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cp05-24-22ILA HUTCHINSON A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, May 24, 2022 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, May 24, 2022, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • BUDGET WORKSHOP #1 f Matthew Jayaaicli, City Administr r rr DATED: May 19, 2022 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MAY 24, 2022 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER— 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY �a) Proclamation — Poppy Day — May 27, 2022 b) Resolution No. 15460 — Resolution Accepting $1540.00 Donation from Various Donors to Purchase Windscreens at Park Elementary Courts PUBLIC COMMENTS (This is an opportunity or members of thepublic to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under S minutes. Individuals wishing to speakfor more than f ve minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Special Meeting of May 9, 2022 (b) Regular Meeting of May 10, 2022 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15462 — Resolution Approving State of Minnesota Master Partnership Program (b) Consideration for Approval of Amending South Park Water Tower Lease Agreement With Midwest Wireless LLC (c) Consideration for Approval of Change Order No. 14 — Letting No. 3, Project No. 21-03 (Wastewater Treatment Facility Headworks Improvements) CITY COUNCIL AGENDA May 24, 2022 (d) Consideration for Approval of Resolution No. 15463 — Resolution Authorizing the City of Hutchinson Application for LCCMR Grant Funds for the Restoration and Access Improvements to Otter Lake (e) Consideration for Approval of Agreement with Amplify for Change for Services Provided within MPCA Grant Project at Creekside Soils (f) Consideration for Approval of Gambling Premises Permit Application for Hutchinson Hockey Association Inc. at River House Kitchen + Drinks Located at 122 Main Street South (g) Consideration for Approval of Afterthought Summer Kickoff Event on June 4, 2022, at Masonic West River Park (h) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees June 16- 18, 2022, at Les Kouba Parkway (i) Consideration for Approval of Issuing Temporary Liquor License to Minnesota Pottery Festival on July 30-31, 2022, at Masonic West River Park (j) Consideration for Approval of Agreements with Independent School District 423 i. Grounds Maintenance ii. Use of Facilities iii. Burich Arena (k) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. - NONE MMUNICATIONS REQUESTS AND PETITIONS purpose of t is portion oJ the agenda is to provide the ounci with information necessary to craft wise policy. !des items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY RESOLUTION NO. 15461 — RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDER AN ADVERTISEMENT FOR BIDS ON THE NEW POLICE STATION — AV PROJECT 2 CITY COUNCIL AGENDA May 24, 2022 10. APPROVE/DENY RESOLUTION NO. 15459 — RESOLUTION APPROVING THE IMPLEMENTATION OF THE LABOR AGREEMENT BETWEEN THE CITY OF HUTCHINSON AND MINNESOTA PUBLIC EMPLOYEES ASSOCATION REPRESENTING HUTCHINSON POLICE DEPARTMENT POLICE OFFICERS AND THE MEMORANDUM OF AGREEMENT ALLOWING EMPLOYEES TO BID SHIFTS ON A SENIORITY BASIS 11. CONSIDERATION FOR APPROVAL OF ISSUING MASSAGE LICENSE TO MICHELLE NYBAKKE OF UNDER PRESSURE MASSAGE LOCATED AT 246 MAIN STREET SOUTH 12. APPROVE/DENY SETTING COUNCIL WORKSHOP ON DULY 12, 2022, AT 4:30 P.M. TO REVIEW THE 2021 AUDIT REPORT GOVERNANCE (The purpose 5777 is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, po icy development and governance process items.) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Sustainability Advisory Board Minutes from March 21, 2022 (b) Library Board Minutes from March 28, 2022 (c) Hutchinson Utilities Commission Minutes from March 30, 2022 (d) Public Arts Commission Minutes from April 13, 2022 (e) Hutchinson Housing & Redevelopment Authority Board Minutes from April 19, 2022 (f) City of Hutchinson Financial Report and Investment Report for April 2022 MISCELLANEOUS 14. STAFF UPDATES 15. COUNCIL/MAYOR UPDATE 16. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO DISCUSS SALE OF REAL PROPERTY LOCATED AT 715 JEFFERSON STREET SE ADJOURNMENT City o7AL 9-m PROCLAMATION NATIONAL POPPY DAY Whereas, America is the land of freedom, preserved and protected willingly and freely by citizen soldiers; and, Whereas, Millions who have answered the call to arms have died on the field of battle; and, Whereas, A nation at peace must be reminded of the price of war and the debt owed to those who have died in war; and, Whereas, The red poppy has been designated as a symbol of sacrifice of lives in all wars; and, Whereas, the American Legion Auxiliary has pledged to remind America annually of this debt through the distribution of the memorial flower, Now, Therefore, be it resolved, that I, Gary T. Forcier, Mayor of the City of Hutchinson, Minnesota, do hereby proclaim the 27th day of May, 2022, as POPPY DAY and ask that all citizens pay tribute to those who have made the ultimate sacrifice in the name of freedom by wearing the Memorial Poppy on this day. Dated this 24th day of May, 2022. Gary T. Forcier, Mayor Hutchinson, MN WA 9a HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE_ Resolution No. 15460 Pickleball Windscreen Donation Agenda Item: Department: PRCE LICENSE SECTION Meeting Date: 5/24/2022 Application Complete N/A Contact: Lynn Neumann Agenda Item Type: Presenter: n/a Reviewed by Staff Fvl Recognition of Gifts/Donations Time Requested (Minutes): 0 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Hutchinson pickleball players have requested that the city purchase windscreens to place on the Park Elementary Tennis/Pickleball Courts. During their fundraising efforts for the purchase of the windscreens, the pickleball players wrote a grant and raised funds to purchase. The players raised $1,540.00 to donate to the city to go towards the purchase of the windscreens. Staff is requesting City Council authorization to accept the $1,540.00 donation from various Pickleball players. BOARD ACTION REQUESTED: Approve Resolution No. 15460 to accept the donation of $1,540.00 for windscreen purchase for Park Elementary Tennis/Pickleball Courts. Fiscal Impact: Funding Source: Group Donation FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: Group Donation CITY OF HUTCHINSON RESOLUTION NO. 15460 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Various Donors $1,540.00 5/17/2022 WHEREAS, such donations have been contributed to the City of Hutchinson Parks Department to purchase windscreens for the Park Elementary Pickleball Courts. WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 24th day of May 2022. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor Joint Meeting Hutchinson City Council — McLeod County Board of Commissioners May 9, 2022 3:00 p.m. Members present: Mayor Gary Forcier, Council Member Chad Czmowski, Council Member Dave Sebesta, Council Member Pat May, County Commissioner Joe Nagel, County Commissioner Paul Wright, County Commissioner Daryl Luthens, County Commissioner Doug Krueger, County Commissioner Nathan Schmalz Mayor Forcier called the meeting to order at 3:00 p.m. Discussion Items 1. Hutchinson Northeast Ring Road John Brunkhorst, County Engineer, presented before the group. Mr. Brunkhorst explained that the County has been studying the concept of a northeast ring road to run from Hwy 22 East to Hwy 15 North. Mr. Brunkhorst explained the data used for this study such as Streetlight Data. He also explained how the routes are evaluated and how input was gathered from the community. Through information gathering a preferred route was identified with a cost estimate of $15 million. IA, 3A and 5B are the three routes being considered, with IA being the most preferred by the public. Mr. Brunkhorst also spoke about grant funding considerations. The next steps are to finalize recommendations, develop official mapping and consider plans for funding and construction. Discussion was held regarding the advantages of building this ring road such as pulling trucks off the downtown area and allowing for local traffic. Discussion was also held regarding the benefits of doing the project in phases. 2. County State Aid Hwy 115/Jefferson Street Southeast Roundabout John Brunkhorst, County Engineer, presented before the group. Mr. Brunkhorst explained that the CR 115 project includes concrete overlay, bituminous shoulders and work on the Crow River Bridge. Construction will begin in 2023 with a project cost estimated at $3 million. The plans are 95% complete and no public right of way needs to be acquired. The project includes installation of a roundabout at Jefferson Street. Construction is scheduled for 2023 with the plans currently 90% complete. There is public right of way that needs to be acquired for construction of the roundabout. The project is estimated at $3.5 million. The City will pay for the project with bond funding and the County will use local option sales tax and state aid. 3. City of Hutchinson Lakes/River Basin Improvements Kent Exner, City Engineer, presented before the group. Mr. Exner explained that this project began about 10 years ago after the new Crow River Dam rock spillway was constructed. Mr. Exner noted that the City has received approximately $3 million in state bonding for this project and so environmental work is ready to begin. John Paulson, City Environmental Manager, presented before the group. Mr. Paulson explained that the goals of this restoration project is to improve water quality, reduce watershed soil losses, restore habitat, enhance recreation and replenishing lost topsoil. Some actions have been completed thus far such as reviewing historical data related to lakes, establishing a TAP, identifying issues in the categories of water quality/habitat/recreation, selecting top priority projects using TAP feedback, estimating general costs and determining potential funding sources for projects and preparing a draft Environmental Assessment Worksheet. The Worksheet is a brief document that describes the basic facts of a project to determine if an Environmental Impact Statement is required. The EAW also identifies the environmental permitting review process. Mr. Paulson identified the project boundary which runs from the Crow River Dam to the north west to Cedar Mills and into Renville County. Mr. Paulson reviewed project costs such as stream restoration estimated at $2.4 million, shoreland restoration estimated at $900,000, wetland restoration estimated at $900,000, forebay BMP installation estimated at $1.5 million, habitat improvements estimated at $15,340,000, recreational activities estimated at $2.4 million, and rough fish control estimated at $980,000. Next steps include completing the EAW process, begin developing plans by selecting specific project locations, continue applications for funding and begin project construction of Fall of 2022 hopefully. Mayor Forcier mentioned that former mayor Steve Cook has requested seed money for the Dakota Rail Trail if there is funding available. Commissioner Wright stated that the county is currently doing a parks plan and trail improvements to go along with them. He noted that he would like to have the parks plan completed and then determine if the funding the county receives to put that towards parks and trails improvements. If not, then perhaps the funds could go to a specific trail improvement such as the Dakota Rail Trail. He personally would like to see where the public feels that recreation needs to be enhanced in the county. Mayor Forcier expressed that he personally does not prefer to spend city funds on trails outside the city limits. Commissioners Krueger and Nagel both agreed with Commissioner Wright and were not in favor of expending funds for an undeveloped plan. County officials spoke in more detail about the parks plan being worked on. Motion by Czmowski, second by May, to adjourn at 4:25 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MAY 10, 2022 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items m advance by city staff committees and boards. Many decisions regardinga�enda items are based upon this information as well as: Citypolicyand practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER— 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad Czmowski, Dave Sebesta and Pat May. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that Item 8(a) has a revised check register to be considered. Motion by Sebesta, second by Czmowski, to approve agenda with the change noted. Motion carried unanimously. 2. INVOCATION — Harvest Mission (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Councils preference for, any religious/spiritual or anization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the oundl or staff) PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS is is an opportunity or members of the public to address the City Council If the topic you would like to discuss is on the agenda, please ask the Mayorifhe will be accepting public comments during the agenda item ifnot a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor- stateyour name and address for the record Please keep comments under 5 minutes. Individuals wishing to speak formore than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Jan Johnson, RiverSong Committee, presented before the Council. Ms. Johnson provided an update on the music festival happening July 15 & 16, 2022, at Masonic West River Park. 6. APPROVAL OF MINUTES (a) Regular Meeting of April 26, 2022 (b) Council Workshop of April 26, 2022 Motion by Christensen, second by May, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA e Items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I CITY COUNCIL MINUTES -May 10, 2022 (a) Consideration for Approval of Resolution No. 15454 — Resolution to Elect the Standard Allowance Under the Revenue Loss Provision of ARPA (b) Consideration for Approval of Issuing Carnival Permit to J&K Amusements at Hutchinson Mall from June 3 — 5, 2022 (c) Consideration for Approval of Change Order No. 1 — Letting No. 6, Project No. 21-06 (Water and Wastewater SCADA Systems Improvements) (d) Consideration for Approval of Out -of -State Travel for Kent Exner to Attend National Local Technical Assistance Program Conference in Seattle, WA from July 18-21, 2022 (e) Consideration for Approval of Concert for Ukraine Event in Library Square on May 19, 2022 (f) Consideration for Approval of Memorial Day Parade on May 30, 2022 (g) Consideration for Approval of RiverSong Music Festival on July 15 & 16, 2022, in Masonic West River Park (h) Consideration for Approval of Minnesota Pottery Festival on July 30 & 31, 2022, in Masonic West River Park (i) Consideration for Approval of Party in the Park Event in Library Square on August 27, 2022 (j) Consideration for Approval of Library Board Appointments 1. Reappointment of Kathryn Hultgren to April 2025 2. Appointment of Sue Griep to April 2025 (k) Claims, Appropriations and Contract Payments — Register A Motion by Czmowski, second by Christensen, to approve Consent Agenda I. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by May, second by Sebesta, with Forcier and Czmowski abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. 2022 STREET MILL AND OVERLAYS PROJECT — LETTING NO. 2, PROJECT NO. 22-02 (a) Approve/Deny Resolution No. 15456 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 15457 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project is 2 CITY COUNCIL MINUTES -May 10, 2022 on Century Avenue SW from Dale Street to Boston Street and includes surface milling, concrete curbing, bituminous surfacing, pavement markings, restoration and appurtenances. The estimated total project cost is $344,535 and will be funded with assessments and municipal state aid dollars. No infrastructure improvements are part of the project. Construction is anticipated to start in the late summer of 2022. Hope Hagert, Ecumen Oaks & Pines, presented before the Council. Ms. Hagert asked if there would be meetings or communication with property owners regarding road closures and such. Mr. Exner noted that staff will work directly with property owners on scheduling issues. Motion by Christensen, second by Sebesta, to close public hearing. Motion carried unanimously. Motion by May, second by Sebesta, to approve Resolution Nos. 15456 and 15457. Motion carried unanimously. COMMUNICATIONS REQUESTS AND PETITIONS e purpose ol this portion o ve the agen a is to proe e ounci with information necessary to craft wise policy. ncludes items like monthly or annual reports and communications from other entities.) 10. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY YEAR END REPORT Judy Flemming, HRA Executive Director, presented before the Council. Ms. Flemming provided an overview of occupancy rates, rental rates, home resales, new construction, foreclosures and general HRA activities (Park Towers, owner -occupied rehabilitation, and rental rehabilitation). Ms. Flemming also reviewed housing market predictions and HRA priorities for 2022. UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY ISSUING MASSAGE LICENSE TO A TOUCH OF TRANQUILITY, LLC LOCATED AT 903 HWY 15 SOUTH Motion by Czmowski, second by Christensen, to approve issuing massage license to A Touch of Tranquility, LLC. Motion carried unanimously. 12. APPROVE/DENY RESOLUTION NO. 15458 - RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - BURICH ARENA HVAC IMPROVEMENTS Pete Filippi, Integrity Group, presented before the Council. Mr. Filippi explained the project in detail which includes replacement of the systems required to heat and ventilate the locker rooms and bathrooms and a separate system that will provide heating, ventilation and dehumidification for the main arena and spectator area. The cost for this project is estimated to be $500,000 which is in addition to the $2.6 million re-roofing/sidewall replacement project that is in progress. The facility fund has had the $500,000 in reserve for this project. Another funding option to consider instead of the stressed facilities fund is the American Rescue Plan fund. The bid opening date is scheduled for June 9, 2022. Motion by Czmowski, second by Christensen, to approve Resolution No. 15458. Motion carried CITY COUNCIL MINUTES -May 10, 2022 unanimously. Mr. Filippi provided a status update on the new police facility project. 13. APPROVE/DENY RESOLUTION NO. 15453 — RESOLUTION CALLING PUBLIC HEARING ON THE INTENTION TO ISSUE GENERAL OBLIGATION STREET RECONSTRUCTION PLAN BONDS Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that typically the City issues general obligation special assessment improvement bonds to finance a major portion of annual street improvement costs. By using these bonds, the amount of special assessments must be at least 20% of total bond issue, plus bond issuance costs. The City's 2022 improvement project is not generating sufficient assessments to utilize the 429 bonding process, therefore the City will need to use Minnesota Statute 475 process as was done in 2021. The end result is basically the same with a slightly differences process. A public hearing will be held on June 14, 2022, to discuss the bond issuance and then a 30-day reverse referendum period will commence. The 30-day period allows the public an opportunity to contest the bond issuance with a petition signed by voters equal to 5% of the votes cast in the last City general election. After the 30-day period, the City may issue the bonds if a valid petition is not submitted. At this point, staff is planning on a bond issuance of approximately $2.1 million. Additionally, the City will need to bond for the remaining costs of the new police facility which are estimated at $5 million at this time. Motion by May, second by Sebesta, to approve Resolution No. 15453. Motion carried unanimously. 14. APPROVE/DENY RESOLUTION NO. 15455 — RESOLUTION DECLARING INTENT ON BONDING REIMBURSEMENT Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that on an annual basis, the City administers street and capital improvement projects that are financed by general obligation improvement bonds. Th City's current practice is to issue bonds in the Fall after the projects have been bid, awarded and costs are determined. This process has worked well for the City and there are no current issues with continuing this practice in the future. When bond proceeds are used to reimburse costs already paid, IRS regulations require the City Council to approve a Resolution declaring its intent to reimburse itself with the bond proceeds. Resolution 15455 itemizes the various projects expected to be financed by bonds this year and sets the maximum cost reimbursement at a conservative amount of $7,500,000. For 2022, the City will issue bonds for the pavement management roadway improvements in addition to bonds for the final construction of the police facility project. Motion by May, second by Christensen, to approve Resolution No. 15455. Motion carried unanimously. 15. APPROVE/DENY SETTING BUDGET WORKSHOP ON MAY 24, 2022, AT 4:00 P.M. Motion by Czmowski, second by May, to set budget workshop for May 24, 2022, at 4:00 p.m. Motion carried unanimously. GOVERNANCE e purpose 37777pordon of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS 11 CITY COUNCIL MINUTES -May 10, 2022 (a) Hutchinson EDA Board Minutes from March 23, 2022 MISCELLANEOUS 17. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that candidate filing opens May 17, 2022, for Council Seats 1 and 2 and the Mayor's seat. Filing closes May 31, 2022, and the cost is $20.00 to file. Individuals with questions regarding filing may contact Melissa Starke at 234-4202. Mr. Jaunich also mentioned that he will be holding a workshop entitled "So You Want to be a Council Member?" on May 23, 2022, at 6:00 p.m. Interested persons may contact Matt Jaunich at 234-4241 or miaunichghutchinsommn.gov to register. 18. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by Sebesta, second by Czmowski, to adjourn at 6:35 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator N HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A UTY ON PLFRPOSE. Approval of MN Master Partnership Program - MnDOT Contract Number: 1050080 Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 5/24/2022 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff M Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: MnDOT is asking all Minnesota cities and counties to approve a new contract relative to their Master Partnership Program. Thus, please see the attached information and associated Resolution to approve. BOARD ACTION REQUESTED: Approval of MnDOT Contract Number: 1050080 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Jocelyn Jacobson From: Kent Exner Sent: Tuesday, May 17, 2022 10:02 AM To: Jocelyn Jacobson Subject: FW: 2022-2027 Master Partnership Contract Attachments: 1050080_HutchinsonCity_D8.pdf; MNDOT_Sample_Resolution.DOC Importance: High From: Kruglova, Olga (DOT) <olga.kruglova@state.mn.us> Sent: Monday, May 2, 2022 10:45 AM To: Kent Exner <KExner@hutchinsommn.gov> Cc: Broadwell, Todd (DOT) <todd.broadwell@state.mn.us> Subject: 2022-2027 Master Partnership Contract Importance: High EXTERNAL EMAIL ALERT: This message originated from outside the City of Hutchinson email system. Unless you recognize the sender and know the content, DO NOT click links or open attachments. Hello Mr. Exner, New 2022-2027 Master Partnership Contract (MPC) is attached to this email. The current 2018-2022 MPCs will be expiring on June 30, 2022. The new MPCs are being emailed to all local agencies at this time. Please adopt a resolution authorizing your agency to execute the MPC (template attached), obtain appropriate signatures on the MPC, and return to MnDOT State Aid by the first week in June to ensure they are effective starting July 1st. MPCs are umbrella contracts which allow local agencies and MnDOT to exchange goods and services. The MPC also allows MnDOT, if requested and authorized by the local agency, to deliver small, routine services to local agencies. These services are listed in Exhibit A . Any other exchange of goods and services needs a stand-alone work order detailing scope, costs, and terms of service. Here's what is attached: 1. Master Partnership Contract 2. Master Partnership Contract Resolution Template Sincerely, 67�a V %wruj(ova MnDOT State Aid Office, MS 500 DEPARTMENT OF TRANSPORTATION MnDOT Contract Number: 1050080 STATE OF MINNESOTA MASTER PARTNERSHIP CONTRACT This master contract is between the State of Minnesota, acting through its Commissioner of Transportation in this contract referred to as the "State" and the Hutchinson City, acting through its City Council, in this contract referred to as the "Other Party." Recitals 1. The parties are authorized to enter into this contract pursuant to Minnesota Statutes, §§15.061, 471.59 and 174.02. 2. Minn. Stat. § 161.20, subd. 2, authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. 3. Each party to this contract is a "road authority' as defined by Minn. Stat. §160.02, subd. 25. 4. Minn. Stat. § 161.39, subd. 1, authorizes a road authority to perform work for another road authority. Such work may include providing technical and engineering advice, assistance and supervision, surveying, preparing plans for the construction or reconstruction of roadways, and performing roadway maintenance. 5. Minn. Stat. §174.02, subd. 6, authorizes the Commissioner of Transportation to enter into contracts with other governmental entities for research and experimentation; for sharing facilities, equipment, staff, data, or other means of providing transportation -related services; or for other cooperative programs that promote efficiencies in providing governmental services, or that further development of innovation in transportation for the benefit of the citizens of Minnesota. 6. Each party wishes to occasionally purchase services from the other party, which the parties agree will enhance the efficiency of delivering governmental services at all levels. This Master Partnership Contract (MPC) provides a framework for the efficient handling of such requests. This MPC contains terms generally governing the relationship between the parties. When specific services are requested, the parties will (unless otherwise specified) enter into a "Work Order" contracts. 7. After the execution of this MPC, the parties may (but are not required to) enter into "Work Order" contracts. These Work Orders will specify the work to be done, timelines for completion, and compensation to be paid for the specific work. 8. The parties are entering into this MPC to establish terms that will govern all of the Work Orders subsequently issued under the authority of this Contract. Contract Term of Master Partnership Contract; Use of Work Order Contracts; Survival of Terms 1.1. Effective Date: This contract will be effective on July 1st, 2022, or upon the date last signed by all State officials as required under Minn. Stat. § 16C.05, subd. 2, whichever occurs last. The Other Party must not begin work under this Contract until ALL required signatures have been obtained and the Other Party has been notified in writing to begin such work by the State's Authorized Representative. 1.2. Expiration Date. This Contract will expire on June 30, 2027. 1.3. Exhibits. Exhibit A is attached and incorporated into this agreement. 1.4. Work Order Contracts. A work order contract must be negotiated and executed (by both the State and the Other Party) for each particular engagement, except for Technical Services provided by the State to the Other Party as specified in Article 2. The work order contract must specify the detailed scope of work and deliverables for that project. A party must not begin work under a work order until the work order is fully Master Partnership Contract Template Updated 02/09/2022 MnDOT Contract Number: 1050080 executed. The terms of this MPC will apply to all work orders contracts issued, unless specifically varied in the work order. The Other Party understands that this MPC is not a guarantee of any payments or work order assignments, and that payments will only be issued for work actually performed under fully -executed work orders. 1.5. Survival of Terms. The following clauses survive the expiration or cancellation of this master contract and all work order contracts: 12. Liability; 13. State Audits; 14. Government Data Practices and Intellectual Property; 17. Publicity; 18. Governing Law, Jurisdiction, and Venue; and 22. Data Disclosure. All terms of this MPC will survive with respect to any work order contract issued prior to the expiration date of the MPC. 1.6. Sample Work Order. A sample work order contract is available upon request from the State. 1.7. Definition of "Providing Party" and "Requesting Party". For the purpose of assigning certain duties and obligations in the MPC to work order contracts, the following definitions will apply throughout the MPC. "Requesting Party" is defined as the party requesting the other party to perform work under a work order contract. "Providing Party' is defined as the party performing the scope of work under a work order contract. Technical Services 2.1. Technical Services include repetitive low-cost services routinely performed by the State for the Other Party. If requested and authorized by the Other Party, these services may be performed by the State for the Other Party without the execution of a work order, as these services are provided in accordance with standardized practices and processes and do not require a detailed scope of work. Exhibit A — Table of Technical Services is attached. 2.1.1. Every other service not falling under the services listed in Exhibit A will require a work order contract (If you have questions regarding whether a service is covered under 2.1.1, please contact Contract Management). 2.2. The Other Party may request the State to perform Technical Services in an informal manner, such as by the use of email, a purchase order, or by delivering materials to a State lab and requesting testing. A request may be made via telephone, but will not be considered accepted unless acknowledged in writing by the State. 2.3. The State will promptly inform the Other Party if the State will be unable to perform the requested Technical Services. Otherwise, the State will perform the Technical Services in accordance with the State's normal processes and practices, including scheduling practices taking into account the availability of State staff and equipment. 2.4. Payment Basis. Unless otherwise agreed to by the parties prior to performance of the services, the State will charge the Other Party the State's then -current rate for performing the Technical Services. The then -current rate may include the State's normal and customary additives. The State will invoice the Other Party upon completion of the services, or at regular intervals not more than once monthly as agreed upon by the parties. The invoice will provide a summary of the Technical Services provided by the State during the invoice period. 3. Services Requiring a Work Order Contract 3.1. Work Order Contracts: A party may request the other party to perform any of the following services under individual work order contracts. 3.2. Professional and Technical Services. A party may provide professional and technical services upon the request of the other party. As defined by Minn. Stat. §16C.08, subd. 1, professional/technical services "means services that are intellectual in character, including consultation, analysis, evaluation, prediction, planning, programming, or recommendation; and result in the production of a report or completion of a task." Professional and technical services do not include providing supplies or materials except as incidental to performing such services. Professional and technical services include (by way of example and without limitation) cultural resources, engineering services, surveying, foundation recommendations and reports, environmental documentation, right-of-way assistance (such as performing appraisals or providing MnDOT Contract Number: 1050080 relocation assistance, but excluding the exercise of the power of eminent domain), geometric layouts, final construction plans, graphic presentations, public relations, and facilitating open houses. A party will normally provide such services with its own personnel; however, a party's professional/technical services may also include hiring and managing outside consultants to perform work provided that a party itself provides active project management for the use of such outside consultants. 3.3. Roadway Maintenance. A party may provide roadway maintenance upon the request of the other party. Roadway maintenance does not include roadway reconstruction. This work may include but is not limited to snow removal, ditch spraying, roadside mowing, bituminous mill and overlay (only small projects), seal coat, bridge hits, major retaining wall failures, major drainage failures, and message painting. All services must be performed by an employee with sufficient skills, training, expertise or certification to perform such work, and work must be supervised by a qualified employee of the party performing the work. 3.4. Construction Administration. A party may administer roadway construction projects upon the request of the other party. Roadway construction includes (by way of example and without limitation) the construction, reconstruction, or rehabilitation of mainline, shoulder, median, pedestrian or bicycle pathway, lighting and signal systems, pavement mill and overlays, seal coating, guardrail installation, and channelization. These services may be performed by the Providing Party's own forces, or the Providing Party may administer outside contracts for such work. Construction administration may include letting and awarding construction contracts for such work (including state projects to be completed in conjunction with local projects). All contract administration services must be performed by an employee with sufficient skills, training, expertise or certification to perform such work. 3.5. Emergency Services. A party may provide aid upon request of the other party in the event of a man-made disaster, natural disaster or other act of God. Emergency services includes all those services as the parties mutually agree are necessary to plan for, prepare for, deal with, and recover from emergency situations. These services include, without limitation, planning, engineering, construction, maintenance, and removal and disposal services related to things such as road closures, traffic control, debris removal, flood protection and mitigation, sign repair, sandbag activities and general cleanup. Work will be performed by an employee with sufficient skills, training, expertise or certification to perform such work, and work must be supervised by a qualified employee of the party performing the work. If it is not feasible to have an executed work order prior to performance of the work, the parties will promptly confer to determine whether work may be commenced without a fully -executed work order in place. If work commences without a fully -executed work order, the parties will follow up with execution of a work order as soon as feasible. 3.6. When a need is identified, the State and the Other Party will discuss the proposed work and the resources needed to perform the work. If a party desires to perform such work, the parties will negotiate the specific and detailed work tasks and cost. The State will then prepare a work order contract. Generally, a work order contract will be limited to one specific project/engagement, although "on call" work orders may be prepared for certain types of services, especially for 'Technical Services" items as identified section 2.1.. The work order will also identify specific deliverables required, and timeframes for completing work. A work order must be fully executed by the parties prior to work being commenced. The Other Party will not be paid for work performed prior to execution of a work order contract and authorization by the State. 4. Responsibilities of the Providing Party 4.1. Terms Applicable to ALL Work Order Contracts. The terms in this section 4.1 will apply to ALL work order contracts. 4.1.1. Each work order will identify an Authorized Representative for each party. Each party's authorized representative is responsible for administering the work order, and has the authority to make any decisions regarding the work, and to give and receive any notices required or permitted under this MPC or the work order. 4.1.2. The Providing Party will furnish and assign a publicly employed licensed engineer (Project Engineer), to be in responsible charge of the project(s) and to supervise and direct the work to be performed under each work order contract. For services not requiring an engineer, the Providing Party will MnDOT Contract Number: 1050080 furnish and assign another responsible employee to be in charge of the project. The services of the Providing Party under a work order contract may not be otherwise assigned, sublet, or transferred unless approved in writing by the Requesting Party's authorized representative. This written consent will in no way relieve the Providing Party from its primary responsibility for the work. 4.1.3. If the Other Party is the Providing Party, the Project Engineer may request in writing specific engineering and/or technical services from the State, pursuant to Minn. Stat. Section 161.39. The work order Contract will require the Other Party to deposit payment in advance. The costs and expenses will include the current State additives and overhead rates, subject to adjustment based on actual direct costs that have been verified by audit. 