04-12-2022 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, APRIL 12, 2022
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and
other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad Czmowski,
Dave Sebesta and Pat May. Others present were Matt Jaunich, City Administrator, Kent Exner, City
Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that Item 7(g) will be pulled from the agenda as it needs more
discussion with the fleet committee.
Motion by Czmowski, second by May, to approve agenda with the change noted. Motion carried
unanimously.
2. INVOCATION — Hope Family Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City
Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by
the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15446 — Resolution Accepting $5000.00 Donation from Hutchinson Kiwanis Club
for Improvements and Additions to Hutchinson Kiwanis Park
(b) Resolution No. 15448 — Resolution Accepting Cash Donations for the Fireman's Park Project
(Goebel Foundation Inc. $10,000.00; Hutchinson Kiwanis Club $1,000.00; Patrick & Jessica
Chapman $1,000.00)
Bill Arndt and Mary Henke, Kiwanis Club, presented before the Council. Arndt and Henke officially
presented the $5000 donation for Hutchinson Kiwanis Park improvements and the $1000 donation
for the Fireman's Park Project.
Motion by May, second by Christensen, to approve Resolution Nos. 15446 and 15448. Motion
carried unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question,
concern or comment, please ask to be recognized by the mayor state your name and addressfor the record. Please keep comments
under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the
meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of March 22, 2022
CITY CO UNCIL MINUTES April 12, 2022
Motion by Czmowski, second by Christensen, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic
Church on April 22, 2022
(b) Consideration for Approval of Granting Permission to Crow River Winery to Dispense Liquor at
Upcoming Events — Garlic Festival, MN Pottery Festival and Arts & Crafts Fair
(c) Consideration for Approval of Issuing Transient Merchant License to Virginia Hightower of TNT
Fireworks from June 11 — July 12, 2022, in Walmart Parking Lot
(d) Consideration for Approval of Water Treatment Plant Reverse Osmosis Reject Piping Improvements
(e) Consideration for Approval of Items for 2022 Street Mill and Overlays (Letting No. 2, Project No.
22-02)
1. Resolution No. 15438 — Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15439 — Resolution Receiving Report and Calling Hearing on Improvement
(f) Consideration for Approval of Resolution No. 15445 - Resolution Authorizing to Execute MNDOT
Agency Agreement for Federal Airport Expenses Reimbursement
(h) Appointment of Elizabeth Cheney to Police Commission to May 2025
(i) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by May, to approve consent agenda. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
8. PUBLIC HEARING FOR TRUNK HIGHWAY 15 TRAIL IMPROVEMENTS (LETTING NO. 3,
PROJECT NO. 22-03)
1. Resolution No. 15440 — Resolution Ordering Improvement and Preparation of Plans and
Specifications
2. Resolution No. 15441 — Resolution Approving Plans and Specifications and Ordering Advertisement
for Bids
Kent Exner, City Engineer, presented before the Council. Mr. Exner reviewed the proposed project
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CITY CO UNCIL MINUTES April 12, 2022
which includes trail improvements on the west side of State TH 15 from Grove Street to Linden
Avenue. The funding for the project is coming from a state grant through the Local Partnership
Program. The project has to be run through Mn/DOT's approval process with the intention of
awarding the project late May/early June.
No public comments were received.
Motion by Czmowski, second by Christensen, to close public hearing. Motion carried unanimously.
Motion by May, second by Czmowski, to approve Resolution Nos. 15440 and 15441. Motion carried
unanimously.
9. PUBLIC HEARING FOR BRIDGE DECK REHABILITATIONS (LETTING NO. 10, PROJECT NO.
22-10)
1. Resolution No. 15442 — Resolution Ordering Improvement and Preparation of Plans and
Specifications
2. Resolution No. 15443 — Resolution Approving Plans and Specifications and Ordering Advertisement
for Bids
Kent Exner, City Engineer, presented before the Council. Mr. Exner reviewed the proposed project
which includes bridge deck rehabilitations on School Road, South Grade Road, 5th Avenue SE, 2nd
Avenue SE and Adams Street with deck sealant application, concrete patching, joint repairs and
appurtenances. The estimated total project cost is $368,000 being funded by state aid funding.
No public comments were received.
Motion by May, second by Czmowski, to close public hearing. Motion carried unanimously.
Motion by Czmowski, second by May, to approve Resolution Nos. 15442 and 15443. Motion carried
unanimously.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
10. PARKS/RECREATION/COMMUNITY EDUCATION YEAR END REPORT
Lynn Neumann, PRCE Director, presented before the Council. Ms. Neumann provided a summary of
the PRCE 2021 annual report. Ms. Neumann reviewed seasonal staffing as well as projects related to
general site improvements, athletic field/court maintenance, landscaping and forestry/natural resources.
Ms. Neumann also reviewed improvements made and use of ice time at Burich Arena, improvements
made to the Recreation Center, usage of the Recreation Center/Aquatic Center, recreation programming
for youth and adults, events/programming at Event Center/Senior Center/Adaptive Recreation, and
community education activities. Lastly, Ms. Neumann reviewed the projects planned for 2022.
UNFINISHED BUSINESS
NEW BUSINESS
11. APPROVE/DENY CHANGE ORDER 005.1 — SOIL CORRECTIONS — NEW POLICE FACILITY
PROJECT
Matt Jaunich, City Administrator, explained that a change order is before the Council to approve
CITY CO UNCIL MINUTES April 12, 2022
additional soil work corrections that were completed on the site. This additional soil correction should
be the last of the needed work to address the soils on site.
