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cp08-09-22HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, AUGUST 9, 2022 CITY CENTER — COUNCIL CHAMBERS ('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 4:00 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2_ INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council'spreference or, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15479 - Resolution Accepting $200.00 Donation to Hutchinson Police Department from Rich Westlund PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and addressfor the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of July 26, 2022 CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County Pheasants Forever at Bobbing Bobber Brewery on September 14, 2022 (b) Consideration for Approval of Resolution No. 15478 — Resolution to Sell Surplus Property (Information Technology Items) (c) Consideration for Approval of Resolution No. 15481 - Amendment to the City of Hutchinson Flexible Benefit Plan (d) Consideration for Approval of Easement Rights Acquisition at 45 North High Drive NW (e) Claims, Appropriations and Contract Payments CITY COUNCIL AGENDA —August 9, 2022 PUBLIC HEARINGS — NONE COMMUNICATIONS. REOUESTS AND PETITIONS purpose o this portion o the agenda is to provide the Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 8. REVIEW OF INTERSECTION CONTROL EVALUATION REPORT — DALE STREET & SOUTH GRADE ROAD 9. REVIEW OF NORTHEAST AREA INFRASTRUCTURE STUDY UNFINISHED BUSINESS NEW BUSINESS 10. CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 15480 — RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION BONDS, SERIES 2022A, IN THE PROPOSED AGGREGATE PRINCIPAL AMOUNT OF $6,150,000 11. CONSIDERATION FOR APPROVE OF SETTING BUDGET WORKSHOPS FOR AUGUST 23, 2022, AND SESPTEMBER 13, 2022, AT 4:00 P.M. GOVERNANCE (T epurpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) EDA Board Minutes from June 22, 2022 (b) Tall Grass/Noxious Weed Monthly Report for June/July 2022 MISCELLANEOUS 13. STAFF UPDATES 14. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 Resolution No. 15479 RESOLUTION ACCEPTING DONATION WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of the community pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, the individuals have offered to contribute the cash amount set forth below to the City of Hutchinson: Name of Donor Rich Westlund Amount $200.00 WHEREAS, the donation has been made "unrestricted" for use in the City's Police Department; and WHEREAS, The City Council hereby finds that it is appropriate to accept the donation offered and assign use to the Police Department, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the donation described above is hereby accepted by the City of Hutchinson with the conditions as laid out in the resolution. Adopted by the City Council this 9t' day of August, 2022. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JULY 26, 2022 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad Czmowski, Pat May and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney, and Kent Exner, City Engineer. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Hutchinson Evangelical Free Church ('The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council'spreference or, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15475 - Resolution Accepting Donations from Mary Laatsch Sara Ms. Laatsch Sara donated to the City items such as an 1860-1870 blanket and a tea set, along with other historical items. Motion by Christensen, second by May, to approve Resolution No. 15475. Motion carried unanimously. PUBLIC COMMENTS (Th is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and addressfor the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Dawn Gillman, endorsed candidate for US House of Representative Seat 17A for McLeod County, introduced herself to the Council. 6. APPROVAL OF MINUTES (a) Council Workshop of July 12, 2022 (b) Regular Meeting of July 12, 2022 Motion by May, second by Sebesta, to approve the minutes as presented. Motion carried CITY COUNCIL MINUTES — July 26, 2022 unanimously. CONSENT AGENDA (The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Riverside Church Event on July 29, 2022, in Library Square/1" Avenue SE (b) Consideration for Approval of Reaffirmation of City of Hutchinson Data Practices Policies (c) Consideration for Approval of Improvement Project Change Order No. 2 — Letting No. 6, Project No. 21-06 (Water/Wastewater SCADA System Improvements) (d) Consideration for Approval of Improvement Project Change Order No. 4 & 5 — Letting No. 1, Project No. 22-01 (2022 Pavement Management Program) (e) Consideration for Approval of Resolution No. 15474 — Resolution Adopting Findings of Fact and Reasons for Approval of a Conditional Use Permit for an Addition to an Existing Building in an I/C Zoning District Located at 110 4t' Avenue NE With Favorable Planning Commission Recommendation (f) Claims, Appropriations and Contract Payments — Register A Motion by Czmowski, second by Christensen, to approve Consent Agenda L Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Czmowski, second by May, with Forcier abstaining, to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE MMUNICATIONS RE UESTS AND PETITIONS purpose o this portion o a the agenda, is to provide the Council with information necessary to craft wise policy. rdes items like monthly or annual reports and communications from other entities.) 9. DISCUSSION ON POLICE FACILITY PROJECT FUNDING, DEBT LEVELS AND RESERVES Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that staff is in the process of structuring the 2022 bond issuance to provide sufficient funds to complete 2 CITY COUNCIL MINUTES - July 26, 2022 the police facility project. The new debt will increase the City's debt tax levy which is assessed and paid by property owners over a 30-year debt term starting in 2022 through 2051. Staff and the Council need to discuss several considerations in order to structure the debt in the most prudent manner to minimize the financial impact to the City and taxpayers. These considerations include: 1. Increased policy facility project costs due to soil corrections and other charge orders (estimated at an additional $575,000 from the December 2021 estimate — fund with higher debt or reserves?); 2. Rising interest rates on bonds issued to finance the project (increase the cost of debt and ultimately the City's debt tax levy); 3. Proceeds from the sale of the existing police station and EOC (reduce debt issued by "borrowing" an estimated amount from city reserves and replenish the reserves when the proceeds are received — this has the lowest debt level and debt tax levy, use proceeds when received to reduce future debt levies, use proceeds for other projects by increasing debt); 4. Other projects currently in progress or desired by the City Council in the near future (Civic Arena roof project requires approximately $1.3 million of city reserves to complete, Council has a desire for a splash pad); 5. City reserve funds available to offset current project costs or finance future projects (review available reserves and discuss potential impacts to the City and its bond rating); 6. The funding shortfall for heavy equipment and potential debt in the near future (essential snow plow trucks and fire trucks are too expensive to fund with the annual $350,000 budget); 7. Ultimate impact on the City's debt tax levy based on the City Council's decisions regarding debt levels and the splash pad. Mr. Reid reviewed the police facility construction project which has an estimated project cost of $14,800,000. The funding sources for the project include net bond proceeds, $3 million from community improvement funds and other cash reserves. Mr. Reid noted that the existing police department and EOC cannot be sold until after the new facility is complete and after the final debt is issued. An option is to use city reserves temporarily as a way to use the sales proceeds to reduce the City's debt and ultimately reduce the debt tax levy. The reserves would be replenished when the police department and EOC are sold. Mr. Reid reviewed other items such as the facilities plan and projects scheduled through 2025, the City reserves available, and the fleet plan. Mr. Reid then reviewed three options to consider for the tax impact of the new police debt: Option 1: December 2021 debt plan revised for higher police department cost and use reserves to lower the debt until the existing police department and EOC are sold; Option 2: Use police department and EOC sales proceeds to reduce tax levy over life of new debt (still have higher cost of debt); Option 3: Issue additional $1.3 million of police debt to avoid using City reserves (dedicate those reserves to other projects). Mr. Reid also provided three different options with various debt levy increases ranging from 2.3%-9.0% and how they impact the overall total levy percentage increase. All three options assume a general fund levy increase of 4%. Option 1 has the least impact on tax levy; Option 2 has the least impact on reserves; Option 3 is a combination of the two. The Council has concerns about using too much from reserves for other projects, such as the splash pad project. Overall, the Council wishes to keep the total levy increase as low as possible and not use too much of reserves. More formal action will be taken on this item at a meeting in August. UNFINISHED BUSINESS 10. APPROVE/DENY ORDINANCE NO. 22-830 — AN ORDINANCE AMENDING CHAPTER 94 — CEMETERIES (SECOND READING AND ADOPTION) No changes have been made to this ordinance since the first reading held at the last Council meeting. CITY COUNCIL MINUTES — July 26, 2022 Motion by Czmowski, second by May, to approve second reading and adoption of Ordinance No. 22-830. Motion carried unanimously. NEW BUSINESS GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Liquor Hutch Quarterly Report for January -June 2022 �b) City of Hutchinson Financial Report and Investment Report for June 2022 c) Public Arts Commission Minutes from June 8, 2022 �d) Hutchinson Housing & Redevelopment Authority Board Minutes from June 21, 2022 e) Planning Commission Minutes from June 21, 2022 MISCELLANEOUS 12. STAFF UPDATES John Olson — John Olson, Public Works Manager, presented before the Council. Mr. Olson mentioned that there are households using irrigation systems and some systems' heads are pointed towards the street. When these dry up, areas under the curb on the street settle and cause uneven pavement. He asked that homeowners with irrigation systems make sure the heads are pointed in the yards and not towards the street. Mr. Olson also spoke about some projects that his department is working on. Lynn Neumann — Lynn Neumann, PRCE Director, presented before the Council. Ms. Neumann provided an update on activities at the aquatic center, which is scheduled to close August 21St with morning lap swimming staying open until August 26th. Ms. Neumann also noted that a new playground was installed at Kiwanis Park (Rocket Hill). Matt Jaunich — Mr. Jaunich reminded the Council that the August 9t' meeting will begin at 4:00 p.m. due to the primary election. 13. COUNCIL/MAYOR UPDATE Chad Czmowski — Council Member Czmowski asked about political candidates speaking during the Public Comments section. Mr. Jaunich noted that several candidates request to be placed on the agenda as an agenda item but staff informs them they can introduce themselves during Public Comments as no one can really be denied to present during that time. ADJOURNMENT Motion by May, second by Christensen, to adjourn at 6:35 p.m. Motion carried unanimously. 4 HUTCHINSON CITY COUNCIL City�fl Request for Board Action 7AL Owl,7 Agenda Item: Short -Term Gambling License - McLeod County Pheasants Forever Department: Administration LICENSE SECTION Meeting Date: 8/9/2022 Application Complete Yes Contact: Matthew Jaunich Agenda Item Type: Presenter: Matthew Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The McLeod County Pheasants Forever organization has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on September 14, 2022, at Bobbing Bobber Brewery. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing a short-term gambling license to McLeod County Pheasants Forever on September 14, 2022. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: cal°� 111 Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered Short Term Date(s) Information Name ear — Fee: $30.00 Phone Number 3t9� _S -S�- M 4) Address where regular meeting are held C' State zip Federal or State ID: Day and time of meetings? a Is this organization organized under the laws of the -<ate of Minnesota? ❑ yes ❑ no How long has the organization been in existence? L�� How may members in the organization?_ What is the purpose of the organization? 1 In whose custody will organization re ords be kept? ame Phone Number l _L& `e- �( Address Ci State zip Authorized Officer of the Organization Information e t es a �= S/*/- /,2Is- True NamCer Phone Number Residence Address City State zip Date of Birth: / 30 / lfp*-f Place of Birth: t1-14o.e lyAl Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑yes 19J-10 If yes, explain: City of Hutchinson Application for Gambling Devices License Page 2 of 3 _.Liczr:..os�l�o4ma?inn-'.C�tmbl Ir._, i):vicos doc under Minnesota Statute True Name scis- 404�" C"J-P_ Residence Address L JS 7-Y &/�p' Phone Number City State Date of Birth: I / V_ S_ / ! %l- Place of Birth: Month/day/year Have you ever been convicted of any crime other than a traffic offense? If yes, explain: How long have you been a member of the organization? > &_ 4- 5:_� City ❑ yes ko ss3-Sc �h zip Ns State Game Information ocation #1 7 &- 4, �i`- -,Ara-me of location where gam l be played Phone Number Q!]My-ls Address of location where game will be played City State Zip be % 2� throughA_ Date(s) and/or day(s) gambling devices will used: AM AM Hours of the day gambling devices will be used: From �� (7� p"'� To `bU Maximum number of player: Will prizes be paid in money or merchandise? ❑ money fu merchandise Will refreshments be served during the time the gambling devices will be used? Y-Yes ❑ no If yes, will a charge be made for such refreshments? 2 yes ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To P Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no City of Hutchinson Application for Gambling Devices License Page 3 of 3 LOfficers of the list additional names on A /-ex Name Title Z S cT ! -2"?5� 5f 5� � 1"kt' Re Bence Address City State Zip Title Name �1�lD G`Y S w -t h�h5 Mnl 1535a Residence Address City State Zip Title MN SS1 Name 15 i� Avc f�P Vic Residence Address City State Zip Officers or Other Persons Paid for Services Information Name Residence Address Name Residence Address list additional names on separate sheet) Title City State Zip Title City State Zip Name Title Residence Address City State Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager yes ❑ no Authorized Officer F yes Lino S 1 i Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. IVr`r .Signatur'e of authorized officer of organization Internal Use City Council ❑ approved ❑ denied Notes: Zo7Z Date Date c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration for approval of disposal of surplus property (Resolution #15478) Agenda Item: Department: Information Technology LICENSE SECTION Meeting Date: 8/9/2022 Application Complete N/A Contact: Tom Kloss Agenda Item Type: Presenter: Tom Kloss Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Information Technology department has surplus property no longer needed for municipal operations. Staff is requesting approval to recycle the outdated equipment utilizing the services from PCs for People. All items in this round of recycling will be accepted at no charge. BOARD ACTION REQUESTED: Consideration to approve/reject disposal of surplus property, Resolution # 15478 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15478 RESOLUTION TO SELL SURPLUS PROPERTY WHEREAS, the City of Hutchinson has accumulated surplus property; and, WHEREAS, the Hutchinson City Code provides, pursuant to Section 91.41, for public sale of surplus property; THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT: The Hutchinson City Council hereby approves the sale of surplus items identified on Exhibit A to PCs for People Approved by the City Council this 9t' day of August, 2022. ATTEST: Gary Forcier, Mayor Matt Jaunich, City Administrator Item Type Item Description Product Number Serial Number PC HP Desktop C81\126AV 2UA52612HZ PC HP Desktop L1G76AV 2UA631309V PC HP Desktop L1G76AV 2UA6502FVH UPS Powerware UPS 05146560-5591 UY405A0861 PC Panasonic Toughbook CF-3110451K M 6LKSA97639 PC HP Laptop L4A24UT 5CG5480NlD PC HP Desktop RT991UT 2UA7340V8Y Monitor HP Monitor 17" P9625A CNP420Q43F Monitor HP Monitor 22" LA2205wg 3CQ204BD2T Monitor HP Monitor NL773A CN41360TPQ Monitor Dell Monitor 19" Uknown CNOCC2996418066M1QHL Monitor Dell Monitor 19" Uknown CNOCC2996418066M1Q4L Monitor HP Monitor 17" PL766A CNC707PVQL Monitor Westinghouse LCM-19w4 W1904CMC064700167 Monitor Planar 15" PL1500M PL351TD101578 Audio Equip PA Head Unit N/A 73252590 Audio Equip Tascam 112MKii 20338933 PC HP Desktop C81\126AV 2UA41928SM PC HP Desktop C81\126AV 2UA4210SH7 SSD SanDisk SSD 769999-001 154495404055 Monitor HP Monitor 22" NM274A 3CQ204BD2X Monitor HP Monitor 22" NM274A 3CQ204BD2V Monitor HP Monitor FOW81A CN45220MCD Monitor HP Monitor NL773A CN41360TPD PC HP Laptop D9S34AV 5CG4504WMD PC Dell Desktop OptiPlex BJY51T2 PC HP Desktop XL510AV 2UA14221QX PC Dell Desktop OptiPlex FXROBZ2 TV Sony LCD KDL-32S3000 4190242 PC HP Desktop L1G76AV 2UA6182M7H PC HP Desktop L1G76AV 2UA6341P7R PC HP Desktop L1G76AV 2UA6341P83 PC HP Desktop C81\126AV 2UA5481X96 PC HP Desktop C81\126AV 2UA6050ZFR PC HP Desktop L1G76AV 2UA6341P84 PC HP Desktop L1G76AV 2UA6341P87 PC HP Laptop L3D24AV 5CG6350T01 Dock HP Dock D9Y32UT 5CG520YlSK PC HP Desktop C81\126AV 2UA41928SK PC HP Desktop C81\126AV 2UA5481X95 PC HP Desktop C81\126AV 2UA5481X9G PC HP Desktop L1G76AV 2UA6341P7Q PC HP Laptop L1W21AV 2UA71028MQ PC JHP Laptop junknown BCALR103CUFBAOEBCB PC Isurface Pro 3 n/a 020896344853 PC JHP Laptop JZ3T02UT 8CG7286P2M Card Reader Verifone VX 805 VX805CTLS 327221947 Card Reader Verifone VX 806 VX805CTLS 330633210 Card Reader Verifone VX 806 VX805CTLS 327221944 PC HP Desktop Y3A16AV 8CG73651SF PC HP Desktop L1G76AV 2UA6341P8M PC HP Desktop L1G76AV 2UA6341P8N PC HP Desktop ET090AV 2UA706OT2T PC HP Desktop XL510AV 2UA14221QG PC HP Desktop Y3A16AV 8CG73657YZ PC HP Desktop Y3A16AV 8CG73657ZO PC HP Desktop Y3A16AV 8CG7312F5H Monitor HP Compaq XN375A 3CQ237ONG5 Monitor HP FL472A CNK91717M3 Smartphone iPhone n/a C7CY41K2HG6W Smartphone iPhone n/a DX3CF4MDHG6W Smartphone iPhone n/a DX3CG5QAHG6W Smartphone iPhone n/a DX3YKBBQHG6W Smartphone iPhone n/a DX4DQDC6PUM Smartphone iPhone n/a F2LWR18LHFM2 Smartphone iPhone n/a F71CG81FHG6W Smartphone iPhone n/a F71CH5ZJHG6W Smartphone iPhone n/a F71Y27B9HG6W Smartphone iPhone n/a F71YX7AQHG6W Smartphone iPhone n/a F72ZN06RHG6W Smartphone iPhone n/a FCCY80JPHGOO Smartphone iPhone n/a FFMC9DAHJC6C Smartphone iPhone n/a FFMS36FYGRY7 Smartphone iPhone n/a FFMSM413HFLR Smartphone iPhone n/a FFMSXYBBHFLR Smartphone iPhone n/a FFMTPUMCHFLR Smartphone iPhone n/a FFMW26QEHFLR Smartphone iPhone n/a FFMW416ZHFLR Smartphone iPhone n/a FFMW528HGRYH Smartphone iPhone n/a FFMWD7YWHFLR Smartphone iPhone n/a FFMWD8WVHFLR Smartphone iPhone n/a FFMWFPLEHFLR Smartphone iPhone n/a FFMXXOHAGRYG Smartphone iPhone n/a FFMYG598JC6C Smartphone iPhone n/a FFMYT021GRYG Smartphone iPhone n/a FFMYT2DOGRYG Smartphone iPhone n/a FFNDKKVAPUM Smartphone iPhone n/a FFNTITLLHFLR Smartphone iPhone n/a FFNT9CYCHFLR Smartphone iPhone n/a FFNT9VT2HFLR Smartphone JiPhone n/a FFNT9Y49HFLR Smartphone JiPhone n/a FFNWG66VHFLR Smartphone JiPhone n/a FFNZV79KJC6C Smartphone iPhone n/a FFPT2BJTHFLR Smartphone iPhone n/a FFPT78S3HFLR Smartphone iPhone n/a FFPT9AALHFLR Smartphone iPhone n/a FFPT9XFJHFLR Smartphone iPhone n/a FFPWKW09HFLR Smartphone iPhone n/a FFQDROH4PUM Smartphone iPhone n/a FKIW9KSFHFLR Smartphone iPhone n/a FK1W9X8AHFLR Smartphone iPhone n/a FKIWHJ6JHFLR Smartphone iPhone n/a FKIWHKKUHFLR Smartphone iPhone n/a FKIWHVUJHFLR Smartphone iPhone n/a FK2WJ7LSHFLR Tablet iPad n/a DMQJFLDGF182 Smartphone iPhone n/a F18CVPEQPUM Smartphone iPhone n/a FFMSXKSRHFLR Smartphone iPhone n/a F17F4Y5QPUM UPS APC Smart UPS 750 unknown AS1026120011 Smartphone iPhone n/a DX3YK874HG6W Printer HP MFP Q3950A VNB8K4K2L7 PC Panasonic Toughbook CF-3110451KM 6LKSA97607 PC HP Desktop L1G76AV 2UA6341P82 Dock HP Dock UltraSlim 5CG72OW7N4 Monitor HP Monitor M1F41A 6CM64415CS Monitor HP Monitor C9V73A 6CM4201H4L PC HP Desktop C8N26AV 2UA403ONDT PC Panasonic Toughbook CF-31JAGCXlM 2CTYA60100 PC Panasonic Toughbook CF-31JAGCXlM 2CTYA59514 PC HP Desktop B5P15UT#ABA 2UA30406BZ UPS APC SMT750 n/a AS1026120011 PC Dell Desktop n/a JXB9BZ1 PC HP Desktop C8N26AV 2UA547215W PC HP Laptop EliteBook 850 5CG7462DR8 PC Azulle Mini n/a SAAPP520030500 PC HP Laptop n/a BCALR103CUFB40DEGS PC HP Laptop EliteBook 850 5CG7462DRS Printer Dymo LabelWriter 1750283 12370211750283 PC Isurface Pro n/a 1021517555053 PC Isurface Pro n/a 1157228363053 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution No. 15481 - Amendment to the City of Hutchinson Flexible Benefit Plan Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 8/9/2022 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Attached is Resolution No. 15481 along with the proposed amendment to the City of Hutchinson Flexible Benefit Plan document. The amendment is relate to the one-time carry over of Dependent Care FSA funds into 2021 and 2022 due to COVID-19. This provision is not in effect in any future plan years. BOARD ACTION REQUESTED: Consideration and approval of Resolution No 15481 to approve the Amendment to the City of Hutchinson Flexible Benefit Plan Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15481 RESOLUTION TO AMEND THE CITY OF HUTCHINSON FLEXIBLE BENEFIT PLAN DOCUMENT WHEREAS, the City of Hutchinson offers its employees a flexible benefit program providing for reimbursement of dependent care expenses per the plan entitled the City of Hutchinson Flexible Benefit Plan; and WHEREAS, the City of Hutchinson is able to allow the carryover of dependent care FSA funds into plan years 2021 and 2022 per the following: • Section 214 of the Consolidated Appropriations Act, 2021 (CAA) including Internal Revenue Service (IRS) Notice 2021-15 • (American Rescue Plan Act of 2021 (ARPA) provisions relating to the Dependent Care FSA maximum annual limits. • The Joint Notice of the IRS and Department of Labor (DOL) published May 4, 2020, entitled: "Extension of Certain Timeframes for Employee Benefit Plans, Participants, and Beneficiaries Affected by the COVID-19 Outbreak" as clarified by DOL Disaster Relief Notice 2021-01 _ (Joint Notice) NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hutchinson amends its current Plan entitled the City of Hutchinson Flexible Benefit Plan, by adopting the following City of Hutchinson 2021/2022 Benefit Plan (Cafeteria Plan) Amendment. Adopted by the Council this ATTEST: Matt Jaunich, City Administrator Day of , 2022. Gary Forcier, Mayor CITY OF HUTCHINSON 2021/2022 Benefit Plan (Cafeteria Plan) Amendment Notwithstanding any other provision of the CITY OF HUTCHINSON Benefit Plan ("the Plan") to the contrary, CITY OF HUTCHINSON hereby amends the Plan as follows: A. Adoption of Amendment. This Amendment is adopted to implement provisions of - (a) Section 214 of the Consolidated Appropriations Act, 2021 (CAA) including Internal Revenue Service (IRS) Notice 2021-15 (b) American Rescue Plan Act of 2021 (ARPA) provisions relating to the Dependent Care FSA maximum annual limits. (c) The Joint Notice of the IRS and Department of Labor (DOL) published May 4, 2020, entitled: "Extension of Certain Timeframes for Employee Benefit Plans, Participants, and Beneficiaries Affected by the COVID-19 Outbreak" as clarified by DOL Disaster Relief Notice 2021-01. (Joint Notice) 2. This Amendment shall be construed to be consistent with the provisions of the CAA, ARPA and other provisions of the Internal Revenue Code and the Employee Retirement Income Security Act as applicable. 3. This Amendment supersedes normal operations of the Plan for the duration of the period for which the Amendment applies and pursuant to Notice 2021-15 there is no requirement to delete any existing inconsistent Plan provision. This Amendment will only apply for the periods described below and will cease to be applicable at the end of any period as specified in the Amendment. 4. Any reference to Section in this Amendment relates solely to the Amendment and not to any chapter, article, or section of the Plan. The Sections of the Amendment which are elective and whether the provision(s) are adopted is addressed in the Company Elections section below. A Company is not required to make any election and can generally make different elections for the Dependent Care FSA and Medical FSA. 6. Defined terms in this Amendment shall have the same meaning as specified in the Plan Document except that Expanded Carryover, Extended Grace Period, Post Termination Expense Reimbursement shall have the meanings as contained in this Amendment. The Dependent Care FSA is sometimes referred to as the DCAP in the Plan Document. B. Company Elections and Plan Provisions L Expanded Carryover: The Plan adopts the Expanded Carryover for the Plan Years and with the conditions indicated below: 1. [ X ] For the Dependent Care FSA for: a. [ X ] 2020 Plan Year carryover into 2021 i. [ X ] all funds remaining ii. [ ] all funds remaining up to $ b. [ X ] 2021 Plan Year carryover into 2022 i. [ X ] all funds remaining ii. [ ] all funds remaining up to $ Plan Provision: Expanded Carrvover (CAA Sections 214 (a) and (b)l: The Company elects to apply the Expanded Carryover for the Dependent Care FSA for Plan Years ending within 2020 and/or 2021. Except as otherwise limited or provided in the election, the Expanded Carryover will allow a Participant in the Dependent Care FSA to carry over unused amounts from the Plan Year beginning in 2020 to the Plan Year beginning in 2021 and from the Plan Year beginning in 2021 to the Plan Year beginning in 2022. II. Extension of the Claims Submission Period for the Medical FSA For the 2019 and 2020 Plan Years the Claims Submission Period (also known as the runout period) for the Medical FSA shall each be extended one year. If as of the end of the 2021 Plan Year the "Outbreak Period" as defined in the Joint Notice has not ended, the Claims Submission Period for the 2021 Plan Year shall also be extended one year. IN WITNESS WHEREOF, and as conclusive evidence of the adoption of the foregoing Amendment, this Amendment has been executed this day of , 2022, to be effective as of the dates indicated above by the undersigned authorized representative of the Company. Name of Plan: CITY OF HUTCHINSON BENEFIT PLAN By: Gary Forcier, Mayor Signature: CITY OF HUTCHINSON Authorized Representative By: Matt Jaunich, City Administrator Signature: CITY OF HUTCHINSON Authorized Representative 2 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Easement Right Acquisition at 45 North High Drive NW Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 8/9/2022 Application Complete N/A Contact: Kent Exner/John Paulson Agenda Item Type: Presenter: Kent Exner/John Paulson Reviewed by Staff Fvl Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As determined during the project development and design of the Highway 15 Lift Station project (L7/P22-07 2022 Lift Station Improvements), the acquisition of permanent public easement rights are necessary to fully accommodate the access and construction of a controls cabinet and associated underground utilities. Thus, City staff seeks the City Council's approval of compensating the impacted property owner, Golden Oaks Properties LLC, in the amount of $4303.00 for conveyance of the identified rights. The project requires both a 7454 square feet access easement ($0.50 per square foot = $3,727) and a 384 square feet utility easement ($1.50 per square foot = $576). Both easements are perpetual in nature and will be recorded with the property. City staff will be available for any questions or comments. BOARD ACTION REQUESTED: Approve easement acquisition. Fiscal Impact: $ 4,303.00 Funding Source: Wastewater Fund FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A PERMANENT ACCESS & UTILITY EASEMENT This indenture made and entered into this day of , 2022, by and between Golden Oaks Properties LLC, hereinafter "Grantor", and the City of Hutchinson, a Minnesota municipal corporation, hereinafter "Grantee". Now therefore, for good and valuable consideration, which both parties acknowledge to be sufficient, Grantor hereby grants a permanent access easement over, under and across that part of Lot 1, Block 1, BOYLE'S ADDITION, according to the recorded plat thereof, McLeod County, Minnesota, described as follows: Commencing at the northwest comer of said Lot 1; thence southerly, along the west line of said Lot 1 a distance of 50.00 feet to the point of beginning of the easement to be described; thence continuing southerly, along said west line 20.00 feet; thence easterly, deflecting to the left 90 degrees 00 minutes 00 seconds 162.00 feet; thence southerly, parallel with said west line of said Lot 1 a distance of 130.00 feet; thence southeasterly, deflecting to the left 43 degrees 29 minutes 00 seconds 45.67 feet to the westerly right of way line of State Highway No. 15; thence northeasterly, along said westerly right of way line 23.00 feet; thence northerly, parallel with said west line of Lot 1 a distance of 27.00 feet, thence westerly, deflecting to the left 90 degrees 00 minutes 00 seconds 28.12 feet; thence northerly, parallel with said west line of Lot 1 a distance of 140.31 feet; thence westerly, deflecting to the left 90 degrees 00 minutes 00 seconds 182.00 feet to the point of beginning. ACCESS EASEMENT AREA = 7454 Square Feet Now therefore, for good and valuable consideration, which both parties acknowledge to be sufficient, Grantor hereby grants a permanent easement for utility purposes over, under and across that part of Lot 1, Block 1, BOYLE'S ADDITION, according to the recorded plat thereof, McLeod County, Minnesota, described as follows: Commencing at the northwest comer of said Lot 1; thence southerly, along the west line of said Lot 1 a distance of 70.00 feet; thence easterly, deflecting to the left 90 degrees 00 minutes 00 seconds 162.00 feet; thence southerly, parallel with said west line of said Lot 1 a distance of 130.00 feet; thence southeasterly, deflecting to the left 43 degrees 29 minutes 00 seconds 45.67 feet to the westerly right of way line of State Highway No. 15; thence northeasterly, along said westerly right of way line 23.00 feet to the point of beginning of the easement to be described; thence northerly, parallel with said west line of Lot 1 a distance of 27.00 feet; thence easterly, deflecting to the right 90 degrees 00 minutes 00 seconds 28.47 feet to said westerly right of way line; thence southwesterly, along said westerly right of way line 39.24 feet to the point of beginning. UTILITY EASEMENT AREA = 384 Square Feet These easements, see attached exhibit, shall be binding upon the successors, heirs and assignees of the parties in perpetuity. The Grantee shall have at any time the right to enter upon the access easement to construct, operate and maintain all utility improvements upon said permanent utility easement. The granting of this easement shall include the right to install utility improvements deemed to be necessary by the Grantee. The Grantee shall only be responsible for the maintenance directly related to the utility improvements. The Grantor shall have the right to utilize the easement area in a manner that does not adversely impact the functioning, access to or capacity of any utility improvements. The Grantor is responsible for vegetation and pavement maintenance of the easement area. In witness whereof, said Grantor here unto have set their hands to this instrument on the day and year first above written. Permanent Access & Utility Easement — County PI D 23.398.0010 — City PI D 30-117-29-14-0010 GRANTOR: Golden Oaks Properties LLC Printed Name: Craig Eggers STATE OF MINNESOTA } } ss COUNTY OF } The foregoing instrument was acknowledged before me this day of , 2022, by Craig Eggers, Owner of Golden Oaks Properties LLC, Grantor. SIGNATURE OF NOTARY Notary Stamp: This document was drafted by: Kent Exner Hutchinson City Engineer 111 Hassan St SE Hutchinson MN 55350 (320) 234-4212 Permanent Access & Utility Easement — County PI D 23.398.0010 — City PI D 30-117-29-14-0010 EASEMENT EXHIBIT FOR THE CITY OF HUTCHINSON 9 1 g0� North line of La Northeest cwmer of BOYLE'S ADE Lot 1, Block 1, - BOYLE's AUDITION—il F— R er--'tlnuminous Parking Lot _ 20 f 0 o� o ACCESS EASEMENT S U g g W 'o '--ec — 20 ID worth line of MCLEOD COUNTY S PNe HIGHWAY RIGHT OF WAY PUT N0. 29 p ste. o South Ikw of Lot 1, Block 1 BOYLE'S ADDITION $ NORTH HIGH DRIVE (C.S.A.H. NO.12)_ South line of the SW 1/4 of Section 30, TA 17 N., R.29 W. MCLEOD COUNTY HIGHWAY i RIGHT OF WAY PLAT NO. 29 ACCESS EASEMENT DESCRIPTION An access easement over, under and across that part of Lot 1, Block 1, BOYLES ADDITION, according to the recorded plat thereof, McLeod County. Minnesota, described as follows: I Commencing at the northwest comer of said Lot 1; thence southerly, along the west line of said Lot 1 a distance of 50.00 feet to the point of beginning of the easement to be described; thence continuing southerly, along said west line 20.00 feet; thence easterly, deflecting to the left 90 I degrees 00 minutes 00 seconds 162.00 feet; thence southerly, parallel with said west line of said i Lot 1 a distance of 130.00 feet; thence southeasterly, deflecting to the left 43 degrees 29 I minutes 00 seconds 45.67 feet to the westerly right of way line of State Highway No. 15; thence i f northeasterly, along said westerly right of way line 23,00 feet; thence northerly, parallel with said west line of Lot 1 a distance of 27.D0 feet; thence westerly, deflecting to the left 90 degrees 00 / minutes 00 seconds 28.12 feet; thence northerly, parallel with said west line of Lot 1 a distance 1 of 140.31 feet; thence westerly, deflecting to the left 90 degrees 00 minutes 00 seconds 182.00 ` J__I--JS-'" feet to the point of beginning. __---75 1.0 _ UTILITY EASEMENT An easement for utility purposes over, under and across that part of Lot 1, Block 1, BOYLE'S ADDITION, according to the recorded plat thereof, McLeod County. Minnesota, described as follows: ,Z T I3 I Commencing at the northwest corner of said Lot 1; thence southerly, along the west line of said $ Lot 1 a distance of 70.00 feet; thence easterly, deflecting to the left 96 degrees 00 minutes 00 seconds 162.00 feet; thence southerly, parallel with said west line of sold Lot 1 o distance of I� eetthence southeasterly, deflecting to the left 43 degrees 29 minutes 00 seconds 45.67 130.00 fast?. Q feet to the westerly right of way line of State Highway No. 15; thence northeasterly, along said 1 T westerly right of way line 23.00 feet to the point of beginning of the easement to be described; = thence northerly, parallel with said west line of Lot 1 a distance of 27.00 feet; thence easterly, deflecting to the right 90 degrees 00 minutes 00 seconds 28.47 feet to said westerly right of way _ E line; thence southwesterly, along said westerly right of way line 39.24 feet to the point of £ a z beginning, W I; Y Iu BENT I Iw \ -�J EASEMENT AREAS Access Easement = 7454 Square Feet I / / 0 30 60 120 I/'/ sco/e is feet Utility Easement = 384 Square Feet CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/26/22 - 8/9/22 Check Date ---------------- 07/27/2022 Check ------------ 104519 Vendor Name ------------------------------------------------------ CANVASWORKS INC Description ---------------------------------------------------------------- RE -UPHOLSTER 3 AWNINGS AT LIQUOR HUTCH Amount --------------------- 3,712.50 07/29/2022 EFT EFTPS Payroll Report 7/10/22 - 7/23/22 88,525.60 07/29/2022 EFT Child Support Payroll Report 7/10/22 - 7/23/22 415.78 07/29/2022 EFT MN Dept of Revenue Payroll Report 7/10/22 - 7/23/22 17,236.19 07/29/2022 EFT PERA Payroll Report 7/10/22 - 7/23/22 58,854.06 07/29/2022 EFT Further HSA Payroll Report 7/10/22 - 7/23/22 13,865.29 07/29/2022 EFT Mission Square Payroll Report 7/10/22 - 7/23/22 4,547.36 07/29/2022 EFT VOYA Payroll Report 7/10/22 - 7/23/22 460.00 07/29/2022 EFT MNDCP Payroll Report 7/10/22 - 7/23/22 350.00 07/29/2022 104520 Manual Employee Check Payroll Report 7/10/22 - 7/23/22 982.80 07/29/2022 104521 Manual Employee Check Payroll Report 7/10/22 - 7/23/22 44.33 07/29/2022 104522 HART Payroll Report 7/10/22 - 7/23/22 222.56 07/29/2022 104523 ARTHUR J GALLAGHER RISK 2022-2023 AIRPORT INSURANCE 7,508.00 08/01/2022 104524 MONS, JASON ADVANCE WORK COMP BENEFITS 1,412.14 08/09/2022 104525 A & C FARM SERVICE INC CEMT 409: COMPRESSOR, BELT -CEMETERY 1,217.44 08/09/2022 104526 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 554.44 08/09/2022 104527 ACE HARDWARE - 1825 VELCRO, KEYS - POLICE 39.67 08/09/2022 104528 ACE HARDWARE - 6762 NUTS/BOLTS/NAILS - COMPOST 13.89 08/09/2022 104529 ADVANCED ENGINEERING & ENVIRONMENTA SCADA IMPV 6/4 - 7/1'22 - WATER 6,528.20 08/09/2022 104530 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 230.05 08/09/2022 104531 AMPLIFY FOR CHANGE SUPPORT TO MPCA GRANT- CREEKSIDE 2,100.00 08/09/2022 104532 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 411.90 08/09/2022 104533 AUTO VALUE - GLENCOE EQUIPMENT PARTS - HATS 578.68 08/09/2022 104534 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 4,956.38 08/09/2022 104535 BERNICK'S CONCESSION SUPPLIES & COGS - MULTIPLE DEPTS 1,838.79 08/09/2022 104536 BOSMA, HOWARD UB refund for account: 1-920-1699-0-00 68.06 08/09/2022 104537 BRASS FOUNDRY BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 544.06 08/09/2022 104538 BRAUN INTERTEC CORP POLICE FACILIY STORM SHELTER THRU 7/16/22 1,600.00 08/09/2022 104539 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 18,422.14 08/09/2022 104540 BRIESEMEISTER, AARON UB refund for account: 2-215-3220-8-02 320.47 08/09/2022 104541 BS&A SOFTWARE ANIMAL LICENSE SYSTEM 8/2022-8/2023 - POLICE 867.00 08/09/2022 104542 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 56,382.96 08/09/2022 104543 CARLOS CREEK WINERY COST OF GOODS SOLD - LIQUOR HUTCH 1,536.00 08/09/2022 104544 CENTRAL HYDRAULICS EQUIPMENT PARTS- MULTIPLE DEPTS 381.29 08/09/2022 104545 CENTRAL MCGOWAN CHEMICALS & SUPPLIES - HATS 83.01 08/09/2022 104546 CERTIFIED CRIME FIGHTER ANNUAL SUBSCRIPTION - POLICE 1,800.00 08/09/2022 104547 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 355.82 08/09/2022 104548 COKER COMPOSTING