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03-22-2022 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 22, 2022 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad Czmowski, Dave Sebesta and Pat May. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by May, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — River of Hope Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 8, 2022 Motion by Christensen, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Professional Services Agreement with AE2S Inc. for Wastewater Treatment Facility Headworks Programming (b) Consideration for Approval of Agreement with McLeod County for ARMER Radios (c) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Center for the Arts on April 28, 2022 (d) Consideration for Approval of Non -Waiver of Tort Liability Limits for General Liability CITY CO UNCIL MINUTES March 22, 2022 (e) Consideration for Approval of Items for Trunk Highway 15 Trail Improvements (Letting No. 3, Project No. 22-03) 1. Resolution No. 15431 — Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15432 — Resolution Receiving Report and Calling Hearing on Improvement (f) Consideration for Approval of Items for Bridge Deck Rehabilitations (Letting No. 10, Project No. 22-10) 1. Resolution No. 15433 — Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15434 — Resolution Receiving Report and Calling Hearing on Improvement (g) Consideration for Approval of Resolution No. 15435 — Resolution Closing of the 2018 Construction Fund to the 2019 Construction Fund (h) Claims, Appropriations and Contract Payments Items 7(d) and 7(e) were pulled for separate discussion. Motion by Czmowski, second by Sebesta, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(d) had separate discussion. Council Member Sebesta asked for clarification on what this item is about. City Attorney Marc Sebora explained that that the statutory municipal tort liability limits are $500,000 per claimant and $1,500,000 per occurrence. If the City waives these limits, then it has to purchase excess liability coverage. In the past, the City, along with almost all Minnesota cities, has not waived the municipal torts because it would expose the City to potential claims and payments above the statutory limit. Motion by Sebesta, second by Christensen, to approve Item 7(d). Motion carried unanimously. Item 7(e) had further discussion. Mayor Forcier expressed that he feels that the City should not be expending funds on this project at this time. Kent Exner, City Engineer, clarified that this project is being funded almost entirely, if not entirely, with grant funds. This project is for trail improvements on the west side of Hwy 15. Motion by Czmowski, second by May, to approve Item 7(e). Motion carried unanimously. PUBLIC HEARINGS - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 8. PRESENTATION BY NUVERA ON FIBER OPTICS PROJECT Richard Jeidy, Director of Sales of Nuvera, presented before the Council. Mr. Jeidy presented on Nuvera's "Gig Cities" fiber expansion project that is scheduled to begin this year. Mr. Jeidy provided background on Nuvera itself and explained that it serves over 70,000 voice, video and internet connections company -wide. Mr. Jeidy explained that the "Gig Cities" project extends access to fiber - based Internet service delivering Gig speeds. The total project investment is over $250 million and will take a few years to complete. Mr. Jeidy explained that fiber is the key to making connections for 2 CITY CO UNCIL MINUTES March 22, 2022 speed, reliability and providing unlimited capacity to support emerging technologies. He also explained that pricing is the same for all communities included in this project regardless of the location. Mr. Jeidy spoke about the importance of strong connections for economic development opportunities, attracting/retaining Gig workers/learners, increasing home values and having local teams for installations and repairs. Mr. Jeidy reviewed the construction process as well as public/private partnership funding opportunities. Chris Wersal, Nuvera, presented before the Council. Mr. Wersal provided an overview of the areas where the project will take place in the city in 2022. He noted that field staking is taking place currently and work will begin a month or so. Kent Exner, City Engineer, suggested and urged that Nuvera continue to communicate with residents on the project and provide status updates and other information when needed. 9. PUBLIC WORKS YEAR END REPORT Kent Exner, Public Works Director/City Engineer, presented before the Council. Mr. Exner reviewed the departments that make up public works which include engineering, streets/roadways, cemetery, airport, HATS facility, water, wastewater and storm water. Mr. Exner reviewed the core services that public works provides and also noted that the department has 30 full-time employees. He then provided the primary services provided by engineering, operations/maintenance, and water/ wastewater. Mr. Exner highlighted significant accomplishments in 2021 which included several major street improvement projects, utilities projects at water and wastewater, infrastructure maintenance projects, facility projects at the airport, cemetery and HATS facility, along with vehicles/equipment procurements. Mr. Exner then reviewed major goals and objectives for 2022. One major project is to improve Otter and Campbell Lakes and the South Fork Crow River. The project includes a forebay to trap upstream sediments and stream bank and shoreline restoration. This project was included in the state bonding bill. Mr. Exner also reviewed information received from the City's community survey, pavement management information and information related to utility rates and other public works data. UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY RESOLUTION NO. 15437 -RESOLUTION OF THE CITY OF HUTCHINSON, MINNESOTA, REESTABLISHING THE BOUNDARIES OF ELECTION PRECINCTS AND ESTABLISHING POLLING PLACE LOCATIONS Matt Jaunich, City Administrator, explained that at the urging of the Minnesota Secretary of State's Office, staff is recommending that the City's polling locations be separated. Currently, the Recreation Center is the combined polling place for all 9000 registered voters who live in Precincts 1, 2, and 3. Staff is proposing to separate the polling locations to the following locations: Precinct 1 — Ridgewater College (2 Century Avenue); Precinct 2 — Days Inn (1000 Hwy 7 West); Precinct 3 — Recreation Center (900 Harrington Street). Staff will do as much voter/resident outreach as possible to make everyone aware of the change in polling locations. Motion by May, second by Christensen, to approve Resolution No. 15437. Motion carried unanimously. CITY CO UNCIL MINUTES March 22, 2022 GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from January 24, 2022 b) Public Arts Commission Minutes from February 9, 2022 c) City of Hutchinson Financial Report and Investment Report for February 2022 MISCELLANEOUS 13. STAFF UPDATES Tim Gratke — Mr. Gratke noted that the water/wastewater department is looking for seasonal employees and urged individuals to apply that are at least 18 years of age/high school graduates. John Olson — Mr. Olson spoke about the Civil Air Patrol hangar project, which will most likely begin after the 4th of July. Mr. Olson also spoke about potholes and informed listeners to call 234-4219 to report large potholes or to report them online as well. Kent Exner — Mr. Exner noted that the City applied for a grant for the County's CSAH 115/Jefferson Street project, however did not receive award of the grant. McLeod County is hoping to deliver that project in 2023. MnDOT is administering a reconstruction project in Kimball south of Hwy 55 and it will be starting in April. Matt Jaunich — Mr. Jaunich noted that the League of Minnesota Cities Annual Conference is being held the end of June in Duluth. If any council members are interested in attending they should let him know. 14. COUNCIL/MAYOR UPDATE Gary Forcier — Mayor Forcier noted that a seat will be opening in May on the Police Commission. He announced that Liz Cheney has submitted an interest form and he would like to appoint her at the next Council meeting if there is no objection. No objections were made. ADJOURNMENT Motion by May, second by Forcier, to adjourn at 6:55 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator 11