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06-28-2022 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JUNE 28, 2022 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad Czmowski, Pat May and Dave Sebesta. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that Item 14.5 will be added to the agenda, which is an addition to the fee schedule. Motion by Christensen, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) New Century Academy Students Service to Oakland Cemetery John Olson, Public Works Manger, presented before the Council. Mr. Olson explained that a group of students, led by Michelle Stevens Martig, Advisor/Teacher, from New Century Academy, spent many hours at the cemetery this spring. The students helped out by picking up multiple loads of small branches and sticks at the cemetery. The students worked at this all spring and the grounds looked the best they ever have for Memorial Day. The students would like to return next Spring as well for perhaps another project at the cemetery. Mr. Olson recognized a student representative and various teachers/staff members that were in the audience. (b) Resolution No. 15471 — Resolution Accepting $6525.00 in Donations from Various Donors for Fireman's Park Project Motion by Czmowski, second by Sebesta, to approve Resolution No. 15471. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor state your name and addressfor the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES CITY CO UNCIL MINUTES June 28, 2022 (a) Regular Meeting of June 14, 2022 Motion by Czmowski, second by Christensen, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Change Order No. 3 — Letting No. 1, Project No. 22-01 (2022 Pavement Management Programs) (b) Consideration for Approval of Authorization to have Mayor and City Administrator Sign Development Agreement With Fire Lake Manufacturing (c) Consideration for Approval of Issuing Short Term Gambling License to St. Anastasia Catholic Church on September 23-25, 2022 (d) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic Church on September 23-25, 2022 (e) Consideration for Approval of Resolution No. 15465 — Resolution Adopting Findings of Fact and Reasons for Approval of a Preliminary Plat for Ravenwood South with Favorable Planning Commission Recommendation (f) Consideration for Approval of Resolution No. 15466 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit for Second Drive Thru Lane in a C-4 Zoning District Located at 1510 Montreal Street SE (Culver's) with Favorable Planning Commission Recommendation (g) Consideration for Approval of Resolution No. 15467 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit for a New Dining Hall Building Located at 700 Main Street North (Maplewood Academy) with Favorable Planning Commission Recommendation (h) Consideration for Approval of Resolution No. 15468 — Resolution Adopting Findings of Fact and Reasons for Approval of Lot Split Located at 1545 McDonald Drive SW with Favorable Planning Commission Recommendation (i) Consideration for Approval of Resolution No. 15470 — Resolution to Sell at Auction Surplus Fire Department Property (Crew Cab Pickup) 0) Claims, Appropriations and Contract Payments — Register A 2 CITY CO UNCIL MINUTES June 28, 2022 Motion by May, second by Czmowski, to approve Consent Agenda L Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Czmowkki, second by May, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) UNFINISHED BUSINESS 9. APPROVE/DENY ORDINANCE NO. 22-829 — AN ORDINANCE AMENDING CHAPTER 112 — LIQUOR REGULATIONS (SECOND READING AND ADOPTION) Marc Sebora, City Attorney, noted that this ordinance had its first reading at the last City Council meeting. The ordinance contains revisions in accordance with new legislation allowing for owners of amateur baseball teams to be eligible for on -sale wine licenses and malt liquor licenses as well as increasing off -sale quantities and packaging for brewers. No changes have been made to the ordinance since the first reading. Motion by Czmowski, second by Christensen, to approve second reading and adoption of Ordinance No. 22-829. Motion carried unanimously. NEW BUSINESS 10. APPROVE/DENY AWARDING BIDS FOR BURICH ARENA — EAST RINK/HVAC REPLACEMENT PROJECT AND AUTHORIZING STAFF TO EXECUTE AGREEMENTS Pete Filippi, Contegrity Group, presented before the Council. Mr. Filippi explained that bids were opened and read for the Burich Arena east rink HVAC replacement project on June 9, 2022. There were three separate bid packages to respond to: Mechanical/HVAC, Electrical and Control Systems. Low bids came in from St. Cloud Refrigeration, Inc., Laketown Electric and Paape Distributing Co. The cost of the project, approximately $760,000, will be funded by money available from the American Rescue Plan. Motion by Czmowski, second by May, to approve awarding bids for Burich Arena — East Rink/HVAC replacement project and authorizing staff to execute agreements. Motion carried unanimously. CITY CO UNCIL MINUTES June 28, 2022 11. APPROVE/DENY BIDS ON THE AV PROJECT FOR THE NEW POLICE STATION Pete Filippi, Contegrity Group, presented before the Council. Mr. Filippi explained that bids were opened and read for the AV project at the new police facility on June 16, 2022. The lowest, most responsible bidder was identified as Video Services (VSI) with a low bid of $178,300. Mr. Filippi noted that there is an additional $20,000 of equipment that will be purchased internally by staff in connection with this project. Motion by May, second by Christensen, to approve awarding bids for AV project at the new police station. Motion carried unanimously. 