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06-14-2022 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JUNE 14, 2022 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad Czmowski, and Pat May. Member absent was Dave Sebesta. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that Item 12.5 will be added to the agenda. Administration received a temporary liquor license application from the Glencoe Fire Department Relief Association for an event occurring this weekend. Motion by Czmowski, second by Christensen, to approve the agenda with the additional item noted. Motion carried unanimously. 2. INVOCATION — Harvest Mission (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Proclamation — Lester Schuft Week Mayor Forcier proclaimed June 13-20, 2022, as Lester Schuft Week. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor state your name and addressfor the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Richard Pollei, President of the Greencastle Condominiums Association, presented before the Council. Mr. Pollei noted that the condominiums were built in 1986 and each resident owns their condo. Mr. Pollei noted that each resident pays approximately $55,000/year. Mr. Pollei explained that approximately a year or more ago they were notified that their condominiums would no longer be part of the white good pick up and he asked that that be revisited. He also asked if the City is currently inventorying ash trees for emerald ash borer and if so he requested that the trees on the condominium property be assessed for the disease. Mr. Pollei thanked the council members and police/fire service people for their commitment to the community. He noted his appreciation, as well as many community members appreciation, to all of them. Matt Jaunich informed Mr. Pollei that the city has an arborist who will inspect the trees as requested. CITY CO UNCIL MINUTES June 14, 2022 Mr. Jaunich noted that the city-wide clean up is for properties who pay a monthly garbage bill and that is why Greencastle is not included. The Greencastle Association can certainly reach out to their garbage collector to see if that is a service they would provide. 6. APPROVAL OF MINUTES (a) Council Workshop of May 24, 2022 (b) Regular Meeting of May 24, 2022 Motion by Czmowski, second by May, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Engineering Services Agreement for the Edmonton Avenue and Montreal Street Intersection Improvements Preliminary Design (b) Consideration for Approval of Change Order No. 2 — Letting No. 2, Project No. 20-02 (Trunk Hwy 22-7 & Montana Street Improvements) (c) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Christensen, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. REVIEW AND ADOPTION OF THE 5-YEAR CAPITAL IMPROVEMENT PLAN AND AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION STREET RECONSTRUCTION BONDS (a) Consideration for Approval of Resolution No. 15464 — Resolution Approving the Adoption of the City's Five -Year Street Reconstruction Plan and Authorizing the Issuance of General Obligation Street Reconstruction Bonds Andy Reid, Finance Director, presented before the Council. Mr. Reid reminded the Council that the City is unable to utilize the Minnesota Statute 429 bonding process to finance the 2022 pavement management improvements due to an inadequate level of special assessments generated on benefiting properties. The statute requires at least 20% of the total costs to be assessed and the 2022 project is just above 7%. The shortfall is mainly due to a large portion of the improvements fronting City property at Linden Park. Therefore, the City will utilize the Minnesota Statute 475 bonding process instead. 2 CITY CO UNCIL MINUTES June 14, 2022 The Minnesota Statute 475 bonding process calls for a public hearing to review and approve the City's 5-year capital improvement plan which identifies the planned street reconstruction needs. Staff is also requesting that the Council provide preliminary approval for the issuance of General Obligation Capital Improvement Plan bonds with a principal amount not to exceed $2,150,000. After the public hearing a 30-day reverse referendum period starts where voters may submit a petition signed by at least 5% of the votes cast in the last general election in order to require that the bonding authorization be subject to a referendum. If no petition is received within the 30 days or by July 14, 2022, the City will sell the bonds at the July 26, 2022, City Council meeting. The bonds will be issued for a 15-year annuity with the principal and interest paid semi-annually by the City's debt tax levy and special assessments paid by property owners. No public comments were received. Motion by Czmowski, second by May, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Christensen, to approve Resolution No. 15464. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 9. PRESENTATION OF 2021 YEAR END REPORT Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that the City's annual comprehensive report for the year ending 2021 is included in the Council packet and will be posted on the City's website. The report is a collection of department year end reports into one document. UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY ISSUING MASSAGE LICENSE TO SAMANTHA HOVDA LOCATED AT 21 MAIN STREET NORTH SUITE 5 Motion by Czmowski, second by May, to approve issuing massage license to Samantha Hovda at 21 Main Street North Suite 5. Motion carried unanimously. 11. APPROVE/DENY UPDATED EMPLOYEE UNIFORM AND CLOTHING POLICY Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the original Employee Uniform and Clothing policy was approved in April 2019. The policy sets a clothing allowance for certain positions within the city, mainly those working outdoors and indoor maintenance. With recent inflationary increases, city staff is recommending a 20% increase to the existing allowance CITY CO UNCIL MINUTES June 14, 2022 amounts which are paid out 50% in January and 50% in July. Mr. Reid shared the three categories of employment and the reimbursements noted for each. Motion by Christensen, second by Czmowski, to approve updated employee uniform and clothing policy. Motion carried unanimously. 12. APPROVE/DENY ORDINANCE NO. 22-829 — AN ORDINANCE AMENDING CHAPTER 112 — LIQUOR REGULATIONS (FIRST READING) Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that recently the state legislature made some changes to the liquor statute. A couple of the changes effect licenses the city may now issue and also effect brewery sales. Therefore, staff is recommending that the city's liquor ordinance be amended to allow for these legislative changes. The first is to authorize issuing on -sale wine licenses and on -sale malt liquor licenses to owners of amateur baseball teams. The second is to allow brewers to sell cans of beer in six-pack quantities instead of growlers only. Other minor revisions made to the ordinance were to clean up language that is outdated. Motion by May, second by Christensen, to approve first reading of Ordinance No. 22-829. Motion carried unanimously. 12(B) APPROVE/DENY ISSUING TEMPORARY LIQUOR LICENSE TO GLENCOE FIRE DEPARTMENT RELIEF ASSOCIATION Matt Jaunich noted that late last week/early this week the City received a completed application from the Glencoe Fire Department Relief Association to provide liquor at the National Tractor Pull being held this weekend at the McLeod County Fairgrounds. Motion by Czmowski, second by May, to approve issuing temporary liquor license to Glencoe Fire Department Relief Association on June 17 & 18, 2022, at McLeod County Fairgrounds.. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Utilities Commission Minutes from April 27, 2022 MISCELLANEOUS 14. STAFF UPDATES Kent Exner — Mr. Exner provided project updates. Matt Jaunich — Mr. Jaunich noted that the Coalition of Greater Minnesota Cities annual conference is being held in July. If any council members are interested in attending, they should let him know. 15. COUNCIL/MAYOR UPDATE Chad Czmowski — Council Member Czmowski raised some traffic/pedestrian issues with Kent Exner. Council Member Czmowski also noted that a special meeting was called last Friday for an issue that should 11 CITY CO UNCIL MINUTES June 14, 2022 have been addressed at an earlier regular meeting. He expressed that special meetings should be called for perhaps higher priority issues. Kent Exner also raised concerns with tent stakes being drilled into a newly paved parking lot such as with this event. Mary Christensen — Council Member Christensen asked Mr. Exner look at the intersection of Hwy 15 South/Lynn Road when turning off of Hwy 15 onto Lynn Road heading north and perhaps the stop sign should be changed to a yield sign. Gary Forcier — Mayor Forcier read an announcement on behalf of Lynn Neumann, PRCE Director, in regard to seeking public input on the splash pad design. More detailed information will be provided in West River Park during the boat parade this Thursday. Information will also be posted on the City's web site. All Council Members mentioned Water Carnival events happening this week. ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 6:30 p.m. Motion carried unanimously.