05-10-2022 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, MAY 10, 2022
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and
other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad Czmowski,
Dave Sebesta and Pat May. Others present were Matt Jaunich, City Administrator, Kent Exner, City
Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that Item 8(a) has a revised check register to be considered.
Motion by Sebesta, second by Czmowski, to approve agenda with the change noted. Motion carried
unanimously.
2. INVOCATION — Harvest Mission
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City
Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by
the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question,
concern or comment, please ask to be recognized by the mayor state your name and addressfor the record. Please keep comments
under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the
meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Jan Johnson, RiverSong Committee, presented before the Council. Ms. Johnson provided an update on
the music festival happening July 15 & 16, 2022, at Masonic West River Park.
6. APPROVAL OF MINUTES
(a) Regular Meeting of April 26, 2022
(b) Council Workshop of April 26, 2022
Motion by Christensen, second by May, to approve minutes as presented. Motion carried unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA I
CITY CO UNCIL MINUTES May 10, 2022
(a) Consideration for Approval of Resolution No. 15454 — Resolution to Elect the Standard Allowance
Under the Revenue Loss Provision of ARPA
(b) Consideration for Approval of Issuing Carnival Permit to J&K Amusements at Hutchinson Mall from
June 3 — 5, 2022
(c) Consideration for Approval of Change Order No. 1 — Letting No. 6, Project No. 21-06 (Water and
Wastewater SCADA Systems Improvements)
(d) Consideration for Approval of Out -of -State Travel for Kent Exner to Attend National Local
Technical Assistance Program Conference in Seattle, WA from July 18-21, 2022
(e) Consideration for Approval of Concert for Ukraine Event in Library Square on May 19, 2022
(f) Consideration for Approval of Memorial Day Parade on May 30, 2022
(g) Consideration for Approval of RiverSong Music Festival on July 15 & 16, 2022, in Masonic West
River Park
(h) Consideration for Approval of Minnesota Pottery Festival on July 30 & 31, 2022, in Masonic West
River Park
(i) Consideration for Approval of Party in the Park Event in Library Square on August 27, 2022
(j) Consideration for Approval of Library Board Appointments
1. Reappointment of Kathryn Hultgren to April 2025
2. Appointment of Sue Griep to April 2025
(k) Claims, Appropriations and Contract Payments — Register A
Motion by Czmowski, second by Christensen, to approve Consent Agenda I. Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by May, second by Sebesta, with Forcier and Czmowski abstaining, to approve Consent
Agenda IL Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
9. 2022 STREET MILL AND OVERLAYS PROJECT — LETTING NO. 2, PROJECT NO. 22-02
(a) Approve/Deny Resolution No. 15456 - Resolution Ordering Improvement and Preparation of Plans
and Specifications
(b) Approve/Deny Resolution No. 15457 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
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CITY CO UNCIL MINUTES May 10, 2022
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project is on
Century Avenue SW from Dale Street to Boston Street and includes surface milling, concrete
curbing, bituminous surfacing, pavement markings, restoration and appurtenances. The estimated
total project cost is $344,535 and will be funded with assessments and municipal state aid dollars.
No infrastructure improvements are part of the project. Construction is anticipated to start in the
late summer of 2022.
Hope Hagert, Ecumen Oaks & Pines, presented before the Council. Ms. Hagert asked if there would
be meetings or communication with property owners regarding road closures and such. Mr. Exner
noted that staff will work directly with property owners on scheduling issues.
Motion by Christensen, second by Sebesta, to close public hearing. Motion carried unanimously.
Motion by May, second by Sebesta, to approve Resolution Nos. 15456 and 15457. Motion carried
unanimously.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
10. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY YEAR END REPORT
Judy Flemming, HRA Executive Director, presented before the Council. Ms. Flemming provided an
overview of occupancy rates, rental rates, home resales, new construction, foreclosures and general
HRA activities (Park Towers, owner -occupied rehabilitation, and rental rehabilitation). Ms. Flemming
also reviewed housing market predictions and HRA priorities for 2022.
UNFINISHED BUSINESS
NEW BUSINESS
11. APPROVE/DENY ISSUING MASSAGE LICENSE TO A TOUCH OF TRANQUILITY, LLC
LOCATED AT 903 HWY 15 SOUTH
Motion by Czmowski, second by Christensen, to approve issuing massage license to A Touch of
Tranquility, LLC. Motion carried unanimously.
