application. The adjacent property to the south is already zoned I-1 light industrial. N * Indicates property described in this notice T.H. NO. 7E 122 .A. 490 9 Rezone 490 Hwy 7 E (south half) Planning Commission 9/20/22 Page 2 Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Land Use: Adjacent Zoning: Land Use Plan: Zoning History: Applicable Regulations: Analysis: GENERAL INFORMATION C-4 Fringe Commercial 490 Hwy 7 East (south half of property) 1.36 acres Vacant Commercial North and East. Agriculture to west. Industrial to south. C-4 and I-1. R-2 to west. Commercial Property has been some type of commercial use for past 50 years or so. Section 154.173, City Code In considering a rezoning request, the Planning Commission should review the proposed rezoning for consistency with the surrounding area, City Plans and the purpose of the Zoning Ordinance. The area to the south of the subject property is zoned I-1. The general character of this area is of a commercial/industrial nature. The building is going to look very similar (metal skin) to the building at 490 Hwy 7 E, as well as the building across the street at 125 Michigan St NE. Staff doesn't believe this rezoning request will change the character of the existing area, and in fact would be complimentary to the existing uses in this area. Staff Recommendations: Staff recommends rezoning the property from C-4 to I-1 for the reasons noted above. Staff recommends approval of the request with the following findings and recommendations: 1. The rezoning is consistent with the character of the surrounding area. 2. The property to the south is already zoned I-1. 3. The property is proposed to be developed as an industrial use. Rezoning would allow the proposed use to be developed as an industrial use. 4. Staff believes I-1 zoning is the highest and best use for the subject property. c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve/Deny Resolution 15403 Amendment - 2022 Part Agenda Item: Time/Seasonal/Temporary Pay Schedule Department: Administration LICENSE SECTION Meeting Date: 10/11/2022 Application Complete N/A Contact: Kellie Wendland Agenda Item Type: Presenter: Kellie Wendland Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Request to add the title Seasonal Ice Arena Worker to the pay schedule/grid and place it in Level C of the Part Time/Seasonal/Temporary Pay Schedule. Currently, some Arena Attendants are required to operate ice resurfacing equipment, which requires the employee to be 18 years old and have the skills/abilities to properly operate. Individuals in this position often function very independently and can be, at times, the only staff member present at the arena. Individuals serving in this capacity would be re -titled to Ice Arena Worker, while a small number of individuals would remain as Arena Attendant due to their age. Request to adjust Seasonal Arena Lead Worker to Seasonal Lead Ice Arena Worker and place it in Level C, but add * for additional responsibilities as detailed in the Part Time/Seasonal/Temporary Pay Schedule. Seasonal Arena Lead Worker would have the title adjusted to better match the newly titled Ice Arena Worker. This position would fall in Level C but would have * ($0.25/hour) added for additional "lead" responsibilities. BOARD ACTION REQUESTED: Approve amendment to 2022 Part Time/Seasonal/Temporary Pay Schedule Fiscal Impact: $ 4,775.04 Funding Source: 4504 - Arena Budget FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A AMENDED RESOLUTION NO. 15403 CITY OF HUTCHINSON 2022 PART TIME / SEASONAL / TEMPORARY POSITION COMPENSATION PLAN RESOLUTION ADOPTING PAY GRID AND POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 2022 WHEREAS, the City Council has considered the existing classification of selected part time and all seasonal and temporary positions for the City of Hutchinson and the current economic conditions, and; WHEREAS the Minnesota minimum wage for large employers increases to $10.33/hour on January 1, 2022, BE IT RESOLVED, that a Pay Grid and Position Classification Plan are hereby adopted. All positions covered by this Resolution shall be grouped in levels having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Modification of the Plan The City Council reserves the right to modify any or all of the components or to vary from any of the components of the Compensation Plan at its discretion and at any time. Additions to and deletions from the Position Classification Table may be made by management as necessary and without Council action. B. Filina of the Plan Upon adoption of the Resolution, a copy of the Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Part Time / Seasonal / Temporary Compensation Plan of the City. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following tables are hereby adopted as the City Part Time / Seasonal /Temporary Pay Schedule and Position Pay Levels. APPENDIX B 2022 City of Hutchinson Seasonal / Temporary / Part Time Pay Schedule Pay Level 85% 90% 93% 96% 100% 104% Level A $12.00 $12.40 $12.80 $13.35 $13.90 Level B $14.00 $14.50 $14.95 $15.60 $16.20 Level C $16.20 $16.75 $17.30 $18.00 $18.75 Level D $19.35 $20.00 $20.65 $21.50 $22.40 Level E $23.80 $25.20 $26.10 $26.90 $28.00 $29.15 Positions by Pay Level Level A Arena Attendant Bike/Park Patrol Event Center Attendant Event Center Maintenance Gymnastics Aide PRCE Office Staff Rec Center Attendant Rec Center Attendant/Janitor Rink/Warming House Attendant Scorekeeper Tournament Worker Any other non -lifeguard employee under 18 Level B Adaptive Recreation Assistant Admissions/Pool Attendant Concessions Worker Concessions Lead* Lifeguard Lifeguard Shift Lead* Lifeguard Scheduler** Skating Instructor Swimming Instructor Temporary Liquor Sales Clerk Youth Coach Level C Engineering Survey Crew Head Lifeguard Park Maintenance Parks Maintenance Specialist Parks Seasonal Maintenance Lead* Part Time Liquor Sales Clerk Part Time Compost Monitor Public Works Maintenance Assistant Public Works Intern Public Works Laborer Public Works Maintenance Specialist Seasonal Ice Arena Worker Seasonal Lead Ice Arena Worker* Water/Wastewater Laborer Youth Head Coach Level D Arena Attendant/HVAC Mechanic Lifeguard Supervisor Public Works Equipment Operator (CDL) Swimming Supervisor Tournament Coordinator Level E Aquatic Center Manager * - Add $.25/hour for additional duties ** - Add $1.50/hour for additional duties Adopted by the City Council this day of , 2022. ATTEST: Matthew Jaunich, City Administrator Gary Forcier, Mayor EDA Board Meeting Hutchinson Enterprise Center 11:30 AM Wednesday, August 24t", 2022 MEETING MINUTES Members present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Chad Czmowski Mary Christensen Jack Daggett Jeremy Carter Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Newcomb, EDA Program Manager Guest Liz Danielson I. Call to Order Meeting called to order at 11:34 AM. II. Review Agenda III. Review Minutes Economic Development Authority Financial Summary as of July 2022 Operations Cash Available $149,408 Reserved $56,736 Unreserved $88,280 Economic Development Loan Fund Cash Available $139,503 Zephyr Wind Services $67,447 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Advances to other funds (Enterprise $236,488 Center) Downtown Revolving Loan Fund Cash Available $435,914 Loans Receivable $296,737 Capital Assets $201,329 Total Assets $1,070,893 MIF Loan Fund Cash Available $8,051 MOXY Loan Receivable $9,290 Enterprise Center Fund Cash Available $38,191 SHOPKO TIF District (TIF 4-5) Cash Available $288,923 Interfund Loans Receivable $384,685 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $260,412 a. July 20t" Finance Team meeting M/S/P: Daggett, Block to approve the minutes as written. Passed unanimously. b. July 27t" EDA Board Meeting M/S/P: Czmowski, Daggett to approve the minutes as written. Passed unanimously c. August 15t", EDA Special Meeting M/S/P: Block, Czmowski to approve the minutes as written. Passed unanimously IV. Review of EDA Financial Statements Staff provided an update on the EDA financials. (Please refer to table) M/S/P: Christensen, Czmowski to approve the financial reports as presented. Passed unanimously. V. Director's Report A. Marketing Plan: FB = 757, T = 98, Facebook updates = 10, Twitter updates = 0, Website updates = 3 B. Business Recruitment / Expansions — staff gave an overview of projects. C. Expansion project updates — Pride Solutions — roof is insulated and done, still looking at finishing in mid - October, 20,300-sf. Stearnswood — looking at October as well, going well, 10,200-sf. RD Machine — starting this fall, received site plan. D. Rural Childcare Innovation meetings — First Children's Finance is coordinating an effort to address the childcare crisis in Hutchinson. According to them, Hutchinson needs 400+ openings in the city. Several initiatives are underway: first they'll host an appreciation event for childcare workers, then there will be a public open house to educate people on the issue. Finally, they'll coordinate implementation of a plan to address the issue. About 24 community members are in on this conversation. E. Human Resources Roundtable — held on August 9t'', about 10 HR professionals attended. This was well received and will continue to meet every other month at SWIF. F. Civil Air Patrol building — water & sewer lines are run to the site, excavation is underway. Hanger to be completed next summer. G. Proposed workforce marketing — marketing campaign is taking shape, staff will put together materials for businesses to consider and pay a visit to them. Overall this is moving forward. VI. Hutch Uptown Commons $37,370 A. Project Update ■ Offer letters sent to Rannow and Witt, plus his two rentals. Still waiting on a comparable for Olson. All owners are interested and developer is ready to go. Site plan review will take place over the winter, project should start in the spring. ■ Received grant agreement from FEMA. ■ RFP for the triangular lot the "Franklin House" sat on is ready to go out to developers. ■ New TIF district is not needed to "pool" money to help fund the project, as long as the properties qualify for a redevelopment TIF district we are good to go. Staff will coordinate inspections to make that determination. B. Authorization for engineering services ■ Received 2"d quote for the design work for the required pond. ■ This quote was not all encompassing, SEH gave an "all in" number that is not to exceed their quote. SEH has a significantly greater understanding of the project. M/S/P: Czmowski, Daggett to authorize moving forward with SEH for the pond design and engineering services for the Hutch Uptown Commons project in the amount of $37,370. Passed unanimously. VII. Gold Coin Update / Consider extending time to open / FT suggested 6/30/2023 deadline to open ■ Current deadline is 12/31/22. ■ Owners had communication issues with the architect, which has delayed the project. ■ So far, the roof has been redone and demolition is complete. Architect is close to finishing, Richard Larson Builders are lined up for construction. ■ Discussion on the project. M/S/P: Block, Christensen to approve extending the deadline to open Gold Coin in order to receive JumpStart Downtown funds to 6/30/2023. Passed unanimously. Vill. Industrial "Spec" Building Would we consider selling a lot for $1 so a builder can put up an industrial "spec" building? FT suggested developing an RFP ■ Staff has had good conversations with Systems West and Marcus Construction about a spec building. ■ Process would be: Set up an economic development TIF district, sell the lot for $1, spec building (about 30,OOOsf) goes up, and both the builder and the EDA market the building to fill it. ■ Site selectors and business prospects are wanting existing buildings, which we have none of. ■ Goal is a 2023 project. M/S/P: Block, Daggett to approve circulating a request for proposal to local builders for a spec building in the industrial park. Passed unanimously. IX. Quade Project / Central Hydraulics Project ■ Quade project is no longer viable, the