AND CONSULTING MPCA COMPOST IT RIGHT GRANT SUPPORT 450.00 08/09/2022 104549 CORE & MAIN LP METERS - WATER 1,550.58 08/09/2022 104550 CORNER POST EROSION CONTROL HYDRO -SEEDING, EROSION CONTROL-STORMWATER 1,806.00 08/09/2022 104551 CREEKSIDE SOILS BITCON, MULCH - MULTIPLE DEPTS 341.32 08/09/2022 104552 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGES & INSPECTIONS - PARKS 285.49 08/09/2022 104553 CROW RIVER PRESS INC MISC PRINTINGS - MULTIPLE DEPTS 1,276.82 08/09/2022 104554 D. ERVASTI SALES CO, LLC HILLTOPPER CONDITIONER & CLAY: VMF - PARKS 1,937.00 08/09/2022 104555 DAAK REFRIGERATION REPAIR SAMSUNG WASHER - WWTP 75.00 08/09/2022 104556 DATAWORKS PLUS LLC 9/1/22 - 8/31/23 MAINT FEE - POLICE 275.94 08/09/2022 104557 DELEGARD TOOL CO GRINDING DISCS - HATS 45.02 08/09/2022 104558 DEMING CONSTRUCTION INC REPAIR EXTERIOR WALL DAMAGE - LIQUOR HUTCH 2,500.00 08/09/2022 104559 E2 ELECTRICAL SERVICES INC VARIOUS REPAIRS- MULTIPLE DEPTS 2,080.00 08/09/2022 104560 E2 ELECTRICAL SERVICES INC TIF: JOSEPH MISCAVAGE - HRA 1,127.00 08/09/2022 1104561 ECOLAB PEST ELIMINATION 7/19 PEST CONTROL- REFUSE 187.10 08/09/2022 104562 EPA AUDIO VISUAL INC REPAIR, NO IMAGE FROM PC - IT 250.00 08/09/2022 104563 FARM -RITE EQUIPMENT HYDRAULIC CYLINDER - REFUSE 707.33 08/09/2022 104564 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,239.91 08/09/2022 104565 FOTH INFRASTRUCTURE & ENVIRONMENT CREEKSIDE CASP DESIGN & CONSTTHRU 7/22/22 25,118.10 08/09/2022 104566 GITCH GEAR LLC COST OF GOODS SOLD - LIQUOR HUTCH 345.50 08/09/2022 104567 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 443.12 08/09/2022 104568 HACH COMPANY AMMONIA -WATER 234.69 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/26/22 - 8/9/22 Check Date ---------------- 08/09/2022 Check ------------ 104569 Vendor Name ------------------------------------------------------ HAWKINS INC Description ---------------------------------------------------------------- SODIUM HYDROXIDE - WATER Amount --------------------- 6,024.15 08/09/2022 104570 HCVN-TV 2ND QTR FRANCHISE FEES 26,868.89 08/09/2022 104571 HEMLING, BRAD REIMB: SQUAD 7 PHONE CHARGER - POLICE 16.16 08/09/2022 104572 HILLYARD / HUTCHINSON OPERATING SUPPLIES - MULTIPLE DEPTS 699.39 08/09/2022 104573 HOFF, RANDY SEVERAL FLORAL ARRANGEMENTS- POLICE 124.00 08/09/2022 104574 HOFFMAN ELECTRIC MN LLC TIF: SKYLAR BENSON - HRA 794.32 08/09/2022 104575 HUTCHINSON CHAMBER & TOURISM JUN 2022 LODGING TAX 13,047.15 08/09/2022 104576 HUTCHINSON CO-OP JUNE FUEL & SERVICES - MULTIPLE DEPTS 37,313.78 08/09/2022 104577 HUTCHINSON FIRE DEPT RELIEF ASSN ADD'T 2021 PENSION CONTRIBUTION 1,275.00 08/09/2022 104578 HUTCHINSON HRA TIF: JOSEPH MISCAVAGE 453.70 08/09/2022 104579 HUTCHINSON HRA TIF: SKYLAR BENSON 481.10 08/09/2022 104580 HUTCHINSON LEADER JUL ADVERTISING & PUBLISHING - MULTIPLE DEPTS 1,608.38 08/09/2022 104581 HUTCHINSON WHOLESALE #1550 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 267.95 08/09/2022 104582 HUTCHINSON WHOLESALE #1551 MAINT: OIL, COUPLERS, SHOCK - COMPOST 177.93 08/09/2022 104583 HUTCHINSON, CITY OF ATM CASH 5,000.00 08/09/2022 104584 I.M.S. SHARPENING SERVICE 7/24 CATCH BASIN REPAIR - STORMWATER 2,450.00 08/09/2022 104585 INDUSTRIAL NETWORKING SOLUTIONS SIERRA WIRELESS - DUE FROM UTILITIES 913.67 08/09/2022 104586 INGSTAD BROADCASTING KDUZ: JULY ADV - LIQUOR HUTCH 156.00 08/09/2022 104587 INNOVATIVE OFFICE SOLUTIONS LLC BLADE - LIQUOR HUTCH 9.74 08/09/2022 104588 INTERSTATE BATTERY SYSTEM MINNEAPOL BATTERIES - HATS 257.90 08/09/2022 104589 JAUNICH, MATT CGMCANNUALSUMMERCONF -ADMIN 143.75 08/09/2022 104590 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 21,611.05 08/09/2022 104591 KERI'S CLEANING & HANDYMAN SERVICES JULY CLEANING - MULTIPLE LOCATIONS 5,381.06 08/09/2022 104592 KOHLS SWEEPING SERVICE PILING ASPHALT, HAULING - CREEKSIDE 1,400.00 08/09/2022 104593 KRANZ LAWN & POWER GRINDER STONE, PARTS -CEMETERY 188.95 08/09/2022 104594 KWIK TRIP CONCESSION SUPPLIES - WATERPARK 2,205.00 08/09/2022 104595 L & P SUPPLY CO EQUIPMENT PARTS- PARKS 748.76 08/09/2022 104596 LAKELAND BROADCASTING Q102: JULY ADV - LIQUOR HUTCH 2O0.00 08/09/2022 104597 LANDWEHR CONSTRUCTION INC L1P22-01 2022 PAVEMENT MGMT PROGRAM #4 328,582.40 08/09/2022 104598 LARSON, MORGAN REFUND: TIGERBALL COACHING - REC 50.00 08/09/2022 104599 LIEN, MIKE REIMB: MWOA CONF -WATER 250.00 08/09/2022 104600 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 59,180.80 08/09/2022 104601 M-R SIGN ONE WAY SIGNS - HATS 1,200.44 08/09/2022 104602 MACQUEEN EQUIP LLC EQUIPMENT PARTS- MULTIPLE DEPTS 5,057.29 08/09/2022 104603 MARCO TECHNOLOGIES, LLC JUN COST PER PRINT- VARIOUS DEPTS 605.48 08/09/2022 104604 MARCO TECHNOLOGIES, LLC 7/20-8/20'22PRINTING CONTRACT - VARIOUS DEPTS 1,774.73 08/09/2022 104605 MASON, CHERYL UB refund for account: 3-130-1360-4-01 7.46 08/09/2022 104606 MAVERICK WINE COST OF GOODS SOLD - LIQUOR HUTCH 1,697.65 08/09/2022 104607 MCLEOD COUNTY ABSTRACT & TITLE 0&E PID 140 MAIN ST N - EDA 120.00 08/09/2022 104608 MCLEOD COUNTY AUDITOR -TREASURER 2ND HALF PROPERTY TAXES 774.41 08/09/2022 104609 MCLEOD COUNTY HHW COMPRESSOR APPLIANCE RECYCLING - POLICE 15.00 08/09/2022 104610 MDRA REGISTRATION FOR ANNUAL MEETING - MV 80.00 08/09/2022 104611 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 5,640.43 08/09/2022 104612 MESERB 2022 ANNUAL CONF & DUES - WWTP 5,050.00 08/09/2022 104613 METRO PAVING 2022 STREET REPAIRS 42,347.09 08/09/2022 104614 MINI BIFF RENTALS- MULTIPLE LOCATIONS 885.28 08/09/2022 104615 MINNESOTA CONTINUING LEGAL EDUCATIO MN DWI DESKBOOK 2022 UPDATE - LEGAL 58.75 08/09/2022 104616 MINNESOTA CONTROL SYSTEMS LLC UPGRADE SECURITY LICENSE -CITY HALL 340.00 08/09/2022 104617 MINNESOTA DEPT OF PUBLIC SAFETY DANGEROUS DOG TAGS, SIGNS - POLICE 107.80 08/09/2022 104618 MINNESOTA UNEMPLOYMENT INSURANCE 2ND QTR 2022 UNEMPLOYMENT BENEFITS 427.73 08/09/2022 104619 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 741.31 08/09/2022 104620 MORGAN CREEK VINEYARDS COST OF GOODS SOLD - LIQUOR HUTCH 679.20 08/09/2022 104621 NORTHERN STATES SUPPLY INC HOSE CLAMPS - HATS 16.75 08/09/2022 104622 NUSS TRUCK & EQUIPMENT CABLE FOR CREEKSIDE SEMI 148.95 08/09/2022 104623 ODP BUSINESS SOLUTIONS LLC BOWLS - HATS 32.60 08/09/2022 104624 PAL-SERV PALLETS - COMPOST 13,832.00 08/09/2022 104625 PALLET SERVICE CORPORATION PALLETS - COMPOST 14,341.60 08/09/2022 104626 PAULSON, JOHN REIMB: MESERB CONF - ENG 146.36 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 7/26/22 - 8/9/22 Check Date ---------------- 08/09/2022 Check ------------ 104627 Vendor Name --------- ------- ------------- ------------------------- PAUSTIS WINE COMPANY Description -------------------------- --------- --------- -------------------- COST OF GOODS SOLD - LIQUOR HUTCH Amount --------------------- 4,009.00 08/09/2022 104628 PAVEMENT RESOURCES 7/25 PAVEMENT REPAIRS-MCDONALD DR - STREETS 4,100.00 08/09/2022 104629 PEAT INC. BLACK PEAT- COMPOST 29,033.50 08/09/2022 104630 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 1,944.72 08/09/2022 104631 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 12,226.56 08/09/2022 104632 PLUNKETTS PEST CONTROL 7/11 PEST CONTROL - ARENA 108.92 08/09/2022 104633 PREMIER TECH CHRONOS MISC BAGGER PARTS - COMPOST 13,716.19 08/09/2022 104634 PREMIUM WATERS 5 GALLONS - PARKS 36.99 08/09/2022 104635 PRO AUTO MN INC OIL CHANGES & REPAIRS- MULTIPLE DEPTS 394.82 08/09/2022 104636 PROFESSIONAL WATER TECHNOLOGIES INC SPECTRAGUARD - WATER 5,671.00 08/09/2022 104637 QUADE ELECTRIC REPAIRS & SUPPLIES - MULTIPLE DEPTS 2,330.40 08/09/2022 104638 QUADE INVESTMENTS LLC COMMERCIAL REHAB LOAN - EDA 60,000.00 08/09/2022 104639 RECREONICS TITRATING REAGENT, POWDER- WATERPARK 139.69 08/09/2022 104640 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 507.97 08/09/2022 104641 REVIERWELDING ROLLERS -COMPOST 560.00 08/09/2022 104642 RITE INC UNCORKED E-COMMERCE RENEWAL- LIQUOR HUTCH 2,308.50 08/09/2022 104643 RUNNING'SSUPPLY REPAIR&MAINTSUPPLIES- MULTIPLEDEPTS 548.29 08/09/2022 104644 SAVATREE GENERAL TREE CARE - STREETS 5,200.00 08/09/2022 104645 SCHUELER, JACKIE REFUND: TIGERBALL COACHING - REC 50.00 08/09/2022 104646 SEPPELT, MILES REIMB: MTG FOR TIGERPARTH, EDAM EVENT -EDA 229.65 08/09/2022 104647 SHORT-ELLIOT-HENDRICKSON, INC MISCJUNE SERVICES- MULTIPLE DEPTS 6,808.33 08/09/2022 104648 SIMONSON LUMBER CO REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 455.17 08/09/2022 104649 SMALL LOT MN LLC COST OF GOODS SOLD - LIQUOR HUTCH 876.48 08/09/2022 104650 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 17,692.24 08/09/2022 104651 SOUTHWEST CORRIDOR TRANS COALITION 2022 CITY COALITION DUES - ENG 100.00 08/09/2022 104652 SPARTAN ATHLETIC COMPANY WINDSCREEN FOR PARK ELEM TENNIS COURTS - REC 6,299.80 08/09/2022 104653 STANDARD PRINTING-N-MAILING POSTAGE - MULTIPLE DEPTS 1,204.26 08/09/2022 104654 STAPLES ADVANTAGE FOLDERS, PACKING TAPE, WATER - CITY 57.74 08/09/2022 104655 STRAUSS, KATIE REFUND: TIGERBALL COACHING - REC 50.00 08/09/2022 104656 STREICH TRUCKING CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 1,125.00 08/09/2022 104657 SYSCO WESTERN MN CONCESSION SUPPLIES - WATERPARK 2,935.51 08/09/2022 104658 THOMPSON, DENEIL REIMB: SAFETY FOOTWEAR - STREETS 154.00 08/09/2022 104659 TNT PLASTICS INC SPLENDOR GRO BAG FILM - COMPOST 88,191.43 08/09/2022 104660 TRI COUNTY WATER BOTTLE WATER DELIVERY - MULTIPLE DEPTS 240.65 08/09/2022 104661 TRI-COUNTY PALLET & CRATE PALLETS - COMPOST 11,880.00 08/09/2022 104662 TRNKA, JAMES REIMB: SAFETY FOOTWEAR - STREETS 175.00 08/09/2022 104663 TRUGREEN AND ACTION PEST CONTROL SPRING, SUMMER, FALL, GRUB CONTROL- CEMETERY 3,538.50 08/09/2022 104664 TWO-WAY COMMUNICATIONS INC DODGE BOOM TRUCK INSTALL - STREETS 898.05 08/09/2022 104665 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 13,522.90 08/09/2022 104666 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 561.22 08/09/2022 104667 VIKING SIGNS & GRAPHICS INC SIGNS - PARKS 300.00 08/09/2022 104668 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 7,247.61 08/09/2022 104669 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 736.85 08/09/2022 104670 WERSAL, JEFF REFUND: CAMPING - PARKS 95.00 08/09/2022 104671 WM MUELLER & SONS 2022 STREET REPAIRS 11,279.00 08/09/2022 104672 WOLD ARCHITECTS & ENGINEERS NEW POLICE FACILITY THRU 7/31/22 5,875.98 Total - Check Register A: $ 1,280,668.99 SOMM HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PUHPOSE. Review of Intersection Control Evaluation Report - South Grade Rd & Dale St Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 8/9/2022 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑� Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As previously discussed, City staff has been working with SRF Consulting Group to review the potential implementation of a roundabout at the intersection of South Grade Road and Dale Street. After significant analysis and considerations, SRF has completed an Intersection Control Evaluation report (see attachment) that ultimately recommends a roundabout (urban single -lane) intersection at this location. This recommendation is primarily based on existing/future traffic volumes/movements, existing crash history, future four-way stop level -of -service dynamics, and increased pedestrian safety. Please note that a mini -roundabout would not be an acceptable approach due to the anticipated future traffic volumes and variety of truck movements. Due to the skewed nature of this intersection and surrounding private property use/access, the construction of the recommended roundabout would definitely be very problematic to some of the adjacent landowners. Thus, near -term improvements were identified by SRF staff to improve the functionality of this intersection (incorporation of designated left -turn lane on northbound/southbound Dale St.) and revisions to the pedestrian crossing of the northerly intersection leg (South Grade Rd. east/west multi -use trail facility). At this point, City staff recommends proceeding with the near -term improvements within the scope of the upcoming Dale Street Reconstruction project (targeted delivery in 2023). City staff will provide a brief overview and be available for any questions/comments. BOARD ACTION REQUESTED: None Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Intersection Control Evaluation (ICE) South Grade Road at Dale Street Hutchinson, McLeod County, Minnesota McLeod County ISRF0 July 2022 SRF No. 13849 Intersection Control Evaluation (ICE) South Grade Road at Dale Street Proposed Letting Date: 2023 Report Certification: I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Philip Kulis 56340 Print Name Reg. No. Signature Approved By: MnDOT District 8 State Aid Engineer 08/02/2022 Date Date City of Hutchinson Date City Engineer/Director of Public Works Intersection Control Evaluation i SRF Consulting Group, Inc. South Grade Road at Dale Street December 2021 Table of Contents Introduction............................................................................................................................. 3 Intersection Characteristics..................................................................................................5 ExistingConditions...........................................................................................................................................5 TrafficVolumes.......................................................................................................................8 FutureConditions.................................................................................................................12 Analysis of Alternatives.......................................................................................................13 WarrantsAnalysis.............................................................................................................................................13 TrafficOperations Analysis............................................................................................................................14 CrashAnalysis..................................................................................................................................................16 OtherConsiderations...........................................................................................................18 Conclusions and Recommendations................................................................................21 Appendix................................................................................................................................23 pea,\\.nf-pez bentley.coii.-si pez,\Docuiientr\Projects\13000\13849\TecbData\TzfficSMdies Intersection Control Evaluation ii SRF Consulting Group, Inc. South Grade Road at Dale Street December 2021 Introduction The City of Hutchinson is completing a study of the intersection of South Grade Road SW and Dale Street SW in Hutchinson, McLeod County, Minnesota (see Figure 1). The purpose of the study is to identify the recommended traffic control to accommodate traffic currently and into the future. The MnDOT Intersection Control Evaluation (ICE) is a process that identifies the most appropriate intersection control type through a comprehensive analysis and documentation of the technical (safety, operational, other), pedestrians, right -of way, and other viable factors. The goal of an ICE is to select the optimal control for an intersection based on an objective analysis of existing conditions and future needs. The purpose of this evaluation is to analyze various intersection control alternatives under near - term and long-term conditions to identify a preferred intersection control alternative. This report comprises the intersection control evaluation results for the South Grade Road/Dale Street intersection in the City of Hutchinson, Minnesota (see Figure 1). Based on a cursory review, the following alternatives were considered applicable for this intersection: • All -Way Stop Control (AWSC) • Traffic Signal Control • Roundabout Control Detailed warrants, traffic operations, and crash analyses were performed to determine a preferred intersection control alternative. In addition to the above analyses, other factors were considered applicable in determining the long-term preferred intersection control, such as queue lengths, roundabout configuration, and multimodal considerations. It is recognized that the impacts of the ultimate recommend traffic control might be outside the scope of the project planned for 2023, so near -term improvements were also considered. These are smaller - scale improvements that could be implemented that would improve safety and operations. r 0 ail O d us o ament 0 !a ]7 S Masonic West 01 River Park O, Roberts Park Hutchinson z C 4th Ave NW Hutctfinson 2nd Ave SW K m Hutchinson High School s' CO 6 G Hutchinson High am City of Hutchinson PRCE School Athletic Field n n m 3 y m Sth Ave SE ith Ave SE d South Grade Road SW Hutchinson Health Hospital Hutchinson Wastewater Treatment Facility Study Intersection Hutchinson Street Ridgewater Department College 1� �m PrPOOR, IS'RF Study Location South Grade Road at Dale Street ICE Figure 1 13849 City of Hutchinson December 2021 Intersection Characteristics Existing Conditions The South Grade Road/Dale Street intersection is currently under all -way stop control (AWSC). South Grade Road is a two-lane undivided roadway and is functionally classified as a minor arterial with a posted speed limit of 35 miles per hour (mph). Dale Street is a two-lane undivided roadway and is functionally classified as a minor arterial to the north of South Grade Road and a major collector to the south of South Grade Road. It has a posted speed limit of 30 mph. There are existing marked crosswalks on the west and north approaches. The adjacent area is comprised of residential and agricultural land uses. Current intersection geometrics are listed below in Table 1 and shown in Figure 2. Table 1. Existing Geometry Approach Lane Configurations Eastbound South Grade Road One left -turn lane and one shared thru/right-turn lane (channelized right -turn) Westbound South Grade Road One left -turn lane and one shared thru/right-turn lane (channelized right -turn) Northbound Dale Street One shared left-turn/thru/right-turn lane Southbound Dale Street One shared left-turn/thru/right-turn lane Crash History Historical crash data were obtained from the MnDOT Crash Mapping Analysis Tool (MnCMAT2) database for a five-year period from January 1, 2015 through December 31, 2019. The crash data are summarized in Table 2 and Table 3. There was a total of thirteen crashes at the South Grade Road/Dale Street intersection, with one resulting in a possible injury crash and twelve property damage only (PDO) crashes. Five of the thirteen crashes at this intersection were right angle crashes. This intersection is above the critical crash rate, which indicates that more crashes have occurred at this intersection than intersections with similar characteristics around the state. Table 2. Crash Severity K A B C PDO Total Critical Crash Rate Observed Crash Rate (crashes/MEV) (crashes/MEV) 0 1 0 1 0 1 1 1 12 1 13 11 0.59 Table 3. Crash Type Rear End Run Off Right Left Other Total Road Angle Turn 2 1 5 1 4 13 0.82 IS'RF Existing Intersection Geometry Figure 2 South Grade Road at Dale Street ICE 13849 City of Hutchinson December 2021 Intersection Capacity Analysis An existing intersection capacity analysis was completed for the weekday a.m. and p.m. peak hours to establish a baseline condition to which future traffic operations can be compared. Operational analysis of the study intersection was performed using PTV VISTRO, which implements the methodologies of the Highway Capacity Manual (HCM) 6th Edition. Capacity analysis results identify a Level of Service (LOS), which indicates the quality of traffic flow through an intersection. Intersections are given a ranking from LOS A through LOS F. The LOS results are based on average delay per vehicle, which correspond to the delay threshold values shown in Table 4. LOS A indicates the best traffic operation, with vehicles experiencing minimal delays. LOS F indicates an intersection where demand exceeds capacity, or a breakdown of traffic flow. Overall intersection LOS A through LOS D is generally considered acceptable on roadways in environments similar to Hutchinson. Table 4. Level of Service Criteria for Signalized and Unsignalized Intersections LOS Designation Signalized Intersection Average Delay/Vehicle (seconds) Unsignalized Intersection Average Delay/Vehicle (seconds) A <_10 <_10 B > 10-20 > 10-15 C >20-35 >15-25 D >35-55 >25-35 E >55-80 >35-50 F > 80 > 50 Results of the existing intersection capacity analysis shown in Table 5 indicate that the study intersection currently operates at an acceptable overall LOS B and LOS B during the weekday a.m. and p.m. peak hours (2 to 3 p.m. due to the Hutchinson Middle School traffic), respectively, with the existing geometric layout and traffic controls. Anecdotally based on field observations, the southbound queue can extend back nearly to Neal Avenue (-400 feet) in the a.m. peak occasionally based on sharp peak volumes associated with the school. The eastbound queue will occasionally spillback to approximately the middle school entrance (-350 feet) during the p.m. peak, which is a result of the school traffic and pedestrians crossing both the west and south approaches. Table 5. Existing Intersection Capacity Analysis Intersection A.M. Peak Hour LOS Delay P.M. Peak Hour LOS Delay South Grade Road/Dale Street 1 1 12 1 B 1 14 Traffic Volumes Existing hourly approach volumes at the study intersection were collected from 7:00 to 9:00 a.m. and 2:00 to 6:00 p.m. on Wednesday, September 22, 2021. Based on the data, 7:00-8:00 a.m. and 2:00-3:00 p.m. are the a.m. and p.m. peak hours, respectively. The p.m. peak is earlier at this location than typically observed due to the proximity of the Hutchinson Middle School. The peak hour counts are summarized in Figure 3. Fifteen -minute interval counts from 7:00 to 9:00 a.m. and 3:00 to 5:00 p.m. were averaged from 7/16/2020, 7/17/2020, 7/21/2020, 7/22/2020 and 7/23/2020. From these counts, the peak hour factor was determined, which is important at this intersection due to the nearby school and the sharp peaks that can occur in volumes due to arrival and dismissal of school. Counts from September 2021 are included in the appendices. Opening Year 2023 and Future Year 2043 a.m. and p.m. peak hour turning movement forecast volumes are shown in Figure 4 and Figure 5, respectively. The future peak hour turning movement forecasts used in the analysis were based on the existing counts, existing and historical AADTs, the City of Hutchinson Comprehensive Plan, and Year 2043 forecasted AADTs. IS'RF Existing 2021 Traffic Volumes Figure 3 South Grade Road at Dale Street ICE 13849 City of Hutchinson December 2021 IS'RF Opening Year 2023 Traffic Volumes Figure 4 South Grade Road at Dale Street ICE 13849 City of Hutchinson December 2021 IS'RF Future Year 2043 Traffic Volumes Figure 5 South Grade Road at Dale Street ICE 13849 City of Hutchinson December 2021 Future Conditions Opening Year 2023 and Future Year 2043 lane configurations were developed to accommodate projected traffic volumes at the South Grade Road/Dale Street. With an understanding of the existing issues and deficiencies, intersection alternatives were developed with a focus on operations and safety at the intersection. The assumed lane configurations for the alternatives are shown in Table 6. Table 6. Future Intersection Lane Configurations Approach Traffic Signal Control Roundabout Control Eastbound South Grade Road • One left -turn lane • One -lane entry • One shared thru/right-turn lane Westbound South Grade Road • One left -turn lane • One -lane entry • One shared thru/right-turn lane • One shared left-turn/thru/right- • One -lane entry Northbound Dale Street turn lane • One shared left-turn/thru/right- • One -lane entry Southbound Dale Street turn lane The assumed lane configuration for the traffic signal alternative was selected to minimize right-of-way impacts, while still providing acceptable operations. Based on this, the traffic signal geometry was assumed to be the same as the existing condition. Analysis of Alternatives Warrants Analysis The September 2020 Minnesota Manual on Uniform Tralc Control Devices (MnMUTCD) provides guidance on when it may be appropriate to use all -way stop or traffic signal control at an intersection. This guidance is provided in the form of "warrants", or criteria, and engineering analysis of the intersection's design factors, to determine when all -way stop or traffic signal control may be justified. All -way stop or traffic signal control should not be installed at an intersection unless an MnMUTCD warrant is met, but meeting a warrant does not itself require the installation of a control. The control type also needs an engineering analysis of the intersection's design for it to be justified. Under the MnDOT ICE process, roundabouts are considered warranted if traffic volumes meet the warrant requirements for either all -way stop or traffic signal control. For this ICE, analysis of signal Warrants 1-3 was conducted for Opening Year 2023 and Future Year 2043 volumes. Signal warrants 4-9 were investigated and were determined to be not applicable for the study intersection. The lane geometry and approach speeds assumed for the warrants analysis are shown in Table 7. The westbound approach was assumed to have one lane even though there is a left - turn lane because the left -turn volume is less than ten percent of the through volume. Table 7. Warrants Analysis Assumptions Approach Geometry Speed Limit Eastbound South Grade Road Two approach lanes 35 mph Westbound South Grade Road One approach lane 35 mph Northbound Dale Street One approach lane 30 mph Southbound Dale Street One approach lane 30 mph Right -turn volumes on the minor street approaches (Dale Street) are typically excluded from a warrant analysis when there is an exclusive right -turn lane because these turns can be easily made and would not benefit significandy from the addition of a signal. However, there are no dedicated right -turn lanes on the Dale Street approaches, so the right -turns were included in the analysis. Based on the posted speed limits and population of Hutchinson, the 70 percent traffic volume factor was not used in the warrant analysis. Table 8 provides summaries of the warrants analysis results, while the detailed volume -based warrants analyses are included in the appendices. 2023 and 2043 hourly traffic volumes for the non -peak hours were calculated using the forecasted 2023 and 2043 peak hour volumes and adjusting them using the existing daily volume profile. Table 8. Warrant Analysis Summary MnMUTCD Signal Warrant Hours Required Opening Year Year 2023 Volumes Forecast Year 2043 Volumes Hours Met Warrant Met? Hours Met Warrant Met? Multiway Stop Application Condition 8 8 Yes 8 Yes Warrant 1A: Minimum Vehicular Volume 8 0 No 5 No Warrant 113: Interruption of Continuous Traffic 8 0 No 0 No Warrant 1C: Combination of Warrants 8 0 No 4 No Warrant 2: Four -Hour Volume 4 0 No 5 Yes Warrant 313: Peak Hour Volume 1 0 No 0 No Warrants 4-9 Not Applicable The results of the signal warrants analysis indicate the intersection does not meet any signal warrants under all Opening Year 2023 volume conditions, and only Warrant 2 (four-hour volume warrant) is met under Future Year 2043 volume conditions. The multiway/all-way stop control warrant is met under Opening Year 2023 and Future Year 2043 volume conditions, which indicates a roundabout is "warranted" as well. Traffic Operations Analysis An initial planning -level analysis was performed for the roundabout control alternative based on the HCM 6th Edition methods. Planning -level analysis results for Future Year 2043 volumes compared to roundabout capacities are shown in Figure 6. As can be seen, the Future Year 2043 volumes are below the theoretical capacity of a single -lane roundabout, thus a single -lane roundabout with one entry lane on all four approaches was assumed for the analysis. Each symbol on the chart represents the volumes for one of the four entering approaches. Figure 6. South Grade Road/Dale Street Roundabout Entry Lane Capacity (Future Year 2043 volumes) 1200 1000 800 L U Q 600 U M Q M u 400 FM 0 0 200 ♦ A.M. Peak 400 600 800 1000 Conflicting Flow Rate (pc/h) • P.M. Peak Single Lane Multilane 1200 The traffic operations analysis identified a LOS, which indicates how well an intersection is operating based on average delay per vehicle. Operational analysis of the alternatives was performed using PTV VISTRO, which implements the methodologies of the HCM 6th Edition. Results of the Opening Year 2023 traffic operations analysis indicate that both the traffic signal and the roundabout alternatives would perform at acceptable LOS under the proposed lane configurations, with the roundabout alternative having slightly less overall delay. Table 9 provides a summary of the Opening Year 2023 operations analysis. These are peak hour operations and there are instances when the operations will likely be worse based on the school traffic. The Opening Year 2023 detailed analysis results are included in the appendices. Table 9.Opening Year 2023 Traffic Operations Analysis Results AM Peak Hour PM Peak Hour Alternative Delay LOS Delay LOS (sec/veh) (sec/veh) All -Way Stop Control (1) 15 / 15 B / B 20 / 20 C / C Traffic Signal Control 10 A 10 Roundabout Control (1) 10/10 (1) Overall results are followed by the worst approach results_ 10/ 10 1 A/A Table 10 provides a summary of the Future Year 2043 operations analysis. The analysis indicates that the no build all -way stop control alternative would operate over capacity during both peak hours, with LOS F in both the a.m. and p.m. peak hours. Results of the traffic operations analysis indicate that both the traffic signal and roundabout alternatives would continue to operate at acceptable LOS under proposed lane configurations, with the roundabout alternative having slightly less overall delay during the peak hours. The detailed analysis results can be found in the appendices. Table 10. Future Year 2043 Traffic Operations Analysis Results Alternative All -Way Stop Control (1) Traffic Signal Control Roundabout Control (1) AM Peak Hour Delay LOS (sec/veh) 55 / 85 15 B 10/ 15 1 B/ B (1) Overall results are followed by the worst approach results. Crash Analysis PM Peak Hour Delay LOS (sec/veh) 100+ / 100+ 20 C 15/ 15 1 B/ B A crash analysis was performed to determine the projected crashes per year for each traffic control alternative for the Opening Year 2023 and Future Year 2043 conditions. 2020 AADT data was not included in calculation of the existed crash rate or the projected 2023 and 2043 AADT results due to the COVID-19 pandemic impacting travel patterns and volumes. For the all -way stop control alternative, crash rates were assumed to match the existing observed crash rate. To analyze the crash rates for the traffic signal and roundabout alternatives, Crash Modification Factors (CMF) were taken from the CMF Clearinghouse. The CMF clearinghouse is a database sponsored by the Federal Highway Administration and contains CMFs determined through research studies. These CMFs can be used to estimate the impact that a road or intersection improvement will have on the expected crash rate for that location. A summary of the projected crashes per intersection alternative is shown in Table 11. Table 11. Crash Analysis Results Existing Alternative 5-Year Crash Rate All -Way Stop Control Traffic Signal Control 0.81' Roundabout Control Intersection ADT Crash Projected Modification Crash Rate Opening Future Factor M Year 2023 Year 2043 N/A 9,200 14,000 0.95 1.03 0.82 Projected Crashes/Year Opening Future Year 2023 Year 2043 2.7 4.2 0.78 2.6 4.0 0.84 2.8 4.3 Based on the results of the crash analysis, the three alternative controls are anticipated to have a similar number of crashes per year. However, roundabouts have fewer conflict points than conventional intersections, and crashes at roundabouts typically occur at lower speeds and shallow angles due to the geometry of a roundabout. With lower speeds, the severity of crashes is typically decreased. Five of the crashes that have occurred at the intersection in the past five years were right angle crashes, which are converted to low -speed, shallow -angle crashes with a roundabout. A roundabout virtually eliminates right-angle and left -turn head-on crashes; this is particularly true with single -lane roundabouts. Other Considerations Multimodal Considerations The proximity of Hutchinson Middle School results in heavier pedestrian traffic crossings at the study intersection. There are existing marked pedestrian crossings on the north and west approaches of the intersection. The design of a roundabout can create a safer environment for pedestrian crossings and allows pedestrians to cross one direction of traffic at a time on each leg of the roundabout. Recent MnDOT research indicates that roundabouts have improved safety performance for pedestrians compared to signalized control. Roadway Volumes Roundabouts are most appropriate where the traffic flows are balanced on all approaches as roundabouts introduce delay to all movements, essentially treating each movement equally. The traffic volumes at the study intersection are relatively balanced with the minor roadway (Dale Street) volumes being over 50 percent of the major roadway (South Grade Road) volumes. Queueing The longest queue lengths at the study intersection occur on the eastbound approach. Expected 95th- percentile queues for the eastbound approach in 2043 are summarized in Table 12. Table 12. Year 2043 Eastbound Approach 95th-percentile Queue Length Time Period No Build Traffic Signal Roundabout AM Peak Hour 350' 100' 100' PM Peak Hour 600' 250' 100' The queueing analysis indicates queues on the eastbound approach are expected to be shorter in the p.m. peak hour with a roundabout compared to a signal and all -way stop control. Queues with the no - build, all -way stop control, would extend through the entrance to the Hutchinson Middle School. Surrounding Land Use Land use south of this intersection is mainly rural and agriculture, but land use to the north of this intersection is residential. Today, a roundabout would provide a transition to alert drivers coming from the south that they are entering a more residential area and pedestrian activity could be higher. In the future, a roundabout would accommodate development traffic and fit in with the surrounding traffic control. Furthermore, the area around this intersection is primarily residential and near the Hutchinson Middle School, located just west of the intersection. Areas near schools typically have higher peaking characteristics during the a.m. and p.m. peak hours. Installing a roundabout would result in shorter delays during the off-peak hours, while being able to accommodate the sharp school peak volumes. Right -of -Way and Access It is assumed that a traffic signal would maintain the existing lane configurations and would not require additional right-of-way (ROW). Based on high-level concepts, a roundabout would extend outside of the existing roadway limits and would require additional ROW. In the design phase, access around the study intersection will need to be evaluated and potentially modified based on proximity to the intersection. This includes the Christ the King Lutheran Church in the southeast of the intersection, as well as Hansen Gravel with two access points in the northwest intersection. A roundabout will also have sputter islands that will potentially impact access near the intersection. Capital and Maintenance Costs The roundabout alternative is anticipated to have a higher construction cost due to the roadway reconstruction that would need to occur, as well as the additional right-of-way that would be required. Traffic signals typically have higher operation and maintenance costs because of the electricity required to operate the signal and routine maintenance required to keep the signal in operation, such as retiming and maintenance if signals poles or pedestrian push buttons get hit during a crash. Operation and maintenance costs associated with a roundabout can vary depending on the amount of illumination required and landscaping alternatives used for the center island. Roundabout Design Size and design characteristics were considered for configuration of the roundabout. Table 13 shows typical daily service volumes and approach lanes for basic designs determined by MnDOT and shown in the Minnesota Intersection Control Evaluation Manual, 2017. Table 13. Basic Design Characteristics for Roundabout Categories (MnDOT ICE) Mini. Urban Urban Urban Rural Rural Design Element Roundabout Compact Single -Lane Double -Lane Single -Lane Double -Lane Recommended 25 kmlh 25 krryh 35 km/h 40 kmfh 40 ktyVh 50 kmoh maximum entry (15 mph) (15 mphl (20 mphl 125 mph) (25 mphl 130 mph) design speed Maximum number 1 1 1 2 1 2 of entering lanes per approach Typical inscribed 13 m to 25 m 25 to 30 m 30 to 40 m 45 to 55 m 35 to 40 m 55 to 60 m circle diameter' K ft to 80 M (80 to 100 A) 110010 130 M 1150 to 180 ft) (115 to 130 ft) 1180 to 200 ft) Splitter island Raised if Raised, with Raised, with Raised, with Raised and Raised and treatrrlent possible, crosswal k cut crosswalk cut crosswalk cut extended, with extended, with cro=Aelk crosswalk cut crosswalk cut cut If raised Typical daily service 10,000 15,000 20r0W Refer to 20, 000 Refer to volumes on 4-leg Chaptef 4 Chapter 4 rpundahout 1vet0day) procedures procedures 1. Assvnes 94-degree entries and no more than four legs. Under existing conditions, the daily entering intersection volume is approaching the daily service volumes for a mini -roundabout. By 2043, AADT volumes are expected to be approximately 14,000 vehicles per day. Due to this, the surrounding land uses, and the existing ROW, an inscribed circular diameter JCD) similar to an urban compact roundabout or urban single -lane roundabout is most applicable for this intersection. A smaller roundabout will also require less ROW, while accommodating forecasted volumes and school bus traffic. Conclusions and Recommendations Based on the results of this Intersection Control Evaluation, the intersection of South Grade Road and Dale Street is recommended to be converted from all -way stop control to a single -lane roundabout with one entry lane on all four approaches. This recommendation is based on: • A signal is not expected to be warranted in 2023 and only the four-hour warrant is expected to be met in 2043. Without the eight -hour warrant being met, installing a signal would result in additional delay throughout the remainder of the day when a signal is not needed. • A roundabout is expected to have lower overall delay than a signal throughout the day. • The area around this intersection is primarily residential and located near Hutchinson Middle School. Areas near schools typically have higher peaking characteristics during the a.m. and p.m. peak hours. Roundabouts typically have lower delay in the off -peaks compared to a traffic signal due to the clearance intervals associated with a traffic signal, while being able to accommodate the peak volumes. • MnDOT's research indicates that roundabouts are safer for pedestrians compared to traffic signals, which is important at this location due to being near a school where there are many students crossing at the intersection. • Drivers expect to have to slow down to enter a roundabout regardless of traffic conditions due to the geometry. With a traffic signal, drivers rely on the signal indications to determine if they need to slow down or not. The overall safety performance of the roundabout is expected to be similar to a traffic signal, but roundabouts typically have fewer fatal and severe injury crashes due to the lower speeds and the angles of the conflicts. • The queues from the intersection are shorter with a roundabout, which will limit the operational impacts to nearby access points. • Today, a roundabout provides a transition from the rural environment to the southwest and the residential locations to the northeast. In the future, a roundabout would accommodate development traffic and fit in with the surrounding traffic control. By year 2043, the required geometry of the roundabout is shown in Table 14. It is also recommended to construct the roundabout with an ICD similar to an urban compact roundabout or urban single -lane roundabout, which is approximately 80 to 130 feet. Table 14. Roundabout Lane Configurations Approach Roundabout Control Eastbound South Grade Road • One -lane entry Westbound South Grade Road • One -lane entry Northbound Dale Street • One -lane entry Southbound Dale Street • One -lane entry Near -Term Recommendations There are ROW impacts with the recommended intersections control of a roundabout, which are outside of the scope for the project in 2023. Therefore, the City desired to look at near -term improvements that could be implemented to improve operations and safety at the intersection for both vehicles and pedestrians. Based on high-level evaluation of near -term improvements, it is recommended to construct a northbound left -turn lane to accommodate this heavier movement. This will provide additional storage for queues, as well as allow this movement to occur concurrently with the northbound through/right-turn. This will improve operations of the intersection and allow the existing traffic control to operate acceptably into the near future. It is also recommended to relocate the crosswalk that crosses the north approach so it crosses the channelized right -turn to the channelizing island and then across the approach. This design provide a pedestrian refuge, it aligns better with driver expectations for where pedestrians are typically crossing, and it provides a marked crosswalk at a location more visible to drivers, which is anticipated to improve safety for pedestrians. These near -term recommendations are shown in Figure 7. rt sG � ;- TIM-- A a. V KL � era t t» S 1'_ 30.1 TAPER ro EXIST- cENrERL NE - / 30'.I TRPER ING CENTERLINE�l ' •,RR ,s® Design North Bound Lek Turn Lane-100FT; 1:5 Taper / South Bound Left Turn Lane. Pedestrian Crossing ALT Figure 7 LSouth Grade Rd / Dale St City of HutchmsoR LEGEND —LINE ROADWAY GURB/NEDIAN SIDEWALK IANOSCAPE APRON Gn7 —K � f^h :• 9� ssRADIUS — EL 120' RADIUS — ELLIPSE t / — w rQ C / "� SOUTH GRADE I'7 58.5' a16 --- 2n' 1I 18 STALLS 23 STAL S lG 2 %ISTING ITA A C`�21 • F ,' �-�� a 3o so SCALE IN FEET Ellipse Roundabout -120FT By SSFT L CJ South Grade Rd /Dale St Figure 8 City of Hutuhmson Appendix • Year 2021 Intersection Turning Movement Volumes • Opening Year 2023 Signal Warrant Analysis • Future Year 2043 Signal Warrant Analysis • Existing Year Detailed Traffic Operations Analysis • Opening Year 2023 Detailed Traffic Operations Analysis • Future Year 2043 Detailed Traffic Operations Analysis RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Review of NE Area Infrastructure Study Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 8/9/2022 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Fvl Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Per the attached document, the Northeast Area Infrastructure Study provides a preliminary layout of City utilities (water, sanitary sewer and storm sewer) and roadways for the development of the area near the intersection of State Highways 7 and 22 along the easterly edge of Hutchinson's municipal limits. Furthermore, a phasing plan was developed to identify potential sequencing of infrastructure construction along with associated cost estimations for each phase. Obviously, accomplishing an infrastructure implementation endeavor of this magnitude is difficult to comprehend/envision, but this study effort provides guidance as the City possibly begins to service this area into the future. City staff will provide a brief overview and be available for any questions/comments. BOARD ACTION REQUESTED: None Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A -A. SEH Building a Better World for All of Us® Engineers I Architects I Planners I Scientists Report Northeast Area Infrastructure Study Hutchinson, Minnesota SEH No. HUTCH 160523 April 27, 2022 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. X Justin Black, PE Date: April 27, 2022 License No.: 43373 Reviewed By: John Rodeberg, PE Date: APril 27, 2022 Short Elliott Hendrickson Inc. 1390 Highway 15 South, Suite 200 P.O. Box 308 Hutchinson, MN 55350-0308 320.587.7341 A. SEH Contents Certification Page Contents 1 Introduction................................................................1 2 Purpose and Background...........................................1 3 Existing Land Use......................................................1 4 Proposed Land Use...................................................1 5 Infrastructure Improvements......................................2 5.1 Sanitary Sewer.......................................................................................2 5.2 Water Main.............................................................................................3 5.3 Storm Sewer...........................................................................................3 5.4 Streets....................................................................................................7 5.5 Right-of-way and Easements..................................................................7 5.6 Highway and Trail Crossings..................................................................7 5.7 Other Considerations..............................................................................7 6 Construction Phasing.................................................7 7 Project Cost Estimate.................................................8 List of Tables in Report Table 1 — Future Land Uses & Impervious Area........................................................4 List of Tables at End of report Table 2 — Summary of Pond Design Criteria & HydroCAD Modeling Results Table 3 — Summary of Assumed Pond Elevations, Dimensions, & Areas SEH is a registered trademark of Short Elliott Hendrickson Inc. REPORT HUTCH 160523 Contents (continued) List of Figures Figure 1 — Overall Project Area Figure 2 — Construction Phasing Figure 3 — Sanitary Sewer and Water Main Pipe Sizes Figure 4 — North Sanitary Sewer Service Area Figure 5 — Future Development Land Use Figure 6 — Existing Drainage Conditions Figure 7 — Future Drainage Conditions Figure 8 — Future Street Alignments List of Appendices Appendix A Preliminary Cost Estimate REPORT HUTCH160523 Report Northeast Area Infrastructure Study Prepared for City of Hutchinson, Minnesota Introduction The Northeast Area Infrastructure Study provides a preliminary layout of City infrastructure for the development of the area near the intersection of State Highways 7 and 22. The infrastructure includes the trunk lines for sanitary sewer, water main, and storm sewer, along with stormwater ponds. A layout of the core street extensions required to access the area has also been included. The scope of the study focused on the areas south of the intersection of Highways 7 and 22; however, a sewer service area was identified for the area directly north of the intersections as well. A phasing plan was developed to identify a sequencing for future construction of the underground infrastructure. A cost estimate was also prepared for each of the phases. 2 Purpose and Background The purpose of this study is to provide a tool for City staff both now and in the future to respond to developers regarding utility accessibility, size, location, estimated construction cost, and construction sequencing for growth areas. Two previous studies were referenced as part of this analysis: the 1997 Sewer System Plan and the 2005 Water Distribution Analysis. This study includes a phased development plan which complements the City's previous utility and comprehensive planning efforts for this area. 3 Existing Land Use The land within the Northeast Infrastructure Study area is mostly agricultural with some existing commercial and industrial development along Highway 7. The study area is bordered by industrial, commercial, and agricultural areas. The Luce Line Trail bisects the study areas from east to west. State Highways 7 and 22 bisect the area east -west and north -south, and 5th Avenue borders the south end of the area. There are also two segments of county ditch within the study area. 4 Proposed Land Use The growth in the study area has been identified primarily as commercial and industrial. Development of various parcels within the study area have been considered, however no formal development plans have been submitted for use in developing this study. The study is based on general land use parameters for commercial and industrial development. HUTCH 160523 Page 1 5 5.1 Infrastructure Improvements Sanitary Sewer The study identified six sanitary service areas totaling 848 acres. The future land uses identified include industrial and commercial. These service areas are shown in Figure 1. The areas area as follows: North 524 AC Northwest 88 AC Northeast 34 AC Southeast 56 AC Southwest North of 5th Ave 72 AC South of 5th Ave 22 AC South 52 AC Total 848 AC The areas will be served by a gravity flow sewer system, except for the southeast sewer area. This low-lying property cannot be served by a gravity flow sewer system, and a lift station would need to be constructed. An approximate location for the lift station is shown in Figure 2 The sewer areas in the study are served by an existing 24-inch diameter trunk sanitary sewer located in the southwest service area. Sanitary sewer trunk lines would be extended from this 24- inch diameter sewer pipe. Generally, the pipe size and depth decrease as the sanitary sewer is extended. Figure 3 shows only the main trunk lines needed to serve the individual sewer areas. Not all of the 8-inch diameter sewer lines are shown in the Figures or included in the cost estimate for servicing growth within the sewer area. The focus area of the study was south of Highway 7. An overall sewer service area for north of Highway 7 is shown in Figure 4. Most of this area would be served by the extension of the 18 - inch sanitary sewer trunk line west of Highway 22; this extension is shown as Phase 3. A smaller 8-inch sanitary sewer extension across Highway 7 east of Highway 22 would provide sewer service for future commercial development in the area immediately northeast of the Highway 7 and 22 intersections; this extension is shown as Phase 5. As development continues further north away from the highway, service would be provided by the larger and deeper 18-inch trunk line. Beyond the highway crossing the trunk lines are not shown in the north sewer service area. The minimum pipe slopes were used in determining service area based on MPCA recommendations for maintaining a cleaning velocity of 2 feet per second. The minimum pipe slopes are as follows: REPORT Page 2 HUTCH 160523 5.2 5.3 ILSize of PiplmLminimum 8-inch SlopeAA 0.40% 10-inch 0.28% 12-inch 0.22% 18-inch 0.12% 24-inch 0.08% The sanitary sewer pipe sizes, lengths, and depth ranges for each phase are summarized below. Maximum manhole spacing would be 400 feet. 1A 12 2,070 17 to 17.5 24 690 17.5 to 18 1 B 8 720 7.5 to 13.5 10 2,200 10.5 to 19 2 8 3,900 7.5 to 10.5 3 18 1,000 17.5 to 19 4 8 1,320 7.5 to 17.5 12 1,000 7.0 to 7.5 5 8 750 7.5 to 12 Water Main The proposed trunk water main extensions are shown in Figure 3. A trunk water main would parallel the trunk sanitary sewer into all service areas. The 12-inch trunk water mains would be extended from the existing mains located at the north and east edge of the industrial park. The 12-inch mains would extend easterly, crossing under Highway 22. They would also be extended north under Highway 7. Ultimately the trunk mains would loop together in a north -south connection east of the proposed study area. Additional 6-inch and 8-inch diameter mains will be constructed from the 12-inch water trunk line to accommodate growth within the service areas. Those smaller mains are not shown in the exhibits or included in the cost estimate. The 12-inch mainlines would also be extended north under Highway 7 to serve the north service area. A detailed layout of the water mains north of Highway 22 were outside the scope of this study. Storm Sewer The storm sewer watershed area identified in the study includes a 292-acre area south of Trunk Highway 7 and immediately adjacent to Trunk Highway. It is expected that construction within this area will consist of the land uses shown in Figure 5; commercial development north of the Luce Line Trail, then industrial and commercial south of the Luce Line Trail. The impervious percentages associated with each future land use are shown on Figure 5. Table 1 below shows the approximate areas of new impervious surfaces expected with the Northeast Infrastructure Area. REPORT Page 3 HUTCH 160523 5.3.1 5.3.1.1 5.3.1.2 Table 1 — Future Land Uses & Impervious Area Site quadrant Future Land Assumed Total Area Area of New Northeast Commercial 85 75 63.8 Northwest Commercial 85 57 48.5 Southeast Commercial 85 63 53.6 Southwest Industrial 72 84 60.5 Total New Impervious 226.4 With the new impervious areas anticipated, permanent stormwater features will be needed to properly treat and detain stormwater runoff on site in accordance with local and state regulations. This section has been prepared to summarize the applicable stormwater regulations and provide planning -level recommendations for stormwater management features. Design Criteria The following section provides a summary of the applicable stormwater management rules and guidelines for this project. As shown in Table 1, approximately 226 acres of new impervious area are expected with the Northeast Infrastructure Area. With this amount of new impervious area, permanent stormwater management features will be required to improve water quality and limit peak runoff rates for stormwater runoff leaving the site. The design criteria summarized in the following paragraphs is based on the current regulations at the time this report was prepared. It is expected that future development within the Northeast Infrastructure Area may not occur for several years. Each time an area is developed, the most up-to-date stormwater regulations must be followed which may require additional treatment and/or rate control beyond what is recommended herein. Minnesota Pollution Control Agency (MPCA) The MPCA's regulations associated with the General Construction Stormwater Permit are: • The MPCA does not require an all -encompassing, project -wide, rate control requirement. However, discharge rates are regulated based on specific type of BMP used. Specifically, wet sedimentation basins must be designed such that the water quality volume is not discharged at greater than 5.66 cfs per acre of surface area of the basin. • Water quality treatment of 1.0 inch of runoff from new impervious surfaces is required. City of Hutchinson Chapter 54 of the Hutchinson City Code provides requirements for design of stormwater management facilities. The following information is included in the code: • Under no circumstances shall the 2-, 10- , or 100-year developed peak flow exceed the 2-, 10-, or 100-year existing peak flow. • Stormwater detention/retention facilities shall be designed according to the most current practices as reflected in the Nationwide Urban Runoff Program study. • The adequacy of any outlet used as a discharge point for proposed stormwater management system must be assessed and documented. REPORT Page 4 HUTCH 160523 5.3.2 5.3.3 5.3.3.1 Based on the regulations presented in the preceding paragraphs, the water quality requirement from the MPCA and the rate control requirement from the City Code will be used to size stormwater management features for the proposed development. Although there are some impervious areas within the project area today, the total area of impervious surfaces today is relatively insignificant compared to the amount of impervious expected in the future fully -developed condition. Therefore, existing impervious areas were not considered to reduce the stormwater treatment required on site. As the design of specific developments within the Northeast Infrastructure Area is prepared, existing impervious areas could be accounted for to allow for a slight reduction in the volume of ponding needed. Existing Conditions The existing drainage patterns and associated watershed are shown on Figure 6. LiDAR data of the site was used to delineate watersheds for the existing conditions. Most stormwater runoff generated from the site drains toward the south, discharging overland into County Ditch 19A. County Ditch 19A flows approximately 2.7 miles south before ultimately draining into the South Fork of the Crow River. The County Ditch Map shows two drain tile systems within the site that also discharge into County Ditch 19A. As shown on Figure 6, a small area of offsite drainage is included in the northwest and northeast quadrants of the site. While areas north of Highway 7 drain to the south toward the site, they are assumed to be drained underground by the County tile system and therefore were not included in this analysis since only surface flows are modeled. The USDA's Web Soil Survey data was used to identify the predominant soil type as HSG C/D within the project area. This soil data was used with aerial photography to assign runoff curve numbers for each of the existing watersheds shown in Figure 6. A hydrologic model of the existing conditions was created using HydroCAD with Atlas 14 rainfall depths and the MSE-3 rainfall distribution for a 24-hour event. Since most runoff generated from the site is drained on the surface into the ditch, there aren't areas of significant stormwater storage on the current landscape except for the northwest site quadrant. Therefore, only ponding in the northwest quadrant was modeled for the existing conditions. The peak runoff rates associated with each existing drainage area were estimated for the 2-, summarized in Table 2 (attached). Future Conditions Stormwater BMPs 10-, and 100-yr, 24-hour rainfall events and are With Highway 22 and the Luce Line