Pete Filippi, Contegrity Group, presented before the Council and explained the soil corrections that were
required. Mr. Filippi noted that the majority of the soil corrections were needed underneath the former
EconoFoods structure.
Motion by Czmowski, second by Christensen, to approve Change Order 005.1, Soil Corrections, for
new policy facility project. Motion carried unanimously.
12. APPROVE/DENY RESOLUTION NO. 15436 — RESOLUTION IMPLEMENTING THE LABOR
AGREEMENT BETWEEN THE CITY OF HUTCHINSON AND LAW ENFORCEMENT LABOR
SERVICES, INC. REPRESENTING HUTCHINSON
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that this labor
agreement is with the police sergeant group.
Motion by Christensen, second by Czmowski, to approve Resolution No. 15436. Motion carried
unanimously.
13. APPROVE/DENY RESOLUTION NO. 15444 - RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT - LETTING NO. 8/PROJECT NO. 22-08 (WASTEWATER
TREATMENT FACILITY OXIDATION DITCH AERATION IMPROVEMENTS)
Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that three bids were received
for this project with the low bid coming in from Gridor Construction Inc. of Buffalo, MN, with a bid of
$419,900. This project was recently reviewed by the Resource Allocation Committee and there were no
concerns with implementing these improvements as proposed.
Tim Gratke, Wastewater Supervisor, presented before the Council. Mr. Gratke explained the project in
more detail and noted that it will most likely start in the Fall.
Motion by Czmowski, second by May, to approve Resolution Nos. 15444. Motion carried
unanimously.
14. APPROVE/DENY RESOLUTION NO. 15448 - RESOLUTION ACCEPTING THE OTTER AND
CAMPBELL LAKES RESTORATION PROJECT ENVIRONMENTAL ASSESSMENT
WORKSHEET AND AUTHORIZING DISTRIBUTION
John Paulson, Environmental/Project/Regulatory Manager, presented before the Council. Mr. Paulson
explained that the next step to advance projects associated with the Lakes and River Improvement
Project is to complete an Environmental Assessment Worksheet. In order to do this, a public comment
period must be initiated by passing a Resolution authorizing the City Administrator to public the
Worksheet on the Minnesota Environmental Quality Board Monitor so the public has opportunity to
review and comment on the Worksheet. The Resolution before the Council meets the requirements to
publish the Worksheet for the capital improvements and betterments of Otter Lake and Campbell Lake,
the South Fork of the Crow River and other tributaries to these lakes.
Todd Hubmer, WSB and Associates, presented before the Council. Mr. Hubmer reviewed the
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CITY CO UNCIL MINUTES April 12, 2022
Worksheet and the process as well as the proposed schedule.
Motion by May, second by Christensen, to approve Resolution No. 15448. Motion carried
unanimously.
15. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR APRIL 26, 2022, AT 4:00 P.M. TO
REVIEW ARPA FUNDING
Matt Jaunich, City Administrator, noted that staff is looking to set a workshop to go over the City's
ARPA funding that it will be receiving. Staff will be looking for some direction from the Council on
where they would like to see that funding spent.
Motion by May, second by Czmowski, to set Council workshop for April 26, 2022, at 4:00 p.m. to
review ARPA funding. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Sustainability Advisory Board Minutes from November 15, 2021
(b) Hutchinson Housing & Redevelopment Authority Board Revised Minutes from November 16, 2021
(c) Hutchinson Housing & Redevelopment Authority Board Minutes from February 15, 2022
(d) Hutchinson Utilities Commission Minutes from February 23, 2022
(e) EDA Board Minutes from February 23, 2022
(f) Library Board Minutes from February 28, 2022
MISCELLANEOUS
17. STAFF UPDATES
Lynn Neumann — Ms. Neumann noted that registration for summer activities, camps, etc. will open up
tomorrow morning at 9:00 a.m. Registration for swim lessons will open up on April 20th at 9:00 a.m.
Those wishing to register may do so online, at the PRCE office or by calling 587-2975.
John Paulson — Mr. Paulson noted that rain barrels are once again for sale and are listed in the PRCE
brochure.
Kent Exner — Mr. Exner commented that the Hwy 15 detour near Kimball will begin soon. Mr. Exner also
commented that there is a fish kill incident occurring but hopefully with the weather and birds it will be
taken care of naturally. Most of it is occurring near Roberts Park. Mr. Paulson noted that the fish can be
put in residents' organic containers and will be accepted at Creekside.
Matt Jaunich — Mr. Jaunich noted that staff is working on setting a joint workshop with the McLeod
County Board and May 2 or May 9 at 3:00 p.m. are options being considered. This workshop will be
set at the next Council meeting.
18. COUNCIL/MAYOR UPDATE
Gary Forcier — Mayor Forcier noted that a resident approached him about the potholes on the "frontage
road" between Aldi and Happy Panda. Mayor Forcier noted to the resident and reminded others that
this area is private property. Matt Jaunich commented that the City gets several complaints over the
years related to potholes on private property. Mr. Jaunich spoke about the City having the ability to
CITY CO UNCIL MINUTES April 12, 2022
identify these properties as nuisances, however that would have to be applied to all private properties.
He also commented that the nuisance process can be long and drawn out, and with one property the
City dealt with in the past, took seven years to complete. Kent Exner spoke to the fact that about 10
years ago the City identified in its transportation plan that perhaps the City acquires property rights to
these "frontage roads" however there are several issues related to that as well. Mr. Exner noted that if
this was public roadway of course these issues would be addressed.
ADJOURNMENT
Motion by Czmowski, second by May, to adjourn at 7:20 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator