07-12-2022 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JULY 12, 2022
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and
other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad Czmowski,
Pat May and Dave Sebesta. Others present were Matt Jaunich, City Administrator and Marc Sebora, City
Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that the Crow River Golf Club has made a special request so
that item will be added to the agenda as 10.5.
Motion by Christensen, second by May, to approve agenda with the additional item noted. Motion
carried unanimously.
2. INVOCATION — Hutchinson Evangelical Free Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City
Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by
the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Presentation of Donations by Mary Laatsch Sara
Council Member Christensen explained that Mary Laatsch Sara is a descendant of the original
owners of the Harrington -Merrill House and is here to present items to the City. Ms. Sara presented
before the Council and explained that she is donating items to the City that were located in the
house. These include an 1850's dinner set, a wool blanket and several other items.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question,
concern or comment, please ask to be recognized by the mayor state your name and addressfor the record. Please keep comments
under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the
meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of June 28, 2022
Motion by May, second by Sebesta, to approve minutes as presented. Motion carried unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
CITY CO UNCIL MINUTES July 12, 2022
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Board/Commission Appointments/Reappointments
1. Appointment of Jack Daggett to EDA Board to December 2027
2. Reappointment of John Lofdahl to Sustainability Advisory Board to May 2025
3. Reappointment of Bill Garberg to Planning Commission to March 2027
(b) Consideration for Approval of Resolution No. 15473 — Resolution Appointing Election Judges for
Primary Election
(c) Consideration for Approval of City Airport Property First Right of Refusal Agreement with ASI Jet
AG, LLC
(d) Consideration for Approval of Issuing Temporary Liquor License to McLeod County Agriculture
Association on August 18-21, 2022
(e) Consideration for Approval of Issuing Short Term Gambling License to Hutchinson Fire Department
Relief Association on September 10, 2022
(f) Claims, Appropriations and Contract Payments — Register A
Motion by Christensen, second by Czmowski, to approve Consent Agenda L Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by May, second by Sebesta, with Czmowski abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(Thepurpose of this portion of the agenda is to provide the Council with information necessary to craft wisepolicy.
Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
9. SUMMARY REVIEW AND APPROVAL OF 2021 AUDITED COMPREHENSIVE ANNUAL
FINANCIAL REPORT
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CITY CO UNCIL MINUTES July 12, 2022
Layne Kockelman, representative from the City's auditing firm, Abdo, presented before the Council.
Mr. Kockelman explained that a workshop was held prior to the Council meeting in which the 2021
audit report was reviewed in detail. Mr. Kockelman provided a summary review of the report which
included that the audit opinion was unmodified or "clean", there were no audit findings to report, the
City continues to receive its GFOA certificate since 1996, there was no single audit in 2021 and although
there are new audit standards there were none of audit significance. Mr. Kockelman also noted that
there was a fund balance increase due to substantial revenues for building permits. Another contributing
factor to the fund balance increase was in savings for Parks & Recreation wages mainly as a result of less
staff than desired. Mr. Kockleman also noted that the majority of other governmental funds have
positive fund balance levels and the majority of the enterprise funds currently have sufficient cash flows
to fund operating costs and debt service payments and health cash reserves to pay six moths of operating
costs and one year of debt service payments. The City is fiscally healthy.
Motion by Christensen, second by May, to approve 2021 audited comprehensive annual financial report.
Motion carried unanimously.
10. APPROVE/DENY ORDINANCE NO. 22-830 — AN ORDINANCE AMENDING CHAPTER 94 —
CEMETERIES (FIRST READING)
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that cemetery
staff recently learned of a situation in a neighboring cemetery where a memorial was installed that
contained a design of verbiage that resulted in what the cemetery considered to be obscene, vulgar or
offensive in nature. The proposed amendments to the City's cemeteries ordinance intend to protect the
City against any similar situation at Oakland Cemetery.
Motion by Czmowski, second by May, to approve first reading of Ordinance No. 22-830. Motion
carried unanimously.
10.5 APPROVE/DENY REQUEST FROM CROW RIVER GOLF CLUB TO SUSPEND
ENFORCEMENT OF CHAPTER 92 OF HUTCHINSON CITY CODE
Matt Jaunich, City Administrator, explained that the Crow River Golf Club is holding a large golfing
event this upcoming weekend and have requested the ability to allow a few members to park campers
and fish houses near their maintenance shed on the property from July 15-17th. The Golf Club is zoned
residential and Section 92.019 of the City Code states that "the outside parking and storage on
residentially -zoned property of large numbers of vehicles and vehicles, materials, supplies or equipment
not customarily used for residential purposes... is declared to be a public nuisance". The Crow River
Golf Club is requesting suspension of this ordinance to allow parking of campers and fish houses for
participants to stay in while participating in the golf outing.
Chief Tom Gifferson presented before the Council. Chief Gifferson noted that he believes there will be
approximately 1/z dozen campers/fish houses that have requested to camp on the property for the event.
The Council expressed that they feel the noise ordinance must be followed by the "campers".
Motion by Czmowski, second by Forcier, to limit the number of campers to 8 units and have quiet time
begin at 10:00 p.m. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
CITY CO UNCIL MINUTES July 12, 2022
policy development and governance process items.)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
MISCELLANEOUS
12. STAFF UPDATES
Matt Jaunich — Mr. Jaunich noted that the primary election is August 8, 2022, and he noted that
communication has been sent out about new polling locations for voters. Mr. Jaunich also noted that staff
is currently interviewing for the Human Resources Director position and hope to have that position filled by
the end of the month.
13. COUNCIL/MAYOR UPDATE
Mayor Forcier — Mayor Forcier noted that there is a seat open on the Planning Commission and he asked
for anyone interested to fill out a Board/Commission interest form.
Mayor Forcier also commented that he had received an anonymous note about "hoarding" properties
throughout the city where some hoarding has spilled outside the property making them appear to be
nuisance properties. Marc Sebora, City Attorney, explained the authorities the City has on regulating
properties and processes that can be used. Matt Jaunich noted that most property issues are handled on a
complaint -basis. Chief Gifferson provided an update on the specific properties that the complaints were
received on.
ADJOURNMENT
Motion by Czmowski, second by May, to adjourn at 6:20 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
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