Trail splitting the site, it is expected that future stormwater management systems will be generally contained within each quadrant. Figure 7 shows the proposed watersheds which were delineated based on the site quadrants. Figure 7 also shows the general location and approximate size of the proposed stormwater Best Management Practices (BMPs). Based on the USDA's Web Soil Survey data showing predominantly HSG C/D soils on site, it is expected that each of the stormwater BMPs shown on Figure 3 will be wet ponds. This BMP type was selected through coordination with the City, but alternative BMP types such as filtration basins could be considered during final design. Tables 2 and 3 (attached) provide information about the BMP design criteria, HydroCAD modeling results, and assumed pond elevations, dimensions and areas. The information presented in Tables 2 and 3 corresponds to the conceptual -level design that was completed at this time. For all of the proposed wet ponds, a permanent pool with a depth of 5 feet was REPORT Page 5 HUTCH 160523 5.3.3.2 5.3.3.3 5.3.3.4 assumed. This exceeds the minimum required depth of 3 feet to allow for more sediment storage and less frequent pond cleanout. All of the wet ponds were assumed to have consistent side slopes of 4H:1 V for this conceptual -level design, but during final design these slopes could be changed to 3H:1 V and a 10 foot safety ledge should be added at the normal water elevation. In addition to the safety ledge, other components of the ponds such as adequate maintenance access and stabilized overflow routes or easements should be included in the final design. Table 2 shows the peak discharge rates for existing and proposed conditions for each watershed. For the northwest quadrant of the site, the HydroCAD modeling showed that the depressional storage available in the watershed would contain all modeled rainfall events, therefore a peak flow of 0.0 cfs is reported. For the proposed condition, the Pond NW-1 will discharge from the watershed, but this discharge is routed to Pond SW-1, and then routed to SW-2 prior to discharge into the County Ditch. From a rate control perspective, the peak flow rate discharging into the ditch from SW-2 in the existing and proposed conditions is the focus of the design. The peak flows from Pond NW-1 and SW-1 are not a design control since the ponds do not discharge offsite. Table 2 shows that all ponds provide adequate dead storage, water quality treatment and rate control. One design criterion that could be improved during final design is the freeboard of each pond. The minimum freeboard design is 1 foot. Ponds were sized to account for the offsite stormwater runoff that is routed through the site. The ponds shown on Figure 7 correspond to the dimensions of the top contour of the pond presented in Table 3. The final shape and size of the ponds is expected to be refined during final design. Storm Sewel Conceptual -level layouts and sizing of storm sewer trunk lines have been prepared and are shown on Figure 7. The pipe sizes shown on Figure 7 are based on the capacity needed to convey the 10-yr rainfall event with full development in each phase. The storm sewer alignment shown is generally based on the proposed roadway alignments. Similar to the stormwater BMP designs, the storm sewer design is expected to be modified as the final designs are prepared for each phase of the construction. The layout and sizes shown on Figure 7 is provided for planning purposes. Other Uonsiderations As noted previously herein, the McLeod County Ditch map shows two tile systems within the site that discharge into County Ditch 19A. It is expected that these tile systems will be encountered during construction. Modifications to these systems will likely need to be coordinated with McLeod County. The storm sewer design described previously herein assumes that the existing tile systems will remain in service and will not be directly connected to the storm sewer system. If the tile systems are instead connected to the storm sewer system, it is likely that additional capacity will be needed, resulting in larger storm sewer pipe sizes. Conclusions Permanent stormwater management features will be needed for the Hutchinson Northeast Infrastructure Area to meet state and local requirements. The proposed development is expected to include the introduction of approximately 226 acres of impervious surfaces. Stormwater runoff generated by the future development is planned to be treated by four wet ponds prior to discharge into the County Ditch system. The proposed ponds provide peak flow attenuation and water quality treatment for stormwater runoff. The proposed pond locations and approximate sizes are shown on Figure 6 and summarized in Tables 2 and 3. Strom sewer systems will also REPORT Page 6 HUTCH 160523 be needed to drain stormwater runoff to the ponds and into the County Ditch system. The conceptual -level layout and sizing of trunk storm sewer systems in shown on Figure 6. 5.4 Streets During the preparation of the study, two street segments were identified as integral to the utility extensions as part of a future infrastructure plan. These segments are shown in Figure 8. It is anticipated that other streets will be constructed within the overall planning area but were not included as part of this high level utility planning effort. The street segments identified in this planning document are included in the cost estimate. The streets costs are based on a street width of 39 feet back of curb to back of curb and constructed to a 10 ton design standard. 5.5 Right-of-way and Easements Right-of-way or permanent easement will be required to construct the underground utility and street improvements outlined in the study. Property ownership based on 2021 McLeod County GIS land records are shown on the exhibits. Right-of-way widths of 66 feet were assumed for the street and utility corridors. These widths should be confirmed during final design to ensure they will accommodate both utility and street improvements. Additional width may be required to accommodate the larger storm sewer pipe and deeper sanitary sewer pipes. Easements will also be required to accommodate the storm water ponds and pond outfall piping. 5.6 Highway and Trail Crossings The study area includes utility crossings of both State Highways 7 and 22 as well as the Luce Line (DNR) Trail. These crossings will need to be completed by horizontal direction drill or a jack and bore installation. It is assumed that a casing pipe will be required for both the sanitary sewer and water main pipes. Final crossing locations will need to be approved by the agency through their permit process. 5.7 Other Considerations The preliminary layout for a portion of Phase 2 shows a segment of water main and sanitary sewer directly adjacent and parallel to the Luce Line Trail. This area is low-lying and appears to be poorly drained. It may include some designated wetlands. During final design consideration should be given to avoid impacting wetlands by alternate construction methods such as horizontal directional drilling or by shifting the pipe alignment outside the wetland area. There is a large electrical transmission line in this corridor near the trail. An alternate alignment along the south side of Highway 7 could be considered for the Phase 2 pipe extension. This alternate alignment would avoid both the wetlands and the electrical transmission line, but may impact the Highway 7 right-of-way. The alternate alignment would require a segment of Phase 3, south of Highway 7, to be constructed with Phase 2. 6 Construction Phasing The extension of the sanitary sewer trunk line has been separated into multiple phases and is shown in Figure 2. These phases identify the sequence for extending infrastructure into each of the service areas. Phases could be combined to extend the infrastructure into multiple locations. Phase 1 is subdivided into a segment A and B. If storm sewer improvements were proposed to be constructed in Phase 1A, then the storm sewer portion of Phase 1 B would also need to be constructed to provide an outlet for the storm sewer system. The cost of constructing the Phase REPORT HUTCH160523 Page 7 7 1B storm sewer to service Phase 1Awould be $1,200,000. Phase 1A could only be a standalone project if its sole intent was to provide sewer and water service to the existing development or as a way to provide sewer and water service for Phase 3, 4, and 5. Project Cost Estimate A cost estimate is included in the study for each of the phases. The detailed cost estimate is included in the appendix. The cost estimate is based on average costs in 2021 for the Hutchinson area. The cost estimate does include a budget for engineering and surveying costs to develop the project plans and complete the construction administration or costs for right-of-way acquisition: The estimated costs for each phase are as follows: Phase 1A $3,170,000 Phase 1 B $3,488,000 Phase 2 $1,032,000 Phase 3 $953,000 Phase 4 $3,367,000 Phase 5 $617,000 Total Project Cost $12,627,000 Is REPORT Page 8 HUTCH 160523 Tables Table 2 — Summary of Pond Design Criteria & HydroCAD Modeling Results Table 3 — Summary of Assumed Pond Elevations, Dimensions, & Areas Table 2. Summary of Pond Design Criteria & HydroCAD Modeling Results Pond NW-1 Pond SW-1 Pond SW-2 Pond SE-1 Normal Water Level 1054 1053 1052 1052 Pond Top Elevation 1060 1060 1059 1058 Pond Bottom Elevation 1049 1048 1047 1047 100-yr HWL 1059.4 1059.4 1057.0 1057.5 Existing Conditions 2-yr Peak Flow (cfs) 0.0 48.6 33.8 10-yr Peak Flow (cfs) 0.0 89.2 62.0 100-yr Peak Flow (cfs) 0.0 180.6 125.7 Proposed Conditions 2-yr Peak Flow (cfs) 25.4 21.1 21.7 32.8 10-yr Peak Flow (cfs) 44.1 39.0 41.2 62.9 100-yr Peak Flow (cfs) 67.3 58.7 64.0 113.4 Area Draining to Pond (ac) 73.2 39.1 39.1 148.0 Dead Storage Requirement (ac-ft) 3.0 1.6 1.6 6.1 Dead Storage Provided (ac-ft) 14.5 8.0 11.5 33.8 Impervious Area Draining to Pond (ac) 48.5 30.2 30.3 117.4 Water Quality Volume Requirement (ac-ft) 4.04 2.52 2.53 9.78 Water Quality Volume Provided (ac-ft) 6.88 4.66 4.34 20.15 Notes: For the existing conditions, no discharge from the NW Quadrant is expected because of the ponding available in the low area north of the trail. For the proposed conditions, pond NW-1 discharges into SW-1, which discharges into SW-2. Only SW-2 discharges into the drainage ditch on the west side of Higway 22. Therefore the discharge rates reported for NW- 1 and SW-1 can be disregarded as these ponds do not discharge offsite. Table 3. Summary of Assumed Pond Elevations, Dimensions & Areas Pond NW-1 Pond SW-1 Pond SW-2 Pond SE-1 NWL 1054 1053 1052 1052 Area at NWL (ac) 3.4 2.2 2.6 7.6 Pond Length at NWL (ft) 1000 1300 500 1800 Pond Width at NWL (ft) 150 75 225 185 Check Pond Area (ac) 3.4 2.2 2.6 7.6 Assumed Side Slope (_H:1 V) 4.0 4.0 4.0 4.0 Pond Top Elevation 1060 1060 1059 1058 Pond Length at Top (ft) 1048 1356 556 1848 Lond Width at Top (ft) 198 131 281 233 Area at Top (ac) 4.8 4.1 3.6 9.9 Pond Bottom Elevation 1049 1048 1047 1047 Pond Length at Bottom (ft) 960 1260 460 1760 Pond Width at Bottom (ft) 110 35 185 145 Area at Bottom (ac) 2.4 1.0 2.0 5.9 Figures Figure 1 —Overall Project Area Figure 2 — Construction Phasing Figure 3 — Sanitary Sewer and Water Main Pipe Sizes Figure 4 — North Sanitary Sewer Service Area Figure 5 — Future Development Land Use Figure 6 — Existing Drainage Conditions Figure 7 — Future Drainage Conditions Figure 8 — Future Street Alignments 200th St. Legend ■ LiftStation — Sanitary Sewer i Water Main Construction Staging PHASE 1A PHASE 1B Sewer Area North - PHASE 2 - PHASE 3 PHASE 4 PHASE 5 City Limits State Hwy. 7 Sewer Area NW iu jSewer Area NE -- • �,� 01Ff 00-1 i i M�r,raEsoTaora Sewer Area SW 'EXETT F —TT.E.'TED Sewer Area SE shaon ,KULBERG Sewer Area South ETAUBR Legend ■ LiftStation Sanitary Sewer Water Main Construction Staging PHASE 1A PHASE 1B PHASE 2 PHASE 3 ',aor,a - PHASE 4 PHASE 5 City Limits e It 300Feet s0o It FILE No. HUTCHINSON NORTHEAST 160523 AREA INFRASTRUCTURE STUDY Figure, SEH DATE: SOUTHAREA 412112022 Legend ■ LiftStation a _ - Sanitary Sewer 00 Water Main 00 12" WM 12" WM Construction Staging � I _ � PHASE 1A a 12" SAN 12" SAN to i PHASE 1 B o0 Sgwer Area NW Senior Area NE ' w oo r PHASE 2 — - - ---- -- --- -- - - - _ PHASE 3 az PHASE 4 Sewer Area SW Sewer Area SE 3 to PHASES 10" SAN L - City Limits T iem ii sraeo- i ® ' e U300 � Feet I Sewer Area South FILE NO. HUTCHINSON NORTHEAST 160523 AREA INFRASTRUCTURE STUDY Fig3 re SEH DATE: SOUTHAREA 412112022 a Gmr Legend - Sanitary Sewer - Water Main Construction Staging PHASE1A 20M Sr. PHASE 1B PHASE 2 - PHASE 3 'n,ENSEN e a soa soa - PHASE 4 � Feer PHASE 5 ! City Limits Sewerrkea North CHRISTENSEN CHRISTENSEN CHRISTENSEN LL"' EHEIIL CRAIG N 1 5 HME\ G OREVOCTRs HOLDINGS LLC ExTs 5xUNGLGI I�FQILs�E Nzao. OExso TURESTUSTUDY i ure - SHER SEH NORTH AREA 4ENI s azHUTCHINSON NORTHEAST LLC AREAINFRASTRUCF SNADESO°M p iaa E _ I I Commercial i I Commercial (8500 Imp.) 1 I aQ 1 C'J Ljp@ilGp�a Commercial (85% Imp.) Legend Industrial I (72 0 Imp.) I Q Project Boundary Assumed Future Land Uses I I . e 0 350 700 1,400 Feet J FILE NO. FUTURE DEVELOPMENT Figure Impervious percentages shown below land use are based on Table 2.2 of -- ��, 60523 g NRCS/SCS TR-55. SEH DATE: HUTCHINSON NORTHEAST 5 4/27/2022 AREA INFRASTRUCTURE STUDY r=, u DEPRE-SS30NAL STORAGE AREA Legend D04mb azo ✓ County Ditch 19A (Open Ditch) Flow Direction Q Existing Drainage Areas m 0 350 700 1,400 Feet SEH IFILE NO. EXISTING DRAINAGE Figure 160523 I DATE I HUTCHINSON NORTHEAST 6 04/27/2022 AREA INFRASTRUCTURE STUDY �4C� 4a 800 LF 60" RCP @ 0:4% 600 LF 48" — RCP @ 0.3% •-- 3000 LF 72" RCP @ 0.2% a© 100 LF 36" RCP @ 1.0oo 500 LF 72" RCP @ 0.4% Legend 900 LF 42" a County Ditch 19A (Open Ditch) RCP @ 0.1% Q Proposed Drainage Areas Proposed Wet Ponds — Proposed Storm Sewer 100 LF 48"- Imo@ e 0 350 700 1,400 Feet J FILE NO. FUTURE CONDITIONS Figure ,s0s2s I g EH I DATE: I HUTCHINSON NORTHEAST 7 04/27/2022 AREA INFRASTRUCTURE STUDY Legend I� Future Streets Construction Staging i JI-1 PHASE 1A PHASE 1B Sewer Area NW i - i '----.� —PHASE 2 — -- --- _--------- _ -PHASE 3 --- --- - —------------ - -- PHASE 4 Sewer Area SW Sewer Area SE PHASES _ _ _ _ City Limits srauo�- I tl II e o aoo - Feer �I II I II II Sewer Area South FILE NO. HUTCHINSON NORTHEAST 160523 AREA INFRASTRUCTURE STUDY Figaure SEH DATE: SOUTHAREA 412112022 Appendix A Preliminary Cost Estimate ENGINEER'S ESTIMATE NORTHEAST AREA INFRASTRUCTURE STUDY HUTCHINSON, MINNESOTA SEH NO. HUTCH 160523 APRIL 27, 2022 PROJECT AREA TOTAL ESTIMATED PROJECT COST TOTAL ESTIMATED STREET COST TOTAL ESTIMATED STORM SEWER COST TOTAL ESTIMATED WATERMAIN COST TOTAL ESTIMATED SANITARY SEWER COST PHASE 1A $3,170,000 $1,128,000 $1,140,000 $490,000 $413,000 PHASE 1 B $3,488,000 $1,417,000 $1,221,000 $502,000 $348,000 PHASE 2 $1,032,000 $160,000 $0 $497,000 $375,000 PHASE 3 $953,000 $522,000 $128,000 $148,000 $156,000 PHASE 4 $3,367,000 $1,096,000 $1,584,000 $399,000 $288,000 PHASE 5 $617,000 $258,000 $128,000 $151,000 $80,000 TOTAL PROJECT AREA $12,627,000 $4,581,000 $4,201,000 $2,187,000 $1,660,000 MELNI- ENGNE-S E- INI . . . - �1- Ml- Building a Better World for All of US'5 Sustainable buildings, sound infrastructure, safe transportation systems, clean water, renewable energy and a balanced environment. Building a Better World for All of Us communicates a company -wide commitment to act in the best interests of our clients and the world around us. We're confident in our ability to balance these requirements. Join Our Social Communities c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution 15480 Providing for the Issuance and Sale of General Obligation Agenda Item: Bonds, Series 2022A, in the Proposed Aggregate Principal Amount of $6,150,000 Department: Finance LICENSE SECTION Meeting Date: 8/9/2022 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Nick Anhut Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Nick Anhut from Ehlers will present the 2022 pre -sale report for the issuance of General Obligation bonds with a total estimated par value of $6,150,000. The par value for this issuance includes the following components: $2,150,000 - The 2022 Pavement Management Program (15-year debt) - Street and infrastructure improvements west of Linden Park $4,000,000 - Final financing for the new Police Facility construction project (25-year debt) - Issued $7,320,000 in 2021; total two-year bonding equals $11,320,000 - Total cash reserves used on project is estimated at $3,150,000 - Proceeds from the sale of the existing PD and EOC will be put into reserve funds The first step in this process is for council to authorize a resolution to move forward with providing a bond issuance to finance the improvement costs. Once the resolution is approved, Ehlers, who is the City's financial advisor, will initiate the process. Ehlers will compile documents with city staff assistance, coordinate a bond rating call with city staff and solicit competitive bids on behalf of the City of Hutchinson. The proposed Debt Issuance Schedule is provided within the Pre -Sale Report which accompanies this board action form. The bond sale will be awarded to the winning bidder at the September 13th council meeting and the bond proceeds are expected to be received in October. The debt will be repaid by the City's debt tax levy and special assessments levied against benefiting property owners. BOARD ACTION REQUESTED: Approve Resolution 15480 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Council Member Resolution No. 15480 introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION BONDS, SERIES 2022A, IN THE PROPOSED AGGREGATE PRINCIPAL AMOUNT OF $6,150,000 A. WHEREAS, the City Council of Hutchinson, Minnesota has heretofore determined that it is necessary and expedient to issue General Obligation Bonds, Series 2022A (the 'Bonds"), in the proposed aggregate principal amount of $6,150,000 to finance portions of the 2022 Pavement Management Program and Police Facility project in the City; and E. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of Hutchinson, Minnesota, as follows: 1. Authorization: Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of the Bonds. 