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08-23-2022 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, AUGUST 23, 2022 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Pat May, Dave Sebesta, Mary Christensen and Chad Czmowski. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15482 - Resolution Accepting Donation from Joyce Hochsprung (Varieties of Daylilies to Parks Department) Motion by Christensen, second by May, to approve Resolution No. 15482. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Amy Olson Wehseler, candidate for McLeod County Attorney, presented before the Council. Ms. Wehseler provided information on her campaign and her background. 6. APPROVAL OF MINUTES (a) Regular Meeting of August 9, 2022 Motion by Sebesta, second by May, to approve meeting minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or CITY COUNCIL MINUTES August 23, 2022 a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Reappointment of Robin Kashuba to HRA Board to August 2027 (b) Consideration for Approval of Resolution No. 15483 — Resolution Adopting Findings of Fact and Reasons for Approval of a Site Plan Located at 325 Michigan Street SE With Favorable Planning Commission Recommendation (c) Consideration for Approval of Resolution No. 15485 — Resolution Establishing Traffic Control Devices (Stop Sign/Yield Sign at Hwy 15 Frontage Road and Lynn Road) (d) Consideration for Approval of Resolution No. 15486 - Resolution Appointing an Interim City Engineer (e) Consideration for Approval of Police Department Work Stations and Ancillary Equipment (f) Consideration for Approval of Improvement Project change Orders 1. Change Order No. 15 — 21 - Letting No. 3, Project No. 21-03 (Wastewater Treatment Facility Headworks Improvements) 2. Change Order No. 6 — Letting No. 1, Project No. 22-01 (2022 Pavement Management Program) (g) Claims, Appropriations and Contract Payments Item 7(e) was pulled for separate discussion. Motion by May, second by Christensen, to approve consent agenda with the exception of Item 7(e). Motion carried unanimously. Item 7(e) had further discussion. Council Member May asked for clarification on some of the purchases and prices of them. He was inquiring for his own due diligence and the using of Prevolv through a cooperative purchase venture of which the City is a member. Chief Tom Gifferson noted that Prevolv is an approved vendor through the cooperative purchasing venture and vets all quotes/bids received through the program. Chief Gifferson also noted that in today's market these prices are competitive and the products are of high quality. Matt Jaunich noted to keep in mind that the facility includes the EOC which has a minimum of 50 chairs and many tables and there are spaces allowed for seasonal employees as well. Motion by May, second by Forcier, to approve Item 7(e). Motion carried unanimously. PUBLIC HEARINGS — NONE COMMUNICATIONS, REQUESTS AND PETITIONS (Thepurpose of this portion of the agenda is to provide the Council with information necessary to craft wisepolicy. Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.) UNFINISHED BUSINESS 2 CITY COUNCIL MINUTES August 23, 2022 NEW BUSINESS 8. APPROVE/DENY RESOLUTION NO. 15484 - RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT TO MOVE A BUILDING FROM 135 MONROE STREET SE TO 490 HWY 7 EAST AND CONSIDERATION OF A LOT SPLIT LOCATED AT 490 HWY 7 EAST WITH SPLIT PLANNING COMMISSION RECOMMENDATION Dan Jochum, Planning/Zoning/Building Director, presented before the Council. Mr. Jochum explained that Ian McDonald is requesting to move a building that is currently located on Monroe Street to a lot he owns on Hwy 7 East. Mr. Jochum noted that the Planning Commission voted to approve this item 5-1 with the dissenting vote raising questions about the zoning ordinance requirements that lots be 1-acre in size and have a minimum width of 200 feet and a minimum depth of 250 feet. Although the subject lot meets the 1-acre lot requirement and depth requirement it does not meet the width requirement. Mr. Jochum noted that over the years staff have allowed lots as long as they meet the 1-acre requirement and also that there have been lots that have met the 1-acre requirement approved that didn't meet the width and depth standards in the zoning ordinance. Mr. Jochum explained that the zoning ordinance is confusing in this area as it states lots must be one acre but the size would be larger than one acre if the minimum lot sizes are enforced. Mr. Jochum stated that staff is suggesting that the zoning ordinance be updated to remove this confusing language and will make revisions in the near future. Motion by Czmowski, second by Sebesta, to approve Resolution No. 15484. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 9. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from June 27, 2022 (b) Public Arts Commission Minutes from July 20, 2022 (c) Hutchinson Housing & Redevelopment Authority Annual Meeting Minutes from August 17, 2021 (d) Hutchinson Housing & Redevelopment Authority Board Meeting Minutes from July 19, 2022 (e) Planning Commission Minutes from July 19, 2022 (f) City of Hutchinson Financial Report and Investment Report for July 2022 MISCELLANEOUS 10. STAFF UPDATES John Olson — Mr. Olson provided an update on the Civil Air Patrol project. He noted that water and sewer has been put in to the building (hangar) site and excavation work has begun. They are hoping that materials will be delivered in September and October and will continue to keep working. The hope is the project will be completed next Summer. 11. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY COUNCIL MINUTES August 23, 2022 Motion by May, second by Czmowski, to adjourn at 6:00 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator 11