12. APPROVE/DENY RESOLUTION NO. 15469 - RESOLUTION APPROVING A NEGATIVE DECLARATION ON THE NEED FOR AN ENVIRONMENTAL IMPACT STATEMENT FOR THE OTTER AND CAMPBELL LAKES RESTORATION PROJECT Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that through the worksheet process it has been determined that an environmental impact statement is not needed. Mr. Exner introduced Todd Hubmer from Bolton & Menk who is the consultant working on the Otter and Campbell Lakes Restoration Project. Mr. Hubmer reminded the Council that the project consists of restoration of the 650-acre Otter and Campbell Lakes and portions of the South Fork Crow River. This restoration will include sediment trapping, stream bank and wetland restoration in contributing watersheds, native Lakeshore buffer, habitat improvements, forebay construction, removal of sediment accumulated in the lakes, and recreational and accessibility improvements. The purpose of the project is to improve water quality and habitat, reduce soil loss and increase recreation opportunities and access for the public. Preparation of an EAW is considered mandatory under Minnesota Rules. Mr. Hubmer reviewed the process followed for submittal and review of the EAW and comments received. Based on information in the record, the issues raised during the public comment period, responses to the comments and other supporting documents, the City has determined that the project does not represent a significant adverse impact and that adequate procedures and permitting processes are present to protect sensitive resources and the environment. Therefore, staff is recommending that the Council approve Resolution No. 15469. Motion by May, second by Christensen, to approve Resolution No. 15469. Motion carried unanimously. 13. ANNUAL MEETING TO CONSIDER COMMENTS AND INPUT ON THE STORM WATER POLLUTION PREVENTION PLAN FOR THE CITY OF HUTCHINSON AND APPROVAL OF THE MS4 ANNUAL REPORT FOR 2021 Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the City must publish and present the Storm Water Pollution Prevention Plan on an annual basis in accordance with its permitting process. No comments were received. 11 CITY CO UNCIL MINUTES June 28, 2022 Motion by Czmowski, second by Sebesta, to approve MS4 annual report for 2021. Motion carried unanimously. 14. APPROVE/DENY RESCHEDULING OF THE AUGUST 9, 2022, CITY COUNCIL MEETING Matt Jaunich, City Administrator, noted that the state primary election is August 9, 2022, and no municipal meetings may be held between 6:00-8:00 p.m. He noted either the City Council meeting can be moved to 4:00 p.m. and be completed by 6:00 p.m. or moved to a different date. Motion by Christensen, second by May, to reschedule August 9, 2022, City Council meeting to 4:00 p.m. Motion carried unanimously. 14.5 APPROVE/DENY RESOLUTION 15472 — RESOLUTION REVISING CITY OF HUTCHINSON 2022 FEE SCHEDULE Matt Jaunich, City Administrator, explained that with the addition of the on -sale malt liquor license being approved tonight for owners of amateur baseball teams, a license fee must be approved and added to the City's fee schedule. Staff is recommending an annual license fee of $300. Motion by May, second by Forcier, to approve Resolution No. 15472 - adding $300 annual license fee for on -sale malt liquor license. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Planning Commission Minutes from February 15, 2022 (b) Public Library Board Minutes from April 25, 2022 (c) Public Arts Commission Minutes from May 11, 2022 (d) Hutchinson Housing & Redevelopment Authority Board Minutes from May 17, 2022 (e) City of Hutchinson Financial Report and Investment Report for May 2022 (f) EDA Board Meeting Minutes from June 1, 2022 (g) EDA Board Special Meeting Minutes from June 10, 2022 MISCELLANEOUS 16. STAFF UPDATES Tom Gifferson — Chief Gifferson noted that campers/trailers can only be parked on streetS for six hours or less and must be parked on impervious surfaces when parked in a resident's front yard. Kent Exner — Mr. Exner provided various project updates. Matt Jaunich — Mr. Jaunich reminded the Council that City offices are closed on Monday July 4, 2022. He also reminded the Council of the audit workshop being held prior to the July 12, 2022, City Council meeting at 4:30 p.m. Lastly, Mr. Jaunich noted that there has been a lot of vandalism in city parks of late and he asked Council Members to be mindful/watchful. 17. COUNCIL/MAYOR UPDATE CITY CO UNCIL MINUTES June 28, 2022 Dave Sebesta — Council Member Sebesta provided an update on activities of the Mid -Minnesota Development Commission which he is the City representative of. Council Member Sebesta also noted that a resident had asked him for the Council to consider not allowing garbage containers in front yards/driveways of homes. Council Member Sebesta also announced that the Lions Club is celebrating 40 years today. Pat May — Council Member May noted that he serves on the Public Arts Commission and shared that a statue from the sculpture stroll was stolen from Library Square. Gary Forcier — Mayor Forcier noted that there is an opening on the EDA Board and the Board is recommending that Jack Daggett be appointed. If there are no objections, Mayor Forcier will place Daggett's appointment on the next City Council agenda. ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 6:30 p.m. Motion carried unanimously.