2. Meeting, Proposal Opening. The City Council shall meet at 5:30 p.m. on September 13, 2022, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 9' day of August, 2022. Matthew Jaunich City Administrator August 9, 2022 PRE -SALE REPORT FOR City of Hutchinson, Minnesota $6,150,000 General Obligation Bonds, Series 2022A rg'%'EHLERS 0 PUBLIC FINANCE ADVISORS Prepared by: Ehlers 3060 Centre Pointe Drive Roseville, MN 55113 Advisors: Nick Anhut, Senior Municipal Advisor Bruce Kimmel, Senior Municipal Advisor BUILDING COMMUNITIES. IT'S WHAT WE DO. BUILDING COMMUNITIES. IT'S WHAT WE DO. infoa,ehlers-inc.com 1 (800) 552-1171 www.ehlers-inc.com Proposed Issue: $6,150,000 General Obligation Bonds, Series 2022A (the "Bonds") Purposes: The proposed issue includes tax-exempt, fixed-rate financing for portions of the costs of the City's 2022 pavement management program and police facility project. Inclusive of estimated financing costs, the Bonds will be allocated as follows: • $2,150,000 Street Reconstruction Bonds portion. Debt service will be paid from a combination of tax levy and special assessments. The assessment revenues will be collected over a 10-year period starting in 2023, and the ad valorem property tax levy over a 15-year period starting in 2023. • $4,000,000 CIP Bonds portion for the police facility. Debt service will be paid from ad valorem property taxes collected from 2023 to 2051. Authority: The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged, and are being issued pursuant to Minnesota Statutes, Chapters 475 (Street Reconstruction and CIP portions). The Bonds will count against the City's statutory Net Debt Limit set at 3% of the current Estimated Market Value (EMV) of the City, or $36,677,799. The City has $7.3 million of outstanding debt subject to the limit. Including the Bonds, the City will have $23.2 million in remaining capacity for future needs. Under Chapter 475, the City may issue general obligation bonds for capital improvements to certain facilities without a referendum after a public hearing and 30-day reverse referendum period. The City Council held its CIP hearing in May, 2021 and did not receive a petition. Also under Chapter 475, the City may issue Street Reconstruction Bonds for designated projects after approval at a public hearing and 30-day petition period. The City Council held the public hearing in June, 2022 without petition. Term/Call Feature: The Bonds are being issued for a term of 29 years, four months in total. Principal on the Bonds will be due on February 1 in the years 2024 through 2052. Interest is payable every six months beginning August 1, 2023. The Bonds will be offered with a call provision allowing prepayment at the City's discretion on February 1, 2032 or any date thereafter without penalty. Bank Qualification: Because the City is expecting to issue no more than $10 million in tax exempt debt during the calendar year, the City will can designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. Presale Report August 9, 2022 City of Hutchinson, Minnesota Page 1 Rating: The City's most recent bond issues were rated by S&P Global Ratings. The current rating on those bonds is "AA-". The City will request a new rating evaluation to apply that rating to the Bonds' offering. Method of Sale/Placement: We are recommending the Bonds be issued as municipal securities and offered through a competitive underwriting process. We will solicit competitive bids for the purchase of the Bonds from underwriters and banks. We will include an allowance for discount bidding in the terms of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to reduce the final borrowing amount. Premium Pricing: In most cases, investors in municipal bonds prefer "premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, requiring a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered "reoffering premium." The underwriter of the bonds will retain a portion of this reoffering premium as their compensation (the "discount") but will pay the remainder of the premium to the City in the form of additional proceeds. The amount of the premium varies, but it is not uncommon to see premiums for new issues in the range of 2.0% to 10.0% of the face amount of the issue. This means that a $6,000,000 offering may receive bids that result in proceeds of $6,120,000 to $6,600,000. Ehlers will identify appropriate premium restrictions for the Bonds intended to achieve the City's objectives for this financing. For this issue of Bonds we have been directed to use any net premium to reduce the size of the issue. This will minimize repayment and borrow only the net proceeds necessary for the project. The resulting adjustments may slightly change the calculation of true interest cost of the issue, either up or down. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that there are no viable refunding opportunities at this time. We will continue to monitor the market and call dates of the City's outstanding debt to alert you to any future refunding opportunities as they arise. Continuing Disclosure: The City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually, as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds and uses Ehlers to prepare and file the reports. Presale Report August 9, 2022 City of Hutchinson, Minnesota Page 2 Arbitrage Monitoring: The City must ensure compliance with certain sections of the Internal Revenue Code and Treasury Regulations ("Arbitrage Rules") throughout the life of the issue to maintain the tax- exempt status of the Bonds. These Arbitrage Rules apply to amounts held in construction and debt service account(s), along with related investment income on each fund/account. IRS audits will verify compliance with rebate, yield restriction and records retention requirements within the Arbitrage Rules. The City's specific arbitrage responsibilities will be detailed in the Signature, No -Litigation, Arbitrage Certificate (the "Tax Compliance Document") prepared by your Bond Attorney and provided at closing. We recommend that the City review its specific responsibilities related to the Bonds with an arbitrage expert in order to utilize one or more of the exceptions to the Arbitrage Rules by meeting 1) spend down requirements, 2) bona fide debt service fund limits, 3) investments yield restrictions, or 4) de minimis rules. We recommend that the City review its specific responsibilities related to the Bonds with an arbitrage expert for compliance with these rules. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre -sale bond sizing includes a good faith estimate of these fees, but the final fees may vary. Bond Counsel: Dorsey and Whitney, LLP Paying Agent: Bond Trust Services Corporation Rating Agency: Standard & Poor's Global Ratings (S&P) Please contact us with any questions pertaining to the identified service providers Basis for Recommendation: Based on our advisory relationship and the City's communicated objectives, we are recommending the issuance of Bonds as a suitable option to finance the 2022 street reconstruction projects and police station. The basis for this recommendation follows: • The issuance is consistent with the City's practices for financing its large-scale capital projects and repayment is structured to fit within long-term financial plans • General Obligation pledge and tax -exemption can result in lower interest rates that most other financing options available to the City • The method of sale process identified complies with City policy as well as best practices endorsed by the Government Finance Officers Association (GFOA). Summary: The decisions to be made by the City Council are to accept or modify the finance assumptions described in this report and consider a resolution for a competitive bond sale to be held September 13, 2022. Presale Report August 9, 2022 City of Hutchinson, Minnesota Page 3 Pre -Sale Review by City Council: August 9, 2022 Due Diligence Call to review Official Statement: Week of August 2911 Conference with Rating Agency: Week of August 291" Distribute Official Statement: September 1, 2022 City Council Meeting to Award Sale of the Bonds: September 13, 2022 Estimated Closing Date: August 4, 2022 Attachments Estimated Sources and Uses of Funds Estimated Debt Service Schedules Nick Anhut, Senior Municipal Advisor (651) 697-8507 Bruce Kimmel, Senior Municipal Advisor (651) 697-8572 Silvia Johnson, Senior Public Finance Analyst (651) 697-8580 Alicia Gage, Senior Financial Analyst (651) 697-8551 Presale Report August 9, 2022 City of Hutchinson, Minnesota Page 4 Hutchinson, Minnesota $6,150,000 General Obligation Bonds, Series 2022A Issue Summary Assumes Current Market BQ AA- Rates plus 35bps Total Issue Sources And Uses Dated 10/06/2022 1 Delivered 10/06/2022 Street Issue CIP Reconstruction Summary Sources Of Funds Par Amount of Bonds $4,000,000.00 $2,150,000.00 $6,150,000.00 Total Sources $4,000,000.00 $2,1509000.00 $6,150,000.00 Uses Of Funds Total Underwriter's Discount (1.200%) 48,000.00 25,800.00 73,800.00 Costs of Issuance 45,528.46 24,471.54 70,000.00 Deposit to Project Fund 3,906,471.54 2,099,728.46 6,006,200.00 Total Uses $4,0009000.00 $2,150,000.00 $691509000.00 Series 2022A GO Bonds - P I Issue Summary 1 8/ 4/2022 1 2:32 PM EHLERS PUBLIC FINANCE ADVISOR' Hutchinson, Minnesota $6,150,000 General Obligation Bonds, Series 2022A Issue Summary Assumes Current Market BQ AA- Rates plus 35bps Estimated Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 10/06/2022 - - - - - 08/01/2023 - - 159,926.88 159,926.88 - 02/01/2024 110,000.00 2.050% 97,582.50 207,582.50 367,509.38 08/01/2024 - - 96,455.00 96,455.00 - 02/01/2025 310,000.00 2200% 96,455.00 406,455.00 502,910.00 08/01/2025 - - 93,045.00 93,045.00 - 02/01/2026 305,000.00 2.300% 93,045.00 398,045.00 491,090.00 08/01/2026 - - 89,537.50 89,537.50 - 02/01/2027 235,000.00 2.400% 89,537.50 324,537.50 414,075.00 02/01/2028 280,000.00 2.400% 86,717.50 366,717.50 453,435.00 08/01/2028 - - 83,357.50 83,357.50 - 02/01/2029 330,000.00 2.550% 83,357.50 413,357.50 496,715.00 08/01/2029 - - 79,150.00 79,150.00 - 02/01/2030 275,000.00 2.650% 79,150.00 354,150.00 433,300.00 08/01 /2030 - - 75,S06 25 75,506 25 - 02/01/2031 360,000.00 2.750% 75,50625 435,50625 511,012.50 08/01/2031 - - 70,55625 70,55625 - 02/01/2032 380,000.00 2.850% 70,55625 450,55625 521,112.50 08/01/2032 65,14125 65,14125 02/01/2033 355,000.00 2.950% 65,14125 420,14125 485,282.50 08/01/2033 - - 59,905.00 59,905.00 - 02/01/2034 320,000.00 3.100% 59,905.00 379,905.00 439,810.00 08/01/2034 - - 54,945.00 54,945.00 - 02/01/2035 305,000.00 3.200% 54,945.00 359,945.00 414,890.00 08/01/2035 - - 50,065.00 50,065.00 - 02/01/2036 270,000.00 3.350% 50,065.00 320,065.00 370,130.00 08/01/2036 - - 45,542.50 45,542.50 - 02/01/2037 255,000.00 3.450% 45,542.50 300,542.50 346,085.00 08/01/2037 41,143.75 41,143.75 02/01/2038 265,000.00 3.550% 41,143.75 306,143.75 347,287.50 08/01/2038 - - 36,440.00 36,440.00 - 02/01/2039 115,000.00 3.650% 36,440.00 151,440.00 187,880.00 08/01/2039 - - 34,34125 34,34125 - 02/01/2040 100,000.00 3.650% 34,34125 134,34125 168,682.50 08/01/2040 - - 32,516.25 32,51625 - 02/01/2041 105,000.00 3.850% 32,516.25 137,51625 170,032.50 08/01/2041 - - 30,495.00 30,495.00 - 02/01/2042 110,000.00 3.900% 30,495.00 140,495.00 170,990.00 08/01/2042 28,350.00 28,350.00 02/01/2043 115,000.00 4.000% 28,350.00 143,350.00 171,700.00 08/01/2043 - - 26,050.00 26,050.00 - 02/01/2044 120,000.00 4.050% 26,050.00 146,050.00 172,100.00 08/01/2044 - - 23,620.00 23,620.00 - 02/01/2045 120,000.00 4.100% 23,620.00 143,620.00 167,240.00 08/01/2045 - - 21,160.00 21,160.00 - 02/01/2046 125,000.00 4.100% 21,160.00 146,160.00 167,320.00 08/01/2046 - - 18,597.50 18,597.50 - 02/01/2047 130,000.00 4.150% 18,597.50 148,597.50 167,195.00 08/01/2047 - - 15,900.00 15,900.00 - 02/01/2048 140,000.00 4.150% 15,900.00 155,900.00 171,800.00 08/01/2048 - - 12,995.00 12,995.00 - 02/01/2049 145,000.00 4.200% 12,995.00 157,995.00 170,990.00 08/01/2049 - - 9,950.00 9,950.00 - 02/01/2050 150,000.00 4.200% 9,950.00 159,950.00 169,900.00 08/01/2050 - - 6,800.00 6,800.00 - 02/01/2051 155,000.00 4.250% 6,800.00 161,800.00 168,600.00 08/01/2051 - - 3,50625 3,50625 - 02/01/2052 165,000.00 4.250% 3,50625 168,506.25 172,012.50 Total $6,150,000.00 - $2,841,086.88 $8,991,086.88 - Yield Statistics Bond Year Dollars $79,359.58 Average Life 12.904 Years Average Coupon 3.5800174% Net Interest Cost (NIC) True Interest Cost (TIC) 3.6730118% 3.6274256% Bond Yield for Arbitrage Pluposes 3.5044264% All Inclusive Cost (AIC) 3.7462350% IRS Form 8038 Net Interest Cost 3.5800174% Weiehted Average Maturity 12.904 Years Series 2022A GO Bonds -P I Issue Summary 1 8142022 1 2:32 PM PEHLER! Hutchinson, Minnesota $4,000,000 General Obligation Bonds, Series 2022A CIP Portion Only Estimated Debt Service and Levy Schedule 105% Date Principal Coupon Interest Total P+I Levy 02/01/2023 - - - 02/01/2024 - - 177,560.94 177,560.94 186,438.99 02/01/2025 180,000.00 2.200% 134,572.50 314,572.50 330,301.13 02/01/2026 170,000.00 2.300% 130,612.50 300,612.50 315,643.13 02/01/2027 100,000.00 2.400% 126,702.50 226,702.50 238,037.63 02/01/2028 140,000.00 2.400% 124,302.50 264,302.50 277,517.63 02/01/2029 190,000.00 2.550% 120,942.50 310,942.50 326,499.63 02/01/2030 130,000.00 2.650% 116,097.50 246,097.50 258,402.38 02/01/2031 215,000.00 2.750% 112,652.50 327,652.50 344,035.13 02/01/2032 230,000.00 2.850% 106,740.00 336,740.00 353,577.00 02/01/2033 200,000.00 2.950% 100,185.00 300,185.00 315,194.25 02/01/2034 175,000.00 3.100% 94,285.00 269,285.00 282,749.25 02/01/2035 155,000.00 3.200% 88,860.00 243,860.00 256,053.00 02/01/2036 120,000.00 3.350% 83,900.00 203,900.00 214,095.00 02/01/2037 100,000.00 3.450% 79,880.00 179,880.00 188,874.00 02/01/2038 100,000.00 3.550% 76,430.00 176,430.00 185,251.50 02/01/2039 115,000.00 3.650% 72,880.00 187,880.00 197,274.00 02/01/2040 100,000.00 3.650% 68,682.50 168,682.50 177,116.63 02/01/2041 105,000.00 3.850% 65,032.50 170,032.50 178,534.13 02/01/2042 110,000.00 3.900% 60,990.00 170,990.00 179,539.50 02/01/2043 115,000.00 4.000% 56,700.00 171,700.00 180,285.00 02/01/2044 120,000.00 4.050% 52,100.00 172,100.00 180,705.00 02/01/2045 120,000.00 4.100% 47,240.00 167,240.00 175,602.00 02/01/2046 125,000.00 4.100% 42,320.00 167,320.00 175,686.00 02/01/2047 130,000.00 4.150% 37,195.00 167,195.00 175,554.75 02/01/2048 140,000.00 4.150% 31,800.00 171,800.00 180,390.00 02/01/2049 145,000.00 4.200% 25,990.00 170,990.00 179,539.50 02/01/2050 150,000.00 4.200% 19,900.00 169,900.00 178,395.00 02/01/2051 155,000.00 4.250% 13,600.00 168,600.00 177,030.00 02/01/2052 165.000.00 4.250% 7.012.50 172.012.50 180.613.13 Total $4,0009000.00 - $2,275,165.94 $6,275,165.94 $6,588,924.24 Significant Dates Dated First Coupon Date Yield Statistics 10/06/2022 8/01/2023 Bond Year Dollars $60,752.78 Average Life 15.188 Years Average Coupon 3.7449579% Net Interest Cost (NIC) 3.8239666% True Interest Cost (TIC) 3.7825559% Bond Yield for Arbitrage Purposes 3.5044264% All Inclusive Cost (AIC) 3.8885134% IRS Form 8038 Net Interest Cost 3.7449579% Weighted Average Maturity 15.188 Years Series 2022A GO Bonds - P I CIP 1 8/ 4/2022 1 2:32 PM 14EHLERS 0 PUBLIC FINANCE ADVISORS Hutchinson, Minnesota $2,150,000 General Obligation Bonds, Series 2022A Street Reconstruction Portion Only Estimated Debt Service and Levy Schedule Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy 02/01/2023 - - - - - - 02/01/2024 110,000.00 2.050% 79,948.44 189,948.44 199,445.86 21,841.87 177,603.99 02/01/2025 130,000.00 2.200% 58,337.50 188,337.50 197,754.38 21,195.84 176,558.54 02/01/2026 135,000.00 2.300% 55,477.50 190,477.50 200,001.38 20,549.82 179,451.56 02/01/2027 135,000.00 2.400% 52,372.50 187,372.50 196,741.13 19,903.80 176,837.33 02/01/2028 140,000.00 2.400% 49,132.50 189,132.50 198,589.13 19,257.76 179,331.37 02/01/2029 140,000.00 2.550% 45,772.50 185,772.50 195,061.13 18,611.74 176,449.39 02/01/2030 145,000.00 2.650% 42,202.50 187,202.50 196,562.63 17,965.70 178,596.93 02/01/2031 145,000.00 2.750% 38,360.00 183,360.00 192,528.00 17,319.68 175,208.32 02/01/2032 150,000.00 2.850% 34,372.50 184,372.50 193,591.13 16,673.66 176,917.47 02/01/2033 155,000.00 2.950% 30,097.50 185,097.50 194,352.38 16,027.62 178,324.76 02/01/2034 145,000.00 3.100% 25,525.00 170,525.00 179,051.25 - 179,051.25 02/01/2035 150,000.00 3.200% 21,030.00 171,030.00 179,581.50 179,581.50 02/01/2036 150,000.00 3.350% 16,230.00 166,230.00 174,541.50 174,541.50 02/01/2037 155,000.00 3.450% 11,205.00 166,205.00 174,515.25 174,515.25 02/01/2038 165,000.00 3.550% 5,857.50 170,857.50 179,400.38 179,400.38 Total $2,1509000.00 - $5659920.94 $297159920.94 $2,8519716.99 $1899347.49 $296629369.50 Significant Dates Dated 10/06/2022 First Counon Date 8/01/2023 Yield Statistics Bond Year Dollars $18,606.81 Average Life 8.654 Years Average Coupon 3.0414729% Net Interest Cost (NIC) 3.1801318°/u True Interest Cost (TIC) 3.1825088°/u Bond Yield for Arbitrage Purposes 3.5044264% All Inclusive Cost (AIC) 3.3400213% Series 2022A GO Bonds - P I Street Reconstruction 1 8/ 4/2022 1 2:32 PM 4EHLERS ft PUBLIC FINANCE ADVISORS'. Hutchinson, Minnesota $153,816 General Obligation Bonds, Series 2022A Assessments TIC plus 1.00% - Equal Principal Estimated Assessments Revenue Date Principal Coupon Interest Total P+I 12/31/2023 15,381.60 4.200% 6,460.27 21,841.87 12/31/2024 15,381.60 4.200% 5,814.24 21,195.84 12/31/2025 15,381.60 4.200% 5,168.22 20,549.82 12/31/2026 15,381.60 4.200% 4,522.20 19,903.80 12/31/2027 15,381.60 4.200% 3,876.16 19,257.76 12/31/2028 15,381.60 4.200% 3,230.14 18,611.74 12/31/2029 15,381.60 4.200% 2,584.10 17,965.70 12/31/2030 15,381.60 4.200% 1,938.08 17,319.68 12/31/2031 15,381.60 4.200% 1,292.06 16,673.66 12/31/2032 15,381.60 4.200% 646.02 16,027.62 Total $153,816.00 - $35,531.49 $189,347.49 Significant Dates Filing Date First Payment Date Series 2022AGOBonds -A I SINGLE PURPOSE 1 8/4/2022 1 2:31 PM 1/01/2023 12/31/2023 4EHLERS ft PUBLIC FINANCE ADVISORS HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Calling Budget Workshop Meetings for 4 p.m. on August 23 and September 13 Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 8/9/2022 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff is looking to call our next two budget workshop meetings of the year in preparation for the 2023 budget. The next workshop (2nd overall) will be at 4 p.m. on August 23 and will focus on our Capital Improvement Plan which was distributed to you on the first of August. The third budget workshop will focus on the preliminary budget and tax levy and will be held at 4 p.m. on September 13. A copy of the proposed budget and levy will be sent to you by September 1st. The preliminary tax levy is expected to go to the council for approval at your September 27 meeting. Staff is asking the council to call these two budget workshop meetings. BOARD ACTION REQUESTED: Approval of calling two budget workshop meetings for 4.00 p.m. on August 23 and September 13 Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A EDA Board Meeting Hutchinson Enterprise Center 11:30 AM Wednesday, June 22nd, 2022 MEETING MINUTES Members present in bold. EDA Board Members Mike McGraw Jonny Block Mike Cannon Corey Stearns Chad Czmowski Mary Christensen Jeremy Carter Staff Miles Seppelt, EDA Director Matt Jaunich, City Administrator Andy Reid, Finance Director Maddie Newcomb, EDA Program Manager Guests Liz Danielson, McLeod County Economic Development Coordinator I. Call to Order Meeting called to order at 11:30 AM. II. Introductions III. Review Agenda IV. Review Minutes Economic Development Authority Financial Summary as of May 2022 Operations Cash Available $79,282 Reserved $56,736 Unreserved $18,276 Economic Development Loan Fund Cash Available $158,734 Zephyr Wind Services $69,720 Laser Dynamics Balance (forgivable) $23,000 Innovative Foam Balance (forgivable) $14,355 Advances to other funds (Enterprise $246,052 Center) Downtown Revolving Loan Fund Cash Available $444,088 Loans Receivable $303,402 Capital Assets $201,329 Total Assets $1,085,731 MIF Loan Fund Cash Available $7,562 MOXY Loan Receivable $9,766 Enterprise Center Fund Cash Available $42,142 SHOPKO TIF District (TIF 4-5) Cash Available $289,857 Interfund Loans Receivable $397,785 MEDICAL CLINIC TIF District (TIF 4-16) Interfund Loan Payable $260,412 a. May 18t" Finance Team meeting M/S/P: Stearns, Czmowski to approve the minutes as written. Passed unanimously. b. June 1st EDA Board Meeting (May Meeting) M/S/P: Christensen, Stearns to approve the minutes as written. Passed unanimously c. June 10t" EDA Board (Special Meeting) M/S/P: Czmowski, Stearns to approve the minutes as written. Passed unanimously. V. Review of EDA Financial Statements Staff provided an update on the EDA financials. (Please refer to table) M/S/P: Czmowski, Stearns to approve the financial reports as presented. Passed unanimously. VI. Director's Report A. Marketing Plan: FB = 750, T = 98, Facebook updates = 0, Twitter updates = 0, Website updates = 2 — the EDA's Facebook is currently suspended, waiting for that to be reinstated. B. Business Recruitment / Expansions — staff gave an overview of projects and prospects. C. Stearnswood & Pride Solutions — both projects are moving along nicely. D. Franklin Redevelopment Project ■ FEMA grant adjustment $157,500 - Staff submitted application for an adjustment to the FEMA grant amount to make the full grant amount about $664k total. ■ Relocation meetings with property owners — relocation consultant confirmed all property owners are willing to sell. He is in the process of finding comps in the area, once he locates those we'll be able to figure out their full relocation benefits package. Hoping to get purchase agreements into place in the next couple months. E. 3M grant opportunity — staff submitted a proposal for a grant from 3M at their request, this donation would cover the purchase of a screen printer, a large format printer, and a laser engraver for Tiger MFG at HHS. F. FireLake Mfg — closed on loan last Friday, last step is to file the UCC. G. Quade Project — Quade was okay with paying for the lot up front and getting reimbursed over 8 years, he is currently pulling documents together and getting quotes for the project. A GAP analysis will then be performed to verify need for public assistance. H. Rolling power blackouts this summer — Jeremy Carter explained the situation with the energy grid and the steps HUC is taking to prepare for any rolling blackouts. HUC is putting together contingency plans depending on how much Hutchinson will have to load shed. VII. EDA Board Vacancy Consider nominating Finance Team member to fill vacancy. CANDIDATES: Josh Laffen (2020) / Jack Daggett (2016) / OTHERS? ■ Discussion on possible candidates. M/S/P: Cannon, Stearns to recommend Jack Daggett to the Mayor for consideration for the EDA Board vacancy. Passed unanimously. Vill. Proposal for marketing initiative Discuss collaborative marketing effort to bring new workforce to Hutchinson. ■ Staff attended the EDAM conference a couple weeks ago and the panel of site selectors kept stressing the importance of workforce. ■ Discussion on McLeod County labor force projections and workforce commuting patterns. ■ This marketing initiative would feature: a website with a very identifiable name (e.g. www.HutchJobs.com), a common state-of-the-art job application (if the business chooses to not use their own), and a very intensive, minimum one-year, marketing effort using social media, legacy, media and other various marketing avenues. ■ Proposal is to partner with the City to help push their branding effort of "A City on Purpose". ■ Estimating cost to be around $50-60K. ■ Staff putting together an HR Roundtable to pitch this idea and gauge interest. Will be meeting with Vivid Image to discuss how participation and costs will be structured. ■ More to come next month. IX. Jump -Start Downtown Winners Consider granting extension of time to claim JumpStart Prize and launch business. ■ Gold Coin (and Sweet Rolls & Boba), are waiting for contractors' schedules to open up. ■ They did not get open by the deadline (October 11t") outlined in Jump -Start Downtown. Discussion on rules. M/S/P: Christensen, Stearns to approve extending the deadline for opening to December 315t, 2022. Passed unanimously. X. Grant & Loan Program Applications Facade Improvement Matching Grant Bed & Breakfast (the Dragonfly Inn) — Mike & Deb Brewer $6,000 325 Hassan St SE M/S/P: Czmowski, Cannon to approve Facade Improvement grant in the amount of $6,000. Passed unanimously. XI. Other Business ■ Discussion on river dredging. ■ Discussion on a potential post -frame building on 1140 5ch Ave SE, consensus is to explore that possibility further. XII. Set Next Meeting — 11:30 AM Wednesday, July 27th, 2022 XIII. Adjourn — With no further business to attend to, the meeting adjourned at 12:54pm. Respectfully Submitted, Madison Newcomb EDA Program Manager Hutchinson Properties Orded To Be Cleared By City L Date of Report: 08/02/2022 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN22-0024 137 Garden Rd NE 32-117-29-15-0090 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0025 127 Garden Rd NE 32-117-29-15-0080 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0026 112 Garden Rd NE 32-117-29-14-0450 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0027 855 Ash St NE 31-117-29-07-0020 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0028 800 Ash St NE 31-117-29-07-0210 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0029 887 Oak St NE 31-117-29-02-0800 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0031 475 Hwy 7 E 32-117-29-12-0190 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0032 465 Bluff St NE 31-117-29-09-1140 Tall Grass/Noxious Weed 06/01/2022 Closed 06/02/2022 EEN22-0033 575 Bluff St NE 31-117-29-09-0570 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0034 554 Carlisle St NE 31-117-29-10-0870 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0035 575 Carlisle St NE 31-117-29-09-0990 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0036 115 6th Ave NE 31-117-29-09-0380 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0037 635 Hillcrest Rd NE 31-117-29-09-0250 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0038 115 5th Ave NW 31-117-29-11-0170 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0039 192 5th Ave NW 31-117-29-12-0350 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0040 251 5th Ave NW 31-117-29-12-0050 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0041 95 5th Ave NE 31-117-29-10-0250 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0042 420 Minnesota St NW 36-117-30-09-0280 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0043 690 Texas Ave NW 36-117-30-09-0640 Tall Grass/Noxious Weed 05/26/2022 Closed 06/08/2022 EEN22-0044 732 California St NW 36-117-30-06-0220 Tall Grass/Noxious Weed 05/26/2022 Closed 06/08/2022 EEN22-0045 742 California St NW 36-117-30-06-0230 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0046 1150 Carolina Ave NW 36-117-30-06-0450 Tall Grass/Noxious Weed 05/26/2022 Closed 06/02/2022 EEN22-0047 436 Monroe St SE 06-116-29-07-0560 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0048 426 Monroe St SE 06-116-29-07-0550 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0049 331 Monroe St SE 06-116-29-07-0220 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0050 526 Erie St SE 06-116-29-07-0910 Tall Grass/Noxious Weed 05/31/2022 Abated by City 06/22/2022 EEN22-0051 542 Monroe St SE 06-116-29-10-0090 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0052 511 Monroe St SE 06-116-29-07-1000 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0053 990 Echo Dr SE 06-116-29-13-0590 Tall Grass/Noxious Weed 05/31/2022 Abated by City EEN22-0054 506 Adams St SE 06-116-29-07-0680 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 Hutchinson Properties Orded To Be Cleared By City L Date of Report: 08/02/2022 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN22-0055 446 Monroe St SE 06-116-29-07-0570 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0056 405 Adams St SE 06-116-29-07-0620 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0058 537 Adams St SE 06-116-29-07-0840 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0059 547 Adams St SE 06-116-29-07-0820 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0060 554 Adams St SE 06-116-29-07-0740 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0061 570 Adams St SE 06-116-29-10-0020 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0062 545 Madson Ave SW 01-116-30-09-0050 Tall Grass/Noxious Weed 05/31/2022 Closed 06/08/2022 EEN22-0063 539 Madson Ave SW 01-116-30-09-0040 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0064 525 Lynn Rd SW 06-116-29-05-0570 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0065 535 Lynn Rd SW 06-116-29-05-0560 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0066 926 Jefferson St SE 06-116-29-15-0210 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0067 940 Jefferson St SE 06-116-29-15-0220 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0068 916 Jefferson St SE 06-116-29-15-0200 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0069 988 Jefferson St SE 06-116-29-15-0290 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0070 1038 Jefferson St SE 06-116-29-15-0500 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0071 1055 Jefferson St SE 06-116-29-15-0150 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0072 1115 Jefferson St SE 07-116-29-02-0040 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0073 421 Grant Ave SE 07-116-29-09-0960 Tall Grass/Noxious Weed 05/31/2022 Closed 06/03/2022 EEN22-0074 429 Grant Ave SE 07-116-29-09-0890 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0075 244 5th Ave SW 06-116-29-05-0730 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0076 219 5th Ave SW 06-116-29-05-0430 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0077 216 5th Ave SW 06-116-29-05-0750 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0078 1387 Sherwood St SE 07-116-29-10-0220 Tall Grass/Noxious Weed 05/31/2022 Closed 06/06/2022 EEN22-0079 565 Glen St SW 06-116-29-12-0090 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0080 535 Glen St SW 06-116-29-05-0850 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0081 520 Glen St SW 06-116-29-05-0600 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0082 221 Division Ave SW 06-116-29-05-0630 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0083 106 Century Ave SE 07-116-29-07-0170 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0084 5 Century Ave SE 07-116-29-03-0560 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0085 1045 Sherwood St SE 07-116-29-03-0210 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 Hutchinson Properties Orded To Be Cleared By City L Date of Report: 08/02/2022 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN22-0086 1115 Sherwood St SE 07-116-29-03-0300 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0087 1181 Blackbird Dr SW 12-116-30-06-0230 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0088 1182 Blackbird Dr SW 12-116-30-06-0330 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0089 903 Harrington St SW 01-116-30-16-0741 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0090 804 Merrill St SW 01-116-30-16-0330 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0091 509 Linden Ave SW 01-116-30-09-0801 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0092 545 Lyndale Ave SW 01-116-30-16-0120 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0093 550 Lyndale Ave SW 01-116-30-16-0160 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0094 628 5th Ave SW 01-116-30-08-0820 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0095 658 5th Ave SW 01-116-30-08-0850 Tall Grass/Noxious Weed 05/31/2022 Closed 06/06/2022 EEN22-0096 417 Boulder St SW 01-116-30-05-0620 Tall Grass/Noxious Weed 05/31/2022 Closed 06/06/2022 EEN22-0097 585 Roberts St SW 02-116-30-10-0030 Tall Grass/Noxious Weed 05/31/2022 Closed 06/06/2022 EEN22-0098 880 Lakewood Dr SW 02-116-30-13-0090 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0099 746 4th Ave SW 01-116-30-07-0130 Tall Grass/Noxious Weed 05/31/2022 Closed 06/09/2022 EEN22-0100 638 4th Ave SW 01-116-30-08-0710 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0101 630 4th Ave SW 01-116-30-08-0700 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0102 407 Merrill St SW 01-116-30-08-0660 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0103 545 4th Ave SW 01-116-30-08-0370 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0104 566 4th Ave SW 01-116-30-08-0490 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0105 541 4th Ave SW 01-116-30-08-0360 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0106 505 4th Ave SW 01-116-30-08-0310 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0107 240 Lynn Rd SW 01-116-30-08-0010 Tall Grass/Noxious Weed 05/31/2022 Abated by City 06/16/2022 EEN22-0108 230 Lynn Rd SW 01-116-30-01-0800 Tall Grass/Noxious Weed 05/31/2022 Abated by City 06/16/2022 EEN22-0109 1679 Mahogany Ct SW 02-116-30-14-0490 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0110 825 Roberts St SW 02-116-30-14-0590 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0111 710 Park Island Dr SW 02-116-30-10-0400 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0112 510 Barley St SW 02-116-30-09-0640 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0113 1202 Lewis Ave SW 01-116-30-04-0070 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0114 540 Harvest St SW 02-116-30-09-0500 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0115 654 2ND AVE SW 01-116-30-01-0840 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 Hutchinson Properties Orded To Be Cleared By City L Date of Report: 08/02/2022 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN22-0116 646 2nd Ave SW 01-116-30-01-0850 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0117 642 2nd Ave SW 01-116-30-01-0860 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0118 546 2nd Ave SW 01-116-30-01-0720 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0119 720 2nd Ave SW 01-116-30-02-0070 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0120 133 Lynn Rd SW 06-116-29-04-0250 Tall Grass/Noxious Weed 05/31/2022 Closed 06/30/2022 EEN22-0121 126 Lynn Rd SW 01-116-30-01-0480 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0122 116 Lynn Rd SW 01-116-30-01-0290 Tall Grass/Noxious Weed 05/31/2022 Closed 06/06/2022 EEN22-0123 104 Lynn Rd SW 01-116-30-01-0300 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0124 540 Jackson St SW 02-116-30-09-0300 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0125 550 Lakeview Ln SW 02-116-30-09-0160 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0126 500 Lakeview Ln SW 02-116-30-09-0120 Tall Grass/Noxious Weed 05/31/2022 Closed 06/30/2022 EEN22-0128 646 Harmony Ln SW 01-116-30-01-0410 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0129 537 Harmony Ln SW 01-116-30-01-0210 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0130 1235 McDonald Dr SW 02-116-30-09-0060 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0131 550 School Rd SW 02-116-30-09-0050 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0132 235 Lake St SW 01-116-30-02-0490 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0133 325 Lake St SW 01-116-30-07-0570 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0134 360 Lake St SW 01-116-30-06-0690 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0135 215 Hassan St SE 06-116-29-03-1020 Tall Grass/Noxious Weed 05/31/2022 Closed 06/06/2022 EEN22-0136 384 Larson St SW 01-116-30-06-0310 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0137 312 Alan St SW 01-116-30-05-0500 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0138 425 Alan St SW 01-116-30-06-0500 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0139 417 Stoney Point Rd SW 01-116-30-05-0380 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0140 400 Stoney Point Rd SW O1-116-30-05-0760 Tall Grass/Noxious Weed 05/31/2022 Closed 06/07/2022 EEN22-0141 627 Bluff St NE 31-117-29-09-0030 Tall Grass/Noxious Weed 06/02/2022 Closed 06/13/2022 EEN22-0142 574 Clark St NE 31-117-29-09-0940 Tall Grass/Noxious Weed 06/02/2022 Closed 06/13/2022 EEN22-0143 584 Clark St NE 31-117-29-09-0930 Tall Grass/Noxious Weed 06/02/2022 Closed 06/13/2022 EEN22-0144 595 Clark St NE 31-117-29-09-0910 Tall Grass/Noxious Weed 06/02/2022 Closed 06/13/2022 EEN22-0145 400 College Ave NE 31-117-29-08-0070 Tall Grass/Noxious Weed 06/02/2022 Closed 06/13/2022 EEN22-0146 584 Carlisle St NE 31-117-29-10-0840 Tall Grass/Noxious Weed 06/02/2022 Closed 06/13/2022 Hutchinson Properties Orded To Be Cleared By City L Date of Report: 08/02/2022 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN22-0147 882 Oak St NE 31-117-29-02-0690 Tall Grass/Noxious Weed 06/02/2022 Closed 06/13/2022 EEN22-0148 482 Kouwe St NW 31-117-29-12-0070 Tall Grass/Noxious Weed 06/02/2022 Closed 06/13/2022 EEN22-0149 487 California St NW 36-117-30-11-0350 Tall Grass/Noxious Weed 06/02/2022 Closed 06/13/2022 EEN22-0150 444 CALIFORNIA ST NW 36-117-30-11-0010 Tall Grass/Noxious Weed 06/02/2022 Closed 06/13/2022 EEN22-0151 1098 Hwy 15 S 12-116-30-01-0050 Tall Grass/Noxious Weed 06/02/2022 Closed 06/13/2022 EEN22-0152 1005 Maple St NE 31-117-29-01-0070 Tall Grass/Noxious Weed 06/02/2022 Closed 06/13/2022 EEN22-0153 430 Water St NW 31-117-29-12-0270 Tall Grass/Noxious Weed 06/02/2022 Abated by City EEN22-0154 425 Grant Ave SE 07-116-29-09-0770 Tall Grass/Noxious Weed 06/03/2022 Abated by City EEN22-0155 509 Juul Rd SW 01-116-30-08-1080 Tall Grass/Noxious Weed 06/03/2022 Closed 06/13/2022 EEN22-0156 1490 Montreal St SE 07-116-29-12-0032 Tall Grass/Noxious Weed 06/03/2022 Abated by City 06/22/2022 EEN22-0157 550 Barley St SW 02-116-30-09-0680 Tall Grass/Noxious Weed 06/07/2022 Closed 06/13/2022 EEN22-0158 1320 McDonald Dr SW 02-116-30-09-0390 Tall Grass/Noxious Weed 06/07/2022 Closed 06/13/2022 EEN22-0159 502 LAKEVIEW LN SW Tall Grass/Noxious Weed 06/07/2022 Closed 06/13/2022 EEN22-0160 536 Main St S 06-116-29-06-0610 Tall Grass/Noxious Weed 06/07/2022 Closed 06/13/2022 EEN22-0161 420 Northwoods Ave NE 31-117-29-08-0110 Tall Grass/Noxious Weed 06/07/2022 Closed 06/13/2022 EEN22-0162 599 Hassan St SE 06-116-29-11-0190 Tall Grass/Noxious Weed 06/07/2022 Closed 06/13/2022 EEN22-0163 675 Hillcrest Rd NE 31-117-29-08-0620 Tall Grass/Noxious Weed 06/07/2022 Closed 06/13/2022 EEN22-0164 612 Lynn Rd SW 01-116-30-09-0310 Tall Grass/Noxious Weed 06/08/2022 Closed 06/13/2022 EEN22-0165 523 Monroe St SE 06-116-29-07-0980 Tall Grass/Noxious Weed 06/13/2022 Closed 06/22/2022 EEN22-0166 1367 Westwood Rd NW 35-117-30-16-0560 Tall Grass/Noxious Weed 06/29/2022 Closed 07/12/2022 EEN22-0167 988 Jefferson St SE 06-116-29-15-0290 Tall Grass/Noxious Weed 06/29/2022 Closed 07/12/2022 EEN22-0168 1088 Jefferson St SE 07-116-29-02-0150 Tall Grass/Noxious Weed 06/29/2022 Closed 07/12/2022 EEN22-0169 646 2nd Ave SW 01-116-30-01-0850 Tall Grass/Noxious Weed 07/14/2022 Closed 07/26/2022 EEN22-0170 505 California St NW 36-117-30-11-0420 Tall Grass/Noxious Weed 07/14/2022 Abated by City EEN22-0171 430 Water St NW 31-117-29-12-0270 Tall Grass/Noxious Weed 07/14/2022 Abated by City EEN22-0172 195 4th Ave NW 31-117-29-12-0380 Tall Grass/Noxious Weed 07/14/2022 Closed 07/21/2022 EEN22-0173 1005 Maple St NE 31-117-29-01-0070 Tall Grass/Noxious Weed 07/21/2022 Abated by City EEN22-0174 455 Water St NW 31-117-29-12-0370 Tall Grass/Noxious Weed 07/21/2022 Abated by City EEN22-0175 465 Water St NW 31-117-29-12-0360 Tall Grass/Noxious Weed 07/21/2022 Abated by City EEN22-0176 675 Hillcrest Rd NE 31-117-29-08-0620 Tall Grass/Noxious Weed 07/21/2022 To Be Cleared Hutchinson Properties Orded To Be Cleared By City Date of Report: 08/02/2022 Enforcement Number Address Parcel Category Date Filed Status Date Closed Total Records: 150 Enforcement.DateFiled Between 5/25/2022 12:00:00 AM AND 7/31/2022 11:59:59 PM AND Enforcement.Category = Tall Grass/Noxious Weeds Population: All Records Status Descriptions Abated by City = Ordered by City to be cleared using Contractor Closed = Removed by Owner