12. APPROVE/DENY RESOLUTION NO. 15458 - RESOLUTION APPROVING PLANS AND
SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - BURICH ARENA HVAC
IMPROVEMENTS
Pete Filippi, Integrity Group, presented before the Council. Mr. Filippi explained the project in detail
which includes replacement of the systems required to heat and ventilate the locker rooms and
bathrooms and a separate system that will provide heating, ventilation and dehumidification for the main
arena and spectator area. The cost for this project is estimated to be $500,000 which is in addition to
the $2.6 million re-roofing/sidewall replacement project that is in progress. The facility fund has had
the $500,000 in reserve for this project. Another funding option to consider instead of the stressed
facilities fund is the American Rescue Plan fund. The bid opening date is scheduled for June 9, 2022.
Motion by Czmowski, second by Christensen, to approve Resolution No. 15458. Motion carried
CITY CO UNCIL MINUTES May 10, 2022
unanimously.
Mr. Filippi provided a status update on the new police facility project.
13. APPROVE/DENY RESOLUTION NO. 15453 — RESOLUTION CALLING PUBLIC HEARING ON
THE INTENTION TO ISSUE GENERAL OBLIGATION STREET RECONSTRUCTION PLAN
BONDS
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that typically the City
issues general obligation special assessment improvement bonds to finance a major portion of annual
street improvement costs. By using these bonds, the amount of special assessments must be at least
20% of total bond issue, plus bond issuance costs. The City's 2022 improvement project is not
generating sufficient assessments to utilize the 429 bonding process, therefore the City will need to use
Minnesota Statute 475 process as was done in 2021. The end result is basically the same with a slightly
differences process. A public hearing will be held on June 14, 2022, to discuss the bond issuance and
then a 30-day reverse referendum period will commence. The 30-day period allows the public an
opportunity to contest the bond issuance with a petition signed by voters equal to 5% of the votes cast
in the last City general election. After the 30-day period, the City may issue the bonds if a valid petition
is not submitted. At this point, staff is planning on a bond issuance of approximately $2.1 million.
Additionally, the City will need to bond for the remaining costs of the new police facility which are
estimated at $5 million at this time.
Motion by May, second by Sebesta, to approve Resolution No. 15453. Motion carried unanimously.
14. APPROVE/DENY RESOLUTION NO. 15455 — RESOLUTION DECLARING INTENT ON
BONDING REIMBURSEMENT
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that on an annual basis,
the City administers street and capital improvement projects that are financed by general obligation
improvement bonds. Th City's current practice is to issue bonds in the Fall after the projects have been
bid, awarded and costs are determined. This process has worked well for the City and there are no
current issues with continuing this practice in the future. When bond proceeds are used to reimburse
costs already paid, IRS regulations require the City Council to approve a Resolution declaring its intent
to reimburse itself with the bond proceeds. Resolution 15455 itemizes the various projects expected to
be financed by bonds this year and sets the maximum cost reimbursement at a conservative amount of
$7,500,000. For 2022, the City will issue bonds for the pavement management roadway improvements
in addition to bonds for the final construction of the police facility project.
Motion by May, second by Christensen, to approve Resolution No. 15455. Motion carried
unanimously.
15. APPROVE/DENY SETTING BUDGET WORKSHOP ON MAY 24, 2022, AT 4:00 P.M.
Motion by Czmowski, second by May, to set budget workshop for May 24, 2022, at 4:00 p.m. Motion
carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
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CITY CO UNCIL MINUTES May 10, 2022
16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson EDA Board Minutes from March 23, 2022
MISCELLANEOUS
17. STAFF UPDATES
Matt Jaunich — Mr. Jaunich noted that candidate filing opens May 17, 2022, for Council Seats 1 and 2 and
the Mayor's seat. Filing closes May 31, 2022, and the cost is $20.00 to file. Individuals with questions
regarding filing may contact Melissa Starke at 234-4202. Mr. Jaunich also mentioned that he will be
holding a workshop entitled "So You Want to be a Council Member?" on May 23, 2022, at 6:00 p.m.
Interested persons may contact Matt Jaunich at 234-4241 or 111jauni,ct�.�a�hutchinsommn.gov to register.
18. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by Sebesta, second by Czmowski, to adjourn at 6:35 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator