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cp05-10-22HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, MAY 10, 2022
CITY CENTER — COUNCIL CHAMBERS
('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and
other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Harvest Mission
('The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or stafJ)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question,
concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep comments
under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the
meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of April 26, 2022
(b) Council Workshop of April 26, 2022
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 15454 — Resolution to Elect the Standard Allowance
Under the Revenue Loss Provision of ARPA
(b) Consideration for Approval of Issuing Carnival Permit to J&K Amusements at Hutchinson Mall
from June 3 — 5, 2022
(c) Consideration for Approval of Change Order No. 1 — Letting No. 6, Project No. 21-06 (Water and
Wastewater SCADA Systems Improvements)
(d) Consideration for Approval of Out -of -State Travel for Kent Exner to Attend National Local
Technical Assistance Program Conference in Seattle, WA from July 18-21, 2022
CITY COUNCIL AGENDA May 10, 2022
(e) Consideration for Approval of Concert for Ukraine Event in Library Square on May 19, 2022
(f) Consideration for Approval of Memorial Day Parade on May 30, 2022
(g) Consideration for Approval of RiverSong Music Festival on July 15 & 16, 2022, in Masonic West
River Park
(h) Consideration for Approval of Minnesota Pottery Festival on July 30 & 31, 2022, in Masonic West
River Park
(i) Consideration for Approval of Party in the Park Event in Library Square on August 27, 2022
(j) Consideration for Approval of Library Board Appointments
1. Reappointment of Kathryn Hultgren to April 2025
2. Appointment of Sue Griep to April 2025
(k) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — 6:00 P.M.
9. 2022 STREET MILL AND OVERLAYS PROJECT — LETTING NO. 2, PROJECT NO. 22-02
(a) Approve/Deny Resolution No. 15456 - Resolution Ordering Improvement and Preparation of Plans
and Specifications
(b) Approve/Deny Resolution No. 15457 - Resolution Approving Plans and Specifications and
Ordering Advertisement for Bids
purpose o t is portion o the agen a is to provi e t e ounci with information necessary to craft wise policy.
des items like monthly or annual reports and communications from other entities.)
10. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY YEAR END REPORT
UNFINISHED BUSINESS
NEW BUSINESS
11. APPROVE/DENY ISSUING MASSAGE LICENSE TO A TOUCH OF TRANQUILITY, LLC
LOCATED AT 903 HWY 15 SOUTH
12. APPROVE/DENY RESOLUTION NO. 15458 - RESOLUTION APPROVING PLANS AND
SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS - BURICH ARENA HVAC
IMPROVEMENTS
2
CITY COUNCIL AGENDA May 10, 2022
13. APPROVE/DENY RESOLUTION NO. 15453 — RESOLUTION CALLING PUBLIC HEARING ON
THE INTENTION TO ISSUE GENERAL OBLIGATION STREET RECONSTRUCTION PLAN
BONDS
14. APPROVE/DENY RESOLUTION NO. 15455 — RESOLUTION DECLARING INTENT ON
BONDING REIMBURSEMENT
15. APPROVE/DENY SETTING BUDGET WORKSHOP ON MAY 24, 2022, AT 4:00 P.M.
GOVERNANCE
(Thep urpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson EDA Board Minutes from March 23, 2022
MISCELLANEOUS
17. STAFF UPDATES
18. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, APRIL 26, 2022
CITY CENTER — COUNCIL CHAMBERS
('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and
other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad
Czmowski, Dave Sebesta and Pat May. Others present were Matt Jaunich, City Administrator, Kent Exner,
City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Sebesta, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Oak Heights Covenant Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Proclamation — John Mons Week
Mayor Forcier read a Proclamation in honor of John Mons who is retiring from the local radio
station after 46 years of service. Mayor Forcier proclaimed April 24-30 as John Mons Week.
(b) Resolution No. 15450 — Resolution Accepting Cash Donations for Law Enforcement Memorial
Park Fund
Motion by Czmowski, second by May, to approve Resolution No. 15450. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity or members of thepublic to address the City Council. I.f the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question,
concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments
under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the
meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Don DeMeyer, 864 Merrill Street, presented before the Council. Mr. DeMeyer is representing the
Jaycee Water Carnival as the Vice Commodore. Mr. DeMeyer provided information to the Council on
additional events that have been added to Water Carnival week that were not originally outlined.
6. APPROVAL OF MINUTES
(a) Regular Meeting of April 12, 2022
Motion by Czmowski, second by Sebesta, to approve the minutes as presented. Motion carried
CITY COUNCIL MINUTES —April 26, 2022
unanimously.
CONSENT AGENDA
(The items listedJbr consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Short -Term Gambling License to Upper Midwest Allis
Chalmers Club from July 27 — July 30, 2023
(b) Consideration for Approval of Issuing Short -Term Gambling License to Saturday Night Cruisers
Car Club from June 1 — December 31, 2022
(c) Consideration for Approval of Issuing Temporary Liquor License to RiverSong Music Festival on
July 15 & 16, 2022, at Masonic West River Park
(d) Consideration for Approval of Improvement Project Change Orders — Letting No. 3, Project No. 21-
03 (Wastewater Treatment Facility Headworks Improvements)
(e) Consideration for Approval of Purchasing Bicycles for Hutchinson Bicycle Fleet Project
(f) Consideration for Approval of Resolution No. 15451— Resolution Transferring from Community
Improvement Fund to the 2013 Debt Service Fund
(g) Consideration for Approval of Approve Resolution No. 15452 — Resolution Amending the
Established Income Guidelines & Asset Limitations for Senior and Disabled Citizens, Active Duty
Military Reserves or National Guard Deferred Assessments and/or Seniors Reduced Refuse Rate
(h) Consideration for Approval of Dairy Day Celebration on June 3, 2022, in Library Square
(i) Consideration for Approval of Hutchinson Jaycee Water Carnival Requests
0) Consideration for Approval of Relay for Life Event Being Held August 5, 2022, at West River Park
(k) Consideration for Approval of 48th Annual Arts & Crafts Festival to Be Held September 16 & 17,
2022, in Library Square/I` Avenue SE/Hassan Street
(1) Consideration for Approval of Letter of Support for Southwest Minnesota Housing Partnership's
Application for Low Income Housing Tax Credits for North Place Apartments
(m)Consideration for Approval of 2022 Street Repairs
(n) Consideration for Approval of Pishney Neighborhood Pipe Lining
(o) Claims, Appropriations and Contract Payments
2
CITY COUNCIL MINUTES —April 26, 2022
Item 7(e) was pulled for separate discussion
Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of Item
7(e). Motion carried unanimously.
Council Member Czmowski noted that his business was one of the bidders on this project so he will
be abstaining from voting on it.
Motion by May, second by Sebesta, with Czmowski abstaining, to approve Item 7(e). Motion
carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose o this portion o the agenda is to provide the Councilwith information necessary to craft wise policy.
des items like monthly or annual reports and communications from other entities.)
8. ECONOMIC DEVELOPMENT AUTHORITY YEAR END REPORT
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt provided an overview of the
EDA's annual report. Mr. Seppelt spoke about strategies of the EDA, how population effects the work
force and work force challenges, talent development, downtown redevelopment and programs
associated with it, Hutch Uptown Commons, Jorgensen Hotel, update on Jump Start Downtown
program winners, other downtown activity, business retention/expansion, manufacturer census
information, current company expansions, business incubation (enterprise center), business attraction,
marketing Hutchinson, update on McLeod County Economic Development and working on
placemaking (splashpad, trails/parks, public art, community amenities, etc.).
Discussion was held on the importance of manufacturing companies in the community, as well as the
issue of child care.
Mr. Seppelt also spoke about all of the involvement the EDA has with the TigerPath program through
Hutchinson Schools.
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY SETTING JOINT MEETING WITH MCLEOD COUNTY BOARD OF
COMMISSIONERS ON MAY 9, 2022, AT 3:00 P.M. AT MCLEOD COUNTY FAIRGROUNDS
COMMERCIAL BUILDING
Motion by Czmowski, second by Christensen, to set joint meeting with McLeod County Board of
Commissioners on May 9, 2022, at 3:00 p.m.at the McLeod County Fairgrounds Commercial
Building.
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
CITY COUNCIL MINUTES —April 26, 2022
10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Snow Removal Report for 2021-2022
(b) City of Hutchinson Financial Report and Investment Report for March 2022
(c) Public Arts Commission Minutes from March 9, 2022
(d) Hutchinson Housing & Redevelopment Authority Board Minutes from March 15, 2022
MISCELLANEOUS
11. STAFF UPDATES
Tom Gifferson — Chief Gifferson mentioned that the police department will be testing the warning sirens
over the next few days.
Lynn Neumann — Ms. Neumann noted that all parks will be officially open on May 2, 2022, and the
campground opens May 6, 2022. Ms. Neumann also noted that there is a Safe Routes to School
bicycle/pedestrian event on May 4, 2022, involving city officials and school district personnel. The event
begins at 10:00 a.m. She also noted that aquatic center passes will be available to purchase beginning May
1, 2022, and the aquatic center will officially open on June 1, 2022. The Library Square fountain should
be up and running by this Saturday, April 30, 2022.
John Olson — Mr. Olson noted that grading work on alleys and hydrant flushing have been challenging due
to the cold weather and are getting a slow start. Frost is still in areas with such an unseasonably cool
spring.
Kent Exner — Mr. Exner provided a project update on the pavement management program near the Rec
Center which is officially underway starting on Sunset Street and Keith Street. Century Avenue work is
on the schedule for this season however project administration is not guaranteed at this point.
12. COUNCIL/MAYOR UPDATE
13. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, SUBD. 3(c) TO REVIEW
CONFIDENTIAL OR PROTECTED NONPUBLIC APPRAISAL DATA (1025 Highway 15 South (Event
Center); 10 Franklin Street SW (Police Station); 44 Washington Avenue West (E.O.C. Building)
Motion by May, second by Christensen, to convene into closed session at 6:45 p.m. Motion carried
unanimously.
Motion by May, second by Czmowski, to reconvene into open session at 7:20 p.m. Motion carried
unanimously_
ADJOURNMENT
Motion by Christensen, second by Sebesta, to adjourn at 7:21 p.m. Motion carried unanimously.
4
HUTCHINSON CITY COUNCIL
SPECIAL WORKSHOP
MEETING MINUTES
TUESDAY, APRIL 26, 2022, AT 4:00 P.M.
CITY CENTER — COUNCIL CHAMBERS
Call to Order — 4:00 p.m.
Mayor Gary Forcier called the meeting to order. Members present were Pat May, Chad Czmowski,
Mary Christensen and Dave Sebesta. Others present were Matt Jaunich, City Administrator and
other city directors and staff.
DISCUSSION/REVIEW ITEMS
1. Review of American Rescue Plan Act (ARPA) Funds
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that in
March of 2021 President Biden signed into law the American Rescue Plan Act (ARPA). The bill
was a $1.9 trillion economic stimulus package to assist the United States in its recovery from the
economic and health effects of the COVID-19 pandemic. The Coronavirus State and Local Fiscal
Recovery Funds program, part of ARPA, delivers $350 billion to state, local and Tribal
governments across the United States to support their response to and recovery from COVID. As
part of that package, Minnesota is set to receive about $8.5 billion to address COVID-19 response
and recovery efforts. Minnesota counties, towns and cities will receive about $2.1 billion of the
ARPA funds with $377 million going to local governments with populations below 50,000.
Hutchinson is set to receive about $1.51 million, half of which has been received in 2021 with the
remaining amount expected to be delivered some time in 2022. The U.S. Department of Treasury
lists three main goals of the funding: 1.) To fight the pandemic and support families and
businesses struggling with its public health and economic impacts; 2.) To maintain vital public
services; 3.) To build a strong, resilient and equitable recovery by making investments that
support long-term growth and opportunity. Ideally, funds should be used in a way that have a
"significant and lasting" impact on the community. Any allocation of funds should be mindful of
creating new programs, or add-ons to existing programs, that would require a lasting financial
commitment. The federal government has noted five eligible uses of funds which are as follows:
1.) responding to the public health emergency; 2.) responding to the negative economic impacts
of the pandemic; 3.) premium pay for essential workers; 4.) revenue replacement for the provision
of government services to the extent the reduction in revenue is due to COVID-19; 5.)
investments in water, sewer and broadband infrastructure. The federal government has noted that
funds cannot be used for the following: 1.) to offset a tax cut or delay a tax/tax increase; 2.)
deposit in pension funds; 3.) replenishing of financial reserves; 4.) debt service payments; 5.) to
the satisfaction of settlements or judgements; 6.) use of funds to undermine COVID-19 mitigation
practices in line with CDC guidance and recommendations. The timeline to spend the funding for
costs incurred is through December 31, 2024. This means that ARPA funds may be utilized for
eligible expenditures incurred between March 3, 2021 and December 31, 2024. Mr. Jaunich went
into more detail of each eligible use defined by the federal government. Mr. Jaunich explained
that staff's plan is to use the funds for revenue replacement for the provision of government
services to the extent the reduction in revenue is due to COVID-19. Mr. Jaunich explained that
this gives us the greatest flexibility when it comes to spending the money and it is the easiest
reporting requirement. The items in this report are not exclusive and other expenses may be
eligible. However, staff still needs to develop a plan for how the money will be spent.
Mr. Jaunich noted some additional things to consider: 1.) The City's non -recurring revenue
policy; 2.) This is one-time money; 3.) Funds should be used in a way that have a "significant and
lasting" impact on the community; 4.) Funds should go to investments that support long-term
growth and opportunity within the community; 5.) What will have the greatest impact on the
community?; 6.) Funds should not be used for "operational or reoccurring expenses"; 7.) Core
values, strategic plans and long-term community needs should be considered; 8.) Staff is looking
for direction from the Council so that a formal plan can be brought back for action.