4.1.4. Only the receipt of a fully executed work order contract authorizes the Providing Party to begin work on a project. Any and all effort, expenses, or actions taken by the Providing Party before the work order contract is fully executed are considered unauthorized and undertaken at the risk of non- payment. 4.1.5. In connection with the performance of this contract and any work orders issued, the Providing Agency will comply with all applicable Federal and State laws and regulations. When the Providing Party is authorized or permitted to award contracts in connection with any work order, the Providing Party will require and cause its contractors and subcontractors to comply with all Federal and State laws and regulations. 4.2. Additional Terms for Roadway Maintenance. The terms of section 4.1 and this section 4.2 will apply to all work orders for Roadway Maintenance. 4.2.1. Unless otherwise provided for by contract or work order, the Providing Party must obtain all permits and sanctions that may be required for the proper and lawful performance of the work. 4.2.2. The Providing Party must perform maintenance in accordance with MnDOT maintenance manuals, policies and operations. 4.2.3. The Providing Party must use State -approved materials, including (by way of example and without limitation), sign posts, sign sheeting, and de-icing and anti -icing chemicals. 4.3. Additional Terms for Construction Administration. The terms of section 4.1 and this section 4.3 will apply to all work order contracts for construction administration. 4.3.1. Contract(s) must be awarded to the lowest responsible bidder or best value proposer in accordance with state law. 4.3.2. Contractor(s) must be required to post payment and performance bonds in an amount equal to the contract amount. The Providing Party will take all necessary action to make claims against such bonds in the event of any default by the contractor. 4.3.3. Contractor(s) must be required to perform work in accordance with the latest edition of the Minnesota Department of Transportation Standard Specifications for Construction. 4.3.4. For work performed on State right-of-way, contractor(s) must be required to indemnify and hold the State harmless against any loss incurred with respect to the performance of the contracted work, and must be required to provide evidence of insurance coverage commensurate with project risk. 4.3.5. Contractor(s) must pay prevailing wages pursuant to applicable state and federal law. 4.3.6. Contractor(s) must comply with all applicable Federal, and State laws, ordinances and regulations, including but not limited to applicable human rights/anti-discrimination laws and laws concerning the participation of Disadvantaged Business Enterprises in federally -assisted contracts. 4.3.7. Unless otherwise agreed in a work order contract, each party will be responsible for providing rights of way, easement, and construction permits for its portion of the improvements. Each party will, upon the other's request, furnish copies of right of way certificates, easements, and construction permits. 4 MnDOT Contract Number: 1050080 4.3.8. The Providing Party may approve minor changes to the Requesting Party's portion of the project work if such changes do not increase the Requesting Party's cost obligation under the applicable work order contract. 4.3.9. The Providing Party will not approve any contractor claims for additional compensation without the Requesting Party's written approval, and the execution of a proper amendment to the applicable work order contract when necessary. The Other Party will tender the processing and defense of any such claims to the State upon the State's request. 4.3.10. The Other Party must coordinate all trunk highway work affecting any utilities with the State's Utilities Office. 4.3.11. The Providing Party must coordinate all necessary detours with the Requesting Party. 4.3.12. If the Other Party is the Providing Party, and there is work performed on the trunk highway right-of- way, the following will apply: a. The Other Party will have a permit to perform the work on the trunk highway. The State may revoke this permit if the work is not being performed in a safe, proper and skillful manner, or if the contractor is violating the terms of any law, regulation, or permit applicable to the work. The State will have no liability to the Other Party, or its contractor, if work is suspended or stopped due to any such condition or concern. b. The Other Party will require its contractor to conduct all traffic control in accordance with the Minnesota Manual on Uniform Traffic Control Devices. c. The Other Party will require its contractor to comply with the terms of all permits issued for the project including, but not limited to, National Pollutant Discharge Elimination System (NPDES) and other environmental permits. d. All improvements constructed on the State's right-of-way will become the property of the State. 5. Responsibilities of the Requesting Party 5.1. After authorizing the Providing Party to begin work, the Requesting Party will furnish any data or material in its possession relating to the project that may be of use to the Providing Party in performing the work. 5.2. All such data furnished to the Providing Party will remain the property of the Requesting Party and will be promptly returned upon the Requesting Party's request or upon the expiration or termination of this contract (subject to data retention requirements of the Minnesota Government Data Practices Act and other applicable law). 5.3. The Providing Party will analyze all such data furnished by the Requesting Party. If the Providing Party finds any such data to be incorrect or incomplete, the Providing Party will bring the facts to the attention of the Requesting Party before proceeding with the part of the project affected. The Providing Party will investigate the matter, and if it finds that such data is incorrect or incomplete, it will promptly determine a method for furnishing corrected data. Delay in furnishing data will not be considered justification for an adjustment in compensation. 5.4. The State will provide to the Other Party copies of any Trunk Highway fund clauses to be included in the bid solicitation and will provide any required Trunk Highway fund provisions to be included in the Proposal for Highway Construction, that are different from those required for State Aid construction. 5.5. The Requesting Party will perform final reviews and inspections of its portion of the project work. If the work is found to have been completed in accordance with the work order contract, the Requesting Party will promptly release any remaining funds due the Providing Party for the Project(s). 5.6. The work order contracts may include additional responsibilities to be completed by the Requesting Party. Time 6.1. In the performance of project work under a work order contract, time is of the essence. Consideration and Payment MnDOT Contract Number: 1050080 7.1. Consideration. The Requesting Party will pay the Providing Party as specified in the work order. The State's normal and customary additives will apply to work performed by the State, unless otherwise specified in the work order. The State's normal and customary additives will not apply if the parties agree to a "lump sum" or "unit rate" payment. 7.2. State's Maximum Obligation. The total compensation to be paid by the State to the Other Party under all work order contracts issued pursuant to this MPC will not exceed $100,000.00. 7.3. Travel Expenses. It is anticipated that all travel expenses will be included in the base cost of the Providing Party's services, and unless otherwise specifically set forth in an applicable work order contract, the Providing Party will not be separately reimbursed for travel and subsistence expenses incurred by the Providing Party in performing any work order contract. In those cases where the State agrees to reimburse travel expenses, such expenses will be reimbursed in the same manner and in no greater amount than provided in the current "MnDOT Travel Regulations" a copy of which is on file with and available from the MnDOT District Office. The Other Party will not be reimbursed for travel and subsistence expenses incurred outside of Minnesota unless it has received the State's prior written approval for such travel. 7.4. Payment 7.4.1. Generally. The Requesting Party will pay the Providing Party as specified in the applicable work order, and will make prompt payment in accordance with Minnesota law. 7.4.2. Payment by the Other Party. a. The Other Party will make payment to the order of the Commissioner of Transportation. b. IMPORTANT NOTE: PAYMENT MUST REFERENCE THE "MNDOT CONTRACT NUMBER" SHOWN ON THE FACE PAGE OF THIS CONTRACT AND THE "INVOICE NUMBER" ON THE INVOICE RECEIVED CM1/1/\I• c. Remit payment to the address below: MnDOT Attn: Cash Accounting RE: MnDOT Contract Number 1050080W[XX] and Invoice Number: 00000[#####] (see note above) Mail Stop 215 395 John Ireland Blvd St. Paul, MN 55155 7.4.3. Payment by the State. Generally. The State will promptly pay the Other Party after the Other Party presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted as specified in the applicable work order, but no more frequently than monthly. Retainage for Professional and Technical Services. For work orders for professional and technical services, as required by Minn. Stat. § 16C.08, subd. 2(10), no more than 90 percent of the amount due under any work order contract may be paid until the final product of the work order contract has been reviewed by the State's authorized representative. The balance due will be paid when the State's authorized representative determines that the Other Party has satisfactorily fulfilled all the terms of the work order contract. 8. Conditions of Payment 8.1. All work performed by the Providing Party under a work order contract must be performed to the Requesting Party's satisfaction, as determined at the sole and reasonable discretion of the Requesting Party's Authorized Representative and in accordance with all applicable federal and state laws, rules, and 0 MnDOT Contract Number: 1050080 regulations. The Providing Party will not receive payment for work found by the Requesting Party to be unsatisfactory or performed in violation of federal or state law. 9. State's Authorized Representative and Project Manager 9.1. The State's Authorized Representative for this master contract is the District State Aid Engineer, who has the responsibility to monitor the State's performance. 9.2. The State's Project Manager will be identified in each work order contract. 10. Other Party's Authorized Representative and Project Manager 10.1. The Other Party's Authorized Representative for administering this master contract is the Other Party's Engineer, and the Engineer has the responsibility to monitor the Other Party's performance. The Other Party's Authorized Representative is also authorized to execute work order contracts on behalf of the Other Party without approval of each proposed work order contract by its governing body. 10.2. The Other Party's Project Manager will be identified in each work order contract. 11. Assignment, Amendments, Waiver, and Contract Complete 11.1. Assignment. Neither party may assign or transfer any rights or obligations under this MPC or any work order contract without the prior consent of the other and a fully executed Assignment Contract, executed and approved by the same parties who executed and approved this MPC, or their successors in office. 11.2. Amendments. Any amendment to this master contract or any work order contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original contract, or their successors in office. 11.3. Waiver. If a party fails to enforce any provision of this master contract or any work order contract, that failure does not waive the provision or the party's right to subsequently enforce it. 11.4. Contract Complete. This master contract and any work order contract contain all negotiations and contracts between the State and the Other Party. No other understanding regarding this master contract or any work order contract issued hereunder, whether written or oral may be used to bind either party. 12. Liability 12.1. Each party will be responsible for its own acts and omissions to the extent provided by law. The Other Party's liability is governed by Minn. Stat. chapter 466 and other applicable law. The State's liability is governed by Minn. Stat. section 3.736 and other applicable law. This clause will not be construed to bar any legal remedies a party may have for the other party's failure to fulfill its obligations under this master contract or any work order contract. Neither party agrees to assume any environmental liability on behalf of the other party. A Providing Party under any work order is acting only as a "Contractor" to the Requesting Party, as the term "Contractor" is defined in Minn. Stat. §11513.03 (subd. 10), and is entitled to the protections afforded to a "Contractor" by the Minnesota Environmental Response and Liability Act. The parties specifically intend that Minn. Stat. §471.59 subd. 1a will apply to any work undertaken under this MPC and any work order issued hereunder. 13. State Audits 13.1. Under Minn. Stat. § 16C.05, subd. 5, the party's books, records, documents, and accounting procedures and practices relevant to any work order contract are subject to examination by the parties and by the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this MPC. 14. Government Data Practices and Intellectual Property 14.1. Government Data Practices. The Other Party and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this MPC and any work order contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Other Party under this MPC and any work order contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Other Party or the State. 14.2. Intellectual Property Rights MnDOT Contract Number: 1050080 14.2.1. Intellectual Property Rights. The Requesting Party will own all rights, title, and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the Works and Documents created and paid for under work order contracts. Works means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Providing Party, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this master contract or any work order contract. Works includes "Documents." Documents are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Providing Party, its employees, agents, or contractors, in the performance of a work order contract. The Documents will be the exclusive property of the Requesting Party and all such Documents must be immediately returned to the Requesting Party by the Providing Party upon completion or cancellation of the work order contract. To the extent possible, those Works eligible for copyright protection under the United States Copyright Act will be deemed to be "works made for hire." The Providing Party Government assigns all right, title, and interest it may have in the Works and the Documents to the Requesting Party. The Providing Party must, at the request of the Requesting Party, execute all papers and perform all other acts necessary to transfer or record the Requesting Party's ownership interest in the Works and Documents. Notwithstanding the foregoing, the Requesting Party grants the Providing Party an irrevocable and royalty -free license to use such intellectual property for its own non-commercial purposes, including dissemination to political subdivisions of the state of Minnesota and to transportation -related agencies such as the American Association of State Highway and Transportation Officials. 14.2.2. Obligations with Respect to Intellectual Property. Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the Providing Party, including its employees and subcontractors, in the performance of the work order contract, the Providing Party will immediately give the Requesting Party's Authorized Representative written notice thereof, and must promptly furnish the Authorized Representative with complete information and/or disclosure thereon. Representation. The Providing Party must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of the Requesting Party, and that neither Providing Party nor its employees, agents or contractors retain any interest in and to the Works and Documents. 15. Affirmative Action 15.1. The State intends to carry out its responsibility for requiring affirmative action by its Contractors, pursuant to Minn. Stat. §363A.36. Pursuant to that Statute, the Other Party is encouraged to prepare and implement an affirmative action plan for the employment of minority persons, women, and the qualified disabled, and submit such plan to the Commissioner of the Minnesota Department of Human Rights. In addition, when the Other Party lets a contract for the performance of work under a work order issued pursuant to this MPC, it must include the following in the bid or proposal solicitation and any contracts awarded as a result thereof: 15.2. Covered Contracts and Contractors. If the Contract exceeds $100,000 and the Contractor employed more than 40 full-time employees on a single working day during the previous 12 months in Minnesota or in the state where it has its principle place of business, then the Contractor must comply with the requirements of Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3600. A Contractor covered by Minn. Stat. § 363A.36 because it employed more than 40 full-time employees in another state and does not have a certificate of compliance, must certify that it is in compliance with federal affirmative action requirements. MnDOT Contract Number: 1050080 15.3. Minn. Stat. § 363A.36. Minn. Stat. § 363A.36 requires the Contractor to have an affirmative action plan for the employment of minority persons, women, and qualified disabled individuals approved by the Minnesota Commissioner of Human Rights ("Commissioner") as indicated by a certificate of compliance. The law addresses suspension or revocation of a certificate of compliance and contract consequences in that event. A contract awarded without a certificate of compliance may be voided. 15.4. Minn. R. Parts 5000.3400-5000.3600. 15.4.1. General. Minn. R. Parts 5000.3400-5000.3600 implement Minn. Stat. § 363A.36. These rules include, but are not limited to, criteria for contents, approval, and implementation of affirmative action plans; procedures for issuing certificates of compliance and criteria for determining a contractor's compliance status; procedures for addressing deficiencies, sanctions, and notice and hearing; annual compliance reports; procedures for compliance review; and contract consequences for non- compliance. The specific criteria for approval or rejection of an affirmative action plan are contained in various provisions of Minn. R. Parts 5000.3400-5000.3600 including, but not limited to, parts 5000.3420-5000.3500 and 5000.3552-5000.3559. 15.4.2. Disabled Workers. The Contractor must comply with the following affirmative action requirements for disabled workers: a. The Contractor must not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified disabled persons without discrimination based upon their physical or mental disability in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. b. The Contractor agrees to comply with the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. c. In the event of the Contractor's noncompliance with the requirements of this clause, actions for noncompliance may be taken in accordance with Minn. Stat. Section 363A.36, and the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. d. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the commissioner of the Minnesota Department of Human Rights. Such notices must state the Contractor's obligation under the law to take affirmative action to employ and advance in employment qualified disabled employees and applicants for employment, and the rights of applicants and employees. e. The Contractor must notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the Contractor is bound by the terms of Minn. Stat. Section 363A.36, of the Minnesota Human Rights Act and is committed to take affirmative action to employ and advance in employment physically and mentally disabled persons. 15.4.3. Consequences. The consequences for the Contractor's failure to implement its affirmative action plan or make a good faith effort to do so include, but are not limited to, suspension or revocation of a certificate of compliance by the Commissioner, refusal by the Commissioner to approve subsequent plans, and termination of all or part of this contract by the Commissioner or the State. 15.4.4. Certification. The Contractor hereby certifies that it is in compliance with the requirements of Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3600 and is aware of the consequences for noncompliance. 16. Workers' Compensation MnDOT Contract Number: 1050080 16.1. Each party will be responsible for its own employees for any workers compensation claims. This MPC, and any work order contracts issued hereunder, are not intended to constitute an interchange of government employees under Minn. Stat. §15.53. To the extent that this MPC, or any work order issued hereunder, is determined to be subject to Minn. Stat. §15.53, such statute will control to the extent of any conflict between the contract and the statute. 17. Publicity 17.1. Publicity. Any publicity regarding the subject matter of a work order contract where the State is the Requesting Party must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Other Party individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from a work order contract. 17.2. Data Practices Act. Section 17.1 is not intended to override the Other Party's responsibilities under the Minnesota Government Data Practices Act. 18. Governing Law, Jurisdiction, and Venue 18.1. Minnesota law, without regard to its choice -of -law provisions, governs this master contract and all work order contracts. Venue for all legal proceedings out of this master contract or any work order contracts, or the breach of any such contracts, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 19. Prompt Payment; Payment to Subcontractors 19.1. The parties must make prompt payment of their obligations in accordance with applicable law. As required by Minn. Stat. § 16A.1245, when the Other Party lets a contract for work pursuant to any work order, the Other Party must require its contractor to pay all subcontractors, less any retainage, within 10 calendar days of the prime contractor's receipt of payment from the Other Party for undisputed services provided by the subcontractor(s) and must pay interest at the rate of one and one-half percent per month or any part of a month to the subcontractor(s) on any undisputed amount not paid on time to the subcontractor(s). 20. Minn. Stat. § 181.59. 20.1. The Other Party will comply with the provisions of Minn. Stat. § 181.59 which requires: Every contract for or on behalf of the state of Minnesota, or any county, city, town, township, school, school district, or any other district in the state, for materials, supplies, or construction shall contain provisions by which the Contractor agrees: (1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of race, creed, or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; (2) That no contractor, material supplier, or vendor, shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause (1) of this section, or on being hired, prevent, or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed, or color; (3) That a violation of this section is a misdemeanor; and (4) That this contract may be canceled or terminated by the state, county, city, town, school board, or any other person authorized to grant the contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this contract. 21. Termination; Suspension 21.1. Termination by the State for Convenience. The State or commissioner of Administration may cancel this MPC and any work order contracts at any time, with or without cause, upon 30 days written notice to the Other Party. Upon termination, the Other Party and the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 21.2. Termination by the Other Party for Convenience. The Other Party may cancel this MPC and any work order contracts at any time, with or without cause, upon 30 days written notice to the State. Upon termination, 10 MnDOT Contract Number: 1050080 the Other Party and the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 21.3. Termination for Insufficient Funding. The State may immediately terminate or suspend this MPC and any work order contract if it does not obtain funding from the Minnesota legislature or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination or suspension must be by written or fax notice to the Other Party. The State is not obligated to pay for any services that are provided after notice and effective date of termination or suspension. However, the Other Party will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the master contract or work order is terminated because of the decision of the Minnesota legislature or other funding source, not to appropriate funds. The State must provide the Other Party notice of the lack of funding within a reasonable time of the State's receiving that notice. 22. Data Disclosure 22.1. Under Minn. Stat. §270C.65, subd. 3, and other applicable law, the Other Party consents to disclosure of its federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Other Party to file state tax returns and pay delinquent state tax liabilities, if any. 23. Defense of Claims and Lawsuits 23.1. If any lawsuit or claim is filed by a third party (including but not limited to the Other Party's contractors and subcontractors), arising out of trunk highway work performed pursuant to a valid work order issued under this MPC, the Other Party will, at the discretion of and upon the request of the State, tender the defense of such claims to the State or allow the State to participate in the defense of such claims. The Other Party will, however, be solely responsible for defending any lawsuit or claim, or any portion thereof, when the claim or cause of action asserted is based on its own acts or omissions in performing or supervising the work. The Other Party will not purport to represent the State in any litigation, settlement, or alternative dispute resolution process. The State will not be responsible for any judgment entered against the Other Party, and will not be bound by the terms of any settlement entered into by the Other Party except with the written approval of the Attorney General and the Commissioner of Transportation and pursuant to applicable law. 24. Additional Provisions 24.1. NONE [THE BALANCE OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK] 11 MnDOT Contract Number: 1050080 OTHER PARTY The Other Party certifies that the appropriate person(s) have executed the contract on behalf of the Other Party as required by applicable articles, bylaws, resolutions or ordinances. By: Title: Date: By: Title: Date COMMISSIONER OF TRANSPORTATION By: Date: Title: COMMISSIONER OF ADMINISTRATION By: Date: 12 Exhibit A —Table of Technical Services Date: 3/28/2022 Master Partnership Contract Program FY 2023-2027 Source Code Title Description Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing, plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with 1735 Bituminous Plant Inspection bituminous plant inspection. 2830 Bridge Bearing Assemblies All tasks related to the repair and maintenance of fixed or expansion -bearing assemblies on bridges. Includes related traffic Repairing and maintaining bridge curb, walk, rail, coping, and fencing connected to the rail. Includes glare screen and median 2819 Bridge Curb, Walk And Railing barriers on bridges. Includes related traffic control. Work associated with bridge deck and slab repair regardless of removal depth or type of material used for patching. Includes deck 2820 Bridge Deck or slab overlays and replacements and underside deck delamination. Includes related traffic control. 2838 Bridge Deck Crack Sealing All tasks related to deck crack sealing. Includes related traffic control. All maintenance tasks associated with bridge expansion joints, exceptjoint reestablishment. Includes tightening expansion device 2827 Bridge Expansion, Relief Joints bolts and replacing seal glands. Includes related traffic control. 2855 Bridge Inspection Direct Support Activities that support bridge inspection, but are not direct production (i.e., leadership, technical, administrative assistance. All bridge inspection tasks for non-MnDOT bridges funded by the federal Fracture -Critical Bridge Program (Project Code will begin with TSL and with the local bridge number). Includes related inspection reports. For MnDOT Trunk Highway bridges (Project Code begins with TSO followed by the bridge number) and local and Department of Natural Resources (DNR) (bridge number begins with 9A follow by bridge number) bridge inspections to be billed to the local government or Department of Natural Resources 2828 Bridge Inspection -Federal Fund (DNR) use Source Code 2824. All tasks related to inventory, inspection, and load capacity rating work done on trunk highway bridges to meet the requirements of the National Bridge Inspection System and/or Minnesota Bridge Safety Inspection Program or for billing to local governments. 2824 Bridge Inspection -Non -Federal Includes related inspection reports and deck condition surveys. Bridge Management System 1421 Operation/Administration/Data Use for tasks related to the Bridge Management System, including operations, administration, or data entry. All tasks associated with resealing bridge construction joints. Includes related traffic control. Related source type codes: Activities 2847 Bridge Poured/ Relief Joint Seal that support bridge inspection, but are not direct production (i.e., leadership, technical, administrative assistance). All tasks to repair any bridge component above the bridge seat that is not included in other source codes. Includes repairs to all types of bridge superstructure elements such as girders, beams, floor beams, trusses, stringers, t-beams, precast channels, and 2829 Bridge Superstructure box girders. Includes related traffic control. Maintaining, watering, trimming, and removing highway right of way tree and brush. Includes chipping of tree limbs and stump 2316 Brush &Tree Removal removal/grinding. Includes related traffic control. All expenses of business/office managers for general management and administration of support functions. includes 0032 Business Unit Management administering central facilities maintenance and facilities capital budgets. 3000 Class Of Frequency Coordination Use for frequency coordination done with APCO, AASHTO or FCCA. Page 1 of 5 Source Code Title Description Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing, 1733 Concrete Plant Inspections 1734 Construction Materials Inspections 1802 Construction Surveying 2106 Crack Sealing 3023 Elec Comm Eq Rep - Miles 0400 Equipment Calibration -Mat Insp 1800 Field Inspection 1040 Final Design Surveys 0601 Gen Training Preparation - Delivery 2210 Guardrail-Install/Repair/Maintenance 2624 Indirect Expense 1871 Lighting Maintenance & Utilities Page 2 of 5 plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with stationary concrete plants or mobile concrete paving plant inspection. Performing construction phase material inspection and engineering, for structural steel, precast and pre -stressed concrete, reinforcement steel, and electrical products and related technical services in the field and office for materials to be used in multiple projects. Includes travel time, sampling, and sample delivery. Includes tasks related to reviewing shop drawings furnished by suppliers orfabricators and contractor working drawings or calculations, and for tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering, and technical services in the field and offices). Use for surveys to provide staking for the contractor's operations and for any other construction phase surveying All surface crack sealing, crack filling, or rout and seal operations. Includes related materials, hauling, stockpiling, and traffic control. Use when performing periodic equipment calibration for equipment used in the materials lab or on construction projects. All construction project field inspection (not cyclical inspection of assets), including preparatory plans & spec review, measurement, and verification other than environmental monitoring. Includes field inspection of materials such as gradations, densities/DCP, proctors, compaction, slump tests, and field air tests. Witnessing claims, determination and computation of pay quantities, materials control and certification for progress vouchers, but not for final payments. Includes collecting and transporting samples for lab tests, but not the actual laboratory verifications. Includes all construction phase project related activities for project and resident engineers such as problem resolution, guidance and direction to field technicians. Includes all miscellaneous field engineering expenses used by district offices such as space rental, utilities, or other costs charged to the construction project Includes all work associated with evaluation of implementation of intelligent compaction devices to determine if construction contract terms have been met. All district field and office tasks needed to respond to supplemental "Requests for Survey Data" and add the data to the surveys base map or DTM. Use for time, materials, and travel expenses when developing or delivering training. includes course preparation, designing materials, and managing training records. Install, repair, or maintain low tension cable, plate beams, and end treatments; cable tension adjustments; and reflector replacement. includes related traffic control. Indirect shop expenses and shop equipment. Allocate to mobile equipment. All work related to installing, maintaining, restoring, or removing highway lighting systems and fixtures. Includes repairing, maintaining, or replacing supports necessary for roadway lighting luminaries. Includes patrol highway lighting, inspect lighting structures, electrical service for highway lighting, re-lamping, pump stations, anti -icing systems, truck roll-over warning systems and electrical repairs. Includes traffic control in support of roadway lighting activities. Use for tasks related to public inquiries/complaints, review utility billings, provide data, and conduct field reviews. Source Code Title Description Finding and marking locations of buried conduit, cables, hand holes, loops, etc. in order to maintain or repair the traffic 1875 Locate One Call management system, signal systems, or roadway lighting systems. Performing construction phase and research physical and chemical laboratory testing, and related technical services in the districts and central labs, and for performing research and construction phase non-destructive testing materials surveys, and related technical services in the field and offices. Includes detour surveys. Non-destructive tests include, skid resistance and falling 1732 Material Testing & Inspection weight deflectometer (FWD) testing. Used only by Office of Financial Management for billing and deposit transactions and to record payments to the department for 2660 Misc Revenue gravel sold to contractors and others. Miscellaneous maintenance tasks performed on a specific bridge or structure not covered by other source codes. Includes work on items such as stairways, drains, fencing, light bases, transient guards, and access doors. Includes transient removal, ordering 2822 Miscellaneous Bridge Maintenance materials, and picking up equipment. Includes related traffic control. On Call Electronic Communications Infrastructure 3049 Maintenance To be used by Statewide Radio Communications personnel to record on -call time. Work related to the repair and replacement of overhead sign panels, extruded sign panels mounted on I -beams, and overhead 2142 Overhead Sign Panel Maintenance sign structures. Includes related cable locates and traffic control. Does not include structural work. 2102 Patching Related source type codes: 2103-Heavy patching, 2104-Bituminous paving, 2105-Blow patching For tasks related to the operation of the pavement management system, including development and maintenance/technical 1520 Pavement Management System support. Includes tasks to meet needs external to MnDOT. Shoulder to shoulder snow removal operation, winging back, snow blowing drifts, and the application of de-icing chemicals using 2406 Plowing & Material Application mobile equipment. Includes changing cutting edges during event and related traffic control. Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment - 3005 Radio - Mobile Equipment Must use Project number assigned to requesting agency (State Patrol, DNR, BCA, Fire Marshall). See OSRC Project Code list. Creating or modifying radio frequency programs and programming mobile and portable radios. Does not include mobile radios 3027 Radio Programming used as fixed base radios as part of the Inter -OP System (Use 3009). Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment - Must use Project number assigned to requesting agency; Department of Public Safety (DPS) includes State Patrol (SP) Bureau of 3002 Radio/Electronic Infrastructure Criminal Apprehension (BCA), Fire Marshall); does not include Department of Natural Resources (DNR). See OSRC Project 3007 Radio/Electronic System Engineering Use for design of microwave, radio and miscellaneous electronic systems. Use for the installation and other services needed to provide major system upgrades or improvements to wireless or electronic 3009 Radio/Electronic System Upgrade & Installation systems. Use for all work performed to correct or repair deficiencies found in a new installation. Used by Materials and Research Section and district materials staff to verify inspector" sampling and testing procedures and checking inspectors' equipment during project construction as required by FHWA. Use when performing field tests on split 1716 Record Sampling sample. Page 3 of 5 Source Code Title Description Replacing, repairing, and washing signs (including temporary stop signs). Includes re -sequencing intersection signing and 2222 Sign/Delineation/Marker Repair repair/replace overhead and extrude signs mounted on I -beams. Includes related cable locates and traffic control. All laboratory testing necessary to provide geotechnical information to complete roadway soils recommendations and approvals for use in the development of Final Design Plans and Special Provisions. Lab work includes R-value, resilient modulus, soil classification, gradation, proctor testing, unconfined compression, consolidation, direct simple shear, direct sheer, permeability 1182 Soils/Foundation Field/Laboratory Tests and triaxial tests. Use to record labor hours, equipment usage, and material costs to supply state furnished materials to a state road construction 1879 State Furnished Materials project with federal participation. Performing material inspection and engineering for materials designated for a specific construction project (SP). Generally applies to inspection of such things as structural steel, prestressed concrete items, and most precast concrete items and related technical services in the field and offices when related to a particular SP. Use for SP specific tasks related to performing the review of shop drawings furnished by suppliers or fabricators and contractor working drawings or calculations, and for tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering and technical 1738 State Project - Specific Materials Inspection services in the field and offices). Reviewing shop drawings furnished by suppliers, fabricators, and contractors (working drawing or calculations), and for tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and 1434 Structural Metals Inspection -Non DOT engineering, and technical services in the field and offices) for local agency projects. 2629 Supplies & Small Tools Shop tools, small equipment, and supplies that cannot be directly charged to a mobile equipment unit. Work that supports general office management, system management such as entering data into SWIFT, PPMS, PUMA and other 0152 Support Services MnDOT systems, attending staff meetings and other indirect support activities. 1312 Tech Assist -Outside MnDOT Use when providing technical assistance to an organization external to MnDOT. Use for all tasks related to the maintenance of a tower building or site. Includes towers, buildings, generators, LP system, fencing, 3025 Tower/Building Maintenance landscaping, grounding, ice bridge, cable management, climbing ladders, card key systems, and HVAC. Use to record labor, equipment usage, and material costs for activities related to traffic counts made for statewide traffic monitoring or traffic operations. Includes all activities related to traffic counting, such as taking requests, assigning priorities, 1876 Traffic Counting collecting field data, processing data, and developing new techniques for collection. 1501 Traffic Management System (TMS) Page 4 of 5 Used by traffic operations staff for all tasks that support the RTMC's operations center (or TOCC) providing traveler information, managing incidents and monitoring the FMS. Includes dynamic message sign maintenance, ramp meter maintenance, camera maintenance, and loop detection activities. Includes maintenance activities related to any ITS or TMS device such as RTMC cables, monitor wall, switchers, routers, or modems. Use to record all costs for maintenance activities related to traffic management fiber optics. Use for tasks related to maintaining traffic operations software including minor software enhancements and fixes. Use when providing traffic operations technical assistance external to MnDOT. Use with Source Code Title Description For tasks associated with the incorporation of new and existing TMS devices (cameras, loops, DMS, and other ITS devices) into 1513 Traffic Management System (TMS) Integration existing infrastructure to ensure proper operation. Use with the Construction/Program Delivery Appropriation. Used by staff to maintain various Intelligent Transportation System (ITS) devices such as dynamic message signs, ramp meters, cameras, detection, cables, RICWS, video wall monitors, switches, routers or modems. Used to record all costs for maintenance 1500 Traffic Mgt System Maintenance activities related to traffic management fiber optics. Not to be used for Lighting or Traffic Signal maintenance. 1721 Traffic Sign Work Orders Use for work involved in preparing work orders for traffic signs. Use only with Maintenance Operations appropriation (T790081). Work related to cyclical structural and electrical inspection and preventive maintenance checks of traffic signal 2863 Traffic Signal Inspection systems/structures. Includes labor, equipment, materials, and traffic control. Work related to the structural repair and replacement of traffic signal system structures and all electrical maintenance for traffic signal systems including electrical power, labor, equipment materials, GSOC locates, traffic control and responses to public 1870 Traffic Signal Maintenance inquiries. All tasks related to waterway maintenance for deck bridges. Includes debris removal, waterway cleanup, channel repair, and 2834 Waterway Maintenance channel protection repair that is not part of slope protection. Includes related traffic control. Page 5 of 5 Resolution No. 15462 Whereas, The Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and Whereas, MnDOT and local governments are authorized by Minnesota Statutes sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and Whereas: the parties wish to able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write "work orders" against a master contract would provide the greatest speed and flexibility in responding to identified needs. Therefore, be it resolved: 1. That the City of Hutchinson enter into a Master Partnership Contract with the Minnesota Department of Transportation, a copy of which was before the Hutchinson City Council. 2. That the proper City of Hutchinson officers are authorized to execute such contract, and any amendments thereto. 3. That the City of Hutchinson, City Engineer and Public Works Manager are authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from MnDOT, and that the City Engineer and Public Works Manager may execute such work order contracts on behalf of the City of Hutchinson without further approval by this City Council. Approved this 24th day of May, 2022. Attest: By: By: Title: Title: Date: Date: N HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A UTY ON PLFRPOSE. Consideration for Approval of Amending South Park Water Tower Lease Agenda Item: Agreement with Midwest Wireless L.L.C. d/b/a Verizon Wireless Department: PW/Eng LICENSE SECTION Meeting Date: 5/24/2022 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff M Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Verizon Wireless recently contacted the City and requested to replace existing antenna equipment located on the South Park Water Tower. Most of the proposed changes were allowed under the existing lease agreement that was executed in November 2010. The need for amending the existing site lease is due to Verizon's request for adding antennas in excess of the six antennas one microwave dish they are allowed in the active lease agreement and lease amendment No. 1. They are requesting three additional antenna on top of the tower at this time. Upon project completion, Verizon will have nine antenna plus one microwave dish on top of the water tower, in addition to the existing equipment shed located near the base of the tower. We recommend that the attached Amendment No. 2 to Site Lease Agreement be approved. BOARD ACTION REQUESTED: Approval of Amendment No. 2 to Site Lease Agreement. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A NM07 Hutchinson AMENDMENT NO. 2 TO SITE LEASE AGREEMENT This AMENDMENT NO. 2 TO SITE LEASE AGREEMENT ("Amendment") is made this day of , 2022, by and between the City of Hutchinson ("Landlord"), a Minnesota municipal corporation, and Alltel Corporation d/b/a Verizon Wireless ("Tenant"), a Delaware corporation, with reference to the facts set forth in the Recitals below: RECITALS A. Landlord and Tenant are parties to a Site Le7ses") ent dated November 22, 2010, and Amendment No. 1 to Site Lease Agreement da, 2012 (collectively, the "Agreement") whereby Landlord has leased a portion (th f Landlord's water tower (the "Structure") and real property (the "Property") t enaand rate aLandlord- approved communications antenna facility. B. Landlord and Tenant desire to (i) cha thallowed antennas/coax; and (ii) adjust the annual rent payable to Landlord. heand Tenant are at times collectively referred to hereinafter as th arties' or individually as the "Party." AG MENT NOW, THEREFORE, in consideration of the facts cont* ed in the Recitals above, the mutual covenants and conditions below, and other good and valuable consideration, the receipt and sufficiency of whic re hereby acknowledged, the parties agree as follows: 1. Leased Premis fective immediately, Exhibit B is amended to provide for a revised water tower instal n consisting of one (1) microwave dish at the 136' centerline, nine (9) p nas at the 135' centerline, six (6) RRU, two (2) OVP Box, two (2) hybrid c b e an ) elliptical cable. 2. Annual Rent. CoAmencing on the first day of the month following the installation of the modified antenna equipment (the "Rent Increase Date"), the 2022 annual rent payable under %Lease is hereby increased by $1,800.00 to a total of $33,879.62 per year. The in( ount shall be prorated for 2022 and shall escalate on January 1, 2023, and each January 1 thereafter as provided in the Agreement. The parties acknowledge and agree that the in ased prorated annual rent payment for 2022 may not actually be sent by Tenant unti inety (90) days after the Rent Increase Date. 3. Ratification of the Agreement. Except as specifically modified by this Amendment, the parties agree that all of the terms and conditions of the Agreement are in full force and effect and remain unmodified, and the parties hereby ratify and reaffirm the terms and conditions of the Agreement and agree to perform and comply with the same. In the event of a conflict between any term or provision of the Agreement and this Amendment, the terms and provisions of this Amendment shall control. In addition, except as otherwise stated in this Amendment, all initially capitalized terms will have the same 1 MN07 Hutchinson Amendment No. 2 to Site Lease Agreement 7771104v1 respective defined meaning stated in the Agreement. All captions are for reference purposes only and shall not be used in the construction or interpretation of this Amendment. IN WITNESS WHEREOF, Landlord and Tenant have caused this Amendment to be executed by each party's duly authorized representative on the date written below. LANDLORD: City of Hutchinson, a Minnesota municipal corporation By: _ Name Its: By: Name Its: Date: Mayor City Administrator Of this MN07 Hutchinson Amendment No. 2 to Site Lease Agreement 7771104v1 2 TENANT: Alltel Corpor n d/b/a Verizon Wireless, a Dela e corpo tion By: Name: Its: IL blank N HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A UTY ON PLFRPOSE. Approval of Project Change/Work Orders and Supplemental Agreements Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 5/24/2022 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff M Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders, Supplemental Agreements and/or Work Orders are proposed as noted: - Change Order No. 14 — Letting No. 3Project No. 21-03 — WWTF Headworks Improvement Project. This Change Order addresses the long lead times for critical components resulting in a change to the Contract completion dates.. This action will change the Substantial Completion Date and Final Completion Date to approximately 30 Calendar Days after the delivery of all components to the project site. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: M CITY OF HUTCHINSON, MN CHANGE ORDER HUTCH INSi4N Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350 A CITY ON PURPOSE. 320.234.4209 05/24/2022 SP/SAP(s) NA MN Project No. NA Change Order No. 14 Project Description: WWTF Headworks Improvements No Project L3P21-03 Project Location Wastewater Treatment Facility (WWTF) Headworks Improvements Project: Procurement and construction of forcemains, pumps, drum screens, grit removal system, splitter box, process mechanical upgrades, structural improvements, electrical implementations and appurtenances. City of Hutchinson Local Project No. L3P21-03 Rice Lake Construction Group Contract No. L3P21-03 PO Box 517, Deerwood, MN 56444 Local Agency Contractor Address/City/State/Zip Total Change Order Amount $0.00 Issue: Long lead times for critical components due to the Covid-19 Epidemic. Thus the original substantial completion date of June 3, 2022 and final completion date of July 1, 2022 can not be attained. Resolution: Extend contract dates to substantial and final completion dates to approximately 30 calendar Days after the delivery of all components to the project site. Estimate Of Cost: • . . • -•• (Include any increases or decreases in contract items, any negotiated or force account items.) or or Quantity Amount Net Change this Change Order **Group/funding category is required for federal aid projects Approved by Project Engineer: Jennifer Svennes Approved by Contractor: Rice Lake Construction Group Signed: Signed: Date: Phone: 605-690-9073 Printed Name: Jaime Barry Date: Phone: 218-546-5519 Approved by City Engineer: Kent Exner Signed: Date: 05/24/2022 Phone: 320-234-4212 City Council Approval: 05/24/2022 22360 County Road 12 PO Box 517 Deerwood, MN 56444 PH 218-546-5519 FX 218-546-7016 RICi LAKE CONSTRUCTION GROUP May 12, 2022 Nero Engineering Jennifer Svennes 7135 Madison Ave W Minneapolis, MN Contract Extension Notification RE: Letting No. 3 Project 21-03-2021 WWTF Headworks Improvements Panel Component Delays Dear Nero Engineering (Attn: Jennifer Svenenes): Per Article 4.05 Subsection C of the Standard General Conditions of the Project Contract, Rice Lake Construction Group is requesting a contract time extension for the Substantial Completion Date and the Final Completion Date. The contract extension is for delays in procurement times caused from the outfall of the Covid-19 Epidemic. Covid-19 and the outfall of the economy being shut down has led to unforeseen extended procurement lead times and shortages of supply of components used to fabricate the panel components being supplied by Automatic System. Rice Lake is requesting an extension of 30 Calendar Days after the delivery of all components to the project site. The project team consisting of Rice Lake Construction Group, Killmer Electric, AE2S, Nero Engineering and the City of Hutchinson Wastewater Division have discussed the below component procurement dates multiple times at the project monthly meetings, phone conversations and group emails. Killmer Electric is the Electrical Subcontractor for Rice Lake Construction Group, Automatic Systems is the Instrumentation/Control Subcontractor & Vendor to Killmer. The components that are being delayed are provided to Automatic through 3rd party vendors. Typically, the 3rd party vendors fabricate their components and send them to Automatic's facility. Once all the components for a panel arrive at Automatic's Facility, Automatic assembles the control panel. Once the panel is complete it undergoes factory testing, once the panel passes the factory testing is then sent to Killmer for installation onsite. The project team has worked around constraints on site to keep the plant operational. As a team we have found a way to temporarily wire the EQ Lift Station so that the existing control panel can operate new pumps and control components until the new panel arrives on site. On April 131h, Killmer & Rice Lake installed temporary measures so that one of RICi LAKE CONSTRUCTION GRvtlr the new drum screens could operate in hand in the event the plant experienced high flows. Had the control components not been delayed the Project Team had measures in place to meet the original contract dates. The Drum Screens have been installed and hooked up to the new Forcemain since April 1 st. The piping in both the EQ and HATS Lift Stations have been complete since Mid -April. The Air -to -Air Energy Recovery Unit was commissioned on May 3rd. The new splitter structure has been online since September of 2021. Had the controls been on site per pre-covid industry standard lead times on these components Rice Lake would have met the substantial completion date of June 3rd along with the Final Completion date of July 1st On May 3rd and May 4th, Rice Lake Construction Group received two email delivery updates from Killmer Electric concerning the delivery status of the below items included in Automatic Systems' scope of work for this project. The current dates for delivery of the below components which are needed to meet the original contract completion dates of June 3rd Substantial Completion and the July 1st Final Completion extend past the original contract dates. The current ship dates are shown below in red. 1. 27119-T-10C21138S (Panelview): 30-PLC-2 Ship Date: 6/19/2022 2. 1769-L33ER: 30-PLC-2 Ship Date: received but not on site yet 3. 1769-IQ32: 30-PLC-2 Ship Date: 7/10/2022 4. Prosoft Module Ship Date: 7/l/2022 5. 5HP VFD's: EQ LS Panel Ship Date: 5/31/2022 6. 2711P-T10C21D5S: EQ LS Panel Ship Date: past due and not update as of 5/10/2022 22360 County Road 12 PO Box 517 Deerwood, MN 56444 PH 218-546-5519 FX 218-546-7016 RICit LAKE CONSTRUCTION GROUP Below is a snip from EJDC C-700 Standard General Conditions of the Construction Contract Documents detailing the clause Rice Lake is claiming for a contract extension. 4.05 Delays in Contractor's Progress A. If Owner, Engineer, or anyone for whom Owner is responsible, delays, disrupts, or interferes with the performance or progress of the Work, then Contractor shall be entitled to an equitable adjustment in the Contract Times and Contract Price. Contractor's entitlement to an adjustment of the Contract Times is conditioned on such adjustment being essential to Contractor's ability to complete the Work within the Contract Times. S. Contractor shall not be entitled to an adjustment in Contract Price or Contract Times for delay, disruption, or interference caused by or within the control of Contractor. Delay, disruption, and interference attributable to and within the control of a Subcontractor or Supplier shalt be deemed to be within the control of Contractor. C. If Contractor's performance or progress is delayed, disrupted, or interfered with by unanticipated causes not the fault of and beyond the control of Owner, Contractor, and those for which they are responsible, then Contractor shall be entitled to an equitable adjustment in Contract Times. Contractor's entitlement to an adjustment of the Contract Times is conditioned on such adjustment being essential to Contractor's ability to complete the Work within the Contract Times. Such an adjustment shall be Contractor's sole and exclusive remedy for the delays, disruption, and interference described in this paragraph. Causes of delay, disruption, or interference that may give rise to an adjustment in Contract Times under this paragraph include but are not limited to the following: L severe and unavoidable natural catastrophes such as fires, floods, epidemics, and earthquakes; 2. abnormal weather conditions; I acts or failures to act of utility owners (other than those performing other work at or adjacent to the Site by arrangement with the Owner, as contemplated in Article 8); and 4, acts of war or terrorism. Please contact me with any questions. Sincerely, RICE LAKE CONSTRUCTION GROUP 22360 County Road 12 PO Box 517 Deerwood, MN 56444 Jaime Barry PH 218-546-5519 .1 Manager Project Mana FX 218-546-7015 Appendix A: Email documentation of delayed lead-times & correspondence between the project teams Jaime Barry From: Jane Kramer <JKramer@automaticsystemsco.com> Sent: Monday, March 28, 2022 2:00 PM To: Matthew Pettit Cc: Todd Riley Subject: RE: Hutch Headworks Scheduling Updated parts: Model Est Date B30 Headworks Building 30- PLC-2 1492-SJS OK received 10 1769-IF16C OK received 2 1769-OF8C 4/29/2022 1 MV169E-MBS 3/29/2022 1 On 3/14/22 1 sent you another email on the MCC- rescheduled to 4/4/22 .June l<rdMer I AUTOMATIC SYSTEMS CO. 2400 WEST COUNTY RD. D �;'rJCt�S P.O. Box120359 ST. PAUL, MN 55112 PHONE 651-631-9005 1 FAx 651-631-0027 jkramer@automaticsystemsco.com WWW.AUTOMATICSYSTEMSCO. COM From: Matthew Pettit <mpettit@killmerelectric.com> Sent: Monday, March 28, 2022 1:47 PM To: Jane Kramer <JKramer@automaticsystemsco.com> Cc: Todd Riley <TRiley@automaticsystemsco.com> Subject: RE: Hutch Headworks Scheduling Any new information on any of the panels? MCC, VFD HMIs? Could these drives get started up without HMIs? From: Jane Kramer <JKramer@automaticsystemsco.com> Sent: Monday, March 7, 2022 3:25 PM To: Matthew Pettit <mpettit@kill merelectric.com> Cc: Todd Riley <TRiley@automaticsystemsco.com> Subject: RE: Hutch Headworks Scheduling Matt, MCC still shows 3/14/22 We are missing these components yet for 30-PLC-2: (most of these were promised by the end of February but have slipped: Model Est Date B30 Headworks Building 30- PLC-2 1492-SJS 3/7/2022 10 1769-IF16C 3/10/2022 2 1769-OF8C 4/29/2022 1 MVI69E-MBS 3/29/2022 1 JL Jane K/"amer l AUTOMATIC SYSTEMS CO. . 1lIrim, C 2400 WEST COUNTY RD. D P.O. Box120359 ST. PAUL, MN 55112 PHONE 651-631-9005 1 FAx 651-631-0027 jkramer@automaticsystemsco.com WWW.AUTOMATICSYSTEMSCO. COM From: Matthew Pettit <mpettit@killmerelectric.com> Sent: Monday, March 07, 2022 8:52 AM To: Jane Kramer<JKramer@automaticsystemsco.com>; Todd Riley <TRiley@automaticsystemsco.com> Subject: FW: Hutch Headworks Scheduling Bump update on Hutch? 30-PLC2 and MCC. Thanks, matt From: Jaime Barry <iaime barrv@ricelake.org> Sent: Monday, March 7, 2022 8:25 AM To: Matthew Pettit <mpettit@kill merelectric.com> Subject: Re: Hutch Headworks Scheduling Matt, Have you received any updates yet from Automatic? If not, can you try and get an update before the meeting Wednesday? Thanks, Jaime Barry Project Engineer Rice Lake Construction Group 22360 County Rd 12 Deerwood, MN 56444 Jaime barrv@ricelake.org 218-546-1907 Office Direct 218-838-4318 Cell www.ricelake.org A Water Resources Group Company www.wrgroup.us "Nobody Gets Hurt" From: Jaime Barry <iaime barrv@ricelake.org> Sent: Tuesday, February 22, 2022 9:30 AM To: Matthew Pettit <mpettit@kill merelectric.com> Subject: Fw: Hutch Headworks Scheduling Matt, Can you track down or give me your best guess on the items below? I still have a startup scheduled for the screens for 3/29 & 4/13 Per Nero's request. Any update on the MCC? Thoughts on 3/29 - last we talked this might be unrealistic. Would installing lea starter and getting one screen running be an option for the 3/29 date if the City starts getting nervous on flows? I know you said Automatic has a 3-4 week build time once they have all the parts. Once this on site how long will you need to install before start-up can happen on 30-PLC-2? Update on HATS Update on EQ Thanks, Jaime Barry Project Engineer Rice Lake Construction Group 22360 County Rd 12 Deerwood, MN 56444 Jaime barrv@ricelake.org 218-546-1907 Office Direct 218-838-4318 Cell www.ricelake.org A Water Resources Group Company "Nobody Gets Hurt" From: Jennifer Svennes <isvennes@neroeng.com> Sent: Tuesday, February 22, 2022 9:25 AM To: Jaime Barry <iaime barrv@ricelake.org> Subject: FW: Hutch Headworks Scheduling Caution: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Jaime, Could you provide rough schedule on the last 3 items below? Thanks, Jennifer Svennes 605-690-9073 From: Anthony Pittman <Anthony.Pittman @AE2S.com> Sent: Tuesday, February 22, 2022 9:08 AM To: Jennifer Svennes <isvennes@neroeng.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com> Subject: Hutch Headworks Scheduling Hi Jennifer, 4 When you get a chance, can you see if you can get an update on rough scheduling for the following items? I know a lot of this depends on when Automatic Systems can get the parts. Trying to get the schedule updated between these Headworks items and the SCADA improvements startups. • JWC/Screening panel startup 0 Last I heard was scheduled for 3/29, but that may have been based on MCC arriving 3/16 (but that was a ship date) 4/13 - 2"d startup date • 30-PLC-2 startup 0 1 have the parts in my office that Killmer is supposed to pick up today, not sure if we can get a feel for this startup (or at least panel delivery) 0 Including all actuators, etc. being ready to test in this • New HATS VFD startup • New EQ Station panel startup Thanks, Anthony Anthony Pittman Instrumentation & Controls Regional Manager I&C Engineer Anthony. Pittm an a ae2s. com Office: 763.463.5036 Mobile: 612.308.9469 Water Tower Business Center 6901 E Fish Lake Rd, Suite 184 Maple Grove, MN 55369 AE2S is an Equal Opportunity/Affirmative Action Employer This e-mail message and any documents included hereto may contain confidential information for the sole use of the intended recipient(s). If the reader of this message is not the intended recipient (or a delegate authorized to receive for the recipient), you are hereby notified that any review, retaining, dissemination, copying, or use of content by you or others is strictly prohibited. Please immediately notify the sender and delete this message if you have received it in error. This email, and any documents which may accompany it, contain information which is intended for use only by the individual to whom it is addressed, and may contain information that is privileged, confidential and/or exempt from disclosure under applicable law. If the reader of this message is not the intended recipient any review, disclosure, dissemination, distribution, copying or other use of this message or its substance is strictly prohibited. If you have received this message in error, please contact me immediately to arrange for return or destruction. Jaime Barry From: Jane Kramer <JKramer@automaticsystemsco.com> Sent: Friday, April 1, 2022 8:36 AM To: Matthew Pettit Cc: Todd Riley Subject: RE: Hutch Will ping our shop on the panel and check on that question. The drives - We have the mod drive here for the B25 HATS List Station (and the door kit for the HIM is in transit to us). But still missing may of the PLC mod parts. We are missing (2) of the drives for the B40 EQ LS yet- ETA end of April) Jane KrdMer I AUTOMATIC SYSTEMS CO. 11U1#!!L 2400 WEST COUNTY RD. D P.O. Box 120359 ST. PAUL, MN 55112 PHONE 651-631-9005 1 FAx 651-631-0027 ikramer@automaticsystemsco.com WWW.AUTOMATICSYSTEMSCO. COM From: Matthew Pettit <mpettit@killmerelectric.com> Sent: Friday, April 01, 2022 8:20 AM To: Jane Kramer <JKramer@automaticsystemsco.com>; Todd Riley <TRiley@automaticsystemsco.com> Subject: FW: Hutch Can you please push to start assembly of the 30 PLC 2 and wait on the one last card? Also still did not hear about VFD HMIs? Would be nice to get something done out there. From: Jaime Barry <iaime barry@ricelake.org> Sent: Friday, April 1, 2022 8:05 AM To: Matthew Pettit <mPettit@kill merelectric.com> Subject: Hutch Matt, Can you see if Automatic System will start the panel construction since they are only missing one part? I know you mentioned you might check with them on this already. Also keep me posted on the MCC shipping so I can move around start up dates. It'd be nice if the panel wasn't far behind the MCC to have one large start up dates rather than two or three. Thanks, Jaime Barry Project Engineer Rice Lake Construction Group 22360 County Rd 12 Deerwood, MN 56444 Jaime barrv@ricelake.org 218-546-1907 Office Direct 218-838-4318 Cell www.ricelake.org A Water Resources Group Company www.wrgroup.us "Nobody Gets Hurt" This email, and any documents which may accompany it, contain information which is intended for use only by the individual to whom it is addressed, and may contain information that is privileged, confidential and/or exempt from disclosure under applicable law. If the reader of this message is not the intended recipient any review, disclosure, dissemination, distribution, copying or other use of this message or its substance is strictly prohibited. If you have received this message in error, please contact me immediately to arrange for return or destruction. Jaime Barry From: Jane Kramer <JKramer@automaticsystemsco.com> Sent: Wednesday, May 4, 2022 6:34 AM To: Matthew Pettit Cc: Todd Riley Subject: RE: Hutch PLC Parts Matt: EQ Lift Station Panel: Missing the (2) 5HP VFD's rescheduled to ship to us on 5/31/22 Missing the panelview 2711P-T10C21D5S- delivery is past due Our Ames office is shipping us up the components on the following mods. Once these arrive we will double check to make sure nothing is still missing. B25 HATS Lift Station - PLC Modification Parts B25 HATS Lift Station - VFD Modification Parts B10 Administration Building - PLC Modification Parts B30 Headworks Building 30-LCP-2-56-1 Network Modification Parts Jane K/"aMer I AUTOMATIC SYSTEMS CO. rl ul�Iei j, 2400 WEST COUNTY RD. D `A P.O. Box 120359 ST. PAUL, MN 55112 PHONE 651-631-9005 1 FAx 651-631-0027 ikramer@automaticsystemsco.com WWW.AUTOMATICSYSTEMSCO. COM From: Matthew Pettit <mpettit@killmerelectric.com> Sent: Tuesday, May 03, 2022 9:37 PM To: Jane Kramer <JKramer@automaticsystemsco.com>; Todd Riley <TRiley@automaticsystemsco.com> Subject: Fwd: Hutch PLC Parts Sent from my iPhone Begin forwarded message: From: Anthony Pittman <Anthony.Pittman @ae2s.com> Date: May 3, 2022 at 9:30:45 PM CDT To: Matthew Pettit <mpettit@kill merelectric.com>, Jaime Barry <iaime barry@ricelake.org>, Jennifer Svennes <isvennes@neroeng.com> Cc: Mark Ruda <Mark.Ruda@ae2s.com> Subject: RE: Hutch PLC Parts Do we have any updates on the EQ panel? Did they get all the PLC parts and we're still waiting only on the HIMs for the VFDs? How about the media converter and power supply assemblies for Hats and the Admin building? From: Anthony Pittman Sent: Tuesday, May 3, 2022 9:27 PM To: Matthew Pettit <m pettit@ kill merelectric.com >; Jaime Barry <iaime barry@ricelake.org>; Jennifer Svennes <isvennes@neroeng.com> Subject: RE: Hutch PLC Parts Thanks for the update Matt. All of those parts listed below should go to Tim at Hutchinson. Seems getting those items helped some here, but that darn Prosoft card keeps slipping. From: Matthew Pettit <mpettit@killmerelectric.com> Sent: Tuesday, May 3, 2022 12:32 PM To: Jaime Barry <iaime barry@ricelake.org>; Anthony Pittman <Anthony.Pittman @AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: FW: Hutch PLC Parts See notes below on AE2S provided parts? From: Jane Kramer<JKramer@automaticsystemsco.com> Sent: Tuesday, May 3, 2022 12:21 PM To: Matthew Pettit <mpettit@kill merelectric.com> Cc: Todd Riley <TRilev@automaticsystemsco.com> Subject: RE: Hutch PLC Parts Matt, (1) 2711P-T10C21D8S (1) 1769-1-33ER (3) 1769-IQ32 We used all of those items to build 30-PLC-2. Only item we have received from Van Meter, so far, is the 1769-1-33ER. We have this staged to hold until the other items come in and then we will ship to Killmer or wherever they want us to send them to. Right now, the Panelview has a scheduled ship date of 6/19 and the IQ32's a date of 7/10. Prosoft module currently has a date of 7/1. 4 At�Ior�a c Jane Kramer l A UTOMA TIC SYSTEMS CO. ,gar 2400 WEST COUNTY RD. D u P.O. Box120359 ST. PAUL, MN 55112 PHONE 651-631-9005 1 FAx 651-631-0027 21 jkramer@automaticsystemsco.com WWW.AUTOMATICSYSTEMSCO. COM From: Matthew Pettit <mpettit@killmerelectric.com> Sent: Monday, May 02, 2022 8:34 AM To: Todd Riley<TRiley@automaticsystemsco.com>; Jane Kramer<JKramer@automaticsystemsco.com> Subject: FW: Hutch PLC Parts Can you check into the parts provided by AE2S? Also update on the pro -soft Module? From: Anthony Pittman <Anthony.Pittman @AE2S.com> Sent: Monday, May 2, 2022 8:31 AM To: Matthew Pettit <mPettit@kill merelectric.com> Subject: RE: Hutch PLC Parts Matt, Do you know what ended up being used for the Hutch panel from the parts below? Did they use any of it? Thanks, Anthony From: Anthony Pittman Sent: Tuesday, February 22, 2022 2:49 PM To: Matthew Pettit <mPettit@kill merelectric.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: RE: Hutch PLC Parts Sounds good. I'll get it all up front for you. From: Matthew Pettit <mpettit@killmerelectric.com> Sent: Tuesday, February 22, 2022 2:40 PM To: Anthony Pittman <Anthony.Pittman@AE2S.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: RE: Hutch PLC Parts III just grab all this afternoon. Could I grab around 3-3:15pm? Thanks, matt From: Anthony Pittman <Anthony.Pittman @AE2S.com> Sent: Monday, February 21, 2022 9:22 AM To: Matthew Pettit <mpettit@kill merelectric.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: RE: Hutch PLC Parts They can either come back to us when new parts come in, or we can swap in the field. Whatever gets the panel onsite sooner. There's typically someone here until at least 5pm. Which of the following will you want to pick up? I can have them up front for you. Here's what I have available: • Qty 1 of 1769-1-33ER (processor) • Qty 3 of 1769-IQ32 (32-pt 24V input card) • Qty 1 of 2711P-T10C21D8S (10" Panel View) Thanks, Anthony From: Matthew Pettit <mpettit@killmerelectric.com> Sent: Monday, February 21, 2022 9:15 AM To: Anthony Pittman <Anthony.Pittman@AE2S.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: RE: Hutch PLC Parts Assume you would just have parts shipped back to your office when they come in? I will try to pickup today and get shipping lined up to send to ASC shop in Ames. How late are folks around this afternoon? Thanks, Matt From: Anthony Pittman <Anthony.Pittman @AE2S.com> Sent: Monday, February 21, 2022 8:27 AM To: Matthew Pettit <mPettit@kill merelectric.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: RE: Hutch PLC Parts OK, sounds good. Thanks. From: Matthew Pettit <mpettit@killmerelectric.com> Sent: Monday, February 21, 2022 8:27 AM To: Anthony Pittman <Anthony.Pittman@AE2S.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: RE: Hutch PLC Parts I will firm up with ASC tomorrow morning. ASC took today as holiday with the rest of the cities. Matt From: Anthony Pittman <Anthony.Pittman @AE2S.com> Sent: Monday, February 21, 2022 8:25 AM To: Matthew Pettit <mpettit@kill merelectric.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: RE: Hutch PLC Parts Good Morning Matt, I do have these items on my desk. Let me know which components we'd need to get the control panel moving, and how to get them to you. Thanks, Anthony From: Anthony Pittman Sent: Friday, February 18, 2022 8:52 AM To: Matthew Pettit <mPettit@kill merelectric.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: Hutch PLC Parts Hi Matt, We will have the PLC parts in our office on Monday that can be used in the Hutch panel. We have 3 of the 1769-IQ32, the 10" PanelView, and one 1769-1-33ER on hand that can be used for this. Thanks, Anthony Anthony Pittman Instrumentation & Controls Regional Manager I&C Engineer Anthony. Pittm an (aD ae2s. corn Office: 763.463.5036 Mobile: 612.308.9469 Water Tower Business Center 6901 E Fish Lake Rd, Suite 184 Maple Grove, MN 55369 Jaime Barry From: Jane Kramer <JKramer@automaticsystemsco.com> Sent: Tuesday, May 3, 2022 12:21 PM To: Matthew Pettit Cc: Todd Riley Subject: RE: Hutch PLC Parts Matt, (1) 2711P-T10C21D8S (1) 1769-L33ER (3) 1769-IQ32 We used all of those items to build 30-PLC-2. Only item we have received from Van Meter, so far, is the 1769-L33ER. We have this staged to hold until the other items come in and then we will ship to Killmer or wherever they want us to send them to. Right now, the Panelview has a scheduled ship date of 6/19 and the IQ32's a date of 7/10. Prosoft module currently has a date of 7/1. . ane K/"aMer I AUTOMATIC SYSTEMS CO. rl ulrrzrilc 2400 WEST COUNTY RD. D `A P.O. Box 120359 ST. PAUL, MN 55112 PHONE 651-631-9005 1 FAx 651-631-0027 jkramer@automaticsystemsco.com WWW.AUTOMATICSYSTEMSCO. COM From: Matthew Pettit <mpettit@killmerelectric.com> Sent: Monday, May 02, 2022 8:34 AM To: Todd Riley <TRiley@automaticsystemsco.com>; Jane Kramer <JKramer@automaticsystemsco.com> Subject: FW: Hutch PLC Parts Can you check into the parts provided by AE2S? Also update on the pro -soft Module? From: Anthony Pittman <Anthony.Pittman @AE2S.com> Sent: Monday, May 2, 2022 8:31 AM To: Matthew Pettit <mpettit@kill merelectric.com> Subject: RE: Hutch PLC Parts Matt, Do you know what ended up being used for the Hutch panel from the parts below? Did they use any of it? Thanks, Anthony From: Anthony Pittman Sent: Tuesday, February 22, 2022 2:49 PM To: Matthew Pettit <mpettit@kill merelectric.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: RE: Hutch PLC Parts Sounds good. I'll get it all up front for you. From: Matthew Pettit <mpettit@killmerelectric.com> Sent: Tuesday, February 22, 2022 2:40 PM To: Anthony Pittman <Anthony.Pittman@AE2S.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: RE: Hutch PLC Parts III just grab all this afternoon. Could I grab around 3-3:15pm? Thanks, matt From: Anthony Pittman <Anthony.Pittman @AE2S.com> Sent: Monday, February 21, 2022 9:22 AM To: Matthew Pettit <mpettit@kill merelectric.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: RE: Hutch PLC Parts They can either come back to us when new parts come in, or we can swap in the field. Whatever gets the panel onsite sooner. There's typically someone here until at least 5pm. Which of the following will you want to pick up? I can have them up front for you. Here's what I have available: • Qty 1 of 1769-1-33ER (processor) • Qty 3 of 1769-IQ32 (32-pt 24V input card) • Qty 1 of 2711P-T10C21D8S (10" Panel View) Thanks, Anthony From: Matthew Pettit <mpettit@killmerelectric.com> Sent: Monday, February 21, 2022 9:15 AM To: Anthony Pittman <Anthony.Pittman@AE2S.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: RE: Hutch PLC Parts Assume you would just have parts shipped back to your office when they come in? I will try to pick up today and get shipping lined up to send to ASC shop in Ames. How late are folks around this afternoon? Thanks, Matt From: Anthony Pittman <Anthony.Pittman @AE2S.com> Sent: Monday, February 21, 2022 8:27 AM To: Matthew Pettit <mpettit@kill merelectric.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: RE: Hutch PLC Parts OK, sounds good. Thanks. From: Matthew Pettit <mpettit@killmerelectric.com> Sent: Monday, February 21, 2022 8:27 AM To: Anthony Pittman <Anthony.Pittman@AE2S.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: RE: Hutch PLC Parts I will firm up with ASC tomorrow morning. ASC took today as holiday with the rest of the cities. Matt From: Anthony Pittman <Anthony.Pittman @AE2S.com> Sent: Monday, February 21, 2022 8:25 AM To: Matthew Pettit <mpettit@kill merelectric.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: RE: Hutch PLC Parts Good Morning Matt, I do have these items on my desk. Let me know which components we'd need to get the control panel moving, and how to get them to you. Thanks, Anthony From: Anthony Pittman Sent: Friday, February 18, 2022 8:52 AM To: Matthew Pettit <mpettit@kill merelectric.com> Cc: Mark Ruda <Mark.Ruda@AE2S.com>; Jennifer Svennes <isvennes@neroeng.com> Subject: Hutch PLC Parts Hi Matt, We will have the PLC parts in our office on Monday that can be used in the Hutch panel. We have 3 of the 1769-IQ32, the 10" PanelView, and one 1769-1-33ER on hand that can be used for this. Thanks, Anthony N HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A UTY ON PLFRPOSE. Consideration of Resolution No. 15463 Authorizing the City LCCMR Grant Agenda Item: Application for the Restoration and Access Improvement to Otter Lake Department: PW/Eng LICENSE SECTION Meeting Date: 5/24/2022 Application Complete N/A Contact: Kent Exner/John Paulson Agenda Item Type: Presenter: Kent Exner/John Paulson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff has identified additional grant funding availability through the LCCMR for improvements to Otter and Campbell Lake. The LCCMR grant application process requires a City Council resolution to submit the application, which has a cycle that is due the end of May 2022. The application is currently under development and will not include any additional cost share commitments from the City at this time. City staff will be available to answer any questions that you may have at the meeting. We recommend that the attached Resolution No. 15463 be approved. BOARD ACTION REQUESTED: Approval of Resolution No. 15463 Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15463 RESOLUTION AUTHORIZING THE CITY OF HUTCHINSON APPLICATION FOR LCCMR GRANT FUNDS FOR THE RESTORATION AND ACCESS IMPROVEMENT TO OTTER LAKE WHEREAS, the City has identified the Restoration of Campbell and Otter Lakes as necessary to preserve the habitat, and recreational opportunities for the region; WHEREAS, the City has completed previous phases of this project in support of the activities proposed in this LCCMR grant application, WHEREAS, the City has completed an EAW that incorporates the activities proposed in the LCCMR grant application; WHEREAS, the City has received money from the Minnesota Legislature to reduce the sediment load from the upstream watershed and to construct a sediment forebay at the mouth of the South Fork of the Crow River at Campbell Lake to preserve the improvements proposed in the LCCMR Grant Application; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT; City staff shall prepare and submit for consideration an application for the Minnesota Legislative Citizen Commission on Minnesota Resources (LCCMR) grant for the restoration and access improvements to Otter Lake Passed and duly adopted by the Council of the City of Hutchinson this day May 241", 2022. Mayor: Gary Forcier City Administrator: Matthew Jaunich 9A ma We I HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration to Approve Agreement with Amplify for Change for Services Agenda Item: Provided within MPCA Grant Project Department: Creekside/Refuse Fund LICENSE SECTION Meeting Date: 5/24/2022 Application Complete NIA Contact: Andy Kosek Agenda Item Type: Presenter: Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In December of 2021, Council granted approval for staff to apply for a "Greater Minnesota Recycling and Composting Grant" offered by the MPCA. The project proposed to be conducted with the grant funding is to rejuvenate the SSOM diversion program with a "Compost It Right!" campaign, which will- -Involve a public outreach and education campaign to raise awareness of the program -Raise awareness of the importance of good source -separation practices -Increase the amount of SSOM diverted to CreekSide -Improve feedstock quality so that the SSOM compost can become as clean and popular as Creekside's yard waste compost. In March, staff was notified that the City was awarded the grant funding as proposed within the application submitted. The vast majority of the project will be designed and implemented by a consulting firm, Amplify for Change. As described within the attached Professional Services Agreement prepared by Amplify for Change, compensation for their services amounts to $75,075, 100% of which will be covered by the grant funds, resulting in net $0 expenses to the City. BOARD ACTION REQUESTED: Approval of Professional Services Agreement with Amplify for Change for Services Provided within MPCA Grant Project Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $ 0.00 Funding Source: NIA Amplify for Change Mimi Shah 6213 30th St N Arlington, VA 22207 (703)568-0477 MiMi@2Mplifyforchange.com www.amplifyforchange.com PROFESSIONAL SERVICES AGREEMENT CLIENT: City of Hutchinson, MN EFFECTIVE COMPLETION AMPLIFY FOR CHANGE CITY OF HUTCHINSON, MN DATE DATE May 12, 2022 June 30, 2025 Mimi Shah Andy Kosek 703-568-0477 320-234-5680 DESCRIPTION OF SERVICES Provide support to the City of Hutchinson, MN/CreekSide Soils (CreekSide) to improve its source - separated organic materials (SSOM) composting facility by completing the following tasks in accordance with the Grant Agreement with the Minnesota Pollution Control Agency (MPCA), entitled "Source Separated Organic Material (SSOM) Diversion Program Expansion": ❑biective 1 - Design & Implement "Compost It Right!" Program Task B: Design "Compost It Right!" Program • Review materials, conduct interviews, focus groups, best practice review • Develop strategy, key messages, outreach materials • Develop social media campaign, website content Task C: Implement "Compost It Right!" Program • Engage community and develop/support events • Disseminate outreach materials, rollout social media campaign Objective 3 - Evaluation Task A: Measure improvements in curbside bin set -out rate ■ Evaluate campaign through surveys/interviews Objective 4: Reporting Task A: Monthly reports ■ Prepare content for monthly reports Task B: Submit Final Report and Executive Summary ■ Develop campaign guide for other MN municipalities 1 COMPENSATION Creek5ide Soils will compensate Amplify for Change a fixed -price sum of $75,075.00, which is net after a proposed $3,425.00 in "in -kind" services to be provided by Amplify for Change under the Grant Agreement. Progress invoices will be provided to Creek5ide Soils monthly, detailing the work completed in the preceding month. Creek5ide Soils agrees to pay those invoices within fourteen (14) days of receiving compensation from MPCA under the Grant Agreement. 5/13/22 Mimi Shah Date Matt Jaunich, Date Principal City Administrator The Standard Terms and Conditions attached are applicable to this agreement. 2 STANDARD TERMS AND CONDITIONS INTERPRETATION This AGREEMENT consisting of these Terms and Conditions and the terms/instructions typed on the first page of this AGREEMENT, together with the Exhibits attached hereto, and all documents, drawings, specifications, and instruments specifically referred to herein and made a part hereof shall constitute the entire AGREEMENT between the parties, and no other proposals, conversations, bids, memoranda, or other matter shall vary, alter or interpret the terms hereof. 2. SEVERASILITY It is understood and agreed by the parties hereto that if any part, term, or provision with this AGREEMENT is held illegal or in conflict with any law of the State where made or having jurisdiction over any of the parties hereto, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the AGREEMENT did not contain the particular part, term, or provisions held to be invalid, unless the effect thereof would materially change the economic burden of or benefit to either party. 3. GOVERNING LAW This AGREEMENT and the Attachments hereto shall be governed by and construed in accordance with the laws of the State in which the work is performed. 4. INDEPENDENT CONTRACTOR In the performance of the services under this AGREEMENT, Amplify for Change (AMPLIFY) shall be an independent contractor, maintaining complete control of Amplify personnel and operations. As such, AMPLIFY shall pay all salaries, wages, expenses, social security taxes, federal and state unemployment taxes, and any similar taxes relating to the performance of this AGREEMENT. AMPLIFY, its employees and agents shall in no way be regarded nor shall they act as agents or employees of the City of Hutchinson, MN (CLIENT). 5. CHANGES The CLIENT, without invalidating this AGREEMENT, may order changes within the general scope of the services required by this AGREEMENT by altering, adding to and/or deducting from the services to be performed. If any changes under this clause causes an increase or decrease in AMPLIFY'S cost of, or the time required for, the performance of any part of the work under this AGREEMENT, an equitable adjustment shall be made by mutual agreement and the AGREEMENT modified in writing accordingly. All such changes in the Services shall be in writing and shall be performed subject to the provisions of this AGREEMENT. 6. STOP WORK ORDER CLIENT may at any time, by written notice to AMPLIFY, require AMPLIFY to stop all or any part of the work called for by this order for a period of up to ninety (90) days after the notice is delivered to AMPLIFY. Upon receipt of the Stop Work Order, AMPLIFY shall forthwith comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of ninety (90) days after a Stop Work ❑rder is delivered to AMPLIFY, ❑r within any extension of that period to which the parties have agreed, CLIENT shall either cancel the Stop Work Order, or terminate the work covered by this order as provided in the "termination" paragraphs of this AGREEMENT. AMPLIFY shall resume work upon cancellation or expiration of any Stop Work Order. An equitable adjustment shall be made in the delivery schedule or prices hereunder, or both, and 9 this AGREEMENT shall be modified in writing accordingly. If the Stop Work Order results in an increase in the time required for the performance of this order, or in AMPLIFY'S costs properly allocable thereto, AMPLIFY may stop work, at its sole option, if CLIENT fails to make payment of AMPLIFY invoices within 30 days of receipt as required by Article 17 below. 7. TERMINATION A. The CLIENT may terminate this AGREEMENT in the whole or in part at any time by written notice to AMPLIFY. Such termination shall be effective in the manner specified in the said notice, shall be without prejudice to any claims which the CLIENT may have against AMPLIFY and shall be subject to the other provisions of this AGREEMENT. On receipt of such notice, AMPLIFY shall, except as and to the extent directed, immediately discontinue the services and the placing of subcontractor orders form materials, facilities and supplies in connection with the performance of the services, and shall, if requested, make every reasonable effort to procure termination of existing subcontracts upon terms satisfactory to the CLIENT. Thereafter, AMPLIFY shall do only such work as may be necessary to preserve and protect the services already in progress and to dispose of any property as requested by the CLIENT. B. A complete settlement of all claims of AMPLIFY upon termination of the AGREEMENT, as provided in the preceding paragraph, shall be made as follows: (1) the CLIENT shall assume and become liable for all obligations and commitments that AMPLIFY may have in good faith undertaken or incurred in connection with the services which have not been included in prior payments. (2) the CLIENT shall compensate AMPLIFY for the reasonable cost of terminating existing subcontracts and preserving, protecting, or disposing of the CLIENT's property and performing any other necessary services after the notice of termination has been received. (3) the CLIENT shall pay AMPLIFY for all Services performed prior to the date of termination; in accordance with this AGREEMENT. Prior to final settlement, AMPLIFY shall deliver to the CLIENT all Documents and all other required information and data prepared by AMPLIFY under this AGREEMENT and execute and deliver all documents, and take such other steps as are necessary to vest fully in the CLIENT the rights and benefits of AMPLIFY arising from subcontracts issued in connection with this AGREEMENT, unless otherwise requested by the CLIENT in writing. AMPLIFY warrants that the services to be rendered pursuant to this AGREEMENT shall be performed in accordance with the standards customarily provided by an experienced and competent professional consulting organization rendering the same or similar services. 9. INDEMNITY AMPLIFY shall indemnify, defend and hold the CLIENT harmless from and against claims, liabilities, suits, loss, cost, expense and damages arising from any negligent act or omission of AMPLIFY in the performance of work and service pursuant to this AGREEMENT. AMPLIFY's liability for all of the aforesaid matters is limited to the proceeds recovered from the insurance carried by AMPLIFY and within the monetary limits of the insurance specified in Article 13 hereto after settling claims of third parties. CLIENT agrees to indemnify, defend and hold harmless AMPLIFY from and against any claims, liabilities, suits, loss, cost, expense and damages arising from any breach of this AGREEMENT or any negligent act or omission of the CLIENT in the performance of work and service pursuant to this AGREEMENT. 4 10. LIMITATIONS ON LIABILITY There are a variety of risks which potentially affect AMPLIFY by virtue of entering into an Agreement to perform professional services on CLIENT's behalf. In order for the CLIENT to obtain the benefit of a fee which does not need to account for unlimited risks, CLIENT agrees to limit AMPLIFY's liability. To the fullest extent permitted by law, the total liability of AMPLIFY with regard to the Project under any and all theories of liability shall be limited to AMPLIFY's fee under this Agreement. Limitations on liability provided in the Agreement are business understandings between the parties and shall apply to all theories of liability, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of actions. 11. FORCE MAJEURE The respective duties and obligations of the parties hereunder (except the CLIENT's obligation to pay AMPLIFY such sums as may become due from time to time for services rendered by it) shall be suspended while and so long as performance thereto is prevented or impeded by strikes, disturbances, riots, fire, severe weather, governmental action, acts of war, acts of God, acts of the CLIENT, or any other cause similar or dissimilar to the foregoing which are beyond the reasonable control of the party from whom the affected performance was due. 12. ASSIGNMENTS All obligations and covenants herein contained shall be intended to be binding upon the successors and assigns of AMPLIFY and the CLIENT. AMPLIFY shall not assign this AGREEMENT without the prior written consent of the CLIENT, which consent shall not be unreasonably withheld_ 13. CONSEQUENTIAL DAMAGES In no event shall AMPLIFY, or its subcontractors or vendors of any tier, be liable in contract, tort, strict liability, warranty, or otherwise for any special, indirect, incidental or consequential damages, such as but not limited to, loss of product, loss of use of the equipment or system, loss of anticipated profits or revenue, non -operation or increased expense of operation of other equipment or systems, cost of capital, or cost of purchased or replacement equipment or systems. 14. INSURANCE AMPLIFY shall place and maintain with responsible insurance carriers the relevant insurance. At CLIENT's request, AMPLIFY shall deliver to CLIENT certificates of insurance, which shall provide thirty (30) days notice to be given to CLIENT in the event of a cancellation. 15. ACCEPTANCE BY CLIENT The WORK shall be deemed accepted by CLIENT unless, within fifteen (15) days after receipt of AMPLIFY's written notification of final completion, CLIENT will have given AMPLIFY written notice specifying in detail wherein the WORK is deficient, whereupon AMPLIFY will promptly proceed to make necessary corrections and, upon completion, the WORK shall be deemed accepted by CLIENT. 16. CLIENT FURNISHED DATA, DRAWINGS, AND SPECIFICATIONS AMPLIFY shall have no liability for defects in the WORK attributable to AMPLIFY's reliance upon or use of data, design criteria, drawings, specifications or other information furnished by CLIENT and CLIENT agrees to indemnify and hold AMPLIFY harmless from any and all claims and judgments, and all losses, costs and expenses arising therefrom. AMPLIFY shall disclose to CLIENT, prior to use thereof, defects or omissions in the data, design criteria, drawings, specifications or other information furnished by CLIENT to AMPLIFY that AMPLIFY may reasonably discover in its review and inspection thereof. 17. REUSE OF DOCUMENTS All documents, including frameworks and graphics prepared by AMPLIFY pursuant to this AGREEMENT are instruments of its services in respect of the PROJECT. They are not intended or represented to be suitable for reuse by CLIENT or others on extension of the PROJECT or on any other project. Any reuse without specific written verification or adaptation by AMPLIFY will be at CLIENT's sole risk and without liability or legal exposure to AMPLIFY, and CLIENT shall indemnify and hold harmless AMPLIFY from all claims, damages, losses and expenses including attorney's fees arising out of or resulting therefrom. Any such verification or adaptation will entitle AMPLIFY to further compensation at rates to be agreed upon by CLIENT and AMPLIFY. 18. INTEREST PAYMENTS Invoices are due and payable within thirty (30) days after receipt. Interest at the rate of 1% % per month or the maximum rate allowable under the usury laws of the state in which the work is performed, whichever is lower, is due on all payments not paid on or before the 45th day after the invoice date. Interest shall be computed from the date of the invoice. In the event legal proceedings are necessary to collect payments no paid when due, CLIENT shall pay, in addition to such payments, AMPLIFY's reasonable attorney's fees and legal costs associated therewith. 19. AUDIT AMPLIFY shall maintain records and accounts on a generally recognized accounting basis to support all charges billed to CLIENT. Said records shall be available for inspection by CLIENT or his/her authorized representative at mutually convenient times. However, there will be no financial audit of any lump sum amount, AMPLIFY's fixed rates, or unit rates or fixed percentages. 20. EQUAL EMPLOYMENT OPPORTUNITY The Non -Discrimination clause contained in Section 202, Executive Order 11246, as amended, relating to Equal Employment Opportunity for all persons without regard to race, color, religion, sex, or national origin and the implementing rules and regulations prescribed by the Secretary of Labor (41 CFR, Chapter 60, 41 CFR 60-250, and 41 CFR 60-741) are incorporated herein. 21.ORDER OF PRECEDENCE Any inconsistency or conflict between the standard terms and conditions set forth herein and those typed on the first page of this AGREEMENT, or any attachment thereof shall be resolved by giving precedence in the following order: First, typed instructions and/or conditions on page one of this AGREEMENT; Second, the Standard Terms and Conditions; and Third, the attachment(s) (if any) attached hereto. CHANGES IN THESE TERMS AND CONDITIONS ARE NOT BINDING ON AMPLIFY UNLESS THEY ARE IN WRITING AND SIGNED BY AN AUTHORIZED REPRESENTATIVE OF AMPLIFY. 6 DocuSign Envelope ID: F20077C6-4FE4-4856-903B-B92141372C71 MINNESOTA POLLUTION CONTROLAGENCY 520 Lafayette Road North St. Paul, MN 55155-4194 Project title: Source Separated Organic Material (SSOM) Diversion Program Expansion 1. Project Summary: Grantee: Grantee contact name: Title: Address: Phone: E-mail: City of Hutchinson MN Andy Kosek General Manager 1500 Adams St SE Hutchinson, MN 55350 320-234-5680 akosek@creeksidesoils.com Minnesota Pollution Control Agency (MPCA) contact: MPCA project manager: Tim Farnan Title: Principal Planner Address: MPCA, 520 Lafayette Rd St. Paul, MN 55155 Phone: 651-757-2348 E-mail: tlmothy.farnan@state.mn.us Start Date: 5/2022 End Date;6/30/2025 Project Totals: Grant: $86,375 Match: $28,792 Total: $115,167 Brief project summary: Attachment A- Workplan SWIFT:209362 Agency Interest ID:36173 Activity ID:PRO2022001 Creekside will rejuvenate the source separated organic material (SSOM) diversion program with a "Compost It Right!" campaign, which will involve a public outreach and education campaign to raise awareness of the program, raise awareness of the importance of good source -separation practices, to increase the amount of SSOM diverted to Creekside, and to improve feedstock quality so that the SSOM compost can have improved quality. 2. Goal statement, project evaluation plan, tasks, and subtasks Goal statement: The goal is to increase the amount of SSOM diverted in the City of Hutchinson MN, to decrease the amount of contamination in the diverted SSOM and to decrease quantities of SSOM iandfilled by Hutchinson residents. Project success will result in decreased amounts of organic wastes going to landfills in MN, improve compost quality for wider acceptance and use, and demonstrate the ability of the improved compost to be used in a wide varity of applications. Project evaluation plan: The grantee will track improvements in SSOM feedstock quality, increases in SSOM quantities diverted and decreases in SSOM being landfilled Objective 1 of 4: Design & Implement "Compost It Right!" Program https://www.pca.state.rnn.us • 651-296-6300 ■ 800-657-3864 • use your preferred relay service • AvaiIable in alternative formats p f2-27-2f-fy21 • 1115121 Page 1 cf 3 QocuSign Envelope ID: F201)77C6-4FE4-4856-983B-B92141372C71 Task A: Update Program Set -Out Rate and Contamination Rate Task B: Design "Compost It Right!" Program Task C: Implement "Compost It Right!" Program Timeframe: May 2022 — May 2025 Objective 2 of 4: Demonstrate Improved Compost Quality Value Task A: Identify community garden enhancement opportunities and interest in compost use Task B: Design compost use plan for comparative analysis Timeframe: March 2023 — May 2025 Objective 3 of 4: Evaluation Task A: Measure improvements in curbside bin setout rate Task B: Measure reductions in SSOM contamination Task C: Measure results of compost use in community gardens Timeframe: May 2022 — May 2025 Objective 4 of 4: Reporting Task A: Submit progress reports/invoices Task B: Submit Final Report and Executive Summary — 1 month prior to the end of the grant agreement Timeframe: May 2022 — June 2025 4. Anticipated environmental outcomes The grantee will measure progress and success in three ways: by measuring increases in the curbside bin set out rate compared to a baseline of set out rates reported in 2021, by measuring decreases in contamination percentages compared to a baseline contamination rate as measured in an update to a 2018 contamination audit and by measuring improvement in compost quality parameters, as measured by laboratory analysis of the SSOM compost compared to a baseline laboratory analysis from 2019. Table 1: Anticipated environmental outcomes Estimated Estimated Estimated change economic greenhouse Baseline in annual quantity Estimated savings gas before from project annual quantity (total reduction Other Description project objectives at end of project dollars/yr.) (MTCOzE)t Estimation Curbside bin 42.9% (2021 setout rate average) +20% 62.9% $47,763 (54.87)2 Contamination 0.9% (weight 0.2% (weight percentage basis) -0.7% (weight basis) basis) Contamination from SSOM disposed in 227.5 landfill tons/year 177.5 tons/year 50.6 tons/year $12,484 (68.11)3 ' Based on EPA WARM model z Assumes 30% of SSOM is food waste and 70% is yard waste a Based on WARM model for "Mixed Organics" https://www.pca.state.rnn.us ■ 651-296-6300 ■ 800-657-3864 • Use your preferred relay service • Available in alternative formats p f2-27-2f-fy21 • 1115121 Page 2 of 3 DocuSign Envelope ID: F20D77C6-4FE4-4856-903B-B92141372C71 https://www.pca.state.mn.us p f2-27-2f-fy21 • 1115121 651-296-6300 • 800-657-3864 • Use your preferred relayservice • Available in alternative formats Page 3 of 3 HUTCHINSON CITY COUNCIL C"yGf Request for Board Action7AL =-m Agenda Item: Gambling Premises Permit Application - Hutchinson Hockey Association Department: Administration LICENSE SECTION Meeting Date: 5/24/2022 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OF A GENDA ITEM: The Hutchinson Hockey Association has submitted an application to provide gambling devices at River House Kitchen + Drinks located at 122 Main Street South in Hutchinson, Minnesota. State law requires that cities grant approval of the premises permit application. The applicant will then submit the final application to the State Gambling Control Board for their authorization. BOARD ACTION REQUESTED: Approve premises permit application to Hutchinson Hockey Association to operate gambling devices at 122 Main Street South. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost; Funding Source: Remaining Cost: $0.00 Funding Source: MINNESOTA !AWFUL GAMBLING LG214 Premises Permit Application i Annual Fee 6/15 Page 1 of 2 $150 (NON-REFUNDABLE) REQUIRED ATTACHMENTS TO LG214 1. If the premises Is leased, attach a copy of your lease. Use LG215 Mail the application and required attachments to: Lease for Lawful Gambling Activity. Minnesota Gambling Control Board 2. $150 annual premises permit fee, for each permit (non-refundable). 1711 West -County Road B, Suite 300 South Make check payable to "State of Minnesota." Roseville, MN 55113 Questions? Call 651-539-1900 and ask for Licensing. i ORGANIZATION INFORMATION Organization Name: HUTCHINSON HOCKEY ASSOCIATION, INC. License Number: 02482 Chief Executive Officer (CEO) KATHARINE KATZENMEYER Daytime Phone: 612-819-6339 Gambling Manager: TERENCE DITLEFSEN Daytime Phone: 320-583-7954 GAMBLING PREMISES INFORMATION Current name of site where gambling will be conducted: RIVER HOUSE KITCHEN + DRINKS List any previous names for this location: Street address where premises is located: 122 MAIN ST S (Do not use a P.O. box number or mailing address.) City: OR Township: County: Zip Code: IMCLEOD HUTCHINSON 55350 Does your organization own the building where the gambling will be conducted? Yes No If no, LG215 Lease for Lawful Gambling attach Activity. A lease is not required if only a raffle will be conducted, Is any other organization conducting gambling at this site? ElYes 11 No Don't know Note: Bar bingo can only be conducted at a site where another form of lawful gambling is being conducted by the applying organi- zation or another permitted organization. Electronic games can only be conducted at a site where paper pull -tabs are played. Has your organization previously conducted gambling at this site? Yes ENO Don't know GAMBLING BANK ACCOUNT INFORMATION; MUST BE IN MINNESOTA Bank Name: CITIZENS BANK & TRUST COMPANY Bank Account Number: 076734 Bank Street Address: 102 MAIN ST S City. HUTCHINSON State: MN Zip Code: 55350 ALL TEMPORARY AND PERMANENT OFF -SITE STORAGE SPACES. Address (Do not use a P.O. box number): City: State: Zip Code: MN i MN MN L.G214 Premises Permit Application 6/15 Page 2 of 2 ACKNOWLEDGMENT BY LOCAL UNIT OFGOVERNMENT.- APPROVALIBY RESOLUTION CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits locateId in a township City Name: HUTCHINSON County Name: Date Approved by City Council: Date Approved by County Board: Resolution Number: Resolution Number: I (If none, attach meeting minutes.) (If none, attach meeting minutes,) Signature of City Personnel: Signature of County Personnel: Title: Date Signed: Title: Date Signed: TOWNSHIP NAME: Complete below only if required by the county. Local unit of government On behalf of the township, I acknowledge that the organization is must sign. applying to conduct gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.) Print Township Name: Signature of Township Officer: Title: Date Signed: ACKNOWLEDGMENT AND OATH 1. I hereby consent that local law enforcement officers, 6. I assume full responsibility for the fair and lawful operation of the Board or its agents, and the commissioners of all activities to be conducted. revenue or public safety and their agents may enter and inspect the premises. 7. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if licensed, 2. The Board and its agents, and the commissioners of to abide by those laws and rules, including amendments to revenue and public safety and their agents, are them. authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of S. Any changes in application information will be submitted to the current gambling rules and law, Board no later than ten days after the change has taken effect. 3. I have read this application and all information submitted to the Board is true, accurate, and complete. 9• I understand that failure to provide required information or providing false or misleading Information may result in the 4. All required information has been fully disclosed. denial or revocation of the license. S. I am the chief executive officer of the organization. 10. I understand the fee is non-refundable regardless of license approval/denial. LE 5i_/0 lV2- Signature # Chie Executive Officer (designee may not sign) Date Data privacy notice. The information requested on this information when received by the Board. , Minnesota's Department of Public safety, form (and any attachments) will be used by the All other Information provided will be + Attorney General, Commissioners of Gambling Control Board (Board) to determine your private data about your organization until Administration, Minnesota Management & organization's qualifications to be involved in lawful the Board issues the permit. When the Budget, and Revenue; Legislative Auditor, gambling activities In Minnesota. Your organization has Board issues the permit, all Information national and International gambling the right to refuse to supply the information; however, provided will become public. If the Board regulatory agencies; anyone pursuant to if your organization refuses to supply this Information, does not Issue a permit, all information court order; other Individuals and agencies the Board may not be able to determine your provided remains private, with the specifically authorized by state or federal law organization's qualifications and, as a consequence, exception of your organization's name and to have access to the information; individuals may refuse to Issue a permit. If your organization address which will remain public. Private and agencies for which law or legal order supplies the information requested, the Board will be data about your organization are available authorizes a new use or sharing of able to process your organization's application. Your to: Board members, Board staff whose information afterthis notice was given; and organization's name and address will be public work requires access to the Information; anyone with your written consent. This form will be made available in alternative format, i.e. large print, braille, upon request. An equal opportunity employer ma We I 9A HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Afterthought Summer Kickoff Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 5/24/2022 Application Complete Yes Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Andrew Koski and his band, Afterthought, are requesting permission to hold a free concert on the RiverSong stage at Masonic Park. Afterthought is a rock music band who plays mostly 70's to 90's rock music. Event Date and Time- June 4th, 2022 5pm to 8pm Requests: Sound amplification for the duration of the event. No alcohol will be provided at this event. Hutchinson Police will monitor the event but will not be contracted to provide security. Attached memo. BOARD ACTION REQUESTED: Recommend Approval with stipulation that band notify residents on south side of Crow River prior to event. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $ 0.00 Funding Source: NIA MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Honorable Mayor Gary Forcier and City Councilors FROM: Chief Tom Gifferson DATE: 5-12-2022 RE: Afterthought Summer Kickoff This memorandum outlines Andrew Koski's request to hold a free live music concert event on June 4t" 2022 in Les Kouba Park on the RiverSong Stage with his three -person band, Afterthought. Afterthought is a rock music band playing 70's-90's rock. Event Name: Afterthought Summer Kickoff Primary Contact: Andrew Koski 429 Wilderness Dr. Chaska MN 55318 320-296-8254 Event Location: Les Kouba Park on the RiverSong Stage Event Dates/Times: June 4t" 2022 from 5 pm-8pm Brief Description: Event includes music free of charge. Alcohol -No Alcohol will be provided Security -No security will be required; however, officers will monitor the park on their regular patrol Amplified Sound- Amplified Music on the RiverSong Stage Tents and Canopies -Tents for vendors Other -N/A HUTCHINS014 A CITY ON PURPOSE. Stages/Platforms-Use of the RiverSong Stage Garbage -Current containers in park, will contact parks department for additional direction. Restrooms-Current facilities, will contact parks department for addition direction. Street Closures- No less than 100 people expected. City Departments affected Police -Monitor park, weather and aid with planning and organization. Parks -Park Maintenance, set up and clean up. Streets- None I HUTCHINS014 A CITY ON PURPOSE. HUTCHINSON CITY COUNCIL aN Request for Board Action7AL Agenda Item: Temporary Liquor License - Hutchinson Jaycees Department: Administration LICENSE SECTION Meeting Date: 5/24/2022 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 0 Consent Agenda Time Requested (Minutes): License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Jaycees have submitted a temporary liquor license to dispense liquor at Water Carnival events occurring at Les Kouba Parkway on June 16-18, 2022, The Hutchinson Jaycees are a nonprofit organization and meet the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Hutchinson Jaycees on June 16-18, 2022, at Les Kouba Parkway. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost; Funding Source: Remaining Cost: $0.00 Funding Source: Minnesota Department of Public Safety r Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alc+alsa! & 00sb140 I`nlaresrnsnc APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization _ Date_organized Tax exem t number +HUTCHINSON JAYCEES 1_ I 430060 Address 1PO BOX 6E Name of persi RYAN ELBERT making application S tate UTCHINSON I (Minnesota Business phone 507 3991078 Zip 55350 Home phone Date(s) of event Type of organization DUNE 16TH—JUNE 18TH, 72 ❑ Club Charitable Religious 0 Other non-profit Organizationr' City State Zip Code RYAN ELBERT , HUTCHINSON J Minnesota 1 55350 Organization officer's name City State Zip Code DON DEMEYER 1HUTCHINSON I Mnnesota 55350 Organization officer's name City State Zip Code Minnesota Organization officer's name City State Zip Code I Mnnesota Location where permit will be used. If an outdoor area, describe. LES KOUBA PKWY NW HUTCHINSON, MN 55350 If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. HUTCHINSON JAYCEES WILL BE SELLING BEER AND SELTZERS If the applicant will carry liquor liability insurance please providethe carrier's name and amount of coverage. MICHIGAN MILLERS MUTUAL INSURANCE,1,000,000 IN COVERAGE APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT I�LL�Glr7 /�SGj-? City or County approving the dense Date Approved * /Ag, ev Fee Amount Permit Date s/Ia /aoa-a Date Fee Paid City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE,TIEMPQBARYAJ!p_UC TIQ a#SZ1TE.MN.V5 L CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDIYYYY) 05/1312022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Scott RU NAME: pp Insurance by Design, LLC PAHONrE E n (952) 808-7002 FAX NII: (952) 808-7004 4131 Old Sibley Mem Highway E-MAILADDRESS: scottr@insurancedesign.net Ste 201 INSURER{S) AFFORDING COVERAGE NAIC # Eagan MN 55122 INSURER A: Michigan Millers 14508 INSURED INSURER B : g Michi an Millers Mutual Ins JCI Minnesota, DBA: Minnesota Jaycees INSURER C : 1405 N Lilac Drive INSURER D : Suite #125 INSURER E : Golden Valley MN 55422 INSURER F : COVERAGES CERTIFICATE NUMBER: CL221404339 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMEDABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN RFD[Ir.Fn RY PAIn ni Aim.q INSR LTR TYPE OF INSURANCE ADUL INSD 5U5H WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MMIDDIYYYY LIMITS X COMMERCIAL GENERAL LIABILITY —1 CLAIMS-MADEDAMAr OCCUR $2,000 Deductible EACH OCCURRENCE $ 1,000,000 SE TO RENTE PREMISES 'Ea occurrence $ 300,000 MED EXP (Any one person) $ 10,000 PERSONAL &ADV INJURY $ 1,000.000 A Y C012637202 01/01/2022 01/01/2023 GEN'LAGGREGATE LIMIT APPLIES PER: POLICY ❑PRO � LOC JECT GENERAL AGGREGATE $ 3,000,000 PRODUCTS-COMP/OPAGG 3,000,000 $ OTHER: Llimited Sexual Abuse s 100,000 AUTOMOBILE LIABILITY Ea accident $ BODILY INJURY (Per person) $ ANYAUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED q NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE Per acciden $ $ - I 1 1 X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 B EXCESS LIAB CLAIMS -MADE L010647802 01/01/2022 01/01/2023 DED 11 RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? NIA PER OTH- STATUTE I ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ (Mandatory in NH) If yes, describe under E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS below A Liquor Liability C012637202 _ Each Occurrence 01/01/2022 01/01/2023 General Aggregate L I $1,000,000 $1,000,000 u�oa.rar i ivry yr vr�R/a, iVrvJ r LVLHi ivrva vtniGLtD tAGVKU 1U1, Aciamonal Remarks Schedule, maybe attached if more space is required) Provides evidence of insurance for the Hutchinson Jaycees as respects to Water Carnival Community Day held on June 18, 2022. City of Hutchinson is named Additional Insured under the General Liability per written contract. m0 City of Hutchinson 111 Hassan St SE Hutchinson MN 55350 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD HUTCHINSON CITY COUNCIL aN Request for Board Action7AL Agenda Item: Temporary Liquor License - Minnesota Pottery Festival Department: Administration LICENSE SECTION Meeting Date: 5/24/2022 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 0 Consent Agenda Time Requested (Minutes): License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OF A GENDA ITEM: The Minnesota Pottery Festival has submitted a temporary liquor license to dispense liquor at the pottery festival on July 30-31, at Masonic West River Park. The Minnesota Pottery Festival is a charitable organization and meets the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Minnesota Pottery Festival on July 30-31, 2022, at Masonic West River Park, Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost; Funding Source: Remaining Cost: $0.00 Funding Source: Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alcohol & Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number :]ban 1, 2007 6-2263988 Minnesota Pottery Festival Address City State Zip Code 771 — l Hutchinson MN 55350 2 first Ave. NE Name of person making application Betsy Price Business phone Home phone 20 587 2599 503 807 9442 Date(s) of event Type of organization my 30-31, 2022 ❑ Club M Charitable ❑ Religious ❑ Other non-profit Organization officer's name City State r Zip Code Morgan Baum, Board Member Hutchinson IMN 155350 Organization officer's name City State Zip Code lHutchinson MN 5350 Robyn Lawson, Board Member Organization officer's name City State Zip Code Hutchinson j MN 5350 Lori Krenik, Board Member Organization officer's name City State Zip Code MN 5412 Kerry Brooks, Board Member Minneapolis Location where permit will be used. If an outdoor area, describe. Masonic West River Park (set up on 7/29, Festival 10am-5pm Saturday 7/30 and 11am-4pm Sunday 7/31) The Ffestival Grounds are on the south side of Les Kouba Parkway by the pavilion and stage. The beverage tents will be right by the pavilion. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. Crow River Winery, Farm Winery License number is 6302011 Bobbing Bobber Brewery (sent separately) If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. MN Pottery Festival: Employers Mutival Companie ($1 M liability, $2M umbrella) Crow River Winery: SFM Mutual Insurance Company ($1 M liability, $5M umbrella); Bobbing Bobber Brewery (sent separately) APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license /A5, A-0 Fee Amount 51 /,-k. /� Date Fee Paid Date Approved Permit Date City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcemem vwE-Mwi I JV uQyZ� N1 Iml i. ­1 ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION STATE.MN.US HUTC-11 �CORO' E.(MevD CERTIFICATE OF LIABILITY INSURANCE DnsE(.MWDDnYYY) 0022 THIS CERTIFICATE IS ISSUED AS. A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the Certificate holder is an ADDITIONAL INSURED; the pc if SUBROGATION IS WANED, subject to the terms .and ,conditions of the this certificate does not confer rights to the certificate holder in lieu of.suc 3RODUCER 320-587-2674 ;Miens Insurance Agency F 10 Box 338 02 Main Street S Iutchinson, MN 56350 ;Cott Decker NSURED lutchinson Center for the Arts 5 Franklin St SW., PO Box 667 lutchinson, MN 65350 must have ADDITIONAL.. INSURED provisions or be endorsed. certain policies may require an endorsement. A statement on Scott Decker !:QVFRAGES CERTIFICATE NUMBER: REVISION NUOA13ER: 4174 THIS IS TO .CERTIFY THAT THE POLICIES- OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OFSUCH POLICIES. LIMITS SHOWN MAY HAVE:BEEN REDUCED BY PAID CLAIMS. 4SR TYPE OF INSURANCE ADDL w" S DOB POI ICY NUMBER POLICY EFF POLICY EXPTR LIMITS A X COMMERCIAL GENERAL LIABILITY cI.AIMS4AADE FX OCCUR DS-21 70 04/15/2022 04M 5/2023 EACH OCCURRENCE 1,000,000 FORA AGE TO RENTED $ 100,000 MED EXP Any oneperson) 3 5,000 PERSONAL &ADV INJURY ; 1,000,000 LOAGTELIIAPPLIESPER E P OTHER- EN g 2,000,000 2,000,000F S AUTOMOBILE UAMUTY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS AI�°S ONLY AUTOS NO LY COMBINED SINGLE LIMIT BODILY INJURY Per on 3 BODILYBODILY INJURY Per Pjt�OPF�tY DAMAGE $ A X. UMBRELLA UAS EXCESS LIAR X OCCUR CLAIMS -MADE 4J5 2170 04116/2022 04115/2023 EACH OCC RR NCE ; 2,000,000 AGGREGATEs 2,000,000 DED I J RETENTION; S WORKERS COMPENSATION AMD EMPLOYERO'LIABILf7"Y Y,/ ANY PROPRIETORIPARTNER/EXECUTIVE Op ry I BER} EXCLUDED?EL. {tf yes, �saft fuJnHder DESCRIPTION OF OAERATIO S barow .NIA PER H- E EACH ACCIDENT DI - EA OYE $ E J. DISEASE -POLICY L!M S I IESCRiPTION OF OPERATIONS/ LOCATIONS i VEHICLES (ACORD 401, AddWond Ranks SaMWuie, auy ba aWcbed'ifmorespace is required) ,E: MINNESOTA POTTERY FESTIVAL - MASONIC WEST RIVER PARK, 7130-7/31122. CITY OF HUTCHINSON 1ii HASSAN ST BE HUTCHINSON, MN 55350 SHOULD ANY OF THE ABOVE THE EXPIRATION 11 ACCORDANCE WI THE PdL AUTHORIZED REPR Scott Decker :S BE CANCELLED. BEFORE VALL BE DELIVERED IN %CORD 25.(2016103) 01988 2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD HUTCHINSON CITY COUNCIL �r=yuf� Request for Board Action7AL =wt Agenda Item: 2022-2024 Agreements with the City of Hutchinson and ISD 423 Department: PRCE LICENSE SECTION Meeting Date: 5/24/2022 Application Complete NIA Contact: Lynn Neumann Agenda Item Type: Presenter: Reviewed by Staff 0 Consent Agenda Time Requested (Minutes): License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OF A GENDA ITEM: PRCE Agreements are up for renewal: Joint Grounds Maintenance Agreement, Use of Facilities Agreement and Burich Arena Lease Agreement. These agreements establish the fees and charges for the upcoming two year period (July 1, 2022 - June 30, 2024). Please see attached for the three different agreements between the City of Hutchinson and District 423. Highlighted in red are the proposed changes to the current agreements. Minor language changes are proposed within the agreement to reflect the current terms of the agreement. Also highlighted in red are the financial changes proposed for the upcoming two years. The Joint Grounds Maintenance Agreement reflects an increase from $85,750.00 annually to $92,500.00 annually. This is approximately an 8% increase from the previous two-year agreement. The agreement financial change will generate $6,750 more each year into the Parks Budget. Also included in the financial changes to the agreement is the change of contracted snow removal services. Previously, the City would pay for the contracted snow removal services out of the Parks Maintenance operating budget. Contracted snow removal expenses will move to the District operating budget. The Use of Facilities Agreement reflects an increase from $4,600 to $5,000 annually for Base baII/SoftbaII Field Usage and Maintenance. This includes District 423 usage of Roberts Park and VMF and maintenance of fields for baseball and softball activities. This is approximately a 8.5% increase from the previous two year agreement. This agreement financial change will generate $400 more each year into the Park Budget. The Burich Arena Lease Agreement reflects an incremental increase in 2022-2023 and another incremental increase in 2023-2024. 2020-2021 2021-2022 2022-2023 2023-2024 Practice Ice 225 Flours $190 ($42,750) $195($43,875) $200($45,000) $205($46,125) 20 Games Varsity/J.V. 5800 $16 000 $825 $16,500 $850 $17,000 $900 $18,000 BOARD ACTION REQUESTED: Consideration for the City Council to approve the 2022-2024 PRCE Agreements for Facility Usage, Burich Arena Lease Agreement and Joint Grounds Maintenance Agreement. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: AN AGREEMENT BETWEEN THE CITY OF HUTCHINSON, MINNESOTA AND HUTCHINSON INDEPENDENT SCHOOL DISTRICT #423 RELATING TO THE ESTABLISHMENT AND OPERATION OF A JOINTLY SPONSORED GROUNDS MAINTENANCE PROGRAM THIS AGREMENT entered into this I` da; of July 2022, between the CITY OF HUTCHINSON, A MINNESOTA MUNICIPAL CORPORATION ("City") and INDEPENDENT SCHOOL DISTRICT NO.423, MCLEOD COUNTY, MINNESOTA, A MINNESOTA MUTUAL COPORATION ("School District"). WHEREAS, the School District is organized for the purpose of providing public school education and does provide extracurricular activities for which it maintains expenses; playgrounds, ball fields and practice facilities and has adjacent to its buildings, parking areas and sidewalks that it maintains; and WHEREAS, the City is authorized to and does provide and maintain parks, recreation areas, parking areas and sidewalks adjacent to the building that it owns; and WHEREAS, the School District and the City (collectively called the "Sponsors") within their respective powers, recognizing that through economies of scale there will be cost savings to both the City and School District through a joint agreement to maintain recreation areas and they desire to cooperate in the establishment of operation of a Joint Grounds Maintenance Program. NOW, THEREFORE, the Sponsors hereby agree with each other as follows: PURPOSE OF AGREEMENT: The Sponsors shall severally, jointly and cooperatively, pursuant to the broad authority contained in Minnesota Statute §471.59 and other applicable statutes and their respective express and implied powers, establish and operate a Joint Grounds Maintenance Program. The term Joint Grounds Maintenance Program is defined, for the purposes hereof to mean the following: 1. A program of shared equipment, materials and labor between the Sponsors to more effectively and cost efficiently maintain the parks and recreation areas of each of the Sponsors and the parking areas and sidewalks adjacent to buildings owned by the respective Sponsors. 2. To plan and establish a Grounds Maintenance Program for the green areas of the Sponsors to implement a program mowing; fertilization; herbicide petee treatment; tree pruning; watering; aeration/top dressing; stripping of fields. 3. To plan and establish a Program for snow and removal -from the parking lots and sidewalks adjacent to the buildings of the Sponsors and to establish a schedule or time table for such snow and ice removal. (Snow hauling by District) During larger snow events, contracted snow removal services may be called in for support at the discretion of city staff. Contracted snow services will be paid by the District. 4. To plan and establish a Maintenance Program of the athletic fields and playgrounds of the Sponsors, including tennis courts, baseball/softball fields, and soccer/football/lacrosse fields, which are the real property of the respective Sponsors. 5. Playground inspections will be conducted by City staff. All playground and equipment parts on district property will be replaced by District. 6. Real property, equipment, supplies and employees furnished by either party hereto shall remain the property and/or employees of the party so furnishing them, except that nothing herein shall be construed as to prohibit the purchase of grounds maintenance supplies or equipment with the use of joint funds, if so agreed by the parties. LIABILITY INSURANCE: Each sponsor shall maintain public liability insurance coverage upon its public resources, including its land, buildings, machinery and employees in an amount at least as great as any statutorily imposed exposure. Employees of, and machinery and materials owned by the respective sponsors shall be deemed to remain the employee and resource of that Sponsor for insurance and liability purposes. The Sponsors agree to obtain a separate liability insurance policy to insure the Joint Grounds Maintenance Program, if necessary. SUPERVISION OF PROGRAM: All activities of the grounds Maintenance Program shall be under the direct supervision of the Superintendent of Schools and the City Administrator. LENGTH OF AGREEMENT AND WITHDRAWL: This Agreement shall remain in force and effect for a period of two (2) years from July 1, 2022 thru June 30, 2024. However, this Agreement may be terminated by either party hereto by written notice to the other party with at least one (1) year notice prior to the date of desired termination. CONSIDERATION: The School District agrees to provide a cash payment to the City of Hutchinson in the amount of $92,500.00 annually for the term of this Agreement in consideration for the ground program services identified within the Agreement and provided by the City of Hutchinson. This consideration shall be reviewed annually as part of the budget development process. 2 ACCOUNTING: Each party to this Agreement agrees to make all financial documents available for inspection by the other, if requested, with a three (3) day written notice. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by the respective duly authorized officers of the City Council of Hutchinson, Minnesota and School Board of Independent School District No. 423. INDEPENDENT SCHOOL DISTRICT NO.423 McLeod County, Minnesota School Board Chairperson Superintendent of Schools Attest: School Board Clerk CITY OF HUTCHINSON McLeod County, Minnesota MAyvr City Administrator Finance Manager Dated: Dated: 1 LEASE AGREEMENT HUTCHINSON SCHOOL DISTRICT Burich Arena THIS AGREEMENT, made this first day of July, 2022 by the City of Hutchinson, a municipal corporation, hereinafter called First Party, and the Independent School District No. 423 of McLeod County, hereinafter called Second Party, WITNESSETH: WHEREAS, the First Party has assumed the operation and maintenance of Burich Arena, through the guidance and recommendation(s) of the PRCE Advisory Board; WHEREAS, it is the desire of the Second Party to rent Burich Arena for programming to be conducted and sponsored through its physical education program and/or extra -curricular programs; NOW, THEREFORE, in consideration of the premises and the terms and covenants hereinafter set forth, the parties hereby mutually agree as follows: 1. PREMISES: The First Party agrees to lease and hereby does lease, and the Second Party agrees to take and hereby does take Burich Arena, east rink and west rink. 2. TERMS OF LEASE: This lease shall be from the term of July 1, 2022 through June 30, 2024. 3. RENTAL PAYMENT AND GAME RECEIPTS: The Second Party agrees to pay the First Party a rental payment for the premises as shown below: 2022-23 2023-24 TOTAL TOTAL Practice Ice 225 hours $200. $205. $45,000. $46,125. 20 Games Varsity/J.V. $850. $900. $17,000. $18,000. TOTAL $62,000 $64,125 Each yearly total amount will be paid on or before April 1' of 2023 and 2024 respectively. All game admission receipts shall be the property and responsibility of the Second Party. Hockey games in excess of 20 Varsity/J.V shall be billed at the agreed upon game rates. 4. DEFINITIONS a. "Ice -time" - The period of time the ice is on the floor of the premises and utilized for hockey games and/or practices. b. "Non -Ice -Time" - The period of time no ice is on the floor and utilization is for sports other than hockey, i.e., tennis, track, softball, soccer, baseball. C. Exclusive use - The time the Second Party is in possession of the premises for "ice -time" and "non -ice -time" use, without interference from the First and/or Second Party(s), except for normal maintenance of the building. 5. USE OF FACILITIES: The First Party agrees to lease the premises for exclusive use at the following designated times and activities. 2 a. The Second Party shall be allotted 225 hours of ice time per school year. In the event more than 225 hours practice ice time is used, the Second Party shall be billed at the agreed hourly rate. b. All practice time(s) for Boys Squads and Girls Squads shall be scheduled as agreed upon between the city's Facilities & Operations Manager and School Activities Director. C. Game ice -time shall be set by schedule. All hockey games shall be Monday through Saturday, excluding holidays. All regularly scheduled hockey games and dates are set forth in a schedule and may be canceled and/or rescheduled only after mutual consultation of the First Party and the Second Party, or their respective representatives. d. In the event the facility is rendered unfit for hockey use due to fire or any other cause, the Second Party's obligation for rent shall be adjusted on a pro-rata basis and the party of the first part shall refund within 30 days after termination that portion of the rent covering the period of non-use. If the damage cannot be repaired within 30 days, the Second Party may exercise the option to terminate. 6. FIRST PARTY RESPONSIBLITIES: a. To provide all utilities, including heat, light, water, sewer, refuse; maintain all ice -making and cleaning equipment and machines; flooding the ice rinks; cleaning of the ice surfaces; maintaining the parking lot; and the normal maintenance, repair and replacement of dasherboards, goals and nets; and make all necessary structural alterations, repairs and maintenance. b. To provide janitor service for cleaning of the bleacher area, storage area and upper arena areas as needed. C. To operate, maintain and receive revenues from all concessions and/or vending machines, unless otherwise assigned in whole or part. 7. SECOND PARTY RESPONSIBILITIES: a. To provide personnel and supplies for the sale and collection of admission tickets. b. To provide for payment of any Minnesota sales tax for admission. C. To provide towel and laundry service. d. To designate personnel to supervise students at any time the building is being used by students under this agreement, and to designate one individual to be responsible for key(s) for use of the building while in use by its students. e. To be responsible for loss or theft of school and/or personnel property while stored or otherwise within the premises. f. To make all arrangements and/or payment for announcer(s), scoreboard operator(s), referees and supervisory personnel. g. To designate the coach or supervisor for seeing all pieces of equipment and supplies of the school and players are picked up and properly stored in the areas and cabinets, as provided by the First Party, and to see that all students are out of the building by one-half (1/2) hour after close of practice or game. 3 8. RULES AND REGULATIONS: The rules and regulations of Independent School District No. 423 pertaining to student conduct shall be in effect during all times this building is used by the school. Additional policies governing the conduct of students may be developed as needed by Burich Arena and the school administration. The policies, rules and regulations shall be enforced by school personnel as assigned by the school administration and the city personnel as assigned by the city's Facilities & Operations Manager. 9. INSURANCE: The First Party agrees to pay a sum equal to the actual expense for bodily injury and property damage insurance. 10. INDEMNIFICATIONS: The Second Party agrees to save harmless, protect and indemnify the First Party from any and all claims, not fully covered by Section 9 Insurance, of every kind and nature whatsoever arising out of the personal injury or property damage on the leased premises while it is under control of and being used by the party of the second part. Each party agrees to name the other as an "additional insured party" in liability insurance policies. 11. SUCCESSORS AND ASSIGNS: All provisions of the lease, herein stated, are binding upon the successors or assigns of the respective parties. IN WITNESS WHEREOF, the parties have signed this agreement to be effective the day and year above written. In presence of: CITY OF HUTCHINSON BY Mayor BY City Administrator INDEPENDENT SCHOOL DISTRICT NO. 423 BY Chairman BY Clerk USE OF FACILITIES HUTCHINSON SCHOOL DISTRICT AND CITY OF HUTCHINSON 2022-2024 Recreation Center It shall be the policy of the School District and the City of Hutchinson to rent the Recreation Center Building at a cost of $40 per hour and Burtch Arena at $60 per hour for dry floor activities with the rentee providing a minimum of one building supervisor. Baseball/Softball Field Maintenance (including Roberts ParkNMF Field) Estimated 40 days of use, which includes 80 games — 20 "A" squad games, 20 "JV squad games, 20 "C" squad games and 20 middle level games As soon as weather permits, usually the first week in April, practices begin outdoors. The above -mentioned 40 days does not account for any inclement weather cancellations. It shall be the policy of the School District and the City of Hutchinson that the school district shall pay $5,000 for the maintenance of all related facilities per season for the above -mentioned use. This includes material, labor and use of City equipment. General Guidelines When use of facilities or cancellation is required because of inclement weather, contact should occur by noon with the PRCE Director by the School Activities Director, facilities may be used only upon approval of the above -mentioned directors. Renters shall always follow the approved time schedule. Renters shall assist in setup for activities or for the next activities. Renters shall leave the facilities in good condition. The renter's supervisor of the activity must stay until all participants have left the building/field including emergencies. INDEPENDENT SCHOOL DISTRICT NO.423 CITY OF HUTCHINSON McLeod County, Minnesota McLeod County, Minnesota School Board Chairperson Superintendent of Schools Mayor City Administrator CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/11/22 - 5/24/12 Check Date Check -------------------------- EFT Vendor Name ---------------------------------------------------------------------------- EFTPS Description --------------------------------------------------------------------------------------- Payroll Report4/17/22-4/30/22 Amount ------------------------------- 68,523.15 ----------------- 05/06/2022 05/06/2022 EFT Child Support Payroll Report4/17/22-4/30/22 415.78 05/06/2022 EFT MN Dept of Revenue Payroll Report 4/17/22-4/30/22 13,230.68 05/06/2022 EFT Provident Life Payroll Report 4/17/22-4/30/22 480.93 05/06/2022 EFT PERA Payroll Report4/17/22-4/30/22 57,030.83 05/06/2022 EFT Further HSA Payroll Report4/17/22-4/30/22 13,551.83 05/06/2022 EFT Mission Square Payroll Report4/17/22-4/30/22 3,967.36 05/06/2022 EFT VOYA Payroll Report4/17/22-4/30/22 460.00 05/06/2022 EFT MNDCP Payroll Report4/17/22-4/30/22 350.00 05/06/2022 103513 Manual Employee Check Payroll Report 4/17/22-4/30/22 14.97 05/06/2022 103514 Life Ins - NCPERS Payroll Report 4/17/22-4/30/22 272.00 05/06/2022 103515 HART Payroll Report4/17/22-4/30/22 363.32 05/10/2022 103516 EMERGENCY CK APPROVED AT 5/10 COUNCIL MEETING PRIOR MEETING APPROVAL - 05/24/2022 103517 A R ENGH HEATING & AIR CONDITIONING REPAIR & MAINT - FIRE 944.00 05/24/2022 103518 AARP MAY AARP INSTRUCTION - SR CTR 495.00 05/24/2022 103519 ABDO AUDIT SERVICES YE 12/31/21 28,000.00 05/24/2022 103520 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 241.46 05/24/2022 103521 ACE HARDWARE - 1790 REPAIR & MAINT SUPPLIES - FIRE 117.59 05/24/2022 103522 ACE HARDWARE - 6762 KEYS, BATTERIES - REFUSE 45.67 05/24/2022 103523 ADVANCED ENGINEERING & ENVIRONMENTA SCADA SERVICES - WWTP & WATER 84,297.56 05/24/2022 103524 AJ CUSTOM HOMES & LANDSCAPING DESIG REFUND: CANCELLED PERMIT - BLDG 50.00 05/24/2022 103525 ALNESS, JOSHUA REIMB: SAFETY FOOTWEAR - STREETS 175.00 05/24/2022 103526 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 154.00 05/24/2022 103527 ARAMARK 5/2 SUPPLIES & SERVICE - LIQUOR HUTCH 223.96 05/24/2022 103528 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 461.60 05/24/2022 103529 AUTO VALUE - GLENCOE EQUIPMENT PARTS - HATS 363.12 05/24/2022 103530 BACHMAN'S TREES - MULTIPLE DEPTS 2,975.65 05/24/2022 103531 BAERTSCHI, PAUL 1 YR SUBS MN POLICE BRIEFS - POLICE 170.00 05/24/2022 103532 BAUER BUILT INC TIRES - SEWER 243.12 05/24/2022 103533 BEACON ATHLETICS MISSILE MARKER SYSTEM KIT- PARKS 59.00 05/24/2022 103534 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 5,258.10 05/24/2022 103535 BENEFIT EXTRAS INC APRIL COBRA/RETIREE BILLING 56.50 05/24/2022 103536 BERNICK'S SUPPLIES & COGS - MULTIPLE DEPTS 650.30 05/24/2022 103537 BOLTON & MENK INC. OTTER/CAMPBELL LAKES DESIGN; HYDRAULIC MODELING 16,853.50 05/24/2022 103538 BRANDED SOLUTIONS EXTRA FASTPITCH JERSEYS - REC 240.00 05/24/2022 103539 BRASS FOUNDRY BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 494.60 05/24/2022 103540 BRAUN INTERTEC CORP NEW POLICE FACILITY THRU 4/29/22 16,787.25 05/24/2022 103541 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 76.10 05/24/2022 103542 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 11,803.61 05/24/2022 103543 BRIGHTLY SOFTWARE INC ASSET ESSENTIALS ENTERPRISE 7/1/22 - 6/30/23 15,695.39 05/24/2022 103544 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 36,875.42 05/24/2022 103545 CARLOS CREEK WINERY COST OF GOODS SOLD - LIQUOR HUTCH 882.00 05/24/2022 103546 CARPETSPLUS COLOR TILE FLOOR INSTALLATIONS - EVENT CENTER 1,680.89 05/24/2022 103547 CARS ON PATROL SHOP LLC VEHICLE REPAIRS & TOW - POLICE 4,937.15 05/24/2022 103548 CENTER FOR ENERGY & ENVIRONMENT NEW POLICE FACILITY THRU 5/1/22 700.00 05/24/2022 103549 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE - MULTIPLE DEPTS 552.11 05/24/2022 103550 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 297.59 05/24/2022 103551 COLDSPRING ROSE NICHE FRONT - CEMETERY 302.00 05/24/2022 103552 COLORBIOTICS LLC DARK WALNUT MULCH - COMPOST 4,746.00 05/24/2022 103553 CONNELLY CARPET CLEANING CARPETS CLEANED - WWTP 325.00 05/24/2022 103554 CONTEGRITY GROUP NEW POLICE FACILITY THRU 5/1/22 28,335.08 05/24/2022 103555 CORE & MAIN LP OPERATING SUPPLIES - MULTIPLE DEPTS 5,497.70 05/24/2022 103556 COUNTRYSIDE FLAGPOLE FLAGS - WATER 305.00 05/24/2022 103557 CREEKSIDE SOILS OPERATING SUPPLIES - MULTIPLE DEPTS 298.92 05/24/2022 103558 CROW RIVER PRESS INC SCULPTURE STROLL BROCHURES, PLAQUE DESIGNS 572.85 05/24/2022 103560 CULLIGAN WATER NEW POLICE FACILITY THRU 5/1/22 4.85 05/24/2022 103561 CUSTOM INSTALLATIONS ADDT'L TILING TO MATCH FOR FUTURE REPAIRS - WATERPARK 795.38 05/24/2022 103562 DAVE GRIEP CLEANING 5/3 CLEAN WINDOWS - LIQUOR HUTCH 60.00 05/24/2022 103563 DELEGARD TOOL CO TOOL SETS - MULTIPLE DEPTS 331.94 05/24/2022 103564 DEMING CONSTRUCTION INC NEW POLICE FACILITY THRU 5/1/22 PAY#5 144,352.31 05/24/2022 103565 DEZURIK, INC PARTS- WWTP 3,630.78 05/24/2022 103566 DORIVAL, KELLI REIMB: VENDOR SHOWCASE, MMBA CONF - LIQUOR HUTCH 189.54 05/24/2022 103567 DRAEGER, TRENT REIMB: SAFETY FOOTWEAR - PARKS 175.00 05/24/2022 103568 E2 ELECTRICAL SERVICES INC REPAIRS & SUPPLIES - MULTIPLE DEPTS 1,463.76 05/24/2022 103569 EBERT CONSTRUCTION NEW POLICE FACILITY THRU 5/1/22 PAY#4 2,166.00 05/24/2022 103570 EBERT CONSTRUCTION NEW POLICE FACILITY THRU 5/1/22 1,701.00 05/24/2022 103571 ECOSAFE ZERO WASTE USA INC COMPOST BAGS 4,770.00 05/24/2022 103572 ERICKSON ENGINEERING CO LLC APR REPAIRS TO BRIDGES - ENG 2,131.50 05/24/2022 103573 FALCON MECHANICAL NEW POLICE FACILITY THRU 5/1/22 PAY#7 58,499.54 05/24/2022 103574 FASTENAL COMPANY OPERATING SUPPLIES - MULTIPLE DEPTS 521.11 05/24/2022 103575 FIRE SAFETY USA INC STREAM LIGHT LED, WIPES, GLOVES - FIRE 895.04 05/24/2022 103576 FIRST ADVANTAGE LNSOCC HEALTH SOLU DRUG TESTING 825.84 05/24/2022 103577 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE - EDA 61.50 05/24/2022 103578 FOBBE ELECTRIC NEW POLICE FACILITY THRU 5/1/22 PAY#7 16,862.50 05/24/2022 1103579 FOSTER MECHANICAL REPAIR @ HISTORICAL HOUSE 213.79 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/11/22 - 5/24/12 Check Date Check -------------------------- 103580 Vendor Name ---------------------------------------------------------------------------- FURTHER Description --------------------------------------------------------------------------------------- May 2022 HSA/FSA Adm. Fees Amount ------------------------------- 338.70 ----------------- 05/24/2022 05/24/2022 103581 GALLS LLC GARRISON BELTS - POLICE 79.98 05/24/2022 103582 GOLDEN TONGUE CONSULTANTS 3/28 INTERPRETING SERVICES - LEGAL 168.00 05/24/2022 103583 GRAINGER EQUIPMENT PARTS - MULTIPLE DEPTS 674.07 05/24/2022 103584 HACH COMPANY REAGENT SET, AMMONIA - WATER 341.72 05/24/2022 103585 HAGER JEWELRY INC. ADMIN NAME PLATES 44.00 05/24/2022 103586 HALI-BRITE INC MOTORASSEMBLY- AIRPORT 1,150.90 05/24/2022 103587 HAMBLIN ENTERPRISE ENG OIL & GAS TREATMENTS - HATS 1,065.00 05/24/2022 103588 HANSON & VASEK CONSTRUCTION ALLEY/APRON REPAIRS, CURB REPL - MULTIPLE DEPTS 9,035.00 05/24/2022 103589 HERALD JOURNAL PUBLISHING WINSTOCK 2022 PROGRAM AD - LIQUOR HUTCH 358.00 05/24/2022 103590 HILL, AUTUMN & ETHAN UB refund for account: 2-555-5600-7-01 72.95 05/24/2022 103591 HILLYARD / HUTCHINSON TOWELS, CLEANER - CREEKSIDE 78.01 05/24/2022 103592 HIERPE CONTRACTING EMERG REPAIR LEAK @ 6TH/HASSAN - WATER 9,717.40 05/24/2022 103593 HOISINGTON KOEGLER GROUP INC APRIL SPLASH PAD CONCEPT & DESIGN 5,217.50 05/24/2022 103594 HUSKY SPRING RODS, NUTS, WASHERS - STREETS 123.88 05/24/2022 103595 HUTCHFIELD SERVICES INC MAY JANITORIAL SERVICES - HATS 1,485.75 05/24/2022 103596 HUTCHINSON CO-OP APRIL FUEL & SERVICES - MULTIPLE DEPTS 17,149.32 05/24/2022 103597 HUTCHINSON JAYCEES 2022 CONTRIBUTION TO WATER CARNIVAL 2,000.00 05/24/2022 103598 HUTCHINSON UTILITIES UTILITIES 4/1 - 5/1-22 80,070.55 05/24/2022 103599 HUTCHINSON UTILITIES ANNUAL RNI UPGRADE - WWTP & WATER 6,643.47 05/24/2022 103600 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS - MULTIPLE DEPTS 216.16 05/24/2022 103601 HUTCHINSON, CITY OF APRIL WATER & SEWER - MULTIPLE DEPTS 6,881.39 05/24/2022 103602 I.M.S. SHARPENING SERVICE 5/7 CATCH BASIN REPAIRS - STORMWATER 2,450.00 05/24/2022 103603 INGSTAD BROADCASTING APRIL ADVERTISING - LIQUOR HUTCH 548.00 05/24/2022 103604 INNOVATIVE OFFICE SOLUTIONS LLC PAPER, TOWELS, TAPE, STAPLES - LIQUOR HUTCH 163.64 05/24/2022 103605 ISD #423 MAR CLASSES - COMM ED & REC 4,913.36 05/24/2022 103606 ISD423/PRCE POSTAGE & PAGES FOR BROCHURES - PRCE 7,338.00 05/24/2022 103607 J. FRANK SCHMIDT & SON CO. 2022 FORESTRY STOCK PURCHASE 21,971.45 05/24/2022 103608 JAUNICH, MATT REIMB: MTG IN GLENCOE, MCMA CONF - ADMIN 171.41 05/24/2022 103609 JOHNSON BROTHERS LIQUOR CO. COST OF GOODS SOLD - LIQUOR HUTCH 16,497.20 05/24/2022 103610 JOHNSON CONTROLS FIRE PROTECTION LP 6/1/22 - 5/31/23 CONTRACT - EV CTR 202.34 05/24/2022 103611 JRK STEEL NEW POLICE FACILITY THRU 5/1/22 PAY#5 3,950.10 05/24/2022 103612 KJOHNSON CONSTRUCTION INC NEW POLICE FACILITY THRU 5/1/22 5,003.46 05/24/2022 103613 KAHNKE BROTHERS NURSERY TREES - STREETS 2,700.00 05/24/2022 103614 KEVITT EXCAVATING LLC NEW POLICE FACILITY THRU 5/1/22 PAY#7 27,550.00 05/24/2022 103615 KODRU-MOONEY REPLACEMENT CHECK VALVES - WWTP 11,636.96 05/24/2022 103616 KOHLS SWEEPING SERVICE PI LING CONCRETE & ASPHALT - CREEKSIDE 1,500.00 05/24/2022 103617 KRAFT, CHRIS & LISA UB refund for account: 1-374-1230-8-01 78.37 05/24/2022 103618 KRANZ LAWN & POWER SEAL FOR WATER PUMP ON FORESTRY TRAI LER 5.00 05/24/2022 103619 L & P SUPPLY CO EQUIP PARTS & SUPPLIES - MULTIPLE DEPTS 708.71 05/24/2022 103620 LAKELAND BROADCASTING 4/30 WINSTOCK ADV - LIQUOR HUTCH 155.00 05/24/2022 103621 LAWSON PRODUCTS INC MISC SUPPLIES - MULTIPLE DEPTS 1,581.15 05/24/2022 103622 LITCHFIELD BUILDING CENTER LUMBER -TRAINING SITE WORK- FIRE 373.96 05/24/2022 103623 LOCHER BROTHERS INC COST OF GOODS SOLD - LIQUOR HUTCH 44,860.20 05/24/2022 103624 LOGIS APRIL/MAY SERCIVES - MULTIPLE DEPTS 8,626.50 05/24/2022 103625 LYNDE & MCLEOD INC. APRIL YARDWASTE ACTIVITY - COMPOST 4,158.24 05/24/2022 103626 M-R SIGN SIGNS - HATS 296.08 05/24/2022 103627 MACKEDANZ, TONY REIMB: WILLMAR FIRE SCHOOL - FIRE 41.75 05/24/2022 103628 MACQUEEN EMERGENCY NEW RESCUE #8: EJ METALS 10GPM UHP FIRE 12,637.50 05/24/2022 103629 MADDEN GALANTER HANSEN LLP LABOR RELATIONS SERVICES THRU 4/30/22 456.00 05/24/2022 103630 MARCO TECHNOLOGIES, LLC 3/20 - 4/20'22 CONTRACT - VARIOUS DEPTS 2,049.27 05/24/2022 103631 MARKWARDT, KRYSTAL UB refund for account: 2-590-5050-2-01 96.53 05/24/2022 103632 MAVERICK WINE COST OF GOODS SOLD - LIQUOR HUTCH 804.12 05/24/2022 103633 MCLEOD COUNTY HHW RECYCLING - MULTIPLE DEPTS 56.00 05/24/2022 103634 MCLEOD COUNTY RECORDER PLANNING & ZONING RECORDING FEE 66.00 05/24/2022 103635 MEDICA JUNE MEDICAL INSURANCE 142,606.70 05/24/2022 103636 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 2,997.99 05/24/2022 103637 VOID VOIDED CHECK - 05/24/2022 103638 VOID VOIDED CHECK - 05/24/2022 103639 MINI BIFF RENTALS -MULTIPLE LOCATIONS 256.28 05/24/2022 103640 MINNESOTA CITY/COUNTY MGMT ASSOC MATT JAUNICH MEMBERSHIP 5/1/22 - 4/30/23 172.23 05/24/2022 103641 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 633.80 05/24/2022 103642 NERO ENGINEERING LLC MARCH & APRIL WASTEWATER TREATMENT EFFORTS 27,428.75 05/24/2022 103643 NORTH CENTRAL INTERNATIONAL ELBOWS, FITTINGS, VALVE - STREETS 321.29 05/24/2022 103644 NORTHERN SAFETY & INDUSTRIAL SAFETY SUPPLIES - MULTIPLE DEPTS 374.05 05/24/2022 103645 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS - HATS 681.55 05/24/2022 103646 NORTROM, ALICIA REIMB: SQUAD #4 OIL - POLICE 19.33 05/24/2022 103647 NUSS TRUCK & EQUIPMENT CHECK VALVES, FITTINGS - HATS 226.54 05/24/2022 103648 NUVERA MAY PHONE SERVICES - MULTIPLE DEPTS 5,645.02 05/24/2022 103649 O'REILLY AUTO PARTS EQUIPMENT PARTS - MULTIPLE DEPTS 501.58 05/24/2022 103650 OFFICE DEPOT OFFICE SUPPLIES - MULTIPLE DEPTS 446.56 05/24/2022 103651 OLBERG, MATTHEW REIMB: SEASONAL SAFETY FOOTWEAR - PARKS 109.95 05/24/2022 103652 OLSON, JESSICA UB refund for account: 3-926-7600-5-02 26.30 05/24/2022 103653 ORIGINAL WATERMEN, INC BOARDSHORTS, SUITS - WATERPARK 2,632.31 05/24/2022 1103654 1 PAHL, MICHAEL JUB refund for account: 2-035-6590-9-04 9.05 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 5/11/22 - 5/24/12 Check Date Check -------------------------- 103655 Vendor Name --------------------------------------------------------------------------- PAUSTIS