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09-13-2022 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, SEPTEMBER 13, 2022 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) CALL MEETING TO ORDER — 5:30 P.M. Mayor Protem Chad Czmowski called the meeting to order. Members present were Pat May, Dave Sebesta, and Mary Christensen. Member absent was Gary Forcier. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that Item 7(a) will be removed from the agenda. Motion by Christensen, second by May, to approve the agenda with the change noted. Motion carried unanimously. 2. INVOCATION — Oak Heights Covenant Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15489 - Resolution Accepting $600 Donation from Walter & Lynne Clay for Future Equipment Purchases at Hutchinson Police Department Motion by May, second by Sebesta, to approve Resolution No. 15489. Motion carried unanimously. Council Member Czmowski also commented that Fireman's Park officially opened last night and he thanked all of those involved with either installation or donations to the park. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 23, 2022 (b) Workshop Minutes of August 23, 2022 Motion by Sebesta, second by Christensen, to approve the minutes as presented. Motion carried unanimously. CITY COUNCIL MINUTESSeptember 13, 2022 CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) (Bieyefe) (b) Consideration for Approval of Resolution No. 15477 — Resolution to Sell at Auction Unclaimed Property and Bicycles (c) Consideration for Approval of Resolution No. 15487 — Resolution Approving MnDOT Limited Use Permit to Install Trail Assets Along Hwy 15 South (d) Consideration for Approval of Resolution No. 15490 — Resolution Establishing Traffic Control Devices ("No Parking Here to Corner" on 6th Avenue NE) (e) Consideration for Approval of Addendum to Development Agreement With Hutch Uptown Commons, LLC (f) Consideration for Approval of Grant Agreement with the Federal Emergency Management Agency to Acquire and Move Houses from the 100-Year Flood Plain (g) Consideration for Approval of Pavement Management Project at Creekside (h) Consideration for Approval of Spectrashield Manhole Lining Project (i) Consideration for Approval of 2022 Wastewater Lift Station Improvements 0) Consideration for Approval to Purchase a Wheel Loader from Titan Machinery for Creekside (k) Consideration for Approval to Allow Equul Access to Use Two Parking Spaces Behind Art's Place on September 24, 2022, for a Horse Display (1) Consideration for Approval of Premises Permit Applications for Hutchinson Youth Basketball Association to Operate Gambling Devices at River House Kitchen + Drinks and Main Street Sports Bar (m)Consideration for Approval of Issuing Parade Permit to Hutchinson High School Student Council on September 30, 2022 (n) Claims, Appropriations and Contract Payments — Register A 2 CITY COUNCIL MINUTESSeptember 13, 2022 Motion by May, second by Czmowski, to approve Consent Agenda I. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Christensen, second by Sebesta, with Czmowski abstaining, to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS — NONE COMMUNICATIONS, REQUESTS AND PETITIONS (Thepurpose of thisportion of the agenda is to provide the Council with information necessary to craft wisepolicy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY RESOLUTION NO. 15488 — RESOLUTION AUTHORIZING ISSUANCE OF $6,150,000 GENERAL OBLIGATION BONDS, SERIES 2022A Matt Jaunich, City Administrator, noted that a revised Resolution was distributed this evening that has revised the issuance to $5,885,000 based on the bond sale today. Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that these bonds will finance the following two projects: roadway improvements to the west of Linden Park area — this is a 15-year debt repaid by special assessment and the City's debt tax levy; final financing to complete the new police facility project — this is a 25-year debt with repayment by the City's debt to levy. Nick Anhut of Ehlers, the City's financial advisor, presented before the Council and spoke about the bond sale held today. Mr. Anhut explained that five bids were received with the winning bid coming in from Baird with a true interest rate of 3.8%. Motion by May, second by Christensen, to approve Resolution No. 15488 authorizing issuance of $5,885,000 general obligation bonds, Series 2022A. Motion carried unanimously. 10. APPROVE/DENY LAKES & RIVER IMPROVEMENTS PROJECT BUDGET AND TASK UPDATE AS PRESENTED BY BOLTON & MENK INC. John Paulson, Environmental/Regulatory/Project Manager, introduced Todd Hubmer of Bolton & Menk to review the Lakes & River improvements project budget and provide a task update. CITY COUNCIL MINUTESSeptember 13, 2022 Mr. Hubmer presented before the Council. Mr. Hubmer explained that this phase of the project is to further reduce the impact of sediment conveyed by the South Fork of Crow River into Otter and Campbell Lakes. This will include sediment reduction from agricultural drainage and from unstable and eroding stream banks of the South Fork of the Crow River. The following tasks are anticipated to be undertaken during the design of these improvements: 1. Communication/Administration; 2. McLeod and Renville SWCD; 3. Stream Bank Stabilization; and 4. Otter and Campbell Lakes Forebay. Mr. Hubmer identified details within each task. It was noted that state funds were allocated to the City for this project. Motion by May, second by Christensen, to approve Lakes & River Improvements project budget and task update. Motion carried unanimously. 11. APPROVE/DENY SEPARATING THE PUBLIC WORKS DIRECTOR/CITY ENGINEER POSITION INTO TWO SEPARATE POSITIONS Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that with the current vacancy within the Public Works Director/City Engineer position, Administration is seeking approval to separate that position into two separate positions that would consist of a Public Works Director and City Engineer. This request is pursuant to Section 6.04 of the City Charter. This request would transition the department back into a structure it once had in the 1990s-mid-2000s. Administration believes this structure provides for a better management structure of a department that includes nine divisions. Administration believes the size of the department and the various different job requirements within the department warrant it. Administration believes that separating the positions will provide for greater flexibility in recruiting talent to fill the positions. It is estimated that this change will cost the City between $90,000-$100,000 with $70,000-$80,000 coming out of the general fund. These costs have been factored into the 2023 preliminary budget. Motion by Christensen, second by Sebesta, to approve separating the public works director/city engineer position into two separate positions. Motion carried unanimously. 12. APPROVE/DENY SETTING ANNUAL CITY RECOGNITION EVENT FOR NOVEMBER 3, 2022, AT 5:30 P.M. AT HUTCHINSON EVENT CENTER Motion by May, second by Sebesta, to set annual City recognition event for November 3, 2022, at 5:30 p.m. at the Hutchinson Event Center. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Utilities Commission Minutes from July 20, 2022 (b) EDA Board Minutes from July 27 and August 15, 2022 MISCELLANEOUS 11 CITY COUNCIL MINUTES September 13, 2022 14. STAFF UPDATES 15. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by May, second by Sebesta, to adjourn at 6:15 p.m. Motion carried unanimously.