Mr. Jaunich then reviewed potential projects within all departments: Administration, Creekside,
Economic Development, Information Technology, Fire, Housing, Parks and Recreation, Public
Works, and Community Requests.
Council Member Czmowski asked what staff would see as a priority within the facility projects.
Mr. Jaunich noted that HVAC systems are a priority with other east rink improvements, as well as
the Franklin Neighborhood redevelopment. He expressed that he feels these two projects would
impact the most people/users.
Mayor Forcier expressed that he would like to see the funds used on infrastructure and HVAC
systems.
It was noted that the third priority of staff might be security upgrades.
Dan Jochum, Planning Director, expressed that he feels infrastructure should be expanded to Hwy
7/22 and/or east on 5th Avenue toward Hwy 22 and is a significant, lasting impact on the
community.
The Council asked for final cost estimates on the Franklin Neighborhood Redevelopment, HVAC
upgrades and infrastructure expansions. Mr. Jaunich reminded the Council that the projects
selected should have the most significant and lasting impact on the community.
Council Member Christensen liked the idea of touchless drinking fountains within the parks and
throughout the community as well as security systems within the parks. Council Member
Christensen asked for costs associated with these two items. Discussion was held regarding
security systems within the parks system.
Judy Flemming, HRA Director, requested that the Council not forget about affordable housing.
General discussion was held regarding the housing needs in the community.
The intention is to approve a plan by the end of May/June.
Motion by Czmowski, second by Christensen, to adjourn at 4:55 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution #15454 to Elect the Standard Allowance Under the Revenue Loss
Agenda Item:
Provision of ARPA.
Department: Finance
LICENSE SECTION
Meeting Date: 5/10/2022
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As discussed at the April 26, 2022 Council workshop regarding how best to handle the City's
$1,528,093.53 American Rescue Act Funding, the City is electing to accept the standard
allowance available (our entire amount) under the Revenue Loss provision of the Coronavirus
Local Fiscal Recovery Fund.
It has been recommended as a best practice by our auditors for Council approve the attached
resolution electing the standard allowance and take our full ARPA funding under the Revenue
Loss provision.
BOARD ACTION REQUESTED:
Approve Resolution #15454
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 15454
A RESOLUTION TO ELECT THE STANDARD ALLOWANCE
AVAILABLE UNDER THE REVENUE LOSS PROVISION OF THE
CORONAVIRUS LOCAL FISCAL RECOVERY FUND
ESTABLISHED UNDER THE AMERICAN RESCUE PLAN ACT
WHEREAS, Congress adopted the American Rescue Plan Act in March 2021 ("ARPA") which
included $65 billion in recovery funds for cities across the country.
WHEREAS, ARPA funds are intended to provide support to state, local, and tribal governments
in responding to the impact of COVID-19 and in their efforts to contain COVID-19 in their
communities, residents, and businesses.
WHEREAS, The Fiscal Recovery Funds provides for $19.53 billion in payments to be made to
States and territories which will distribute the funds to nonentitlement units of local government
(NEUs).
WHEREAS, The ARPA requires that States and territories allocate funding to NEUs in an
amount that bears the same proportion as the population of the NEU bears to the total population
of all NEUs in the State or territory.
WHEREAS, $1,528,093.53 has been allocated to the City of Hutchinson ("City") pursuant to
the ARPA.
WHEREAS, The Coronavirus State and Local Fiscal Recovery Funds ensures that governments
have the resources needed to fight the pandemic and support families and businesses struggling
with its public health and economic impacts, maintain vital public services, even amid declines
in revenue, and build a strong, resilient, and equitable recovery by making investments that
support long-term growth and opportunity.
WHEREAS, In May 2021, the US Department of Treasury ("Treasury") published the Interim
Final Rule describing eligible and ineligible uses of funds as well as other program provisions,
sought feedback from the public on these program rules, and began to distribute funds.
WHEREAS, on January 6, 2022, Treasury issued the final rule. The final rule delivers broader
flexibility and greater simplicity in the program, responsive to feedback in the comment process.
WHEREAS, the final rule offers a standard allowance for revenue loss of up to $10 million,
allowing recipients to select between a standard amount of revenue loss or complete a full
revenue loss calculation.
WHEREAS, recipients that select the standard allowance may use that amount, in many cases
their full award, for government services, with streamlined reporting requirements.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, THE CITY ELECTS THE STANDARD ALLOWANCE
AVAILABLE UNDER THE REVENUE LOSS PROVISION OF THE AMERICAN
RESCUE PLAN ACE IN THE AMOUNT OF $1,528,093.53 TO BE USED FOR THE
GENERAL PROVISION OF GOVERNMENT SERVICES.
Adopted by the City Council of Hutchinson, Minnesota this loth day of May, 2022.
APPROVED:
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
League of Minnesota Cities
American Rescue Plan Act Resolution Page 2
HUTCHINSON CITY COUNCIL City�fl
Request for Board Action 7AL Owl,7
Agenda Item: Carnival Permit - J&K Amusements
Department: Administration
LICENSE SECTION
Meeting Date: 5/10/2022
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
J&K Amusements has submitted a carnival permit application into Administration for review and processing. The
applicant has completed the appropriate application in full and all pertinent information has been received. J&K
Amusements has put on their carnival in this same location for the last several years (not including during the
pandemic). The Hutchinson Mall management has granted permission for the carnival to occur again this year on
their property.
BOARD ACTION REQUESTED:
Approve carnival permit application.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
❑
FAIR
[]
CIRCUS
❑
SHOWS/EXHIBITIONS
❑
DEMONSTRATIONS
❑
OTHER (Describe)
CITY OF HUTCHINSON
LICENSE/PERMIT APPLICATION
CARNIVALS
❑ AMUSEMENT DEVICES
AMUSEMENT RIDES/GAMES
Please complete the following information (ink or typewriter, please) and submit the appropriate fee
along with this application to the City of Hutchinson, 111 Hassan Street, SE, Hutchinson, Minnesota
55350.
Full Name of Person Filing Application. Kimberly Kay Pack
First Middle Last
Business Name & Address: J & K Amusements_4496 235th Lane NW St Francis, MN 55070
Business Telephone: 612.250,0068 Alternate Telephone:
If business is a partnership, please provide name of officers or if corporation, please provide corporate name.
Partnership_
Corporation
Mail permit to this address:_J & K Amusements 4496 235th Lane NW St. Francis, MN 55070
LOCATION OF EVENT: Hutchinson Mall Parking lot
GIVE BRIEF DESCRIPTION OF EVENT: Mall Carnival with 6-8 rides 3-4 games and 3-5 food
concessions
DATES AND HOURS OF OPERATION:_
am to 10:00 pm 6.5.22 11:00 am to 6:00 pm
ARE STRUCTURES TO BE ERECTED?
June 3-5, 2022 Hours 6.3.22 5:00 pm to 10:00 pm 6.4.22 11:00
Yes 0 No ❑ N/A❑yes, please describe:
Carnival rides and concessions
INSURANCE: Submit proof of SPECIAL EVENTS PUBLIC LIABILITY INSURANCE NAMING THE
CITY OF HUTCHINSON AS "ADDITIONAL INSURED" in amounts not less than $500.000 per person and
$1,000,000 pgr accident.
CLEAN UP/DAMAGE DEPOSIT (Refundable) Large Events $1,000 BOND ❑ $1,000 CASH ❑
CLEAN UP/DAMAGE DEPOSIT (Refundable) Smaller Events $250 CASH ❑ Carnival $525 CASH ❑
N/A 0 check on file
INDEMNIFICATION: I hereby indemnify and hold harmless the municipality and the City Council from any
liability in whatsoever manner arising which may be incurred by the licensee and the municipality as the result
of the operation of amusement rides, amusement devices, carnivals, fairs or demonstrations.
DATE: 4.20.22
Kimberly Pack (electronic signature)
Applicant's Signature
Office Use Only:
Fee Approved:
Insurance Police Dept
Bond Inspection
Council
License Issued
Special Conditions:
:hinson
111ailL,
J & K Amusements has permission to set up a carnival in the Hutchinson Mall
parking lot located in Hutchinson, MN on June 3, 2022 until June 5, 2022.
Than ou,
Nicki Martineau
Midwest Portfolio Manager
Lexington Realty International
Hutchinson Mall
I.. CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
4-22-22
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WANED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
CONT Thomas Plouffe
PRODUCER NAMEAME:
Specialty Insurance, LTD. '._N PHONE203 931-7095 FAX ,.No; 203-931-0682
P.O. Box 16901 E-MAIL SS: Certificates@specialtyinsuranceltd.com
West Haven, CT 06516 INSURERS AFFORDING COVERAGE NAIC #
INSURER A: Certain Underwriters @ Lloyds of London AMB0483
INSURED
Kim Pack dba J&K Amusements
4496 235th Lane NW
Saint Francis, MN 55070
E:
COVERAGES CERTIFICATE NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURE
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBE
1 TYPE OF INSURANCE POLIC
A x COMMERCIAL GENERAL LIABILITY CC/20-0121
CLAIMS -MADE � OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
1 POLICY ❑ JE C LOC
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED SCHEDULED
AUTOS AUTOS
NON -OWNED
HIRED AUTOS AUTOS
UMBRELLA LIAR OCCUR
EXCESS LIAB CLAIMS -MADE
DED 1 RETENTION
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y / N
ANY PROPRIETOR/PARTNERIEXECUTNE ❑ N I A
OFFICERIMEMBER EXCLUDED?
(Mandatory in NH)
If ves. describe under
10/6/21 1 10/6/22
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is requl
City of Hutchinson and Lexington Realty International are added as an addit
endorsement CC-GL-BLAI (01/17) as respects the event located at Hutchin
Hutchinson, MN 55350 from June 3-5, 2022.
CERTIFICA
CANCELLA'
REVISION NUMBER:
D
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
1 TYPE OF INSURANCE POLIC
A x COMMERCIAL GENERAL LIABILITY CC/20-0121
CLAIMS -MADE � OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
1 POLICY ❑ JE C LOC
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED SCHEDULED
AUTOS AUTOS
NON -OWNED
HIRED AUTOS AUTOS
UMBRELLA LIAR OCCUR
EXCESS LIAB CLAIMS -MADE
DED 1 RETENTION
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y / N
ANY PROPRIETOR/PARTNERIEXECUTNE ❑ N I A
OFFICERIMEMBER EXCLUDED?
(Mandatory in NH)
If ves. describe under
10/6/21 1 10/6/22
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is requl
City of Hutchinson and Lexington Realty International are added as an addit
endorsement CC-GL-BLAI (01/17) as respects the event located at Hutchin
Hutchinson, MN 55350 from June 3-5, 2022.
CERTIFICA
CANCELLA'
REVISION NUMBER:
D NAMED ABOVE FOR THE POLICY PERIOD
DOCUMENT WITH RESPECT TO WHICH THIS
HEREIN IS SUBJECT TO ALL THE TERMS,
LIMITS
EACH OCCURRENCE $ 1,000,000
A RENTED300 000
PREMISES Ea occurrence $
MED EXP (Any one person) $ 5,000
PERSONAL & ADV INJURY $ 1,000,000
GENERAL AGGREGATE $ 2,000,000
PRODUCTS - COMP/OP AGG $ 2,000,000
COMBINED SINGLE LIMIT $
Ea accident
BODILY INJURY (Per person) $
BODILY INJURY (Per accident) $
PROPERTY DAMAGE $
er accident
EACH OCCURRENCE $
AGGREGATE $
PER OTH-
STATUTE I iER
E.L. EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYEE $
E.L. DISEASE - POLICY LIMIT $
red)
ional insured per the attached
son Mall 1060 MN 15,
City of Hutchinson SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
111 Hassan Street SE ACCORDANCE WITH THE POLICY PROVISIONS.
Hutchinson, MN 55350
AUTHORIZED REPRESENTATIVE—_—
©1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 26 (2014/01) The ACORD name and logo are registered marks of ACORD
City of Hutchinson SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
111 Hassan Street SE ACCORDANCE WITH THE POLICY PROVISIONS.
Hutchinson, MN 55350
AUTHORIZED REPRESENTATIVE—_—
©1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 26 (2014/01) The ACORD name and logo are registered marks of ACORD
RA
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Approval of Project Change/Work Orders and Supplemental Agreements
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/10/2022
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff Fvl
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work,
project scope revisions, and/or construction completion date changes. The items specified
below have been identified and deemed necessary to satisfactorily complete the projects per the
intent of the original construction contract. The following Change Orders, Supplemental
Agreements and/or Work Orders are proposed as noted:
- Change Order No. 1 — Letting No. 6Project No. 21-06 — Water & Wastewater SCADA System
Improvements Project. This Change Order addresses the long lead times for critical control
equipment resulting in a change to the Contract completion dates.. This action will change the
Substantial Completion Date to December, 2, 2022 and Final Completion Date to January 20,
2023.
BOARD ACTION REQUESTED:
Approval of Change Orders
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON, MN
CHANGE ORDER
HUTCH INSO)4 Engineering Dept, 111, Hassan St SE, Hutchinson MN 55350
A CITY ON PURPOSE. 320-234-4209
05/10/2022
SP/SAP(s)
NA
MN Project No.:
NA
Change
Order No.
1
Project Description:
Water & Wastewater SCADA Systems
City Project
L6P21-06
Project Location
Local Agency
Contractor
Water & Wastewater SCADA System Improvements Project: In general, work consists of the removal of existing programmable logic controllers (PLCs), operator I
interface terminals (OITs), radios, and the supply and installation of new PI -Cs, OITs, radios, and other appurtenances for improvements to existing control panels
within the Water and Wastewater systems. This also includes providing new supervisory control and data acquisition (SCADA) servers and software and implementing
system monitoring
City of Hutchinson Local Project No.
Primex i Contract No.
13005 16th Ave N Ste 100, Plymouth, MN 55441
Total Change Order Amount $
$0.00
Issue: Long lead times for critical controls equipment. Thus the original substantial completion date of April 15, 2022 and final completion date of May
27, 2022 can not be attained.
Resolution: Extend contract dates to substantial completion December 2, 2022 and final completion January 20, 2023.
Estimate Of Cost: (Include
any increases or decreases in contract items, any negotiated
or force
account items.)
.
.
-..
Quantity
Net Change this Change Order r rr
"Group/funding category is required for federal aid projects
Approved by Project Engineer: Kent Exner Approved by Contractor: Primex
Signed: Signed:
Date: 05/10/2022 Phone: 320-234-4212 Printed Name:
City Council Approval: 05/10/2022 Date: Phone: 763-559-0568
:; n 8
www.ae2s.com
March 25, 2022
Kent Exner
Public Works Director/City Engineer
City of Hutchinson
I I I Hassan Street SE
Hutchinson, MN 55350
RE: Project Contract Dates Revision
Water and Wastewater SCADA System Improvements Project (L6/P21-06)
City of Hutchinson, MN
Dear Mr. Exner,
The current contract dates between the City of Hutchinson and Primex (Contractor) for the Water and Wastewater
SCADA System Improvements Project (L6/P21-06) have a Substantial Completion of April 15, 2022, and a Final
Completion of May 27, 2022. While Primex proactively placed orders for the critical controls equipment
immediately after signing the contract with the City of Hutchinson, the lead times for critical equipment has
extended past the contract dates. The market started seeing longer lead times for this type of equipment around the
time this project started.
On behalf of the City of Hutchinson, Advanced Engineering and Environmental Services, LLC (AE2S) has
reviewed project equipment availability and delivery dates with Primex. In addition to equipment lead times, the
water treatment plant upgrades need to be scheduled during off-peak times. Based on current equipment lead
times, scheduling requirements, and the time necessary for Primex to assemble, install, and startup control panels
for this project, we propose modifying the contract dates to the following:
• Substantial Completion of December 2, 2022
• Final Completion of January 20, 2023
AE2S genuinely appreciates the opportunity to continue working with you on this very important project for the
City of Hutchinson. Should you have any questions or comments please feel free to contact me.
Sincerely,
AE2S
Anthony Pittman
Advanced Engineering and Environmental Services, LLC
6901 East Fish Lake Road, Suite 184 • Water Tower Place Business Center • Maple Grove, MN 55369 • 763-463-5036
RA
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Out of State Travel for Kent Exner to Attend National LTAP (Local Technical
Agenda Item: Assistance Program) Conference
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/10/2022
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff Fvl
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Per City Policy, it is requested that the City Council formally approve the out of state travel for
Kent Exner to attend the National LTAP Conference in Seattle, WA from July 18 - 21, 2022.
Please note that no conference related or travel costs will be incurred by the City, due to the
attendee being seated on the Local Road Research Board (administered by MnDOT with
dedicated State funding).
BOARD ACTION REQUESTED:
Approval of Request
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Concert for Ukraine
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 5/10/2022
Application Complete Yes
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Crosspoint Church's Young at Heart Group requests permission to hold
a concert in Library
Square on May 19th 2022 at 6.30 p.m. to benefit Ukrainian Refugees.
Event Time: 6.30 pm to 8 pm.
Requests: Sound amplification for the duration of the event.
Closure of First Ave SE between Main St and Hassan St.
Attached memo.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Honorable Mayor Gary Forcier and City Councilors
FROM: Chief Thomas D. Gifferson
DATE: 5-3-2022
RE: Concert for Ukraine
This memorandum outlines the Crosspoint Church's Young at Heart Group's request to
hold a concert in Library Square on May 19t" 2022 at 6.30 p.m.
Event Name: Concert for Ukraine
Primary Contact: Adam Krumrie
320-296-5266
Event Location: Library Square Park
Event Times: 6.30 p.m.- 8 p.m.
Brief Description: Local Church Groups providing music in a fundraising effort to provide
financial relief for Ukrainian refugees
Alcohol -No Alcohol will be served at this event
Security -No security provided. Will monitor the with Regular Patrol
Amplified Sound- Amplified sound for music
Tents and Canopies -None
Other -N/A
Stages/Platforms-use of the band shell
Garbage -Current containers in park no extras planned for.
u
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HUTCHINSON
A CITY ON PURPOSE.
Restrooms-Current facilities in park no extras planned for. I have recommended extras
Street Closures- Partial closing of 1st Ave SE between Main St and Hassan St.
City Departments affected -
Police -traffic control, street closer, monitoring intersections,
planning and organization
Parks -Library Park Maintenance, set up and clean up
Streets- N/A
u
==
HUTCHINSON
A CITY ON PURPOSE.
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
2022 Memorial Day Parade
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 5/10/2022
Application Complete Yes
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The VFW Post 906 in partnership with the American Legion Post 96 and the Disabled Americans Veterans are requesting a
permit to conduct the 2022 Memorial Day Parade. This request requires Hassan St be closed to public traffic between 3rd
Ave SE and 1st Ave NE during the hours of 9:00 am to 10:00 am for the Annual Memorial Day Parade. My staff and I have
reviewed the request and are confident that we can meet the needs of VFW Post 906 and American Legion Post 96.
The following is a synopsis of the request:
Event Name: Memorial Day Parade
Primary Contact: Colby Mickolichek
320-583-3791
Event Location: Hassan St. from 3rd Ave. SE- Veterans Memorial Park 255 1 St Ave NE
Event Times: 8:30 a.m. parade staging Faith Lutheran Church, 9 a.m. Parade, 10 a.m. program Vets Park.
Amplified Sound- PA system during the program
A map of the propose parade route is attached.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Honorable Mayor Gary Forcier and City Councilors
FROM: Chief Thomas D. Gifferson
DATE: 5-3-2022
RE: Memorial Day Parade
This memorandum outlines the Hutchinson American Legion's / Hutchinson VFW's
request to hold a parade on Memorial Day May 30t" 2022
Event Name: Memorial Day Parade
Primary Contact: Colby Mickolichek
320-583-3791
Event Location: Hassan St. from 3rd Ave. SE- Veterans Memorial Park 255 1st Ave NE
Event Times: 8.30 a.m. parade staging Faith Lutheran Church, 9 a.m. Parade, 10 a.m.
program Vets Park.
Brief Description: 20-unit Parade celebrating Memorial Day with a program to follow.
There is no charge for this event.
Alcohol -No Alcohol will be served at this event
Security -No security will be required; however, officers will monitor intersections during
the parade.
Amplified Sound- PA system during the program
Tents and Canopies -None
Other -N/A
Stages/Platforms-None
u
==
HUTCHINSON
A CITY ON PURPOSE.
Garbage -Current containers along route and in park no extras planned for.
Restrooms-Current facilities in park no extras planned for.
Street Closures- Hassan St. from 3rd Ave. SE to 1st Ave NE. and 1st Ave NE to Adams
St NE.
City Departments affected -
Police -traffic control, monitoring intersections, planning and
organization
Rain Location.
Faith Lutheran Church.
Parks -Veterans Memorial Park Maintenance set up and clean
up
Streets- Placement and pickup of barricades
N
u
==
HUTCHINSON
A CITY ON PURPOSE.
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
2022 RiverSong Music Festival
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 5/10/2022
Application Complete Yes
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
RiverSong Music Festival is requesting permission to hold an event in West River Park on July15th
and 16th, 2022. The event includes live music and vendors with crafts.
Food and beverages will also
be served on site.
Event Contact: Jan Johnson
320-583-0092
mpf@claycoyote.com
Location: West River Park
Requests: Allow amplified music in the park both days.
Approve sale of food and alcohol in the park on both days of
the event.
Security by Hutchinson Police.
See attached memo for additional details.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Honorable Mayor Gary Forcier and City Councilors
FROM: Chief Thomas D. Gifferson
DATE: 5-3-2022
RE: RiverSong Music Festival
This memorandum outlines the RiverSong Music Festival's request to hold an event in
West River Park on July 15t" and 16tht" 2022. The event includes live music, and
vendors with crafts. There will also be food and beverages on site.
Event Name: RiverSong Music Festival.
Primary Contact: Jan Johnson
320-583-0092
mnpf@claycoyote.com
Event Location: Masonic West River Park 103 Les Kouba Parkway
Event Dates/Times: June 15t" 5 pm -Midnight and 16th 11 am -Midnight 2022
Brief Description:
Alcohol -The organizers plan is to allow an outside vendor/trained RiverSong volunteer
to serve/provide alcohol at the event. They were instructed to work with Mellissa Starke
in administration for permits.
Security -Security will be present during the festival hours. Security will be provided by
Hutchinson Police Service and the organization will be invoiced for the associated costs.
Amplified Sound- Amplified sound will be on the "RiverSong" stage and a 2nd Stage
located on the west side of camping area near the river.
Tents and Canopies -Vendors will be using tents and canopies to help display and store
their merchandise.
u
==
HUTCHINSON
A CITY ON PURPOSE.
Vendors -Food, alcohol and craft vendors.
Stages/Platforms-Use of the "RiverSong" stage
Garbage -Current containers in park/campground, plus additional services contracted
through an outside vendor
Restrooms-Current public facilities plus additional services contracted through an
outside vendor.
Street Closures- Les Kouba Parkway
City Departments affected: *below is only a snap shot of what city department contribute
to this event. I can provide a more detailed list upon request.
Police -Monitor Events, provide security, monitor weather and aid with planning and
organization.
Parks -West River Park maintenance, set up and clean up. Parking lot mowing and
striping
Streets- Road Closure.
Administration -Liquor license and other misc. permits
u
HUTCHINSON
A CITY ON PURPOSE.
H UTCH I NS014
A CITY ON PURPOSE.
MULTI -VENDOR SPONSORED EVENT LICENSE APPLICATION
This license application is for events hosted by an individual/entity/organization that will have three or more vendors in attendance.
Name of Individual/Entity/Organization Sponsoring Event:
�v f, (So c V-ALkS 1 C> �—C SH V"Ck-P
(please print)
Address of IndividuaUEntity/Organization Sponsoring Event: PC) &x (P co ---I
1-3 r OT SL'J -1�c,1 +G i.-� r hsv i� MN S S 3 `,)—D
Contact person sponsoring event: �\-O ( I V-eX
c
lease print)
Contact person phone number:
1. Name/Type of Event:
ts� c= ^ e.,5 vE
2. Location of Event:
3. Date(s) of Event:
4. Time of Event: _ (� Vy1 _ ; t Vy\
5. Number of food vendors at event:
6. Number of transient merchants at event:
U 1 l �V`ZI'41
Printed N e of Event Organizer
Date
Signature of Event Organizer
*By signing this application, the event organizer affirms that they will/have confirmed that all vendors at event are licensed
by the State of Minnesota if required and that the event sponsor will assume responsibility of the vendors at the event. The
event organizer also agrees to comply with all requirements of Chapter l I l of the Hutchinson City Code pertaining to
transient merchants and food vendors.
** This license will not be issued to the same applicant or for the same location more than four times in a calendar year and
each license is limited to a period of up to three consecutive days.
Checklist (all items must be checked "yes" in order for the application to be processed)
The following items need to be completed and/or attached in order for the application to be processed:
Copy of certificate of insurance that meets or exceeds limits established in the ordinance: Dyes ❑ no
Application fee paid in full ($30.00): 0 yes ❑ no
Application completed in full and signed: © yes 0 no
Release of Information Form completed: ar es ❑ no
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
2022 Minnesota Pottery Festival
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 5/10/2022
Application Complete Yes
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Organizers of the Minnesota Pottery Festival are hosting their event at Masonic West River Park
on July 30th and 31st, 2022. The event will include vendors of ceramics, food and alcohol.
Organizers are requesting approval of the following items:
Sound Amplification equipment on the River Song stage.
The sale of food and alcohol within the boundaries of West River Park
Parking on the green space north of Les Kouba Parkway
A document outlining the event is attached.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Honorable Mayor Gary Forcier and City Councilors
FROM: Chief Thomas D. Gifferson
DATE: 5-03-2022
RE: 2022 Minnesota Pottery Festival
This memorandum outlines the Minnesota Pottery Festival's request to hold an event in
West River Park on July 30t" and 31st 2022. The event includes vendors with handmade
ceramics. There will also be food and beverages on site.
A synopsis of the event follows:
Event Name: Minnesota Pottery Festival.
Primary Contact: Betsy Price
320-587-2599
mnpf@claycyote.com
Event Location: Masonic West River Park 103 Les Kouba Parkway
Event Dates/Times: July 30t" 10 am-5 pm and 31st 11am-4 pm 2022
Set up: July 28t" and July 29th
Brief Description:
Alcohol- The organizers plan is to allow an outside vendor(s) to provide alcohol at the
evert. Organizers have been advised to work with Melissa Starke for permits.
Security- Hutchinson Police will provide overnight security for the event. Organizers will
be invoiced for this expense.
Amplified Sound- Amplified sound will be on the "River Song" stage. This will be for
announcements and demonstrations throughout the day.
Tents and Canopies -Vendors will be using tents and canopies to help display and store
u
HUTCHINSON
A CITY ON PURPOSE.
their merchandise.
Vendors -Food, alcohol and craft vendors.
Stages/Platforms-Use of the "River Song" stage
Refuse -Current containers in park/campground, plus additional services contracted
through an outside vendor
Restrooms-Current public facilities plus additional services contracted through an
outside vendor.
Street Closures- Les Kouba Parkway
City Departments affected: *Below is only a snap shot of what city department
contribute to this event. I can provide a more detailed list upon request.
Police -Monitor Events, provide security, monitor weather and aid with planning and
organization.
Parks -West River Park maintenance, set up and clean up. Parking lot mowing and
striping
Streets- Road Closure.
Administration -Liquor license and other misc. permits
I..
u
HUTCHINSON
A CITY ON PURPOSE.
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
2022 Party in the Park.
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 5/10/2022
Application Complete N/A
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
David Demenge of Hutchinson is asking to host an event in Library Square on August 27th,
2022. Mr. Demenge is calling the event "Party in the Park". The family friendly event will be free
of charge and will include music, contests and lunch being served by organizer free of charge.
Event organizers are requesting approval of the following items:
Sound amplification equipment throughout the duration of the event.
The closure of First Ave SE from Main St to Hassan St from 10:00 am to 8:00 pm on the day of
the event.
Approval is recommended.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Honorable Mayor Gary Forcier and City Councilors
FROM: Chief Thomas D. Gifferson
DATE: 5-3-2022
RE: Party in the Park
This memorandum outlines David Demenge's request to hold the "Party in the Park" event
on August 27t" 2022 in Library Square.
Event Name: Party in the Park
Primary Contact: David Dememge
120 Century Ave SE Hutchinson Mn 55350
763-222-9648
Event Location: Library Square
Event Dates/Times: August 27t" 2022 from 2 pm-4pm (10 am -6 pm set up and teardown)
Brief Description: Event including music, contests and lunch being served by organizer
free of charge
Alcohol -No Alcohol will be provided
Security -No security will be required; however, officers will monitor the park on their
regular patrol
Amplified Sound- Amplified Music in the Bandshell
Tents and Canopies -Tents for vendors
Other -N/A
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==
HUTCHINSON
A CITY ON PURPOSE.
Stages/Platforms-Use of the Bandshell
Garbage -Current containers in park, will contact parks department for additional
direction.
Restrooms-Current facilities, will contact parks department for addition direction.
Street Closures- 1st Ave SE. from Main St. to Hassan St.
City Departments affected
Police -Monitor park, weather and aid with planning and organization. Will also close 1st
Ave.
Parks -Park Maintenance, set up and clean up.
Streets- None
u
==
HUTCHINSON
A CITY ON PURPOSE.
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 4/27/22 - 5/10/22
Check Date
-----------------
04/22/2022
Check
-----------
EFT1683
Vendor Name
---------------- ---------------------------------------
EFTPS
Description
-----------------------------------------------------------------
Payroll 4/3/22 - 4/16/22
Amount
-------------------
67,597.84
04/22/2022
EFT1684
Child Support
Payroll 4/3/22 - 4/16/22
415.78
04/22/2022
EFT1685
MN Dept of Revenue
Payroll 4/3/22 - 4/16/22
13,176.64
04/22/2022
EFT1686
Provident Life
Payroll 4/3/22 - 4/16/22
480.93
04/22/2022
EFT1687
PERA
Payroll 4/3/22 - 4/16/22
57,489.75
04/22/2022
EFT1688
Further HSA
Payroll 4/3/22 - 4/16/22
13,832.59
04/22/2022
EFT1689
Mission Square
Payroll 4/3/22 - 4/16/22
3,967.36
04/22/2022
EFT1690
VOYA
Payroll 4/3/22 - 4/16/22
460.00
04/22/2022
EFT1691
MNDCP
Payroll 4/3/22 - 4/16/22
350.00
04/22/2022
103370
Manual Employee Check
Payroll 4/3/22 - 4/16/22
116.36
04/22/2022
103371
MNPEA Union Due
Payroll 4/3/22 - 4/16/22
585.00
04/22/2022
103372
UNUM Life Ins
Payroll 4/3/22 - 4/16/22
1,199.18
04/22/2022
103373
LELS Union Due
Payroll 4/3/22 - 4/16/22
325.00
04/22/2022
103374
HART
Payroll 4/3/22 - 4/16/22
363.32
05/10/2022
103375
A.M. LEONARD INC
TREEDIAPER SQUARE, ROOT POUCH - STREETS
798.70
05/10/2022
103376
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
666.64
05/10/2022
103377
VOID
VOIDED CHECK
-
05/10/2022
103378
ACE HARDWARE - 1790
TAPE, LADDER 1 PARTS - FIRE
23.39
05/10/2022
103379
ADVANCED POWER SERVICES, INC
INSPECTION/SERVICE ON GENERATOR - POLICE
3,206.00
05/10/2022
103380
AMERICAN BOTTLING CO
COST OF GOODS SOLD - LIQUOR HUTCH
161.20
05/10/2022
103381
ANIMAL MEDICAL CENTER ON CROW RIVER
APR PROCESSING/BOARDING - POLICE
887.16
05/10/2022
103382
ARAMARK
4/18 SUPPLIES & SERVICE - LIQUOR HUTCH
223.96
05/10/2022
103383
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,206.20
05/10/2022
103384
AUTO VALUE - GLENCOE
PIPE, FLARES, GREASE CAPS, 0-RINGS - HATS
96.22
05/10/2022
103385
BEACON ATHLETICS
BASES - PARKS
650.00
05/10/2022
103386
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
3,816.44
05/10/2022
103387
BERNICK'S
COST OF GOODS SOLD - LIQUOR HUTCH
351.20
05/10/2022
103388
BERRY, AARON
REIMB: SAFETY FOOTWEAR - POLICE
172.19
05/10/2022
103389
BRANDED SOLUTIONS
LIQUOR HUTCH COOLER BAGS, REC JERSEYS
8,265.00
05/10/2022
103390
BRASS FOUNDRY BREWING CO
COST OF GOODS SOLD - LIQUOR HUTCH
445.14
05/10/2022
103391
BRAUN INTERTEC CORP
NEW POLICE FACILITY THRU 4/23/22
185.00
05/10/2022
103392
BREAKTHRU BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
18,652.57
05/10/2022
103393
BRETH-ZENZEN FIRE PROTECTION
2022 SPRINKLER SYSTEM INSPECT - LIQUOR HUTCH
425.00
05/10/2022
103394
BS&A SOFTWARE
5/1/22 - 5/1/23 ANNUAL CONTRACTED SERVICES
22,065.00
05/10/2022
103395
BUFFALO CREEK ENTERPRISES
COST OF GOODS SOLD - LIQUOR HUTCH
70.56
05/10/2022
103396
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
43,175.57
05/10/2022
103397
CARD SERVICES
MISC SUPPLIES - POLICE
77.47
05/10/2022
103398
CARS ON PATROL SHOP LLC
4/27 TOW 2015 ENCLAVE TO HPD - POLICE
135.00
05/10/2022
103399
CINTAS CORPORATION
SUPPLIES & SERVICE - MULTIPLE DEPTS
104.31
05/10/2022
103400
CODE PACK LLC
PERF LABELS - CREEKSIDE
1,452.04
05/10/2022
103401
COKER COMPOSTING AND CONSULTING
APR CASP IMPL PROJECT - CREEKSIDE
1,062.50
05/10/2022
103402
CORE & MAIN LP
METERS - WATER
4,539.90
05/10/2022
103403
CREEKSIDE SOILS
BROWN MULCH - STREETS
171.50
05/10/2022
103405
CROW RIVER OFFICIALS ASSN
APR/MAY GAMES: 4TH-6TH GRADE SOCCER - REC
420.00
05/10/2022
103406
CROW RIVER PRESS INC
SR NEWSLETTERS - SR CTR
40.81
05/10/2022
103407
CROW RIVER WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
1,344.00
05/10/2022
103408
CZECH, RANDY
REIMB: MWOA MTG - WWTP
20.00
05/10/2022
103409
DELEGARD TOOL CO
WRENCH, GEARBOX & TORX SETS, TORX DRIV - HATS
65.78
05/10/2022
103410
E2 ELECTRICAL SERVICES INC
VARIOUS REPAIRS & SERVICES - MULTIPLE DEPTS
10,654.49
05/10/2022
103411
ECOLAB PEST ELIMINATION
PEST CONTROL - MULTIPLE DEPTS
252.03
05/10/2022
103412
ENVIRONMENTAL RESOURCE ASSOC
NUTRIENTS, PH, HARDNESS - WWTP
423.32
05/10/2022
103413
FARM -RITE EQUIPMENT
NEW PARKS SKID LOADER, MISC REPAIR SUPPLIES
30,435.42
05/10/2022
103414
FASTENAL COMPANY
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
1,273.55
05/10/2022
103415
FLAGSHIP RECREATION
PNL ATCH BLOCK WIRE BARR - PARKS
28.50
05/10/2022
103416
1 FOSTER MECHANICAL
HEATER INSTALL - EV CTR
4,510.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 4/27/22 - 5/10/22
Check Date
-----------------
OS/10/2022
Check
-----------
103417
Vendor Name
------------------------------------------------------
FUZE LOGISTICS SERVICES USA INC
Description
-----------------------------------------------------------------
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
Amount
-------------------
4,750.00
05/10/2022
103418
GAVIN, JANSSEN & STABENOW, LTD
MARCH PROSECUTIONS - LEGAL
3,500.00
05/10/2022
103419
GEIKEN'S GUIDE & GUARD, LLC
DARE TEACHING - POLICE
225.00
05/10/2022
103420
GOLDSTAR PRODUCTS INC
ASPHALT PRIMER - STREETS
3,630.15
05/10/2022
103421
GRAINGER
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
447.28
05/10/2022
103422
GRATKE, TIM
REIMB: SUPPLIES FOR CAREER FAIR, REG FEE - WWTP
40.23
05/10/2022
103423
HACH COMPANY
CHEMICALS FOR WATER & SEWER FACILITIES
24,441.62
05/10/2022
103424
HAWKINS INC
HYDROFLUOSILICIC ACID - WATER
2,777.81
05/10/2022
103425
HCVN-TV
1ST QTR MEDIACOM & NUVERA FRANCHISE FEES
26,221.07
05/10/2022
103426
HILLYARD / HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
713.93
05/10/2022
103427
HOTSYMINNESOTA.COM
HOTSY REPAIR - WWTP
2,030.73
05/10/2022
103428
HUTCHINSON CHAMBER & TOURISM
MARCH 2O22 LODGING TAX
4,377.79
05/10/2022
103429
HUTCHINSON FIRE DEPT RELIEF ASSN
REIMB FOR STATE PENSION FUNDS REC'D
3,000.00
05/10/2022
103430
HUTCHINSON LEADER
SUBSCRIPTION & ADVERTISING - MULTIPLE DEPTS
1,740.38
05/10/2022
103431
HUTCHINSON UTILITIES
EZJACKPLUNGER- STORMWATER
487.09
05/10/2022
103432
HUTCHINSON WHOLESALE #1551
EQUIPMENT PARTS - CREEKSIDE
647.56
05/10/2022
103433
HUTCHINSON WHOLESALE #1552
EQUIPMENT PARTS - PARKS
328.73
05/10/2022
103434
INTERNATIONAL CODE COUNCIL, INC.
KYLE DIMLER MEMBERSHIP - BLDG INSPEC
145.00
05/10/2022
103435
INTERSTATE BATTERY SYSTEM MINNEAPOL
BATTERY- HATS
61.95
05/10/2022
103436
JACK'S UNIFORMS & EQUIPMENT
SHIRTS, PANTS - POLICE
720.49
05/10/2022
103437
JAY MALONE MOTORS
AUTOMOTIVE REPAIR & MAINT- MULTIPLE DEPTS
2,773.72
05/10/2022
103438
JOHNSON BROTHERS LIQUOR CO.
COST OF GOODS SOLD - LIQUOR HUTCH
19,016.55
05/10/2022
103439
KERI'S CLEANING & HANDYMAN SERVICES
APRIL CLEANING - MULTIPLE CITY LOCATIONS
5,281.06
05/10/2022
103440
KRANZ LAWN & POWER
STRT-626: PULLY, SPACER, BEARINGS - STREETS
98.50
05/10/2022
103441
L & P SUPPLY CO
PRE -MIX FUEL - PARKS
35.70
05/10/2022
103442
LANDWEHR CONSTRUCTION INC
L1P22-012022 PAVEMENT MGMT PROGRAM #1
71,963.26
05/10/2022
103443
LOCHER BROTHERS INC
COST OF GOODS SOLD - LIQUOR HUTCH
36,163.20
05/10/2022
103444
MARCO TECHNOLOGIES, LLC
MAR COST PER PRINT- VARIOUS DEPTS
764.83
05/10/2022
103445
MARCO TECHNOLOGIES, LLC
APRIL PRINTING CONTRACTS - VARIOUS DEPTS
1,768.06
05/10/2022
103446
MAVERICK WINE
COST OF GOODS SOLD - LIQUOR HUTCH
1,082.08
05/10/2022
103447
MCLEOD COUNTY AUDITOR -TREASURER
PROPERTY TAXES ON MULTIPLE LOCATIONS
33,544.37
05/10/2022
103448
MEEKER WASHED SAND & GRAVEL
CLASS 5 - PARKS CAMPGROUND
547.96
05/10/2022
103449
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
78.35
05/10/2022
103450
MINNESOTA POLLUTION CONTROL AGENCY
MISC FEES - MULTIPLE LOCATIONS
445.00
05/10/2022
103451
MINNESOTA UNEMPLOYMENT INSURANCE
1ST QTR 2022 UNEMPLOYMENT BENEFITS
7,168.30
05/10/2022
103452
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
905.60
05/10/2022
103453
MYGUY INC.
CONCENTRATE, GRAPE X- HATS
1,021.00
05/10/2022
103454
NELSON, AMANDA
REFUND: MASSAGE SERVICES LICENSE
175.00
05/10/2022
103455
NORTH CENTRAL INTERNATIONAL
CONNECTORS, ELBOWS - WWTP
100.00
05/10/2022
103456
NORTH CENTRAL LABORATORIES
LAB SUPPLIES - WWTP
594.22
05/10/2022
103457
NORTHERN STATES SUPPLY INC
PLOWBOLTS - HATS
15.84
05/10/2022
103458
O'REILLY AUTO PARTS
REDUCER, FUL-THANE - PUBLIC SITES
267.75
05/10/2022
103459
OFFICE DEPOT
#10 ENVELOPES - STREETS
8.71
05/10/2022
103460
OFFICE OF SECRETARY OF STATE
REGISTERED VOTER LIST ORDER FEE - ELECTIONS
30.00
05/10/2022
103461
PAULSON, JOHN
REIMB: MNRWA CONF, HAZWOPER CLASS - WWTP
101.48
05/10/2022
103462
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,683.00
05/10/2022
103463
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
2,362.08
05/10/2022
103464
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
23,368.92
05/10/2022
103465
PIONEER ATHLETICS / PIONEER MFG
BRITE STRIPE, QUIK STRIPE - PARKS
2,808.35
05/10/2022
103466
PLUNKETTS PEST CONTROL
4/13 PEST CONTROL - ARENA
108.92
05/10/2022
103467
POSTMASTER
POSTAGE - UB BILLING
1,585.00
05/10/2022
103468
PREMIUM WATERS
5 GALLONS - PARKS
33.99
05/10/2022
103469
PRIMEX
L6P21-06: W & WW SCADA SYSTEM IMPRVS#1
121,977.72
05/10/2022
103470
PRO AUTO MN INC
#177 2009 SILVERADO: OIL CHANGE, CHASSIS - FIRE
45.11
05/10/2022
103471
QUALITY FLOW SYSTEMS
SERVICE CHECK OF 12 STATIONS & INSTALL- WWTP
3,260.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 4/27/22 - 5/10/22
Check Date
- i- T6----------
OS/10/2022
Check
-----------
103472
Vendor Name
------------------------------------------------------
RDO EQUIPMENT CO.
Description
-----------------------------------------------------------------
LOADER REPAIR - REFUSE
Amount
-------------------
830.48
05/10/2022
103473
RECREONICS
BOTTLES, HAGER, PACKS, MASKS, TUBE - WATERPARK
3,386.07
05/10/2022
103474
REINER ENTERPRISES INC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
13,798.24
05/10/2022
103475
RICE LAKE CONSTRUCTION GROUP
L3P21-03 WWTF HEADWORKS IMPVS #10
272,672.78
05/10/2022
103476
RIDGEWATER COLLEGE
EMR REFRESHER COURSE 1/27/22 - POLICE
1,440.00
05/10/2022
103477
RNLTRANSPORT LLC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
29,962.58
05/10/2022
103478
ROSENBAUER MOTORS, LLC
ENGINE 2 - ENGINE COOLANT SENSOR - FIRE
42.51
05/10/2022
103479
ROTOCHOPPER
EXHAUST BELLOWS - CREEKSIDE
211.36
05/10/2022
103480
RUNNING'S SUPPLY
ROCKER SWITCH, TOGGLE WIRE, LID - FIRE
41.35
05/10/2022
103481
SALAZAR, MICHAEL
REIMB: SOTA TRAINING - POLICE
216.24
05/10/2022
103482
SERVICEMASTER PROFESSIONAL SERVICES
WATER CLEANUP & DRYING - EV CTR
36,637.45
05/10/2022
103483
SHERWIN WILLIAMS
WALLPAPER - EVENT CENTER
505.80
05/10/2022
103484
SHORT-ELLIOT-HENDRICKSON, INC
GROWTH AREA PLANNING STUDY THRU 3/13/22
1,392.82
05/10/2022
103485
SJM CONSTRUCTION LLC
INSTALL WALL IN LOBBY AREA - EVENT CENTER
1,500.00
05/10/2022
103486
SMALL LOT MN LLC
COST OF GOODS SOLD - LIQUOR HUTCH
304.08
05/10/2022
103487
SOLUS LED
LIGHT BULBS/FIXTURES - ARENA EAST RINK
1,650.00
05/10/2022
103488
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
36,398.81
05/10/2022
103489
STANDARD PRINTING-N-MAILING
POSTAGE & SUPPLIES - MULTIPLE DEPTS
698.85
05/10/2022
103490
STAPLES ADVANTAGE
OFFICE SUPPLIES - MULTIPLE DEPTS
336.11
05/10/2022
103491
STOCKERT, ED
UB refund for account: 2-670-3190-1-02
88.44
05/10/2022
103492
STREICH TRUCKING
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
2,515.00
05/10/2022
103493
SUNBELT RENTALS INC
2/16 - 3/15 GROUND HEATER RENTAL - NEW PD
4,634.40
05/10/2022
103494
SYLVESTER CUSTOM GRINDING, INC
WESTERN RED CEDAR - COMPOST
4,050.00
05/10/2022
103495
TALL SALES COMPANY
MAR 2022 CREEKSIDE COMMISSIONS
25,906.15
05/10/2022
103496
TAPS-LYLE SCHROEDER
4/27 SERVICE - EVENT CENTER
50.00
05/10/2022
103497
TERMINAL SUPPLY CO
EQUIPMENT PARTS - HATS
362.22
05/10/2022
103498
TITAN MACHINERY
#925 CASE 621F: 1500 HR SERVICE - COMPOST
2,163.65
05/10/2022
103499
TRI COUNTY WATER
BOTTLE WATER DELIVERY - MULTIPLE DEPTS
219.65
05/10/2022
103500
UNIQUE PAVING MATERIALS
UPM COLD MIX - STREETS
396.90
05/10/2022
103501
USA BLUE BOOK
OPERATING SUPPLIES - WATER
337.87
05/10/2022
103502
VERIZON WIRELESS
MAR 24 - APR 23 PHONE SERVICES
3,368.09
05/10/2022
103503
VESSCO INC
TUBING - WWTP
314.89
05/10/2022
103504
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
13,004.95
05/10/2022
103505
VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
356.20
05/10/2022
103506
VIKING SIGNS & GRAPHICS INC
SIGNS & SUPPLIES - MULTIPLE DEPTS
1,225.00
05/10/2022
103507
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
1,634.01
05/10/2022
103508
VIVID IMAGE
SETUPS & UPDATES - MULTIPLE DEPTS
503.25
05/10/2022
103509
WASTE MANAGEMENT OF WI -MN
REFUSE DISPOSAL FEES TO LANDFILL
5,560.50
05/10/2022
103510
WATERVILLE FOOD & ICE
COST OF GOODS SOLD - LIQUOR HUTCH
219.15
05/10/2022
103511
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
1,590.67
05/10/2022
103512
WINE MERCHANTS INC
COST OF GOODS SOLD - LIQUOR HUTCH
3,733.01
Total - Check Register A:
$ 1,218,643.48
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 4/27/22 - 5/10/22
Check Date
- i- T6----------
OS/10/2022
Check
-----------
103404
Vendor Name
------------------------------------------------------
CROW RIVER GLASS INC.
Description
-----------------------------------------------------------------
WINDSHIELD REPAIR - POLICE
Amount
-------------------
741.78
Total - Check Register B:
$ 741.78
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 4/27/22 -
---------------------------- -----------------------------------------------
05/10/2022 103404 CROW RIVER GLASS INC. WINDSHIELD REPAIR - POLICE 741.78
05/10/2022 103516 OUT MOTION BIKE FLEET 18,009.60
Total - Check Register B: $ 18,751.38
2-eU �seo� O
RA
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Public Hearing for 2022 Street Mill & Overlays Project (L2/P22-02)
Agenda Item:
Department: PW/Eng
LICENSE SECTION
Meeting Date: 5/10/2022
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff Fvl
Public Hearing
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff will be administering a Public Hearing for the 2022 Street Mill & Overlays project.
Attached for your reference are the the project meeting notice, project area map and project
engineering report document with the current costs/funding estimations.
Following a brief project overview by City staff and possible public comments, staff will request
that the City Council move forward with the final preparation/approval of project
plans/specifications and the ordering of the advertisement for bids as referenced within the
attached Resolutions. The scheduled bid opening date is Wednesday, June 8th (11.00 AM).
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
RESOLUTION NO. 15456
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 2/PROJECT NO. 22-02
WHEREAS, a resolution of the City Council adopted the 12th day of April 2022, fixed a date for a
Council Hearing on the following improvements:
2022 Street Mill & Overlays: Century Avenue SW (Dale St. to Boston St.); surface milling,
concrete curbing, bituminous surfacing, pavement markings, restoration and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 12th day of April
2022.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 10th day of May 2022.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
RESOLUTION NO. 15457
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 2/PROJECT NO. 22-02
WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications for the following
described improvement:
2022 Street Mill & Overlays: Century Avenue SW (Dale St. to Boston St.); surface milling,
concrete curbing, bituminous surfacing, pavement markings, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering/Public Works until 11:00 am on Wednesday, June 8th, 2022, at which time they will be publicly
opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of
Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the
Council at 5:30 pm on Tuesday, June 14th, 2022 in the Council Chambers of the Hutchinson City Center,
Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 10th day of May 2022.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
PUBLICATION NO. 8461
ADVERTISEMENT FOR BIDS
LETTING NO. 2/PROJECT NO. 22-02
S.A.P. 133-125-003
TO WHOM IT MAY CONCERN:
Hutchinson, Minnesota
Dated:05/10/2022
The City Council of the City of Hutchinson, Minnesota, will receive bids at the Hutchinson City Center, Engineering Office,111 Hassan St SE,
Hutchinson MN, until 11:00 am on Wednesday, June 08, 2022, for the making of the following described local improvement:
1-2/1322-02: 2022 Street Mill & Overlays: Century Avenue SW (Dale St. to Boston St.); surface milling, concrete
curbing, bituminous surfacing, pavement markings, restoration and appurtenances, and
all in accordance with the Plans and Specifications on file in the Engineering Office.
Immediately following expiration of the time for receiving bids, the City Administrator and/or Director of Public Works/City Engineer will
publicly open bids, in the Council Chambers at the Hutchinson City Center. The Council, will consider said bids and responsibility of the
bidders during the Council Meeting at 5:30 pm on Tuesday, June 14th, 2022 in the Council Chambers of the Hutchinson City Center.
The approximate major quantities of work involved are:
ITEM
UNIT
QUANTITY
Mill Bituminous Surface (Profile Mill/Cold Plane 2.5% Cross Slope)
SO, YD
14571
Joint Adhesive
LIN FT
6990
Type SP 9.5 Wearing Course Mixture (2,C) 1.5" Thick
SO, YD
15613
Traffic Control
LUMP SUM
1
4" Solid Line Paint
LIN FT
5330
All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond or certified check, payable
to the order of the City of Hutchinson, Minnesota, for not less than five percent (5%) of the amount bid.
Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper.
Plans and Specifications are expected to be available 05/20/2022 Complete digital project bidding documents are available at
www.questcdn.com.You may download the digital plan documents for$30.00 by inputting Quest project #8200137 on the website's Project
Search page. Please contact QuestCDN.com at 952-233-1632-or info@questcdn.com for assistance in free membership registration,
downloading, and working with this digital project information.
An optional paper set of project documents is available fora nonrefundable price of $80.00 per set, which includes applicable sales tax and
shipping. Please make your check payable to City of Hutchinson and send itto Hutchinson City Center, Attn: Plans &Specs,111 Hassan StSE,
Hutchinson MN 55350. Please contact us at 320-234-4209 if you have any questions.
In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital
bidding documents from QuestCDN or purchase the paper set of the bidding documents from the City of Hutchinson. Any bids submitted by
contractors not on the Plan Holder List will not be considered at the time for opening of bids and will be returned to the contractor.
The City Council reserves the right to reject all bids and to waive any informalities and irregularities.
Matthew Jaunich, City Administrator
PUBLISH IN HUTCHINSON LEADER ON WEDNESDAY, MAY 18TH, 2022 AND WEDNESDAY, MAY 25TH, 2022.
PUBLISH IN FINANCE & COMMERCE ON WEDNESDAY, MAY 18TH, 2022 AND WEDNESDAY, MAY 25TH, 2022.
1AAA•
SOUTH GRADE RD SW r L
CHICAGO AVE DH�
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CLEZND AVE GW
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CENTURY AVE SW
CENTURY AVE SW
ATIANTA AVEOF
SW
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f
g _ [.L]T..AVE
BLUEJAY DR. SW
c
DENVER AVE SW
CONSTRUCTION LIMITS
.w axE MY oknmi cen OE uws av OE sT I AM A DULYx a M EmT V 2022 STREET MILL AND OVERLAYS PROJECT AREA sxEEr
v o m . cx Ox A . A —_ S.A.P. 133ET MILL A NO SCALE Or
HUTCHINSON lET➢NG NO. 2 / CITY PROJECT 22-02 1
IS
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11- IN
NHIMN-2 L2 �,
ME
L—G-21 —=
2032 Wlland Parley
May 3, 2022 ♦ 5:00 — 6:00 PM ♦ City Center
Proiect Scone
2022 STREET MILL & OVERLAYS — Century Avenue SW (Dale St. to Boston St.); surface milling, concrete
curbing, bituminous surfacing, pavement markings, restoration and appurtenances.
Estimated Proiect Costs & Funding
Estimated Roadway Construction Cost $ 284,740
Estimated Project Expenses (Engineering, Administration, Geotechnical, etc.) $ 59,795
Estimated Total Project Cost $ 344,535
City Bonding
$
0
Improvement Assessments
$
72,251
Municipal State Aid
$
272,284
Water Fund
$
0
Wastewater Fund
$
0
Stormwater Fund
$
0
Estimated Funding
$
344,535
City Pays For
■ Street Rehabilitation — about 50% of pavement, curb replacements, draintile, storm sewer and restoration costs
■ Partial Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration costs
■ Full Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration cost
■ MiWOverlay — about 50% of pavement, curb replacements, structure adjustments and restoration costs
■ Alley Reconstruction — about 50% of pavement, grading, drainage improvements and restoration costs
■ Sanitary Sewer & Water Main Improvements — 100%
Property Owner Pays For
■ Residential/Commercial Streets — about 50% of Street Rehab, Partial Street Recon, Full Street Recon, Mill & Overlay and
Alley Recon costs
■ Water/Sanitary Sewer Services - in areas of new main construction
■ Proposed Assessment Rates
o Street Rehabilitation
$52.50/Frontage Foot
o Partial Street Reconstruction
$65.00/Frontage Foot
o Full Street Reconstruction
$80.00/Frontage Foot
o MiWOverlay
$30.00/Frontage Foot
o Alley Reconstruction
$40.00/Frontage Foot
■ Estimated Total Assessment for Typical City Lot (66' width)
o MiWOverlay $1,980.00
■ NOTES: 1. Methods and amounts of estimated assessments are subject to change.
2. Assessments allocated to properties over a 10-year term (interest rate estimated to be 4 to 6%).
HUTCHINsoN
A airy a" PURPOSE.
04/25/2022
Project Neighborhood Meeting Notice
Letting No. 2/Project No. 22-02
2022 Street Mill &� Overlays Project
Tuesday, May 3'"d ♦ S: 00 to 6: 00 PM (open house format)
Hutchinson Citv Center (III Hassan St. SE — Council Chambers,
INTRODUCTION
The City of Hutchinson would appreciate the opportunity to review the planned 2022 Street Mill & Overlays
project with you. At this time, project construction is anticipated to start during the summer/fall of 2022.
The intent of this meeting is to provide a general project review and discuss the proposed roadway
improvements. There also will be information provided regarding the proposed property assessments
associated with this project.
PROPOSED PROJECT IMPROVEMENTS
The project area consists of the Century Avenue SW corridor from Dale Street to the Boston Street
intersection. This street has been identified as needing moderate surfacing repairs by the City's Pavement
Management Program and existing condition observations. The proposed project primarily consists of the
milling and overlaying of the existing bituminous pavement surface, concrete curbing replacements,
pavement markings and minimal turf restoration.
At this point, this proposed project is being formally considered, but still may not be addressed this coming
construction season depending on City Council approvals and/or funding limitations. In regards to project
financing, a portion of the planned work required to accomplish this project will most likely be funded by
Municipal State Aid allocations. However, the remainder of the work will need to be funded by City
bonding and property improvement special assessments.
HEARINGS/PROCESS
This Neighborhood Meeting is the first step in the process. This meeting will be an informal discussion
regarding the project that allows City staff to communicate preliminary information regarding what the
project is proposed to include and to provide a preliminary estimate of specific property assessments to
property owners. This informal discussion will allow individual questions/comments to be heard and for a
general review of the project to occur prior to the first official hearing required by the formal project
assessment process.
The first official hearing, the Public Hearing, is scheduled to occur at the May 10' City Council meeting
(6:00 PM). This meeting will be televised and is the formal presentation of the proposed project to the City
Council. Public input time is included and welcomed at this meeting. Approval at this hearing does not mean
that the project will be constructed as presented. This will be the point at which a formal decision will be
made by the City Council as to whether or not City staff should continue the special assessment process and
move on to the next step of completing the project plans/specifications with the understanding that actual
construction bids for completing the work will be requested.
The second official hearing, the Assessment Hearing, would be during another City Council meeting after
receiving the construction bids (most likely in July). At that point, City staff will prepare final assessment
amounts for each property, and mail them out in advance of the meeting. At this hearing, property owners
will then be given the opportunity to comment on the merits of both the project and the proposed amount of
the assessments. Questions, thoughts and concerns regarding the project or associated assessments would be
heard by the City Council, and official action on whether or not to award the project work for construction
would be taken. To formally contest an assessment, a written/signed objection letter must be provided to the
City Administrator prior to or at the Assessment Hearing. This action then allows you, the property owner,
to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice
of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment
(typically the Assessment Hearing date) and filing such notice with the District Court within ten days after
service upon the Mayor or City Administrator.
ASSESSMENTS
As described above, this project's roadway work is considered to be primarily a mill/overlay project, thus a
portion of the total cost of these improvements will be assessed to the adjacent private properties per the
City's Special Assessment Policy and adopted 2022 Fee Schedule. The anticipated assessment
amounts/approach appear to be consistent and fair with respect to past City improvement projects. Per
currently identified funding sources and recent assessment calculations, a significant portion of the overall
project cost will still be incurred by City related funding sources.
SCHEDULE & CONSTRUCTION ITEMS
As previously mentioned, construction is anticipated to start in the late summer of 2022. The project should
be completed within one construction season (weather dependent) including final paving and turf restoration
work.
GENERAL INFORMATION
Please feel free to contact Kent Exner/City Engineer at 234-4212 or kexner e,hutchinsommm.gov if you have
any questions, comments or concerns that you would like addressed. If desired, City Engineering
Department staff would be willing to meet at your property to further discuss the proposed project
improvements.
Thank you for your time and consideration!
HUTCHINSON HC
REDEVELOPMENT
CITY CENTER OFFICE
2021
ear End
■
■
PARK TOWERS
■ APARTMENTS
111 Hassan Street SE 133 Third Ave. SW
Hutchinson, MN 55350 Hutchinson, MIN 55350
(320) 234-4251 (320) 587-2168
Fax (320) 234-4240 FAX (320) 587-3748
Website www.hutchinsonhra.com
16.00%
14.00%
12.00%
10.00%
8.00%
6.00%
4.00%
2.00%
0.00%
Market Rate General Occupancy Vacancy Rate in 2021
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2021
October 2021 Apartment Guide Survey Data O
2021 General Occupancy - Market Rate Rents (October 2021) Pagel
AptName
#of Efficiency
Effie. Rent:
Dawson Property
2
$400
Colonial Apt.
1
$415
Gateway Central
1
$445
Alexander
1
$500
South Dale Apt.
2
$500
AptName
■oF 1 BD
1 BD
435 California Apt.
1
$395
Mansard Apt.
1
$475
Apollo Apt.
3
$500
Dawson Property
2
$500
Twin Apt.
14
$500
Parkwood
8
$515
Colonial Apt.
3
$530
South Dale Apt.
7
$550
Gateway Central
3
$575
Valley View Apt.
2
$592
Golfview Apts.
1
$590
Olson Apartments
2
$600
Dale Street Apt.
7
$600
Fairlane Apt.
9
$605
565 Jefferson Apt.
1
$605
Echo Manor Apt.
2
$625
Cedar Acres Apts.
21
$650
Bartco
3
$749
Park View Terrace A
1
$695
Country Club Manor
26
$695
Ridgedale Square
2
$705
Townhomes
8
$750
LLC
2
$750
Highfield 1,20
30
$750
Deer Park
20
$850
Century Court Apt. E
21
$890
Highfield 4&5
24
$895
AptName
#of 2 BID
2 BD Rents
435 California Apt.
2
$475
Mansard Apt.
11
$550
Colonial Apt.
4
$570
Apollo Apt.
7
$600
Apartments
16
$610
Valley View Apt.
32
$655
Golfview Apts.
9
$670
Gatewa Central
13
$675
OlsonA artments
25
$700
Alexander
10
$700
Bradford Apts.
2
$700
Cedar Acres Apts.
15
$700
South Dale Apt.
30
$700
Southview Terrace
18
$700
Fairlane Apt.
15
$705
Park View Terrace A
17
$710
Echo Manor Apt.
28
$745
565Jefferson Apt.
11
$725
Country Club Manor
50
$755
Ridgedale Square
34
$775
Hutchinson A is
34
$800
Bartco
8
$825
Hi hfieldl,2&3
51
$850
win a
Townhomes
64
$880
Deer Park
105
$975
Highfield4&5
46
$935
Century Court Apt. East
47
$1,060
Century Court Apt. West
84
$1,060
Some above listed rents may include utilities; see the Hutchinson Apartment Guide for details.
Information is deemed correct at time of survey but not guaranteed.
AptName
■of 3 BD
3 BD Rents
435 California Apt.
1
$600
Valley View Apt.
2
$713
Olson Apartments
6
$750
Golfview Apts.
2
$750
South Dale Apt.
1
$750
Bradford Apts.
2
$875
Ridgedale Square
12
$945
Highfield 1,20
6
$350
Townhomes
8
$1,100
Deer Park
12
$1,100
Bartco
3
$1.200
Century Court Apt. E
28
$1,280
HDurlyrate
Yearly
30%
Monthly
Income
$10
$20,800
$520.00
$12
$24,960
$624.00
$15
$31,200
$780.00
$18
$37,440
$936.00
$20
$41,600
$1,040.00
$22
$45,760
$1,144.00
$27.727
$57,672
$1,441.80
Affordable Rental
Housing Standard:
Housing should
cost no more than
30 % of the
household gross
income.
' Median H.—Wd Income in fl 6ir— from USCB 2015: ACS
Syr E:t. Ta61c I
October 2021 Apartment Guide Survey Data
2021 HUl'CHINSON HOME RESALES: The McLeod
County .,assessors Office 2021 Hutchinson median home resale was
$215,400 compared to the NILS median of $235,000,
Home Resales
(ityof Hutchinson
2010throuRh 2021
Year
2021
2020
2019
2018
2017
2016
2015
2014
2013
2012
2011
2010
Price Range
No.
Pd.
No,
Pct.
No,
Pct.
No.
Pct.
No.
Pd.
No.
Pct.
No,
Pct.
No.
Pct.
No.
Pd.
No.
Pd.
No.
Pd.
No.
Pd.
Under$50,000
4
1.1%
7
2.0°%
1
0.3%
7
1.9%
9
2.7%
10
3.0%
15
4.2%
18
5.7%
29
10.2%
44
15.3%
30
12.4%
24
11.1%
$50,000to$74,999
5
1.3%
10
2.9%
5
1.6%
11
3.1%
10
3.0%
15
4.6%
26
7.3%
17
5.4%
35
12.3%
33
11.5%
31
12.8%
16
7.4%
$75,000 to $99,999
13
3.5%
10
2.9°%
8
2.5%
15
4.2%
22
6.6%
38
11.6%
39
11.0%
34
10.8%
36
12.7%
62
21.6%
46
19.0%
32
14.8%
$100,000to$124,999
10
2.7%
19
5.5%
27
8.6%
46
12.8%
46
13.8%
54
16.4%
58
16.3%
59
18.7%
49
17.3%
52
18.1%
48
19.8%
38
17,6%
$125,000 to $d9,999
29
7.8%
49
14.4%
50
15.9%
67
18.7%
70
21.0%
76
23.1%
68
19.1%
68
21.5%
59
20.8%
41
14.3%
33
13.6%
38
17.6%
$150,000to$174,999
34
9.1%
51
14.9%
64
20.3%
70
19.5%
73
21.9%
55
16,7%
60
16.8%
51
16.1%
29
10.2%
16
5.6%
22
9.2%
23
10.6%
$175,000to199,999
58
15.5%
55
16.0%
59
18.7%
55
15.3%
39
11.8%
23
7.0%
27
7.6%
21
6.6%
16
5.6°%
13
4.5%
9
3,7%
12
5.6%
$200,000+
220
1 59.0%
1 142
1 41.4%
1 101
1 32.1%
1 88
1 24.5%
1 64
19.2%
58
17.6%
63
17.7%
48
15.2%
31
10.9%
1 26
9.1%
23
9.5%
33
1 15.3%
Total
1 373
1 100.0%
1 343
1 100.0%
1 315
1 100.0%
1 359
1 100.0%
1 333
1 100.0%
329
100.0%
356
100.0%
316
100.0%
29
100.0%
287
100.0%
242
100.0%
216
1 100.0%
Median I $215,400 I $186,000 1 $175,000 1 $161,900 1 $153,W I $140,000 1 $138,750 1 $133,500 1 $121,000 1 $101,400 1 $109,950 1 $121,600
• The construction of Single Family Dwelling Units - 35
units.
■ 2021 Mortgage Rates: 30-year fixed rates at the beginning of
2021 were 2.65 % and ended at 3.1 % according to Minneapolis
Area Association of Realtors. Currently the rates are on the
rise.
■ The construction of General Occupancy, Multi -Family
Dwelling Units at:
■ Century Court West Luxury Town homes (continuing into 2022)
■ Highfield Apartments
■ Will need more residential lots. '�
200
150
100
50
0
I' f
McLeod County and Hutchinson
Foreclosure Counts
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
■ McLeod County ■ Hutchinson
Sheriff Sales were delayed because of the moratorium for part of the year. W
Pill
"Jim
Park Towers Apartments Management:
■ RAD Conversion from Public Housing to
Multifamily, Section 8 Project Based Rental
Assistance Program (PBRA): Park Towers
management was in two worlds in 2021. We still
received operating funding from the Public Housing
Program but all the requirements for the Multifamily,
PBRA program had to be followed.
11
OJAI I 1 *1
Owner Occupied Rehabilitation
City Home Improvement Gant Program (TIP):
Match Finds:
Live and Work
Personal
Weatherization
Total Project
Cost
$5,000.00
Windows/Doors
$5,000.00
$5,000.00
A/C & Plumbing
$5,000.00
Total
$10,000.00
$0.00
$0.00
$10,000.00
Home hWrovement-Grant
Personal
NM Fix Up Loan
Total Project
Cost
$10,000.00
BathroomU dates
$25,822.00
$35,822.00
*
$9,848.34
Windows/Doors
$9,848.34
$19,696.68
$10,000.00
Decking
$10,000.00
$20,000.00
$1,280.00
Sewer
$1,280.00
$2,560.00
$4,537.00
Boiler & Electrical
$4,537.00
$9,074.00
$10,000.00
Siding
$10,000.00
$20,000.00
$4,104.00
Windows
$4,104.00
$8,208.00
$4,272.00
Furnace & A/C
$4,272.00
$8,544.00
$10,000.00
Windows
$10,000.00
$20,000.00
Total
$64,041.34
$49,937.34
$29,926.00
$143,904.68
*Project combined
with L&W program
2021 Total Owner Occu iedRehab
Projects
10
11
Rental Rehabilitation
■ Completed the rehabilitation of 907 Dale Street Apartments
(South Dale) and closed out the 2019 Minnesota Small Cities
Development Program Grant (SCDP) .
$469,751.00 -
$105,249.00 -
$214,286.00 $31,715.00
$789,286.00 $31,715.00
$469,751.00 Met small cities goals
$105,249.00
$246,001.00 Exceeded leverage goals
$821,001.00
Q. What do you see for the housing market for Hutchinson in 2022?
A. Buyer demand will continue to put pressure on the already low listing supply. I
believe the number of overall sales will be lower than last year due to this (based on 1st
quarter numbers).
Q. What are the most influential factors affecting housing in Hutchinson?
A. Supply, affordability, and interest rates.
Q. There were 35 houses built in 2021. What do you think will happen to new
housing construction in 2022?
A. Similar to 2021. I believe new construction will be limited by the availability of
lots, rising construction costs, and limited workforce in the trades. '*
Park Towers Apartments Many ement.
• Continue implementation of RAD Multifamily,
Section 8 PBRA program at Park Towers.
• Continue staff training.
• Follow legislation that may require sprinklers in high
rise residential buildings.
11
City Center Operations, Owner Occupied Rehab:
■ Administer the City Home Improvement Grant Program
(TIF available funds), Minnesota Housing Rehab Loan
Program and the Fix Up Fund Home Improvement Loan
Program.
■ Market available programs throughout the community.
City Center Operations, SCDP Rental Rehab Program:
•Identify and determine interest of potential rental rehab
projects. 00
City Center Operations, Rental Development
• Obtain a Comprehensive Housing Study/Market Analysis
for Hutchinson after the 2021 Census Data is available.
Develop a subsequent housing plan including potential
resources for needed housing development.
City Center Operations - After Housing Needs Study
Completion
• Determine best uses of the HRA Island View Heights lots.
•Develop a housing plan including potential resources
available. ,*
QUESTIONS???
Information will be at www.hutchinsonhra.com
11
HUTCHINSON CITY COUNCIL City'fl
Request for Board Action 7AL Zwl,7
Agenda Item: Massage License - Kelly Nelson, A Touch of Tranquility, LLC
Department: Administration
LICENSE SECTION
Meeting Date: 5/10/2022
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Kelly Nelson of A Touch of Tranquility, LLC has submitted a massage license application into administration for review
and processing. The application is for Ms. Nelson to provide massage services at her business located at 903 Hwy
15 South. A background check was completed of Ms. Nelson and the police department does not object to the
issuing of the license. The applicant has completed the appropriate application in full and all pertinent information has
been received.
BOARD ACTION REQUESTED:
Approve issuing massage license to Kelly Nelson of A Touch of Tranquility, LLC to provide massage services at 903
Hwy 15 South
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City °f
111 Hassan Street Southeast
Hutchinson, MN 55350
(320)587-5151 Fax: (320) 234-4240
City of Hutchinson
Application for Massage Service License
(Under Ordinance No. 119)
Business Information
Business N
�ti, sin ss Address
Zoning District
*verify the proposed use is allowed in this zoning district
)orate Information (if
Corporate Name
Address
License Fee: $175 Rv—' a '
Operating Year: "191
4i
Phone Number
4�l3f;Ci
City State Zip
State
Phone Number
Owner(s)/Corporate Officer(s) (list names and addresses of all persons have a beneficial interest in ttie
business/coraoration)
Name:
a
Name:
Zip
Zip
Address City State Zip
*If necessary, list additional owner(s)/corporate officer(s) on a separate sheet of paper
Name:
Address
all individuals involved in givi
Name: `4 i ( t i '� L
City State
of X c"� L�[A -Z-L iJLc� 1�7�S I,�i� {P&Jlr) !"► k LL �5�)
Address City State Zip
Name: -
Address City State Zip
*Tfnecessarv. list additional operators on a separate sheet ofpaper
City of Hutchinson
Application for Massage Service
Page 3 of S
I hereby certify that I have completely filled out the entire above application, together and that the application is true,
correct, and accurate.
I fully understand that any person who violates any provision of Chapter 119 of the Hutchinson City Code pertaining to
Massage Services is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding
$1000 00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
(. Signature of Applicant Date
Print Name
Title
NOTE. No application will be forwarded to the City Council unless received one week prior to the regular Council
meeting, filled out in completion, and fee payment is attached.
Internal Use Only
Zoning/
Building:approved ❑denied Notes: j
(/�� __ 1 "
Fire 9 approved ❑denied Notes:
Police approved
City Council ❑ approved
H:Licenses/Applications/Massage.do c
❑ denied Notes: _(A—L "/\. 0
❑ denied Notes:
City of Hutchinson
Application for Massage Service
Page 5 of 5
MASSAGE ESTABLISHMENT
Ordinance 119.06 requires that the manager of the establishment be "a natural person who is a resident
of the City". Please complete and sign the following confirming the above.
Establishment Information
Establishment Name Phone Number
1S
Establishment Address City State Zip
Tnformation
C-\1� �zoP2��C_ �bn `3eete.rt CL.:RCr �aD -S"-1- LPL.
Owner/Corporate Name Phone Number
iT 5, 1-��_N Sc,J Q_ 5S3�;-&
Owner/Corporate Address City State Zip
Manager Information
Manager Name
Phone Number T
Manager Address City State Zip
I declare that the information I have provided on this application is truthful, and I authorize the City of
Hutchinson to investigate the information submitted.
owner or authorized officer of establishment Date
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Stephanie Nelson
FROM: Chief Tom Gifferson
DATE: 04-12-2022
RE: Touch of Tranquility, LLC / Kelly Jo Nelson
Please review the attached memorandum from Officer Fenrich. He has completed the
background investigation on Kelly Jo Nelson. It is my recommendation to approve the
Massage Service License for Touch of Tranquility, LLC. Please contact me if you have
any further questions.
Thank you.
HUTCH SO
A CITY ON PURPOSE.
HUTCHINSON CITY COUNCIL City�fl
Request for Board Action 7AL Zwl,7
Agenda Item: Burich Arena heating and ventilation systems replacement - east rink
Department: PRCE - Burich Arena
LICENSE SECTION
Meeting Date: 5/10/2022
Application Complete N/A
Contact: Mary Haugen/Lynn Newrrd
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff has been working with mechanical engineering company Nelson-Rudie creating plans and specifications for
Burich Arena - east rink heating and ventilation replacement.
We have included the basic plans and specifications that the team has created. The plans include replacement of:
#1 - The systems required to heat and ventilate the locker rooms and bathrooms. #2 - A separate system that will
provide heating, ventilation and dehumidification for the main arena and spectator area. Some of the current
components of these two systems have been in place since the building's original construction in 1977. Other HVAC
parts and projects have been cobbled together over the years, working to provide increased comfort/temperature
control to spectators and participants.
The building currently has no controls for monitoring or adjusting ventilation/pressure based upon spectator load or a
comprehensive building climate control management system. When our re -roofing and sidewall replacement project is
complete, the building envelope will be sealed, allowing no further "natural" ventilation. This project will work toward
solving these deficiencies.
The Facilities Committee believes that these improvements are necessary and will help protect and preserve the
building envelope for the next generation. The cost for this project is estimated to be $500,000. The facility fund has
had this amount in reserve for this project. This cost is in addition to the $2.6 million re-roofing/sidewall replacement
project that is in progress. The original cost of that was estimated to be be $1.6 million, but because of delays and
market conditions, the budget number grew. Another funding option to consider instead of the stressed facilities fund
is the American Rescue Plan fund. Some of the goals of this COVID related federal funding are to provide improved
infrastructure creating "significant and long lasting" benefit to the community, and to improve ventilation in public
buildings. This project addresses all of those requirements.
For this project to move forward, your approval is requested to approve the plans/specifications, advertise for bids and
to set a bid opening date of Thursday, June 9th. us
BOARD ACTION REQUESTED:
Request council approval to approve plans/specifications, advertise for bids and set bid opening date for Burich Arena
- east rink HVAC replacement.
Fiscal Impact: $ 0.00 Funding Source: Facilities fund/ARPA
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 500,000.00
Total City Cost: $ 500,000.00 Funding Source: Facilities fund/ARPA
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15458
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING AN
ADVERTISEMENT FOR BIDS
BURICH ARENA HVAC IMPROVEMENTS
WHEREAS, Nelson — Rudie and Associates, Inc. and the Contegrity Group (Construction Manager)
have prepared plans and specifications for the following described city project:
Burich Arena HVAC Improvements. Work will be accomplished through multiple contracts that
include a HVAC and Electrical Package.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are
hereby approved.
Contegrity Group and Nelson — Rudie and Associates, Inc. shall prepare and cause to be inserted
in the official newspaper, the City's website, and in the Minnesota Builders Exchange and/or
similar -like trade magazines, an advertisement for bids upon the making of such improvements
under such approved plans and specifications. The advertisement shall be published for three
weeks, shall specify the work to be done, shall state that bids will be received by Mary Haugen
until 2:00 p.m. on June 9, 2022, at which time they will be publicly opened at the Hutchinson
Parks, Recreation and Community Education Office, 900 Harrington Street, by Mary Haugen and
the Construction Manager, will then be tabulated, and the responsibility of the bidders will be
considered by the City Council at 5:30 p.m. on June 14 or June 28 in the council chambers of the
Hutchinson City Center, I I I Hassan Street SE, Hutchinson, MN.
Any bidder whose responsibility is questioned during consideration of the bid will be given an
opportunity to address the City Council on the issue of responsibility. No bids will be considered
unless sealed and filed with Mary Haugen and accompanied by cash deposit, cashier's check, bid
bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 1& day of May, 2022.
Gary Forcier, Mayor
Matthew Jaunich, City Administrator
SECTION 00 1113
ADVERTISEMENT FOR BIDS
PROJECT IDENTIFICATION: Sealed bid proposals will be received in accordance with the
construction contract documents, as prepared by Nelson — Rudie and Associates, Inc. for:
Name of Project: Burich Arena HVAC Improvements
Address of Project: 950 Harrington Street SW, Hutchinson, MN 55350
The work will be accomplished through multiple contracts with the City of Hutchinson, with Contegrity Group Inc.
acting as the Construction Manager. The following categories of work will be bid:
1. HVAC Package
2. Electrical Package
BID TIME: Bids will be received at the office of Mary Haugen, 900 Harrington Street, Hutchinson, Minnesota
55350 until 2:00 PM on Thursday, June 9th, 2022. All late bids received will be returned unopened to the
submitter. No faxed bids will be accepted.
BID LOCATION: Sealed Bid Proposals for the Burich Arena HVAC Improvements construction work to be
provided in accordance with the construction contract documents, as prepared by Nelson — Rudie and
Associates, Inc, will be received at the office of Mary Haugen, 900 Harrington Street, Hutchinson, Minnesota
55350 until the date and time as stated above. Bids will then be publicly opened and read aloud. No faxed or
electronic bids will be accepted. Sealed bid envelopes shall be marked with the Bidder's Name and
Category of Work being bid.
EXAMINATION OF DOCUMENTS: Contract Documents for this construction work may be examined in the
Hutchinson Parks, Recreation and Community Education Office, Minnesota Builder's Exchange, Builder's
Exchanges listed: St. Cloud, Duluth, Willmar, Albert Lea, Rochester, Austin, Mankato, South Central,
Southwest, Fargo -Moorhead, Grand Forks, Aberdeen, and Sioux Falls Builder's Exchanges, iSgFt, Dodge Data
and Analytics, and CMD Group; Nelson-Rudie & Associates, Inc, 9100 49th Ave N, Minneapolis, MN 55428; and
Contegrity Group, Inc., 101 1st St SE, Little Falls, MN 56345.
BID DOCUMENTS: Bid documents will be available to contractors on or about May 18th, 2022. Bid documents
can be obtained online through Contegrity Group's plan room at www.cqiplanroom.com where electronic
download of these documents is free. If ordering printed bid documents, a plan deposit check in the amount of
$100.00 per set, made payable to City of Hutchinson and a separate non-refundable check in the amount of
$35.00 per set made payable to Contegrity Group, Inc. for mailing fees will be required. No partial sets of bidding
documents will be issued. Plan deposit will be returned upon receipt of all bidding documents returned in useable
condition within (20) days after the date bids have been received. Plan documents are to be returned to
Contegrity Group, Inc., 101 1st Street SE, Little Falls, MN 56345.
PRE -BID CONFERENCE: A pre -bid conference for all interested contractors will be held on Wednesday, May
25th, 2022 at 1:00 pm at the Burich Ice Arena (project site), 950 Harrington Street SW, Hutchinson, MN 55350.
BID SECURITY: Each bid shall be accompanied by a certified check, cashier's check, or corporate surety
bond in an amount equal to five (5%) percent of the base bid, as bid security.
If awarded a contract, each successful Bidder shall be required to furnish both Performance and Payment
Bonds covering faithful performance of the contract and the payment of all obligations arising under such
contract. Such bonds shall be the latest edition of the AIA Document A312/CM, in the amount equal to 100%
payment. If the contract is less than $75,000 an irrevocable Letter of Credit from a financial institution will be
acceptable under the same terms and conditions of Performance & Payment Bonds.
City of Hutchinson reserves the right to reject any or all bids received and to waive any informalities and
irregularities in the bidding.
Bids may not be withdrawn or modified within forty-five (45) days after the closing time and date
Section 00 1113 — Page 1 of 1
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c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution 15453 Calling Public Hearing on the Intention to Issue General
Agenda Item: Obligation Street Reconstruction Plan Bonds
Department: Finance
LICENSE SECTION
Meeting Date: 5/10/2022
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
We typically issue General Obligation Special Assessment Improvement Bonds to finance a
major portion of our annual street improvement costs. This is allowed under Minnesota Statute
429, which provides for the debt issuance without a voter referendum. An important item to note
under Statute 429, is that our bond proceeds are limited based on the level of special
assessments charged against benefiting properties. Essentially, the amount of special
assessments must be at least 20% of total bond issue, plus bond issuance costs.
Our 2022 improvement project is not generating sufficient assessments to utilize the 429
bonding process, therefore we will need to use Statute 475 as we did in 2021. The end result is
basically the same with a slightly different process than under 429. We will need to hold a public
hearing on June 14 to discuss the bond issuance and then a 30-day reverse referendum period
will commence. The 30-day period allows the public an opportunity to contest the bond issuance
with a petition signed by voters equal to 5% of the votes cast in the last City general election.
After the 30-day period, the City may issue the bonds if a valid petition is not submitted.
We will have more information regarding the bonding at the public hearing. At this point I am
planning on a bond issuance of around $2.1 M. Additionally, we will need to bond for the
remaining costs of the new Police Facility, which I'm estimating at $5M at this time. The plan is
to bring more information to council in July, with council's approval on July 26 to sell the bonds.
BOARD ACTION REQUESTED:
Approval of Resolution 15453
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
Resolution 15453
RESOLUTION CALLING PUBLIC HEARING ON
THE INTENTION TO ISSUE GENERAL OBLIGATION STREET
RECONSTRUCTION PLAN BONDS AND THE PROPOSAL TO
ADOPT A STREET RECONSTRUCTION AND OVERLAY PLAN THEREFORE
A. WHEREAS, pursuant to Minnesota Statutes, Section 475.58, Subdivision 3b the
City of Hutchinson, Minnesota (the "City") may issue bonds to finance capital expenditures
under its street reconstruction and overlay plan (the "Plan") without an election provided that,
among other things, prior to issuing the bonds the City adopts the Plan after a public hearing
thereon and publishes a notice of its intention to issue the bonds and the date and time of a
hearing to obtain public comment on the matter; and
B. WHEREAS, the City Council will hold a public hearing on its intention to issue
general obligation street reconstruction plan bonds (the `Bonds") and to adopt the Plan therefore
pursuant thereto on June 14, 2022; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota, that the City Council hereby calls for a public hearing on its intent to issue the Bonds
and to adopt the Plan therefore, such hearing to be held on the date and time set forth in Exhibit
A attached hereto. The City Council is hereby directed to cause the notice to be published at
least 10 but not more than 28 days before the hearing in the official newspaper of the City or a
newspaper of general circulation in the City.
The motion for the adoption of the foregoing resolution was duly seconded by member
and, after full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Adopted by the Hutchinson City Council
This 1 Oth day of May, 2022
Gary Forcier, Mayor
Matthew Jaunich, City Administrator
EXHIBIT A
FORM OF NOTICE OF PUBLIC HEARING
CITY OF HUTCHINSON
COUNTY OF MCLEOD
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING REGARDING A STREET RECONSTRUCTION AND
OVERLAY PLAN AND THE ISSUANCE OF BONDS THEREUNDER
NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota (the
"City"), will hold a public hearing on Tuesday, June 14, 2022, at or after 6:00 P.M. in the Council Chambers
at the Hutchinson City Center, I I I Hassan Street SE in the City, relating to a proposal concerning: (1) the
adoption of a five-year street reconstruction and overlay plan (the "Plan"); and (2) the issuance of general
obligation street reconstruction and overlay bonds (the "Bonds") to finance the reconstruction and mill and
overlay of certain streets in the City, all pursuant to Minnesota Statutes, Section 475.58, subdivision 3b.
The Bonds will be issued in a principal amount not to exceed $2,150,000. A draft copy of the Plan is on
file with the City Administrator and is available for public inspection at City Hall during regular business
hours.
If a petition requesting a vote on the issuance of the Bonds, signed by voters equal to five percent
of the votes cast in the last City general election, is filed with the City Administrator within 30 days after
the public hearing (i.e. by July 14, 2022), the City may issue the Bonds only after obtaining approval of a
majority of voters voting on the question at an election.
At the time and place fixed for the public hearing, the City Council will give all persons who appear
at the hearing an opportunity to express their views with respect to the proposal. In addition, interested
persons may direct any questions or file written comments respecting the proposal with the City
Administrator, at or prior to said public hearing.
Dated: May 10, 2022
BY ORDER OF THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA
Matthew Jaunich, City Administrator
City of Hutchinson, Minnesota
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Authorizing Resolution 15455 Declaring Intent on Bonding Reimbursement
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 5/10/2022
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
On an annual basis, the City of Hutchinson administers street and capital improvement projects
that are financed by G.O. Improvement Bonds. The City's current business practice is to issue
bonds in the fall after the projects have been bid, awarded to contractors and the contract costs
are determined. The biggest benefit of this practice is that the City bonding amount is more
accurate than if we bonded earlier in the year based on engineering estimates. The downfall to
waiting later in the year to issues bonds is that the City must cash flow the project costs during
the summer and reimburse itself when the bond proceeds are received. This process has
worked well for the City and there are no current issues with continuing this practice in the future.
When we use bond proceeds to reimburse costs already paid, IRS regulations require the City
Council to approve a resolution declaring its intent to reimburse itself with the bond proceeds.
Please find attached, Resolution 15455 "Declaring the Official Intent of the City of Hutchinson to
Reimburse Certain Expenditures from the Proceeds of Bonds to be issued by the City". The
resolution itemizes the various projects expected to be financed by bonds this year, and sets the
maximum cost reimbursement at a conservative amount of $7,500,000. For 2022, we will issue
bonds for the pavement management roadway improvements in addition to bonds for the final
construction of the Police Facility project.
BOARD ACTION REQUESTED:
Approval of Resolution 15455
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON, MINNESOTA
RESOLUTION NO. _15455_
DECLARING THE OFFICIAL INTENT OF THE CITY OF HUTCHINSON
TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS
OF BONDS TO BE ISSUED BY THE CITY
WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the
"Reimbursement Regulations") providing that proceeds of tax-exempt bonds used to reimburse prior
expenditures will not be deemed spent unless certain requirements are met; and
WHEREAS, the City expects to incur certain expenditures that may be financed temporarily
from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond;
WHEREAS, the City has determined to make this declaration of official intent
("Declaration") to reimburse certain costs from proceeds of bonds in accordance with the
Reimbursement Regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON
AS FOLLOWS:
The City proposes to undertake the following improvements in 2022:
a. Finalize the construction of the new police facility at 205 Washington Avenue SE
b. Roadway improvements per the 2022 Pavement Management Program
2. The City reasonably expects to reimburse the expenditures made for certain costs of
the Project from the proceeds of bonds expected to be sold in July 2022 and settled in August 2022,
in an estimated maximum principal amount of $7,500,000. All reimbursed expenditures will be
capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement
under Section 1. 1 50-2(d)(3) of the Reimbursement Regulations.
3. This Declaration has been made not later than 60 days after payment of any original
expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds,
except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in
excess of $100,000 or 5 percent of the proceeds of an issue; or (c) "preliminary expenditures" up to
an amount not in excess of 20 percent of the aggregate issue price of the issue or issues that finance
or are reasonably expected by the City to finance the project for which the preliminary expenditures
were incurred. The term "preliminary expenditures" includes architectural, engineering, surveying,
bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction
or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident
to commencement of construction.
4. This Declaration is an expression of the reasonable expectations of the City based
on the facts and circumstances known to the City as of the date hereof. The anticipated original
expenditures for the Project and the principal amount of the bonds described in paragraph 2 are
consistent with the City's budgetary and financial circumstances. No sources other than
proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved,
allocated on a long-term basis, or otherwise set aside pursuant to the City's budget or financial
policies to pay such Project expenditures.
This Declaration is intended to constitute a declaration of official intent for
purposes of the Reimbursement Regulations.
Approved by the Hutchinson City Council this 1 Oth day of May, 2022.
CITY OF HUTCHINSON, MINNESOTA
Mayor — Gary Forcier
Attest:
City Administrator — Matt Jaunich
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Calling a Special Budget Workshop Meeting for 4 p.m. on May 24
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 5/10/2022
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No 0
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Staff is getting set to begin the 2023 budget season. To assist us with that process, I would like
to have a workshop meeting with the council to discuss the process that is being used to
establish the budget and to get some feedback from the Council on budgetary goals for 2023.
This meeting will be similar to the annual budget kick-off meeting I've conducted the past several
years.
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting for 4 p.m. on May 24
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No 0
Included in current budget: Yes 0
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
EDA Board Meeting
Hutchinson Enterprise Center
11:30 AM Wednesday, March 23rd, 2022
MEETING MINUTES
Members present in bold.
EDA Board Members
Mike McGraw
Jonny Block
Mike Cannon
Corey Stearns
Chad Czmowski
Mary Christensen
Jeremy Carter
Staff
Miles Seppelt, EDA Director
Matt Jaunich, City Administrator
Andy Reid, Finance Director
Maddie Newcomb, EDA Program Manager
Guest
Jenny Zhu
I. Call to Order
Meeting called to order at 11:31 AM.
II. Review Agenda
III. Review Minutes
a. February 161" Finance Team meeting
M/S/P: Stearns, Cannon to approve the
minutes as written. Passed unanimously.
Economic Development Authority
Financial Summary as of February
2022
Operations
Cash Available
$125,168
Reserved
$56,736
Unreserved
$64,927
Economic Development Loan Fund
Cash Available
$155,560
Zephyr Wind Services
$73,101
Laser Dynamics Balance (forgivable)
$23,000
Innovative Foam Balance (forgivable)
$14,355
Advances to other funds (Enterprise
$246,052
Center)
Downtown Revolving Loan Fund
Cash Available
$420,684
Loans Receivable
$332,853
Capital Assets
$201,329
Total Assets
$1,091,779
MIF Loan Fund
Cash Available
$6,888
MOXY Loan Receivable
$10,480
Enterprise Center Fund
Cash Available
$40,359
SHOPKO TIF District (TIF 4-5)
Cash Available
$206,221
Interfund Loans Receivable
$482,422
MEDICAL CLINIC TIF District (TIF 4-16)
Interfund Loan Payable
$345,065
b. February 23rd EDA Board Meeting
M/S/P: Block, Czmowski to approve the minutes as written. Passed unanimously
IV. Review of EDA Financial Statements
Mr. Reid provided an update on the EDA financials. (Please refer to table)
M/S/P: Christensen, Stearns to approve the financial reports as presented. Passed unanimously.
V. Director's Report
A. Marketing Plan: FB = 731, T = 97, Facebook updates = 14, Twitter updates = 14, Website updates = 1
B. Business recruitment / expansions — Staff provided an update on recent prospects and ongoing
conversations.
C. Jorgensen Hotel — closed on March 18t", project moving ahead.
D. Employee Retention Workshop — April 13t" , will focus on best practices for employee retention.
E. Civil Air Patrol Project - moving forward in 2 phases, phase 1 to be the hanger and taxiway — summer 2022
project. They are currently seeking additional funding for phase 2 — barracks & classroom.
F. ISD 423 Superintendent Search — down to 5 candidates, interviews/community member meetings taking
place next week. Decision expected to be made around April 15t
G. Tiger MFG Workshop — small group from the high school (teachers/students) will take a trip to Eleva-Strum
High School to tour Cardinal Manufacturing. This will help gain some momentum to take Tiger Mfg to the
next level.
VI. Potential Industrial Park Projects
A. Quade Building — currently Quade leases to a seed genetics company that needs to expand. Quade is
looking to build a 30,000-sf building to accommodate this company as warehouse/office space.
B. McClure Building — an option for this 16,000+ sf building is the lot west of Customer Elation, utilizing our 2/3
land write down program.
C. Beverage Company — will connect with us in June.
D. FireLake Manufacturing — need to get out of their current location, looking to either lease or build.
VII. Hutch Uptown Commons (Franklin Redevelopment)
A. Appoint advisory team
o Carter and Cannon volunteered to be a part of the advisory team to assist with property owner
negotiations.
B. Potential project funding model
o FEMA grant was approved, updated appraisals came back for the 5 houses, overall the appraisals
were 35% higher from 2019.
o Discussion on sources/uses for the project, including: acquisition costs, relocation expenses,
inspection fees, title & utility work, etc.
o Question is, how do we front the higher cost of this project?
o One possible model is to fund with ARPA money (EDA would call CENEX site contribution satisfied),
put that into the Downtown Revolving Loan Fund, fund the project from the Downtown RLF, then the
TIF district would reimburse the Downtown RLF.
o This model would create a renewable resource for future projects, and would be a strategic use of
the ARPA funds.
o Discussion on the property being set up as a Planned Unit Development and how the possible trail
segment could be used as public use as per requirements of the PUD.
o Next step in this process is negotiations with homeowners.
Vill. "Imagine Hutchinson" Downtown Plan Review / Discussion
o Currently we have 7 projects happening downtown
o Plan is to filter through each segment of the "Imagine Hutchinson" Downtown plan to determine what
our next projects need to be.
o Discussion on two of the segments: Strengthen Tourism through Enhanced Parks and Recreation /
Foster Sustainability & Stewardship
o Pulled a few items from each segment to bring back for further discussion.
IX. Grant & Loan Program Applications — NONE
X. Other Business — NONE
XI. Set Next Meeting — 11:30 AM Wednesday, April 27", 2022
XII. Adjourn — With no further business to attend to, the meeting adjourned at 12:43pm.
Respectfully Submitted,
Madison Newcomb
EDA Program Manager
