08-09-2022 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, AUGUST 9, 2022
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards.
Many decisions regarding agenda iten2s are based upon this information as well as: Citypolicy andpractices, inputfi^on2
constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2)
1. CALL MEETING TO ORDER — 4:00 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Pat May and Dave
Sebesta. Members absent were Mary Christensen and Chad Czmowski. Others present were
Matt Jaunich, City Administrator, Marc Sebora, City Attorney, and Kent Exner, City Engineer.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Sebesta, second by May, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Faith Lutheran Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to
affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Councilor
staf� f}
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15479 - Resolution Accepting $200.00 Donation to Hutchinson Police
Department from Rich Westlund
Motion by May, second by Sebesta, to approve Resolution No. 15479. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on
the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing.
If you have a question, concern or comment, please ask to be recognized by the mayor —state your name and address fog°
the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain f oni personal or
derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of July 26, 2022
Motion by May, second by Sebesta, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County
Pheasants Forever at Bobbing Bobber Brewery on September 14, 2022
CITY COUNCIL MINUTES August 9, 2022
(b) Consideration for Approval of Resolution No. 15478 — Resolution to Sell Surplus
Property (Information Technology Items)
(c) Consideration for Approval of Resolution No. 15481 - Amendment to the City of
Hutchinson Flexible Benefit Plan
(d) Consideration for Approval of Easement Rights Acquisition at 45 North High Drive NW
(e) Claims, Appropriations and Contract Payments
Motion by Sebesta, second by May, to approve consent agenda. Motion carried
unanimously.
PUBLIC HEARINGS — NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
8. REVIEW OF INTERSECTION CONTROL EVALUATION REPORT — DALE STREET &
SOUTH GRADE ROAD
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff has
been working with SRF Consulting Group to review the potential implementation of a
roundabout at the intersection of South Grade Road and Dale Street. SRF has completed an
Intersection Control Evaluation report that does recommend a roundabout intersection at this
location. This recommendation is based on existing/future traffic volumes/movements,
existing crash history, future four-way stop level -of -service dynamics and increased pedestrian
safety. A mini -roundabout would not be an acceptable approach due to the anticipated future
traffic volumes and variety of truck movements. The construction of the recommended
roundabout is anticipated to be very problematic to some of the adjacent landowners due to
the skewed nature of this intersection and surrounding private property use/access. SRF has
identified some near -term improvements to improve the functionality of this intersection and
revisions to the pedestrian crossing of the northerly intersection. Staff is recommending to
proceed with the near -term improvements within the scope of the upcoming Dale Street
reconstruction project which is targeted for a delivery in 2023.
9. REVIEW OF NORTHEAST AREA INFRASTRUCTURE STUDY
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the
Northeast Area Infrastructure Study completed by SEH, Inc. provides a preliminary layout of
City infrastructure for the development of the area near the intersection of State Highways 7
and 22. The infrastructure includes the trunk lines for sanitary sewer, water main and storm
sewer, along with stormwater ponds. A layout of the core street extensions required to access
the area has also been included. The scope of the study focused on the areas south of the
intersection of Highways 7 and 22; however, a sewer service area was identified for the area
directly north of the intersections as well. A phasing plan was developed to identify a
sequencing for future construction of the underground infrastructure. A cost estimate was
also prepared for each of the phases.
This study is to be used as a tool for City staff both now and in the future to respond to
developers regarding utility accessibility, size, location, estimated construction cost and
construction sequencing for growth areas.
Mr. Exner provided a brief overview of the study
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CITY COUNCIL MINUTES August 9, 2022
UNFINISHED BUSINESS
NEW BUSINESS
10. CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 15480 — RESOLUTION
PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION BONDS,
SERIES 2022A, IN THE PROPOSED AGGREGATE PRINCIPAL AMOUNT OF
$6,150,000
Justin Juergensen, Assistant Finance Director, introduced Nick Anhut, the City's financial
advisor from Ehlers. Mr. Anhut presented the 2022 pre -sale report for the issuance of General
Obligation bonds with a total estimated par value of $6,150,000. The par value for this
issuance includes the following components:
$2,150,000 — the 2022 Pavement Management Program (15-year debt) and
street/infrastructure improvements west of Linden Park
$4,000,000 — final financing for the new police facility construction project (25-year debt);
issued $7,320,000 in 2021, total two-year bonding equals $11,320,000; total cash reserves
used on the project is estimated at $3,150,000; proceeds from the sale of the existing police
department and Emergency Operations Center building will be put into reserve funds.
Upon approval, Ehlers will compile documents with city staff assistance, coordinate a bond
rating call with city staff and solicit competitive bids on behalf of the City. The bond sale will
be awarded to the winning bidder at the September 13, 2022, City Council meeting and the
bond proceeds are expected to be received in October. The debt will be repaid by the City's
debt tax levy and special assessments levied against benefiting property owners.
Motion by May, second by Sebesta, to approve Resolution No. 15480. Motion carried
unanimously.
11. CONSIDERATION FOR APPROVAL OF SETTING BUDGET WORKSHOPS FOR
AUGUST 23, 2022, AND SEPTEMBER 13, 2022, AT 4:00 P.M.
Matt Jaunich, City Administrator, noted that the August 23, 2022, workshop will focus on the
Capital Improvement Plan and the September 13, 2022, workshop will focus on the
preliminary budget and tax levy. The preliminary tax levy is expected to go to the Council for
approval at the September 27, 2022, City Council meeting.
Motion by May, second by Sebesta, to set budget workshops for August 23 and September
13, 2022. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) EDA Board Minutes from June 22, 2022
CITY COUNCIL MINUTES August 9, 2022
(b) Tall Grass/Noxious Weed Monthly Report for June/July 2022
MISCELLANEOUS
13. STAFF UPDATES
Kent Exner — Mr. Exner explained that storm damage items will be picked up on a call -in
basis until Thursday, August 12, 2022. Residents need to call into Public Works in order to
get their storm damage trees/branches picked up from their curbside. Mr. Exner also noted
that the pavement management program on Linden Avenue/Sunset Street is nearing
completion.
Matt Jaunich — Mr. Jaunich noted that the official closure date for the aquatic center is
August 20, 2022.
14. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by May, second by Forcier, to adjourn at 4:55 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
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