prospective client could not pay the rent needed to make the project happen. The gap analysis also showed that public assistance would not have been warranted due to the projected ROL ■ Central Hydraulics is looking to build their own building. ■ Discussion on lot options for this commercial project. M/S/P: Czmowski, Christensen to authorize offering Central Hydraulics 1020 5t" Ave SE for $1 per sf for a total of $248,531. Passed unanimously. X. Grant & Loan Program Applications — None. XI. Other Business — ■ Discussion on River House and 101 Park Place. ■ October EDA Board meeting potentially taking place at Uponor. XII. Set Next Meeting — 11:30 AM Wednesday, September 28', 2022 XIII. Adjourn — With no further business to attend to, the meeting adjourned at 12:39pm. Respectfully Submitted, Madison Newcomb EDA Program Manager To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 10/01/2022 Re: Liquor Hutch Sales January —Sept 2022 2021 Actual 2022 Actual Change (from 2021 Actual) 2022 Budget Change (from 2022 Budget) Year to Date Sales: $5,400,671 $5,279,061 -2.3% $5,435,000 -3.0% Liquor $1,884,587 $1,899,761 +0.8% $1,899,000 +.04% Beer $2,662,968 $2,587,897 -2.9% $2,683,000 -3.6% Wine $ 716,291 $ 655,532 -8.5% $ 717,000 -8.60% YTD Gross Profit Dollars: $1,288,685 $1,327,949 +3.0% $ 1,311,000 +1.3% YTD Customer Count: 183,643 177,621 -3.3% NA NA Average Sale/ Customer: $29.41 $29.72 +1.0% NA NA Gross Profit Percentage: 23.9% 25.2% +1.3% 24.2% +1.0% NOTE: Although record high Pandemic sales have now adjusted back, Gross Profit dollars have been managed to exceed Budget expectation. Some Store Activity Highlights • Holidays/Events this quarter: July 4`h, Orange Spectacular, County Fair, Labor Day, Arts Festival • Annual 25% Off Wine Sale with an Instore Wine Tasting Event held • Staff Training sessions including customer service best practices, merchandising for profit, wine/food pairing and carding policy completed • 2022123 Staff Trainings and Events calendar and planning completed • Fall Beer Tasting event with Lupulin Brewing held • Parking lot closures/upgrade challenges met • Full Time hire in progress to assure staffing needs are met with an upcoming retirement Hutchinson Properties Orded To Be Cleared By City L Date of Report: 10/03/2022 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN22-0177 690 Texas Ave NW 36-117-30-09-0640 Tall Grass/Noxious Weed 08/02/2022 Closed 08/09/2022 EEN22-0178 218 Grove St SW 06-116-29-04-0520 Tall Grass/Noxious Weed 08/09/2022 Closed 08/17/2022 EEN22-0179 55 1Oth Ave NE 31-117-29-02-0950 Tall Grass/Noxious Weed 08/29/2022 Closed 09/08/2022 EEN22-0180 990 Echo Dr SE 06-116-29-13-0590 Tall Grass/Noxious Weed 08/29/2022 Abated by City Total Records: 4 Enforcement.DateFiled Between 8/l/2022 12:00:00 AM AND 9/30/2022 11:59:59 PM AND Enforcement.Category = Tall Grass/NOxi0us Weeds Population: All Records Status Descriptions Abated by City = Ordered by City to be cleared using Contractor Closed = Removed by Owner Engineering Projects - October Project Estimate Major Differences Bid Changes to Date Revised Contract % of Estimate Paid to Date Remaining Pay Estimate # L2/P20-02 -TH7 & 22 & Montana St Crossing Improvement $290,148.00 Market Forces $418,387.50 $24,516.05 $442,903.55 152.65% $434,166.40 $0.00 Final - 6 L1/P21-01- 2021 Pavement Management Program $2,077,385.15 Market Forces $1,712,275.00 $90,731.92 $1,803,006.92 86.79% $1,803,006.92 $0.00 Final - 6 Ll/P22-01 - 2022 Pavement Management Program $2,232,511.25 Market Forces $2,395,966.62 $158,899.90 $2,554,866.52 114.44% $2,426,479.84 $128,386.68 7 L3/P21-03 - WWTF Headworks Improvements Project $4,848,600.00 $4,138,070.00 $156,831.15 $4,294,901.15 88.58% $3,933,213.86 $361,687.29 13 L6/P21-06 - Water & Wastewater SCADA Systems Improvements $982,000.00 $764,804.00 $0.00 $764,804.00 77.88% $121,977.72 $642,826.28 3 L8/P22-08- WWTF Oxidation Ditch Aeration Improvements $400,000.00 $419,900.00 $0.00 $419,900.00 104.98% $0.00 $0.00 Waiting on Final Paperwork to complete