WINE COMPANY Description ------------------------------------------------------------------------------------------------ COST OF GOODS SOLD - LIQUOR HUTCH Amount 811.75 ---------- 05/24/2022 05/24/2022 103656 PECK, AYLOR REIMB: SEASONAL SAFETY FOOTWEAR - PARKS 175.00 05/24/2022 103657 PEN & INC. MULCH - COMPOST 5,209.66 05/24/2022 103658 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 6,461.68 05/24/2022 103659 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 7,739.52 05/24/2022 103660 PIKE TRANSFER LLC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 4,200.00 05/24/2022 103661 PIONEERLAND LIBRARY SYSTEM 2ND QTR 2022 FUNDING REQUEST 45,965.50 05/24/2022 103662 PLATH,JOEL UB refund for account: 3-690-0455-0-05 13.45 05/24/2022 103663 POSTMASTER JUNE SR NEWSLETTER - SR CTR 116.00 05/24/2022 103664 PRECISION CONCRETE CUTTING 2022 SIDEWALK TRIP HAZARD MITIGATION - STREETS 8,000.00 05/24/2022 103665 PRO AUTO MIN INC 484R ALIGNMENT - WATER 111.77 05/24/2022 103666 QT PETROLEUM ON DEMAND LLC POWER SUPPLY- AIRPORT 524.64 05/24/2022 103667 QUADE ELECTRIC REPAIRS & SUPPLIES - MULTIPLE DEPTS 125.70 05/24/2022 103668 QUILL CORP LABELS, PAPER TOWELS -POLICE 89.70 05/24/2022 103669 RECREONICS WHISTLES W/ BREAKAWAY LANYARDS - WATERPARK 471.20 05/24/2022 103670 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 5,493.20 05/24/2022 103671 REVIER WELDING WELDING SERVICES - CREEKSIDE 183.85 05/24/2022 103672 REYES-JIMENEZ, HUGO REIMB: WILLMAR FIRE SCHOOL - FIRE 58.88 05/24/2022 103673 RNL TRANSPORT LLC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 27,564.77 05/24/2022 103674 ROGNRUD, TRAVIS UB refund for account: 1-455-7430-0-01 60.92 05/24/2022 103675 ROLLING FORKS VINEYARDS COST OF GOODS SOLD - LIQUOR HUTCH 368.52 05/24/2022 103676 ROYAL WASH HOUSE LAUNDRY SERVICES - EVENT CENTER 85.96 05/24/2022 103677 RUETER, RAMONA REIMB: MMBA CONF - LIQUOR HUTCH 127.53 05/24/2022 103678 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 878.98 05/24/2022 103679 SAM'S TIRE SERVICE SQUAD TIRES - POLICE 2,062.36 05/24/2022 103680 SCHMIDT, BEN REIMB: WILLMAR FIRE SCHOOL - FIRE 152.81 05/24/2022 103681 SCHUETTE, LANCE UB refund for account: 2-615-8750-5-05 40.04 05/24/2022 103682 SCHWICKERT'S TECTA AMERICA LLC ROOF INSPECTIONS & REPAIRS - MULTIPLE DEPTS 6,519.04 05/24/2022 103683 SCOTT BESSENT UB refund for account: 3-745-9000-5-00 65.76 05/24/2022 103684 SEPPELT, MILES REIMB: CARDINAL MFG WKSP, DEED CONF - EDA 449.29 05/24/2022 103685 SHAW, KAREN APRIL CLASSES - SR CTR 150.00 05/24/2022 103686 SHELLENBARGER, VIRGENE REIMB: MMBA CONF - LIQUOR HUTCH 140.40 05/24/2022 103687 SOUTHERN MINNESOTA INSPECTION AUTO -LIFT INSPECTIONS - MULTIPLE DEPTS 1,280.70 05/24/2022 103688 SOUTHERN WINE & SPIRITS OF MIN COST OF GOODS SOLD - LIQUOR HUTCH 20,717.39 05/24/2022 103689 SPARTAN STEEL ERECTORS INC NEW POLICE FACILITY THRU 5/1/22 PAY #3 24,662.00 05/24/2022 103690 STANDARD PRINTING-N-MAILING POSTAGE & PAPER - MULTIPLE DEPTS 584.19 05/24/2022 103691 STANLEY ACCESS TECH LLC RECEIVER & TRANSMITTER - LIQUOR HUTCH 337.85 05/24/2022 103692 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 245.89 05/24/2022 103693 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 85.12 05/24/2022 103694 STREICH TRUCKING CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 1,800.00 05/24/2022 103695 STREICHER'S AMMO - POLICE 1,203.45 05/24/2022 103696 STURGES, JASON REIMB: WILLMAR FIRE SCHOOL - FIRE 48.53 05/24/2022 103697 SUN LIFE FINANCIAL APRIL DENTAL CLAIMS 12,833.40 05/24/2022 103698 SYSCO WESTERN MIN CONCESSION SUPPLIES - REC 1,344.66 05/24/2022 103699 TALL SALES COMPANY APRIL 2022 CREEKSIDE COMMISSIONS 27,505.93 05/24/2022 103700 TERMINAL SUPPLY CO EQUIPMENT PARTS - HATS 746.63 05/24/2022 103701 TESSMAN COMPANY TURFACE - PARKS 1,153.40 05/24/2022 103702 THEIN WELL WELL 7 REPAIR - WATER 44,702.65 05/24/2022 103703 THELEN HEATING& ROOFING NEW POLICE FACILITY THRU 5/1/22 PAY #3 393,822.50 05/24/2022 103704 THOMSON REUTERS-WEST ONLINE/SOFTWARE SUBS - MULTIPLE DEPTS 1,399.46 05/24/2022 103705 TRI COUNTY WATER PRO RATED RENT - HATS 180.00 05/24/2022 103706 UNIQUE PAVING MATERIALS UPM COLD MIX - STREETS 248.40 05/24/2022 103707 UNITED FARMERS COOP MID -GRADE LEAD FREE FUEL - HATS 30,048.43 05/24/2022 103708 UNITED PACKAGING & DESIGN FILM - COMPOST 12,144.11 05/24/2022 103709 UPONOR INC 2ND HALF 2020TAXABATEMENT 20,996.91 05/24/2022 103710 USA BLUE BOOK REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 582.71 05/24/2022 103711 VALLEY SALES OF HUTCHINSON #856 2017 EXPLORER: BODY REPAIR - FIRE 642.80 05/24/2022 103712 VERIZON WIRELESS APR 03 - MAY 02 PHONE SERVICES - POLICE 38.49 05/24/2022 103713 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 13,558.40 05/24/2022 103714 VIKING COCA COLA SUPPLIES & COGS - MULTIPLE DEPTS 839.40 05/24/2022 103715 VIKING SIGNS & GRAPHICS INC SIGNS - MULTIPLE DEPTS 2,425.00 05/24/2022 103716 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 1,351.80 05/24/2022 103717 WASTE MANAGEMENT OF WI -MN NEW POLICE FACILITY & REFUSE TO LANDFILL 23,914.37 05/24/2022 103718 WATERVILLE FOOD & ICE COST OF GOODS SOLD - LIQUOR HUTCH 985.95 05/24/2022 103719 WELCOME NEIGHBOR HUTCH NEW RESIDENT VISITS - LIQUOR HUTCH 60.00 05/24/2022 103720 WEST CENTRAL SANITATION INC. APRIL REFUSE & HARD GOODS - MULTIPLE DEPTS 53,872.17 05/24/2022 103721 WHITTEMORE COMPANY INC VERMICULITE - CREEKSIDE 22,392.76 05/24/2022 103722 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 4,502.67 05/24/2022 103723 WOLD ARCHITECTS & ENGINEERS NEW POLICE FACILITY & FURNITURE DESIGN 16,427.38 05/24/2022 103724 WOODS, CANDICE REIMB: MMBA CONF -LIQUOR HUTCH 102.38 05/24/2022 103725 WRS IMPORTS LLC COST OF GOODS SOLD - LIQUOR HUTCH 612.00 ITotal - Check Register A: I 1 1,889,356.26 Department Purchasing Card Activity - April 2022 Date Department Vendor Name Description Amount 4/21/2022 ADMIN GLENCOE UNHINGED PIZZA Quarterly McLeod County City/County Admin Meeting Lunch 14.00 4/15/2022 CREEKSIDE AMAZON Compost - Tally counters 14.79 4/15/2022 CREEKSIDE AMAZON Refuse - Tally counters 3.70 4/15/2022 CREEKSIDE AMAZON Teflon tape 53.94 4/13/2022 CREEKSIDE BEST MATERIALS Floor drain grates 292.12 4/10/2022 CREEKSIDE SPS COMMERCE Mar 2022 SPS fees; UH & Bomgaars 331.02 4/10/2022 CREEKSIDE JIMMYS PIZZA Staff meeting/lunch 134.76 4/29/2022 EDA MUDDY COW HUTCHINSON EDA Board lunches 152.47 4/22/2022 EDA JIMMYS PIZZA Finance team lunches 87.61 4/21/2022 EDA ECONOMIC DEVELOPMENT ASSN OF MN EDAM summer conference 345.00 4/21/2022 EDA AMERICINN Cardinal Mfg Workshop (accommodations) 112.37 4/21/2022 EDA PERKINS Cardinal Mfg Workshop (breakfast) 16.48 4/20/2022 EDA MCDONALD'S Cardinal Mfg Workshop (supper) 8.85 4/19/2022 EDA KFC Cardinal Mfg Workshop (supper) 9.48 4/14/2022 EDA CASH WISE FOODS Snacks for Employee Retention Workshop 42.74 4/8/2022 EDA IEDC ONLINE Membership dues 455.00 4/1/2022 EDA MUDDY COW HUTCHINSON EDA Board lunches 78.38 4/29/2022 FINANCE EZBUSINESS FEE Credit Card Service Fee 15.00 4/24/2022 FINANCE WAL-MART City Center soda for vending machine 79.82 4/12/2022 FINANCE AMAZON City Center sticky notes 7.06 4/22/2022 FIRE WM SUPERCENTER Chief phone case & screen protector 24.55 4/8/2022 FIRE KLEEN RITE CORP Old Rescue 8fire skid nozzle swivel 36.87 4/8/2022 FIRE KLEEN RITE CORP Old Rescue 8fire skid nozzle swivel 36.87 4/29/2022 IT AMAZON Camera replacement for scale return (42.99) 4/27/2022 IT AMAZON Misc cable ends 49.67 4/27/2022 IT AMAZON Camera replacement for scale 48.98 4/25/2022 IT AMAZON Mouse pads for the Water Park 31.45 4/21/2022 IT AMAZON Mini PC for testing of digital signs & security cameras 255.99 4/19/2022 1 IT PDQCOM PDQ software contact alignment 392.68 4/15/2022 IT BESTBUY Web Cam for Finance 54.99 4/11/2022 IT AMAZON USB cable extension 78.89 4/28/2022 LIQUOR HUTCH EIG CONSTANTCONTACT.COM Direct email blast advertising 70.00 4/22/2022 LIQUOR HUTCH MENARDS HUTCHINSON Misc operating supplies 25.67 4/21/2022 LIQUOR HUTCH ACE HARDWARE - 1315 Toilet repair - public ladies room 2.37 4/20/2022 LIQUOR HUTCH DOLLAR TREE Replacement tasting event buckets 35.06 4/20/20221 LIQUOR HUTCH AMAZON Protective case of store ipad 15.58 4/17/20221 LIQUOR HUTCH AMAZON Replacement sand for outdoor ashtrays 57.93 4/17/2022 LIQUOR HUTCH RITE INC Monthly POS software maintenance fee 267.19 4/17/2022 LIQUOR HUTCH AMAZON Disposable plastic tasting cups 74.54 4/15/2022 LIQUOR HUTCH MENARDS HUTCHINSON Misc operating supplies 84.58 4/15/2022 LIQUOR HUTCH MENARDS HUTCHINSON Shelf cleaning supplies 46.35 4/12/2022 LIQUOR HUTCH RITE INC Shipping expense for credit card terminal repair 22.02 4/6/2022 LIQUOR HUTCH VESTIL MANUFACTURING CORP Replacement switch for palletjack 254.99 4/5/20221 LIQUOR HUTCH RITE INC IT support for switching credit card terminals 64.13 4/1/2022 LIQUOR HUTCH FACEBOOK Fb advertising for Tasting Event 6.59 4/3/2022 MOTOR VEHICLE MINNCOR INDUSTRIES Title stock 35.00 4/27/2022 PARK & REC AMAZON Picture Frame 24.29 4/27/2022 PARK & REC AMAZON (phone Case 22.50 4/27/2022 PARK & REC AMAZON All -Purpose Sealant 113.70 4/27/2022 PARK & REC AMAZON HDMI Cable 26.99 4/26/2022 PARK & REC EQUI PARTS CORP Sloan Repair- Hold for parts (rest of payment will come when ships) 203.20 4/22/2022 PARK & REC TRACFONE Data for Senior Trips Tracfone 10.00 4/19/2022 PARK & REC PARAMOUNT CENTER FOR THE ARTS Senior Trips - Killer Country with the Killer Vees 991.00 4/15/2022 PARK & REC NORTHERN TOOL Portable Electric Air Compressor 834.99 4/14/2022 PARK & REC AMAZON Dry Erase White Board; Full Face Snorkel Mask 109.16 4/11/2022 PARK & REC WHENIWORK.COM Employee Scheduling Software 84.00 4/4/2022 PARK & REC AMAZON Soccer Balls 146.90 4/24/2022 PLANNING AMAZON Lights for Jocey's desk 63.99 4/28/2022 POLICE AMAZON Bore Sight 36.95 4/27/2022 POLICE AMAZON Files and urinal pads 48.59 4/20/2022 POLICE AMAZON Phone cases 16.99 4/17/2022 POLICE ETSY.COM Plaque 64.71 4/17/2022 POLICE ECKBERG LAMMERS PC Training 159.00 4/14/2022 POLICE AMAZON IannerP 11.99 4/13/2022 POLICE AMAZON Charger cables 5.99 4/11/2022 POLICE AMAZON Jacks 9.99 4/10/2022 POLICE HOLIDAY INN Training 408.33 4/10/2022 POLICE AMERICINN Training 115.41 4/8/2022 POLICE HOLIDAY STATIONS Travel expense 39.03 4/8/2022 POLICE AMAZON Bore sight 39.98 4/8/2022 POLICE AMAZON Sharpies 5.47 4/5/2022 POLICE LEAGUE OF MINNESOTA CITIES Training 60.00 4/1/2022 POLICE MINNESOTA SHERIFF'S ASSOCIATION Training 250.00 4/27/2022 PUBLIC WORKS AMAZON Sewer camera video adapter 31.45 4/27/2022 PUBLIC WORKS ASPHALT KINGDOM Seal Kits for Tack/Sealant Sprayer 390.96 4/26/2022 PUBLIC WORKS MINNESOTA RURAL WATER ASSN Cross -connection webinar-Matt, John, Deb 75.00 Department Purchasing Card Activity - April 2022 Date Department Vendor Name Description Amount 4/14/2022 PUBLIC WORKS CUSTOMER ELATION INC Monthly Dispatch Services - Total $119.00 59.50 4/14/2022 PUBLIC WORKS CUSTOMER ELATION INC Monthly Dispatch Services 59.50 4/10/2022 PUBLIC WORKS MINNESOTA POLLUTION CONTROL AGENCY 11/1322-012022 PMP CSW Permit App. Service Fee 8.60 4/10/2022 PUBLIC WORKS MINNESOTA POLLUTION CONTROL AGENCY 11/1322-012022 PMP CSW Permit Application Fee 400.00 4/8/20221 PUBLIC WORKS MINNESOTA EROSION CONTROL Turf establishment Workshop JP & KM 190.00 4/6/20221 PUBLIC WORKS ACMETOOLS.COM HATS tools 346.27 Total- P-Cards: I 1 $9,748.97 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 5/11/22 - 5/24/12 Check Date Check m -------------------------- 103559 Vendor Name --------------------------------------------------------------------------- CROW RIVER SIGNS Description ------------------------------------------------------------------------------------------------ SQUAD #6: PASSENGER SIDE REAR DOOR WRAP Amount 314.40 ---------- 05/24/2022 04/29/2022 PARK & REC P-CARD OUTDOOR MOTION 3 tubes for indoor playground bikes 32.33 Total - Check Register B: $ 314.40 H HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action s cirt ON PURPOW. Approve Plans and Specs and Order an Advertisement for Bids on the new Agenda Item: Police Station -- AV Project Department: AdminiPolice LICENSE SECTION Meeting Date: 5/24/2022 Application Complete NIA Contact: Matt/Tom Agenda Item Type: Presenter: Matt/Tom Reviewed by Staff F/1 New Business Time Requested (Minutes): 5 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OF A GENDA ITEM: Attached for your consideration is a resolution and a summary set of plans and specifications on the new police station - Audio Visual (AV) project. The original budget for this project had the costs estimated at $210,000. The current estimate is at $260,000. It is the hope that with some pretty good bid coverage we can norrow that gap. If authorized at the council meeting on Tuesday, the project will g❑ out for bids on May 25. The bids will be due on June 16, and the Council is expected to officially award the project on June 28 or July 12. Staff is recommending that the council approve the resolution. BOARD ACTION REQUESTED: Approve/Deny Resolution 15461 -- Approving Plans and Specs and Order an Advertisement for Bids on the new Police Station -- AV Project. Fiscal Impact: 5 260.000,00 Funding Source: New Police station Debt Fund FTE Impact: Budget Change: No Q Included in current budget: Yes 0 PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $ 0.00 Funding Source: NIA RESOLUTION NO. 15461 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING AN ADVERTISEMENT FOR BIDS NEW HUTCHINSON POLICE STATION — AV PROJECT WHEREAS, Wold Architects and the Contegrity Group (Construction Manager) have prepared plans and specifications for the following described city project: New Hutchinson Police Station Audio Visual (AV) Systems Project NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. The Contegrity Group and Wold Architects shall prepare and cause to be inserted in the official newspaper, the City's website, and in the Minnesota Builders Exchange and/or similar -like trade magazines, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for ten (10) days, shall specify the work to be done, shall state that bids will be received by the City Administrator until 2:00 p.m. on June 16, 2022, at which time they will be publicly opened at the Hutchinson City Center, 111 Hasse Street SE, Hutchinson, MN, by the City Administrator and the Construction Manager, will then be tabulated, and the responsibility of the bidders will be considered by the City Council at 5:30 p.m. on June 28 or July 12 in the council chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the City Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Administrator and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 24t' day of May, 2022. Gary Forcier, Mayor Matthew Jaunich, City Administrator MN TA SERIES New Hutchinson Police AV City of Hutchinson Hutchinson, Minnesota Herr nu wnmsun POLICE AV Hwmi��° mN ssi�o a CITY OF HUTCHINSONHutch,— N ® coMegdlyg�p MN E AUDIOVISUAL SYMBOL$ LEGEND E­E VIIL ID. ­11D ­11L wnnlE I1.1IL I'D_E NE uE; ­E I— IIIIIIE 1­1TIMI) BLOCK DETAILS COU—NT.I.CK-TAL NO ES: ­ _1K I`— -II. T..lCLD.11.EE.L—.T ILOCK ER I ­SEWS � IEC ­ MU,M E MIE ­1K -CI M11S 11 Dl­ ­."'_MUl.E.T I CONNECTOR PLATE BLOCK DETAIL INO "TZI TH3FIFLOOFTHEC04NITOR E. uiE,rvPru. 9T=CENU EI ­TFIE�L­ I CZ.N%0IIR E­ELElINEL­E AUDIOVISUAL RESPONSIBILITY MATRIX AUDIOVISUAL GENERAL NOTES R gas=apse®coo = 11F —11 A. 11 —11. oEVGx Fl 111-- 11 I— ­.I.E W I—— ­ x —1111 TIZl '17 1 �l I 1.1� I I T I -UIIE— I o -ID. —P,­ _LL 1I E­= �—1 A_11�11111 .P Z M ... ..... 11 T ­1TIL11 IATIIIITZ� ' UI' '.T�' —='.E 1' —7.11 P I L I ===L.L_ — -LT. 1I.,nrx5romratwcarvo ix6rnuirvc AUDIOVISUAL ABBREVIATIONS H1­1­11I. .......... . Ill N.1 ' " 'TA I LIATED ­­ ­ l. Z'l R' I xurox mnxEn<sD L 'A 11 E� P­­=­ AUDIOVISUAL DRAWING LIST NEW HUTCHINSON LPOLICEAV CITY OF HUTCHINSON III H .N AND E­ 11 ­, -T 011 "Inripw ­E=,­ "I l=­1L 1. IL I'll Rl=­ �,NAL T , 11 IlA__FlI='IIlI­ UN- ­­1E 1­1ELDE. DPAIN wP NU-R COVER PAGE TAO.000 MN E MN NEW HUTCHI NS4SON POLICE AV CITY OF HUTCH IN SON �E SYSTEM - FIRST FLOOR - REFLECTED CEILING PLAN TA1.10R MN NEW HUTCHI NS4SON POLICE AV CITY OF HUTCH IN SON �E SYSTEM - FIRST FLOOR -FLOOR PLAN TA1.1 1 F MN o s E uew.. uue mxmm�.mre con uwc we 0 0 A! HDMI (HDBT) OUTPUT PLATE rauo unr. na�wmww'wun mwu w.rz x� HDMI (HDBT) INPUT PLATE utt�rc u®+flcco:mmm.miw cu��o+w.u�c co) o D CONFERENCE ROOM DISPLAY6F DISPLAY Da CONFERENCE ROOM 86'DISPLAY © ©©\ O (I f 1 CONFERENCE ROOM OC 99' DISPLAY HUTCHINSI POLICE AV III A,I CITY OF H,UTCHINSON IE IN AUDIOVISUAL TYPICAL DETAILS TA4.101 MN ­EI LIII F RIIM -------------- All-. ---7\ PROIE AILIME- ­E1 111111111 E EOC BREAKOUT- DISPLAY WALL BRIEFING NEW HUTCHIN SON POLICE AV III A,I V!A TA5.1 01 MN ODIGITAL SIGANGE / CATV CONFERENCE ROOM DISPLAY � srwmuw.�ceurvs E e CEILING MOUNTED MICROPHONE ARRAY ��HALF ACT TILE SUSPENDED STORAGE BOX ��� xm .o mew w o s e MN E HUTCHIN I SON POLICE AV III A,I CITY OF �H, U TC H I N S 0 N IE IN 10. AUDIOVISUAL FUNCTIONAL DIAGRAMS TA6.1 01 MN .:2 E NEW HUTCHI NS4SON POLICE AV III A,I E CITY OF H, UTC H I N SO N E IN AN. E- AUDIOVISUAL FUNCTIONAL DIAGRAMS TA6.102 MW, HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution No. 15459 Implementation of the Labor Agreement between the City & Agenda Item: Minnesota Public Employees Association Representing Hutchinson Police Officers Department: Administration LICENSE SECTION Meeting Date: 5/24/2022 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff F/1 New Business Time Requested (Minutes): 5 License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OF A GENDA ITEM: Attached for your review and consideration are Resolution No 15459 - Implementation of the Labor Agreement between the City & Minnesota Public Employees Association (MNPEA) Representing Hutchinson PD Police Officers and the 2022/2023 labor agreement/contract between the City of Hutchinson and MNPEA. Negotiation sessions for this contract with the Police Officer group were held in late 2021 and a mediation session was held in March 2022. Council member Christensen participated in the negotiation process as members of the group representing management. The City was represented by legal counsel from the Madden Galanter Hansen law firm. A tentative agreement was reached and ratified by the bargaining unit for the two-year term of January 1, 2022 - December 31, 2023. The agreement includes the provision to reopen the insurance and wage articles for negotiations regarding adjustments to the pay grid for 2023. Attached to the agreement is the Memorandum of Agreement (MOA) regarding allowing officers to bid shifts on a seniority basis that was also an MOA with the previous agreement. BOARD ACTION REQUESTED: Consideration and approval of Resolution No 15459 - Implementation of the Labor Agreement between the City & Minnesota Public Employees Association Representing Hutchinson Pa Police officers for the period of January 1, 2022, through December 31, 2023. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cast: $ 0.00 Funding Source: N/A RESOLUTION NO. 15459 CITY OF HUTCHINSON Resolution Approving the Implementation of the Labor Agreement between the City of Hutchinson & Minnesota Public Employees Association Representing Hutchinson Police Department Police Officers and the Memorandum of Agreement Allowing Employees to Bid Shifts on a Seniority Basis WHEREAS, the Minnesota Public Employees Association is the exclusive representative for certain licensed police officer employees ("the bargaining unit") employed by the City of Hutchinson ("the City'); and WHEREAS, the City and the bargaining unit have met, negotiated, and mediated terms of the existing collective bargaining agreement for the Police Officer unit and have reached a tentative agreement that will be effective, if approved, January 1, 2022, and will expire December 31, 2023; and WHEREAS, the attached document is the proposed collective bargaining agreement that has been approved by the Police Officer unit and that includes the Memorandum of Agreement (MOA) to allow employees to bid shifts on a seniority basis. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hutchinson hereby adopts the resolution and approves the attached collective bargaining agreement between the City of Hutchinson and Minnesota Public Employees Association; and BE IT FURTHER RESOLVED, that the City Council authorizes the Mayor and the City Administrator to execute the attached collective bargaining agreement and MOA. Adopted by the Hutchinson City Council this day of 12022. Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator AGREEMENT between THE CITY OF HUTCHINSON and M[INNESOTA PUBLIC EMPLOYEES ASSOCIATION January 1, 2022 to December 31, 2023 TABLE OF CONTENTS Article I Purpose of Agreement..............................................................................................2 Article2 Recognition.... ....... _ ................................................................................................. 2 Article3 Definitions................................................................................................................2 Article4 No Strike..................................................................................................................3 Article5 Employer Authority.................................................................................................3 Article6 Union Security ........................................................................................................3 Article 7 Employee Rights - Grievance Procedure ................................................................4 Article8 Savings Clause ... ............ ............... ............................................. ............................. 6 Article9 Seniority.................................................................................................................6 Article10 Discipline.................................................................................................................7 Article 1 1 Work Schedules and Overtime................................................................................8 Article12 Court Time...............................................................................................................9 Article13 Insurance..................................................................................................................9 Article14 Uniforms.—.....- ....................................................................................................... 9 Article15 Injury on Duty..........................................................................................................9 Article16 Holidays .---............................................................................................................10 Article17 Vacations................................................................................................................10 Article 18 Sick Leave/Bereavement .......................................................................................10 Article19 Wages.....................................................................................................................10 Article 20 Field Training Officer............................................................................................I I Article21 Waiver....................................................................................................................I I Article 22 Duration......................................................................................11 Memorandum of Agreement...............................................................................12 ARTICLE 1. PURPOSE OF AGREEMENT This Agreement is entered into between the City of Hutchinson, hereinafter called the Employer, and the Minnesota Public Employees Association (MNPEA), hereinafter called the Union, and collectively, the Parties, It is the intent and purpose of this Agreement to: 1.1 Assure sound and mutually beneficial working and economic relations between the Parties hereto; 1.2 Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; and 1.3 place in written form the Parties' agreement upon terms and conditions of employment for the duration of this Agreement. ARTICLE 2. RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative under Minn. Stat. § 179A.12, subd. 10, of a bargaining unit certified by the Bureau of Mediation Services on October 23.2012, BMS Case No. 13PCE0128, and described as: All licensed essential employees within the rank of Police Officer employed by the City of Hutchinson Police Department, Hutchinson, Minnesota, who are public employees within the meaning of Minn. Stat. § 179A.03, subd. 14, excluding supervisory employees, confidential employees, and all other employees of the Hutchinson Police Department. 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3. DEFINITIONS 3A Union. Minnesota Public Employees Association. 3.2 Union Member; A member of the Minnesota Public Employees Association. 3.3 Employee: A member of the exclusively recognized bargaining unit. 3.4 Department: The Hutchinson Police ❑epartment. 3.5 Employer: The City of Hutchinson. 3.6 Chief: The Chief ofthe Hutchinson Police Department. 3.7 Union Officer: Officer elected or appointed by Minnesota Public Employees Association. 2 3.8 Overtime: Work performed at the express authorization of the Employer in excess of forty (40) hours per work week. 3.9 Scheduled Shift: A consecutive work period including rest breaks and a lunch break. 3.10 Rest Break: Periods during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.11 Lunch Break: A period during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.12 Strike: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slowdown, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. ARTICLE 4. NO STRIKE 4.1 The Union and employees covered by this Agreement agree that during the life of this Agreement they will not cause, encourage, participatc in or support any strike, slow -down or other interruption of or interference with the normal functions of the Employer. 4.2 An employee who engages in the conduct prohibited in Article 4.1 shall be deemed to have engaged in an illegal strike. Any employee who engages in an illegal strike shall be subject to disciplinary action up to and including discharge. ARTICLE 5. EMPLOYER AUTHORITY 5.1 The Employer retains the hill and unrestricted right to operate and manage all employee, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules and to perform any inherent managerial function not specifically limited by this Agreement, 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. ARTICLE 6. UNION SECURITY 6.1 The Employer shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly Union dues. Such monies shall be remitted as directed by the Union. Each month the Employer will send to the Union office (1) a written list of names of current bargaining unit members and the amount of dues and fair share fees withheld, and (b) a notice of new employees and those exiting the unit. 6.2 The Union may designate no more than two (2) employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 6.3 The Employer shall make space available on the Employer bulletin board for posting Union notice(s) and announcement(s). 6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. 6.5 Pursuant to the Minnesota Public Employment Labor Relations Act, the Union, as the exclusive representative, requires that Hutchinson Police Officers who are not members of the Union contribute a fair share fee to the Union for services rendered. Such fees shall be deducted from the wages of nonmember Police Officers by the Employer and remitted as directed by the Union. For the terms of this Agreement, the fair share fee is $29.00 per month. ARTICLE 7. EMPLOYEE RIGHTS — GRIEVANCE PROCEDURE 7.1 Definition of a Grievance, A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement_ T2 Union Representatives. The Employer will recognize representatives designated by the Union as the grievance representative of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated. 7.3 Processing of a Grievance. it is recognized and accepted by the Union that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall, therefore, be accomplished during normal working hours only when cunsistent with such employee's duties and responsibilities. The aggricvcd employee and a Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the employee and the Union representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4 Procedure. Grievances, as defined in SectionT1, shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present personally or through a Union representative such grievance in writing 4 to the employee's supervisor as designated by the Employer. The employee's supervisor will meet with the employee to discuss the grievance and give a written answer to such Step 1 grievance within twenty-one (2 1) calendar days after the meeting. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing by the union setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the supervisor's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union to the Police Chief, and a meeting shall be scheduled as soon as practicable between the Police Chief, the aggrieved employee and the Union to discuss the grievance. T'he Police Chief shall give the Union the Employer's Step 2 answer in writing within ten (t 0) calendar days after the Step 2 meeting, A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Police Chief" s final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (l 0) calendar days shall be considered waived. Step 3. if appealed, the written grievance shall be presented by the Union to the City Administrator, and a meeting shall be scheduled as soon as practicable between the City Administrator, the aggrieved employee and the Union to discuss the grievance. The City Administrator shall give the Union the Employer's answer in writing within ten (10) calendar days after the Step 3 meeting. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (t0) calendar days following the City Administrator's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971 as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. 7,5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, ar subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of taw. The arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of briefs by the parties, whichever is later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shalt be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representative and witnesses. If either party desires a verbatim record of the proceeding, it may cause such a record to be trade, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 76 Waiver. If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof, within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union. 7.7 Choice of Remedy. If, as a result of the written Employer response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article 7 or a procedure such as Civil Service, veterans preference or fair employment. If appealed to any procedure other than Step 4 of Article 7, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article 7. The aggrieved employee shall indicate in writing which procedure is to be utilized — Step 4 of Article 7 or another appeal procedure — and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 4 of Article 7. An employee pursuing a statutory remedy under the jurisdiction of the EEOC is not precluded from also pursuing an appeal under this grievance procedure. ARTICLE 8. SAVINGS CLAUSE This Agreement is subject to the laws of the United Statcs, the State of Minnesota, and the City of Hutchinson. In the event any provision of this Agreement is declared to be contrary to law by a court or state or federal administrative agency of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided.. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE 9. SENIORITY 9.1 Seniority shall be determined by the employee's length of continuous employment as a Police Officer with the City of Hutchinson. Seniority shall not accrue during a period of layoff. 6 9.2 During the probationary period, a newly hired ❑r rehired employee may be discharged at the sole discretion of the Employer. 9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. An employee who has been laid off will be eligible for reinstatement for up to one year from the date of the employee's layoff. An employee who is notified of recall shall report to work within two (2) weeks of such notice, unless a different time period is mutually agreed upon. ARTICLE 10. DISCIPLINE M l The Employer will discipline employees who have completed the probationary period for just cause only. Discipline will be in one or more of the following farms a. Oral reprimand; b. Written reprimand; C. Suspension; d. Demotion; or e. Discharge. 10.2 A written reprimand, suspension, demotion or discharge of an employee may be appealed through the grievance procedure as contained in Article 7 of this Agreement, subject to the limitations set forth in Article 73, Choice of Remedy. 10.3 Oral reprimands will not be placed in an employee's personnel file and the Police Department Administration will document only the date, the existence of the oral reprimand, and brief subject of the oral reprimand. Written reprimands, suspensions, demotions, and discharges will be in written form. 10.4 Written reprimands, notices of suspension, notices of demotion, and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. The employee and the Union will receive a copy of such reprimand and/or notices. 10.5 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer, 10.6 An employee who is questioned by the Employer about a matter the employee reasonably believes may lead to his/her discipline steal I have the right to request Union representation. 10.7 Grievances relating to this Article shall be initiated by the Union at Step 2 of the grievance procedure under Article 7. ARTICLE 11. WORK SCHEDULES AND OVERTIME 11.1 The Employer is the sole authority in establishing work schedules. 11.2 This Article shall not be construed to provide a guarantee of the minimum or maximum number of hours of work per day or per week_ 1 1.3 Employees shall receive overtime compensation at the rate of one and one-half (1-112) times their regular rate of pay for all hours worked in excess of forty (40) hours in a seven (7) day work period. The Employer may modify an employee's work schedule during the week to provide offsetting time off for time worked over a shift or to minimize overtime but in a manner that considers work requirements, the employee's preference, and safety. Paid sick leave is included as "hours worked" for purposes of calculating overtime. 11.4 All employees are required to work overtime as requested by their supervisors as a condition of continued employment. Refusal to work overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their employees when assigning overtime work 1 1.5 Overtime will be calculated to the nearest fifteen ( 15) minutes. 11,6 Employees must rcccivc prior authorization from the Employer's designated representative before working any overtime, except in cases of emergency or required duty related extension of shift. 11.7 Employees shall be permitted the option of banking overtime hours up to a maximum of 80 hours, rather than receiving overtime pay, at the discretion of the department head. Compensatory time must be used no more than twelve ( 12) months from the time it is earned. Employees shall give advance notice to the department head of desired dates for use of compensatory time, and the department head shall determine whether requested dates allow for reasonable scheduling of work within the department. Compensatory time may be used to bring total paid hours only up to 40 in a week. Employees shall be permitted to use earned time off and compensatory time in combination with vacation time subject to the discretionary approval of the City Administrator. 11.8 Neither the base rate nor overtime pay shall be pyramided, compounded, or paid twice for the same hours worked under any provision of this Agreement. 11.9 If a special event is cancelled within 24 hours of the event start time, the employee shall be given the option of working the hours for which the employee was scheduled to work the special event overtime. 11.10 A shift differential of$1.00 per hour shall be paid for all hours worked between 9.00 p.m. and 7:00 a.m. h ARTICLE 12. COURT TIME Employees who are required to testify in court related to their work during off -duty hours shall receive a minimum of two (2) hours pay at one and one-half times their base rate_ This Article does not apply to an extension or early report to a regularly scheduled shift. If the employee is required to meet with the prosecuting attorney, the employee will receive pay at straight time provided the employee can adjust his/her shift. Employees shall be paid the two (2) hour minimum set forth herein if court is cancelled after 5:00 p-m. on the day before an employee is required to testify in court during off duty howl. ARTICLE 13. INSURANCE 13.1 Health Insurance: For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non -union employees toward a health insurance plan for eligible employees and their dependents. The Employer will meet and discuss any reduction in the aggregate value of benefits with the Union prior to implementing the change. I3.2 In the event the health insurance provisions of this Agreement fail to meet the requirements of the Affordable Care Act and its related regulations or cause the Employer to be subject to a penalty, tax or fine, the Union and the Employer will meet immediately to bargain over alternative provisions so as to comply with the Act and avoid any penalties, taxes or fines for the Employer. 13.3 Dental Insurance, For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non -union employees toward a dental insurance plan for eligible employees and their dependents. 13.4 Life Insurance. The Employer will pay the full premium for life insurance coverage equivalent to one time the cmployce"s annual pay up to a $50,000 maximum. 13.5 Long-term Disability Insurance. The Employer will pay the full premium for the long- term disability insurance coverage for each employee. The cost of the premium is imputed as income to the employee and taxed accordingly ARTICLE 14. UNIFORMS The Employer will provide approved uniform items at no cost to employees. In accordance with established procedures, the Employer will replace uniforms/equipment that has been worn out through normal use or damaged in the line of duty. The Employer shall provide employees with a $350.00 uniform allowance for 2022. Said uniform allowance shall sunset effective December 31, 2022. ARTICLE 15. INJURY ON DUTY 0 Worker's compensation lost wages benefits are paid at two-thirds (213) of the employee's regular gross weekly wages on the date of the injury. The employee may use accrued sick leave, vacation leave, or compensatory time to make up the difference between the lost wage payment and regular gross wage as of the date of the injury. The total of the worker's compensation and any additional payment may not be greater than the employee's gross weekly wage at the time of the injury. The additional payment is not treated as taxable income for the employee, nor is the payment eligible for PERA contributions. ARTICLE 16. HOLIDAYS 16.1 The following calendar days, and such other days as the council may fix, are paid eight (8) hour holidays for full-time employees. When a holiday falls on a Sunday, the following day is a holiday. When it falls on a Saturday, the preceding day is a holiday. New Year's Day Martin Luther King Day President's Day 4 Memorial Day 5 Independence Day 6 Labor Day 7 Veterans' Day 8 Thanksgiving Day 9 Thanksgiving Friday 10 Christmas Day 11 4-hour Individual Floating Holiday 16.2 Full-time employees who are not working rotating shifts and who are assigned by the Employer to work on a holiday shall be granted holiday pay. 16.3 Any employee who works a rotating shift shall receive 84 hours extra pay per year in lieu of holidays, with payment made in December. This payment shall be prorated for employees who are employed less than a full calendar year. 16.4 Employees assigned to nonrotating shins who are scheduled to work on an observed holiday as set out in 16.1 shall be paid at a premium rate of one and one-half times (I % ) their base rate for hours worked on the holiday and shall receive 8 hours of holiday pay. Nonrotating Employees assigned to work on an actual holiday that falls on a Saturday or Sunday will receive premium pay of one and one-half times (1 '/2 ) their base rate for all hours worked on the actual holiday. The holiday premium rate will not be compounded or pyramided with the overtime rate set out in Article 11 of this agreement. 16.5 Employees assigned to rotating shifts shall be paid at a premium rate of one and one-half times (1 'A ) their base rate for hours worked on the holiday and shall receive 84 hours extra pay per year in lieu of holidays, with payment made in December. If the actual holiday falls on a Saturday or Sunday, the premium rate of one and one-half times (1 % ) base pay applies only to the hours worked on the actual holiday and not the observed. This payment shall be prorated for employees who are employed less than a full calendar year. if City offices are closed on Christmas Eve and non -union employees are provided with 4 hours of pay, then employees shall receive an addition of 4 hours pay with payment made in December. 10 ARTICLE 17. VACATIONS Vacation leave benefits shall be provided in accordance with the Vacation Leave With Pay policy set forth in the City Employee Handbook — Personnel Policy in effect as of August 2016. ARTICLE 18. SICK LEAVE/BEREAVEMENT Sick leave and bereavement leave shall be provided in accordance with the Sick/Bereavernent Leave policy set forth in the City Employee Handbook - Personnel Policy in effect as of July 2014. ARTICLE 19. WAGES For the term of this Agreement, compensation will be administered in accordance with the City of Hutchinson Compensation Plan. If the City plans to modify the Merit Increase Guide for Open Salary Ranges, the City will meet and confer with the Union. There shall be a 7.0% adjustment to the Pay Grid effective the first day of the first pay period following January 1, 2022. The parties agree to reopen the Wage Article for negotiations regarding adjustments to the Pay Grid for 2023. Employees who terminate employment prior to the date this Agreement is ratified by both parties shall not be eligible for retroactive wage increases provided in accordance with this Article. All employees to be eligible for all increases regardless of whether discipline has been imposed. ARTICLE 20. FIELD TRAINING OFFICER An employee, who is specifically assigned by a supervisor as a Field Training Officer (FTO), shall receive one dollar and fifty cents ($1.50) per hour for all hours the employee performs FTO duties. 20.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 20.2 The parries mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or conditions of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered by this Agreement or with respect to any term and condition which may not have been within the knowledge or contemplation of either or both parties at the time this Agreement was negotiated or executed. ARTICLE 22. DURATION This Agreement shall be effective as of January 1, 2022, except as herein noted, and shall remain in full force and effect until December 31, 2423. The parties agree to reopen the Insurance Article it and Wage Article for negotiations regarding adjustments to the Pay Grid for 2023. to witness whereof, the parties hereto have executed this Agreement an the day of CITY OF HUTCHINSON MINNESOTA PUBLIC EMPLOYEES ASSOCIATION MEMORANDUM OF AGREEMENT 12 This Memorandum of agreement is entered into between the City of Hutchinson (hereafter "City") and MN PEA (hereafter "Union") representing the Police Officers. WHEREAS, the City has determined to allow employees to bid shifts on a seniority basis; and WHEREAS, the Union has sought to memorialize this procedure. NOW THEREFORE, the City and the Union agree as follows: The City shall allow employees to bid shifts on a seniority basis_ 2. The City retains the discretion and managerial right to assign employees to shifts to meet its organizational need.. 3. This Memorandum of Agreement shall sunset and expire upon expiration of the 2020- 2021 collective bargaining agreement but may be renewed upon the agreement of both parties. 4. The parties shall meet and confer after March 1, 2021 to discuss seniority shift bidding. 5. This Memorandum of Agreement represents the complete and total agreement between parties regarding this matter. IN WITNESS WHEREOF, the parties have caused this Memorandum of Agreement on this day of , 2020. FOR THE CITY OF HUTCHINSON FOR MNPEA A�� 4- -,- ag:-Pz� 4> e 60-2-� I :1 HUTCHINSON CITY COUNCIL Request for Board Action7AL Owt Agenda Item: Massage License - Michelle Nybakke - Under Pressure Massage Department: Administration LICENSE SECTION Meeting Date: 5/24/2022 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): License Contingency NIA Attachments: Yes BACKGROUND/EXPLANATION OF A GENDA ITEM: Michelle Nybakke of Under Pressure Massage has submitted a massage license application into administration for review and processing. The application is for Ms. Nybakke to provide massage services at her business located at 246 Main Street South. A background check was completed of Ms. Nybakke and the police department does not object to the issuing of the license. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing massage license to Michelle Nybakke of Under Pressure Massage to provide massage services at 246 Main Street South. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost; Funding Source: Remaining Cost: $0.00 Funding Source: � pf t 11 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 Business Information Business Name 24�e Maim St S - & rlt 3 4uk hi n s olo Business Address City Zoning District *rerii i, the proposed use is allowed in this zoning district ❑rate Information 1 Corporate Name Address License Fee: $175 Operating Year: City of Hutchinson Application for Massage Service License (Under Ordinance No. 119) �loa .13 I o'o aa- 320-223.9559 Phone Number ON s535o State Zip atate Phone Number Owner(s)/Corporate Officer(s) (list names and addresses of all persons have a beneficial interest in the business/corporation) Name: Name: Address v, list additional owner(s Lessee (if applicable) Name: City State zip City State Zip on a separate sheet ofpaper Addres. City State QVerators i list all individuals involved in eivi Name: mickelIG e' 512- n Address services) 65350 City State zip Name: AJ A' evi Icy Mal l"OulPa ! Address City State Zip *If necessary, list additional operators on a separate sheet of paper City of Hutchinson Application for Massage Service Page 2 of 5 Describe Nature of Business and 4 MV Services Offered Insurance Coverage Information (attach public liability insurance policy or certificate of insurance as required in Section 119.07 of Hutchinson City Code) 13CWfrl Aodmwork 1n3lf4-az Ice, _ smance Company Agent's Name ST. , 2-5 S- 3VI(Ahn.a.fi _ Qif_ 4SZ'Dz Address City State Zip 8-7-7^53ip= 7-90 Phone Number Fax Number Background Statement Have you or any operators been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? ❑ YES I$ NO If yes, state nature of offense and punishment or penalty therefore: Manager Information (Section 119.06 of Hutchinson City Code requires that the manager of the establishment be "a natural person who is a resident of the City". Please complete the followins confirmin; compliance with this ordinance) Sae - 5$ -3• 13 It (. Manager Na re Phone Number Manager Ad 3ress City State Zip Checklist (all items must be checked `-\,es" in order for the application to be processed) N The following items need to be completed and/or attached in order for the application to be processed: Copy of insurance that meets or exceeds limits established in the ordinance: 9(yes ❑ no Application fee paid in full (check or money order): A yes ❑ no Application completed in full and signed: V yes ❑ no City of Hutchinson Application for Massage Service Page 3 of 5 I hereby certify that I have completely filled out the entire above application, together and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of Chapter 119 of the Hutchinson City Code pertaining to Massage Services is guilty of a misdemeanor and upon conviction thereof shalt be punished by a fine not exceeding $1000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. .kt-Z 412-o of Applicant Date to Kk e, _ MaSS Tip z �1 st r Name Title NOTE: No application will be forwarded to the City Council unless received one week prior to the regular Council meeting, filled out in completion, and fee payment is attached Internal Use Only Zoning/ Building: approved ❑denied Notes: Fire approved 0 denied Notes: Police 0 approved City Council ❑ approved H. Licenses/Appli catiom%EassW.do, ❑ denied Notes: 0 [� PAWO ❑ denied Notes: City of Hutchinson Application for Massage Service Page 5 of S MASSAGE ESTABLISHMENT Ordinance 119.06 requires that the manager of the establishment be "a natural person who is a resident of the City". Please complete and sign the following confirming the above. I Establishment Information II Establishment Name 2-4(p St S- - SWle-3 Establishment Address City 3U-ZZ3-61 s54) A4Phone Number State Zip Owner/Corporate Information _ ( p. UtllL22-�e� Owner/CorporattXa7ine Phone Number Owner/Corporate Address City State Zip Manner Information Manager , me Phone Number �✓ IZ rill R J- SW rn>v G✓5�✓aD Manager Address City State Zip I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Signature of owner or officer of establishment j1W 1?-2 Date MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Stephanie Nelson FROM: Chief Tom Gifferson DATE: 05-05-2022 RE: Under Pressure Massage / Michelle Nybakke Please review the attached memorandum from Officer Fenrich. He has completed the background investigation on Michelle Nybakke. It is my recommendation to approve the Massage Service License for Under Pressure Massage. Please contact me if you have any further questions. Thank you. HUTCHINSON A CITY ON PURPOSE. � HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Set Council Workshop to review 2021 Audit Report Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 5/24/2022 Application Complete NIA Contact: Justin Juergensen Agenda Item Type: Presenter: Reviewed by Staff ❑� New Business Time Requested (Minutes): 1 License Contingency NIA Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: I would like to call for a council workshop on July 12th at 4:30 to review the 2021 audited financial report. Layne Kockelman & Andy Berg from our audit firm Abdo will be here to lead the workshop, and also will give a short presentation at the council meeting that night. BOARD ACTION REQUESTED: Set a workshop on July 12, 2022 at 4.30 to review the 2021 Audit Report Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $ 0.00 Funding Source: NIA AGENDA HUTCHINSON SUSTAINABILITY ADVISORY BOARD Monday, March 21, 2022 5:30 p.m. Hutchinson City Center 1. CALL TO ORDER 5:30 P.M. The March 21, 2022 Sustainability Advisory Board was an in -person meeting called to order by Jeremy Carter at 5:30 p.m. Board members in attendance were, Jeremy Carter, Nathan Winter, Pat May. Board members absent were Andy Nissen, John Lofdal. Also present were John Paulson, City Project/Environmental/Regulatory Manager, John Olson, City Public Works Manager, Abby Finis, Great Plains Institute. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED NOVEMBER 15, 2021 Action: Approved unanimously 4. NEW BUSINESS 5. UNFINISHED BUSINESS 1st:Nathan Winter 2" d:Pat Max,, A. CLIMATE ACTION PLANNING —TECHNICAL ASSISTANCE a. PRESENTATION AND BOARD SURVEY — ABBY FINNIS, GPI Abby Finis, Great Plains Institute, presented Climate Action Planning 101, an overview of different city examples of various types of climate plans. Key city examples included Duluth, Red Wing, St. Louis Park, Rochester. Length and detail included in various plans were discussed extensively. Programs such as Energy Partners (Xcel Energy) and the value of cities working in cooperation with utilities was highlighted. A Climate Action Work Plan that focuses on the next 5-10 years of actions items was preferred by the Board instead of an extensive, very detailed long-term plan. Keeping the plan manageable is an important component. Getting people to COME to sustainability through Capacity building, Outreach, Marketing, and Education is something the City and HUC will have to work together on to be effective. The plan will be most effective in achieving goals if done through partnerships. Jeremy Carter provided background on local renewable program options and feedback that has been received from customers. 6. COMMUNICATION FROM STAFF A. 2021 FORESTRY OPERATIONS REPORT John Olson provided overview of the City's 2021 Forestry Operation Report. Included was information about tree removals, new plantings, species diversification, and Emerald Ash Borer. John Paulson noted the importance of trees as part of the State of Minnesota's Climate Resiliency Plan. B. MPCA STORMWATER RESILIENCY GRANT APPLICATION John Paulson provided a brief update about this grant application. City staff has not received word about the grant award but anticipate that it will be coming soon. 7. ADJOURNMENT 7:05 pm Action: Approved unanimously 1st:Nathan Winter 2" dYat May Library Board Meeting March 28, 2022 Members Present: Carolyn Ulrich, Margaret Hoffman, Kay Hultgren, Julie Lofdahl, Dianne Wanzek, and Katy Hiltner, Ex-officio. Excused/Absent: Jared Golde Carolyn called the meeting to order at 4:30. Minutes from the February 28, 2022, meeting were reviewed and approved. Old Business: 1. Board Term Renewal: Kay Hultgren will renew for another term. No decision has come from Jared Golde, as to renewal for another term. 2. 2022 Adult Winter Reading Program: 166 reading logs were completed, with an additional 93 bonus reading logs. There were 12 raffle prize winners. 3. Upcoming Author Programs: Meet the Author: J. Ryan Stradal, author of Lager Queen of Minnesota and Great Kitchens of the Midwest, will be presenting on Monday, March 28, 2022, 6:30 p.m., at the Glencoe City Center. One Book One Community Author Event: Christoper Ingraham will appear at the Hutchinson Event Center, 2 p.m., on Saturday, April 2, 2022, to talk about his book, If You Lived Here, You'd Be Home by Now. 4. Patron Inquiry on Library Donation: Discussion continued on this topic, which was brought to the board's attention at a previous meeting. While the generosity of this donation is appreciated for adding diversity to the library's offerings, concerns (such as: setting precedence, space accommodations, longevity issues, changing models of libraries in general) were considered. Julie will write up a letter appreciating the offer, but declining— citing concerns raised as to acceptance of this gift. 5. Knitting Project: This successful project (300+ items) is on hold for now, to resume in late summer. New Business: 1. Library Delivery Service: The inter -library delivery service by PLS has been reduced to 2 times/week, instead of 3 times/wk due to increased cost of this service. This was in place as of 2/28. 2. April Happenings: National Poetry Month: Rachel R. has set up an interactive Post -It note display. National Library Week, April 3-9, 2022: Connect with Your Library is the theme. Bookmarks and candy will be given out to patrons during that week. 3. Summer Reading: Theme: Read Beyond the Beaten Path, June 6-August 19, 2020. Several programs are planned along with the continuation of Story Hour in Library Square. HCVN will assist in providing cable coverage. Community groups, DNR, etc. will be partners for some of the offerings. March minutes, cont'd: 4. Updated Holiday Schedule: The library will be closed on June 20, to honor the Juneteenth Holiday (June 19) 5. Library Buzz: Julie: Lager Queen of Minnesota (NF) by Ryan Stradal (audio version) Katy: Nine Lives (F) by Peter Swanson Margaret: A Woman of No Importance (NF) by Sonia Purnell Carolyn: True Raiders (NF) by Brad Ricca Dianne: The Best Casserole Book Ever (NF) by Beatrice Ojakangas Kay: The Dark Side of Memory (NF) by Tessa Bridal Next Meeting: Monday, April 25, 2022, 4:30 pm., in meeting room. February Donations and Grants: American Legion Auxiliary $20.00 (book memorial for Laura Wendorff) Total = $20.00 Respectfully submitted: Kay Hultgren, secretary MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, March 30, 2022 Call to order — 3:00 p.m. President Matt Cheney called the meeting to order. Members present: President Matt Cheney; Vice President Anthony Hanson; Secretary Don Martinez; Commissioner Robert Wendorff; GM Jeremy Carter; Attorney Marc Sebora; Justin McGraw with Conway, Deuth & Schmiesing Audit Firm Absent. Commissioner Kathy Silvernale Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Martinez, second by Commissioner Hanson to Approve the Consent Agenda. Motion carried unanimously. 3. Approve 2021 Financial Audit — Presentation by Justin McGraw Justin McGraw with Conway, Deuth & Schmiesing Audit Firm presented the 2021 Hutchinson Utilities Commission Independent Audit Report. Mr. McGraw also provided Financial statement packets that show more detail along with how the review went. Mr. McGraw stated the audit was conducted in accordance with the Generally Accepted Auditing Standards and Government Auditing Standards. The financial statements of the Commission are presented fairly in the firms' opinion. Mr. McGraw reviewed the Statement of Net Position. Assets did decrease in 2021 with liabilities also decreasing. Overall Net Position did increase in 2021, which is the trend over the last several years. Mr. McGraw reviewed the Cash and Investment Balances. Mr. McGraw reviewed the Electric and Natural Gas Divisions Operating Revenues and Expenses. Mr. McGraw summarized the Communications portion of the report and the General Recommendations that consist of upcoming Government Auditing Standards Board Statement No. 87, Leases; which will consist of Land and office equipment. Mr. McGraw stated the audit went well and the Staff was very helpful. Motion by Commissioner Hanson, second by Commissioner Wendorff to Approve the 2021 Financial Audit. Motion carried unanimously. 4. Approve Financial Statements Mr. Martig presented the Financial Statements. The main difference between February 2021 and February 2022 is the Power Cost Adjustment. For the Electric Division, Power Cost Adjustment in February 2022 brought in an additional $137k for the month/$243K YTD; February 2021 brought in $468K for the month/$673K YTD. For the Natural Gas Division, there was no fuel cost adjustment for February 2022; February 2021 fuel cost adjustment totaled S1.1 M for the month. GM Carter noted in the Natural Gas Division the usage. CF's sold is the highest since 2013. Motion by Commissioner Wendorff, second by Commissioner Martinez to approve the financW statements. Motion carried unanimously. 5. Open Forum 6. Communication a. City Administrator — Matthew Jaunich — i, Ready for Construction Season; West of Rec Center, Storm water project, PD and Ice Arena b. Divisions i. Dan Lang, Engineering Services Manager — Nothing to report iL Dave Hunstad, Electric Transmission/Distribution Manager — Absent iii. Mike Gabrielson, Production Manager — 1 . Emission Stack Testing at Plant 1 this week, Plant 2 will be next week. iv. John Webster, Natural Gas Division Director — Nothing to report v. Jared Martig, Financial Manager- 1. PILOT will be going up 2 % in 2023 c. Human Resources —Brenda Ewing- Absent /Angie Radke - i. Nothing to Report d. Legal — Marc Sebora — i. Nothing to Report e. General Manager —Jeremy Carter i. Business Updates were sent out. ii. Start looking at calendars- Would like to have a Cost of Service Study Workshop soon, process to start in June, final determination in August, presented at Council in Sept and then adjust rates for October if needed. Currently working on Bench marking ratios for Electric and Gas Divisions. iii. Legislative Update — This Legislative Session has been a little quieter. One of the topics is to reimburse customers along with municipalities through tax credits and direct municipal reimbursements from the polar vortex last year. iv. Climate Action Plan discussion 7. Policies a. Review Policies i. Section 3 of Exempt Handbook ii. Section 3 of Non -Exempt Handbook No changes recommended at this time. b. Approve Changes 2 i. Deferred Compensation — These are employee sponsored plans, Staff does not think it is applicable to complete a probation period ii. Purchasing Policy -- Looking to add credit cards for the Production Crew Chiefs Motion by Commissioner Hanson, second by Commissioner Wendorff to Approve Changes to the Deferred Compensation and Purchasing Policy. Motion carried unanimously. 8. Unfinished Business 9. New Business a. Approve Requisition #009080 — 2022 Residential Meters Mr. Webster presented Approval of Requisition #009080 — 2022 Residential Meters. The Natural Gas Division has a need for additional residential diaphragm meters to replace the 1970's era meters that are being removed, retired. along with new construction. Although Groebner's is the lowest price, the delivery date is excessive. Staff is recommending ordering the meters through KGM. This is a 2022 budget item. Motion by Commissioner Martinez. second by Commissioner Wendorff to Approve Requisition #009080 — 2022 Residential Meters to KGM. Motion carried unanimously. b. Approve Requisition #009087 — Plant 1 Elevator Upgrades Mr. Gabrielson presented Approval of Requisition #009087 — Plant 1 Elevator Upgrades. Per the state inspection of Plant 1 elevator, it was found that there are several code requirements that are needed. The attached summary will bring the elevator up to current code. The annual safety inspections are covered under the TKF service contract that is now in place. This is a 2022 budget item. Motion by Commissioner Hanson, second by Commissioner Martinez to Approve Requisition #009087 — Plant 1 Elevator Upgrades. Motion carried unanimously. c. Approve Requisition #009088 - ChargePoint DC Fast Charging Station GM Carter presented Approval of Requisition #009088 — ChargePoint DC Fast Charging Station. HUC is looking into installing a second Electric Vehicle ❑C Fast Charging station for public use. The first ChargePoint DC Fast Charging Station that was installed in November 2020 is located by the river. Talking with the City, the best location for the second station looks to be in the Recreation Center parking lot. This is a 2022 budget item. 3 Motion by Commissioner Wendorff, second by Commissioner Hanson to Approve Requisition #009088 — ChargePoint DC Fast Charging Station, Motion carried unanimously. d. Approve Natural Gas Facilities Maintenance Agreement — City of Fairfax Mr. Webster presented the Natural Gas Facilities Maintenance Agreement with the City of Fairfax. The City of Fairfax has requested HUC to continue performing the maintenance of the natural gas transmission/distribution facilities. The term of the Agreement is for one year. The only changes to last years contract are the dates. A motion by Commissioner Martinez, second by Commissioner Hanson to Approve the Natural Gas Facilities Maintenance Agreement — City of Fairfax. Motion carried unanimously, e. Request to Sell 5MVA Transformer for Generator #3 GM Carter presented the Request to Sell 5MVA Transformer for Generator #3. Staff will be decommissioning Generator #3 at Plant 1 and the existing 5MVA step up transformer that was used for the generator will no longer be needed. The transformer is only 2 years old and still has warranty left. Staff would like to try and sell direct and will advertise the transformer to MMUA, APPA, and MREA members. Staff will look to recover the initial purchase costs and sell the transfomer for $96K. A motion by Commissioner Hanson, second by Commissioner Wendorff to Approve the Sale of the 5MVA Transformer for Generator #3. Motion carried unanimously. 10. Adjourn There being no further business, a motion by Commissioner Wendorff , second by Commissioner Martinez to adjourn the meeting at 3:49p.m. Motion carried unanimously. ATTEST: � v F� �NLML M tt Cheney, President 4 ❑on Martinez, Secretary' Public Arts Commission Regular Meeting Apr 13 2022 Hutchinson Center for the Arts 15 Franklin St SW, Hutchinson MN 55350 MINUTES Present: Justin Beck, Jackie Fuchs, Morgan Baum, Pat May, Lynn Neumann (ex-officio) Absent: Patrick Hiltner, Jeri Jo Redman, Kay Johnson, Dan Jochum (ex-officio) • Call To Order at 5:32 PM • Approve Minutes • Financial Update o Annual funding has been deposited for 2022. • Sculpture Stroll Updates o Justin is sending out reminder emails to artists to pick up their stuff early May. Randy will store anything that isn't scheduled in the Parks Garage until pickup can be arranged. Several artists have already scheduled pickup and one artist has already retrieved their piece (We The People). o Brochure box was finally replaced on Post Office block. Reminder that we have plenty of spares o Signage was printed and delivered to Sara W/Randy C. They look good! Randy will fabricate sign holders. o Brochures will be ordered once I get photos of the new "Kaleidoscope" photos o Darwin Nelson maintenance contract was approved and signed o We will want to create a SurveyMonkey soon for the People's Choice Award and get a link on the website. • Adjourned at 6:17 PM. HRA NUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Tuesday, April 19, 2022, 7:00 AM Minutes CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Gary Forcier, Robin Kashuba, Kimberly Merwin and Steve Jensen. Staff Present: Judy Flemming and Jocelyn Jacobson. a. Approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions and/or corrections. Board approved the agenda. The motion carried unanimously. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON MARCH 15, 2022 Steve Jensen moved to approve the Minutes of the regular board meeting and Robin Kashuba seconded. The motion carried unanimously. 3. FINANCIAL REPORTS Steve Jensen moved to approve the: a. Consideration of City Center General Fund payments of $12,247.20 for checks 9247 to 9255 b. Consideration of City Center March 31, 2022 Financial Statements c. Consideration of Park Towers Operating Account payments of $73,461.23 for checks 15660 to 15696 and Park Towers Security Deposit Account Payments of $274.33 for checks 1608 (1607 Voided). Kimberly Merwin seconded. The motion carried unanimously. 4. PARK TOWERS -FYI a. Park Towers April Newsletter b. Park Towers Vacancy Report c. Operation Update • Public Housing Closeout Update - waiting on final accounting & audit • Staff Training: Multi -family Housing, Working Together Conference for Housing Specialist & Housing Executive Director Boot Camp for the Executive Director • Submission of Loss Prevention Grant Application to Housing Insurance Agency for replacement of Federal Pacific Electrical Panels in remaining 20 units and an upgrade to Security Camera System. 5. CONSIDERATION OF APPROVAL OF CITY ACCESSIBILITY GRANT FOR 555 FRANKLIN STREET SW Steve Jensen moved to approve the grant for 555 Franklin Street SW and Kim Merwin Seconded. The motion carried unanimously. 6. NORTHPLACE APARTMENTS UPDATE a. Consideration of Letter of Support April 19, 2022 Minutes Page 1 of 2 Robin Kashuba moved to approve Letter of Support with small revision and recommendation to the City Council to support project. Steve Jensen seconded. The motion carried unanimously. 7. CONSIDERATION OF TERMINATION OF THE WORKFORCE SHARING AGREEMENT Steve Jensen moved to terminate the Workforce Sharing Agreement. Kim Merwin seconded. The motion carried unanimously. 8. CONSIDERATION TO POST HRA TECHNICIAN POSITION Robin Kashuba moved to post HRA Technician position. Kim Merwin seconded. The motion carried unanimously. 9. CONSIDERATION OF 2021 HUTCHINSON HRA YEAR END REPORT Kim Merwin moved to approve HRA Year End Report. Robin Kashuba seconded. The motion carried unanimously. 10. COMMUNICATIONS - FYI a. Audit Presentation at May Board meeting b. Operating Reserves Litigation Update c. Minneapolis Area Association of Realtors — Hutchinson Market Update, February 2022 - ADJOURNMENT Steve Jensen moved to adjourn and Robin Kashuba seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Jud Flemming, HRA Executive Director Gary Forcier Secretary/Treasurer f ", April 19, 2022 Minutes Page 2 of 2 � HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. April 2022 Financial and investment Reports Agenda Item: ❑epartment: Finance LICENSE SECTION Meeting Date: 5/24/2022 Application Complete NIA Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑� Governance Time Requested (Minutes): 0 License Contingency NIA Attachments: Yes BACKGROUNDIEXPLANATION OFAGENDA ITEM: For Council review, attached are the April Financial Reports for the general fund and enterprise funds. Also attached is the April Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govern; Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $ 0.00 Funding Source: NIA REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2022 2022 2021 2022 ACTUALS 2022 AVAILABLE % BDGT 2021 YTD 2021 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes - - 5,617,556 5,617,556 - - 5,442,779 - Other Taxes 57.050 67.620 320,000 252,380 21.1 72,589 305,000 23.8 Licenses & Permits 55,823 220,037 443,600 223,563 49.6 183,278 380,300 48.2 intergovemmentai Revenue (3,000) 21.263 1,744,821 1,723,558 1.2 31,285 1,716,788 1.8 Charges for Services 196,639 827,493 2,816,325 1,988,832 29.4 706,640 2,786,834 25.4 Miscellaneous Revenues 22.407 73.069 256,500 183,431 28.5 44,850 246,250 18,2 Transfers -In 466,798 933.596 2,710,191 1,776,595 34.4 466,798 2.723,191 17.1 Fines & Forfeitures 4,727 14,314 55.000 40.686 26.0 12,829 55,000 23.3 Capital Contributions - - - - - - 40.000 - TOTAL REVENUES 800,443 2,157.390 13,963,993 11,806,603 15.4 1,518,269 13.696,142 11.1 Wages & Benefits 675.200 2,582,031 9,443,650 6,861,619 27.3 2,519,811 9,240,778 27.3 Supplies 50,907 184,057 934,515 750,458 19.7 219,944 882,622 24.9 Services & Charges 246,406 739,026 2,756,429 2,017,403 26.8 692,284 2,760,282 25.1 Miscellaneous Expenses 51,505 81,822 714,086 632,264 11.5 111,051 684,310 16.2 Transfers -Out - 55,157 110,313 55,157 50.0 54,075 108,150 50.0 Capital Outlay 9.350 9.394 5.000^ (4.394) 187.9 9.616 20,000 48,1 TOTAL EXPENDITURES 1,033,367 3,651,487 13,963,993 10,312.506 26.1 3,606,781 13.696,142 26.3 NET REVENUE (232,924) (1,494,096) - 1,494,096 (2,088,511) - REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2022 2022 ACTUALS APRIL General Fund Expense by Department YTD 2022 2021 2022 AVAILABLE % BDGT 2021 YTD 2021 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 2,868 11,031 50,077 39,046 22.0 11,282 50,099 22.5 City Administrator 44,823 149,170 482,617 333,447 30.9 137,686 491,611 28.0 Elections 2.745 5.965 18,700 12,735 31.9 - - - Finance Department 25.685 98,562 404,170 305,608 24.4 120,220 382,169 31.5 Motor Vehicle 21.905 82.970 296,160 213,190 28.0 82,518 251,241 32.8 Assessing - - 61,205 61,205 - - 61,152 - Legal 31.753 90,890 328,734 237,844 27.6 90,068 321,917 28.0 Planning 12.761 47,393 170,514 123,121 27.8 46,615 164,302 28.4 Information Services 60,168 181,822 598,135 416,313 30.4 174,603 587,903 29.7 City Hall Building 12.581 51,506 193,849 142,343 26.6 55,680 190,079 29.3 Police Department 258,815 1,019,319 3497,529 2,478,210 29.1 1,035,358 3,607,758 28.7 Hospital Security 26.038 97.697 361,679 263,982 27.0 98,043 328,598 29.8 Emergency Management 3,361 3,671 16,980 13,309 21.6 5,710 17,280 33.0 Safety Committee - 9.827 11,370 1,543 86.4 9,364 11,210 83.5 Fire Department 41.125 106,877 411,094 304,217 26.0 129,800 369,510 35.1 Protective Inspections 27,286 93,856 334,179 240,323 28.1 86,527 326,560 26.5 Engineering 43,241 139,088 441,310 302,222 31.5 132,890 465,890 28.5 Streets & Alleys 102552 357,352 1,630,466 1,273,114 21.9 385,821 1,588,741 24.3 Park/Recreation Administration 17,959 66.039 249,716 183,677 26.4 91,844 316,616 29.0 Recreation 14519 47,537 278,533 230,996 17.1 58,319 260,435 22.4 Senior Citizen Center 7.090 32.217 96,796 64,579 33.3 13,886 93,715 14.8 Civic Arena 27.235 113,973 411,332 297,359 27.7 103,863 373,185 27.8 Park Department 80,610 271,019 1,072,754 801,735 25.3 246,047 994,819 24.7 Recreation Building 17,054 70,024 265,600 195,576 26.4 63,957 248,129 25.8 Events Center 68.466 127,006 261,357 134,351 48.6 80,938 275,259 29.4 Evergreen Building 2.450 10,219 31,375 21,156 32.6 7,161 30,725 23.3 Library 3.131 60,420 230,492 170,072 26.2 54,755 222,820 24.6 Waterpark 13,388 22,779 396,659 373,880 5.7 8,358 355,833 2.3 Cemetery 7.660 33.444 145,838 112,394 22.9 40,638 138,320 29.4 Airport 25510 58,458 145,123 86,666 40.3 50,117 131,541 38.1 Unallocated General Expense 30.787 191.357 1.069.650 878.293 17.9 164.713 1.038.725 17.8 TOTAL EXPENDITURES 1.033,367 3.651,487 13,963,993 10,312,506 26,1 %606,781 13,696,142 26,3 Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cos! of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2022 2022 ACTUALS APRIL YTD 2022 2021 2022 AVAILABLE % BDGT 2021 YTD 2021 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 554.493 1.939.635 7.424.000 5.434.365 26.8 2.147.145 6.809.000 31.5 81 778 3.000 2.222 25.9 714 2.500 28.6 554,574 1,990,412 7,427,000 5,436t688 26A 2.147,869 6,811,500 31.5 417.900 1.506,055 5,666,000 4,159,945 26.6 1,654,521 5,159,602 32.1 64,411 234,841 812,108 577,267 28.9 212,479 757,179 28.1 762 6,285 21,100 14,815 29.8 3,937 22,600 17.4 33.845 99,290 285,550 186,260 34.8 84,707 259,365 32.7 - 85 6,700 6,615 1.3 36 6,700 0.5 - - 550,000 550,000 - - 550,000 - - 15,000 15.000 6,153 15.000 41,0 - - 70.700 70,700 - - 77.000 - 616,918 1,846,556 7.427,158 5,580,602 24.9 1,961,834 6,847,446 28.7 37,656 143,856 (158) (144.014) 186,025 (35,946) Year to Date Sales April Sales Comments 2022 2021 Change 2022 2021 Change Liquor Sales Revenue: Liquor 769.129 797,531 -3.6% 208,739 206,093 1-3% Beer 895.610 960,273 -8.6% 253,847 276.803 -8.3% Winc 281.040 322,261 -12.8% 79,308 87.023 -8.9% Other 43.855 47.080 -6.9% 12.599 13.146 A.2% Total Sales 1,989,635 2,147,145 -7 3 0 554,493 583,064 49% Gross Profit $483,579 $492,623 $136,593 $126.690 Gross Margin on Sales 243% 22.9% 24.6% 21.7% Customer Count 69,453 74,698 -7.0% 18,801 19,777 49% Average Sale per Customer $28.65 $28.74 -0.3% $29.49 $29.48 0.0% Labor to Sales Ratio 11.8% 9.9% 11.6% 9.5% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2022 2022 2021 2022 ACTUALS 2022 AVAILABLE % BDGT 2021 YTD 2021 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund Sales 129,438 506,703 1,715,000 1,208,297 29.5 485,706 1,715,000 28.3 Sales - Other 48.067 184,495 549,950 365,455 33.5 188,057 549,950 34.2 Local Sales Tax 57,159 197,720 812,000 614,280 24.3 195,272 737,000 26.5 Charges for Services 3,301 45282 71,685 26,403 63.2 43,635 65,700 66.4 Miscellaneous Revenues 1,728 5,867 42,000 36,133 14.0 11,871 47,000 25.3 TOTAL REVENUES 249,692 940,067 3,190,635 2,250,568 29.5 924,540 3,114,650 29,7 Wages & Benefits 50.628 168,618 579.241 410,623 29.1 150.611 546.882 27.5 Supplies 20,385 50,569 168,150 117,581 30.1 53.339 140,150 38.1 Services & Charges 18.240 98.990 507,750 408.760 19.5 144,551 500.950 28.9 Miscellaneous Expenses 182 303 13,500 13,198 2.2 1,695 15,000 11.3 Transfers -Out - - 70,000 70,000 - - 70,000 - CapitalOutlay 69,981 69,981 998,450 928,469 7.0 865,219 Depreciation Expense - - 1,132,000 1,132,000 - - 1,160,000 - Debt Service - 208,342 1,465,433 1,257,091 14.2 207,323 1,465,215 14.1 TOTAL EXPENDITURES 159,416 596.803 4,934.524 4.337,721 12,1 557.519 4,763.416 11.7 NET of REVENUES & EXPENDITURES 90,276 343,264 11,743,889j (2,087,453) 367,020 (1,648.766) Year to Hate Water Sales Comments 2022 2021 Change Water Sales Revenue_ Residential 344,576 345,968 -0.4% Commercial 95,942 86,116 11,4% Industrial 66.185 53.621 23.4% Water Sales 506,703 485,706 4,3°. Base Charge 147.353 145,861 1.0% WAC Charge 9,188 23,328 -60.6% Other 27.955 18.868 48.2% Other Safes 184,495 188,067 -1.9 REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2022 2022 2021 2022 ACTUALS 2022 AVAILABLE % BDGT 2021 YTD 2021 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Wastewater Fund Sales 227.686 1.003.243 2.755,000 1,751,757 36.4 878,142 2,782,000 31.6 Sales - Other 36.496 145.709 559,300 413,591 26.1 157,363 568,150 27.7 Local Sales Tax 67,159 197,720 812,000 614,280 24.3 195,272 737,000 26.5 Licenses & Permits 6.000 6,500 500 92.3 6,000 6,500 92.3 Charges for Services 1,990 7,500 5,510 26.5 1,250 7,500 16.7 Miscellaneous Revenues 3.717 12.988 90.000 77.012 14.4 5.327 97.500 5.5 TOTAL REVENUES 335,058 1,367,650 4,230,300 2,862,650 32.3 1,243,354 4,198,650 29.6 Wages & Benefits 59.538 217,161 776.934 559,773 28.0 215,869 752,715 28.7 Supplies 17.102 62,677 246.500 183.623 25.5 63.229 225.000 28.1 Services & Charges 52.396 198.949 769,000 570,051 25.9 435,872 762,200 57.2 Miscellaneous Expenses 14.615 15.506 40,000 24,494 38.8 19,548 40,000 48.9 Transfers -Out - - 60,000 80,000 - - 80,000 - Capital Cutlay 387,563 1,914,300 984,400 (929,900) 194.5 62,715 2,358,219 2.7 Depreciation Expense - - 1,1S2,000 1,182,000 - - 1,125,000 - Debt Service - 396.346 1.526.311 1.129.965 26.0 423.011 1.389,965 30.4 TOTAL EXPENDITURES 531,214 2,805,139 5,605,145 2,800,006 50.0 1,220,245 6,733,099 18.1 NET of REVENUES & EXPENDITURES (196,156) (1,437,489) (1,374,845) 62,644 23,109 (2,534,449) Year to Date Sewer Sales Comments 2022 2021 Change Wastewater Sales Revenue. Residential 529.470 529.837 -0.1 % Commercial 135.906 152,078 -10,6% Industrial - Flow 152,309 108,155 40.f3%= Industrial - Violation Surcharges 185.557 88.073 110,7r: Sewer Sales Base Charge SAC Charge Other Other Sales 1,003,243 878,142 14.2% 127,254 126.054 1.0% 12.075 30.659 -60.6% 6,380 650 881.5% 145,709 157,363 -7.4% Capital Outlay The large expenditure for 2022 includes the headworks and SCADA projects. The majority of the headworks costs are being funded by the $41M in bonds that we issued in 2021. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2022 2022 2021 2022 ACTUALS 2022 AVAILABLE % BDGT 2021 YTD 2021 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 105.565 421.823 1.267.000 845.177 33.3 410.870 1.220.000 33.7 Sales - Other 3.756 14.589 44.600 30.211 32.6 14,116 49.600 28.5 intergovernmental Revenue 2.592 2,592 12.500 9.908 20.7 2,592 12,500 20.7 Miscellaneous Revenues 1.263 2,930 15.000 12.070 19.5 1,368 20.000 6.8 TOTAL REVENUES 113,177 441,934 1,339,300 897,366 33.0 428,946 1,302,100 32.9 Wages & Benefits 15.178 52.095 259,732 207,637 20.1 54,055 225,933 23.9 Supplies 4.540 15.143 59,900 44,757 25.3 9,343 64,400 14.5 Services & Charges 66.326 217,663 848,350 630,687 25.7 213,056 817,220 26.1 Miscellaneous Expenses 200 200 1,000 800 20.0 - 1,000 - Transfers -Out - - 55.000 55.000 - - 55.000 - CapitalOutlay 1.063 18.128 1.207,500 1.159.373 1.5 29.567 865,500 3.4 Depreciation Expense - - 169.000 169.000 - - 162,000 - TOTAL EXPENDITURES 87,307 303,229 2,600,482 2,297,253 11.7 306,021 2,191,053 14,0 NET of REVENUES & EXPENDITURES 25,870 138,706 (1,261,182) (1,399,887) 122,925 (888,963) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2022 2022 ACTUALS APRIL YTD 2022 2021 2022 AVAILABLE % BDGT 2021 YTD 2021 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Compost Fund Sales 663.713 1.621.970 2.706.000 1.084.030 59.9 1,715.658 2.269,000 75.0 Charges for Services 710 810 87.000 86.190 0.9 2.946 70.000 4.2 Miscellaneous Revenues 629 9,890 32.000 22,110 30.9 1,689 32,000 5.3 TOTAL REVENUES 665,052 1,632,670 2,825,000 1,192,330 57.8 1,720,293 2,391.000 71.9 Cost of Sales 501,429 1,087,106 1,837,000 749,894 59.2 1,005,141 1,582,500 63.5 Inventory Cost Adjustment (80,546) (224.363) (712,500) (488.137) 31.5 (212,755) (674.000) 31.6 Wages & Benefits 63.641 229.185 808.198 579.013 28.4 227.273 798.104 28.5 Supplies 13.811 31,155 129,000 97,845 24.2 38,828 123,500 31.4 Services & Charges 13.575 66.530 304,850 238.320 21.8 45.761 259,000 17.7 Miscellaneous Expenses 260 3.676 11,000 7,324 33.4 2,229 11,000 20.3 Transfers -Out - - 120,000 120,000 - - 110,000 - CapitalOutlay - 5.085 221,000 215,915 2.3 78,225 376,500 20.8 Depreciation Expense - - 278,000 278,000 - - 282,500 - Debt Service - 68.338 73,808 5,470 92.6 66,089 161,642 40.9 TOTAL EXPENDITURES 512,170 1,266,713 3,070,356 1,803,643 41.3 1,250,791 3,030,746 41.3 NET of REVENUES & EXPENDITURES 152,881 365,957 (245,356) (611,313) 469,502 (639,746) Year to Date Sales Comments 2022 2021 Change Compost Sales Bagged 1.387.514 1.510.545 -8.1% Bulk 35.216 36.458 -3.5% Other (Freight) 199.240 168,625 18.2% Total Sales 1,621,970 1,716,658 -5.5% Gross Profit 534,864 710,517 Grass Margin 33.0% 41.4% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2022 2022 2021 2022 ACTUALS 2022 AVAILABLE % BDGT 2021 YTD 2021 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 86.557 342.1 B2 1.033.000 690.818 33.1 332.327 1.000.000 33.2 Sales - Other 541 1.875 3.500 1.625 53.6 - 3.500 - Licenses & Permits 405 1.040 4,800 3,760 21.7 1.405 4,800 29.3 Miscellaneous Revenues 1.149 2.173 14.350 12,177 15.1 7,045 15.350 45.9 TOTAL REVENUES 88,652 347,270 1,056,650 708,380 32.9 340,777 1,023,650 33.3 Wages & Benefits 22.109 81.628 290,084 208,456 28.1 77,570 276,724 28.0 Supplies 583 6.295 51,325 45,030 12.3 1,401 35,425 4.0 Services & Charges 1,309 6.585 212,150 205,565 3.1 8,821 196,350 4.5 Miscellaneous Expenses 1.150 2.021 18,000 15,979 11.2 8,298 18,000 46.1 Transfers -Out - - - - - - - - CapitalOutlay - - 746.600 746.600 - 99.889 739,000 13.5 Depreciation Expense - - 254,000 254,000 - - 240.000 - Debt Service - 143.761 221,589 77,828 93.5 144,111 225,789 70.2 TOTAL EXPENDITURES 25,150 240,290 1.793,748 1.553,458 13.4 340,089 1,731,288 19.6 NET of REVENUES & EXPENDITURES 63,502 106,980 (738,098) (845,078) 687 (707,638) Oppenheimer & Co. line. rj PPEN IME� NewYor . Yr STRTEnnENT DF (212 York, DO 1OOtw1 «t�) r�s-a000 ACCOUNT Transacts Business on All Principal Exchanges Assets maturing during the next 60 days appear at the end of this statement. Special Message This statement has been provided to you through electronic delivery. Thank you for helping Us'Go Green'} Portfolio Summary This Previous Estimated Period Period Annual Income 04130122 03131122 Advantage Bank Deposits' $0.00 $664.52 $0.00 Mutual Funds 5,6113,077.45 f9,052.694.30 5.387.17 Government Agency Bonds 467,870,00 475,285.01) 5,900,00 Municipal Bonds 8.964.206.80 5,353,494.75 i61,513.20 Certificates of Deposit 5,361,366.85 5,644,488.85 128.992.60 Cash Account Balance 374.55 416,16 Total Asset Value $20,411,895.45 520,527,043.58 $301,742.07 -Vrtount Number: 025-5019707 Tax 10 Humber: OX FILE For the Period: U4101132 - 04/30/22 Last Statement: 03131/22 Page 1 or lz Financial Professional SULLIVAN,CIFAY,I HX (900) 258-3387 CITY OF HUTCHINSON MINNESOTA 111 HASSAN ST SE HUTCHINSON MN 55350-2522 Net Value of Accrued Interest $70,596,33 $57.472.84 InternetAddress: mrzs.opco.com Total Asset Value does not include Direct Investments, Aecrved Interest or unpriced secunties- ' Eiigibie for FDIC insurance up to standard maximum insurance amounts; Not SIPC insured. Income Surmnm Office Serving Your Account 100 SOUTH 5TH ST SUITE 2200 hIlIgNEAPOLIS. MN 55402 Reportable This Period Year to pate Corporate Interest S8,841.46 $45.070.74 Municipal Interest 0,00 86,160,33 Government Interest 2,950.00 2,950.00 Dividends 480.77 830,40 Total Reportable $12,272M $13S,411AT Non-Repartable Municipal Accrued lntPaid S�.I'.210.81 $-5,431.82 Corporate A=ued Int Paid 0,00 40.14 Total Han -Reportable $-3,210.81 "i451.86 Executive Summary CITY OF HUTCHINSON PPENHEIMEk report as of 0&0112022 XXXXXX9707 Summary Totals Original Face $15,145,000 Current Face (Par) $15,145,000 Market Principal $14,793,443 Accrued Interest $62,945 Cash & Cash Alternatives $o Fixed Income Funds $0 Equity Balance $0 Total Portfolio Value $14.856.389 Next 12mo Cpn Cash Flow $258.623 Generic Annual Cpn Cash Flow $296.406 Weighted Averages Coupon' 1.957% Maturity" 2.02 yrs Duration 1,95 Yield to Worst 2.60D% Yield to Maturity 2.6003E Market Price' 97.679 Tax Lots Holdings Included 46 of 46 Tw, Md. aN ow Aosa-Wld. -'Avg @fa US dfor PMV41N Payloads, and PJnWNM0 £a Wlhl s are eaargned a 4a year n 061y. MCI Munl- 60.9% CO - 36.2% ASY- 3.2% 20% 0% 11111. Mo dys S&P M Fad Tax -Exempt Fed Taxa Al Sehl le rep Gains Sant fo AMT S42 Boo UST1AGWCD PRIETM Am �S.00u AAA _ AA $28,000 AA A A $21,000 Baa BBB Ba $14,000 Be HR #1.9nC Hans 0 �� � ?�� � � ry �6 � �� F� �� � �ry� NO, 11% 20% 409 a0% 40% 100% �'ti 144° �r b,4 �-ay Im 20 % 07 1 �'oLp'40'7pA0'OFfa'11$14�W1Dy�'%�yKryl',y��''L�}'S'}''l"fyA,�h;�K�t, fddados coupon cash flows far the next 12 months, tram M112022 to 04P3@i023. 1noodes au tax for holdings w4h recognized CUSS. Quantity, madrat price and full analy*N cakufadans on reporft date. lnefudes coupon cash flows forlhe next 12 months, tram 05VVW22 to 04l30r1023. PrLVaefed Pdnelpel Paydawns for CVOs are produced by applyrmg current pool speeds which are updated weeidy Assurnkrg-70prmarkat oo mWions gokg forward, Projeclad Pdrrmpaf Paydowns for Pass-Thru sec mves are produced by cakaWf rg anal applying concurrent histomcel speeds to tulam paydown schedules. Page 3 of 24 Totals & Averages [7a Current Market CITY OF HUTCHINSON PPENHEIMEI� report as of 0510112022 XXXXXX9707 Original Face Value Current Face Value Valid To Lot Holdings Unrecognized Tax Lot Holdings Total Tax Lot Holdings S15,145,000 Portfolio Totals $15.145.000 Original Face Value 46 Current Faoe Value 0 Market Principal Value 46 Accrued Interest Total Market Value Cash 8 Cash Alternatives Fixed Income Fonds -Vend Tax Lot koldrrrgs' lny4udas a!l fax lot hoidngs mfh recognized CUSIP and Quantify. Priced Original Face Value $15,145.000 Priced Current Face Value $15.145.000 Tax Lot Holdings Included 46 of 46 Priced Market Principal $14.793.443 Average Coupon 1.957% Average Market Price 97.679 lnchdes ag tax lot holdings wim recognized CUSP, quanlhy and marker price on Muting date. Average coupon and market price weighted by market pmopal. Equity Balance Total Portfolio Value Next 12mo Cpn Cash Flow Generic Annual Cpn Cash Flow Tax Lot Holdings Included $15.145.000 Portfolio Averages Coupon 1.957% $16,145,000 Maturity 2.02 yr5 $14.793.443 Duration 1.95 $62,945 Convexity 0.062 $14.856,389 Current Yield 2.004% $0 Yield to Worst 2.600% so Yield to Maturity 2.600 % $0 After Tax YTW 2.600°% $14,856.389 Taxable Equivalent YTW 2.600% $258.623 After Tax YTM 2.600% $296,405 Taxable Equivalent YTM 2.600% 46 of 46 Market Price 97.679 fnaudes ay rem lot howms with remgnlzed Ci15lP. quentRy. market prce and ful analyffwl cak iarions on repadM date. Pordolm average values are merkerivelghtad, pnrass otherwise noted. Coupon and market price am par-weghred. Ap Opes have been nrormailzed to par - Average life used for prtrc" paydowns. and perpetual securtties are assigned a 40 year malurify. frioudes coupon cash Rows for the next 12 months. From 05r01/2022 ro 04/3012023. A TY/TEY catculations use a Fed Tax rate or 0.00%. a Cap Gains Tax rate of 0.00%, a State of WA, and a Slate Tax rare of NIA. Generic Annual Cpn Cash Flow is surrpty coupon rate fk"s current face value, and does wf consider acgwmfion dale, redemption dates, loVshort first Coupons, ox-dmdand dates, paymard delays, etc. Ouratlop and m mxffy fgums represent fnodfBed duration to worst. Page 4 of 24 Totals & Averages [7a Acquisition CITY OF HUTCHINSON PPENHEIMEk report as of 0&0112022 XXXXXX9707 Original Face Value Current Face Value Valid Tax Lot Holdings Unrecognized Tax Lot Holdings Total Tax Lot Holdings $15.145.000 Portfolio Totals Portfolio Averages $15.145.000 Original Face Value $15.145.000 Yield to Worst (cost) 2.009% 46 Face Value at Acquisition $16.145,000 Yield to worst [mkt] 2.600% 0 Original Principal Cost $15.127,565 Yield to Maturity (cost) 2.009% 46 Adjusted Principal Cost $15,079,225 Yield to Maturity [mkt] 2.600% Current Market Principal $14,793,443 Original Acquisition Price 99.885 Estimated Gairk'(Loss) -$285,783 Adjusted Cast Price 99.566 Tax Lot Holdings Included 46of 46 Currant Market Price 0 679 'Velid Tax Lod kokfrrrgs'rrrcludas aft fax lot hoidings with recognized CUSS and quantity. Original Face Value 515.145.000 Face Value at Acquisition $15.145.000 Tax Lot Holdings Included 46 of 46 Original Principal Cost $15.127.665 Average Acquisition Price 99.885 hrck des all lax let holdMgs with moogr4red CUSIP. quantily, acquisibbn dalalprice, cull enalytfcal celculaf am ar acquisition, market puce. and full analytical cakwlarions on reporting dale. Average values @ cvst are weighted by respective original total acquisition costs. kPaWes alf tax lot holdings wile recognized CUSIP. quanfdy. and acgtdsNlen dararprice. Ali paces have been norrualized to W. Avarage acquobon pace is weighted by arigkW pdrrclpal cent- Averaga ide used for pnrrcipal paydow . and perpefuai sa sties are assigned a 40 year maturity. Page 5 of 24 PPENHEIME� Position Details CITY OF HUTCHINSON report as of 05101/2022 XXXXXX9707 Position Details CUSIP Curr Face Account 4 Mdyl S&P Coupon Mkt Px Acq Date Tat Ad] Cost Mkt Principal Unreal GIL Asset % Port Held jUnderlyingj Issue Description Maturity Duration Px To Date YIEW ATY TEY Acq Px I Yld Ad] Cost Px Accr Int % Adj Cost 574446GVG 500 xxxxlr6707 Aa$r- MARYSVILLE MICH PUB SCHS GIST 2,317% 100.000 Maturity 05QU2022 2.291 % r vI 2.291 % 2.291 % 05,f0g12017 S194.230 SFK.1 000 Muni 3.30% Held iA3F7 05 IA022 0.00 Cuff YirJV - 2.317% 9B.64612.565% 98.845 55 760 Material Euana I Federally Taxable I General Obligation I Educalq I Semi -Annual Pay 64971 WJ35 500 xxxxxx9707 AaIfAAA NEW YOBS NY CITY TRANSITIONAL 1-650% 100.000 Maturity 05101)2022 1.637% (w) 1.637% 1,637 % 05YO912017 $497.125 $500.000 .-.875 tool! 3.30% Hato (asv.) FIN AUTH REV 0510112022 0.00 Curr Yield - 1.650% 99.42511.771% 99.425 $4.102 o.5% Mabene1 Evenls I Federally Taxable 159P auikoak Stable I Make Whe16 Carl I Rev2eue I Go mmtml IPay 917100GU4 500 xxloo XW07 A021- WISCONSIN ST GEN FD ANNUAL 1-720% 100.000 Maturity 05/01/2022 1.765% rw) 1.705% 1.705% OW26I2020 $500.015 $500.000 ($15) MwN 3.30% nerd lAe?hl APPROPRIATION REV OW112022 0.00 Curr Ytald - 1.720% 102-20810.400% 100.003 $4.270 io.e%y V ate. -I Everds I Federally Taxable i Slale Taxable I Make wade C-aH I PrmRata I toe ienue I GeremmeM I Seml-Anrwal Pay 13281NYX4 205 xxxxxx9707 Aa11AA CAMDEN CNTY NJ IMPT AUTH REV - 0,5915% 99,906 Mufunly 07115I2D22 1.067% (w) 1.0671A 1.067% 09/10/2020 5205.076 $204A07 ($269) Mu11r T.310qy ribb fne1F] CROSSROADS REDEV PROJ 07/f&2022 0,20 CurrYiald - 0,592e1 100-3511DAD0% 1D0.037 $367 (amo Mnterial ErenI9 I FedanNly Taxable 1 S&P Cullpok Sbabae I Reuanuo I Government I S'em A-Lnl Pay 15721UCT4 245 xxxxxx9707 4- CFBANK FAIRLAWN OH 3.250% 100.583 Maturity OW1912022 0.446% () 0.448% OA48% 12/1912018 $246.000 S246,428 $1.426 Co T.62% Held FOIC Carl %: 2S263 07/19/2022 021 Ct r Yi&V - 3.231% 1W-000 r 3260% 100.000 S327 • Dealh Put 7 1 CFSK I Monthly Pay I Reslrided Stab": CA,PA,TN,Tx 02587DV47 245 xxxxxX9707 AMERICAN EXPRESS CENTURIAN BK 2,350 % 100.469 Mahff4 OB*W2O22 0.561% 1) 0.561% 0.561% DW08QO17 $245.000 $246.149 .• 1 " co T,62% Herd CTF DEP PROGRAM BOOK ENTRY 0&0&2022 0,26 Cuff Yield - 2.339% 100.000 f 2.350% 100.00D $1.341 FCiC Can*. 27471 DaeN Pal l l A%P I S ..Arm of Pay I Reslrided Stelae: GN, TY 01748DAY2 245 xxlaxx9707 ALLEGIANCE BK TEX HOUSTON 2200% 100.623 Mat" 1170312D22 0.954% (w) 0.954 % 0.954% 11/03/2017 3245.000 $246.526 co 1.62% Hato FOiC C6d 4; SS629 171OW022 0.50 Cuff Yield - 2.156% 100-00012.200% 100.000 $16 .. ➢ball, Put, I ART% I Monlhry Pay I FlsWcted Stales Tx 254672WU8 245 xxxxxx9707 -r. DISCOVER BK 2-430% 100.775 Maturity 11INN2022 1.013% (w) 1,013% 1.013% 0S49I2017 S245.f)00 S246,899 .. CID 1.62% .ray FOICCoil i1:5649 11ife"W22 0.53 Curr Yield - 2.431% 100.00012ASM 100.000 $2,748 -.-.- Death FLI I I OFs I semi -Annual pay 214201GKS 150 xxlcwl9707 Al,- COOK CNTY ILL SCH DIST NO 0-000% 08.028 Maturity 12)01f2022 3.494% (w) 3.494% 3.494% 10/2702020 $149.283 $147.042 f' j 24 11 Muni 0.99% Harp {al 0S9MAYWCOD 12/01/2022 0.56 C-Y-V - 0.000% 96-341 i 0.800% 99.522 $0 ....... Malarial Erar,%I Federally Taxable I Slate Texaole I Generab Obllgnlipn I Educator I AG61C Insured Includes aN tax lot holdings with recognized CUSIP. For preisrrad securities. A of shares is dlsoayad Alslead of -current face value, which is represented in Thousands (000]. The (w) in the Yield column indicates which yieid value is the Weld to Worst (YrW). Duration figure represents Modified dumfion to worst. ATYITEY cakWelions use a Fed Tax rate of 0.00%, a Cap Gains Tax rate of 0.00°k. a State of WA. and a Stale Tax rate a7NM. Page B or 24 PPENHEIMEI� Position Details (continued...) CITY OF HUTCHINSON report as of 0510112022 XXXXXX9707 Position Details CUSIP Curr Face Account # Mdy 1 S&P Coupon Mkt Px Acq Date Tat Adj Cost Mkt Principal Unreal GIL Asset % Port Hold (Underlying) Issue Description Maturity Duration Px To Date ytm ATY TEY Acq Px 1 Yld Adj Cost Px Accr Int % Adj Cost 949495A08 245 xxxxxx9707 -,- WELLS FARGO NAIL BK WEST LAS V 1 900% 100.431 Maturity 0VIT22023 1.2074% (w) 1.28T% 1187% 0111712020 5245.000 5246,056 Co 7.62% Hey FDIC Cart #: 27389 01/17/2023 0,70 Curt Yrald - 1.892% 100.000 r 1.900% 100.000 $217 Dam Put! I WFC I Monlhty Pay 58404OOM0 245 xxxxx4707 MEDALLION BK UTAH 2,650% 101,124 Maturity 03MC)12023 1.500% (w) 1.500% 1,500 % 0WSM19 $245.000 $247,75A .,.. Ctt 1.68% Hay FDIC Ced N: 57449 03eO&2023 0-83 Curr Yield - 2.818% 100,000 12. B50% 100.000 $555 Dualh Put I I MEDSNK I M-My Pay I Rustncted Slalua. Al - OH Tx 149159MO5 245 =otxxWo?' -1- CATHAY BK LOS ANGEL CALIF 3-150% 101.385 Maturity 06108/2023 1.866% (W) 1.866% 1.866% 06108r2018 5245,000 $248,393 . -.. . Co r.62% Heid FDICCert#:16503 060&2023 1-06 CurrViMd - 3-107% 00.00013,150% 100.000 $3,198 06e14 Put I I fATY I $aml-Annyal Pay I Rasufc� SIWW CA, NY 856425AR4 245 xxxxxx9707 -I- STATE BANK OF LISMORE LISMORE 3,100% 101.341 Maturity 062712t)23 1.916% W 1.9189% 1,918% 0612712018 $245,000 $248265 S3.285 CD T.62% feed MN 0Gr2712023 1-12 Curt Ylald - 3.0599% 100-00013AD0% t0O.000 $146 , .r±.., FDIC Cart #: 8190 Adam Pul I $WUS I Monlnry Pay 45581EAX9 245 xxxxxx9707 -i- INDUSTRIAL & COML BK CHINA USA 3-300% 101.573 Maturity 06FA12023 1.923'A (w) 1A23% 1.9231% =3012018 $245.000 S248,654 1n54 Co 7.62% Held FDIC Cerf 9; 24387 0613D2023 1-13 Curr Yfsld - 3.2494% 100.00013.300% 100.000 $89 • Dealh Put i I INOCMS I Wnthy Pay I ReStrct d Slates: NON-US.RCCOIJNTS 75472RAW1 245 xxxmk9707 RAYMOND JAMES BK NATLASSN 1.700% 99Z51 Met^ OBIM2023 2.056% 1 1 2.056% 2.066% 0014QO20 $245.000 $243.900 j$1 100j Ca r,62% Hey FDIC CeltA 33M 0&142423 1.26 Cum Viald - 1,705% 100.00011.700% 100.000 $901 i0,4%1 paetn Put I I RJF ( Semi -Amoral Pay 59833LAF9 245 mtotm9707 a- MIDWEST INOPT BK MO 3-150% 101.379 Maturity 09/18/2023 2.132% (w) 2.1321A 2.132% M1712018 3245.000 $248.379 $3.379 CA r.67% Hey FDIC Cart #: 25849 09/18l2O23 1.34 Cuff Yreld - 3.107% 100-00013.150% 100.000 S359 ➢eelh PW � I UIplNB I rlvnthly Pay 61760ARSO 245 xxlotxx9707 -1- MORGAN STANLEY PRIVATE SK 3,550% 101.805 Maturity 11*W2023 2.330% (wi 2.330% 2.330% 1 W0812018 S245,000 $249.422 CD T.62% HeM NATL 1a1o8/2022 1A4 CurrYrsld - 3.487% 100-OW13.5$0% 100.000 S4.218 FDIC Car! #: 34221 Ueee. Pam! t I MS I Senn---1 Pay 538036C25 245 xxxxx0707 -1- LIVE OAK BANKING COMPANY 2-500% 100.229 Maturity 12JI 12023 2.355% (W) 2.355% 2.355% 1211312017 S245,000 $245.561 ... CA r.e2% Held WILMINGTONNC IV1312023 1-58 CurryiEm - 2.494% 100-00012,500% 100.000 $50 FDIC Cert #: 53666 Oealh Pot 11 LtvOAK I Mvnlhly Pay Inchrdes aN tax lot holdings with recognized CUSIP. For pmWred secNreies. 0 aI shares is displayed instead o1 current lace value, which Is reprmerNed in trlousanda (000). The (w) in the Yield column indicates which yield value is the Weld to Worst (YTW). Duration #pure represents Modl3'ed duration to worst. ATYITEY cakWetions use a Fed Tax rate of 0.00%, a Cap Gins Tax rate of 0.W°k. a State or WA. and a State Tax rate afAVA. Page 7 of 24 PPENHEIMEI� Position Details (continued...) CITY OF HUTCHINSON report as of 0510112022 XXXXXX97G7 PositionDetails CUSIP Curl Face Account R Mdy d S&P Coupon Mkt Px Acq Date Tat Adj Cost Mkt Principal Unreal GIL Asset % Port Hald (Underlying) Issue Descriptlen Maturity Duration Px To [Sate YkM ATY TEY Acq Px I Yid Adj Cost Px Accr Int % Adj Cost 03784JSL9 245 xxxxxx9707 APPLE BANK FOR SAVINGS 0 600% 96.868 Maturity OV2212024 2.469%dw) 2.469% 2.469% G1i2612022 5243.a56 S2:i7 32.' Co 7.62% field FDIC Carl 0; 16068 01/2212024 1-69 Cuff Yield - 0.619% 99.37010A20% Oealh Put I I APPONK Sem-Annual Pay I Rmincled Stales: Tx 06261AVOO 245 xxxxxx8707 -1- BANK HAPOALIM B M NEW YORK 3.200% 101,250 Maturity OW312024 2.452% (w) 2.452% 2.452% 01d23W19 5245.000 $248,062 -.. .. CD t.68% meta FOiC Ced #: 33686 01/2312024 1.65 Curr Yield - 3.160% 100,13M 13.200% 100.000 $2.169 Lbalh Put; I F--gp I EmbrS,ng 11IAPOAL I Su --An nuW Pay I Re,tr,ctud Slatpe: MT Tx 2OU33AP91 245 xxlaxx-707 -1- COMENiTY CAP 8K UTAH 3-100% 101.023 Maturity 02115)2024 2.514% (w) 2.514% 2.514% 9211512019 $245.000 $247.506 . -. . CA r.62% Nerd FDIC Ceti #:57570 0211,W024 1-73 CurrYlald - 3.089% f00.00013,100% 100.000 $395 . 17ealh Put, I ADS I Monthly Pay I RaglrKEeo Steles: OH.TX 057664AZ3 485 xxxxxx9707 Aa21AA 13ALOWIN CNTY ALA PUB BLDG AUTH 3A00% 101,019 Maturity 03MV2024 2.425% (w) 2.425ti 2A25% U2012020 $489.287 $489.942 W55 MUFF 3.20% y lAb l BLOC REV - JAIL PROJ 0310112024 1-76 CllrrYtWd - 2.970% 10116712.5DO% 100.864 $2.546 n 1% Materal ErenL I S$.P Outs" $lame I Exvaormnary Cans I Rgrenue I G-Trent Se -,A -um Pay 65621XAN9 580 xxxxxx9707 JAA+ NORMANDY SCHS COLLABORATIVE 0-550% 96.787 Maturity OW01d2024 2.938% (w) 2.938% 2.938% 12107/2021 S577JA8 $565.566 ($21.483) Marx a. e3% Meta {-�a.y MO JT EXECUTIVE GOVERNING BRD 03f0112024 179 Cuff Ylsld - 0.574% OBA91 r 0.780°% 99.491 5558 13.7%) ST LOUIS CNTY Federalty Tuxable I State Taxable I S&P outlook Stable I Long First Coupon `G-41061rgalio I Educaaor.I Sam+Annual pay 90348JJ04 245 xxxxxX9707 -l. UBS BK USA SALT LAKE CITY UT 19m% 10OA98 MercWhyr 04/03r2024 1633% (w) 2633% 2.833% 0410312019 $245.000 $246.220 51,280 CD r,62% Held FDIC Cent#157566 0410312024 1-86 Curr Yradd - 2AM 100-00012.900°la 100.000 $19 0.5% paeln P0I { tl9S t Merilhly Pay 43870IY73 675 x;ootm9707 A82f- HONOLULU HAWAII CITY & CNTY 0-545% 94.318 Matwity 07*V2024 3.294% tw) 3.294% 3.294% 03/0712022 5656.112 $636,646 ($21 A65) Morn 4.46% Held (Aaz,.) WASTEWTR SYS REV 07YO112024 2,11 CurrYradd - 0.578% 97R98 r 1.650°le 97.498 $1.257 f3.3%Y hWEm�JI E�anls I Fetlenrely TaxabW I Make WMIe Caa { pro-Rala I ReveAue I UPilres I SHrn�Ar+nual pay 20056UAV6 500 xxxxxx9707 -IAA COMMERCE CALIF CMNTY DEV 3.000% 99.676 Maturity 0810V2024 3.149% (w) 3A494% 3.149% M0912017 S508.695 $498.380 i510,315j U-1 2.30% Fky t1N COMMN SUCCMOR AGY TAX N10fra024 2.14 Curr yield - 3.010% 105.31912.2W% 101.734 $2.075 12-01 ALLOCATION Fedataay Taxable I S&P Outlook Stable 1011) 173evanve I Gwamnbnt I AGMC I--d I S-,kA W Ply 438687KT1 1,000 xxxxxx9707 Aa11- HONOLULU HAWAII CITY & CNTY 1,832% 97.039 Maturity 08101.02024 3.211% (w) 3.211% 3.211% 1013012019 $996,000 $970.390 ($25.61) Mimi 6.60% meta (AaV-) 0"V2024 2.16 CurrYrefd - 1,888% 99-600 r 1.920% 99.600 $4.733 06%7 Metenal I`-rs I Feperally Taxable I klake Whale CpM I General Obtl allon I C,.pvarraneue I SemFAnnyal Pay Intrudes aN tax rot holdings with recognized CUSIP. For prefsmed securities. # 0 shares is disoayeor instead of-curmt lace value, which Is ropresertled in thousands (000). The (w) in the Yield column indicales which yieid value is the Yield to Worst (YTW). Duration rrgure represents modfTed duration to wars!. ATYITEY cakWalions use a Fed Tax Pale of 0. 0%. a Cap Gains Tax rate of 0.00%, a State or WA. and a Stale Tax rate o1NM. Page 8 of 24 PPENHEIMEK Position Details (continued...) CITY OF HUTCHINSON report as of 0510112022 XXXXXX9707 Position CUSIP Cuff Faea AeemmIS "IS&P Coupon Mkt Px Acq Cate Tat Ad] Coat Mkt Principal Unreal G& ASSM % Pat Mild ;Undwiying) luue Dancrip6en Maturity Duration Px To Date Yield ATY TEY Acq Px f Yld Ad] Cost Px Accr Int % AdJ Celt 20772J3J9 57o xxxxxx9707 Aa3lA+ CONNECTICUT ST 2.400% 98.386 Maturity 06f 1512024 3.138%rw) 3.138% 3.138% OT1112019 5568,906 S56n600 Mani 3.76% Ham rA431•) 08d1512024 2.19 Curr Yteld - 2.439% 99.8E-8f2.440% 99.808 53.E-02 Mmedal (!Ye , s I Federally Taxable I S&P Outlook Stable I C neral OlAlgatmn � C-ment I Seml-Annual Pey 64971GJ38 500 xxxx :4707 Aa11AAA NEW YORK N Y CITY TRANSITIONAL 2.600% 98.570 Next Cep 11MV2022 5.587% 6.587% 5.587% 0510912E-17 mum 3.30% meta 0-11.) FIN AUTH REV 11/0112024 2,39 Mafurity 11MV2024 3.202%tw) 3.202% 3.202% 97_35012.998% Cur -Yield - 2,638% Malenal Evenly I Federally Taxable I S&P autkmk Stably I Callable I Ruveeue I GO+emmanl I Sam,Anr.u61 Pay 796451BAO 245 xxxxxx9707 -I- SALLIE MAE SK MURRAY UTAH 1.0D0% 95.268 Maturity 1211612E-24 2.856% (w) 2.886% 2.686% 1211512021 CD r.62% Nerd FDIC Carl #: 50177 12JI612024 2.54 C "Viald - 1.050% 100.00011,000% [x,am Pt i I $ALLMA I samd-Annual Pay I Ream" Stm5: OH.TX 287299MR9 150 xxxxxx9707 -IAA- ELK GROVE VILLAGE ILL 1AD0 % 94.570 Maturity 01001/2025 3.142% (w) 3.142% 3.142% 111E-112021 Wo a.g9% HHAY 14-i 01/0112025 2.58 Cufrykid - 1.057% 100-DOO11.01)0%A Fadwaly Taxable 1$lale Taxable 1$&P 0nl1mk dada I Sron Rml. Capon I C .. newt Oaligeban 1 Gevammael I Semi -Annual Pay 696583GV9 460 xxxxxx9707 AaltAAA PALM BEACH FLA REV 2.500% 08.428 Maturity 01fOU21325 3.120% (w) 3A20% 3.120% 011E-612020 m,,m 3.a4% Hard rA.rFi 0110112925 2,63 CWYreld - 2•540% 102.M 12A60% Material Evenly I Federally TaxabW I S&P Outlook Stablu I Revanua I G-emmenl I E-PA Dual Pay 59013KFJO 245 xxxxxx9707 4- MERRICK SK SOUTH JORDAN UTAH 1.6E-0% 97.056 Maturity 01731C2025 2.916% i) 2.916% 2.916% 0113112i120 CD 1.62% Ham FDIC Cart tk 34519 0113IM025 2.67 Ctr Yisid - 1,855% 1 00.000 11300% Dmiln P1il I I MSRICK I Mumhly Pay I Reaai;ied States" O14.7x 16166NCL7 300 xxxxxx9707 -IAA- CHASKA MINN ECONOMIC DEV 3.430% 99.539 Maturity 0210112E-25 3.607% rw) 3.607% 3.607% 0210312E-20 m- r.99% Hem ra.) AUTHLEASE REV 02/01/2025 2.57 CuRYreld - 3.446% 107.752 f 1.800% Matg-al E-enh I FM Mlly Ta.aML• I Slam Taxablb I S&P Dullo(A slable I Revanae I Indv lrul I Sum�gnrwal Pay. 05465DAEO 245 xxxxxx9707 d. AXOS SK SAN DIEGO CALIF 1.650% 96.363 Maturity O M6f20P5 2.982°Ie taws 2.9WA 2.962% 03r26(2i120 CD 1.62% herd FCiC Cerl #. 36646 01r24'f2025 2.62 Cuff Yrald - 1.712% 100.OW 11 k%O% S486750 $402.950 97.350 5108 $245.000 $233.407 ,$11.593! 100.000 $940 l j%l $150.000 $141.867 [58,133) 1DO.D00 $512 (5.4%) $465.322 $452.769 ($12.553) 101.157 $3.929 12.TkY $245.000 $237.767 ($7.213) 100.000 $48 l3.9%J 3313.017 $298.617 ($14AOO) 104.339 $2.656 !4.4v 5245,E-00 $236.089 ($8.911) 100.000 $89 (a.e%) Uaalh Pe! I1130R I M-t IV Pay 59334PJA6 375 xxxxxx9707 4AA MIAMI-DARE CNTY FtA TRAN SYS 0.9E-0% 93.216 Maturity 07MV2625 3.174% (w) 3.174% 3A74% 1112312021 $373.012 $349.560 ($23,453) Drury 2.49% Heta r4i SALES SURTAX REV 07/01/2025 3.06 Cur, Yield - 0.965% 99.47011.050% 9OA70 $1.153 la.3%) MnW6.1 Exams I Federally T-We I S&P pWtppk Smbta I Revenue I Co -ment I $eta. -Annual Pay Inchrdas aN tax lot hWdings with recognized CUSIP. For prelsrrad sertiNies. # of shares is displayed instead of current lace value, which Is rapmented in rnousanda (000). The (w) In the Yield cdvmn indicates which yied value is the Weld to Worst (YTW}. Duration figure represents Modified duration to worst. ATYITEY calcuterions use a Fad Tax rare at 0.00%. a Cap Gains Tax rate of 0.0E-1/. a State of WA. and a State Tax rate ofAVA. Page 9 of 24 PPENHEIMEK Position Details (continued...) CITY OF HUTCHINSON report as of 0510112022 XXXXXX9707 PositionDetails CUSIP Curr Face Account 1f May I S&P Coupon Mkt Px Acq Date Tat AdJ Lost Mkt Principal Unreal G& Asset % Port Held {Underlying] Issue description Maturity duration Px To Data Yield ATY TEY Acq Px 1 Yid Ad] Cost Px Accr Int % AdJ Cold 052405FP7 245 Xxxxxx9707 Aa3iAA AUSTIN TEX CMNTY COLLEGE 0.992% 92.787 Meturlfy 00M 112025 3.359% fw) 3.359% 3.359% 04129/2022 5229.482 S227.328 (32. 154 I Mnre 7.62% Held MaN.) DLSTPUS FAC CORP LEASE REV OM112025 3.14 Cuff yirld - 1.0699E 93.66613.0509% 93.666 $628 re1.9%1 Matedal Events I Federally Tambm 1 S&P qullDok Stable I Evlma nary Calls I Re nue I Educallon I $eml.Annual Pay 29278TMJ6 245 xxxxxx9707 -I- REGIONS BK BIRMINGHAM ALA 2.000% 96.761 Maluft 10t3112025 2.977% (w) 2.977% 2.977% 1013112019 U0 t.62% pram FDIC Cetr * 57293 10/3112025 3.36 Curl Yield - 2.067% 100,13W I2.000 % cbalh Pul 1 I RF I Monthly Pay I Reslr dad Slates: OH.TX 47770VBF6 310 xxtaxx9707 AaTAA+ JOBSOHIO BEVERAGE SYS OHIO 2.034% 94.790 Maturity O1f01t2026 3.565% (w) 3.566% 3.565% 04129r2022 Alm 2.A5% Hem fAad.�! STATEWIDE LIOUOR PROFITS REV 01/0112026 3A5 CuffYreld - 2.146% 96-392 f 3.081D% Fed -arty Ta.acle I S&P Outlook Sl�.b1a 1 Maxe Whole CoR 1 Pru kale I Revenue I inov wa! I S.- -Annul Pa 67856$BU1 300 xxxxxx9707 Aa2IAA* OKLAHOMACITY OKL.AECONOMIC 1-118% 92.079 Maturity 0WOV2026 3.341%(w) 3.341% 3,341% OVID12022 Muru t.g85ti rrertr (,w?:.1 DEV TR TAX APPORTIONMENT- OW112020 3.68 Gaff W&W - 1.214% 97.611 f 1.730% INCREMENT DIST NO 8 PROJ Marenal Eveml I Federally Taxacte I S&P C nook Stabrg I Make V° a Call I Lrng Flmt Coupon I Revenue I Gw ,m nl 1$e Ann l Pay 032879UV6 500 xxxxxx9707 -IAA ANCHOR BAY MICH SCH DIST 1250% 51.349 Maturity 05/01/2026 3.5969% (w) 3.596% 3.696% 0701612020 nlva; 3.3(196 pram f-1-! OSx0712026 3.93 Cu Yi iu - 1.3689E 100.72611.120% Material Evens I Fy ,,Wly Ta.abe I S&P 901ook Slabie I General Ohligalon; Ed -lion I Semi-Anmlal Pay 71884AH28 135 xxxxxfc9707 A821AAA PHOENIX ARIL CIVIC IMPT CORP 1.137% 91.967 MeldnYy 07101C2026 3.240% (w) 3.240% 1240% 12114r2021 Mom 0.99% Held fAa2/.1 EXCISE TAX REV 0710112026 3,99 CuR Yied - 7 58% 99.370 11.300% Aatarrdl Everts I Federally TomWe 1 S&P Curkwk 3mb4a I Make WiD1e Cal I Revenue I GDrernment I Semk4imual Pay 89235MLDI 245 Axxxxx9707 -I- TOYOTA FINL SVGS SK HEND NV 0.950% 91.958 MakwO 07r2212026 2.992°% (w) 2.992 % 2.992% 0712=21 CA r.62% Held FDIC C6R 4: 57542 07/22/2026 4.07 Cuff Yraid - 1.0339% 100.00010.950% Death Pur, I TOYFBN I Pay I Raavidev stales: OH.TX 7983WWO5 140 xmow9707 A821- SAN JUAN CALIF UNI SCH DIST 1.201% 91 A23 MatunTy 0S10112026 3.281% fw! 3.281 % 3.281 % 11112r2i121 mm 3..92% 0&1 IM26 4.06 Cuff Yietd - 1.308% 100.0W 11.201% Pedatalty Taxable I Male WhcM Call I General Obhgalbn I Edecabo I Som+-P . 0 Pay 3130APC46 5W xxxxxx9707 AaalAA+ FEDERAL HOME LOAN BANKS 1.180% 93.574 Next Call 0&2W2022 108.722% 108.722% 108.722% 10126r2021 Agy 2..a0% Hem 1oIY612026 4.31 Malw4 1DQIY2026 2.713% () 2.7139E 2.713% 100-OW 11,1809% Cuff Veld - 1,261% MDady's OeaDok S14le I $aP Wtlovk S%t4e I FHt.B I semi -Anneal Pay Intrudes aN iax lot holdings with recognized CUSIP. For prehm-so securities. # of shares is displayed instead of cement face value, which Is represented in mousands f0001. The (w) in the Yield column indicates which yieid value is the Yield to Worst (YTW). Dursfion figure represents moaned duration to wars!. ATYITEY cakWations use a Fed Tax rate of 0. 0%. a Cap Gains Tax rate of 0..00%, a State of WA. and a Stale Tax rate ofNh4. Page 10 of 24 S246.000 5237.064 IS7.936t 100.000 $54 117kl $298.815 $203.849 ($4,966) 96.392 $2.154 0.7%t S292.833 $276,237 ($16,596) 97.611 937 t5-7%) $502.525 S456.746 ($45.760) 100.506 $52 (9.1.4y $134.150 $124.142 ($10,008) 99.370 $534 l7.5%) 3245.000 $225.297 ($19.703) 100.000 $650 i8.0%! S140.000 $128.562 ($11,448) 100.000 S434 1a 2%1 $500.000 8467.870 ($32,130) 100,000 S115 is.4%1 PPENHEIMEI, Position Details (continued...) CITY OF HUTCHINSON report as of 0510112022 XXXXXX9707 Cl1SIP Curr Face Account # Mdy I S&F Asset %Port Held (Underlying) Issue Da"ripllon T 1884AH 36 175 XXXUX9707 Aa2iAAA PHOENIX ARiZ C IVIC I MPT CC RP Mani r. 16% Hall fA42h1 EXCISE TAX REV Coupon Mkt Px Acq Data Maturity Duration Px To Date Ylaid ATY TEY Acq Px f Yid 1257% 90.353 Maturity 07f011202T 3.306%Iw1 3.306% 3.306% 0410i42022 07/OV2027 4.90 Curr Yrafd - 1.3911A 92.05012.90(P% Malerlal Sraris I Faaerally Tanatwa I S&P OWk Stehta I Make VAwle Ca9 I Revenue I Uovernmen[ I Sern"nnual Pay Includes aN tax lot hold+ngs with recognized CUSIP. For pret9mad swwrifies. t* at shares is dlsplayoo instead ofmament lace value, which Is represented rn thousands (000). The (w) In The Yield column Indicates whkh yield value Is the Yield to Was[ (YT M. ❑urafidrl 5gure represents mowed duration to worsl. ATYITEY cafculaliorrs use a Fed Tax rate of 0.00%, a Cap Gains tax rate oT 0.001A a Slate of AVA, arrd a State Tax rate of tJl4. Page 11 of 24 Tot Adj Coat Mkt Principai llnfeal ra& Adj Cost Px Accr Int % Adj Cost S161,088 S158,T18 IS2,970} 92.050 $752 rl.nxl PPENHEIMEk Coupon Cash Flow - Year 1 CITY OF HUTCHINSON report as of 05X 112022 XXXXXX9707 Agency Agency Pass-Thru Asset -Backed CD CMO Corporate MunI: Fed Tax Muni: Tax -Exempt Mini! SuN AMT Pfd: Fed Tax Pfd: Tax -Exempt Pfd! Cap Gains Treasury Total Fed Tax -Exempt Fed Taxable Suhj to Cap Gains Subj to AMT May'22 Jun'22 Jul'22 Aug'22 Sep'22 Ocr22 Nov'22 Dec'22 Jan'23 Feb'23 Mar'23 Apr'23 May'23 - $2,950 $2,960 - $13.598 $12.057 $12.583 $11.257 $6,311 $6,167 $13721 $10,812 $11.745 $7,462 $5,092 $4,864 $14.218 $15.666 $30,701 $3,272 $9625 $15.060 $30.701 $3,272 - - $7.275 $7,275 $27.815 $12,057 $28,249 $41,957 $16,858 $9,107 $23346 $10,812 $26,805 $38,163 $1UP $7,814 - - - - $7,275 - - - - - $7.275 - $27,815 $12,057 $28,249 $41.957 $9,583 $9.107 $23,346 $10.812 $26.605 $38.163 $6,364 $7,814 E Fad 7a Exempt E Fed Taxabe 0 Subj to Cap Gains Subj to AMT Total %Tot $5,900 2.3% $115,658 44.7% $122.515 47.4% $14,550 5.6% $258.623 100.0% $14.550 5,6% - S244,073 94,491, $42,000 385,000 $28,000 $21,000 $14,000 $7,00 $■ 0 May'22 Jun'22 Jui'22 Aug'22 Sep'22 Oct'22 Nov'22 Dec'22 Jan'23 Feb'23 Mar'23 Apr'23 May'23 includes all tax hotd+ngs wYh recognized CUSfP, quantity, market Arwe and fulr analyfwal calculations on reporting date. lnak4es coupon cash Rows for the next 12 months. from 0.ah11/2i22 to 04y3012023. Totals axe the sum or rounded displayed values. The Cash ffpws ftiolayed are only o0mates- Your avval inlemsl and pnncipai payments may be how orloWer than 1hose esdmalas. Prg0vgd P+fncipaf Paydowns for Cmos are produced by apply#v current poo speeds which are apdalad weekly Assuming similar market condrlions going forward, Projected Principal Paydowns for Pass Thru secualms are produced by cakuWmg and applying concurrarg hrstdncal speeds to future paydown schedules. Page 12 of 24 PPE N H E I M E Maturity & Duration - All CITY OF HUTCHINSON Wort as of 05/01/2022 XXXXXX9707 Year Cuff Face % Mkt Pnndpal % Range Cuff Face % mkt PrEnGpa! % 40% 2022 $2.835,000 19.72% S2,937,852 19.18% 00-01 43,325,000 21-m% S3,331,662 22.52% 2023 $2205.0W 14.56% 52,228,804 15.05% 01412 S3,7W" 24.M S3,757,417 25.Q% 2024 55.540W 36.S5% 55,417,096 30.62% OZ03 54,890,0W 3229% $4.759.603 32.17% 2025 $2265.0W 14.96% $2.161,082 14-74% D3-04 52.1MOW MW% 51,964.926 1328% m2026 $2.130,000 14.96% $1,972,692 13.33% 04-05 51.060,000 7.00% $979.637 6.62% 20% .p+ � Y � 2027 51754W0 1.16% $1%118 1-0% 05-06 r H 2028 D6-07 2029 07-08 MO 08-09 2031 09-79 0 2032 10.11 _ 11-12 L^C' '4tl"`M'LD ,�4, L'Y5',�ry9y 2034 12.13 V 2035 l9-}4 2036 14-15 i 2W7 15.16 2058 16.11 2039 17-18 2040 18.19 40 % 2041 19.20 2042 20-21 ��$ii 2043 21-22 2044 22-23 rV 2045 2344 20% 2046 24-25 2047 25.26 M 2048 26.27 2049 27 2H 16 2050 29.29 2051 29-30 2052• 30• DMAYS repeSON %olmadref pi=a W for art lax 7al Aoldrga WNh s aMwgFQ&d CUS1P. qu n*- —Mrd Rage!wics ands Panayf ovkulahw Ave-qu lde used rar Pprmlpa+AaY4>bms. and pwpa4-ds untlea ere asa+snad a W year me". LLn 4l 6gw Page 13 of 24