01-25-2022 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JANUARY 25, 2022
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, Chad
Czmowski, Dave Sebesta and Pat May. Others present were Matt Jaunich, City Administrator, and Marc
Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Hunter's Ridge Community Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15411 — Resolution Accepting Cash Donation to Hutchinson Police Department
from Thomas Kennedy
(b) Resolution No. 15412 — Resolution Accepting Cash Donation to Hutchinson Police Department
from Village Ranch
(c) Resolution No. 15417 — Resolution Accepting Cash Donation to Hutchinson Police Department
and Hutchinson Fire Department from Lillian M. Nemitz Estate
Matt Jaunich, City Administrator, noted a special recognition of the donation from the Lillian M.
Nemitz Estate which was a total of almost $300,000.
Motion by Christensen, second by Czmowski, to approve Resolution Nos. 15411, 15412 and
15417. Motion carried unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 11, 2022
CITY COUNCIL MINUTES January 25, 2022
Motion by Czmowski, second by May, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Short -Term Gambling License to Shady Lane Sportsman's
Club on June 18, 2022, at McLeod County Fairgrounds
(b) Consideration for Approval of Engineering Services Agreement with Erickson Engineering for Bridge
Decks Rehabilitation Project
(c) Consideration for Approval to Rescind the City of Hutchinson COVID-19 Vaccination, Testing and
Face Covering Policy
(d) Consideration for Approval of Resolutions to Donate Surplus Property
1. Resolution No. 15413 — Dispatch Console to Blue Earth County
2. Resolution No. 15414 — Dispatch Console to McLeod County
(e) Consideration for Approval of Resolution No. 15418 — Resolution Adopting Findings of Fact and
Reasons for Approval of Conditional Use Permit to Allow a Tattoo Establishment in the C-3
(Central Commercial District) at 18 Main Street South With Favorable Planning Commission
Recommendation
(f) Consideration for Approval of Resolution No. 15419 - Resolution Adopting Findings of Fact and
Reasons for Approval of a Conditional Use Permit to Move a Structure Larger Than 200 Square Feet
From 135 Franklin Street North to 225 Washington Avenue West With Favorable Planning
Commission Recommendation
(g) Consideration for Approval of Addendum to Development Agreement Between City of Hutchinson
and Hutch Uptown Commons, LLC
(h) Consideration for Approval of Addendum to Development Agreement Between City of Hutchinson
and HutchCobble, LLC
(i) Reappointment of Mike Cannon to EDA Board to December 2027
0) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by May, to approve consent agenda. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
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CITY COUNCIL MINUTES January 25, 2022
MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT
NO. 4 AND THE CREATION OF A TAX INCREMENT FINANCING PLAN FOR THE
ESTABLISHMENT OF TIF DISTRICT NO. 4-22 (A REDEVELOPMENT DISTRICT)
(a) Approve/Deny Resolution No. 15383 — Resolution Approving a Modification of the Development
Program for Development District No. 4 and the Creation of a Tax Increment Financing Plan for
the Establishment of TIF District No. 4-22 (A Redevelopment District)
(b) Approve/Deny Resolution No. 15384 — Resolution Approving the Terms of a $30,000
Tax Increment Interfund Loan in Connection with TIF District No. 4-22
Matt Jaunich, City Administrator, noted that the developer has requested a continuance of this
public hearing to February 8, 2022. The additional time gives the developer more time to pull
together project cost information.
Motion by May, second by Christensen, to approve continuing public hearing to 5:00 p.m. on
February 8, 2022. Motion carried unanimously.
9. ASSESSMENT HEARING AND PROJECT AWARD FOR 2022 PAVEMENT MANAGEMENT
PROGRAM PROJECT (LETTING NO. 1, PROJECT NO. 22-01)
(a) Approve/Deny Resolution No. 15415 - Resolution Accepting Bid and Awarding Contract
(b) Approve/Deny Resolution No. 15416 - Resolution Adopting Assessment
Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that five bids were
received for this project with the low bidder being Landwehr Construction Inc. in the amount of
$2,395,966.62. Mr. Exner provided a brief overview of the project scope which includes
roadway reconstruction by construction of grading, water main/services, sanitary sewer, storm
sewer, curb and gutter, draintile installation, bituminous surfacing, sidewalk, street lighting,
landscaping, restoration and appurtenances. Streets included in the project are Keith Street, Neal
Avenue SW, Sunset Street SW, Laura Avenue SW and Linden Avenue SW. Mr. Exner also
reviewed the staging plan that has been developed. Construction is scheduled to begin May 2,
2022.
No public comments were received.
Motion by May, second by Czmowski, to close public hearing. Motion carried unanimously.
Motion by Czmowski, second by Christensen, to approve Resolution Nos. 15415 and 15416.
Motion carried unanimously.
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
10. CREEKSIDE YEAR END REPORT
Andy Kosek, Creekside Soils Manager, presented Creekside's year end report before the Council.
Mr. Kosek provided an overview of the refuse fund and budget and the compost fund and budget.
Items to mention for 2021 included bagged sales exceeding projections in 2021 due to ideal spring
weather & the lingering effects of consumers staying at home; no bit -con sales in 2021 due to no
inventory accounted for an approximate decrease of $245,000 in bulk sales (a crushing event did
occur in December 2021 so there is inventory available for 2022); bagging line upgrades (hopper,
conveyor, volumetric feeder) and redesign of SplenderGro brand mulch bags. Objectives for 2022
CITY COUNCIL MINUTES January 25, 2022
include implementing new composting process and equipment for source -separated organic material
(SSOM), formulating an educational campaign for curbside SSOM program to increase participation
and minimize contamination and continue to strive to increase bags per hour production rates through
staff training and equipment upgrades.
UNFINISHED BUSINESS
NEW BUSINESS
11. APPROVE/DENY ISSUING TATTOO LICENSE TO DOUGLAS MOULTEN OF VALHALLA
TATTOO LOCATED AT 18 MAIN STREET
Matt Jaunich noted that the Council approved a conditional use permit for this business earlier on the
agenda and therefore staff is now requesting that the Council approve the tattoo license.
Motion by Czmowski, second by May, to approve issuing tattoo license to Douglas Moulten of
Valhalla Tattoo located at 18 Main Street. Motion carried unanimously.
12. APPROVE/DENY ADOPTING LEGISLATIVE PRIORITIES FOR 2022
Matt Jaunich, City Administrator, explained that with the 2022 legislative session starting soon, staff
has created a list of legislative priorities for the upcoming year. This would be a document that the
city would use to communicate its legislative concerns/issues both to the public and to the city's
local legislators and could be a document to use when staff/officials make trips to the State Capitol.
Motion by Sebesta, second by Christensen, to adopt legislative priorities for 2022. Motion carried
unanimously.
13. APPROVE/DENY SETTING CANVASSING BOARD MEETING
Motion by Christensen, second by Sebesta, to set canvassing board meeting for 8:00 a.m. on February
11, 2022. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
a) Public Arts Commission Minutes from December 8, 2021
b) Hutchinson Housing & Redevelopment Authority Board Minutes from December 21, 2021
(c) 2021 Residential Leaf Vacuum Service Annual Report
(d) Planning Commission Minutes from September 21, 2021
MISCELLANEOUS
15. STAFF UPDATES
Tom Gifferson — Chief Gifferson spoke about local ordinances related to snowmobile operations within
the city. Chief Gifferson noted that there have been some complaints about snowmobiles in parks,
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CITY COUNCIL MINUTES January 25, 2022
specifically Veterans Memorial Park. Chief Gifferson noted that snowmobiles are allowed to be
operated on trails and roadways only — not public parks, school grounds, etc. Chief Gifferson also spoke
about the first snow emergency of the year that was issued last week. As is customary, with the first
snow emergency that is declared in a year, vehicles are ticketed and not towed. However, if another or
more snow emergencies are declared this year, vehicles will be towed if they are parked in the street
during the snow emergency time.
Kent Exner — Mr. Exner noted that he had distributed two letters that he drafted on behalf of the city in
support of the US Hwy 212 corridor improvements. One letter is a general letter that can be distributed
as needed to federal and state legislators. The other letter is addressed to the Transportation Advisory
Board and is specific to six highway freight projects that are part of the Minnesota Highway Freight
Program. Mr. Exner will have the mayor sign the letters on behalf of the city. Mr. Exner spoke about
the agreement that was approved on tonight's agenda related to the bridge decks rehabilitation project
and the specific work on the bridges within the city. Mr. Exner also noted that the HATS facility
bonding project was included on the Governor's bonding list, however the lakes/basin and Civil Air
Patrol projects were not included. Mr. Exner acknowledged Rice Lake Construction on the City's
headworks project and the work they have accomplished in the sub -zero weather that has been had
recently.
Matt Jaunich — Mr. Jaunich reminded the Council that the Council meeting on February 8th will start at
4:00 p.m. due to the special election being held that day.
16. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by May, second by Czmowski, to adjourn at 6:40 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator